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Home My WebLink About2019-04-04 Info PacketI � 1 CC!T CITY 01� IOWA CITY www.icgov.org I P2. I P3. I P4. I P5. I P6. City Council Information Packet April 4, 2019 Council Tentative Meeting Schedule Miscellaneous Copy of news release: Community invited to attend Community Police Review Board forum -April 29 Invitation: "Race, Place & Land -Use: The Minneapolis 2040 Plan" -April 25, by the University of Iowa School of Urban & Regional Planning East Central Iowa Council of Governments (ECICOG) grant opportunities Draft Minutes Airport Commission: March 21 Planning and Zoning Commission: March 21 April 4, 2019 City of Iowa City Page 1 Item Number: 1. CITY 01� IOWA CITY www.icgov.org April 4, 2019 Council Tentative Meeting Schedule ATTACHMENTS: Description Uouncll I entative Meeting Schedule r City Council Tentative Meeting Schedule M6011 AW Subject to change ,wr=IGQ ON April 4, 2019 CITY OF IOWA CITY Date Time Meeting Location Monday, April 15, 2019 4:00 PM Reception ICCSD 4:30 PM Joint Entities Meeting TBA Tuesday, April 23, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 7, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 4, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 18, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Item Number: 2. CITY 01� IOWA CITY www.icgov.org April 4, 2019 Copy of news release: Community invited to attend Community Police Review Board forum - April 29 ATTACHMENTS: Description Copy of news release: Community invited to attend Community Police Review Board forum - April 29 Chris Olney From: City of Iowa City <CityoflowaCity@public.govdelivery.com> Sent: Monday, March 25, 2019 9:27 AM To: Chris Olney Subject: Community invited to attend Community Police Review Board forum SHARE Having trouble viewing this email? View it as a Web page. C 0 ity0f 10WACITY Date: 03/25/2019 Contact: Chris Olney, Administrative Secretary Phone: 319-356-5043 Community invited to attend Community Police Review Board forum The Community Police Review Board (CPRB) will host its annual Community Forum to hear views on Iowa City Police Department policies, practices and procedures. The community is invited to submit questions and comments that will be used during the event. The forum will begin at 6 p.m., Monday, April 29, 2019, at the Iowa City Public Library, Meeting Room A, 123 S. Linn St. Police Chief Jody Matherly and Captain Denise Brotherton will also attend the forum and be available to meet and talk with participants. Questions and comments are due by Monday, April 15, and can be emailed to christine- olney(aD-iowa-city.org or mailed to CPRB at City Hall, 410 E. Washington St., Iowa City, Iowa 52240. Be sure to include your full name and address as all submissions are public. The board will try to address all questions and comments it receives. The forum will also be recorded and later shown on City Channel 4. You can view programming and the schedule at www.citychannel4.com. Item Number: 3. CITY 01� IOWA CITY www.icgov.org April 4, 2019 Invitation: "Race, Place & Land -Use: The Minneapolis 2040 Plan" - April 25, by the University of Iowa School of Urban & Regional Planning ATTACHMENTS: Description nvitation: "Race, Place & Land -Use: The Minneapolis 2040 Plan" -April 25, by the University of Iowa School of Urban & Regional Planning HO Legend Racial Covenant Redlined Area 0else: Rb ie,. -Place L. anga �... ,j ea tan * T -Min P -P 1 E Thursday, April I; 7 25th, 2019 7a.30-9:00 PM I IMU—#335 Divine _'7 Nine Room AdL oilwWriten De ..-,,director and ca -fou r46V of the dap or jadke-A pd,and :H fir for ofaAW me MnnAipg; City of, 1 FIR C Laity Planning &ftafi mit. Dpi nnint 6ft'. as they disci he historV:of racial 6kclu*j,6rWihd1tj lega- Iij, Z cies toda!0, widlltM a -P Pljatioln of.resqd 'Fan urban plana 1 g to coft4cting thctity's raq,j'kiut '* 2qj ies"- Z. individuals wiWigabilities are ,"raged to attend 4411kmity OP school of 10ZspqnsA'i,'svents, It yopbMaLerson with a disabiIiiiii; requirek ato participate in tWra Aq; Urban & gleasq, 98 cc4T modat,1qn!!Tq s in adv at Wa-d avjsfl. 1 iowi—ed0or-34 9 - Regional p1eatse_,contacWihAA*i' T 6 11 9 1 1 — Planning I CITY OF IOWA CITY ,335-0032, -J I j UNESCO CITY OF LITERATURE F—t jii L Item Number: 4. CITY 01� IOWA CITY www.icgov.org April 4, 2019 East Central Iowa Council of Governments (ECICOG) grant opportunities ATTACHMENTS: Description East Central Iowa Council of Governments (ECICOG) grant opportunities Kellie Fruehling From: ECICOG <natalie.fraehIich@ecicog.org> Sent: Monday, April 01, 2019 1:01 PM To: Council Subject: ECICOG Area Grant Opportunities ECIC: GAREA If you have any questions about a grant or would like more information, please respond to this email. Feel free to forward this information! Adult [drug Court Discretionary Grant Program Application Deadline: 04/16/2019 The ADC Discretionary Grant Program provides financial and technical assistance to states, state courts, local courts, units of local government, and federally recognized Indian tribal governments to develop and implement drug courts and veterans treatment courts. BJA is accepting applications for FY 2019 grants to either establish new drug courts or enhance existing drug court programs using evidence -based principles and practices. BJA also supports courts that integrate the National Association of Drug Court Professionals (NADCP) Adult Drug Court Best Practice Standards (drug court standards) into existing drug court services. Information about the NADCP