HomeMy WebLinkAbout1973-12-21 CorrespondenceCITY, IOWA
CITY ptAENDMENTS INPOWTI,
BUDGET pECEMBER 1s, 1973 Center
in Civic
Will meet the current
City, Iowa, purpose of amendpnexPeTaitures
Iowa the adjusting th- edule
The City Council of 1973, 1°r 1972. Y The attached s'
p.M. on December on'Augu=t 1 270;374.00. those amendments.
at 4:00 budget adopted the amount of,$P. regaTdinB
Iowa City funds in from one or more
PTO'
specific information result
in the various
was prepared to P in the budget generally
adjustments the City Council
Expenditure circumstances: of these are
items apPTpYed by All feted in
of the following for unbudgeted year. not completed
budget ywere
The Payment es in the cuTo�ects which which are
A• enditur for P were:oudgeted and and P ital
for lexP enditures they for carry-oveinvolve cap
usually. exp ear for which Council ities.
Tevious Y items generally
the Pre 11Y approved by the by facil
earl Those gical
specif he next fiscal Y ctiOn of najOr P roves during
into is for the constru hich the Council aP4
rojec items w
P d
,. udg
ete
b
un d-
r a
t
for to
en r• r s
The Payment budget Y88 .t Manage t grant ,
u n
b g Cl Y e
B. nt e _ rnm ;
the curre ended by th ove ween
recommended
Pro) ;are
gmade both bet
C. Accountingtiala cesTfoT,cons
These, transfers are
just fund revision of
and fund TeConcilfunds s• review and
budget.
funds and within a result of
the next year for the 1974/75
Bred amounts as reparation:
budgets' in preparation vis d in P
D. Decrease in made
budget eStithe 1973 budget hand,
This,
years balances on
et. aid from cash ear., Cash
operating are P in thecurrent budget Y the City
the In,
exp endrl TesIRS fiscal Year asR'ri&t8d byin Tease in taxes
A11 of or increased no
bonds, from the 1973. There
the sale of available. Of'Januav 2'
balances are
Council at its a etiments•
to cover these mend
MICRO
BY
M
ICRO-TECHNOLOGY, 'INC.
CEDAR RAPIDS, IOWA
dei
I!
.: v
a1.
CITY OF IOWA CITY, IOWA
BUDGET AMENDMENTS INFORMATION
DECEMBER 18 1973
The City Council of ,Iowa City, Iowa, will meet in the Civic ,Center
at 4:00 P.M. on December 21, 1973, for the purpose of amending the current
Iowa City budget adopted on August 1, 1972, by adjusting the expenditures
;in the various funds in the amount of $1,270,374.00., The attached schedule
was prepared to provide specific information regarding those amendments.
Expenditure adjustments in the budget generallyresultfrom one or more
of the following circumstances:
A. .The payment for unbudgeted items approved by the City Council
for expenditures in the current budget year. All of these are
_usually -expenditures -for „projects which were not completed.in
the previous,year for which they were budgeted and which are
specifically approved by the' -Council for carry-over and payment
into the next fiscal year. -'-These itemsgenerally involve capital
projects for the construction of aajor:physical facilities.
B. The payment for unbudgeted items which the Council approves during
the current budget year.
C. `Accounting transfers recommended by the City Manager to ad-
just fund balances for construction, projects,' government grants,
and fund reconciliations. These transfers are made both between
funds and within funds.',
i
D. Decrease in bud.vetedlamounts as a result of review and revision of
budget estimates made in: preparation for the next year's budget.
This ;year, the. 1973' budget was 'revised in preparation for ,the 1974/75
operating budget.
'All of the increased' expenditures are paid from cash balances on hand,
the sale,of bonds, or,!increased'receipts in the 'current budget year. ;Cash
balances are available from the last fiscal year as appropriated by the City
Council' :at its meeting of January 2,' 1973. There will be no increase in taxes
to'cover,these',amendments.
