HomeMy WebLinkAbout1973-06-05 CorrespondenceCom.
MINUTES
cAw nnirriNc
�tAY 22, 1973
MEMBERS'PRESENT: Welsh, 'Rhninger, Eskin,'Kril, Hubbard, l'rcdiger,.Blum
MEMBERS ABSENT Russell, Cordier
Rev. Welsh, called the meeting to order.
The following was the agenda for ,the meeting:
1. ;Approval of Nay l', 1973 minutes
2. Approval of May 15, 1973 minutes
3.r Public Discussion'
4.Discussion of Council communique
5. Committee discussion on privacy
G. Developments on computer run from Cable Television Information Center
7. 'Adjournment
Bill Hubbard moved that -the minutes of May 1 be'accepted as read, seconded by Dick
Blum.The motion carried;
f3i11 Hubbard moved that the minutes of stay 15 be `tabled until later inithe meeting,
seconded by Dick Blum. The motion carried.
Rev. Welsh then called for any public discussion: A citizen stated the concern that
lie hoped that the CATV Committee might,lin saying that they favor public ownership
instead of',private ownership, make a less strict ordinance'for public ownership and suggested
that he thought that.a:general ordinance''be made and 'then minor changes made, to fit
either.public or private` ownership.
The Committee then discussed the Council communique, made changes, and the motion
:i was made, by Sandy`Eskin', seconded by Ray,Kril, to forward this communique to ,the
Council as amended. The motion "carried and the secretary was directed to send -this
11 communique to the next Council meeting.
Ray Kril stated that, for the record, he favors public ('municipal) ownership. (Ray
was absent when the vote was taken at the May 15 meeting.)
After discussion 'of -the May 15 minutes, Bill Hubbard moved that they be accepted as
amended,.secondod by Kay'Prediger.' The motion carried.
Rev. Welsh stated that he;received the computer'print-outs from 'the Cable Television
Information Center, and in going iover some of the 'figures, he had :a :question as to
the accuracy, and in speaking ;with 'the Cable Television Information Center, found
that this computer run was wrong and they were running'a new one which, should be received
the next day.
Kay Pred.iger then gave a'report on Subscriber Privacy.', .She stated that the regulation',
in the PCC regulstions was that the activation of return service must always be to tile'
subscriber's option and, that monitoring cannot be done withotit the subscriber, knowing
about it orlactivating it.
•Discussion then centered around the section on privacy in the Detroit Study. The
-Committee concurred in the following points:
1."That cable' system subscribers be granted, by law, a right of action
•
June 7, 1973
Mr._Lrnest Lehman'; President
City Center Association
Chamber of Commerce
P. O. 'Box. 673
Iowa City, Iowa 52290
Dear Mr. Lehman:
The City Council received your letter concerning ramifications
of the 'court
new system specifically regarding parking
violations at thi,i
, r .T, ne��:
5, 1.n,.,.r„eatin(.
realizes the problems involved in
The council
� ouncil
possible
and will be continuing to monitor
new procedures,
the situation as it
develops.,
The Council did request that t'iis
their informal
subject be discussed at
meeting next Tuesday
requested that they be 'further
at 12:30 P.M. They
given
the implications of this court
,information .regarding
°and 'plan
new
invite the ,Clerk of Court to visit
system, 'to
with them regarding
this subject.
Thank you for sending your comments to the City Council.
With my best-
regards, I am
Sincerely,
Thomas If. Palmer
Administrative Assistant
T[tP : kw
(�j J•Aft15�
1-Ab `
eartrnent of Socil ervices J77
James N. GlllmmIf J ohnson County Area 310
Code
comm6don.r
536 SOUTH OILDERT STREET Telephone 351-0200
' Mn. Cleo
A. Masolris
IOWA CITY, IOWA 52210
D4Ma
i.
If
May 31 1973
1
-Memo to City,B Y Manager Ra Wells and City Council
From Cleo A. Marsolais
Gentlemen:
i-
I'checked 'with my legal advisor and I have verbal approval of the -:
legality; for a- contractual agreement using revenue sharing with the city
'
for youth.
r
--
set- the youth i coordinator servi:.g as a team le der •.with the aAmiristiatore
;
Of youth'serving agencies to hammer.out.which.ientity delivers what
service;;to share information concerning exist.g efforts and services;
to eliminate gaps in' programming' and to.plan more effectively. 'Hopefully,
I'
the administrators and, coordinator, will; be very ;concerned about duplication.
