HomeMy WebLinkAbout2009-02-26 Info Packet1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
February 26, 2009
MARCH 4 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the City Manager: Priority Setting -Work Session
MISCELLANEOUS
IP3 Memorandum from the Director of Public Works and the Director of Planning and
Community Development: Update flood-related activities
IP4 Memorandum from the Community Development Coordinator and the Economic Development
Coordinator: Flood Recovery Update -State and Federal Grant Funding Summary
IP5 P.A.U.L.A Report -January 2009
IP6 Fire Safety Compliance Report January -March 2009
DRAFT MINUTES
IP7 Parks and Recreation Commission: February 11, 2009
IP8 Airport Commission: February 23, 2009
02-26-09
~ i
~_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas February 26, Zoos
www.icgov.org
• WEDNESDAY, MARCH 4 Emma J. Harvat Hall
5:30p Special Work Session -Priority Setting
Dinner provided
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• TUESDAY, MARCH 10 Emma J. Harvat Hall
TBA Special Council Work Session
Special Formal Council Meeting
Continue Special Work Session if necessary
• MONDAY, MARCH 23 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, MARCH 24 Emma J. Harvat Hall
7:OOP Special Formal Council Meeting
Executive Session
• MONDAY, APRIL 6 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, APRIL 7 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, APRIL 20 Emma J. Harvat Hall
5:30p Special Council Work Session
7:OOp Special Formal Council Meeting
• MONDAY, MAY 4 Emma J. Harvat Hall
6:30p Council Work Session
• MONDAY, MAY 5 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, MAY 18 Emma J. Harvat Hall
6:30p Council Work Session
• MONDAY, MAY 19 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JUNE 1 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, JUNE 2 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
1 1
' ""`®'"~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas February 26, zoos
www.icgov.org
• MONDAY, JUNE 15 Emma J. Harvat Hall
6:30p Council Work Session
• TUESDAY, JUNE 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, JUNE 29 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, JUNE 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
CITY OF IOWA CITY
www. icgov.org
OFFICE OF THE
CITY MANAGER
Michael A. Lombardo
City Manager
m i chael-lombardo@iowa-c ity. org
Dale E. Helling
Assistant City Manager
dale-helling@iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathryn-Johansen@iowa-city.org
A10 E. Washington Street
Iowa City, IA 52240
February 26, 2009
MEMORANDUM
To: City Council
Fr: Michael Lombardo, City Manager
Re: Priority Setting - Worksession
On Wednesday evening we will begin to discuss certain parameters for the
priority setting process to determine the level of expenditure reductions
necessary to balance future budgets.
Staff is in the process of collecting and organizing data and information but
certain broad questions must be answered in order to assist us in refining the
process.
IP2
First, in order for us to identify and target reductions, a system of ranking
services and programs must be developed. At what point in the process does
the City Council wish to become involved - is your desire to participate in
developing the ranking criteria or responding to staff-developed rankings?
Lacking some form of strategic plan for guidance, it would expedite the
process and likely create broader buy-in of the resulting decisions if Council
were to participate in the front end development of the ranking criteria.
I have attached an example of a process that Fauquier County, Virginia, uses
to evaluate new program requests. Given the short amount of time in which to
complete this process, my suggestion is that we use the template as a
guideline and on Wednesday evening Council would discuss, validate and/or
change the categories and weight allocations. The template would then be
used to rank existing programs and services and the results would be
presented to Council for further discussion and approval.
While conducting the internal process, I also envision a survey to solicit
feedback regarding community priorities and service preferences. Council
could use this additional information in determining final reductions.
I also seek your guidance and agreement on the future use of fund balance
and amount of expenditure reductions that we will identify during the priority-
setting process. The attached spreadsheet, which is based on the amended
budget, demonstrates that $477,000 in fund balance will be needed to balance
the FY2010 budget. Further that the deficit increase to $767,000 in FY2011
and to over $2 million in FY2012. Keep in mind that these figures do not
include elements of the $3.5 million that has been eliminated from the FY2010
proposed budget that will require funding in order to maintain services. On
Wednesday we will have a working spreadsheet to work through various
scenarios to develop consensus on the necessary reductions.
Phone: (319) 356-5010
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32 ^Pciority-Setting Models for Public Budgeting
illustrations are so considered because they were clearly presented in EXHIBIT 3-3 ^ Fauqu
budgetary or other documents, they flow from a set of identified goals New Requests
and objectives, they contain measurable outcomes, and they are flexible criteria
enough to be replicated by other jurisdictions.