drug court standards can be found on page 9. APPLY HERE Iowa: County Substance Abuse Programs Application Deadline: 04/21/2019 A County Board of Supervisors (BOS) may apply for up to $10,000 for the total one-year period for a county -operated substance abuse program. The Applicant's substance abuse program may expand or enhance education, prevention, referral or post-treatment services also funded by the Department but the funding shall not be used as additional funding for those same Department -funded services. APPLY HERE Historical Resource Development Program Application Deadline: 04/25/2019 The Resource Enhancement and Protection/Historical Resource Development Program (REAP/HRDP) is funded by the Resource Enhancement and Protection Act (REAP). The purpose of the grants programs is to provide funds to preserve, conserve, interpret, enhance, and educate the public about the historical resources of Iowa. APPLY HERE Pollution Prevention Grant Program Application Deadline: 04/26/2019 The Pollution Prevention Grant Program is announcing the availability to fund grants and/or cooperative agreements to: 1. Provide technical assistance and/or training to businesses/facilities about source reduction techniques to help them adopt and implement source reduction approaches, and to increase the development, adoption, and market penetration of greener products and sustainable manufacturing practices. 2. Identify, develop, document and share P2 best management practices and innovations so this information may inform future technical assistance, and these P2 approaches and outcomes may be replicated by others APPLY HERE Grants to Counties Application Deadline: 04/28/2019 To support the county boards of health for testing private water wells, reconstructing private water wells, and plugging abandoned private water wells within the jurisdiction of each county's board of health. APPLY HERE Refugee Agricultural Partnership Program Application Deadline: 04/28/2019 The Office of Refugee Resettlement (ORR), within the Administration for Children and Families (ACF), announces funding for the Refugee Agricultural Partnership Program (RAPP). Organizations funded under RAPP implement strategies that encourage the development of agricultural and food systems related services that will improve the livelihoods, physically and economically, of refugee families. These strategies work to provide sustainable and/or supplemental income, improved access to healthy foods and better nutrition, psychosocial development, and enhanced integration into communities by refugee families. APPLY HERE Iowa Arts Council Art Project Grants Application Deadline: 05/01/2019 Apply for funding to support the creation and presentation of new artwork, development of an arts experience or formation of an arts education program. Project grants provide you support to positively impact the vitality of the arts in Iowa by creating arts opportunities that are accessible to all Iowans. APPLY HERE Iowa Great Places Grant Application Deadline: 0510112019 The program's goals are to align State and local resources toward cultivating the unique and authentic qualities of Iowa neighborhoods, districts, communities and regions in order to make them great places to live and work. APPLY HERE Iowa Arts Council Art Projeci Grants Application Deadline: 05/01/2019 Apply for funding to support the creation and presentation of new artwork, development of an arts experience or formation of an arts education program. Project grants provide you support to positively impact the vitality of the arts in Iowa by creating arts opportunities that are accessible to all Iowans. APPLY HERE Iowa Snowmobile Trail Grant Application Deadline: 05/01/2019 The State of Iowa, Department of Natural Resources, administers a grant program for the development of snowmobile trails. This program is funded from snowmobile registration fees, which are placed into the state snowmobile fund. Snowmobile clubs apply for grants on an annual basis for trail grooming, trail maintenance, equipment purchases, operation and maintenance of snowmobile trial groomers, and insurance through an insurance agent. APPI Y HFRF Bats for the Future Fund Application Deadline: 05/03/2019 The National Fish and Wildlife Foundation (NFWF), in partnership with the U.S. Fish and Wildlife Service (USFWS) and the U.S. Forest Service (USFS), is soliciting proposals to test or deploy white -nose syndrome (WNS) treatments and management tools that lead to solutions to combat WNS and the fungal pathogen Pseudogymnoascus destructans (Pd), as the causal agent. The program seeks to promote the survival of bats in North America. The Bats for the Future Fund (BFF) will award up to approximately $1.5 million in grants. The USFWS, which leads the national response for combatting WNS, is providing seed funding for the BFF. Additional important funding is provided by the USFS and Southern Company. The grant program will also annually match federal funds with other sources of public and private dollars to fight the epizootic disease that is devastating bat populations across the continent. APPLY HERE Iowa Human Trafficking Awareness/Prevention Project Application Deadline: 05/12/2019 The purpose of the Human Trafficking Awareness/Prevention Project is to support the development and/or enhancement of education, awareness and/or prevention projects to and about human trafficking victims. Through this 4 solicitation the Crime Victim Assistance Division (CVAD) will make awards to victim service programs