HomeMy WebLinkAbout11-15-2018 Library Board of TrusteesCITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm - 2"d floor Board Room
November 15, 2018
Robin Paetzold, President
Diane Baker
Wesley Beaty
John Beasley
Kellee Forkenbrock
Janet Freeman, Secretary
Carol Kirsch, Vice -President
Jay Semel
Monique Washington
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees October 25, 2018 meeting.
B. Approve Minutes of Special Meeting of the Library Board of Trustees, October 30, 2018,
11:30 am.
C. Approve Minutes of Special Meeting of the Library Board of Trustees, October 30, 2018,
5:00 pm.
4. Items to be discussed.
A. Director Announcement.
Comment: The selection of the new Library Director will be approved.
B. New Administrative/Confidential Staff Benefit: Family and Parental Leave.
Comment: A Parental and Family Leave Benefit to City Administrative and Confidential Employees
was approved by the City Council on November 6, 2018. For Library Administrative staff to be
eligible for this benefit, Library Board approval is required.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public library, at 319-887-6003 or elyse-mi(ler04 org. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
C. Policy Review: 103: Membership in Community & Professional Organizations.
Comment: This is a regularly scheduled policy review.
D. Approve Memo of Understanding with the Iowa City UNESCO City of Literature.
Comment: A Memo of Understanding formalizes the longstanding arrangement for the Library to
provide space, telephones, and computers to the nonprofit.
S. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services.
C. Development Office Report.
D. Spotlight on the Collection.
6. President's Report.
7. Announcements from Members.
8. Committee Reports.
A. Foundation Members.
B. Director Search Committee.
9. Communications.
10. Disbursements.
A. Review MasterCard Expenditures for October, 2018.
B. Approve Disbursements for October, 2018.
11. Set Agenda Order for December Meeting.
12. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elvse-millerna icpl org. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
a� IOWA CITY
tMEW�� PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
NOVEMBER 15, 2018
DECEMBER 20, 2018
JANUARY 24, 2019
Departmental Reports: AS, CAS
State Accreditation
6 month Strategic Planning Update
Policy Review:103: Membership in Community
Policy Review: 401: Finance
Policy Review: 505:Volunteers
& Professional Organizations
Departmental Reports: CH, CLS, IT
Review 2nd Quarter Goals/Statstics and
Financials
OTHER:
Departmental Reports: AS, CAS
1212: Craig Retirement Party
OTHER:
1218: Arts & Crafts Bazaar
11111: Book Gala
12114: Inservice Da
FEBRUARY 28, 2019
MARCH 28, 2019
APRIL 25, 2019
Appoint Nominating Committee
Appoint Committee to Evaluate Director
President Appoints to Foundation Board
Policy Review: 813: Unattended Children
Policy Review. 703: Cable Television
Policy Review: 817: Alcohol in the Library
Channel Programming
Set Calendar for Next Fiscal Year
Policy Review: 814: Copyright
Review 3rd Quarter Statistics and Financials
Election of Officers
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
MAY 23, 2019
JUNE 27, 2019
JULY 25.2019
Departmental Reports: AS, CAS
Director Evaluation
Review Board Annual Report
Policy Review. 101: Bylaws
Develop Ideas for Board Annual Report
Adopt NOBU Budget
Departmental Reports: CH, CLS, IT
Strategic Planning Update
Departmental Reports: AS, CAS
AUGUST 22, 2019
SEPTEMBER 26, 2019
OCTOBER 24, 2019
Review Annual Staff Report
Budget Discussion
Budget Discussion
Review 4m Quarter Statistics and Financials
Departmental Reports: AS, CAS
Review 131 Quarter Statistics and Financials
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
OTHER: Board Dinner
112018boardsked
Agenda Item 3A•1
IOWA CITY
f�� PUBLIC LIBRARY
123 S. Linn St. - Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
October 25, 2018
DRAFT
Members Present: Diane Baker, Wesley Beary, John Beasley, Kellee Forkenbrock (by phone at 5:10 pm),
Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: Janet Freeman.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the September 25, 2018 Regular Meeting of the Library Board of Trustees were
reviewed. A motion to approve the Regular Minutes was made by Kirsch and seconded by Washington
Motion carried 7/0.
Items for Discussion/Action.
Director Candidate Interview Process. Seven semifinalists were interviewed; there are now three final
candidates for the Library Director position. A public forum is scheduled for Monday, 10/29/18 at
7:00 pm. The question the finalists will address is "What do you see as the role of the library in modern
day society?" The consultants will collect questions from forum attendees and ask as many as they can
in the designated time. A Special Meeting of the Library Board of Trustees is scheduled for Tuesday,
10/30/18, at 11:30 am. The Trustees will interview each candidate, beginning at noon. There will be
another closed session of the Library Board of Trustees at 5:00 pm on Tuesday with Search Committee
to begin processing candidates. Paetzold distributed a short biography and CV for each of the
candidates. Craig will email the bios to staff tonight after the meeting.
