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HomeMy WebLinkAbout2003-02-04 Bd Comm minutesMINUTES FINAL/APPROVEI HOUSING AND COMMUNITY DEVELOPMENT THURSDAY, DECEMBER 19, 2002 -6:30 PM CIVIC CENTER-LOBBY CONFERENCE ROOM Members Present: Jerry Anthony, Lori Bears, Amy Correia, Mark Edwards, Matthew Hayek, Rick House, Jayne Sandier Members Absent: Morgan Hoosman, John Deeth City Council Members Present: None Staff Present: Tracy Hightshoe, Stephen Long Others Present: Jesse Burns Call to Order Amy Correia called meeting to order at 6:30 PM. Approval Of The November 21, 2002 Minutes Motion: Bears moved that the minutes of November 21, 2002 be approved as submitted. Hayek seconded the motion. All in favor, motion passed 6-0. (Sandier not yet present) Public/Member Discussion of Items Not on the Agenda None Monitoring Reports Hannah's Blessing - Daycare Expansion (Hoosman) - Hoosman not present. Staff reported that the project is scheduled to open February 1, 2003. There is a minor shortage of funds. The bank will secure a loan for the needed $10,000 of remaining repairs when a business plan is completed. All that is left to do is interior carpet installation and construction of a backyard fence. Neighbors got together and built a retaining wall. A director has been hired and they are maintaining a waiting list for the daycare. EHP- Shelter Coordinator (Deeth) - Deeth not present. Staff reported that funds were used for the Shelter Coordinator position to provide case management, intake and referral for homeless and near homeless persons and families. EHP has been spending the award in equal monthly installments. EHP will change their name effective January 1, 2003 to the Iowa City Shelter House. All committee members will also be on the mailing list for their biannual newsletter. City of Iowa City-Housing Rehabilitation (Edwards) - No information on housing rehab but is reporting information on the Neighborhood Center at Broadway. The landscaping project is done; it looks great and corrected an erosion issue. They also removed a fence that had been a safety concern with neighbors and police. A new chain link fence will be constructed and new playground equipment will be installed. Garden Prairie LP-Affordable Rental Units (Correia) - Correia reported they have closed on enough lots for14 units, and all but $20,000 to $ 25,000 has been spent. There is an application in for State Home Funds and Low Income Housing Tax credits; there will be more information in March. Greater Iowa City Housing Fellowship- FY02 Affordable Rental Units (Anthony) - Anthony provided information regarding FY02 & 03 projects. Commission members had questions regarding GICHF's current projects. Requested an update on all funds unexpended. Members 2 requested information on Longfellow Manor and the use of FY02 and FY04 funds and how that affects prior awards. Correia handed out a memo concerning Housing Criteria for CDBG/HQME funded Projects from Steve Nasby and also a memo from City Manager for information regarding staff's intention to apply for CDBG Funding for code enforcement for FY04. A memo by Council Member Kanner concerning code enforcement was also handed out. Sandier Arrives. OLD BUSINESS Recaptured Funds Policy Correia opened informal discussion of the draft policy. There was discussion among all committee members concerning several variables. Commission members did not want to single out LIHTC applicants from other projects who rely on outside sources of funding to make their projects viable. Members recommended that all projects that rely on other required sources of funding be treated equally under this new policy. As CDBG funds must be spent on a timely basis (less than a year for many projects), but HOME allows a five year period before funds must be spent, the commission recommended having two separate requirements. This would recognize the complexities involved in housing construction. The commission also discussed how many times an applicant can apply for required, other sources of funds before the recapture of local funds. The Commission decided that they did not want to automatically recapture funds if the first round of outside funding failed. Will discuss this matter at the next meeting. Commission members wanted the flexibility of evaluating the project and determining if the project's success would be greater in the next subsequent funding round before automatic recapture. Correia asked Hightshoe to take the committee's thoughts and comments and bring a revised policy back in January for review. Correia had a question about the City Manager's memo. The 10% increase in the number of rental units from 1990 to 2000, is there a breakdown of what the rental units rent for? I.e.: what is the percentage of those that rent for fair market rate? Hightshoe didn't believe the City had this information. Hayek questioned the proposed $4.00 inspection fee; what is the current fee and how large is the Housing Inspection Office currenUy? 