HomeMy WebLinkAbout2019-04-11 Info PacketI � 1
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CITY 01 1OVVA CITY
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City Council Information Packet
April 11, 2019
IP1. Council Tentative Meeting Schedule
Joint Entites Meeting April 15
IP2. Joint Entities Meeting Agenda
Miscellaneous
IP3. Memo from City Manager: Sanxay-Gilmore House Update
IP4. Memo from Assistant City Manager: 2020 U.S. Census Preparation Update
IP5. Article from Assistant City Manager: 2020 Census
IP6. Memo from Director of Parks and Recreation: Request for Information #19-
161, Partnership Agreement with Iowa City Parks & Recreation
IP7. Memo from City Clerk: KXIC Radio Show
IP8. Copy of news release: City Council to discuss deer management at April 23
meeting
IP9. 2019 Building Statistics
IP10. Bar Check Report - March 2019
IP11. Civil Service Examination: Building Inspector II
IP12. Civil Service Entrance Examination: Database Administrator
IP13. Civil Service Examination: Maintenance Worker I - Streets
IP14. Civil Service Entrance Examination: Maintenance Worker I - Water Customer
Service
IP15. Civil Service Entrance Examination: Maintenance Worker I - Forestry
Draft Minutes
IP16. Historic Preservation Commission: March 14
IP17. Human Rights Commission: March 19
April 11, 2019 City of Iowa City Page 1
Item Number: 1.
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April 11, 2019
Council Tentative Meeting Schedule
ATTACHMENTS:
Description
Tentative MeeLing Schedule
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City Council Tentative
Meeting Schedule
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Subject to change
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CITY OF IOWA CITY
April 11, 2019
Date
Time
Meeting
Location
Monday, April 15, 2019
4:00 PM
Reception
ICCSD - Ed Services Ctr
4:30 PM
Joint Entities Meeting
1725 N. Dodge St
Tuesday, April 23, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 7, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, May 21, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 4, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 18, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 2, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, July 16, 2019
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
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April 11, 2019
Joint Entities Meeting Agenda
ATTACHMENTS:
Description
Joint Meeting Agenda
Item Number: 2.
Iowa City Community School District
Educational Services Center
Stephen F. Murley Superintendent of Schools
1725 North Dodge Street • Iowa City, IA 52245 • (319) 688-1000 • Fax (319) 688-1009 • www.iowacityschools.org
Joint Entities Meeting Agenda
Monday, April 15, 2019
4:30 pm
Meeting preceded by 4:00 PM reception
Iowa City Community School District
Educational Services Center — Board Room
1725 N. Dodge Street
Iowa City, Iowa 52245
Agenda for Joint Entities Meeting between City of Coralville, City of Hills, City of Iowa City, City of Lone Tree, City of
North Liberty, City of Oxford, City of Shueyville, City of Solon, City of Swisher, City of Tiffin, City of University
Heights, Clear Creek Amana Community School District Board of Directors, Iowa City Community School District
Board of Directors, Johnson County Board of Supervisors, and University of Iowa
A. CALL TO ORDER
B. PUBLIC COMMENT FOR TOPICS NOT ON AGENDA (limit comments to 3 minutes)
C. WELCOME AND INTRODUCTIONS
D. DISCUSSION/UPDATE
1. Facilities Work Update (ICCSD)
2. Budget Planning Update (ICCSD)
3. Schedule of Graduation Events (ICCSD)
4. Johnson County Community ID program update by Janet Lyness, County Attorney, and Nicole
Novak, University of Iowa College of Public Health, and invitation to attend the Fourth
Anniversary Celebration of the Johnson County Community ID on July 12, 2019 (Johnson County
Board of Supervisors)
5. Property Assessments (City of Iowa City)
6. Legislative update (City of Iowa City)
7. Mobile Home Park Acquisition Update (City of Iowa City)
8. State of Poverty in Johnson County by Johnson County Social Services Director Lynette Jacoby
LMSW (City of Coralville)
9. Set next meeting date, location, and time
10. Other
E. ADJOURNMENT
Item Number: 3.
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April 11, 2019
Memo from City Manager: Sanxay-Gilmore House Update
ATTACHMENTS:
Description
Memo from Crty Manager: Sanxay-Gilmore House Update
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MEMORANDUM
Date: April 8, 2019
To: Mayor and City Council
From: Geoff Fruin, City Manager
Re: Sanxay-Gilmore House Update
The Sanxay-Gilmore House, located at 109 E. Market, was recently acquired by the University of
Iowa from Gloria Dei Lutheran Church. The University is currently leasing the house back to Gloria
Dei for their exclusive use on a month to month basis. Through this lease the Church is assuming
all operating and maintenance obligations.
City staff has been investigating options to relocate the house in the event the University decides
to proceed with demolition. To date, the most viable site identified is the small city -owned parking
lot across Market Street. Staff has also received a final report from a consultant that studied the
viability of moving the house. That report estimates a cost of $674,000 to relocate the building
and stabilize it on a new site. This is a rough estimate that includes contingencies and it is possible
that savings could be identified to reduce the cost. After the building is stabilized on a new site
the additional rehabilitation expenses could be between $110,000 to $662,000 depending on the
final use and desired level of improvements. The FY 20 budget includes $330,000 to support the
relocation. Should relocation be desired, staff and the City Council will need to discuss the source
of additional funds to complete the move.
The University of Iowa has recently informed me that they are no longer planning to demolish the
house this summer. In short, they intend to continue to lease the property to Gloria Dei on a month
to month basis for the foreseeable future - a period of up to 3 years or longer. Should the Church
no longer desire to occupy the house during that time then the University would again engage the
City to determine our interest in relocating the structure prior to them pursuing demolition.
I appreciate the University's willingness to work with the City on our goals for preserving this
historic structure. City staff will stay engaged with the University leadership and update the City
Council should there be a change in plans in the coming years.
Item Number: 4.
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April 11, 2019
Memo from Assistant City Manager: 2020 U.S. Census Preparation Update
ATTACHMENTS:
Description
Memo trom Assistant City Manager: 2020 U.S. Census Preparation Update
II� CITY OF IOWA CITY
MEMORANDUM
Date: April 10, 2019
To: Geoff Fruin, City Manager
From: Ashley Monroe, Assistant City Manager
Re: 2020 U.S. Census Preparation Update
The decennial United States Census Day, April 1, 2020, is quickly approaching. To ensure our community
gets the highest response rate possible, we have a lot of work ahead of us. Here is a brief update on how
Iowa City has started to prepare.
Taking a Regional Approach
Earlier this year, I discussed with representatives of Coralville, North Liberty, Johnson County, and Tiffin,
our approach to planning for the 2020 Census. We collectively came to the realization that a
coordinated regional approach will be most impactful in reaching our residents. The Census is a regional
issue for our greater Iowa City community because so often, the organizations in our area are serving
many people in the region and lots of households have relationships with locations in nearby cities due
to a mix of residency, employment, education, and other factors. Reaching people in an expanded
boundary with a united message gives us all better chance at reaching 100% compliance. Therefore, we
are welcoming residents and organizations from all Johnson County communities to participate in the
Complete Count Committee and Awareness Team efforts.
An active and engaged Committee
The coordinated Iowa City Area Complete Count Committee (CCC) met for the first time on Friday, April
5t", at Iowa City City Hall. The purpose of a CCC is to lead the Census awareness campaign by preparing
messaging, educating residents, promoting employment opportunities with the U.S. Census Bureau, and
engaging as trusted community advocates with hard -to -reach populations.
This group is excited to get started and quickly began to assign themselves to sub -committees. Although
there will be quite a bit of crossover, each group has a particular focus. They will determine as sub-
committees who and what needs attention. They decided together that our CCC will have four major
sub -committees with the following responsibilities:
• Business — Focused upon outreach for landlords, real estate professionals, high density -
dwellings, and community employers
• Community -Based — Will coordinate with local support agencies, school districts, University
of Iowa, Kirkwood, immigrant and refugee populations, and faith -based communities
o Right now, this is (necessarily) the largest sub -committee. They will likely meet as a
group and divide work by the type of agencies they're working with.
• Media/Communications — Will establish messaging and message platforms, create
education materials, and share Census communications from which other Sub -Committees
will use in their work
• Government— Will coordinate municipal and county efforts, provide general support to the
CCC, provide updates to elected and appointed community leaders, act as contact between
each governing body and the Census Bureau
April 10, 2019
Page 2
Next Steps
The next group meeting for the CCC will be on May 3, at the Johnson County HHS building. A few of the
sub -committees have already determined a meeting date before the whole group meets in May. Our
City staff continue to make connections and bring additional participants into the CCC or appropriate
sub -committees. The media/communications team is likely to pick up some steam in the next month or
so, to ensure messaging is available to the CCC and sub -committees, as well as available to the public at -
large. We will provide another update after the CCC's May 3rd meeting.
If you have any questions, please contact me at ashley-monroe@iowa-city.org or 319-356-5012.
Item Number: 5.
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April 11, 2019
Article from Assistant City Manager: 2020 Census
ATTACHMENTS:
Description
Article trom Assistant City Manager: 2020 Census
Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 1 of 4
Article from Assistant City Manager
CitiesSpeak Q
EQUITY POLICY HOUSING ENVIRONMENT FINANCE HEALTH YOUTH
Your Constituents Will Have Questions
About the 2020 Census. Here's How to
Answer.
® By NLC Staff on April 5, 2019
Residents frequently turn to local leaders with questions and concerns related to the
census—this will be doubly true with the many changes to the upcoming 2020 Census.
https:Hcitiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019
Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 2 of 4
After reviewing frequently asked questions, NLC compiled a list of answers and
responses that will set your community at ease. These originally appeared in NLC's
report, Preparing for the 2020 Census.
"Participating in the 2020 Census is a civic duty and good for your
community." The very first responsibility of the federal government under the U.S.
Constitution is a count of all persons living in the United States to allocate seats in the
U.S. House of Representatives among the states. But your participation in the census
impacts a much broader range of decisions, from how legislative districts at all levels of
government are drawn, to where roads and transit are built in the future, to how more
than $80o billion in federal funding is distributed annually across the country.
"There are multiple ways to be counted in the 2020 Census."
In mid-March 2020 most addresses in the United States will receive a mailing with
instructions to participate online, but you will also have the option to respond via phone
or mail. Through spring and summer 2020, Census Bureau employees will follow up in-
person at addresses that have not yet been counted.
"Your personally identifiable information (PII) is protected by law and
cannot be shared outside of the Census Bureau."
Census Bureau employees are sworn to uphold the confidentiality of your data for life.
Your responses can only be used to produce statistical information, and your personal
information cannot be seen or used by other government agencies or the courts. Title 13
of the U.S. Code imposes steep penalties for anyone who shares personally identifiable
information (PII).
"Data security is the highest priority for the Census Bureau and extensive
protections are in place to protect the integrity of the 2020 Census."