Library Channel. Since it is in the strategic plan to determine whether or not to continue operating
Library Channel 20 and since the new director will have no history with it, Craig thought this would be a
good time to look at the history of the service. A former Library Assistant Director was hired to marshal
the public access channel for the library. Throughout the years, Mediacom has never been able to tell us
how many people view the library channel and these days video content is getting to people in many
other ways. The City of Iowa City is retaining its cable channel for City Council meetings and they have
said we may use their channel to share content if it is appropriate for their channel. Staff recommend
Agenda Item 3A-2
we drop the library cable channel and believe only a small number of people use the service. Palmer
demonstrated other video streaming options available to patrons. Kirsch asked if dropping the channel
will save money and staff time. Craig said shooting and editing programs takes staff time but we will
continue to shoot and edit because we stream other video programs from our website,
www.icpl.org/video. Videos are actually on YouTube but we embed them on our website. We also have
a YouTube channel so patrons may find library content in both places. Periodically we live stream to
YouTube; if you subscribe to our YouTube channel you receive a notification when we are live
streaming. Online streaming has content available on demand with no need to wait for a broadcast
time. Some downsides of online streaming are copyright issues and the need for broadband internet.
Craig said copyright for children's programming, particularly with picture books, is challenging. We
must be mindful about music copyright on YouTube as the service is sophisticated about locking down
copyrighted material. Clark said people are interested in dropping cable service. We anticipate ending
the service in April, 2019. The policy will come to the Board for regular review in March, 2019
Staff Reports.
Director's Report. Craig said the building is going to be as clean as it has been since we opened the
doors in 2004 on Monday in preparation for the Library Director candidates' visit. Administrative
policies are getting organized and will be discussed at the next All Staff meeting. Craig encouraged
everyone to get to the Children's Room to see the great Hazel Westgate collection. Kirsch looked at it
on the website and enjoyed it. Craig reminded Board members that there is a little remodeling taking
place on the In floor in the old circulation area which should be completed by Thanksgiving.
Departmental Reports:
Children's Services. Paetzold did not make it to the Gallery Walk on Friday but she was in on Saturday
and was really impressed with the Westgate collection in the Children's Room. She said the energy was
really positive and the space was alive.
Collection Services. No comments.
IT. No comments.
Development Office Report. The Friends Foundation Board (FFB) will be providing cookies and cider on
Monday, 10/29/18, for the Public Forum with the Library Director candidates at 7:00 pm. The next
Friends Foundation Board meeting is 11/14/18. President Paetzold wanted to be sure FFB members
know about the Public Forum on Monday evening.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Paetzold acknowledged that Craig received the Isabel Turner Award for working
for the rights of individuals to get fair treatment at the annual Human Rights breakfast on Wednesday.
Paetzold also acknowledged that Beary is a new dad to daughter Zoe. Paetzold mentioned there is a
GoFundMe page for Orange City to replace the books that were burned
(https://www.gofundme.com/Pride0rangeCity).
2
Agenda Item 3A.3
Announcements from Members. Kirsch thanked the library for sending her to the ILA annual
conference. Kirsch mentioned a news story about Narcan® in public libraries. Craig said local police do
not recommend this for us. Also, emergency personnel can get to the library in adequate time in such a
situation. Kirsch appreciates having two staff members on the Director Search Committee and believes
they have been extremely helpful to the process.
Committee Reports.
Foundation Members. No meeting.
Director Search Committee. Updated earlier.
Communications. None.
Quarterly Financial Reports. Craig said the first quarter financials are where they need to be. She
believes the Pedestrian Mall construction has contributed to fewer people in the building.
Quarterly Use Reports. Circulation is up as we can now count streaming video use in our circulation
statistics, per the State Library. However, we cannot consider Kanopy, our streaming video service, in
our circulation statistics because it is an online database.
Disbursements.
The MasterCard expenditures for September, 2018 were reviewed. A motion to approve the
disbursements for September, 2018 was made by Kirsch and seconded by Baker. Motion carried 8/0.
Set Agenda Order for November Meeting.
Policy review
Finalizing new director
Budget report after meeting with the City
Book Gala
Adjournment. A motion to adjourn the meeting was made by Baker and seconded by Washington.
Motion carried 8/0. President Paetzold closed the meeting at 5:54 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 3B-1
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. - Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Special Meeting
October 30, 2018
21:30 am
DRAFT
Members Present: Diane Baker, Wesley Beary, Kellee Forkenbrock (in at 11:41 am, out at 11:45 am),
Carol Kirsch, Robin Paetzold, Jay Semel.
Members Absent: John Beasley, Janet Freeman, Monique Washington.
Staff Present: Susan Craig (in at 3:05 pm), Anne Mangano, Jason Paulios.
City Staff Present: Eric Goers, Karen Jennings.
Guests Present: Dan Bradbury, Jobeth Bradbury.
Call Meeting to Order. President Paetzold called the meeting to order at 11:36 am.
Public Discussion. None.
Items for Discussion/Action.
Director Candidate Interview Process. A motion to close the meeting for the purposes of Executive
Session to interview Library Director candidates was made by Semel and seconded by Baker. Voice vote
aye by all present, 6/0. Meeting closed at 11:40 am.
Adjournment. A motion to adjourn the Executive Session was made by Kirsch and seconded by Semel.
Motion carried 6/0. President Paetzold adjourned the meeting at 4:34 pm.
Respectfully submitted,
Elyse Miller
ivaunwAr� IOVI/A CITY
r�� PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Special Meeting
October 30, 2018
5:00 Pm
DRAFT
Agenda Item 3C•1
Members Present: Diane Baker, Wesley Beary, John Beasley (in at 5:06 pm), Janet Freeman,
Kellee Forkenbrock, Carol Kirsch, Robin Paetzold, Jay Semel, Monique Washington.
