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HomeMy WebLinkAbout2019-01-03 Info Packeti � 1 n i ,p'> *x CITY 01 10VVA CITY www.icgov.org City Council Information Packet IP1. Council Tentative Meeting Schedule Budget Work Session January 5 January 3, 2019 IP2. Budget Work Session Agenda IP3. Copy of news release: Join City Council for'Breakfast on a Budget' Work Session January 8 IP4. Work Session Agenda IPS. Pending Work Session Topics Miscellaneous I P6. Memo from Director of Parks & Recreation: Robert A. Lee Recreation ADA Renovations, Phase 2 Update IP7. Memo from City Clerk: Joint Meeting Agenda Items for January 14 IP8. Memo from Historic Preservation Planner: 109 Market, Sanxay-Gilmore House, relocation project IP9. Civil Service Entrance Examination: Community Service Officer - Station Master IP10. East Central Iowa Council of Governments: ECICOG Area grant opportunities IP11. East Central Iowa Council of Governments (EC ICOG): Garbage Grapevine - January 2019 IP12. Mental Health First Aid Training - February, March 2019 Draft Minutes IP13. Board of Appeals: December 20 IP14. Planning and Zoning Commission: December 20 January 3, 2019 City of Iowa City Page 1 Item Number: 1. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Council Tentative Meeting Schedule ATTACHMENTS: Description Council Tentative Meeting Schedule r City Council Tentative Meeting Schedule M6011 AW ON Subject to change • Mw=IGQ CITY IOVVA ICITY January 3, 2019 Date Time Meeting Location Saturday, January 5, 2019 8:OOA-5:OOP Budget Work Session Emma J. Harvat Hall (following Breakfast on a Budget) Tuesday, January 8, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 14, 2019 4:00 PM Reception Jo. County Admin Bldg. 4:30 PM Joint Entities Meeting Wednesday, January 16, 2019 1:00 PM Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 22, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 5, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 19, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 12, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 7, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Budget Work Session Agenda ATTACHMENTS: Description Budget Work 6ession Agenda Item Number: 2. 1 � i 11■ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www. icgov.org City Council Budget Work Session Agenda Saturday, January 5, 2019 Emma J. Harvat Hall — City Hall 410 East Washington Street 8:00 AM * (following Breakfast on a Budget) Breakfast on a Budget 7:30 Meet and mingle with City Council members over breakfast and stay for the Budget overview Saturday, January 5, 2019 Budget Work Session 8:00* Budget Overview and Highlights -City Manager's Office & Finance 9:30 BREAK General Government Proaram Budaets: City Attorney City Clerk City Manager Finance Public Safety Program Budgets: (1 hour) Police Department Fire Department Culture & Leisure Program Budgets: (1hour) Library Parks & Recreation Senior Center 12:00 Noon LUNCH 1:00 Community Program Budgets: (1 hour) Neighborhood and Development Services Metropolitan Planning Organizations of Johnson County (MPO) Business -type Funds: (1 hour) Transportation Services Airport 3:00 BREAK Public Works Program Budgets: (1 hour) Discussion wrap-up 5:00 Scheduled ending time *Times noted are estimates Item Number: 3. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Copy of news release: Join City Council for'Breakfast on a Budget' ATTACHMENTS: Description Copy oi news release: Join City Council for'Breakfast on a Budget' Kellie Fruehling From: City of Iowa City<CityofIowaCity@public.govdelivery.com> Sent: Friday, December 28, 2018 10:31 AM To: Kellie Fruehling Subject: Join City Council for'Breakfast on a Budget' SHARE Having trouble viewing this email? Mew tas aWeh ace. Rue'IT'i -,. to FOR IMMEDIATE RELEASE Date: 12/28/2019 Contact: Ashley Monroe, Assistant City Manager Phone: 319-356-5013 Join City Council for 'Breakfast on a Budget' Help kick off the City's annual budget process over breakfast. Join the City Council and staff for a light breakfast at 7:30 a.m. on Saturday, Jan. 5, 2019, at City Hall, 410 E. Washington St. Meet and mingle with council members over coffee, juice, bagels and donuts. The public is encouraged to stay for a budget overview provided the City Manager's Office to learn more about this year's budget and how it impacts Iowa City. Budget Sessions The public is welcome to attend the following budget work sessions: Saturday, Jan. 5, 2019, from 8 a.m. to 5 p.m. in Emma J. Harvat Hall at City Hall Wednesday, Jan. 16, 2019, from 1 p.m. to 7 p.m. in Emma J. Harvat Hall at City Hall These sessions are information presentations on City staff's budget recommendations to the City Council. Formal public comment opportunities will occur later in January and February as budget deliberations advance. Watch online If you can't make it to breakfast, or either of the sessions, you can watch the morning portion of the Saturday meeting and the entire Wednesday meeting live online, replayed on City Channel 4 and archived at www.citychannel4.com/video. For Updates and reminders about Breakfast on a Budget, RSVP to the Facebook event. 94 1 k " Questions? Contact Us CITY OF 101VA CITY Ut,ASCO CIrV Of LININ UURi STAY CONNECTED: SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe i Help This email was sent to kellie-fruehling@iowa-city.org using GovDelivery Communications Cloud on behalf of: P City of Iowa City -410 E Washington Street • Iowa City, IA 52240 90"Rim■y + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Work Session Agenda ATTACHMENTS: Description vvorK 6esslon Agenda Item Number: 4. � r 1 t::In; sk i (CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Work Session Agenda Tuesday, January 8, 2019 Emma J. Harvat Hall - City Hall 5:00 PM • FY2020 Budget Discussion • Clarification of Agenda Items • Information Packet Discussion [December 20, December 27, January 3] • Council updates on assigned boards, commissions and committees Item Number: 5. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Pending Work Session Topics ATTACHMENTS: Description Pending Work 6ession Topics I. l L "`� CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS January 3, 2019 Strategic Plan Actions Requiring Initial City Council Direction: 1. Through cooperation with the Iowa City School District, Iowa Workforce Development, Kirkwood Community College, Iowa Works, and others, increase opportunities for marginalized populations and low- income individuals to obtain access to skills training and good jobs 2. Improve collaborative problem -solving with governmental entities in the region on topics of shared interest 3. Explore expanded use of a racial equity toolkit within City government, embedding it within city department and Council levels 4. Review the preliminary traffic accident analysis and related set of recommendations and hear from University of Iowa Professor Jodi Plumert on her related research. Discuss approach to on -street parking regulations for narrow streets. Other Tonics: 1. Joint meeting with the Telecommunications Commission 2. Review alternative revenue sources 3. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. (request Parks Commission to discuss first) 4. Review of RFC Form Based Code, including density bonus provisions and height allowances 5. Discuss future City actions in response to the home at 101 Lusk 6. City Conference Board (Jan 22 and Feb 19) 7. Discuss staff memo regarding regional transit service 8. Review the Johnson County Fringe Area agreement Item Number: 6. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Memo from Director of Parks & Recreation: Robert A. Lee Recreation ADA Renovations, Phase 2 Update ATTACHMENTS: Description Memo from Director of Parks & Recreation: Robert A. Lee Recreation ADA Renovations, Phase 2 Update CITY OF IOWA CITY �a MEMORANDUM Date: December 31, 2018 To: Geoff Fruin, City Manager Ashley Monroe, Assistant City Manager From: Juli Seydell Johnson, Director of Parks & Recreation Re: Robert A. Lee Recreation ADA Renovations, Phase 2 Update Background Staff presented the Robert A. Lee Recreation Center ADA Phase 2 considerations to the City Council at their May 15, 2018 work session. The Council asked staff to return with additional information once more definitive cost estimates were available. In addition, Council asked staff to determine the viability of adding an additional story above all or part of the building and to consider a process for determining use of a renovated racquetball/game room area. OPN Architecture firm was contracted to further evaluate the renovations identified in previous studies. OPN determined that structural constraints would make an additional floor cost prohibitive. Specifically, the structure of the current building appears to be only marginally capable of hosting the loads required for office or assembly use and previous retrofits made with post -tensioned cables lead the consultants to believe there have been structural concerns in the past that would be exacerbated with additional weight. Attached to this memo is a letter provided by OPN on this topic. Construction Recommendation Staff recommends moving forward with design and construction of the following projects which address the top two ADA concerns from the May 10 memo, as well as a critical life/safety improvement, and can be completed with available budget: 1. Renovation of two swimming pool on -deck restrooms into one accessible unisex restroom including an adult changing table and wheelchair accessible shower. 2. Renovation of the existing racquet ball and game room areas into one programming space. 3. Replacement of the building's fire alarm system Use of Renovated Game Room and Racquetball Space Staff recommends soliciting interest from local non -profits to determine interest in the renovated Game Room and Racquetball Space. Any interest received can be considered against possible offerings from the City that could take place in the same space. Non-profit groups would be first asked to provide statement of interest explaining how their services would partner and complement current Parks & Recreation services offered in the building. These statements would be evaluated by a staff committee. Criteria for selection will include: 1. Compatibility of organization's mission and services with current use of the Recreation Center and City of Iowa City Strategic Vision. 2. Level of service offered to the public from the Recreation Center space. 3. Organization's history and success in serving Iowa City residents. 4. Compelling need for the services offered by the organization. Next, staff would present the information along with possible city uses of the space to the City Council for further direction. If needed, up to three of the non-profit organizations will then be asked to submit more detailed proposals. The finalist would be asked to provide: December 31, 2018 Page 2 1. Additional details of plans for completing the construction of the space 2. Proof of funding to complete renovations to a standard acceptable to the City 3. Proposed budget for operations and services offered through this space 4. Details of proposed operations including description of public programs and services to be offered, staffing model, hours of operation and oversight of operations 5. Proposal for leasing terms Recommended Updated RALRC Phase 2 Project Overview: Updated Estimate: $377,401 1. Remodel Racquetball/Game Room space into a new community space. ($114,000 preliminary estimate. Updated estimate is $246,127) a. Address access, supervision and safety issues of current use. b. Increase use/value of space. c. Provide access directly from parking lot or existing loading dock. d. Project provides for creation of "empty box" space that will require additional build -out to be determined by final use. 2. Remodel On -Deck Swimming Pool Restrooms ($26,000 preliminary estimate. Updated estimate is $59,827) a. Address need for inclusive, family changing area for swimming pool. b. Provide accessible restroom from swimming pool deck. c. Provide changing area for adult individuals who require dressing assistance and accessible shower. 3. Replace the building fire alarm system. This has become a priority due to the condition of current system. (Estimate $71,447) Items that were considered, but not included in recommendation: 1. Remodel the swimming pool locker rooms (Estimate $830,451) 2. Remodel the upper level rest rooms for ADA compliance (Estimate $184,730) 3. Remodel six staff office spaces (scattered throughout building) into one bank of offices in the current Meeting Room B area to address ADA access issues. (Updated Estimate $61,862) 4. Add a catering space to the Social Hall (Estimate $121,110) 5. Replace sound panels in the swimming pool and gym ($45,000 Preliminary estimate. Updated estimate is $53,678 for the pool and $151,982 for the gym.) 6. Provide building directional, wayfinding and ADA compliant signage (Up to $50,000 - Rec Center Annual Improvement CIP) 7. Replace ceiling tiles throughout the facility (Estimate $65,261) 8. Remodel current kitchen into a meeting room. (Estimate $35,505) Staff may be able to accomplish this task as an in-house project. Background Previously Provided in May 10, 2018 Memo: Recent Improvements: Several projects have improved and transformed the use, efficiency and function of the Robert A Lee Recreation center in recent years: 1. Relocation and installation of a fitness room — 2015. 2. Boiler Replacement, Upper Lobby Floor Refinish — 2016. 3. Remodel of Upper Lobby in Family STEAM Area — 2017-18. 4. Painting of Upper and Lower Lobbies — 2016 and 2017. 5. Removal of cabinetry, unused bulletin boards and painting of Meeting Rooms — 2018. 6. Removal of curtain from Social Hall/Swimming Pool windows. December 31, 2018 Page 3 7. Gym floor resurfacing, painting Gym walls, replacing basketball hoops and wall mats. 2018. 8. New landscaping surrounding building. Addition of Children's Discovery Garden, Outdoor Classroom and edible landscaping on NW corner. 2015-2017. 9. Automation System for boiler and HVAC — 2018. Accessibility Items Addressed to Date: 1. East Entrance Ramp from Parking Lot and van accessible parking spaces 2. Lower Level Public Restrooms — Two Inclusive Single -Stall Restrooms constructed in 2017. 3. Lactation Room — Constructed in 2017. 4. Main Stairs and Railings — Replaced in 2017. 5. Accessibility and efficiency of main office area. — 2017. Previous Facility Studies: A number of facility studies have been completed in recent years. Results of these studies guides the priorities presented for this phase. 1. 2012 - Iowa City Municipal Facilities Space Needs Study and Master Plan: The study was conducted by RDG Planning and Design from Des Moines, Iowa. The focus of the study was to assess the physical spaces and systems of City facilities and to assist the City with planning for future space and system needs by making recommendations for renovation, relocation, or new construction of the facilities assessed. Main recommendations for the Recreation Center in this report were to address the accessibility issue of the racquetball court, renovate with the addition to east of the gymnasium and remodel the inefficient and non ADA compliant interior spaces. 2. 2013 - ADA Accessibility Audit: The audit was conducted by Recreation Accessibility Consultants, LLC from Hoffman Estates, Illinois. The project was led by John McGovern and included the audit of three recreation facilities; Robert A. Lee Community Recreation Center, Mercer Park Aquatic Center/Scanlon Gym, and City Park Pool. The audit focused on access issues for all public and office areas in each facility. There were many significant findings, specifically with restrooms, locker rooms, staff offices and wayfinding. 3. 