4 employees currently staff the office. He noted the amount doesn't seem that large except when it is applied to large property owners. ADJOURNMENT MOTION: House moved to adjourn meeting. Edwards seconded motion. Motion passed 7-0. Meeting adjourned at 7:45PM. S hared\pcd\minut es~hcdc\ 12-19-02.doc FI'NAL/APPROVE MINUTES IOWA CITY CIVIL SERVICE COMMISSION CIVIC CENTER, LOBBY CONFERENCE ROOM JANUARY 8, 2003 MEMBERS PRESENT: Mike Kennedy, Lyra Dickerson, Jim Anderlik STAFF PRESENT: Sylvia Mejia, Karen Jennings, Sarah Holecek, Fire Chief Andy Rocca, Fire Lieutenant Bob Henry OTHERS PRESENT: Crystal Usher, Chris Lacy RECOMMENDATIONS TO THE CITY MANAGER AND STAFF: None. RECOMMENDATIONS TO THE CITY COUNCIL: None. SUMMARY OF RELEVANT DISCUSSION: Chairperson Kennedy called the meeting to order at 8:15AM. First item of business was setting the time and place for the hearing of Chris Lacy's appeal. Mejia noted that there were limitations in the Iowa Code as to the allowable time frame for setting the appeal hearing. It was further noted that there were issues with Ms. Usher's availability during the timeframe mandated by code. Mejia explained that two potential solutions to the availability problem were to either meet within the specified timeframe to open the hearing and then continue it to a date that would be agreeable to both parties or that the timeframe set by the code be waived and the hearing be set for a time mutually agreeable to both parties. Lacy agreed to waive the timeframe established in the code and did so in writing to the commission. Kennedy indicated that waiving the timeframe in writing was acceptable to the Commission. The appeal hearing was scheduled for Thursday, March 6 and Friday, March 7, 2003 starting at 8:30 AM both days in Emma J. Harvat Hall in the Iowa City Civic Center. The second item of business was the process for the issuance of subpoenas by the Commission. Dickerson moved that Kennedy be authorized to sign any requests for subpoenas for witnesses for the hearing. Anderlik seconded and all were in favor. Kennedy instructed that requests for subpoenas be faxed to his office where he would sign them and return them to the appropriate person via fax or his courier. Next item of business was the sequestering of witnesses. Kennedy indicated that his preference would be that witnesses be sequestered until called to testify. Dickerson moved that all witnesses with the exception of Chief Rocca and Chris Lacy be sequestered until called to testify. Kennedy seconded and all were in favor. Mejia requested that the Commission authorize the use of a coud reporter during the proceedings. Kennedy authorized this with concurrence from other commissioners. The next item of business was determining whether or not the Commission preferred to be represented by independent legal counsel. Holecek explained that Chapter 400 of the Iowa Code states that the City Attorney shall act as counsel for the Commission. However, her involvement with the disciplinary issue from its early stages placed her in conflict with representing the Commission. She, therefore, recommended that the Commission direct her to present the case to them and seek independent counsel if they desired legal representation. Kennedy explained that outside counsel has not been used in previous proceedings and Dickerson noted that the Commission has relied on Kennedy's knowledge and expertise in the past and been very comfortable doing so. Kennedy moved that the City Attorney's office present the case to the commission through Ms. Holecek and that the Commission not retain independent legal counsel to represent them in this matter. Dickerson seconded and all were in favor. Usher requested that she and Lacy have the opportunity to review and select documents to be copied from Mr. Lacy's personnel file, that she be allowed to speak with Fire department personnel, that she be provided copies of any police reports and the videotapes of the police interviews. Rocca indicated that she would be allowed access to fire department personnel, and Holecek agreed to provide a copy of the videotaped interviews and any formal police reports. Mejia stated Mr. Lacy and/or Ms. Usher can stop in the Personnel office at their convenience to identify which documents they would like from Mr. Lacy's personnel file. Kennedy indicated that both parties would be given the opportunity to present opening and closing arguments at the hearing. He further explained that the proceedings would be relatively informal and that hearsay objections would be noted but that such testimony would be allowed. He also requested that exhibits be marked in advance and that copies be provided for each commissioner in notebook form. Mejia asked for clarification as to whether or not she was to be sequestered as a witness because she also serves as staff to the Commission and has been present in past proceedings to tend to any of their needs. Usher indicated that neither she nor Lacy had an objection to Mejia being present during the entire proceeding. Old Business: None New Business: Mejia notified the Commission that the Police Officer certified list is down to 4 people so the City will be considering a possible recruitment. She also indicated that there are ongoing internal discussions regarding the