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Home My WebLink About2018-12-13 Info Packeti � 1 n i ,p'> *x CITY 01 10VVA CITY www.icgov.org City Council Information Packet IP1. Council Tentative Meeting Schedule December 18 Work Session IP2. Work Session Agenda December 13, 2018 IP3. Memorandum from Police Chief and City Attorney: Community Police Review Board (CPRB) recommendations for ordinance amendments (Previously distributed I P9, 11/29 Info Packet) IP4. Memorandum from Assistant City Manager: Solar Feasibility Study IPS. Pending City Council Work Session Topics Miscellaneous IP6. Email from Mayor: Council internship program IP7. Copy of article from Council member Thomas: Article -The "Continuous City" vs. the "Ruptured City" IP8. Memorandum from City Attorney: 12 E. Court Street - Height Bonus IP9. Memorandum from Neighborhood & Development Services Director: South District Homeownership Program - Program Outline IP10. Memorandum from Human Rights Coordinator& Equity Director: Social Justice and Racial Equity Third Quarter Update for 2018 IP11. Memorandum from Human Rights Coordinator & Equity Director: Report on Racial Equity 2017 IP12. Email from Carol deProsse to Resource Management Superintendent: Article - Recycling food waste in China [Staff response included] IP13. Bar Check Report - November, 2018 IP14. Invitation: Mental Health First Aid Class, January 9 & 11 IP15. Email from J. Nyren: Lucas Farms Neighborhood News Draft Minutes IP16. Airport Commission: November 15 IP17. Economic Development Committee: October 29 December 13, 2018 City of Iowa City Page 1 Item Number: 1. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Council Tentative Meeting Schedule ATTACHMENTS: Description Council TentaLive Meeting Schedule r City Council Tentative Meeting Schedule M6011 AW ON Subject to change • Mw=IGQ CITY IOVVA ICITY December 13, 2018 Date Time Meeting Location Tuesday, December 18, 2018 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 5, 2019 8:00 AM Budget Work Session Emma J. Harvat Hall Tuesday, January 8, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 14, 2019 4:00 PM Reception Jo. County Admin Bldg. 4:30 PM Joint Entities Meeting Wednesday, January 16, 2019 1:00 PM Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 22, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 5, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 19, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 12, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 7, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Work Session Agenda ATTACHMENTS: Description Work Session Agenda Item Number: 2. I r I CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda Tuesday, December 18, 2018 Emma J. Harvat Hall - City Hall 5:00 PM • Proposed CPRB Ordinance Change [IP3] • Solar Feasibility Study [I P4] • Clarification of Agenda Items • Information Packet Discussion [December 6, December 13] • Council updates on assigned boards, commissions and committees Item Number: 3. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Memorandum from Police Chief and City Attorney: Community Police Review Board (CPRB) recommendations for ordinance amendments (Previously distributed IP9, 11/29 Info Packet) ATTACHMENTS: Description Memorandum from Police Chief and City Attorney: Community Police Review Board (CPRB) recommendations for ordinance amendments (Previously distributed I P9, 11/29/18 1 nfo Packet) City of Iowa City MEMORANDUM Date: November 29, 2018 To: City Council From: Jody Matherly, Police Chief Eleanor M. Dilkes, City Attorney iii Re: Community Police Review Board (CPRB) recommendations for ordinance amendments By memo to the City Council of July 23, 2018, a copy of which is attached, the CPRB requested that Council consider adopting certain revisions to the CPRB ordinance (City Code 8-8). This memo will provide staffs input on each of these recommendations and suggest one additional change to the ordinance. CPRB Proposals 1. In the event that an internal affairs investigation is released to the public it will be available to any member of the public. Staff has no objection to the city attorney providing such internal affairs investigation to the board in the form that it is released to the public. Staff notes that the findings and conclusions of the police chief would have been provided to the board as part of the chiefs report to the Board. 2. Staff has no objection to the board including in its annual report to the city council a statement of whether the board's decision differed from that of the police chief and/or city manager. 3-6. Staff supports the CPRB proposal that the police chief meet with the CPRB to discuss the anticipated differences in the chiefs report and the board's yet to be issued public report. The police chief welcomes the opportunity to review how the facts of the complaint and the concerns of the board relate to the policies, procedures, laws and training that govern the conduct of the ofFioer. As do other board discussions about a complaintlintemal investigation, this discussion would occur in closed session. 7-10. Staff has no objection to the board stating in its public report whether the board affirmed or rejected the conclusion set forth in the police chief's report (use of "conclusion'" rather than "opinion" will track the language of the ordinance). 11. Staff does not support the board's proposal that the board be able to request an independent investigation of the facts of the complaint if the board's public report to the Council does not affirm the decision of the police chief. Staff has both logistical and legal concerns about this proposal as follows: a. The board currently has the option of hiring an independent investigator once it receives the chiefs report. (8-8-7(B)(1xf)). This is the highest "level of review" available to the board, with the lowest being "on the record with no additional investigation." b. An investigation, if necessary, should be done before the facts are revealed to the public in the board's report, not after. c. Differences in the reports of the police chief and the board typically have less to do with a disagreement about the facts, and more to do with a difference in perspective. If there are such differences, the chief and the board should have a discussion and learn from each other's perspectives in an attempt to facilitate less November 29, 2018 Page 2 conflict in the future. As noted above, staff supports the CPRB's proposal for meeting between the CPRB and the chief. d. The independent investigator will not have the same access as the police chief does to the police officer against whom the complaint is made. Under Iowa's civil service law (Iowa Code Chapter 400) and the police officer's bill of rights (Iowa Code Chapter 80F), the police chief has the authority to discipline officers, to initiate an internal investigation into a complaint against an officer and to question the officer. An officer who invokes his 5th Amendment privilege against self- incrimination may be compelled, by threat of termination, to respond to the questions posed by the internal investigators. This is known as the Garrity/Gardner principle referred to in section 8-8-5(8)(1) of the ordinance: "Prior to Investigation of any board complaint, the police chief shall first give Garrity and Gardner advice to all police officers implicated in the complaint, as required by constitutional law. This means the officer cannot be required to waive the officer's constitutional right against self-incrimination. However, the officer may be required to answer questions during the Investigation as a condition of the officer's employment, but any admissions made by the officer cannot be used against the officer in a criminal proceeding." The CPRE Is not the employer, does not have disciplinary authority, and therefore the officer cannot be compelled to answer the independent investigator's questions. See, e.g. City & County of Denver v. Powell, 969 P.2d 776 (Court App. 1998) (Public Safety Review Commission not officers' employer and cannot compel them to testify; any statements they might make would be voluntary and would, therefore, effect a waiver of their 5m Amendment rights such that their statements could be used against them in a subsequent criminal proceeding.) e. The police chief notes that it is his job to thoroughly investigate complaints of misconduct. If he fails at that it is his expectation he will be held accountable. Staff proposal Section 8-8-5 (13)(4) of the ordinance provides, in part: "The city manager will participate in the interview process with the officers involved in the complaint. A review of the city manager's involvement under this provision will be done in two (2) years to ensure the practice is producing its intended purpose." This provision was added in 2013 on the recommendation of the Ad Hoc Diversity Committee as one of several proposed changes to address the following Issue Identified by the Committee: Of those who had heard of the Police Citizen Review Board, a major area of concern was that the current system is structured so that the police department is policing itself. The high level of public suspicion related to the Police Citizen Review Board is such that many citizens feel that if they participate in process the outcome will prove disadvantageous to them. Diversity Committee Report to City Council, March 2013 p.4 (IP2 03-07- 13). The city manager and city attorney had been involved in the Committee's discussions and the staff response to this recommendation was: The importance of maintaining objectivity in these cases remains a critical component of the process. City staff believes that the city manager can participate in the interviews but wishes to review this practice over time to November 29, 2018 Page 3 insure the recommendation is achieving its intended purpose and the integrity of the process is maintained. Memorandum to City Council from City Manager Tom Markus dated June 11, 2013 (Agenda 6-18-13 Item 15). The minutes of the Ad Hoc Diversity Committee reveal that the proposal originated from the Committee's desire to include persons outside the police department in the investigatory process. (See minutes of 11/19/2012 and 2120/13). The provision has not been reviewed since its adoption in 2013. After participating in police officer interviews for two and a half years, the city manager does not believe that the practice adds value to the process, but rather, slows it down by complicating the scheduling of interviews of officers and supervisors who often don't have many, if any, work hours that overlap with traditional business hours. Additionally, each case can require hours of preparatory work. The city manager will continue to review the outcomes of the police chiefs investigation and the CPRB's report. It is his ability to question the police department's findings and make changes in the police department — whether policy or personnel — that provides value to the process. The city manager notes that he is happy to meet with the CPRB and police chief if the CPRB questions the police chiefs decision. To this end, staff proposes an addition (in rad) to the CPRB's proposed amendment #3: The fallowing subparagraph 6 shall be added to the end of SECTION 8-8-5 (B): In the event the board's decision differs from that of the volice chief, the chief shall meet with the board in closed session to discuss the discrepancy of opinion If the board requests the city manager's Msence at said meetinthe ci mane r ' also attend. Such meeting shall take place prior to the issuance of the board's public report to the city council. Encl. Cc: Geoff Fruin, City Manager Kellie Fruehling, City Clerk for distribution to CPRB MEMORANDUM DATE: July 23, 2018 TO: City of Iowa City Council FROM: Community Police Review Board Members Re: proposed revisions to Ordinance 8-8 The members of the CPRB request that the City Council consider adopting the following proposed revisions to the CPRB ordinance. (Suggested additions are shown in bold and underline.) The last sentence of SECTION 8-8-2 (L) shall be amended to read as follows: If the police chief and the city manager find the police officer's actions constitute misconduct and discipline is imposed by the police chief or city manager, the internal affairs investigation may become a public record to be released by the city attorney to the extent provided by law, in which case the city attorney shall forward a copy of such internal affairs investigation report to the board. 2. The second sentence of SECTION 8-8-2 (N) shall be amended to read as follows: In addition to the central registry, the board shall provide an annual report to the city council, which report shall be public and shall set forth the general types and numbers of complaints, how they were resolved, whether the board's decision differed from that of the police chief and/or city manager, demographic information, and recommendations as to how the police department may improve its community relations or be more responsive to community needs. 3. The following subparagraph 6 shall be added to the end of SECTION 8-8-5 (B): In the event the board's decision differs from that of the police chief, the chief shall meet with the board in closed session to discuss the discrepancy of opinion. Such meeting shall take place prior to the issuance of the board's public report to the city council. 1 4. The last un -lettered subparagraph of paragraph (B)(2) of SECTION 8-8-7 shall become numbered paragraph 3. 5. The following shall be inserted as subparagraph (B)(4) of SECTION 8-8-7: If the board disagrees with the decision of the police chief or city manager with respect to the allegations of misconduct, the board and the police chief and/or city manager shall meet in closed session to discuss their disagreement about the complaint. Such meetingshall hall take place prior to the issuance of the board's public report to the city council. 6. Subparagraph (B)(3) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(5). 7. The following sentence shall be added to the end of newly re -numbered subparagraph (B)(5) of SECTION 8-8-7: The public report shall indicate whether the board affirmed or rejected the opinion set forth in the report of the police chief and/or city manager. 8. Subparagraph (B)(4) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(6)- 9. Subparagraph (B)(5) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(7). 10. Subparagraph (B)(6) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(8)• 11. The following shall be inserted as new subparagraph (B)(9) of SECTION 8-8-7: If the board's public report to the city council does not affirm the decision of the police chief or city manager, the board may request an independent investigation, which shall be completed within 90 days after the issuance of the board's public report. The city council maX grant requests for extensions to this deadline upon good cause shown. E The independent investigator shall be selected and hired by the board. The independent investigator shall issue a public report to the city council and to the board concerning the investigation. Such public report shall include detailed findings of fact concerning the complaint, together with a clearly articulated conclusion which explains why and the extent to which the complaint is "sustained" or "not sustained". The independent investigator's public report shall not include the names of the complainant(s) or the police officer(s). The independent investigator's public report shall not include any discipline or personnel matters, although the independent investigator may comment generally as to whether the investigator believes discipline is appropriate without commenting on the extent or form of discipline. A copy of the independent investigator's public report shall be given to the complainant(s), the police officer(s), the police chief, the equitX director, and the city manager. The independent investigator shall not issue a report which is critical of the sworn police officer's conduct until after a "name clearing hearing" has been held, consistent with due process law. The independent investigator shall give notice of such hearing to the police officer so that the officer may testify before the independent investigator and present additional relevant evidence. The independent investigator shall be responsible for protection of all state and federal rights enjoyed by the officer. The officer may waive the right to this hearing upon written waiver submitted to the independent investigator. If the independent investigator's report is not critical of the officer's conduct, the investigator is not required by law to offer a hearing to the officer, but the investigator may hold hearings as deemed appropriate by the investigator. 12. Subparagraph (B)(7) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(10). 13. Subparagraph (B)(8) of SECTION 8-8-7 shall be re -numbered as subparagraph (B)(11), and shall be further amended to read as follows: No findings or report submitted to the board or prepared by the board or any independent investigator shall be used in any other proceedings. Item Number: 4. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Memorandum from Assistant City Manager: Solar Feasibility Study ATTACHMENTS: Description Memorandum Irom Assistant City Manager: Solar Feasibility Study jr _Mw_ -4 I[[�1 4 CITY OF IOWA CITY MEMORANDUM Date: December 13, 2018 To: City Council From: Ashley Monroe, Assistant City Manager Re: Solar Feasibility Study Results of a solar photovoltaic (PV) system feasibility study were presented at the December 4, 2018 Work Session and Council's discussion of the Bluestem Energy Solutions recommendation resulted in a staff directive to provide further analysis of consultant recommendations. The following materials give a breakdown of Bluestem's Scenario #2, along with other options discussed briefly at the Work Session. Modified Bluestem Recommendation (Scenario 2) Scenario 2 was deemed by the consultant as the most cost-effective package option for the City. Their statement was that this scenario would see the greatest opportunity of payback over time. Undertaking this option would encompass solar PV at Mercer Park, Wastewater Treatment, and the Robert A. Lee Recreation Center. A few staff modifications are made to this recommendation in the chart below: At the Work Session, the consultant offered PV at Terry Trueblood Recreation Area as the single project with the most efficient project payback. This project has been included in the chart below to illustrate the proposed projects in Scenario 2. The Wastewater Treatment Plant has been removed from this scenario. Staff recommends holding off on implementing solar PV at the Plant until a study, proposed in the FY20 budget, to identify alternative methods to reduce methane -produced carbon emissions is completed. Bluestem Data for Scenario 2 (with Terry Trueblood carport project added) Estimated Annual Payback Payback Project Project Present Day Utility Bill Period Period with Location Type Cost Avoidance** ITCs Mercer - Scanlon Facility Roof $281,850* $12,137 34.1 years 21.5 years Robert A. Lee Recreation Center Roof $196,056* $13,259 26 years 15.5 years Parking cover TTRA (Ground) $54,978 $4,528 17.8 years 9.8 years Totol - $532,884* $29,924 - *Project cost estimates for rooftop PV do not include structural engineer estimates of cost for preparing the roof for bearing weight of a new PV system. **Calculates an average annual utility rate increase of 3%; column shows utility costs that would be paid to the utility without the recommended solar PV system, however increased electricity costs would be shifted to the repayment of costs to install systems. Mayor Throgmorton has noted to staff that the return on investment numbers in the solar study do not include any type of 'shadow costs' of carbon. This refers to non -monetary or social costs of emissions that are incurred by the public. Global and national climate studies are increasingly noting the hidden societal costs of emissions, however this particular solar study does not attempt to quantify that December 13, 2018 Page 2 amount. If that is of interest to the City Council, staff can research the best methods for applying such a factor to the return on investment calculations. Greenhouse Gas Emissions and current energy cost spending The potential for emissions reduction from implementing solar projects should be reviewed comprehensively, due to the fact that most of our City facilities are heated and cooled with a combination of heat sources. Comprehensive data in the table below is from 2015, and current costs and usage may have slightly increased. Applicable Data from 2017 Iowa City Greenhouse Gas Report (2015 data) Project Location* Total Annual Current Percent of GHG Percent of GHG Greenhouse Energy percentage facility facility Gas Emissions Costs of citywide emissions emissions (Metric GHG attributed to attributed to Tonnes CO2) emissions electricity use natural gas use Mercer -Scanlon 1,083 $111,459 7.3% 43% 57% Facility Robert A. Lee 455 $56,679 3.1% 46% 54% Recreation Center 1,538 $168,138 10.4%rryTrueblood is calculated within another sector of municipal operations and the breakdown of many parks Es*T omplex.Total emissions for all Parks facilities are 2% of GHG and had an energy cost of $64,162. Other items of consideration Current Building Construction and Remodels • The current Parks and Recreation project to reconstruct the racquetball court and game room of the Robert A. Lee Recreation Center could alter the rooftop solar configuration suggested by Bluestem consultants. Although staff and the City Council have yet to determine the final scope of this project at the Recreation Center, the Bluestem study was conducted with the assumption that nearly the entire span of the rooftop could be available for solar generation. Regardless of space needs required for an effective amount of rooftop solar PV, it is unknown whether structural reinforcement of the roof area to accommodate solar would be possible. CPN, the firm working through the referenced Recreation Center remodel project, conducted a feasibility analysis of building on top of the current structure. They provided the City a letter which concluded that building another story atop the current Recreation Center roof is structurally infeasible. • As cited in the 11/26/18 solar study memo, the Public Works facility under construction is designed to be solar ready if the City should determine it would like to proceed with a solar installation. The design team and Public Works staff is confident that that a system which offsets a peak load demand could be a beneficial addition to the building in FY20. Preliminary estimates for the feasibility of a PV rooftop system by the architect team and LEED consultant have been optimistic, but true estimates of cost and energy offsets will become known through PV system design. Staff has decided to include funding for a PV system at new Public Works facility in the FY20 budget proposal that Council will consider in January. Pending Council approval of the proposed budget, installation of a solar array would be completed in coordination with building construction. It should be noted that the projected size of the Public Works facility solar array will likely be larger than the projects at Mercer -Scanlon, the Robert A. Lee Recreation Center, and Terry Trueblood Recreation Area. December 13, 2018 Page 3 Energy costs and projections • Although historically accurate over a 50 -year span, rate increases were projected using a 3% increase. Over a 25 -year projected lifespan of solar PV equipment, it is uncertain whether electricity rates will increase at an incremental pace, experience high rates of fluctuation, or remain steady with few increases. If the City's electricity costs are anticipated to remain steady for the immediate future, a long-term project such as the recommended scenario relies on an eventual increase in utility rates to achieve projected payback. Alternative options for offsetting carbon emissions • As local electricity production moves away from predominantly fossil -fueled generation, the percentage of calculated GHG emissions reduced by solar PV generation will decrease. Only in instances where periods of peak demand require fossil -fueled energy production, will the solar PV offset this generation of carbon emissions. If the City's primary concern is to reduce greenhouse gas emissions, opportunities may also lie in offsetting the calculated emissions from natural gas usage or transportation emissions, rather than focusing on solar electrical generation. • A comparison of Municipal Facility Energy Use, found in the City's 2017 Municipal Greenhouse Gas Emissions Report (attached for reference) shows the range of energy sources and the volume of their use at City buildings. Furthermore, methane studies such as those budgeted for Landfill in FY19 and Wastewater in FY20, may provide additional insight on ways to reduce municipal greenhouse gas emissions. When considering public improvements and procurements, City staff regularly considers options that pertain to sustainability. Energy efficient design, incorporation of solar or renewable components, and alternative fueled equipment may be analyzed and included in routine department improvement projects. • Additionally, since the release of the solar study, both electric utility providers have reached out to City staff for further conversation about the City's interest in a variety of energy-related projects. We have not yet met with MidAmerican or Eastern Iowa Light and Power but will provide Council updates on the results of these discussions. In summary, each of these projects cannot be viewed in a vacuum. Altering the calculated scenarios will also change the estimated energy, greenhouse gas emissions, and cost savings. The City is subject to energy rates set by others, and over the lifespan of a long-term project, annual savings could fluctuate from the projections, shortening or extending the payback period. We have opportunities now and into the future to diversify our approach to energy efficiency and emissions reduction through physical building improvements and equipment upgrades. City staff tracks facility energy usage, and as we continue to improve our facilities, cost and energy savings can be quantified with accuracy. Options for proceeding 1) Move ahead with plans to add a solar photovoltaic (PV) project at the Public Works Facility under construction at Gilbert and McCollister. As part of this action, we can also consider the following: a. Staff will utilize public education materials included in the Bluestem report to generate public awareness and understanding of a PV installation at the Public Works facility. b. As we proceed with PV design and construction, the Climate Action Advisory Board could be consulted to identify how the City should prioritize any of the projects recommended by Bluestem. 2) Pursue a solar PV system at the Public Works facility and other options. "Other options" could include: One or more recommendations by Bluestem. Council would need to give staff direction on which of these solar projects is preferred. Continued pursuit of a partnership with one or both of our energy providers. Implementing additional energy efficiency and carbon mitigation projects. Staff is already proposing some projects that directly align with recommendations in the Climate Action and Adaptation Plan, and these will be highlighted during review of the FY20 budget proposal. If Council wishes to explore sustainability projects beyond those proposed, these ideas should be identified in upcoming budget discussions. kAppendiAw Municipal Facilities Energy Use, Emissions, and Cost by Site 2015 Municipal Facilities Natural Gas and Electricity Use and Emissions Natural Gas Electricity Metric Use Tonnes Use Tonnes Tonnes Emissions Sector (therms) CO2 (kWh) CO2 Total CO2 %of Total CO2 Total Cost Wastewater Treatment 228,199 1,214 8,877,886 4,170 384 36.2% $ 598,019 Water Treatment 19,397 103 5,536,062 2,419 2,523 17.0% $ 342,455 Streetlights - 2,723,917 1,190 1,190 8.0% $ 368,655 Mercer 115,597 615 1,069,920 468 1,083 7.3% $ 111,459 Li bra ry 33,957 181 1,538,400 672 853 5.7% $ 118,366 Parking Ramps 26,125 139 1,550,914 678 817 5.5% $ 120,472 City Hall 30,341 161 1,169,040 511 672 4.5% $ 90,298 Rec Center 45,872 244 481,920 211 455 3.1% $ 56,679 Parks 9,686 52 551,695 243 294 2.0% $ 64,162 Senior Center 18,580 99 381,120 167 265 1.8% $ 38,876 City Transit 20,055 107 225,997 99 205 1.4% $ 51,386 Fire Stations 5,780 31 327,833 143 174 1.2% $ 27,014 Streets 19,350 103 95,885 42 145 1.0% $ 20,535 Equipment 11,281 60 197,023 86 146 1.0% $ 6,649 Other Sites 4,736 25 229,236 100 125 0.8% $ 21,549 Airport 5,285 28 219,361 96 124 0.8% $ 21,469 Traffic Signals - 283,228 124 124 0.8% $ 36,354 Refuse 8,754 47 156,460 68 115 0.8% $ 5,098 La ndfi I1 225,430 99 99 0.7% $ 16,536 Animal Shelter 66,662 32 32 0.2% $ 7,434 East Si de Recycling Center 63,295 28 28 0.2% $ 5,377 Cemetery 1,014 5 18,488 8 11, 0.1% $ 2,984 Weather Siren - - 9,798 4 4 1 0.0% $ 2,837 Totals: 604,009 3,213 25,999,570 11,656 14,869 r 100.0% $ 2,134,660 *Data is for facilities only **Electricity CO2 emissions calculated using 2015 MidAmerican & EILP emission factors ***Does not includefuel usefor backup generators Iowa City Municipal Greenhouse Gas Emissions Inventory Update - August 2017 Item Number: 5. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Pending City Council Work Session Topics ATTACHMENTS: Description Henoing uty Uouncil Work Session Topics P r°; lot 2794 CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS December 13, 2018 Strategic Plan Actions Requiring Initial City Council Direction: 1. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs 2. Improve collaborative problem -solving with governmental entities in the region on topics of shared interest 3. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels 4. Review the preliminary traffic accident analysis and related set of recommendations and hear from University of Iowa Professor Jodi Plumert on her related research. Discuss approach to on -street parking regulations for narrow streets. Other Topics: 1. Joint meeting with the Telecommunications Commission 2. Review alternative revenue sources 3. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (request Parks Commission to discuss first) 4. Review of RFC Form Based Code, including density bonus provisions and height allowances 5. Discuss future City actions in response to the home at 101 Lusk 6. Review options to bolster the South District Home Investment Partnership program 7. City Conference Board (Jan 22 and Feb 19) Item Number: 6. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Email from Mayor: Council internship program ATTACHMENTS: Description Email from Mayor: Council internship program Kellie Fruehling From: Jim Throgmorton Sent: Thursday, December 06, 2018 11:37 AM To: Council Cc: Rockne Cole; John Thomas; Susan Mims; Pauline Taylor; Bruce Teague; Mazahir Salih; Geoff Fruin Subject: Council internship program Fellow Council members, During our Strategic Plan session last January, I proposed that we create a new student internship program to enable students to assist Council members, or at least the mayor and other interested Council members. After some discussion, we chose not to include that proposal in our Strategic Plan for 2oi8-ig. I would now like to suggest an alternative version of the internship program. Specifically, I propose that we initiate a one-year trial program in which paid interns (one per council member) could work for not more than three council members who request assistance. As I envision it, the program would begin at the start of the second semester (January 2019), last for one year, and be available to graduate or undergraduate students at the University of Iowa or Kirkwood Community College. Details would have to be refined, including specifying the kinds of tasks an intern would be expected to do and the number of hours per week the intern would be expected to work. I plan to raise this possibility at our next work session and look forward to learning what you think. Mayor Jim Throgmorton Iowa City City Council, At -Large PLEASE DO NOT RESPOND TO ALL Item Number: 7. + r ui �1 lat yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Copy of article from Council member Thomas: Article -The "Continuous City" vs. the "Ruptured City" ATTACHMENTS: Description Copy of article from Council member Thomas: Article -The "Continuous City" vs. the "Ruptured City" Kellie Fruehling From: John Thomas Sent: Wednesday, December 12, 2018 10:29 AM To: Kellie Fruehling Subject: The "Continuous City" vs. the "Ruptured City" Hi Kellie, Please include the linked article in the next information packet. https•//www cnu org/publicsquare/2018/12/04/%E2%80%98continuous-city%E2%80%99-versus- %E2%80%98ru ptu red-city%E2%80%99 Thanks, John John Thomas City Council - District C 12/12/2018 The 'Continuous City' versus the'Ruptured City' I CNU PSQ (/publicsquare) DESIGN (/PUBLICSQUARE/CATEGORY/DESIGN) The `Continuous City' versus the `Ruptured City' Review of Daniel Solomon's book, Housing and the City. Love versus Hope, Schiffer Publishing,192 pp., $45 hardcover. PHILIP LANGDON (/node/5756) DEC. 4, 2018 r I `f -A (http://www.facebook.com/sharer/sharer.php? u=https%3A//www.cn u.org/node/7247&title=The%20%E2%80%98Conti n uous%20City%E2%80%.99%20versus%20the%20%E2%80%98 Ru p 4 (http://twitter.com/intent/tweet? status=The%20%E2%80%98Contin uous%20C ity%E2%80%99%20versus%20the%20%E2%80%98Ru ptu red%20City%E2%80%99%2B https%3i (http://www.linkedin.com/shareArticle? mini=l&url=https%3A//www.cnu.org/node/7247&title=The%20%E2%80%98Conti nuous%20City%E2%80%99%20versus%20the%20%E2%81 (mailto:? su bject=Check%20out%20The%20%E2%80%98Co ntinuous%20City%E2%80%99%20versus%20the%20%E2%80%98 Ru ptu red%20City%E2% city%E2%80%99-versus-%E2%80%98ru ptured-city%E2%80%99) Soon after finishing Daniel Solomon's Housing and the City: Love versus Hope, I took the train to New York and saw "Toward a Concrete Utopia" —a show at the Museum of Modern Art that celebrates the post -World War II architecture of Yugoslavia. The contrast between Solomon's clear-eyed book and MoMA's head -in -the -clouds exhibition could hardly have been starker. https://www.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80%99-versus-%E2%80%98ruptured-city%E2%80%99 118 12/12/2018 The 'Continuous City' versus the 'Ruptured City' I CNU Housing and the City is nuanced, wry, and fun to read, like all the San Francisco architect's writings. Above all, it is scornful of sloppy thinking. Solomon finds, at the core of modernist planning, a utopian belief system that has had horrific consequences for cities across the globe. Modernist planning aimed to make the world a better place, especially for the working class, yet it rejected much that was soulful about traditional city -building, and thus ended up, in Solomon's judgment, "a toxic, self -devouring malignancy." You won't hear that on West 53rdStreet, of course. MoMA remains a stalwart of all things Modern. The Concrete Utopia show curated by Martino Stierli and Vladimir Kulic would have museum -goers believe that the buildings erected in Yugoslavia between 1948 and 198o represented a triumph on several fronts—in technological innovation, sculptural expression, architecture -as -megastructure, and transformation of a rural society into an urban one. The National and University Library of Kosovo, Pristina, Kosovo, 1971-82, designed by architect Andrija Mutnjakovic. From Toward a Concrete Utopia: Architecture in Yugoslavia, 1948-1980 (https://www.moma.org/calendar/exhibitions/3931),MoA&A, New York City. Photo by Valentin Jeck. Under Josip Broz Tito, an independent socialist autocrat who fended off several attempts by Joseph Stalin to assassinate him, modernist architecture and planning blossomed in Yugoslavia—if anything constructed of gray concrete can be said to blossom. Architects in a Balkan country the size of Oregon subscribed to rigid set of principles, including "a clear separation of zones for working, dwelling, leisure, and circulation, with free-standing high-rise buildings surrounded by greenery." That those principles took the zest out of city life seems not to have registered on the curators. To be sure, some Yugoslav buildings achieved a sleek beauty. In the most fortunate locales, street passages of intimacy and loveliness were created. Yugoslavia shunned the bleakness of Soviet architecture. Nonetheless, Tito Is program was a far cry from what we now understand to be healthy urbanism. Influenced by Le Corbusier and other 20th -century form -givers, Yugoslav designers raised buildings on piloti. They shaped worker housing into Zeilenbau—long, slab -like buildings pioneered in 1920s Germany—that maximized exposure to sunlight and fresh air but didn't jell into a sociable neighborhood structure. Large buildings such as offices rose above antiseptic open space. Expressways cut swaths through the cityscape. To forge contending ethnic groups into a unified nation, Yugoslav officials erected numerous structures commemorating the bitter struggle against Fascism. Many of those monuments now stand neglected or defaced. "Concrete Utopia" reveals MoMA's inability to come grips with what was wrong in the modernist dream. Thankfully, we have Housing and the City— https://www.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80%99-versus-%E2%80%98ruptured-city%E2%80%99 218 12/12/2018 The 'Continuous City' versus the 'Ruptured City' I CNU the perfect antidote to such historical obliviousness. The book, illustrated with photos, sketches, plans, and models, amply fulfills Solomon's aim: to expose and explain "the destructive power of ideas that have dominated and still dominate the main institutions of architectural culture—MoMA, Harvard, and Architectural Record." Enchanting the young architect Solomon, a cofounder of the Congress for New Urbanism and partner in MITHUN/Solomon, can authoritatively tell this story because when he was an undergraduate at Stanford in the late 19 50s, he too got caught up in the allure of making objects that had little deference to their surroundings. In an introductory design course, the instructor assigned him to buy a box of toothpicks and from them fashion a structure that would both span over an enormous green book—Sweet's Architectural File—and support the book's heavy weight. With lots of glue and much trial and error, 20 -year-old Dan Solomon caused toothpicks to cluster and form tetrahedrons. They cohered into "a sort of geodesic dome" that was "strong as a house," recalls Solomon, a San Francisco native who went on to earn degrees at Columbia and Berkeley. "I had made perfection," Solomon reports. The instructor himself said SO. What did Solomon learn from this? The bliss of "thinghood." The thrill of being praised for making a remarkable object. A thing is "not an environment, narrative, or place—the distinction is important," he stresses. And it is possible for a budding architect to produce one coherent, self-contained thing after another. "People say nice things about you. If you are a student of architecture, it starts with your first student jury and, if you play your cards right, it continues through a lifetime, with fancier and fancier people saying nicer and nicer things. Even after you're dead." "The best buildings [like the toothpick geodesic dome] are little utopias and their architects are little utopians," says Solomon. They embody perfectibility. "But does the perfectibility of many small things imply the perfectibility of everything? Do lots of little utopias make one big one?" The answer is no. Self-contained objects, no matter how perfect they are by themselves, rarely add up to a coherent or satisfying city. "Cities can be damaged," Solomon points out, "and, like other organisms, they can be killed by the things within them." 4 Aerial photo of a utopian modem " superquadrat " in Brasilia, Brazil. It functions only because outside its boundaries is a favela, a large spontaneous settlement that Solomon says is "dense, messy, and lively—as different as one could possibly imagine from the giant bars of sanitized midrise superblocks https://www.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80%99-versus%E2%80%98ruptured-city%E2%80%99 3/8 12/12/2018 The 'Continuous City' versus the 'Ruptured City' I CNU of the new capital." From Housing and the City: Love versus Hope. "The big utopian project of the ruptured modernist city was a giant bust a long time ago—at Brasilia, at Chandigarh, in the catastrophe of the American urban renewal, all over Europe," Solomon says. "In the great battle of Jane Jacobs versus the Athens Charter of Le Corbusier (the Koran of modernist town planning), the result was Jane by a knockout decades ago." Yet at Architectural Record, the Harvard Graduate School of Design, MoMA, and other arbiters of architectural culture, that hardly matters. Declares Solomon: "The love of thinghood is the unifying theme, modern architecture's main idea, the bond that unites the shards, the blobs, the shiny boxes, and the latest parametric warpages." In Housing and the City, he tries to rescue us from misguided utopianism—from the "Ruptured City," as he calls it—and help us build cities that people will enjoy inhabiting. How is a city `continuous'? The alterative to ruptured, disjointed cities, Solomon says, is "Continuous Cities." Many old urban areas, or large parts of them, can be categorized as Continuous Cities—think of the traditional parts of Paris, Rome, Amsterdam, and Stockholm and of parts of New York and San Francisco. Beiderman Place Townhouses, 1987, in San Francisco, an attempt by Daniel Solomon to "recover some of the spirit that redevelopment had destroyed" in the city's Western Addition. Photo copyright by Jane Lidz. From Housing and the City: Love versus Hope. Such a city manifests continuity in three intertwined ways, according to Solomon. First, it is spatially continuous, or mostly so. "Buildings join with one another to form a great continuum off built fabric"—defining streets, lanes, squares, and courtyards. It is not full of holes and gaps. Freestanding buildings with space all around them are a rarity. Second, the Continuous City is temporally continuous. "Past and present blend together," Solomon notes, "and the past is present in daily life, giving it depth and dimension like underpainting on a canvas." https://www.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80°/a99-versus "/*E2%80°/`98ruptured-city%E2%80%99 4/8 12/12/2018 The 'Continuous City' versus the 'Ruptured City' I CNU Third, and perhaps most crucially, the Continuous City is socially open and embracing. "Everybody lives there," says Solomon. "No one is excluded. It is the best place, really the only place, to experience the full range of human possibility close-up." A New York example: "If a Wall Street Master -of -the -Universe who lives uptown doesn't want to get stuck in traffic on the way to the office, he hops on the Lexington Avenue Express [a crowded subway]. For long minutes he can't help looking into the eyes of a thuggish sixteen -year-old and a Puerto Rican mom with two kids. He learns something about people whose life experience he cannot imagine. That happens on the Lexington Avenue Express all the time." "The typical Ruptured Cities of the late twentieth and twenty-first centuries have none of these properties," Solomon points out. "Think of places such as Tyson's Corner, Virginia, outside Washington, DC; virtually all of Orange County, California; much of Atlanta, Houston and Phoenix; and of the Paris Peripherique. In these places, buildings and streets each march to their own drummer (the architect and the traffic engineer, respectively), and they scarcely greet each other in passing. The result is a proliferation of holes and gaps, leftover fragments, and parking lots—a fractured townscape where it is unpleasant or pointless to walk anywhere." Ruptured Cities reflect the hostility that 20th Century modernists felt toward the messiness of the traditional city. The traditional city was seen as "an impediment to a just, healthy, and egalitarian society," Solomon observes. Therefore, housing of urban populations would have to be handled very differently. But the modernist hopes turned out to contain "both hubris and contempt," as demonstrated by huge, isolated complexes on the outskirts of Paris that periodically erupt in violence and, in the US, by the ill-fated idea of Catherine Bauer that public housing should be divorced from the dense makeup of the cities. Solomon was intimately involved in the effort to reintegrate housing for low-income people into mixed-use, mixed - income, walkable urban precincts. The federal HOPE VI program, brainchild of New Urbanists, proved that this could be accomplished in many places—and would succeed. That's one instance of the Continuous City winning out over the Ruptured City. https:llwww.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80%99-versus-%E2%80°/a98ruptured-city%E2%80%99 5/8 12/12/2018 The 'Continuous City' versus the 'Ruptured City' l CNU Othello Station public housing reconstruction in Seattle, by Daniel Solomon Design Partners with Cornelia Oberlander Landscape Architect. Photo copyright by Tim Griffith. From Housing and the City: Love versus Hope. Metis knowledge If the world is to build and preserve Continuous Cities, we will all have to overcome the current widespread reliance on "one-dimensional specialty nerds," whether they are traffic engineers who make expediting the flow of automobiles their life mission or, says Solomon, hydrologists whose "big, swirly forms of drainage courses" can be just as devastating to the tight fabric of a city as an urban highway. "One -issue planning," he says, "is a feature of the Ruptured City, often the very cause of rupture." Bureaucratic standards are a related problem. How, then, should urbanists go about their work? Solomon suggests avoiding overdependence on "abstract universal technical knowledge and abstract reasoning." What's needed, he says, is "what ancient Greeks called metis knowledge" —essentially a "contextual and particularized feel for a subject." A good example of that, he says, is Andres Duany's recognition, after Hurricane Katrina, that restoring a devastated New Orleans would entail something more than designing and building the right physical structures. It would call for comprehending the culture of New Orleans. Duany saw that the charm of New Orleans life "was based on the fact that people of very modest means, mostly African American and Cajun, had title to their houses and no debt. Families lived in https://www.cnu.orgipublicsquarel2018ll2/04l%E2%80%98continuous-city%E2%80%99-versus-%E2%80%98ruptured-city%E2%80%99 6/8 12/12/2018 The 'Continuous City' versus the 'Ruptured City' I CNU communities, modestly but comfortably, without the constant pressure of mortgage payments. People did not have to work frantically to subsist. That left time for the cuisine of slow -cooking stews, the culture of the church, and for a music of great complexity and richness to evolve." "If urbanists care about sustainability, the sustaining of urban culture should be the first order of business," Solomon contends. "The way they cook stews and make music in New Orleans; the way they dance in Havana, dress in Milano, use language in London, look cool in Tokyo, wisecrack in New York Those are things for us to care about." Hardly any organized group comes out of Housing the City unscathed. New Urbanists are no exception. Solomon takes issue with the LEED for Neighborhood Development program and DPZ's SmartCode, both of which he sees as too prescriptive and at odds with metis knowledge. He chides New Urbanists for making what he sees as a simplistic distinction between the "urban fabric," which can be tightly regulated, and the "monument," which is free to take pretty much whatever shape its designer chooses. The idea that monuments occupy the city's conspicuous sites while run-of-the-mill activities are embedded in the urban fabric does not comport with what actually happens, given "the normal dynamics of institutions and real-estate transactions," he says. Museums, churches, and other politically or culturally important institutions often occupy ordinary sites. In historic cities, Solomon points to important buildings on otherwise ordinary streets, and suggests that New Urbanists will rob cities of a wonderful complexity if they stick to a fabric/monument mode of thought. Urban fabric, he argues, does not require a lesser architectural intelligence. This is one of the richest, most stimulating urban books I've read in a long time. It abounds with sharp observations— about surprisingly humane housing built under a Fascist regime in Rome, about Solomon's own involvement in San Francisco planning, even about the perfume maker Coco Chanel. There's not a dull page. The text is put together idiosyncratically. Personal anecdotes are mixed in with serious issues, and the cryptic table of contents is not much of a guide. Often you're unsure where you're going—but then that's true when walking the narrow, twisting passages of an alluring medieval village. At the end, you come out having had a magnificent experience, and wanting more of it. I do wish Schiffer Publishing had given the book an index. It's hard to find things without one, and this is a book will inspire people to go back to it repeatedly, it's so loaded with fascinating material. Perhaps, when Housing and the Cityis rightly recognized as one of the great urban books of our time, an index will miraculously be added to future editions. (/publicsquare/author/philip-langdon) Philip Langdon is author of Within Walking Distance: Creating Livable Communities for All (Island Press). https://www.cnu.org/publicsquare/2018/l2/04/%E2%80%98continuous-city%E2%80%99-versus%E2%80%98ruptured-city%E2%80%99 7/8 12/12/2018 0 Comments CNU C) Recommend t Start the discussion... LOG IN WITH OR SIGN UP WITH DISQUS ? Name The 'Continuous City' versus the 'Ruptured City' I CNU Be the first to comment. l) Subscribe Q Add Dlsqus to your slteAdd DlsqusAdd i Disqus' Privacy PolicyPrivacy PolicyPrlvacy Login Sort by Best About (publicsquare/about) Facebook (https://www.facebook.com/newurbanism) Twitter (https://twitter.com/newurbanism) Public Square: A CNU Journal Congress for the New Urbanism https://www.cnu.org/publicsquare/2018/12/04/%E2e/a80%98continuous-city%E2%80%99-versus-%E2%80%98ruptured-city%E2%80%99 8/8 Item Number: 8. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Memorandum from City Attorney: 12 E. Court Street - Height Bonus ATTACHMENTS: Description Memorandum Irom City Attorney: 12 E. Court Street - Height Bonus City of Iowa City MEMORANDUM Date: December 13, 2018 To: City Council From: Eleanor M. Dilkes, City Attorne Re: 12 E. Court Street — Height Bonus The Mayor has asked that I provide a memo reviewing the criteria that will govern your decision in the event that the City receives a formal application for height bonus at 12 E. Court. For purposes of this memo, it is assumed that the requested height bonus will be as set forth in the Developer's pre -application: 7 stories of additional height (15 total) for each of the 4 proposed buildings, currently configured as a request for. 1) 5 stories for right-of-way dedication (Capitol Street); 2) 1.5 stories for student housing; and 3) .5 stories for historic preservation transfer from Tate Arms. Keep in mind that the Code allows for up to 5 stories of height bonus for student housing (misstated as 4 in the pre -application) as well as additional transfers based on other public benefits. Design Review The process required by the Code for height bonus is a design review process. The initial review is done by staff and in this case, because the requested height bonus will exceed 2 floors and includes requests based on historic preservation and right-of-way dedication, Council review and approval is required. The Conditional Zoning Agreement (CZA) adds an additional step — approval of design elevations by the Planning and Zoning Commission and a recommendation to Council on the height bonus request. Criteria The Code provides that: "Bonus height is granted solely at the discretion of the City based on the quality of the proposal. For buildings receiving height transfers or granted bonus height, additional upper floor step backs may be required to help reduce the mass and scale of the building as it relates to surrounding development and public open space." The approval criteria for a height bonus is as follows: 1. Does the proposal "demonstrate excellence in building and site design, use high quality building materials, and [is it] designed in a manner that contributes to the quality and character of the neighborhood."? 2. Does the proposal meet any specific approval cri eria applicable to the type of bonus requested? and, 3. Does the proposal satisfy all other requirements of the zoning code? The specific approval criteria for the three types of bonus height requested are: 1. Right of Way Transfer. The land proposed for dedication is needed in order to construct or improve rights of way necessary to realize the vision of the riverfront crossings master plan. The formula for determining the maximum floor area that can be transferred is set by the Code. 2. Student Housing: November 28, 2018 Page 2 a. location: Must be within the University Subdistrict, South Downtown Subdistrict, or the West Riverfront Subdistrict and within 1000 feet along public rights-of-way from the University of Iowa campus as shown on the Regulating Plan. b. Management, Design and Amenities:(1) An enforceable plan for on site management and security must be submitted to and approved by the City; (2) For projects with two hundred (200) or more bedrooms, professional twenty-four (24) hour on site management and security must be provided. A professionally staffed management office/reception desk must be provided in the entrance lobby of the building;(3) Interior and exterior usable shared open space must be provided with amenities that create a high quality living environment for students. The management plan must include adequate provisions for management, maintenance, and security of such spaces;(4) A secure bicycle parking/storage area shall be provided and maintained within the building or parking garage;(5) The owner shall maintain a valid rental permit and comply with all applicable City codes;(6) The City reserves the right to inspect the property to verify compliance with these provisions 3. Historic Preservation: The sending site is designated as a landmark. The maximum floor area eligible for transfer is set by the Code. Additional questions: In determining whether to grant a height bonus for the Capitol Street dedication may the Council consider the fact that the Developer has agreed in the CZA to dedicate the right- of-way ightof-way prior to issuance of an occupancy permit? Yes, but consider. 1) the request can be reconfigured (e.g. up to 5 stories are allowed for student housing and the Developer has indicated that other aspects of its development create eligibility for height bonus under the Code; and 2) the right- of-way will not be dedicated if the site is not redeveloped. Is affordable housing relevant to the height bonus decision? The Developer has not requested a height bonus for affordable housing. The Developer will be required to comply with the affordable housing provisions of the RFC Code. (10% for 10 years, on-site or fee -in lieu as determined by the Developer). The Code does allow for a height bonus of up to 5 additional floors for projects that reserve 15% of the dwelling units within the building (6% more than the required number) for affordable or workforce housing as determined by the city and for a period determined by the City. The RFC code does not allow bonus height for the payment of a fee -in -lieu of affordable housing, only for additional on-site units. Please contact me if you have questions. Cc: Geoff Fruin, City Manager Item Number: 9. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org December 13, 2018 Memorandum from Neighborhood & Development Services Director: South District Homeownership Program - Program Outline ATTACHMENTS: Description Memorandum from Neighborhood & Development Services Director: South District Homeownership Program - Program Outline I �`p CITY OF IOWA CITY MEMORANDUM Date: December 11, 2018 To: Geoff Fruin, City Manager From: Tracy Hightshoe, Neighborhood & Development Services Director Re: South District Homeownership Program — Program Outline The City was recently awarded $100,000 in federal HOME Investment Partnerships Program (HOME) funds to purchase, rehabilitate, and sell two yet to be identified duplex properties on Taylor Drive or Davis Street to local residents for affordable homeownership opportunities. It is anticipated that the monthly mortgage, taxes and insurance costs for these homes will be near or below HOME Fair Market rents. At the City Council's request, City staff completed an equity analysis and identified policies to help prevent displacement and enable neighborhood residents to purchase homes. The City Council reviewed this proposed program at their November 6, 2018 work session and requested that it operate similar to the UniverCity Neighborhood Partnership. Through the UniverCity program, the City has purchased 68 homes. 65 homes have been rehabilitated and sold and 3 are currently being rehabilitated. 