Members Absent: None.
Staff Present: Susan Craig, Anne Mangano, Jason Paulios.
City Staff Present: Eric Goers.
Guests Present: Dan Bradbury, Jobeth Bradbury.
Call Meeting to Order. President Paetzold called the meeting to order at 5:01 pm.
Public Discussion. None.
Items for Discussion/Action.
Director Candidate Interview Process. A motion to close the meeting for the purposes of Executive
Session was made by Washington and seconded by Forkenbrock. Voice vote aye by all present, 8/0.
Meeting closed at 5:02 pm.
Adjournment. A motion to adjourn the Executive Session was made by Semel and seconded by Kirsch.
Motion carried 9/0. President Paetzold adjourned the meeting at 5:37 pm.
Respectfully submitted;
Elyse Miller
Agenda Item 413-1
IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
raa Susan Craig -Hart 319-35G52W•w 319d5&5494•w tkpi-"
TO: Library Board
FROM: Susan Craig, Library Director
DATE: November 7, 2018
RE: Family Parental Leave Benefit
Attached is the information about a Family and Parental Leave Benefit for
Administrative and Confidential employees that was approved by the Iowa City City
Council on November 6, 2018. In order for this benefit to be available to Library
administrative employees, it must be approved by the Library Board.
In order for the benefit to be extended to AFSCME employees, it would need to be
bargained. If that happens, the Board would approve the extension at that time.
Agenda Item 46.2
r 1 CITY OF IOWA CITY
COUNCIL ACTION REPORT
November 6, 2018
Resolution Authorizing the City Manager to Provide a Family and Parental
Leave Benefit to Administrative and Confidential Employees.
Prepared By: Karen Jennings, Human Resources Administrator
Reviewed By: Geoff Fruin, City Manager
Ashley Monroe, Asst. City Manager
Fiscal Impact: The City budgets for 100% of employee salaries so benefit should not
increase budgeted expenses but will replace some unpaid leave with partial
pay.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Policy
Executive Summary:
Staff requests City Council approval to offer a paid Family and Parental Leave benefit to
permanent employees. The benefit would be extended immediately to approximately 120
permanent non -bargaining staff. Bargaining unit staff would be eligible to the extent negotiated in
their collective bargaining agreements. Leave of absence provisions are a mandatory subject of
bargaining for public safety unions and a permissive subject of bargaining for non-public safety
unions.
Background / Analysis:
The City seeks to offer expanded leave benefits to eligible employees in the event of birth or
adoption and to employees needed to provide care to a spouse, parent or child with a serious
medical condition by providing up to four weeks of partially paid leave in a calendar year. Paid
family and parental leave provides support to employees experiencing major family events by:
• Easing the burden on employees with growing families and/or facing serious family medical
issues
• Enriching the lives of families
• Supporting employee work life balance
• Increasing gender equity with regard to the economic impact of new parent or caregiver work
absences
Agenda Item 4B•3
This leave benefit will also serve as an important recruitment and retention tool, helpi„y LTIU �I,y LW
continue to be viewed as an employer of choice. This benefit aligns with the City Council priorities
related to equity by mitigating implicit bias in hiring candidates typically associated with parental or
caregiver responsibilities by making leave benefits equally available to men and women.
The proposed Family and Parental leave policy provides leave paid at 70% of an employee's
regular wages due to the birth or adoption of a child or to care for a spouse, parent or child with a
serious medical condition. Family and parental leave will be available following the first 2 weeks of
leave and will be limited to a total of four weeks in any 12 month period. Employees will have the
option of supplementing family and parental leave with applicable paid time off or as unpaid leave.
It is estimated that there could be approximately thirty qualifying events per year across all
employee groups. Whether an employee chooses to utilize the benefit will depend on a variety of
factors including the amount of accruals they have at the time. The City budgets for 100% of
employee salaries so while this benefit should not increase budgeted expenses, it will replace
some unpaid leave situations with partial pay.
ATTACHMENTS:
Description
Resolution
Policy
Agenda Item 48.4
Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St. 52240, (319)356-5030
Resolution No.
Resolution Authorizing the City Manager to Provide a Family and Parental
Leave Benefit to Administrative and Confidential Employees.
Whereas, the City Manager proposes to offer expanded leave benefits to eligible
administrative and confidential employees in the event of birth or adoption and to
provide care to a spouse, parent or child with a serious medical condition by providing
up to four weeks of partially paid leave in a calendar year; and,
Whereas, the City Manager seeks the City Council's authorization for said benefit
because while it should not increase budgeted expenses, it will replace some unpaid
leave situations with partial pay; and,
Whereas, paid family and parental leave provides support to employees experiencing
major family events by: 1) Easing the burden on employees with growing families
and/or facing serious family medical issues; 2) Enriching the lives of families; 3)
Supporting employee work life balance; and, 4) Increasing gender equity with regard to
the economic impact of new parent or caregiver work absences; and,
Whereas, the family and parental leave benefit will also serve as an important
recruitment and retention tool, helping the City to continue to be viewed as an employer
of choice; and,
Whereas, this benefit aligns with the City Council priorities related to equity by mitigating
implicit bias in hiring candidates typically associated with parental or caregiver
responsibilities by making leave benefits equally available to men and women; and,
Whereas, as leave of absence provisions are a mandatory subject of bargaining for
public safety unions and a permissive subject of bargaining for non-public safety unions,
bargaining unit staff will be eligible to receive the benefit to the extent negotiated in their
collective bargaining agreements;
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City
Manager is authorized to provide a family and medical leave benefit, as described in the policy
attached hereto, to the City's administrative and confidential employees, and to make
amendments to that policy in the future as he determines necessary.
