HomeMy WebLinkAbout1973-09-24 Bd Comm minutesMembers Present: Full, Hartwig, Perkins, Petersen, Summerwill
Members Absent: None
OthersPresent: Barker, Jones
Chairman Full called the Public Hearing to order at 7130 P.M. to consider
the amendment to the leases between Iowa City Airport, Commission and Iowa
City Flying Service. There being no objections the Public Hearing was
adjourned.
Jones presented the amendment to the leases for the Commission's, consideration.'
It. was moved by Summerwill, second by, Hartwig the amendment be approved subject
to the,City's Attorney approval. Motion Passed as follows,
Ayes Nyes
X Full
X Hartwig
XPerkins
X Petersen
X Summerwill
Jones presented the minutes of the July meeting. It was moved by Summerwill,
second by Perkins minutes be approvedas presented. Motion carried.
Jones presented the bills for the month of August. Petersen moved Perkins second
the motion ,that the bills be paid ,as'presented, Motion carried.
Jones reported the City is considering the feasibility of building, a new service
building on part of the airport property the commission has earmark for an industrial
"park. The commission felt this ,land should be kept for industrial development for
industries who would use the airport. The revenues generated would help the financial
status of, the airport. The commission authorized Chairman Full to advertise the
36 acre' industrial park in the National Electronic Journal.
There being no other business the meeting was adjourned at 9:30 P.M.
Next meeting September 20th, 7:30 P.M., Civic Center.
Page 2
• Minutes
September 17,'1973
sharing agreement, this confidential information would be made
available to the Commission. It was moved by Bud Means and
seconded by Mori Costantino that the Commission request the
Mayor and City Council to enter into this Agreement. The motion '
passed by unanimous.vote.
The Commission received a letter from Stever. J. Melman of the
School of Law, St. Louis University'requesting a copy of our
Human Relations Commission Ordinance. It was moved by Sharon
Mellon and seconded by Bud Means to send a copy of our Ordinance
to Mr. Melman. The motion carried by unanimous vote.
The Commission received a letter from Veronika Bolder, who is
Special Events Chairman of'West High School. Ms:'Kolder was
requesting help from the Human Relations.Commission for a
Human Relations Day Program planned',at their High School for this
fall. The Commission agreed that Dick Braverman -'.would be
coordinator for the Commission on, this matter, and would contact
Ms. Kolder as to' special` help she requires.'
The Commission received a press release on Equal Opportunity,
from the Department of ''Housing and Urban Development dated
August.30, 1973. The Commission referred the letter to
Community Relations Director, Julie'Zelenka for her information.
The Commission also referred a letter to Nick Smeed, Director of
Personnel, from Ronald Gardner who'is seeking, employment.
The Commission received an invitation to an open house at the
Iowa City Training Center, University of Iowa, to meet Dr. Tom
Walz, who 'is`the new Director of the School of Social Work.
Mori,Costantino informed the Commission that she had received
information from the International''Association of Official Human
Rights Agencies. The information is being circulated among the
group.r
BUDGET
It was, moved by Mori Costantino that the Chairman appear before the
City, Council to again request the funds that they had requested'
in their letter to the Council'of September 11`, 1973. Sharon
Mellon seconded, and the motion passed by unanimous vote.
0
; .
Page 3
• Minutes
September 17, 1973
PRESS RELEASE FORMAT'
Nancy Vollertsen began the discussion by asking two questions
about the proposed press release format. First of all she was
uncertain whether or not such a format was within the 'limit of the
Iowa, City Ordinance.The second question is that possibly we -were
giving information which was too specific and damaging to the
individuals involved. The Chairman indicated that he would discuss
the press release proposal with the City Attorney. It was indicated
that possibly misleading information could be derived from a release
which was a;summary :of the investigative report. Bud Means suggested
that maybe instead of having a press release on each issue -specific
case, to make general press releases about the ordinance. Possibly
the.' - use of` cases for public- information is not the proper means to
educate the Iowa City public.'. Three choices were before the
Commission as the proposed press release format consisted of five
paragraphs: 1) they could issue no press release at all, 2) they
could issue paragraphs l and 4 which were very general in content;
or 3) they could issue the complete press release of.all five
paragraphs which would include specific details of alcase without
indicating the people' involved.
It was moved by Bud Means to issue the news release consisting
of only Paragraphs 1 and >4 of the proposed format' and also to
proceed to attempt a public information program as to the workings'
of the Ordinance and the Commission. This motion was seconded by
Phil Jones'. Sharon Mellon moved to amend the motion to say ',that
the, press release should provide information consisting of all
paragraphs. The motion was seconded by Mori'Costantino. During
discussion Bud Means indicated that he felt use of complaints for
public information was not a proper format. Dick Braverman - moved
to table the motion, which was seconded by Phil Jones. With dis-
cussion it was decided to ask Julie Zelenka,'Community Relations
Director, to devise other formats for press releases. The motion
to table the motion died. The motion, to amend the motion was
defeated, and when the original motion was put to vote it carried
4-2. Thus, news, release formats to be used by:the Human Relations
Commission in the future will be very general in nature.
STAFF AND COMMISSION MEMBER TRAINING
Mori Costantino reported on her trip to Topeka, Kansas for a
training, session." She indicated that during the training session
they did some role; playing in hypothetical situations. She also
provided information that EEOC has legal counsel available to
the City Attorney for help in working cases through the courts.
Page 4
Minutes
September 17, 1973
She reported that the Indiana complaint form asked very specific'
questions rather than just asking a complainant.
situation. She felt this might be a. gooto state the
d direction in which the.
Commission here might go. The Commission requested that Mori
present a written presentation of; her conference and what she had
learned there. She indicated that her total travel expense had
been $168.00.
