Loading...
HomeMy WebLinkAbout1973-11-27 Bd Comm minutes• Project Area Committee November 5, 1973 page two had taken place. Mr. Mc committee explained that nished conies of the me ire, Chairman of the Redevelopment Sub - members of the subcommittee had been fur- )nsal and had an nnnnrtnnity to review 111=111 611U 111CIL 11='. Llltl11 :JJUll=Q L11U `.. m UJUDCi S ".UL LIM: SUUUUILUIL 1L LCC LU obtain the vote indicated in the letter. It was Mr. Moore's opinion that this was as good,'as any meeting. Mr. Linder then noted that Kent Braverman had also held a meeting of the Fact Finding and InformationlSubcommittee. Mr, Braverman explained that his subcommittee met with.Mr. Klaus and discussed the proposal with certain items highlighted; what capital expendi- tures would be borne by the City; would it be ,possible to hold a public meeting to get';a feeling of all of,the`tenants and property owners in the Project Area.' Mr. Klaus explained'to'him that because..the Chairman wanted'to hold,a meeting':on Monday, November 5, 1973, there, probably would not be time to,poll all of the occupants ofrthe'Urban Renewal Area, to get their feelings onthe proposal. Also'.at the Fact Finding Subcommittee.meeting,',Mr..Braverman asked' a question regarding ownership or composition' of 'the developer.' He noted that in the proposal, Old Capitol Business Center company held option to allow a corporation known',as Me'adow;Link, of Indianapolis, Indiana, to be a member: of the development corporation with an inter- est of no more than 258•. Mr. Klaus explained at this time that if the composition of the developer changed, new disclosure state- ments would have to be issued. Mrs. Hieronymus, speaking on behalf ,of Old Capitol Business. Center Company, explained the rationale for wanting to','get ',the Indiana corporation into the development entity. It was the feeling of the Old Cap people that 'if;Link had a financial involvement, they would do a better, job in the project. That is, their commitment would be; greater if they were a„part owner, than if they were merely being paid as a:consultant by the day 'or,by the hour. She :indicated that Meadow Link would have a'15% investment in the development entity. Mrs. Hieronymus' further explained that this was not an unusual condition and most of the time a'consultant such as Link would like to hold at least a one-half interest in the development corporation. Mr. Braverman also raised the point that the question of low rent housing was discussed at the Fact Finding Subcommittee meeting. He explained that ':Mr. 'Klaus had explained to the subcommittee that unless; and until federal funds for low rent housing are available, there probably would not be any low rent housing, in the project.' Mrs. Hieronymus stated that she hoped strongly that federal funds:' would be made available especially for the senior citizen housing.' • Mr. Braverman.then brought up the question of when the developer . ......... -5 t. J., Project Area Committee November 5, 1973 page three - could : sell part of the development. Mr. Klaus explained that once a contract was signed with the developer,the developer was respon- sible for building the structures as set out!in the Contract for Redevelopment. Once the City was satisfied that these buildings were constructed to specifications outlined in the contract, the developer was free to sell them. Finally, Mr. Braverman mentioned that Mr. Ray Mossman indicated at the subcommittee meeting that he could not vote, either on a sub- committee motion or'a full PAC motion until such time as the Uni- versity of Iowa adopted a position on the proposal. Mr. Mossman mentioned that the University currently has the proposal under study. Mr. Braverman brought up the point then that, in order to vote ote to accept the proposal as presented, the PAC would have to wait until the University study was finished, the staff study was tudies were done.,Mr. Linder said finished and other professional:s - that this was not correct, that�the analysisof all of these studies was the Council's business and not that of the PAC. The Councill he sai , d, had the finalldecision with regard to.the financial feasibility, etc. of the Project. rJohn Williamson stated that in the By-Laws.approved by the'PAC; there was the implication that the PAC was to make general decisions and not get down to the specifics of,,what.a particular proposal was to cost and whether the developer had the financial resources to complete!the development. Mr. Braverman at this point said that at,least Mr. Klaus should explain the City's cost. Mr. Klausmentioned that the City's costs were outlined in the Capital Improvements Program and also on the Fact u Sheet.that was c rrently being circulated throughout the community. 'Mr. Feddersen mentioned at this point that the Fact Sheet should be included in the minutes of this meeting. (Sheet is so included.) Again, Chairman Linder stated that what we should be concerned with at this particular meeting is the physical portions of the proposal, i.e., the development concept. Mr. Klaus enphasized Chairman Linder's point1by saying that detailed financialplans would not be available until title was transferred to the developer and unless the general concept was approved, weiwould never get to the point of having to actually transfer, the title to the property. Mr. Ross stated that six or seven years ago, a group of people, many of whom were present at the PAC meeting, would meet frequently to discuss how to prevent urban renewal from taking place within Iowa City. About that time there was a Ccuncil electionin which two d one anti -urban renewal person were pro -urban renewal people an elected to the Council and urban renewal became areality in Iowa City. Now the same group of people is trying to make it work and • others are trying to stop it. Mr. Ross mentioned,that the City has proceeded as quickly as possible once the urban renewal. project • Project Area Committee November 5, 1973 page, four got started, has purchased buildings', torn them down and now must continue. At this'point,Mr.Moore stated that there are good things and bad things in the proposal, but the good things far outweigh the bad. Mr. Feddersen then interjected that there had been enough dis- cussion!and perhaps someone should present a motion. :Mr. Carney wished to'know 'if the concerns of all of the', people in the area! were being considered tonight. Chairman Linder said that the people appointed by the City Council to the PAC were to represent all of the downtown' interests, residential as well as`commercial. - Mr Carney questioned the fact that we were concerned with the opinion of all.of the'people downtown. Mr. Feddersen said that he had had many contacts with the ,people as had Mr. Ross, Mr. Brave - core and Mr.Mcore over the last few,years,''and 'that he had a good idea of"how a substantial number of ,people felt about the project by being associated with them over the last 9; years. Mr.' Carney still questioned as to whether a motion would represent the interests of all of the people. Mr. Moore responded that we were hereto vote.on a: plan in '.which;many;interests are represented. At this point, Mr. Ross interjected that, 11ccause,of his position,, he.knew,that business downtown was not good. He noted that'it.was his observation that it was still difficult'to,park', not because ii of shoppers, because he.felt that most of ',the shoppers were going to the Mall. The big worry, especially of the small business person, is whether or not renewal can take place before the busi- ness has to liquidate. ;Cutting profit or even holding it, is,, hurting, many businessmen downtown. Mr. Ross 'submitted that if a. pollwere taken among the businessmen downtown, most business ` people would urge to push urban renewal' ahead.; He also mentioned :that the question of residential redevelopment was considered in the early planning stages of the project, but was dismissed.'' Mr. Feddersen interjected'that,many people now in residence in the Project Area were'not-there 7 years ago. Mr. Klaus confirmed this. Mr. Moore stated that 'after 10 years, he had grown sentimental " over the project and requested, that he be given the honor of making the motion to accept the proposal. Mr. Moore 'then submitted the following motion: "I move that the PAC recommend that the City Council accept the proposal submitted by Old Capitol Business Center Company on October 18, 1973, for the -City -University' Project I, Iowa R-14, and that the PAC further recommend this plan; for its physical char- acteristics and':'what it can do for the citizens of this area. _ is • The motion was seconded by Mr. Ross. Discussion was then opened Project Area Committee 40 November 5, 1973 page five and the question of housing in the area again came up. Mr. Klaus that low rent housing in' the project area was a myth. explained He stated that'recently his staff had made an ,analysis, of 124 units�,fromich people had been an efficiency wase$55.72, The average for fur- • p $55.72, for a one -bedroom unit $113.57, for altwo-bedroom unit $92.50,and for a,three,bed- room unit $225.00. He submitted that these rates are ,comparable and consistent,with rental rates throughoutthe community based on 1970'census'datar and that for the condition of housing that was being rented, the rental rates are rather high. Mr. Braverman said that he felt that the PAC should not vote on the issue tonight but should wait until they have more details. Mr. Feddersen replied that details were not a question of:the PAC's responsibility. Mr. Klaus also responded that it was not the task of the PAC to[review'the staff,'University and citizen in making to the Project, but to act as a,'special interest group a'recommendation 'to the City Council. Mr. Williamson stated that if the PAC had some specific things to criticize, then they should make this known to the Council'He indicated that he felt there was nothing that 'shouldlbe criticized in the concept as he 'understood it and.that the PAC should go ahead. , Mann interjected' that he would be hesitant At that time,'Russell M to vote for or against ann thing unless he knew more'of the details. Mr. Klaus indicated that we would not know all of the details until the developer gets ready to actually start theconstruction. , The motion was then read again at the request of Mr- Mann. He suggested that they eliminate the first clause and vote only on concept of the plan. the physical One of the guests at the meeting ,wanted to know what the rental rates would be. 