for projects related to awareness and prevention of labor and sex trafficking in Iowa. APPLY HERE Fisheries Innovation Fund Application Deadline: 05/14/2019 The National Fish and Wildlife Foundation (NFWF) will award grants to foster innovation and support effective participation of fishermen and fishing communities in the implementation of sustainable fisheries in the U.S. We anticipate awarding up to $950,000 through this solicitation. This solicitation also makes available funding provided through Community Service funds (arising from a federal environmental prosecution for benefits to marine wildlife and habitats).The Fisheries Innovation Fund was created through a partnership with the National Oceanic and Atmospheric Administration (NOAH). The program seeks to support fishermen and communities as they work to meet the sustainable fisheries goals of the Magnuson -Stevens Fishery Conservation and Management Reauthorization Act of 2006, including provisions to help: 1) rebuild overfished stocks; 2) sustain fishermen, communities, and vibrant working waterfronts; 3) promote safety, fishery conservation and management; and 4) promote community and economic benefits. APPLY HERE Iowa Conservation Collaboration Grants Application Deadline: 05/31/2019 The Natural Resources Conservation Service (NRCS), an agency under the United States Department of Agriculture (USDA), is announcing potential availability of grants for the purpose of leveraging NRCS resources, addressing local natural resource issues, encouraging collaboration and developing state - and community -level conservation leadership. Proposals will be accepted from Iowa. APPLY HERE This list is provided for information purposes only, and is not intended to be inclusive of all funding opportunities that may be available. If you are aware of other resources that should be added to this service, we welcome your suggestions. ECICOG, 700 16th Street, NE, Suite 301, Cedar Rapids, IA 52402 SafeUnsubscribe'm council@iowa-city.org Forward this email I Update Profile I About our service provider Sent by natalie.fraehlich@ecicog.ora in collaboration with GxnW# GO11'*xt% dux Try it free today CITY 01� IOWA CITY www.icgov.org April 4, 2019 Airport Commission: March 21 ATTACHMENTS: Description Airport Uomrnisslon: March 21 Item Number: 5. March 21, 2019 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION MARCH 21, 2019 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Derek LaBrie, Christopher Lawrence Members Absent: Minnetta Gardinier, Robert Libby Staff Present: Sue Dulek, Michael Tharp Others Present: Carl Byers, David Hughes, Matt Wolford DRAFT RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:03 P.M. APPROVAL OF MINUTES: Minutes from the February 21, 2019, meeting were reviewed by Members. LaBrie moved to accept the minutes of the February 21, 2019, meeting as presented. Bishop seconded the motion. The motion carried 3-0, Gardinier and Libby absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: *Members first chose a temporary Secretary. Bishop volunteered. LaBrie moved to appoint Bishop as temporary Secretary. Lawrence seconded the motion. The motion carried 3-0, Gardinier and Libby absent. a. FAA/IDOT Projects I. Obstruction Mitigation — Hughes spoke to this topic, noting that they have been coordinating with the FAA on the temporary easement, for which they did receive approval. The City will now be able to move forward with this piece of the project. Members briefly discussed the process being undertaken, with Hughes responding to questions. ii. Terminal Apron Rehab — Hughes then spoke to this project, noting that they received bids from two contractors, and both are inline with the engineer's estimate, with the exception of the cost of mobilization and de- mobilization. He further explained how the funding they have will not cover both the taxi way and the apron rehab. Tharp stated that he has March 21, 2019 Page 2 had conversations with both Jet Air and the State over the past week about this project. He added that if they move ahead with the apron rehab this year, they will have to do the taxiway next year. This then forces them to have closures for three months over the next two seasons, as opposed to one. Tharp's recommendation is to reject the bids and to delay the project to next year. They could then go after the additional funding they will need to complete both the taxi way and the apron rehab. Tharp added that the State was in agreement with his recommendation. He then responded to Member questions and concerns, reiterating that they will return the grant they currently have and can then go after the total amount needed for the project, once the 2020 cycle starts. 1. Consider Resolution #A19-04 accepting bids and authorizing contract — Lawrence moved to reject bids, as discussed. Bishop seconded the motion. The motion carried 3-0, Gardinier and Libby absent. iii. Runway 25 Threshold Relocation — Tharp spoke to this topic briefly. He stated that this is a $97,000 contract. He noted that he has a fee breakdown to share with Members. 