-
Although the above appears to be''a tremendous challenge, I feel there is a
critical need to coordinate and integrate services to youth. -I would'forsee
tlie'.youth administrators and youth coordinatoralso having additional inputs
from mental health agencies; employment service; probation and-lnw enforcement
_'.
agencies; and also schools and courts. The ultimategoalis
Bal as I see iCount
ially. desirable
Y gaining roles.'. The
to as youth in ainin access to so
r
F
Department, under the Code of Iowa, has'the authority under 'section 232,
235, to deal with the court•and;provide services. 1 am attaching n brochure -
which Should give you some idea of the services we deliver.
As- an ndminiotrator, I know that idoaa have to come from the adminiotrators.
They must have input. I do not feel that the coordinator can; impose a'
e,
complete program plan without the input from agency heads; therefore, we
'I
are not submitting',a detailed plan. Both Mrs. 'Stockman andpersonally
,
feel that the youth coordinator should be employed immediatelyand,that
some youth programs will >need immediate funding.
Attached please find an informational brochure in regard to the Johnson
County Department of Social Services:
Should further questions arise, please feel free to contact Flo Stockman'
or myself.
•
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9
E UNIVERSITY OF IO -
T H N
ssnd ;
,•tiit
IOK'A CITY, 101VA 52240 �4h"'''�
University of lotca hospitals end Clinics
O/ficc of dhc Director
Arca 319: 356-1616
May 24, 1973.
TO: Clinical Faculty, House Staff Physicians and Administrative
9 Department Heads
RE: ': Revised Trafficand Parking Patterns
Construction for expanding University of Iowa Hospitals and
Clinics' service capabilities, coupled with storm sewer improvements,
in the hospital area will necessitate major readjustments in traffic
flow and parking arrangements.
The following is a listing of the several factors interacting in
the situation:
1. On or about
May 29 - Construction of the Pediatric Cardio-
vascular Unit will necessitate closing
of the road between the west side of
the hospital and the parking ramp. All
access to the ramp will be'from',the
south entrance.
lu
2. Early June Construction of the North Tower Addi-
tion will close the road on the immcdiate
north'side of the hospital. Access to the
Emergency Entrance will be maintained
from Newton Road.
3. July 15 - Construction of storm sewer improve-
ments will temporarily, close the inter-
section of the south hospital road at the
northeast corner of the Field House. That
phase of the' storm sewer construction is
'projected to take app t oximat-AY one mor.t.it.
Trafii CU ljaCkir.::
• _ 2 - May 24, 1973
University Hospital) and to the South Wing
entrance to tha hospital will be from Woolf
Avenue.
4. August
G_tober"I Storm sewer 1.onstruction'xvill progress
westward along the south hospital road
causing.readjL:stments in entering Barking
lots 12. Road signs will be 'erected to
assist personnel as the construction prog-
resses.
5. University Hospitals, in conjunction with the University, is
developing a new traffic and parking plan which proposes
to permanently close the south hospital road'to through
traffic. Sections of the road will remain open to circulate
traffic to the parking lots and ramp and to the hospital's
south entrance:
j
6. Resulting', from lengthynegotiation, anew staff parking lot
will be developed during the summer,' with completion esti-
mated by'September 1. It will be located on',vihat is now
tha recreation field, west of the Field House. When it is
completed. the present west lot 12 will be converted to
visitor and patient parking. The west entrance to the new
staff lot will be from 1Yoolf Avenue. The east entrance «d 11
be from the south hospital road.
As you can see, our staff, patients, and visitors ,will be reorienting
their commuting and parking habits within the next Yew weeks. With
informed perspective, I am confident we will be. able to make the readjust-
ments in order to provide expanded services for our patients and for more
expeditious handling of.the traffic which this Health Center generates,
Thank you for your cooperation:
(/f
D. R. 17illiamson
Special Assistant to the Director
DRW/igb
EnclosurC
1 f a
' h
CITY OF IOWA CITY
Office: of City Attorney,
June 5, 1973 (91D) 397-9f OJ
1
1 The Honorable Mayor and City Council
Civic Center
Iowa City, Iowa 52240
Re: City Attorneys Replacement
i
Gentlemen:
I'apologize for not :having forwardedthisreport to the Council earlier.
It is;my,opinion that the City Council should start the process as quickly as
possible to select my successor who can officially take 'office January 1, 1974.
