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HomeMy WebLinkAbout1973-10-30 Bd Comm minutes! I �1 1� fOWA CITY HOUSING C0 MMI..ti c 70N Minutes of Special Meeting September 27, 1973 7:30 p.m. MEMBERS PRESENT: White, Bosserman, Branson', Duncan, Frimml, Hamer, Mikelson STAFF PRESENT: Seydel,`Kraft, Maune, Vollertsen, Schierbrock OTHERS PRESENT: James Stier L. Chairman Whitecalled' the meeting to order. Asked the sub- committees to present their reports. a.' Length of Lease Periods--Mikelson and Branson Both of their written reports attached. Seydel and Frimml pointed out their tabulations of The Tenant Handbook (published by the SUI Student Senate). Of the f7 reporting landlords in the survey, seven require a one -year's lease, however, one of the landlords does provide a clause in his lease to allow a tenant to break the lease but he is requiredlto pay a penalty. This dissipates the fact that the year lease is a requirement in Iowa City. b. Damage Deposits/Security Deposits--Bosserman and Hamer Bosserman talked with people and from opinions gathered she thought damage deposits were more of,a "sore spot" than length of 'lease.' The damage deposits with no interest returned was universal in her findings. Secondary to the above mentioned problem is the problem the tenant has in getting his damage deposit returned. Bosserman stated the PAT office could not furnish any documented information concerning this area. Bosserman felt it was necessary; to contact the landlord association to gather some additional information. Attempts in the future will be made to complete this study. • Bosserman stated people would` prefer, their damage deposits refunded with ,the interest that it had accumulated. If there were damages and the landlord had to retain the deposit then he would' also retain the interest money. Bosserman could not find anyone that thought it would be too much work to figure interest returns on bank deposited -z- • damage deposits. The deposit ;would be held, in a joint bankaccountwith the signatures of both tenant and landlord. Seydel reported from his tabulation of The Tenant Handbook survey that three out of fourteen complexes pay interest on damage deposits, the rest do not pay interest. After much discussion it was decided that a'good pro- vision to put into a lease would be that interest rates' would begin accumulating at the time the entire amount of damage deposit was paid, be it, paid all on the first, day or by the second month. Seydel brought forth two situations for consideration: an -apartment complex opens'a single account for the complex, or an apartment complex were to, open an account for each tenant in the'comples What bank is going to open (i.e., Lakeside Apts.) 400separate accounts? Consider the costs of administrating the individual accounts, who is going.to finance these costs? Duncan stated that it would take the financial institution some time to see what the performance was on a trust account. If there were much 'action with deposits and withdrawals with small amounts of money, after a time it become impractical to figure interest. Mikelson stated, however,; that if the security/damage deposits were de- posited for a longer period of time, say three-four years, the interest would be significant and probably out -weigh the administration costs. Resulting in, the tenant being ahead. Frimml noted that the problem of damage deposits is not limited to the local level, but the problem of damage deposits is found on the state level too. Frimml requested copies 'be'provided of the proposed bills concerning damage deposits that have not come out of state committee. Seydel would furnish these copies. White summarized: under an ideal situation, the interest accrued on a damage deposit might be included in the return of the deposit. The ideal situation would have to be a', long-term lease (one year at least), the deposit paid in one lump sum,and the deposit being placed in a joint trust account. c. Leases --Duncan and Frimml Their 'report is attached'. • 2. Vollertsen and Maune felt there was a problem with the defination of terms. What is a damage deposit? Is it a trust, a deposit,,! what is ''its purpose? Frimml noted from his subcommittee study that the majority of leases used in Iowa -3 - City contain the verbage "...owner may retain said some or any portion, thereof, to be applied by the owner toward the payment of any damages substained by the owner, by reason oF the tenant's failure to comply with the terms of this lcase". So this points out the damage deposit not only is applicable to physical damage but other damages on the terms of the lease, i.e., breaking the lease. Vollertsen brought to the Commission's attention that Iowa law interprets the warrant of habitability to imply that the landlord is offering to the prospective tenant a unit that is fit for his occupancy. When questioned about laws that provided enforcement for leases, Vollertsen answered that by ordinance you cannot force individuals to make a contractual agreement. However, Federal law:states that any contract having effect over a one year, period must be in writing to be enforceable. She also answered that the time period,for notices to terminate a lease usually are the same as rent payment periods. Vollertsen suggested the Commission look at the American Bar Foundation Model Ordinance to provide some insight to their study.' Vollertsen reminded the Commission that the Uniform Court Act, (Small'Calims Division) is where people without attorney representation can settle claims that are less than $1,000. This Act became effective July 1, 1973. 3. White requested the Commission's permission to allow him to draft the Commission's proposal to the City Council. This would be done prior to the next regular meeting where it will be discussed and changes made if necessary. Request was granted. I Kraft reminded the Commissioners that their final recommendation must be documented. z Bosserman and Hamer were reminded to provide the Commission with additional information regarding damage deposits. 