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Home My WebLink About2019-01-10 Info Packet � r 1 � _- -§Ear't VIVIII ra City Council Information Packet CITY OE IOWA CITY January 10,2019 www.icgov.org IP1. Council Tentative Meeting Schedule January 16 Budget Work Session IP2. Agenda Agenda, January 14, Joint Entities Meeting [Added and posted on 1/11/19] Miscellaneous IP3. Memo from Assistant to the City Manager. 2019 State Legislative Issues IP4. Memo from MPOJC Assistant Transportation Planner and Director of Transportation Services: Update on regional transit system discussions IP5. Memo from City Clerk: KXIC Radio Show IP6. Invitation: Employee Awards and Potluck Celebration - February 15 IP7. Civil Service Entrance Examination: Maintenance Worker II - Refuse IP8. Civil Service Entrance Examination: Treatment Plant Operator-Wastewater Treatment IP9. Bar Check Report- December 2018 Draft Minutes IP10. Historic Preservation Commission: December 13 IP11. Telecommunications Commission: December 17 1 r 1 , ul ®air 4:414;411:iika Ity / r,lr®i - �4 City Council Information Packet CIT OE IOWA CITY January 10, 2019 . .icgov.org IP1. Council -ntative Meeting Schedule January 16 Budget Work -ssion IP2. Agenda Miscellaneou- IP3. Memo from Assistant t. the City Manager: 2019 State Legislative Issues IP4. Memo from MPOJC Assn taut Transportation Planner and Director of Transportation Services: U. •ate on regional transit system discussions IP5. Memo from City Clerk: KXIC "adio Show IP6. Invitation: Employee Awards a • Potluck Celebration - February 15 IP7. Civil Service Entrance Examinatio, : aintenance Worker II - Refuse IP8. Civil Service Entrance Examinati,dn: T •atment Plant Operator -Wastewater Treatment IP9. Bar Check Report - December 2018 raft Minute- IP10. Historic Preservationommission: Decemb• 13 IP11. Telecommunications:Commission: December Item Number: 1. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Council Tentative Meeting Schedule ATTACHMENTS: Description Council TentaLive Meeting Schedule Ir N. CITY OF IOWA CITY Date City Council Tentative Meeting Schedule Subject to change Time Meeting January 10, 2019 Location Monday, January 14, 2019 4:00 PM Reception Jo. County Admin Bldg. 4:30 PM Joint Entities Meeting Wednesday, January 16, 2019 1:00 PM Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 22, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 5, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 19, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 12, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 7, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org January 10, 2019 Agenda ATTACHMENTS: Description Agenda Item Number: 2. I r �_._. P Owns�� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org City Council Budget Work Session Agenda Wednesday, January 16, 2019 Emma J. Harvat Hall — City Hall 410 East Washington Street 1:00 PM * Wednesday, January 16, 2019 Budget Work Session 1:00* Review of Proposed Budget 1:30 Capital Improvement Projects [CIP] (2 hours) 3:30 BREAK Discussion wrap-up 7:00 Tentative scheduled ending time *Times noted are estimates Johnson JOHNSON COUNTY IOWA County BOARD OF SUPERVISORS MEETING AGENDA MONDAY, JANUARY 14, 2019 4:30 PM Conference Rooms 203 BIC Joint Entities Meeting 4:30 PM HEALTH AND HUMAN SERVICES BUILDING 855 SOUTH DUBUQUE STREET IOWA CITY, IA 52240 PHONE: 319-356-6000 www.JOHNSON-COUNTY.com www.JOHNSONCOUNTYIA.IQM2.com AGENDA FOR JOINT ENTITIES MEETING BETWEEN THE CITY OF CORALVILLE, CITY OF HILLS, CITY OF IOWA CITY, CITY OF LONE TREE, CITY OF NORTH LIBERTY, CITY OF OXFORD, CITY OF SHUEYVILLE, CITY OF SOLON, CITY OF SWISHER, CITY OF TIFFIN, CITY OF UNIVERSITY HEIGHTS, CLEAR CREEK AMANA COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS, IOWA CITY COMMUNITY SCHOOL DISTRICT BOARD, JOHNSON COUNTY BOARD OF SUPERVISORS, AND UNIVERSITY OF IOWA Meeting preceded by 4:00 PM reception A. CALL TO ORDER: 4:30 PM B. PUBLIC COMMENT FOR TOPICS NOT ON AGENDA (limit comments to 3 minutes) C. WELCOME AND INTRODUCTIONS D. DISCUSSION/UPDATE 1. Confined Animal Feeding Operation policy (Iowa City) 2. Legislative priorities (Iowa City) 3. Project updates 4. Set next meeting date and time 5. Other E. ADJOURNMENT Johnson County Iowa Published: 1/11/2019 01:45 PM Page 1 Item Number: 3. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Memo from Assistant to the City Manager: 2019 State Legislative Issues ATTACHMENTS: Description Memo trom Assistant to the City Manager: 2019 State Legislative Issues -1.®S& CITY OF IOWA CITY �� MEMORANDUM Date: January 10, 2019 To: City Council From: Simon Andrew, Assistant to the City Manager Re: 2019 State Legislative Issues Introduction The 2019 State of Iowa legislative session begins January 14. The first "funnel' date, in which new bills must be reported out of committee to continue being considered is March 8. The City has once again retained the services of Carney & Appleby, P.L.C. for lobbying activities at the state level. Below is a summary of priorities expected by staff and our lobbyists during the 2019 session. During much of the last two state legislative sessions, cities across the state were in a position of opposing legislation that restricted home rule authority or negatively impacted city finances. There were few bills introduced that gained traction that the City was in a position to support. We expect that in most cases we will again be in a position of reacting to legislation introduced rather than advocating for new legislation. 2019 Priorities Continued funding of commercial and industrial property tax backfill payments During each of the last two state legislative sessions, bills were introduced that phased out or eliminated backfill payments. We expect this will be on the table again in 2019. Currently, backfill payments to the City of Iowa City total over $1.5 million annually. This is roughly equivalent to the cost of operating one of our four fire stations, including staffing. Pressure to eliminate backfill payments increases with state budget constraints. Common sense reform to alcohol licensing policies The Alcohol and Beverages Division (ABD) has spent much of the last year reaching out to various stakeholder groups to identify ways in which state law can be amended to improve outcomes associated with alcohol sales. Iowa City has long desired more local control in the revocation/suspension of alcohol licenses to address underage drinking and other public safety issues. Currently, state law is inadequate for cities to enforce existing alcohol regulations. City staff attended stakeholder meetings and ABD staff have presented at City/University Partnership for Alcohol Safety meetings. We are cautiously optimistic legislation will emerge from this process that improves our ability to address public safety concerns associated with alcohol sales and underage drinking. January 10, 2019 Page 2 Legislation that supports the values expressed in City Council's Strategic Plan As noted above, much of the City's lobbying activity over the last two legislative sessions has been opposing legislation that would negatively impact the City or runs counter to the values expressed in City Council's Strategic Plan, namely inclusivity, justice, and sustainability. For instance, our lobbyists and staff expended considerable resources opposing Senate File 481, regarding immigration enforcement. Though the bill was not on the City's radar prior to the beginning of the 2017 legislative session, it clearly undermined the City Council's stated goals and the City reacted accordingly. Though the legislation ultimately passed, Council, our lobbyists, and staff were able to coordinate opposition with other law enforcement agencies, provide direct testimony to the legislature, as well as successfully lobby the Iowa League of Cities and Metropolitan Coalition to register against the bill. Other recent examples include supporting legislation that would have reinstated collective bargaining rights for non-public safety employees, supporting a bill that would have reduced the penalty for possession of small amounts of marijuana to a simple misdemeanor, opposing residential occupancy legislation, and opposing tax reform that removed solar energy tax credits. Support League of Cities and Metropolitan Coalition legislative efforts when consistent with City Council's Strategic Plan Iowa City, as a member city of both organizations, supports the legislative priorities set forth by the Iowa League of Cities and by the Metropolitan Coalition for the 2019 legislative session. Continue supporting the region's federal designation as an automated vehicle proving ground through policies that further the effective and successful research, development, testing, operation, and implementation of autonomous vehicles in the State of Iowa. This is consistent with an Iowa City Area Chamber of Commerce 2019 priority. The Iowa City/Cedar Rapids corridor is one of ten US Department of Transportation designated automated vehicle proving ground sites in the nation. The automated proving ground is guided through a partnership between the University of Iowa's National Advanced Driving Simulator, the Iowa City Area Development Group, and the Iowa Department of Transportation. Conclusion Council and staff have good communication with our area delegation throughout the legislative session, including interaction at several local events. Staff looks forward to Council's feedback and direction as legislation is introduced throughout the 2019 session. Item Number: 4. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Memo from MPOJC Assistant Transportation Planner and Director of Transportation Services: Update on regional transit system discussions ATTACHMENTS: Description Memo from MPOJC Assistant Transportation Planner and Director of Transportation Services: Update on regional transit system discussions CITY OF IOWA CITY MEMORANDUM Date: January 8th, 2019 To: Geoff Fruin, City Manager From: Brad Neumann, MPOJC Assistant Transportation Planner Darian Nagle-Gamm, Director of Transportation Services Re: Update on regional transit system discussions At their December 18th meeting, the City Council requested information on past discussions regarding the creation of a consolidated transit system. Over the years, the Metropolitan Planning Organization of Johnson County (MPOJC) Policy Board has discussed both regional and consolidated transit systems on multiple occasions. At each discussion, MPO staff shared with the Policy Board some examples of various consolidated systems across the state. These examples included: Regional Transit Authority (RTA) - A consolidated system with a Policy Board made up of representatives from each entity and taxing authority. The Dart system in the Des Moines metro area is an example. The Cities of Des Moines and Cedar Rapids are the only two metropolitan areas in Iowa that currently meet the minimum population threshold of 175,000 for establishing a RTA, therefore this is not an option for the Iowa City metropolitan area at this time. • Consolidated system without taxing authority - While there is not a current example in the state, this type of system could be formed via a 28E Agreement. The agreement would outline funding participation by each entity. The consolidated system would then be governed by a Policy Board made up of representatives from each entity. City -University system - The Ames Cy -Ride system has been operating as a joint government run transit system since 1981. Ames consolidated with Iowa State University's transit system, which was relatively simple in that there was only one municipality (with a much smaller metropolitan population) involved. The three local transit agencies in the Iowa City metropolitan area currently have a combined total of 52 buses running at peak time on 33 bus routes. Funding for the three operations come from a combination of sources, varying across entities: • Local Transit Levy (max rate is $0.95/$1,000 valuation) • Local General Fund (Iowa City and Coralville) • Student and Parking Fees (Cambus) • Federal Transit Administration (FTA) Section 5307 and 5310 funding (about $2.5 million/year which is apportioned by MPOJC) • State Transit Assistance funding (approximately $1.5 million apportioned by the Iowa Department of Transportation/year) • Fare Revenue (Iowa City and Coralville - Cambus does not have a fare) • Contract Revenue (includes Iowa City Transit's service in University Heights and Coralville Transit's North Liberty service) • Other Revenue (includes Intermodal Facilities in Iowa City and Coralville) January 8, 2019 Page 2 In each of the previous discussions at the MPOJC Policy Board level, local governments ultimately had their own reasons for not pursuing a consolidated system, reasons included: • Loss of control & identity over one's own transit system/service • Different wage rates and different unions for each system • Different transit levy rates (Iowa City can't go higher than their current $0.95/$1,000 valuation rate - Coralville is at $0.71/$1,000) • Skepticism about actual cost savings through consolidation • New bus facilities (Coralville) vs. the need for new bus facilities (Iowa City and CAMBUS) • Feeling that service already covers the urbanized area and that there is not much overlap of service • Misconceptions that a consolidated organization would provide service to the entire county The current transit service in the metropolitan area continues to be very successful. The metro area has some of the highest ridership per capita in the country. That said, in FY2018 overall ridership in the metro area was just over 5.7 million, down from 7.2 million rides in FY2015. Decreases in ridership is a nation-wide trend most likely due to an increase in transportation options and low gas prices. While a consolidated transit system may not increase ridership, there could certainly be some benefits to the public, including: • Reduced confusion resulting from three distinct bus services • Streamlined trip planning in the metro area • Consistent rider passes and reduced pass program eligibility between communities • Direct routes between communities eliminating the need for transfers • Comprehensive implementation of targeted transit service programs, such as ride -to - work or late night service A consultant would need to be hired to study the organization and finances necessary to create a consolidated transit system. In addition, a technical service/route study would be needed to determine how to best integrate each agency's routes into a comprehensive metro area system. We would be happy to discuss this issue in more detail if desired. cc: Kent Ralston, MPOJC Item Number: 5. + r , • yyrrmr�� CITY OE IOWA CITY www.icgov.org January 10, 2019 Memo from City Clerk: KXIC Radio Show ATTACHMENTS: Description Memo from City Clerk: KXIC Radio Show r � .-4, CITY OF IOWA CITY MEMORANDUM Date: January 10, 2019 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: KXIC Radio Show KXIC offers a City show at 8:20 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on January 22. Wednesday January 23 - Mims January 30 — Neighborhood & Development Services staff (Historic Preservation) February 6 — February 13 — February 20 - February 27 — March 6 — March 13 - March 20 (spring break) — March 27 — April 3 — April 10 — April 17 — April 24 - ** Please remember that KXIC is very flexible with taping the sessions ahead of the show. &CIk/Council KXIC Radio Schedule/radioshowasking.doc Item Number: 6. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Invitation: Employee Awards and Potluck Celebration - February 15 ATTACHMENTS: Description Invitation: Employee Awards and Potluck Celebration - February 15 EMPLOYEE AWARDS AL, 1r%, IN U, POTLUCK CELEBRATION Friday, February 15, 2019 11:00 am to 1:00 pm Social Hall Robert A Lee Recreation Center Awards ceremony begins at 11:4b HOT SANDWICHES, VEGGIE LASAGNA, BEVERAGES, AND TABLE SERVICE PROVIDED BRING OR BUY SOMETHING TO SHAR . Questions? Please call: Elyse: 887-5003 Joyce: 356-5223 Pam: 355-5103 Samara: 887-6108 Tracy: 356-5026 lT'S A POTLUCK! Item Number: 7. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Civil Service Entrance Examination: Maintenance Worker II - Refuse ATTACHMENTS: Description Civil Service Entrance Examination: Maintenance Worker I I - Refuse r 1 ®a72 PRX. -0 % AI CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org January 7, 2019 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II - Refuse Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II — Refuse. Douglas McCurn IOWA CITY CIVIL SERVICE COMMISSION Rick Wyss, Chair Item Number: 8. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org January 10, 2019 Civil Service Entrance Examination: Treatment Plant Operator - Wastewater Treatment ATTACHMENTS: Description Civil Service Entrance Examination: Treatment Plant Operator - Wastewater Treatment I _I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www. icgov. org January 9, 2019 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Treatment Plant Operator — Wastewater Treatment Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Treatment Plant Operator — Wastewater Treatment. Andy Pierson IOWA CITY CIVIL SERVICE COMMISSION R4& Wy s, Chair �a ,. N) tJ Item Number: 9. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Bar Check Report - December 2018 ATTACHMENTS: Description Bar ChecK Keport - December 2018 Iowa City Police Department and University of Iowa DPS Bar Check Report - December, 2018 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in Mav of 2014. Previous 12 Months Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations Ratio Business Name Visits Citations Ratio Summit. [The] 78 71 0.9102564 Bo -James 28 32 1.1428571 Martini's 47 39 0.8297872 Vine Tavern, [The] 12 10 0.8333333 Sports Column 47 37 0.7872340 Summit. [The] 78 47 0.6025641 Airliner 41 26 0.6341463 Sports Column 47 24 0.5106383 Vine Tavern, [The] 12 7 0.5833333 Fieldhouse 59 29 0.4915254 Union Bar 67 38 0.5671642 Airliner 41 18 04390244 Fieldhouse 59 28 0.4745763 Union Bar 67 27 0.4029851 Pints 18 8 04444444 Martini's 47 10 0.2127660 Bo -James 28 12 0.4285714 Eden Lounge 41 8 0.1951220 DC's 31 11 0.3548387 ;Blue Moose— 10 1 0.1000000 Fieldhouse Summit. [The] Only those establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations PAULA Citations 1 1 1.0000000 Summit. [The] 4 2 0.5000000 4 4 1.0000000 exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - December, 2018 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Monti' Bar Un( Checks l 2 Dogs Pub 1 0 Airliner 1 0 American Legion 0 0 Apres Wine Bar & Bistro 0 18 Bardot Iowa 0 0 Baronani~ 0 0 Basta 0 0 Big Grove Brewery 0 0 Blackstone— 0 0 Blue Moose— 0 0 Bluebird Diner 0 0 Bo -James 0 Bread Garden Market & Bakery 0 0 Brothers Bar & Grill, [It's] 2 Buffalo Wild Wings Grill & Bar— 0 0 Cactus 2 Mexican Grill (314 E Burlington) 0 0 Cactus Mexican Grill (245 s. Gilbert) 0 0 Caliente Night Club 0 Carl & Ernie's Pub & Grill 0 0 Carlos O'Kelly's— 0 1 Chipotle Mexican Grill 0 0 Clarion Highlander Hotel 0 Clinton St Social Club 0 0 Club Car, [The] 0 32 Coach's Corner 0 0 Iv Totals er21PI AULA Prev 12 Month Totals Bar Checks Under2l PAULA Unde (Prev I 0 0 2 0 0 0 0 0 41 26 18 0.634 0 0 1 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 4 0 0 0 0 0 0 0 10 0 1 0 0 0 0 0 28 12 32 0.42E 0 0 0 0 60 8 5 0.13: 0 0 0 0 1 0 7 C 0 0 2 0 0 C 0 0 1 0 0 C 0 0 1 0 0 C 0 0 0 0 0 0 0 0 0 0 2 0 0 C 0 0 1 0 0 C •21 io 2 Mo) PAULA Ratio (Prev 12 Mo) 0 146 0.439024 0 0 0 0 0.1 571 1.142857 333 1 0.083333 7 0 0 0 - exception to 21 ordinance Page 2 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Colonial Lanes— 0 0 0 Dave's Foxhead Tavern 0 0 0 DC's 1 0 0 31 11 3 0.354839 0.096774 Deadwood, [The] 0 0 0 1 0 0 0 0 Donnelly's Pub 0 0 0 3 0 0 0 0 Dublin Underground, [The] 0 0 0 4 1 0 0.25 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 1 0 0 41 14 8 0.341463 0.195122 EI Banditos 0 0 0 EI Cactus Mexican Cuisine 0 0 0 EI Dorado Mexican Restaurant 0 0 0 EI Patron 0 0 0 EI Ranchero Mexican Restaurant 0 0 0 Elks #590, [BPO] 0 0 0 Englert Theatre— 0 0 0 Estelas Fresh Mex 2 0 0 3 0 0 0 0 Fieldhouse 1 1 0 59 28 29 0.474576 0.491525 FilmScene 0 0 0 First Avenue Club— 0 0 0 4 0 0 0 0 Formosa Asian Cuisine— 0 0 0 Gabes— 0 0 0 3 0 0 0 0 George's Buffet 0 0 0 Givanni's— 0 0 0 Graze— 0 0 0 Grizzly's South Side Pub 0 0 0 Hatchet Jack's 0 0 0 1 