MINORITY STATUS REPORT
Phil Jones presented a letter, to the Commission reflecting his
feelings of the Minority Status Report. He indicated that it
was an inaccurate reflection of the stauts of black and other
minority persons in Iowa Cit y, He, also indicated that it 'presented
misleadingstatistical data ,and that the employment information
was inadeq uate.
Again the question arose: "For what purpose was this information
gathered and, the report requested?" The Chairman of the Commission
answered that the report was''requested sol'that the Commission
could; draw conclusions as to problem areas Iowa City may have,
also to provide background information of
characteristics in Iowa City. the population
In the
to the question: "What
is the report going to be used for?", the Chairman indicated -
that he felt there would be certain problems in the utilization
Of this report. Many of the ,Commission members felt that they
could not understand the report in that maybe it was too academic:
Sharon Mellon suggested that Phil Jones get together with the.
Community Relations Director, Julie`Zelenka, and the Director
Of Community Development, Dennis Kraft, whose department had
prepared the report, 'to discuss some of the problems the
Commission had found with the report, i.e., lack of definitions,
such as Mean, Median,, and Poverty Level, and the unclarity of
some of the graphs. Dick Braverman seconded, :and the motion
carried by unanimous vote.
MEMORANDUM OF UNDERSTANDING
This agreement between the Civil Rights Commission and the Iowa
City Human, Relations Commission provides for cases within the
jurisdiction of the Iowa City Human Relations Commission to be
deferred to us for 45 days, then they would revert to the State
Commission if progress hadn't been made.
Page 5
• Minutes
September 17, 1973
It was moved by Dick Braverman and 'seconded by Bud Means to
recommend to the City Council that they, adopt and execute
this agreement for the Human Relations-Commission. The motion
carried by, unanimous vote.
In the last order of business, Nancy Vollertsen'reminded the
Commission that they, had not discussed one more point about the
press release. The question was when to release the press release.
Immediately after the closed session at which a case is decided;
or'sometime later, after the complainant and respondent have been
notified'of the disposition of the case? 'It was moved by Phil
Jones and seconded by Sharon Mellon to make the news release
concerning each case available after the closed session at, which the
case is ''decided.The motion passed by a 4-2 ,vote. Mori Costantino
asked for a list of cases 'pending with the Human'Relations
"Commission. There being no further business to come before the
Commission, it was moved by Bud Means:and_seconded by Sharon
Mellon to adjourn to closed ,session'for consideration of
complaints of discrimination. Upon'a roll call vote, bon Hoy,
" ,
Phillip Jones, Bud Means, and
SHaron'Mellon, Dick Braverman
Mori Costantino voted yes.
Kay . Maune
Sec- tart'
Iowa City Human Relations Commission
•
• 777
MINUTES
Iowa City CATV; Committee
June 26, 1973
MEMBERS PRESENT: Blum, Cordier, Ehninger, Hubbard, Prediger,
and Welsh
MEMBERS ABSENT': Eskin, Kril and Russell
STAFF PRESENT Rosenstein
The meeting was 'called to order at 7:30 P.M.
Bill Hubbard moved to'accept 'the minutes of June 19 as submitted;
Hugh Cordier seconded the, motion. The motion carried.
Mr. Cordier reported briefly on his trip,to Washington and the
progress being made with 'the 'Association of Public Radio Stations',
headquartered in Washington.
Chairman Welsh reported on his telephone conversation with the
CATV in DeKalb,' Illinois. In DeKalb the public access is com-
pletely 'separate from ''the 'governmental and educational access.
There is a coordinator hired 'by,the CATV franchise to assist
the public in programming and scheduling of public access time.
The public is''trained 'to,operate the equipment. There is no
public access board and the CATV franchise provides all equip-
ment and facilities.
The Chairman' reported that there have been no computer runs made,
since the new penetration figures were suggested by the committee.
It,was decided that a telephone conference with Mike Holland
would be held June 27 at 12:30 P.M. in the City Manager's
Office.
Mr: Cordier was asked: to report on the status the University
was holding on CATV. He reported that the University had com-
piled a report on CATV in ,relation to, the, University. This
report has not been made available to the Iowa City CATV Commi-
ttee. :Mr. Cordier felt that the University would not make any
concrete decisions for some time. The committee then requested
Chairman Welsh to, request a copy of said University, report on
CATV.
It was agreed by the committee, that the public should not be
•' "penalized" by taxing if the CATV system were to be municipally
owned.
rayl! L
Dick Blum questioned the possibility of formally adopting
provisions as the committee progresses. It was the feeling of
the ,committee _that it would; be a good idea to pull past'
consensus together.
The Committee then examined the outline of possible Ordinance
Provisions. It was moved by Bill Hubbard that the CATV "Board"
make recommendations to the Council in relation to rates: The
motion was seconded by Flo Beth
Ehninger and was carried
Dick Blum expressed his feeling that it should be more,specifi-
cally outlined what the City Council can and cannot do :in
relation.to CATV. Blum felt the '!Board" should have sole respon-
sibility,for: scheduling, program content, management of program
activities, space, personnel', and equipment.
A`Motion ,was made by Blum, seconded by Cordier, that the Commi-
ttee take such steps as necessary to insure that a referendum
on municipal ownership would be forthcoming prior to other
Action. _The Committee voted four 'to two on the
rationale motion.
ationale for on. :The
the vote as
expressed b
P y the members ..varied.
There was 'lengthy discussion on the provision that would have
to be made for municipal ownership and private ownership
of ;the CATV ;'system. It was': decided that due to the time
element involved; the: Committee at this time would work only
on an 'outline in respect to municipal ownership.
The meeting was adjourned at 10:00 p.M.