1. Consider Resolution #A19-05 authorizing Work Order No. 1 with Bolton & Menk for AGIS Survey for Runway 25 — Lawrence moved to consider Resolution #A19-05, as discussed. Bishop seconded the motion. The motion carried 3-0, Gardinier and Libby absent. b. FY20 Iowa DOT Grant Application — Tharp stated that he does not have any new information to share at this time. He added that they will put in an application for the fuel system, as talked about previously, and they will also submit an application for the parking lot. He then responded to Member questions. C. FBO / Flight Training Reports i. Jet Air — Wolford shared the monthly maintenance reports with Members, noting that in February they were dealing with lots of ice and snow. He reminded the Commission that they may want to buy more of the de-icing pellets since they used much of their supply this season. There were also issues with several hangars icing shut, thus creating problems with the bottom seals on the doors being torn and things like that. Now that the snow and ice have melted, Wolford noted there has been a lot of garbage and debris to be picked up around the grounds. Speaking to Jet Air business, Wolford stated they are behind in fuel sales so far this year, due to the terrible weather they had. However, things are looking up — fuel sales are increasing, the shop is busy, flight training is going well, and flights have picked up. He then spoke briefly to the various updates they will be performing on their own fleet. Wolford then spoke to the flight simulator topic they had previously talked about, noting that there is still an interest in this. Members discussed this further, speaking to the best location for a simulator and how they might set it up for use. Tharp stated that if the Commission is agreeable, he can move forward with seeing how this might work, who is paying for what, etc., and he could then bring the information back to the Commission. March 21, 2019 Page 3 d. Airport Operations i. Management — Tharp stated that he will be attending the Aviation Conference April 16 and 17 in Sioux City. ii. Budget — Tharp stated that there isn't much to share right now and that they have about three months left in the budget year. Also, depending on what they come up with for the simulator idea, they will then have to address this as it was not something planned for in the recent budget cycle. iii. Events — Tharp stated that they have received an event application for a graduation reception. Most of this will take place outside, but in the event of poor weather, the plan is to use either Care Ambulance or Jet Air's hangars. Tharp stated that due to the applicant wanting to serve alcohol at this event, the Commission has to approve it. 1. Consider a motion approving event application — Lawrence moved to approve the event application, as discussed. LaBrie seconded the motion. The motion carried 3-0, Gardinier and Libby absent. e. Commission Members' Reports — LaBrie stated that he hit his 1,OOOth flight hour today and is ATP eligible now. f. Staff Report — Tharp stated that other than the Aviation Conference in April, he does not have anything else at this time. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, April 18, 2019, at 6:00 P.M. in the Airport Terminal Building. Members will let Tharp know if they have any conflicts with this date. ADJOURN - Bishop moved to adjourn the meeting at 6:46 P.M. LaBrie seconded the motion. The motion carried 3-0, Gardinier and Libby absent. CHAIRPERSON DATE March 21, 2019 Page 4 Airport Commission ATTENDANCE RECORD 2018-2019 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 cc 0 O -L 0 0 0 NAME EXP. N j � �° o N 0 0o 0 o v s Warren 06/30/22 Bishop NM NM NM NM O/E X X X X X Minnetta 07/01/19 Gardinier O/E X X X X X O/E X X O/E Robert Libby 07/01/20 X X X O/E O/E X X X X O/E Christopher 07/01/21 Lawrence X X X X X X X X X X Derek LaBrie 07/01/22 NM X X X X X O/E X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Item Number: 6. CITY 01� IOWA CITY www.icgov.org April 4, 2019 Planning and Zoning Commission: March 21 ATTACHMENTS: Description Planning ano Loning Commission: March 21 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION MARCH 21, 2019 —7:00 PM—FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: Mike Hensch STAFF PRESENT: Sara Hektoen, Jesi Lile, Anne Russett OTHERS PRESENT: John Yapp, Bryan Svoboda RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommends approval of SUB18-00013, an application submitted by Allen Homes, Inc. for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. By a vote of 6-0 the Commission recommends approval of VAC18-00001, a vacation of the Hutchinson Avenue right-of-way north of Park Road in the Black's Park Addition subdivision, Iowa City, IA. By a vote of 6-0 the Commission recommends approval of REZ19-1, an application to designate the Old Settler's Association of Johnson County Cabins as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). By a vote of 6-0 the Commission recommends approval of REZ19-2, an application to designate the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). By a vote of 6-0 the Commission recommends approval of REZ19-3, an application to designate 28 S. Linn Street as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD) CALL TO ORDER: Parsons called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA. None. CASE NO. SUB18-00013 Applicant: Allen Homes Inc. Location: Southwest corner of Lower West Branch Road and Taft Avenue. Planning and Zoning Commission March 21, 2019 Page 2 of 10 An application for a Preliminary Plat and Sensitive Areas Development Plan for Rollins Pass subdivision, a 12 -Lot, 8.02 acres subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. Russett began the staff report with an aerial view of the property location at the southwest corner of Lower West Branch Road and Taft Avenue, The City annexed this property in 2000 but has been undeveloped since that time. On August 21, 