'Mrs. Hieronymus said that rents will be "compe titive," She indicated that the developer would be foolhardy to build space in a project that he couldn't lease. Mr thedevel Williamson noted that in a poll in the questionnaire sent out by open, most downtown, merchants indicated that they expected to pay from $4.00 $7.00 per square foot for space. Mrs. Hieronymus indicated that the developer was surpris she c how high those pwhatd he anticipated rents to be.', She said that she couldn't say today the rental rates would be because there were still too many un knowns. She did indicate that rent', will be at a level people can afford to' pay.' At this point, Mr. Mann related a phone call he had • received from a person who is an investor in the Old Capitol Business Project Area Committee November 5, 1973 page six Center Company. The person to whom Mr. Mann spoke 'indicated that he made a small investment simply because heiwas trying to help the community. The person then indicated.that he is being subjected to all kinds of abuse for something which he thought: was going to be positive. Mr. Mann indicated that he sympathized with the man's frustration, but unless and until he knew more details about the proposal, he didn't feel he could vote on accepting the proposal as a whole. He indicated that more inves-, tigation of all aspects of the proposal was necessary, but that was the Council's job. At this point, there was another general discussion of the wording of the motion. ,The following motion was then agreed upon by a consensus Of those present: I move that the PAC.recommend acceptance of the physical concepts c . ontaihed in the proposal submitted by the Old Capitol:Business Center Company on October 18, 1973, for the rede:velopment,of the land available in City - University project I, Iowa R-141 for its physical char- acteristics,and what it can do for the citizens of this area. This motion was made by Mr. Moore and seconded by Mr. Ross. All:. those present voted "yes" except Mr. carney'l who voted "no" and d Mr. Braverman, who abstained. Mr. Mann indicated that Chairman Linder should write a cover letter transmitting the motion to the City Council and explaining how the vote was arrived at. Messers Mann, Bravermanland Feddersen agreed to help Chairman Linder draft the letter. They wished to insure' that the Council should know how, the group felt. Mr. Ross stated that the Old Capitol people had been taking a lot of "flak" and wished to inform those present how.,and why the Old Capitol Business Center Company game into being. He related how. the Mayor and the City ty Manager got a group of citizens together and scolded them for not being more supportive in the urban renewal effort. Shortly thereafterr, this same group met with the Mayor and the Mayor and a:developer who told them approximately the same thing that the Mayor and City Manager had told them beforerbut to ensure local involvement, the involveme ' nt should be more than vocal support and should include financial involvement. :Shortly thereafter,' the Old Capitol Business Center Company was formed. Mr. Ross felt that it was wrong for the Old Capitol people to be cast in the role of money -hungry profit takers when the intention of this group has been • the promotion of the general interest of the entire community. • • CIVIC CENTER. 410 E. WASHINGTON ST. ( / C IOWA CITY. • 19.35OWA 52N0 318d51•IB00 (1 q November 6, 1973 City Council City of Iowa,City Civic Center 410 East Washington Iowa City, Iowa 52240 Dear Councilmembers: At the November 5 1973, meeting of the Project Area Committee, the following motion was passed and the recommendation put in our minutes to be sent to the Council: Dfotion was made that the Project Area Commit'- tee -recommend acceptance of the ,physical concept contained in the proposal submitted by the Old Capitol Business Center Company on October'18,-'1973, for the redevelopment of the <land 'available in City -University Project I, Iowa R-14, for, its ,physical characteristics and what it can do for the citizens of this area. Thismotionwas passed with one abstaining vote and one no vote. Furthermore, it was the consensus of the group that an in-depth study by the Council and the City; staff on all other aspects of the plan is necessary before further action is taken. The Project Area Committee received reports from both its Redevel- opment and Fact Finding subcommittees, at this November 5th meeting and extensive discussion on the plan was our basis for the 'above recommendation to the Council. Sincerely, l Henry Linder Chairman Project Area Committee • HL:pw October 29 1973 Mr. Henry Linder, Chairman P.A.C. Progress Area Committee Iowa ,'City, Iowa 52240 Dear Mr. Linders The,Redevelopment Sub-committee of the P.A.C. Committee after having an opportunity; of making'a study of the "City-University Project 1,01 City of Iowa City R-14 urban renewal plan as shown and explained to Lis by Mr.:John`B. Klaus,', Directorof Department of Urban Renewal, Wednesday, October 24, 1973, plus the opportunity of reviewing the en- tire plan concept, as stated in book of analysis ;by The Link Company Programs Inc., dated October 18,''1973 furnished to this committee by Mrs. Wilfreda Hieronymus of the Old Capitol Business Center' Company, we as a'committee have reached the following conclusion. The majority of, the Redevelopment Committee recommend 'at this date October'', 29, 1973, that the entire P.A.C. Committee' recommend that the urban renewal program be adopted. The majority of us further recommend and request the City Council of Iowa City, Iowa adopt and proceed with the downtown urban 'renewal project as; planned. Vote polled of P.A.C.' Redevelopment members October 29, 1973 is as follows: Leslie A. Moore, Chairman yes Richard Feddersen yes John Williamson yes George Crawford yes A. Kent Braverman, abstained until regular P.A.C. meeting There will probably be many questions come up at P.A.C. regular meetings, and rightfully so. We hope we have some of the answers.'' Very my yours, • es7 , Chairman Moorelie A' a rman P.A.C. Redevelopment Committee FACT SHEET - • New Downtown Iowa City Shopping Center Iowa_City-University Urban,Renewal,Project Proposal.Submitted to City Council, Oct.18 1973, by Old Capitol Business Center Company o Covered Nall - ,Two square blocks bounded by Cliiiton;'Washington; Capitol and Bur- ur- lington streets.. '.'Thef308,350 lington'streets.;The,308,350 square -foot mall -would include: `-Eight-story`office building' -Two-story retail sales space surrounding office building -One. major department store -N umerous`small-'retail "stores = - Several banking `and financiai'inst'ituiions i - -Underground parking, two levels below surface, for: 1,200 cars Hotel; Eight or nine, stories; 130, 000'square'feet' , 150=rooms on block' bounded by Burlington; College,'.Dubuque'and Linn streets.- Would _,_.. include: -Sidewalk cafe '=Arcade, shops : - - -Parking ramp on same block-.for:700 cars ..- -Interstate bus;depot;beneath,the.parking :ramp: Motel =- - Two: stories;, 14;400 -square feet„ 30 rooms, at Court and the west - ,. side of_Dubuque street,_-. -Townhouses 1201'units on."the" slope, bounded by Court,; _Clinton,: Burlington, and.. ; a: point a quarter -block,_ east of; Madison.: These, would be "stepped" - on the slope•to.provide:views of the Iowa -River.-- Sales price will be in the $37,000 rangp;for;1-,6OQ.square _feet of living space. Retail/Office - A two-story building providing retail and office,.space at Court - Street on the east side of Duqubue. Purchase - Old Capitol would purchase -all 15; parcels of urban renewal land and would retain ownership and management of some ,property. Sale F -Following construction „it;:would _sell some, properties"and reinvest-= the --proceeds 4n redevelopment Streets - The City would be required -:to redesign.or close certain streets and - ' cconstruct;mal-is.,- These ;;changes-_wouldjnclude . Meandering lanes ori portions of`Clinton, Washington and Linn that would permit "slow_moving=traffic; but ?limit through traffic; -Closing • College -between Linn and Clinton' grid Clinton to the Iowa River, =Closing 'Dubuque rbetween Burlington and -Washington; -Landscaping-those 'sections:of'College"'and''Dubuque streets and con- ` strutting a;depressed court with fountain at the intersection of College''and Dubuque -streets ix uggestions - To,integrate.the new development with existing features of -the down- f the'down- town area, town:area, Old ,Capitol;ha§"suggested"tkatc' - I'h `su t. .. -The City build pedestrian overpasses across Burlington at Dubuque and acrossiCollege._atLinn; r, y, - -The City -build an additional,parking,ramp,at;`,Iowa and -Linn; - -The University of Iowa eliminate surface..;parking along the river, front; - -Capitol become a stepped terrace and area for bicycle traffic in the vicinity of the. University campus; Completion - It would take-sixyears to.complete the proposed; -development, -= Old Cap Cost != :O1d:Cipitol,would;pay-$2,225,835 for;the'land,and spend an estimated $22,402,252;improving it: _.