� egg
• MINUTES
Iowa City CATV Committee
July '3 and 9, 1973
July 3, 1973
MEMBERS PRESENT: Blum, Ehninger, Hubbard, Prediger, Russell, and
Welsh
MEMBERS ABSENT Cordier, Eskin, and Kril
STAFF PRESENT Rosenstein
July 9, 1973
MEMBERS PRESENT: Ehninger, Hubbard, Prediger,'Russell, and Welsh
MEMBERS ABSENT Blum, Cordier, Eskin,'and Kril
STAFF PRESENTRosenstein
These minutes are combined, because' the basic item discussed by
the Committee was a Working, Draft of Ordinance Provisions,
July 3, 1973.
Attached to these minutes is a document reflecting the Commi-
ttee's feeling of the items to be included in an Ordinance for
public ownership.
The following minutes' reflect those items that were not included
in the second draft of Ordinance Provisions for public owner-
ship and, the other items discussed by the Committee.
Items related to Ordinance Provisions:
1. Need'to define agricultural' area.
2. Value of design picture as part of Ordinance (per
Arlington, Virginia)
3. Relating to the carrying of 'FM signals, Dick Blum will
research this and `share with the Committee additional
information.
4. The section on Service Installation was deleted; in
light of the three votes taken.
a. The Board shall provide drops to the following
public hearings . (the vote to include was
• 4 in favor, 1 oppossed, and o abstaining; in
light of the Committee's decision that we would
only recommend items that five members of the
;.h
Committee approved, the chair (who voted in favor
of including this item, ruled that the vote would
appear in the minutesbut not in the Ordinance
Provisions to be transmitted to the Council).
b.' No monthly subscription fee for public installations
Vote 2-1-3
C7. Additional installation, cost or less
Vote 5 in favor and 1;oppossed
After discussion, it was agreed to delete the entire
section.
5.' Dick Blum proposed the following guideline for handling'
obscenity. If the personnel handling the technical
equipment felt that there was a' violation', of the FCC
rulesasrelated to obscenity, etc., he would flip
the switch to take the program off the cable, and
make a statement that would appear on the screen as to '
why the program was cutoff. The person would however
tape the ,program so that the material is available for
review, possible future presentation' if material is
deemed appropriate, and for any adjudication that may
be necessary.
6. 'Items to check with telephone company:
a. Deposit standards
b. Right to provide service without paying a charge to
building owner.
Items related to work that can be done during the next month
and report to the City Council:
1. Consideration of the type, of projects that Stan could
work on during the summer break. 'These items were
included in the Second Report to the Council.
2., Approval, with revisions, of the Second Report to the
City Council, July 10, 1973.' (copies already distributed)
The next regularly scheduled meeting of the Committee is August 27
at 7:30 P.M. at the Civic Center.
tic ,
• MINUTES
Iowa';City CATV Committee
August 27, 1973
MEMBERS PRESENT: Blum, Cordier, Ehninger, Eskin, Hubbard,
Prediger, Russell, and Welsh,
MEMBERS ABSENT : Kril
The meeting was called to order at 7:45 P.M.
The minutes of the June 26 meeting are to be re -circulated, by
mail, to'the members for review.
The minutes of `July 3 and 9; were accepted as amended by the
following changes:
page 2, subsection a, 'should read . but not in the
Ordinance Provisions."
page 2, paragraph 2, section 1, "These items were included
in the Second, Report to the Council." should be added'
after to, . the summer break.
page 2, subsection c, should read "Additional Installation."
Flo Beth,Ehninger felt that anyone who disagreed with any
aspect of the Ordinance Provisions should write''a minority
report.
Dick Blum feels that many points in the Ordinance Provisions
should be clarified.
There was discussion regarding the form that a public vote
would take, when it might be held, and what points would be
included on the ballot.
The',Mayor and City Manager have been informed by the Chairman
that the Committee is prepared to discuss ,with the Council, at
length, the basic questions concerning form of ownerhip. It
is the feeling of the Chairman that the, Council will not have
time to devote to this consideration during September and it
is possible that this discussion may not come before November.
The Committee decided to meet the first and third Tuesday of
each month'.
•
• MINUTES
Iowa City CATV Committee
August 27,, 1973
Page 2
The Chairman also reported that unfortunately none of the
work requested to be done through the City Manager'sOffice,
per our Second Report to City Council, July lo, 1973, had
The 'Chairman indicated that the City Manager regreted that the
Administrative Assistant assigned to this task had not done
the work requested and indicated that he hoped to assign another
Administrative Assistant to the CATV Committee in the near
future.
It was reported that the Institute of Public Affairs has
recently hired a°person to work on:a model ordinance for CATV.
It was suggested„that some coordination might be worked out.
It was also suggested that the City Manager might wish to use
:,Some of the funds allocated at
ed to the
.CATV Committee to hire a
research assistant., (In checking with the Institute of Public
Affairs, it was noted that tney have not as yet hired a person
to work on the model ordinance for CATV.)
Blum presented his outline on FM Signals. His out would
replace subsection VI. B. 4. c.(4) one a 4
p g_ of the'Ordinance
Provisions., Further data was requested as to the type of
nce
it
equipment needed and economic implications: This will be
discussed further on September 18, 1973.
I
There was also Committee discussion on the proposed censorship
Procedures.': These would take'the place of item 7 on page 6
of the Ordinance Provisions. It was felt that there should
always be a',person in the studio during live cablecasting who
is responsible for programming. The system would carry 'lia-
bility insurance. There; were several ideas voiced concerning
the establishment of an "Appeal Board” to handle all appeals.
The Committee discussed the, pros and cons of taped vs. live
cablecasting. 'Hugh Cordier-will draft a paper on this for
review on September 18. ,In 'addition, Dick Blum will prepare
a revised procedure in light; of the fact that a majority of
the, programs will likely be taped.
The next CATV Committee meeting is September 4 at 7:30 P.M.
The proposed agenda is:
1. Clarification of Ordinance Provisions
2. Workshops
• 3. Sensitivity Analysis and Marketing Survey
�I.