0 0 0 0 Hilltop Lounge, [The] 0 0 0 1 0 0 0 0 Howling Dogs Bistro 0 0 0 India Cafe 0 0 0 Iowa City Brewlab 0 0 0 1 0 0 0 0 Jimmy Jack's Rib Shack 0 0 0 1 Jobsite 0 0 0 1 0 0 0 0 exception to 21 ordinance Page 3 of 5 Business Name Monthlv Totals Bar Under21 PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks I Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Joe's Place 1 0 0 9 0 0 0 0 Joseph's Steak House- 0 0 0 Los Portales 0 0 0 Martini's 3 0 0 47 39 10 0.829787 0.212766 Masala 0 0 0 Mekong Restaurant- 0 0 0 Micky's- 0 0 0 Mill Restaurant, [The]- 0 0 0 1 0 0 0 0 Moose, [Loyal Order of] 0 0 0 Mosleys 0 0 0 Motley Cow Cafe 0 0 0 Noodles & Company- 0 0 0 Old Capitol Brew Works 0 0 0 One-Twenty-Six 0 0 0 Orchard Green Restaurant- 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 Pagliai's Pizza- 0 0 0 Panchero's (Clinton St)- 0 0 0 Panchero's Grill (Riverside Dr)- 0 0 0 Pints 0 0 0 18 8 0 0.444444 0 Pit Smokehouse 0 0 0 Pizza Arcade 0 0 0 Pizza Hut- 0 0 0 Quinton's Bar & Deli 0 0 0 3 0 0 0 0 Ridge Pub 0 0 0 Riverside Theatre- 0 0 0 Saloon- 0 0 0 1 0 0 0 0 Sam's Pizza 0 0 0 Sanctuary Restaurant, [The] 0 0 0 Shakespeare's 0 0 0 Sheraton 0 0 0 Short's Burger & Shine- 0 0 0 exception to 21 ordinance Page 4 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Short's Burger Eastside 0 0 0 Sonnys Tap 0 0 0 3 0 0 0 0 Sports Column 0 0 0 47 37 24 0.787234 0.510638 Studio 13 0 0 0 2 0 0 0 0 Summit, [The] 4 2 4 78 71 47 0.910256 0.602564 Sushi Popo 0 0 0 Szechuan House 0 0 0 Takanami Restaurant- 0 0 0 TCB 0 0 0 7 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Cafe 0 0 0 Union Bar 2 i 0 0 67 38 27 0.567164 0.402985 VFW Post #3949 0 0 0 Vine Tavern, [The] 0 0 0 12 7 10 0.583333 0.833333 Wig & Pen Pizza Pub- 0 0 0 Yacht Club, [Iowa City]- 0 0 0 1 0 0 0 0 Yen Ching 0 0 0 Z'Mariks Noodle House 0 0 0 Monthly Totals Prev 12 Month Totals Under2l PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prev 12 Mo) (Prev 12 Mo) Totals 19 3 4 1 605 300 221 1 0.495868 0.365289 Off Premise 0 0 0 0 0 0 0 0 Grand Totals 4 221 exception to 21 ordinance Page 5 of 5 Item Number: 10. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Historic Preservation Commission: December 13 ATTACHMENTS: Description Historic Hreservation Commission: December 13 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL December 13, 2018 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Helen Burford, Gosia Clore, Sharon DeGraw, G. T. Karr, Cecile Kuenzli (arrived late, left early), Quentin Pitzen, Lee Shope MEMBERS ABSENT: STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Joe Coulter, Jan Full, Carl Klaus, Nancy Bird, Ginalie Swaim RECOMMENDATIONS TO COUNCIL: By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 1818 North Dubuque Street. By a vote of 10-0 the Commission recommends approval of the local landmark designation for the property at 416 Reno Street. By a vote of 9-0 (Kuenzli absent) the Commission recommends that City Council direct staff to immediately pursue a National Register nomination, which will include public outreach, a formal opinion from the State Historic Preservation Office, and hiring a consultant to begin the National Register nomination process. CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: 1818 North Dubuque Street — Dr. H.H. and Sylvella Jacobsen House. Bristow noted this house is at the intersection of North Dubuque Street and Foster Road and its extension. The site wraps around the bluff. Bristow displayed the view normally seen of the house as you drive by on Dubuque Street, nestled up in the trees or, during the summer, not being able to see it at all. The owner, Joe Coulter, is the applicant. He has requested local landmark designation for the property. Bristow said the house is extremely intact. It has all its architectural features and much of its furniture and interior fixtures. The house was built in 1929. It is an example of Arts and Crafts architecture. Arts and Crafts developed after the Industrial Revolution when architects and artists were interested in getting back to a hand craft type of architecture and design. It was an organic development of space and architecture which is evident in the front fagade of the house. The house is clad in field stones that were sourced in East Central Iowa. They have beaded joints, which is a raised joint that is an old style. The house has a glazed ceramic tile roof. Stucco and board detailing, seen on a lot of Tudor architecture, is also an element that could be hand crafted, as well. Bristow shared a slide displaying the shape of the house. It has a north -south facing gable and east -west gable projections on each end. There is also an entry projection on the east, a small sunroom on the north and a courtyard on the west. The garage can be seen nestled into the bluff below the house. Bristow showed a slide of the south view of the house, the back door. Also apparent from this view is the north -south gable and the crossing gable that runs east -west. Bristow pointed out many little details in this Arts and Crafts movement and organic development like dormers in the roof. All windows are original. The doors are original. The house has been well cared for over time. Bristow showed a photo of the front door, noting it is also on the doors of Iowa City poster that can be seen around town. Bristow said the integrity of the interior is not really discussed for our local landmark process but included a couple pictures of this interior, noting the house has a very high degree of integrity. The living room has a large stone fireplace with grout of a darker color. The library has a door out to the courtyard. The land that this house was built on came from a development started by the Balls, who at one point owned the Englert-Pownell House that is just to the south of this. That was a much older, frame -built house, but the owners of it developed this area. The Jacobsens bought the land from the Balls and built the house. In conclusion, Bristow stated this property is a very intact example of Arts and Crafts architecture and development of the picturesque bluff area that overlooks and is around the river and the historic mill that we had historically anchored this northern extent in the early development of Iowa City. According to the site inventory form that was completed for the gateway project, staff determined the house is eligible for local landmark designation because it is significant to Iowa City architecture, it possesses a high integrity of location, design, setting, materials, and workmanship. It also meets criterion E, embodies distinctive characteristics of a type, period, or method of construction, or represents the works of a master. Staff finds that it meets the requirements to be designated a local landmark. Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing. Shope asked if the Commission would be arbiters of what becomes an Iowa City historic landmark. Bristow said the Commission would determine eligibility according to criteria in the packet, which is also based on criteria for a National Register nomination. If eligibility is met, the Commission passes the application on to the Planning and Zoning Commission. They determine whether it meets the comprehensive plan and works with the Iowa City Comprehensive Plan and neighborhood plans. The Planning and Zoning Commission would determine if they recommend that the application proceeds to City Council, who either approves or denies the ordinance. Kuenzli arrived very early in this presentation Public Hearing Open: Joe Coulter, second owner of the house, said he has all the original plans, some artwork, and some original (re -upholstered) furniture. He said the kitchen had been remodeled in the 50s or 60s. Using the original plans, he moved it back to the way it had looked, adding a dishwasher and refrigerator. Coulter said he was intent on keeping the house as is. He purchased the house in 1986 from the estate of Sylvella Jacobsen. He provided an Irving Weber article with other interesting historical points, including the Englert family ice business and the meaning of Bjaysville (Benjamin John Alberhasky). Coulter said he just had roof work including new underlayment and tile as needed. He said the company that made the original tile is still in business. Jan Full asked if the tile was manufactured by Ludowici. Coulter said yes. Boyd thanked Coulter for his stewardship. Public Hearing Closed. MOTION: Agran moved to approve the designation of 1818 North Dubuque Street as an Iowa City Historic landmark based on the following criteria for a local designation: Criteria A, B, and E. DeGraw seconded the motion. The motion carried on a vote of 10-0. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: 416 Reno Street — Albert J. and Alice E. Borts House. Bristow said the local landmark eligibility and National Register nomination for this property would all be based on the same presentation. Bristow showed a slide of the property location, which is in the area of the North Market Park, Horace Mann School, and the Reno Street Park. She stated the National Trust and the owner were both applying for local landmark designation and National Register Nomination for this property. Bristow noted the staff report addressing local landmark eligibility and introduced Jan Full, the nomination writer, to talk about the house's significance. Full said the Borts house is being listed for the National Register criterion C for its architecture. It has a family history associated with the Borts family and they were prominent mason contractors. The house's architecture is Queen Anne. Full said the Queen Anne movement started in England in the 19th century with references to medieval and much earlier forms of architecture, but it's basically an English 19th century style that jumped the puddle and came over to America in the late 19th century. In England, Queen Anne architecture tends to be brick, polychromatic brick, colorful, lots of white and red. She said when it came over here it primarily has been executed in wood, as frame. Most of our Queen Anne houses in this country are wood. Full noted there was a photograph of every side, showing a pyramid roof and prominent gables on