=, Fact Sheet 72-November 1, 1973 • Taxes- Property purchased by the City;'for Urban Renewal yielded $153,652. in,tax;dollars„in .1970 ,The;$24.6_million redevelopment - ro•ect would ”' P J yield $904,100 when completed."`" Cost/Federal - The Project will cost $11 7`million.' The City has received a $9.5 million-grant from the Department of Housing and Urban Development. ..The remainder of the money will come from sale of land. Expendi- tures will _include ` "-$8 9 million--for property-acquisition -The remainder for: planning,; relocation and incidental expenses ' City Cost/ - - Local - Non-federal expenditures'-thusa'far total,$343,479. Most of.that was spent,for;,paving,.sewers and water-mains-on Court Street:- - Utilities $ ` Streets Underground utilities, including storm; and sanitary sewers and water and, ;lines are, approximately,100 years old and replacing-with or without urban renewal. These and street paving will cost an estimated $2,327,000. - -- - Lighting - New street lighting will cost an estimated'$500,000. Greenery - Landscaping',will`cost'•'an estimated-$85;000.-..; Parking - Final cost `estimates lfor parking facilities'wiII:-not be available'_ until specific plans are completed. 'Current estimates are $5,813,000. Totals Total local-expenditures for street:paving;;:sewers, water-lines and - ,.lighting aref estimated- at%$2,912;000 ;_;All utilities` and -piablic - ' = facilities`will'zb6i paid for.•by'the increase ran' the tax base as a result of -the`value� added' by;ahe'redevelopment_ of downtown. HISTORY•s <.:- Initial Action First City Council action was on September 21, 1964, when it 'adopted - a Planning. -and 'Zoning•-Cominission=recommendationrthat an urban renewal project be initiated. -:Alcontract wassigned:with the federal " - - government to initiate surveys and plans on March 9,-1965. Delay__ - On September 12,' 1967,T- District `Court . action :halted the project and ;there was no.progress until April,of,1969 after the Iowa Legisla- 3 ..ture.amended,the_"conflict of interest'_' section of State law which permitted resumption Funds On September,2, 1969, the,,City Councilr authorized filing an applica- • tion for Urban Renewal Protect funds - ,.. Grant Awarded - May 26, 1970, Iowa Re'presentative-Fred Schwengel announced the award .; .:... of the $9:5 million Urban Renewal: grant,>to'Iowa City. Buy Land First property was'_eduabeutb65thofCLty on August 10, 1911::,_The._ P,. Y 4 Y Cit now has he'prop'erties needed. Redevelopment -, Sale of land°was-advertised July10, 1973, and bids were opened on October 18, 1973.- Ol& Capitol Business Center Company was the only :bidder. _ _ Questions ? - You may call us at 354-1800, extension 301. Copies of .the complete --proposal'submitted-by'Old Capitolare<on fileat: -"-City Clerk's Officer Civic-Center,�410:East'Neshington Street -City Library, 307 East_CollegeStreet,__„ Fact sheet prepared by City:of Iowa City ,�. • OF r 6-D • MINUTES IOWA CITY PARKS & RECREATION COMMISSION NOVEMBER 14, 1973, 7:30 P.M. MEMBERS PRESENT: Jim'Roegiers Orrin Marx June Davis Robin Powell Virginia Hebert Jim Lindberg Joan Buxton MEMBERS ABSENT: Sarah Fox Jim Sangster STAFF PRESENT: Gene Chubb Bob Lee BillNeppi: GUESTS PRESENT: William J.'Schnute Chris,Stull Mary Howsare Robyne Halevy Phil Holland Eva Cram Bill Twaler' Mary Mascher Carol Spaziana The Iowa City Parks and Recreation Commission meeting was called to order by Chairman Jim Roegiers on November 14, 1973. The first item of business was the approval of the minutes of the October 10, 1973 meeting. These minutes were approved unanimously. The first item to come before the Commission was the presentation of a letter by Eva Cram concerning the Iowa City Girls' Softball, Inc. requesting,that,the Commission designate the $1200 in the budget for girls sports'- to their organization. The letter also advised the Commission of the members of the Board for the Girls' Softball League and those that were present at!the meeting were introduced; to the, Commission. Also outlined', in the letter was the 'projected budget for the league forthe coming year and the first part of 19751 along,with',three requests of the Commission.. fir The first request is Por the use of three diamonds with two time slots in two of them and one time slot in one. The second request is for future financial contribution of equal portions with the boys baseball program. The 'third request was for a • letter from Mr. Chubb outlining the available facilities and services for the girls league. The three requests were discussed at length with the Commission and members of the girls solfball league.It was pointed out that for this year they have already made a commitment to the boys baseball league :and, the Babe Ruth League and that; immediate with- drawal of funds would probably make it impossible for these two leagues to continue operating. Dr. Powell suggested that an on ,'going expense per participant in the softball league might be less than in the baseball league and it should be considered on the basis Of meeting needs equally rather than so much for each individual: Jim Lindberg wondered if at budget timelan amount for setting up,or initial organizational amount could be put in the budget under Capital Funds, expenditures. After some discussion it was thought that this might be a possibility in future years, if the phrasing were made to read just right.; It was also 'discussed that the Commission is going to have to define and/or reconstruct just what kinds and how many types of sports the Commission is going to, write into the budget for, assistance from, the City. "A policy anticipating this type of problem will be discuss at a later meeting. ed Jim Lindberg moved that the $1200recommended by the Commission for girls activities program be, specifically ear marked-for'the Iowa City Girls Softball Association, Inc. for 1974, and "funds available for public support of summer girls and boys sports in calendar 1975 be divided equally between girls and boys sports programs. June Davis seconded. This motion then was discussed at great length and the general trend was that the Commission should not commit itself on the above basis, as there; are many kinds of sport activities the Recreation Department offers. Mr. Lindberg withdrew his previous motion and made the following I motion. That the.$1200 recommended by the Commission for girls activities program be specifically ear marked for the Iowa City Girls Softball Association,' Inc. for 1974. The motion was seconded by June Davis and was passed unanimously by the Commission. The next item of business before the Commission was'park facilities Of, Hollywood Manor'as it now exists and the proposed new area of - approximately 174 units. Mr. Schnute had sent a letter and petition to the City Council regarding the necessity of a mini -park in this neighborhood. The 'City Council had referred this letter and petition to the Parks and Recreation Commission' along with the same referral to ,the Planning and Zoning` Commission. Mr. Schnute made a presenta- tion to the Commission on the need for a'park in this area and the fact that there are many children of pre-school age in the area and ` no safe green area for, them to play. It has been a deadend street' area, but with the new development as planned these streets will no longer be deadend. The petitioners are not asking for playground equipment, but,a green area for the children to run and play and for neighborhood activities for both children and.adults., The developer Ir. Page 3 • Parks & Recreation Minutes November 14,>1973 had been asked to donate a small parcle of land, however, said that he could not afford to do so and the people in the neighbor- hood cannot afford to; get together and buy'a couple of lots. Before answering the.above request some of the questions the Commis- sion will need to answer, are -- how many parks and how big do we want and how far apart and what type of park. In this particular area due to the ridge running along the southern Part of the development it is anticipated that there will not be building to the south of the present proposed development. Which brings up the question of whether this particular area could support agPark and what ementsize ``park. There is park allocation money in the' readjusted if it were lto berspent inan thatethehowevnearefuturer itouldthmightave:t�beo aside a portion of that the developer could set land for the City to Purchase when :the money was available. There is no ;City ordinance that requires a largearea developer to set aside park space and/or open space. We do however have one builder that does this and it is working out extremely well. We also have an area that has open space Which is maintained by.a homeowners group. Other aspects were discussed and it was decided that the Chairman'of the Parks and Recreation Commission along with staff would seek a' meeting with the Chairman of the Planning' and Zoning Commission and the staff of the Community Development Department to see what might be worked out on this ,problem. As the first item on the agenda the Commission accepted the letter' from Ur. Conner which was referred to 'them by the City Council'. The Tetter concerned bikeways. The next item of business was a report from June Davis regarding the meeting of the rules subcommittee with the members of the City; Council Rules