• MINUTES
Iowa City CATV Committee
September 4„ 1973
MEMBERS PRESENT: Cordier, Ehninger, Eskin, Hubbard, and Welsh
MEMBERS ABSENT Blum, Kril, Prediger, and Russell
STAFF PRESENT Kay Maune
GUEST Mr. Gerald Eskin
It was decided that at this time there would not be any correction
of the June 26 minutes_since'Dick Blum made the, motion in ques-
tion and he was not present.
Mr. Gerald Eskin made a presentation on quantitative marketing
and marketing surveys in, regard to CATV. Listed below are the
major points presented to the Committee by Mr. Eskin:
1. The penetration rate, which is the ultimate answer
hoped to be achieved by,a',survey, _would be the most;
difficult, to compute.
2. A survey could determiner
a. Objective information such as the percentage of
color sets.
b. Attitudes and purchasing intention, such as what
type of, people would subscribe, etc.
3. Cost
of su
rvey,could run from $2.00 to $10.00 per
respondent, depending on how simple or complex a, survey
was to be run
4.Length of,survey time could run from 2 weeks to 2 months.
5.', It would be valuable to talk to other cities who ran
marketing surveys on CATV to see what form 'their surveys
took and how reliable the results were.
6. Committee would have to°,,decide what kind of cross
section sampling they would desire for'', the survey.:
Mr. Eskin suggested that the Committee think more about this and
stated that he would be happy to ;assist the Committee in organ
izing a survey if the Committee desired to explore this matter
further.
The question of color set penetration was raised again. It was
suggested that nearby TV' :stations might have reliable figures.'
Hugh Cordier is to contact KCRG and Kay Maune will contact WMT
to obtain such figures, if available.
•
•
MINUTES
Iowa City
CATV Committee
September
4, 1973
Page 2
Different
methods of pay-TV were discussed.
There was
lengthy discussion on points of clarification on the -
Ordinance
Provisions. These clarifications will be reflected
in the next
revision of the Ordinance Provisions.
Rev. Welsh
read a letter to the Committee from Ray Kril resigning
from the
CATV Committee due to his move from Iowa City. It
is the feeling
of the Committee that a new member 'should not be
appointed"to
replace Ray at this point in the, work of the
Committee.
The next
meeting will be September 18 at 7:30'j n the Civic Center
Conference
Room. ,The proposedagenda is as follows:
1.
Minutes of June 26, ,August 27,'and `September 4
2.
Report''from`Cable Television Information Center (Bob Welsh)
3.
Reports on Color. Set Penetration (Hugh Cordier and
Kay'Maune)
4.
Discussion on FM Provisions (DickBlum)
5.
Discussion of "Censorship;, Procedures" (Dick Blum and
Ilugh Cordier)
6.
Public 'Involvement Workshops
Od
• IOWA CITY PUBLIC LIBRARY
AGENDA
September 20, 1973
I. Secretary's Report
A. Minutes of the August 16, 1973 meeting'
II. Financial Report
III. Approval of Bills
IV. Director's Report',
A. Iowa City Public Library
B. Seven Rivers Library System
V. Committee Reports
A.' Executive Session of the',Personnel Committee -
August 20, 1973
B. Finance Committee Meeting - August 25, 1973
C. Community Relations Committee' Meeting'- September
13, 1973
VI. Old 'Business
Action on letter dated August, 6, 1973 from Nelle
Neafie, Seven Rivers Consultant, requesting back pay.
Question was referred to Personnel Committee at the
August 16 meeting. (Note that a check to cover the
requested amount has been sent by:,the IowaiLibrary
Commission)
VII. Communications
Staff grievance petition dated September 9, 1973 requesting
meeting with the Board of Trustees
VIII. New Business
A. Personnel Policy
Funeral Policy - interpret as special leave, not part of
any other'form of leave; handle on a per incidence basis
B. ,Grievance Procedure
Parallel amended City policy insofar as procedural steps,
are concerned.
Consider allowing appeal from Board to Civil Service Commission
(Director recommends referring the question of Grievance
Procedures to the Personnel 'Committee'for'action as soon as
the City has acted on the policy change now pending).
C. Fines
• Raise charge for overdue, library materials from 5C to loo
per day for adult materials; children's materials to remain
unchanged. (This recommendation of the Finance Committee
• MINUTES
The ,regular meeting of the Board of Trustees of the Iowa City Public
'Library day, August 16, 1973, at'4 p.m. in the Director's
was held Thursday,
Office.
President Downer presiding.
MEMBERS PRESENT: Buchan, Bywater, Canter, Downer, Farber, Kirkman,
Trumpp
MEMBERS, ABSENT: Newsome, Richerson
STAFF PRESENT': Hurkett
OTHERS PRESENT- Connie Lane, observer, League of Women Voters
APPROVAL OF MINUTES
T e minutes of ,t the July 19 regular meeting were approved as corrected.
The minutes of the July, 25 special meetingwere approved as read.
FINANCIAL REPORT
Mr. Downer stated that the county auditor is carrying money in accounts
for a "county ,library lfund" and, one for "district library fund." The
Finance Department is'now taking care of this and we,will'get the money
to.which we are entitled,from the county fund. (The district library
fund pertains to the area school,system'and has no connection with us.)
A motion for acceptance of the financial report was made (Canter, Farber).',
LIBRARY BILLS
A motion that the bills be approved was made and seconded (Canter, Buchan)
PRESIDENT'S REPORT
The committee chairmanships and memberships are the same, due to the
change in election month. Committees will serve until June 30, 1974.
Mr. Downer stated that Joe Pugh felt our budget was more realistic than
some other departments in its statement of salaries and wages.' Mr.'
