HomeMy WebLinkAbout1973-11-27 Bd Comm minutes• Project Area Committee
November 5, 1973
page two
had taken place. Mr. Mc
committee explained that
nished conies of the me
ire, Chairman of the Redevelopment Sub -
members of the subcommittee had been fur-
)nsal and had an nnnnrtnnity to review
111=111 611U 111CIL 11='. Llltl11 :JJUll=Q L11U `.. m UJUDCi S ".UL LIM: SUUUUILUIL 1L LCC LU
obtain the vote indicated in the letter. It was Mr. Moore's opinion
that this was as good,'as any meeting.
Mr. Linder then noted that Kent Braverman had also held a meeting
of the Fact Finding and InformationlSubcommittee. Mr, Braverman
explained that his subcommittee met with.Mr. Klaus and discussed
the proposal with certain items highlighted; what capital expendi-
tures would be borne by the City; would it be ,possible to hold a
public meeting to get';a feeling of all of,the`tenants and property
owners in the Project Area.' Mr. Klaus explained'to'him that
because..the Chairman wanted'to hold,a meeting':on Monday, November 5,
1973, there, probably would not be time to,poll all of the occupants
ofrthe'Urban Renewal Area, to get their feelings onthe proposal.
Also'.at the Fact Finding Subcommittee.meeting,',Mr..Braverman asked'
a question regarding ownership or composition' of 'the developer.' He
noted that in the proposal, Old Capitol Business Center company held
option to allow a corporation known',as Me'adow;Link, of Indianapolis,
Indiana, to be a member: of the development corporation with an inter-
est of no more than 258•. Mr. Klaus explained at this time that
if the composition of the developer changed, new disclosure state-
ments would have to be issued.
Mrs. Hieronymus, speaking on behalf ,of Old Capitol Business. Center
Company, explained the rationale for wanting to','get ',the Indiana
corporation into the development entity. It was the feeling of the
Old Cap people that 'if;Link had a financial involvement, they would
do a better, job in the project. That is, their commitment would
be; greater if they were a„part owner, than if they were merely being
paid as a:consultant by the day 'or,by the hour. She :indicated that
Meadow Link would have a'15% investment in the development entity.
Mrs. Hieronymus' further explained that this was not an unusual
condition and most of the time a'consultant such as Link would like
to hold at least a one-half interest in the development corporation.
Mr. Braverman also raised the point that the question of low rent
housing was discussed at the Fact Finding Subcommittee meeting. He
explained that ':Mr. 'Klaus had explained to the subcommittee that
unless; and until federal funds for low rent housing are available,
there probably would not be any low rent housing, in the project.'
Mrs. Hieronymus stated that she hoped strongly that federal funds:'
would be made available especially for the senior citizen housing.'
• Mr. Braverman.then brought up the question of when the developer
. .........
-5
t.
J.,
Project Area Committee
November 5, 1973
page three -
could : sell part of the development. Mr. Klaus explained that once
a contract was signed with the developer,the developer was respon-
sible for building the structures as set out!in the Contract for
Redevelopment. Once the City was satisfied that these buildings
were constructed to specifications outlined in the contract, the
developer was free to sell them.
Finally, Mr. Braverman mentioned that Mr. Ray Mossman indicated at
the subcommittee meeting that he could not vote, either on a sub-
committee motion or'a full PAC motion until such time as the Uni-
versity of Iowa adopted a position on the proposal. Mr. Mossman
mentioned that the University currently has the proposal under
study. Mr. Braverman brought up the point then that, in order to
vote
ote to accept the proposal as presented, the PAC would have to
wait until the University study was finished, the staff study was
tudies were done.,Mr. Linder said
finished and other professional:s -
that this was not correct, that�the analysisof all of these studies
was the Council's business and not that of the PAC. The Councill
he sai , d, had the finalldecision with regard to.the financial
feasibility, etc. of the Project. rJohn Williamson stated that in the
By-Laws.approved by the'PAC; there was the implication that the
PAC was to make general decisions and not get down to the specifics
of,,what.a particular proposal was to cost and whether the developer
had the financial resources to complete!the development. Mr.
Braverman at this point said that at,least Mr. Klaus should explain
the City's cost. Mr. Klausmentioned that the City's costs were
outlined in the Capital Improvements Program and also on the Fact
u
Sheet.that was c rrently being circulated throughout the community.
'Mr. Feddersen mentioned at this point that the Fact Sheet should
be included in the minutes of this meeting. (Sheet is so included.)
Again, Chairman Linder stated that what we should be concerned with
at this particular meeting is the physical portions of the proposal,
i.e., the development concept. Mr. Klaus enphasized Chairman
Linder's point1by saying that detailed financialplans would not be
available until title was transferred to the developer and unless
the general concept was approved, weiwould never get to the point
of having to actually transfer, the title to the property.
Mr. Ross stated that six or seven years ago, a group of people, many
of whom were present at the PAC meeting, would meet frequently to
discuss how to prevent urban renewal from taking place within Iowa
City. About that time there was a Ccuncil electionin which two
d one anti -urban renewal person were
pro -urban renewal people an
elected to the Council and urban renewal became areality in Iowa
City. Now the same group of people is trying to make it work and
• others are trying to stop it. Mr. Ross mentioned,that the City has
proceeded as quickly as possible once the urban renewal. project
• Project Area Committee
November 5, 1973
page, four
got started, has purchased buildings', torn them down and now must
continue.
At this'point,Mr.Moore stated that there are good things and bad
things in the proposal, but the good things far outweigh the bad.
Mr. Feddersen then interjected that there had been enough dis-
cussion!and perhaps someone should present a motion. :Mr. Carney
wished to'know 'if the concerns of all of the', people in the area!
were being considered tonight. Chairman Linder said that the
people appointed by the City Council to the PAC were to represent
all of the downtown' interests, residential as well as`commercial.
-
Mr Carney questioned the fact that we were concerned with the
opinion of all.of the'people downtown. Mr. Feddersen said that he
had had many contacts with the ,people as had Mr. Ross, Mr. Brave -
core and Mr.Mcore over the last few,years,''and 'that he had a
good idea of"how a substantial number of ,people felt about the
project by being associated with them over the last 9; years. Mr.'
Carney still questioned as to whether a motion would represent the
interests of all of the people. Mr. Moore responded that we were
hereto vote.on a: plan in '.which;many;interests are represented.
At this point, Mr. Ross interjected that, 11ccause,of his position,,
he.knew,that business downtown was not good. He noted that'it.was
his observation that it was still difficult'to,park', not because ii
of shoppers, because he.felt that most of ',the shoppers were going
to the Mall. The big worry, especially of the small business
person, is whether or not renewal can take place before the busi-
ness has to liquidate. ;Cutting profit or even holding it, is,,
hurting, many businessmen downtown. Mr. Ross 'submitted that if a.
pollwere taken among the businessmen downtown, most business
` people would urge to push urban renewal' ahead.; He also mentioned
:that the question of residential redevelopment was considered in
the early planning stages of the project, but was dismissed.'' Mr.
Feddersen interjected'that,many people now in residence in the
Project Area were'not-there 7 years ago. Mr. Klaus confirmed this.
Mr. Moore stated that 'after 10 years, he had grown sentimental
" over the project and requested, that he be given the honor of making
the motion to accept the proposal. Mr. Moore 'then submitted the
following motion:
"I move that the PAC recommend that the City Council accept
the proposal submitted by Old Capitol Business Center Company on
October 18, 1973, for the -City -University' Project I, Iowa R-14,
and that the PAC further recommend this plan; for its physical char-
acteristics and':'what it can do for the citizens of this area.
_ is
• The motion was seconded by Mr. Ross. Discussion was then opened
Project Area Committee
40 November 5, 1973
page five
and the question of housing in the area again came up. Mr. Klaus
that low rent housing in' the project area was a myth.
explained
He stated that'recently his staff had made an ,analysis, of 124
units�,fromich people had been
an efficiency wase$55.72, The average for fur-
• p $55.72, for a one -bedroom
unit $113.57, for altwo-bedroom unit $92.50,and for a,three,bed-
room unit $225.00. He submitted that these rates are ,comparable
and consistent,with rental rates throughoutthe community based
on 1970'census'datar and that for the condition of housing that
was being rented, the rental rates are rather high.
Mr. Braverman said that he felt that the PAC should not vote on the
issue tonight but should wait until they have more details. Mr.
Feddersen replied that details were not a question of:the PAC's
responsibility. Mr. Klaus also responded that it was not the task
of the PAC to[review'the staff,'University and citizen in making
to the Project, but to act as a,'special interest group
a'recommendation 'to the City Council.
Mr. Williamson stated that if the PAC had some specific things to
criticize, then they should make this known to the Council'He
indicated that he felt there was nothing that 'shouldlbe criticized
in the concept as he 'understood it and.that the PAC should go ahead.
, Mann interjected' that he would be hesitant
At that time,'Russell M
to vote for or against ann thing unless he knew more'of the details.
Mr. Klaus indicated that we would not know all of the details
until the developer gets ready to actually start theconstruction.