2017 — Robert A. Lee Community Recreation Center Building Improvement Study: The study was conducted by Neumann Monson Architects from Iowa City, Iowa. The study reviewed, recommended improvements, and gave preliminary cost estimates for several existing issues in need of renovation within the recreation center. Areas reviewed included the pool deck restrooms, racquetball court, relocation of the kitchen to the social hall, second floor restrooms, and signage and wayfinding. Identified Accessibility, Building Operations and Deteriorating Conditions Concerns: The previous studies identified the following items for renovations/improvements. 1. Accessibility, condition and use of racquetball courts and neighboring game room. There is also very low public use of these areas. Supervision of racquetball courts and game room is problematic. Location and accessibility of staff storage areas behind racquetball courts is not safe. 2. Need accessible family changing area with shower for swimming pool. (Conversion of on -deck restrooms.) 3. Staff office areas. Most that have been created from storage rooms and closets do not meet accessibility guidelines. In addition, they have sound and security concerns and are not compliant to meet with the populations that they serve. 4. Upper Level Restrooms — Stalls, counters, sinks are not readily accessible for wheelchairs. Current configuration of men's entrance is problematic for supervision and visibility by public. December 31, 2018 Page 4 5. Lower Level Swimming Pool Lower Rooms — Accessible, but deteriorating conditions make public use, maintenance, supervision and cleaning difficult. 6. Current Kitchen — Location is problematic for most use requests, which are for events in the Social Hall. The Social Hall does not have a preparation or serving space for catering, potlucks and other community meals. Financial Impact: Estimated cost of the recommended items is $377,401. The breakdown for each project is as follows: 1. Racquetball court/game room renovation - $246,127 2. Swimming pool on -deck restroom - $59,827 3. Fire Alarm System - $71,447 $450,000 is available in the FY19 CIP for the RALRC ADA Phase 2 Building Project. There are additional funds in the FY19 operating budget for smaller projects. The priority of these smaller projects will be assessed once the items above are complete. M7P ARCHITECTS To: Juli Seydell Johnson, Director of Parks and Recreation for the City of Iowa City Date: 9/12/18 Project: Robert A. Lee Recreation Center Remodeling Project Phase II Project number: 1840400 Subject: "Priority E" Additional Floor Level for Robert A. Lee Recreation Center On Thursday, September 6, 2018, design professionals from OPN Architects, Raker Rhodes Engineering, and Design Engineers conducted a site investigation of the Robert A Lee Recreation Center. The purpose of this visit was to evaluate existing conditions of the building in preparation for the Robert A. Lee Recreation Center Phase 2 Improvements Project. "Priority E" of the Robert A. Lee Recreation Center Phase 2 Improvements Project is to: Priority E- Additional floor level to the existing Recreation Structure 1. Study, Schematic design and cost estimates for adding an additional level to the facility. a. City Council requested an exploration of an additional level to the Robert A. Lee Recreation Center b. An additional of another floor level was not part of the original 2017 Robert A. Lee Recreation Center Building Improvement Study During the site visit, the design team evaluated the feasibility of adding an additional level to the existing facility above the north wing of the building which includes the existing basketball courts. This portion of the building was selected during the project kickoff meeting on August 17, 2018 due to the existing elevator location, the existing "double height" roof condition over the social hall, and the infeasibility of adding exit stairs through the existing pool. Based on existing drawings provided by the owner and the abovementioned site visit, the design professionals do not recommend adding an additional level to the existing facility for the following reasons: 1. Page 11 of the existing building drawings listed the loading criteria for the roof as 30 psf. Based off the 2015 International Building Code, this loading criteria is still adequate for a roof. However, the loading criteria would change depending on the final occupancy of the new story. Office space is to be designed for 65 psf (217% increase over original loading) and assembly space is to be designed for 100 psf (333% increase over original loading). 2. Long span structures are not recommended for office loading because of vibration issues. 3. The existing structure has already been retrofitted with post -tensioned cables. This retrofit was likely due to either inadequate strength or inadequate deflection of the precast tees 4. To add an occupiable level to the structure, it would require either removing and replacing the existing roof structure or significant reinforcing of the existing roof structure. Both options would cause major disruptions to the existing facility and have a major cost impact to the owner. 7p a ARCHITECTS 5. The existing roof contains a variety of mechanical units, duct work, and vents. Relocation of existing mechanical systems would cause major disruptions to the existing facility and have a major cost impact to the owner. While vertical development is possible at the Robert A Lee Recreation Center, the effort required would be costly and the impacts to the existing facility would be substantial. For the above reasons, the design professionals do not recommend pursing vertical expansion of the existing building. If the City is interested in evaluating other options we believe additional building square footage can be created more efficiently in other configurations, such as an extension over the parking lot or other new construction scenarios. Please let us know how our team can further assist with this evaluation. Please let me know if there are any questions. Sincerely, By: Justin Bishop, AIA, NCARB OPN Architects CC: Brett Zimmerman, Kumi Morris Item Number: 7. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Memo from City Clerk: Joint Meeting Agenda Items for January 14 ATTACHMENTS: Description Memo from City Clerk: Joint Meeting Agenda Items for January 14 �.® CITY OF IOWA CITY MEMORANDUM Date: January 2, 2019 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: Joint Meeting Agenda Items for January 14 The next joint meeting with City Councils of Johnson County municipalities, the Johnson County Board of Supervisors, the Iowa City School District and neighboring school districts will be held on Monday, January 14, 2019. The meeting will be hosted by Johnson County. Please come prepared to discuss agenda items you would like to include on that agenda at the next Council work session on January 8. A complete agenda and meeting date confirmation will be available in your packet preceding the January 14th joint meeting. Item Number: 8. + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org January 3, 2019 Memo from Historic Preservation Planner: 109 Market, Sanxay-Gilmore House, relocation project ATTACHMENTS: Description Memo from Historic Preservation Planner: 109 Market, Sanxay-Gilmore House, relocation project ll I �*�,i.®# CITY OF IOWA CITY MEMORANDUM Date: January 2, 2019 To: Geoff Fruin, City Manager From: Jessica Bristow, Historic Preservation Planner Re: 109 Market, Sanxay-Gilmore House, relocation project Introduction: The Sanxay-Gilmore House at 109 Market Street, an important piece of Iowa City history, is located on its original site and was recently purchased by the University of Iowa from Gloria Dei Lutheran Church for future campus needs. Gloria Dei originally proposed relocating the house at their expense to a nearby courtyard in the Jefferson Street Historic District. The church backed off that plan after receiving negative feedback from the City. In a February 21, 2018 letter to the Mayor and Historic Preservation Chair, the church expressed a desire to gift the house to an entity wishing to preserve the structure and further committed to donating $50,000 for that purpose. If the house is not moved, the University has indicated that it will demolish the structure in the summer of 2019. The City Council previously asked staff to investigate options for moving the house. This memo provides the Council with such options as well as associated cost estimates that were developed by an architect and structural engineer with expertise in historic structures. History/Background: Built by 1843, the Sanxay (pronounced Sanksay) Gilmore House is the oldest -known residence remaining in Iowa City. Along with the Old Capitol, the Park House Hotel (130 East Jefferson Street) and Old Brick (20 East Market Street) it is among the most historic buildings in Iowa City. It is eligible for the National Register of Historic Places primarily for its historic association with the Sanxay and Gilmore families in addition to its architecture. The Sanxays were one of the founding families of Iowa City, emigrating to Iowa from Cincinnati to sell merchandise in the newly founded territorial capital city. Additional information on the history of the house can be found in the attached article, "Saving Iowa City's Oldest House." The historic importance of the Sanxay-Gilmore House has long been recognized in the community. Margaret Keyes, the University of Iowa Professor who coordinated the restoration of Old Capitol, featured the house at 109 Market Street in her 1967 book, Nineteenth -Century Home Architecture of Iowa City. Historian Irving Weber wrote of the house multiple times in his column for the Iowa City Press -Citizen. Recent research revealed that the construction of the house occurred at the same time that the Capitol building was being built, affirming the fact that it is one of the oldest structures in Iowa City. After the loss of the historic cottages in the 600 block of South Dubuque Street, City Council directed the Iowa City Historic Preservation Commission (HPC) to be proactive in their local landmark process. So, in 2015, the HPC identified the Sanxay-Gilmore House as the number one priority for historic landmark designation. That year the Planning and Zoning Commission and City Council also recognized it in the Central District Comprehensive Plan update as a historic building worthy of preservation. The HPC was planning to commence the process of communicating with property owners of eligible properties about landmark designation when news broke August 2017 indicating the Church was planning to sell the building to the University of Iowa. While the process for this building was paused, several other brick structures continued through the landmark process and were designated Iowa City Historic Landmarks in early 2018. January 2, 2019 Page 2 The original intent of the joint plan between the University of Iowa and Gloria Dei Lutheran Church was to relocate the house at 109 Market Street to the historic open space located next to 130 Jefferson Street and included in the Jefferson Street Historic District. This relocation would undermine the historic integrity of both the house and the Historic District. The State Historic Preservation Office (SHPO) provided a formal opinion on the impact of the relocation on the house and Historic District and the HPC and Staff worked to find alternative locations for the house. On February 12, 2018, Preservation Iowa included the house in the 2018 list of Iowa's most endangered properties. On February 21, 2018, Gloria Dei wrote a letter to the Chair of the Historic Preservation Commission that they will no longer pursue moving the house from 109 Market Street to the historic courtyard. They would also no longer take responsibility for relocating the house but would gift the structure to entity interested in preservation and contribute $50,000 toward that effort. Potential Relocation Sites: Staff assembled a list of potentially available sites, expanded from the original, adjacent, alternate sites and evaluated them with the Chair of the HPC at the direction of the City Manager. Potential sites included any open, non -historic, and/or underdeveloped sites north of Iowa Avenue and west of Governor street. To evaluate the potential sites, several factors were reviewed: proximity, orientation, and size of the site, and residential and/or institutional character of the site. A list of potential locations was communicated to the City Manager in a July 2, 2018 memo (attached). The most appropriate site for any historic building eligible for listing on the National Register of Historic Places is the original site. The original site maintains the historic relationship to other historic buildings and the environment. With this house, some of the neighboring historic buildings are non -extant. The current site maintains a relationship with the Old Capitol, which is one of the only existing buildings from the same period (1840s), and Old Brick, which was built in 1856 and is associated with the Sanxay family. As is evident from the 1883 through the 1933 Sanborn Fire Insurance Maps, the house has always been in a neighborhood that includes both residential and institutional buildings. Because the University intends to demolish the structure, alternative sites must be considered. During an executive session with Council on July 17, 2018, to discuss purchase of potential relocation sites, the sites identified in the July 2nd memo were discussed including several in the North Marketplace Neighborhood and several that were for sale or already owned by the City. In the time since the Executive Session, staff has identified the following as potential relocation sites (see attached map): • City -owned parking lot on the north side of the 100 -block of Market Street • City -owned home at 225 N. Gilbert Street • City owned home at 229 N. Gilbert Street • City owned home at 724 Ronalds Street Financial Impact: Staff and the HPC applied for an Emergency Historic Resource Development Program (HRDP) grant from the state to hire a consultant to evaluate and assess the structural requirements for relocating the house and the scope of work for the relocation and mothballing of the house. Historic architect, Doug Steinmetz, and his structural engineer, Todd Birkel, were hired to complete the assessment. Coordination between the structural engineer and the movers, Goodwin Housemoving, is ongoing and should be complete in January. The Consultant has provided draft estimates for structural stabilization during and after the move, mothballing the house after the move, abandoning the old site, and full rehabilitation and adaptive reuse. Staff has estimated the relocation costs. These costs may change depending on the final site chosen and the route. January 2, 2019 Page 3 Breakdown of included costs: Building relocation cost estimates: Mover's costs (narrow or distant sites will have additional costs) Power line work (Mid American Energy) Fiber-optic cable (Century Link) Tree trimming and removal on route (scope unknown until site determined) Management/coordination of move (about 200 hours additional HP staff time) Structural Stabilization, landscaping, mothballing and new foundation: New full 8 -foot basement with above grade appropriate detailing New beams and columns New below -grade utilities Concrete floor Basement windows matching historic windows and locations New porch foundations and slabs or piers Landscape backfill, paving, and seeding at new site Mothballing Brick repair from move Spot roof repair and downspout installation Reattachment of kitchen Porch repair/reconstruction New porch roofs and internal gutters Exterior wood painting New HVAC, electrical and plumbing attached to existing systems Additional Structural needs- unknown for now but may be covered in cost Old Site Abandonment: Repair sidewalk Remove foundation, utility Backfill and seed City