Il,believe that it is imperative that this be done 'so that there can besome
sort of _work between my successor and myself as to a transition period., As I
reported ito'the Council at the meeting of department heads last week, I`think
that if the procedure can be followed that was used when I became City, Attorney,
and Bill Sueppel resigned, that 'it?will greatly help to preserve continuity in
the ,position land enable my successor to, get his feet wet before the entire re-
sp onsibility
esponsibility is his.
I would hope that the Council can make such a decision so that the new City,
Attorney;, and I;can have approximately two or three months to work together to "
prepare for a smooth transition.
1
It is my understanding tha(there is some thought among one or two of the
Councilmen of the possibility of appointing'a full-time City,Attorney, rather
than the part-time arrangement that we now have. I would strongly urge that the
Council not appoint a full-time'City,Attorney, I do agree wholeheartedly with
the recommendation of the City Attorney's Study Committee of a'few years ago,'
that the present situation is the most desirable one and will 'serve to the best
advantage to the City of Iowa City. Contrary to some comments, I believe that
the actual 'cost `to the City will be much less than if the City, appoints a full-
time City Attorney.Also, I believe that the level of performance from the
position that the City will receive, will be better.
In order to expedite the matter, I would make the following recommendations
to the ,Council in this area:
-2 -
June 5, 1973
To: The Honorable Mayor and City Council
1. I would recommend that the City Council immediately commence solicitation
of bids for the office of City Attorney and that the City Council request me to
mail a'letter to all attorneys in Johnson County informing them of the opening of
the position of City Attorney, and the basic responsibility and compensation of
said position, and asking them to advise me as to whether or not they are inter-
ested in the position.
2. That after an appropriate time has expired, that the City Council inter-
view all interested persons and make a selection of the City Attorney at such time
as may be appropriate.
3. That thereafter, as early as may be arranged between my successor and
myself, that the new City Attorney begin', to consult with me and to attend meetings
of staff and the City Council 'where appropriate to enable him to work into the new
job.
4.- That after discussion with my successor, that he and I determine what
matters that are pending, have progressed to''such a stage that Ikshould continue to
handle them until final sdisposition even though such matters may proceed into the
year 1974, and that upon the joint recommendation of my successor and myself that
the City Council approve or disapprove this recommendation on an item by; item basis.
I would be happy to discuss the above suggestionswith the City Council and I
would recommend strongly that these suggestions be discussed at an early date in
order that the appropriate decision may be made as quickly as possible'.
Res- ectfully submitted,
jay Honhan
City Attorney
JHH:sb
,
•
•
SERVICE REQUEST
CITY OF IOWA CITY No. Q 1'2'2
IOWA CITY.
IOWA
Date
Time /2.' /C� i}rM
How', Received: Phone Letter ❑
In Person ❑
c
1.
Received by 1� •! - L j v
�L
Dear Resldentr Thank you for calling this matter
to our attention. Please call 354.1800 If'ycu
�` Name mac= �..
Phone -3S3.-. i ) Z
have any questions. We welcome your Inquiries
Address ) 7 I •�
and are always at your service.
Reques f—r lr.r le�.__... �i-m
til.... , I
1.
USiI'
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Rc crr d o • r'-'
C f
i� y t]ll�
Divis3o dd
n i\n icates.t at cis
lJ,.�` r.. —
An investi a
Disposdion tion b ahe En i
R Y K g
neerin
intersection doe
of meet.the warrants for additional traffic
the intersection during the
peak hours indicates
that it
with the stop sign; erected
on Woolf Avenue. No
actually functioning quite well
change js
Date_ -
recommended at this ,tim .
gy
Citizen Notification
None .This
of Disposition:
Form ��1�zt Phone
7S ❑
eller - t�a-'�T 1
Personal ❑
Dale_
By
DEPARTMENT HEAD
igna car a t e)
•
L
TREASURERS SUMMARY - April, '1973
Beginning
Security
Security
Fund,
Security
Balance
Receipts
Redemption Disbursements
Purchase
Balance
Balance
General
$ ';628,568:70
$ 76,342.02
$ $ 80,375.08
$
$ 624,535.64
$
Streets
22,322:63
14,251.36'
9,876.89
26;697.10
PublicSafety(57,257:61)
96,815.36
' 113,760.72
(74,202.97),
Sanitation
4,933°.32
21,450:07
23,573.81
2,809.58
Cemetery,
656:69
495.00'
3,498:62
(2,346.93)
Library
(40,514.59)
34,794.78
13,320.29
(19,040.10)
Airport
97,083:22
1,323.79
1,047.65
97,359.36
Transportation
(137,630.32)
15,991.04 -
33,033.27
(154,672.55)
Recreation,
Utilities
°148,228.47
(41,123.58)
36,808:41-'
11;705.49
33,746.09
6,665.45
151,290.79
(36,083.54)
Debt Service'
(69,380.69)
152,083.05
82,7012.36
Pension V Retirement
(65,409:76)
36,015.67
34,687.08
(64,081.17)
' Tort Liability
(58,770':78)
7,685.23
(455.84)
(50,629.71)
Liquor Profits
32,456.64
32,456.64
0
Road Use Tax'.