Passed and approved this day of
Mayor
Approved by
2018.
Resolution No.
Page 2
Agenda Item 4B-5
Attest:
City Clerk
City Attorney's Office
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes: Nays: Absent:
the Resolution be
Teague
Cole
Mims
Salih
Taylor
Thomas
Throgmorton
Family and Parental Leave Policy
Purpose
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CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
This policy is established to provide paid leave benefits to support and ease the burden on employees
with growing families and employees facing serious family medical issues. Family and Parental leave is
intended to provide an opportunity for permanent City employees to take up to a maximum of four (4)
weeks of paid leave to provide care immediately following the birth or adoption of a minor child or for a
spouse, parent, or child diagnosed with a serious health condition. Approved family and parental leave
pay would be available following the first two weeks of leave for a qualified absence.
Eligibility
Employees are eligible for Family and Parental Leave following one year of employment in a permanent
position. Members covered under a collective bargaining agreement are eligible as negotiated in their
respective contracts.
Effective Date and Triggering Event
Eligibility for taking Family and Parental Leave for birth or adoption of a child shall begin on the date of
the birth of an employee's child or on the day on which custody is taken by the employee for adoption
placement. If travel is required, leave may begin upon the first day of travel. In the case of adoption,
the employee must be the legal guardian of, and reside in the same household with, the newly adopted
child to be eligible. If an employee adopts multiple children, the event shall be considered a single
qualifying event, and will not serve to increase the length of leave for the employee, so long as the
children are adopted within six weeks of each other.
Eligibility for taking Family and Parental Leave to provide care for a spouse, parent, or child diagnosed
with a serious health condition shall begin on the first day of absence to provide care for the spouse,
parent, or child.
Leave Requests
Birth or adoption
Employees who desire to use such leave for the birth or adoption of a child are required to apply in
writing at least thirty (30) days in advance or within five (S) work days of the onset of leave in cases
where the need for leave is unforeseeable. Such application shall be made in writing to Human
Resources.
Agenda Item 413-7
Spouse parent, or child serious health condition
Employees who desire to use such leave to care for a spouse, parent, or child with a serious health
condition are required to submit a written request to Human Resources within five (S) work days of the
onset of leave. The request must include a statement from the treating medical provider identifying:
• The nature of illness
• The anticipated period of recovery
• The extent and nature of care required by the employee.
Serious illness is defined as an illness, injury, impairment or physical or mental condition which requires
inpatient care or continuing medical treatment or supervision by a health care provider and that will
require the prolonged or extended absence of the employee to provide care. Examples include but are
not limited to conditions such as cancer, heart attacks, strokes, severe injuries, and Alzheimer's disease.
Cosmetic procedures and short term conditions for which treatment and recovery are very brief such as
the common cold, the flu, earaches, upset stomach, headaches (other than migraines), routine dental or
orthodontia problems, etc. are not considered serious illnesses under this policy.
Leave and Benefit Amount
Approved family and parental leave pay will be available after two weeks of leave for the qualified
absence. The employee must use applicable accruals during the first two weeks of leave or the
equivalent of two weeks of leave in the cases of intermittent leave. The four (4) weeks of Family and
Parental Leave shall be paid at 70% of the employee's regular rate of pay. The employee, at his or her
discretion, may supplement the other 30% with their own applicable leave banks. The employee, with
Department Director approval, may also work to accrue paid work hours to make up the 30%. If an
employee works over the 30%, the employee shall forfeit Family and Parental Leave on an hour -far -hour
basis. At no time is Family and Parental Leave to count toward overtime. For the duration of Family and
Parental Leave, employees are eligible to receive all Employer -paid benefits and accrue all forms of
leave at their regular accrual rates as if they were in active pay status and regardless of whether they are
receiving payment at 70% or supplementing to 100% of their regular rate of pay. The City will continue
paying the employer's portion of health insurance premiums during approved Family and Parental
Leave.
Benefit limitations
Family and parental leave benefits are limited to a total of four (4) weeks in any rolling 12 month period.
Use of Other Leave
Employees must utilize applicable accruals during the first two weeks of leave. If no applicable accruals
are available, this time will be unpaid. Employees may supplement their wages up to a combined total of
100°% of their regular bi-weekly rate of pay. Applicable accruals will be utilized to supplement the 70%
wages for the four weeks of Family and Parental leave pay or any portion thereof unless the employee
requests that Family and Parental leave not be supplemented with their accruals in writing. Requests
not to supplement must be made as part of the initial family and parental leave request.
Agenda Item 48.8
Employees using Family and Parental Leave who meet the eligibility requirements of the Farriiiy a„u
Medical Leave Act (FMLA) (i.e., twelve months of City service and 1,250 hours worked during the twelve
months immediately before the leave event) shall have the entire non -working period of Family and
Parental Leave counted toward the employee's FMLA entitlement.
Policy Administration and Appeal
Administration of this policy including the approval of requests for Family and Parental Leave and
interpretation of policy provisions including the determination of whether a condition meets the policy
definition of serious health condition shall be the responsibility of the Human Resources Administrator.