19 of the 65 homes were considered affordable and sold to homebuyers under 80% of the area median income. Purchase prices of the 68 homes have ranged from $70,855 to $246,674. Key aspects of the UniverCity program are noted below: • The program's average rehabilitation budget has been $50,000 per home. Homes are chosen based on their location in targeted neighborhoods, the City's ability to rehabilitate within the established budget, and their proximity to other owner -occupied homes. The extent of funds spent on repairs is based on each home's condition and the number of code issues that need to be brought into compliance. Many UniverCity homes were large and built 70-100+ years ago and thus had extensive repairs needed. Several homes needed foundation repair or stabilization, removal and replacement of knob and tube electrical wiring, roof replacement, and window and door repair and replacement. Recently, the budget was increased to $60,000 to help address anticipated needs in larger homes or homes in need of extensive repairs. In the past, if rehabilitation exceeded the planned budget, the purchase price of the home was raised accordingly to cover the additional amount invested. Many smaller, newer homes - such as those on Douglas Court - needed less rehabilitation and often had budgets of $30,000445,000. The lower rehabilitation budgets for these newer and smaller homes helped keep the purchase prices affordable. • Once completed, homes were marketed to the general community. Buyers had to be under 140% of median income. If a home was not sold through the City process, a realtor was hired and the income requirement was dropped. This occurred for 7 of the 65 homes. University of Iowa funds. provided downpayment assistance to 41 homebuyers. The average amount of assistance per home was $9,308. The Iowa City Housing Authority assisted with downpayment or rehabilitation funds for 19 homes with buyers under 80% of median income. Downpayment assistance was provided to 16 of these households with an average of $6,392 per home. 10 of the 16 low-income homebuyers used both Housing Authority and University of Iowa funds for downpayment assistance. December 11, 2018 Page 2 Due to the equity analysis, concerns expressed by Black Voices and Council's preference to operate the program similar in function as the UniverCity program, staff proposes the following timeline and program requirements. Proposed Timeline and Action Steps November 2018 - June 2019. Notification has been sent to property owners of candidate properties to ascertain their willingness to sell. If they are willing to sell, staff will meet with current tenants to determine their interest in purchasing the home. If tenants are not interested in homeownership, and unwilling or unable to move with relocation assistance, the City will not purchase the home. January 2019. Mail letters to neighborhood residents and Housing Authority Family Self Sufficiency (FSS) participants to ascertain their interest in homeownership. For purposes of this program, the neighborhood is defined as the following: If interested, the City will offer one-on-one financial counseling to determine what barriers, if any, the household needs to overcome to be ready to purchase a home. The City will also help market home maintenance classes available through Habitat for Humanity to this neighborhood and FSS participants. The classes are free and available to the public. January 2019 - January 2020. Continue to work with income -qualified tenants interested in buying the homes and maintain a waiting list for homes that become available. July 2019 - January 2020. Acquire and rehabilitate selected homes. Federal funds must be limited to $25,000 per unit if the home was built before 1978 due to federal lead based paint provisions. Lead abatement, which can be costly, is required when federal rehabilitation assistance exceeds $25,000 per unit. November 2019 - March 2019. Sell homes to income -qualified tenants with a preference for existing tenants in the unit and then those already living in the neighborhood. The homebuyer must meet federal HOME homebuyer underwriting criteria, which considers housing expense and debt -to -income ratios (a federal requirement). The City can provide up to $35,000 in downpayment assistance based on the homebuyer's financial need. The homebuyer must have December 11, 2018 Page 3 sufficient income to meet anticipated and unanticipated expenses to sustain homeownership. The actual amount of downpayment assistance would be determined by demonstrated need. Proposed Funding — total budget of $240,000 ($60,000 per home) Acquisition. Use UniverCity lenders and repay the loan when the home is sold. Rehabilitation. $100,000 in federal HOME funds, $25,000 per unit. Already secured. Financial Counseling. Partner with local financial counseling agency to provide one-on-one services for those under 80% of median income. Must be a neighborhood resident or FSS participant to be eligible. Anticipate approximately $1,000 in ICHA funds to assist 25 households. Downpavment assistance. Secure up to $35,000 per unit ($140,000 total). Funding would be secured by applying to the Housing Trust Fund of Johnson County and/or reallocating funds from the FY19 (land banking or emergent funds) allocation or the anticipated FY 20 allocation (Housing Trust Fund contribution, LIHTC support, land banking or emergent needs). Miscellaneous contingency expenses. May include voluntary relocation assistance, additional rehabilitation, counseling, or other costs. The source of funds is not currently identified, but may be available if $35,000 in downpayment assistance is not warranted in each of the four units. Staff is requesting City Council approval of the program and direction on funding source options. Neighborhood Services staff will be available at the City Council work session for questions. _ i Table of Income and Rent Limits #!,,ice Community Development Block Grant (CDBG) 44t-�'*rwr®�w�� HOME Investment Partnerships Program (HOME) � CITY OF IOWA CITY Income Limits (effective 6/1/2018) Household Size Extremely Low Income Very Low Income $625 Low Income $956 30% Median Income 50% Median Income 60% Median Income 80% Median Income 1 $18,300 $30,450 $36,540 $48,750 2 $20,900 $34,800 $41,760 $55,700 3 $23,500 $39,150 $46,980 $62,650 4 $26,100 $43,500 $52,200 $69,600 5 $28,200 $47,000 $56,400 $75,200 6 $30,300 $50,500 $60,600 $80,750 7 $32,400 $53,950 $64,740 $86,350 8 $34,500 $57,450 $68,940 $91,900 Rent Limits Effective SRO Efficiency 1 SDR 2 BDR 3 BDR 4 BDR 5 BDR 6 BDR CDBG Fair Market Rent Low HOME Rent 6/1/2018 $468 $625 $723 $956 $1,131 $1,262 $1,392 $1,522 High HOME Rent 6/1/2018 $468 $625 $723 $956 $1,391 $1,684 $1,885 $2,045 HOME Fair Market Rent 6/1/2018 $468 $625 $723 $956 $1,391 $1,684 $1,937 $2,189 Item Number: 10. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Memorandum from Human Rights Coordinator & Equity Director: Social Justice and Racial Equity Third Quarter Update for 2018 ATTACHMENTS: Description Memorandum from Human Rights Coordinator & Equity Director: Social Justice and Racial Equity Third Quarter Update for 2018 I ,��,-a-4� CITY OF IOWA CITY I , .� MEMORANDUM Date: December 11, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Human Rights Coordinator & Equity Director Re: Social Justice and Racial Equity Third Quarter Update for 2018 Attached please find the third quarter Social Justice and Racial Equity Update for 2018. It is the debut of the new look and format for the Update. Included as a part of this Update is the Police Department's Third Quarter Report on community outreach, community presentations, cultural competency trainings, public education efforts on rights, and community partnerships. In addition, per Council's request for an update at its November 6, 2018 Work Session, a memorandum on the Racial Equity Toolkits from City Departments that is then followed by all memorandums provided to Council on the use of Toolkits. Social Justice & Racial Equity Third Quarter Update (July—September 2018) CITY OF IOWA CITY UNESCO CITY OF LITERATURE 032018 ':�7 . II SOCIAL JUSTIC-' g, RACIAL =QU TY Accountability The Government Alliance on Race and Equity Membership was renewed for another year in July. City staff participated in the August Government Alliance on Race and Equity's Human and Civil Rights Enforcement Working group. The annual Job and Resource Fair was held at the Robert A. Lee Community Recreation Center this past September. It offered opportunities for jobseekers to meet with over 35 local employers including several city departments (Fire, Parks and Recreation, and Police). A resume building workshop was held at the Library in preparation for the event to better assistjob seekers. The fair was sponsored by the City and Iowa Works. In July, the Police Department sponsored an Implicit Bias training with University of Iowa Department of Public Safety and the Iowa City NAACP. There were over 40 participants that included officers and community members. The course was held for two reasons: the first fortransparency so that the community can see the training officers receive, the second is for community members to learn the training as well. The Affordable Housing Action Plan process kicked -off in late Septemberwith a meeting held in the Senior Center Assembly Room. The meeting helped the City identify barriers to fair housing choice in the community and develop strategies to address those issues. The project is led by Neighborhood and Development Services. How to Challenge and Overcome Unconscious Bias was held in September at the Library and focused on fostering respect for people different then ourselves, appreciating individuals with different social and cultural backgrounds, and encouraging solidarity Board and Commission members from Parks and Recreation, Human Rights, Library, Planning and Zoning, Community Police Review Board, Housing and Community Development, Civil Service, Board of Adjustment, Senior Center, and the Climate Action Steering Committee attended this training 032018 SOCIAL JUSTICE & RACOA: E:O:;,TY 0� CoInversations The Mayor, and staff from Neighborhood and Development Services and Equity and Human Rights participated in a meeting in July to explore the possibility of creating a Civil Rights Trail in Iowa City. The meeting was chaired by Charles Pearson of Pearson Consulting. Staff of the Office of Equity and Human Rights met with the Johnson County Diversity and Inclusion Committee in July to discuss creating diverse and inclusive work environments. The August Coffee with a Cop was held at Walmart. The event provides an opportunity for community members to ask questions, voice concerns, and get to know police in a relaxed setting. The August City Manager's Roundtable was held at the City -owned Ned Ashton House. Attendees from the Black Voices Project, the Refugee and Immigrant Association, Neighborhood Centers of Johnson County, and the faith community were present. Topics included an update from the Fire Department and Parks and Recreation on summer programming. In August, the Council held a Listening Post at Willow Creek Park. Listening Posts are opportunities for community members to meet with Council members and discuss issues affecting them or of concern to them. The Fire Department in August participated in several of the Iowa Valley Habitat for Humanity's Home Ownership courses. They presented on fire prevention and safety. All Ages Speed Friendshipping was held in September at the Senior Center. The event uses the speed dating format to find friends instead of dates. It is an opportunity for participants to meet and chatwith people of all ages, have fun, and potentially take the first step in creating new and lasting relationships. 11 F C';';:� ''IT - SOCIAL JUSTICE & RACIAL E:�UiTY Justice With the Mayor's support and in order to furtherthe Council's strategic plan to promote social justice and racial equity and the values expressed in Resolution No 17-27 Reaffirming the Public Safety Function of Local Law Enforcement, the City has participated in several friend of the court (amicus) briefs filed by cities and other entities across the country in challenges to the current Administration's policies concerning immigrants. To date, these have included challenges to the Administration's travel ban; the Justice Department's imposition of conditions to Byrne JAG grants to local law enforcement designed to restrict money to those that have adopted "sanctuary city" policies, the termination of temporary protected status (TPS) for immigrants from Haiti, EI Salvador, Nicaragua and Sudan; and the termination of DACA (Deferred Action for Childhood Arrivals) The City has also participated In amicus briefs filed in a challenge by Texas cities to Texas Senate Bill 4 which requires local law enforcement to engage in immigration enforcement All of these briefs articulate the harm to cities that will result from these anti -immigrant policies and are often joined by national entities supportive of cities, such as the United States Conference of Mayors, the National League of Cities, and the International Municipal Lawyers Association '30C;r?,_ JUSTICE & RACIAL EQU;TY Outreach In July, the Office of Equity and Human Rights issued a memorandum on Parking asa Reasonable Accommodation to explain how mobility impairments can make parking a major issue for rental tenants. The document is geared towards educational outreach to landlords and property managers. The 28th ADA Celebration held in July welcomed Oregon SenatorJeff Merkley as its keynote speaker. This City -sponsored event was held on the Ped Mall in front of the Library. The Mayor read a proclamation recognizing the anniversary of this historic law at the event. -- Transit Services participated in two Party in the Park =-032018 events where they provided tours of the new buses, and handed outtransit schedules, lanyards and bus passes, as well as general Transit information. The Police Department added an outreach position in July in concertwith Neighborhood and Development Services, and the Iowa City Downtown District. In this new position, the off icerwill split their time between addressing neighborhood quality of life concerns and added communication in the Downtown area. In July, the Fire Department hosted the Emergency Services Youth Summer Camp. The camp hosted 100 youth participants, including 21 from The Dream Center. Local junior and senior high school students challenged the Police Department in July to a friendly game of basketball at the Robert A. Lee Community Recreation Center as part of the Do You See Me Now? competition. The event was coordinated by Parks and Recreation's Teen Dynamic Program. The Teen Dynamic Program is designed to provide teens with opportunities for positive interaction, education, relationship building, and activities during summer break. The Office of Equity and Human Rights hosted the Iowa League of Human RightsAgencies Fall Symposium. Attendees included Dubuque, Waterloo, Des Moines, Davenport, Sioux City, Johnson County, State of Iowa, and West Des Moines. Discussion points included emotional support animals, the benefits tojoining the Government Alliance on Race and Equity, and case investigation tips and techniques. I- ;-`,�' SC- :; „,L JUSTICE & RACIAL EQUITY Outreach National Night Out celebrated its 35th year in August. Many Iowa City neighborhoods hosted special events like block parties, cookouts, contests, youth activities and anti-crime rallies. Appearances at these events included City Police, Firefighters, and Herky the Hawkeye. Iowa City Pride and the Senior Center partnered on the Get to Know Your Community! event. At the event, attendees were able to meet people from many of the LGBT+positive organizations, clubs and businesses in the Iowa City area. Appetizers and light refreshments were served. s -- Staff in the Office of Equity and Human Rights spoke 332015 on Iowa's Civil Rights Legacyto the Chamber's Community Leadership program, and to the Language, Justice, and the Law class at the University of Iowa in September. Transit Services provided community-based education and training for special education students ages 18-21. It was attended by 16 students and four staff. At the training, the group rides the bus from Eastdale Plaza to the Iowa City Transit station, making one transfer downtown in the process. The goal of the presentation was to help students increase their confidence and independence while riding the bus. Many will utilize transit services independently, once they have graduated from Transitions. The Senior Center made tours available for community members during the Latino Festival in Downtown Iowa City. The Center also had posters on display celebrating Hispanic and Latino Month. Anew City Channel 4 ad reminds community members that everyone has a role. The ad encourages people to get involved in City government by following the City on social media, applying fora job, or applying to serve on a board or commission. s 032018 SQCIA11,. J'aST CE & RACIAL EQUITY Training Staff in the Office of Equity and Human Rights participated in the Disability Access in Government -Assisted Housing UnderTitle II of the Americanswith Disabilities Act Webinar. In July, staff of Neighborhood and Development Services and the Office of Equity and Human Rights attended the Johnson County Aging in Place Forum on technology and aging. It was held atthe Coralville Public Library. In August, staff of the Office of Equity and Human Rights attended Working Across Cultural Difference, Knowing Yourself So You Can Learn About Others. The day -long course was sponsored by the Johnson County Extension Office. The City Manager's Office, Parks and Recreation, the Library and the Office of Equity and Human Rights participated in a Navigating Differences workshop in September. It was facilitated by Iowa State University Extension and Outreach. The training was an overviewto highlight potential sessions that could be conducted with City staff. The workshop is intended to assist persons in expanding theirskills in working with diverse populations. In September, staff of the Office of Equity and Human Rights attended a 2 -day Racial Equity Workshop. It was hosted by the University of Iowa College of Public Health. The trainers were from the Racial Equity Institute in Greensboro, North Carolina. The training taughtthe history of racism in the US, systems of privilege and oppression (especially through a power analysis), and our place in the current system. TO: Stefanie Bowers FROM: Captain Denise Brotherton RE: DIF Reporting for ICPD — 3rd QUARTER 2018 DATE: October 18, 2018 The Iowa City Police Department's DIF reporting for the third quarter of 2018 is below. COMMUNITY OUTREACH: Documentation of participation in any event, attended or presented, by a Department member to a community member or organization. 43 officers attended 139 events in the third quarter of 2018 for a total of 202 hours of involvement. Events included: Continued neighborhood foot patrols and officers getting out of their patrol vehicles to engage the community and build relationships through non -enforcement interactions. Foot patrols, business checks, house watch and school visits, extra patrol per specific requests from citizens and/or businesses. Continued use of Southside Substation by officers to complete paperwork and other tasks at this facility, being more visible and making themselves more available to the community in that area. The substation is also utilized for activities and meetings with local youth. During the third quarter the substation had "open" hours during the weekdays. During these specified hours the community outreach assistant was available at the substation to meet with community members or to engage in casual conversation with the neighborhood youth. The beat officers were also encouraged to be at the substation during these hours to interact with and assist the public. • ALICE training sessions • Party in the Park - various locations in IC neighborhoods • National Night Out • Coffee with a Cop DIF Reporting for ICPD — 3rd Quarter 2018 • Free Lunch Program (police officers served meals) • School visits - multiple locations in the ICCSD • Do You See Me Now Basketball Challenge • Kid's Day @ Upper City Park • Pulling For Honor -supporting Veterans • Special Olympics Badges & Butterburgers • In Her Shoes -Domestic Violence Awareness • Special Olympics Cop on the Roof • Move It, Dig It, Do It Event • Emergency Services Youth Camps • Bus Pass Program -collaboration with City Transit to provide bus passes to those in need of transportation assistance, including youth and Shelter House residents COMMUNITY PRESENTATIONS: Documentation of any participation in a community presentation by a Department member. 5 officers participated in 23 community presentations in the third quarter of 2018, totaling 39 hours of involvement. Presentations included the following topics/groups: • Morning Optimists • Kiwanis Action Club • Southside Neighborhood Meeting • Downtown Liaison Officer Informational Meeting • ALICE —various locations • Rotary Club Breakfast • Personal Safety Presentations for Adults and Senior Citizens DIF Reporting fo, ICPD — 3rd Quarter 2018 E CULTURAL COMPETENCY TRAINING: Documentation of any training received by a Department member involving cultural competency. Cultural competency training refers to training directed at the ability to interact effectively with people of different cultures, ethnicity and socio-economic backgrounds. Lt. Droll of the Late Night Watch attended an eight hour training on the topic of Cultural Competency during the third quarter. This was the only training related to this topic during the third quarter of 2018. PUBLIC EDUCATION EFFORTS ON RIGHTS: Documentation of any participation at an event, attended or presented by a Department member, to a community member or organization where the focus is education on an individual's rights. Downtown Liaison Officer Graves provided an hour informational talk to a University of Iowa student on fake identifications and accessing drinking establishments in the Downtown. COMMUNITY PARTNERSHIPS: Documentation of any partnership between the Department and another community organization. The Department worked with community partners that led to attendance at 31 events by 11 officers who spent 82 hours engaging with community members. Below are some highlights and noteworthy outcomes from those partnerships. • Iowa City Downtown District —To champion the Iowa City Downtown District as a progressive, healthy, and culturally vibrant urban center of the region. • Rec After Dark Committee — Alternatives to the bar scene for University Students The Downtown Liaison continues to represent the Iowa City Police Department and participate in the Data -Driven Justice Initiative. This is a coalition of city, county, and state governments who have committed to using data -driven strategies to divert low-level offenders with mental illness out of the criminal justice system and change approaches to pre-trial incarceration. The Downtown Liaison partners with the Johnson County Local Homeless Coordinating Board (LHCB), the Frequent User Systems Engagement (FUSE) sub -committee and the winter Low -Barrier Shelter sub -committee. DIF Reporting for ICPD 3rd Quarter 2018 i u • National Night Out — Heighten crime and drug prevention awareness, generate support for and participation in neighborhood anti-crime programs, strengthen neighborhood spirit and police community partnerships, sent a message to criminals letting them know that neighborhoods are organized and fighting back. • The ICPD continues to collaborate with the Iowa City Bike Library to repurpose abandoned bicycles impounded by the Department. Instead of being auctioned or recycled as scrap metal, the Iowa City Bike Library refurbishes some of the bicycles which are then lent out through their organization. The remaining bicycles are collected by Working Bikes. Working Bikes is a non-profit that rescues discarded bicycles and gives them new life by redistributing them in global communities. The Downtown Liaison worked with staff and the City Manager to amend City Code and worked towards repurposing unclaimed bicycles by turning them over with disadvantaged youth and adults. During the 3rd quarter, a total of 3 abandoned bicycles were turned over to the homeless. • Wetherby Walking Patrols — Working under a grant obtained by the Southside Neighborhood Association, beat officers and the Community Outreach Assistant spent four hours on foot patrol on Friday and Saturday evenings in the Wetherby neighborhood. The goal of the foot patrols is for relationship building with residents. This was the third summer these walking patrols have been conducted. • Additional activities, meetings and events took place within the following community partnerships: NAACP, FBI, US Attorney's Office, Johnson County Attorney's Office, Johnson County Disproportionate Minority Contact Committee, City Manager's Diversity Roundtable, Iowa City Downtown District, Iowa City Community School District, University of Iowa Off Campus Advisory Board, Special Olympics of Iowa, Safety Village, Elder Abuse Task Force, Johnson County Human Trafficking Coalition, United Way Social Services Work Group, 4 Oakes Youth Shelter, Johnson County Drug Task Force, Sexual Assault Investigation Team, The Dream Center, Broadway Neighborhood Center, Domestic Violence Intervention Program, Johnson County Suicide Prevention, United Way Social Services Work Group, Prevent Child Abuse -Johnson County and Emergency Services Camp for youth. The Department continues to provide extra patrol at citizen's requests and foot patrols where criminal activity or safety concerns have been identified. These patrols have resulted in over 2000 citizen contacts. The Evening Watch spent 300 hours on foot patrols, the Day Watch conducted 26 foot patrols, and the Late Night Watch conducted foot patrols in the Downtown, including making multiple bar checks resulting in contact with hundreds of people in the Downtown district. The Daytime Downtown Liaison Officer was on bike/foot patrol during 51 days of this quarter, totaling 210 hours and conducting 102 extra patrols. The Nighttime Downtown Liaison Officer conducted 70 foot patrols and 60 extra patrols during the 3rd quarter of 2018. DIF Reporting for ICPD 3rd Quarter 2018 r ,.� CITY OF IOWA CITY MEMORANDUM Date: December 10, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Human Rights Coordinator & Equity Director Re: Update on Racial and Socioeconomic Equity Review Toolkits Introduction: Currently 8 City departments have received racial and socioeconomic equity toolkit training and have used the training to review their policies, procedures, services, and programs. The use of racial and socioeconomic equity toolkits has allowed staff in those departments to normalize conversations on race and to be conscious of race in the services we provide as a City to the community. The toolkits have aided staff's ability to more effectively collect data, work with community voices, deliver the training of the toolkit to other staff for capacity building within the City, and to recognize racial equity as a priority that will lead us to better decision making and better outcomes. Starting in August 2016 through August 2017, the following City Departments: Neighborhood and Development Services, Police, Human Resources, Finance, and Human Rights evaluated a current procedure, policy, program or service, and a new and/or potentially new procedure, policy, program or service using a racial and socioeconomic equity review toolkit. These departments were intentionally selected because they have one or all the following: 1) the services provided are heavily relied upon by persons of color or immigrant populations; 2) the community has expressed concern on how the services are delivered; or 3) the services provided impact large groups or persons in the community. The Departments used a three-step process to gather information that was used to inform planning and decision making about public policies and programs. Each step is enumerated below. Step 1: What is the impact of the proposal on determinants of equity? The aim of the first step is to determine whether the proposal will have an impact on equity or not. Step 2: Who is affected by the proposal? This step identifies who is likely affected by the proposal. Step 3: Opportunities for action? The third step involves identifying the impacts of the proposal from an equity perspective. The goal is to develop a list of likely impacts and actions to ensure that negative impacts are mitigated, and positive impacts are enhanced. Discussion: Below is the current progress and long-term impact on those Departments use of toolkits. December 10, 2018 Page 2 Accounting Capital Grant Funding. Now requires a racial minority impact statement as part of a new Grants Management Policy. It includes creating a map showing distribution of racial minorities in the city a map was created in ESRI (geographic information system software) and is available on the intranet for departments to utilize. Capital grant applications must use this map to identify the grant's location and review its impact on racial or ethnic minorities with a narrative statement as well as the block group identifier to quantify the impact. The racial minority impact statement and block group are required on the Grant Review Form that departments submit to get approvals for grants before they apply. Revenue Utility Billing. A donation program was established in March 2018. This fund helps sustain the City's Utility Discount Program, which provides income eligible Iowa City utility customers a discount of 60 percent of the minimum water and sewer charge, 60 percent of the monthly storm water charge and 75 percent of the refuse and recycling charges each month. A news release, news interviews, and a bill insert were used to promote the program. Stories appeared on KCRG and KWWL news. Currently there are 123 accounts that make a monthly contribution on their water bill. Nearly $6,400 has been given to date - about $726 per month for the regular contributors. Purchasing Requests for Bids and Proposals. Purchasing now includes a voluntary demographic information survey in all Request for Proposals and Request for Bids. Accounting also includes the voluntary demographic information survey when it sends out Automated Clearing House (ACH) letters to vendors. Each vendor that completes the survey and is identified as a "Women Owned Business", "Minority Owned Business" or "Service -Disabled Veteran Owned Business" is marked as a Disadvantaged Business Enterprise (DBE) in the financial software system. Sixty-one bids and proposals were received to date, and 9 received were from DBEs, 41 received were marked 'none of the above', and 11 received were incomplete (did not complete the survey). Looking at the slats, for the companies that filled out the survey almost 15% were DBEs. Of the 9 DBE submittals, 3 were awarded a contract. Police Online Feedback Form. The online feedback form went live on September 7, 2017. Between then and November 2018, 39 submissions were received from the public. Most of submissions either asked questions or made comments about incidents in which the police were involved. Sixteen submitters asked for a police supervisor to contact them for follow up; 12 submitters requested no follow up; 3 submitters did not answer the follow up question. Juvenile Curfew Standard Operating Guidelines, From September 2016 through August 2017, there were 25 juvenile curfew citations issued. From September 2017 through August 2018, there were 6 juvenile curfew citations issued. This represents a 76% decrease in citations, with 11 of the 12 -months in that period accounted for. Three of those cited were White; 3 were Black; and none identified as Hispanic. All the cited curfew violations involved one or more additional criminal violation by the minor. When other criminal acts are involved, the officer's discretion is reduced. December 10, 2018 Page 3 Public Hours at Animal Care & Adoption Center. There has been no significant change in the status of this proposal. Staffing models don't show a viable option for expansion of service hours or additional programming without the cutting of hours at the facility at some other time during the week. Currently it is open 10:30 AM to 5:30 PM Monday - Friday and 10:30 AM to 3:00 PM on Saturday. Iowa City Transit does not have a route that runs to the location. Both the hours of operation and the location can serve as barriers to persons in the community who wish to adopt. Neighborhood and Development Services Complaints Mapping. The City received 2,400 complaints in calendar year 2017 and continues to monitor where complaints are located. Complaints appear to be originating from every neighborhood. Neighborhoods with more rental properties tend to have higher complaint activity. Steps have been taken to be more proactive in high complaint neighborhoods. At the start of July 2018, a Neighborhood Response Officer position was created. Their duties include addressing neighborhood quality of life concerns and issues that arise in the downtown area. The regular duty hours are Tuesday - Saturday 6:00 PM to 2:00 AM. Thursday, Friday and Saturday evenings are peak times when many neighborhood complaints for nuisances such as loud noise, garbage, parking, etc., come in. Bike racks on older multi -family properties. No progress has been made on the bike rack project. To move forward, partnerships with private property owners will need to be explored. MPO will also gauge support for a code change to retroactively require bike racks at all existing multi -family buildings if there is sufficient interest amongst City Council and administration. Notification of Rezoning and Redevelopment. Staff continues to emphasize good neighbor meetings, post public notice signs and written notification to all dwelling units for which applicants can obtain addresses. Since the last report out in October 2017, Ordinance 17-4728 was adopted amending the major site plan review process to require notification to occupants of rental properties and an occupant transition plan for any additions or alteration to a residential development with more than 12 dwelling units. This includes the following requirements: Within twenty-four (24) hours of applying for major site plan approval, the applicant shall post notice on the subject property of intent to develop on the site. The notice to be posted will be provided by the City and shall be posted as directed by the City. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant, within twenty-four (24) hours of applying for major site plan approval, shall mail written notice to all current occupants of the development property informing them of the application and intention to develop on the site, the anticipated construction timeline, and phasing of the project. The applicant shall furnish evidence satisfactory to the City that such notice requirements have been satisfied before the application will be considered complete. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant shall submit an occupant transition plan if there are any occupants of the development on the date the application is submitted. Such a plan must include the number of current occupants; a general description of current contractual obligations between the owner and the occupant(s); when any leasehold interest expires; and a construction timeline and phasing plan. In addition, the ordinance required that the City Council consider and approve the occupant transition plan prior to approval of the site plan or issuance of a building permit. December 10, 2018 Page 4 The intent of the code change is to provide a means of communicating pending changes to existing rental residents where the proposed changes would not otherwise trigger a zoning process and to require City Council consideration in an otherwise administrative process. Since the ordinance's adoption, 21 major site plan cases have been filed with the City. None of these met the threshold for triggering use of the new major site plan process. Staff will continue to monitor future site plan activity for compliance. Staff is still in the process of acquiring new permitting and plan review software which will incorporate electronic application submittals. After the contract is finalized it will take about 18 months to implement. Residents will also be able to view permit activity for subdivisions and buildings. Human Rights Online Complaint. The option to submit a discrimination complaint online went live in February of 2017. Since that time 27 complaints of discrimination in the areas of education, housing, employment, and public accommodation have been submitted online out of approximately 42 complaints total being filed during that time. The online complaint option allows for persons to file a complaint of discrimination with the Human Rights Office 24/7. This streamlines the process and allows for an efficient and accessible way for persons to report discrimination at any time. Discrimination Complaint Party Mapping. Complaint mapping was completed for 2017. Based on this information staff will continue to place more resources in the businesses and landlords in the downtown region due to the slightly higher number of complaints filed. Staff will also provide broader outreach to students and consumers on their rights. Phase 2 of Toolkits: with the goal of continuing to advance social justice and racial equity within City procedures, policies, programs, and services, several City departments, including Parks and Recreation, the Housing Authority, the Fire Department and the Library are currently using a racial equity review toolkit. Current updates follow. Library Adverse effects of overdue fines on children's access to library services. The Library has chosen to look at how fines present a barrier to children from moderate to low income families and to eliminate these barriers if possible. The first step in their study was mapping out locations of children's library cards that were delinquent due to fines (owe $10 or more). The data showed that the largest number of delinquent children's cards are in neighborhoods that have been identified by Housing and Urban Development (HUD) as low to moderate income. During FY20 budget preparation further study was done to determine what percent of all fine income came from children's materials. Multiple national studies are available that show a positive impact on children's library use when overdue fines are eliminated, and there is a national discussion regarding library fines. We know that library fines represent a barrier to access and literacy resources for many children in our community. While fines are not meant to be punitive, the reality is they become punitive for children who face access and other issues related to utilizing Library services. An overdue fine of 25 cents a day is equally assessed to all overdues, however it does not equally affect low, medium and high-income households. The Library Board has approved a budget request that eliminates fines on all children and teen library materials which will reduce income from fines. If approved through the City budget process we hope to remove these fines by June 1, 2019, in time for the summer reading December 10, 2018 Page 5 season. Further study will show if a no fines policy for children's materials results in higher use and fewer delinquent cards. Monitor conduct reports regarding teens to determine if racial minorities are disproportionately affected. Identify ways to ensure fair and equal treatment. The Library's conduct database was reviewed, and it was determined that there are a much larger percentage of conduct reports written for Black teens than any other racial group. To determine a baseline, a usage study of the Teen Center was repeated twice, each for two weeks, once in the summer and once in the fall, when school was in session. A count was done each hour of the perceived ethnicity and race of the teens in the Teen Center. We found that, during the summer, the teens who use the Teen Center are 49% Black, 45% White, 4% Asian/Pacific/Islander and 2% Unknown. During the school year we found that the teens who use the Teen Center are 64% Black, 32% White, 3% Unknown and 1% Asian/Pacific/Islander. The information gathered will serve as a starting point for an ongoing study. Currently staff work with teens whose behavior does not meet the criteria of the Teen Center so that they will not be banned as an adult would. This entails talking with the teens and when possible with the parents. Study the ways that racially diverse groups obtain information about library services with a goal to improve information delivery to identified populations. The Library's Communications Overview, a document that details each way the Library communicates with the community and the intended purpose of the communication was reviewed. The demographics for the community and demographics of students in the Iowa City Community School District were also studied. Then three questions were focused: What are the languages spoken in homes in our community? Where do new Iowans get information about the Library and the community? Where do racially diverse groups get information about Library programs? As a response, we gathered information to answer these questions. There are a couple anticipated outcomes for this work. First, an email group will be cultivated to share Library information. The people in the email group will have contact with populations who find information in nontraditional settings such as newsletters, bulletin boards and other venues related to the organizations they work with. Second, more flyers will be translated each year. Staff is also considering translating the webpage to other languages. Staff have been working with OmniLingua on additional translations of Library flyers. "How to Get a Library Card" information was translated into Swahili and these bookmarks were available beginning in mid- November. In December, Kara Logsden gave a presentation about how the Library shares information about Library collections, programs, and services to the City Manager's Roundtable. Members of the Roundtable were able to provide feedback to Kara on the initiatives. A copy of the presentation follows this memorandum. Parks and Recreation Map and evaluate home address locations of Group Swim and Private Swim lessons. Compare data with progression through the first four levels of swim lessons to determine if all neighborhoods are represented and having similar success in learning to swim. The mapping of swim lesson participants has been completed. The maps of swim lesson participants show that the program reaches all areas of the community. Staff continues to evaluate participation from youth who have been identified as coming from moderate to low income households and underserved populations to determine how to reduce barriers to swim lesson participation. Early indications are that transportation is the most common barrier. December 10, 2018 Page 6 Map and evaluate home address locations of individuals who rent garden plots. Compare with garden locations to determine future locations and outreach to expand community gardens. The mapping of garden plot renters has been completed. The map and information gathered, to date, was presented to the Parks and Recreation Commission at its November meeting. The maps of the garden plot renters identify several areas of the community where residents are not using this program. Staff will be evaluating each of these areas to determine if there is a suitable location for a new garden plot nearby or if there are other reasons why particular neighborhoods do not seem to have an interest in garden space. The Parks Commission recommended that priority be given to neighborhoods with concentrations of rental homes and multi -family homes. Map and evaluate home address locations of recreation summer camp participants to determine if all neighborhoods are represented in the children served by Parks and Recreation. Mapping of summer camp participants will be completed in the near future to determine if the program is providing equitable service to all areas of the City. Using recent Tree Inventory data, compare the tree canopy coverage of a variety of neighborhoods and compare with data of income levels and race to prioritize future tree planning projects to provide equity throughout the community. Staff plan to evaluate tree planting efforts and tree canopy coverage through use of data from the 2017 Tree Inventory. Parks and Recreation Director, Juli Seydell-Johnson provided an overview of these toolkits at the December City Manager's Roundtable. Copies of the handouts from the presentation follow this memorandum. Fire Emergency Services Youth Summer Camp — Are All Neighborhoods/Schools Being Represented. The camp held three sessions this year: junior high, senior high, and Dream Center. The camp registration forms were used to obtain attendee demographic data needed for this proposal - city, address and school. For the purposes of this proposal, "neighborhood" is defined using the city's census tracts boundaries. Attendees not residing in Iowa City were excluded from the final data set. The Iowa City data set is 64. In reviewing the data a few concerns were noted: school boundaries do not necessarily align with the census tracts and, due to open enrollment, camp attendees may not live near the school they attend or may live outside of Iowa City and attend school in Iowa City. Moving forward "neighborhood" will need to be further refined to best represent the data (school vs. census tract). Unattended Cooking Fires — Evaluate Factors Tied to Incidences of Fire. The purpose of this proposal is to identify the number of incidences of unattended cooking per neighborhood, evaluate causal factors (age, alcohol, etc.), and identify any trends related to the fire locations. For the purposes of this proposal, we again defined "neighborhood" using the city's census tracts boundaries. Using incident data retrieved from the records management system (January 2017 -November 2018). The initial review of data indicates unattended cooking fires are fairly spread out through the city. As expected, a larger number of incidents occur in multi -family housing units located in areas typically heavily populated by college students. A deeper look at the remaining census tracts will be conducted to provide additional information and identify trends owner occupied/rental, single family/multi-family, etc. December 10, 2018 Page 7 Ride Along Program Are All Neighborhoods/Schools Being Represented. A review was conducted of ride along request forms submitted from January 2017 -November 2018. While the data clearly shows the Department hosts a significant number of riders (EMT students, fire science students), it also shows very few community members take advantage of the opportunity. As a result of the toolkit process, the ride along form has undergone an initial revision and the process for conducting backgrounds checks is under review. The Housing Authority Survey current participants and new voucher holders to determine if the Housing and Urban Development (HUD) mandated briefings are creating participation barriers to working families and Review t h e HUD mandated briefing materials to determine the impact of Limited English Proficiency on Housing Choice Voucher Program (HCVP) participants' understanding of family obligations and reporting procedures. Current Housing Choice Voucher participants and new voucher holders are being surveyed to determine if the Housing and Urban Development -mandated briefings create participation barriers. The Housing Authority sent out surveys in mid-August to 240 recipients of Housing Choice Voucher. Administered surveys to briefing attendees in the 4 following briefings (consisting of approximately 52 persons). Of the 292 surveys sent out, 44 have been completed and returned. The Housing Authority is beginning to review completed surveys to determine the impact of Limited English Proficiency on the effectiveness and accessibility of the Housing Choice Voucher Program (HCVP), specifically regarding participants' understanding of family obligations and reporting procedures. Review and analyze the impact of periods of ineligibility for families terminated or denied housing assistance. Staff has reached out to forty-seven Housing Authorities across the country to inquire into their policies regarding periods of ineligibility. However, the response rate has been low. Staff will continue to reach out to more Housing Authorities to get more data. Conclusion: Staff will continue to report out on its use of toolkits within City operations. How we tell the Library's Story KARA LOGSDEN COMMUNITY & ACCESS SERVICES COORDINATOR IOWA CITY DECEMBER 5, 2018 PUBLIC LIBRARY Libraries have thousands of stories and ... ➢Collections ➢Programs ➢Services ➢Advocacy ➢Serendipity ... thousands of stories to share! 7W." lbr-3ing Oso jrmany bnD((s to US ar W r,on+h I TVIeSe lft"e Katld$ lb%m Virg- CM'S r�- We are Ming a ON FM IOWA CITY PUBLIC LIBRARY 4VAW "How" We Share the Story ICPL Communications Inventory of all venues where we Plan communicate with our community. Social Media Sites Policy Management of each venue and Staff & Posting Guidelines guidelines for posting. Equity Toolkit Work "Study the ways racially diverse groups obtain information about Library services with the goal to improve information delivery to identified populations." Public Relations Team & Staff make strategic decisions and plan Marketing Work Group for how to do the work. C\A/A CITY PUBLIC LIBRARY Telling the Library's Story through Social Media Posts ➢Promote collections, programs and services. ➢Cross -promote activities from partners including the City of Iowa City, City of Literature, Downtown District and others. ➢Advocate for core issues related to the Library mission such as Intellectual Freedom and Literacy. ➢Serendipity O What is our social media reach? (Nov. 2018) ➢ F a c e b o o k Iowa City Public Library "likes" Work on your English skills in this informal, fun group! Volunteers will be available to help with pronunciation, expressions, and mzfe- this Friday)�>9,000+ fram 10-1134 a.m. in Meeting Room E Dziefi dobry co NMSZIA HEJ 2 NORM= SVE I KI c2 6 UTEN TAG -S A N N U Cze9d to <D BONJOUR Rt PRONTO C -n 0 SZERVUSZ 01 HELL 1110INGWORNU aR J= HALC 0,:F DIA DUIT5? SALVE r1ENS<ZDRAV04=`AERhABA__j SO HALHALLO::,,, M SALUT ->:X = IOWA CITY --rOC PUBLIC LIBRARY —JI ow— What is our social media reach? (Nov. 2018) ➢Instagram ➢ 7,100+ followers wWW••M�7P�^ r�rb�xrra 3- vbM�,-. ad a X� iti AD i ' GIVES YOU )UPER POWERS ipwacftypubliclibrary • Follow i-itypubliclibmty Fact. Mibmnesofinstagram Ncaptainunde-pants +ibookisbcrafts *embroidery enidkentsperber 4p4pN aL 75 w. IOWA CITY PUBLIC LIBRARY What is our social media reach? (Nov. 2018) ICPL Iowa City Public Library �MCP- ;-,, � 4 V ��Twitter V4W Have you voted yet? We hope you will! To make it a-- easy as possible, Iowa City Transit is offering free rides on Election Day! Rides will be free all day on November 6. cw.Iy/S9yC30msV,5t ftElectic;,)Day2018 +ElecticnGdyA Vote ➢ 4,600+ fo I I owe rs IOWA CITY PUBLIC LIBRARY 1j1Sb1kW Sir- Telling City of the Library's Story through Iowa City Monthly eNewsletters The Little Window 15t Thursday Children's Collection& 2,700+ reach Program Information The Windshield 2nd Thursday Bookmobile Information 2,700+ reach Check It Out 3rd Thursday General Library 2,850+ reach Information TBD 41h Thursday Library Collections Launches January Information 2019 IOWA CITY PUBLIC LIBRARY v*W1. Library's Story through ➢Information about the Library to targeted geographic areas. )=Primarily share Bookmobile schedule Information. 4VThe Iowa City PuLt' L C y 5a;k kg --6a; W WIjWWMorningaidut YB SGeual at lJerelNH [S,cme, Cunous aW A the Iowa City Public Lfbralys 5wkmabil.7 See it ftwhand in -'^— your neighborhood) The mobil. library visite, Mercer Park on Thursdays from 9'..30-10:30 Fire A—a Hy -Vee an Thursdays tom 11 00-11.30 Slop by tG check out aur collection of popular books, nwaes and audiobouks far all ages, or ask us to bring any item hom the IiUrary building for you next ti.Te. Sign i p tar anew library cant on the B..k—lid . or gel a repiacemem for your lost card. We'd live to see ynu on boardl For ire inlormahon antl our complete schedule, risk cd erg MokmoUile Taste all 40 The lawn Gily Public LiW.,y Book—bile'de corning to Wetherby-G..L, rP wGxasknttxraerth Haa3-cn,ncen,an Curious about the Iowa City Pablic Libaya Bookmobile? See b 5,istnend in I y alaffl ghbodtoad! The mobo It..5i005 WalarGant Hy -Vee on MocMays hom 5.005.30 Gram WocM Elementary an VdM—ciays fiom3'164 00 Plexandar "..aid" an Wednesdays from 4.16-5 00 St t 1h111 cut au 'Cil.1cr, cf po * o v sand aodi bou e; for II op, or cs u `tinganyt ft- Meibre told gfcryoU xtbms Sig .Alice,, ad n the BGoxmo I: o� rsp: ement fnr you t d t=� d t .,aa you an board( For ^yore info a1 enc .u+ o st> schedN wt,ch xg,bookinebiie Tfl M IOWA CIN PUBLIC LIBRARY Telling Our Story to New Audiences City of Iowa City Equity Toolkit Equity Toolkit: 3 Library Committees Library Fines & Fees: Determine if any populations are adversely affected and denied library services due to fines and fees. Interactions with Teens: Monitor conduct reports regarding youth and teens to determine if racial minorities are disproportionately affected. Identify ways to ensure fair and equal treatment. Access to Information about Library Services: Study the ways racially diverse groups obtain information about Library services with the goal to improve information delivery to identified Populations. IoVV c1TY PUBLIC LIBRARY QV FY19 Equity Toolkit Work — 3 Questions > What is the impact of the proposal on determinants of equity? ➢Who is affected by the proposal? What are the opportunities for action? IOWA CIN PUBLIC LIBRARY ��Z Equity Toolkit: Library Fines What is the impact? ➢Accounts blocked because of fines. Barrier to use of the Library. Who is affected? Heat map shows where most accounts are blocked. Opportunities for action? ➢Budget request to eliminate fines on materials for children and young adults. Cost = $52,737 per year. yFuture look at equity impact of fines on other collections. 31 11 3 Equity Toolkit: Teens What is the impact? )�-Teens who use the Teen Center lose the privilege of using the Teen Center after behavior issues. Who is affected? ➢We are gathering data to determine who uses the Teen Center, types of behavior issues, and who struggles with use expectations. Opportunities for action? Review of policies and procedures. ➢Staff training. �,Relationship building with teens and parents. Equity Toolkit: Info about the Library What is the impact? Qft, IOWA CITY r,Traditional venues of sharing information do not always reach racially diverse residents. Who is affected? 0 6 -MMMEER ety >'New Iowans. ➢People new to the community Swahili Translation YPeople who get information from other venues. rx, yRecently we identifetl a need to translate information about the Opportunities for Library into Swahili. Keep an eye out for Information about "How to action? Geia library Card"that is translated into Swahili. This information is YFormal and informal networks developed to reach a _ —' already available in Spanish, French and Arabic. = wider audience. = -__ We'll aisobe.ollingout transiatedinformation about our Ride and - Read cmgramainSwahili. ➢More translated information about the Library._ =_ If you are a pari of an organization that works with community == = members cmo need Library information in anguages beyond English, Budget request to translate the Library's webpage. peasaietmeknow. We'd be apcytosend information your way! Translations of Library Handouts Translated forms and handouts Last updated 11/2(2016 IOWA CIN PUBLIC LIBRARY English Spanish Arabir_ French Swahili Card application ✓ ✓ �/ i+ Parent letter ✓ y ♦f ,/ J How to get a �,. �. �, library card at the p6r ters Summer Library _v `e, Bus bookmark bookmark bookmark bookmark "Ride & Read" 'A sheet Your Library Card brochure Your New Card is Enclosed CJs sheet 9— PaP- IOWA CIN PUBLIC LIBRARY How to Get a Library Card IO\A- PUBLIC J:, itktaR1DE RIDE THE BUS TO THE LIBRARY Iowa Gtytransd buss stop at Old "mown Iowa Chy kttermame at the Old CapttalTown CemerLaos App 0:0611, and d Is a short threeblad walk to be Library. RIDE & READ M Iowa Oty Public Library Card is your film for two fm odes on Iowa ChyTran%t buseseacn week"""entyouriibraryc3"to aty pabhcser wm dest it the Ubrarytoteceiseym free pass. Long:One pass per day, two passe per week. SUMMER LIBRARY BUS An Iowa City Public Wary card lsydutc id't hcketto ride an lows City Transit bus free MIK summer. fie Library will povaie free bus Odes to children thrown 12th grade, and the acWk caregivers who are with then, on arta Iowa Cayyransit bas awyte, from the day after Iowa Cry Schools dismiss uatil the day below school srkt,w weekdays between 9:66 an and 300 per. Bus rides snood shmv their Lorca Coy public Librarycartl to the bis finer to gdn bee aetesstdihobus. Children cancatch ande home anytkne the sameday wth Aide & Ikad bus pass, Issued by 50OW09 a Library Cite at any pudic service desk at thetibrary. NEED A LIBRARY CARD TO RIDE? For nRormat"on obtakurg an tows Oty public Library Card and to a Poly ctWine,191 kpt.oWcaads. RADE a ro SARRI KWA BASI NAD1 MAITABAN I: MabirdyaLima ya Ai 4Iowa hu9tadmakatklattya rrxbepuko waRP la Iowa ULM KMuo doil4i MtKd Capdai(krubcriabasi lsl 0001), nam h atu €!akin Woka tsye nye Maktaba. SARBII NA ISIME: RA ya Maktabap Lima ya 14la0wcanitikehpknlliayakusadia kupa- tasatarlmndidtanahpokatlkanaoisiyatRamayailllalow Julawdi.. Wagishakid yakoya maktaba katkaelreolootetabudmna Ismurnma kwmyeMaktaba M kupoirm idhkayabila nWipb.Liner: labial mgakwa sillo dhentrobinkwawWi. BAM LA MAITABA KWA MURA TA KIANIAII: kad ya Mailab; p Unna ya Ill la Iowa ni ti kell ntoto waknik k usahn htenye basila Lima 143411laIowa A Mokpo War mamir.444 yaI*- Oazt MaktabaAgra sifina bag za burs Wwatdaiiadgreliya 12, na waiezl waomawakoparntilanaq kadka told yoyote yamabasryaUmna ya lytlalow, Imam sdaayakthVwa kwa9Wzaapilatowa hark 9ku mala LIW p kufungulhya, kabka wkW katl ya saa 9 asutaunihad spa atasim Wasafn wanabas( wai apaswa kuaryshaMad yad yaMaktaba ya Umna yadyl6a Iowa kwadereve 91kupataklhinya ULM bast Wanlo Woomera kwpata basi wakki mWoor sdlu kayo Is kwa icAlro ya bag 911 SaOdma figure,kiayoMlewa krakuII Not ja! Loma Wilts mea mute la budwna za dmta kwr oe makaba, IN OTU KAM TA MAKTABA 111 IUSARRI? hexa maekm no kuhusu kupala Ked ya Makkalea ya Nmha ya MI la Iowa W W(urna omd Mtn dM, tentizka kplangMards. IOWA CIN PUBLIC LIBRARY Sharing Information .•• the Library ➢We need your help! ➢Which venues do you recommend to share Library information? Questions IOWA CIN PUBLIC LIBRARY m rLQ CP C3 -ATE 80 5 kill M, UA V'H ST W 34CITH ST NE OTJ-1 ST SF - 420TH, ST SE `4VAY 6 BE TATE 80 SW S,rMSA w 280TH ST NIF� All 2014 Participants M m MOTH BY NE 420TH ST FF y 6 SE W. FATE 80 ell 4f"-OTH ST SE sw 420TH ST SIER CO clog, os� Lu W, Flu Zol -16 1 m sw rrr rn La FATE 80 ell 4f"-OTH ST SE sw 420TH ST SIER CO clog, os� Lu W, Flu Zol -16 1 m sw rrr -4 2,R 0 Ir I -I S T N E All 2016 Participants r4 ST SE SW is TATE SO V f 340TH ST NE Li < -M A % X -VA Y F; 5 LU U. r4 ST SE SW is 420TH ST 8�-- V < -M A % X -VA Y F; 5 LU S 7'. $W e U. m w rATE BG sw E 280TH ST NE - 74 All 2017 Paiticipants 2. 0 mk^/Iz� I ei sw 340TH 8-1 NE 4 ST SE -420TH ST SE " AY 6 SE 41 dn All Renters & Impact Map e. OSArM-E ST *W W EU 116 06-0 CITY OF IOWA CITY Mpg MEMORANDUM Date: June 9, 2016 To: Geoff Fruin, Interim City Manager From: Stefanie Bowers, Equity Director C ---- Re: Develop and implement a Racial and Socioeconomic Equity Review Toolkit Introduction: In November 2015 members of the City Council and City staff attended a 1 -day training led by Julie Nelson, the Executive Director for the Government Alliance on Racial Equity. The training focused on how local governments can work towards racial equity. Discussion: Since that time, the Council's Strategic Plan for 2016 and 2017 has prioritized City work plans and organizational infrastructures. One such item is to develop and implement a racial and socioeconomic equity review toolkit to advance social justice and racial equity. A toolkit is a process that involves using a series of questions to review and evaluate programs, policies or initiatives.' A racial and socioeconomic equity review toolkit will assist City staff and the Council in working towards racial equity by providing a process that identifies when the City's policies or practices are causing different outcomes for certain populations. Recommendation: The following departments/divisions: Neighborhood and Development Services, Transportation, Police, Human Resources, Human Rights and Finance will serve in a one year pilot use of a review toolkit. The above mentioned departments and divisions have been intentionally selected in the pilot process because they have one or all of the following: 1) the services provided are heavily relied on by communities of color or immigrants; 2) the community has expressed concern on how the services are delivered; or 3) the services provided impact large groups of persons in the community. The draft toolkit below is based on the model by Terry Keleher who is the Thought Leadership and Practice Specialist at Race Forward: The Center for Racial Justice Innovation.2 1. Where are the decision-making points that affect outcomes? 2. What decisions/actions may be reinforcing the status quo, implicit bias and current inequities? 3. What alternative action options could produce different outcomes? 4. Which action will best advance equity and inclusion? 5. What reminders, supports and accountability systems can be structured into routine practices to keep equity as a high priority? In order to implement the draft toolkit, a CORE team will be formed of City staff. The CORE team will review the draft toolkit prior to implementation and if necessary make any needed adjustments. The CORE Team will include: 1 http://www.seattle.gov/Documents/Departments/RSJI/RacialEquityToolkit_FINAL_August2012.pdf. 2 http://grenetwork.org/wp/wp-content/uploads/2014/04/An-Introduction-to-Racial-Equity-Assessment-Tools,pdf, June 9, 2016 Page 2 Geoff Fruin, Interim City Manager Doug Boothroy, Director Neighborhood and Development Services Chris O'Brien, Director Transportation and Resource Management Sam Hargadine, Chief of Police Karen Jennings, Administrator Human Resources Stefanie Bowers, Director of Equity Dennis Bockenstedt, Director of Finance During the pilot the toolkit will be used to evaluate two current policies, programs or services of each of the above listed divisions/departments and one new policy, program or service of each of the above listed divisions/departments. Interdepartmental teams will further assist in implementing and using the toolkit for the divisions/departments listed above. The Interdepartmental teams will include staff from all levels of the organization. Community input and involvement will include stakeholders who will work with staff on identify benefits or burdens and accountability. A year after the pilot implementation the CORE team, with feedback and input from the Interdepartmental teams, will review its progress in a memo to Council. The memo will evaluate the toolkit track its usage, outline any recommendations for future use, and determine what divisions and departments should be further included in using a toolkit. CITY OF IOWA CITY 1P17 M E M 0 RA N D U M Date: September 15, 2016 To: Geoff Fruin, City Manager From: Stefanie Bowers, Equity Director Re: Racial and Socioeconomic Review Toolkit Introduction: City staff are advancing social justice and racial equity through several projects that are a part of the City Council's Strategic Plan for 2016-2017 to foster a more inclusive, just and sustainable Iowa City. Background: In November 2015, members of the City Council and City staff attended a one -day training led by Julie Nelson, the Executive Director for the Government Alliance on Racial Equity. The training focused on how local governments can work towards racial equity. Since that time, the Council's Strategic Plan for 2016 and 2017 has prioritized City work plans and organizational infrastructures. One such item is to implement a racial and socioeconomic equity review toolkit to advance social justice and racial equity. Discussion: In July of this year, City staff from Neighborhood and Development Services, Transportation and Resource Management, Police, Human Resources, Human Rights and Finance began work on a one-year pilot use of a racial and socioeconomic review toolkit. A toolkit is a process that involves using a series of questions to review and evaluate programs, policies or initiatives. A racial and socioeconomic equity review toolkit will assist City staff and the City Council in working towards racial equity by providing a process that identifies when the City's policies or practices are causing different outcomes for certain populations. Other cities that currently use similar toolkits include Seattle, Washington and Madison, Wisconsin. The review tool being used by City staff has three stages: I. What is the impact of the proposal on determinants of equity? 