necessity of conducting promotional testing in the Fire department so the City may be coming to the Commission with a recommendation in the near future. Dickerson moved and Anderlik seconded a motion to adjourn. All were in favor and meeting was adjourned at 8:43AM. ( Iowa .C. ity.. Pubhc Library MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING - 2nd FLOOR CONFERENCE ROOM THURSDAY, December 19, 2002 5:00 PM Members Present: Linda Dellsperger, Shaner MagalhSes, Lisa Parker, Linda Prybil, Pat Schnack, Jesse Singerman, Tom Suter, Jim Swaim, David VanDusseldorp Staff Present: Barbara Black, Maeve Clark, Susan Craig, Barbara Curtin, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Liz Nichols, Others: Joel Miller, Building Project Coordinator CALL TO ORDER: Meeting was called to order at 5:00 pm PUBLIC DISCUSSION None APPROVAL OF MiNUTES: The minutes of the regular Board meeting of November 21 were approved unanimously after a motion by Magalh~es/Dellsperger. UNFiNISHED BUSINESS Building Project. Miller reviewed changes that have necessitated some adjustment to the price. Work continues to move along about four to eight weeks ahead of schedule. We will shut down April 16 in order to move to the west wing. On the west end, the construction fence and scaffolding has been taken down, showing the brick and windows and opening up the plaza. Miller anticipates that interior painting and second floor dry walling will start after the first of the year. A brief tour was taken. Leased Space: Magalh~es informed Board prior to the discussion that he is considering opening a business and may be interested in leasing retail space in the library building. Therefore, upon advice of the City attorney he recused himself from the discussion. The committee appointed by Parker met and prepared preliminary notes, which were included in the packet. Parker asked for feedback from the Board on the draft outline. The committee recommends a public meeting in January so that the entire process is open. It was suggested to incorporate it as part of the Board meeting and hold it in Room A. It will be announced to the public via a press release and on our Web site. It will also appear in the Chamber of Commerce newsletter. A letter will also be sent to people who have inquired. The consensus of the Board was to start the public meeting at 5:00 pm, with the distribution of a more formal handout containing our criteria. The purpose of the public meeting is Board of Trustees Page 2 to let people know what the parameters being considered are and welcome input. We have no figures available yet for rent. In response to a question, there will be two separate entrances; one for the public retail and one for the library providing a secure access. Dellsperger had some concerns about the statement from the committee that indicated businesses best suited would be compatible with the library. She was concerned that we were not so exclusive as to rule out general retail businesses. Swaim thought the language was not exclusive only alerting people that all things being equal, there might be a preference for businesses that would be compatible with the library. Parker explained that a compatible business could create a synergy that would result in more traffic for the business and library. Swaim liked the last two statements of the draft, which spoke to approving signage and negotiating a lower rate for the rental of more space. In response to a question, Craig explained that she had met with City finance people who are aware that the income raised by this property will go towards the library bonds minus property management fees. Suter is researching lease rates. Swaim reminded the Board that since Magalh~es had recused himself from the discussion, the Board should not comment regarding any interest he may have. We need to follow appropriate procedures. As applications come in, Parker envisions the committee reviewing them and then making recommendations. These guidelines need to be run by the City Attorney before our January meeting. Craig recommends treating the meeting as a special meeting for public input followed by the regular Board meeting. County Funding: Magalh~es, Schnack and Parker met with the State legislators at the annual reception. Afterwards, Library Directors and Board member representatives stayed to talk about county funding. Parker spoke to the group about some of the things that our Board has discussed. It was helpful to get the group together. Craig felt that by the end of the meeting, all decided to stay the course until the County publishes budget figures that show library funding. She has been told that they would be having budget meetings in January and will keep everyone informed. Dellsperger asked what the sense of the trustees from other libraries was? Craig thinks that there has to be something to react too and at this point there is not anything on the table. Until we know what the county will do it seems worthwhile to continue education without forcing the issue. We will wait until we get more information. The City's budget should be published soon. Craig believes that the City Manager