4. Coordinator's Report a. Seydel requested permission to mail to elderly tenants a questionnaire concerning Johnson County's plan to serve daily noon -time meals to Iowa City senior citizens. Funds are provided through Title VII of the older Americans Act. Mikelson moved permission be granted. Frimml seconded the motion, motion carried with all in favor. b. Seydel reported that the January 5, 1973 moratorium on • Section 23 Housing funds has been lifted. On September 19, President Nixon submitted to Congress a series of policy recommendations. For Section 23 Programs he gave the authori,zation:to meet bona fide comm ' itments for an additional 200,00 units. Of this amount, 150,000 units would be IOWA CITY HOUSING COMMISSION MINUTES October 3,',1973 MEMBERS PRESENT: White, Bosserman, Branson,Frimml', Mikelson MEMBERS ABSENT: Duncan STAFF PRESENT: Seydel; Vollertsen,',Schierbrock 1.. Chairman 'White called the meeting to order. Minutes of the September 19, meeting were approved as written. Motion was made by Frimml, seconded by'Hamer,:and carried with all in favor. A decision on the Special Meeting Minutes of"Sep- tember 27, was tabled until the next meeting. 2. Coordinator's Report a. It was moved by Mikelson and 'seconded by Frimml'to recommend that the City'Council make'a Resolution to resubmit the proposed Housing for the Elderly packet to HUD Area Office. Motion passed with all in favor. b. Seydel presented four applications for signaturs/approval. Between April 1, and September 30, twenty-nine new tenants have been placed by the Program. This is an average turn -over in the LHP. 3. Old Business a.' Hamer presented her report concerning damage deposits. She concluded from her interview that the landlord used the damage deposit to pay for any possible damage to the unit as well as unpaid rent. Also a varied length of lease periods were provided in oral and written leases. b. Vollertsen presented her outline of the drafted recommendations to Council concerning the "need" for a tenant -landlord code. She tried to identify, in her outline, the problem areas in tenant -landlord relations as well as to provide docu- mentation for any ,possible type of argument made ,against each of the problem areas. Vollertsen pointed out a weakness in the draft concerning the obligations of tenant and landlord. She made 'reference to the Arizona Senate Bill - 1096. The Commission stated '.that they would study their copies of the bill to gather additional backgroundinformation. • -2_ Vollertsen would, provide the Commissioners a copy of her outline by October 5. c. The Commission determined a delay in presenting their recommendation to the Council was necessary. It was the concensus-of the Commission that two additional weeks would be needed to finalize the recommendation,, (October 24). Also was mentioned, a need for another special work meeting to discuss the draft copy. 4. a. There being no further business, the Commissioners were reminded of the next regular meeting on October 17. b. Branson moved the, meeting be adjourned. Motion seconded by Frimml, motion ,passed with all in favor. APPROVAL: • MINUTES • Iowa City CATV Committee September l8f 1973 MEMBERS PRESENT: Blum, Cordier, Eskin, Hubbard, Prediger, and Welsh MEMBERS ABSENT : Ehninger and Russell STAFF PRESENT Kay Maune First item of discussion was approval of minutes. The minutes of June 26 were approved with the following amendments: the fourth paragraph on page 2 should read, "A motion was made by Blum, seconded by Cordier, that the Committee take such steps as necessary to insure that a referendum on municipal owner ship would be forthcoming prior to other' action. The Committee voted four to two against the motion. The rationale for the, vote as expressed by the members varied." The minutes of July 3 and 9 were 'approved with the following amendment: ;item c on page 2 should read "Additional installation, cost or less." The minutes of August 27 were("approved with the following amendment: the last'paragraphon page 1 should read "The Committee decided to meet- the first and third Tuesday of each month." The minutes of September 4 were approved with the following amendment: Kay Prediger should be listed as absent. Kay Maune distributed a memo concerning information she had acquired from nearby WMT-TV station regarding color set pene- tration figures in the Iowa City ,area. (See Attachment A) It was in the general opinion that 61% color set penetration would probably be low for Iowa City - Their estimate would be close to 70%. Hugh Cordier contributed information' that he gathered from KCRG-TV station. (See Attachment B) The figures that he obtained were similar figures ,to those from WMT. The subject of conducting a market survey was again discussed. It was decided that a market survey would not be conducted at this time. However, Committee members were advised to accumu late questions that might be included in a market survey, if one were conducted at a future date. The possibility of 'a radio-talk show on WSUI to disseminate information to educate the public relative to CATV before^ a referendum is held was discussed. • Blum suggested that the Committee members might review the by- laws in light of the resignation of Ray Kril and the effect this might have on the voting procedure of the Committee. Rev..welsh briefly reported on his telephone conversation with Mike Holland of Cable Television Information Center. 