11. Who is affected? 111. Any opportunities for action? During the pilot, the toolkit will be used to evaluate two current procedures, policies, programs or services and one new procedure, policy, program or service for each of the above listed departments. Interdepartmental teams will further assist in implementing and using the toolkit for the departments. The interdepartmental teams will include staff from all levels of the organization. A year after the pilot implementation, the selected departments, with feedback and input from the interdepartmental teams, will review its progress in a memo to Council. The memo will evaluate the toolkit, outline any recommendations for future use, and determine what departments should be further included in using a toolkit. The following provides the items each department will be reviewing. September 15, 2016 Page 2 Human Resources 1. Internal lob postina process Determine whether any employee groups are placed at a disadvantage through the current internal job posting process. 2. Advert!sing/promotion of employment opportunities to the community Determine whether our current methods of job advertisement are effectively informing racially diverse residents in the community of employment opportunities with the City. 3. Redaction of candidate names on application materials (new) Study whether the redaction of names from employment applications may result in an increase in the number of candidates from racially diverse groups being selected for interviews (reducing unconscious bias in screening). Neighborhood & Development Services 1. Utilization of nuisance complaint services Monitor housing complaints throughout fiscal year 2017 and chart by Census Tract to determine if the current complaint procedure is equitably used by neighborhoods, factoring in age and location of housing. 2. Increased notification for rezoning and subdivision applications Notify all households within 300 feet of rezoning and subdivision applications by letter (currently only property owners are notified by letter) to determine whether the notification process reaches all populations in the community equitably. 3. Review public bike rack locations throughout the community (new) Evaluate if public bike rack placements equitably serve the population. Police 1. Juvenile curfew standard operating guideline Review the standard operating guideline on handling juvenile curfew violations to determine if the Department's process of addressing such violations is equitable. 2. Public hours at the Iowa City Animal Care Center Evaluate the public hours at the Animal Care Center and determine whether a change of hours would have an impact on equity or not. 3. Online complaint filing process (new) Determine whether the implementation of an online complaint filing process will have an i m pact on equity or not. Finance 1. Review utility billing late fee charge and process Determine whether any populations are placed at a disadvantage by the current process. 2. Review request for Droposal (RFP) process in purchasina manual This review will evaluate ways to promote fair and equitable treatment of vendors. 3. Evaluate a grants management policy (new) This will be an evaluation to identify the impact of grants on equity. Human Rights 1. Track addresses for complaints filed alleging discrimination Monitor complaints filed during fiscal year 2017 by the respondent's address and chart by Census Tract. This will be used to determine in which areas of the City persons feel most discriminated and then increase outreach in those areas to improve outcomes. 2. Complaint Process (,new) September 15, 2016 Page 3 Determine whether the implementation of an online submission complaint process will result in an increase in the number of complaints filed by making the process more accessible. Transportation and Resource Management 1. Bus Route Change Procedures Determine that as bus route changes are implemented that there are no adverse impacts to specific populations. 2. Bus Pass Program Evaluate the way bus passes are distributed and when they can be utilized so that they do not adversely Impact any groups in how they are distributed or how and when they can be used. 3. Bicycle Sharing Program (new) Determine that as the program expands, access is provided to all community members. ,®o,r CITY OF IOWA CITY 1pa -MEMORANDUM Date: October 31, 2017 To: Geoff Fruin, City Manager I From: Stefanie Bowers, Equity Director and Human Rights Coordinator Re: Racial and Socioeconomic Review Toolkits Pilot with Attachments Introduction: With the goal of advancing social justice and racial equity within City procedures, policies, programs and services, several City departments for the past year have participated in a pilot project implementing a racial and socioeconomic equity review toolkit. Toolkits provide a mechanism for institutionalizing the consideration of race and income equity into procedures, policies, programs or services. During this year long process when opportunities were identified, staff has implemented those initiatives or has laid the groundwork to begin implementation. This memorandum provides an overview of the pilot along with the opportunities for action, Background: The City Council's Strategic Plan for 2016-17 includes fostering a more inclusive, just, and sustainable Iowa City. One specific goal is for City departments to develop and implement a racial and socioeconomic equity impact review toolkit to assess the effect of City procedures, policies, programs or services on the community. The pilot began in August 2016 and ended in August 2017. Departments evaluated a current procedure, policy, program or service, and a new and/or potentially new procedure, policy, program or service. Participating departments were Neighborhood and Development Services, Police, Human Resources, Transits, Human Rights, and Finance. These departments were intentionally selected because they have one or all of the following: 1) the services provided are heavily relied upon by persons of color or immigrant populations, 2) the community has expressed concern on how the services are delivered; or 3) the services provided impact large groups of persons in the community. Departments used a 3 step process to gather information that would be used to inform planning and decision-making about public policies and programs. Each step is enumerated below. Step I: What is the impact of the proposal on determinants of equity? The aim of the first step is to determine whether the proposal will have an impact on equity or not. Step II: Who is affected? This step identifies who is likely to be affected by the proposal. Step III: Opportunities for action? The third step involves identifying the impacts of the proposal from an equity perspective. The goal is to develop a list of likely impacts and actions to ensure that negative impacts are mitigated and positive impacts are enhanced. t Transit, due to transitions in the department in 2017, was not able to complete its proposals but will with the next review group. October 31, 2017 Page 2 Proposals by Department: Neighborhood and Development Services Proposal: Bicycle Racks A survey conducted at 222 residential units in areas designated as low-income found that many of the multi -family developments in these areas lacked bicycle racks, and when they were provided, the racks were in poor condition, of obsolete design, or located in insecure or inaccessible locations. The highest need areas as identified in the study were multi -family developments at Cross Park, Keokuk, Broadway, and Lakeside. Opportunities for action: Develop property -specific recommendations for each location including the number of racks needed and appropriate locations for racks. Contact the property management of those units and offer to review the survey with them and provide incentives for installation—this may include free racks and/or concrete pads. Pursue a code provision for bringing multi -family properties into conformance with current code standards for bicycle parking. Proposal. Complaint Mapping Addresses of housing, building, zoning, and nuisance complaints from 2016 were mapped to identify areas in which gaps in service may exist and to concentrate outreach and education efforts. The City receives and processes over 3,000 housing, building, zoning, and nuisance complaints annually. The map did not illustrate any Census tract that did not submit complaints to the City. All neighborhoods have utilized the existing complaint system (in person, phone, email or ICgovXpress) to submit complaints. The University impacted neighborhoods registered the most complaints received, but the City received complaints from every Census tract, regardless of age and location of housing. Low density single family developments had the least complaints. Opportunities for action: Provide outreach to all areas of the community without regard to geographic area. Mapping the addresses yearly to find out where complaints are filed. To assist in identifying geographical areas to concentrate outreach and education on and also identify gaps in service for where more strategic interventions and improved advocacy need to take place. Proposal.• Notification of Rezoning and Redevelopment Starting in the fall of 2016, all residents within 300 feet of proposed rezoning and subdivision proposals were notified. Prior to this, only property owners were notified of proposed rezoning. The residents were notified, as they had been in the past, by letter, public notice sign posted on the property proposed for development, and when possible, by 'good neighbor' meetings in which applicants present their development proposal to neighbors early in the review process. In apartment buildings, developers had trouble getting addresses of apartment units. These addresses are not available at the County Recorder's Office (where property owner addresses October 31, 2017 Page 3 are obtained), nor does the post office provide these address lists. In some instances, applicants posted a notice letter of a nearby development proposal on the door or mailbox cabinet of apartment buildings for which addresses could not be obtained. No difficulties were reported with condominium addresses as they are able to be obtained, even if they are rented. Opportunities for action: Continuing to emphasize 'good neighbor' meetings, posting of public signs, written notice for all dwellings for which applicants can obtain addresses, a new proposed ordinance requiring property owners to notify renters of property proposed for redevelopment or remodeling, and to prepare an occupant transition plan if necessary. In October 2017, staff began an RFP process for new software which will allow for electronic submission of rezoning and subdivision applications, allowing residents to view the same online. Police Proposal., Online Feedback Form Currently, there is no online process used by the police department to obtain public feedback on performance. Those wishing to express concerns about police interactions can only do so in person or through a phone call. Opportunities for action: With the prevalence of smartphones, tablets and laptops, our society communicates much differently than it used to. Email, Facebook, Twitter, Instagram and the many other social networking options clearly point toward the need to utilize this technology for police services. An online form will provide improved customer service. The correspondence will be routed through ICgovXpress to all police supervisors. The on duty supervisor will make every effort to contact the person within a few hours of receiving notice. The online form went "live" in October 2017. Proposal: Juvenile Curfew Standard Operating Guidelines Evaluate whether disproportionality in minority citations is occurring based on an estimate of 11.1 % Black/Hispanic population in Iowa City. Curfew Violations by Race: 2012: Total — 34 White —18 Black/Hispanic —19 (55.9%) 2013: Total — 30 White — 26 Black/Hispanic — 7 (23.3%) 2014: Total — 27 White --16 Black/Hispanic —14 (51.9°/x) 2015: Total —21 White —13 Black/Hispanic-11 (52.4%) 2016: Total — 21 White — 14 Black/Hispanic — 8 (38.1 %) The number of youth curfew incidents is relatively low, making any assessment of trends 2 U.S. Census Bureau as of April 1, 2010. October 31, 2017 Page 4 very unreliable. Over 70% of the cited curfew violations involved one or more additional criminal violations by the minor. When other criminal acts are involved, the officer's discretion is reduced. Additionally, several of the offenses involved victims of crime, which further limits discretion. Given that the citations were issued in 13 different neighborhoods, it does not appear that any group of residents is being overly focused on, Opportunities for action: The Sergeant assigned to the Records Section currently generates a monthly report on curfew violations cited by the Department. The report is disseminated to key departmental personnel and supervisory staff. This process should continue. Watch supervisors should be tasked with reviewing the monthly curfew report to determine if any racial equity issues are occurring with the officers they supervise. The Community Outreach Assistant should be officially assigned to follow up with the minor and parents when a citation is issued. Proposal, Public Hours at Animal Care & Adoption Center Many services offered by Animal Services are only available at the Care Center itself. The Center is primarily open to the public during normal business hours, which doesn't afford easy access to those who work during the daytime. Weekend hours are very limited. The need to expand the hours of operation at the Animal Care and Adoption Center has long been a point of discussion. Feedback from staff and the public overwhelmingly express a desire for this change. Unfortunately, staffing models don't show a viable option for this expansion without the cutting of hours at some other time during the week. Opportunities for action: Alternative locations to provide traditional Center -based services, such as pet licensing, informational materials and animal adoption, should be put in place. A pilot program for these outreach services provided at the Department's substation should begin as staffing allows. Continue to assess the hours of operation at the Center. Human Resources Proposal. Internal Job Postings The City is required to post permanent positions internally in most cases before accepting applications from the general public. It is important to ensure that the existing procedures do not place any employee groups, including non-white employees, at a disadvantage. Employee demographic information based on position and wage census data was reviewed and showed that the highest percentage of racial diversity in the City's workforce exists in the Hourly/Seasonal and Permanent Part -Time position classifications and among employees earning $20 or less per hour. These two categories are largely comprised of the same employees. An employee survey was conducted seeking information on access to job posting information, access to the online employment application, and whether they have sufficient time to apply for October 31, 2017 Page 5 open positions. The results showed that the employee populations with the highest percentages of racial diversity were most likely not to receive information about internal job postings. These same employee populations overwhelmingly indicated that they believed a minimum of 10 days would be an appropriate application period for internal postings. Opportunities for action: The posting period for internally posted positions was changed from 5 days to 10 days in April 2017 to provide employees more time to both access information on open positions and to complete the online application. Create informational materials for all current hourly employees and all new hires which include instructions on how to access, login, and identify information available through the Employee Self Service system including information on current openings and the online application. Future surveying,of employees to provide more conclusive information on the new posting period. Proposal. External Job Advertising Identifying potential gaps in current efforts related to the promotion of employment opportunities will enable the City to better direct information to racially diverse populations. A survey which included a summary of current recruitment efforts was distributed to participants of both the City Manager's Roundtable and the annual City sponsored job and resource fair. Feedback received identified state and local organizations recommended for distribution of City employment information that had not been contacted through past outreach efforts. Opportunities for action: Create outreach materials identifying various ways to access information on City employment opportunities in multiple languages for distribution to community organizations serving persons from racially diverse populations. By January 2017, local organizations identified through feedback process were added to the recruitment information distribution list. Annually review and initiate community outreach efforts for feedback on promotional efforts. Proposal. Removal of Names from Applications Evaluate whether removal of candidate names from employment applications is a feasible strategy to minimize potential impact of implicit bias in hiring. Some studies have shown that the removal of information commonly associated with a particular race or ethnicity has had a positive effect on candidates' chances of being selected in a screening process. Software functionality to suppress applicant name does not extend to supplemental documents provided by candidates such as cover letter and resume. These documents would have to be excluded in their entirety and because they often provide valuable information regarding candidate qualifications, their exclusion could cause more harm than good. Software functionality allowing for the suppression of candidate name and supplemental documents is only available through a feature used to suppress data presently only accessible to HR staff, such as social security number, voluntary race/ethnicity and gender disclosures, date of birth, etc. This would result in HR's inability to provide a copy of the application, post - selection of candidates for interviews, that contain any of the previously suppressed information October 31, 2017 Page 6 (name, contact information, etc.,) without providing ALL previously suppressed information (including SSN, race, gender, date of birth, etc.) Opportunities for action: Revisit this in the future to see if applicable software enhancement is available that mitigate the negative impacts of implementation with current functionality. Human Rights Proposal: Online Complaint Submittals Online complaint submittals allow for persons to file a complaint with the Human Rights Office 2417. This streamlines the process and allows for an efficient and accessible way for persons to report discrimination at any time. Online complaint submittals went live in February of 2017. Opportunities for action: Yearly monitor the number of complaints received to see if numbers increase over time. Advertise that this is only one method to file a complaint and that those who do not know how to use a computer or who are without access to a computer or internet still have the option of filing a written complaint with the Human Rights Office during regular business hours. Proposal: Discrimination Complaint Party Mapping Complaints of discrimination filed with the Human Rights in 2016 were mapped to identify areas in which alleged discrimination occurred more frequently to allow staff the opportunity to conduct more outreach and educational trainings in those areas. The map illustrated that the most cited area for alleged discrimination occurred in the downtown area even though most complainants did not reside in downtown. Opportunities for action: Increase outreach and educational efforts on fair practices to those businesses located downtown, including property management companies. Continue to map the complaints of discrimination yearly -to monitor whether complaints decrease in the downtown area and also to identify other areas of the city that educational efforts should be focused. Finance Proposal., Distribution of Capital Grant Funding Review the criteria used by the City to apply for capital grant funding, and determine the need for a Grants Management Policy. A map was created to identify the location of the projects that received applicable grant funding by the City from fiscal year 2014 to fiscal year 2016 that were over $60,000 and for transportation, trails, parks, and bridges against an overlay of the percentage of non-white October 31, 2017 Page 7 populations by census tract across the City for fiscal year 2014 to fiscal year 2016 that were over $60,000 The finding was that there was little or no minority impact analysis being done by departments when they were applying for capital grant funding. Opportunities for action: Require a minority impact statement as part of a new Grants Management Policy. That includes creating a map showing distribution of racial minorities in the city. Require capital grant applications to use a map to identify the grant's location and review its impact on minority populations with a narrative statement as well as the block group identifier to quantify the impact . Proposal. Utility Billing Carding Policies To determine whether the current utility billing carding policies have disparate impacts on certain populations.3 Addresses where utility billing cardings occurred from September 2016 — February 2017 were mapped against overlays of non white and low income census track data and data from the Low Income Utility Discount Program, 4 Households living below the poverty level particularly Black, Alaska Native and American Indian, Asian, and Hispanic or Latina populations were identified as receiving larger proportions of cardings. Particularly those residing in the southeast part of the city. Within the eleven block groups identified, households participating in the Low Income Utility Discount Program received significantly fewer cardings than those not participating. These numbers also indicate that there are many more households eligible for the discount program than are currently participating. Opportunites for action: Targeted promotion of the Low Income Utility Discount Program. Implement a donor program to help offset the increased costs to the City resulting from the expansion of the Low Income Utility Discount Program Proposal. Requests for Bids and Proposals The Request for Bid (RFS) and Request for Proposal (RFP) process assists departments in procuring quality goods and services, while encouraging competition and promoting fair and equitable treatment of individuals participating in the procurement process. These processes were chosen because they have many rules and requirements that have a potential for creating barriers. 3 A "carding" is a shut-off notice for non-payment. They place a card on the door warning them that their water could be shut-off if they do not make their payment. 4 Eligible Iowa City utility customers can receive a discount of 60 percent of the minimum water and sewer charges, 60 percent of the monthly storm water charge and 75 percent of the refuse and recycling charges each month. October 31, 2017 Page 8 There were 59 Requests for Bids and Requests for Proposals issued during Fiscal Years 2015 and 2016. For these 59 requests, the Purchasing Division contacted 319 different vendors directly with the RFB or RFP information for a total of 379 contacts. For the 59 RFBslRFPs issued, the City received 213 bidslproposals and awarded 63 contracts. In order to assist in a demographic analysis of the vendors contacted, a voluntary demographic survey was e-mailed to the 319 vendors to help identify women- and minority-owned businesses. The survey of the 319 vendors yielded responses from 115 vendors or 36%. Of those vendors, the majority (96 or 83.5% of the vendors) did not describe themselves as women -owned, minority-owned, or service -disabled veteran -owned. Of the 19 that did, 15 identified as women - owned businesses, two identified as minority-owned businesses, and two identified as service - disabled veteran -owned businesses. These numbers are disproportionately lower than the city's women and minority populations. Opportunities for action: Reaching out to more women and minority vendors could increase the number of bids and proposals received by these businesses and as a result, increase the number of contracts awarded to women and minority vendors, In FY15 and FY16, six out of 15 or 40% of the bids/proposals submitted by women and minority vendors were awarded contracts, suggesting that those who submit a bid or proposal have a fair chance at being awarded a contract. The City will research resources for recruiting women and minority vendors. Online directories of these types of vendors can be accessed through the Iowa Economic Development Authority's Targeted Small Business page, the Iowa Black Business Coalition, and the Office of Small & Disadvantaged Business Utilization through the US Department of Veterans Affairs. From here a database of women and minority vendors will be created to engage with directly in future RFBs and RFPs. Conclusion: The pilot of the racial and socioeconomic toolkit has been a learning process for staff. Future expansion of the toolkit will incorporate lessons learned in this first go around. Next steps are including more City departments in the racial and socioeconomic equity review toolkit, having those departments that just completed its first review toolkit draft racial equity action plans, and expand on the opportunities for community engagement as a part of the toolkit process. Document Path- SAIowa City GISWIS_MapaUCGovExprauWmualReportMap.mxd Online Feedback Form Complete this form to either commend, or complain about a police interaction you experienced. If this is a complaint - use this form to advise supervisory staff of any interaction that you feel was unfair, unpleasant or ineffective, when working with the Iowa City Police Department. After you contact us, we will reach out to you as soon as passible to further discuss this issue in order to getter understand the situation. Supervisory staff is avaRable and willing to meet with you in person, through a phone call or emall message, whatever you prefer. Tek us what happened: Would you like a supervisor to follow up with you? E3 Yes E3 NG if yes, please provide your preferred contact information: Online Complaint Form Complaint of Discrimination Form The staff of the Human Rights Office investigate complaints, coordinate mediation, conduct conciliation, and enforce the provisions of the Iowa City Human Rights Ordinance contained in Title II of the City Code (and, by extension, the provisions of state and federal -level anti -discrimination laws). The form below is for complaints in the areas of credit, employment, education, or public accommodation. Complaints of Discrimination must be filed within 300 days after the most recent discriminatory event. Upon the filing of a verified complaint, the Human Rights Office will serve notice on the respondent. Notice shall include both a copy of the complaint and a statement of the respondent's procedural rights and obligations under the law or ordinance. Service shall be effected by certified mail within twenty (20) days of filing for complaints in the areas of employment, public accommodation, credit or education, and within seven (7) days of filing for complaints alleging discrimination in the area of housing. (Ord. 15-4650, 12-15- 2015). If applicable, verified complaints are cross -filed with the Iowa Civil Rights Commission. Call 319-356-5022 or 319-356-5015 to speak with a Human Rights staff person if you have any questions. What is your name? What is your street address? Discrimination Complaint Party Mapping i M CITYOF IOWA CITY N A Complainants R Respondents CORALVILLE P SKr 0 0AW ItD NOW 409-1 IOWA CITY +�ouna ar � i Outalft of to IC Urbadwel Am -�ao a= Moines, IA °'°� C' 2016 Filed Complaints by Location JWAn of Complainant and Respondent Cabfider Year 2016 or a.5 1 Distribution of Capital Grant Funding Grant Spending by Black Group City of Iowa City 2016 e« e. +iMrk 'L'0F1dYgiS Non -White Population 0.0 - ic.0% 10,1-150% 15A - 20,0% 291- 25.0% 25.1 -30.0% 30.1-54 0% N444 i p� I11 tl _ r(i 11 Sour ocmErzHERE.Ddaim(jUSGS,V,tl03REW-A'tRWCAMEoaux+Wn,EmCrxa m MKaes,6ri(�to nit. i:,'MaMGC=,OdynSroMMop AenrldIwed9 Utility Billing Carding Process 8 1% .140% M 14 1% -24 0% 241% -38 0% =381%-540% swan Eirk HERE, D*Lcrn)*, Intmosp, m~wnt F Corp, GESci, 6 SOS,FACNPS.fiRCAN.C"084ikMK,Yod"tiw HL Cg&, ft METI Non -White Population jr Iowa City, Iowa j 2,b15 er T' V� 1:14 11 ot-! Percent of Non -White Population by Block Group 30%-8.0% 8 1% .140% M 14 1% -24 0% 241% -38 0% =381%-540% swan Eirk HERE, D*Lcrn)*, Intmosp, m~wnt F Corp, GESci, 6 SOS,FACNPS.fiRCAN.C"084ikMK,Yod"tiw HL Cg&, ft METI Household I ncome in the Past 1,Months BelowPoyerty Leveli lowa,City, Iowa, 2045 15 1% - 23 0% 23 1% - 44 0% M 44,1% - 78 0% Bwon IEST,, HERE, DoLol-le Intomp Jmemwt P Cap, GESCd USGS, FAO UPS, NRCAH, 0*060144W KeCloster ML, Cr*oanm Surrey. EsdJaW, MET1. EmChm (Hc"Q Komg)� %**StQVo 1&pmylrdio• 0 CpcnStro"p conWbutas and the GIS User ctn-wrty > Statistically Significant Ares of nigh and Low Occurences of Cardings Iowa City Iowa I September 2016 - February 2037 �J 6 Spots ind?cate low occurences of cardhhas Hot Spot - 9911 Confidence - Hot Spot - 9S% Confidence Hat Spot - Q -W,4 Confidence {� Not Significant Cold Spot 90'x► Confidence kCvrdins3 by Vock Group: September 2016*abruary 2017 )kxwwberwsitaw Appro.k+a�to' %a t„ra.w. ikew*.r %et %19 Nou"hoW o4coo t star i Taut Houloboft Hou"hoW tta *Wft Cw>.tmn UU44ww lhxubw of tow towmcome '. c ram skck HWAN.Soi* *Awaiw %ffOPA"** 1#4"PWOSW RW"hftFaod VgbkUCWft RKQk.d kKomObo0 w* obtawtt 7r.Ct Onxti+ (!) Cw4w4 %two" fil 121AUMW*M Attisaft* 4D CWAM cu"Onw, 28.02 2 726 115 1 15.8435 53.833 1S13% 32.11A 18% 1 31 435 52 11.35% 21,0% 27.3% 18.411 0.091 6 151S 2 654 81 1!.84953SKi 10.231 17.4%28% 4 918.01 1 877 36 20.M 38.3% 16.6% 14.4% QO`» t 3037 LIU1 2 333 3s 10.51% 3, 5.1% 3.0} 319ft 2 5 i 18.82 i 810 IS 10.431► 28.2% 2S.7% 10.0% 4.1% Akerwk.rd Lowe 1fof kKome %wrf %ot "O"Oph" D9 WWA kw TOW HOUNRotsit. tious*hO#dt *K*Wk% Cuwmmerswho tiswmbwattow towter»w.o Caewwssixt FFmirw4Ookk Need w %Monowte SOWWPaworty 80sokiww8few agwttPUW tkecok*d kwromeoutow" ow"Ut Treas 4i CKtkd %Cwoded 1 Airs Aawa.ncar 4CwdWwo t4 mmn powrm 15 2 484 S4 1071% 7.1% 5.0% 3.4% IAN—i. 9 25 14 1 262 2E 1065ii 17.2% S.V% 1 0.0% f 0.01 0 1 13 17 3 513 61 $. % 3T,3% 221% 2.8% 0.0% 2 11 136 14 3 1571 93 9.M 14.2% 171% 18,0% 03% 3 43 13S 9Mr+baxoittest Appwcwsrwwde sial kwcarww. "W"IAW %or not H&A OMcatim 040*4For Topt Noawwkoku Hawob" Nom" Cw*ow.owsoft *Anbeto)twwc towkwwrwwosw Crusts 8btts Hovnt *b Mxvb" %powwvlhit. 