has included all of our requests in his recommendation to the Council. NEW BUSINESS Friends Foundation Bylaws: Curtin wrote a summary that was included in the packet. Singerman said that as she read the revisions she did not see any real changes between the Friends Foundation Board's and the Library Board's fundamental relationship. Curtin replied that the language was changed in an effort to clarify previously confusing language. The relationship remains the same. Magalh~es moved approval and Suter seconded. Some changes to the Foundation's Bylaws require approval from the Library Board. Library Board must approve these changes before they move on to the Foundation Board. A copy of the complete document with all changes was included for the information. Other changes had to be approved by The Book End committee; like changing their name from the Friends Committee to reflect what they actually do. There was some additional language in The Book End section to reflect the Foundation Board approving their budget. There is a statement in Article 3 about the Development Office, which previously had never been included. A vote was called for. Seven trustees voted approval, Board of Trustees Page 3 Swaim opposed and Dellsperger abstained. Curtin verified that ICPL Board votes only on Article 3 and 4. The Foundation Board votes on the entire document. Gift Money: Spelling Bee. Curtin included a request to the Board for $300 to sponsor a team for the 2003 Iowa City Spells event. Singerman moved approval. Magalhaes seconded. All were in favor. STAFF REPORTS Children's Room, Systems, and Technical Services reports were included this month. Children's Room remains busy. In response to a question, Green said she thought Popo's Puppet Festival had been going on for about 17 or 18 years. Dellsperger had a question about purging items. Green responded that in the case of item purge, it tends to be an item that has not been circulating for some reason. Often, purged items can be used in deposit collections. If not they are made available at The Book End, offered on the free shelf, or discarded. A question was asked about tagging and whether the system would allow us to know how long it has been since an item was checked out. Black explained that the checkpoint data feeds into the library system and use reports are run from the Innovative database. Tagging will not be complete until we move back into this building. Two hundred thirty thousand items have to be done. We are ahead of schedule with thirty six thousand items done and fifteen months to go. Development Office report: The Annual Fund has gone down in the last three years, possibly as a result of the poor economy. The capital campaign could also be a factor. Curtin added that an additional $3500 had come in since she wrote the report. Hal Penick demonstrated our new web page, which debuted on December 2. The original web page had grown over six years to the point that it was too crowded. Systems team cleaned it up so that one can navigate easily without having to repeatedly back up. He pointed out the programs and events feature by taking us to a new calendar program called Web events. This is the basis for what we will offer people eventually, to book meetings and reserve equipment on-line. He showed the new Kids page and the ability to click on a book list, find a title and get taken right to the catalog. The new software that AV purchased to run The Channel enables systems staff to get the channel information on the web site taking much less time. Board thanked Penick. Black demonstrated the catalog, showing a new feature that includes images of the art purchase prizewinners. You can link from the catalog record to a picture of the art itself. It is possible to view a thumbnail of the entire collection of art to go. It is a very nice feature. Task Analysis: Nichols included a summary of the study we did in September. There were no major surprises, however it is a benchmark and will be helpful in planning. It needed to be done prior to the move to the new building in order to help plan for re-organization. ANNOUNCEMENT FROM MEMBERS Dellsperger recommended alerting people now about the closing of the library for two weeks. School Media librarians especially need to know since it may affect projects for students. Board of Trustees Page 4 Magalh~es reported on his attendance at Inservice Day. He liked the ICPL song. Commented that the discussion of the disenfranchised was very interesting. PRESIDENT'S REPORT Parker reported that the city committee studying issues of the homeless is working on a position paper. Wesley House will probably prepare a proposal that will circulate. What the group has decided to focus on is the large number of people who are hanging out in the morning until free lunch and how that is impacting Wesley House as well as the library. The concept paper will elicit other ideas. VanDusseldorp reminded people about year-end contributions to the ICPL. MagalhSes suggested businesses forming teams for ICPL Spells. COMMUNICATIONS None DISBURSEMENTS Since the disbursements had been distributed at the meeting, it was