Online responses are secured by multiple layers of encryption and isolated from online
access as soon as you hit submit. And by working with the federal intelligence
https://citiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019
Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 3 of 4
community and private industry, the Census Bureau can quickly identify and respond to
any external threats to its databases.
"English language proficiency is not required to participate in the 2020
Census."
The complete online census questionnaire will be available in twelve languages other
than English. Telephone responses will be accepted in the same additional 12 languages.
Paper forms will be printed in English and Spanish. Language guides and glossaries will
be available in 59 non-English languages, plus Braille.
"If you don't have access to the internet in your home, you can still be
counted."
The online questionnaire can be completed on a smartphone, and desktop internet
kiosks may be available at local post offices, libraries and other community centers.
Households identified as having limited internet access and households that do not
respond to initial census mailings will also be given the opportunity to complete the
census through the traditional paper questionnaire. A telephone response option will
also be available for the first time.
i
About the Author: Brian Egan is NLC's Principal
Associate for Finance, Administration and
Intergovernmental Relations. Follow him on
Twitter @BeegleME.
Alex Jones is the manager of NLC's Local Democracy
Initiative, where his work focuses on unveiling the
https:Hcitiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019
Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 4 of 4
'-- extent and effect of state intervention in city
governance. Previously, he was a senior policy analyst
.A
at the Brookings Institution and strategic adviser to its
Centennial Scholar Initiative.
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Preparing for the 2020 Census
What the Shutdown Means for
the Census
Start
Why the 2020 Census Could
Be a Problem for Cities
https://citiesspeak. org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019
Item Number: 6.
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April 11, 2019
Memo from Director of Parks and Recreation: Request for Information #19-
161, Partnership Agreement with Iowa City Parks & Recreation
ATTACHMENTS:
Description
(Memo from Director of Parks and Recreation: Request for Information #19-161, Partnership
Agreement with Iowa City Parks & Recreation
Request for Information
Bike Library Proposal
Public Space One Proposal
TO: Geoff Fruin, City Manager
FROM: Jul! Seydell Johnson, Director of Parks & Recreation
DATE: April 4, 2019
RE: Request for Information #19-161, Partnership Agreement with Iowa City Parks & Recreation
Introduction:
Iowa City Parks and Recreation is in the process of updating the Robert A. Lee Recreation Center. The
current Game Room, Racquetball court and maintenance storage areas located adjacent to the gym
have access, safety and supervision issues. Use by the public has been low in these areas for several
years. At the May 15, 2018 work session Council asked staff to move forward with an RFI to find a
community partner which could utilize the space in way that is complementary to the Recreation
Center's operations. Staff solicited letters of interest from non-profit groups interested in partnering
with the City to renovate and use this space to extend social, recreation or educational services to Iowa
City residents. Letters of interest were received from the Iowa City Bike Library and Public Space One.
Both responses are attached to this memo.
Summary of Submissions:
Iowa City Bike Library
The Iowa City Bike Library presented a proposal with architectural renderings for building out the space
for operations of the Bike Library programs and services. The intent is to provide a highly visible
downtown location for social, transportation, recreation and education services as they relate to
bicycling. The group has proposed a clear nexus to the services and activities taking place in the
Recreation Center, Farmer's Market and downtown.
The Bike Library has a long history of providing services and programs to the Iowa City Community, has a
committed volunteer base and financial capacity to undertake the necessary renovations. Services of an
architect have been enlisted to provide a clear picture of their intended use and cost estimates for
renovations.
Public Space One
Public Space One (PSI) submitted a letter of interest proposing to use the space to house the studio
component of Public Space One. The proposed focus on art studio services matches well with
recreation arts and culture programs currently offered in the Recreation Center. Specific uses include
public workshop space, space for printmaking equipment, artist studio space and an art resource
lending library.
Public Space One is a nationally -recognized Iowa city nonprofit arts institution with a 16 -year history.
The group has a strong base of volunteers and artist resources. The proposal indicates that PSI would
conduct a capital campaign to secure funding for the renovations.
Staff Recommendation:
Staff requests authority to negotiate a partnership agreement with the Iowa City Bike Library based on
their financial capacity, intended use of the property, concept designs for build -out of space and
compatibility with the vision and services provided by Iowa City Parks & Recreation. This proposal will
provide a well-designed, visible location for the Bike Library to continue services and programs to the
Iowa City Community.
,r
Page 1 of 5, Request for Information #19-161 „
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February 14, 2019 CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icsov.org
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Partnership Agreement
1,111II�
with Iowa City Parks and Recreation
for complementary social, recreational
or educational services
within
1,887
square feet
of the
Robert
A.
Lee
Recreation
Center
Page 2 of 5, Request for Information #19-161
A. Introduction:
The City of Iowa City Parks and Recreation Department is inviting statements of interest from qualified
organizations to occupy through a partnership agreement an 1,887 -square foot space at the Robert A.
Lee Recreation Center (RALRC) at 220 S. Gilbert Street, Iowa City, Iowa.
It is anticipated that this space will serve Iowa City residents in a social, recreational, or educational
capacity through the year, and the hours of operation should take place between 6:00 a.m. and 9:00
p.m.
B. Background:
The current racquetball and game room areas of the Robert A. Lee Recreation Center are being
renovated by the City into a single use space with separate access from the general building. [See
attached plan on page 51.
The City wishes to partner with organizations who will build -out the space then occupy to provide
social, recreational or educational services to Iowa City residents. Services shall be supportive and
complementary to the Iowa City Park and Recreation mission and the Recreation Division's goals, as
described below.
The City of Iowa City Parks and Recreation's mission is to foster community engagement, and a
sense of place and well-being through Iowa City allied with all residents and visitors regardless of
age, race, sex, gender identity, sexual orientation, physical ability, economic background, country of
origin or religious practices. The goal of the Iowa City Recreation facilities is to provide high-quality
and a variety of leisure time recreational services to all populations, including organized activities and
supervised play. The goals include increasing the number of people served, improving the quality of
program delivery and advocating the benefits of recreational involvement to the general public,
Striving for equity underpins it all.
C. Mandato Pre -Submission Conference
Two Pre -Submission Conferences will be held at Robert A. Lee Recreation Center located at 220 S.
Gilbert Street, Iowa City, Iowa. Attendance at one of the conferences is mandatory for an
organization's proposal to be considered. The conferences will begin at 2:00 p.m. (local time) on
Thursday, February 28, 2019 and 11:00 a.m. on Friday, March 1, 2019.
The Pre -Submission Conference will provide each organization with an opportunity to visit the site,
discuss the renovations that the City will complete before partner organizations may occupy, learn
about current operations of the Recreation Center, and ask questions that pertain to the partnership
agreement.
D. Submittal Reauirements:
Individuals or organizations wishing to submit a statement of interest must include the following in
their submittal:
1.) Cover Letter and Executive Summary
Letter of submission: Leiter shall include the name, address, phone number and email
address of the person(s) who will serve as the Principal Contact with the City.
Summarize the organization's understanding of the partnership agreement, including the
organization's efforts to make a positive commitment to fulfill the contract requirements in
accordance with the terms of the proposal being submitted. This section should summarize
the key points of the submittal. This letter should be signed by the person in the organization
who is authorized to negotiate terms, render binding decisions, and commit the organization's
resources.
Page 3 of 5, Request for Information #19-161
2.) Company Mission and Histor
Include the name of the organization, description of services, number of years performing
service to the Iowa City community, number of staff available to provide services for this
partnership agreement, and the number of full-time and part-time employees that currently
work for the organization. Include a detailed description of issues and services that address
social and/or recreation needs of the community.
3.) Proposed Use of Space
Use of Space: Outline proposed use of space. Include intended population to be served, type
of services or programs to be offered, typical fees to participants if program or service fees are
anticipated, and proposed days and hours of service.
Experience: Clearly indicate the specific experience of the organization of similar scale and
type relative to services or programs proposed for this space.
The proposer is responsible for all costs related to the preparation of the submitted proposal,
any costs associated with the preparation of additional material, and any required visits to the
City during the pre -award process.
4.) Financial Terms and Responsibilities to Build -out the Space
The awarded organization will be responsible for all costs associated with build -out of the
space to suit the needs of the organization. Renovations must meet or exceed all applicable
building codes and be approved by the Parks and Recreation Director, prior to building
permit application approval from the Neighborhood and Development Services Department
at the City of Iowa City.
As the lease space is in a government facility, Iowa Code may require signed and sealed plans
by an Iowa Licensed professional. The selected organization(s) would be responsible for the
cost and must provide these plans to the City for approval.
The awarded organization will be responsible for all utility costs of the space, custodial
maintenance and services, parking costs, and fees. The organization will be responsible for
removing all trash and recycling, this may require rental of dumpsters or a service.
The awarded organization will be responsible for providing all equipment and supplies for the
operation of the facility.
Financials submittal: The organization should continent on their ability to build out the
space, pay the rental and utility fees and sustain operations into the future.
The organization should also indicate the desired length of lease for the space.
E. Questions: All questions, inquiries, requests for public information and clarifications regarding this
Request for Information can be answered by e -mailing the following representative. In order to receive a
response, questions must be in written form and be submitted via e-mail no later than Wednesday,
March 6, 2019 at noon (local time).
Parks & Recreation Department:
Juli Seydell Johnson
Director of Parks & Recreation
juli-sj ohnsonAiowa-city.org
(319) 356-5104
Page 4 of 5, Request for Information #19-161
This Request for Information is a non-binding solicitation and is intended solely as an outline of
general terms and the basis for further discussion and does not contain all matters upon which
agreement must be reached in order for the transaction to be effectuated.
F. Address Statements of Interest: Attention of the City Cleric's Office, City Hall, 410 E. Washington
St., RM 140, Iowa City, IA 52240-1826. Proposals shall be sealed and clearly marked on the front
"Request for Information of Programming Space — Robert A. Lee Recreation Center, RFP #19-161."
Fazed and e-mailed submittals will not be accepted.
Proposals are due by 3:00 p.m, on Friday, March 15, 2019.
Page 5 of 5, Request for Information #19-161
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Request for Information of Programming Space
Robert A. Lee Recreation Center
RFP #19-161
Iowa City Bike Library
Afismfion of i lite City Clerk':; Oftico,
City I-1-111
410 E. Washington 'treu-t, RM 140,
Iowa City, IA .'_;212140.182f
March 15, 2014
Juli Seydeil Johnson
Iowa City Parks and Recreation Department
220 S. Gilbert Street
Iowa City, IA
Dear Juli:
On behalf of the Iowa City Bike Library, our volunteers, and our Board of Directors, "- would like to thank the City of
Iowa City and Parks and Recreation Department for the opportunity to share our proposal.
The City of Iowa City has been integral to the start-up and success of the Bike Library. When we declared ourselves
the Bine Library back in the summer of 2004, we had an idea, a folding table, four bikes, and a space at the Farmer's
Market granted to us by the City.