2018, City Council passed a Conditional Zoning Agreement to rezone the 3.19 acres of the project area from Interim Development Single Family Residential (ID -RS) to Low Density Multi -Family Residential (RM -12) and 4.83 acres to Medium Density Single Family Residential (RS -8). The Conditional Zoning Agreement requires 1) the developer keep the number and types of units identified in the concept plan to ensure compatibility with the existing neighborhood, 2) the dedication of approximately 12 feet of public right-of-way on Taft Avenue to the city at final platting, 3) a detailed landscaping plan to ensure adequate buffer along Taft Ave, 4) the creation of an outlot along the northwest portion of the property to provide trail connection at the time of platting, and 5) the dedication of right-of-way to provide access to the property to the south at the time of platting. Staff reviewed this preliminary plat against the Comprehensive Plan and finds it is consistent with the Comprehensive Plan which encourages a density of 2-8 dwellings per acre and would allow up to 64 units on this site and the applicant seeks to build about 32 units. Russett showed the concept plan that was approved as part of the rezoning and the design reflected in the preliminary plat. The 11 single family homes are on the southern and western portion of the site and townhomes at the northeast corner of the site. 9 of the new townhomes will front the new proposed roadway, Rollins Lane, and 12 townhomes will front Lower West Branch Road. The preliminary plat shows Rollins Lane running through the site and connecting with both Taft Avenue and Lower West Branch Road. Sidewalks will run along both sides of Rollins Lane and there is also a trail connection that will connect with the existing trail network to the southwest in Stonebridge Estates Part Eight. The applicant has also agreed to build a pedestrian bridge over Ralston Creek to facilitate this trail connection. A dedication of 12 feet of public right of way along Taft Avenue to be dedicated to the city at final platting so that when Taft Avenue is reconstructed it will add sidewalks. All of the lots proposed on the site meet the minimum lot size requirements for the zoning. In terms of traffic, the proposed development will not add a significant amount of traffic on Lower West Branch Road or Taft Avenue. The subdivider will be subject to the arterial street costs (12.5% of the total construction cost) at the time of final plat. These costs will include the construction of a sidewalk along Taft Avenue. Rollins Lane will consist of a 28 -foot wide new road that will intersect both Lower West Branch Road and Taft Avenue, staff does not see the need to recommend any additional traffic calming measures. The subdivision will include two separate outlots. Outlot "A" will be located to the east of Ralston Creek, and will consist of 0.41 acres of private open space. Outlot "B" will be in the southern portion of the development, and will include 0.99 acres of land that will be developed at a later date. The applicant will pay fees in -lieu of providing on-site public open space. A stream corridor and stream corridor buffer areas have been identified on the site as well as Ralston Creek running along the western portion of the site. Additionally upon receipt of the preliminary plat, it was discovered by staff that the project site might contain hydric soils, the applicant submitted a Wetland Delineation Report and the report concluded that the subject area does not contain any wetlands. Stormwater management is identified on the plat and will be provided by underground piping. Final stormwater management plans will be submitted at final platting and Planning and Zoning Commission March 21, 2019 Page 3 of 10 will need to be approved by the Department of Public Works. Sanitary sewer will run along Rollins Lane and flow to the southwest via an easement between Lots 5 & 6. The proposed sanitary sewer will not affect the current layout of the remnants of the old stone bridge. Staff recommends approval of SUB18-00013, an application submitted by Allen Homes, Inc for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. NEXT STEPS: Pending approval from the Planning and Zoning Commission, a resolution for approval of the preliminary plat and sensitive areas development plan will be forwarded onto the City Council for consideration. A final plat is required prior to development. Dedication of right-of- way, a final landscaping plan, and a final stormwater management plan will all be required at the time of final platting. Parsons opened the public hearing. John Yapp (920 4th Avenue) representing Allen Homes, Inc. was available for any questions Signs asked if the applicant would be constructing a walking bridge over Ralston Creek. Yapp confirmed they would to connect to the trail on the south side of the creek. Parsons asked about the little stump road between Lots 9 & 10 and if the City was anticipating future development to the south. Yapp believes the City wanted to keep that possibility open, the current property owner is not interested in development but a future property owner might be. Parsons closed the public hearing. Signs moved to recommend approval of SUB18-00013, an application submitted by Allen Homes, Inc. for a preliminary plat of Rollins Pass, a 12 -lot, 8.02 -acre residential subdivision located at the southwest corner of Lower West Branch Road and Taft Avenue. Baker seconded the motion. A vote was taken and the motion passed 6-0. CASE