Committee. Due to the absence of the other two members of the Parks and Recreation subcommittee Chairman Roegiers met with the Council - members with Mrs. Davis. Mrs. Davis will make a written report on this mooting after the subcommittee has had an ,opportunity to hold a meeting among themselves. A brief discussion and report was given verbally to the commission: Some of the things',the Council is interested in arc--- fastercommunications between the Council and the Commissions,'; speed up the information and work through, and by the staff, it was mentioned that Perhaps the Council and Commissions could have set meetings, perhaps the Commissions should 'meet more often, get more input from concerned citizens, and more personal contact with the • Commissions as a whole or with subcommittees. Perhaps have a re - Presentative ofeachcommission at all Council meetings and/or at least at Council meetings when they send 'a recommendation through staff. Possibility of expanding the agendas and sending them,to the Boards' and Commissions Take budget items to the Council to 'discuss them be- fore the manager ,perpares the budget have the . priorities t planned • Page 4 Parks & Recreation Minutes' November 14, 1973 Well in advance of the final budget preparation. The Council Committee on Rules will prepare a report,by the end of the year to be submitted to the Council as a whole. It was reported that WSUI had requested a 1/2 hour forum taped show. The type of show was discussed and it was decided that the Commission would ask staff to.contact Julie Zelenka, Community Relations Director to Work With staff in preparing a program for thistaped session. Tile Commission discussed al number of items that had possibilities for use in this up coming show. It was decided that one or two members should be at the taping. Some of:the items discussed are listed below ---- I Purpose and duties -of the Commission (members names). 2. Long-range plans and overall policy of the Commission. 3. Current problems. 4. Budget. S. Winter programs 6. Newspaper survey program. 7. City park plans, etc. 8. Interviews with different ::age .groups in different activities. Bob Lee was asked to handle the interviews with the various people engaged in activities at the Recreation Center. The Commission thought the !overall theme should be what the Commission does overall and to let people know that they should bring items to the Commission. Let the public know that the Commission is responsive sponsive to the public needs and that they are available and that all meetings are open to the public. The City Park Road Design Report from staffliwas deferred. Dr. Powell made a motion that the meeting adjourn, June Davis seconded. The meeting was adjourned. 2�- • � lel • MINUTES Iowa City. CATV Committee November 5, 1973 MEMBERSPRESENT: Blum, Cordier, Ehninger, Eskin, Hubbard, Prediger, Russell and Welsh STAFF 'PRESENT Bill Neppl, The meeting was called to order at 7:30 P.M. The minutes of October 9 were approved for content in light of editorializing that needs to`be done.' The minutes of.'October-15 were also reviewed. The following °corrections were made: page 1, paragraph 4, last line shouldread" . with the excep- tion of advertising. Page 3, paragraph 2 should read "Commit- tee members will be selected for planning of the workshops, and the committee will be broken down to either functions or topics." With the above corrections and editorializing,;the minutes were accepted.' The first item on the agenda was a reportfromRev. Welsh regarding the meeting of.the CableTelevisionSubcommittee of the Standing Committees on Commerce in Des Moines. Dick ,Blum distributed copies of "A Procedure to 'Verify Due Process Prior to Award of CATV Franchise`in-any Iowa Incorporated Community," a report that he',presented 'to the 'State Committee., (Attach- ment A') Rev. Welsh outlined the speakers and their topics. lie has copies of some of the presentations that Committee mem- bers could obtain from him for review. Rev. welsh distributed a report entitled "Proposed Purposes for a State Study Committee Broadband Communications," that he is recommending for submission to the State Committee prior to their November 26 meeting. It was the concensus of the members that Rev. Welsh draft a letter from the proposals, with a few minor changes, to be forwarded to the State, Committee. (Attach- ment B) The rest of the meeting was devoted to discussion of the August 24 draft of the Ordinance Provisions. 'Following are votes taken on sections of the Ordinance Provisions with any changes that might havebeenmade to a, particular section: Sections I and II - It was the concensus of the Committee • members that Sections I and II did not warrant discussion and were `approved. MINUTES • Iowa City CATV Committee November 5, 1973 Page 2 Section III A -C - Vote in favor to approve was 7-0. Section III D - 4. should read, "To make available munici- pal and educational services at minimum cost to the municipality and public educational institution." With the above amendment the vote in favor to approve was 5-2. Section IV - D. is changed to read, "To review, in light of fiscal responsibility to the bond -holders, and approve the budget of the 'Board'." E. is changed to read, "To provide services as requested by the 'Board' to assist in fulfilling the functions of the 'Board' as set forth in this Ordinance." Add H. to read, "To enforce Ordinance." With the above amendments the vote in favor to approve was.7-0. Section V - The Purpose is changed to:read, "Purpose: To develop and to operate a Cable Communications System for the citizens, businesses and institutions of Iowa City and such other areas as desire to contract for such' services." A. is changed to read, "To employ management or to con- tract for management, who will recommend person(s) and/or firms for sales promotion, construction and maintenance of system. (Including program activities, personnel, space and equipment.)" C. is changed to read, "To be responsible for all cable - casting." E. is changed to read, "To have broad responsibility to manage the system (or delegate such management) so as to encourage maximum service and maximum penetration, and to, ,take such actions as are consistent with good fiscal practices, in keeping with common cable television system practices." I With the above amendments the vote in ;;favor to approve was 7-0. There was brief discus sion on the organization of workshops. It was suggested that : Julie Zelenka be contacted to assist in the organization and planning of workshops. Julie will be asked to attend the first December meeting. • I•achment A A PROCEDURE TO -VERIFY DUR PROCESS 'PRIOR TO!"I.YARD OF'. • CATV FRANCAISE IN ANY IOVIA INCORPORATED COW-TUNITY Prepared by: Richard Y. Blum, 2041 RochesterCourt, Iowa City, Iowa 52240 PURPOSE: To ensure that the citizens of the several' communities in the State of Ionia and the citizens of the state as a whole shall benefit to the greatest possible extent by the 'extension 'of cable television throughout the state; and in so doing, verify that such cable television sys- tems shall be in the best interest of all of the people to be served. PROCESS: A state due process review board shall he constituted, to be comprised of five members selected *from the state at large (appointment method and length of term to be determined). Upon application from any municipal fran- chising body within the state, the board ,shall travel to that community and hold a public hearirig(s) in order to verify that the procedures outlined herein have been followed. Upon such verification, and upon an affirmative vote by four members of the board, franchising authority shall be extended to the body in petition. SCOPE: The required process shall involve (1) Citizen input II Blum b. Desirable: a committee of representative citizens to be appointed to matte recommen- dations to the citizens and local government. (2) Input: from public and private service and cducn- tional agencies:, a. Required: invitntion to all such agencies to' submit recommendations to theg overning body, such recommendations to be received in open • meeting and considered by the franchising body. b. ('Suggested: 1) Workshops in conjunction with interested citizens, wherein agencies may outline possible ,uses and benefits'bf CATV. 2) Participation in deliberations of the citi- zens committee. (3) Input from local, government, by the local governing body or by its duly appointed sub- committee in public hearing a. Required: 1)Consideration of all recommendations from citizens; service, and educational, authorities. 2)' Prior to final public meeting, preparation and publication of the c-rablinE;"_,(.ir,;nlatiotis (e.g., ordinance) under which system will operate. • 8) Review and publication of the qunlificntions of ,the proposed franchisee as outlined .in - of citizens study committee, and the con- siderations or recommendations thereof. (4) Input from neighboring and/or other interested communities in the state a._ Required: Notice shall be sent by the fran- chising body to all communities which 'lie within 35 statute miles (see FCC Rules, Sec -76.5 f _ informing that community that the establishment of a CATV system is under consideration and inviting comment,', considerations and recommen- dations; such input to be'received -by the local governing body in open meeting. b. Suggested: 1) Invitation to public meetings of citizens and any citizens committee in the neighboring community studying CATV for ,that community. 