Downer
quite optimistic about its approval. Mr: Wells, the city,
manager, will talk to 'us about any drastic changes before submitting it
to the 'Council. If there were to be any substantial cut, we would surely
- hear about it within the next week,, as it is unlikely the Council would'
cut if the City Manager doesn't suggest it.
DIRECTOR'S REPORT
Mr. Walker has caulked the'flashing'on the roof, as well as the vents.
The exhaust vents on the roof just',don't'work. Mr. Walker says he could
repair them if he could find the switch that controls them. -A section of
stone facing has broken away from the west wall of the library. This was -
• the section that was repainted last year. It can be patched by Mr.
Walker,', but the end result will look like a patch job.
• For the past year service has been provided to the County Home by both
the adult and children's departments in cooperation with Kirkwood Com-
munity College.
Children's Services set a goal of 6,500 circulation this summer for our
contract areas We passed the goal by the second week in August. To
accomplish this goal, Children's Services made visits to schools and
gave special summer programs in North Liberty and Lone Tree. A complete
inventory is, being done in 'Children's Services which will be complete by
the end of September.
The Director hasn't given up hope for a detection system.
We, have taken the first sample of our survey of library use. We are
looking at the amount of use of the building, how much the card catalog
is used, number of periodical browers, use of reference services,'and a
breakdown into 'periods ,of heaviest use,' etc.
The Children's Department will be working with some volunteers in 'cooper-
ation with the, National Society for the,Prevention of Blindness to give
eye checks to preschool children. This will coordinate efforts with the
Delta Gamma program.
An in-house audit by the library staff of our 1974 budget figures showed
several, errors were made. Into fines 'and'fees should be an additional
$3,500 to bring the total to.$14,500. An audit of personnel requests
with explanatory tables is available.
The difference in budget figures is $3,012 over what we sent -to the City.
Mr. Kirkman moved that we revise the budget to show the changes indicated
by the Director (seconded by Trumpp).
As a personnel management device, the director stated that position
guides will be compiled with the participation of the employees. :The,
Position guides are very useful when appraising an employee's performance.
They also ;are 'a positive communication device as well as an employee
morale builder. Mr. Hurkett noted that he has also discussed how, to con-
duct a successful evaluation interview with library division heads'.
COMMUNICATIONS
1. A,letter from Harvey R. Diehl
2. A'letter from Paul'W. Jewett
Both of these letters are complimentary in connection with overdue
library materials.
COMMUNITYRELATIONS
Mrs. Bywater expressed the feeling `that 'excellent relations with the
public, found elsewhere in the library break down at the Circulation Desk.
She feels the people there are not helpful'. She had a personal experience
that was not good. The Director feels we should rely on full-time
• regular staffing at that desk; now we rely heavily on part-time 'help and
on college work/study people. The Director noted that at his direction
only certain designated employees can handle the cash, which may make it
seem that service is slow at times.
-2-
1 � •
• The Director stated that it has been emphasized and re-emphasized that
when aclerk' doesn't know'the answer to a question or problem, the super-
visor should be called and patrons shouldn't -have to run all over the
library looking for people. Mrs. Bywater asked if patrons should be
expected to pay a fine which has grown large ,with no notification' being
sent?, _
This problem is to be referred to the Community Relations, Committee.
There is also a possibility of reactivating the Friends of the, Library,
group.
Nelle Neafie has requested back pay. She was on Seven Rivers payroll
ferred
and was told by the State Traveling Librarian that she must be trans -
,to the state payroll. Mrs. Neafie felt she was deprived of
vacation rights. The reason has been lost in history as to why she
was to,be transferred to the State payroll. She claims.$1,250'for
vacation time not taken in years past. This has'been referred to the
Personnel Committee, for discussion.
Amotiron was made and carried
Tumpp). that the meeting be adjourned (Bywater,,
umpp
Secretary
• Personnel Committee meeting August 20, 1973 at 7:30 p.m. in the
Director's Office' (Executive.Session).
PRESENT: Mrs, Trumpp, Chairwoman)
Buchan, Downer, Farber,''Hurkett, Neafie.'
The meeting was called to, discuss ,the request by Nelle Neafie, area
consultant for Seven Rivers, for compensation in the 'amount of $1,299
for vacation, not taken. Mrs. Neafie had discussed the matter with,°
the administrator for Seven Rivers, Jack W. Hurkett„who asked her to
put her request in writing so he could act upon it. (This request is
attached.)
Mrs. Neafie had previously pursued this claim by discussion with the
Iowa State Traveling Library, the Merit Commission, and others'. With
the imminent phase-out of the existing,Seven Rivers organization, she
felt that the claim for reimbursement must be 'finalized immediately.
Mr. Hurkett, as administrator, telephoned Barry Porter, the newly
appointed State Librarian, to explain the situation and also to state
that inasmuch as this'claim could not have been foreseen, it was not
budgeted into the interim :service ,period July 1, 1973 to December 31,
1973. He also told Mr. Porter that it would be impossible for Seven
Rivers to maintain minimum services during this period and still meet
the, claim, then estimated by Mrs. Neafie at $1,250.He pointed out
that there had been no fourth quarter payments to any ,ofcthe coopera-
tives and 'requested:that Seven Rivers be given some monetary help, in
meeting the claim. Mr. Porter has 'sent a'check in the amount of
$1,250 as ',a fourth quarter.payment'to the'Seven Rivers Library System.
Mrs. Neafie stated that her employer was changed in July 1970. She lost
compensatory time when she was transferred to the state payroll. She
said she didn't have any ,time for vacation. She was working 60-hour
weeks, evenings, Saturdays, and Sundays. 'It was her choice not to go
on vacation. Her last vacation was in 1969 (for 1968), and she has had
no vacations since.
The state knew she had six weeks' vacation time coming from Seven Rivers
when she was':'hired. She was.told and said she did have the same fringe
benefits as the regular Iowa City Library staff.
She had been talking about her situation since July 1970 (date of trans
fer) and has been stalled and put off since.