costs not included at this time: Street sign removal and reinstallation (City- not included at this time) Signal arm removal and reinstallation (City- not included at this time) Parking meter removal and reinstallation (City- not included at this time) Cost Tables: Building Relocation Goodwin Housemovers $100,000 Mid -American Energy $70,000 Centurylink $12,000 Tree estimate $12,000 Contingency 20% $38,800 Additional staff time for PM $9,000 Total $241,800 Foundation, Landscaping, and Mothballing at new site Cost Estimate for work $225,600 Contingency 20% $45,120 Professional Fees 15% $40,608 Total $311,328 January 2, 2019 Page 4 Old Site Abandonment Cost Estimate for work $20,000 Total $20,000 Other: Hazardous materials removal at either site is not addressed. The building relocation costs are likely to vary a great deal depending on the final site chosen. The estimates are based on a move to the neighborhood of the Gilbert Street locations. The site across Market Street should allow for a much greater reduction in move costs, especially through Mid -American Energy. The site in the 700 block of Ronalds Street would have much higher costs for the relocation and for the Foundation, Landscaping and Mothballing portion of the project because of unique site conditions. This location would also lead to a substantial impact on the tree canopy along the route. The original discussion with the consultant about the professional fees included an additional $24,000 for the coordination during the move. It was discussed that Historic Preservation Staff may be better positioned to perform this task with greater efficiency and reduced cost so an estimate of the cost for additional staff time (over the existing 20 hours per week) was included in the table. If an outside consultant provided this coordination, the cost would be an estimated $24,000 instead of the $9,000 included in the table. Additionally, with the exception of the design of the new basement and structural systems, HP Staff could act as project manager and general contractor for the Foundation, Landscaping and Mothballing portions and reduce the costs for professional fees. Coordination of subcontractors for this work is something with which staff has considerable experience. It would likely take an additional 200 hours of staff time (over staff's existing 20 hours per week). This is in addition to the potential 200 hours Project Management for the move and is estimated based on a past move project. If the City were to proceed in this direction, the $40,600 Professional Fee would be reduced to the cost required for the design of the basement and structural systems plus an amount estimated to be roughly $9,000 for additional HP staff time to perform this service. It may be possible for the site abandonment costs to be reduced through coordination with the University when they plan to demolish adjacent remaining houses on Clinton Street next summer. Finally, the consultant has a preliminary estimate for a complete rehabilitation and adaptive commercial reuse of the building following the Secretary of the Interior's Standards for Rehabilitation and includes steps such as re -opening the main staircase, repairing and refinishing interior materials, and replacing all interior MEP systems. This portion of the project does not need to be completed or planned for immediately. The mothballing portion of the project listed above would be sufficient to allow the house to sit in stasis on a new site without further deterioration. Ultimately a rehabilitation project would need to be completed prior to reuse by the City or another entity/owner. It is possible that the City could find cost savings once a final use is determined. These potential costs in a rough estimate are as follows: Full Rehabilitation and Adaptive Reuse Cost Estimate for work $480,000 Contingency 20% $96,000 Professional Fees 15% $86,400 Total $662,400 January 2, 2019 Page 5 City Council Direction Requested: Staff is requesting City Council direction on the next steps for this project. The proposed FY20 budget includes $330,000 for the relocation of the house. This cost estimate was a placeholder while we were waiting on the official estimates from the consultant. These dollars combined with $50,000 brings the total available funding to $380k, which is short of the $573,128 estimate for moving and mothballing. If the Council wishes to pursue the move further, it will need to amend staff's recommended budget by adding $193,128 or by $855,528 if full rehabilitation is desired. These expenses include some contingency dollars but do not include ongoing maintenance of the building. The four sites under consideration are all city -owned, thus land acquisition is not required. However, it should be pointed out that the City -owned parking lot on Market Street likely has a value near $1 million and that the two homes on N. Gilbert were recently bought for $185,000 (225 Gilbert) and $250,000 (229 Gilbert). The two homes on Gilbert Street were purchased with loan funds from our UniverCity lenders. If either of the homes on Gilbert Street are chosen as the new site, City funds must be used to repay the loan. The City will also need to include demolition costs. The home on Ronalds Street was purchased a few years ago through a condemnation and the City has previously discussed using it for a missing middle housing demonstration site. This site would also need to include demolition costs as well as additional route and landscaping costs. Prior to proceeding with any further plans, staff is requesting City Council direction on whether the City still wishes to proceed with relocation given the costs and available sites. If so, it will be important to amend the proposed budget and select a location so that the move can take place this summer. Attachments: Map of remaining relocation sites November 29, 2017 article "Saving Iowa City's Oldest House" by Alicia Trimble and Ginalie Swaim February 15, 2018 letter from the Iowa Department of Cultural Affairs February 21, 2018 letter from Gloria Dei Lutheran Church March 5, 2018 letter from Mayor Throgmorton to Gloria Dei Lutheran Church July 2, 2018 memo from City staff and the HPC Chair to the City Manager Remaining relocation sites for the Sanxay-Gilmore House, 109 Market Street j , 17 r, r--, , , , , r . . " r r- r, 7 k r rr� rteA rx,rrer r, r( III 17 r r e,",c Fir RONAt DS STE ry r• -FT p r ,,,- f7 I F T, : r v�r, r rr J r r r, CHURCH ST r "MCC = I r SCHOOL r f-* r r " 7 F 17, E K r- v'rit'rr-r tt .1 r! lk�. Ir 117- a RL 4 r r�-��r. r Fr, - r i, r r Irl Fr� rj I W r� - f, r 14cm-w0i r e. r F 0 PAIRCIIILDST z rrr r Mrc.-r IMF, Te -Zrf r r r. r r r, r1r T r7 DAVENPORT ST F rr X"17- the*, 17r r '.' - f'- 1-117 'L '1111 �' I! r r jr r" 17'r r. r Fir t r 0 F BLOOMINGTON ST rp, r E MARKET ST rte' r rR7 r I, A: existing/original site at 109 Market B: optional new site 100 block Market C: optional new site 225 N Gilbert D: optional new site 229 N Gilbert E: optional new site 724 Ronalds Built by March 1843, the house at 109 East Market was home to the Sanxay family (pronounced Sank -say), who played important roles in early Iowa City, and to Eugene Gilmore, retired University of Iowa president, in the 1940s. Saving Iowa City's Oldest House by Alicia Trimble (executive director, Friends of Historic Preservation) and Ginalie Swaim (chairperson, Iowa City Historic Preservation Commission) ACTING UPON RECOMMENDATIONS from the Iowa City Historic Preservation Commission and the Plan- ning and Zoning Commission, the City Council in 2015 amended the comprehensive plan to include identifica- tion of the house at 109 East Market Street as a historic property worthy of preservation. The Sanxay-Gilmore House was long believed to date as far back as the late 1850s. Compelling new evidence tells us that the house was built much earlier, and therefore is even more significant. We now know that it is likely the oldest remaining house within the original city limits. It stands with Old Capitol as the town's oldest structures. This new research in tax records and newspapers re- veals that the Sanxay-Gilmore House was built by 1843. That discovery makes its protection imperative. We be- lieve that every effort must be made to keep the house where it is, where its history unfolded. A building's his- toric significance lies in its architectural integrity and in its association with the people and events from the past. The Sanxay-Gilmore House is rich in both. The physical house and the story of the people who lived in it tell us much about Iowa City's past. Helping a Town Grow and Flourish THE SANXAY FAMILY, for whom the house is named, is interwoven in Iowa City's history almost from the begin- ning. The year before the Sanxays arrived, the town had been platted, Robert Lucas as territorial governor had made his first visit, and Chauncey Swan had contracted with an architect for a new capitol. In February 1840, Frederic Sanxay and his twenty- one-year-old son, Theodore, arrived with a stock of goods to sell to the emigrants pouring into this "embryo city," as one town founder called it. The first sawmill couldn't keep up with carpenters' demands. Fortunately that April Sylvanus Johnson began making bricks, such that on July 4, the Sanxays and business partner Malcolm Murray dedicated their store, the town's first two-story brick structure. The same day the cornerstone of the capi- tol was set in place. By 1841, young Theodore Sanxay had purchased Lot 3 at Clinton and Market streets, envisioning a family home there. He married Hettie Perry in 1842. The two- story house built for the couple (probably of Sylvanus Johnson's bricks) was finished in time for the birth of their first son, Theodore Frederic Sanxay, in March 1843. Sec- ond son James Perry Sanxay was also born in the house, in 1846. Another son died before age three. The house was built in the popular and elegant Greek Revival style, as was the nearby capitol. As the family's economic standing grew, so did their home. The adjoining Lot 4 was purchased. An addition with Italianate details was added to the west. Two more additions followed. Every morning, from his fine brick home at 109 East Market, Theodore Sanxay strode out into the busy world of Iowa City civic life and commerce. He was quickly be- coming a mover and shaker. By 1844, he was a trustee and founding member of First Presbyterian Church. (Twelve years later, the stately building we now call Old Brick would be built diagonally across Market Street from his home.) Starting in the 1850s he helped push local man- ufacturing, plan a high school, and promote the towns first railroad. He served as a director, vice president, and acting president of the Johnson County Savings Bank. The store the Sanxays had started in 1840 had shifted to selling hardware and iron in a new location at Clinton and Washington. The brick building there grew from two stories to three, and expanded to the east. Years later the building became known as Whetstone's and it now hous- es Panchero's. But for decades it was referred to simply as Sanxay's Corner, so integral was the family to the town. Although J. P. Sanxay, the second son, ran the store, he "developed for everything like business, and all its ac- tivities, such intense antipathy, to render him almost mor- bid," according to his brother. Although he took up other interests and moved away, J. P. and his wife retired to the family home at 109 E. Market, where he died in 1901. Meanwhile, his brother, Theodore Frederic, had become an attorney in the East. He still read Iowa City newspapers and tried to visit every year. He wrote the Old Settlers Association in 1908, "The circumstance of my birth in Iowa City gives me a great affection for the place, and I confess that, though the major part of my life has been lived elsewhere, as the years roll on I find my thoughts turning more and more to the old home of my boyhood, and I begin to feel that I should like to end my life there, where it began." He died in New York in 1925 but was buried here in Oakland Cemetery. An impressive monument marks his grave. His love of his hometown extended to the Univer- sity of Iowa. His estate established an annual award for a liberal arts graduate; the award still exists as the Sanxay Prize. The initial gift for the prize was $15,000 —equal to $210,000 in today's dollars. Sharing a History with the University IN 1946, EUGENE AND BLANCHE GILMORE bought "the little neo-classic house on East Market street," as Blanche described it. Eugene Gilmore served as Univer- sity of Iowa president from 1934 to 1940 (and before that, as vice governor-general of the Philippine Islands, and then professor and dean of the UI law school). Despite the troubling economic times of the Great Depression, the university under his leadership acted entrepreneurially, adding the Law Commons, Hillcrest Residence Hall, the Theatre Building, and the Art Building to the campus. According to Blanche Gilmore, the Sanxay-Gilmore House's unusually large foundation stones were "left over from the construction of the capitol building." That certainly seems fitting, because the Sanxays, arriving here even before Old Capitol was begun, were certainly part of the foundation of this community. Their 1843 house— and its juxtaposition to the downtown and campus—is a compelling reminder of the early days in Iowa City, when bricks were just becoming available but entrepreneurship and civic values were already paramount. Gloria Dei Lutheran Church has owned the house in recent decades and has been a good steward. Now the church is selling the lot to the University of Iowa and pro- posing to move the house (with university assistance) to the courtyard at 130 E. Jefferson Street. At first glance, this might seem like a good solution. The National Park Service, however, states that historic buildings should remain where their history happened. In other words, the location and orientation of the Sanxay- Gilmore House is indeed part of its story and key to its significance. Protecting a Historic Green Space FURTHERMORE, THE COURTYARD at 130 E. Jeffer- son (the proposed receiving site) is part of another story. The State Historic Preservation Office, representing the National Park Service, has delineated several issues re- lated to inserting the house here. One of these issues is the courtyard's association with the adjoining building, known historically as the Park House Hotel (1852-1857) 130 E. Jefferson Street was St. Agatha's Female Seminary for Girls for five decades, and then Svendi Hall, a private dormitory for women. This photo, circa 1891, shows the courtyard west of the building. and St. Agatha's Female Seminary. St. Agatha's was a girls' boarding and day school operated by the Sisters of Charity of the Blessed Virgin Mary. The Sisters of Charity in the Midwest—like Cathe- rine Beecher and other 19th -century educators — valued natural spaces for its female students. Physical exercise in the outdoors was essential; so were opportunities to study botany and contemplate nature. When the Sisters of Charity started advertising another Iowa school simi- lar to St. Agatha's in 1858, they extolled its location "in the midst of a grove of luxuriant timber, the shady walks of which, together with the grounds which are elegantly laid out, render it a most eligible place for the instruction of young Ladies." After St. Agatha's opened on Jefferson Street in 1861,a stable was moved from the courtyard and a board fence erected, granting the students and teachers some privacy and protection. Later, an arbor appeared. According to 1880s catalogs for St. Agatha's, the school "derives many advantages from its location in Iowa City, Even today, the courtyard at 130 Jefferson holds true to its ori- gins as a treasured green space in the oldest part of Iowa City. is beautifully and healthfully situated between groves, woods, and on