2) Invitations to citizens committees to pnrti- cipate in piiblic',workshops, meetings and any other public considerations within the comma nity. SPECIAL COVSIJERATIONS: (1)' The board shall not, sit in,jud�;ment over tLe quality of the conclusions and decisions dral.•in by the L;A*I*V -4- Blum • local citizens, committee members, or franch'isin.- body, but shall Only Verify thtlt Such COnClUSIMIS and decisions were made in compliance with the procedures outlined herein. (2) All board hearings shall be open to the public, with time and place to be published in advance. Executive sessions maybe held :Eor the purpose of -discussing sensitive contractual corisideration; after notice of intent to hold such e,.ecutive sessions is -iven. (3) Provision for citizen input shall be made and any dlaim by citizens that any or all of the due process procedures outlined herein have not been followed shall be heard and investi.aated in a vigorous manner. • CIVIC CENTER UB E 2 A51ST � IOWA CITY. 10'NA St2402�B 318-354•IB00 +1 Lj ner s wins. clrr uulwnl 1. 1 '.Ixx 141nIAIl '. IIM1iIX Ii 411x: Ill Il111 l.lnllll l{ '. IIMM1 11/.11111 LY I r19:'Ilydxl November 14, 1973.' Cable Television Subcommittee of the Standing''Committees on Commerce c/o Senator W. R. Rabedeaux 514 E. Waite 'Street wilton Iowa 52 778 Gentlemen:' We first of all wish to thank you for the ''opportunity to share with you'our views at your meeting October 30, 1973. I The second purpose of this letter is to suggest to you that the most important action you could take at this time is to recommend the establishment of,an'Iowa Cable communications',Study Committee. We would recommend that the study committee be charged with the responsibility to:° 1, study and assess the present and future status of cable in Iowa. 2. study the potential uses of cable in extending the services of the state to all citizens. 3. recommend, appropriate legislation. (Basic philo- sophy of such to be'to_assist local communities rather than setting up a third level of regula- tions recognizing that there are some items that can most ,appropriately be dealt with at the, state level.) 4. develop a strategy to assist local communities in making wise decisions and to implement this strategywithin budgetary limits. 5. represent the interests of the citizens of Iowa before the FCC and such other bodies as may be deemed appropriate. 6, develop a due process procedure for the granting of future franchises. The purpose being to assure • a full consideration of the implications and potential of cable in every community prior to the issuance of a franchise., r. • _2. November 14, ,1973 To: Cable Television Subcommittee of the StandingCommittees on Commerce In response to the, question raised at,the time of our appearance before you concerning what 'authority a state committee should be given, it is our feeling that it should basically be a study committee. We would however recommend that the committee be given the authority to develop and implement an interim due process procedure. This we believe is preferable to a state wide moratorium and would enable cable to progress within the state while at the same time providing safe guards to assure proper consideration by a'franchising authority. If we can be of any assistance to you, please let us know. Sincerely; Robert L. Welsh, Chairman Iowa City CATV Committee RLW:kw MINUTES, RIVERFRONT COMMISSION NOVEMBER 15, 1973 The Iowa City Riverfront Commission met in regular session on November 15, 1973 at 4:00 P.M. in the Conference Room at the Civic Center. MEMBERS PRESENT: Emanuel Kaufman Earle Murphy Barbara Nicknish William Hines Lyell Henry MEMBERS ABSENT: Mary Neuhauser Jame s Sangster STAFF: Bill Neppl Vice -Chairman Kaufman called the meeting 'to order. Minutes of the October 18, 1973 meeting were approved. Mr. Dick Gibson, Director of the University's Facilities Plan- ning and Utilization, was present for a discussion/presentation concerning the Riverfront area. The following areas were dis- cussed by Mr. Gibson and the Riverfront Commission Mr. Gibson stated that so far the University had no plans for the Riverfront citing the fact that"funds were not available to carry on such a study. The attitude of the University, according to Gibson, was the same as the'goals of the Riverfront Commission. The long-range objectives of the Facilities and Utilization Department would more to remove the automobile from the riverfront and allow more open green, space. The problem now is relocating the present parking structures on the riverfront to other locations plus the cost and funds available for such a project. A proposal put forth in the Pedestrian Campus Study concern- ing the closing of Riverside Drive was discussed. The only traffic allowed through this area would be service vehicles and emergency vehicles. Hancher Auditorium,,the Union, and University Hospital would be accomodated as much as possible without'having car traffic moving throughout the campus.: It was pointed out that the overall city plan and the University's pedestrian campus proposal was related to proposed Interstate 518 • west of Iowa City. The flow of traffic would be channeled on • Page 2 Riverfront Commission Minutes November 15, 1973 the perimeter of 'the campus via Burlington Street Bridge and the Park; Road' Bridge instead of the Iowa Avenue Bridge. Mr. Gibson indicated the improvement of the Melrose Bridge by the City should remain an open question until more study can be done by the City and the University. Bicycle paths would be given more attention this year through studies but money available for this was a problem. The Coralville bike path was discussed and Mr. Gibson indicated such a project could cost '$100,000. Problems' related to this would be the location of bike crossings 'on'218'and '-problems with bike/pedestrian, traffic on sidewalks and bridge crossings. Public transit would be a necessity with the pedes campus proposal. trian Mr. Gibson indicated ,the `problems with long-range plans in- volving projections for future University.enrollment and', highways.Plans should be changed as projects 'go along be- cause projections concerning these plans change. The riverfront was 'considered a natural place for bikepaths but the current problem is funding. Bill Hines indicated some law students were willing to, do a master plan study on the river corridor at no cost to the Commission.' This study would eventually result in recommendations to the City Council concerning the Riverfront. The purpose would be to try and Provide for a green belt along as much of the river as possible.. A discussion was held on seekingadditional staff help using the funds available to Boards and Commissions for such purposes. It was indicated that,a meeting would be set up with the City Manager to discuss this topic. Since there was no further business to discuss, the meeting was adjourned. November 7, 1973 1. Approval of ,Minutes of Preceding Meeting a. October 17, 1973 b. October 25, 1973' 2. Public Discussion of Items not on the Agenda 3. Coordinator's Report 4. Old Business 5. New Business a. Discussion of the Request of the Rules Committee Of the City Council b. Joint Meeting Scheduled Tuesday, November 20, 1973 at 12:30 p.m., with City Council 6. Next Regular Meeting a. November 21, 1973 7. Adjournment • IOWA CITY HOUSING COMMISSION MINUTES October 17, 1973 MEMBERS PRESENT: White, Bosserman, Hamer,Branson, Mikelson MEMBERS ABSENT: Duncan, Frimml STAFF PRESENT.: Seydel, Vollertsen, Schierbrock 1• Chairman ;White called the meeting to order!, The minutes of the, September 27, meeting were approved as written. Motion made by Mikelson and seconded by Hamer--passed 5/0. The minutes of the October 3 meeting were also, approved. Motion made by Mikelson and seconded by Hamer--passed 5/0. 2• Coordinator's Report A. Six applications for tenancy were presented for Commission approval. Seydel reported that all 209 units were under lease. lie stated that at the end of October a 4-bedroom units will be released from the LHP. The tenants are over-income and plan to take over the 'lease.' It was also reported that the LHP has 'had two abandonments this month. B. 'Seydel presented a copy of the House Bill #188 (State level) relating to rental' deposits. This, bill has'been in committee and has not been reported out for debate. After a version of the.Senate Bill has been received a copy of both bills will be sent to the Commissionlmembers. C. On November 7-9 the Iowa Chapter of NAHRO will sponsor a conference in Ottumwa. Theme of the conference--federal sub- sidized housing and community development. Any Commissioner who wishes to attend may do so. Seydel stated he will he attending this conference. Seydel also announced that he would be attending the,Section 23HousingConference to be held in Memphis on November 1. When he returns, Seydel hopes to report some informationlconcerning new proposals in`Section '23 Housing. D. Seydel reported that on October 9 the Council passed a- Resolution, to make an application to HUD for new construction housing for the elderly. A formal proposal cannot be submitted however, until guidelines have been established.' HUD Area office will inform the Council of these guidelines. E. The Coordinator reported that there are three versions of proposed housing legislation at the national level. A • comparison;is contained in the Housing Development Re A copy is available in the office. — orter. A. Under section - General Discussion, page 2 paragraph 1, White suggested that Vollertsen,should use layman's fang- uage. The paragraph now reads; The freedom of parties to enter into contracts (e.g., lease agreements) must be balanced against',' the, public's responsibility to protect parties in weaker barganing positions. Regulations and laws make