`;i
CITY OF IOWA CITY
1973 BUDGET AMENDMENTS
1973 1973
APPROVED PROPOSED BUDGET
FUND , BUDGET AMENDMENTS AMENDED
COMMENT/EXPLANATION
General $ 1,049,236 $ 112,111 $ 1,161,347
Approximately one-half of the,amendment to the General
Fundis necessitated; by increases in the category of
Personal Services.' These increases reflect the addition
of one Assistant City'Attorney, a Director of Community
'a
Relations, and Director of Employee'Relations'in the
Administration Division, as well as to provide for re-
!classification.increases approved by'the City'Council in
January of 1973. Other changes provided for, in this
amendment are made necessary by:the allocation of Revenue*
Sharing -to the, Johnson County ,Department of Social Services
and,to he Departments of Community Development and
Finance.
Street 156,545 -7,750 164,295
'This amendment is necessary to provide for salary increases
asa result of reclassification'of personnel approved by
the ,City Council in adoption of the pay plan in January
of 1973.
Public Safety 1,215,052 100,667 1,315,719
Of this amount, $65,667 is necessary to provide for
salary increases in the PoliceDepartment, Fire Department,
and Animal Control Division. In addition, a budget in-
crease of $35,000 is necessary', in Capital Outlay of the
Police Department as the result of Revenue Sharing alloca-,
tions for additional equipment.
-Sanitation 293,633 130,120 423,753
The major portion of this amendment ($100,000) is necessary
to,provide funds for the contract for earthmoving at the
landfill which was unbudgeted for 1973. The additional
amount is necessary to provide salary increases and
,'re-
classifications 'as well as'to'make a`$25,000 adjustment
for repair and maintenance expenses.
Municipal Enterprise 635,122 93,243 728,365
Of the total that is to be amended, $61,000 is
necessary
to increase the budget for equipment repair in the Mass
Transportation Division over that which was originally
estimated in 1973.' This revision is reflected in the
CITY OF IOWA CITY
1973 BUDGET AMEND14ENTS
1973',` 1973
APPROVED PROPOSED BUDGET
FUND BUDGET AMENDMENTS AMENDED
COhAtENT/EXPLANATION
Municipal Enterprise (Continued)
estimate for 1973 that was presented to the ,City
- `Council in the development of,-the'1974/7S operating
budget. The remainingamount is to adjust Personal
Services and increase by,$35,000 Capital Outlay ex-
enditures forr the
he
Library as ca result of the Revenue
Sharing plan Y approved.
Parks F, Recreation 574,259 $,437 582,696
-...This amendment is necessary to increase Personal Services• ;i
throughout the divisions of this fund in an amount of
$S,487 and to,provide'for $3,000 in Capital Outlay for
walks and paths as approved in the.Revenue Sharing
allocation for 1973.;
Utilities 102,300 (19,000) 83,300
This decrease in the budget reflects a change in policy
not to charge the Citylfor hydrant rental and pay it:
into the.Water:Revenue Fund': -,This decrease in hydrant
rental of $39,000 was 'offset ',by a $20,000 increase in
utility charges for the year `;1973.
Debt Service 641,055 1,032 642,087
The amount of this amendment will adjust expenditures
to provide for the payment of unpaid principal and interest
outstanding as -of December 31, 1972.
Trust fi Agency 454,590 (11,932). 442,658
In preparing the 1974 budget, it was discovered that the •
,_
budget for this fund was app =imately $12,000 greater
than was nccescary to pay retirement benefits for City
employees. This adjustment was reflected in the revisions
'.
for the preparation of the 1974 budget and is amended
accordingly.
Road Use Tax S13,S93 288,936 802,529
In approving the 1973 budget,-the.City Council specific-
ally did not allocate $300,000 in Road Use Tax Funds
preferring instead to make specific adjustments at the
the time the Capital' Improvements Program was 'approved.
The total amount of this amendment'is represented, by
transfers to the Capital Projects Funds and to the
Special Assessment p n Construction Fund.
CITY OF IOWA CITY
1973 BUDGET AMENDMENTS
1973 1973
APPROVED PROPOSED BUDGET
FUND BUDGET AMENDMENTS AMENDED
COMMENT/EXPLANATION
Parking Revenue 307,585 (21,002) 286,583
The'total amount of this decrease is represented by,
the net difference between a decrease of $20S,000
originallybudgeted for debt service and reserve
requirements and an increase.of $184,000 which was
transferred to the Construction Fund and will be
used in 1973 to purchase various properties immediately
surrounding` the Civic 'Center and'Chauncy'Swan Plaza."