every elevation. She said they added decorative brick work. The mason was an expert, which is not surprising since it was in the Borts family. She noted classical details such as the pediment returns on the gables and the columns on the porch. Full said its setting is in one of the older neighborhoods in town. This is the east edge of Goosetown and it just barely predates the arrival of the Bohemian immigrants and the development of Goosetown. It's more associated with the Frederick Irish, Rose Hill, when that area of town was rural. The area gets filled in later with Goosetown residents. Goosetown has great little cottages that are wood frame. Full discussed a picture showing one of the major alterations - the north windows on the ground floor. She said this was the kitchen, but because of counters they put in shorter windows and filled in below with brick. Another slide showed the Borts House on the far right, behind an evergreen, and the two houses to the north of it which were even older. Full thought they were probably 1850s. She said the one on the left has become a daycare, and it's altered, but you can still see that it is midcentury, civil war era. She thought the one in between was an 1 -house. It has a couple windows on the ground floor, but she thought it was a single room, it's not very deep, and midcentury, too. Full noted the neighborhood is very intact, even the trees and the setting. Full said this is not a huge house. You walk into a living room with the staircase going up — a gateleg staircase. A wall has been removed between the front door and the door on the far right seen on a slide. It had been a narrow passage. She said the wall was removed and the kitchen remodeled. Upstairs the rooms go off one small hallway. Full introduced Professor Carl Klaus, the homeowner. She said he redid the attic into his study/office. One of the doorways takes you through and up the staircase to his office and his thousands of books. Full said that Kate Klaus, Carl's late wife, stripped all the paint off the woodwork down to the yellow pine. This house is 1898 so it's not a local hardwood. It's probably yellow pine. It's not late enough to be Douglas Fir. Another picture showed the view through to the dining room. Full said the radiator heat was a later addition. She said it probably had coal stoves with a central chimney. Full expressed her desire to understand the Queen Anne architecture within Iowa City. She said there are a lot of Queen Anne houses in Iowa City, as it was an extremely popular, common house type. Using the State's architectural database, Margaret Keyes' book, and Laurence Lafore's book, she put together a population of Queen Anne houses in Iowa City. By far, the majority were wood frame. Full could only find about seven brick Queen Anne houses in Iowa City. Full said based on that alone, and its intact nature, it's a very good representative of a brick Queen Anne in a town that primarily has wood frame Queen Annes. Full also had a geologist from the Iowa Geological Survey view the house and he was fascinated by the foundation. He figured out the foundation stone came from down along Dubuque Street, a little farther south of Joe Coulter's house. There's an exposed rock face there and he thought that's probably where the foundation material had come from. They had to haul the stone up from the river valley with horse and wagon. Bristow said the house would be eligible as a local landmark for its architecture. Staff felt it was also eligible because of its association with the Borts family — Albert Borts, who owned the house, and his father David Borts, who did Calvin Hall and other buildings in town. She said staff wasn't sure if he built this house but, based on the architectural detailing in the brick work by a master mason, it was very likely. Boyd asked if a local landmark can have a different set of criteria than a national landmark. Bristow said it could. Boyd asked for any other clarifying questions. Full added that Albert Borts had a brother named Charles. Albert became a mail carrier, but his brother started working for his father, David, and was a mason all his life. In 1898 David would have been getting up in years, but he had a contracting business and Charles was still working, so there's a very strong association with the Borts family Public Hearing Open: No comments from the public. Public Hearing Closed. Boyd expressed appreciation for the stewardship of this house. MOTION: Kuenzli moved to approve the designation of 416 Reno Street as an Iowa City Historic landmark based on the following criteria for a local designation: Criteria A, B, D, and E. Clore seconded the motion. The motion carried on a vote of 10-0. NATIONAL REGISTER NOMINATION: 416 Reno Street — Albert J. and Alice E. Borts House. Bristow said since this property has been nominated for listing in the National Register of Historic Places, before the State reviews the nomination and discusses whether or not to send it on to the National Park Service, they ask the local government to review the nomination and determine whether or not we agree with the criterion under which it is nominated, which for the National Register it would just be for its architecture. Bristow said the Commission can include a comment, but it's not required. She said the form included in their packet must be signed and the Commission must state whether they agree with the nomination. She said a public hearing is not needed. MOTION: Agran moved to recommend the Albert J. and Alice E. Borts house at 416 Reno Street is eligible for listing in the National Register of Historic Places in criterion category C at the local level and meets the criteria of both significance and integrity. Kuenzli seconded the motion. The motion carried on a vote of 10-0. CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA: 1120 Sheridan Avenue — Longfellow Historic District (window alteration). MOTION: Agran moved to approve the consent agenda. Builta seconded the motion. The motion carried on a vote of 10-0. DOWNTOWN DISTRICT SURVEY RECOMMENDATIONS: Boyd noted that he included a letter on this subject since it's hard to both weigh in on his opinion and facilitate discussion. Bristow said she would go through the recommendations from the consultant briefly, outlining what was in the staff report, as well. Bristow went through recommendations in the order they were presented. Recommendation A: The National Register nomination of the Central Business District with boundaries to include the resources of the urban renewal period. Bristow said all recommendations would begin with public outreach and education. She said the first thing is to make sure that the public and any property and business owners understand there is a very distinct difference between a National Register Historic District and a local historic district. She said the National Register Historic District is basically an honorarium. It includes the whole neighborhood in a listing in the National Register of Historic Places and opens these properties up for the possibility of state and federal tax credits, property tax exemption if they do a substantial rehab, and other financial incentives that would be available from the state and federal level. Bristow noted two options for this historic district were included in the downtown survey. She said that was done because the recommended option is for a larger boundary that includes our urban renewal area - the pedestrian mall and some of the other buildings that were built around that time. This area was included because urban renewal changed the way the buildings and people relate to the street. Instead of having cars traveling down the street and people walking only on the sidewalks adjacent to the building, with the pedestrian mall filling that space, it's a pedestrian only area, and the ability to see and interact with the buildings completely changed. The use of the automobile in the area has also changed. If we did not include urban renewal as an important part of the story of our downtown, that area would not be eligible for listing on the National Register. Urban Renewal was very controversial, and it significantly changed downtown and how Iowa Citians and visitors interact with downtown. There was an option to do a smaller district that did not include the pedestrian mall. The consultant did not recommend doing that, partly because it would be discounting part of the story of Iowa City. Staff felt it also would limit the amount of property owners who could benefit from tax credits and grants available through a National Register Historic District. Bristow said staff recommends going with the larger district, both for the ability to benefit the greatest number of owners and the ability to really talk about the story of Iowa City. Bristow said there has been some discussion from local historians about whether the National Register would accept this recommendation because of urban renewal's contentious relationship with historic preservation, and because it happened right at the cutoff for our 50 - year mark that we use when talking about things being historic. For that reason, the nomination must use criterion consideration G for eligibility of the Urban Renewal area. Criterion Consideration G allows eligibility for the National Register, even though it's relatively recent. Bristow said the second step for the National Register Nomination is obtaining an opinion of eligibility from the State Historic Preservation Office. If the HPC sought a grant for this nomination, it would have to obtain that opinion. Staff feels that opinion of eligibility should be sought right away. Bristow said the next step would be to hire a consultant for the nomination. After the nomination form is complete there would be the nomination approval process, which is lengthy and likely to go into 2020. Bristow said benefits include tax credit eligibility, property tax exemption, and potential grants. She said the City, the community, and property and business owners could use this for advertising — the City would have this historic cultural district that's also listed on the National Register. Bristow listed potential concerns. There should be few concerns