The state executive council said no one can drive a state car without
being a state employee--this was the main reason for the transfer. A
whole new classification system was set up.', There are three consul-
tants in the state: one 'drives a bookmobile, Nelle and another drive
state vehicles. Therefore,: only two are on the state payroll. Nelle
was the only one transferred to the state payroll at the time; the
• other person was always on 'the state payroll.
-4-
• Personnel Committee continued
Nelle felt this was an administrative decision, but Mr.,Hurkett felt
otherwise. Mr. Downer stated .that this was a`policy matter.
Mr. Downer interpreted the ,personnellpolicy at that time as saying
vacationsshould be taken within the calendar year. Therefore, we do
have a policy ,matter versus an administrative matter.
Mrs. Neafie explained that Seven Rivers always operated as a separate
organization from ICPL'. -There was never a Seven Rivers policy.
Mr. Downer replied that it is unfortunate that this problem of setting
policy.couldn't have been taken care of at the time Sally Helm was the
administrator :of Seven Rivers, by discussion with and the help of the
Iowa State Traveling Library. Nothing was written; there was just a
verbal agreement between Mrs. Helm and Mrs. Neafie.
The minutes of'November 1969 to January 1970 were checked and nothing
was found concerning_this matter.
Mrs. Neafie was hired by Seven Rivers, not Iowa City, so she would not
have read the Iowa City policy.' The Iowa City policy spelled out what
they wanted done.
Mrs. Neafie was excused.
The committee agreed to pay, upon approval of the rest of the Board.
Secretary pro -tem
Alk
1
• Finance Committee meeting August 25, 1973 at 10:00 a.m. in the
Director's Office.
PRESENT: Mrs. Buchan, chairwoman
ABSENT: Farber, Bywater
Canter, Downer, Hurkett
This meeting was called to discuss additional budget cuts.
The city claims that it is $900,000 short in anticipated receipts;
that the property evaluation did not
The city is "cash raise as much as was expected.
poor ,'credit .good.
The library claims are as follows:
A. Budget: 1973--$27,000 was cut from our original request.
B• OMP: 1973 --Added $35,000 plus.or minus $14,000 for OSHA repairs
to the building giving a $21,000 margin of discretionary spending.
C. During 1971-72 we spent heavily on placing the building (roof) and
grounds into sounder condition; added functional improvements
(ramp entrance, "stairs); with glassed in entrance foyer;' and improved,
aesthetics (planters on west side, four trees on east side) and
painted the interior.
D. During 1973 we have again a problem with roof leaks and interior
damage; stone facing on building crumbled and was repaired by our
buildingmaintenance man.
I
E. NOTE: Much of interior re-painting.was done by the director and
the children' 11
s brarian on their own time; many, repairs were
accomplished with only one building maintenance man on the job,
causing problems in cleanly appearance of exterior and interior
from time to time.
F. Comment: A -starved operating budget during 1971 and 1972 had
results as follows:
1. Short 'on support staff --forced into using part-time hourly
help; subsidized programs as college work -study, -NYC, Mayor's
Summer Youth Employment program, and volunteers for 'perfor-
mance of basic tasks
a. high cost of training and re-training
b. public service deficiencies= -slow "turn around'' time
on reshelving, mediocre direct 'contact with patrons at
Main Desk
2• Short on library materials and equipment
3. Very important! For the past five years we have relied very
heavily on Seven Rivers for staff fime,'as well as shared
operating funding. We pay a penalty In 1973.
-6-
Finance Committee continued
•
G. Personnel in 1973
1. Because of changes in the college work/study and the
N.Y.C. programs and the library's heavy reliance on them
for the performance of basic duties, our service "came
apart at the seams" early this year and we were forced
to hire regular, paid: employees to perform these basic'
tasks. Some of our employees are still on a part time
hourly wage basis, however.
2. Because of budgetary strictures we have had to hire pro-
fessional, clerical, and library aide help to serve part
time. We get the advantage ofhighly motivated people
willing to work at peakhours including evenings and
week -ends. on the other hand,' because of the interruptions
to the college work study and N.Y.C.,progremsras well as
for other reasons, we have had and continue" to have a
substantial turn over in personnel. ,This causes expensive
training and re-training.and difficulty.with'communications'.
For example,we have a shorter "'turn around" time on re -
shelving; better reserves control, more efficient'overdues
and fines collections, and a new cost, control procedure
(stamping) which affects book purchases of current books
,i in heavy demand.
H. Efficiency
1.' Annual Report, �
t 7
`19 2
p
a. See statistical comparison tables'
b.' See graphs
c. See compara4_ve,table on staffing for 5 years
2. Graphs & Tablas, through July 1973
a. Adult Circulation
b. Children's Circulation
C. Reference/Information Graph
I. Lack of Efficiency
1., Building "swallows up" work hours and, with its four major
operating levels, 'seven levels total. For example, shelving
operation is multi -handled on and offl,two book elevators
(costly to maintain)
2. Building is cut up into small areas preventing ordinary
customer service relationships from being established
d.
• J. Summary --Cut in original request will result in the following:
1. Choice between gross inefficiency in terms of cost/benefit
ratio;
7
i
o �
Finance Committee continued
a. highly paid employees doing routine work
b• customer service problems
C. :reduction inhours,. service programs-
2.
rograms 2. Series of hard choices on what to give up
K. Recommendation: Do not use term "budget"with the Council.
Instead use the term "need6koperating funds
Bare bone cuts as follows
Personal Services
6000 $18,375
all new personnel (must be audited
for cost)
Commodities
-----------------
7000 $ 2,000
Operating supplies, repairs &
maintenance',
Services '& Charges (8000)
8163 $ 1,125
r 500 Work/study for children's services
8630 930 NILE processing
. Equipment service contracts
8512 130
8220 500 Electricity'(4�`cut 'in light bill)
8760 600 Postage
Film rentals
Capital Outlay (9000)'
9321 $ 5,200 _
Library Materials ($1,000 --Children's)
11500 9,200 --Adult)
FILMS, Inc.