Federal/State Mandated
SETTING OPERATING AND CAPITAL BUDGET 2 =Compulsory mandate
1 =Conditional/Optional r
DS
M o = No mandate
ETHO
PRIORITIES: CRITERIA AND
d Team Member Evaluation
Governments use all three of the priority-setting methods describe
above to establish both operating and capital budget priorities. How- 1 = Impo taut to fund
ever, it is more common for formal priority-setting methods to be used 0 =Land of Oz
to identify and prioritize capital projects, usually as part of the capital Benefit to community/Citi;
improvement programming process. The following section presents
2 =Directly benefits 100 c
some of the criteria and evaluation techniques that are specifically used 1 =Directly benefits 25-9!
rojects dur-
rams and
ital
ro
and ca
eratin
r o
iti
f
i
i o =Directly benefits less t
p
p
g
p
g
or
es
o
p
gn pr
to ass
ing the evaluation phase of the priority-setting process. Benefit to Internal custom
2 =Directly benefits 3 or n
Setting Priorities for Operating Budgets 1 =Directly benefits 2 or n
0 =Directly benefits 1 dep
There is little empirical research extant on the use of formal prior-
i
i
Offsetting Revenue/Cost p
ncreas
ng
ity-setting methods for operating budgets. However, an
number of governments are undertaking the exercise of evaluating pro- i =New revenue less tear
posed programs or projects, ranking them in priority order, and then al- o = No new revenue
locating resources toward top-ranked priorities. Health & safety
An illustration of how a jurisdiction uses a weighted scaling sys-
tem to prioritize budget requests for new programs is provided in Ex- 1 =Addresses hazard
o =Addresses no Hazard
hibit 3-3 from Fauquier County, Virginia's FY 1998 team-based budget- Board of supervisors Goal
ing approach. In Fauquier County, an interdisciplinary team composed
of a broad cross-section of coun financial mana ers and em to ees
ty g p }' 1 = BOS approved memon
0 = No such agreement
scores, ranks, and prioritizes all new funding requests using the
Conformity to Strategic Pla
weighted scaling system shown in the exhibit. The system weighs pro-
jects mandated by the federal and/or state government the most. When o = Nos
complete, the list of ranked and prioritized new initiatives is then deliv-
Conformity to Industry/Prat
g
ered to the county administrator for his or her consideration.
1 =Yes
d O=No
gets
Setting Priorities for Capital Bu
A 1988 survey of local government budget offices by Millar found that Source: Alex Carter, "Team-Ba:
Finance Review, October 1997
most respondents used cost plus additional informal, often vague, crite-
ria todetermine which capital projects to fund. However, only a distinct
.z
The Framework of Formal Priority-Setting Processes ^ 33
EXHIBIT 3-3 ^Fauquier County, Virginia FY 1988 Budget Evaluation Form:
New Requests
Crlterla Score X Welght = Score
Federal/State Mandated 2 X 10 = 20
2 =Compulsory mandate
1 =Conditional/Optional mandate
0 = No mandate
Team Member Evaluation 2 X 9 18
2 =Critical to fund
1 =Important to fund
0 =Land of Oz
Benefit to Community/Citizenry 2 X 8 = 16
2 =Directly benefits 100 or more
1 =Directly benefits 25-99
0 =Directly benefits less than 50
Benefit to Internal Customers 2 X 7 = 14
2 =Directly benefits 3 or more departments
1 =Directly benefits 2 or more departments
0 =Directly benefits 1 department
Offsetting Revenue/Cost Avoidance 2 X 5 = 10
2 =New revenue more than $10,000
1 =New revenue less than $10,000
0 = No new revenue
Health & Safety 1 X 10 = 10
1 =Addresses hazard
0 =Addresses no hazard
Board of Supervisors Goals/Objectives 1 X 8 = g
1 = BOS approved memorandum of understanding
0 = No such agreement
Conformity to Strategic Plan 1 X 4 = 4
1 =Yes
O=No
Conformity to Industry/Professional Standards 1 X 4 4
1 =Yes
O=No
Source: Alex Carter, 'Team-Based Budgeting: A Case Study of Fauquier County, Virginia;' in Government
Finance Review, October 1997, p.34.
~r_,---.r,®~r CITY O F IOWA CITY 1P3
~~~~~ RA N D L[ N[
ME~(~
Date: February 25, 2009
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• Attended the FEMA Long Term Recovery Team Toolbox Workshop.
• Evaluated flood recovery projects for compatibility with federal funding opportunities.
• Plan review of the Iowa Avenue Sewer Siphon Project.
• Worked with FEMA on the Animal Shelter, Iowa River Power Dam, and Water Main Crossing
Projects.
• Assisted Housing and Inspection Services with a regulatory issue on a temporary flood control
measure that was left in place on private property.
Water:
• Replacing meters in flooded areas (Idyllwild & Parkview Terrace) as residents move in.
• Working with Engineering for design and schedule on the 12" river crossing repairs (Old Plant
and Hwy 6)
• Updated FEMA with the status of CW 3 & CW 4 VFD's and JW 2 soft start
• Met with HRG on 2/24/09 to review Hazard Mitigation project.
Equipment
• Dept. of Homeland security picked up the last two straggler pumps yesterday.
Wastewater
Plant Maintenance Crew work this week:
• Sludge Pump Building sump controls -complete
• Install 2 air conditioners at North Admin -complete
• Filter Building, removed safety shower. Damaged water heat not needed removed -complete
• North Sludge Pump basement -Cleaned and painted sludge transfer pump #1, pump and motor
base.
Additional items to complete:
• Sludge Transfer Pump #1 -sent out for bearing replacement
Finish work on Valve Actuators in Sludge Pump Bldg. - 2 out of 5 remain to be done.