decided that they would be included in next month's packet and approved along with Disbursements for December. In the future, if meetings are scheduled earlier in the month, and disbursements aren't ready to include in the packet, they will go out with the next month's packet. ADJOURNMENT: Meeting was adjourned at 6:40 pm Minutes taken and transcribed by Martha Lubaroff MINUTES Approved PLANNING AND ZONING COMMISSION DECEMBER 19, 2002 EMMA J. HARVAT HALL MEMBERS PRESENT: Beth Koppes, Jerry Hansen, Don Anciaux, Ann Bovbjerg, Dean Shannon, Benjamin Chait, Ann Freerks STAFF PRESENT: Bob Miklo, Mitch Behr RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, VAC02-00008, a city-initiated application to vacate approximately 3.62-acres of portions of Madison Street, Davenport Street and Bloomington Street rights- of-way adjacent to the old Iowa City Water Plant site. CALL TO ORDER: Bovbjerg called the meeting to order at 7:33 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg said a listing of the current vacancies on the various City boards and commissions was posted in the outer lobby. VACATION ITEM: VAC02-00008, discussion of a city-initiated application to vacate portions of Madison Street, Davenport Street and Bloomington Street rights-of-way adjacent to the old Iowa City Water Plant site. Miklo said some streets had been vacated a number of years ago to accommodate the University's plan to make the area more pedestrian friendly. The City's old water plant was located in that vicinity. At present with the City's new water plant ready to open, that area was no longer needed for City purposes. One of the agreements that had been reached by the City Council with the University a few years ago was that when the old water plant was no longer needed, the City would sell the property to the University. The agreement also had anticipated the vacation of these streets given that the only property that they served was the University, other than the City's old water plant. Now that the water plant would become University property there was no further need for these streets or for the City to continue to maintain them and assume liability for them. Therefore Staff proposed that the street be vacated at this time. Behr said when the City had been looking to acquire land for Tower Place and parking, one of the properties was where the former Eastlawn Building had been located. In connection with the acquisition of that, the City had agreed to negotiate and work out the sale of the old water plant site. The Eastlawn transaction had taken place a few years ago. Over time, the City and the University had negotiated an agreement for the University to purchase the property including the right-of-ways that were being proposed to be vacated. Behr said all that was before the Commission was a vacation. However, there had been two acquisitions involved, the City acquiring the property upon which the Eastlawn building had been located and the University acquiring the old water plant site. Hansen asked if there was a written agreement that this property would be vacated? Behr said there was a written contract that Council had approved that said the City would sell this property including the right- of-ways to the University. A contingency in the agreement said, "Upon vacation of the right-of-way within the area". The contract had been signed, but before the deal could be completed, the vacation had to Occur. in response to a request for a clarification by Bovbjerg, Behr said there was a written contract approved by City Council for the transaction. The transaction had not been completed yet as the vacation was one Planning and Zoning Commission Minutes December 19, 2002 Page 2 of the steps that had to be done to complete the transaction. Other steps included the City's keeping quite a number of utility easements which were all included in the contract. Bovbjerg asked about what kind of access to the river was available. Behr said it depended on who owned the land. At present, the University owned the river front property for the most part. There was a small piece that the City still owned that was river front property that had a water plant building on it. Behr and Miklo said other than that small triangular piece of property, the University owned both sides of the river front property. Miklo said the River Corridor Trail is a public trail that runs along the river in that location between the two pedestrian bridges. Public discussion was not opened as no persons from the public were present. Motion: Anciaux made a motion to approve VAC02-00008, a city-initiated application to vacate approximately 3.62-acres of portions of Madison Street, Davenport Street and Bloomington Street rights- of-way adjacent to the old Iowa City Water Plant site. Shannon seconded the motion. The motion passed on a vote of 7-0. COMPREHENSIVE PLAN: Setting of a public hearing for January 16, 2003, to consider amendments to the Comprehensive Plan to include the updated Arterial Street Plan. Miklo said the hearing would be for a number of amendments to the Arterial Street Plan. The Commission had already seen, in some