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HomeMy WebLinkAbout2009-03-04 CorrespondenceCity of Iowa City - General Fund AIJKLMNOPQRSTU Actual Budget Proposed Proposed Proposed Proposed Proposed 1 FY08* FY09 FY10 FY11 FY12 FY13 FY14 % Change% Change% Change% Change% Change% Change 2 3 Beginning Balance 21,131,480 18,744,825 15,762,727 15,285,528 14,517,958 12,308,369 11,221,660 6.2%-11.3%-15.9%-3.0%-5.0%-15.2% 4 7Property Taxes 30,107,850 31,834,083 33,597,914 35,292,369 35,998,216 36,718,181 37,452,544 1.6%5.7%5.5%5.0%2.0%2.0% 8Other city taxes 1,160,175 1,202,531 1,205,536 1,226,290 1,247,394 1,272,342 1,297,789 1.6%3.7%0.2%1.7%1.7%2.0% 13Licenses & Permits 259,424 203,566 209,062 209,062 209,062 209,137 209,137 13.3%-21.5%2.7%0.0%0.0%0.0% 14Construction permit & insp 1,026,400 1,104,949 1,116,836 1,191,836 1,128,336 1,128,336 1,128,336 -12.4%7.7%1.1%6.7%-5.3%0.0% 16Fed Intergoverm 1,171,269 6,334,312 889,334 889,334 889,334 889,334 889,334 24.0%440.8%-86.0%0.0%0.0%0.0% 17Property tax credits 41,780 24,739 24,739 24,739 24,739 24,739 24,739 5.1%-40.8%0.0%0.0%0.0%0.0% 18State Shared revenues - - - - - - - 19State 28e agreements 1,206,986 1,330,136 1,349,517 1,424,077 1,617,157 1,649,500 1,682,490 3.6%10.2%1.5%5.5%13.6%2.0% 20Disaster Assistance 6,606 710,000 - - - - - 10647.8%-100.0% 21Other State grants 764,068 625,907 560,311 560,311 560,311 560,311 560,311 24.1%-18.1%-10.5%0.0%0.0%0.0% 22Local 28e agreements 776,345 760,056 826,766 770,064 789,269 728,567 728,567 12.7%-2.1%8.8%-6.9%2.5%-7.7% 23Bldg & Development 383,378 312,354 352,108 352,108 352,108 383,378 383,378 9.2%-18.5%12.7%0.0%0.0%8.9% 27Transit Fees 858,904 904,802 858,904 858,904 858,904 858,904 858,904 -5.1%5.3%-5.1%0.0%0.0%0.0% 28Culture & Recreation 641,627 781,256 695,295 695,295 695,295 626,832 626,832 0.0%21.8%-11.0%0.0%0.0%-9.8% 30Misc chg for serv 125,336 135,747 144,631 144,631 144,631 209,631 209,631 -28.1%8.3%6.5%0.0%0.0%44.9% 32Code enforcement 316,360 362,511 316,360 316,360 316,360 316,360 316,360 -12.5%14.6%-12.7%0.0%0.0%0.0% 33Parking fines 474,279 549,502 592,845 592,845 592,845 592,845 592,845 -13.7%15.9%7.9%0.0%0.0%0.0% 34Library fines 198,470 193,449 198,470 198,470 198,470 198,470 198,470 2.6%-2.5%2.6%0.0%0.0%0.0% 35Contrib & donations 64,339 258,325 58,100 58,100 58,100 58,100 58,100 -59.5%301.5%-77.5%0.0%0.0%0.0% 38Animal adoption 13,170 11,740 15,000 15,000 15,000 15,000 15,000 12.2%-10.9%27.8%0.0%0.0%0.0% 39Misc merchandise 48,712 47,196 62,337 62,337 62,337 62,448 62,448 78.9%-3.1%32.1%0.0%0.0%0.2% 40Intra-city charges 1,664,663 1,604,063 2,619,914 2,619,914 2,619,914 2,619,914 2,619,914 3.7%-3.6%63.3%0.0%0.0%0.0% 41Other misc revenue 322,536 194,006 256,818 256,818 256,818 256,922 256,922 -23.3%-39.8%32.4%0.0%0.0%0.0% 42Interest revenue 1,693,447 900,719 400,000 400,000 400,000 400,000 400,000 5.1%-46.8%-55.6%0.0%0.0%0.0% 43Rents 388,414 413,868 406,783 406,783 406,783 406,783 406,783 16.6%6.6%-1.7%0.0%0.0%0.0% 45Parking ramp revenue 426,723 376,646 543,838 543,838 543,838 543,838 543,838 15.5%-11.7%44.4%0.0%0.0%0.0% 46Royalties & commissions 30,979 31,369 25,249 25,249 25,249 27,985 27,985 2.3%1.3%-19.5%0.0%0.0%10.8% 47Sales of assets 110,497 109,808 85,768 85,768 85,768 85,768 85,768 -78.1%-0.6%-21.9%0.0%0.0%0.0% 50Road Use Tax Fund transfer 58,304 59,986 62,965 65,390 68,084 68,084 68,084 -98.5%2.9%5.0%3.9%4.1%0.0% 51Intrafund Reserve Transfer 1,133,640 162,944 178,220 106,922 62,422 62,422 62,422 -85.6%9.4%-40.0%-41.6%0.0% 53From water operations 14,699 16,718 19,561 20,895 22,400 22,400 22,400 13.7%17.0%6.8%7.2%0.0% 54From wastewater operations 14,699 16,718 19,561 20,895 22,400 22,400 22,400 13.7%17.0%6.8%7.2%0.0% 55From parking operations 200,000 200,000 - - - - - 0.0%0.0% 56From airport operations 7,350 8,359 9,781 10,448 11,200 11,200 11,200 13.7%17.0%6.8%7.2%0.0% 57From broadband operations 152,821 152,821 55,000 55,000 55,000 55,000 55,000 0.0%0.0%-64.0%0.0%0.0%0.0% 58From G O Bonds transfer - - 290,000 - - - - 59Interfund loans 1,000,054 2,926,335 6,405,000 - - - - 302.6%192.6%118.9%-100.0% 60Misc transfers in - 3,000 3,000 3,000 3,000 3,000 3,000 -100.0% 0.0%0.0%0.0%0.0% 61Loan Repayments 18,151 100,000 200,000 200,000 200,000 200,000 100,000 0.0%0.0%0.0% 62 Total Receipts 46,882,455 54,964,521 54,655,523 49,703,052 50,540,744 51,288,131 51,980,931 -3.8%17.2%-0.6%-9.1%1.7%1.5% 63 65 66Personnel 31,249,893 32,884,139 33,979,369 36,006,765 36,909,569 37,647,760 38,400,716 -2.4%5.2%3.3%6.0%2.5%2.0% 67Services 8,144,807 9,635,623 10,081,351 9,213,798 9,505,984 9,696,104 9,890,026 -13.3%18.3%4.6%-8.6%3.2%2.0% 68Supplies 2,007,985 9,315,329 2,366,409 2,494,296 2,549,567 2,600,558 2,652,570 -9.4%363.9%-74.6%5.4%2.2%2.0% 69Capital Outlay 1,709,967 4,765,068 1,461,887 1,575,462 1,233,691 1,258,365 1,283,532 -7.3%178.7%-69.3%7.8%-21.7%2.0% 70Budgeted Contingency 352,000 365,000 370,000 1,775,000 380,000 387,600 3.7%1.4%379.7%-78.6% 71Other Financial Uses 6,156,458 994,460 6,878,706 810,301 776,522 792,052 807,893 236.8%-83.8%591.7%-88.2%-4.2%2.0% 72 Total Expenditures 49,269,110 57,946,619 55,132,722 50,470,622 52,750,333 52,374,840 53,422,336 4.2%17.6%-4.9%-8.5%4.5%-0.7% 73 75 76 77 Budget Surplus/Deficit (2,386,655) (2,982,098) (477,199) (767,570) (2,209,589) (1,086,709) (1,441,405) 78 Ending balance 18,744,825 15,762,727 15,285,528 14,517,958 12,308,369 11,221,660 9,780,255 -12.0%-15.9%-3.0%-5.0%-15.2%-8.8% 79 84 85Reserved/Designated Funds 2,882,224 2,972,126 3,099,333 3,142,881 3,238,976 3,238,976 3,238,976 86 Unreserved Cash Balance 15,862,601 12,790,601 12,186,195 11,375,077 9,069,393 7,982,684 6,541,279 87 88 89Per cent of Expenditures32%22%22%23%17%15%12% The Priority Setting Process Utilizing GFOA’s Priority-Setting Models for Public Budgeting by Roland Calia The Priority Setting Process Priority Setting •is a process by which an entity articulates the programs considered important to the accomplishment of goals to be pursued in the next fiscal year. •Why set priorities? Citizen demand for services is greater than resources available. The Priority Setting Process Informal vsFormal •Priority Setting •Informal priority setting process allocates resources based on traditions, gut feelings, manager preferences, and political concerns. •Potential problems with informal process –Lack of transparency –Dependence on intuition of key individuals –Lack of standards The Priority Setting Process Formal •Priority Settingusually follows a defined, consistent, and written process that utilizes a scaling system. •Potential benefits of a formal process –Providing more information –Building greater public understanding of governmental operations –Supplying defensible justifications for decisions The