• Bar Screen gate actuator repairs - 1 out of 2 remain
• Troubleshoot and repair Recirculation Station VFD - trips out
• Complete repairs of Humus Pump Station
• Complete duct and heat exchanger clean up
• Remove old Admin Bldg. boiler
• Relocate River Street Stormwater Station controls -higher elevation
• Convert West Park Lift station to submersible pump system
• Replace Iowa Ave. Siphon system
February 25, 2009
Page 2
Planning and Community Development:
Regional FEMA is reviewing our HMGP buyout application. At this point, only 4 of 27 applications
in Iowa have been passed along to FEMA.
• Staff attended the FEMA ESF-14 Recovery Tools Workshop on February 24 at the Iowa City
Public Library.
On February 24, staff attended the Long Term Recovery Committee meeting to discuss the
distribution of $129,000 in funds for "unmet needs" up to $2500 per household for households
that have an income of 300% or less of federal poverty levels. Staff also was updated on the
flood recovery progress of the United Way, Crisis Center, FEMA, Community Foundation of
Johnson County as well as the volunteer organizations run through the religious community.
A member of the Housing Rehabilitation division attended environmental review training on
February 26 for flood impacted residential units using CDBG funds for repair.
• Staff has issued checks to 22 households for a total of $52,000 for mortgage/rental payment
assistance. The Community Foundation of Johnson County earmarked $57,000 for the program.
Staff is working on setting up a State CDBG funded program to produce new single-family owner-
occupied housing in Iowa City. The State allocated just over $600,000 to be used as
downpayment assistance for newly constructed homes with a maximum development cost of
$180,000. More details will be announced in early March.
Residential Jumpstart:
• Over $400,000 of the original allocation of Jumpstart State funds has been distributed, including
$100,000 over the last week.
• This week staff distributed nearly $160,000 for housing repair/rehabilitation as part of the
Jumpstart Federal (CDBG) program.
The deadline for applicants for the rental rehabilitation program was February 20, 2009. Iowa
City received three applications to rehabilitate eight rental units. Staff from the Iowa Department
of Economic Development will determine the process for Iowa City to use in order for the
residential landlords to receive the $24,999 max in repair funds for each unit.
Business Jumpstart:
42 applications received to date (3 ineligible, 2 decided not to pursue funds after applying)
• 34 checks distributed for a total of $906,286
• 3 more have been approved and checks have been requested for $56,087
• Grand total when these checks are distributed: $962,373.
IP4
r
~~_,_.®~~ CITY OF IOWA CITY
'~ ~~.~
E~oRANau~
..,~
Date: November 25, 2009
To: City Council
From: Steve Long, Community Development Coordinator v
Wendy Ford, Economic Development Coordinator (,~~
Re: Flood Recovery Update; State and Federal Grant Funding Summary
The following will provide a summary of the State and Federal funding assistance we have been
able to provide to flood-impacted residents and businesses in Iowa City. We have so far been
able to commit funding to 81 people for residential assistance. There remain 44 people on the
residential assistance waiting list. We will distribute funds to these people as additional funds
become available and if the applicants can meet income guidelines, if any.
In terms of business assistance, 34 flood-impacted businesses have received State or Federal
flood recovery assistance. There is currently no waiting list for business assistance funding. The
business flood recovery assistance program remains open if there are additional applicants.
To summarize the individual programs:
Jumpstart State funds; initial allocation
Twenty-two households have been assisted from the initial allocation of $686,196 in Jumpstart
State funds. The funds have been used for housing repair or rehabilitation, interim mortgage
assistance and down payment assistance. All of the funds have been committed.
Jumpstart State funds; second allocation
In the second allocation of $823,435 in State Jumpstart funds, it is anticipated that 37
households will be assisted. Similar to the first allocation, the program will be used for housing
repair and rehabilitation, interim mortgage assistance and down payment assistance. The
second allocation has the same guidelines as the first except that there is a maximum of
$24,999 in funds available for each project and the recipient must be at or below 150% of
median income.
Federal Jumpstart CDBG funds; initial allocation
Just over $360,000 of the $1,200,844 in Federal Jumpstart CDBG funds have been distributed
to eight households and committed to nine additional households for housing
repair/rehabilitation, interim mortgage assistance and down payment assistance. These funds
are for households with incomes below 100% of median income.
Federal Jumpstart CDBG funds; second allocation
The City will be receiving $1,029,000 in additional CDBG funds to be used for housing
repair/rehabilitation, interim mortgage assistance and down payment assistance for households
with incomes below 100% of the area median income. It is anticipated these funds will be
available by March 1, 2009. We hope to assist as many of the remaining 44 residential
applicants on our waiting list as possible.
February 25, 2009
Page 2
Jumpstart State business funds
Of the initial $2,200,000 allocated by the State, $906,286 has been expended to 34 businesses.
Three more are currently in the works to receive funding. The program remains open, and we
do not have a waiting list. We will likely have to return unallocated funds to the State for
redistribution to flood-impacted businesses in other parts of the State. We have checked, and
these funds cannot be reallocated within Iowa City for residential uses.
Federal Jumpstart CDBG funds for businesses
A second allocation of $370,000 in funds for business assistance is available if additional
businesses apply for these funds.