NO. VAC18-00001 Applicant: Bryan Svoboda Location: Hutchinson Avenue between 526 and 604 Park Road An application for a vacation of public right-of-way submitted by Bryan Svoboda for approximately 11,000 square feet of Hutchinson Avenue located between 526 and 604 Park Road. Lile presented the staff report beginning with showing an aerial view of the property and a zoning map of the area. As noted the area is currently owned by the City and surrounded by RS -5 zoning. The area requested for vacation is approximately 11,000 square feet. The applicant owns the properties at 526 and 604 Park Road, and is requesting this vacation to gain ownership of the road for use as a private driveway. Lile showed the original plat of Black's Park Addition which was platted in 1916. It shows an extension of Hutchinson Avenue, Magowan Avenue, Planning and Zoning Commission March 21, 2019 Page 4 of 10 Ferson Avenue, and Gould Street, none of these streets were ever developed. Lile then showed what Black's Park Addition looks like today, the City vacated right-of-ways in Black's Park Addition from the 1940s through the 1980s. Hutchinson Avenue was never extended and part of the right-of-way was vacated. In 1973 a 10'x80' vacation of Hutchinson Avenue was granted to the previous property owners of 526 Park Road because they built an addition on their house that was partially in the right-of-way. Since that time three special exceptions have been granted, one in 1989 to reduce the right-of-way setback at 604 Park Road in order to build a garage, in 2007 to reduce the Hutchinson Avenue setback at 526 Park Road to build a kitchen addition and a covered porch/entryway, and in 2015 to reduce the setback at 604 Park Road to build a porch. Lile noted that also in 2007 one of the Board of Adjustment members asked staff why the City did not vacate this area of Hutchinson Avenue and at that time it was because the property owners to the north were opposed. Lile explained in a vacation there are six factors to consider: 1) Impact on pedestrian and vehicular access and circulation; 2) Impact on emergency and utility vehicle access and circulation 3) Impact on access of adjacent private properties; 4) Desirability of right-of-way for access or circulation needs; 5) Location of utilities and other easements or restrictions on the property; 6) Any other relevant factors pertaining to the specific requested vacation. Regarding pedestrian and vehicular access Hutchinson Avenue north of Park Road has never been constructed and serves as a private driveway. There is very steep topography to the north of Park Road and according to the Public Works Department Hutchinson Avenue will not be extended due to this topography. The proposed vacation will not impact pedestrian circulation. Park Road has sidewalks on the north side, which will be unimpacted. Lile noted there are no emergency service access to properties off the Hutchinson Avenue right- of-way, everything can be serviced from Park Road. The property owners at 524 Park Road would not be able to extend Hutchinson Avenue for access to the north side of their property if this vacation was granted. Because of the steep topography Public Works states an extension is highly unlikely and in case of future development there is access from a second curb cut off Park Road that leads to a shed on the north side of the property of 524 Park Road and in the case of future development that access point could be improved. Lile stated the primary function of Hutchinson Avenue is to provide access to 526 & 604 Park Road. Development to the land north of 526 Park Road would be better served from access via Park Road. The Public Works Department and private utilities have confirmed there are no public utilities, private utilities or easements on this right -of way. As for any other relevant factors, Lile stated the applicant currently provides all snow removal service and maintenance to this section of Hutchinson Avenue. Additionally, a purchase agreement is under review. The section of Hutchinson Avenue north of Park Road has been functioning as a private drive for 526 & 604 Park Road for decades and an extension of Hutchinson Avenue is highly unlikely due to the steep topography of the area. The property owners at 524 Park Road could have access to their property from the second curb cut on Park Road if they ever decide to redevelop Planning and Zoning Commission March 21, 2019 Page 5 of 10 Staff recommends the approval of VAC18-00001, a vacation of the Hutchinson Avenue right-of- way north of Park Road in the Black's Park Addition subdivision, Iowa City, IA. NEXT STEPS: Upon recommendation of approval by the Planning and Zoning Commission, the proposed vacation will be reviewed by the City Council. The City Council will consider both the vacation and conveyance of this land. The applicant has made a purchase offer for the vacated right-of-way. Additionally, in order to gain access to 604 Park Road directly off of Park Road and not the Hutchinson Avenue right-of-way, he will need to apply for a Minor Modification and Curb Cut Permit in order to reduce the driveway spacing and for a new curb cut and driveway at 604 Park Road. This process will need to be reviewed by Staff. Signs asked if the City had received any communication from the owners of 524 Park Road. Lile stated they have not. Baker asked about the purchase offer for the vacated right-of-way and if the City set the price and how value of the land was determined. Hektoen stated the City does not set