,
The motion was then read again at the request of Mr- Mann. He
suggested that they eliminate the first clause and vote only on
concept of the plan.
the physical
One of the guests at the meeting ,wanted to know what the rental
rates would be. 'Mrs. Hieronymus said that rents will be "compe
titive," She indicated that the developer would be foolhardy to
build space in a project that he couldn't lease. Mr thedevel Williamson
noted that in a poll in the questionnaire sent out by
open, most downtown, merchants indicated that they expected to pay
from $4.00 $7.00 per square foot for space. Mrs. Hieronymus
indicated that the developer was surpris she
c how high those pwhatd
he
anticipated rents to be.', She said that she couldn't say today
the rental rates would be because there were still too many un
knowns. She did indicate that rent', will be at a level people can
afford to' pay.'
At this point, Mr. Mann related a phone call he had
• received from a person who is an investor in the Old Capitol Business
Project Area Committee
November 5, 1973
page six
Center Company. The person to whom Mr. Mann spoke 'indicated
that he made a small investment simply because heiwas trying to
help the community. The person then indicated.that he is being
subjected to all kinds of abuse for something which he thought:
was going to be positive. Mr. Mann indicated that he sympathized
with the man's frustration, but unless and until he knew more
details about the proposal, he didn't feel he could vote on
accepting the proposal as a whole. He indicated that more inves-,
tigation of all aspects of the proposal was necessary, but that
was the Council's job. At this point, there was another general
discussion of the wording of the motion.
,The following motion was then agreed upon by a consensus Of those
present:
I move that the PAC.recommend acceptance of the physical
concepts c . ontaihed in the proposal submitted by the
Old Capitol:Business Center Company on October 18, 1973,
for the rede:velopment,of the land available in City -
University project I, Iowa R-141 for its physical char-
acteristics,and what it can do for the citizens of this
area.
This motion was made by Mr. Moore and seconded by Mr. Ross. All:.
those present voted "yes" except Mr. carney'l who voted "no" and
d
Mr. Braverman, who abstained.
Mr. Mann indicated that Chairman Linder should write a cover letter
transmitting the motion to the City Council and explaining how the
vote was arrived at. Messers Mann, Bravermanland Feddersen agreed
to help Chairman Linder draft the letter. They wished to insure'
that the Council should know how, the group felt.
Mr. Ross stated that the Old Capitol people had been taking a lot
of "flak" and wished to inform those present how.,and why the Old
Capitol Business Center Company game into being. He related how.
the Mayor and the City
ty Manager got a group of citizens together
and scolded them for not being more supportive in the urban renewal
effort. Shortly thereafterr, this same group met with the Mayor and
the Mayor and a:developer who told them approximately the same thing
that the Mayor and City Manager had told them beforerbut to ensure
local involvement, the involveme ' nt should be more than vocal support
and should include financial involvement. :Shortly thereafter,' the
Old Capitol Business Center Company was formed. Mr. Ross felt that
it was wrong for the Old Capitol people to be cast in the role of
money -hungry profit takers when the intention of this group has been
• the promotion of the general interest of the entire community.
• • CIVIC CENTER. 410 E. WASHINGTON ST.
( / C IOWA CITY.
• 19.35OWA 52N0 318d51•IB00
(1 q
November 6, 1973
City Council
City of Iowa,City
Civic Center
410 East Washington
Iowa City, Iowa 52240
Dear Councilmembers:
At the November 5 1973, meeting of the Project Area Committee,
the following motion was passed and the recommendation put in
our minutes to be sent to the Council:
Dfotion was made that the Project Area Commit'-
tee -recommend acceptance of the ,physical
concept contained in the proposal submitted
by the Old Capitol Business Center Company
on October'18,-'1973, for the redevelopment
of the <land 'available in City -University
Project I, Iowa R-14, for, its ,physical
characteristics and what it can do for the
citizens of this area.
Thismotionwas passed with one abstaining vote and one no vote.
Furthermore, it was the consensus of the group that an in-depth
study by the Council and the City; staff on all other aspects of
the plan is necessary before further action is taken.
The Project Area Committee received reports from both its Redevel-
opment and Fact Finding subcommittees, at this November 5th meeting
and extensive discussion on the plan was our basis for the 'above
recommendation to the Council.
Sincerely,
l
Henry Linder
Chairman
Project Area Committee
• HL:pw
October
29
1973
Mr. Henry Linder, Chairman
P.A.C. Progress Area Committee
Iowa ,'City, Iowa 52240
Dear Mr. Linders
The,Redevelopment Sub-committee of the P.A.C. Committee after having
an opportunity; of making'a study of the "City-University Project 1,01
City of Iowa City R-14 urban renewal plan as shown and explained to
Lis by Mr.:John`B. Klaus,', Directorof Department of Urban Renewal,
Wednesday, October 24, 1973, plus the opportunity of reviewing the en-
tire plan concept, as stated in book of analysis ;by The Link Company
Programs Inc., dated October 18,''1973 furnished to this committee by
Mrs. Wilfreda Hieronymus of the Old Capitol Business Center' Company,
we as a'committee have reached the following conclusion.
The majority of, the Redevelopment Committee recommend 'at this date
October'', 29, 1973, that the entire P.A.C. Committee' recommend that the
urban renewal program be adopted.
The majority of us further recommend and request the City Council of
Iowa City, Iowa adopt and proceed with the downtown urban 'renewal
project as; planned.
Vote polled of P.A.C.' Redevelopment members October 29, 1973 is as
follows:
Leslie A. Moore, Chairman yes
Richard Feddersen yes
John Williamson yes
George Crawford yes
A. Kent Braverman, abstained until regular P.A.C. meeting
There will probably be many questions come up at P.A.C. regular meetings,
and rightfully so. We hope we have some of the answers.''
Very my yours,
•
es7 , Chairman
Moorelie A'
a rman
P.A.C. Redevelopment Committee
FACT SHEET -
•
New Downtown Iowa City Shopping Center
Iowa_City-University Urban,Renewal,Project
Proposal.Submitted to City Council, Oct.18 1973,
by Old Capitol Business Center Company
o
Covered Nall
- ,Two square blocks bounded by Cliiiton;'Washington; Capitol and Bur-
ur-
lington streets.. '.'Thef308,350
lington'streets.;The,308,350 square -foot mall -would include:
`-Eight-story`office building'
-Two-story retail sales space surrounding office building
-One. major department store
-N umerous`small-'retail "stores = -
Several banking `and financiai'inst'ituiions i -
-Underground parking, two levels below surface, for: 1,200 cars
Hotel;
Eight or nine, stories; 130, 000'square'feet' , 150=rooms on block'
bounded by Burlington; College,'.Dubuque'and Linn streets.- Would
_,_..
include:
-Sidewalk cafe
'=Arcade,
shops :
- -
-Parking ramp on same block-.for:700 cars ..-
-Interstate bus;depot;beneath,the.parking :ramp:
Motel
=- -
Two: stories;, 14;400 -square feet„ 30 rooms, at Court and the west -
,.
side of_Dubuque street,_-.
-Townhouses
1201'units on."the" slope, bounded by Court,; _Clinton,: Burlington, and.. ;
a: point a quarter -block,_ east of; Madison.: These, would be "stepped" -
on the slope•to.provide:views of the Iowa -River.-- Sales price will
be in the $37,000 rangp;for;1-,6OQ.square _feet of living space.
Retail/Office
- A two-story building providing retail and office,.space at Court -
Street on the east side of Duqubue.
Purchase
- Old Capitol would purchase -all 15; parcels of urban renewal land and
would retain ownership and management of some ,property.
Sale
F -Following construction „it;:would _sell some, properties"and reinvest-=
the --proceeds 4n redevelopment
Streets
- The City would be required -:to redesign.or close certain streets and
- '
cconstruct;mal-is.,- These ;;changes-_wouldjnclude .
Meandering lanes ori portions of`Clinton, Washington and Linn
that would permit "slow_moving=traffic; but ?limit through traffic;
-Closing
•
College -between Linn and Clinton' grid Clinton to the
Iowa River,
=Closing 'Dubuque rbetween Burlington and -Washington;
-Landscaping-those 'sections:of'College"'and''Dubuque streets and con- `
strutting a;depressed court with fountain at the intersection of
College''and Dubuque -streets
ix
uggestions
- To,integrate.the new development with existing features of -the down-
f the'down-
town area,
town:area, Old ,Capitol;ha§"suggested"tkatc'
- I'h `su t.
..
-The City build pedestrian overpasses across Burlington at
Dubuque and acrossiCollege._atLinn; r, y,
-
-The City -build an additional,parking,ramp,at;`,Iowa and -Linn; -
-The University of Iowa eliminate surface..;parking along the
river, front; -
-Capitol become a stepped terrace and area for bicycle traffic
in the vicinity of the. University campus;
Completion -
It would take-sixyears to.complete the proposed; -development, -=
Old Cap Cost !=
:O1d:Cipitol,would;pay-$2,225,835 for;the'land,and spend an estimated
$22,402,252;improving it: _.=,
Fact Sheet
72-November 1, 1973 •
Taxes-
Property purchased by the City;'for Urban Renewal yielded
$153,652. in,tax;dollars„in .1970 ,The;$24.6_million redevelopment -
ro•ect would ”'
P J yield $904,100 when completed."`"
Cost/Federal
- The Project will cost $11 7`million.' The City has received a $9.5
million-grant from the Department of Housing and Urban Development.