'There are two methods to transmit FM signals into the home: 1. One receiver for all si nal 9 s 2. One receiver for each si nal g Mike Holland, indicated that the average nation-wide charge is $5.00 for FM installation. All -band FM receivers are less pre- ferrable and:less expensive than _separate receivers for each signal. Holland will forward these facts and more to the Iowa City CATV Committee in written form.' Holland raised some ques- tions that need to be worked out; some of them are: 1. Extending to subdivisions 2. Basic Design 3. Upgrading of Facilities 4. Clarification of 2 duplicate signals' Censorship was brought up for discussion. Cor dier feels that a"review board should have responsibility for supervising all public programming on access' channels. Cordier feels that public access would be recorded 24 hours in advance except that late news breaks or telephone shows; would be cablecast live. Eskin does not believe that public access should be censored. Sandy Eskin brought up the topic of citizen' involvement and workshops. She reported that the Iowa City Public Library would be interested in assisting in the',, organization of a workshop on CATV. Eskin recommended that during October and November plans be made for ''a three -meeting', symposium with experts present or a series of three workshops where the panel is active in discussion with small conversation groups. The metting was adjourned at 10:00 P.M. The next meeting of the Iowa, City CATV Committee will be held October 2 at 7:30 in the Civic Center Conference Room. :iP I • • Attachment A City of Iowa: City MEMORANDUM DATE: September 16, 1973 TO: CATV Committee Members FROM:, Kay E. Maune, Administrative Assistant RE`. Television Set Penetration In discussions with Mr. Lew Van Nostrand's office at. WMT, I was not able to obtain specific information concerning penetration of color TV sets in Iowa City. However, they were able to provide informationfor Johnson County. The penetrationofTV 'sets (both color and 'black and white) for the 24,800 households in Johnson County is 968, or 23,800 households with one or more TV sets. A separate breakout of color penetration was unavailable; the reason for this being that three or four years ago separate breakdowns''' of color v. black and white were dropped from surveys due to the overwhelming increase in color TV sets. The WMT station woulduess that color penetration for Johnson County is more tan the estimated 618. �4 '• .. ::. Attachment:H I L ! V, color, Nlul�i Set and �1N� ,,°eneiration` �y i�:S. ti'idil'cr';S aa3ad all ArIS flatWnwide Sampling S5v99 P P Fehruery/rdarch 1973 i f'!:Icv/ing are the Arnerican Res -arch CATV, Color. TV and b1t1Iti-:,el h0u.ano!11s r,: Arbitron estimates of CATV, Color Set, based on each market's ADI (Area of Daminnnt ` :: zmd UHF households penetration by ADC Influence).- UHF household estimates are sln,;:i 3::,-. ;,?s are based on ARB's February 7 -March for both the ADI and Metro Rating Area as defined 3n4 rion-t'Jidesampling. in ARB Television Market Reports. Since each ADI ; as,imates are based on ARB's annual sur- is geographically exclusive of another, the total of - CtiTV systems taken in June -August 1972 all ADI CAN, Color TV, Multi -Set and UHF house 1_. :with accepted industry sources and up- holds' represents the total estimates for tn9 Unita^' t ,trough February 1, 1973. The estimates States. cr 11 arid iAulti•Set households are derived Household estimates for CATV, Color TV, IS1uItiSa•: a al.nhon_ placement calls to families selected and UHF are also shown as a of Total TV ' icipation in ARB diary surveys. UHFesti- parcentagB households within each of the defined areas. .' rn a.Jre based on in -tab households. a =• t•::orrvr geographic area consisling'of all counties in which the homa•markel stations rnseiw a brsoondyronco of total Hewing hone. Th Ls, _Y It ;a:enitll markot ra•da Snilions when nni!ng rom.00rlsons with estimates Iron) preyiuut surreys. Plvosa ala, 11 the apwo.1n,:i AP13 ,c;9. �1 •' P•pw: or to III. AR9 Detprlptlon of Nefh4d0lo9y for Inlormalion re srdin suree areal, s.trn le sive: mamodwa ' 1 r. t: oro- lel m.J WIF hoselold batlmAI,, 1,, 1 i • L. vVI ^2111 All baba oo. the Home Cuunly of abo sMnn for a P"bot of msrknis'shier, accordrml to Afl9 ,urvayi: hrwr n, AOl. w,'.•.' y ,':•t Ow markal ar.., therefore• an not dlnctty com Gabpll to too A01 Ina.. it, vl^,: r.•n • a ' ^ a:..n •cr tne,e masksb Is lucid sepua:ely.. vsIlmatei .. '' 'Ll ESTIMATES fd'.T40 WVAAM f TOTAL T'/ CAN COLOR MULTI -SET OF U_ ` IIUUSEHOLOS T4 11H PCT TV HH PCT TV IIA W3T TV HH PCT fill n3 ?CI -; Tdx. ._. U, lot) 41,300 4460,100 62 23,700 26 73,600 79 S a77 7i .r 83,077 - a ;•1 rdy, I , ., 399,200 12,900 l6 32,700 6 46,7CO 56 21,600 26 237,500 58 182,6CO 46 61,100 77 341,300 35 207,dg7 ro... ....... 204,000 21,700 11 107.300'53 59,100 29 as 163,700 80. P, 1,407 8.1 64,000 16,400 26 36,000 56 18,900 29 46,60072 -. - 80,090 •'' - .. 241,200 .17,200 22 37,809 27 79,500.491 16,600 23 97,200'69 47,500 34 54,500 68 - - -141 ..• '. • - 30,103 6,600 29 17,400 58 10,2CO 34 11;,000 a0 4 .7,200 C5.. 28,;00 94 ;;c 53,600 �' - • •... • ' 744,300; 13,500 25 48,100 6 24,700 46 9,500 18 457,700 35,400.66 • '' 148,500 . 9,400 6 61. 308,200 41'.. 657,000 33 437,a0•l 9• 134,700 ' 24,200 18 60,800 54 61,900 42: 78,900 59-' 46,500 35 121,900 82 02,400 °• 123,200 9L 93,7CC ... .:.. 87,530 • 706,297 42,700 49 6,800 1 61,600 70 24 500 23 95 '0 • .. 81,800 La '• ' 6,500 8 385,700 544;1,503 62 h 37,800 46 '' '24,100 29. .597,990 a3 553,63;1 as 59,90073 26,900 , • • 155,500 Arthur, Tex.. 125,300 4,500 3 11,200 9 97,800.63 77,300 50 74 143,500 92' 84,200. 911 •': 23,500 j1 Ltba 10,700 39 89,900 72 - 53,600 43 15,600 55 1 81800 31 10513c7 84 66.90u ?7 '_0,707 72 56,700 as ,b•t.a r t .. 40,200 17,90032 32 34,70061 p ..'18,-C3 32 - _ " 44,900 79 :,0G7 ,2 ..r� 1"'l _ y ... 123,800 .13000 57,600 47 2 5,900 65 17,500 44 73,700 59.. ,32,700. 5! C.�s3 "'• 369,500 - ,-0:'t Hill V.1. Va.. 107, 7Cn 21,700 6 ' 47,100 48.6011 39 '212,600 5% l'A,300 33 118,309 45 33 r 324.07 84 Ia,b)) 4, .. 