fashion, the amendments that would affect Iowa City, such as the South Arterial that went through the South District. Also, Scott Boulevard, First Avenue and Oakdale Boulevard - a proposal north of Interstate 80. There were also several arterial streets outside of Iowa City such as in Coralville and in the County that were part of the Aderial Street Plan. Staff was requesting the Commission to Arterial Street Plan as part of the Comprehensive Plan. Motion: Freerks made a motion setting a public hearing for January 16, 2003, to consider amendments to the Comprehensive Plan to include the updated Arterial Street Plan. Hansen seconded the motion. The motion passed on a vote of 7-0. OTHER: Miklo said he had passed out a letter to the Commissioners from a County resident that asked for the City to participate in some of the North Corridor planning. Miklo said the County Board of Supervisors would need to make an invitation for that to occur. The letter was addressed to the County Board of Supervisors with copies to the Commission. Hansen asked where did the Commission's motion for a study of the sand prairie stand? Miklo said the Commission had asked for investigation to determine whether or not there was a prairie remnant located on the property east of Gilbert Street. Staff had contacted three plant biologists to do a study. All three proposals for a study indicated that access to the property over the course of a growing season would be necessary. Staff had approached Southgate Development about getting the needed access, and it was denied. Miklo said at the same time, Southgate had been working with Randall Arendt on a plan which Southgate said would conserve a substantial portion of what might be the prairie. The City would not be able to take any further action until Southgate actually submitted some sort of application. Bovbjerg said there had been a neighborhood meeting on that subject earlier in the evening on the latest view of the development which had been similar to the others with a few changes. She said they were looking to get it ready for the City to review in late January or February. Bovbjerg said the 2003 American Association Planning Meeting would be held in Denver. Commissioners should start thinking about if they wished to attend. Miklo said the City would be able to send one Commissioner. No one had attended last year. Miklo said Hansen, Koppes, Anciaux and Freerks had not attended a conference yet. Generally the newest member had been sent, but in past years the newest Planning and Zoning Commission Minutes December 19, 2002 Page 3 member had not been able to attend. Bovbjerg said to give it some consideration or perhaps it would be possible to spread the money to send two persons. CONSIDERATION OF THE DECEMBER 5, 2002 MEETING MINUTES: Motion: Hansen made a motion to approve the meeting minutes as printed and corrected. Koppes seconded the motion. The motion passed on a vote of 7-0. ADJOURNMENT: Anciaux made a motion to adjourn the meeting at 7:45 pm. Freerks seconded the motion. The motion passed on a vote of 7-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill shared on cit yn~Jpcd/mir~ut e s/p&~Jp&z 12-19-0 2.d oc FINAl/APPROVED POLICE CITIZENS REVIEW BOARD MINUTES - December 10, 2002 CALL TO ORDER Chair John Stratton called the meeting to order at 7:00 p.m. ATTENDANCE Board members present: John Watson, John Stratton, Loren Horton and Bill Hoeft; Board member absent: Bev Smith. Legal Counsel Catherine Pugh (7:03 p.m.) and Staff Kellie Tuttle present. Also in attendance was Captain Tom Widmer of the ICPD. CONSENT CALENDAR Motion by Hoeft and seconded by Horton to adopt the consent calendar. · Minutes of the meeting on 11/12/02 · ICPD Use of Force Report- October 2002 · ICPD Monthly Liquor License (Off Premise Sales) Report - October 2002 · ICPD General Order #89-04. Civil Rights) · ICPD General Order #95-01 Emergency Operation of Police Vehicles) · ICPD General Order #99-02 Alarm-Open Door Response) · ICPD General Order #99-03 Prisoner Transport) · ICPD General Order #00-02 Harassment and Sexual Harassment) · ICPD General Order #01-05 Officer Involved Shootings/Lethal Incident Investigations) Motion carried, 4/0, Smith absent. Watson commented that the Use of Force Report was longer than usual. Captain Widmer said that he would compare the report to last year's report. Watson asked if there was anything significant in any of the General Order changes. Captain Widmer said that there is nothing significant. Captain Widmer had all the changes highlighted in the reports that were viewed last time and those in the PCRB's current packet available for the Board to review. Stratton noted the Monthly Off Premise Sales Report. He thought that these businesses seemed to be more effective than the bars in the control of alcohol sales to minors. OLD BUSINESS No old business. NEW BUSINESS Hoeft publicly congratulated the ICPD on their fine police work on the bank robbery. Hoeft wanted to discuss the procedure of the City Council possibly filing a PCRB complaint. Pugh stated that the City Manager, the Police Chief, the City Council or the Board itself may file a