..The remainder of the money will come from sale of land. Expendi-
tures will _include
`
"-$8 9 million--for property-acquisition
-The remainder for: planning,; relocation and incidental expenses '
City Cost/
- -
Local
- Non-federal expenditures'-thusa'far total,$343,479. Most of.that
was spent,for;,paving,.sewers and water-mains-on Court Street:- -
Utilities $
`
Streets
Underground utilities, including storm; and sanitary sewers and water
and,
;lines are, approximately,100 years old and replacing-with
or without urban renewal. These and street paving will cost an
estimated $2,327,000. - --
- Lighting
- New street lighting will cost an estimated'$500,000.
Greenery
- Landscaping',will`cost'•'an estimated-$85;000.-..;
Parking
- Final cost `estimates lfor parking facilities'wiII:-not be available'_
until specific plans are completed. 'Current estimates are $5,813,000.
Totals
Total local-expenditures for street:paving;;:sewers, water-lines and
-
,.lighting aref estimated- at%$2,912;000 ;_;All utilities` and -piablic -
'
= facilities`will'zb6i paid for.•by'the increase ran' the tax base as a
result of -the`value� added' by;ahe'redevelopment_ of downtown.
HISTORY•s <.:-
Initial Action
First City Council action was on September 21, 1964, when it 'adopted -
a Planning. -and 'Zoning•-Cominission=recommendationrthat an urban renewal
project be initiated. -:Alcontract wassigned:with the federal " - -
government to initiate surveys and plans on March 9,-1965.
Delay__
- On September 12,' 1967,T- District `Court . action :halted the project and
;there was no.progress until April,of,1969 after the Iowa Legisla- 3
..ture.amended,the_"conflict of interest'_' section of State law
which permitted resumption
Funds
On September,2, 1969, the,,City Councilr authorized filing an applica- •
tion for Urban Renewal Protect funds -
,..
Grant Awarded
- May 26, 1970, Iowa Re'presentative-Fred Schwengel announced the award
.; .:...
of the $9:5 million Urban Renewal: grant,>to'Iowa City.
Buy Land
First property was'_eduabeutb65thofCLty on August 10, 1911::,_The._
P,. Y 4 Y
Cit now has he'prop'erties needed.
Redevelopment
-, Sale of land°was-advertised July10, 1973, and bids were opened on
October 18, 1973.- Ol& Capitol Business Center Company was the only
:bidder. _ _
Questions ?
- You may call us at 354-1800, extension 301. Copies of .the complete
--proposal'submitted-by'Old Capitolare<on fileat:
-"-City Clerk's Officer Civic-Center,�410:East'Neshington Street
-City Library, 307 East_CollegeStreet,__„
Fact sheet prepared by
City:of Iowa City
,�.
• OF r
6-D
• MINUTES
IOWA CITY PARKS & RECREATION COMMISSION
NOVEMBER 14, 1973, 7:30 P.M.
MEMBERS PRESENT: Jim'Roegiers
Orrin Marx
June Davis
Robin Powell
Virginia Hebert
Jim Lindberg
Joan Buxton
MEMBERS ABSENT: Sarah Fox
Jim Sangster
STAFF PRESENT: Gene Chubb
Bob Lee
BillNeppi:
GUESTS PRESENT: William J.'Schnute
Chris,Stull
Mary Howsare
Robyne Halevy
Phil Holland
Eva Cram
Bill Twaler'
Mary Mascher
Carol Spaziana
The Iowa City Parks and Recreation Commission meeting was called
to order by Chairman Jim Roegiers on November 14, 1973. The
first item of business was the approval of the minutes of the
October 10, 1973 meeting. These minutes were approved unanimously.
The first item to come before the Commission was the presentation
of a letter by Eva Cram concerning the Iowa City Girls' Softball,
Inc. requesting,that,the Commission designate the $1200 in the
budget for girls sports'- to their organization. The letter also
advised the Commission of the members of the Board for the Girls'
Softball League and those that were present at!the meeting were
introduced; to the, Commission. Also outlined', in the letter was
the 'projected budget for the league forthe coming year and the
first part of 19751 along,with',three requests of the Commission..
fir
The first request is Por the use of three diamonds with two time
slots in two of them and one time slot in one. The second
request is for future financial contribution of equal portions
with the boys baseball program. The 'third request was for a
• letter from Mr. Chubb outlining the available facilities and
services for the girls league.
The three requests were discussed at length with the Commission
and members of the girls solfball league.It was pointed out that
for this year they have already made a commitment to the boys
baseball league :and, the Babe Ruth League and that; immediate with-
drawal of funds would probably make it impossible for these two
leagues to continue operating. Dr. Powell suggested that an on
,'going expense per participant in the softball league might be less
than in the baseball league and it should be considered on the basis
Of meeting needs equally rather than so much for each individual:
Jim Lindberg wondered if at budget timelan amount for setting up,or
initial organizational amount could be put in the budget under Capital
Funds, expenditures. After some discussion it was thought that this
might be a possibility in future years, if the phrasing were made
to read just right.;
It was also 'discussed that the Commission is going to have to define
and/or reconstruct just what kinds and how many types of sports the
Commission is going to, write into the budget for, assistance from, the
City. "A policy anticipating this type of problem will be discuss
at a later meeting. ed
Jim Lindberg moved that the $1200recommended by the Commission for
girls activities program be, specifically ear marked-for'the Iowa City
Girls Softball Association, Inc. for 1974, and "funds available for
public support of summer girls and boys sports in calendar 1975 be
divided equally between girls and boys sports programs. June Davis
seconded. This motion then was discussed at great length and the
general trend was that the Commission should not commit itself on
the above basis, as there; are many kinds of sport activities the
Recreation Department offers.
Mr. Lindberg withdrew his previous motion and made the following I
motion. That the.$1200 recommended by the Commission for girls
activities program be specifically ear marked for the Iowa City
Girls Softball Association,' Inc. for 1974. The motion was seconded
by June Davis and was passed unanimously by the Commission.
The next item of business before the Commission was'park facilities
Of, Hollywood Manor'as it now exists and the proposed new area of -
approximately 174 units. Mr. Schnute had sent a letter and petition
to the City Council regarding the necessity of a mini -park in this
neighborhood. The 'City Council had referred this letter and petition
to the Parks and Recreation Commission' along with the same referral
to ,the Planning and Zoning` Commission. Mr. Schnute made a presenta-
tion to the Commission on the need for a'park in this area and the
fact that there are many children of pre-school age in the area and
` no safe green area for, them to play. It has been a deadend street'
area, but with the new development as planned these streets will no
longer be deadend. The petitioners are not asking for playground
equipment, but,a green area for the children to run and play and for
neighborhood activities for both children and.adults., The developer
Ir.
Page 3
• Parks & Recreation Minutes
November 14,>1973
had been asked to donate a small parcle of land, however, said
that he could not afford to do so and the people in the neighbor-
hood cannot afford to; get together and buy'a couple of lots.
Before answering the.above request some of the questions the Commis-
sion will need to answer, are -- how many parks and how big do we
want and how far apart and what type of park.
In this particular area due to the ridge running along the southern
Part of the development it is anticipated that there will not be
building to the south of the present proposed development. Which
brings up the question of whether this particular area could support
agPark and what
ementsize
``park. There is park allocation money in the'
readjusted if it were lto berspent inan thatethehowevnearefuturer itouldthmightave:t�beo
aside a portion of
that the developer could set land for the City to
Purchase when :the money was available. There is no ;City ordinance
that requires a largearea developer to set aside park space and/or
open space. We do however have one builder that does this and it is
working out extremely well. We also have an area that has open space
Which is maintained by.a homeowners group.
Other aspects were discussed and it was decided that the Chairman'of
the Parks and Recreation Commission along with staff would seek a'
meeting with the Chairman of the Planning' and Zoning Commission and
the staff of the Community Development Department to see what might
be worked out on this ,problem.
As the first item on the agenda the Commission accepted the letter'
from Ur. Conner which was referred to 'them by the City Council'. The
Tetter concerned bikeways.
The next item of business was a report from June Davis regarding the
meeting of the rules subcommittee with the members of the City; Council
Rules Committee. Due to the absence of the other two members of the
Parks and Recreation subcommittee Chairman Roegiers met with the Council -
members with Mrs. Davis. Mrs. Davis will make a written report on
this mooting after the subcommittee has had an ,opportunity to hold a
meeting among themselves. A brief discussion and report was given
verbally to the commission: Some of the things',the Council is interested
in arc--- fastercommunications between the Council and the Commissions,';
speed up the information and work through, and by the staff, it was
mentioned that Perhaps the Council and Commissions could have set
meetings, perhaps the Commissions should 'meet more often, get more
input from concerned citizens, and more personal contact with the
• Commissions as a whole or with subcommittees. Perhaps have a re -
Presentative ofeachcommission at all Council meetings and/or at
least at Council meetings when they send 'a recommendation through staff.