We learned plenty that first summer but came away knowing two things for sure. First, the Bike Library concept was
a hit. And second, if we were to make a go of it we h,ould need a home.
At summer's end we asked the City Manager aacst :;sing the John Wilson Building. To our delight, and despite being
a scruffy bunch of volunteers with no money and a wildly unconventioral concept, the City of Iowa City agreed to
let us use the building. The following May, we opened shop in the Wilson building. We recognized immediately how
great the location would be for our project.
Since leaving the John Wilson Building, we have struggled to find a Permanent home and settle in. And while we
are an endeavor that requires ample space to carry out our mission, the location of that space is also important.
The Wilson Building offered us great exposure ,hich helped with donations, retail sales, volunteer recruitment, easy
access for customers, and greater opportunity for community collaborations.
That's why this opportunity is so exciting for us. The thought of finding some stability with our space needs
combined with the possibility of locating directly across the street from our former location has our wheels spinning.
We see our programming as a great supplement - not a duplication - to the services already offered at the Robert A.
Lee Recreation Center. We are especially excited by the potential collaboration with Iowa City Parks and Recreation.
Again, we would like to thank you for the opportunity to participate in this process. We would also like to express our
gratitude for all that you have done to support our work over the past fifteen years.
Please do not hesitate to contact me if you have any questions or need clarification on any part of our application.
Sincerely
Audrey Wiedemeler
Executive Director
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9
11
Contents
Principal Contact b
Statement of Interest
Mission and History 9
Proposed Use of Space 11
Financial Submittal 19
Design Concepts 23
< Photo: The first bike ever checked out from the Bike Library
Principal Contact
Audrey Wiedemeier
Bike Library Inc.
PO Box 2870
Iowa City, Iowa 52244
Phone: (515) 450-1651
email: audrey@bikelibrary.org
Bike Library Location Committee
Nathan Shepherd
Del Holland
Brian Loring
Statement of Interest
For 15 years this volunteer -run organization has been dedicated to making
affordable, high-quality, healthy transportation accessible; growing a non-profit
community bike shop committed to bicycle advocacy, social and environmental
justice. We have continually been expanding our reach amid juggling the challenges
of repeated relocations that started in 2014. Another relocation is imminent. The
Bike Library is in search of a permanent home to provide transportation, recreation,
and educational services, and maintain our mission of getting more people on
bicycles. To this end the Bike Library is interested in partnering with the City of Iowa
City in building -out the 1,887 square foot space at Robert A. Lee Recreation Center.
Key Points
• Serve as a hub for social, transportation, recreation and education services as
they relate to the bicycle.
- Increase the number of residents checking out bicycles for transportation and
recreation.
Propose a build -out plan that increases the Bike Library's visibility, number of
people volunteering, and thus hours of operation.
Offer residents opportunities to engage in educational programs, events, and
bicycle advocacy.
• Provide centrally located public access to a community bike shop that increases
resident's opportunities to engage in volunteer programs that keep the Bike
Library running smooth. The public will have better access to bike tools, space
to fix and maintain one's own bike, and skills training for all levels,
• Increase the square footage of the proposed space to serve as a long-term
home for the Bike Library.
Supply storage and storefront space for 200+ bicycles
• Invest significantly in the 1,887 sq ft space because we are in a strong financial
position to execute a buildout and we believe that bikes build community.
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Mission and History
Name of organization
Bike Library Inc. d.b.a Iowa City Bike Library
Description of Services
Mission: Get more people on bicycles.
We accomplish this by repairing donated bikes and offering them to the public
through a checkout system. Bikes are priced with a deposit and checked out for a six
month period. If a bike is returned in good condition within the checkout period, the
deposit will be returned to the user. Alternately, patrons can choose to keep their
bikes and forfeit their deposit.
Number of years providing service to the Iowa City Community
15 years
Number of anticipated staff
Three staff members - Executive Director; Shop Manager; Volunteer Manager
Number of full-time employees
One full-time employee - Executive Director
Number of part-time employees:
We are a volunteer -run organization operating with 20-30 active volunteers and one
full-time employee.
< Photo: The Bike Library's original location
Issues and services that address the community's social and recreational needs:
'
Providir.g low-cost transportation and recreation through partner organizations
/nmr1bcrri$ratofrom
the opportunities that bicycling allows.
Provide bicycle safety, skill, and maintenance education to volunteers and the
public.
[ncouragodiverse groups cfpeople tohe|pshape our growing bike culture.
Create awelcoming social space with educational opportunities for wmmen'
identifying.qandernnnconfornningho|ku.ondpoop|nfnnmd|versebackgnounds.
'
Increase avenues for novice cyclists totake part insocial and recreational
cycling that simulate lifestyle c"oicosw1licn improve mental and physical health.
'
Ensure that new youth bike initiatives grow and thrive in neighborhoods that
.need them most.
'
Serve as a hub for recycling. VVetaxeall bikes and bike parts regardless of
condition. Wethen salvage w�atiousable and recycle the rest, diverting
atpounds ofmetal and Av�u[ LI,'. -
We offer a variety of ootions to Jonnson Courty resident
I,'.-WeofferavahetyofoptionstoJonnsnn[nurtyns|dent .suchasourcheckout
system in which patrons may borrow orbuy a -efurb|shed bicycle for low cost.
VVeoffer a rental bench prog'a`n nhere patrons ,nay use Bike Library tools and
equipment for $5 per �ourund receive guidance fno.n Bike Library volunteers.
Although bicycle repair is a set cf specialized sKills, the Bike Library believes that
anyone can learn these skills. We offer oaxic maintenance and repair classes that
are open to the public ar�dfree tn our volunteers. Ou,goa| is to elevate patrons'
anLjvo|'.'c++/s'se|f-suyfic|ency anciconfidente
tranaates 'rTumore confident ma",.g.
The Bike Library has Dartnerec. witl- the Neighoo��oocl Centers of Johnson County
(NCJ[)tnoffer a 2 -week onngnam called Bike Club that gives free, refurbished.
oroppn .h1dngbicydmsto�,,a5 L-Loit `,x.
these students how to ride safely. H tr,.e surnmer %ve partner with NCJC to offer
Women Empowerment Ricle camps and skills training rides for young women ages
9-14.
Proposed Use of Space
Proposed use of space
The space will serve as a community bike shop run primarily by volunteers and a
small team of paid staff. We offer a variety of programs and services in-house, and
partner with other community organizations for outreach programs. Our best-known
program is the Checkout System in which patrons borrow bikes with options to
buy refurbished, quality bicycles at low cost. The Bike Library provides education -
focused repair and maintenance clinics that are open to the public. This space would
be a shop that could house the tools and repair benches needed to fix and maintain
approximately 200 bikes that we use for our ten programs. The Bike Library would
be in operation nearly every day of the week at least for two hours. We are confident
that being located in the Recreation Center will increase our volunteer pool, which
will in turn increase our hours of operation.
In 2018 we added three outreach programs that serve marginalized groups and
youth: Women Empowerment Ride (WE Ride), Pedals for People, and Bike Club. We
also added two recreational rides: the weekly Overdue Ride, and annual Farm Cycle.
Our goal is that these cross-cultural exchanges will shape our growing bike culture
into one that is an equitable bicycle movement for all residents of Johnson County.
This bike shop would serve as a meeting place for many of these activities.
Intended populations to be served
Of course the Bike Library is open and available to all. However, we do make a
special effort to reach underserved populations and conduct outreach accordingly.
Here are a few examples of our outreach programming:
WE Ride program - Girls ages 9-14 from pheasant Ridge and Broadway
neighborhoods
Pedals for People - New Iowans - immigrant and refugee families
Bike Club - Targets children in three after school programs in SE Iowa City
• WTF Night - Welcomes Women Trans* -Femme to bike repair education
Senior Center - Offering hands-on class for seniors who recognize the potential
of biking, but for various reasons, do not ride regularly.
IOWA CITY BIKE LIBR'AR'Y
by the numbers
1 F747
Bicycles checked out
100 bicycles
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Volunteer hours logged
1K hours
71460 LBS
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1 F747
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100 bicycles
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1K hours
71460 LBS
Scrap rubber recycled
4V =1K pounds I 1K pounds
Typical fees for services and programs
People checking out a bike must leave a deposit — from $75 to $300, depending on
the bike — and can keep the bike for six months. At the end of the six months, the
bike can be returned, and the deposit will be refunded, minus a $50 sustainability
fee that covers wear and tear on the bike and parts and materials to tune it up for
recheckout. Or the person can keep the bike, and the library keeps the deposit.
Either way, it's a great deal on a quality bike.
Proposed days and hours of service
Staff and volunteers are on-site at the Bike Library 60 hours per week and by
appointment. Though we anticipate extended public hours, our current hours of
operation in which we are open to the public are below.
Monday. 5 7pm
Tuesday: 6 -Bpm
Wednesday: 6-8prn
Thursday: 6-8pm
Friday: 4:30-6:30pm
Saturday:10am-3pm
1st & 3rd Sundays:1-4pm
Goals for extended hours:
Monday: 4-9pm
Tuesday: 5-9pm
Wednesday: 6-9pm
Thursday:12-9prn
Friday:12-9pm
Sa t u rday: 1 Oa m -4p m
Sundays:1-4pm
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Experience
Since our beginning back in May of 2004, the Iowa City Bike Library (ICBL) has
become an integral Iowa City community_ The Bike Library continues to grow and
evolve to better achieve our mission of increasing the number of people using
bicycles as transportation. Our methods and projects have helped to create a robust
bicycle culture and community that brings equity and affordability to cycling and
makes riding an easy choice for the residents of Iowa City and Johnson County.
While the scale of our work is modest, our efforts address some of the most vexing
issues of our times. Our work lowers carbon emissions and makes our downtown
and neighborhoods more livable by reducing traffic congestion. We have also helped
to amplify personal and public health initiatives while simultaneously helping our
low-income residents stretch personal or household budgets.
The Bike Library currently employs one full-time employee with plans of hiring a
additional staff. At the heart of our work, however, are the many volunteers. Over
all of our fifteen years, we have relied on the expertise and dedication of a solid core
of volunteers. Several of our volunteers individually log over 250 hours per year and
bring ideas, energy, and an enthusiasm that is truly remarkable.
The most significant aspect this space will provide the Bike Library: access to
location. From 2004-2014 the Bike Library was centrally located at the old Wilson's
Sporting Goods store on East College Street across the street from Robert A. Lee
Recreation Center. To this day, 2013 was our biggest year for checking out bikes to
the community. We believe this was partly attributable to the downtown location.
Our current location is a destination for people actively seeking us out, but on
College Street there was simply more foot traffic. Similarly, the number of residents
volunteering to help us get more people on bikes was higher.
A return to this location in downtown Iowa City would mean an increase in our
visibility; increase the number of people wanting to volunteer, learn and share
knowledge; and raise the number of people checking out hig�-quality, affordable
bicycles to be ridden for commuting and leisure time recreational activities.