92.890 da. 5,200 6 57,000 61 30,600 29 Ji,20C 7- . •. :Ir,: Jr :C;•r 1 23,100 25 69,709 7! - 1,644.830: 81,707 5 ..940.700 57 855,.3:0 52. 1,494,4M 1, 1.205,;Ir 5'/5.:03 46,50.3 23 7 ,1010 12 1o;,500 50 1 , 3 6.2.0 ' 1 355,8.0 h0 15'3 .Gn :; n 'n, tl '!. 159,'rl •,d, 200 31 67,801 4 P.,.70) 94 49 50,11 1� 53!, too 6n ,l 210, „ �' r Si,l w 1 12/14.)10' I/ 209 42 'nn 700 61 In,InC .i 17!,099 3: • ;, 77.-i` •' .. 71 20 1,51)r r. �r {11kIi,1')1 1':'i0 9'., N101 '1.ti 7'C 6. •y h.1 n.6!'.74a ILt I:IJ ,. /' In J.: t.. S1i 10) 71 .rg • r ; n , ii 14 1 01 01 71 n.j•1 , L,l •:D H'1 ,,• 'r10 '5.1:77'i• ,11,11, •, :'per' s•x If n li yn.ra r J r,. IOWA CITY PUBLIC LIBRARY 1 • AGENDA October 18, 1973 I. Secretary's Report A. 'Minutes of the September 20, 1973 meeting II. Financial Report III. Approval of Bills IV. Director's Report A. Iowa City Public Library B. Seven Rivers Library System V. Committee Reports A. -Personnel Committee Meetings - September 27, 1973, October 16, 1973 VI Old Business "Budget:' 1974 Allocation of funds into major categories (See Director's Report) VII Communications A., Letter dated October 2,; 1973 from Administrator of Seven Rivers, Jack W. Hurkett, to all member libraries now located within the ten counties' comprising the East Central region. B. Letter, undated, but received October 5, 1973 from Thomas' H: Summy, President, East Central Regional Board of Trustees "Welcome to the New East Central Regional Library System". C. Letter dated October 3, 1973 from the State Historical Society of Iowa thanking our library for the gift of two genealogy books. D. Memorandum dated October 10, 1973 from, Julie Zelenka,, Community Relations Director concerning, the appearance of representatives of the Library Board on the "It's Your Turn" show on WSUI. VIII. New Business Gifts and Bequests Fund Request that English language records for foreign speakers be purchased: 18 languages in Conversaphone series. Total cost not to exceed $140.00. IX.' Next Meeting: Thursday, November 15, 1973 at 4:00 p.m. in the Library Director's Office. i Tl_� 'I- �777-1� MINUTES • The regular meeting of the Board of Trustees of the Iowa City Public Library was held Thursday, September 20, 1973 at 4:00 p.m. in the Director's office. President Downer presiding. MEMBERS PRESENT: Buchan, Bywater, Canter, Downer, Farber, Kirkman, Newsome, Richerson, Trumpp MEMBERS ABSENT: None STAFF PRESENT: Eggers, Mascher, Spaziani OTHERS PRESENT: Connie Lane, Observer, League of Women Voters APPROVAL OF MINUTES The minutes of the August 16, 1973 meeting were approved (Kirkman, Richerson). FINANCIAL REPORT Personal Services (6000) The Director:reported that this category had never been adjusted followinj our "Expenditure Summary by Fund" print-out following the Griffen- hagen Kroeger re -allocations and changes in personnel policy that have affected expenses . in this category. He projected that expenses would be over -expended by the end of the year. The Director recommended that despite the over -expenditure in the 6000 category the bills listed:for payment in September be acted upon favorably, including the Seven Rivers book deposit for $16,200. The book de- posit of $16,200 was computed by deducting from the funds still available in Capital Outlay (9000) category an amount,for minor pieces of equipment now on order (3 book trucks) as well as leaving a small working margin in the category. We are being careful through- out the year to handle our expenditures in each of the four general categories so we do 'not exceed the total allocation for any category. In other words, we handle each general category se- parately. The Director recommended that we should make a formal request for $14,539 'which is the amount we projected in the Director's memo to Mr. Pugh, the City Finance Director,dated Jan. 15, 1973. CNote however, that on September 21, Pat Strabala, Assistant Finance Director, pointed out revised figures under Budget Esti- mate 1973 on the Summary Sheet for the 1974 Budget presentation, so that in effect the category has already been adjusted.) Mr. Downer stated that we cannot take from another area of our budget to keep Personal Services in the black. A motion was made to formally request $14,539 to be added to the Personal Services section,of the budget,as listed on the budget report print-out. • (Canter, Trumpp) The financial report was approved. (Newsome, Farber): MINUTES T U ES • LIBRARY BILLS A motion that the bills be approved was made and 'seconded. (Canter, Buchan) DIRECTOR'S REPORT The Director circulated the preliminary survey comments for the Board to read. The Director called the Board's attention to the Library Trustees Manual which is now on permanent loan to Board members for the duration of their term. (See attached showing sign -out by copy number) The Board voted unanimously to enter into the minutes, that they have received the City Ad- ministration budget presentationto the City Council at a total 'of'$260,000.: If this is to be the final budget figure, expenditures by category will be discussed at"a'later time. The following matters were referred to committees: Personnel Committee: a. Staff' grievance petition dated Sept.9,1973' b. Grievance procedure " 1. to consideraddingprocedural steps to clarify the personnel policy; 2. to consider allowing an appeal from library board action to the Civil Service Commission Building and Grounds Committee: a. to review the specifications to be included in a request letter to building consultants to aid the library board in developing the library' structure under the Capital Improvements Program b. to review the list of building consultants who might be considered Finance' Committee: a. bookkeeping/accounting 1. to explore alternative action concerning the need for the library to maintain detailed library materials budgeting and accounting internally b. to discuss matters concerning' regional library services and to decide