for property and business owners because there are no regulations or restrictions tied to a listing in the National Register. If a building is listed, owners do not have to do anything different than what they have been doing so far since have owned the property. It just opens it up to benefits for them. She said there is a need to educate the public on the difference between this and a local designation. As with all the recommendations, this process will require some additional staff time. Recommendation B designation of a local overlay district would follow the boundaries of the National Register District. Bristow said the process for this would require even more extensive public outreach. She said this will be a process which would include individual and public discussions with the property owners, business owners, the Iowa City Downtown District, and the public about the local district process. The boundaries for a local district do not need to be the same as for the National Register Historic District. Because of confusion about the difference between those two designations, the State really likes them to be the same, but there is no requirement. Bristow said the City would likely begin with the National Register District, but would work with the public and business and property owners to determine what boundaries work for our community. Similarly, the Commission would probably work on developing additional incentives. A design review process for commercial buildings would need to be developed and the area would also go through the formal rezoning process. Bristow said benefits to this would include preservation of our cultural heritage and the unique character of downtown. Many people talk about the diversity of our downtown and the juxtaposition of old and new. The only way to maintain that diversity, though, is by keeping the historic buildings we have. Once they start to go away it becomes less and less diverse and is suddenly just a new downtown. Bristow said there would be benefits from City programs such as the Historic Preservation fund, professional assistance with rehab project planning, etc. For concerns, Bristow again noted the need for extensive outreach. She said there is a need for development incentives. The Commission would want the property and business owners to also feel that this is a benefit to our community and a benefit to them. Bristow said developing the design guidelines prior to implementation is also a concern. It would require the hiring of a consultant, a professional who is experienced in developing these guidelines. Bristow said it would be a big challenge to regulate a new historic district of this size under current staffing. Recommendation C: Individual Local Landmarks Bristow said this recommendation included any properties that were either individually eligible or key contributing properties. She said it would be the same process used recently for local landmarks. Public outreach and communication with property owners would be needed. Each property would be evaluated to see if it met our criteria for a landmark designation. She said it would come with additional incentives, a design review process, and a formal rezoning process. Bristow said benefits of individual local landmarks would be state tax credit eligibility, zoning incentives, historic preservation fund eligibility, and it would preserve important individual properties. Bristow said a concern is the time needed for extensive outreach and education and the development of incentives. She noted while this would preserve key individual properties, it would not preserve the historic neighborhood context for all properties. Recommendation D: Staffing Bristow said this would add a full-time City staff person with dedicated responsibility for overseeing the downtown historic resources. Increasing current staffing to full-time would be an important first step. Recommendation E: Online Resources Bristow explained this would establish a collection of topical digital resources accessible from the City website. She said it has long been a Commission goal to have something digital and searchable that would provide information currently found only in file cabinets or available to researchers. She said staff would like to develop a database tied with GIS mapping. Bristow said making this information easily accessible to property owners and those with an interest in historic preservation would be a major benefit. It may also reduce the load on staff, who currently must field requests for information and then track things down. This would be offset by the staff time to maintain it. Recommendation F: Working with the Iowa City Downtown District Bristow pointed out the need for continued partnership with the Iowa City Downtown District to actively engage business owners in the historic rehabilitation of buildings. She said this would play an instrumental part in any of the recommendations presented. Forming a committee that combines members of this Commission with property and business owners, or others who are otherwise involved in the Iowa City Downtown District, is very important. Boyd also made this point in his memo. Recommendation G: Development Policy Development of a clearly delineated policy aimed at addressing the pressure for increased density and contemporary design within the proposed district. Bristow said such development policies might keep some of the historic character of our downtown and that staff would explore this option if a local historic district is not pursued. She said alternatives could include form -based regulations and a new design review overlay. Bristow said there would be a lot of community outreach because this could potentially be something new, coordinating with the Downtown District, and probably ultimately hiring a planning consultant. Recommendation H: Financial Incentives This was a recommendation to pursue and promote other financial incentives for owners of historic properties that seek historic rehabilitation. She said property owners currently have state and federal tax credits and property tax exemption on increased value following rehabilitation. Other incentives include the Iowa City Historic Preservation Fund, the Iowa City TIF policy, and this Building Change Program that is discussed in the staff report, as well. Bristow stated while the City does have a number of financial incentives, there is always the possibility for others. This would need to be researched to determine the possibilities. She said looking at what other communities have utilized for financial incentives would be a good way to start and see how they might work for our community Recommendation I: Non -Financial Incentives Bristow said the City could promote nonfinancial incentives for owners of historic properties that seek historic rehabilitation The consultant had talked about the use of the International Existing Building Code (IEBC). Bristow said on an existing building, this code allows developers to meet codes that provide for life safety, but they might not need to meet the same code requirements put on a new building. Currently developers can use the IEBC, but sometimes they don't know about it or maybe it's not mentioned to them. Promoting the use of the IEBC is what the consultant was talking about in her recommendations. Bristow stated the City could promote the use of historic buildings for sustainability. Rehabbing an existing building might be more affordable than building a new building, and it would keep demolition debris out of the landfill. Bristow said the staff recommendation is pursuit of a National Register District immediately, following the process that was outlined. She said staff believes in the idea of pursuing an overlay district at a later date and coordinating with the Downtown District and the stakeholders, creating a steering committee, hiring a consultant to develop guidelines and explore incentives and, at the same time, the local landmark designation of properties that are outside whatever the local district boundary would be. Kuenzli left the meeting at 6:25. Public Comment: Swaim said it was gratifying to see more landmarks coming down the pike. She noted urban renewal is a huge part of Iowa City history and thought the larger district boundary area was very appropriate and was a very wise and respectful way to look at the history of the community As a new board member speaking on behalf of Friends of Historic Preservation, she stated the downtown is really the heartbeat of the community. When we look at neighborhoods, we think this is an asset to the people who live there or own property there. In terms of the downtown, the human scale and the historic character of our downtown appeals strongly to people who frequent there because they live there, they shop there, they work, they dine, they socialize, they seek education, art, meaning, and entertainment in their lives. Swaim said the Downtown District won't stay the way it is on its own. She believed the Commission was the appropriate body to get historic designation started. She stated the Downtown District is Iowa City's largest cultural asset in built form. She said the recommendations clearly spell out the need for education and outreach. She said these things are needed constantly, but especially when taking on a preservation project that has such a community -wide impact as downtowns do. She said the Friends of Historic Preservation will try to assist in every way with the education and outreach as that is part of their mission. Swaim was also glad to see the recommendation to digitize historical resources. She said in the long run that, too, is part of education and outreach and noted it may cut down on staff time. She said it is something the public deserves, and it would benefit the community interest in preservation and historians in multiple ways. Swaim pointed out districting will take more staff time but said it must be done. She said we need to figure out a way to find the time and the money to make it happen for staff. Swaim said Friends also supports a local district, when that part comes up. She said comparing to landmarking individual buildings, a local district will increase