Employees who wish to appeal a denial of benefits may do so to the City Manager. Such appeal must be
made to the City Manager in writing no later than 5 working days after the Human Resources
Administrator's denial of benefits. The City Manager's decision shall be the City's final decision. This
policy shall not be subject to any other grievance procedure.
Agenda Item 4C•1
Policy Review: 103: Membership in Civic and Professional Organizations
Issues: This is a regularly scheduled policy review. Staff are not aware of any issues.
Staff Recommendations: No changes are recommended by staff.
Action Required: Review the policy, if changes are proposed, they must be approved.
Background: This policy is intended to support staff and Board involvement in
community and professional organizations that will provide continuing education and
networking opportunities, as well as support these organizations. The Library's policy is
in keeping with what Iowa City and similar -sized libraries do.
Last year we paid institutional dues to the following organizations:
ABOS (Bookmobile)
$ 49.00
IC Area Chamber
$455.00
IC Cultural Corridor
$300.00
Innovative Users Grp
$100.00
Sixteen staff were reimbursed for Iowa Library Association (ILA) dues and ILA dues
were paid for nine (9) board members. Five staff were reimbursed for American Library
Association (ALA) dues. Total for these memberships and reimbursements was $2,391.
The Library Director's Iowa City Noon Rotary Club dues were also paid.
Prepared by,
Susan Craig,
Library Director
Agenda Item 4C•2
103 Membership in Community and Professional Organizations
103.1 The purpose of maintaining memberships in community and professional
organizations is to strengthen the Library's role in and knowledge of the
community and to provide important continuing education and networking
opportunities for trustees and staff.
103.2 The Library will maintain institutional membership in groups such as the Iowa City
Area Chamber of Commerce and in professional groups such as the Association of
Bookmobile and Outreach Services.
103.3 The Library will pay annual dues of the Iowa Library Association (ILA) and Trustee
subdivision for all trustees, and of the Iowa Library Association and one subdivision
for any permanent employee who requests reimbursement.
103.4 The Library will pay an annual basic membership in the American Library
Association (ALA) for any trustee who requests it and one half of the basic
membership, plus one subdivision to any permanent employee who requests
reimbursement. Employees may be asked to provide journals they receive
through subdivision membership to the Library.
103.5 The director may approve in full or part membership in other professional or
community organizations that provide continuing education and networking
opportunities to library staff.
103.6 The Library will pay membership in one local service club for the director and up to
three other library employees designated by the director.
Adopted:
6/27/85
Revised:
12/18/97
Revised:
12/21/00
Revised:
12/15/05
Revised:
12/18/08
Revised:
12/15/11
Revised:
7/23/15
Reviewed:
11/15/18
49 IOWA CITY Agenda Item 413•1
f O PUBLIC LIBRARY
1123 S. Linn St. • Iowa City, IA 52240
u[ Susancrmg•n 319-3W52M.W 3193565494-w .Kptwg
DATE: November 8, 2018
TO: Library Board
FROM: Susan Craig, Library Director
RE: Memo of Understanding with the Iowa City UNESCO City of Literature
We offered the nonprofit Iowa City UNESCO City of Literature (COL) space in the
Library when the organization hired its first employees and set up the office in 2006. Our
building opened in 2004, and we had the capacity to house the organization. Since the
designation was for the City, we felt it was important to have the office in a City space.
Although the COL's long-range goals include looking for a stand-alone space of their
own, we have continued to provide space and support as outlined in the attached Memo
of Understanding. With my retirement, it seemed the right time to have a more formal
agreement in place. Eric Goers, from the City Attorney's office, has drafted this
document and it has been reviewed by COL Executive Director, John Kenyon.
The agreement requires approval from both boards. The partnership has benefited the
Library in many ways, and I am very supportive of providing the space and support as
long as it is mutually beneficial and we have the resources to share.
Agenda Item Q-2
Memo of Understanding between the Iowa City Public Library ana
the Iowa City UNESCO City of Literature nonprofit organization.
The Iowa City Public Library (Library) agrees to provide in kind support to the Iowa City
UNESCO City of Literature (COL) nonprofit as outlined below.
The Library will provide, at no charge, one private office and two nearby staff work areas, and
one designated storage area. In addition, COL will have access to restrooms, and staff
room/kitchen and use of staff meeting rooms when not in use by Library staff.
The following technology support will be provided at no charge:
• 2 Phone Lines including voicemail
• 3 Networked Workstations including basic Internet and Office productivity software and
desktop support
• 1 Black Laser Printer
• Networked File storage (up to 50 GB)
• Internet Access (20 MB connection)
• Email Accounts for COL Employees
• Access to a network printer and copy machine
• Access to Miscellaneous ICPL Shared Tech Equipment including projectors, laptops, and
Ipads
As staffing permits, the Library may provide support for recording, editing and sharing of all
COL programs held at the Library and for basic IT and Graphics support. The COL
acknowledges and agrees that COL employees, officers, agents, contractors, and subcontractors
are not employees of the Library. The COL further agrees to indemnify, defend, and hold
harmless the Library and City of Iowa City against any and all claims of any sort in any way
related to the COL's use of the space, equipment, and resources provided to the COL pursuant to
this Memo of Understanding.
The COL is responsible for any specialized software and general office supplies, as well as
anything not specifically listed above.
The COL agrees to credit the Library with in kind support in an amount estimated as the cost of
the space and support provided.