Hazard Mitigation Grant Program (HMGP) acquisition funds
The $11,500,000 in HMGP funds that we
approximately two months. The City will then
properties and commence the demolition of
Speedway neighborhoods.
have applied for is anticipated to arrive in
begin the process of making offers, acquiring
40 homes in the Parkview Terrace and Taft
Conclusion
We are fortunate to have been able to assist 81 persons who applied for residential assistance,
and we remain hopeful that we can assist the 44 persons who remain on the residential
assistance waiting list. The legislature recently approved a bill distributing funds for Community
Disaster Grants, and Iowa City will be eligible to submit an application. In addition, we may want
to submit an application for additional funds related to targeted disaster recovery through the
Hazard Mitigation Grant Program. We will present options to you at the March 9 work session.
We have been able to assist 34 flood-impacted businesses and we currently do not have a
waiting list for the business assistance funds. The business assistance program remains open
in case there are additional applicants.
Feel free to contact us if you have questions.
cc: Michael Lombardo, City Manager
Kevin O'Malley, Finance Director
Jeff Davidson, Planning & Community Development Director
ppddir/mem/FloodRecoveryUpdate.doc
IP5 .3,.~ ~,~
Iowa City Police Department FEB 2 5 2~~g
P.A.U.L.A. Report -January 2009
(Possession of Alcohol Under Legal Age)
Business Name (occupancy] I Monthly Totals Year-to-Date Totals PAULA Visit
(occupancy loads updated Oct 'os) ~, visits I arrests visits ' arrests ear-to-date
808 Restaurant & Nightclub [176] ' 5 5 5 5 1.000
Airliner [223] 7 5 7 5 0.714
American Legion (140] ~ 2 0 2 0 0.000
Aoeshe Restaurant [156]
Atlas World Grill [165] 1 0 1 0 0.000
Blackstone [297]
Bluebird Diner [82]
Bob's Your Uncle [260"] j
Bo-James [200] 4 _ ~ 0 4 0 0.000
Bread Garden Market & Bakery [?]
[It's] Brothers Bar & Grill [556] 9 0 9 0 0.000
[The] Brown Bottle [289]
- - --- _
Buffalo Wild Wings Grill & Bar [189] 1 ~ 0 1 0 0.000
Cafe Z [56]
Carl & Ernie's Pub & Grill [92]
Carlos O'Kelly's [299]
Chipotle Mexican Grill [119]
[TheJ Club Car [56] - - ,'~ 1 0 1 0 0.000
- -
Club Furia [280] 6 0 6 0 0.000
Colonial Lanes [502]
Dave's Foxhead Tavern [87]
David's Place (aka Dawit's) [73] 1 0 1 0 0.000
DC's [120J 5 3 5 3 0.600
[The] Deadwood [218] 3 ~ 0 3 0 0.000
Devotay [45] i
Donnelly's Pub [49] i 2 0 2 0 0.000
[The] Dublin Underground [57] - 1- - 0 1 0 _ 0.000
- - -_
[Fraternal Order ofJ Eagle's [315]
EI Dorado Mexican Restaurant [104]
[BPOJ Elks #590 [205] ~ - - - - - -- ___
- - __ _ __ -
EI Ranchero Mexican Restaurant [161]
Englert Theatre [838]
Etc [178] -___ 8 22 8 22 2.750
__ _ __ I _ --- - - - _ - - - - -
Fiesta Mexico (aka Farras) [200]
[The] Field House (aka Third Base) [420] i 10 ~i 15 10 15 1.500
Firewater [114] __ ''
Formosa Asian Cuisine [149] ~
George's Buffet [75] I
Givanni's [158] __ _L
Godfather's Pizza [170]
Graze [49] 1 ~ 0 1 0 0.000
Grizzly's South Side Pub [265]
Guido's Deli [20]
Hawkeye Hideaway [94]
[The] Hilltop Lounge [901..- -- - -_ 1 _ ~ - 1-_- _ ~ - 0.000
_-_
---
IC Ugly's [72] 1 0 1 0
India Cafe [100]
[The] Industry [436] ~_
Jimmy Jack's Rib Shack [71] t 3 0 3 0 0.000
Joe's Place [281]
Joseph's Steak House [226]
Kandy Land [120] 1 0 1 0 0.000
Karaoke La Reyna [78]
La Casa [300]
La Reyna [49]
Linn Street Cafe [80]
Los Cocos [99] _
- -- - - - 13 1
- _ 0
-- __ _ 13
__ _ 0
_ - 0.000.