the positive impact of a historic downtown and maintain the context or the big picture of our built past. She believed the local district was a wiser way to go than individual landmarks. She thought the City's reopening of the Building Change Program was an excellent step. Swaim thought Boyd's idea of creating a working group was very good because it would add more voices. She said he makes a good point that the Downtown District is quite different from a residential district. It has different concerns, different constituents, different opportunities, and it's also different from a residential neighborhood because a neighborhood is generally the concern of the owners and the residents, but the downtown is also about the users, and that's a lot more, so we need more voices on such a group. Swaim closed, stating the downtown is a thread through all our history — it will continue to be. She said this is a huge opportunity. She and Friends of Historic Preservation support going forward with the National District and then a local district. Next to speak was Nancy Bird, Iowa City Downtown District: Bird thanked the Commission and staff for their thoughtful conversation and for all the work and the survey that's been prepared to -date. She said she has had a number of conversations with property owners about this process and had a couple key points. Bird said the National Register District, for the most part, sounds like a really good idea. She said the issue is so complex, especially in a commercial district, and we need to make sure there is educational outreach. She said the Downtown District is a proud partner in that process. She was concerned about moving too far ahead with the local district as it may discourage or frighten certain people; that maybe the City is moving more quickly than they are ready. Bird liked the idea of a steering committee or some sort of joint committee to look through all the elements that go along with a local ordinance, especially when it pertains to all the things that were not in the presentation. She noted that while there is additional staff time that's added and a cost for the City, there is also additional staff time for each property owner and costs that go with it. She said that's usually where the crux of the matter is. It's not over preservation. Bird said all the private owners downtown have stewarded these buildings for a very, very long time and they understand them intimately and care about the buildings. She thought the idea of a steering committee was a really great idea. Bird said the Downtown District was has been instrumental in putting together a set of design guidelines for downtown. She said four years ago they hired a consultant in partnership with the City as a joint effort. She said a consultant was used that understood the retail environment and also understood historic districts. They used the Secretary of Interior's standards when they created the design guidelines for the downtown area. She said the Downtown District has been using them as a guide for new businesses that come in who might really understand a flower shop, but do not understand how to treat the exterior of the store front. She said it was a good way for us to suggest how to really relay your business brand and preserve or consider the architecture as you do that. Bird said it was her understanding that those guidelines have also been used by the Commission but have never been formally adopted and were not really considered at all in the packet. She wondered why we needed a whole additional step rather than looking at the document they have on hand to see if it could work. She said the study wasn't cheap and she believed it was well done, targeting the need for pedestrian oriented signage and human scale and when a new development is coming in, ensuring that the bays kind of match so you don't have the standard zoning, but you're matching up to the older buildings that are there. She hoped the study would be given some consideration and looked forward to working with the City. She said she did understand that the guidelines might not go far enough. Bird again stated the National Register is a great first step. She encouraged the Commission to reach out to property owners downtown rather than talking about it amongst themselves and historians. She said questions should include asking property owners how they manage and maintain their buildings. Ask what issues they are seeing. Bird said the maintenance piece is the biggest one. She said a lot of these buildings share a wall so, if they want to fix up their interior or they want to do something to the building, they are also impacting their neighbor. This leads to nothing being done, which has fostered deferred maintenance over time. She said these cost issues were quite large and looming in a lot of ways. She thought adding another layer of regulation would become a concern. Boyd asked if any other members of the public cared to speak. Seeing none, he said it was time for the Commission to talk about the process. Public Comment Period Closed. Agran asked for a better understanding of the timeline. He wondered if the Commission made this recommendation and started the National Register process, which would include hiring someone, etc., what would be the expected end date and when would staff recommend that the local landmark status nomination start. He wondered if it would start before the end of the National Register process, if it would be queued up to follow shortly thereafter or would that be a separate motion made after everything was signed and sealed. Bristow said without any input from the public it would be very hard to start the local landmark process before the National Register process is finished. For that reason, the recommended motion was written only for the National Register at this time. She said The National Register process will involve seeking the opinion from the State. That will take a minimum of 45 days. She noted someone would need to be hired to write the nomination. She said if the City puts out a call for consultants it may take more time than if the City hired the consultant we already used, who is well versed in this story. She noted there are deadlines for the draft submittal that pertain to when the final review meeting would be. Bristow said it would be early to mid -2020 before it was completed, and before the National Park Service came back and said we have a National Register listed historic district. It would be over one year. Karr asked if the Commission could include in the motion something stating the City would not pursue any local overlay district until the National Registry decision was known. He thought by only pursuing the National Registry at this point, the Commission may receive more active input and conversation from the downtown property owners. Boyd noted broad consensus for Recommendation A. He asked that Recommendation E be added to a future agenda since it would be of interest to all properties, not just the downtown. Boyd said the Commission should partner with the Downtown District and other stakeholders and work through the recommendations. He believed part of the Commission's job was to figure out what tools and resources the City might be able to provide to property owners to preserve their buildings for another 100 or 200 years. He wanted the working group to discuss incentives and protections and to look for creative solutions. Karr agreed that collaboration with property owners is important, finding incentives for property owners who want to be good stewards but are concerned about the cost. He again expressed his concern with the local overlay, wanting to make sure it didn't just get pushed through, catching people by surprise. Boyd thought the working group would make some recommendations and the Commission would act on them. Burford thought it was important to look at Recommendations H and I and to show the community how the Commission could facilitate the process. She wanted to engage people and show how they would be supported so they understand the true benefits and would really want this. Boyd stated the Commission should set a future agenda item to talk about Recommendation E, as well as seek some examples of site inventory forms to then be discussed as a future agenda item. He felt there was broad consensus for Recommendation A. He wanted to put some structure behind the working group. He said he would work with stakeholders and make a more specific recommendation about what the structure might look like and bring that back to the next meeting for approval. DeGraw asked Bird if she had a couple recommendations of business owners to speak with. Bird said she would share all the property owners that came to a recent meeting. She said some had historic buildings and noted they were a productive group that cares and would provide good feedback. DeGraw asked if any were out-of-state. Bird said yes, but her list would be all local. DeGraw asked if out-of-state property owners would be a hurdle. Boyd said it would be a challenge, but a local group would be a good place to start. He noted while each individual has different ideas, hopefully local representatives could identify the interests of property owners in general. He asked for a motion on Recommendation A. MOTION: DeGraw moved that the Historic Preservation Commission recommend the City Council direct staff to immediately pursue a National Register nomination, which will include public outreach, a formal opinion from the State Historic Preservation Office, and hiring a consultant to begin the National Register nomination process. Clore seconded the motion. The motion carried on a vote of 9-0. Agran requested visual mapping for property owners showing what property they own and in what part of the district, as well as which owners live in the community and which ones are not in the community. He wanted to understand the voices at the table. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Certificate of No Material Effect — Chair and Staff Review. 802 North Dodge Street — Brown Street Historic District. The flat, shingled porch roof was replaced to match the existing. 