Possibility of expanding the agendas and sending them,to the Boards'
and Commissions Take budget items to the Council to 'discuss them be-
fore the manager ,perpares the budget have the
. priorities t planned
• Page 4
Parks & Recreation Minutes'
November 14, 1973
Well in advance of the final budget preparation. The Council
Committee on Rules will prepare a report,by the end of the year
to be submitted to the Council as a whole.
It was reported that WSUI had requested a 1/2 hour forum taped show.
The type of show was discussed and it was decided that the Commission
would ask staff to.contact Julie Zelenka, Community Relations Director
to Work With staff in preparing a program for thistaped session.
Tile Commission discussed al number of items that had possibilities
for use in this up coming show. It was decided that one or two
members should be at the taping. Some of:the items discussed are
listed below ----
I Purpose and duties -of the Commission (members names).
2. Long-range plans and overall policy of the Commission.
3. Current problems.
4. Budget.
S. Winter programs
6. Newspaper survey program.
7. City park plans, etc.
8. Interviews with different ::age .groups in different
activities.
Bob Lee was asked to handle the interviews with the various people
engaged in activities at the Recreation Center.
The Commission thought the !overall theme should be what the Commission
does overall and to let people know that they should bring items to
the Commission. Let the public know that the Commission is responsive sponsive
to the public needs and that they are available and that all meetings
are open to the public.
The City Park Road Design Report from staffliwas deferred.
Dr. Powell made a motion that the meeting adjourn, June Davis seconded.
The meeting was adjourned.
2�- • � lel
• MINUTES
Iowa City. CATV Committee
November 5, 1973
MEMBERSPRESENT: Blum, Cordier, Ehninger, Eskin, Hubbard,
Prediger, Russell and Welsh
STAFF 'PRESENT Bill Neppl,
The meeting was called to order at 7:30 P.M.
The minutes of October 9 were approved for content in light of
editorializing that needs to`be done.' The minutes of.'October-15
were also reviewed. The following °corrections were made:
page 1, paragraph 4, last line shouldread" . with the excep-
tion of advertising. Page 3, paragraph 2 should read "Commit-
tee members will be selected for planning of the workshops, and
the committee will be broken down to either functions or topics."
With the above corrections and editorializing,;the minutes
were accepted.'
The first item on the agenda was a reportfromRev. Welsh
regarding the meeting of.the CableTelevisionSubcommittee of
the Standing Committees on Commerce in Des Moines. Dick ,Blum
distributed copies of "A Procedure to 'Verify Due Process Prior
to Award of CATV Franchise`in-any Iowa Incorporated Community,"
a report that he',presented 'to the 'State Committee., (Attach-
ment A') Rev. Welsh outlined the speakers and their topics.
lie has copies of some of the presentations that Committee mem-
bers could obtain from him for review.
Rev. welsh distributed a report entitled "Proposed Purposes for
a State Study Committee Broadband Communications," that he is
recommending for submission to the State Committee prior to
their November 26 meeting. It was the concensus of the members
that Rev. Welsh draft a letter from the proposals, with a few
minor changes, to be forwarded to the State, Committee. (Attach-
ment B)
The rest of the meeting was devoted to discussion of the August 24
draft of the Ordinance Provisions. 'Following are votes taken
on sections of the Ordinance Provisions with any changes that
might havebeenmade to a, particular section:
Sections I and II - It was the concensus of the Committee
• members that Sections I and II did not warrant discussion
and were `approved.
MINUTES
• Iowa City CATV Committee
November 5, 1973
Page 2
Section III A -C - Vote in favor to approve was 7-0.
Section III D - 4. should read, "To make available munici-
pal and educational services at minimum cost to the
municipality and public educational institution." With
the above amendment the vote in favor to approve was 5-2.
Section IV - D. is changed to read, "To review, in light
of fiscal responsibility to the bond -holders, and approve
the budget of the 'Board'."
E. is changed to read, "To provide services as requested
by the 'Board' to assist in fulfilling the functions of
the 'Board' as set forth in this Ordinance."
Add H. to read, "To enforce Ordinance." With the above
amendments the vote in favor to approve was.7-0.
Section V - The Purpose is changed to:read, "Purpose:
To develop and to operate a Cable Communications System
for the citizens, businesses and institutions of Iowa
City and such other areas as desire to contract for such'
services."
A. is changed to read, "To employ management or to con-
tract for management, who will recommend person(s) and/or
firms for sales promotion, construction and maintenance
of system. (Including program activities, personnel,
space and equipment.)"
C. is changed to read, "To be responsible for all cable -
casting."
E. is changed to read, "To have broad responsibility to
manage the system (or delegate such management) so as to
encourage maximum service and maximum penetration, and
to, ,take such actions as are consistent with good fiscal
practices, in keeping with common cable television system
practices." I
With the above amendments the vote in ;;favor to approve
was 7-0.
There was brief discus sion on the organization of workshops.
It was suggested that : Julie Zelenka be contacted to assist in
the organization and planning of workshops. Julie will be
asked to attend the first December meeting.
• I•achment A
A PROCEDURE TO -VERIFY DUR PROCESS 'PRIOR TO!"I.YARD OF'.
• CATV FRANCAISE IN ANY IOVIA INCORPORATED COW-TUNITY
Prepared by: Richard Y. Blum, 2041 RochesterCourt,
Iowa City, Iowa 52240
PURPOSE: To ensure that the citizens of the several' communities
in the State of Ionia and the citizens of the state as a
whole shall benefit to the greatest possible extent by
the 'extension 'of cable television throughout the state;
and in so doing, verify that such cable television sys-
tems shall be in the best interest of all of the people
to be served.
PROCESS: A state due process review board shall he constituted,
to be comprised of five members selected *from the state
at large (appointment method and length of term to be
determined). Upon application from any municipal fran-
chising body within the state, the board ,shall travel
to that community and hold a public hearirig(s) in order
to verify that the procedures outlined herein have
been followed. Upon such verification, and upon an
affirmative vote by four members of the board, franchising
authority shall be extended to the body in petition.
SCOPE: The required process shall involve
(1) Citizen input
II
Blum
b. Desirable: a committee of representative
citizens to be appointed to matte recommen-
dations to the citizens and local government.
(2) Input: from public and private service and cducn-
tional agencies:,
a. Required: invitntion to all such agencies to'
submit recommendations to theg overning body,
such recommendations to be received in open
• meeting and considered by the franchising body.
b. ('Suggested:
1) Workshops in conjunction with interested
citizens, wherein agencies may outline
possible ,uses and benefits'bf CATV.
2) Participation in deliberations of the citi-
zens committee.
(3) Input from local, government, by the local
governing body or by its duly appointed sub-
committee in public hearing
a. Required:
1)Consideration of all recommendations from
citizens; service, and educational, authorities.
2)' Prior to final public meeting, preparation
and publication of the c-rablinE;"_,(.ir,;nlatiotis
(e.g., ordinance) under which system will
operate.
•
8) Review and publication of the qunlificntions
of ,the proposed franchisee as outlined .in -
of citizens study committee, and the con-
siderations or recommendations thereof.
(4) Input from neighboring and/or other interested
communities in the state
a._ Required: Notice shall be sent by the fran-
chising body to all communities which 'lie within
35 statute miles (see FCC Rules, Sec -76.5 f _
informing that community that the establishment
of a CATV system is under consideration and
inviting comment,', considerations and recommen-
dations; such input to be'received -by the
local governing body in open meeting.
b. Suggested:
1) Invitation to public meetings of citizens
and any citizens committee in the neighboring
community studying CATV for ,that community.
2) Invitations to citizens committees to pnrti-
cipate in piiblic',workshops, meetings and any
other public considerations within the comma
nity.
SPECIAL COVSIJERATIONS:
(1)' The board shall not, sit in,jud�;ment over tLe quality
of the conclusions and decisions dral.•in by the
L;A*I*V
-4-
Blum
• local citizens, committee members, or franch'isin.-
body, but shall Only Verify thtlt Such COnClUSIMIS
and decisions were made in compliance with the
procedures outlined herein.
(2) All board hearings shall be open to the public,
with time and place to be published in advance.
Executive sessions maybe held :Eor the purpose of
-discussing sensitive contractual corisideration;
after notice of intent to hold such e,.ecutive
sessions is -iven.
(3) Provision for citizen input shall be made and any
dlaim by citizens that any or all of the due process
procedures outlined herein have not been followed
shall be heard and investi.aated in a vigorous manner.
• CIVIC CENTER UB E 2
A51ST
� IOWA CITY. 10'NA St2402�B
318-354•IB00
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1. 1 '.Ixx 141nIAIl
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IIMM1 11/.11111 LY I
r19:'Ilydxl November 14, 1973.'
Cable Television Subcommittee
of the Standing''Committees on Commerce
c/o Senator W. R. Rabedeaux
514 E. Waite 'Street
wilton Iowa 52
778
Gentlemen:'
We first of all wish to thank you for the ''opportunity to
share with you'our views at your meeting October 30, 1973.