an attempt to equalize the parties' positions and 'protect the rights of the individuals. B. Branson .felt that ,the Model Lease introduced b P.A.T.y was good inthatthe terms were "spelled out very simply She wanted to compliment the lease but not recommend it. Vollertsen would consider this in the section on Terms/ conditions if leases. C. Under, section - Specific Discussion, the first paragraph was changed to ,read; This summary of the information' cpm lie areas d •b outlined.... the Commission .will attempt to define the problem ed.... the word "defined" was deleted and the word "outline" was the replacement. It was pointed out that to be more specific about the codes dealing comprehensively with such matters as minimum size rooms, .fire prevention, etc., the addition of the word "existing" would be more meaningful to the section. The section A now reads; The existing codes deal comprehensively with such matters as minimum size of room, fireprevention,' window area, requirements for heat, hot water,` sanitary facilities, and similar'' conditions. D. To clarify page,3, the section beginning; If the enforce- ment were 'turned over to the private' citizen there would be additional'..:. The section now reads; :..Legal and practical problems Such as the following: Under what authority would they act? Who would assume the expense of enforcement? How 'would the problems of exercising discretion and interpretation of the codes be handled? The enforcement, problem has not been resolved butthereappears to be positive improvement in this direction. E. Mikelson stated that in keeping with the report, he felt that certain needs in the area of habitability should be mentioned; one being: the need for attention in the enforcement, of present law. This should be emphasized to the Council. Bosserman said that this statement might cause an inbalance in their study against the landlords. Branson felt,'', however, that whatever rnlaa ire '... :4v_ -i.--,-- -�-- i • -3- • simply stressing the need to,have the existing laws enforced., • F. In section B, Rental security/damage deposits, Branson liked P.A.T.'s Model Lease wording found on page 7, item 04. She would like it written in the Iowa City Code. Branson would add to item #24, that interest on damage deposits would not be paid for periods of time for less than one year. Vollertsen''stated that 'there would be problems in this in the City Code as far as the legality of requiring an individual to collect damage deposits. There may be the need for enabling state legislation before we could incor- porate that into a municipal ordinance, Vollertsen'stated. However, it could be a'recommendation by_the 'Commission to provide.a catalyst for thought to possibly change state legislation. G. Page six; paragraph 1 was changed to read; From the Commission's study in, this area, it appears that a vast majority of leases offered in Iowa City are flexible inn - length of lease.They vary from one month to one year. Termination of 'a lease varies widely; from one month to one year. Terminationofa lease;varies,widely; 'from allowing wither party to terminate after giving notice, to charging a penalty'.(e.g.; forfeiture of deposit) for early termination. H. It was recommended that in the summary be included the need for enforcement housing codes; the posibilities of area legislation in regard'to terms of leases and security/damage deposits and the possibility of a formal channel for grievances should the present court system not meet' its problems.:'I Vollertsen would provide a second draft in time for the Commission's next meeting. 4. New Business A special' meeting was tentatively scheduled for October 25, at 8:30'a.m., in the Recreation Center,',Room A. Purpose of this meeting is to finalize the above mentioned draft of the Tenant -Landlord study. 5.' There being no further business the meeting was adjourned. Motion made by Mikelson and 'seconded by,Bosserman--carried 5/0. APPROVED: 7 ._i.v ,Q �l� i ,,.:.•y i • • i AGENDA IOWA, CITYHOUSING COMMISSION October 17, 1973 1: Approval of Minutes of Preceding Meetings a. September 27, 1973 b. October 3, 1973 2. Public Discussion of Items not on the Agenda' 3.' Coordinator's Report 4. Old Business a. Study of Report to Council 5. New Business 6. Next Regular Meeting a. November 7, 1973 7., Adjournment • 1 i • IOWA CITY HOUSING COMMISSION MINUTES November 7, 1973' 'MEMBERS PRESENT: White, Mikelson, Bosserman, Branson MEMBERS ABSENT: Duncan,'Frimml, Hamer II STAFF PRESENT: Seydel, Schierbrock` 1; Chairman White called the meeting', to order. a. It was requested that the minutes of October 17, the Old Business section, be redrafted. It was moved by Mikelson to approve the minutes with the exception of the Old Business section.' Motion'seconded by Branson; approved 4/0'.' b. The minutes of October 25, were approved as written. Motion, by Mikelson,:seconded by Branson, approved 4/0. 2. The public brought forth no discussion. 3. Coordinator's Report a. There were six applications presented for approval and signature. The LHP will terminate one lease effective November 31, however, a'replacement for the empty lease number is available. b. Bosserman asked Seydel, in regards to the downtown Old Capitol.proposal,'if:there was a Tow income housing site included in the proposal or would HUD provide funds only for the site at the east end of town? Seydel .responded that from the information hd had gathered from the Old Capitol maps,that there were two potential sites for elderly housing.; Seydel has not spoken to anyone concerning the Old Capitol project. He did state that private building and financing of'a low income complex that is to be rented to low income tenants would not:be financially feasible. However, if the landowners were to construct 'a low income complex on their land, thee,', land costs would not be included in the financial picture 'making it: more feasible. Bosserman'pointed out that nothing could actually be supposed or expected until the land is sold, whether it be old Capitol or someone else as potential low income contractors. Branson felt that the Commission should reiterate its feelings of a year past and request a downtown low 'income housing pro- ject be considered in the new proposals. The basic • question, Seydel stated, is theregoing to be funds available for any building of low income housing? At the present time HUD is completely rewriting the admin- istrative regulations for Section ''23<projects. - The areas covered in the Section, 23 regulations are: L • I —,Z_ . new construction, rehabilitation;.and existing dwellings. The changes in the regulations that Seydel has seen have so many strings attached that private industry may not be attracted to the programs.' White stated that the only thing the Commission can do for future housing -plans is to wait for 'federal housing legislation to, stabilize. 4. Old Business, no discussion took place. 5. New Business a. Discussion of the letter sent out by the Rules Committee, July 19, 1973, included that the role of the Housing Commission was quite clear; ,that they had received good cooperation and communication from the City staff, and expressed their concern for the _lack of public interest and communication. Branson felt. that CBIC should include. training sessions for newly appointed board/commission members: b. The,November 6 Memo from Maune was discussed.Chair- man'White would be out of town on the 20th of November and so would not be present, for the joint meeting with Council' to discuss the Tenant -Landlord Ordinance Study. Due to -'.,the importance of the study the Commission felt that White should be present. White would speak with the Mayor,` Maune and the City Manager to ask for a postponement. If request was denied then White would write a letter to the Council and explain his feelings about the, study. c. A'let ter dated October 24, from Bill Neppl, concerning the 'Commission's views about Cable T.V. was brought forth.. Commissioners had not seen the letter and requested' that copies be given to them and they wouldpersonally respond to the Chairman. 6. The Commissioners were reminded of their next regular meeting, November 21, 1973. Bosserman moved that the meeting be adjourned. Seconded by Mikelson; passed 4/0. �JAPPROVED: �,I �^-"' }.iin,�•c ,✓ i I • P0 • IOWA CITY PUBLIC LIBRARY AGENDA November 15, 1973:- I. Secretary's Report A. Minutes of the October 18, 1973 meeting II. Financial Report III. Approval of Bills IV. Director's Report A. Iowa City Public Library B. Seven Rivers Library System V. Committee Reports VI. Old Business Budget: 1974' (Allocation of funds into major categories) VII. Communications A. Letter dated', November 3, 1973 from Margaret McCown, Director, Nelson Development Center VIII. New Business Resolution to adjust Budget: 1973 and to reallocate 'balance the for expenditure for library materials. Revised procedures affecting assignment of meeting room space for use after normal service hours. Fines collection: Policy and procedure to remain the same as at present except that effective December 1, 1973 fined at 5C/day chargeable from the 'day following the due date IX. Next Meeting: December 20, 1973 at 4:00 p.m. I • • MINUTES The regular meeting of the Board of Trustees of the Iowa City. Public Library was held Thursday, October ,18,'1973 at 4:00 p.m. in the Director's office. MEMBERS PRESENT: Buchan, Bywater, Canter, Downer, Farber, 'New- some,'Richerson, Trumpp MEMBERS ABSENT: Kirkman STAFF PRESENT: Brown, Carter, Eggers, Hurkett, Mascher, Westgate VISITORS: Bruegger, Iowa City Press Citizen; Asper; Buboltz, Nelson, Struchen Practicum Students APPROVAL OF MINUTES The minutes of the September 20, 1973 meeting were approved. (Farber, Newsome) FINANCIAL REPORT Budget: 1973 Effective October 9,,1973 the City Council has ratified revised budget expenditure figures for personal services: salaries, wages, insurance. This has the effect of changing our budget for per- sonnel by adding $14,047 by revising the budget figure ,for Per- sonal Services. This is the section of our operating budget which was 'affected by personnel reallocations, reclassifications, and „ increased Blue Cross Blue Shield family plan coverage effective January; 1, 1973. Thus the next print-out should indicate the `revised figures of 748 as nearer the true percentage expended in this area rather than the listed 828. By the end of the year, we expect our actual expenditure figures to be very close to our revised budget figures. The financial report was approved. (Farber, Buchan) LIBRARY BILLS It was noted that a typewriterforcirculation was an expendi- ture from Revenue Sharing funds,.as well as the Children's, Room record browser. A motion was made and seconded that the bills be approved. (Canter, Bywater) DIRECTOR'S REPORT We received a welcome letter from the East Central Regional Board and a letted from Tom Carney. The East Central region is now set up to provide TWX and Interlibrary Loan Services to Seven Rivers members as well as to others in the ten county area who were not members of the Seven Rivers' Library,System.