whether or not to make a bid for contractual services as requested by the East ',Central Regional Board., c. to explore the question of'thel'disposition of Seven Rivers property also referred to the Community Relations Committee. Community Relations Committee: Action of the forming of a Friends of the Library Organiza- tion: setting a time for the organization meeting followed by invitation letters and/or telephoning to patrons who might be interested in the organization. -2- i MINUTES • Mr. Downer stated that we really are not sure what the State has in mind as far as the Seven Rivers phase-out is concerned and that this puts.us on the spot. He emphasized that there is no way that we can subsidize the regional operation with our local facilities. Following a discussion of the advantages and disadvantages of bidding on the regional library services. It was moved that the matter be referred to the finance committee to empower them to act by Tuesday, Sept.25th on a bid for library services for the period, Oct. 1 Dec. 31, 1973. (Richerson, Newsome) COMMUNICATIONS The grievance petition of the staff dated Sept.9,1973 was for- mally received and referred to the personnel committee for action. COMMITTEE REPORTS The Personnel Committee met in a regular session on August 20 at 7:30 with Nelle Neafie, Jack Hurkett, and President Downer present. They then went into,executive session to determine if her request for vacation ;pay should be granted. It was recommended that the request be honored. The Board approved the committee recommendation. (Kirkman, Richerson) The Community Relations Committee met on Sept.13th and recommend- ed that the Friends of the Library Group be re-established. The Board approved the recommendation of the committee and gave it power to act on the establishment of a Friends of the Library group. (Trumpp, Richerson) NEW BUSINESS Personnel Policy The,Director recommended that the Funeral policy be intrepreted as special leave, not part of any other form of leave; and that each request be handled on a per incidence basis. He stated that this would be consistent with the city policy and practice. The Board approved the recommendation. (Canter, Kirkman) The meeting was adjourned. (Farber, Buchan) MINUTES • September 20, 1973 Young The Library Trustee. 1969, Bowker. Copies were distributed as foilows: Copy 2 - Mrs. Warren Buchan 3 - Mrs. Linda Bywater 4 - Dr. Arthur Canter 5 - Mr. Robert Downer 6 - Mr. Ronald Farber 7 - Mr. David Kirkman 8 - Mrs. Louane Newsome 9 - Mrs. Suzanne Richerson 10 - Mrs. Marilyn Trumpp 11 - Mr. Jack Furkett -4- 1: Budget 1y/.j - tsscimdTUU LXLJULLUJ-Uic--Ij.-'- '-- ---- -- - - revise budget for personnel as follows: Listed Revised Change 6100 $118,076 $111,785 $6,291- 6200 21,924 39,272 17;348 6400 3,729 6,719 2,990 'DOTAL $143,729 $157,776 $14,047 Iowa City Public Library Materials Expenditure Report: Sept.30,1973 (attached) Comment: 1. Please note that the categorization for 1973 includes binding expenses: The Budget: 1 _7 4 proposal includes these services under "Technical Services". 2. Secretary will develop data 'supplied by Technical Services into a detailed Library Materials Expenditure Report during 1974. III. Comparison Between Budget:1973',(Revised) and, Budget: 1974 Budget: 1974 $260,000 Budget: 1973 (revised) 240,973 19,027 Percentage' increase 7.88 IV. Print-out of Receipts and Expenditures Not received by October, 16, 1973, so analysis and comment will be made orally at the ,Board meeting • ICPL MATERIALS EXPEI;'DITURE REPORT: September 30, 1973 • Total A Appropriation Total This Total Year Commit-' Unencumbered (Revised) Month To Date ments Balance Total Library Materials $46,496 Bal. Caa:r.ied Forward 1973 5,981 #9000 Adjustment (9-17-73) 4,704 Total Availability $57,181 Adult Services'' 7Rcc (605) 1 672 Books (721) 299641 _0_ 1,865 11672 18093 See Center Report -0- Books, St. 0. (722) 3,562 69353 4,895 Serials & Micro(727) 59700 225 39556 -0- 6 Birding--Books (728) 100 197 49755 -o- 945 Binding --Magazine (729) _0_ 354 _p_ (85) i SOB TOTAL $40,925 2,287 81'� 28,911 -0_ 6,353 5,761. Audio -Visual Materials Films, L•ic. (717) Films, 8mm 1 200 -0- 1,200 -�_ _0_ Records (719)17) 3'000 275 487 -0- 525 Art: (718) -0- 1,582 494 11024 SUB TOTAL 5012 -093 368 39271 494 1,� TOTAL ADULT SERVICES $5469237 2,655 329092 6,847 7,308 Childrents Services • ". Lib. Materials (725)j 99744 Binding --Books (728 1,200 585 6,754 721 2,269 _0- 136 -0- 1.064 TOTAL CHILDREN'S SERVICES $10,944 595 6,890 721 .3,333 TOTAL EXPMiDITURES S557,181 $32¢0 $389972 4 7,: �9 $10,641 SEVEN RIVERS CONSULTANT'S REPORT • Nelle Neafie I. Visits Delle Plaine Clinton Fairfax Gladbrook Marengo Marion Monticello Shellsburg; Tama Toledo Wilton Ii. ',Board ',Meeting Shellsburg III'. 'Rotation Collection The rotation collection is being closed out. Representatives of 15 libraries came to pick up books. Seven additional collections were delivered. • -7- 0 CHILDREN'S SERVICES, September 1973 Hazel Westgate, Senior Librarian September is a month of new school, new periods of busyness, and new planning. Questions of personal concern give way to requests for school subjects: caterpillars, California history, planarian worms, and the teacher who telephoned to ask if pea- nuts grew on trees; she had to know by morning! Our inventory of books is complete except for late returns. New shelving has been ordered, and our floor plans are ready and waiting. S6 are we. Delivery is.expected in late January 1974. We have sent letters to the school librarians about another storywriting contest for Book Week in November (this year we'll have the winners in for an autographing party), and we plan on monthly st ' 6ry-ending cards at the library beginning in January. Also during Book Week we hope to show the film "Mr. Shepard and Mr. Milne" for Pooh fans of all sizes. And our next two ceiling displays are planned. 