Previous Bike Library Locations
0 410 E. College Street (2004-2014)
49 840 S Capitol Street (2014-2016)
700 S Dubuque Street (2016 -current)
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Services offered
Bicycle Checkout - The Bike Library continues to be anchored by our original and
still popular service, bike checkouts. In the 1990s "free bike" programs began to
start up around the US (i.e., Yellow Bikes in Portlaid, 0R). While the intentions were
laudable, the results were mixed. Working to create a sustainable and effective
low-cost or free biKC- was the inspiration for the bike library. Our checkout system is
unique and works very well for some of the population we reach.
Rent -A -Bench T' b: Ia 4Y.
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stock four benches and make them available to the public on Fridays and Saturdays.
Rent-A•Bench is ar im*ortant community resource and a great complement to our
bike repair education efforts.
Recychng - We serge as a hub for the donation of all bikes and Dike parts. We get
quality bikes that car be put into our checkout system and used for outreac-1
program. With teat we receive poor quality bikes/*arts not suitable for repai : T�ese
ki L, '.M :ll til di..i �f:.'fiJ .Ft ire
Bicycle Repair Classes - Edicatior is a priority for the Bike Library. We understand
that next to having a bike to ride, keeping it in good repair is what keeps people on
the saddle and riding. We have regular repair classes for all skill levels.
Outreach and _Prornotioi_of Cyciing_- The Bike Library has a well-respected
reputation. Consequently, we are asked to share the wonders of oiking with outside
groups. We also organize group rides that help build supportive networks for
veteran and new riders alike.
Sale of Used Bikes_a.nd Parts - For some folks, the Bike Library's best asset is
affordaale bikes a^G parts for repair and rebuildinq bikes. VVe offer an expansive
array of both bikes am oasts for tre bike entnusiast. This is really what helps
to sustain us and pay the hilts. All of our bikes are donated, and some may be
unrepairable, out they often have parts or accessories that we can use in the shoo
or sell to the public.
Programs offered
Bike Club - Riding a bicycle is an important part of childhood. Biking is fun, healthy
and can grow with a child to become a life-long recreational activity and source of
enjoyable low-cost transportation. That is why this past spring, the Bike Library
started Bike Club - an after school cycling program for children in southeast Iowa
City - at Twain, Wood, Alexander schools. This program teaches young children how
to ride by starting with the balance bike and they learn how to ride safely. Children
in the program receive a bicycle, helmet and lock at no cost. This year we are
partnering with AM Rotary and we have plans to grow the program. Bike Club would
be a wonderful program to share with the Recreation Center.
WE Ride - WE (Women's Empowerment) Ride is a partnership with Neighborhood
Centers of Johnson County and focuses on girls of color. This past year, we worked
with girls in the Pheasant Ridge neighborhood. We Ride uses the Girls Circle
curriculum to use the bicy6e as a gateway to new experiences and friendships. WE
Riders learn how to ride safely and maintain their bikes in a supportive, hands-on
environment. Girls build skills, and a life-long love of biking.
Kids Bikes - Getting affordable or free bikes to children is important to us. We have
a dedicated group that repairs children's bicycles on Sunday afternoon. Some
of those bikes are sold and some are given away to children through events and
initiatives
Working Bikes Partnership - For the past decade the Bike Library has partnered with
Working Bikes in Chicago to send bicycles to their partners in countries throughout
Latin America and Africa, including EI Salvador, Guatemala, Panama, Nicaragua,
Uganda, Lesotho, Sierra Leore, South Africa, and Ghana. In a developing country a
bicycle can truly change the life of an individual, their family and their community.
Bicycling is, of course, a form of trarspo,tation. But bicycles are also used for
towing cargo, and even as a source of electricity through the creation of pedal -
powered machines. In areas plagued by poverty, high levels of unemployment and
lack of reliable, accessible transportatior, a bicycle can help provide access to jobs,
education, medical attention, and other resources. The Bike Library is proud to
support the efforts of Working Bikes.
V .
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Pedals for People A community bike school for adults, this pilot program was
launch in 2018 with the intention to serve immigrant and refugee populations.
Participants are equipped with skill on how to ride safely and have the option to
receive a subsidized bike.
'Aj'cnie: /Trans/Femme,Night. We offer bicycle repair and maintenance instruction
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t•iat description.
$aiya.ae.l.ignt_ - The co:e of our operation happens every Wednesday when
volunteers triage donations, strio bikes for recycling, and salvage parts tc 'keep for
upcyclirg other bikes.
Nev,.-_blc-c!znics_bloraay - This program serves to bridge the krowiedae gap between
sear nir.g now to repair bines and being able to share that k^o,.,.:edge. This time is
dedicated to practicing skills for people wanting to become a volunteer mecha ?Ic.
Mechanics Night - Experienced volunteer mechanics work on bikes for our checkout
system.
Rast_P-ogramming - Commuter breakfast, Hope House, Shelter House.
Financial Submittal
Ability to sustain operations into the future
The Bike Library relies on the donation of bikes and bike parts from community
members to fuel the mission of getting more people on bikes. Since opening in
2004 we have experienced enormous support in the form of donated bicycles. The
magic happens when these tax-deductible donations are then fixed -up by volunteer
ynechanics. The output is more valuable product: a quality bicycle to be checked
out or sold at an affordable price. This value-added product is good for business,
the customer, the environment, and community well-being. In addition to the goods
we loan -out and sell, we offer the public service of bicycle repair and maintenance
classes at a sliding -scale fee.
Prior to 2016 the Bike Library operated almost independently of philanthropic
dollars, relying mostly on the earned income generated through the donations of
bicycles and bicycle parts and the added value provided by our volunteers. In the
three years since hiring an executive director, the Bike Library has demonstrated
an ability to diversify funding. We now have the capacity to fundraise as well as
seek out grants. Additionally, we have seen an increase in earned income. The total
amount for contributions made to fundraising campaigns and events in 2018 was
just over 20K. In 2018 we received more than $20K in grant contributions, including
a $17K grant fr orn Johnson County. We saw an 115% increase in earned income from
2017-2018 between the peak months of May and July.
We have Torg anticipated the need to invest in a building and have been saving
accordingly. We currently have a strong cash position, with about $90K available in
the bank for the build -out and are prepared to execute a capital campaign to cover
cost for the build. To avoid construction delays, we are prepared to secure a bridge
loan if needed. We have a great relationship with our financial institution, and we
anticipate no olfficulties securing such a loan.
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Ability to build out the space
The Bike Library understands that costs associated with build -out of the space will
be our responsibility, and that all renovations meet or exceed building codes and
be approved by the Parks and Recreation Director. We have teamed up with a team
at Neumann Monson Architects to assess what is possible for the space, and will
continue to work with them.
Ability to pay rental and utility fees
The estimated utility cost (not including refuse/recycling and water) is 11 cents per
square foot. The Bike Library currently pays approximately $750.00/mo in rent,
utilities and internet. The BIKe Library would be able to assume responsibility for
utility costs and those associated with an increase in square footage were our 2nd
floor plans to be approved.
Desired length of lease
Given the significance of the lease hold improvements, we would want .i lease that
is long enough to realize the depreciation of our investments. That would likely
require a lease of no less than 15 years and perhaps longer.
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Harrison Street Parking
Moss, 112 E Washington Street
NEUi4 ANN MONSON ARCHITECTS
Design Concepts
We have engaged the services of Neumann Monson Architects to conduct a high-
level analysis of the available space. Their expertise has been vital in helping us
develop early concepts for this portion of the Robert A. Lee Recreation Center.
Neumann Monson has a long history of working within the Iowa City community
to create exceptional places for learninq, playing, shopping, and gathering. Their
work has contributed to the continued improvement of our community and we're
excited to work with them on this project. In addition to being a long-time Iowa City
Downtown District Business, they are also one of Iowa City's first Bicycle Friendly
Businesses, as recognized by the League of American Bicyclists.
There is a natural kinship between Iowa City Bike Library and Neumann Monson
Architects. We look forward to the opportunity of working together to enhance Iowa
City's recreation offerings and the Iowa City Bike Library's mission.
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Site Opportunities Bike Library at Rec Center
Access via College Street, a designated downtown bike lane
Synergies with Rec Center Programming
Synergies with new retail storefronts at "The Chauncey"
Adjacency to the Iowa City Farmers Market
Access via expanded vestibule adjacent to east Rec Center entrance
Potential bike storage under College Street bridge
At
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11
Opportunities
Accessible entrance via College Street
Flexible, outdoor space for extended programming
Retail frontage along College Street
Workspace/storage beyond
Signage
View facing south from within the lower level of the space.
opportunities
Garage access to adjacent parking lot
Clerestory lighting from the south
Efficient wall -hung bicycle storage around perimeter
Flexible workstations throughout
Access to main level of Rec Center
View facing north from the Recreation Center parking lot.
Opportunities
Accessible entry via expanded vestibule
0 Clerestory windows above to provide natural daylighting
0 Accessible access to workshops and via Rec Center parking lot
Opportunities for outdoor programming, utilizing adjacent parking spaces
and/or parking lot islands
0 Connection to designated College Street bike lane
Mo.
View facing southwest, looking down College Street
Opportunities
Direct connections to College Street, a designated bike lane
0 Accessible retail and program space along College Street
i Accessible access to workshops via the Rec Center parking lot
Access to Rec Center via adjacent vestibule
Opportunities for outdoor programming, utilizing adjacent parking
spaces and/or parking lot islands
Plan Upper Level
Plan - Lower Level
Plan - Upper Level
Retail accessible via College Street
Outdoor workspace
Workspace/community flex spare
Bicycle storage
Stair down to lower level
Plan Lower Level
Workspace level with Rec Center parking
Garage door access
Stairs to upper level
Bike storage
Opportunity for expanded retail at Rec Center level
Expanded vestibule
i Opportunity for renovated receiving room to provide accessible,
dedicated restroom facility and water access
Opportunities for orograsrming, utilizing adjacent parking
spaces and/or parking lot islands
Section facing west
Ca;
Section facing south (Burlington Street) Section facing north (College Street)
Sections
Retail accessible via College Street
Flexible, outdoor space for extended programming
Workspace/community flex space
Bicycle storage
0 Opportunity for expanded retail at Rec Center level
Expanded vestibule
Renovated receiving room to provide accessible, dedicated restroom
facility and water access
Garage door access
PUBLIC SPACE ONE
120 N. Dubuque St.
Iowa City, IA 52245
publicspaceone.org
FOSS l B 1 L ITr o 501(c)3 arts organization dedicated
to independent cultural production
John Engelbrecht, Director
Public Space One
1.20 N. Dubuque St.
Iowa City, IA 52245
319-331-8893
john@publicspaceone.com
Dear Juli Seydeli Johnson and Parks and Recreations staff,
Thank you for the opportunity to submit this statement of interest on behalf of Public Space One (PSI)
for a partnership agreement with Iowa City Parks and Recreation to occupy the current racquetball/game
room space at the Robert A Lee Recreation Center (RALRC).