Total $30,860
Some questions were raised:
Mr. Downer suggested raising the amount of fines.
Mrs. Buchan suggestedPeliminating.the printing and mailing of
"What's New" and business flyers. A rough estimate of savings
'was $1,200.'
There is a danger of relying on revenue-sharing for books and
,materialsfinancing. What happens when this is changed, as it
may well be?
How much 'can we,cut,.from personnel without changing ,,hours.or
substantially cutting service?
In regard to public utilities, all we'd save by closing all day
" Thursday and'Sunday afternoon is $130 in electricity.
How can we reduce our budget request and not retrench? Since
our lowest priority services are the least costly we would not
save significantly,if we cut those services.
The meeting was adjourned.
Secretary pro -tem Approved
■ MINUTES
• Community Relations Committee
September 13, 1973
Members present: Mrs. Linda Bywater, chairperson, Mrs. Louane
Newsome, Mr. David ,Kirkman, Mr. Robert Downer,
President Board of Trustees
Members absent: Mrs. Suzanne Richerson
Staff present: Jack W. Hurkett,' Library Director
The first item on the agenda was the formationof a Friends of the
Library group.', The library director supplied some attachments to
aid in the discussion of the matter. It was,the consensus of the
library;' committee that the recommendation should be made to the
Hoard: of Trustees, favorable to ,the formation of a Friends,, of
the Library group for the Iowa City (Public Library.
The second item on the agenda was projecting the library image.
effectively. The committee discussedfsome of the current problems
in effective customer relations as,well as other; aspects 'of'ser
vice. The committee recommended that the Director take great care
in hiring a personable individual for the circulation department
and that the proceddres outline&,for specific problems 'be'followed.
Everypatron should leave the library with a comfortable feeling.
The third item':on the agenda was borrower's identification cards.
The director answered the question of whether the library should
issue a borrowers card to a teacher who lives outside the cmfined
service area by saying that we seemed already to have answered that
question in our statement of objectives for the Iowa City Public
Library during the 1970's. He pointed out however that while we
should not extend Our services beyond theexistingpatterns of
service neverthelesssuch a teacher could borrow materials
through ;the school library on, an interlibrary' loan basis. The
direcdor those pointed out that the issuance of borrower's cards
including e for non-residents and contractual service
to unincorporated Johnson County,' North Liberty, and Lone
Tree all ,will be affected by the recently enacted Regional
Library Services Act.
The Regional Library Services Act in section 7.3 states that
the regional trustees must provide direct public library with-
out charge intheir<respective regions for an initial', period of
four years toindividuals;',who have no access to public library
service:- Forlexample, residents:"of Hills who do not have direct
access to a library would be entitled to library service under
some arrangement to be made by the East Central' Library Board.
The fourth item on the agenda was BUDGET 1974. It was generally''
• agreed that spontaneous authors of public support would be wel-
comed now that formal negotiations between the finance committee
and the city council have been completed, but that the library
should not launch a concerted public relations campaign effort.
-10-
SEVEN RIVERS CONSULTANT'S REPORT
Nelle Neafie
I. Visits to Members
Bettendorf
Blairstown
Chelsea
Grinnell
Marengo
Mechanicsville'
Shellsburg
Standwood
Tama
Tipton
Wellman
West Liberty
Wilton
II. Visits to non-members,
Coralville
III. Special Meetings
Visited with Iowa City 'Public
Library Board of Directors
Worked with Hiawatha board on
planning library changes --
they hope to move into another
larger building very soon.
Orientation for regional board
members in Des Moines.
-12-
• CHILDREN'S SERVICES, AUGUST 1972
Hazel Westgate, Senior Librarian
One; of the gilt-edged truths, along with the sanctity of
mothers, the folly of whistling girls', and the need to keep
Your feet dry, is the belief that libraries are quiet in
August. It isn't so --even the last days before school opened
when children might have been treasuring their few hours of
freedom.
We have been very pleased with the success of the entire
summer program and are happy that the children and their
parents have been pleased, too. Manysummer'' residents made
their pleasure known to us and some even,stated'intentions
of telling Buffalo, Portland, and Omaha what to do.
Cindy Hamilton, who leaves at the end of,August, ,will be
replaced by Paula Matthews of our work-study, staff.- (Appli-
cants ranged from teachers to an agricultural economist to a
bartender.) 'Paula .is a student at the School of Library
Science and has been conducting the "Music Matters" program.
Herlsuccession allows us to'upgrade theposition' from Clerk
to Assistant. Another addition to our staff is Susan Vickroy,
who is on< the NYC program., Angela Lake and Carla Williams,
schoolgirl volunteers who help us for a few hours almost every
Saturday, 'continued faithfully through the summer; we gave
them gift certificates 'from ',Baskin-Robbins Ice Cream:Store.
As for our small patrons themselves --one pridefully announced:
"I can draw peoples' elbows." And another did a spot'of 'word
explaining: "When they're bbbies they're called 'mice,' but
when one, grows up it's a 'mouse.'"
L
REFERENCE/ADULT SERVICES
Jeanette Carter,.Senior Librarian
I. l
S ERVAC ES
h9ool
OIr000
ano I I I
(go10
o
W Igooi I ! I I I !
16evI
Ism
is
Reference questions for,the month of August totalled 1,213.
This compares with a total of 943 questions during August 1972.
Subjects for which all information was out were:, power tools,
jewelry making, house plants, silver jewelry, and canning and
preserving.
Interesting questions handled during the month included:`.
How do you spell,shtik?
Is Henry Kissinger a citizen?