'A new dimension is being added to our story hour:classes from Nelson School. A number of people from the Johnson County Elome:are,also .attending. They are attending the school, too, and will becoming to our special twice -a -month story hours on a regular basis. In mid-September, arrangements were made with attorney John No- lan and special tutor, Cathy Borza, for Peggy Nolan, a re- tarded young woman, to do volunteer work in the children's room. We hope to make the experience mutually satisfying. A count of classes and groups making use of children's ser- vices in 1973 will have doubled the 1972 total of 106 by sometime in October. Because of next year's shortened budget, we are doing some replacement ordering in advance, as well as arranging for one dealer to s ' end boxes of high-quality, pre -bound books at $1.00 each on a fairly regular basis. Mrs. Neafie and'I attendedthe Planned Parenthood booksale in Des Moines and were most impressed by the table signs that read "Good Religion" and "Bargain Religion"' A practicum student, Jean Buboltz, has been with us durina the past month. She has been very helpful to us and we are sure she will gain some valuable experience and insight into children's services in a public library. One of our gerbils died. And a little boy pointed a fin- ger at our empty chair and asked, "Where's the lady who lives there?" "REFERENCE/ADULT SERVICES • Jeanette Carter, Senior Librarian 7' 5 C,,�'V C C -S RE - t36A/�_ l'), DUL .17 UU �100 /�Lio I LL 00 ...... r /000 V) Y00 Q 7 00 ZGro V09 . . . . . . 00 100 vom 1 1'/9'71. 1 There were 1296 reference questions in September, an increase of less than 100 over August totals and almost 300 more than in: September of 1972. However, a slight decrease in mail questions may reflect the beginning of the phase-out of Seven Rivers in that several active libraries have transferred to another regional system. As Cedar Rapids takes over more reference and interlibrary loan work for our new region our figures in this category should continue to fall. A number of subjects had materials all checked out: house plants, model railroads, bicycling, ancient Greece, Depression glass, Indian cookery and silversmithing. Interesting reference questions in September included: Can ago?you tell me where an individual lived in Iowa City 20 years What is the official definition of "Chicano" and who can be called Chicano? When a rabbit is used for a pregnancy test does it die? When was international Cooperation Year observed? What is the Laetare medal? What is the street value of a pound of heroin? Was the Rock Island the first railroad to go through Iowa? How much would it cost to attend the U of I for four years? Is there I a type of anteater living in Africa? What are the areas of various Iowa counties by acres? How far is it from Des Moines to Salt Lake City? SERVICE CONTRACTS I. Number of borrowers registering during Sept. 1973. Adult Johnson County 54 Lone Tree Juvenile 5 North Libert y 7 7 Total 1 2 61 5 II. Number of registered borrowers t o dat e 9 • Johnson County Lone Tree Adult 1153 North Liberty D Juvenilel109 167 37 5 i Total 16 1262" III'. Number of items circulated duringSept. e t P 172 1 973 53 Johnson County 1972 1973 Lone Tree North Liberty Adult 1972 1973 1972 1973 Juvenile 1150 1322 880 2489 24 100 165 Total 70 175 167 155 211 2030 3811 94 • IV. Number of 275 items circulated January - Sept. 332 366 Johnson county 1972 1973 Lone Tree North Liberty Adult 13293 1972 19731973 1972- Juvenile 19220 10893 17075 922 1032 1548 1669 685 1234 1134 2035 Total 24136 36295 1607 2266 2682 '3704 L: r.u•cul.:at,lr A. i:cl O t •17 3 fioo k 14,370 ll?�r;nrr 16,747 ,Arl, It 1,370 16 nun 1,730 8pini Fi 80 ll YID/41, 'I 1hiId- 32/657 35/855- 17..lrterlibra 98 A. Borrow B. I,Or.':ed Iii. Reference A. Inte B. Iu per C. Mail D. Tcaeph Total 1V. Registered C.II:ClILA1 iii'I A. Adult, I 9. Chi.ldr ' 1'�.'i rT REPOW! PI!It��te gr 1973 USE OF COLLECTIOtdS P, eprodnc:t,iOtis rlibrary 1971 1912 t •17 3 irel�arc.r;ert 14,370 14,401 16,747 Is 1,370 1,571 1,730 films/M of viewers 80 112 123' • 32/657 35/855- 98 16 123 /tliUl:P 15 918 16,200 18 723' r,•;' IJepartrncr,t _ 17,4-94- 19,177 22,824 C.II:ClILA1 iii'I _33r412 35,377 41,457 1'y L rar, nci 55 58 24' _ 374 284 257 Questions (Adult Department) Loan 79 98 son reference questions_ Reference Qt., one referenr.e questions 457 392 - 377 33 502 _658 8 592 9S Borrowers epartmera 15,185 17,902 12,496* erns Department 6.196 6,084 5,8_7_0 :E!17S ,iiF.G BORROWERS 21,381 23,986 18,366*1 * statistics not kept until May 1972 ** statistics reflect new policy RE issuance of new non -expiring cards and the re -registration to obtain such cards; policy, effective l/1/73 -10 I Arl ul L and Young Adul? FjOA on__ Perjo 16.718_ TOTAL 2. Child i c Lion F 1 Non -f, VYI'Al, A Books 'i. Tot,111 In 71'10`7 2 1 Recording I Arl ul L and Young Adul? FjOA on__ Perjo 16.718_ TOTAL 2. Child i c Lion F 1 Non -f, VYI'Al, dical VoLumes .... ...... 'i. Tot,111 13. Recording Tape Re 0. ArL Repro D. Snim Films E. Microfi F. Paperba Number:ol' a 1. Fines Col 2. Non-Rosid 73 and Young Adul? on__ 16.718_ 18,127 i c Lion 4 5 , 13 9 dical VoLumes .... ...... 