a winding river." St. Agatha's closed in 1909 and the large building be- came Svendi Hall (and later Burkley Place), a privately owned women's dormitory. The women boarders would have enjoyed the courtyard as a remnant of nature. Over all these decades, the courtyard has functioned as a tranquil, restorative green space in a heavily built area of town. Inserting an 1843 house here would be a dis- service not only to the needs of today's urban dwellers, but also to the history of both the Sanxay-Gilmore House and St. Agatha's. The significance of two historic proper- ties would be diminished. Honoring a Sense of Place WE ENCOURAGE the University of Iowa to build upon its long commitment to historic properties and its part- nership with the Iowa City community. As the university conducts feasibility studies for construction of an entre- preneurial center in the area, we believe that its leaders should indeed embrace its entrepreneurial and innova- tive spirit and build around this historic home at 109 East Market—just as the Pappajohn Building was built around Gilmore Hall on campus. There are plenty of national examples of new architecture juxtaposed with historic structures, where new and old complement each other. It can be done. Here lies a wonderful opportunity for the university and creative architects to do something truly stellar, in honor of our shared history. And we urge the City of Iowa City to work with all parties to protect the Sanxay-Gilmore House, the oldest house within our original city limits, and to keep it where it first arose in 1843—a contemporary in time, space, and story of Old Capitol itself. IOWA DEPARTMENT OF CULTURAL AFFAIRS CHRIS KRAMER, ACTING DIRECTOR February 15, 2018 IOWA ARTS KIM REYNOLDS, GOVERNOR ADAM GREGG, LT. GOVERNOR COUNCIL- Robert Miklo, Senior Planner Iowa City Historic Preservation Commission 410 E. Washington Street PRODUCE Iowa City, IA 52240 IOWA Dear Mr. Miklo, STATE HISTORICAL We are writing to provide the State Historic Preservation Office's perspective on various SOCIETY OF IOWA , options under consideration for the Sanxay-Gilmore House at 109 Market Street. This letter supplements an earlier letter we sent you in September 2017. STATE HISTORICAL i We commend Iowa City for exploring all avenues to preserve this extremely important MUSEUM OF IOWA i property. Recent research had documented that the house was constructed by 1843 and is contemporary with the Old Capitol. As a rare survival of Iowa City's earliest history, the Sanxay-Gilmore House speaks to the city's founding and role as the STATE HISTORICAL. territorial capital and first state capital of Iowa. Additionally, as the residence of LIBRARY&ARCHIVES President Eugene Gilmore and his wife Blanche, the house has an important link to the Itwentieth-century history of the University of Iowa. STATE HISTORIC SITES i I We also would like to thank Gloria Dei Lutheran Church for being good stewards of the 175 -year old Sanxay-Gilmore House. It is because they have cared for the house and have used it, that it remains today as a reminder of our state's early development. STATE HISTORIC PRESERVATION OFFICE OF IOWA We understand that there are three options under consideration currently. For each option we have noted below our comments with respect to historic preservation and National Register eligibility. I IOWA HISTORICAL FOUNDATION Leave Leave the house in its original location. Always, the best preservation practice is to a historic property in its original location so the important connection between property and site is preserved. Leaving the Sanxay-Gilmore House in place also preserves its historic orientation. If the house remains on its original lot, it would remain eligible for the National Register, preservation grants and historic tax credits. Finally, this option does not expose the house to the physical risk associated with i moving a historic building. Move the house on to the adjacent property either completely or partially. This option would preserve the property's historic orientation. This option also preserves the property's National Register eligibility as well as eligibility for preservation grants and j historic tax credits. This option exposes the house to the potential for physical damage i but because of the relative short distance the house would travel that risk is minimized. Move the house into the courtyard between the Park House/St. Agatha's and St. Mary's Convent. This is the least desirable option because it will have an adverse effect on three historic properties: the Sanxay-Gilmore House, the Jefferson Street Historic District (listed in 2004) and Park House/St. Agatha's (individually listed in 1978). The STATE HISTORICAL BUILDING • 600 E. LOCUST ST. • DES MOINES, IA 50319 • 515.281.5111 • IOWACULTURE.GOV adverse effect on the three properties will be taken in turn below. Adverse effect on the Sanxav-Gilmore House: Moving the house to Jefferson Street will destroy the connection between the house and its historic site. The house would also need to be rotated 180 degrees changing the historic orientation facing north to facing south. Further analysis would need to be done to determine how this would affect the National Register eligibility of the house itself. However, the most serious impact is on the district itself and the Park House which is detailed below. Adverse effect on the Jefferson Street Historic District and Park House/St. Agatha's Female Seminary The more serious concern posed by this option is the loss of the green space within the historic district and adjacent to the Park House House/St. Agatha Female Seminary. According to Sanborn maps, the courtyard has been open space since at least 1883 and probably much earlier. The 1888 Sanborn Map shows the presence of an arbor documenting the value of the space as a restorative landscape for the students enrolled in the seminary and later for the residents of the apartment following the closure of the seminary. Additionally, inserting the Sanxay-Gilmore House into this green space will disrupt the historical rhythm of the streetscape and remove the last remaining green space in the district. The other open spaces noted on the 1839 map of Iowa City in this immediate area—City Park and Center Market—are no longer extant. As a result, it is particularly important to preserve this rare surviving green space. While architecturally the Sanxay-Gilmore House appears compatible with the other buildings in the Jefferson Street Historic District, its construction date of 1843 is outside the district's 1850-1954 period of significance. Relocating the house into the district would change the number of resources within the district and require that the period of significance be extended. For these reasons, an amendment to the district would need to be provided to the State Nominations Review Committee. The Committee would consider the proposed relocation of the house into the district and in turn would make a recommendation to the National Park Service as to whether the relocation would affect the eligibility of the district and the individually listed Park Hotel. Depending on the outcome of the Committee's recommendations and the National Park Service's decision, this option may jeopardize future preservation funding and historic tax credits for these properties. We also recommend that if this option is selected, an archaeological survey should be done to ascertain whether there are archaeological resources that will be disturbed by the project. Further documentation and data recovery may be needed. Thank you again for giving our office the opportunity to provide comment on this project. Sincerely, 9 ;L I N,4�� 4 Paula Mohr, Ph.D. Steve King, AIA CLG Coordinator and Architectural Historian Deputy State Historic Preservation Officer IOWA DEPARTMENT OF CULTURAL AFFAIRS STATE HISTORICAL BUILDING a 600 E. LOCUST ST. o DES MOINES, IA 50319 • 515.281.5111 � IOWACULTURE.GOV GLORIA DEI LUTHERAN CHURCH A Congregation of the Evangelical Lutheran Church in America 123 EAST MARKET STREET IOWA CITY, IOWA 52245-1731 (319)338-2B93 FAX(319)338-1899 February 21, 2018 To: The Honorable Mayor, James Throgmorton; City of Iowa City Ms. Ginalie Swaim; Chairperson, Iowa City Historic Preservation Commission Re: Gloria Dei Christus House (Sanxay-Gilmore House)109 East Market Street Representatives of Gloria Dei Lutheran Church appreciate the thoughtful dialogue we have shared over the last several weeks in regard to our proposal to relocate and to restore the Christus House on the green space on the north side of the 100 block of East Jefferson Street. The history of the house, believed to have been built in 1843, and the significance of green space within the Jefferson Street Historic District have been highlighted. We have heard the concerns you expressed of the negative impact of relocating the house to the green space might have on the neighborhood and on the entire historic district. Based on the information we have received from The State office of Historic Preservation, The Iowa City Historic Preservation Commission, and The Friends of Historic Preservation as well as concerns expressed by Iowa City Councilors, we have reconsidered our proposal. Gloria Dei congregation will no longer pursue nor support moving the house to the green space on the 100 block of Jefferson Street or to any other location on the current block. The congregation wishes to thank the Hodge Family for their willingness to consider donating their land for the move. It was a wonderful offer we now find the congregation must decline. Having been good.stewards of the historic house for over 25 years, Gloria Dei congregation has determined that we can no longer continue in that role. The stewardship of the house must be passed on to others whose mission and expertise match the need. Since 1858, Gloria Dei Lutheran Church's mission on the corner of Dubuque and Market Streets has been to spread the good news of Jesus Christ to our community. These last few months have been spent in discernment on how best to continue our support for the Lutheran Campus Ministry— to whom we have gifted the use of the Christus House — and their mission to work with the students of the University of Iowa. We must clearly declare our mission is not about a historic structure; our mission is sharing the message of God's saving grace GLORIA DEI LUTHERAN CHURCH A Congregation of the Evangelical Lutheran Church in America 123 EAST MARKET STREET IOWA CITY, IOWA 52245-1731 (319) 338-2893 FAX (319) 338-1899 We are thankful to the leadership of the University of Iowa for their support In the purchase of our two houses which will allow the congregation to maintain our facilities and continue our mission to serve all people, especially students and members of the University of Iowa community. Their expressed and steadfast support for faith -based churches in the heart of our community and near the campus is deeply appreciated. Therefore, the Gloria Dei congregation desires to gift the Christus House (Sanxay-Gilmore House) to an entity whose mission is to preserve Iowa City's historic properties and who has the financial resources to relocate, restore, and maintain the house In a safe location beyond the current block in which it is located. We will assist in the relocation effort to an approved site by donating $50,000 for that purpose. We invite you to find a qualified steward and a safe location, out of development's way, so that the house may be preserved for future generations. Jean Donham Vice President, Gloria Dei Lutheran Church cc: Geoff Fruin, City of Iowa City David Kieft, Jessup Hall, The University of Iowa Alicia Trimble, Friends of Historic Preservation Iowa City Press Citizen The Gazette Roger Dykstra Senior Pastor, Gloria Dei Lutheran Church Dear Jean and Roger, Thank you for your very thoughtful February 21 memo concerning Gloria Dei CMstus House (Sanxay-Gilmore House) at 109 Market Street. As I write this letter, I am looking at the brochure you gave me when we met back in January. The brochure vividly reveals that Gloria Dei has been a very important part of Iowa City from the date First English Lutheran Church was built in 1858, through the moment in 1962 when a fire destroyed the first brick church, to the present day. We in City government want to see Gloria Dei thrive in its present location and thereby to continue fulfilling its mission of serving all people, especially students and members of the University of Iowa community. As you have been looking to the future, you have had to decide what to do with the Christus House. In addition to deliberating as a congregation, you have reached out to members of the Historic Preservation Commission and Friends of Historic Preservation, and to City government officials, including City Manager Geoff Fruin and me. I understand the complexities associated with the decision and presume it was a difficult one to make. But it was made with considerable thought and care. As a result of these deliberations, you have decided not to pursue or support the original idea of moving the house to the green space on the 100 block of Jefferson Street or to any other location on the current Market Street block. You have also decided to gift the house to an entity whose mission is to preserve Iowa City's historic properties and who has the financial resources to relocate, restore, and maintain the house in a safe location beyond the current block in which it is located. Moreover, you have committed to donating $50,000 to assist in moving the house to an approved location. In the coming weeks City staff along with representatives of the Historic Preservation Commission and Friends of Historic Preservation, will actively investigate possible sites for the relocated home. j r 4k� 1 it CITY OF IOWA CITY March 5, 2018 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 3S6-5000 (3 19) 356-5009 FAX Vice -President Jean Dykstra and Senior Pastor Roger Dykstra www.icgov.org Gloria Dei Lutheran Church 128 E. Market Street Iowa City, Iowa 52245-1731 Dear Jean and Roger, Thank you for your very thoughtful February 21 memo concerning Gloria Dei CMstus House (Sanxay-Gilmore House) at 109 Market Street. As I write this letter, I am looking at the brochure you gave me when we met back in January. The brochure vividly reveals that Gloria Dei has been a very important part of Iowa City from the date First English Lutheran Church was built in 1858, through the moment in 1962 when a fire destroyed the first brick church, to the present day. We in City government want to see Gloria Dei thrive in its present location and thereby to continue fulfilling its mission of serving all people, especially students and members of the University of Iowa community. As you have been looking to the future, you have had to decide what to do with the Christus House. In addition to deliberating as a congregation, you have reached out to members of the Historic Preservation Commission and Friends of Historic Preservation, and to City government officials, including City Manager Geoff Fruin and me. I understand the complexities associated with the decision and presume it was a difficult one to make. But it was made with considerable thought and care. As a result of these deliberations, you have decided not to pursue or support the original idea of moving the house to the green space on the 100 block of Jefferson Street or to any other location on the current Market Street block. You have also decided to gift the house to an entity whose mission is to preserve Iowa City's historic properties and who has the financial resources to relocate, restore, and maintain the house in a safe location beyond the current block in which it is located. Moreover, you have committed to donating $50,000 to assist in moving the house to an approved location. In the coming weeks City staff along with representatives of the