This agreement is subject to review and modification at any time with 60 days' notice.
Robin Paetzold, President
Board of Trustees
Iowa City Public Library
Date
Alison Ames Galstad, President
Board of Directors
Iowa City UNESCO City of Literature
Date
Agenda Item 56.1
Adult Services Department Report
November 15, 2018 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
So Many New Staff
The Info Page station staff changes often as students graduate and move on, but this fall more than the
usual number have left, leaving Jason Paulios, Senior Librarian, hiring four new staff members in the last
month. They staff are Qi Zheng, Jacynthia (JC), West, Doug Nye and John Peters. (Jason has been
extremely busy training new staff and serving on the new director search committee.) Brian Visser,
Teen Services librarian, hired both a new Graduate Intern, Sarah Nott, and Undergraduate Intern, Callie
Hauerwas, as Teen Center staff. And finally, Lyndey Kelly is about to hire a new Digital Media Lab intern.
Once the paperwork is complete, Adult Services will be fully staffed.
Programming
October was a busy month for adult and teen programming. ICPL again served as the location for many
of the UNESCO City of Literature Iowa City Book Festival (ICBF)events and activities. Adult Services staff
helped by introducing a number of authors, including Pulitzer Prize winner, Art Cullen. Cullen read from
his new work, Storm Lake, Dan Kaufman, read from The Fail of Wisconsin and Silvia Hidalgo, read from
How to Be an American. There were many thought provoking questions asked by very receptive
audiences. All of the authors allowed us to air their programs live and to share them on our YouTube
channel - thelibrarychannel. Young Adult author, Mike Mullin, read from his newest book, Surface
Tension in the Teen Center. The library also hosted a number of ICBF events Wednesday, Thursday and
Friday of the book festival. The recent Retro Tech Fair, held in the Digital Media Lab, was a hit. Film
Scene projectionist, Ross Meyer, brought a 16 mm film projector and films, staff contributed Game
Boys, and early versions of Pac Man, among many other games. It was truly a multi -generational event,
with families coming to play games, (sometimes the adults won), watch films, and explore technology
from an earlier century. We plan on repeating the event again soon.
And for something entirely different
ICPL staff provided a meal at the Dream
Center on November 1. Staff from all
departments contributed to the cost of
a spaghetti meal and baked desserts,
and shared the meal with students, a
number of whom are Teen Center
users. Pictured are Dream Center
students and (standing L to R) Ron
Logsden, Kara Logsden, Maeve Clark,
Shawna Riggins and Angela Pilkington.
Fred Newell, executive director of the
Dream Center is doing great work on
the Southeast side of Iowa City. We
have wanted to partner with the Dream Center for a long time and sharing a meal there gives us
another means of connecting with one of our target audiences.
Agenda Item 5B-2
IOWA CITY
z� PUBLIC LIBRARY
Homecoming Parade
We enjoyed the UI Homecoming Parade in October. Staff,
family members and ICPL Alumni came together to share
the message that "America Needs Librarians." The Book
Cart Drill team dazzled the crowd and the Bookmobile
tooted its air horn at the urging of children along the
route. Participating the UI Homecoming Parade is an
amazing experience where we learn first-hand about the
love our community has for the Library through applause,
cheers and exclamations of appreciation from the crowd.
Community & Access Services uept,
Help Desk & Bookmobile
Update for ICPL Board of Trustees
Prepared by Kara Logsden, November 2018
Lobby Stops
The Bookmobile is reaching many new community members away from the Downtown Library. Something we've
learned from Bookmobile stops at retirement residences is there are people who are unable to use the Bookmobile
because of mobility issues. We perceive there is a need for Library services so we are piloting a new program to
determine the need for Lobby Stops. We learned about Lobby Stops at the Association of Bookmobile and Outreach
Services conference we attended in 2015. A Lobby Stop includes materials for checkout, holds placed for future
delivery, and assistance from Library staff members. We are eager to see if there is a strong response for this
service. The pilot project is planned for Walden Place, Bickford Senior Living and Legacy Assisted Living. We'll keep
you posted about the response to this project.
Old Circulation Desk Remodeling
Demolition of the old Circulation Desk began November 2nd. Holds shelves will
be extended, Library Card registration computers will be moved into this area,
and a new hook wall system to highlight Book Club Kits, Discovery Kits and
Circulating Equipment will be added as well as materials for sale from The
Book End. ICPL Maintenance staff is taking the lead for the remodel and we are
excited about the new space.
Spring Bookmobile Schedule
The Spring Bookmobile schedule runs from January 7 through May 23, 2019.
We are discontinuing stops at Grant Wood Elementary, Cole's Community and Emerson Point because of low use.
We are adding weekly stops at Hills Elementary, Shimek Elementary, Pheasant Ridge Neighborhood Center, and
Good Shepherd Center.
A big disappointment is discontinuing the Grant Wood Elementary stop. In the first quarter of FY19 that stop served
98 visitors who checked out 287 items (149 in July, 118 in August and 20 in September). This is very low use
compared to other elementary school stops including Mark Twain (266 visitors, 436 checkouts), Helen Lemme (389
visitors, 890 checkouts) and Irving Weber (408 visitors and 666 checkouts). We've tried many strategies for
increasing use at this stop including distributing a Bookmobile schedule to each student, communicating with staff,
meeting with Neighborhood Centers of Johnson County staff (they oversee the after school program), and
promoting the stop through the City's Next Door communication system.