the price, it is a negotiation like any other purchase agreement, and it is at fair market value based on comparable sales and assessed value. Parsons opened the public hearing. Bryan Svoboda (526 Park Road) noted the staff report was compete and he didn't have much to add. He stated this is a win-win for him and the City. He noted that in the original blue prints of his house there was a garage on the side and this street would have been used as a driveway. This has never been taxable land, and he has been the one maintaining the right-of-way and put asphalt down because it was originally gravel. Vacating the parcel allows the land to become taxable land and also will allow for a house to be constructed on the site and allow for more generated property taxes. Parsons asked why the property to the left of the proposed vacation was torn down. Svoboda noted he tried to save that house, hired an architect from Chicago to help, they tore it down to the studs to start the remodel and when the quotes started coming in they were just outrageously high. He also noted the shared driveway situation was not good and the garage placement left no room for guest parking so the guest parking became in the shared driveway and Svoboda could not get into his house. At his house, he constructed an area to the back where he can fit eight guest cars in as to not block the shared driveway and he plans to do the same on the new house he is proposing to construct on the vacated property Baker asked if the plans for the new house were complete. Svoboda replied he does not, he has a trip planned to go to Chicago and meet with the architect tomorrow. He noted it will be in the style of the other homes in the area. Parsons closed the public hearing. Baker moved to recommend approval of VAC18-00001, a vacation of the Hutchinson Avenue right-of-way north of Park Road in the Black's Park Addition subdivision, Iowa City, IA. Martin seconded the motion. Planning and Zoning Commission March 21, 2019 Page 6 of 10 Parsons noted with the topography there is no way to extend Hutchinson Avenue so this vacation makes complete sense. Signs noted that he drove out to the site and the pictures shown tonight do not really show the severity of the slope. A vote was taken and the motion passed 6-0. CASE NO. REZ19-1 Applicant: City of Iowa City Location: Old Settler's Association of Johnson County Cabins, off 100 Park Road in City Park. An application submitted by the City of Iowa City for a rezoning of approximately 0.6 acres of property located at 100 Park Road from Neighborhood Public Zone (P-1) to Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD). Russett noted this item, and the next two as well, are all rezoning items of City owned property to establish Iowa City local landmarks, staff has been working on moving these local landmarks forward for a while and felt now was the appropriate time because of the upcoming celebration for the reopening of the City Park Cabins along with the 70'" Anniversary of the City Park Pool and wanted these designations to move forward prior to these celebrations next month. The cabins and the Ned Ashton House are connected with the City Park Pool because Ned Ashton was actually the engineer for the City Park Pool. The third request is for the senior center, which doesn't really have a connection to the celebration but decided to move forward with it as well because it is a historic resource owned by the City. Russett began the report of the City Park Cabins by showing an aerial map of the location, the proposed rezoning is not for the entire City Park, just for the area where the cabins are located. She also showed photographs from of the cabins throughout the years, up to the current rehabilitation. Russett noted the Historic Preservation Commission at their meeting last week did recommend approval of this rezoning and Planning Staff has also been working with Parks and Recreation Staff and this rezoning application was presented to the Parks Commission a couple weeks ago. Staff recommends approval of REZ19-1, an application to designate the Old Settler's Association of Johnson County Cabins as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). Parsons opened the public hearing. Seeing no one, Parsons closed the public hearing. Signs moved to recommend approval of REZ19-1, an application to designate the Old Settler's Association of Johnson County Cabins as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). Martin seconded the motion. Signs noted the rehabilitation of the cabins is very nice and impressive Planning and Zoning Commission March 21, 2019 Page 7 of 10 Martin added she is grateful to see this happening as she has grown up in Iowa City and has visited those cabins many times. A vote was taken and the motion passed 6-0. CASE NO, REZ19-2 Applicant: City of Iowa City Location: Ned Ashton House, 820 Park Road An application submitted by the City of Iowa City for a rezoning of approximately 1.82 acres of property located at 820 Park Road from Neighborhood Public Zone (P-1) to Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD). Russett showed an aerial of the property location, it is right along the Iowa River. She also showed photographs of the house. Russett noted the significance of Ned Ashton and the work he did on this house. The house was built by Ashton and his family in 1947, he estimated the stone chimney weights 64,000 lbs. and he built the footings of the house accordingly to support that structure. He also used large quantities