HomeMy WebLinkAbout2003-01-28 Council minutes City of Iowa City
MEMORANDUM
Date: February 10, 2003
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, January 28, 2003, 6:30 PM in Emma J. Harvat Hall
Council: Champion, Kanner, Lehman, O'Donnell, Pfab (6:35), Vanderhoef, Wilburn
Staff: Atkins, Helling, O'Malley, Herring, Karr, Lewis
Tapes: 03-11, Side 2; 03-13, Both Sides
(A complete transcription is available in the City Clerk's Office)
BUDGET
FLIP CHART #1
Water
Boards/Commissions
Human Services
Master Plan
Parks & Rec. - $60,000 Parkland Acq.
The City Manager addressed issues on flip chart #1 as follows:
Water - Staff will prepare an ordinance decreasing water rates and place on upcoming agenda
Human Services - Budget will be approved as lump sum, and no individual distribution decided
P&R Master Plan - Approve $60,000 nonrepayable loan from Parkland Acquisition fund.
Convention and Visitors Bureau
FLIP CHART #2
Hotel Tax - $550,000
CVB 25% - 137,500
('03-$0
'04-$13,000 13,000
'05-$25,000)
$124,500
CVB wants - $137,500
+ 171000
$154,500
Council Work Session
January 28, 2003
Page 2
After discussion majority of Council agreed to retain the current 25% and allocate $137,500 for
next year.
Police - The City Manager clarified that page 63 is the summary page, and page 65 is the
breakdown for patrol; explained the capital reserve fund for vehicles and the cycle of
replacement (not used for police cars); special equipment packages for police cars.
Equipment Replacement - The City Manager stated a charge for services was budgeted on
page 112 reflected rolling stock only, and $1,410,000 was replacement.
Computer Replacement - Finance Director O'Malley explained that pages 109-110 showed cost,
noting that all departments are charged for their computers except the Library who buy their
own,
Water Works Park and Butler House Trail Head - Majority agreed to postpone further
expenditures beyond the current year.
City Council - The City Manager and Finance Director explained the $111,530 allocated in
services and charges included $50,000 for the one time public power study, and $61,000 for
miscellaneous supplies, dues, training, travel, and equipment. After discussion a majority of
Council requested a work session be scheduled to discuss Council travel policy rather than
reduce the current budget at this time, and a print out of all services and charges for the Council
budget.
Sewer and Water Budgets / radio controlled readers - The City Manager explained budget plans
call for adding 300-400 meters a year, with the timeline being 6-7 years for completion of the
replacement. Finance Director O'Malley stated the readings would be taken by employees from
their cars.
Vehicle Replacement - The City Manager stated his directive to the City Equipment Division was
to keep the fleet looking good, if there's rust, sand and repaint it. In addition, he stated he did
not to compromise the public service and the quality of services by reductions in the fleet.
Public Art ! $50,000 GO bond fundinq - Majority agreed to the retain present level and source of
funding.
Tarqeted Area Housinq Rehab (TARP) - No changes
South Sycamore Trail and Landscapinq - No changes
Community Event and Proqram Funds - Majority of Council agreed to increase Community
Event funding from $41,998 to $46,998.
Shakespeare Theatre Revenue - The City Manager stated the revenues generated from the
theatre go to the Parks & Recreation Department.
Council Work Session
Januaw 28,2003
Page 3
Housinq Inspector Position - (Wilburn left table due to stated conflict of interest) The City
Manager stated the Community Development funds would be a separate Council vote on the
CDBG budget from the City budget. (Wilburn returned)
Employee Benefits - There was discussion of the effect on the General Fund and the Benefit
Levy when new City employees are hired.
Human Services Requests - Council Members Vanderhoef and Champion will provide
recommendations for discussion and policy approval at a future work session.
Meeting adjourned 8:30 PM.