Sewer Revenue 574,024 83,064 657,088
This amendment is necessaryto provide for astransfer •
of $73,879 to the Special Assessment Construction Fund
which,will permit construction of the'.South`Riverside
Drive Sanitary Sewer Project in 1973.:: An
,additional
amount of ':a roximatel 9 00 0 s i
PP Y $ , necessary to make'
adjustments in Personal Services to.cover.reclassifica-
tions`and salary increases in 1973:
Water Revenue 1,133,010 (87,516) 1,045,494
i;
Of the amount to be amended, approximately $93,000 is
in Capital Outlay which reflects a decrease in the, amount
originally' budgeted for new water main construction in
1973. This 'decrease was offset by increases in repair d
and maintenance classifications and in, transfers.
Special Assessment 32,000 783,076 815,076
Construction
In approving the 1973,budget, the City Council specific
ally reserved for later approval several special assess- •
ment construction projects pending final agreement on the
1973-1977 Capital. Improvements Program. As °a result, this
rather large amendment is necessary to provide funds.'for
such projects as the'iFirst;Avenue Realignment ($278,000),
the 1973 Paving Assessment program ($346,165), and $541000
for the 1973 Sidewalk Program.. Funds for making these
improvements will come from transfers from other operating
accounts and from the proceeds from the ,sale 'of the $600,00 i
bond issue on December 6, 1973.
CITY OF IOWA CITY
1973 BUDGET AMENDMENTS
1973 1973
APPROVED' PROPOSED BUDGET
FUND BUDGET AMENDMENTS AMENDED
COWdENT/EXPLANATION
Water Reserve 318,999 (23,000) 295,999
'This amendment reflects a net adjustment as a result
of a decrease 'of $36,000 in disbursements budgeted
from the depreciation. extension and improvement
account and an':increase of $13,000 to cover unpaid
bonds and coupons outstanding, as of December 31, 1972.
Sewer Bond Reserve 118,565 (23,000) 95,565
This amendment again is the net adjustment reflected.
by a decrease of 524,000 in,expenditures from the ex-
tension and improvement.account and an; increase of I
$1,000,, in debt iservice'to pay: bonds and coupons out
standin as of:Decenb r
e 31 1972
Parking Reserve S8,333 (58,333) -
This decrease is-necessary.,because of the elimination
of'debt service in..1973 that was :originally :budgeted.
Parking revenue bonds'of 1969 were repaid on July 1
1972,;prior to,final scheduled maturities::
Capital Projects 2,285,835 (94,279) 2,191;SS6,
This,overall decrease is a net amount after providing
for, payments on contracts carried over -from previous
years into 1973, offset by,a decrease of $1,700,000
for parking facilitiesconstruction which was budgeted
for expenditure in 1973. It should be notedlthat.the
-Capital Projects Fund is one that reflects expenditure •
increases and 'decreases depending upon the timing and
approval of;various construction.Pro'ects. Most of
�..
:
the increases were incurred for completing projects
previously approved by,'the City Council in addition to
those;.that were specifically approved for completion
in 1973 in the Capital_ Improvements Program. Specific
detail on all of these construction projects is provided
in the.Capital:Improvements Program and in the 1974 opera-
ting budget:
TOTALS $10,463,736 $1,270,374 $11,734,110
I
Lip", ,
�yy jj`��//�////�5/GAJ ///y� • CIVIC CENTER 10 WASHINGTON ST.
IOWA CITY. IOWA
52240
319 354-1600
December 19,'1973
The
.Honorable Mayor Brandt and
City Council Members
Civic Center
Iowa;City, Iowa 52240
Dear'Council Members:
In July 1972 Councilman Czarnecki submitted to the
Council a Tenant-Landlord.Ordinance for consideration and
adoption. This was referred,,Jn August 1972 to the Housing
Commission for 'study and recommendations. The Housing
Commission did just that. Special meetings were held,
discussions with interested parties took place and a public
Meeting was conducted. In April 1973the Commission sent
their recommendations to the Council.' Specifically they
were: 1.) that the Ordinance not be. adopted in :its present
form, 2.) that enforcement of existing codes be strengthened,
3.)`urged the City to establish safeguards for tenants in
buildings that have code violations that will cause these
deficiencies, to be corrected without, tenant harassment and
eviction and 4.) that the City develop safeguards for the
damage deposit for both tenant and landlords.