I
The second purpose of this letter is to suggest to you
that the most important action you could take at this
time is to recommend the establishment of,an'Iowa Cable
communications',Study Committee.
We would recommend that the study committee be charged
with the responsibility to:°
1, study and assess the present and future status
of cable in Iowa.
2. study the potential uses of cable in extending
the services of the state to all citizens.
3. recommend, appropriate legislation. (Basic philo-
sophy of such to be'to_assist local communities
rather than setting up a third level of regula-
tions recognizing that there are some items that
can most ,appropriately be dealt with at the, state
level.)
4. develop a strategy to assist local communities
in making wise decisions and to implement this
strategywithin budgetary limits.
5. represent the interests of the citizens of Iowa
before the FCC and such other bodies as may be
deemed appropriate.
6, develop a due process procedure for the granting
of future franchises. The purpose being to assure
• a full consideration of the implications and
potential of cable in every community prior to
the issuance of a franchise.,
r.
• _2.
November 14, ,1973
To: Cable Television Subcommittee
of the StandingCommittees on Commerce
In response to the, question raised at,the time of our
appearance before you concerning what 'authority a state
committee should be given, it is our feeling that it
should basically be a study committee. We would however
recommend that the committee be given the authority to
develop and implement an interim due process procedure.
This we believe is preferable to a state wide moratorium
and would enable cable to progress within the state while
at the same time providing safe guards to assure proper
consideration by a'franchising authority.
If we can be of any assistance to you, please let us know.
Sincerely;
Robert L. Welsh, Chairman
Iowa City CATV Committee
RLW:kw
MINUTES,
RIVERFRONT COMMISSION
NOVEMBER 15, 1973
The Iowa City Riverfront Commission met in regular session on
November 15, 1973 at 4:00 P.M. in the Conference Room at the
Civic Center.
MEMBERS PRESENT: Emanuel Kaufman
Earle Murphy
Barbara Nicknish
William Hines
Lyell Henry
MEMBERS ABSENT: Mary Neuhauser
Jame s Sangster
STAFF: Bill Neppl
Vice -Chairman Kaufman called the meeting 'to order. Minutes of
the October 18, 1973 meeting were approved.
Mr. Dick Gibson, Director of the University's Facilities Plan-
ning and Utilization, was present for a discussion/presentation
concerning the Riverfront area. The following areas were dis-
cussed by Mr. Gibson and the Riverfront Commission
Mr. Gibson stated that so far the University had no plans
for the Riverfront citing the fact that"funds were not
available to carry on such a study. The attitude of the
University, according to Gibson, was the same as the'goals
of the Riverfront Commission. The long-range objectives of
the Facilities and Utilization Department would more
to remove
the automobile from the riverfront and allow more open green,
space. The problem now is relocating the present parking
structures on the riverfront to other locations plus the cost
and funds available for such a project.
A proposal put forth in the Pedestrian Campus Study concern-
ing the closing of Riverside Drive was discussed. The only
traffic allowed through this area would be service vehicles
and emergency vehicles. Hancher Auditorium,,the Union, and
University Hospital would be accomodated as much as possible
without'having car traffic moving throughout the campus.: It
was pointed out that the overall city plan and the University's
pedestrian campus proposal was related to proposed Interstate 518
• west of Iowa City. The flow of traffic would be channeled on
• Page 2
Riverfront Commission Minutes
November 15, 1973
the perimeter of 'the campus via Burlington Street Bridge
and the Park; Road' Bridge instead of the Iowa Avenue Bridge.
Mr. Gibson indicated the improvement of the Melrose Bridge
by the City should remain an open question until more study
can be done by the City and the University.
Bicycle paths would be given more attention this year through
studies but money available for this was a problem. The
Coralville bike path was discussed and Mr. Gibson indicated
such a project could cost '$100,000. Problems' related to this
would be the location of bike crossings 'on'218'and '-problems
with bike/pedestrian, traffic on sidewalks and bridge crossings.
Public transit would be a necessity with the pedes
campus proposal. trian
Mr. Gibson
indicated ,the `problems with long-range plans in-
volving projections for future University.enrollment and',
highways.Plans should be changed as projects 'go along be-
cause projections concerning these plans change.
The riverfront was 'considered a natural place for bikepaths
but the current problem is funding.
Bill Hines indicated some law students were willing to, do a master
plan study on the river corridor at no cost to the Commission.'
This study would eventually result in recommendations to the City
Council concerning the Riverfront. The purpose would be to try and
Provide for a green belt along as much of the river as possible..
A discussion was held on seekingadditional staff help using the
funds available to Boards and Commissions for such purposes. It
was indicated that,a meeting would be set up with the City Manager
to discuss this topic.
Since there was no further business to discuss, the meeting was
adjourned.
November 7, 1973
1. Approval of ,Minutes of Preceding Meeting
a. October 17, 1973
b. October 25, 1973'
2. Public Discussion of Items not on the Agenda
3. Coordinator's Report
4. Old Business
5. New Business
a. Discussion of the Request of the Rules Committee
Of the City Council
b. Joint Meeting Scheduled Tuesday, November 20, 1973 at
12:30 p.m., with City Council
6. Next Regular Meeting
a. November 21, 1973
7. Adjournment
• IOWA CITY HOUSING COMMISSION
MINUTES
October 17, 1973
MEMBERS PRESENT: White, Bosserman, Hamer,Branson, Mikelson
MEMBERS ABSENT: Duncan, Frimml
STAFF PRESENT.: Seydel, Vollertsen, Schierbrock
1• Chairman ;White called the meeting to order!, The minutes of
the, September 27, meeting were approved as written. Motion
made by Mikelson and seconded by Hamer--passed 5/0. The
minutes of the October 3 meeting were also, approved. Motion
made by Mikelson and seconded by Hamer--passed 5/0.
2• Coordinator's Report
A. Six applications for tenancy were presented for Commission
approval. Seydel reported that all 209 units were under lease.
lie stated that at the end of October a 4-bedroom units will be
released from the LHP. The tenants are over-income and plan
to take over the 'lease.' It was also reported that the LHP
has 'had two abandonments this month.
B. 'Seydel presented a copy of the House Bill #188 (State level)
relating to rental' deposits. This, bill has'been in committee
and has not been reported out for debate. After a version of
the.Senate Bill has been received a copy of both bills will
be sent to the Commissionlmembers.
C. On November 7-9 the Iowa Chapter of NAHRO will sponsor a
conference in Ottumwa. Theme of the conference--federal sub-
sidized housing and community development. Any Commissioner
who wishes to attend may do so. Seydel stated he will he
attending this conference. Seydel also announced that he would
be attending the,Section
23HousingConference to be held in
Memphis on November 1. When he returns, Seydel hopes to report
some informationlconcerning new proposals in`Section '23 Housing.
D. Seydel reported that on October 9 the Council passed a-
Resolution, to make an application to HUD for new construction
housing for the elderly. A formal proposal cannot be submitted
however, until guidelines have been established.' HUD Area office
will inform the Council of these guidelines.
E. The Coordinator reported that there are three versions
of proposed housing legislation at the national level. A
• comparison;is contained in the Housing Development Re
A copy is available in the office. — orter.
A. Under section - General Discussion, page 2 paragraph 1,
White suggested that Vollertsen,should use layman's fang-
uage. The paragraph now reads; The freedom of parties to
enter into contracts (e.g., lease agreements) must be balanced
against',' the, public's responsibility to protect parties in
weaker barganing positions. Regulations and laws make an
attempt to equalize the parties' positions and 'protect
the rights of the individuals.
B. Branson
.felt that ,the Model
Lease introduced b P.A.T.y
was good inthatthe terms were "spelled out very simply
She wanted to compliment the lease but not recommend it.
Vollertsen would consider this in the section on Terms/
conditions if leases.
C. Under, section - Specific Discussion, the first paragraph
was changed to ,read; This summary of the information'
cpm lie
areas d •b outlined.... the Commission .will attempt to define the problem
ed.... the word "defined" was deleted and
the word "outline" was the replacement.
It was pointed out that to be more specific about the codes
dealing comprehensively with such matters as minimum size
rooms, .fire prevention, etc., the addition of the word
"existing" would be more meaningful to the section. The
section A now reads; The existing codes deal comprehensively
with such matters as minimum size of room, fireprevention,'
window area, requirements for heat, hot water,` sanitary
facilities, and similar'' conditions.
D. To clarify page,3, the section beginning; If the enforce-
ment were 'turned over to the private' citizen there would
be additional'..:. The section now reads; :..Legal and
practical problems Such as the following: Under what
authority would they act? Who would assume the expense of
enforcement? How 'would the problems of exercising discretion
and interpretation of the codes be handled? The enforcement,
problem has not been resolved butthereappears to be positive
improvement in this direction.