431,743.77
123;459.29
34,799559
520,403.47
Capital Grant - Bus-'
(8,787.08)
8,787.08
0
u totalBB7,119.03
$ 638,007.64$
$
$
Parking Revenue280
071.S9
21 723.32
7)881.17
100,000.00
193, 913.74
100,000.09
Sewer Revenue
82,923'.39
33;984.80
158,990.79
(42,082,60)
320,000.
Nater Revenue
220 080052
58`332.74
'160,796.32
117,616.94
250,000.00'
Subtotal
583 075.50
114-040.86
327,668.28
,
$
Federal Revenue Sharing
i 669.57
126,722.00
Assessment
Assessment
,Special
Paving
(138,227.52)
19;280.51
(118.947.01)
Sewer2,263.32
3,485122
43,110.32
(37,361.78)
• Sidewalk';&, Other(21,407.42)
1,068.09
(20,339.33)
Construction
(169,432.73)
61,392.50
(108,040.23)
Working Capital
'459,574.54
14,811.54
474,386.08
Water!Dep.pExt. Maine.
0
36,000.00
36,000.00`
Water Oper1 Maint.
0
0
50,000.00
Sewer; Dep.,, Ext. Maine.
0
24,000.00
24,000.00
Capital Projects
Water
303,469.60
2,223.54
301,246.06 -
Parks
68,270,88
15,533.34
52,737.54
Sewer
(34,788.28)
3,760.97
(38,549.25)
184,686.76
Street
(178,090.04)
209,65
(178,299.69)
150,000.00
Bridge
(135,645.91)
4,995.11
(140,641.02)
Parking
10,617.55
147.53
5,358 26
5,406.82'
Landfill
27,877.48
27,877.48
Miscellaneous
1,594.00
(1,594.00)
TREASURERSSUMMARY
Beginning
Security -
Security
Fund
Security
Balance
Receipts Redemption''
Disbursements
Purchase
Balance
Balance
Intragovernmental Service
$
$ $
$ $
$
$
Payroll
16.79
271,110.59
271,127.38
1 0
Equipment Service F, Maintenance
(13,394.85)
26,353.03
25,872.70
(12,914.52)
Miscellaneous
(26,106.76)
(172.28)',
(919.03)
_(25,360.01)
Reimbursable` Programs
(41,988.59)
20,847.90
36,288.91
(57,429.60)
Supplies BlPrinting",
1,399.51
(2,614.17),
3,224:65
(4,439.31)
Equipment Replacement
34;500.00
34,500.00
Perpetual Care
9,437.28
9,437.28
39,606.49
Escrow
134,798.80
34,798.80
' •Subdivision
Police Court
1,548:00
2;777.00
1,548.00
2;777:00
Project GREEN
26,802.21
2,483.00
196.34
29,088.87
Library Gift 6>Bequest
2,026,92
2,026.92
Monument Escrow
2,337.40
21337.40
Engineering Escrow
-
Human ,Relations
179.55
179.55
Staff`Escrow
285.54
154.04
68.15
"371.43
Reno'Street Park
22.31
22.31
Library - Brubaker Fund
339.49
339.49
Legal Escrow -
1,828.41
1,828.41
Subtotal
,
229.183. 05
607,846.50 : $
Investe
,
1,678,429.02
Total General' Account
$1,699,377.58
$1,3S9,895.00- $
$1,162,245.91 $
1,904,473.18
$' (7,446.51)
$ 3,315,946.86
1
TREASURERS SUMMARY
-
Beginning
Security
Security
Fund
Security
Balance
Receipts
Redemption
Disbursements
Purchase
Balance
Balance
Water Bond &: Interest Reserve
$ 795.98
$
$
$
$
$ 1 795.98
$ 306,803.35
Water Bond $ Interest Sinking
(795.97)
53,204.82
1
38.00
1
53,166.82
(795.97)
119,066.19,:
Sewer Bond Interest Reserve
21008.06
1
1 2,008.06"
100,991.94
Sewer'Bond P, InterestSinking'
(2,008.05)
23,899.17
23,899.17
(2,008.05)'
43,509.38''.