' II(
On July 10, 1973, the Housing Commission met with the
Council to discuss previous submissions, As a -result of
this meeting the Council asked the Commission to make "a
recommendation concerning the 'need for an ordinance and
provide', supporting evidence." During the 'ensuing ,four months
the Commission devoted much time and effort collecting'
information from various groups that would be affected by
such an ordinance, from the City staff, the local Bar
Association, other cities similar in make up to Iowa City,
local bankers and the City's legal staff. Our report was
submitted on November 6, 1973, and was fully documented.
Based on the information gathered the Commission concluded
that there was no basis or need for a specific ordinance
governing landlord -tenant relations. During the; study we
found -a need for specific improvements and d made recommen-
dations which could alleviate problems in those areas.
t.
Council Members
December 19, 1973
Page",,Two
At the informal meeting of the Housing Commission and
the City Council on November 20, 1973, it was evident that
some members of the Council flatly rejected the conclusions
and recommendations made by the Housing Commission. In
fact, Councilman Czarnecki stated he was going to clean up
the original ordinance and resubmit it to the Council.
White and DeProsge indicated they would be interested in
looking at a new or rewritten version. The Housing Com-
mission then questions its usefulness and really wonders
what its function is and, if in fact, is there a need for a
Housing Commission.
The relationship between Counciland Housing Commission
is, at this point of time, in doubt. With other Commissions,
such as Planning and Zoning, to over -rule or reverse a
recommendation often requires a 4/5 voteby the Council-:
Should not this policy also apply to the:Housing Commission?
In view of the action taken by the Council in,regard,
to the Housing Commission's recommendation on the "need"
for such an 'ordinance the Housing Commission,can only assume
Councilman Czarnecki has information or evidence which
supports his'position that there is a` -need. If this is
true then why wase this information,not provided to the
Housing Commission during their studyofthe problem? In
short, the,Commission feels they have been stripped of any
usefulness they may have served in the past.
In closing the Commission as a whole would ask from the
Council, a precise,and detailed statement which would out-.
line their functions and responsibilities so that we may
better perform our assigned tasks.
Respectfully submitted,
/Jack B. White
Mildred Bosserman
Helm Hamer Fredine Branson
Don -D ncAn Tom Mikelson
I (Resigned)
7'
Clem Frim"ml
CIVIC CENTER. 410 E WASHINGTON ST.
IOWA CITY. IOWA 52240
319-354-1600
RAY S WELLS. CITY MANAGER
MAYOR
C.L."im'BRANDY
CODNCRMEN ..
ROBERTCONNELL -
EOGAR CZARNECNI '.
LDRCN December 19, 1973
ICN WHITE W
J PATRICK
TE
Honorable Mayor and City Council
Civic Center
Iowa City, Iowa
52240
Dear Gentlemen and Mrs. DeProsse:
I would like to thank you for the plaque that was presented to me
by Mayor Brandt at the meeting on December;l8., I could,not be as elo-
quent as Mr. Hickerson with this type of situation, so I will refrain
from',such a speech, and hope'this'lettei will suffice to indicate my
appreciation to the Council. I would like to use this letter as'a
formal thank you to all of the councilmen and councilwomen that I have
worked with since I h
thaave worked for the City of Iowa City, and also to
nk all of the employees of the City of Iowa City for the excellent
help that they have given me during the time Ihave been City Attorney.
If I have made any contribution to the City of Iowa City during my tenure,
it has been .because 'I have had excellent help and excellent cooperation
from dedicated and able City employees over the past years. Although,
of course, many of the members of ,previous councils are not here to
receive this letter, I would also like to thank all of the councilmen
and councilwomen over the -years who have expressed enough confidence in
me to continue to employ me as City Attorney since my first appointment
in July of 1963.
Very truly yours,
y I'
Jay - Honohan
✓Ci Y -Attorney
JHH:sb
[.Sjt