With permission from Tim Kemp, the Mayor of Hills, the Bookmobile will begin serving Hills Elementary students
once a week. The Neighborhood Centers of Johnson County run the after school program at Hills and have been
asking for the Bookmobile to visit Hills Elementary since the introduction of this service. We appreciate the
opportunity to serve the students at Hills Elementary and look forward to our weekly stops there.
Development Office Report Agenda Item 5C•1
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
November 15, 2018
Thankful for ICPL?
Show your library love and get in the holiday spirit by participating in Giving Tuesday. It's a newer
celebration to encourage charitable contributions to nonprofit organizations on the Tuesday after
Thanksgiving. This year, you can give an online donation to benefit ICPL on November 27.
Your generosity fuels projects and programs like these, and of course, more for everyone to read,
watch, listen to, learn from, and enjoy. Thank you for your Giving Tuesday support!
Honor Susan Craig on December 2
Celebrate Susan Craig's accomplishments during 24 years as our Library Director and 41 years
working at ICPL on
Sunday, December 2, 2018
1 pm - 4 pm. There will be a brief program at 1:30 pm
Iowa City Public Library, Meeting Room A
Donations for future library projects in her honor are welcome at Thank you Susan Craig!
Arts & Crafts Bazaar on December 8
If you want to buy the amazing handmade one -of -a -kind Book Love quilt seen
here, be one of the first shoppers during our Arts & Crafts Bazaar! Doors will
open at 10am on Saturday, December 8 in Meeting Room A. The Bazaar closes
at 3pm.
Hundreds of beautifully crafted items made by local artists and crafters have
been donated to be sold during at the sixth annual Bazaar hosted by the
library Friends Foundation.
Donations will be accepted through Thursday, December 6 at the Help Desk
with an Arts & Crafts Bazaar Donation Form iPDFI
You can also shop for books on December 8 during the giant book sale hosted by Book End volunteers. "Pay
what you want" from hundreds of titles which will be available in Meeting Room D from 10am-3pm. We
look forward to seeing you there!
Agenda Item 5D-1
By Brian Visser, Teen Services Librarian at the Iowa City Public Library
In the mood for an inexpensive and convenient movie night? The Iowa City Public Library has
you covered. We offer Kanopy, a streaming video service with more than 30,000 films, to Iowa
City, Hills, University Heights, Lone Tree, and rural Johnson County residents. It's easy to set
up, and you can watch on your computer, tablet, phone or TV. Apps are available for iOS,
Android, and Roku. Kanopy has a wide variety of movies and I wasn't surprised to find some of
my favorites -- a thriller I was obsessed with in high school, an offbeat comedy, and a recent
charming dramedy.
If you know me, you know I love movies. I was the same way in high school, but even more
obnoxious about it. Once I found a movie I loved, I made everyone I knew watch it with me.
"Memento," directed by Christopher Nolan, was one such movie. In "Memento," we follow
Leonard, played by Guy Pearce, as he tries to avenge his wife. He suffers from short-term
memory loss and doesn't know who he can trust. There are tattoos all over his body of
important information about his situation and his wife's case. The audience often knows just as
much as Leonard. You have to pay close attention to "Memento." It's one of the most rewarding
and entertaining thrillers ever made.
Before Taika Waititi directed the amazing and hilarious "Thor: Ragnarok," he was directing
offbeat independent comedies like "Hunt for the Wilderpeople." I was lucky enough to catch
"Hunt for the Wilderpeople" when it was in theaters at FilmScene, and was excited to see it
available to stream on Kanopy. The movie introduces us to Ricky, who has been in and out of
foster homes. Ricky thinks of himself as a gangster and suddenly finds himself living in the
countryside with a new family -- Aunt Bella and Uncle Hec. Events throw the surly Uncle Hec
and Ricky together in the wilderness alone as people try to find them. Julian Dennison is
hilarious as Ricky, and I'm always happy to see Sam Neill, as Uncle Hec, in a movie.
Kanopy has recent releases, too. I recently watched "Hearts Beat Loud" purely to get a Nick
Offerman -- of "Parks and Rec" fame -- fix, and the movie did not disappoint. It's a heartwarming
story about a dad and daughter both trying to move forward into new phases of their lives.
Frank, the dad played by Offerman, really wants to start a band with his daughter, Sam, played
by Kiersey Clemons, who has her mind set on college. When a song Frank and Sam made gets
major exposure online, the two have to decide what they're going to do next. The music in the
movie is great, and it's short, touching movie that's a good remedy for the constant cynicism
lately.
Patrons can stream up to eight movies per month on Kanopy, and an Iowa City Public Library
card is required. For more information or assistance, call the Library or visit icpl.kanopy.com.
Agenda Item 513-2
By Maeve Clark, Adult Services Coordinator at the Iowa City Public Library
Are you thinking about adding a pet to your family? You might want to consider a rescue animal!
There are many animal shelters and breed specific rescue sites you can easily access on the
Internet, and so many animals who need new forever homes. If you want to learn more about
successful adoption and how to raise a happy and healthy pet, the Iowa City Public Library is here
to help! We have hundreds of books about dogs, cats, rabbits, gerbils, lizards, cockatiels and other
pets -to -be. In fact, if don't have the book you want or need, we can borrow it from another library.