Priority Setting Process •Potential downsides of formal process are –Due to use of standardized methodologies the critical role of leadership and intuitive judgment is diminished –Decision makers may not be able to agree on priorities because of different values –Organized special interest groups may take control of process Step 1: Identify Issues Step 2: Step 5: Identify Goals Develop Budget to Address Workplans Issues Step 4: Step 3: Evaluate Objectives and Programs and Goals Projects Step 1: Identify Issues •Declining General Fund Cash Balance •Declining Road Use Tax Cash Balance Step 2: Identify Goals to Address Issues •Maintain sufficient cash balances for working capital and emergencies/opportunities Step 3: Objectives and Goals Step 4: Evaluate Programs and Projects Chose type of priority setting system •Internally developed •Use of citizen input •City Council constructed model Step 4:continued Evaluate Programs and Projects Develop criteria to assess how objectives have been achieved •Criteria must be measurable, relevant, accurate, objective and clear Step 5: Develop Budget Workplans City of Iowa City - General Fund AIJKLMNOPQRSTU Actual Budget Proposed Proposed Proposed Proposed Proposed 1 FY08* FY09 FY10 FY11 FY12 FY13 FY14 % Change% Change% Change% Change% Change% Change 2 3 Beginning Balance 21,131,480 18,744,825 15,762,727 15,535,528 15,767,958 14,558,369 14,491,660 6.2%-11.3%-15.9%-1.4%1.5%-7.7% 4 7Property Taxes 30,107,850 31,834,083 33,597,914 35,292,369 35,998,216 36,718,181 37,452,544 1.6%5.7%5.5%5.0%2.0%2.0% 8Other city taxes 1,160,175 1,202,531 1,205,536 1,226,290 1,247,394 1,272,342 1,297,789 1.6%3.7%0.2%1.7%1.7%2.0% 13Licenses & Permits 259,424 203,566 209,062 209,062 209,062 209,137 209,137 13.3%-21.5%2.7%0.0%0.0%0.0% 14Construction permit & insp 1,026,400 1,104,949 1,116,836 1,191,836 1,128,336 1,128,336 1,128,336 -12.4%7.7%1.1%6.7%-5.3%0.0% 16Fed Intergoverm 1,171,269 6,334,312 889,334 889,334 889,334 889,334 889,334 24.0%440.8%-86.0%0.0%0.0%0.0% 17Property tax credits 41,780 24,739 24,739 24,739 24,739 24,739 24,739 5.1%-40.8%0.0%0.0%0.0%0.0% 18State Shared revenues - - - - - - - 19State 28e agreements 1,206,986 1,330,136 1,349,517 1,424,077 1,617,157 1,649,500 1,682,490 3.6%10.2%1.5%5.5%13.6%2.0% 20Disaster Assistance 6,606 710,000 - - - - - 10647.8%-100.0% 21Other State grants 764,068 625,907 560,311 560,311 560,311 560,311 560,311 24.1%-18.1%-10.5%0.0%0.0%0.0% 22Local 28e agreements 776,345 760,056 826,766 770,064 789,269 728,567 728,567 12.7%-2.1%8.8%-6.9%2.5%-7.7% 23Bldg & Development 383,378 312,354 352,108 352,108 352,108 383,378 383,378 9.2%-18.5%12.7%0.0%0.0%8.9% 27Transit Fees 858,904 904,802 858,904 858,904 858,904 858,904 858,904 -5.1%5.3%-5.1%0.0%0.0%0.0% 28Culture & Recreation 641,627 781,256 695,295 695,295 695,295 626,832 626,832 0.0%21.8%-11.0%0.0%0.0%-9.8% 30Misc chg for serv 125,336 135,747 144,631 144,631 144,631 209,631 209,631 -28.1%8.3%6.5%0.0%0.0%44.9% 32Code enforcement 316,360 362,511 316,360 316,360 316,360 316,360 316,360 -12.5%14.6%-12.7%0.0%0.0%0.0% 33Parking fines 474,279 549,502 592,845 592,845 592,845 592,845 592,845 -13.7%15.9%7.9%0.0%0.0%0.0% 34Library fines 198,470 193,449 198,470 198,470 198,470 198,470 198,470 2.6%-2.5%2.6%0.0%0.0%0.0% 35Contrib & donations 64,339 258,325 58,100 58,100 58,100 58,100 58,100 -59.5%301.5%-77.5%0.0%0.0%0.0% 