1044 Woodlawn Avenue — Woodlawn Historic District. This property had a new metal roof put over the porch before roofs were regulated in the historic district. They will be doing the same with the main roof. They build a system of wood members over the existing metal roof and attach the new flat panel, standing seam over the top of that. They will be putting on new, larger, half -round gutters. It will raise the roof about 2 inches. It will not impact the crown molding around the top edge of the roof or anything because the metal flashing will just cover the roof edge. Minor Review — Staff Review. 819 Iowa Avenue — College Hill Conservation District. This house has an odd, yet somewhat historic one-story flat addition. It had a railing around the top that was removed and needed to be replaced. The roof also needed to be replaced on that flat area. Some of the siding needed to be replaced on that, as well. 1033 Woodlawn Avenue — Woodlawn Historic District. This property has been painted and an addition on the back is under construction that was approved by the Commission. By code, they do not need a handrail around their new rear entry porch, but they wanted to have one for accessibility in the future. 416 South Governor Street — Governor -Lucas Street Conservation District. Bristow said we had a staff review to repair the porch supports last month. This month they will be replacing the plastic corrugated garage door with a more appropriate garage door. The windows on the garage are rotting and nonfunctional. They will be replaced with matching ones that are an awning style, which would be appropriate for this garage. Intermediate Review — Chair and Staff Review. 725 Linn Street — Brown Street Historic District. There was a small change to the addition that was approved on the back of this house by the Commission. The deck will be slightly smaller and because of the moisture in this backyard, the decking will be a composite material. 429 Ronalds Street — Goosetown/Horace Mann Conservation District. This property has had many projects come through the Commission. They are actively trying to sell the house and it has no off-street parking at all. They have put in an application to add a driveway. The only existing spot is between the accessory structure and the house. CONSIDERATION OF MINUTES FOR NOVEMBER 8, 2018 MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's November 8, 2018 meeting. DeGraw seconded the motion. The motion carried on a vote of 9-0. COMMISSION INFORMATION AND DISCUSSION: 2018 Historic Preservation Awards. Bristow said letters were sent to all the awardees. She said she's had to reach out to a few. A few said they did not get their letter. Staff will investigate that. She said Shari DeGraw is helping with the program for the awards. Friends of Historic Preservation will be helping with some of the presentation. Next, we will be collecting information and photographs and writing the script. The awards will be Thursday, January 17tH 225 and 229 North Gilbert Street — Request for Information. Bristow included a request for information in the Commission packet. She said these are the two houses on Gilbert Street across from Mercy Hospital that the City Council directed staff to purchase. The City is taking proposals for arts or other similar types of organizations asking how they might potentially use the houses. The houses need a certain amount of rehab. At the same time, staff put out a request for a consultant to determine if they were landmark eligible. Bristow said the City did not know what would be done with the properties and the request for information is seeking any ideas. She noted this is an important neighborhood with a lot of traffic and people, so the houses could be used very intensively. Boyd asked if the City could put an easement on the smaller house, if not local landmark eligible, to have it protected Bristow said there are possibilities for some type of protection Agran thought at rezoning you could advocate that they be rezoned to CN1, Neighborhood Commercial, which would provide a greater degree of protection versus if it was rezoned to CB5. ADJOURNMENT: Clore moved to adjourn the meeting. Seconded by Agran. The meeting was adjourned at 6:55 p.m. Minutes submitted by Judy Jones HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2017-2018 TERM 1/11 2/83/8 4/12 5/10 6/14 7/12 8/9 8/23 9/13 10/11 11/08 12/13 NAME EXP. AGRAN, 6/30/20 X X X X X X O/E X X X O/E X X THOMAS BAKER, 6/30/18 X X X X X X -- -- -- -- -- -- -- ESTHER BOYD, 6/30/20 X X X X X X X X X X X X KEVIN BUILTA, 6/30/19 X O/E X X X X X X X X X X X ZACH BURFORD 6/30/21 -- - -- X X O/E X O/E X ,HELEN CLORE, 6/30/20 O/E X O/E X X X X O/E O/E X O/E X X GOSIA DEGRAW, 6/30/19 X X X X X X X O/E X X X X X SHARON KARG. 6/30/20 X X X X X X O/E X X X X X X T.. KUENZLI, 6/30119 X X X X X X O/E O/E X X X X X CECILE MICHAUD, 6/30/18 X X X X X ---- - -- -- PAM PITZEN, ]6/30/211 -- - X X X X X X X QUENTIN SHOPE, 6/30/21 -- -- -- -- -- -- X X X O/E X X LEE SWAIM, 6/30/18 X X X X X X GINALIE WAGNER, 6/30/18 O/E X X X X X FRANK Item Number: 11. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 10, 2019 Telecommunications Commission: December 17 ATTACHMENTS: Description Y elecommunications Commission: December 17 PRELIMINARY Iowa City Telecommunications Commission 12117/2018 Meeting Minutes 1of6 Minutes Iowa City Telecommunications Commission December 17, 2018 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:30 P.M. Members Present: Matthew Brenton, Paul Gowder, James Pierce Members Absent: Kyla Paterson Staff Present: Ty Coleman, Sue Dulek Others Present: Bond Drager Recommendations to Council: None Approval of Minutes: Gowder moved and Pierce seconded a motion to approve the October 22, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Brenton mentioned that he had been asked by a co-worker about a company called Mobilitie after he noticed some equipment labeled with their name mounted to a local utility pole. Coleman said he had not heard anything about this company or its efforts to install equipment in Iowa City, but that he would look into it. Brenton wondered if the equipment was related to 5G data technology. Short Public Announcements: None. Post -franchise role of the Telecommunications Commission: Sue Dulek from the City Attorney's Office introduced herself to the group and said she was present to answer any questions as the group discusses what it wants its role to be and what it wants to propose to City Council. Dulek clarified the difference between the concepts of being a City Council -appointed commission vs. becoming a community group or advisory board. She noted that, while a council -appointed group may report to Council and is subject to open meetings and open records laws, a community group with a specific interest could periodically report or make suggestions to Council and there would not be an official tie between the group and the City. Dulek referred to the Climate Action Committee and a bike advisory group as examples of groups that are not official City boards or commissions, though they are still able to present themselves to Council when desired and may be called upon by the Council at times for updates or recommendations related to a particular topic. Dulek said that no matter how the PRELIMINARY Iowa City Telecommunications Commission 12/97/2018 Meeting Minutes 2of6 Commission chooses to see itself, it will have to redefine its role now that the local franchise has expired. Brenton asked about what happens to the section of the City ordinance that established the Telecommunications Commission now that the franchise is expired. Dulek said at some point the Council would need to take some kind of action, but it may be more likely that portions of the ordinance would be revised rather than removing the franchise enabling ordinance altogether. Brenton referred to the Climate Action Committee meeting minutes, included in the meeting packet, that provided answers to questions that group had as it discussed the differences between an advisory committee vs. a formal council -appointed committee. Brenton said these answers were helpful in providing clarity on the distinction between the two types of groups. Gowder said that given that the Commission had already been operating with a small amount of influence and no actual authority, he felt that becoming an advisory board would not make sense. He suggested that either the Council should find a meaningful role for the Commission going forward or that the group should be dissolved. Dulek said that the Council is seeking the Commission's recommendation on whether it should continue to be a Council -appointed group and what its role should be. Dulek noted that nearly all of the commissions are advisory in nature and do not make final decisions. Gowder noted that a group like the Planning and Zoning Commission seems to perform some more active duties in a more official capacity, such as holding hearings for initial determinations. He asked if there were other commissions that did not typically perform relatively formal duties. Dulek clarified that the Planning and Zoning Commission was, in fact, advisory in nature, despite carrying out some of its responsibilities in a more formal way. Dulek said that the City's Senior Center Commission would be similar to the Telecommunications Commission in that it makes recommendations about the operation and programming of the Senior Center, but does not make the final decisions. The Parks and Recreation Commission and the Public Art Committee were other examples of groups that makes recommendations, but without the authority to make the final decisions. Gowder asked if there is anything in the domain of telecommunications that the Council has control over, comparable to the Senior Center and city parks. If so, Gowder suggested that the Telecommunications Commission's role would be similar to those Council -appointed groups. Dulek suggested that the group should think about whether there is a role in the community for which it feels it is important for the City to have a group that meets periodically to consider the issues related to the role and reports back. Brenton said that such a role could exist if the group shifted