- _
Los Portales [161] 1 I
Martini's [200] I 3 ~, 0 3 0 0.000
Masala [46]
- -- --- -
Mekong Restaurant [89]
Micky's [98] 2 0 2 0 0.000
[The] Mill Restaurant [325] _
[Loyal Order of] Moose [476]
Monica's Italian Bistro & Pizzeria [160] I
[Sheraton] Morgan's [231] j
Motley Cow Cafe [82]
Okoboji Grill [222]
_
Old Capitol Brew Works [294]
_
One-Eyed Jake's [299] 7 7 7 7 1.000
One-Twenty-Six [105]
Oyama Sushi Japanese Restaurant [87] ~
Pagliai's Pizza [113]
Panchero's (Clinton St) [62]
Panchero's Grill (Riverside Dr) [95]
__ -
-
-
-
-
- - _ __
Piano Lounge [65] ! J
2 ~ 2 0 0.000
[The] Picador [261 ]
Pints [180] ___
Pit Smokehouse [40]
Pizza Hut [116]
Pizza Ranch [226]
Quality Inn/Highlander [971]
Quinton's Bar & Deli [149] 1 0 1 0 0.000
[The] Red Avocado [47] _ ~_
_ - - _ __ ,_ _
- -
Rick's Grille & Spirits [120] i
Riverside Theatre [118]
Saloon [120] 1 _ 0 1 0 0.000
Sam's Pizza [174]
[The] Sanctuary Restaurant [132] I,
Shakespeare's [90]
Short's Burger & Shine [56] 2 0 2 0 0.000
Sports Column [400] 9 15 9 15 1.667
Studio 13 [206] 2
- - 0
-
- 2
- 0 0.000
[The] Summit [736] i 10 14 10 14 1.400
Sushi Popo [84] ', ',
Takanami Restaurant [148]
TCB [250] 5 0 5 0 0.000
Thai Flavors [60]
Thai Spice (91] I _ - _____
T. Spoons [102]
Union Bar [854] 7 4 7 4 0.571
VFW Post#3949_[1.97]
[The] Vine Tavern [170]
Vito's [320] 3 0 3 0 0.000
Wig & Pen Pizza Pub [154] _
-
- - I
- _
__ _----
- - _
- _ - __
_- -
[Iowa City] Yacht Club [206] 1 0 1 0 0.000
Zio Johno's Spaghetti House [94]
Z'Mariks Noodle House [47]
Totals: 141 90 141 90 0.638
Other PAULA at non-business locations: 5 5
PAULA Totals: 95 95
'includes outdoor seating area current month year-to-date
3 •• a?o Pr~-Z
FEB 2 5 ?0~9
Iowa City Fire Department Mpg
Fire Safety Compliance Report
January 2009-March 2009
Business Name (occupancy]
occu anc loads u dated Oct '08 anuary ebruar Year-to-Date
Visits Summary of
Violations Observed
808 Restaurant & Nightclub [176]
1
1
2 1/09 Rear exit door difficult to open & in need of repair
2/09 Door o erational.
Airliner [223] 1 1 2 1/09 Snow/Ice restricting rear exit door opening
2/09 Boxes in rear hall, trash ba s outside u ere ress door.
American Le ion 140 0
Aoeshe Restaurant 156 0
Atlas World Grill 165 0
Blackstone 297 1 1 No violations observed
Bluebird Diner 82 0
Bob's Your Uncle 260'` 1 1 No violations observed
Bo-James 200 1 1 2 No violations observed
Bread Garden Market & Bake ? 0
It's Brothers Bar & Grill 556 1 1 2 No violations observed
The Brown Bottle 289 0
Buffalo Wild Win s Grill & Bar 189 1 1 No violations observed
Cafe Z 56 0
Carl & Ernie's Pub & Grill 92 1 1 1/09 Boxes in rear exit
Carlos O'Kell 's 299 1 1 No violations observed
Chi otle Mexican Grill 119 1 1 No violations observed
The Club Car 56 1 1 No violations observed
Club Furria 280 1 1 No violations observed
Colonial Lanes 502 0
Dave's Foxhead Tavern 87 1 1 No violations observed
David's Place 73 0
DC's 120 1 1 2 No violations observed
The Deadwood 218 1 1 2 No violations observed
Devota 45 0
Donnell 's Pub 49 1 1 2 No violations observed
The Dublin Under round 57 1 1 2 No violations observed
Fraternal Order o Ea le's 315 1 1 No violations observed
EI Dorado Mexican Restaurant 104 1 1 No violations observed
BPO Elks #590 205 0
EI Ranchero Mexican Restaurant 161 1 1 No violations observed
En lert Theatre 838 0
Etc 178 1 1 2 No violations observed
Farras 200 0
The Fieldhouse aka Third Base 420 1 1 2 No violations observed
Firewater [114] 1 1 1/09 Rear exit sign hanging. Panic hardware required rear
exit.
Formosa Asian Cuisine 149 0
Geor e's Buffet 75 1 1 No violations observed
Givanni's 158 0
Godfather's Pizza 170 0
Graze 49 0
Grizzl 's South Side Pub 265 1 1 No violations observed
Guido's Deli 20 0
The Hillto Loun a 90 1 1 No violations observed
ICU I 's 72 1 1 No violations observed
India Cafe 100 0
The Indust 436 0
Jimm Jack's Rib Shack 71 0
Joe's Place 281 1 1 2 No violations observed
Jose h's Steak House 226 0
Kand Land 120 0
Kamodo Klub ? 1 1 No violations observed
La Re na 0
Linn Street Cafe [80] 0
Business Name (occupancy]
occu anc loads u dated Oct '08 anuary ebrua Year-to-Date
Visits Summary of
Violations Observed
Los Cocos 99 0
Los Portales 161 1 1 No violations observed
Martini's [200] 1 1 2 1/09 Rear exit locked. Panic hardware required.