81ponispo+roq i1.c.b1.6Food #OWPmwk socal"d WADMeDteeawn Oweaat t-AM0) CW#" %Cawrttd111 121 A.0- Aarrawwo 4 atri 15 3 90S 61 5.74% 23,6% 61.14 4AP4 3.214E 0 0 559 r t—I CITY OF IOWA CITY 1P2 A.. MEMORANDUM Date: July 5, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Equity Director & Human Rights Coordinator Re: Racial and Socioeconomic Equity Review Toolkit In August 2016 through August 2017, the following City Departments: Neighborhood and Development Services, Police, Human Resources, Finance, and Human Rights evaluated a current procedure, policy, program or service, and a new and/or potentially new procedure, policy, program or service using a racial and socioeconomic equity review toolkit. Toolkits provide a mechanism for institutionalizing the consideration of racelethnicity, income, national origin, ESL, sex, disability, youth, and many other indicators that may influence outcomes for persons. These departments were intentionally selected because they have one or all of the following: 1) the services provided are heavily relied upon by persons of color or immigrant populations; 2) the community has expressed concern on how the services are delivered; or 3) the services provided impact large groups or persons in the community. With the goal of continuing to advance social justice and racial equity within City procedures, policies, programs, and services, several City departments, including Parks and Recreation, the Housing Authority, the Fire Department and the Library are currently using an equity review toolkit. These Departments are using a three-step process to gather information that will be used to inform planning and decision making about public policies and programs. Each step is enumerated below. Step 1: What is the impact of the proposal on determinants of equity? The aim of the first step is to determine whether the proposal will have an impact on equity or not. Step 2: Who is affected by the proposal? This step identifies who is likely affected by the proposal. Step 3: Opportunities for action? The third step involves identifying the impacts of the proposal from an equity perspective. The goal is to develop a list of likely impacts and actions to ensure that negative impacts are mitigated and positive impacts are enhanced. Proposals by Department: Parks & Recreation • Using recent Tree Inventory data, compare the tree canopy coverage of a variety of neighborhoods and compare with data of income levels and race to prioritize future tree planting projects to provide equity throughout the community. • Map and evaluate home address locations of recreation summer camp participants to determine if all neighborhoods are represented in the children we serve. • Map and evaluate home address locations of Group Swim and Private Swim lessons. Compare data with progression through the first four levels of swim lessons to determine if all neighborhoods are represented and having similar success in learning to swim. July 5, 2018 Page 2 Fire • Map and evaluate home address locations of individuals who rent garden plots. Compare with garden locations to determine future locations and outreach to expand community gardens. Emergency Services Youth Summer Camp — look at participant addresses to determine if all neighborhoods/schools are being represented. Consider transportation alternatives to increase participation. Unattended Cooking Fires—take a deeper look at our data to evaluate factors tied to incidences of fire. Target neighborhood groups/schools in areas determined to be at higher risk. Ride Along Program—evaluate participant demographics to determine if all neighborhoodslschools are being represented. Housing Authority • Survey current participants and new voucher holders to determine if our Housing and Urban Development (HUD) mandated briefings are creating participation barriers to working families. ■ Review HUD mandated briefing materials to determine the impact of Limited English Proficiency on Housing Choice Voucher program (HCVP) participants' understanding of family obligations and reporting procedures. ■ Review and analyze the impact of periods of ineligibility for families terminated or denied housing assistance. Library Determine if any populations are adversely affected and denied library services due to fines and fees. Monitor conduct reports regarding teens to determine if racial minorities are disproportionately affected. Identify ways to ensure fair and equal treatment. Study the ways that racially diverse groups obtain information about library services with a goal to improve information delivery to identified populations. After each Department has completed its toolkits, the results and findings will be shared with Council and the community. In the near future, staff will report out on the progress of those departments that participated in the first toolkit reviews to get an update from each of them and learn more about recent outcomes. vzP:1'3- ro r CITY OF IOWA CITY iF11 MEMORANDUM Date: September 13, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Equity Director Re: Equity Review Toolkit From August 2016 through August 2017, the following City Departments: Neighborhood and Development Services, Police, Human Resources, Finance, and Human Rights used toolkits to evaluate a current procedure, policy, program or service, and a new and/or potentially new procedure, policy, program or service. These departments were intentionally selected because they have one or all of the following: 1) the services provided are heavily relied upon by persons of color or immigrant populations; 2) the community has expressed concern on how the services are delivered; or 3) the services provided affect large numbers of the community. The Departments used a three-step process to gather information that was used to inform planning and decision making. Each step is enumerated below. Step 1: What is the impact of the proposal on determinants of equity? Step 2: Who is affected by the proposal? Step 3: Opportunities for action? Since completing the toolkits in August of 2017 these Departments have continued to make strides in advancing social justice and racial equity. Learn more below. Accounting Capital Grant Funding Requires a racial minority impact statement as part of a new Grants Management Policy. It includes creating a map showing distribution of racial or ethnic identities in the city. A map was created in ESRI (geographic information system software) and is available on the intranet for departments to utilize. Capital grant applications must use a map to identify the grant's location and review its impact on racial or ethnic minorities with a narrative statement as well as the block group identifier to quantify the impact. The racial minority impact statement and block group are required on the Grant Review Form that departments submit to get approvals for grants before they apply. Revenue Utility Billing Targeted the promotion of the utility discount program — 3,148 postcards were mailed out on June 26, 2018 to residents in the southeast area of Iowa City. A donation program was established in March 2018. This fund helps sustain the City's Utility Discount Program, which provides income eligible Iowa City utility customers a discount of 60 percent of the minimum water and sewer charge, 60 percent of the monthly storm water charge and 75 percent of the refuse and recycling charges each month. A news release, news interviews, and a bill insert were used to promote the program. Stories appeared on KCRG and KWWL news. Currently there are 91 accounts that make a monthly contribution on their water September 13, 2018 Page 2 bill. Nearly $3,000 has been given to date — about $300 per month total for the regular contributors. This will be promoted again around the holidays. Purchasing Requests for Bids and Proposals Purchasing now includes a voluntary demographic information survey in all Request for Proposals and Request for Bids. Accounting also includes the voluntary demographic information survey when it sends out Automated Clearing House (ACH) letters to vendors. Each vendor that completes the survey and is identified as a "Women Owned Business", "Minority Owned Business" or "Service -Disabled Veteran Owned Business" is marked as a Disadvantaged Business Enterprise (DBE) in the financial software system. Sixty-one bids and proposals were received to date, and 9 received were from DBEs, 41 received were marked 'none of the above', and 11 received were incomplete (did not complete the survey). Looking at the stats, for the companies that filled out the survey almost 15% were DBEs. Of the 9 DBE submittals, 3 were awarded a contract. Iowa City will be hosting the fall Iowa Procurement Professionals Association meeting. The Civil Rights Coordinator at the Iowa Department of Transportation (DOT), will present on the DOT's certification and collection process for Minority/Women Business Enterprises. Police Online Feedback Form The online feedback form went live on September 7, 2017. Between then and August 16, 2018, 31 submissions were received from the public. Most of submissions either asked questions or made comments about incidents in which the police were involved. Sixteen submitters asked for a police supervisor to contact them for follow up; 12 submitters requested no follow up; 3 submitters did not answer the follow up question. Information surrounding the identity, race or other demographic information of submitters is not collected by the system or sought by the Department. Juvenile Curfew Standard Operating Guidelines From September 2016 through August 2017, there were 25 juvenile curfew citations issued. From September 2017 through July 2018, there were 6 juvenile curfew citations issued. This represents a 76% decrease in citations, with 11 of the 12 -months in that period accounted for. Three of those cited were White; 3 were Black; and none identified as Hispanic. All the cited curfew violations involved one or more additional criminal violation by the minor. When other criminal acts are involved, the officer's discretion is reduced. Public Hours at Animal Care & Adoption Center There has been no significant change in the status of this proposal. Staffing models don't show a viable option for expansion of service hours or additional programming without the cutting of hours at the facility at some other time during the week. Neiahborhood and Development Services Complaints Mapping The City received 2,400 complaints in calendar year 2017 and continues to monitor where complaints are located. Please see the attached complaint activity map. Complaints appear to be originating from every neighborhood. Neighborhoods with more rental properties tend to have higher complaint activity. Steps have been taken to be more proactive in high complaint neighborhoods. At the start of July 2018, Officer Travis Graves was selected to be the new Neighborhood Response Officer. His duties include splitting his time between addressing neighborhood quality of life concerns and issues that arise in the downtown area. His regular September 13, 2018 Page 3 duty hours are Tuesday — Saturday 6:00 PM to 2:00 AM. Thursday, Friday and Saturday evenings are peak times when many neighborhood complaints for nuisances such as loud noise, garbage, parking, etc., come in. Bike racks on older multi -family properties No progress has been made on the bike rack project. To move forward, partnerships with private property owners will need explored. MPO will also gauge support for a code change to retroactively require bike racks at all existing multi -family buildings if there is sufficient interest amongst City Council and administration. Development Services - Notification of Rezoning and Redevelopment Staff continues to emphasize good neighbor meetings, post public notice signs and written notification to all dwelling units for which applicants can obtain addresses. Since the last report out in October 2017, Ordinance 17-4728 was adopted amending the major site plan review process to require notification to occupants of rental properties and an occupant transition plan for any additions or alteration to a residential development with more than 12 dwelling units. This includes the following requirements: 1.Within twenty-four (24) hours of submitting an application for major site plan approval, the applicant shall post notice on the subject property of intent to develop on the site. The notice to be posted will be provided by the City and shall be posted as directed by the City. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant, within twenty-four (24) hours of submitting an application for major site plan approval, shall mail written notice to all current occupants of the development property informing them of the application and intention to develop on the site, the anticipated construction timeline, and phasing of the project. The applicant shall furnish evidence satisfactory to the City that such notice requirements have been satisfied before the application will be considered complete. 2. For major site plans involving any additions or alterations to existing development containing over twelve (12) residential units, the applicant shall submit an occupant transition plan if there are any occupants of the development on the date the application is submitted. Such a plan must include the number of current occupants; a general description of current contractual obligations between the owner and the occupant(s); when any leasehold interest expires; and a construction timeline and phasing plan. In addition, the ordinance required that the City Council consider and approve the occupant transition plan prior to approval of the site plan or issuance of a building permit. The intent of the code change is to provide a means of communicating pending changes to existing rental residents where the proposed changes would not otherwise trigger a zoning process and to require City Council consideration in an otherwise administrative process. Since the ordinance's adoption, 18 major site plan cases have been filed with the City. None of these met the threshold for triggering use of the new major site plan process. Staff will continue to monitor future site plan activity for compliance. Staff is still in the process of acquiring new permitting and plan review software which will incorporate electronic application submittals. Residents will also be able to view permit activity for subdivisions and buildings. Human Rights September 13, 2018 Page 4 Online Complaint The option to submit a discrimination complaint online went live in February of 2017. Since that time 26 complaints of discrimination in the areas of education, housing, employment, and public accommodation have been submitted online out of approximately 42 complaints total being filed during that time. The online complaint option allows for persons to file a complaint of discrimination with the Human Rights Office 2417. This streamlines the process and allows for an efficient and accessible way for persons to report discrimination at any time. Discrimination Complaint Party Mapping Complaints of discrimination filed with the Human Rights Office in 2016 were mapped to identify areas in which discrimination occurred more frequently to allow staff the opportunity to conduct more outreach and educational trainings in those parts of the community. Complaint mapping recently was completed for 2017. Please see the attached complaint activity map. Based on this information staff will continue to specifically target businesses and landlords in the downtown region. Staff will also provide broader outreach to students and consumers on their rights. CY2017 Complaints, Iowa City Map Satertte i#c UI Fi+�citory ,� Hilt l Ilrlc 3 4 she 11 er 0 W WT a 1 'r unici a Ajrpp 9 t Goc-gle We ruebi! t a recap OTM PEM'ST e 2017 Filed Complaints by Location Complainants of Complainant and Respondent Number of Complaints Filed T 00:1 :7F Filed f CO: ml 0 1 0 2 Respondents Number of Complaints Received @ 2 Outside of IC Urbanized Area Complainants: Respondents: Wheaton, IL (2) Glen Ellyn, IL (2) P.O. Box (3) Ainsworth, A Kalons, [A Dubuque, IA 10 ST 53T 4 ROCHESTERAV, N 4P & C) C1 `BIIfiLIM C• i' ST is U N r0rN 5i C) bile rti I I 0 0.75 1.5 3 Miles CITY OF IOWA CITY ' I I I I I I I j 0til 0 0 0 0 Item Number: 11. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Memorandum from Human Rights Coordinator & Equity Director: Report on Racial Equity 2017 ATTACHMENTS: Description Memorandum from Human Rights Coordinator & Equity Director: Report on Racial Equity 2017 r � .-4 CITY OF IOWA CITY MEMORANDUM Date: December 10, 2018 To: Simon Andrew, Assistant to the City Manager From: Stefanie Bowers, Human Rights Coordinator & Equity Director Re: Report on Racial Equity 2017 This annual report provides the status and trends within City operations as it relates to racial equity. The purpose of the report is to use quantitative data to help identify and support mechanisms to remove barriers and improve outcomes for the community. To maintain consistency in the integrity of the numbers from year to year we collect the information in September and publish in late November. City of Iowa City's Report on Racia: Equity 2017 G CITY OF IOWA CITY UNESCO CITY OF LITERATURE Table of Contents Race and Hispanic Origin Populations in Iowa City 1 Boards and Commissions 1 Human Rights Commission 1 Top Five Neighborhoods for Youth Related Calls for Service 2 Juvenile CourtServices Referrals/Charges 2 Total Juvenile Referrals/Charges by Race and Hispanic Origin 3 Juvenile Curfew Violations 3 Race and Ethnicity Comparison 4 Calls forService to Schools 4 City of Iowa City Workforce by Race and Hispanic Origin 5 Persons Applying 6 Traffic Stops by Age, Race and Gender (Male) 7 Traffic Stops by Age, Race and Gender (Female) 10 Charges by Gender, Hispanic Origin and Race 13 Community Police Review Board 14 The following data reports are on calendar year 2017 except for the data of the Human Rights Commission and Community Police Review Board whose data is on a fiscal year for 2017 (FY 17). Race and Hispanic origin populations in Iowa City as of April 1, 2010 'I he U S Census Bureau asks oersons to mark the "face or races mm v;hich they most closely,dentify.'I E=thnicity distinguishes betvieenthosewhoreport ancestral origins in Spain )rilispanic America (Hispano -c and Latino Americans and those who do not ,Non -Hispanic Americans). Hispanics or Latinos may ba of any race, so also are included in applicable race category Boards and Commissions Source: Voluntary Survey for Current Board/Commission Members Approximately 115 persons serve on boards and commissions, 68 responded to the 2017 voluntary survey In pi ioryears a highernumber of respcnses mere received avemgmg 32-5 from 2014-2016 2014 White (80)88% Black or African American (7)10% Hispanic or Latina (1)1% American Indian and Alaska Native (2)1% 2016 White (68) 85% Black or African American (6)8% Hispanic or Latino (0)0% American Indian and Alaska Native (0)0% Asian (1)1% Two or More Races (5) 6% 2015 White (78) 92% Black orAfncanAmerican (5)6%- HispanicorLatino (1)1%-� American Indian and Alaska Native (1)1% 2017 White (58)85%1-" Black or African American (7)10%\ HispahicorLatino (0)0% American Indian and Alaska Native (0)0% Asian (0)0% Two or More Races(3)4% Human Rights Commission Source: Human Rights Commission Annual Report FY17 55 52 50 2013 45 43 45 41 - 2017 40 Total complaints Filed* 2074 38 2016 'Totalsrepresentall 2015 35 complaints filed in all categories each year 30 including those on an Iowa Civil Rights complaint form. 27 25 21 20 19 2 17 1617 15 �jj 16 16 16.7515 11 10 x 1111, 121217,112 10 8 6 6 5 3 4 5 yA 2 1 114001 2 2 1 1 0-9 0 0 ,11"1, P 212 to n MRO(Dr, Ma LO (0 n M 2I9(2n M V t2 IR n Ma 111 to r, M 10'n M 9N2ie O O O O O O O O O O N N N N N N N N N N O O O O O N N N N N 00000 N N N N N- OOOOO N N N N N O O O O O NN N N N O O O O N N N N 00000 N N N N N L 0 c �c� '��`G �`°'`C o Q-a� lea\ 5`cA c P� 2 Top Five Neighborhoods for Youth Related Calls for Service Source: Iowa City Police Annual Report 2017 600 550 Soo 450 400 350 300 250 200 150 386 2012 424 -.0- 2013 2014 548 548 —e- 2016 573 -0 2017 100 50 "979ar 79 631 1 57 51 . 1 45 33 35 42 58 56 50 272A 23�� '34. jil 4730 50 181416 ZZ 37 N M O N t0 r N M Q N Ip f� N M Q Ifl t0 N N M Q N tD N N M Q N l0 I� N M Q N tD !� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N 0 0 0 0 0 0 N N N N N N Grant Wood Northwest Wetherby Southeast Downtown Lucas Farms "Totals represent calks for service specifically classified as juvenile related complaints. This number does not encompass all youth related calls for service, as theoriginal call for service may not have been classified as involving youth, butwas listed by the type of incident. for example, shoplifting. Juvenile Court Services Referrals/Charges* Source: Iowa City Police Annual Report 2017 Overall reterrals to Juvenile Court Ser: ices aecired by 40--, from 2012 to 2017 500 476 450 2012 405 400 350 2013 346 326 315 2015 300 2014 2015 250 200 150 100 50 0 "Totals represent the number of charges. not the number of individual subjects charged. Some individuals may have been charged more than once 259 2017 Total Juvenile Referrals/Charges by Race and Hispanic origin Youth charges are referrals to Juvenile Source: Iowa City Police Annual Report 2017 Court Services Totals represent the number of charges not the numberofpersonscharged Somemavhavebeen charged more than once "l I ,E? Federal Bureau of investigation f FBI; UnJorm Crime Report (uCR) requires all law enforcement agencies to report charge referral Face ho:^re:�erHispanicisde'inadasanethnicity 405 and not _a race, Total* 26.0 316 346 Juvenile Curfew Violations Source: Iowa City Police Annual Report 2017* 30 25 20 15 10 5 0 Total Number of Citations White Male Female Black or African American Hispanic or Latino 30 27 26 21 22 a 17 16 - 15 13-'` 10 4 j- 3 3 'Although not under the )urisdichon of the iuverile Court Services vouth can be <;ited for the local curfew law 'rhe Federal Bureau of Investigation (FBiI Uniform OrimeReport (UCR) requires all law enforcement agencies to report charge referral race, however Hiupanic is defined as an ethnicity and not a race 21 21 ,1 p,t _ 17 11 � 4 2013 2014 2015 2016 2017 Asian 0 citations in any of the five years shown White 203 200 Black or African American 185 737 1R4 180 r, a /Change 157 2013 to 2017 160 147 140 132 `C 120 114 441/ lower 100 8o Hispanic or Latino** 63 60 Asian or PI 40 Race unknown 30 34 46%lower 20 24 20 100% increase 5 5 4 4 0 Ethnicity unknown 2 2 02 2 80%lower 0 0 0 0 2013 2014 2015 2016 2017 American Indian and Alaska Native 0 charges in any of the five years shown Juvenile Curfew Violations Source: Iowa City Police Annual Report 2017* 30 25 20 15 10 5 0 Total Number of Citations White Male Female Black or African American Hispanic or Latino 30 27 26 21 22 a 17 16 - 15 13-'` 10 4 j- 3 3 'Although not under the )urisdichon of the iuverile Court Services vouth can be <;ited for the local curfew law 'rhe Federal Bureau of Investigation (FBiI Uniform OrimeReport (UCR) requires all law enforcement agencies to report charge referral race, however Hiupanic is defined as an ethnicity and not a race 21 21 ,1 p,t _ 17 11 � 4 2013 2014 2015 2016 2017 Asian 0 citations in any of the five years shown Race and Ethnicity Comparison, 2016-2017 to 2017-2018 Source: Iowa City Community School District Enrollment, Demographicsand Class Size Report Winter 2016-2017,2017-2018 � Asian 6.1% Black18.7%' Hispanic 11.5%' Multi -racial 5.%, Native American/Alaskan .02%, Pacific Islander/Other.1%- White 58.49/1 Asian6.1% Black 19.2% Hispanic 11.59,. Multi -racial 5.291.� Native American/Alaskan .3%� Pacific Islander/Other.1%- White 57.6% - Calls for Service to Schools callsf )rseraiceareoniv fm schnnlsohysirallylocated inlnwg t;ihr Source: Iowa City Police Department Calls for Service Elementary, Jr. and Sr. High 2017 Iowa City Community School District Enrollment Report 2017-2018 Native Am/ Pacific Island / Total 2017 Asian Black Hispanic Multiracial Alaskan Other Minority White Alexander 41 ° 4.3/ 46.3% 16.7/ 5.7% 72%-76% 24%-28% Hoover 29 8.3% 6.7% 0 18%-22% 78%-82% i Horn 7 15% 25.6% 7.9% 5% 0 52%-56% 44%-48% Lemme 0 3.2% 8.2% 17.1% 6.8% 33%-37% 63%-67% Lincoln 41 8.3% 7% 7.8% 9.1% 0 31%-35% 65%-69% Longfellow 58 8.2% 3.8% 4.4% 0 18%-22% 78%-82% Lucas 24 3.1% 22.5% 22.1% 6.6% 0 53%-57% 43%-47% Mann 24 13.6% 27.3% 5.8% 0 0 46%-50% 50%-54% Shimek 15 6.6% 4.9% 0 0 15%-19% 81%-85% Twain 61 25.1% 31.7% 4.2% 0 0 61%-65% 35%-39% Weber 24 7% 32.1% 3.4% 3.8% 44%-48% 52%-56% Wood 85 3.2% 46.2% 20.2% 5.5% 0 74%-78% 22%-26% High Schools City 182 4.1% 18% 16.3% 4.9% 0 42%-46% 54%-58% Tate 49 0 38.8% 13.3% * 0 0 55%-59% 41%-45% West 193 10.6% 17% 8% 4.9% 38%-42% 58%-62% TREC* 27 ------- ------ ------- ------- - Junior High Southeast 99 2.7% 16.4% 16.6% 4.3% 0 38%-42% 58%-62% I he iheodnra Roosevelt Educational Center t i RC) serves student, In lth through 12tH grade Students are refermd to IREC from their secondary school (ref(,.rred to as homeschoal) `Cell sizes Jess Than 10 have been suppressed - "The numbers for Longtelloware skeved with the t,,,o locations tSeymour ani Barnngtnni. as there was a Concentrated effort to ensure satety at the nevi school on Barrington with extra patrols and soeed erforcernert City of Iowa City Workforce by Race and Hispanic Origin Source: Iowa City Employee Statistics Report January 2017 Total Permanent Employees 2013 2014 2015 2016 2017 "heCrtyrias oadnostaftiden-i.fy 300 622 621 594 595 598 as Native Hawaiian/other Pacitic 516 517 100 0 slander from 2013-20!/ Total Hourly Employees 2013 2014 2015 2016 2017 Since 2013tnenumberofCity 30 419 497 414 355 366 emnlovses has decreased. M [f r11 f0 1� O N N N N N N N N N Since 2013 the numbei of Black c Total Female Employees 2013 2014 2015 2016 2017 AtricanAmencan,Hispanic Aslar 438 461 414 390 399 a"dAmencanIndian orAiassa M v 0 W N ch a of m n NaCve male staff nas increased Total Male Employees 2013 2074 2075 2016 2017 18.9`r,arid for femeles 501", 0 0 0 N N N 603 651 594 560 565 Male Employees 600 White 500 584 583 558 562 557 400 606 566 546 300 r 1° 200 516 517 100 0 425 92 0 N N N N 0 N N N N Permanent Employees 30 Black or African American 20 21 15 15 17 16 10 11 0 M [f r11 f0 1� O N N N N N N N N N Permanent Employees 30 Hispanic 20 16 16 14 12 73 15 19 15 75 19 17 18, 17 10 10 g 9 7 6 0 1 2 ro a n rc n rr a n m n in a rn m n U.- Cq a rn n 0 0 0 0 0 0 0 0 0 0 eq 0 0 0 N N N N N N N NN N N N N N N N N N N N N N N N N N Permanent Employees HourlyEmployees Female Employees Male Employees 1515 Asian 13 73 10 10 i 10 10 8 8 8 8 8 9 � 6 6 I I. .� 6 6 6 5 4 4 0 i+ ro a N co �, a rn n N V r[7 m n C9 c N so n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N Permanent Employees Hourly Employees Female Employees Male Employees American Indian/Alaska Native 5 1 1 1 1 1 2 3 2 2 3 3 3 2 2 2 1 1 1 2 0 SMI ��_ _ M1 0 ,..,, roa N rc n co a re m N m v rn cc r. M v r0 m n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N 0 N N N N Permanent Employees Hourly Employees Female Employees Male Employees 606 566 546 516 517 448 425 92 375 410 387 11 '1 363,357 317 317 i 3� V^WtlIW1 I M v 0 W N ch a of m n ro v n o n 0 0 N N 0 N 0 0 N N 0 N 0 N 0 0 0 N N N 0 0 0 N N N 0 0 N N Hourly Employees Female Employees Male Employees 23 15 15 19 13 13 21 17 16 17 19 11 11 8 M a rq N n M N b n �c) O O N N N N O NN N O N O N O O O N N N O N N N N N O N N N Hourly Employees Female Employees Male Employees 6 Persons Applying 2017 This isaoIuwary sUrYey rorpersansappiyingfijrpositions with theCity and Source: Munis Enterprise Resource Planning so the number of acprcaticns does notmatch the numger of responders. 