8_7 2,87._ _57...187 , 61,255 66,342 ren s 101,660 17L-772 10,897 11,449 18,839 .21,172 2gz.432 29,736 32,621 Books, Muli, !irvi ("hil-l-r-ri 0,991 98,963 s 1,L408-- *11963 :112,361 81 81 81 ductions 301 342 392 (N=ber of' lms 214 327 396 605 786 825 cks (non -cataloged) 296 224 1592 lbums; previous years. numtC-r of i,r) i i v iflual ree- or Is. FlUNCE: FINES AIJ PEES .112� 5 $78 464 $793.98 enL Fees -0- -0- 18.00 ACTIVITIES IN THE LIBRARY I. -Children's Department A. Story Hours -'21 Attendance - 1395 Average Attendance - 66 B. Groups and Classes 18 Headstart - 2 Friendship- 4 Pine Adolescent - 5 Sunshine 4 School of Library Science 2 Nelson - 1 C. Special Events Music Matters Little Red Riding Hood Attendance - 65" D. Reference Questions 1110 E. Records Circulated 532 II. Groups Using the Library Eckankar Internation Meditation Society - 2 Iowa CableT.V. Iowa Public Employees Johnson ,County Council on the Status of Women Johnson County Regional Planning Committee III. Publicity and Promotion A. Displays Iowa City Industries Italian Cooking Items, from Turkey from the collection of James and Pat Murray Outstanding Fiction for the College ,Bound Fads and Fashions B. Newspaper and Radio Announcements Weekly Press -Citizen Schedule of Events Releases on: 1. Red Riding Hood - a mixed -media production • by composer, Elaine Erickson in the auditorium 2. Silent film showing for the ,fall of 1973 6OO Fall, film programs mailed and posted -12- r III. Publicity and Promotion (Continued) C. Programs D. Brochures 1 film program Young Adult brochures on Services for Young Adults were distributed to Jr. High and High IV. Staff Activities School students Hurkett: September 4 - Meeting with Nick Smeed, City Personnel Director, concerning secretarial position - Meeting with Jean Buboltz - a practicum student 5 - City Manager'- Department Head Meeting Meeting with Bob Downer about preparation for meeting with,City Council Regional Board Meeting: Cedar Rapids 6 - Meeting with!,Bob'Downer to discuss Budget 1974 7 - Staff meeting with Nick Smeed concerning Grievance Procedures; 12.- City Manager's meeting on the Organization of Labor 13 - Community Relations Committee Meeting 14 - Meeting with'Nick Smeed to review open positions 18 - Delivery of 6 page'',City Budget estimate statement to Bob Downer I 19 - City Manager's meeting, g with department heads - Meeting with Nick Smeed to review job opportunities and existing applications 20 - Library Division Head meeting - Meeting with Bob Downer - Board of Trustees meeting 21 - Discussion with Mrs. Fischer of Vinton Library concerning the status of Seven Rivers, the status of Regional Service 24 - Finance Committee Meeting 25 - Iowa City Jr. Women's Club Meeting 26 - City Manager's Department head meeting: film on telephone procedures and courtesy - Meeting with Nick Smeed about open positions 28 - Meeting with Tom Carney - Director of the Cedar Rapids - Meeting with Barry Porter, State Librarian - ILART meeting - Meeting with Nick Smeed to review applications • Moses: September 21 - Map Workshop, Western Illinois University. Macomb, Illinois Tucker: .September 21 Participant in SATELLITE Conference, University, of Iowa Westgate: September 6 - Talked to Children'sBook Editor about needs in books (Annie Harvey 10 Practicum Orientation 12 -'City Managers meeting 19 - Planned Parenthood Booksale 25 - Junior Women's Club - Presentation of Grant Request 26 - City Managers meeting September 8'- Kelley, Eggers, Carter - Library School evaluation luncheon 12I- Eggers, Carter, Hurkett, Spaziani, Westgate - City Department and Division Head Meeting 26'- Eggers, Carter, Hurkett, Westgate - City Department and Division Head Meeting L • MINUTES IOWA CITY HUMAN RELATIONS COMMISSION OCTOBER 15, 1973 The Iowa City Human Relations Commission met in regular session on October 15, 1973 in the Civic Center Conference Room. MEMBERS PRESENT: Donald Hoy Richard Braverman Paul Neuhauser Bud Means Mori Costantino John Balmer MEMBERS ABSENT: Phil Jones STAFF PRESENT• Kay Manue Nancy Vollertsen Julie Zelenka The first item of business was the approval of minutes. Costantino asked that'the discussion of the budget be more fully reflected in the minutes in the future. No formal amendments were made and the minutes were unanimously approved. Chairman Hoy introduced a new member, Mr• John Balmer, 808 Oakcrest, who is replacing Art Walker on the Commission. :Concerning the two new vacancies, Costantino recommended that two women be appointed. The Chair- man Pointed out that it was not the position of the:COMmission to re- commend replacements to the Mayor. The next item of business was to :elect a new vice-chairman to replace Sharon Mellonr who has resigned from the Commission.Paul Neuhauser nominated Phil Jones, and Dick Braverman nominated Mori Costantino. Jones was elected the new vice-chairman subject to his acceptance. CORRESPONDENCE TO THE COMMISSION. The Commission received and placed on file the letter from Sharon Mellon in which she resigned from the Commission. Don Hoy indicated that he would include the Commission's feelings of commendation to Sharon in the letter which- he would be sending her. Second, the Commission received a letter from 'Rob Robinson, Who is Director of Information and Referral for the Area Agency on Aging• Although the local Human Relations Commission ordinance does not cover the elderly under discrimination, the State statutes do cover age. The Commission discussed • the possible updating of the ordinance to include the elderly, and asked Nancy Vollertsen to look into the questions of what the State Law;actually covers concerning the elderly and what Possibilities there were for in-, cluding age in our ordinance. In any case the Human Relations Commission agreed that they wanted to be included in the resource book that the Area Age I ncy on Aging was preparing.: • page,2 •Human Relations Commission Minutes, October 15, 1973 Third, the Commission received a letter from James Gilman, who is Acting Director of the Iowa Civil Rights Commission, indicating that the memoran- dum of understanding between the Iowa Civil Rights Commission and the City of Iowa City was being perused by their attorney. It is expected that the Civil Rights Commission will take action on the proposal November 14, 1973 when they would be meeting in Des Moines. The last correspondence to the Commission was introduced by the Secretary who indicated that'a:copy of the Indiana Operations Manual would cost the - Commission $15. It was moved by Bud Means and seconded by Mori Costantino to go