2/09 Rear exit locked. Panic hardware endin .
Masala 46 0
Mick 's 98 1 1 2 No violations observed
The Mill Restaurant 325 1 1 No violations observed
Lo al Order o Moose 476 0
Monica's Italian Bistro & Pizzeria 160 0
Sheraton Mor an's 231 1 1 No violations observed
Motle Cow Cafe 82 0
Okobo'i Grill 222 1 1 No violations observed
Old Ca itol Brew Works 294 1 1 No violations observed
One-E ed Jake's 299 1 1 2 No violations observed
One-Twent -Six 105 0
O ama Sushi Ja anese Restaurant 87 1 1 No violations observed
Pa liars Pizza 113 1 1 No violations observed
Panchero's Clinton St 62 1 1 No violations observed
Panchero's Grill Riverside Dr 95 0
Piano Loun a 65 1 1 2 No violations observed
he Picador 261 1 1 No violations observed
Pit Smokehouse 40 0
Pizza Hut 116 1 1 No violations observed
Qualit Inn/Hi hlander 971 0
Quinton's Bar & Deli 149 1 1 No violations observed
The Red Avocado 47 0
Rick's Grille & S irits 120 1 1 No violations observed
Riverside Theatre 118 0
Saloon [120] 1 1 2 1/09 Chairs in rear hallway
2/09 Trash in rear hallwa
Sam's Pizza 174 1 1 1/09 Horn/strobe to ed to column near bar.
he Sanctua Restaurant 132 1 1 No violations observed
Shakes eare's 90 1 1 No violations observed
Short's Bur er & Shine 56 1 1 2 No violations observed
Sk box 47 0
Sports Column [400] 1 1 2 1/09 Exit sign dangling (N portion). Trash in rear exit egress.
2/09 No violations observed
Studio 13 206 1 1 2 No violations observed
[The] Summit [736] 1 1 2 1/09 Service cart in rear exit hallway
2/09 Cart, bevera a cases in rear hall, main level.
Sushi Po 0 84 0
Takanami Restaurant 148 0
TCB 250 1 1 2 No violations observed
Thai Flavors 60 0
Thai S ice 91 0
T. S oons 102 0
Union Bar 854 1 1 2 No violations observed
VFW Post #3949 197 0
The Vine Tavern 170 1 1 No violations observed
Vito's 320 1 1 2 No violations observed
Wi & Pen Pizza Pub 154 1 1 No violations observed
Iowa Cit Yacht Club 206 1 1 No violations observed
Zio Johno's Spaghetti House [94]
Z'Mariks Noodle House 47 0
0
Totals: 82
*includes outdoor seating area
NOTE--Inspection items reviewed during compliance checks includes:
Occupant Load/Overcrowding
Means of Egress/Exits
Fire Alarm/Detection Equipment
Fire Extinguishing Equipment
Emergency Lighting
IP7
~~~ 1
MINUTES
PARKS AND RECREATION COMMISSION
February 11, 2009
MEMBERS PRESENT: Lorin Ditzler, Maggie Elliott, Craig Gustaveson, Aaron Krohmer, Ryan
O'Leary, Jerry Raaz, John Westefeld
MEMBERS ABSENT: David Bourgeois, Margie Loomer
STAFF PRESENT: Mike Moran, Terry Robinson
GUESTS PRESENT: Del Holland
RECOMMENDATIONS TO COUNCIL:
Moved by Krohmer, seconded by Gustaveson to accept the 1,920 sq uare foot portion of land on the
south side of Hickory Trail with the remainder paid in fees to value a total of 2,580 square feet of
land for the Hickory Pointe Subdivision. Ayes: Ditzler, Elliott, Gustaveson, Krohmer, Raaz,
Westefeld. Abstention: O'Leary. Motion carried.
OTHER FORMAL ACTION TAKEN
Moved by Elliott, seconded by Krohmer, to approve the Janua ry 7, 2009 minutes as written.
Unanimous.
NEW MEMBER INTRODUCTION:
Aaron Krohmer was welcomed to the Parks and Recreation Commission. Krohmer is replacing John
Watson on the Commission bringing the group to a full nine members.
CONSIDER NEIGHBORHOOD OPEN SPACE ITEM -HICKORY POINTE:
This property is located west of First Avenue as an extension of Hickory Trail. The developer is
proposing to dedicate the 1,920-square-foot portion of land on the south side of Hickory Trail such that
the boundary of Hickory Hill Park will extend to the street. The zoning ordinance requires the dedication
of .1033 acres of neighborhood open space for a development of this size. In lieu of additional open
space, the applicant will be required to pay fees equal to the value of 2,580 square feet of land.
Moved by Krohmer, seconded by Gustaveson to accept the 1,920 square foot portion of land on the
south side of Hickory Trail with the remainder paid in fees to value a total of 2,580 square feet of
land for the Hickory Pointe Subdivision. Ayes: Ditzler, Elliott, Gustaveson, Krohmer, Raaz,
Westefeld. Abstention: O'Leary. Motion carried.