We believe this space and location would be a brilliant place to house the studio component of PSI,
anchored by our community -access print and book arts studio, the Iowa City Press Co-op (ICPC). This
would not only secure an ideal and visible home for this important component of our organization but
also increase our current capacity to provide inclusive, vibrant, and high-quality offerings for the Iowa
City community to pursue art -making. Proximity to the ICPL, the Farmer's Market, and the potter's
studio (just upstairs) is something that our team and community would both bolster and be bolstered by.
The potential of bringing our type cases and printing presses to a central location to share more broadly
an(] justly with the people in this City of Lit is exciting, fitting, and even a bit poetic, We would love to
leverage our programming and passion for artmaking with a more visible and established community
hub.
We believe the following proposal does just that: takes our established track record in serving our
coni-munity through innovative and excellent arts programming and resources, and matches it with
Parks and Recreation Department towards a shared goal of fostering community engagement and well-
being. This partnership would enhance Iowa City's cultural -civic -based options and bring new energy to
the RALRC that would excite a lot of area artists who have been waiting and wanting a visible art center.
The growth and success of our studio programming over the past six years speaks for itself: as Rockne
Cole mentioned at the Feb 5, 2019 City Council meeting: we have quietly created a robust art community
in our steady, step-by-step manner. PS 1 is now in an ideal scenario to successfully fulfill the desired terms
of this part-nership, while building off our experience of running Iowa's only community -access print
shop, and giving the City of Iowa City a well-rounded civic space for artmaking.
Thank you for your consideration. We look forward to future conversations and a potential partnership!
Si cert y,
John Engelbrecht
ART PERFORMANCE PRINTMAKING
ACTION
POSSIBILITY
MISSION & HISTORY
Public Space One has been a nationally -recognized but homegrown Iowa City nonprofit arts institution for 16
years, producing culture and supporting many disciplines of arts in Iowa City, from visual to performance to
literary and beyond through both providing accessible community space and resources and producing
innovative programs.
PSI organizes and facilitates a broad range of activities and services which include exhibitions, residencies,
public projects, and performances featuring both local and national artists, as well as providing an accessible,
all -ages space for community members to "go public" with their creativity.
Here we'd like to focus on one aspect of our programming: our art studio services. These are centered around the
Iowa City Press Co-op (ICPC), a place where artists and arts -interested individuals work, learn, experiment, and
play in a shared studio facility on a daily basis. Bringing that vibrancy to a more visible, civic space could in turn
broaden and deepen the City's commitment to the arts in Robert A Lee Recreation Center.
These services include:
. community access to broad range of printmaking equipment (5 presses for relief, intaglio and letterpress
printing, a screenprinting darkroom, and equipment for bookbinding and digital image production
currently over $15,000/several tons worth)
• printmaking and book arts workshops (over the last 4 years we have run 113 workshops for 510
participants)
• private and public studio work areas (a balance of both is necessary for an active and vibrant community of
artists)
. teaching opportunities for local artists (instructors are local, working artists paid a fair wage)
• opportunities & resources including exhibitions, informal learning opportunities, and collaborative projects
. a team of active and engaged local artists who are dedicated to making art accessible to all in our
community
Staff and Capacity:
Public Space One currently has three part-time staff members (one of who is specifically dedicated to managing
the Iowa City Press Co-op) though this number alone is misleading in representing the organization's capacity.
In addition to staff, our board of directors (1.1 people) dedicate 10-15 hours per month to the organization and
a gallery team (10 people) give another 3-5 each per month. In addition and relevant to this proposal, the Iowa
City Press Co-op maintains a membership of roughly two dozen members who each contribute 8-10 hours per
month. While our staff is lean, these volunteer hours range from an additional 300 to 450+ per month and our
track record of programming speaks to the amount of dedication and capacity for projects our volunteers take
on and successfully instigate.
PSI and the ICPC embody the social and recreational needs of the community:
. By believing in and creating inclusivity. This is put into action through many people volunteering and
working closely together on a regular basis. It is a place where anyone, no matter their educational back-
ground or station in life, can join in and participate.
. Through dedicated and experienced staff and volunteers. We not only educate and provide the necessary
resources, but we also encourage confidence and structure to help someone's ideas come to life.
. Giving access and empowering people. ICPC members are all involved in maintaining the shop, teaching
workshops, helping visitors, leading public demos, working on collaborative projects, organizing group
exhibitions, leading children's camps with partnering organizations, giving class tours, traveling to print and
book conferences, etc. It is a vibrant community that gives to the programming of Public Space One but also
devotes time and energy into outreach and community involvement (regionally and nationally).
• With its own organized activities and supervised play. once someone is tamiliar with the studio equipment
they are encouraged to come during supervised open studio times to work independently on their own
projects. If they still dont feel confident we also offer individual instruction. Our studio is meant for artistic
and creative play, to encourage and foster a sense of experimentation both in the classroom and outside of it.
PROPOSED USE OF SPACE
The Iowa City Press Co-op is one of PS1's major programs and one in which we recognize as being a large part of
our future growth. We are proposing to move this part of our programming, along with associated studio activ-
ities and resources, to the RALRC. We believe this programing would accompany the Rec Centers ceramic and
art courses nicely, significantly increasing the amount of arts education offered in the building and offering an
opportunity for a Iively, civic -based art community to grow.
Our outline for how we would maximize an ideal space comes from our current experience of operating a not -
as -ideal one. We would divide the new "vanilla box" space at RALRC as follows:
• 113 of space would be multipurpose, allowing for workshop space and group work space to be used for
workshops and other uses including: meetings and collaborations, print'parties, and artist talks.
+113 of space would house printmaking equipment and there would be designated space for each area that
we offer: book arts, intaglio (drypoint and etching), relief, letterpress, screenprinting, digital. We would also
explore the possibility of adding additional technique areas such as papermaking.
.1/3 of the space would be private and shared studio space (we would explore the potential of building out a
mezzanine level to accommodate additional work space)
The space would also house an expansion of a relatively new PS1 initiative -- an art resource lending library
that, inspired by other community resources like PATV and the 'Tool Library, empowers community members
by making available shared equipment and tools for creative production and professional practice. The current
inventory ranges from professional artist resources such as equipment for photographing and framing artwork to
more general items such as a sewing machine and button maker.
Population served:
Participants in our studio programming range from hobbyists to professionals to individuals trying art for the
first time. Workshops serve a wide range of the general public, with a core of introductory techniques offered
each season alongside a rotation of more advanced or experimental approaches such as alternative photographic
processes. Our workshops are typically for ages 14+, though we have collaborated with the Iowa Youth Writing
Project for the past 5 years to offer children's summer camps. We are currently working to build additional
collaborations with organizations including the 1CPL and the Center for Worker Justice to strengthen our
programs and broaden our audience. The additional space and central and well-known location of the RALRC
would be a natural fit for this aspect of our growth.
The ICPC is the only community -access print shop in the state of Iowa (meaning: membership and open hours
are open to all, with the only prerequisites being associated fees and training to safely use equipment). More
space would increase our membership capacity, which would in turn increase our ability to offer open hours.
Currently we maintain 8 open (drop-in) hours per week (Thursday evening & Saturday afternoon) as well as
hosting by -appointment access and programming (over 2,000 hours of space usage logged last year). With this
partnership agreement, we would commit to doubling hours for drop-in community access to the PSI studio
and IC Press Co-op within the first six months of occupancy and potentially continuing to increase these hours
depending on demand.
Proposed open hours at the RALRC:
Wednesday 4-8pm
Thursday 4-8pm
Saturday 12-4pm
Sunday 12-4pm
Current fees:
Drop-in studio work use costs $10/day (and is open to the general public). There are three tiers of monthly
memberships, which give members access to the studio outside of open hours: $10 (lead member), $17 (work-
ing member), & $37 (non -working member). Workshops typically run from $65-$150 (per person), and print
parties (planned print activities for larger groups) range from $150-250 (total) depending on length and materi-
als. We also offer at least six free workshops and events each season as well as running a need -based scholarship
program that covers frill or partial workshop tuition. Fees cover general -use consumable supplies, and we also
offer supplies for studio users to purchase at cost. We would aim to keep this structure relatively similar in a new
space while understanding that growth and sustainability may require minor changes.
FINANCIAL TERMS & RESPONSIBILITIES
PSI would seed build -out costs for the space with our modest ICPC-specific facilities/equipment savings fund,
and conduct a fundraiser to cover the balance, similar to the $10,000 Kickstarter that launched our print studio
in late 2012. While build -out needs such as plumbing will not be an insignificant outlay, we feel confident in the
community support that would be garnered by the excitement of this significant upgrade in our facilities. Also,
because our proposed use of this space would be a relocation of existing programs, setup costs beyond space
build -out would be largely limited to the expense of moving existing equipment.
Our 2018 financials indicate that the studio component ofPSI's operations (considered separately), would
currently support rent and utility costs of roughly $11,000 annually. As described above, the continued growth of
this area is limited by our current space and we project a 20% increase in this capacity in the first full year of
operations in this space, with continued incremental growth for the next couple of years before reaching a
relative plateau. The continued interest in and growth of our studio facility and workshops over the past six years,
in addition to the dedication of the individuals currently involved in organizing this part of PSI, are a strong
indicator of our ability to sustain the operations of this facility.
We would request at minimum a three-year lease for this space, with the hope of making it the long term home
for the Iowa City Press Co-op and PS1's other studio and workshop offerings for the long term.
Item Number: 7.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
Memo from City Clerk: KXIC Radio Show
ATTACHMENTS:
Description
Memo from City Clerk: KXIC Radio Show
r
��--„,-,.p CITY OF IOWA CITY
MEMORANDUM
Date: April 5, 2019
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: KXIC Radio Show
At your April 2 work session, Council Members agreed to the following schedule for the Wednesday
8:20 AM radio show.
Wednesday
April 17 — Mims
April 24 — Throgmorton
May 1 — Salih
May 8 — Taylor
May 15 — Teague
May 22 — Thomas
May 29 — Cole
June 5 — LaTasha DeLoach, Senior Center Coordinator (Senior Center Events)
** Please remember that KXIC is very flexible with taping the sessions ahead of the show.
&CIk/Council KXIC Radio Schedule/radioshowasking.doc
Item Number: 8.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
Copy of news release: City Council to discuss deer management at April
23 meeting
ATTACHMENTS:
Description
Copy of news release: City Council to discuss deer management at April 23 meeting
Kellie Fruehling
From: City of Iowa City <CityofIowaCity@public.govdelivery.com>
Sent: Friday, April 05, 2019 8:02 AM
To: Kellie Fruehling
Subject: City Council to discuss deer management at April 23 meeting
0 SHARE Having trouble viewing this email? View it as a Web page.
��� IOWA CITY
FOR IMMEDIATE RELEASE
Date: 04/05/2019
Contact: Sgt. Derek Frank, ICPD Public Information Officer
Phone: 319-356-5293
City Council to discuss deer management at April 23 meeting
Iowa City City Council will discuss the future of deer management in Iowa City at the upcoming April
23 council meeting, and the City of Iowa City is seeking feedback from the community.