Historic Preservation Commission and Friends of Historic Preservation, will actively investigate possible sites for the relocated home. We greatly appreciate your commitment to working with us as we assess possible sites for the house's preservation. We ask that the Church and the University of Iowa continue to be supportive and patient with us as we find a new location for this vitally important piece of our community's history. Best re , N J]m gmortOn Mayor of Iowa City Cc: Geoff Fruin, Iowa City City Manager Ginalie Swaim, Iowa City Historic Preservation Commission Alicia Trimble, Friends of Historic Preservation David Kieft, The University of Iowa Iowa City "0 -- Historic Preservation Commission • (:itv I Iall, 410 I� Washington Strcct, Iowa (;iq•. IV 52240 MEMORANDUM Date: July 2, 2018 To: City Manager, Geoff Fruin From: Ginalie Swaim, out -going Chair, Historic Preservation Commission, and Jessica Bristow, Historic Preservation Planner Re: Potential relocation sites for the Sanxay-Gilmore House Introduction: Following the February 21 letter from the Gloria Dei Church that they will no longer pursue moving the Sanxay-Gilmore House from 109 Market to the Jefferson Street Historic District, staff, Ginalie Swaim, and the City Manager met to discuss alternative sites for the relocation of the house, working from a list of potentially available sites assembled by staff. At the direction of the City Manager, Ginalie Swaim and staff then evaluated the potential sites for the relocation. History/Background: The most appropriate site for any historic building eligible for listing on the National Register of Historic Places is the original site. The original site maintains the historic relationship to other historic buildings and the environment. With this house, some of the neighboring historic buildings are non -extant. The current site maintains a relationship with the Old Capitol, which is one of the only existing buildings from the same period (1840s), and Old Brick, which was built in 1856 and is associated with the Sanxay family. As is evident from the 1883 through the 1933 Sanborn Fire Insurance Maps, the house has always been in a neighborhood that includes both residential and institutional buildings. To evaluate the potential sites, we looked at proximity, orientation and size of the site, and residential and/or institutional character of the site. We photographed the sites and discussed them, taking notes for further reference. The minimum lot size necessary with 5 -foot side setbacks, 10 -foot front setback and 20 -foot rear setback is a 50 -foot wide lot that is 80 feet deep. This would require the rear kitchen addition, built prior to 1883, to be removed. A deeper site may be able to keep the house intact. Another main consideration for the move is the route. While we did not look in detail at the feasibility of moving the house to each site, we did make note of readily apparent elements that could impact the move. Power lines, fiber optic cables, and tree canopies all impact either the ability or the cost of using a particular route. The house is about 36 feet wide at grade and has an additional 5 -foot entry canopy on one side and a chimney that may mean additional width on the other side. Roof overhangs also add to the 36 -foot width and this will impact the route at the height of the tree canopy. Clinton Street is 50 feet wide and has a relatively minimal tree canopy. Other streets possibly involved, including Davenport, Dodge, and Bloomington, are 31 feet wide and usually have an extensive tree canopy. Dodge also has power poles that sit near the curb and would likely need to be temporarily removed. Potential locations removed from consideration: At the initial meeting, all under -developed or undeveloped lots north of Iowa Avenue were considered for their viability. Privately owned parking lots in the Northside Marketplace were removed from consideration because of their development potential. The City -owned parking lot in the 300 block of Market Street and the Mercy -owned parking lot at the corner of Dodge and Bloomington were removed from consideration because of their continual and active use. Several other lots were removed from active consideration because of current development projects or distance from the site. The remaining lots are evaluated below beginning with the closest relationship to the original site and presented in order of preference. Possible new sites for relocation: 1) City -owned parking lot on the north side of the 100 -block of Market Street This site is the closest in proximity and preserves the house's relationship to the Old Capitol and Old Brick. It is also city -owned, has the shortest move route and some of the parking could remain at the alley after the move. The house would be rotated 180 degrees from its original position, but the deep lot, 59 feet by 150 feet, might allow the kitchen to be retained. Within the same block as the original, this site would be the best choice for maintaining National Register eligibility and mitigating moving costs. A light pole in front of the site may need to be temporarily removed. As an underutilized lot without a structure, this lot will also necessitate less cost for preparation. 2) 530 N. Clinton Street: University -owned open lot at the corner of Church and Clinton This site has been cleared of its historic house and now includes a diagonal sidewalk to allow pedestrians to cut across the lot. It is in a well-maintained neighborhood with a mixture of 19th - and early 20th -century residential and institutional buildings. The lot is 94 feet east -west and 75 feet north -south and while it may be possible for the house to face north as it currently does, facing west would maintain a better south setback and possibly retain the kitchen addition. Mature pine trees to the east and street trees to the north would provide a handsome park -like setting for the house. While the site is quite a distance from the original site, Clinton Street is 50 feet wide and is the best street to travel on all of the potential routes. One stop light arm will need to be removed, a fiber optic cable would need to be lowered in the first block, and some street trees may need to be trimmed but not removed. This site was viewed favorably because of context, neighborhood quality, potential ease of relocation, and the fact that it is also an undeveloped lot with no structure. 3) 318 E. Bloomington: Privately -owned lot with modern building This lot only came to our attention during the site visit. It is a 70 foot by 150 foot lot with a single - story concrete -block c. 1975 building serving as a daycare center with parking to the rear. The size of the lot would allow the house to be moved intact and retain parking at the rear. The route for this location would likely take the house up Clinton Street to Bloomington (31 feet wide) and may involve the removal of the 3 ash trees in the 300 block of Bloomington Street. It would also require a fiber optic cable and a stop light arm to be lowered on Clinton Street. At the corner of Linn and Bloomington extensive power line work would be required and would be the case for any location east of Linn Street. This setting would place the Sanxay-Gilmore house next to and across from other significant historic brick structures such as the Pagliai's building and 319 Bloomington. However, its availability is unknown. 4) 305 N. Gilbert Street: Russ's Auto Repair This lot was considered based on rumors that the owner may be considering vacating. We have not confirmed this. The corner lot is 80 feet east -west and 75 feet north -south. The house would fit best on the lot facing east. Along Gilbert Street, this is a residential neighborhood. The yellow brick house across the street at 310 N. Gilbert is a c. 1875 house. The balance of the neighborhood is post -1910s and later infill. A potential complication with this site is the possibility that it has underground gas tanks and the costly remediation this would require. Also, while the site is tight and would require that the kitchen addition be removed, it is not currently occupied by a historic structure and is closer than other locations on and past Dodge Street, therefore requiring less cost for relocation. 5) 629 E. Market and 127 N. Dodge: two parking lots owned by Mercy Hospital For this location to be feasible, both lots must be combined. The combined lot would be 50 feet wide by 100 feet deep. This location would require a circuitous route for the move because of the skywalk across Market Street. The most likely route will take the house up Clinton Street (50 feet wide) one block and down Davenport Street (31 feet wide) because of the sparser tree canopy and power lines. It would then travel down Dodge Street (31 feet wide), impacting one or two stop light arms. While any move that includes Dodge Street will increase the cost of the move due to the extensive power lines, fiber optic cable and tree canopy, this area has less tree canopy than that north of Davenport. Even so, along Dodge Street, because of its width, all power poles at the curb would need to be temporarily removed. While this is one of the only locations that allows the house to maintain its north -facing orientation, it is less than ideal because the historic house would be surrounded by open parking lots, multiplexes and a one- story parking structure. The c. 1852 Branch -Linder house is nearby at 120 N. Dodge. 6) 225 N. Gilbert Street: Owned by Mercy Hospital This lot is 55 feet by 80 feet with a slight extension in the southwest corner. It is already occupied by a historic house. The Sanxay-Gilmore House would narrowly fit but only if the kitchen addition were removed. This house was built by Christian and Clara Hohenschuh five years after they built their own house next door and likely served as rental property. The house originally had a shallow front porch on the left side that was removed in the early 1940s. Otherwise, it maintains many of its original details and is still significant under National Register eligibility criteria though not individually eligible. Because of the existence of a historic house on the lot, the Commission may not consider this lot an appropriate location if undeveloped and under -developed lots are available. The route to this location would be similar to the route to 305 N. Gilbert but would also likely include the need to impact the emergency parking lot and landscaping at the hospital to back onto the site. 7) 719 Church Street: Parking lot owned by Ace Hardware This large, sloped lot is 120 feet wide and 150 feet long and could be subdivided. It is located across from Ace Hardware and surrounded by an apartment building, a historic house, a business, an alley and garages. In this location the house could maintain its north -facing orientation and the lot is large enough that some parking could remain. The slope would potentially create a walk -out basement or retaining wall situation. The house would be near a school and a mix of commercial and residential structures. The route would include the same complications as the route to the Mercy parking lots to the south but would be even more difficult and expensive because of the travel distance on Dodge. To travel on Dodge in this area, significant tree canopy would be removed, and power lines/poles and fiber optic cable temporarily moved. A stop light arm would also be moved at Church Street. 8) 229 N. Gilbert Street: Owned by Mercy Hospital This is the corner lot and the larger of the two houses owned by Mercy. At 50 feet by 80 feet, this lot is the minimum needed for the Sanxay-Gilmore House. It is currently occupied by the well-preserved 1898 Queen Anne originally owned by Christian and Clara Hohenschuh. Christian Hohenschuh was a downtown merchant. It was built by one of Iowa City's most successful contractors and featured in a magazine published in Chicago the year of its construction. With the exception of the siding and the boxed -in chimney, both which could be rehabilitated, the house has many details intact and is eligible for listing in the National Register for its architecture. The move would face the same complications as the previously discussed locations on Bloomington Street and the house next door but may not impact the Mercy emergency parking lot because of street access to back onto the site. This house is more historically significant that the house next door (6), and the Commission may still not find it appropriate to demolish a historic house if undeveloped and under -developed lots are available. 9) 520 and 522 N. Dodge: privately owned for sale Each lot is 37'/ feet by 80 feet so they would need to be combined. 522 N. Dodge is a historic house with much original detail but is in poor condition. The house at 520 N. Dodge was built in the 1860s but is in poor condition. It is the twin of the house to the south across the alley which is in better condition, with better historic integrity, and possibly National Register eligible. These lots are not ideal, partly because they would require the demolition of historic houses, even ones in bad repair, but also because of the cost to move along Dodge Street north of Davenport. Backing onto the lot may impact the trees at Horace Mann School across the street. 10) 724 Ronalds Street: City -owned property This large original -sized lot currently has a historic house that was recently determined to be non-contributing to the Brown Street Historic District by the Commission. While this lot would provide a residential context, with several brick structures nearby, and the protection of the historic district, it is not ideal for several reasons. The lot slopes down severely from the sidewalk, forming a basin which would require significant fill and/or a walk -out basement situation to create the appropriate relationship between the house and grade. In addition, the relocation process would likely travel up Clinton Street to Davenport and along Dodge to Ronalds. As discussed above, the removal of street trees, power lines, fiber optic cables and stop lights would be required along the route. Ronalds Street has a significant tree canopy that may require tree removal for 1 '/2 blocks. The increased distance on Dodge Street would also close the Highway 1 for a longer period of time. This is also the most distant property from the original location, increasing the potential risk for an unsuccessful move and divorcing the house from any relationship to its original context. Conclusion: Moving a historic house to prevent demolition is always a last resort. If the Sanxay-Gilmore House may not remain on its original site, the City -owned parking lot across the street is the best location because it maintains the relationship between extant historic structures and would likely be the least complicated move. The University lot at Clinton and Church Streets provides an ideal setting worthy of the importance of the house and would likely allow an uncomplicated move. Any move beyond Clinton Street would require the loss of street trees. While the Mercy - owned lots on Gilbert may be available and acceptable, the Commission would be reluctant to promote the demolition of a National Register- eligible house for the move. The privately -owned lots on Bloomington may be better options but their availability is unknown. The remaining lots reviewed would incur larger costs for relocation. All Ul I 1 41 41 11"M gul. 4-f- kA 92 an ffm LET ME EyEl E CC- I T7-3 Ff FT A -P Samay-Gilmore House PotendalLocatlons J7 t Item Number: 9. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org January 3, 2019 Civil Service Entrance Examination: Community Service Officer - Station Master ATTACHMENTS: Description Civil Service Entrance Examination -Community Service Officer � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org December 31, 2018 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination - Community Service Officer - Station Master Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Service Officer Station Master. Alan Schaefer Lisa Crawford Eugene Chung IOWA CITY CIVIL SERVICE COMMISSION a; Rick Wy s, Chair a J"'S Item Number: 10. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 East Central Iowa Council of Governments: ECICOG Area grant opportunities ATTACHMENTS: Description East Central Iowa Council of Governments: ECICOG Area grant opportunities Kellie Fruehling From: ECICOG <natalie.fraehlich@ecicog.org> Sent: Wednesday, January 02, 2019 12:04 PM To: Council Subject: ECICOG Area Grant Opportunities I E *G 4" A REA C I ciaN If you have any questions about a grant or would like more information, please respond to this email. Feel free to forward this information! Iowa Domestic Abuse Comprehensive Application Deadline: 01/21/2019 The Iowa Coalition Against Domestic Violence and member programs developed standards which outline the basic core services which are listed below. These standards were developed by engaging in a process of defining expectations for services and visioning best practices we hope to articulate a philosophy of safety for survivors, accountability of perpetrators, and social change. The core services under this Request for Proposal (Funding Opportunity) are based on these best practice standards. APPLY HERE DOI Bureau of Recoamation Desalination and Water Purification Research Program (DWPR) Application Deadline: 01/26/2019 Through DWPR, research sponsors partner with Reclamation to address a broad range of desalting and water purification needs. Reclamation is interested in research where the benefits are widespread but where private -sector entities are not able to make the full investment and assume all the risks. Reclamation is also interested in research that has a national significance - where the issues are of large-scale concern and the benefits accrue to a large sector of the public. The objective of this Funding Opportunity Announcement (FOA) is to invite private industry, universities, water utilities, and other research sponsors to submit proposals to cost share full scale testing projects that address DWPR program goals and objectives. Full scale testing projects are generally preceded by pilot scale testing (funded previously by DWPR or others) that demonstrate that the technology works. APPLY HERE Offender Reentry Program Application Deadline: 01/26/2019 The Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Substance Abuse Treatment (CSAT) is accepting applications for fiscal year (FY) 2018 Offender Reentry Program (ORP) grants. The purpose of this program is to expand substance use disorder (SUD) treatment and related recovery and reentry services to sentenced adult offenders/ex-offenders with a SUD and/or co-occurring substance use and mental disorders, who are returning to their families and community from incarceration in state and local facilities including prisons, jails, or detention centers (hereafter known as "the population of focus"). For the purpose of this FOA, sentenced adult offenders/ex-offenders are defined as persons 18 years of age or older (or adults as defined by your state or tribal law) under the jurisdiction of the criminal justice system who have been sentenced to incarceration as adults. If your state or tribe uses a different age range for adult offenders, you must document how the age of "adults" is defined in your state or tribal justice system. Applicants are expected to form stakeholder partnerships that will plan, develop and provide a transition from incarceration to community-based SUD treatment and related reentry services. SAMHSA's interest is to actively support offender reentry stakeholder partnerships so that clinical needs are met and clients are treated using evidence -based practices. By providing needed treatment and recovery services, this program is intended to reduce the health and social costs of substance use and dependence to the public, and increase the safety of America's citizens by reducing substance use related crime and violence. Additional anticipated outcomes include: increased number of individuals served; increased abstinence from substance use; increased employment rates; decreased recidivism rates; increased housing stability; decreased criminal justice involvement; improved individual and family functioning and well-being; increased social connectedness; and decreased risky behaviors. APPLY HERE Gl'OUndwater and Streamflow Information Prograim Grant Application Deadline: 01/27/2019 The Groundwater and Streamflow Information Program of the USGS is offering a two-year cooperative agreement opportunity to state or local water -resources agencies that collect groundwater data to participate in the National Ground - Water Monitoring Network. The USGS is working with the Federal Advisory Committee on Water Information (ACWI) and its Subcommittee on Ground Water (SOGW) to develop and administer a National Ground -Water Monitoring Network (NGWMN). This funding opportunity is to support data providers for the National Ground -Water Monitoring Network. APPLY HERE Victim Support New Initiatives (Iowa) Application Deadline: 01/28/2019 The purpose of the New Initiative funds are to reach crime victims not previously served, underserved, or not accessing traditional victim services. New projects or services may include, but are not limited to; * assisting survivors with funeral arrangements of their deceased loved one, * assisting with statements to the media, * case management or social work community outreach and awareness legal services multi -disciplinary team coordination (e.g. Sexual Assault Response Teams (SART), Domestic Abuse Response Teams (DART)) offering direct client assistance, * providing support throughout the criminal and civil justice proceedings as it relates to the victimization, * providing information about the criminal justice process in its entirety including but not limited to the investigation, pre-trial procedures, trial and appeal, in person, by phone, or in writing. * providing support during legal processes including assistance with victim impact statements. * providing assistance in filing claims with the Iowa Attorney General -Crime Victim Assistance Division's Victim Compensation Program, Safe at Home program, Iowa Protective Order Notification for Domestic Abuse (IPONDA) & Iowa Victim Information & Notification Everyday (IowaVINE). * providing referrals to community based victim service programs and other resources as appropriate providing individual and group counseling, therapy and/or support groups providing personal and systems advocacy on behalf of the survivor/victims including housing, economic, medical and sheltering advocacy, providing community organizing and collaborating with related professionals/agencies APPLY HERE Empowering Older Adults and Adults with Disabilities through Chronic Disease Self -Management Education Programs Application Deadline: 01/29/2019 The Administration on Aging (AoA) within the Administration for Community Living (ACL), U.S. Department of Health and Human Services (HHS) forecasts the possible availability of Fiscal Year (FY) 2019 funds to make three-year grants to approximately 10 entities to develop capacity for, bring to scale, and sustain evidence -based programs that empower older adults and adults with disabilities to better manage their chronic conditions. ACL intends to compete these 10 grants via two options (both with 36 -month grant periods): (A) Sustainable Systems Grants: approximately six grants of $500,000 to $900,000 focused on developing integrated, sustainable systems for delivering evidence -based chronic disease self-management education and self- management support programs. (B) Capacity -Building Grants: approximately four grants of $50,000 to $150,000 to build capacity to introduce and deliver evidence -based chronic disease self-management education and self- management support programs within underserved areas and/or populations. APPLY HERE Community -Based Coalition Enhancement Grants To Address Local Drug Crises Application Deadline: 01/29/2019 The Executive Office of the President, Office of National Drug Control Policy (ONDCP), and the Department of Health and Human Services (HHS), Substance Abuse and Mental Health Services Administration (SAMHSA), Center for Substance Abuse Prevention (CSAP) are accepting applications for Fiscal Year (FY) 2018 Community-based Coalition Enhancement Grants to Address Local Drug Crises (CARA Local Drug Crises) Grants. The goal of this program is to prevent and reduce the abuse of opioids or methamphetamines and the abuse of prescription medications among youth ages 12-18 in communities throughout the United States. APPLY HERE Iowa State Homeland Security Grant Progralrn Application Deadline: 01/31/2019 The SHSP is a core assistance program that provides funds to build capabilities at the State, local, tribal, and territorial levels, to enhance our national resilience to absorb disruptions and rapidly recover from incidents both natural and manmade as well as to implement the goals and objectives included in State homeland security strategies and initiatives in their State Preparedness Report (SPR). SHSP supports the implementation of state Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. SHSP also provides funding to implement initiatives in the State Preparedness Report. Activities implemented under SHSP must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to, and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Grantees must demonstrate this dual -use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. DHS grant funds may only be used for the purpose set forth in the grant, and must be consistent with the statutory authority for the award. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal government or any other government entity. APPLY HERE Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Program Solicitation Application Deadline: 02/15/2019 The Office on Violence Against Women (OVW) is a component of the United States Department of Justice (DOJ). Created in 1995, OVW implements the Violence Against Women Act (VAWA) and subsequent legislation and provides national leadership on issues of sexual assault, domestic violence, dating violence, and stalking. Since its inception, OVW has supported a multifaceted approach to responding to these crimes through implementation of grant programs authorized by VAWA. By forging state, local, and tribal partnerships among police, prosecutors, judges, victim advocates, health care providers, faith leaders, organizations that serve culturally specific and underserved communities, and others, OVW grants help provide victims, across their life span, with the protection and services they need to pursue safe and healthy lives, while improving communities' capacity to provide justice for victims and hold offenders accountable. APPLY HERE Boneless Providers Grant and Per Diem Program Application Deadline: 02/28/2019 VA's Homeless Providers Grant and Per Diem Program is offered annually (as funding permits) by the Department of Veterans Affairs Health Care for Homeless Veterans (HCHV) Programs to fund community agencies providing services to homeless Veterans. The purpose is to promote the development and provision of supportive housing and/or supportive services with the goal of helping homeless Veterans achieve residential stability, increase their skill levels and/or income, and obtain greater self-determination. APPLY HERE This list is provided for information purposes only, and is not intended to be inclusive of all funding opportunities that may be available. If you are aware of other resources that should be added to this service, we welcome your suggestions. ECICOG, 700 16th Street, NE, Suite 301, Cedar Rapids, IA 52402 SafeUnsubscribeTM council (o)iowa-city org Forward this email I Update Profile I About our service provider Sent by natalie.fraehlichC&ecicoa.org in collaboration with Gout GxifWt*, p /w Try it free today Item Number: 11. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 East Central Iowa Council of Governments (ECICOG): Garbage Grapevine - January 2019 ATTACHMENTS: Description East Central Iowa Council of Governments (ECICOG): Garbage Grapevine-January2019 Kellie Fruehling From: ECICOG <alicia.presto@ecicog.org> Sent: Wednesday, January 02, 2019 1:13 PM To: Council Subject: Garbage Grapevine - January 2019 rl EC ICS ( J JANUARY2019 EAMC& ht cctruarc�ewerrrs Iowa County Landfill Opens New Recycling Building The Iowa County Landfill's new recycling building is open for residents to drop-off electronics for recycling. The landfill has a target to collect 10% more electronics for recycling. It is important to recycle electronics because they contain materials that can be recovered and harmful heavy metals that can contaminate groundwater. The new building was funded in part by an Environmental Management System grant from the Iowa Department of Natural Resources. "Environmental 3 Management A System If you're not located in Iowa County, your local landfill or transfer station provides an electronics recycling program for a fee that covers the cost of responsible recycling. Common electronics that residents should recycle include televisions, laptops, household appliances, power tools, and batteries. For more information, contact your local facility or visit their website. Grant Opportunities 1 Waste and Recycling in the News Solid Waste Alternatives Program provides up to $10,000 in grant funds to complete waste and recycling projects. Costs that exceed $10,000 are a zero or low interest loan. Applications are accepted January 2 and July 1. Derelict Building Program provides funds to cities and counties with a population of 10,000 or less to deconstruct or renovate dilapidated structures. Applications are accepted February 21. Environmental Management System (EMS) Grant Program provides funds to complete projects related to a landfill's EMS targets. A landfill must be a participant in the EMS program. Free Education Opportunity This article from the Des Moines Register highlights the contents of landfills across Iowa. Large quantities of food and recyclable materials are wasted each year by Iowans. This article from Waste Dive highlights the challenges and potential changes to the recycling industry in the United States as discussed by government and industry leaders. This article from Waste 360 highlights fatalities in the solid waste and recycling industry. According to the article, refuse and recyclable material collector remains the fifth most dangerous private sector job in the United States. Office Supplies Available Free pens, binders, and desk recycling bins are currently available through the Iowa Waste Exchange. Local governments, libraries, schools, and non-profit organizations are eligible to receive materials. If you're interested, please contact Alicia Presto at alicia grestoCa ecico4 orq or (319) 365-9941 ext. 121. If you're interested in learning more about waste and recycling from the comfort of your office, the Pennsylvania Markets Center hosts a free webinar series that covers a wide range of topics including organics and composting, paper and fiber, metals, glass, electronics, and more. Webinars are available through an online library to view at your convenience. To access the online library, visit their website. Solid Waste and Recycling Assistance The East Central Iowa Council of Governments (ECICOG) can provide assistance in grant writing for waste and recycling projects; hauling service contracts; waste and recycling education; etc. Local governments in Benton, Iowa, Jones, and Tama County are eligible to receive this assistance due to the support of their local solid waste management commission. For more information, visit our website. About this Newsletter Staff Contacts Jennifer Fencl Environmental Services Director Iennifer.fenci(cDecicog.org (319) 365-9941 ext. 131 Alicia Presto Planner and Resource Specialist alicia presto g ecicog orq_ (319) 365-9941 ext. 121 The Garbage Grapevine is a bi-monthly newsletter about waste and recycling in Benton, Iowa, Jones, and Tama County, which are members of the East Central Iowa Council of Governments Solid Waste Planning ECICAVROP EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR REGIONALKmmI GAGe Cy Area. If your community has news to share or would like to learn more about different topics, please contact us! ECICOG 1 700 16th Street, NE, Suite 301, Cedar Rapids, IA 52402 Unsubscribe councilCabiowa-cid org Update Profile I About our service provider Sent by alicia.presto@ecicog.org in collaboration with IGNMOCC Try it free today Item Number: 12. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Mental Health First Aid Training - February, March 2019 ATTACHMENTS: Description Ivientai health First Aid Training - February 2019 MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health First Aid course — from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911. Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them. Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and connect them with the appropriate professional, peer, social, or self help care. Anyone can take Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. mea IC_ ad LISA '4 I MENTAL HEALTH FIRST AID FEBRUARY 2019 MENTAL HEALTH FIRST AID TRAINING Feb 12 -12:30 to 5:30; Feb 15 —12:30 to 5:30; Coralville Public Library Attendance at all classes are required to be certified and earn CEUs Instructor.• Peggy Loveless, Ph.D., Mental Health Education Specialists PRE -ENROLLMENT IS REQUIREDIH Contact: Peggy Loveless: mhedspecialists(W-amail.com; Phone: 319.530.9847 NO COST TO PARTICIPANTS — SPONSORED BY Mental Health/Disabilities Services of the East Central Region ;r] �V Assess for risk of suicide or harm I' Listen nonjudgmenta#y Give reassurance and information Encourage appropriate professional heip Encourage self-help and other support strategies FULL ATTENDANCE AT BOTH CLASSES IS MANDATORY TO EARN A CERTIFICATE OR CEUs. CEUs/CEHs: Approved for nurses 0.89 CEUs through Kirkwood Community College, IBN Provider #30. Social workers will receive a certificate of completion for 8.9 contact hours. Other allied health professionals are advised to consult the governing rules of their boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. MENTAL HEALTH FIRST AID CLASS You are more likely to encounter someone in an emotional or mental crisis than someone having a heart attack. Anyone can take the Mental Health First Aid course — from professionals to caring community members. Sometimes, first aid isn't a bandage, or CPR, or the Heimlich, or calling 911. Sometimes, first aid is YOU! Someone you know could be experiencing a mental illness or crisis. You can help them Mental Health First Aid teaches a 5 -step action plan to offer initial help to people with the signs and symptoms of a mental illness or in a crisis, and connect them with the appropriate professional, peer, social, or self-help care. Anyone can tak Mental Health First Aid including primary care professionals, nurses, educators, nurse educators, social workers, state policymakers, volunteers, families, and the general public. Sometimes, the best first aid is you. Take the course, save a life, strengthen your community. A IV W March 2019 Training- Johnson County Services Building March 19 & 219 2019; 12:30pm-5:301111n — CEUs available! MENTAL 1-1 EALTH FIRST AICD Attendance at all classes are required to be certified and earn CEUs Instructor.- Peggy Loveless, Ph.D., Mental Health Education Specialists PRE -ENROLLMENT IS REQUIREDM Contact: Peggy Loveless: mhedspecialists(cr-amail com; Phone: 319.530.9847 x NO COST TO PARTICIPANTS — SPONSORED BY • Mental Health/Disabilities Services of the East Central Reaion Assess for risk of suicide or harm Listen nonjudgmant0y Give reassurance and information Encourage appropriate professional help Encourage self --help and other support strategies FULL ATTENDANCE AT BOTH GLASSES IS MANDATORY TO EARN A CERTIFICATE OR CEUs. CEUs/CEHs: Approved for nurses 0.89 CEUs through Kirkwood Community College, IBN Provider #30. Social workers will receive a certificate of completion for 8.9 contact hours. Other allied health professionals are advised to consult the governing rules of their boards to determine if appropriate subject matter criteria will apply. A course evaluation will be available upon program completion. Item Number: 13. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Board of Appeals: December 20 ATTACHMENTS: Description Board of Appeals: December 20 MINUTES PRELIMINARY IOWA CITY BOARD OF APPEALS THURSDAY, DECEMBER 20, 2018 EMMA HARVAT HALL, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA 52240 MEMBERS PRESENT: Andrea French, Andy Martin, Scott McDonough, Jim Walker MEMBERS ABSENT: John Gay STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Danielle Sitzman (Development Services Coordinator), Brian Greer (Fire Marshal), Jann Ream (Code Enforcement Specialist), Marnie Teagle (Code Enforcement Specialist, acting as minute -taker) OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL. Recommended by a unanimous vote (4-0) to proceed with the adoption of the 2018 International Building Code with amendments, the 2018 International Residential Code with amendments, the adoption by reference of the State Electrical, Plumbing and Mechanical codes and the 2018 International Fire Code with amendments. CALL TO ORDER: Tim Hennes called the meeting to order at 4:02 PM ELECTION OF OFFICERS: MOTION: McDonough moved to elect Andrea French as chairperson of the Board of Appeals. Walker seconded. VOTE: French was elected as chairperson of the BOA by a 4-0 unanimous vote. Martin moved to elect Scott McDonough as vice -chair of the Board of Appeals. Walker seconded. VOTE: McDonough was elected vice -chair of the BOA by a 4-0 unanimous vote. Discussion and possible recommendation to Citv Council regarding the adoption of the 2018 International Building, Residential and Fire Codes. Hennes started the discussion by pointing out the memorandum in the meeting packet that delineates the most notable changes in the 2018 codes. He said he would briefly go through the notable changes and board members could ask questions as he went over them. Hennes highlighted a main change in section R314 of the 2018 code which states that remodels would be required to install interconnected smoke detectors in the entire house even in the rooms not affected by the remodel. This exception is the same as the 2015 code and would continue to make this not a requirement. Hennes explained that the reasons for this exception are that the wireless technology is not readily available and the costliness involved. McDonough asked about the first item on the memo, Table R301.2(1) regarding Manual J criteria for HVAC contractors and how it affects this location. Hennes explained that the IRC already has a table that gives design criteria to HVAC contractors for specific areas, similar to landscaping zones throughout the country. This table allows the constant numbers (some examples are average temperatures, snow loads for specific locations) to be plugged into the computer software that HVAC contractors use to design heating and cooling systems. Hennes noted that the plumbing, electrical and mechanical codes are mandated by the State of Iowa. The State adopts the National Electrical Code which can be made more restrictive. The adoption of the 2018 Uniform Plumbing Code and International Mechanical Code is currently in the works and will be finalized in the first quarter of 2019. Hennes discussed the amendment 422.2.1 of the UPC which was a request from a member of the public. This amendment will require single user restrooms to have signage indicating usage by either sex. Note, this is an item included in the 2018 UPC which will be adopted by the State. Hennes commented on the draft of the UPC regarding a requirement that all CSST gas piping have an arc fault protection, like a protective coating, which could eliminate the use of yellow CSST. The draft also proposes amending the single stack drainage system which is an engineered plumbing system with a bigger pipe allowing multiple fitting without separate venting. Hennes noted that he met with Homebuilders Association and they sent a letter of support agreeing with the amendments. Greer explained that the he would discuss a few of the items on the memorandum regarding the International Fire Code. Greer explained that for kitchen hood systems in restaurants, it is required to add rolling castor docks to fryers so that they can be placed in the appropriate location. This has been a local requirement for approximately a year and a half and is common practice along the corridor. This now is formalized by section 607.4. For code 901.6.02, Greer describes the use of "The Compliance Engine" which is a resource tool that fire company contractors use when inspecting fire alarms and sprinkler systems. If the report they generate shows a deficiency, the system automatically sends out a letter on Fire Department letterhead to the company. Greer advised the time saved using this tool equals one quarter to one half a person. Greer has used this system for about 2 years, North Liberty has used it for 5 years, Cedar Rapids for 2 years, and Coralville just started. Greer briefly described section 901.7 which details expectations for fire watch. For section 905.4 Greer explained that for standpipe systems this code cycle changed back from installation on intermediate landings to main floor landings. Greer explained that since Roger Jenson was Fire Marshal, installation was on intermediate landings. Fire personnel are trained for intermediate landings. For consistency, Greer has revised this section to continue to remain using intermediate landings. Hennes advised code cycles are every three years. When the 2015 codes were adopted, the prior code was the 2009 code as the 2012 code cycle was skipped because there were no significate changes. Hennes advised that numbering issues and other unintended issues result from skipping a code cycle. Greer advised that the Fire Department did adopt the 2012 code as accreditation requires the most current code. MOTION: McDonough moved that the adoption of the 2018 International Building Code with amendments, the 2018 International Residential Code with amendments, the adoption by reference of the State Electrical, Plumbing and Mechanical Codes and the 2018 International Fire Code with amendments be recommended to City Council. Martin seconded. VOTE: The motion passed by a unanimous vote 4-0. 3 OTHER DISCUSSION: Board members discussed the City's climate action committee as they look to learn more about energy usage. Hennes advised that tiny houses are now listed in the code's appendix and is a topic for possible future review. Solar readiness, solar permits and the initial costs of such projects are also issues of interest. Radon tests on new homes were discussed. Downtown construction projects were mentioned. Adjourned at 4:26 PM Chairperson, Board of Appeals Date Item Number: 14. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 3, 2019 Planning and Zoning Commission: December 20 ATTACHMENTS: Description Planning ano Zoning Commission: December 20 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION DECEMBER 20,2018-7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs MEMBERS ABSENT: Billie Townsend STAFF PRESENT: Sara Hektoen, Anne Russett OTHERS PRESENT: Joe D. Coulter RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18-00021. an application for rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18-00023 an application submitted by Joe Dan Coulter for a rezoning of approximately of 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). By a vote of 6-0 (Townsend absent) the Commission recommends approval of approval of CZ18-00003 an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. By a vote of 6-0 (Townsend absent) the Commission recommends approval of ZCA18-00004 Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA. None. Planning and Zoning Commission December 20, 2018 Page 2 of 9 REZONING ITEM (REZ18-00021): Discussion of an application submitted by the National Trust for Historic Preservation for a rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). Russett noted this is a proposed rezoning for a potential local landmark, it is the Albert J. and Alice E. Borts house at 416 Reno Street. The Historic Preservation Commission reviewed and approved the proposed landmark designation at their last meeting on December 13, 2018. Russett showed a map of the area, the property is just south of the Reno Park on Reno Street, she also showed a zoning map of the area, the area is zoned single-family residential both RS -5 and RS -8. Russett showed some photographs of the home, the house was built in 1898 in the Queen Anne Style. The Borts' family included David Borts, a prominent Iowa City builder responsible for several Iowa City university and public buildings, including the Old Science Building (now known as Calvin Hall). David Borts may have been the builder of the house. The house is unique in that it is a Queen Anne built of brick and not of wood. Russett explained the Planning & Zoning Commission's role in this process is to ensure the rezoning is consistent with the City's Comprehensive Plan. Staff did a review and believes it is consistent with the Comprehensive Plan based on the policies in both the Central District Plan and the Historic Preservation Plan which aims to preserve the City's historic resources. Staff recommends approval of REZ18-00021, an application to designate 416 Reno Street as an Iowa City Historic Landmark and rezone from Medium Density Single -Family Residential (RS -8) to RS -8 with a Historic Preservation Overlay (RS-8/OHP). Hensch remarked how impressed he was with the Staff report, particularly all the information prepared for the Historic Preservation Commission, he also appreciated the note in the Staff report explaining the Planning & Zoning Commission's role which was to review the proposed designation based on its relation to the Comprehensive Plan and proposed public improvements and plans for renewal of the area involved. Dyer questioned the role of the National Trust in this application. Russet explained that the National Trust is working on purchasing the property from the current owner and working on a national register district nomination for the property. Hensch opened the public hearing. Seeing no one, Hensch closed the public hearing. Signs moved to recommend approval of REZ18-00021, an application for rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). Parsons seconded the motion. Hensch noted this application is straight -forward and will preserve the historic resources in the community. Signs agreed. A vote was taken and the motion carried 6-0. (Townsend absent) Planning and Zoning Commission December 20, 2018 Page 3 of 9 REZONING ITEM (REZ18-00023): Discussion of an application submitted by Joe Dan Coulter for a rezoning of approximately 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). Russett noted this application is also a proposed local landmark designation, it is the Dr. H.H. and Sylvilla Jacobsen House located at 1818 North Dubuque Street. The Historic Preservation Commission also reviewed this application at their December 13, 2018 meeting and recommended approval. Russett showed maps with the location of the home, it is on North Dubuque Street on the east side of the road just south of Foster Road, it is currently zoned RS - 5 single-family residential. Russett showed photographs of the home to the