E. Mikelson stated that in keeping with the report, he
felt that certain needs in the area of habitability should
be mentioned; one being: the need for attention in the
enforcement, of present law. This should be emphasized to
the Council. Bosserman said that this statement might cause
an inbalance in their study against the landlords. Branson
felt,'', however, that whatever rnlaa ire '... :4v_ -i.--,-- -�-- i
• -3- •
simply stressing the need to,have the existing laws enforced.,
• F. In section B, Rental security/damage deposits, Branson
liked P.A.T.'s Model Lease wording found on page 7, item 04.
She would like it written in the Iowa City Code. Branson
would add to item #24, that interest on damage deposits
would not be paid for periods of time for less than one year.
Vollertsen''stated that 'there would be problems in
this in the City Code as far as the legality of requiring
an individual to collect damage deposits. There may be the
need for enabling state legislation before we could incor-
porate that into a municipal ordinance, Vollertsen'stated.
However, it could be a'recommendation by_the 'Commission to
provide.a catalyst for thought to possibly change state
legislation.
G. Page six; paragraph 1 was changed to read; From the
Commission's study in, this area, it appears that a vast
majority of leases offered in Iowa City are flexible inn -
length of lease.They vary from one month to one year.
Termination of 'a lease varies widely; from one month to one
year. Terminationofa lease;varies,widely; 'from allowing
wither party to terminate after giving notice, to charging
a penalty'.(e.g.; forfeiture of deposit) for early termination.
H. It was recommended that in the summary be included the
need for enforcement housing codes; the posibilities
of area legislation in regard'to terms of leases and
security/damage deposits and the possibility of a formal
channel for grievances should the present court system
not meet' its problems.:'I
Vollertsen would provide a second draft in time for the
Commission's next meeting.
4. New Business
A special' meeting was tentatively scheduled for October 25,
at 8:30'a.m., in the Recreation Center,',Room A. Purpose of
this meeting is to finalize the above mentioned draft of
the Tenant -Landlord study.
5.' There being no further business the meeting was adjourned.
Motion made by Mikelson and 'seconded by,Bosserman--carried 5/0.
APPROVED: 7 ._i.v ,Q �l� i ,,.:.•y
i
• • i
AGENDA
IOWA, CITYHOUSING COMMISSION
October 17, 1973
1:
Approval of Minutes of Preceding Meetings
a. September 27, 1973
b. October 3, 1973
2.
Public Discussion of Items not on the Agenda'
3.'
Coordinator's Report
4.
Old Business
a. Study of Report to Council
5.
New Business
6.
Next Regular Meeting
a. November 7, 1973
7.,
Adjournment
•
1
i
• IOWA CITY HOUSING COMMISSION
MINUTES
November 7, 1973'
'MEMBERS PRESENT: White, Mikelson, Bosserman, Branson
MEMBERS ABSENT: Duncan,'Frimml, Hamer
II
STAFF PRESENT: Seydel, Schierbrock`
1; Chairman White called the meeting', to order.
a. It was requested that the minutes of October 17, the
Old Business section, be redrafted. It was moved by
Mikelson to approve the minutes with the exception of
the Old Business section.' Motion'seconded by Branson;
approved 4/0'.'
b. The minutes of October 25, were approved as written.
Motion, by Mikelson,:seconded by Branson, approved 4/0.
2. The public brought forth no discussion.
3. Coordinator's Report
a. There were six applications presented for approval
and signature. The LHP will terminate one lease effective
November 31, however, a'replacement for the empty lease
number is available.
b. Bosserman asked Seydel, in regards to the downtown
Old Capitol.proposal,'if:there was a Tow income housing
site included in the proposal or would HUD provide funds
only for the site at the east end of town? Seydel
.responded that from the information hd had gathered from
the Old Capitol maps,that there were two potential sites
for elderly housing.; Seydel has not spoken to anyone
concerning the Old Capitol project. He did state that
private building and financing of'a low income complex
that is to be rented to low income tenants would not:be
financially feasible. However, if the landowners were
to construct 'a low income complex on their land, thee,',
land costs would not be included in the financial
picture 'making it: more feasible. Bosserman'pointed out
that nothing could actually be supposed or expected until
the land is sold, whether it be old Capitol or someone
else as potential low income contractors. Branson felt
that the Commission should reiterate its feelings of a
year past and request a downtown low 'income housing pro-
ject be considered in the new proposals. The basic
• question, Seydel stated, is theregoing to be funds
available for any building of low income housing? At
the present time HUD is completely rewriting the admin-
istrative regulations for Section ''23<projects. - The
areas covered in the Section, 23 regulations are:
L
• I
—,Z_
. new construction, rehabilitation;.and existing dwellings.
The changes in the regulations that Seydel has seen
have so many strings attached that private industry may
not be attracted to the programs.' White stated that
the only thing the Commission can do for future housing
-plans is to wait for 'federal housing legislation to,
stabilize.
4. Old Business, no discussion took place.
5. New Business
a. Discussion of the letter sent out by the Rules
Committee, July 19, 1973, included that the role of the
Housing Commission was quite clear; ,that they had received
good cooperation and communication from the City staff,
and expressed their concern for the _lack of public interest
and communication. Branson felt. that CBIC should include.
training sessions for newly appointed board/commission
members:
b. The,November 6 Memo from Maune was discussed.Chair-
man'White would be out of town on the 20th of November
and so would not be present, for the joint meeting with
Council' to discuss the Tenant -Landlord Ordinance Study.
Due to -'.,the importance of the study the Commission felt
that White should be present. White would speak with
the Mayor,` Maune and the City Manager to ask for a
postponement. If request was denied then White would
write a letter to the Council and explain his feelings
about the, study.
c. A'let ter dated October 24, from Bill Neppl, concerning
the 'Commission's views about Cable T.V. was brought
forth.. Commissioners had not seen the letter and requested'
that copies be given to them and they wouldpersonally
respond to the Chairman.
6. The Commissioners were reminded of their next regular
meeting, November 21, 1973. Bosserman moved that the
meeting be adjourned. Seconded by Mikelson; passed 4/0.
�JAPPROVED: �,I �^-"' }.iin,�•c ,✓ i
I
•
P0
•
IOWA CITY PUBLIC LIBRARY
AGENDA
November 15, 1973:-
I.
Secretary's Report
A. Minutes of the October 18, 1973 meeting
II.
Financial Report
III.
Approval of Bills
IV.
Director's Report
A. Iowa City Public Library
B. Seven Rivers Library System
V.
Committee Reports
VI.
Old Business
Budget: 1974'
(Allocation of funds into major categories)
VII.
Communications
A. Letter dated', November 3, 1973 from Margaret McCown,
Director, Nelson Development Center
VIII.
New Business
Resolution to adjust Budget: 1973 and to reallocate
'balance
the for expenditure for library materials.
Revised procedures affecting assignment of meeting
room space for use after normal service hours.
Fines collection: Policy and procedure to remain the
same as at present except that effective December 1,
1973 fined at 5C/day chargeable from the 'day following
the due date
IX.
Next Meeting: December 20, 1973 at 4:00 p.m.
I •
• MINUTES
The regular meeting of the Board of Trustees of the Iowa City.
Public Library was held Thursday, October ,18,'1973 at 4:00 p.m.
in the Director's office.
MEMBERS PRESENT: Buchan, Bywater, Canter, Downer, Farber, 'New-
some,'Richerson, Trumpp
MEMBERS ABSENT: Kirkman
STAFF PRESENT: Brown, Carter, Eggers, Hurkett, Mascher, Westgate
VISITORS: Bruegger, Iowa City Press Citizen; Asper; Buboltz,
Nelson, Struchen Practicum Students
APPROVAL OF MINUTES
The minutes of the September 20, 1973 meeting were approved.
(Farber, Newsome)
FINANCIAL REPORT
Budget: 1973
Effective October 9,,1973 the City Council has ratified revised
budget expenditure figures for personal services: salaries, wages,
insurance. This has the effect of changing our budget for per-
sonnel by adding $14,047 by revising the budget figure ,for Per-
sonal Services. This is the section of our operating budget which
was 'affected by personnel reallocations, reclassifications, and „
increased Blue Cross Blue Shield family plan coverage effective
January; 1, 1973. Thus the next print-out should indicate the
`revised figures of 748 as nearer the true percentage expended in
this area rather than the listed 828. By the end of the year,
we expect our actual expenditure figures to be very close to our
revised budget figures.
The financial report was approved. (Farber, Buchan)
LIBRARY BILLS
It was noted that a typewriterforcirculation was an expendi-
ture from Revenue Sharing funds,.as well as the Children's, Room
record browser. A motion was made and seconded that the bills
be approved. (Canter, Bywater)
DIRECTOR'S REPORT
We received a welcome letter from the East Central Regional
Board and a letted from Tom Carney. The East Central region
is now set up to provide TWX and Interlibrary Loan Services to
Seven Rivers members as well as to others in the ten county area
who were not members of the Seven Rivers' Library,System.- The
WAIS line ,will be used to handle reference questions, etc..
During the Seven Rivers phase-out period, Seven Rivers members
DIRECTOR'S REPORT
• can relylon either Iowa City or Cedar Rapids. On or about 'Dec.
lst the actual phase-out should take place.