ahead with:the order. The motion passed 4 to 1 with one abstention. DISCUSSION WITH DIRECTOR 0--F,C-0-MMUNITY RELATIONS ON PUBLIC INFORMATION Julie Zelenka indicated that WSUI had a 28 minute program entitled "Its your turn" which the Commission could record for. She had talked with 'Mr. Irwin of WSuir who indicated that they would be willing to provide technical assistance for the program., November 9 is the recording date deadline, and the Commission appointed three members, (Costantino,i Jones and Hoy) to record for the program. The.format will be a question and answer session and discussion following a short introduction of the work of the Human Relations Commission. Broadcast dates for this program would be November 18 at 6:30 p.m. and November 19 at 1:30 p.m. Zelenka presented three prototypes of public relation spots which could be used on KXIC.' The Commission asked Julie to write up some more public service announcements and approval of these announcements was left up to the Chairman. !The Commission agreed that they would like to receive copies of these announcements and if they had any, concerns they would feel free to voice them to the Chairman. Bud Means indicated that he would,like to do one concerning discrimination in housing. The Director of Community Relations also indicated that the Human Relations Commission is always included in the Civic Meeting list in the Press-Citizen,and also the "Where to Call" list in the Press -Citizen could T;H'cu e the number for the Human Relations Commission. Zelenka announced that an appointment had been made for Don Hoy, Chairman of the Commission, to appear on "The Last Word" a program presented by WMT, Channel 2. The format would be a straight interview show which would be shown on November 24, 1973. The Commission indicated that they, were very pleased that progress was being made toward diseminating public information concerning the Human Relations Commission. Zelenka indicated that she would be writing up more sample public service spots for the Commission to review. •page 3 Human Relations Commission Minutes, October 15, 1973 APPLICANT SURVEY CARD. Nancy Vollertsen presented to the Commission a sample:of an applicant survey card which could possibly be used by the City. The Director of Employee Relations had already seen and approved the format. Bud Means moved and Mori Costantino seconded to recommend to the City that this proposed applicant survey card be attached to City employment application forms. The motion passed by unanimousvote. MISCELLANEOUS. Don Hoy reported that he had received twomemorandumsfrom Susan Scheid, one concerning research on pregnancy and job discrimination and the other concerning use of arrest records in hiring and firing. These memorandums were reproduced and sent to the members. Paul Neuhauser inquired as,to'the present status of the City's Affirma- tive'Action Program which had beenadoptedby the City Council. The Commission requested a'`report as to the status of this from the. Director of Employee Relations. The report was to include goals and timetables, and projected vacancies. Paul Neuhauser indicated his concern as to the school system's career programs, specifically their industrial arts and ,homemaking 'programs. Apparently at Southeast: Junior High School there is a, possibility of discrimination on the basis of :sex in the career program assignments to students.- Bud Means suggested that the Commission send a Committee to talk to the Superintendent'of Schools concerning this matter. This liason committee would consist of Paul Neuhauser, Dick Braverman and one new commission member. After some discussion, it: was moved by Bud Means and seconded by Paul Neuhauser to try to begin meetings at 7:30 p.m. on the third 'Monday of each month rather than at 8:00 p.m. The motion passed with a 5 to 1 vote. Mori Costantino presented an ad from the October 2, 1973 issue of the Press -Citizen for survey party personnel from the Johnson County Road Department. They were advertising.for a Rodman and a Chainman. She felt that the requirement "Ability to maintain an effective working relationship with fellow employees" could possibly constitute discrimina- tion on the basis of sex in that past employees had traditionally been men in these positions.' • Dick Braverman reported: on the Human Relations day program at West High School for October 24, 1973. He requested, that the Human Relations Commission have a committee appear ,from 8:20 to 9:30 a.m. to specifically •page4 Human Relations Commission Minutes, Dctober 15, 1973 outline---- 1) the functions of the commission, 2) where they derive their authority, 3) examples of cases, 4) problem areas they find in 'Iowa City, and 5) a question and answer session. Dick Braverman, Don Hoy, and Nancy Vollertsen will be attending this meeting. It was moved by Bud Means and seconded by Paul Neuhauser to go into closed session for discussion of complaints of discrimination and for report on 1973 cases. A discussion of the type of information which should be included in the motion to go into closed session ensued. Don Hoy indicated that it was not the practice of the Commission�to give out specific information of the cases to be considered inl,closed session. Upon a roll call vote Hoy, Braverman, Neuhauser,_Means, Costantino, and Balmer voted yes. �Co4y ®� D®QA/oi Co4� MY DATE: October 31, 1973 TO: Planning and Zoning Commission FROM: City Council RE: Referral At the October 30th meeting of the City Council, the vacation' Of Lower, West Branch Road between Amhurst Street and Rochester Avenue was discussed,and the matter was referred to the Planning and Zoning Commission for, report and recommendation. (Councilman White abstained). The attached petition was submitted by'Atty. -James Hess, received and filed and made part of a public hearing in the event that there is a public hearing.