2016 Total Applications 1419 Am. Indian/Alaska Native male Am. Indian/Alaska Native female 7 Asian male 13 Asian female 12 Hispanic or Latino male 19 Hispanic or Latino female 15 ^K crAfriCAFI P) m�ic 53 n,A., ramaI?26 2017 Total Applications 1506 American Indian/Alaska Native male 1 American Indian/Alaska Native female 1 Asian male 27 Asian female J20 Hispanic or Latino male 33 Hispanic or Latino female 33 60 _ iF�rar=55 Traffic Stops by Age, Race and Gender (Male) Source: Iowa City Police Department Traffic Stop Report 2017 Totals for All Races (Male) 2013 2014 2015 2016 2017 Under 16 53 47 72 62 55 Age 16-19 620 717 838 947 879 Age 20-29 3263 3599 3908 4034 3747 Age 30-39 1275 1279 1271 1313 1409 Age 40-49 903 859 795 807 877 Age 50-59 718 674 690 586 645 Over60 428 409 474 419 537 Total 7260 7584 8048 8168 8149 2013 Under 16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 0 7 24 8 8 6 5 58 Asian or Pacific Islander 1 44 239 60 28 14 7 393 Black or African American 3 114 472 235 149 93 22 1088 Caucasian 39 394 2272 809 614 563 371 5062 Hispanic or Latino 8 42 152 105 70 30 17 424 American Indian 0 3 8 5 4 1 2 23 Other 1 11 78 42 20 9 3 164 Unknown 1 5 18 11 10 2 1 48 Total 53 620 3263 1275 903 718 428 7260 Caucasian Black orAfrican Americana Asian or Pacific Islander Unknown Other American Indian Hispanic or Latino 3 Traffic Stops by Age, Race and Gender (Male) Source: Iowa City Police Department Traffic Stop Report 2017 2014 Under16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 1 2 36 14 7 6 8 74 Asian or Pacific Islander 0 67 335 58 30 17 5 512 Bl ackorAfrican American 9 130 554 274 167 94 23 1251 Caucasian 32 455 2382 784 536 498 361 5048 Hispanic or Latino 3 37 176 91 82 31 4 424 American Indian 0 0 9 3 1 1 1 15 Other 1 16 67 42 31 21 5 183 Unknown 1 10 40 13 5 6 2 77 Total 2015 47 717 3599 1279 859 674 409 7584 Caucasian= Black or African American Asian or Pacific Islander Unknown No Classification of Racy Other American Indian Hispanic or Latino Under 16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 0 0 1 0 1 1 0 3 Asian or Pacific Islander 3 78 335 69 27 15 6 533 Black orAfricanAmerican 9 109 669 254 143 82 15 1281 Caucasian 51 580 2588 802 537 529 436 5523 Hispanic or Latino 6 50 205 100 59 42 13 475 American Indian 0 0 6 4 2 1 1 14 Other 2 13 65 26 19 12 1 138 Unknown 1 8 39 16 7 8 2 81 Total 72 838 3908 1271 795 690 474 8048 Caucasian Black or African American Asian or Pacific Islander Unknown No Classification of'i Other American Indian Hispanic or Latino 9 Traffic Stops by Age, Race and Gender (Male) Source: Iowa City Police Department Traffic Stop Report 2017 2016 Under16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 0 0 0 1 0 0 0 1 Asian or Pacific Islander 2 55 385 52 38 17 5 554 BlackorAfrican American 11 142 777 326 185 88 19 1548 Caucasian 44 653 2551 794 497 441 381 5361 Hispanic or Latino 4 68 224 88 53 25 7 469 American Indian 0 2 7 3 2 3 0 17 Other 0 10 49 34 17 8 1 119 Unknown 1 17 41 15 15 4 6 99 Total 62 947 4034 1313 807 586 419 8168 77 Caucasian 29 14 452 American Indian 0 0 3 Black or African American 2 2 0 8 Other 0 13 Asian or Pacific Islander 31 22 16 6 153 Unknown 1 Unknown 54 21 18 2 2 109 No Classification of Race Other American Indian Hispanic or Latino 2017 No Classification of Race Under16 0 16-19 0 20-29 0 30-39 1 40-49 0 50-59 0 60+ 0 Total 1 Asian or Pacific Islander 2 60 353 82 40 24 17 578 Black orAfricanAmerican 8 174 751 390 232 115 33 1703 Caucasian 40 570 2304 806 503 457 465 5145 Hispanic or Latino 4 51 217 77 60 29 14 452 American Indian 0 0 3 1 2 2 0 8 Other 0 13 65 31 22 16 6 153 Unknown 1 11 54 21 18 2 2 109 Total 55 879 3747 1409 877 645 537 8149 Caucasian Black or African American Asian or Pacific Islander Unknown No Classlficat,._ _ _ .. Other American Indiai HispanicorLatii. est, Traffic Stops by Age, Race and Gender (Female) Source: Iowa City Police Department Traffic Stop Report 2017 Totals for All Races (Female) 2013 2014 2015 2016 2017 Under 16 43 42 58 50 54 Age 16-19 435 450 559 662 622 Age 20-29 2103 2182 2211 2244 2267 Age 30-39 700 703 762 617 693 Age 40-49 622 479 547 473 462 Age 50-59 422 402 374 346 381 Over 60 252 256 282 243 318 Total iu 2013 4577 4514 4793 4635 4797 No Classification of Race Under16 2 16-19 3 20-29 18 30-39 10 40-49 11 50-59 4 60+ 1 Total 49 Asian or Pacific Islander 2 16 115 35 19 6 8 201 Black or African American 6 56 285 131 91 41 8 618 Caucasian 30 327 1564 461 465 348 230 3425 Hispanic or Latino 3 21 87 47 21 17 3 199 American Indian 0 2 3 4 1 0 0 10 Other 0 6 20 8 12 3 1 50 Unknown 0 4 11 4 2 3 1 25 Total 43 435 2103 700 622 422 252 4577 Caucasian Black or African American Asian or Pacific Islander Unknown Other American Indian Hispanic or Latino Traffic Stops by Age, Race and Gender (Female) Source: Iowa City Police Department Traffic Stop Report 2017 2014 Under16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 0 4 15 7 7 4 4 41 Asian or Pacific Islander 4 13 143 24 18 10 5 217 Black or African American 3 84 378 152 76 34 10 737 Caucasian 31 314 1529 447 334 330 230 3215 Hispanic or Latino 3 22 79 52 28 19 6 209 American Indian 0 0 7 4 0 1 1 13 Other 1 10 17 9 12 2 0 51 Unknown 0 3 14 8 4 2 0 31 Total 42 450 2182 703 479 402 256 4514 Caucasian -000 Black or African American Asian or Pacific Islander Unknown No Classification..,:. a � Other American Indian Hispanic or Latino 2015 Under16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 1 0 2 1 0 0 0 4 Asian or Pacific Islander 2 36 152 28 23 10 3 254 Black orAfricanAmerican 7 76 317 159 71 39 11 680 Caucasian 38 407 1599 511 404 303 261 3523 Hispanic or Latino 5 29 101 43 34 17 4 233 American Indian 0 2 3 2 2 0 1 10 Other 2 3 18 10 6 3 0 42 Unknown 3 6 19 8 7 2 2 47 Total 58 559 2211 762 547 374 282 4793 Caucasian Black or African American Asian or Pacific Islander Unknown No Classification of Other American Indian Hispanic or Latino Traffic Stops by Age, Race and Gender (Female) Source: Iowa City Police Department Traffic Stop Report 2017 2016 No Classification of Race Asian or Pacific Islander Under16 0 3 16-19 0 31 20-29 0 151 30-39 0 25 40-49 0 25 50-59 0 14 60+ 0 6 Total 0 255 Black or African American 2 99 351 144 51 25 9 681 Caucasian 42 496 1601 396 362 289 222 3408 Hispanic or Latino 3 29 100 33 26 15 4 210 American Indian 0 1 2 0 0 0 1 4 Other 0 3 12 12 8 1 1 37 Unknown 0 3 27 7 1 2 0 40 Total 2017 50 662 2244 617 473 346 243 4635 Caucasian a'. � a[ Black or African American M1 Asian or Pacific Islander Unknown Other American Indian Hispanic or Latino Under 16 16-19 20-29 30-39 40-49 50-59 60+ Total No Classification of Race 0 0 0 0 0 0 0 0 Asian or Pacific Islander 1 22 154 27 23 12 4 243 Black or African American 6 75 418 145 66 32 2U 762 Caucasian 37 481 1529 461 328 311 283 3430 Hispanic or Latino 7 34 127 46 28 23 9 274 American Indian 1 0 3 0 0 0 0 4 Other 0 4 14 5 9 2 0 34 Unknown 2 6 22 9 8 1 2 50 Total 54 622 2267 693 462 381 318 4797 Caucasian Black or African American Asian or Pacific Islander Unknown Other American Indian Hispanic or Latino Charges by Gender, Hispanic Origin and Race F_ach numoer re3re5enrsa cnarge bled ana nut necessarily acustodwI arrest An individualcould Source: Iowa City Police Department Charge Report 2017 be charged mth more tha,.. ane criminal nifense Totals by Gender 2013 2014 2015 2016 2017 6000 5000 4000 3000 2000 1000 r 0 i _ 2013 2014 2015 2016 2017 Totals by Ethnicity 2013 2014 2015 2016 2017 Hispanic or Latino 553 440 397 439 349 13 Non -Hispanic or Latino 5804 5712 5106 4936 4299 Unknown 48 68 68 92 82 Totals by Race and Gender 2013 2014 2015 2016 2017 White Female 902 890 889 906 806 White Male 3517 3118 2747 2802 2200 ■ .. ' .inc lr, :: _ 1 -: 471 L- Asian or Pacific Islander Female 21 25 19 22 19 ■ Asian or Pacific Islander Male 63 55 81 89 48 NAmerican Indian or Alaska Female 0 0 3 3 2 ■American Indian orAlaska Native Male 9 7 14 3 4 1M 5000 4000 3000 2000 1000 0_._._._._._..._._...._- 2013 2014 2015 2016 2017 Community Police Review Board Source: Community Police Review Board Annual Report FY17 NumberandTyn is Three complaints (16-05,17-01,17-02) were filed during the fiscal yearJuly 1, 2016—June 30, 2017. Three public reports were completed during this fiscal period (16-03,16-04,16-05). Two complaints filed in FY17 are pending before the Board (17-01,17-02). Allegations Complaint #16-03 1. Unlawful Entry—NOT SUSTAINED 2. Unnecessary Use of Force—NOT SUSTAINED Complaint #16-04 1. Unnecessary Use of Force (all officers)—NOT SUSTAINED 2. Failure to Activate Body -Worn Cameras (1 of 3 officers) —SUSTAINED Complaint #16-05 1. Violated Complainant'sFirstAmendmentRighttoFreedomofSpeech— NOTSUSTAINED 2. Improper/Unlawful detention/arrest —NOT SLPSTAINED 3. Improperly/Unlawfully did not allow Complainant to provide verbal identification —NOT SUSTAINED 4. Failuretooff er/administerapre-arrest sobriety/breath test — NOTSUSTAINED 5. FailuretoinformComplainantofreasonofarrest — NOT SUSTAINED 6. Improper/UnlawfuIsearchafterarrest— -7 7 7. Improper handcuffing and intentional lycausing pain and injury to Complainant—NOT SUSTAINED 8. Profanity— ^1JSTAfNFD 9. Fabricated probable cause NOTSUSTAINED The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in two of the reports: Complaint #16-03—It was evident from the time the police arrived on the scene that itwas their intent that the suicidal person would receive necessary care at the hospital. It was also evident that the police intended that no one be arrested, no charge would need to be filed and that the transportation of the patient occur as peacefully as possible without incident. The Board feltthe officers handled a very difficult situation very professionally; however, one of the officers made the following comment atthe hospital afterthe patient stated thatthey were fine: "well you should have been fine earlier". Also, one of the officers made the following comment to one of the arrestees: "you're a grown ass man, look how you're acting". The Board felt that these comments were unnecessary and inflammatory and de-escalation training maybe in order to improve future situations, especially in the case of distressed individuals. Complaint #16-05— Off icerA did an excellentjob of handling the situation. It should also be mentioned that he was not only dealing with the complainant but he also did an excellentjob of encouraging his friends to keep a safe distance. The Board was concerned that there was no audio with one of the videos. The Board wants to ensure that the department's equipment is both operating the way its intended to, and is operated by the officers the way it is intended to. Item Number: 12. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org December 13, 2018 Email from Carol deProsse to Resource Management Superintendent: Article - Recycling food waste in China [Staff response included] ATTACHMENTS: Description Email from Carol deProsse to Resource Management Superintendent: Article - Recycling food waste in China Kellie Fruehling From: Jennifer Jordan Sent: Tuesday, December 11, 2018 2:06 PM To: 'Carol deProsse' Cc: Council Subject: RE: Recycling food waste in China Hi Carol, Thanks for sending this. It's really interesting to see what other communities and countries do --novel approach indeed! Our Recycling Coordinator is focusing on food waste reduction and we have a lot of information at www.icgov.org/foodwaste if you're interested in viewing that. Jen Jennifer Jordan Resource Management Superintendent City of Iowa City 319-887-6160 jennifer-jordan@iowa-city.org Never miss an update or schedule change! Sign up for service notices at www.icgov.org/subscribe -----Original Message ----- From: Carol deProsse [mailto:lonetreefox@mac.com] Sent: Tuesday, December 11, 2018 7:34 AM To: Jennifer Jordan <Jennifer-Jordan@iowa-city.org> Cc: Council <Council@iowa-city.org> Subject: Recycling food waste in China Not suggesting we do this here, but I thought you might enjoy this novel approach to dealing with food waste. https://protect-us.mimecast.com/s/DZ2iCgJy4WCG7EYfNg3Lx 12/11/2018 Cockroaches Are Becoming Big Business In China I HuffPost puEDITION AdChoices WEIRD NEWS 12/10/2018 05:45 pm ET Cockroaches Are BecomingBig Business In China Cockroaches are being used to get rid of food scraps and to feed pigs. Thomas Suen and Ryan Woo Reuters - Text 00:02 1 (Reuters) - In the near pitch-dark, you can hear them before you see them - millions of cockroaches scuttling and fluttering across stacks of wooden boards as they devour food scraps by the tonne in a novel form of urban waste disposal. https:/lwww.huffingtonpost.com/entry/cockroaches-china_Us_5cOeea6l e4bO6484c9fdb2c4 1211112018 Cockroaches Are Becoming Big Business In China I HuffPost The air is warm and humid -just as cockroaches like it - to ensure the colonies keep their health and voracious appetites. Expanding Chinese cities are generating more food waste than they can accommodate in landfills, and cockroaches could be a way to get rid of hills of food scraps, providing nutritious food for livestock when the bugs eventually die and, some say, cures for stomach illness and beauty treatments. On the outskirts of Jinan, capital of eastern Shandong province, a billion cockroaches are being fed with 50 tonnes of kitchen waste a day - the equivalent in weight to seven adult elephants. The waste arrives before daybreak at the plant run by Shandong Qiaobin Agricultural Technology Co, where it is fed through pipes to cockroaches in their cells. Shandong Qiaobin plans to set up three more such plants next year, aiming to process a third of the kitchen waste produced by Jinan, home to about seven million people. A nationwide ban on using food waste as pig feed due to African swine fever outbreaks is also spurring the growth of the cockroach industry. "Cockroaches are a bio -technological pathway for the converting and processing of kitchen waste," said Liu Yusheng, president of Shandong Insect Industry Association. Cockroaches are also a good source of protein for pigs and other livestock. "It's like turning trash into resources," said Shandong Qiaobin chairwoman Li Hongyi. "ESSENCE OF COCKROACH" In a remote village in Sichuan, Li Bingcai, 47, has similar ideas. Li, formerly a mobile phone vendor, has invested a million yuan ($146,300) in cockroaches, which he sells to pig farms and fisheries as feed and to drug companies as medicinal ingredients. His farm now has 3.4 million cockroaches. "People think it's strange that I do this kind of business," Li said. "It has great economic value, and my goal is to lead other villagers to prosperity if they follow my lead." His village has two farms. Li's goal is to create 20. https://www.hufringtonpost.com/entry/cockroaches-china us 5cOeea6le4bO6484c9fdb2c4 12/11/2018 Cockroaches Are Becoming Big Business In China i HuffPost Elsewhere in Sichuan, a company called Gooddoctor is rearing six billion cockroaches. "The essence of cockroach is good for curing oral and peptic ulcers, skin wounds and even stomach cancer," said Wen Jianguo, manager of Gooddoctor's cockroach facility. Researchers are also looking into using cockroach extract in beauty masks, diet pills and even hair -loss treatments. At Gooddoctor, when cockroaches reach the end of their lifespan of about six months, they are blasted by steam, washed and dried, before being sent to a huge nutrient extraction tank. Asked about the chance of the cockroaches escaping, Wen said that would be worthy of a disaster movie but that he has taken precautions. "We have a moat filled with water and fish," he said. "If the cockroaches escape, they will fall into the moat and the fish will eat them all." BEFORE YOU GO MORE: Environment Food Waste (Cockroach Li Renda https://www.huffingtonpost.com/entry/cockroaches-china_us_5cOeea6l e4bO6484c9fdb2c4 Item Number: 13. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Bar Check Report - November, 2018 ATTACHMENTS: Description Bar ChecK Keport - November, 2018 Iowa City Police Department and University of Iowa DPS Bar Check Report - November, 2018 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuin>p, these citations to patrons in Mav of 2014. Previous 12 Months Top 10 Under 21 Citations PAULA Citations :Business Name Visits Citations Ratio Business Name Visits Citations Summit, [The] 75 69 0.9200000 Bo -James 28 32 1.1428571 Martini's 45 39 0.8666667 Vine Tavern, [The] 12 10 0.8333333 Sports Column 49 37 0.7551020 Summit. [The] 75 43 0.5733333 Airliner 41 26 0.6341463 Sports Column 49 24 0.4897959 Vine Tavern, [The] 12 7 0.5833333 Fieldhouse 60 29 0.4833333' Union Bar 66 38 0.5757576 Airliner 41 18 04390244 Fieldhouse 60 27 0.4500000 Union Bar 66 27 0.4090909 Pints 18 8 0.4444444 Martini's 45 10 0.2222222 Bo -James 28 12 0.4285714 Eden Lounge 41 8 0.1951220 DC's 33 13 0.3939394 1 DC's 33 4 0.1212121 uniy tnose establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations RatioBusiness Name Visits Citations Ratio Summit. [The] 8 4 0.5000000 Bo -James 2 1 0.5000000 Bo -James 2 1 0.5000000 Union Bar 5 1 0.2000000 Fieldhouse 6 1 0.1666667 Brothers Bar & Grill, [It's] 9 1 0.1111111 — exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - November, 2018 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name 2 Dogs Pub Monthly Bar Checks Totals Under2l 1 PAULA 0 Prev Bar Checks 12 Month Under2l 1� Totals PAULA 0 Under 21 Ratio (Prev 12 Mo) 0 PAULA Ratio l (Prev 12 Mo) 0 1 0 1 0 Airliner 5 0 0 41 26 18 0.634146 0.439024 American Legion 1 0 0 1 0 0 0 0 Apres Wine Bar & Bistro 0 0 0 1 0 0 0 0 Bardot Iowa 0 0 0 2 0 0 0 0 Baroncini— 0 0 0 Basta 0 0 0 Big Grove Brewery 2 0 0 4 0 0 0 0 Blackstone- 0 0 0 Blue Moose- 2 0 0 11 0 1 0 0.090909 Bluebird Diner 0 0 0 Bo -James 2 1 1 28 12 32 0.428571 1.142857 Bread Garden Market & Bakery 0 0 0 Brothers Bar & Grill, [It's] 9 1 0 60 8 5 0.133333 0.083333 Buffalo Wild Wings Grill & Bar- 0 0 0 Cactus 2 Mexican Grill (314 E Burlington) 0 0 0 2 0 7 0 3.5 Cactus Mexican Grill (245 s. Gilbert) 0 0 0 3 0 0 0 0 Caliente Night Club 0 0 0 1 0 0 0 0 Carl & Ernie's Pub & Grill 0 0 0 1 0 0 0 0 Carlos O'Kelly's- 0 0 0 Chipotle Mexican Grill 0 0 0 Clarion Highlander Hotel 0 0 0 Clinton St Social Club 0 0 0 Club Car, [The] 0 0 0 2 0 0 0 0 Coach's Corner 0 0 0 1 0 0 0 0 exception to 21 ordinance Page 2 of 5 Business Name Monthiy Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Colonial Lanes 0 0 0 Dave's Foxhead Tavern 0 0 0 DC's 3 0 0 33 13 4 0.393939 0.121212 Deadwood, [The] 0 0 0 1 0 0 0 0 Donnelly's Pub 1 0 0 3 0 0 0 0 Dublin Underground, [The] 1 0 0 4 1 0 0.25 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 4 0 0 41 14 8 0.341463 0.195122 EI Banditos 0 0 0 EI Cactus Mexican Cuisine 0 0 0 EI Dorado Mexican Restaurant 0 0 0 EI Patron 0 0 0 EI Ranchero Mexican Restaurant 0 0 0 Elks #590, [BPO] 0 0 0 Englert Theatre— 0 0 0 Estelas Fresh Mex 1 0 0 1 0 0 0 0 Fieldhouse 6 1 0 60 27 29 045 0.483333 FilmScene 0 0 0 First Avenue Club— 0 0 0 6 0 0 0 0 Formosa Asian Cuisine— 0 0 0 Gabes— 0 0 0 4 0 0 0 0 George's Buffet 0 0 0 Givanni's— 0 0 0 Graze— 0 0 0 Grizzly's South Side Pub 0 0 0 Hatchet Jack's 0 0 0 1 0 0 0 0 Hilltop Lounge, [The] 0 0 0 1 0 0 0 0 Howling Dogs Bistro 0 0 0 India Cafe 0 0 0 Iowa City Brewlab 0 0 0 1 0 0 0 0 Jimmy Jack's Rib Shack 0 0 0 Jobsite 0 0 0 1 0 0 0 0 exception to 21 ordinance Page 3 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Joe's Place 4 0 0 9 0 0 0 0 Joseph's Steak House— 0 0 0 Los Portales 0 0 0 Martini's 6 0 0 45 39 10 0.866667 0.222222 Masala 0 0 0 Mekong Restaurant— 0 0 0 Micky's— 0 0 0 Mill Restaurant, [The]— 0 0 0 1 0 0 0 0 Moose, [Loyal Order of] 0 0 0 Mosleys 0 0 0 Motley Cow Cafe 0 0 0 Noodles & Company" 0 0 0 Old Capitol Brew Works 0 0 0 One -Twenty -Six 0 0 0 Orchard Green Restaurant— 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 Paghai's Pizza— 0 0 0 Panchero's (Clinton St)— 0 0 0 Panchero's Grill (Riverside Dr)— 0 0 0 Pints 3 0 0 18 8 0 0.444444 0 Pit Smokehouse 0 0 0 Pizza Arcade 0 0 0 Pizza Hut— 0 0 0 Quinton's Bar & Deli 2 0 0 3 0 0 0 0 Ridge Pub 0 0 0 Riverside Theatre— 0 0 0 Saloon— 0 0 0 1 0 0 0 0 Sam's Pizza 0 0 0 Sanctuary Restaurant, [The] 0 0 0 Shakespeare's 0 0 0 Sheraton 0 0 0 Short's Burger & Shine— 0 0 0 exception to 21 ordinance Page 4 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Short's Burger Eastside 0 0 0 0 0 0 0 Sonnys Tap 0 0 0 4 0 0 0 0 Sports Column 8 0 0 49 37 24 0.755102 0.489796 Studio 13 0 0 0 2 0 0 0 0 Summit. [The] 8 4 0 75 69 43 0.92 0.573333 Sushi Popo 0 0 0 Szechuan House I 0 0 0 Takanami Restaurant— 0 0 0 TCB 1 0 0 7 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Cafe 0 0 0 Union Bar 5 0 1 66 38 27 0.575758 0.409091 VFW Post #3949 0 0 0 Vine Tavern, [The] 0 0 0 12 7 10 0.583333 0.833333 Wig & Pen Pizza Pub— 0 0 0 Yacht Club, [Iowa City]— 0 0 0 1 0 0 0 0 Yen Ching 0 0 0 Z'Mariks Noodle House 0 0 0 Off Premise Monthly Totals Prev 12 Month Totals Under2l PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prev 12 Mo) (Prev 12 Mo) Totals 75 7 2 609 299 218 0 0 0 0 0 0 Grand Totals 2 218 0.490969 I 0.357964 0 0 exception to 21 ordinance Page 5 of 5 Item Number: 14. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Invitation: Mental Health First Aid Class, January 9 & 11 ATTACHMENTS: Description Invitation: Ivientai Health First Aid Class, January9 & 11 Kellie Fruehlin From: Sarah Cupp <smcupp09O2@gmail.com> Sent: Friday, December 07, 2018 9:09 AM To: Peggy Loveless Subject: Jan 9 & 11 Mental Health First Aid Class Attachments: M H FAflyer_Jan9-11_2019-JohnCo.pdf Hello, Enrollment is open for an upcoming Mental Health First Aide Class on Wednesday, January 9th and Friday, January 11th from 12:30-5:30pm at the Johnson County Services Building (in Iowa City, IA). Please sign up soon if interested. Please see attached flyer and help us spread the word. The class is offered at no cost thanks to the Mental Health & Disability Services of the East Central Region. Registration is required, to sign up email the instructor Peggy Loveless atmhedsyecialists@Qmail.com. Continuing Education Credits are available through Kirkwood upon request, please let Peggy know in advance if you would like to receive CEUs. Adult Mental Health First Aid Class Wednesday, January 9th and Friday, January 11th 12:30 pm --5:30 pm Johnson County Services Building Classes are offered at no cost Sponsored by Mental Health & Disability Services of the East Central Region What is Mental Health First Aid? The Mental Health First Aid (MHFA) program is an interactive 8 -hour certification class that introduces participants to risk factors and warning signs of mental health problems, builds understanding of their impact, and overviews common treatments. Specifically, participants learn: • The potential risk factors and warning signs for a range of mental health problems, including: depression, anxiety/trauma, psychosis and psychotic disorders, eating disorders, substance use disorders, and self -injury, • An understanding of the prevalence of various mental health disorders in the U.S. and the need for reduced stigma in their communities, A 5 -step action plan encompassing the skills, resources and knowledge to assess the situation, to select and implement appropriate interventions, and to help the individual in crisis connect with appropriate professional care, The appropriate professional, peer, social, and self-help resources available to help someone with a mental health problem. Similar to CPR, you will become certified as a Mental Health First Aider. Who should become a Mental Health First Aider? All of the following will probably be in church congregations — so all apply! Rather than list all below, I would say — everyone from your church/synagogue/temp/%tc. because they include (use following list) Participants for each training vary, but include hospitals and federally qualified health centers, state policymakers, employers and chambers of commerce, faith communities, school personnel, state police and corrections staff, nursing home staff, mental health authorized support staff, young people, families, and the general public. More Information on this Evidence Based Class https://www.mentalhealthfirstaid.org/cs/ Thank you, Peggy Loveless, Ph.D. Mental Health Education Specialists Mental Health First Aid Trainer 13 Riverview Drive NE Iowa City, IA 52240 319.530.9847 Show your support by liking our facebook page MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health First Aid course from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911 Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and connect them with the appropriate professional, peer, social, or self-help care. Anyone can tak( Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. MENTAL HEALTH FIRST AID January 2019 Training- Johnson County Services Building Jan 9 & Jan 11, 2019; 12:30pm-5:30pm — CEUs available! Attendance at all classes are required to be certified and earn CEUs Instructor: Peggy Loveless, Ph.D., Mental Health Education Specialists PRE -ENROLLMENT IS REQUIREDIII Contact: Peggy Loveless: mhedslpecialists(ftmail.com s Phone: 319.530.9847 X NO COST TO PARTICIPANTS — SPONSORED BY 4 Mental Health/Disabilities Services of the East Central Region Assess torrisk ofsulcrdeorharm FULL .ATTENSL ANCE AT BOTH CLASSES IS MANDATORY TO EARN A Listen nonjudgmentaNy CERTIFICATE OR CEUs. CEUs10EHs: Approved for nurses 0.89 CEUs through Kirkwood Community (live reassurance and information College, IBN Provider #30. Social workers will receive a certificate of Encourage appropriate professional help completion for 8.9 contact hours. Other allied health professionals are advised Encourage self help and other support strategies to consult the governing rules of their boards to determine if appropriate! subject matter criteria will apply A course evaluation will be available Upon program completion Item Number: 15. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Email from J. Nyren: Lucas Farms Neighborhood News ATTACHMENTS: Description Email prom J. Nyren: Lucas Farms Neighborhood News Kellie Fruehling From: Nyren <docnyren@aol.com> Sent: Wednesday, December 12, 2018 11:15 AM To: Council Subject: Lucas Farms Neighborhood latest bi-annual newsletter Attachments: LF 2018 Winter final (1).pdf Dear Councilors, We hope you will be able to catch up on the latest events happening in Lucas Farms Neighborhood by perusing our Dec. newsletter! We are enjoying life in Iowa City over here on the "farm"! Our newsletters are funded with pin grants. We are very thankful for this additional opportunity to connect with neighbors in a personal way. Our Facebook page remains active, but the newsletter catches another sector of our population. Our "Lights of Lucas Farms" event is this Friday and it has been gratifying to see the interest and participation in this event. We invite everyone to join us in the voting for the best lighting display! Thank you for your service to Iowa City and Lucas Farms Neighborhood! Lucas Farms Steering Committee J. Nyren Special Events and History Volunteer Lucas Farms Nei�kborkood News Pu61isked 6y Lucas Farms Neigk6orkood Association December 201 8 I "A modest neig66orkood with a rich history" MIR Annual "Lights of Lucas Farms" — Decem6er 14, 6-7:30 p.m. Calling all Lucas Farms residents! It's time again to brighten up the dark winter nights with holiday lights! Your display could be eligible for a $100 1 st place cash prize! Plus, runner-up prizes! There is no registration but displays must be up by Wednesday, December 12 and within the LF boundaries to be eligible. A review committee will select the top 15-20 displays in the neighborhood, a driving route and ballot will be created, and residents will vote for their favorite display on Fri- day Dec. 14! To vote: Stop by Resurrection Assembly Church (across from Highland Park) from 6-7 PM an December 14 to pick up a ballot. (You will need about 20-30 minutes to complete the tour.) Your ballot will include a map and description of the top displays. You can either view the lights in your own vehicle or ride the free shuttle bus pro- vided by Resurrection Assembly. Bring your ballot back to the church by 7:25 so we can tally up the votes. Win- ners) announced at 7:30. There will also be kid's games, refreshments, music, and more. (This event is sponsored by LF Neighborhood Association, with thanks to Resurrection Assembly for hosting this event!) Historic Lucas Farms Neig6orhood Signage update! Thanks to so many of you who gave positive feedback on our neighborhood signage. With help from a grant, we were able to purchase 25 signs. The City of Iowa City streets de- partment installed them on "No Parking" signs around our neighborhood. We hope to pur- chase another group of signs soon, as some have shown an interest in "sponsoring" a sign near your property. You have also shown interest in purchasing a sign for personal use and display. We are considering purchasing prints of the sign's graphic art work, suitable for framing. Details are not available at press -time, so please watch our Facebook page for how you can sponsor a sign or purchase a print! Highland Avenue Traffic Calming Speed Humps will be installed next spring on the west end of Highland. The 4 -way stop study at Highland and Keokuk is being evaluated by City staff. We do not expect results or rec- ommendations until after the first of the year. We appreciate citizens input on this and Mayor Throgmorton's attentive listening to traffic concerns. Like "Lucas Farms Neighborhood Association" on Face600k! And keep up with all the happenings in the neighborhood. We post information from the city, schools, history about our neighborhood and much more. ,Join NextDoor.com The City provides lots of information and it can be a great forum for neighbors to interact, post info about lost pets, recommendations regarding contractors, etc. Lucas Farms Neighborhood Newsletter—December 2018 AnnuaILF Hi1stor 9 Dag-,5undaq Ju19 14, 2019 Mark your calendars now! We will be hosting our usual events, pony rides, food and games, history events at Plum Grove, shuttle bus tour, and more! We will also be partnering with Project GREEN's annual garden tour. This will give us more Visibility and participation. Their format will be a little different next summer. They will not be selling tickets. The event will be free and they are looking at opening up back yards and gardens all across IC to share with the community. Would you be interested in opening your garden or backyard oasis? It does not have to be a formally landscaped garden, they are looking for unique features or special plantings. If you would like to share your garden with others, please call 319-351-6913 or got to the Project Green website at https:// www.projectgreen.org/ to complete an application. The deadline to apply is May 15, 2019. Here is a sneak peak at a large backyard owl sculpture found somewhere in Lucas Forms...hmmm... can you solve the mystery? This is a good example of a unique garden feature! Ne19 ,k6orkood History Socials rages A full story about this owl will be included in the June 2019 Newsletter. Last winter, Lucas Farms Steering Team member, Sandra Armbruster, graciously hosted several history so- cials at her home. We hope to do this again this winter. Details are not available at this time, but possible topics include: * Knitting and history with "Jane Kirkwood". * The art of George Henry Yewell, Iowa City's earliest artist and Yewell St. is named in his honor. * Hardships and Heartaches in Lucas Farms History: stories of trials that faced former residents. Watch our Facebook page for times and details! News from Mark Twain 5C6001 Hello, my name is Jason McGinnis and I am proud to be working for Mark Twain