The Director recommended that we no longer continue our union
catalog since major parts of it already exist at ,NILE and the
State Traveling Library. We would be happy to send our union'
catalog:',to,Cedar Rapids or Des Moines. At the end of the year
our 'deposit accounting will end. This does not include NILE
depositing, however. -
New personnel include: Ronald Prosser - Head of Circulation
Deborah Boone Assistant Head of Circu-
lation
Steve Grove: was promoted to Library Clerk
OLD BUSINESS
BUDGET: The final decision of the City Council on our budget for
the next year and a half is :$260,000. -' Six budgets .must actually
be devised for theCityon the basis of this figure since there are
five divisional budgets and one over-all, budget.
The Board then read a budget packet prepared by the Director and
staff listing some of the'options ' "available to us. Mr. HurkeTh
tt
emphasized the importance of maintaining staffing strength. The
staff requested ideas from the Board as to what costs could be
saved by various cuts in hours; services, etc... ;It was suggested
that the Finance Committee meet several times to develop more
alternatives to present to the :Board.
Observations were then made by some of those present:
We have,!until December 31, 1973 to feed our revised budget figures
into'the computer and haveanaccurate budget expenditure print-
out.- Even after that time upon application to the City Council
by the Board of Trustees, the budget.can be revised. (Director)
Any further cuts than are now projected in library materials would
be tragic. (Buchan)
There is a possibility of cancelling salary increases. _(Downer)'
We need to consider the resources that will be at our disposal
through'. the East Central Region. (Director)
It is possible that active soliciting of donations and gifts to
the library could be used to augment the budget. Also 'a request
for revenue sharing funds from Johnson County and the City would
be helpful. (Canter)
• The efforts of the Friends of the Library Group would also assist
in this regard. (Westgate)
The matter was then referred to the Finance Committee. (Newsome,
Trumpp) - 2
COMMUNICATIONS
• A. Letter dated October 2, 1973 from Administrator of Seven
Rivers, Jack W. Hurkett, to all member libraries now lo-
cated -within the ten counties comprising the East Central
Region.
The Director suggested that an auditor be named to supervise the
clearing of Seven Rivers accounts. It,was moved and seconded
that McGladrey, Hansen, Dunn, and Company CPA be hired for this
purpose. (Trumpp, Canter)
Mr. Downer stated very definitely that seven Rivers equipment
will either stay here or go to Des Moines. It will not' go
to Cedar.Rapidg under any circumstances.
B. JLetter, undated but received October 5, 1973 from 'Thomas
Summy, President, East Central Regional Board of Trustees
"Welcome to the New East Central Regional Library System".
C. .Letter dated October 3, 1973 from the State ; Historical Society
''of Iowa thanking our library for the,gift of two genealogy
,books.
D. ",Memorandum dated October, 16t 1973 from Julie,Zelenkaj Community
"Relations Director concerning the appearance of representatives
�of the Library Board on the "It's Your Turn" show on:WSUI.
NEW BUSINESS
It was requested that English language records for foreign speakers
be purchased: 18 languages in conversaphohe series. Total not to
exceed $140.00.
$680.15 is.now available in our Gifts and Bequests Fund.
There was a motion to purchase and duplicate these records on cassettes.
(Canter, Newsome).
The question of the cassette recorder was referred to the Books
and Materials committee.
PERSONNEL COMMITTEE REPORT
On the matter of the staff grievance petition, it was recommended
that:
1. That the Director shall follow the personnel policies made
by the Library Board as they are written at any given time.
Emergency situations will be,handled on a temporary basis
by the re -allocation of present staff members until the
affirmative action procedures can be followed.
2. Posting,1 advertising, interviewing and hiring for all
• staff positions will be done by the Director of the Library.
3
•
4
11 4 I
•
3.
Suitable application forms
will be obtained or devised
by the Director and filled
out, filed and maintained on
a continuing basis in the
Library.
The Board
approved the recommendation. (Newsome, Bywater)
The meeting
was adjourned. (Newsome,
Trumpp)
Approved
Secretary
•
4
• ICPL ; AiRIALS ECPEi DI
TUBE REPORT.Cctohcr , 3
31 197
Total al
Appropriation This Total Commit -
(Revised) Year Une*bored
Month To Date ments` Balance
zy 3:aterials
Total Libra
Bal. Carried Forward 1973 5469496
x9000 bdjttstnent (9-17-73) 5,981_
4,704 '
Total Availability,
557,181
Adult Services
7RCC (605)
Books (721) 1,672 -a
Books, St. 0. (722) 29,641 1 551 1'672 See center r -0-
Serials h hficro 3,562 ' 19,9 4 e_or�
Bitedi (78) 5,700 132 3,688 6'145 3,027
�'--Books ,.(728) 512 145 • . .
Binding --Magazine (729) 100 160 50267 -0_
SUB TOTAL 250 27 514,, -0- _ 433
X40,925 108 _0- (272)
Audio -Visual Materials 2'38? 31 1, 93'
6'815 2,917
rn
Films
t Films' L•ic. (717)
1 20
Records (719) 11012 1,012 -013 1,200 -0-
�t (718) 3,100 500 -0-
SUB TOTAL -0-8 1x590 -270 512
5 5012 - 21 2 -0- lt240
S
TOTAL ADULT SERVICE 3'�92 270 - 2Z
1
2,403 0
2 .f�
546, 37 .
Childrents Services 34,485 7,083
4,667
Lib. Materials (725) •
Binding --Books (728) 9,744 1,200 723 7,�i77
16 1 ,331 936
TOTAL CHILDREII�S SL'RVICE9 152 -0-
$10,944 -IJ-0 _4S
TOTAL E PE3MITURES 739 71629 1,331
$571181 3,142 1�%5ti
42,114
8'416 6,651
SEVEN RIVER'S ADMINISTRATOR'S REPORT
Planning for development of the Iowa city Public Library to'serve
as ' -a major resource center in this part of the state should con-
tinue even though ' we will no longer serve as headquarters of the
Seven Rivers Library System.I The reference and interlibrary loan
service for the East Central Region will be handled entirely by
the Cedar Rapids Public Library effective November 19th. -I.C.P.L.
will no!longerlmaintain TWX service after that date. When the,
region is funded more fully it may be possible to connect Cedar
Rapids, Clinton, Grinnell, and Iowa City Public Library 'by WATS
line for reference/interloan service. our target date is I 7/1/74.
Inour statement Objectives for the Iowa City Public Libra for
the 1970's we stated that we would plan and builaan efficient
firt-rarybuildifig which will serve as a major resource center
for this city and this'region. Tom Carney, Director of the Cedar
Rapids'tt
.Public Library and,I feelhaClinton, Iowa City, and per-
haps Grinnell should play strong roles in regional development.
'Because Barry Porterp State Librarianf is persuaded that we will
play a,s'trong role in regional:development, he has agreed that
the.unspent balance in the Seven Rivers administration account
shouldbe spent on library materials which would strengthen the
region. our area.of specialization,has been art ,so we will con-
centrate our purchasing in this area, though we are permitted:
to purchase other library materials mhich will.help us to serve
as a major resource center for the region. The amount of the
unspent balance in the Seven Rivers Administration accountwhich
will be available for this purpose,is approximately $3,500. We
will continue to segregate these funds by making- a deposit with
the NILE�Processing Center and willralso continue to label'materials
purchased with these funds as Seven Rivers center Colle6tion..
Developing sufficient shelf space for these materials and other
materials we will purchase throughout the next year will be a
problem which must be handled. 'It might be well to note that
none of the larger libraries in'the East Central Region has
adequate shelving capacity and that none of them has:collections
that meet A.L.A. standards. Now that Cedar Rapids has had still
another set back on a building program because of the vote on Nov.
6, itt-becomes even more important'that other libraries in the
region be strengthened.
The seven Rivers Center Collection books are intershelved with
the rest of our collection. Although we have shelving on order
with money from our Capital Improvement Budget, we will have a
problem of finding,sufficient shelf room for some parts of our
collection while still providing a reasonable mumber cf tables
and.seating for public use. We do not want to develop closed
stack:areas for books.
7
Camanche Hiawatha Tystone
Cedar Rapids Keystone Victor
Center Pointe Marion Wilton
Chelsea Maquoketa
Clinton Mechanicsville
DeWitt Preston (3)
Grinnell Stanwood
II. BOARD MEETING
Chelsea
Preston
III. ACTIVITIES
Regional Council Meeting in Des Moines
Trustees meeting at Oelwein'
Evaluated West Branch reference collection
I L A Meeting
Lecture to Library Science "Public Library Administration" class
Four practicum students accompanied Mrs. Neafie',on a field
trip
Worked with Preston on their new library
- CHILDREN'S SERVICES, October 1973
Hazel Westgate;Senior Librarian
"Can you identify my snake for mel I think it's a pit -vipers.."
October was another of those months when the Children's Room
calendar had only two days free fo special activity, so we were
very glad to have our staff increased by adding', David Quegg (for-
merly on work-study) to our number.