Iowa's Natural Resources Commission (NRC) is a 7 -person statewide board that regulates deer
management in urban areas. This board granted Iowa City's past applications for annual
sharpshooting to control the deer population from 1999-2009.
In May 2018, Iowa City officials submitted a request to the NRC for sharpshooting approval, but the
request was denied. After forming a committee of community members and receiving public input, a
second request to sharpshoot was submitted to the NRC in December 2018. This request was also
denied.
After that denial, Iowa City officials received a letter from the NRC Chairperson and communicated
with Department of Natural Resources (DNR) staff. From these communications, it is the City's
understanding that the NRC will likely approve professionally contracted sharpshooting for one year
to decrease the deer population to an NRC -approved density level if some form of public hunt is
utilized for the remainder of a five-year plan. This plan would also include public education and
annual counts of the deer population.
For those not able to attend the council meeting, an online form has been created to allow public
comment. To submit your feedback, visit our online form.
For more information, contact Sgt. Derek Frank, ICPD Public Information Officer, at 319-356-5293
or email derek-frank@iowa-city.org.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
2019 Building Statistics
ATTACHMENTS:
Description
2019 Building Statistics
Item Number: 9.
City of Iowa City
2019 Building Statistics
Single Family $
--
2,563,000' 1,247,000
-_- -
-r
1,808,000
-�-' a`�`�""'c'
-_ .---
wuwoer No,ar uecerr TOTAL NON-TAXABLE
- ` -_ - . -- ----
NumberofPermrts
_-. -_
4 3
-_. --. "_
8
5.618,000
Duplex.__15___
$
_ _ _-
- -- --. .-__
- I--_ ---
--� -_
----_ --.
Number of Permits
---._ - _- .--
----_—.__
---""
- ---- ---
---
- -- 0
Sororities & Fraternities -$
_
Number of Permits
�
- --
Multiple Units
14,000,000'
-----� -----
---- --- ----
---- . - 0
- -
Number of Permits
..—_
2
----_ �_ -__
�
T— �- -.
--. _. ---- - 14.000.000 _.. -
-__ .- ----
Number of Buildings
- ----.
2
._ --_
----.
,I ---.- `---- -
2.
-- -- --- -- ----- _
-_.-
Number of Dwelling Units
112
2
Mix - CommergalfResidential
19000,000
--
112
-- -- --- ---. -.
- ..
Permits Number of--
1
-_
-_ ----_ _. --_---
_ 19000,000
- -
Number of Buildings
1 ----
-- -----
----
1
Number of Dwelling units
45
---- ----
- � ----" �
--- - 1
Motels Hotels - $
.- - -
_ _.
--. _
----. 5 —
- 40 _ --
Number of Permits s �
I
�
-._—
-.-i
--- —_-_
Churches $
-_ _� _ I-
-__ �--_..
� ___--. - �_-_---_—._
---_
_ 0
--- _----.1---
Number of Permits
- - ----.
---_— ---__ _ -
----- - ..._._. _— --_..
--"_- 0
Industrial -$
0
-
Number of Permits
--
- -- -__-- -
-- - -
0
Service stations-$
4 -- 1—
' -- I -
- - 0
Number of Permits
-. _..
Hospitals &Institutions - $
_-- ---_--
'.., - _-
--_-
_.. __ , _._ _. 0
-- 0 -_-. ...
Offices. Banks, P $
rof
-----
--. II �
I-_-`
0
—
Number of Permits
--
--
-- ----�
-} - 0 --.
Public Works&UUlilies -$
Number of Permits
-- ----
-- - ---- 0'
Schools - $
-__0.
-_-. Number of Permits
..._ _ _ ----.
-_-1___. __-_----__ __
0
Stores &Customerer Svc - $
----. __ -
---
-. ____ 0
-
IMisc.
_- ---.
0 -..
Structures/Fences-$
_-.---_.---
-. -_ --.__ --
-_._ -
0.
Number of Permits-
_-- -T----
- - -
0
Remodel, Residential 5
401,438 581,645
- _- -.--
447,282
--.-. _ _- �
0
_
Number of Permits
22 25
23
-
1 430,365
- --- - --
Remodel, Commercial $
54_,500 2D,835,687
1,447 594
70
- -_._
-- -
NPublio
_.
2 7
--. _ ---
-^ - - I
__ 22,337,783 19446,989
-� _-
_ -
Remodel, Works m$s
-----
--.-- - ----
---} 18
- --
NumberofPernns
---
-
-
T
- - --
Accessory Structures
- --- -
143,97$
- -
- -- 0 ---
_ Number of Permits
---_-i.—
_ 3,... _.--_-- -- II -_.._
- --_. _. ':-
143,978
-__ -
------- ---.
Condo Conversion -No Value
-_.--_..,
3
---_
TOTAL VALUE
36,018,938 22,664,334
_ _
3,846,854` r --
- -
0
-- ---- -- -----
- -___
PERMITS
_ -_
31 35
- ----. a---._-
43,.,
_.. __ _
-'_ —_
�
---. 62.530126
-i --
..TOTAL
-
09
Demolition_ Residen4al units lost
-
-• --- -- --- —_
Item Number: 10.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
Bar Check Report - March 2019
ATTACHMENTS:
Description
Bar ChecK Keport - March 2019
Iowa City Police Department and University of Iowa DPS
Bar Check Report - March, 2019
The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in
monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age
(PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are
defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related
violations. This includes checks done as part of directed checks of designated liquor establishments, and checks
initiated by officers as part of their routine duties. It does not include officer responses to calls for service.
The bar check ratios are calculated by dividing the number of citations issued to the patrons at that
establishment during the relevant period of time by the number of bar checks performed during the same period
of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates,
entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA
ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of
the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing
bar checks and issuing these citations to patrons in Mav of 2014.
Previous 12 Months Top 10
Under 21
Business Name
Citations
Visits Citations
Ratio
Business Name
PAULA Citations
Visits Citations
Visits CitationsRatio
Summit. [The]
85
70
0.8235294
Bo -James
31
23
0.7419355
Sports Column
51
37
0.7254902
Vine Tavern, [The] 13
8
0.6153846
Martini's
44
31
0.7045455
Fieldhouse
57
24
0.4210526
Bo -James
31
20
06451613
Union Bar
65
23
0.3538462
Vine Tavern, [The]
13
7
0.5384615
Summit. [The]
85
30
0.3529412
Union Bar
65
33
0.5076923
Airliner
46
13
02826087
Pints
18
8
0.4444444
Eden Lounge
39
7
0.1794872
Airliner
46
19
0.4130435
Sports Column
51
9
0.1764706
Fieldhouse
57
18
0.3157895
Martini's
44
6
0.1363636
DC's
34
9
0.2647059
DC's
34
3
0.0882353
Only those establishments with at least
10 bar checks are listed in the chart above.
Current Month Top 10
Under 21 Citations PAULA Citations
Business Name
Visits
Citations
Ratio
iness Name
Visits CitationsRatio
Summit. [The]
8
12
1.5000000
Van B's
1 1 1.0000000
Bardot Iowa
1
1
1.0000000
Union Bar
7 2 0.2857143
Van B's
1
1
1.0000000
Summit. [The]
8 1 0.1250000
Union Bar
7
6
08571429
Sports Column
6
4
0.6666667
Airliner
4
2
0.5000000
Brothers Bar & Grill, [It's]
7
1
0.1428571
— exception to 21 ordinance Page 1 of 5
Iowa City Police Department
and University of Iowa DPS
Bar Check Report - March, 2019
Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges
Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity
Business Name
2 Dogs Pub
Airliner
American Legion
Apres Wine Bar & Bistro
Bardot Iowa
Baroncini-
Basta
Big Grove Brewery
Blackstone -
Blue Moose -
Bluebird Diner
Bo -James
Bread Garden Market & Bakery
Brothers Bar & Grill, [It's]
Buffalo Wild Wings Grill & Bar -
Cactus 2 Mexican Grill (314 E Burlingto
Cactus Mexican Grill (245 s. Gilbert)
Caliente Night Club
Carl & Ernie's Pub & Grill
Carlos O'Kelly's-
Chipotle Mexican Grill
Clarion Highlander Hotel
Clinton St Social Club
Club Car, [The]
Coach's Corner
- exception to 21 ordinance
Under 21
Monthly Totals
Bar Under2l IPAULA
Checks
1 L
Prev 12 Month Totals
Bar Under2lI PAUU
Checks 1
Ratio
3
0
0
6
0
0
0
4
2
0
46
19
13
0
0
0
0
3
0
0
0.147059
0
0
0
1
0
0
0
1
1
0
2
3
0
0
0
0
0
0
0
1
0
0
5
0
0
0
0
0
1
0
0
1
0
0
9
0
1
0
0
0
2
0
0
31
20
23
0
0
0
7
1
0
68
10
4
0
0
0
i)
0
0
0
1
0
7
0
0
0
2
0
0
0
0
0
1
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
2
0
0
2
0
0
Under 21
PAULA
Ratio
Ratio
(Prev 12 Mo)
L (Prev 12 Mo)
0
0
0.413043
0.282609
0
0
0
0
1.5
0
0
0
0
0
0
0111111
0.645161
0741935
0.147059
0.058824
0
7
0
0
0
0
0
0
0
0
Page 2 of 5
J
Business Name Monthly TotalsI Prev 12 Month Totals I Under 21 PAULA
Bar Rnr s_..:_
exception to 21 ordinance Page 3 of 5
Checks
lunaerzl
I rauca I Checks
I UnderZl
PAULA
I (prev 12 Mo)
(Prev 12 Mo)
Colonial Lanes—
0
0
0
Dave's Foxhead Tavern
0
0
0 1
0
0
0
0
DC's
5
0
0 34
9
3
0.264706
0.088235
Deadwood, [The]
2
0
0 2
0
0
0
0
Donnelly's Pub
0
0
0 3
0
0
0
0
Dublin Underground, [The]
3
0
0 6
1
0
0.166667
0
Eagle's, [Fraternal Order of]
0
0
0
Eden Lounge
3
0
0 39
3
7
0.076923
0.179487
EI Banditos
0
0
0
EI Cactus Mexican Cuisine
0
0
0
EI Dorado Mexican Restaurant
0
0
0
EI Patron
0
0
0
EI Ranchero Mexican Restaurant
0
0
0
Elks #590, [BPO]
0
0
0
Englert Theatre—
0
0
0
stelas Fresh Mex
0
0
0 3
0
0
0
0
=ieldhouse
5
0
0 57
18
24
0.315789
0.421053
:ilmScene
0
0
0
=first Avenue Club—
0
0
0 2
0
0
0
0
:ormosa Asian Cuisine—
0
0
0
Tabes—
1
0
0 4
0
0
0
0
ieorge's Buffet
2
0
0 4
0
0
0
0
iivanni's—
0
0
0
iraze—
0
0
0
;rizzly's South Side Pub
0
0
0
latchet Jack's
0
0
0 1
0
0
0
0
lilltop Lounge, [The]
0
0
0 2
0
0
0
0
lowling Dogs Bistro
0
0
0
idia Cafe
0
0
0
)wa City Brewlab
0
0
0 1
0
0
0
0
mmyJack's Rib Shack
0
0
0
1
)bsite
0
0
0 1
0
0
0
0
exception to 21 ordinance Page 3 of 5
Business Name
Monthly Totals
Bar Under2l PAULA
Checks
Prev 12 Month Totals
Bar Under2l PAULA
Checks
Under 21 PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Joe's Place
2
0
0
12
0
0
0
0
Joseph's Steak House-
0
0
0
Los Portales
0
0
0
Martini's
2
0
0
44
31
6
0.704545
0.136364
Masala
0
0
0
Mekong Restaurant-
0
0
0
Mickey's-
2
0
0
2
0
0
0
0
Mill Restaurant, [The]-
1
0
0
3
0
0
0
0
Moose, [Loyal Order of]
0
0
0
Mosleys
0
0
0
Motley Cow Cafe
0
0
0
Noodles & Company-
0
0
0
Old Capitol Brew Works
0
0
0
One -Twenty -Six
0
0
0
Orchard Green Restaurant-
0
0
0
Oyama Sushi Japanese Restaurant
0
0
0
Pagliai's Pizza-
0
0
0
Panchero's (Clinton St)-
0
0
0
Panchero's Grill (Riverside Dr)-
0
0
0
Pints
3
0
0
18
8
0
0.444444
0
Pit Smokehouse
0
0
0
Pizza Arcade
0
0
0
Pizza Hut-
0