of rebar, wire mesh and pre -stretch concrete in all areas of the house and there has been virtually no cracking in the concrete in over 60 years. The building of the house was a family affair and his whole family was involved, it was constructed between 1946 and 1954 and the entire cost of the house including the land was $16,000. Ashton was an engineer and was the bridge engineer for the 1 It, 2nd and 3rd Avenue bridges in Cedar Rapids, he was also the engineer for the Julien Dubuque Bridge and he also designed the intake towers in the Hoover Dam. As mentioned before Ashton was the engineer for the City Park Pool. Russett noted the Historic Preservation Commission at their meeting last week did recommend approval of this rezoning. Staff recommends approval of REZ19-2, an application to designate the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P- 1 with a Historic District Overlay (P-1/OHD). Signs asked why the whole P-1 area around the house isn't included in this rezoning. Russett said the focus was on the house itself and therefore any exterior modifications to the house would be subject to historical review and not other structures on the site. Parsons asked if the surrounding P-1 was near the flood plains. Russett confirmed it was and it did flood in 2008. Parsons opened the public hearing. Seeing no one, Parsons closed the public hearing. Signs moved to recommend approval of REZ19-2, an application to designate the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). Townsend seconded the motion. Parsons believes this house is unique enough and with the history around Ned Ashton this Planning and Zoning Commission March 21, 2019 Page 8 of 10 warrants a historic designation. A vote was taken and the motion passed 6-0. CASE NO. REZ19-3 Applicant: City of Iowa City Location: Old Post Office, 28 S. Linn Street An application submitted by the City of Iowa City for a rezoning of approximately .37 acres of property located at 28 S. Linn St. from Neighborhood Public Zone (P-1) to Neighborhood Public Zone (P-1) with a Historic District Overlay (OHD). Russett showed an aerial of the property along with the zoning map of the area. She showed historical photos of the building from when it was the post office and then in 1981 when it was converted to the senior center. The wrought iron on the exterior is a significant architectural feature of the building. Russett noted the Historic Preservation Commission at their meeting last week did recommend approval of this rezoning. Staff recommends approval of REZ19-3, an application to designate 28 S. Linn Street as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P-1 with a Historic District Overlay (P-1/OHD). Parsons opened the public hearing. Seeing no one, Parsons closed the public hearing. Baker moved to recommend approval of REZ19-3, an application to designate 28 S. Linn Street as an Iowa City Historic Landmark and rezone from Neighborhood Public (P-1) to P- 1 with a Historic District Overlay (P-1/OHD). Townsend seconded the motion. Parsons noted it is a unique building and worthy of the designation. A vote was taken and the motion passed 6-0. CONSIDERATION OF MEETING MINUTES: MARCH 7, 2019 Signs moved to approve the meeting minutes of March 7, 2019. Townsend seconded. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION. Russett gave an update on the consult between the Commission and City Council regarding the Planning and Zoning Commission March 21, 2019 Page 9 of 10 proposed rezoning at 2130 Muscatine Avenue from commercial to residential and the Mayor has requested the Commission discuss a couple of items at an upcoming meeting. 1) Since there was a lot of discussion on Good Neighbor Meetings and how they are not required, but maybe should be required or extend the notification range further out. The Mayor asked the Commission to discuss that and provide a recommendation to Council. 2). The Mayor would like the Commission's input on concept plans, when they are required or when they are not required. They are typically not required for rezonings but often requested so the Commission should have a discussion on when it is appropriate for additional detail to be provided at the rezoning stage. Russett stated she would put this topic on an upcoming agenda. Parsons asked if staff would have recommendations on these items. Russett said staff will prepare a memo with perhaps examples of what other jurisdictions do. Russett also noted that on April 2 the City Council is having a work -session where they will be discussing some concerns related to recent residential infill project. This came about with regards to the Lusk Avenue house. Signs will be attending the APA conference this year on behalf of the Commission. Adiournment: Dyer moved to adjourn. Baker seconded. A vote was taken and the motion passed 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018-2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 5/3 5/17 6/7 6/21 7/5 8/16 9t6 9/20 10!18 12/20 1/3 1/17 (W.S.) 2/4 2/21 3/7 3/21 BAKER, LARRY -- -- -- -- -- -- -- -- X X X X O/E X X X X X X X DYER, CAROLYN X X X O/E X O O/E O X X X O/E X X X X FREERKS, ANN O/E X X X '-- -- -- -- — -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE X X X X X X X X X X X X X X X O/E MARTIN, PHOEBE PARSONS, MAX X X X X X X X X X X X X X O/E X X X X X X O/E X X X O/E X X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X O/E -- -- TOWNSEND, BILLIE -- -- -- -- -- -- -- -- X X X X X O/E X X X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member