- The WAIS line ,will be used to handle reference questions, etc.. During the Seven Rivers phase-out period, Seven Rivers members DIRECTOR'S REPORT • can relylon either Iowa City or Cedar Rapids. On or about 'Dec. lst the actual phase-out should take place. The Director recommended that we no longer continue our union catalog since major parts of it already exist at ,NILE and the State Traveling Library. We would be happy to send our union' catalog:',to,Cedar Rapids or Des Moines. At the end of the year our 'deposit accounting will end. This does not include NILE depositing, however. - New personnel include: Ronald Prosser - Head of Circulation Deborah Boone Assistant Head of Circu- lation Steve Grove: was promoted to Library Clerk OLD BUSINESS BUDGET: The final decision of the City Council on our budget for the next year and a half is :$260,000. -' Six budgets .must actually be devised for theCityon the basis of this figure since there are five divisional budgets and one over-all, budget. The Board then read a budget packet prepared by the Director and staff listing some of the'options ' "available to us. Mr. HurkeTh tt emphasized the importance of maintaining staffing strength. The staff requested ideas from the Board as to what costs could be saved by various cuts in hours; services, etc... ;It was suggested that the Finance Committee meet several times to develop more alternatives to present to the :Board. Observations were then made by some of those present: We have,!until December 31, 1973 to feed our revised budget figures into'the computer and haveanaccurate budget expenditure print- out.- Even after that time upon application to the City Council by the Board of Trustees, the budget.can be revised. (Director) Any further cuts than are now projected in library materials would be tragic. (Buchan) There is a possibility of cancelling salary increases. _(Downer)' We need to consider the resources that will be at our disposal through'. the East Central Region. (Director) It is possible that active soliciting of donations and gifts to the library could be used to augment the budget. Also 'a request for revenue sharing funds from Johnson County and the City would be helpful. (Canter) • The efforts of the Friends of the Library Group would also assist in this regard. (Westgate) The matter was then referred to the Finance Committee. (Newsome, Trumpp) - 2 COMMUNICATIONS • A. Letter dated October 2, 1973 from Administrator of Seven Rivers, Jack W. Hurkett, to all member libraries now lo- cated -within the ten counties comprising the East Central Region. The Director suggested that an auditor be named to supervise the clearing of Seven Rivers accounts. It,was moved and seconded that McGladrey, Hansen, Dunn, and Company CPA be hired for this purpose. (Trumpp, Canter) Mr. Downer stated very definitely that seven Rivers equipment will either stay here or go to Des Moines. It will not' go to Cedar.Rapidg under any circumstances. B. JLetter, undated but received October 5, 1973 from 'Thomas Summy, President, East Central Regional Board of Trustees "Welcome to the New East Central Regional Library System". C. .Letter dated October 3, 1973 from the State ; Historical Society ''of Iowa thanking our library for the,gift of two genealogy ,books. D. ",Memorandum dated October, 16t 1973 from Julie,Zelenkaj Community "Relations Director concerning the appearance of representatives �of the Library Board on the "It's Your Turn" show on:WSUI. NEW BUSINESS It was requested that English language records for foreign speakers be purchased: 18 languages in conversaphohe series. Total not to exceed $140.00. $680.15 is.now available in our Gifts and Bequests Fund. There was a motion to purchase and duplicate these records on cassettes. (Canter, Newsome). The question of the cassette recorder was referred to the Books and Materials committee. PERSONNEL COMMITTEE REPORT On the matter of the staff grievance petition, it was recommended that: 1. That the Director shall follow the personnel policies made by the Library Board as they are written at any given time. Emergency situations will be,handled on a temporary basis by the re -allocation of present staff members until the affirmative action procedures can be followed. 2. Posting,1 advertising, interviewing and hiring for all • staff positions will be done by the Director of the Library. 3 • 4 11 4 I • 3. Suitable application forms will be obtained or devised by the Director and filled out, filed and maintained on a continuing basis in the Library. The Board approved the recommendation. (Newsome, Bywater) The meeting was adjourned. (Newsome, Trumpp) Approved Secretary • 4 • ICPL ; AiRIALS ECPEi DI TUBE REPORT.Cctohcr , 3 31 197 Total al Appropriation This Total Commit - (Revised) Year Une*bored Month To Date ments` Balance zy 3:aterials Total Libra Bal. Carried Forward 1973 5469496 x9000 bdjttstnent (9-17-73) 5,981_ 4,704 ' Total Availability, 557,181 Adult Services 7RCC (605) Books (721) 1,672 -a Books, St. 0. (722) 29,641 1 551 1'672 See center r -0- Serials h hficro 3,562 ' 19,9 4 e_or� Bitedi (78) 5,700 132 3,688 6'145 3,027 �'--Books ,.(728) 512 145 • . . Binding --Magazine (729) 100 160 50267 -0_ SUB TOTAL 250 27 514,, -0- _ 433 X40,925 108 _0- (272) Audio -Visual Materials 2'38? 31 1, 93' 6'815 2,917 rn Films t Films' L•ic. (717) 1 20 Records (719) 11012 1,012 -013 1,200 -0- �t (718) 3,100 500 -0- SUB TOTAL -0-8 1x590 -270 512 5 5012 - 21 2 -0- lt240 S TOTAL ADULT SERVICE 3'�92 270 - 2Z 1 2,403 0 2 .f� 546, 37 . Childrents Services 34,485 7,083 4,667 Lib. Materials (725) • Binding --Books (728) 9,744 1,200 723 7,�i77 16 1 ,331 936 TOTAL CHILDREII�S SL'RVICE9 152 -0- $10,944 -IJ-0 _4S TOTAL E PE3MITURES 739 71629 1,331 $571181 3,142 1�%5ti 42,114 8'416 6,651 SEVEN RIVER'S ADMINISTRATOR'S REPORT Planning for development of the Iowa city Public Library to'serve as ' -a major resource center in this part of the state should con- tinue even though ' we will no longer serve as headquarters of the Seven Rivers Library System.I The reference and interlibrary loan service for the East Central Region will be handled entirely by the Cedar Rapids Public Library effective November 19th. -I.C.P.L. will no!longerlmaintain TWX service after that date. When the, region is funded more fully it may be possible to connect Cedar Rapids, Clinton, Grinnell, and Iowa City Public Library 'by WATS line for reference/interloan service. our target date is I 7/1/74. Inour statement Objectives for the Iowa City Public Libra for the 1970's we stated that we would plan and builaan efficient firt-rarybuildifig which will serve as a major resource center for this city and this'region. Tom Carney, Director of the Cedar Rapids'tt .Public Library and,I feelhaClinton, Iowa City, and per- haps Grinnell should play strong roles in regional development. 'Because Barry Porterp State Librarianf is persuaded that we will play a,s'trong role in regional:development, he has agreed that the.unspent balance in the Seven Rivers administration account shouldbe spent on library materials which would strengthen the region. our area.of specialization,has been art ,so we will con- centrate our purchasing in this area, though we are permitted: to purchase other library materials mhich will.help us to serve as a major resource center for the region. The amount of the unspent balance in the Seven Rivers Administration accountwhich will be available for this purpose,is approximately $3,500. We will continue to segregate these funds by making- a deposit with the NILE�Processing Center and willralso continue to label'materials purchased with these funds as Seven Rivers center Colle6tion.. Developing sufficient shelf space for these materials and other materials we will purchase throughout the next year will be a problem which must be handled. 'It might be well to note that none of the larger libraries in'the East Central Region has adequate shelving capacity and that none of them has:collections that meet A.L.A. standards. Now that Cedar Rapids has had still another set back on a building program because of the vote on Nov. 6, itt-becomes even more important'that other libraries in the region be strengthened. The seven Rivers Center Collection books are intershelved with the rest of our collection. Although we have shelving on order with money from our Capital Improvement Budget, we will have a problem of finding,sufficient shelf room for some parts of our collection while still providing a reasonable mumber cf tables and.seating for public use. We do not want to develop closed stack:areas for books. 