Not all rescue dogs are puppies. Animals, by no fault of their own, end up in shelters because their
human companions could no longer care for them. All the dogs I've adopted as an adult have been
older and all of them have been or are wonderful pets. "My Old Dog: Rescued Pets with
Remarkable Second Acts" written by Laura T. Coffey with photographs by Lori Fusaro, might inspire
you to consider an older pet.
If you want to explore adopting a pet with the children in your family, look at "Adopting Pets: How
to Choose Your New Best Friend" by Bill Gutman. It offers excellent advice for the entire family on
how to make the right decision. Other books for the children in your life are "Can I Be Your Dog?"
by Troy Cummings and "Trouper" by Meg Kearney with paintings by E.B. Lewis. If you are looking
for advice on how to care for and train your adopted dog, "The Rescued Dog Problem Solver:
Stories of Inspiration and Step -by -Step Training to Ensure Your Pet Rescue Success" by Shannon
Kopp can help.
ICPL has books beautiful photos of rescued dogs. "Shelter Dogs in a Photo Booth" by Guinnevere
Shuster will tug at your heartstrings and make you want to get to a shelter ASAP. If you are not
quite ready to adopt, you can enjoy reading books about pet rescuers. "Pound for Pound: A Story
of One Woman's Recovery and the Shelter Dogs Who Loved Her" by Shannon Kopp; "Miracle Dogs:
Rescue Stories," photographs and stories by Liz Stavrinides; or "Dogtripping: 25 Rescues, 11
Volunteers, and 3 RVs on Our Canine Cross -Country Adventure" by David Rosenfelt are
heartwarming reads. For a basic book on adoption tips, "Adopt the Perfect Dog" by Gwen Bailey is
a good guide.
Steve Jenkins and Derek Walker write about their adopted pig in "Esther the Wonder Pig: Changing
the World One Heart at a Time." "Rescuing Penny Jane: One Shelter Volunteer, Countless Dogs and
the Quest to Find Them All Homes" by Amy Sutherland explores the world of an animal shelter, and
the hard work of the staff and volunteers. And finally, a book about an animal sanctuary, "My
Gentle Barn: Creating a Sanctuary Where Animals Heal and Children Learn to Hope" by Ellie Lak in
enjoyable, too.
Agenda Item 1 OA•1
MasterCard Report 08-Nov-18
Ventlor Dept Expense Description Amount
AccuCut 10550152 469320 1 Miscellaneous Supplies $232.00
i Airport Yellow Cab 1 10550110 436030 ''Transportation $42.50
ALA L105501514693201 Miscellaneous5upplies $81.00
p --
-Amazon.com 10550140 455120 Misc Comp Hardware $925.12
_ �� - IL 469320 ((Miscellaneous Supplies 1( $100.00
10550159 '
iAmazon.com -_ --- 10550151 46932D Miscellaneous Supplies $56.89
zocan Airlines 469210 First Aid/Safety Supplies
Amelines 10550110 $59.88
V 4360301ITransportation �f $25.00�
Bread Garden 10550152 469320 �i�;; Miscellaneous Supplies JI, $1.30
Brix 10550110 469360 rFood and Beverages $126.00
Bruegger's Bagels 10550110 [ 469360 Food and Beverages �L $24,99
CHOMP 10550110 435055 Postage and Stamps $16.96
Cincinnati Zoo & Botanical Garden 105501101. 436080 Meals $28.62
Demco 10550151. 469320 Miscellaneous Supplies $379.60
DrupalCorn Camp 20 1L 055011D]I 436050 Registration $0.00
Eastern Iowa Airport li 10550110 436030 Transportation $28.00
Etsy I_10550210 477020 Books(Cat/Ciro) $21.48
Homewood Suites 10550110 - 436060 'i Lodging - - -- $1,438.20
Hi
Hy=Vee 10550152 469320 Miscellaneous Supplies $23.02
IHy-Vee 10550152 469360 Food and Beverages $28.43
Hy-Vee 10550110 469360 Food and Beverages $10.59
HCGov 10550110 436050 Registration $160.00
ILA 10550110 436050 Registration ($13.00)
'Interstate All Battery Center 10550121 442010 Bldg Rep & Maint $11.97 '
Iowa Legislature Service Agency 10000000 221907 Jail Materials $25.00
Iowa Legislature Service Agency 10550220 477040 'Books (Cat/Ref) $15.00
,Michaels 10550152 4693201 Miscellaneous Supplies $15.48
Netg ate 10550140 455120 Misc Comp Hardware 1 $808)
11
Nicholson's Tavern & Pub 1055011011 436080 Meals jC $61.63
Outback Steakhouse 10550110 436080 Meals $39.66
Pagliai's 105501101 469360 Food and Beverages $63.35
Paypal _ 10550140 444080 (Software Repair& Maintenance Services $19.20�
Signsonthecheap.com J� 10550159Ir 445140 J[Outside Printing $671.25
Skyline Chili 11
� 105501101: 436080 ''Meals $20.94
Supply House I 10550121 466070 Other Maintenance Supplies $204.20
Survey Monkey 105501401 444080 Software Repair & Maintenance Services $228.00
Agenda Item 1OA•2
Tallgrass Business Resources
10550140
10550110
452010 Office Supplies
436030 Transportation
$824,5d
$25.000 ;
Tallgrass Business Resources
Tallgrass Business Resources
10550110
452010 Office Supplies
$238.811
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$56.18
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$9,758.98
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