REPORT ON FARMERS MARKET & DISCUSSION OF FUTURE PLANS:
Tammy Neumann, Coordinator of the Farmers Market, reported that the Saturday morning farmers
markets will be moving from the Chauncey Swan Parking Ramp once each month to Downtown Iowa
City (proposed location is Iowa Avenue between Clinton & Linn Streets and Dubuque Street between
Jefferson & Washington Streets). The dates for these downtown markets are May 30, June 13, July 1 1,
Parks and Recreation Commission
February 11, 2009
Page 2 of 5
August 8, September 12, and October 17. Dates were chosen based on other activities scheduled in the
downtown area as well as in an effort to not conflict with the Cedar Rapids downtown market as many of
the Iowa City vendors and customers attend that market. The idea behind this move is to bring more life
to the downtown as well as to the farmers market and to also place the market in a location that is more
visible in the community and efforts will also be made to join with other community events such as
Weber Days during the May 30 market. Initially the City Manager put together a steering committee to
look at different location options for the market. While many options were considered, they failed to meet
the space requirements. Rick Fosse, Public Works, was able to provide us with this preliminary location
proposal that will accommodate all current vendors while also accommodating some of those on the
current waiting list. A larger committee has now been formed that consists of many city employees from
Parking, Streets, Central Business District, Public Works, Senior Center, Library and Document Services.
Also involved in this committee are the Downtown Association, Summer of the Arts Staff and University
of Iowa Staff. This Committee will work on all of the logistics involved in holding the market downtown.
Neumann will report on their progress as necessary at future Commission meetings. Of note is that this
year is being considered a trial run. At the end of the season this process will be reviewed and then
discussions will take place to determine plans for future market seasons.
SAND LAKE UPDATE:
Moran went to Des Moines today to present an update of the Sand Lake project and fund raising process
to the Vision Iowa Board. The fund raising committee has raised $71,000 to date. He noted that at the last
CIP committee meeting, it was suggested that the funds for the project be stretched out to FY 2013. This
will jeopardize the grant money from Vision Iowa as approved projects must be complete within two
years. The chair of the Vision Iowa Board will be writing a letter to the City Manager and City Council to
inform them of this potential loss due to the delay. Moran further reported that there were 13 projects on
the agenda of which 2 were funded directly and 4 are being negotiated. Moran will let Commission
Members know when he will be returning to meet with the Vision Iowa Board.
DISCUSS COMMUNITY OUTREACH BY IOWA CITY PARKS & RECREATION
COMMISSION TO CITIZENS VIA NEIGHBORHOOD ASSOCIATIONS:
Raaz asked that this item be put on tonight's agenda for further discussion. The idea is that in an effort to
reach out to the community, that commission members would attend neighborhood association meetings
and give presentation. Westefeld asked Raaz to further explain what he envisions happening at these
meetings. Raaz stated that he would, of course, follow an approved script by the Commission. He would
address pending projects that the Commission is working on as well as discuss the Master Plan and then
address questions, comments or suggestions that the members of the associations have and bring those
back to the full Commission for further discussion. The main idea is to let them know that the
commission is out here and that we care about what they think. Gustaveson agreed with this approach.
O'Leary mentioned that he recently had the opportunity to have a discussion with a retailer who was
asking what ever came of the Wetherby House, therefore, reiterating the need for community outreach.
O'Leary's concern with neighborhood associations is that many of them may not be very active, and that
those that are active are not necessarily the people who aren't getting the information to begin with.
Krohmer suggested perhaps the Commission go to PTO meetings or other school meetings where people
are more likely to attend. Moran reported that Marcia Bollinger, Neighborhood Planner, confirmed that
some of the associations are not very active; however, she would help in setting up meetings for the
Commission to present. Westefeld noted that Commission needs to come up with several ways of
providing community outreach and that attending neighborhood meetings is a good start and something
that should be tried. Other suggestions that were mentioned were setting up tables at public events such as
Parks and Recreation Commission
February 11, 2009
Page 3 of 5
Jazz Fest, Arts Fest, Farmers Market, grocery stores, etc. Moran said that he will talk with Marcia to
determine which neighborhoods have meetings already scheduled and see if Commission can be added to
their agendas.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
O'Leary thanked Parks & Recreation Department for supplying him with drawings of the old Pedestrian
Mall playground that was near the library. The Public Library has been doing some fundraising efforts
using Lincoln's birthday as their theme. In so doing, groups were asked to build structures from Lincoln
Logs. The Optimist Club of Iowa, of which O'Leary is a member, built a replica of the old playground.
He stated it was a very successful and fun project.
Krohmer reported that he has a few ideas for revenue sources to discuss at Commission Meetings.
Tonight he proposed a plan of placing parking meters around parks that currently have streets directly
bordering them, such as College Green and North Market Square. His idea is that the revenue would go
into the Parks and Recreation budget. Moran wasn't sure if this would be a possibility but is willing to run
it by necessary department heads to see what they think.
Raaz asked if there would be a Market Music schedule available and if Commission Members could have
a copy of that before it was printed in the brochure. He also asked what the structure is of the Recreation
summer camp program. Moran reported that we could give him the music schedule as soon as that is
available. He also explained that that the plans for the upcoming summer camp season are a little different
than past years. He noted that summer camp will run at both Mercer Park Aquatic Center and the Robert
A. Lee Recreation Center. Raaz asked how many children participate in this program. Moran reported
approximately 200 children participate between June and August and that the camp runs in one week
sessions.