7 Camanche Hiawatha Tystone Cedar Rapids Keystone Victor Center Pointe Marion Wilton Chelsea Maquoketa Clinton Mechanicsville DeWitt Preston (3) Grinnell Stanwood II. BOARD MEETING Chelsea Preston III. ACTIVITIES Regional Council Meeting in Des Moines Trustees meeting at Oelwein' Evaluated West Branch reference collection I L A Meeting Lecture to Library Science "Public Library Administration" class Four practicum students accompanied Mrs. Neafie',on a field trip Worked with Preston on their new library - CHILDREN'S SERVICES, October 1973 Hazel Westgate;Senior Librarian "Can you identify my snake for mel I think it's a pit -vipers.." October was another of those months when the Children's Room calendar had only two days free fo special activity, so we were very glad to have our staff increased by adding', David Quegg (for- merly on work-study) to our number. Our programs for the hon -English speaking mothers and children ,and the County 'Home retarded seem to have been successful'; some of the mothers and children are returning to regularly scheduled' story hours, and the County', Home people will come back twice a month. Kinderfarm-Pre-School, --a one -of -a -kind with'a real farm setting has entered our lists, and we did one of our "roadshow" workshops at Grinnell. The puzzles made of,laminated book jackets have been happily discovered by the Adolescent Unit of Pine school. The completion of our -first -inventory in something, over ten.years Shows, an average yearly loss of 200 books 'at 'a value (older prices here) of $535. Especially noted to be missing are foreign languages, pets, Indians, middle ages, favorite authors and (we mentally 1 !:lay this at the door of education and library' classes) Newbery, !award 'titles A number of our 'little pictures have some book - record combinations, chiefly and fortunately the very inexpensive! 'Disneys. The Childrens Room is blessed with a western window which in winter looks out on sunsets and on other windows turned to, liquid orange. On October 24th, United Nations Day, it showed our U.N. maple tree celebrating with its own bright colors in the 'sun. . The Popo Puppeteers gave their first performance of the season to three audiences and didlwell, even to covering easily ,the moment when Dazzle's head fell off as the lion bit his tail. Our October 27th story hour was a Halloween costume party. A Pooh Bear told the,stories'rand led a parade through the library and when the childrens room provided popcorn; a'gingerbread man was heard to say "I can only eat popcorn if I put it through my eyes." And oh yes -- the '"pit -viper" -was a western garter snake. 9 - 1 4 REFERENCEADULT SERVICES • Jeanette Carter, Senior Librarian !4� -r1oA15'— 0- DUL-77 .5 C-,,Q`V1lf CS -)R 6 F ER 8 pit) _5' yoo /zoo F C-0 eo V) ZZ Q 700 '6 0 70 /00 The October total for reference questions was 1,605, over 300 questions more than in September. While there was a slight increase in the number of questions received by mail and in the library, the greatest increase was in telephone reference. We answered 231 more telephone requests in October, than in September. Interlibrary loans for Seven Rivers libraries amounted to 82. This figure should be drastically reduced in November and nearly eliminated after that because of the phase out ofthe Seven Rivers system. During the month of October the ,three practicum students from the.University of Iowa library'school, Jean Buboltz, Dan Bakke, and Dick Nelson worked the hours assigned to them in Reference. We hope they feel they benefited from the experience as much as we did. We appreciated the compliment about ICPL reference service which appeared in Andrea Herman's column in the Press Citizen in late September. Tours were conducted for a group of Foreign Student Wives and for five county home residents. A selection of interesting reference questions for October:: What is the origin and history of the song, "Let There Be Peace on Earth." How many,ounces in a No. 1 and a No. 2 size can? How many calories in a pizza? Who was the fourth winningest pitcher for the Dodgers in 1966? What arelsome slang terms for lucky and unlucky throws in dice? 10 SERVICE CONTRACTS - October 1973 I. Number of borrowers registering during October1973. Adult Johnson County 783 Lone Tree North Liberty 7 17 Total 793 7 18 II. Number of registered borrowers to date _ Johnson County Lone Tree North Liberty Adult Juvenile119 1936 174 54 5 17 i Total 20.55, 179 71 N Number of items circulated during,Oct•' 1973 Johnson County 1972: Lone Tree North Liberty 1973 1972 1973 1972 1973 Adult Juvenile 1359 1284 853 2543 59 74 128 106 46 206• 189 243 Total 2212 3827 105 .280 317 349 IV. Number of items circulated January - Oct -1973 Johnson County 1972 1973, Lone Tree' North Liberty 1972 1973 1972 1973 'Adult 14602 20504' 981 1106 1676 1775 Juvenile 11746 19718 731 1440 1323 2778 Total 26348 40222 1712, 2546 2999 4555' IOWA CITY PUBLIC LIBRARY REPORT FOR October 1973 USE Or COLLECTIONS I. Circulation 1971 19 72 1973 A.. Adult Department Books 15,187 16,179 18,686 Records 11715 1,821 2,050 Art Reproductions 93 122 81 16 mm., Films Smm Films 113 70/lbuB 121 159 TOTAL ADULT 17,108 18,243 20,972 B. Children's Department 19,521 21,627 25,765 C. TOTAL CIRCULATION 36,629 39,870 46,741 Ii—Interlibrary Loan A. Borrowed 36 46 27 312 421 282 B. Loaned III. Reference Questions (Adult Department) A. In person reference questions B. Mail Reference Questions 497 5413 650 3 36 6b C. Telephone reference questions D. Interlibrary Loan quest ons 352 642 889 72 116 IV. Registered Borrowers A. Adult Department 15r443 18,093 13,303 B. Children's Department 61248 6,091 5,870 C. TOTAL REGISTERED BORROWERS 21 .691 24,184 19 1731 1. Adult Fict Non- Perio TOTAL 2. Child Ficti Non -f TOTAL 3. Total B. Recording C. Tape Rec D. Art Repro E. :Microfi Fs 8MM Films' G. 'Paper -ba /F Number of 1. Fines Coll 2. Non -Reside i and Young Adult, 17,382 161776 18 276 fiction —.—-—-...37 34 8 41,778 45 783 dical Volumes _ 2,876 2,876 2 876 57,606' 61,420 66.L935 ren's on 10,749 10,943 11 410 iction 18,055 19,261 21,151 28,804 30,195 -32,561 Books, Adult and Ohildren's_ 86,410 911615 99,496 a 1,513 2,019 - �r 2 441 or inga — - d81 1 uctions 301 81 lm - 342 392 527 790 825 cber:of reels) _ 214 " 327 400 ks (non -cataloged}-- 296 264 1,691 albums; previous years, number of iniividual recor s. FINANCE: FINES AND FEES ected iS506.76 nt Fees • B. ce ments ,Newspaper and Radio Announcements Weekly Press Citizen Schedule of Events Mr. Milne" -'a children's film Releases -on: Mr. Shepard and Popo puppeteers performances Halloween Special film showing Sunday opening C. Programs 2 Adult film programs Attendance - September: 16 October 30 D. Brochures Young adult' brochure, an introduction to the library which distributed outlines services for young adults._ 100 were 2 Senior Highs plus Regina. Brochures to the:3 iunior_Highs and also distributed "to,Kirkwood Career Center and the Mayors were Youth Employment'Office E. Tours Tour for 5 County Home residents Tour for 20 foreign, student wives IV. Staff Activities Hurkett: October 2 - Public hearing on Budget: 1974` Head, meeting 3 - City, Manager's Department 4 - Library Department; Head meeting the East 8 - Discussion'with,Tom Summy about Central Region 9 - Library Department Head meeting Head meeting 10 - City 'Manager's: Department 11 - I.L.A. Conference 12 - I.L.A. Conference 16 - Meeting with Bob Downer to discuss Budget: 1974 Hearing on Staff grievance petition Head meeting, 17 - City. Manager's Department Talk with Kent Richardson about the Seven Rivers carry over balance 18 - Meeting with Bob Downer to discuss the Seven Rivers carry overbalance, etc Library Department Heads meeting the coordination Discussion with Tom Carney on of efforts Library Board Meeting 19 - Staff meeting Meeting with David Russell, Director of the • Media Center for Iowa City Community School District 24'- City Managers Department Head Meeting 16 - % • • IV Staff Activities Hurkett: October, 26 Review of special problems on phase-out with Kent Richardson Discussion with Bob Downer:on phase-out Discussion with Barry Porter on phase-out Carter: October 11 I.L.A. Adult Services luncheon 15 Talk to Oaknoll residents 1 Mayor's Youth'Employment Program Board Meeting 31 United Way Board Meeting Eggers: October ,ll,&,12 I.L.A. Technical Services luncheon Chaired:NILE Advisory Committed meeting Kelley:, October 10 Meeting with Iowa City School Media Director and Jr. &;Sr. :High School Librarians 12 I.L.A. Children's breakfast; business meeting; Government Documents luncheon Moses: October 12 ILA Conference; children's breakfast; business meeting; Government documents luncheon Spaziani: October 11 & 12 I.L.A., all sessions and legislative and in- tellectual freedom committee meetings 8 United Way Planning Division 15 Planning meeting with Consultants for Antiques Fair Westgate: October 10 Special story hour for retarded from:County Home 11 I.L.A. 17 Story workshop at Grinnell 18 Special story hour for international:pre-schoolers, the mothers and their, teachers 19 David Russell - School -library cooperation 24 Special story hour for retarded from County Home 27 Festival of Childrens Books • Discussion of programming with FortDodge,librarians 30 Guest "performance" at Library School story-tellin 9 class 17