Commission. The home was built in 1929 in the Arts and Craft Style, it is a stone cottage and the craftsman style of Arts and Craft which typically incorporated locally and natural materials into the construction. Russett reiterated the Planning and Zoning Commission's role is to ensure consistency with the Comprehensive Plan in both the North District Plan and Historic Preservation Plan outlined goals in preserving historic resources. Staff recommends approval of REZ18-00023, an application to designate 1818 North Dubuque Street as an Iowa City Historic Landmark and rezone from Low Density Single -Family Residential (RS -5) to RS -5 with a Historic Preservation Overlay (RS- 5/OHP). Hensch asked if there was any controversy on either of these applications with the Historic Preservation Commission. Russett asserted there was not. Hensch asked because it was more in that Commission's role to know the historic value of these properties. Hensch opened the public hearing. Joe D. Coulter (1818 North Dubuque Street) is the current owner of the property and noted the process he went through with the City when Dubuque Street was to be raised. He stated he is just the second owner of this house, he has lived there since 1986, he has all the original plans for the home and even the interior of the house is still mostly original. Coulter would like to preserve this house, noting the Englert Beer Cave is located on his property. He also noted in the application is a letter from his neighbor who lives in the Englert house. Hensch asked if all the stone and rock used for the house quarried locally. Coulter said the stonework was done by a fellow known as the "old swede" who was from Toddville and that is where he brought the rock from. Hensch asked if the garage was contemporaneous in construction with the house. Coulter said it is, and noted at the time it would have cost $800 to put in an elevator from the garage to the house. When he bought the house there was a big crack in the garage and he had it redone by Country Stone Masons in keeping with the original style. Hensch asked how the garage is accessed from the house. Coulter stated there are 52 steps from the garage up to the house, he said there is another driveway that goes up the hill and another buried garage at the top of that driveway. Dyer asked if Coulter has applied for a listing on the National Registry. Coulter said he has not but is thinking seriously about doing so, noting it is a complicated process. Parsons asked if the garage suffered any damage from the 1993 or 2008 floods. Coulter said it did not, there was flood waters in the garage but no permanent damage. Planning and Zoning Commission December 20, 2018 Page 4 of 9 Hensch closed the public hearing. Parsons moved to recommend approval of REZ18-00023 an application submitted by Joe Dan Coulter for a rezoning of approximately of 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). Martin seconded the motion. Hensch noted his comments are duplicates of the last application and added he has admired this house for decades driving by. A vote was taken and the motion carried 6-0. (Townsend absent) FRINGE AREA REZONING ITEM (CZ18-00003): Discussion of an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. Russett noted this is a proposed rezoning in the fringe area, which is within two miles of the City, but not located within the corporate limits of the City. Russett showed a map of the subject property in relation to the corporate limits of Iowa City. It is located in Fringe Area B - outside of the City's growth boundary. The property is currently zoned Highway Commercial and the applicant is proposing to rezone it to Agriculture. The applicants submitted a site plan to show how they wish to expand an existing machine shed and that will require a rezoning to Agriculture. Russett stated the proposed rezoning is consistent with the County's Comprehensive Plan, it is not within one of the County's growth areas and the future land use map has this area identified as appropriate for agriculture uses. She explained in the City's review of these rezonings in the fringe area they use a Fringe Area Agreement to make sure the rezoning is consistent with the policies in the fringe area. The Fringe Area Agreement is a component of the City's Comprehensive Plan. Based on the policies outlined in the Fringe Area Agreement, which state that agricultural uses are preferred in this area, staff would recommend approval of this rezoning. Parsons asked if there was any discussion on updating the Fringe Area Agreement as after a previous application there was conversation of needing to do so, Russett said they have met with County Staff regarding a review and hope to move forward with updating the Fringe Area Agreement. Signs questioned how this area would be zoned Highway Commercial in the first place, Russett is unsure. Hensch opened the public hearing Seeing no one he closed the public hearing. Parsons moved approval of CZ18-00003 an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. Planning and Zoning Commission December 20, 2018 Page 5 of 9 Signs seconded the motion Hensch noted there doesn't seem to be anything controversial about this application, it seems logical. A vote was taken and the motion carried 6-0. (Townsend absent) ZONING CODE AMENDMENT ITEM (ZCA18-00004): Discussion of Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Russett noted over the past several months staff has kept a list of minor amendments that need to be made to the zoning code. There have been multiple meetings between staff members in Neighborhood and Development Services, including: building inspectors, planners, and code enforcement staff. The purpose of these meetings was to clarify the changes that need to be made and why, resulting in a list of minor amendments. The proposed ordinance would result in six minor amendments related to design review of sidewalk cafes, minor modification for general educational facilities, alcohol sales in intensive commercial zones, payment of in -lieu fees for parking reductions, parking drive widths, and definitions for "Bed and Breakfasts". With regards to the design review of sidewalk cafes, they are currently allowed in the Central Business District and within Riverfront Crossings. The Code currently requires these are subject to Staff design review. After the City started allowing sidewalk cafes, they developed a sidewalk cafe policy and sidewalk cafe regulations. These policies and regulations address requirements such as safety and consistency with the existing context of the neighborhood so design review is no longer needed. Therefore the proposed amendment would remove the design review requirement for sidewalk cafes and eliminates that current inconsistency. The next amendment is related to minor modifications needed for general educational facilities. General educational facilities are grade schools, high schools, anything below the university level. Currently there is an inconsistency in the Code where one section states a minor modification is needed for a building expansion of less than 500 square feet for a general educational facility and then there is another section of the Code that says these small expansions are allowed by right. The proposed amendment is to allow these small additions without a minor modification to eliminate this inconsistency, which would also make the process easier and more streamlined for these small improvements. The next proposed change is related to alcohol oriented sales in the intensive commercial zones. Currently the Code only allows alcohol sales in the intensive commercial zone if it is associated with a gas station. In 2013 there was an ordinance amending the uses permitted in the intensive commercial zone to be more similar to uses allowed in community commercial zones. With that amendment the intensive commercial zone (CI -1) allowed restaurants and bars, medical and dental offices and sales oriented retail but through that amendment it did not address alcohol sales specifically. This was recently brought to the attention of Staff because they received an application from a delivery service business that requested a liquor license in an intensive commercial zone, but it would not be a gas station so they were not allowed a liquor license. Staff feels this was an oversight when the Code was amended in 2013 not to address alcohol related sales. The proposed amendment would remove the provisional use Planning and Zoning Commission December 20, 2018 Page 6 of 9 criteria in the intensive commercial zone and allow those as a permitted use and clarify the intention of the ordinance of 2013. Next is alternatives to the minimum parking requirements, currently the Code outlines provisions for parking reductions in the Downtown and Riverfront Crossings Parking District. These parking reductions, if approved, require the developer pay a "parking in -lieu fee" and the Code allows the fee to be paid in either one installment or three annual payments. Typically the City requires payment of other fees prior to the issuance of a building permit, so the three annual payment option has caused some inefficient staff time because it is not consistent to how the City treats other fees. With the proposed amendment Staff is proposing to eliminate the option of the three annual payments and to require payment prior to issuance of a building permit bringing the fee collection in line with other City fee collections. The next amendment is related to parking and stacking space size. Currently the Zoning Code specifies drive width for surface parking lots but it does not specify drive widths for structured parking. The proposed amendment would clarify the drive width standards for surface parking also apply to structured parking. Lastly, definitions related to "Bed and Breakfasts", there is also another inconsistency in the Code where the definitions in the zoning code currently states that both "Bed and Breakfast Homestays" and "Bed and Breakfast Inns" are allowed in duplexes and another section where it states these are only allowed in single-family residences. The proposed amendment would clarify that "Bed and Breakfast Homestays" and " Bed and Breakfast Inns" are only allowed in single-family residences, not in duplexes. Staff recommends that the Planning and Zoning Commission recommend adoption of the draft ordinance by the Iowa City City Council. Signs asked what the difference is between "Bed and Breakfast Homestays" and "Bed and Breakfast Inns". Russett explained it is the number of occupants, a Homestay is smaller than an Inn. Baker asked about the alcohol sales amendment, noting he is always curious where a change request comes from (i.e. staff or an applicant), and asked if the GoPuff delivery business is already in operation. Russett confirmed it is in operation. Hektoen noted the business does not have a liquor license, they are operating under their business model. Baker stated then they opened business knowing they were not allowed to sell alcohol under the current zone. Russett said they did not realize it because they did apply for a liquor license. Baker asked about the provision for liquor to be allowed to be sold in gas stations, if that was changed in 2013. Russett said the ability for gas stations to sell alcohol was prior to 2013, the amendment in 2013 expanded the uses allowed in intensive commercial zones, but this particular use was not addressed. Baker asked if this has ever been an issue before for any other business and Russett is not aware of another situation. Baker stated he has a problem with this amendment, he has no problem with the way the ordinance is arranged now making it provisional for a very narrow set of businesses, he does not see a compelling reason to expand the availability of liquor licenses in these zones. He understands this amendment is part of a multi -amendment agenda item and he will not vote against the overall changes, he just wanted to go on record that if this was an independent amendment he would oppose it as he sees no reason to change how the regulation is written now. Planning and Zoning Commission December 20, 2018 Page 7 of 9 Hensch asked where the GoPuff Delivery business is located, Russett was unsure of the address off hand but showed a zoning map and noted the gray areas are the intensive commercial areas. Hensch opened the public hearing. Seeing no one, Hensch closed the public hearing. Signs moved to recommend approval of ZCA18-00004 Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Martin seconded the motion. Hensch stated he does not have a problem with any of the amendments, he finds it ironical the only place one can purchase alcohol is in an establishment designated for motor vehicles, noting the irony. Signs asked if Baker's general objection is to expanding the sale of alcohol. Baker confirmed. Hensch acknowledged staff for going through and cleaning up the Code and noting inconsistencies. A vote was taken and the motion carried 6-0. (Townsend absent) CONSIDERATION OF MEETING MINUTES: OCTOBER 18. 2018 Baker was absent from the meeting so had questions on the overall discussion of trade-off and bonuses given for preservation could be delegated to other certain zones, he didn't see any discussion of any specific zones. He agrees with the overall concept but wondered about discussion if a specific zone was more or less applicable for designation to the transfer. Hensch said it was not discussed in that way, the concerns were being able to transfer within that district or to other districts, Russett said the developer can request either a transfer of density or height. Hektoen said this conversation is not appropriate under this agenda item A vote was taken and the meeting minutes of October 18, 2018 as corrected passed 6-0. PLANNING AND ZONING INFORMATION: Attendance Policy: Hensch asked Russett to add this to the agenda so it could be discussed. Russett included the bylaws in the agenda packet to remind everyone what the attendance policy is and it states in the bylaws if any Commissioner has more than three unexcused absences they could be removed from the Commission pursuant to City Council vote. Hensch stated his concern was when the last meeting had to be cancelled due to lack of a quorum he wanted to make sure that is not a recurring activity. City Council request for consult regarding proposed transfer of development rights ordinance for historic properties: Russett said the City Council held a public hearing on the proposed ordinance and they could not get enough votes to support the ordinance moving Planning and Zoning Commission December 20, 2018 Page 8 of 9 forward. In those situations Council will request a consult with Planning and Zoning (when Council disagrees with Planning and Zoning) and the Commission has the option to have a consult or not regarding this topic. Baker asked what the Council objections were. Russett said there was concerns about the complexity of the ordinance and whether it would be an effective incentive for preserving historic resources, there was concern about the process, it not being certain, there is also concern about additional density and additional height in some areas of the City. Hensch noted he finds it curious Council asked the Commission to look at the ordinance, the Commission did and then Council didn't want to do it. Therefore Hensch doesn't see a point for a consult, there is nothing the Commission can say to make it less complex, it is what it is. If Council wants the whole issue reworked so it is simpler and follows more what their will is then that can happen at the staff level and brought forward again. Martin agreed. Baker noted his concern was when he looked at one of the areas he felt the last thing needed was an increase in density in that area (South Johnson Street area). 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