Elementary and its community. I was born and raised in Iowa and have recently returned to the state after working for Chicago Public Schools as a teacher and assistant principal. Having a young daughter, and knowing the high quality of teaching and learning in Iowa City, my family and I are very happy to be here. Though I have only been here a short time, I have learned that our Twain teachers are amazing and very hard working professionals. Also, our students are the best and it is truly rewarding to see them every day learning and playing in a safe and caring environment. We currently have approximately 375 students and 30 teachers working at Twain. We serve students in Preschool to 6th grade. We provide P.E., Music, Art, and Library for all students. It is our goal at Twain to provide a safe and caring environment with high academic and social expectations. We are very fortunate to have a highly trained staff and involved parents here at Twain. This makes a big difference in the success of our students. So for this year, we have been on field trips including School of the Wild for our 6th graders, our Author and Illustrator visit for our 1 st and 2nd graders, and our 4th graders took part in the Symphony Goes to School trip. Our Kindergartners will go to the Children's Museum in December. Additionally, we had a successful Literacy Night in October and a Back to School Night in September. Having such great parent involvement in our students' learning has been great. Please visit our district website at https://www.iowacityschools.org/Domain/258 and our Mark Twain Elementary PTO Facebook Page for more information about current goings-on at Twain. Paye Z Lucas Farms Neighborhoacj� Newsletter—December 2018 Meet Your Neighbors: gjyron anJ Mary rjelstad December 14,1990, at exactly 7:31 p.m., life changed for- ever for one Lucas Farms resident. You could blame it on the weather and you'd be right. Early December brought bliz- zard -like conditions, the worst storm in Iowa in five years, The December 14th forecast warned that there was a 30% chance of freezing rain, which turned into a 100% chance that Bryon Fjelstad's life was about to change forever. Bryon and his three sisters grew up right here in Lucas Farms. His mother still occupies the family home at 622 Keokuk Court and one of his sister lives nearby. It was a busy household with his dad working two jobs, one as a longtime Iowa City firefighter. Bryon recalls boyhood days playing mud football with friends in a nearby open lot and climbing in and out of an old fallout shelter in a friend's backyard on Carroll St. He inherited his dad's strong work ethic, delivering papers for the CR Gazette in the morning and the Press Citizen in the afternoon. As his elementary days at Mark Twain waned, he matured into a gifted athlete. By age twelve he had a sponsorship with Jennings Archery and, although he never participated at that level, he qualified for the Olympics. He would prac- tice every day at the old Fieldhouse or Lake McBride, where his father was president of the Whitetail Bow Arch- ers. When he wasn't practicing archery, he was practicing football or wrestling. His dad encouraged him to partici- pate in practice matches with opponents like the Banoch brothers, who went on to win Olympic gold medals! He also wrestled successfully for legendary City High coach (and former Lucas Farms resident) Clyde Bean. As he entered senior year, he had the certainty of a wrestling scholarship at Iowa under coach Dan Gable. This certainty suddenly evaporated when Bryon suffered a serious back injury. With wrestling no longer in his future, he graduated and went on to work at HyVee on Rochester and Econofoods at Pepperwood. In time, he began working at Economy Advertising. His athletic body recovered and he took a job loading and unloading semis, the job that would be waiting for him the night everything changed... It was a Friday night as Bryon headed out to a friend's house, taking old 218 south of Iowa City. It was raining and sleeting and as Bryon crossed over a bridge, he suddenly lost control of his car. The car slammed into a driveway leading to a farm field and came to an abrupt stop, but Bryon's body was still moving, thrown forward, while his neck remained restrained by the seatbelt. Instantly, Bryan's neck was broken. The prognosis was grim. He was paralyzed. Life-long medi- cal treatment began. He spent most of the time at Covenant in Waterloo where he had a machine breathing for him the first two and a half weeks. He describes having a hair in his mouth for five of those days but couldn't explain his discom- fort because the ventilator prevented him from speaking. He communicated by blinking. He had six screws in his skull, fusing his head to his neck to the fourth bone down, and two rods in his back, each nearly two feet long, held in place (to this day) with 28 screws. An 891/2 pound weight hung off his head with a halo in place to keep it from mov- ing. He was in for a six -and -a -half month hospital stay. Una- ble to move his head, he couldn't make eye contact to see who was coming into his hospital room to visit but he came to recognize his regular visitors by the sound of their footsteps or the smell of their perfume. His parents were there 24-7 and his mother regularly fed him, according to Bryon's wife Mary. Ever so slowly he began to improve. It took him six months just to learn how to turn his hand over again. He was on the road to recovery. After his release from Covenant, he had three and a half more months of intense daily physical therapy, where the athletic Bryon held an advantage over his new opponent named paralysis. This was a match Bryon was determined to win. He may not have gotten a "pin" but he defeated his opponent all the some. He regained a wide range of move- ment and skills and ten months after the accident, he re- turned to work, despite being told he would never work again. Even though he was able, he knew he could not work unloading semis, his body couldn't take the toll. He went through job training to become a nursing assistant, only to injure his back moving a patient. He finally found a job in 1993 that his back could handle and he has now worked in the University of Iowa Parking Department for 25 years. it hasn't been an easy road, it took seven years before his sensitive touch and feeling came back. He could get stung by a bee and not feel a thing. He still goes for regular physical therapy, struggles with chronic pain, and moves with a stiffness that betrays his hidden injury. There is a frustration under the surface as he depends on the kindness and care of his wife, Mary, to help with every tasks like tying his shoes. But that work ethic he developed long ago keeps him going He started competing in rifle shooting contests, winning the IR 50-50 National Championship from 1999-2000. His love for cars led to starting a part-time lima service in 1997. At the peak of his limo business he would offer tours Monday through Friday of Christmas lights around Iowa City! What goes around comes around because one of Bryon's latest hobbies is to decorate his own house for "Lights of Lucas Farms"! He was runner-up last year, but he is ready for this year's match Dec. I4th. Will he find a worthy oppo- nent out there? Lucas Farms, get your "lights" on! LUCAS FARMS NEIGHBORHOOD ASSOCIATION fr 1219 GINTER IOWA CITYt IOWA 52240 PRSRT STD U.S.POSTAGE PAID IOWA CITY, IOWA PERMIT NO. 155 This newsletter is created by the Lucas Farms Neighborhood Association and funded by the City of Iowa City. N you have questions or would Ike to become more involved in the neighborhood association, please contact Judy Nynen at 319-3S1-6913 or docnyren@aoi.com. Winter Reminders * Winter expenses can mean less money for groceries. You can help by donating to the Little Free Food Pan- tries in our neighborhood, located at: 1) The Catholic Worker House on the east side along Lower Muscatine. 2) Inside Mark Twain School. 3) The neighborhood church, Faith United Church of Christ. This congregation regularly provides emergency food for Twain families in need. * For tips on winter pet safety, visit the American Veteri- nary Medical Foundation at: https://www.ovmo.org/ public/PetCore/Pages/Col d-weather-pet-safety.aspx * The City of Iowa City reminds residents that snow must be entirely cleared from sidewalks surrounding their properties within 24 hours after a 1 -inch or more snow- fall, or after any accumulation of ice has ended. Tenants should check their leases to see if their landlord has transferred the responsibility of snow and ice removal to them. Check on your neighbors who may need as- sistance getting around or clearing walks in the snow. For more information, contact the City of Iowa City at 319-356-5000 or Johnson County Human Ser- vices at 319-356-6090. highland Park Improvements The final major installation is finally completed with new sidewalks to improve park accessibility and to also define the boundaries. We may apply for grants to complete some landscaping around the perimeter of the park and we are also looking to get a bench installed. A reminder: Please help keep our park clean and remind children and others to respect the private properties that borders the park. Alley Maintenance The LF Steering Team has discussed alley maintenance. There are 4 or 5 alleys in the older part of our neigh- borhood. The city does not maintain the alleys, but will provide grading. The purchase of new crushed rock is up to residents or can be covered through the neigh- borhood association by applying for grants. We are considering this for next spring. Update to story featured in last LF Newsletter. Carl & Brenda attended the National Bus Rodeo. This time he finished in the middle of the pack, but you can imagine they had another great trip. Say hello to Carl if you see him on his IC bus route! Item Number: 16. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org December 13, 2018 Airport Commission: November 15 ATTACHMENTS: Description Airport Commission: November 15 November 15, 2018 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION NOVEMBER 15, 2018 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby Members Absent: Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Carl Byers, Jared Wingo, John Moes, Grant Cushman, Patrick Prior, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:01 P.M. APPROVAL OF MINUTES: Minutes from the following meetings were reviewed for approval: October 18, 2018; corrections to previously approved minutes from February 21, 2018; March 15, 2018; and May 2, 2018. Discussion began with a review of the October 18 minutes. LaBrie moved to accept the minutes of the October 18, 2018, meeting, as presented. Lawrence seconded the motion. The motion carried 5-0. Next the Commission discussed the previously approved minutes from the February 21, March 15, and May 2 meetings. Tharp explained the resolution numbering system, stating that the numbers had gotten off count in previous minutes and that this motion will amend them to the correct resolution numbers. LaBrie moved to accept the minutes of the February 21, 2018; March 15, 2018; and May 2, 2018 meetings, as amended. Gardinier seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAA/IDOT Projects: AECOM / David Hughes November 15, 2018 Page 2 i. Obstruction Mitigation — Hughes stated that they have met with the FAA several times in the past month and now have a plan for the first phase. He stated that the first phase will include things like temporary construction easements. Hughes stated that they are moving ahead with the initial leg -work for the threshold relocation on 2-5, as it can take several years to get an approach change through the FAA system. He then responded to Member concerns and questions on such a change. ii. Terminal Apron Rehab — Hughes next addressed the terminal apron rehab, noting that this is roughly a $250,000 project, with the State covering 80%. 1. Consider a resolution approving task order No. 8 with AECOM — Lawrence moved to approve Resolution #A18-11, approving task order No. 8 with AECOM. Bishop seconded the motion. The motion carried 5-0. iii. FAA FY20 AIP Pre -Application — Hughes stated that it is that time of year where they need to submit their funding pre -applications. The projects from last year were carried over — some money for the threshold relocations on 2-5; obstruction mitigation for 2020; moving into runway 12-30 in 2021; pavement maintenance for 2022 on 7-25; and the terminal apron expansion, finishing off in 2023 with the rest of 7-25 and 12-30, in the five-year plan. Also included in the pre -app is the long-term plan out through 2030. Hughes then responded to Member questions and concerns on the projects noted. He added that he should have something to report at next month's meeting. b. FBO / Flight Training Reports i. Jet Air — Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He briefly explained what this entails, for the new Member's benefit. For the remainder of October, he noted that they dealt with issues of leaking on the self-service hoses. In November, they have continued to find small leaks in the jet A self-service pump. A question was asked of Wolford, in reference to a maintenance item on October 3rd where they had to pick up 'chunks of rock.' He asked how big these were and where they came from. Wolford responded that he is not sure about this particular incident, but he relayed that in the past they have had issues where parts of the runway have broken up where the runway is wider than say the adjoining area. Gardinier then asked about the runway deicing chemical. Wolford spoke to this, stating that they have one and a quarter pallet of it left from last year and have three pallets from this year. This chemical is then billed directly to the City. Tharp added that it costs them $2,200 per ton. Due to the cost of this material, Wolford stated that they use it sparingly. Gardinier also asked about the sump pump no longer working. Tharp explained why they needed to replace this, and that it was discovered when the basement flooded earlier this year. Speaking to Jet Air, Wolford stated that they have been keeping busy with charters and in the maintenance shop. He spoke briefly to some of the planes that might be seen around the Airport. November 15, 2018 Page 3 C. 100 Year event review — Tharp then introduced John Moes and his team to Members. He stated that they are from Fuel Inc. and have done a lot of promotion work for the Airport, for the Fly Iowa event and also the 100 -year anniversary event. Tharp added that they are here to present the Commission with a commemorative book for the 100 -year anniversary event. John Moes addressed Members first, sharing the proposed layout for the book. He noted that Grant Cushman would walk them through the book in order to get input from Members before the final version is done. Gardinier suggested having copies available for sale. Cushman then began his review, walking Members through page -by -page. He noted that they will need to receive permission to use the photos in the layout. Members then spoke to the proposal, sharing their enthusiasm for the book to be printed. Tharp stated that they will need to decide how many books they want to print, both hard -bound and soft. Moes will be in contact with Tharp as they move forward with this project. d. Airport Operations I. Management — Lawrence asked if he could bring up an issue at this point. He stated that driving in for the meeting, he noticed how dark it is in front of the Airport. He suggested they have a light on the plane up there, in order to make that area a bit brighter. Members agreed to this idea and Tharp stated that he will come up with some ideas for them to review next month. 1. Airport Viewing Area — Tharp noted that the contractor has completed this project and the City Engineer has proposed accepting it as complete now. He gave Gardinier a contact name at the Public Library regarding naming of the viewing area. Tharp then spoke briefly to the types of signage that are in the viewing area. a. Consider a resolution accepting work as complete — Lawrence moved to approve Resolution #A18-12, accepting work as complete in the viewing area. LaBrie seconded the motion. The motion carried 5-0. 2. Request from Engineering to use parcel on Highway 1 for temporary dirt storage — Tharp stated that Parks and Engineering are in the process of putting a trail in along Highway 6. They are requesting to use the Airport's parcel on Highway 1 for temporary storage of dirt during this project. He added that he sees no reason to not grant this. Members agreed to this request. 3. Minimum Standards Review/Update — Tharp noted that he did not put a copy of these standards in Members packets, but that he can email them to anyone who wants one. The minimum standards currently on file are 16 years old now, according to Tharp. He noted that there are a couple of areas that he knows will need refining, but that the entire document should be reviewed. He asked if there were a couple Members who would like to work with him on a subcommittee, that would also include Jet Air. Tharp then responded to Member questions, further explaining what the minimum standards are exactly. LaBrie and Lawrence volunteered for the subcommittee. ii. Highway 1 Property Lease — November 15, 2018 Page 4 1. Public Hearing — The public hearing was opened at 6:43 P.M. Tharp stated that this is the lease they have discussed in past executive sessions. He noted on the map what parcel they are discussing and he briefly explained what is contained in the lease, which is a 5 -year lease at $600 per month. The public hearing was closed at 6:46 P.M. 2. Consider a resolution approving a ground lease with Dreusicke Properties, LLC — Lawrence moved to approve Resolution A18-13, approving a ground lease with Dreusicke Properties, LLC. LaBrie seconded the motion. The motion carried 5-0. iii. Zoning Code Update — Tharp stated that he had hoped to meet with Melissa and her team before the meeting, but they were unable to do this. He added that the goal is to have a red -lined version of the zoning code fairly quickly, at which time it will come back to the Commission. iv. Budget — Tharp stated that as part of the handouts, he gave everyone information on printers, as his is dying. He noted that the City is encouraging them to join in the City's copier/print contract with a third - party company. Continuing, he noted that after looking at the costs and what he has spent over the past three or four years, it would save them some money. However, there would be a $3,000 buy -in to this program. Once this is done, however, ink, maintenance, etc., would all be covered under this program. Tharp stated that he is recommending they become part of this copier/print contract that the City has. After some discussion, Members agreed with this recommendation. 1. FY20 Budget — Tharp then spoke to the FY20 budget, noting that he and Libby met with the Assistant City Manager, the Finance Director, and some other City staff to submit their budget. He stated that he thought everything had gone well until he noticed that the City cut back on their requests. Ultimately out of the submission asking the City to cover the expected $14,000 deficit for FY20, they have been denied. Gardinier asked for further clarification of the items denied or changes made to previous budget amounts. Tharp then proceeded to further explain the amounts he was referring to, as well as the changes made by the City during the budgeting process. Members continued to discuss the FY20 budget, asking questions of Tharp regarding it. V. Events — None. e. Commission Members' Reports — LaBrie stated that he will not be in attendance at the December meeting as he will be out of the country starting December 81h. He added that he has talked with Tharp about this and how he will not be a part of the RFQ process due to this. He will get something written up and to Tharp before he leaves. f. Staff Report — Tharp will be taking the time between Christmas and New Year's off, as he typically does. SET NEXT REGULAR MEETING FOR: November 15, 2018 Page 5 The next regular meeting of the Airport Commission will be held on Thursday, December 20, 2018, at 6:00 P.M. in the Airport Terminal Building. Tharp reminded Members of the RFQ date of December 20th, due to several Members stating they will be unable to attend. Gardinier asked if they could do this on the 191 instead. Tharp stated that he would probably recommend moving it to later, giving respondents more time. Members agreed to moving this to the January 17th meeting. ADJOURN: Lawrence moved to adjourn the meeting at 7:35 P.M. Lawrence seconded the motion. The motion carried 5-0. CHAIRPERSON DATE November 15, 2018 Page 6 Airport Commission ATTENDANCE RECORD 2017-2018 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o - 0 N 0 N 0 W 0 A 0 0 Ql 0 = 0 010 0 o NAME EXP. ALn� � w m c`o e e ago Warren 06/30/22 N NN N N N O/ Bishop NM NM NM M M NM M M M M E X Minnetta 07/01/19 O Gardinier / X X X X X X E X X X X X Robert 07/01/20 O/ O/ O/ Libby X X X X E X X X X E E X Christopher 07/01/21 Lawrence X X X X X X X X X X X X Derek 07/01/22 N N N LaBrie NM NM NM M M NM M X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Item Number: 17. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org December 13, 2018 Economic Development Committee: October 29 ATTACHMENTS: Description Economic uevelopment Committee: October 29 EDC October 29, 2018 1 PRELIMINARY MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 29, 2018 EM MA HARVAT HALL, CITY HALL, 11:00 A. M. Members Present: Rockne Cole, Susan Mims, Jim Throgmorton Staff Present: Wendy Ford, Simon Andrew, Geoff Fruin, Eleanor Dilkes, Ashley Monroe Others Present: Amy Hospodarsky (Englert Theater), Laura Burgess (FilmScene), Andre Perry (Englert Theater), Joe Thiefenthaler (FilmScene), Curt Nelson, (Entrepreneurial Development Center, Inc.) RECOMMENDATIONS TO COUNCIL: Throgmorton moved to consider recommending an Agreement with the Englert Theater and FilmScene for $1 million capital campaign request. Cole seconded the motion. The motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order at 11:02 A.M. Chair Mims then asked those present to introduce themselves for the minutes. Mims noted that they would begin with Item 2 because Curt Nelson from the Entrepreneurial Development Center had called to say he would be a few minutes late. CONSIDER APPROVAL OF MINUTES FROM THE NOVEMBER 27 2017 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Cole moved to approve the minutes from the November 27, 2017 meeting. Throgmorton seconded the motion. The motion carried 3-0. Cole moved to approve the request for FY20 of $25,000 for the Entrepreneurial Development Center. Throgmorton seconded the motion. The motion carried 3-0. Cole moved to recommend a change to the sidewalk retailing ordinance. Throgmorton seconded the motion. The motion carried 3-0. Throgmorton moved to recommend solicitation of proposals for a retail recruitment firm. Cole seconded the motion. The motion carried 3-0. Consider recommendina Agreement with Englert Theater and FilmScene for $1 million capital campaign request: EDC October 29, 2018 2 PRELIMINARY Ford noted that the City staff has been working with the Englert and FilmScene boards on how the City could be a part of a capital campaign that has been named "Strengthen * Grow * Evolve." The vision of these two organizations is to help Iowa City be `the greatest small city for the arts in America' with a plan that includes strengthening, growing, and evolving both organizations to realize the vision. She briefly explained each of the pieces of the plan, noting that for the Englert it would be historic renovation of their facade, windows, marquee, roof, HVAC, sound, and audio — all critical elements to the full function of their facility going forward. For FilmScene, she noted that they also need upgrades to their Scene One operations, at a lower price tag. Of the $10 million campaign approximately $5.1 million will go towards the `strengthen' component of the campaign, which involves investments in the physical plants of each. Today's funding request of $1 million would go towards the `strengthen' component of the campaign To fund the $5.1 million, the Englert has been working with federal and state entities to qualify for Historic Tax Credits for their project which would cover a sizeable portion of the needed funds -- approximately $1.7 million. The Historic Tax Credits would be coupled with approximately $2.4 million in private donations and the City's $1 million, to bring the total for the `strengthen' component to $5.1 million. The City's portion would come from the tax increment generated by the entire downtown urban renewal area. Ford outlined an agreement between the 'Strengthen * Grow * Evolve' campaign and the City detailing four distributions of $250,000 over FY19 and FY20, and the milestones required for those distributions. Council then discussed the request. Throgmorton asked for clarity on a few points. First, he asked about the TIF funds, specifically, how much is in this fund in order to be able to provide the requested amount. Ford stated that she did not have that figure available. Andrew also spoke to this type of request and how the tax increment funds would be tapped. Fruin then added that there are no competing projects for these dollars. Throgmorton asked additional questions of Ford regarding the funding, and she responded. Mims declared support for the funding, adding that she believes these projects add to the vitality of the downtown and that it is critical. Perry briefly responded to Throgmorton's question around the `evolve' portion of this campaign. Cole also voiced support, noting the historic preservation piece of it. He also praised both entities for what they contribute to the community. Throgmorton moved to consider recommending an Agreement with the Englert Theater and FilmScene for $1 million capital campaign request. Cole seconded the motion. The motion carried 3-0. Update and request for FY20 funding for $25.000 in assistance for Entrepreneurial Development Center, Inc. in Cedar Rapids: Nelson thanked the Committee for prior support, noting that the Center has been in operation for 15 years. He stated they have raised approximately $12 million over those 15 years, of mostly private funding to run the operation. He also spoke about some of the organizations they have worked with in the past and continue to do so now. Mims noted that the Committee appreciates receiving the report and getting an update on EDC's work. Throgmorton asked if the EDC has worked specifically with the various immigrant communities in the area. Nelson stated that they gladly engage with anyone requesting their assistance, and pointed out the women and minority- owned businesses highlighted in the letter of request for continued financial support. EDC October 29, 2018 3 PRELIMINARY Cole moved to approve the request for FY20 of $25,000 for the Entrepreneurial Development Center. Throgmorton seconded the motion. The motion carried 3-0. Consider recommendation to chance sidewalk retailina ordinance: Ford introduced the discussion of a change to the sidewalk retailing ordinance stating that for decades the ordinance has allowed merchants to put racks out on the sidewalk from Thursday through Sunday during the hours of 9 a.m. to 9 p.m. The Iowa City Downtown District (ICDD) has requested the change to allow this every day of the week. The four-day timeframe was likely a holdover from Sidewalk Sale Days which historically ran from Thursday through Sundays. Mims asked about sidewalk space and how this would be handled, especially in areas where the space is limited. Andrew responded, noting that retailers must ensure there is a minimum of 8 - feet of pedestrian walkway on the sidewalk. Cole moved to recommend a change to the sidewalk retailing ordinance. Throgmorton seconded the motion. The motion carried 3-0. Consider recommendation to solicit proposals for retail recruitment firm: Ford stated that this idea started months ago when then Councilman Botchway suggested hiring a retail recruitment specialist to help fill in some of the empty storefronts in town. Staff did some research to see how they might be able to help the City and Ford said companies could do essentially two things — perform a market analysis to see where there is retail leakage or saturation — in other words, where people go elsewhere to find goods (referred to as leakage) or if there are enough options (referred to as saturation) for their shopping needs. Staff then put together a request for proposals noting different retail areas and the hoped-for improvement in retail mix. Ford then asked the Members if this is something they would like staff to move forward with. Mims stated that she would, because she believes they have some huge gaps in Iowa City retail. Throgmorton added that they need to be careful in this and not invite competitors to existing businesses that are doing moderately well, but that he agrees there are gaps in their retail offerings. Members continued to discuss this issue, with Ford responding to questions and concerns. Throgmorton moved to recommend solicitation of proposals for a retail recruitment firm. Cole seconded the motion. The motion carried 3-0. STAFF REPORT: Ford stated that the Building Change program will be made available again this year. The City will make $150,000 in grant funds available in a competition for downtown business facade improvements. A second part of the program will include a partnership with Hills Bank, Midwest One, and the U of I Credit Union, where each institution will contribute equally, up to $50,000 each, funds to make low-interest loans to downtown businesses with smaller projects. This could then be coupled with a new grant program being presented by the Downtown District. EDC October 29, 2018 4 PRELIMINARY COMMITTEE TIME: None. OTHER BUSINESS: None. ADJOURNMENT: Mims moved to adjourn the meeting at 12:03 P.M. Cole seconded the motion. Motion carried 3-0. EDC October 29, 2018 5 PRELIMINARY Council Economic Development Committee ATTENDANCE RECORD 2017-2018 Key: X = Present O = Absent O/E = Absent/Excused TERM W A A C" ;(0 o o NAME EXP. N O N N s N N co V -1 -1 V V V y V 00 Rockne Cole 01/02118 X X X X X X X X X Susan Mims 01/02/18 X X X X X X X X X Jim 01/02/18 X X X X X X X X X Throgmorton Key: X = Present O = Absent O/E = Absent/Excused