Are there any associations of personnel, directors in Iowa?
What was Nixon's "Checkers Speech?"
Can you give meta list of all the Chiropractic schools
in the U.S.?
How do you makelbeef jerky?
Can you give 'me summaries of the Walsh -Healy and Davis -
Bacon Acts?
Do eels and sharks have bones or cartilage?
Does the library1have a list of Iowa City day care centers?
Can you give me'a copy of an obituary from the August 13, 1937
Press -Citizen?',
Do you have books to help practice for a secretarial exam?
What is the difference between a spice and an herb?
How do you say Happy Birthday in Czech?
• Do you have al list of boarding or military schools?
How do you lay out a putting green?
SERVICE CONTRACTS
.
I• Number of borrowers
registering during
August
1973
Johnson County
Adult
Lone Tree
North Liberty
Juvenile
68
13
4
2
8
Total
81
1
II• Number of registered
borrowers
6
9
to date
Johnson County
•
Adult
1099
Lone Tree
North
Liberty
Juvenile
102
162
-- -. _
430
Total
1201'
—
14
III. Number of items circulated
duringAugust
166
44
1973
Johnson Coun
1972 1973y
19 Lone Tree
Norah
Liberty
Adult
1087
72 1973
1972
1973
Juvenile
3187
1121 5208
68 141
127
Total
2208 8395
36 399
105
353
583
IV.Number of items
590
232
936•
circualted January - August
19734
Johnson County
1972 1973y
Lone Tree
1972,:1973
North
Libert
Adult
12093, 16042
1972
1973
Juvenile
10013' 14586
r
898' 932
1383
615 1059
967
1514
Total
22106 30628
—
1__824
1513 1991
2350
3338
I. Circulatio n 1971 1972 1973
Department
s
productions .01 121 106
s of viewers * 3 3
film/N 120
lms 76 , 128
ADULT 17304 17491 19109
A. 1
Adult
Books'
Record
Art Re
16mm
8mm Fi
TOTAL
B.
Child ren
r.
Tr1I'AL
II. .Interlibr
A:
Borro
B.
Loaned
III. Reference
A.
Inte
B.
In pe
C.
Mail
D.
Telep
TV. Registered
A.
Adult
B.
Child
r:
TrfrAT,
ary
wed
rson
hone
ren's
's Department
16847
18032
21092-
CIRCULATION
34151
35523
40201
Loan
32
42
54
124
166
316
Questions (Adult Department)
rlibrary'loan
53
57'
78
reference questions
Reference Questions
315
391
517
1
42_
59.
reference questions
309
453'
637
Borrowers -
Department
14926
17670
11749*
Department
6152
6062
5949
RFrjISTERED BORROWERS
21078
23732
17698 **
•* statistics not kept until May 1972
**'statistics reflect new policy RE issuance of new non -expiring cards
and the re -registration to obtain such cards; policy effective l/1/73
-17
A. 'Books
3.9 71
1. Adult and Young Adult
Fiction _.
17184
Non-fiction
36615
Periodical Volumes
2876
TOTAL -
56675 -
2. Children's'
Fiction �_ _�
10636: -
Non-fiction
17695
TO'J'AL _
28331
3'. TotnL Hooks, Adult and Children's_
85006
B. Recordings
C. Tape recordings
D. Art Reproductions
E. 8mm Films (Number of'reels),_!_
F. Microfilm
G. Paperbacks
FINANCE: FINES ANI
1. ''Fines Collected -
2. Non -Resident Fees
3. Other: Telephone Commission
• ; 4. Total Finances
-16-
1360
26
283
214
601
56
FEES
_671.25
1 1972
16683
41497
2876
61056
10882`
18766
19648
90704
1971
81
343
331
765
25
1973
17976
rrugrams
15 Feature Film Programs (attendance 472)
Rental Cost: $108 (about 22C/viewer)
Puppet show
IV. Staff Activities
Hurket£:
August '1 - City Manager Staff Meeting
- Scheduling Meeting with Dick Nelson about
Practicum Students
2 — Budget Meeting with Pat Strabala
Meeting -with Nick Smeed: Reclassification of
job vacancy
3 - Meeting, with Bob Downer, and City Manager about
Budget '74
7 - Inspection of library facilities and operation r
for Workmen's compensationby Iowa National Mutual
'Insurance Company.
8 - City. Manager Staff Meeting
13 — Meeting with,Bob'Downer and 'Joe Pugh about Johnson
County Contract
15 - City Manager 'Staff Meeting
16 Board of Trustees Meeting
18 - Iowa State Library Commission: Orientation of
Regional Trustees
20 - Notificaiton from Joe Pugh about Budget Cut -
$35,000
- Board of Trustees Personnel Committee Meeting
22 City Manager Staff Meeting
25 - Finance Committee Meeting
27 - Discussiolb Of''Budget Cut with City Manager; Bob
Downer and Pat Strabala
29 -'City Manager: Division and Department Head Meet-
ing
31 - Notification from Barry Porter - termination of
TWX service 9/30
Carter
August 26,27,29 - United Way Executive Board
Eggers:
August 10, 11 - Visited libraries in Omaha, Nebraska
20 - NILE Advisory Board Quarterly Meeting, Mason
City
-21-
-22-
• IV. Staff Activities (Continued)
Spaziani:
August 10
- Dottie Ray Show
20'-
United Way Planning Division
21
- "How to keep sex bias out of the classroom"
(a workshop for Iowa City teachers in-service
training)
Tucker:;
August
- Visit to Owen Sound, Ontario, Information
Center'
Westgate:
August 29
- City Managers Meeting.
31
- Fall mobilepacket for teachers (multiple requests)
V. Tours
Kirkwood College Study 45 Skill Course -:Tour and, Instruction
on Use
of the Library - 15
VI. Gifts
43 books
1 record
60 paperbacks
-22-