PCRB complaint based on reasonable belief that police misconduct has occurred regardless of personal knowledge. Stratton said he didn't think the Council would file a complaint even if there were interest until after the civil action had been dealt with. He also thought that Mr. Kanner's concern was more with police procedure than with excessive force, per se. (See further discussion later). BOARD INFORMATION Watson had a call from a DI reporter regarding the incident that Mr. Kanner wanted the Board to review. Watson didn't have any information for the reporter as he didn't think that the complaint had been referred to the Board. Horton and Stratton also had received calls from the DI reporter, however, neither actually spoke to the reporter. Stratton also had a call last week from a man from Mexico, Missouri who is interested in creating a police review board there and wanted discuss the constraints that the Iowa City PCRB operate under. The man also wanted to know the appeal procedure for a Board decision. Stratton informed him that there is no appeal. The Board's decision is referred to the City Council who reacts to it one way or another. It appears that the Mexico City Council wants the City Attorney to represent the Council and have Council do the mediation instead of having an independent board. The man also mentioned a report that the Board might be interested in, "Revisiting Who is Guarding the Guardians" published by the Federal Civil Service. The report can be found at: www.usccr, qov/pu bs/,quard/main.htm. Horton mentioned having conversations with three people who were misinformed about what the PCRB can and cannot do. Horton is concerned about educating the public. Stratton suggested that the next time they get a phone call from a reporter that they should suggest the reporter write a story about what the PRCB can and cannot do. Hoett inquired whether there was information on the City web site regarding PCRB. Tuttle informed the Board that the Staff is in the process of putting the PCRB brochure and the complaint form on the City's web site. STAFF INFORMATION None. PUBLIC DISCUSSION Captain Widmer gave the General Order reports with the highlighted changes to Watson to review. He informed the Board that every report is reviewed either every year or every other year. Captain Widmer stated that he would no longer be attending the PCRB meetings. He is changing positions January 4th and will be the Captain of Operations. Captain Matt Johnson will be taking over Captain Widmer's duties as Administration and will take his place in attending the PCRB meetings. NEW BUSINESS (cont.) Horton moved that the Board approve the Chief's request for a 15-day extension for 02-01. Hoett seconded the motion. Motion carried 4/0, Smith absent. 2 MEETING SCHEDULE · January 14, 2003, 7:00 P.M., Lobby Conference Room · February 11,2003, 7:00 P.M., Lobby Conference Room · March 11,2003, 7:00 P.M., Lobby Conference Room · April 8, 2003, 7:00 P.M., Lobby Conference Room Horton will not be at the January 14, 2003 meeting or the February 11,2003 meeting. ADJOURNMENT Motion for adjournment by Hoeft and seconded by Horton. Motion carried, 4/0, Smith absent. Meeting adjourned at 7:29. FINAL/APPROVED POLICE CITIZENS REVIEW BOARD ~ MINUTES - December 20, 2002 CALL TO ORDER Chair John Stratton called the meeting to order at 1:16 P.M. ATTENDANCE Board members present: Loren Horton, John Stratton and John Watson; Board members absent: Bill Hoeff, Bev Smith. Staff Kellie Tuttle. CONSIDER A MOTION GRANTING POLICE CHIEF AN EXTENSION FOR PCRB COMPLAINT #02-01 Motion by Horton and seconded by Watson to grant the Police Chief an extension on PCRB Complaint #02-01 to January 17, 2003. Motion carried, 3/0, Hoeft and Smith absent CONSIDER A MOTION GRANTING POLICE CHIEF AN EXTENSION FOR PCRB COMPLAINT #02-02 Motion by Watson and seconded by Horton to grant the Police Chief an extension on PCRB Complaint #02-02 to February 3, 2003. Motion carried, 3/0, Hoeft and Smith absent BOARD INFORMATION Horton mentioned that he could possibly be at the January meeting if a quorum is questionable. He will be leaving town the week of the 27th of January and returning the week of March 3rd. The Board also discussed the meeting schedule in conjunction with the deadline dates of the Chief's reports. The Board rescheduled the meeting of January 14th to January 21Stand did not change the February meeting on the 11th. STAFF INFORMATION Turtle questioned the procedure the Board wanted to follow regarding extension requests. It was confirmed that the Board would like Staff to contact the Chair or Vice-Chair when a request is filed and the next board meeting is more than a week away. The Chair or Vice-Chair will decide whether or not a special meeting is necessary. MEETING SCHEDULE · January 21,2003, 7:00 P.M., City Attorney Conference Room · February 11,2003, 7:00 P.M., Lobby Conference Room · March 11,2003, 7:00 P.M., Lobby Conference Room · April 8, 2003, 7:00 P.M., Lobby Conference Room ADJOURNMENT Motion for adjournment by Horton and seconded by Watson Motion carried, 3/0, Hoeft and Smith absent. Meeting adjourned at 1:28 P.M.