its focus towards advocating for access to faster and more affordable broadband, as well as looking into municipal broadband. Brenton mentioned the community group that had presented its desire and intentions to collaborate with the Iowa City Community School District to provide WiFi to neighbors near school facilities. He said it could be valuable to focus on whether the City can either provide broadband or support options to improve the availability of alternatives, especially as it relates to creating access for lower-income residents. PRELIMINARY Iowa City Telecommunications Commission 1211712018 Meeting Minutes 3of6 Gowder recalled that the last time municipal broadband was brought up by the Council, there seemed to be only tentative interest in investigating the options and said that if there was not a prospect for the City having an interest in following up on the topic, then it would not be worth the time of those who would participate in the group - but if there was an interest, then it would be worth their time. Dulek suggested that the Commission could propose that the Council form a committee that would explore municipal broadband with a defined agenda and would report back in a set amount of time. Dulek referred to the Climate Action Committee and how they had been given a period of time to develop a proposal for the Climate Action Plan, which was adopted by the Council, and then the Committee decided to keep an eye on things in more of an informal manner. Pierce said that if Council is interested in pursuing the topic, the group could take six months to research and develop a plan that the City could feasibly carry out that would improve service, broadband speeds, and affordability. Pierce said the group could also serve as the go-between for people experiencing service or connection problems, but admitted that he didn't know of a time when anyone had come to the group in need of assistance. Coleman said that customers typically contact the Cable N Office, which works with the local Mediacom staff to resolve an issue or to at least obtain information to provide clarity to a situation. Coleman said that at one time, the idea was that the Commission would play a part in mediating between two parties if an issue escalated to that point. Brenton said the current duties state this, but that he didn't know of a time when the Commission had served in an enforcement capacity and noted that with the local franchise gone, the group wouldn't have the ability to enforce anything anyway. Brenton agreed that it would make sense to ask City Council if there is interest in municipal broadband and whether a group should be established to explore it. Gowder suggested that if the Council reconstituted the group into a kind of municipal broadband investigatory commission, it would confirm its commitment to doing something or at least to listening to a report on the subject. Brenton said that if the Council confirmed its interest in pursuing municipal broadband, then an advisory board could be created to investigate and report back in six months or a year. Gowder added that it would only be worth the group's time if the majority of Council was interested in voting for something related to the exploration of municipal broadband. Brenton and Pierce agreed. Dulek offered that the Commission could propose some practical details about how this kind of group would operate, such as the number and types of members, for instance, whether they should serve in a professional capacity in a telecommunications -related field or whether members could simply be a part of the general public. Pierce said it would be helpful to get some kind of estimate of how much funding the Council thinks it would possibly be willing to commit towards carrying out a potential municipal broadband system, should a feasible plan be developed and adopted. He said it would be necessary to have a designated contact at the City, such as the City Manager, to determine an amount that would be conceivable for this kind of thing. Brenton said the group should write a proposal and asked if they should first send a message about their intentions to Council or if the proposal should accompany it. Dulek suggested that including a proposal with some basic points would make it easier for Council to talk about and make decisions about the recommendation. Brenton asked if the group should come up with a PRELIMINARY Iowa City Telecommunications Commission 1211712018 Meeting Minutes 4of6 proposal and meet to vote on it. Coleman suggested the group form a subcommittee to develop the proposal. Gowder said he would be willing to help someone to create a proposal. Pierce said he would have time to devote to drafting one. All members agreed that Pierce and Gowder would become the subcommittee. Sue said they should feel free to reach out to her with questions as they develop the proposal. Brenton said that the group could vote on the proposal at the next regularly -scheduled meeting of the Commission. Pierce asked if it would make sense for one of the Commission members to go to a Council meeting to present the proposal. Dulek said that the draft minutes from the next meeting's discussion of the drafted proposal would make it to Council, where it could be discussed at an upcoming work session. At that time, it is likely the Council would decide whether to meet with the Commission and something could be scheduled. Dulek said anyone is welcome to attend a council meeting and speak during the public comments portion. Consumer Issues: Brenton noted there were two months of reports in the packet. Brenton asked about the issue involving a resident who reported that CenturyLink service was available for his neighbor's residence, but not for his own. Coleman said the issue was still unresolved and that he has continued to follow up with CenturyLink contacts and the resident has continued to stay in touch with the Cable TV Office about the issue. Coleman said the last activity was that CenturyLink staff reported the issue had been escalated again, but hasn't heard any more. Coleman said he had recently encountered an acquaintance who he learned was working for CenturyLink and asked her about who he should contact to advocate for action to be taken. Coleman said his contact suggested he send her a message about the issue. He said he sent the message and she had already responded that a new, escalated ticket had been submitted in their system. Coleman said he was confident that his new contact would help to get the issue resolved in a timely manner. Mediacom Report: Coleman said he received communication from local Mediacom staff that fiber maintenance would be taking place on January 9, 2019 and that cable TV service would be affected. Coleman said that typically this kind maintenance is done between the hours of midnight and 6 a.m. in order to minimize the number of customers impacted by the outage. Coleman said he also received a letter from Mediacom that listed the rate increases that would take place at the start of 2019. The local broadcast station and regional sports surcharges continue to climb. The Family TV and Prime TV packages will increase as well. Coleman said he looked back at past notices of increases and said that prices haven't jumped up by leaps and bounds, but that the increases haven't necessarily been a slow trickle, either. Coleman said the local broadcast station surcharge has seen the most significant change over time. This surcharge is what Mediacom pays local stations to retransmit the primary TV networks, including ABC, NBC, CBS, and Fox, and is out of Mediacom's control. Coleman said the letter indicated that over the past nine years, this fee charged to cable companies had increased by 1,150 percent. Local Access Reports: Drager said The Library Channel continues to record storytimes and lectures and other common program types. Coleman asked for a reminder of the date on which The Library Channel would PRELIMINARY Iowa City Telecommunications Commission 12117/2018 Meeting Minutes 5of6 cease to cablecast its programming in an effort to focus on online distribution. Drager said that April 2, 2019 would be the final day of cablecasting for The Library Channel. City Cable TV Office Report: Coleman referred to the written report the Cable TV Office had submitted in the meeting packet and added that City Channel 4 would soon be featuring its annual Holiday Music Marathon and New Year's Summer Music Marathon, each running for 24 hours and featuring most of the concerts Cable TV staff had recorded throughout the year, including the Iowa City UNESCO City of Literature's MusiclC series, Friday Night Concerts, Market Music performances, and more. Coleman said his staff had recently worked with the Senior Center to record a couple of concerts and live stream them on Facebook. Coleman said he is promoting the marathons as being a good option for background music for holiday gatherings. Coleman said that the City Communications Team is starting to produce an audio podcast that will offer a longer format for the discussion of issues of importance to the community. He said the podcast's format will be conversational and that the first episode is on historic preservation. Coleman said that the first episode will be made available sometime in the first half of January. The podcast will be available on the City's website, the City Channel 4 website, and through podcast applications such as SoundCloud and iTunes. Adjournment: Gowder moved and Pierce seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:07 p.m. PRELIMINARY Iowa City Telecommunications Commission 12117/2018 Meeting Minutes 6of6 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Bergus Brenton Johnk 01122/2018 Meeting not held due to lack of quorum. vacant 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x 05/2112018 x o/c x x x 06/25/2018 x x x o/c x 07/23/2018 Meeting not held due to lack of quorum. vacant vacant 08/27/2018 Meeting not held due to lack of quorum. vacant vacant 9/24/2018 x vacant x vacant x Paterson 10/22/2018 x o x vacant x 11/26/2018 Meeting not held due to lack of quorum. vacant 12/17/2018 x o x vacant x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)