38Animal adoption 13,170 11,740 15,000 15,000 15,000 15,000 15,000 12.2%-10.9%27.8%0.0%0.0%0.0% 39Misc merchandise 48,712 47,196 62,337 62,337 62,337 62,448 62,448 78.9%-3.1%32.1%0.0%0.0%0.2% 40Intra-city charges 1,664,663 1,604,063 2,619,914 2,619,914 2,619,914 2,619,914 2,619,914 3.7%-3.6%63.3%0.0%0.0%0.0% 41Other misc revenue 322,536 194,006 256,818 256,818 256,818 256,922 256,922 -23.3%-39.8%32.4%0.0%0.0%0.0% 42Interest revenue 1,693,447 900,719 400,000 400,000 400,000 400,000 400,000 5.1%-46.8%-55.6%0.0%0.0%0.0% 43Rents 388,414 413,868 406,783 406,783 406,783 406,783 406,783 16.6%6.6%-1.7%0.0%0.0%0.0% 45Parking ramp revenue 426,723 376,646 543,838 543,838 543,838 543,838 543,838 15.5%-11.7%44.4%0.0%0.0%0.0% 46Royalties & commissions 30,979 31,369 25,249 25,249 25,249 27,985 27,985 2.3%1.3%-19.5%0.0%0.0%10.8% 47Sales of assets 110,497 109,808 85,768 85,768 85,768 85,768 85,768 -78.1%-0.6%-21.9%0.0%0.0%0.0% 50Road Use Tax Fund transfer 58,304 59,986 62,965 65,390 68,084 68,084 68,084 -98.5%2.9%5.0%3.9%4.1%0.0% 51Intrafund Reserve Transfer 1,133,640 162,944 178,220 106,922 62,422 62,422 62,422 -85.6%9.4%-40.0%-41.6%0.0% 53From water operations 14,699 16,718 19,561 20,895 22,400 22,400 22,400 13.7%17.0%6.8%7.2%0.0% 54From wastewater operations 14,699 16,718 19,561 20,895 22,400 22,400 22,400 13.7%17.0%6.8%7.2%0.0% 55From parking operations 200,000 200,000 - - - - - 0.0%0.0% 56From airport operations 7,350 8,359 9,781 10,448 11,200 11,200 11,200 13.7%17.0%6.8%7.2%0.0% 57From broadband operations 152,821 152,821 55,000 55,000 55,000 55,000 55,000 0.0%0.0%-64.0%0.0%0.0%0.0% 58From G O Bonds transfer - - 290,000 - - - - 59Interfund loans 1,000,054 2,926,335 6,405,000 - - - - 302.6%192.6%118.9%-100.0% 60Misc transfers in - 3,000 3,000 3,000 3,000 3,000 3,000 -100.0% 0.0%0.0%0.0%0.0% 61Loan Repayments 18,151 100,000 200,000 200,000 200,000 200,000 100,000 0.0%0.0%0.0% 62 Total Receipts 46,882,455 54,964,521 54,655,523 49,703,052 50,540,744 51,288,131 51,980,931 -3.8%17.2%-0.6%-9.1%1.7%1.5% 63 65 66Personnel 31,249,893 32,884,139 33,729,369 35,006,765 35,909,569 36,627,760 37,360,316 -2.4%5.2%2.6%3.8%2.6%2.0% 67Services 8,144,807 9,635,623 10,081,351 9,213,798 9,505,984 9,696,104 9,890,026 -13.3%18.3%4.6%-8.6%3.2%2.0% 68Supplies 2,007,985 9,315,329 2,366,409 2,494,296 2,549,567 2,600,558 2,652,570 -9.4%363.9%-74.6%5.4%2.2%2.0% 69Capital Outlay 1,709,967 4,765,068 1,461,887 1,575,462 1,233,691 1,258,365 1,283,532 -7.3%178.7%-69.3%7.8%-21.7%2.0% 70Budgeted Contingency 352,000 365,000 370,000 1,775,000 380,000 387,600 3.7%1.4%379.7%-78.6% 71Other Financial Uses 6,156,458 994,460 6,878,706 810,301 776,522 792,052 807,893 236.8%-83.8%591.7%-88.2%-4.2%2.0% 72 Total Expenditures 49,269,110 57,946,619 54,882,722 49,470,622 51,750,333 51,354,840 52,381,936 4.2%17.6%-5.3%-9.9%4.6%-0.8% 73 75 76 77 Budget Surplus/Deficit (2,386,655) (2,982,098) (227,199) 232,430 (1,209,589) (66,709) (401,005) 78 Ending balance 18,744,825 15,762,727 15,535,528 15,767,958 14,558,369 14,491,660 14,090,655 -12.0%-15.9%-1.4%1.5%-7.7%-0.5% 79 84 85Reserved/Designated Funds 2,882,224 2,972,126 3,099,333 3,142,881 3,238,976 3,238,976 3,238,976 86 Unreserved Cash Balance 15,862,601 12,790,601 12,436,195 12,625,077 11,319,393 11,252,684 10,851,679 87 88 89Per cent of Expenditures32%22%23%26%22%22%21% Decision after discussion on March 4, 2009