Our programs for the hon -English speaking mothers and children
,and the County 'Home retarded seem to have been successful'; some
of the mothers and children are returning to regularly scheduled'
story hours, and the County', Home people will come back twice a
month. Kinderfarm-Pre-School, --a one -of -a -kind with'a real farm
setting has entered our lists, and we did one of our "roadshow"
workshops at Grinnell. The puzzles made of,laminated book jackets
have been happily discovered by the Adolescent Unit of Pine school.
The completion of our -first -inventory in something, over ten.years
Shows, an average yearly loss of 200 books 'at 'a value (older prices
here) of $535. Especially noted to be missing are foreign languages,
pets, Indians, middle ages, favorite authors and (we mentally 1
!:lay this at the door of education and library' classes) Newbery,
!award 'titles A number of our 'little pictures have some book -
record combinations, chiefly and fortunately the very inexpensive!
'Disneys.
The Childrens Room is blessed with a western window which in
winter looks out on sunsets and on other windows turned to, liquid
orange. On October 24th, United Nations Day, it showed our U.N.
maple tree celebrating with its own bright colors in the 'sun. .
The Popo Puppeteers gave their first performance of the season
to three audiences and didlwell, even to covering easily ,the
moment when Dazzle's head fell off as the lion bit his tail.
Our October 27th story hour was a Halloween costume party. A
Pooh Bear told the,stories'rand led a parade through the library
and when the childrens room provided popcorn; a'gingerbread man
was heard to say "I can only eat popcorn if I put it through my
eyes."
And oh yes -- the '"pit -viper" -was a western garter snake.
9 -
1 4
REFERENCEADULT SERVICES
• Jeanette Carter, Senior Librarian
!4� -r1oA15'— 0- DUL-77 .5 C-,,Q`V1lf CS
-)R 6 F ER 8 pit) _5'
yoo
/zoo
F
C-0
eo
V)
ZZ Q 700
'6 0
70
/00
The October total for reference questions was 1,605, over 300 questions
more than in September. While there was a slight increase in the
number of questions received by mail and in the library, the greatest
increase was in telephone reference. We answered 231 more telephone
requests in October, than in September. Interlibrary loans for Seven
Rivers libraries amounted to 82. This figure should be drastically
reduced in November and nearly eliminated after that because of
the phase out ofthe Seven Rivers system.
During the month of October the ,three practicum students from
the.University of Iowa library'school, Jean Buboltz, Dan Bakke, and
Dick Nelson worked the hours assigned to them in Reference. We
hope they feel they benefited from the experience as much as we did.
We appreciated the compliment about ICPL reference service which
appeared in Andrea Herman's column in the Press Citizen in late
September.
Tours were conducted for a group of Foreign Student Wives and
for five county home residents.
A selection of interesting reference questions for October::
What is the origin and history of the song, "Let There
Be Peace on Earth."
How many,ounces in a No. 1 and a No. 2 size can?
How many calories in a pizza?
Who was the fourth winningest pitcher for the Dodgers in
1966?
What arelsome slang terms for lucky and unlucky throws in dice?
10
SERVICE CONTRACTS
- October 1973
I.
Number of
borrowers registering during
October1973.
Adult
Johnson County
783
Lone Tree
North Liberty
7
17
Total
793
7
18
II.
Number of
registered borrowers to date
_
Johnson County
Lone Tree
North Liberty
Adult
Juvenile119
1936
174
54
5
17
i
Total
20.55,
179
71
N
Number of
items circulated during,Oct•'
1973
Johnson County
1972:
Lone Tree
North Liberty
1973
1972 1973
1972 1973
Adult
Juvenile
1359 1284
853 2543
59 74
128 106
46 206•
189 243
Total
2212 3827
105 .280
317 349
IV.
Number of
items circulated January - Oct -1973
Johnson County
1972 1973,
Lone Tree'
North Liberty
1972 1973
1972 1973
'Adult
14602 20504'
981 1106
1676 1775
Juvenile
11746 19718
731 1440
1323 2778
Total
26348 40222
1712, 2546
2999 4555'
IOWA CITY PUBLIC LIBRARY
REPORT FOR October 1973
USE Or COLLECTIONS
I. Circulation 1971 19 72 1973
A.. Adult Department
Books 15,187 16,179 18,686
Records
11715
1,821
2,050
Art Reproductions
93
122
81
16 mm., Films
Smm Films
113
70/lbuB
121
159
TOTAL ADULT
17,108
18,243
20,972
B. Children's Department
19,521
21,627
25,765
C. TOTAL CIRCULATION
36,629
39,870
46,741
Ii—Interlibrary Loan
A. Borrowed
36
46
27
312
421
282
B. Loaned
III. Reference Questions (Adult Department)
A. In person reference questions
B. Mail Reference Questions
497
5413
650
3
36
6b
C. Telephone reference questions
D. Interlibrary Loan quest ons
352
642
889
72
116
IV. Registered Borrowers
A. Adult Department
15r443
18,093
13,303
B. Children's Department
61248
6,091
5,870
C. TOTAL REGISTERED BORROWERS
21 .691
24,184
19 1731
1. Adult
Fict
Non-
Perio
TOTAL
2. Child
Ficti
Non -f
TOTAL
3. Total
B. Recording
C. Tape Rec
D. Art Repro
E. :Microfi
Fs 8MM Films'
G. 'Paper -ba
/F
Number of
1. Fines Coll
2. Non -Reside
i
and Young Adult,
17,382 161776 18 276
fiction —.—-—-...37 34 8 41,778 45 783
dical Volumes _ 2,876 2,876 2 876
57,606' 61,420 66.L935
ren's
on 10,749 10,943 11 410
iction 18,055 19,261 21,151
28,804 30,195 -32,561
Books, Adult and Ohildren's_ 86,410 911615 99,496
a 1,513 2,019 - �r 2 441
or inga — -
d81 1
uctions 301 81
lm - 342 392
527 790 825
cber:of reels) _ 214 " 327 400
ks
(non -cataloged}-- 296 264 1,691
albums; previous years, number of iniividual recor s.
FINANCE: FINES AND FEES
ected iS506.76
nt Fees
• B.
ce ments
,Newspaper and Radio Announcements
Weekly Press Citizen Schedule of Events
Mr. Milne" -'a children's film
Releases -on: Mr. Shepard and
Popo puppeteers performances
Halloween Special film showing
Sunday opening
C.
Programs
2 Adult film programs Attendance - September: 16
October 30
D.
Brochures
Young adult' brochure, an introduction to the library which
distributed
outlines services for young adults._ 100 were
2 Senior Highs plus Regina. Brochures
to the:3 iunior_Highs and
also distributed "to,Kirkwood Career Center and the Mayors
were
Youth Employment'Office
E.
Tours
Tour for 5 County Home residents
Tour for 20 foreign, student wives
IV.
Staff Activities
Hurkett:
October 2 - Public hearing on Budget: 1974`
Head, meeting
3 - City, Manager's Department
4 - Library Department; Head meeting
the East
8 - Discussion'with,Tom Summy about
Central Region
9 - Library Department Head meeting
Head meeting
10 - City 'Manager's: Department
11 - I.L.A. Conference
12 - I.L.A. Conference
16 - Meeting with Bob Downer to discuss Budget: 1974
Hearing on Staff grievance petition
Head meeting,
17 - City. Manager's Department
Talk with Kent Richardson about the Seven Rivers
carry over balance
18 - Meeting with Bob Downer to discuss the Seven
Rivers carry overbalance, etc
Library Department Heads meeting
the coordination
Discussion with Tom Carney on
of efforts
Library Board Meeting
19 - Staff meeting
Meeting with David Russell, Director of the
•
Media Center for Iowa City Community School
District
24'- City Managers Department Head Meeting
16 -
%
•
•
IV Staff Activities
Hurkett:
October,
26
Review of special problems on phase-out
with Kent Richardson
Discussion with Bob Downer:on phase-out
Discussion with Barry Porter on phase-out
Carter:
October
11
I.L.A. Adult Services luncheon
15
Talk to Oaknoll residents
1
Mayor's Youth'Employment Program Board Meeting
31
United Way Board Meeting
Eggers:
October
,ll,&,12
I.L.A. Technical Services luncheon
Chaired:NILE Advisory Committed meeting
Kelley:,
October
10
Meeting with Iowa City School Media Director
and Jr. &;Sr. :High School Librarians
12
I.L.A. Children's breakfast; business meeting;
Government Documents luncheon
Moses:
October
12
ILA Conference; children's breakfast; business
meeting; Government documents luncheon
Spaziani:
October
11
& 12 I.L.A., all sessions and legislative and in-
tellectual freedom committee meetings
8 United Way Planning Division
15 Planning meeting with Consultants for
Antiques Fair
Westgate:
October
10
Special story hour for retarded from:County Home
11
I.L.A.
17
Story workshop at Grinnell
18
Special story hour for international:pre-schoolers,
the mothers and their, teachers
19
David Russell - School -library cooperation
24
Special story hour for retarded from County Home
27
Festival of Childrens Books
•
Discussion of programming with FortDodge,librarians
30
Guest "performance" at Library School story-tellin 9
class
17