0
0
auinton's Bar & Deli
0
0
0
2
0
0
0
0
Ridge Pub
0
0
0
Riverside Theatre-
0
0
0
saloon-
1
0
0
2
0
0
0
0
iam's Pizza
0
0
0
sanctuary Restaurant, [The]
0
0
0
ihakespeare's
3
0
0
5
0
0
0
0
iheraton
0
0
0
>hort's Burger & Shine-
0
0
0
exception to 21 ordinance Page 4 of 5
Business Name Monthlv Totals
Bar Under2l PAULA
Checks
Prev 12 Month Totals
Bar Under2lPAULA
Checks
Under2l PAULA
Ratio Ratio
(Prev 12 Mo) (Prev 12 Mo)
Short's Burger Eastside
0
0
0
otals
4
159
Sonnys Tap
0
0
0
3
0
0
0
0
Sports Column
6
4
0
51
37
9
0.725490
0.176471
Studio 13
1
0
0
2
0
0
0
0
Summit [The]
8
12
1
85
70
30
0.823529
0-352941
Sushi Popo
0
0
0
Szechuan House
0
0
0
Takanami Restaurant—
0
0
0
TCB
3
0
0
10
0
0
0
0
Thai Flavors
0
0
0
Thai Spice
0
0
0
Times Club @ Prairie Lights
0
0
0
Trumpet Blossom Cafe
0
0
0
Union Bar
7
6
2
65
33
23
0.507692
0.353846
Van B's
1
1
1
1
1
1
1
1
VFW Post #3949
0
0
0
Vine Tavern, [The]
1
0
0
13
7
8
0.538462
0.615385
Mg & Pen Pizza Pub—
0
0
0
yacht Club, [Iowa City]"
0
0
0
(en Ching
0
0
0
?'Mariks Noodle House
0
0
0
Off Premise
Grand 1
Monthly Totals Prev 12 Month Totals
Bar
Checks Under2l PAULA Checks Bar Under2l PAULA
Under 21
PAULA
Ratio
Ratio
(Prev 12 Mo)
(Prev 12 Mo)
Totals 84
0
27
0
4
0
657
0
270
0
159
0
0.410959 0.242009
0 0
otals
4
159
exception to 21 ordinance Page 5 of 5
Item Number: 11.
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April 11, 2019
Civil Service Examination: Building Inspector II
ATTACHMENTS:
Description
Civil Service Examination: Building Inspector I I
APR 0 8 1019
City Clerk
Iowa City, Iowa
April 4, 2019
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination Building Inspector II
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 3S6-5000
(319) 356-5009 FAX
www.icgov.org
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Building Inspector II.
Terry Goerdt
IOWA CITY CIVIL SERVICE COMMISSION
Rick W ss, Chair
Item Number: 12.
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April 11, 2019
Civil Service Entrance Examination: Database Administrator
ATTACHMENTS:
Description
Civil Service Entrance Examination: Database Administrator
APR 082019
City Clerk
Iowa City, Iowa
April 4, 2019
TO: The Honorable Mayor and the City Council
AlfSII'PA
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www icgov.org
RE: Civil Service Entrance Examination — Database Administrator
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Database
Administrator.
Anselmo Dansou
IOWA CITY CIVIL SERVICE COMMISSION
Rick W ss, Chair
Item Number: 13.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
Civil Service Examination: Maintenance Worker I - Streets
ATTACHMENTS:
Description
Civil Service Examination: Maintenance Worker I - Streets
APR 0 8 1019
City Clerk
Iowa City, Iowa
April 4, 2019
TO: The Honorable Mayor and the City Council
� r
10L
CITY
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www lcgov.org
RE: Civil Service Entrance Examination — Maintenance Worker I — Streets
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I — Streets.
Tyler Mullinnix
IOWA CITY CIVIL SERVICE COMMISSION
Rick Wyss, Chair
Item Number: 14.
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April 11, 2019
Civil Service Entrance Examination: Maintenance Worker I - Water
Customer Service
ATTACHMENTS:
Description
Civil Service Entrance Examination: Maintenance Worker I - Water Customer Service
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APR 0 8 2019 CITY OF IOWA CITY
City Clerk 410 East Washington Street
Iowa City, Iowa 52240-1826
Iowa City, Iowa (3 1 9) 356-5000
(319) 356-5009 FAX
www.lcgov.org
April 4, 2019
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker I — Water Customer
Service
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I — Water Customer Service.
Carlos Jacques
IOWA CITY CIVIL SERVICE COMMISSION
Rick Wy s, Chair
Item Number: 15.
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CITY Ok IOWA CITY
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April 11, 2019
Civil Service Entrance Examination: Maintenance Worker I - Forestry
ATTACHMENTS:
Description
Civil Service Entrance Examination: Maintenance Worker I - Forestry
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APR 0 8 2019
City Clerk
Iowa City, Iowa
April 5, 2019
TO: The Honorable Mayor and the City Council
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I if -TIC
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www icgov.org
RE: Civil Service Entrance Examination - Maintenance Worker I - Forestry
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
I - Forestry.
Mario Ortiz
IOWA CITY CIVIL SERVICE COMMISSION
Rick W ss, Chair
Item Number: 16.
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April 11, 2019
Historic Preservation Commission: March 14
ATTACHMENTS:
Description
Historic Hreservation Commission: March 14
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
March 14, 2019
MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Sharon DeGraw, Helen
Burford, Gosia Clore, G. T. Karr, Cecile Kuenzli, Quentin Pitzen,
Lee Shope
MEMBERS ABSENT: None
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Old Settler's Association of Johnson County Cabins Upper City Park
Bristow said since these are City -owned properties, in addition to the normal process of going to
the Commission and then Planning and Zoning and City Council, this item was presented to the
Parks and Rec Commission and will be presented to the Senior Center Commission. She said
Parks and Rec did vote and there was one dissent on the City Park Cabins. One member
questioned the criterion about integrity because one cabin had been relocated to the park in
1918.
Bristow explained the City Park Cabins, or the Old Settler's Association of Johnson County
Cabins as they are officially known, are located in City Park. She said the property boundary
description was determined by City Engineering for the National Register Nomination.
Bristow shared a photo of the cabins from November, after going through a complete
rehabilitation. She also shared a 1933 photo of a celebration for the Old Settler's Association of
Johnson County. They were meeting in Upper City Park when they could no longer meet at the
fairgrounds. The larger cabin is called a dogtrot cabin because it is made from two boxes, each
one being one room. The rooms have a space between them and share a single roof. The
intermediate space is called the dogtrot.
Bristow shared a 1916 photo of the dogtrot cabin, constructed in 1913. She said it did not have
a standing seam metal roof, it was something like a tar paper roof.
A photograph from the Weber collection at SHSI was displayed, entitled the "Replica Trading
Post." Bristow said it was known that the Old Settler's had been meeting at the fairgrounds.
They occasionally made some commemorative cabins illustrating the old ways of cabin
construction to commemorate the people who settled Johnson County and to memorialize that
action. As time went on and the fairgrounds changed ownership, they had to relocate. The City
determined they could have a space in City Park for their cabins.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 2 of 11
Bristow said they were originally going to move them, but they were determined to be in too
poor condition to move. They instead decided to have a celebration where they would have a
cabin building, similar to a barn raising. The Settlers were so interested in doing this that they
donated logs for the project. They had bronze letters that they used to mark which log they had
donated and who it was memorializing, or in memory to, but we don't think any of that still
exists.
Bristow explained they built the dogtrot cabin and it was a big celebration, and they continued to
meet in City Park from that point on. Eventually they decided the smaller cabin from the
fairgrounds could be moved. A local mover did some minor repairs and moved it to City Park in
1918. She shared a picture showing its original location on the fairgrounds from the 1890s. The
photo was from the Patterson Collection at SHSI. She said a lot of the photographs of the
cabins were from that Collection.
Bristow said the cabins were used by the Girls Scouts, school groups, and they really had a lot
of good use until sometime in the 1970s, when they started to deteriorate. She said by the time
the City wrote a grant to help with the roof portion of the project they had significantly
deteriorated. She shared photos from at least two years before the grant was received.
Bristow shared a photo from last summer of the cabins being rehabbed at Heritage Woodworks
in Clemons. She said that while some material had to be replaced because it was in such bad
condition, this group could use similar wood and they used the old ways of shaping the wood
and fitting the building together, so the result was still the same commemorative log cabin.
Another photo showed pieces tagged with little yellow labels. These were the original materials
retained in the rehab process. She said the cabins were disassembled, taken to Heritage
Woodworks, fit with new wood pieces, brought back, rebuilt and rechinked. Bristow said the
grant called for the use of cedar shingles because they would last longer than the tar paper roof
The cabins are listed on the National Register of Historic Places. We know that the National
Park Service has determined they are eligible for that. Bristow said the Commission's process
uses many of the same criteria. She said the cabins need to have the same integrity that they
did when the National Park Service reviewed it. She said we are assured of the integrity
because, even though the grant was only for the roof, the State reviewed all of the work that
was going to be done on the cabins.