CHAIRS REPORT
Westefeld reminded Commission Members on behalf of Matt Pacha to consider giving a donation to the
Sand Lake Recreation Area project. Pacha also asked Westefeld to assign a Commission Member to the
Parks and Recreation Foundation. Craig Gustaveson volunteered to become a member of the Foundation.
Westefeld stated that the Parks and Recreation Commission session with City Council went well. He
further noted that Moran handed out copies of the final master plan to the council members. He reminded
members that they will be asked to approve the Master Plan at their March 2009 meeting. It will then go
to the City Council for their formal adoption.
Westefeld asked Robinson to give an update on the progress at City Park. Robinson noted that he has
developed more concern since seeing conditions after the snow and ice have melted. For example, the
Parks Maintenance staff had to pump 6" to 8" of water from around the Angel statue today. Grass is the
major concern. He stated that he is close to getting contracts for lights and electricity for shelters and
Shakespeare Theatre. He said that Shakespeare Festival will go as scheduled as will Boys Baseball. Fields
A, B, and C may not be functional but this still remains to be seen.
DIRECTORS REPORT
No new reports for budget or CIP. Council has their hearing on February 24, 2009 and then will officially
approve no later than March 15.
Parks and Recreation Commission
February 11, 2009
Page 4 of 5
Moran also reported that the Council Session with Commission went well. He noted that they are
apprehensive when it comes to approving a lot of parks projects as they are not able to approve more
maintenance staff to maintain these areas, therefore, may delay some of these by a year or so.
Krohmer reported that he saw on City Council agenda that the City is hiring an engineer for the Dubuque
St. Pedestrian Overpass. He asked if there is a chance that the City will receive funds from the stimulus
package for this project. Moran says that that is not known, however, the City needs to be prepared if that
does occur.
Moran reported that the Parks and Recreation revenues will be on the Council Agenda for February 24,
2009. Also on that agenda will be the request to approve naming the dog park section of Scott Park
"Rita's Ranch." Robinson reported that he will know an official opening date once they are able to put the
tank into the ground. The fence and entry gates are in place.
O'Leary mentioned that he contacted a Johnson County Community Foundation member to talk to
Commission to discuss the process of setting up an endowment fund.
Moran again reminded Commission that the Master Plan adoption will be on the Council agenda for
February 24, 2009. Moran is working with ITS to put the final Master Plan and Executive Summary on
the City website.
Moran announced that the Iowa Park and Recreation Association are offering a couple of forums that
Commission Members are welcome to attend if interested. One is on the Iowa Smoke Free Air Act and
the other is on Swimming Pool Main Drains. If interested, please contact Mike Moran. These sessions are
free.
Moran also noted that the IPRA State Conference is being held at the Marriott Hotel and Convention
Center in Coralville April 6 - 8 with the fundraiser for Terry Trueblood being held on Sunday, April 5.
For a list of programs and activities, you may go to their website at www.iowaparkandrecreation.org
or contact Mike Moran.
Moved by Gustaveson, seconded by Raaz to adiourn at 6:15 p.m. Unanimous.
Parks and Recreation Commission
February 11, 2009
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2009
NAME
M ~
~ .,.~
~ ,...
~ ~
~ M
~ o
~ ~
~ ~ ~
~ `*
~ ^'
~ o,
N
TER '~ N M ~ ~ ~ ~ ~
00 ~ ~ ~ .-~
EXPI
RES
David
Bour eois 1/1/11 X O/E
Lorin
Ditzler 1/1/13 X X
Maggie
Elliott 1/1/13 X X
Craig
Gustaveso 1/1/11 O/ X
n E
Aaron
Krohmer ]/1/13 O/ X
E
Margaret
Loomer 1/1/12 X O/E
Ryan
O'Lea 1/1/10 X X _
Jerry
Raaz 1/1/12 X X
John
Westefeld 1/1/10 X X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
IP8
MINUTES DRAFT
Iowa City Airport Commission
February 23, 2009
Iowa City Airport Terminal - 7:30 AM
Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig
Staff Present: Sue Dulek
Others Present: 2 University of Iowa journalism students
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 7:32 A.M.
ITEMS FOR DISCUSSION/ACTION:
1. Runway 7-25 and 12-30 Reconstruction-Consider a resolution accepting FAA Grant 3-
19-0047-17. Horan moved to consider Resolution No. A09-03 Accepting Federal
Aviation Administration Grant 3-19-0047-17 for the Rehabilitation of Runway 7/25
and 12/30 Intersection Part A; seconded by Hartwig. Farris explained that although the
Commission applied for an approximate $2.4 million grant, the FAA intends to divide it
into two grants, Part A and Part B. Farris said that the Commission will apply for Part B in
a few months. Rettig stated that although there is always a chance that the FAA will not
have the funds for Part B, she feels that the Commission has no choice but to accept part of
the grant. Farris stated that Part A will cover the engineering services. Resolution carried
4-0.
ADJOURN: The meeting adjourned at 7: 37 A.M.