Water Deposit Escrow !
6,337.77
760.00
1i
177.36
6,920.41
20,465.631
Police Court #2
5;325.76
14,561.00:
13,463.00
6,423.76
Project Temporary Loan Fund R-14
4,338.19
8,888.00 'r'
1,557,030.00
_1,564,249.00
6,007.19
2,500.00,'.
Urban Renewal R-14
11,491.20
2,042,520.04
339,896.$8
-234,375.52
2,143,994.53
15,538.07
2,264,097.65
Renewal R-16 B 18
644.86
911.92
1,556.78
16,000.00
•Urban
Leased Housing
30,563:78
30,862.47
50,000.00 .:
?8,528.62
791443.00
3,454.63
102,799.88
Payroll
(54.71)271,163.22
271,119.09
(10.58)
'Firemen pension
1,726.73
8,500.001
693,31
9,533.42
6,908.83`'
Firemen Retirement
(1',726.72)
(3,280.79)
4,525.90
(9,533.41)
705,119.67;
Policemen Pension
1,241.39
12000.00:
1862.69
12,378.70
7,8701.70:'
Policemen Retirement
(1;241.38)
(?,147.i6)3,990.15
'1
(12,378.69)
691,146.71
R-14 Escrow!'::
1
11;699.14
32.89
11,732.03
I
TOTAL: SPECIAL ACCOUNTS
70:346.03
2.456.875.58
1.946.926.88
2.122.022:64
2.300.503.52
51.622.33
4.387.279.93
GRAND TOTAL ALL ACCOUNTS
I
1-769.723.61
3.816.770.58
1.946.926.88'
3.284:268.55
I
4.204,976.70
44;175.82
1 7.703.226.79
I 1 i
FISCAL POLICY
CITY OF IOISA CITY, IOWA
ANNUAL OPERATING EXPENDITURES
I. Balanced Budget: The budget of the City of Iowa City shall be
drawn so that estimated revenues and anticipated expenditures
are equal. (State law requirement)
2. Tax Ceiling: The budget of the City of IowaCity shall be drawn
TO that tax revenue in the general operating„ or "seven function
al," fluids do
not require a tax levy'
of morethan 30 mills, i
(State law requirement)
CAPITAL EXPENDITURES
I. Definition: Current year expenditures (first year of the five
Year Capital Improvement Program) for all''public improvements
and their preliminary studies and the acquisition of property or
equipment for anew public improvement shall be defined as "Capital
Expenditures"
and shall be financed under provisions of this
fiscal, policy and planned in terms of the five year Capital Improve-
ment Program.
2 Project Analysis: A clear distinction shall be made between tax
supported and self -supported loans. All ,projects supported by
self -supported loans must demonstrate abilitylto develop,'suffic-
dent income to repay their cost.
3. Maximum limitations on General Obligation Bonds: The following
two maximum limitations shall a
p)ly to General Obligation bonds-
a. Debt Limit: Debt pledged as a general obligation
of the City of Iowa City shall not exceed 5% of the
market value of the taxable property:within,the
corporate limitsasestablished by the City, Assessor.
(State law requirement)
b. Borrowing Reserve: A minimum of 20% borrowing reserve,'
or debt margin, shall be maintained to meet emergencies.
4. Ceiling on Debt Servicer Debt Service charges payable from the
general tax levy shall not exceed 25% of that levy in any one
fiscal year.
S. 'fas Supported Loans: New tax supported loans (General Obligation
-Bonds) shall not exceed an average of $1,000,000 in any of the years
Of tile Capital Improvement Program.except for selected projects of a
non-recurring type,.
G.
Pay -As -You'' -Co Financing: In addition to the $1,000,000 in tax
supported loans, an amount at least eqUaf to 10% of the tax
supported loans shall be financed from current op cratingjunds
for a total of $1,100,000 available annually to: finance capital
expenditures.
7.
Bond Issues: Bonds shall be of a serial type and general obli.ga-
tions of the City of Towa.City. Tax supported loans' shall have
maximum maturities of 20 years. , Insofar as it is practical., the
maturity schedule shall provide for payment of principal in equal
:installments over the period to maturity.
8.
Outstanding Debt: The outstanding general obligation debt of the
City of Iowa City shall be leveled off at the earliest possible
date.
This fiscal policy was adopted by motion of the City Council at its
regular meeting of June .9, 1973.� :1
City. Clerk:
City of Iowa City., Iowa