Bristow explained the State Historic Preservation Office agreed that the work being done was
necessary and maintained the integrity of the buildings. Staff believed that they would be eligible
as local landmarks for criteria a and b as they are significant to our history and the Old Settler's
and commemorative movement that happened across the United States. They possess an
integrity of location because one was built in this location and the other was moved by the Old
Settler's during their period of significance. The small cabin was moved in 1918. Because it was
moved by the same group around the same time the other one was built, and the other one was
built because they were going to move them there, we do not find an issue with integrity here.
Criterion c, which is the events, meaning commemorative and the Old Settler's Association, and
criterion e, the characteristics of the architecture, which obviously they do have.
Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing
Public Hearing Closed.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 3 of 11
Kuenzli thought it would be appropriate to mention Heritage Woodworks in the history of the
cabins to acknowledge their authentic rehabilitation methods.
MOTION: Kuenzli moved to approve the designation of the Old Settler's Association of
Johnson County Cabins off of Park Road in City Park as an Iowa City Historic Landmark
based on the following criteria for local designation: criteria a, b, c, and e. Agran
seconded the motion. The motion carried on a vote of 10-0.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Ned Ashton House, 820 Park Road.
Bristow explained the Ned Ashton House is located right next to the river. She said it has a
Frank Lloyd Wright, Prairie/Mid-Century Modern look to it. She noted it fits well into the
landscape with its limestone, which was from Stone City.
Bristow shared a photo of the front entry door facing Park Road with a screened -in porch area.
She said this house was all built by Ned Ashton and his family. When they cast the big header
for the garage door, they used rope nailed onto the inside of the concrete form to spell out the
name Ashton and 1947.
A view of the cantilevered breakfast nook was displayed.
Bristow noted the owner and designer, Ned Ashton, was a very well-known bridge designer /
bridge engineer. She shared a photograph of him working in the lower level. Ned designed the
entire house using the same type of engineering principles and calculations that he would for
any of the suspension bridges and other bridges that he designed around Iowa and elsewhere.
Bristow said the images being shown were from a scrapbook one of his daughters compiled.
The daughter notes there were 73 pages of calculations for the concrete. The foundation,
footings, and columns were constructed just like he would for a bridge. This was advantageous
along the river because it meant the house could flood and he had designed it for that. It also
meant he had to design the footings to hold the 64,000 pounds of the chimney. He
overengineered the house, but that helped save it, because it has been flooded and was
actually flooding when he started construction.
Bristow explained his principles as an engineer were also very forward thinking when it came to
sustainability and reuse of materials. He bought in some packing crates, not small but gigantic
packing crates, that were used to haul things for the war. He disassembled them, reused and
straightened as many of the nails as he could. He used the wood for the concrete forms and
then reused it in the framing for the walls and the roof on the first floor. He was very interested
in passive ventilation. All these things are put into the design of the house.
Bristow shared a picture showing the kids involved in the building. It was constructed between
1946 and 1954 and that all of it, including the land, was $16,000.
Bristow said the importance of this house is in its design and its integrity, the character of the
design, and also its relationship to Ned Ashton. Bristow shared a few things from the scrapbook
about Ashton's career and accomplishments. He was nationally known and had won several
awards. She said part of the reason for moving forward with these local landmark designations
right now, is not only do we have the City Park Cabins that are done and going to be opening
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 4 of 11
again, but Parks and Rec is celebrating the 70th anniversary of City Park Pool. Ned Ashton was
the one who designed that pool. So that ties these two properties together.
Staff found this property meets criteria a and b. It is associated with a significant person, so it
meets criteria d and a in the fact that it has the integrity and character of its architecture.
Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing.
Public Hearing Closed.
MOTION: DeGraw moved to approve the designation of the Ned Ashton House, 820 Park
Road, as an Iowa City Historic Landmark based on the following criteria for local
designation: criteria a, b, d, and e. Clore seconded the motion. The motion carried on a
vote of 10-0.
PUBLIC HEARING LOCAL LANDMARK DESIGNATION:
Old Post Office, 28 South Linn Street.
Bristow pointed out only the Old Post Office is being considered, even though it is attached to
the Ecumenical Towers. They are two separate properties.
Bristow thought many communities assume these kinds of neoclassical civic buildings would be
landmarks because they really represent a very specific kind of early 20th century attempt to
create a civic ideal and they obviously are landmarks.
She said the City has maintained the integrity of this building. When the new Post Office came
into existence the City came in and renovated this building to be the Senior Center. It is a
building the Senior Center Commission realizes is difficult to care for because it is historic and
has plaster walls, high ceilings, and such.
Bristow said the original Post Office was constructed in 1904. It was very dressed, very formal,
with a little bit of a Mansard roof. She shared a picture of it in its final state with the door to the
south on Washington Street. When they added to it, they completely replicated everything. In a
way, during this time period, the fact that they went so far to copy the details of the original and
just basically took this and made it bigger by more than two-thirds, that was kind of unique. It is
unique in that they went to such great lengths to expand it in the same way. They added the full
second -floor area where the Mansard roof was.
Bristow shared a view after it was rehabbed by the City in order to open as the Senior Center,
sometime after 1981. Bristow said the main integrity of the exterior of this building is
impeccable.
Bristow showed interior photos including some stairs in the southwest corner. She wasn't sure if
they were from the 1904 version that went up to some kind of an upper level under the Mansard
roof or if it was from the 1933 version.
Bristow said the Senior Center Commission was always questioning the big limestone hunks
that are out in the front yard and what to do about them. When the skywalk was put in between
the parking garage and the building, an agreement was made to retain them. The project was to
put in a skywalk and remove part of the midlevel cornice, which is sculpted limestone. Since
skywalks come and go, patching that and making it match in any way would be impossible. It
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 5 of 11
was decided that they would maintain those removed pieces and keep them facing the same
direction in the same area of the site so they would weather the same. Unfortunately, they are
so close to the traffic they have darkened from soot and exhaust, but they are on a very heavy
concrete plinth in order to stay in that spot. She said the City will keep it and for a very good
reason, but is not regulated by landmark designation.
Bristow said the Senior Center Commission will meet next Thursday and she would go to
answer any questions they have. (Note inserted after Meeting: Senior Center Commission
meeting was canceled due to lack of quorum. Bristow will attend their April meeting to address
any questions)
Staff does feel the Old Post Office meets criteria a and b, and also a in the integrity of its
architecture.
Boyd asked if anyone had clarifying questions before opening the Public Hearing.
Public Hearing Closed.
Shope was curious if there was any indication of how it came to pass that they just replicated
the architecture rather than, as the Federal Government does sometimes, put on a red brick
addition. He wondered if it was Iowa City being Iowa City, or if it was public pressure.
Agran asked about saving the material, and nothing saying the material had to be saved. He
asked about a previous project on Brown and Gilbert where the owners were asked to save a
window.
Bristow said whenever someone removes an architectural feature, especially if it is stone or
brick, so we know it's going to be hard for them to copy if they need to put it back, we always
suggest heavily that they keep that with the house, but we cannot require it.
MOTION: Agran moved to approve the designation of the Old Post Office, 28 South Linn
Street, as an Iowa City Historic Landmark based on the following criteria for local
designation: criteria a, b, and e. Pitzen seconded the motion. The motion carried on a
vote of 10-0.
DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK
PROGRAM:
Bristow said the Commission's work plan is due as part of the annual report to the State.
Bristow said she and Boyd talked about having the formal work plan discussion changed to
November so when it's done, it is for the year starting within a month instead of doing it now
three months into the year.
Boyd explained his thoughts for doing the plan in the fall. He noted Commission terms were on
a July -June basis. Waiting until fall would allow new Commissioners to make it through a few
meetings before setting the plan. Secondly, the budget process gears up in January, so doing
the plan in November would allow the Commission to weigh in before the budget was set. He
also thought a stand-alone meeting might allow more thoughtful planning as opposed to
competing with other agenda items.
Bristow noted that the City budget is based on a fiscal year and their annual report to the State
was based on a calendar year, causing a bit of a disconnect.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 6 of 11
Bristow explained she would hit the highlights from last year's plan and provide a status,
because some things would need to carry forward, and then point out a few things that are
coming up.
Bristow said the plan from last year was set up as different sections. There were key projects.
Seven local landmarks were submitted and five were successful.
Bristow said the Civil Rights Grant was supposed to be done in January. Due to delays an
extension was requested. She noted that whenever a community has one Federal grant, its
activity impacts all Federal grants, so they want to keep up-to-date.
Bristow said Akay Consulting had been hired for the Downtown District Survey implementation.
She said interiors of some buildings will be reviewed to confirm whether they are individually
National Register eligible.
Bristow said the Cabin Grant was complete and would be closed out by Parks and Rec.
Bristow explained that they will have a presentation on the Historic Preservation fund in the
future.Bristow said seven of eight projects approved during fiscal year 2018 have been
completed and the eighth will be complete in the spring.
She said for 2019 we have seven approved projects and one large one that is almost ready to
be approved. Bristow said we could possibly take another applicant during the fiscal year as
some of these projects finish up and come in under $5000. It would not likely be an entire
$5000, though.
Bristow said we have the intensive survey of 2040 Waterfront Drive. The consultant just
dropped off the final project.
Bristow said the National Register nomination of Clinton Street has been on her desk to review.
It needs to go through the process at SHIPO anyway. It will not be reviewed by their nomination
review committee until June. They will ask the Commission to review and comment on it.
Bristow reported on the Summit Street Monument. She said the consultant is beginning now
and will be done in time. He is reviewing the condition, making recommendations on how to
repair or stabilize the monument, planning on whether we should relocate it and put a replica
there or not. If it is moved, how should it be displayed and cared for.
Bristow said the City's consultant for the Sanxay-Gilmore House has provided information and
costs, which have been sent to the City Manager with a memo.Tthey are currently in
discussions with the University about allowing it to stay in its location. She said she would
provide a report to the Commission next time.
Bristow said recruiting new Commission members was an item on the previous work plan. She
said new members were located for each of the areas except for the East College Street
District. She said a Jefferson Street representative may apply for the next term.
Consideration beyond the work plan was discussed. Bristow noted the Preserve Iowa
Conference was postponed. She said that senior staff still seemed supportive of moving forward
with it at some point but, at the same time, it will be a staff commitment that will be impossible at
this point.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 7 of 11
Bristow noted the Education Outreach section on the work plan was open-ended in 2018. She
said they had a digital information priority. She said an intern will be working this summer on the
storybook aspect of GIS. The Commission needs to decide what people should be able to
search by, what images would go up, and what historic information should be populated related
to the Downtown survey.
Bristow said design guidelines need to be updated.
Bristow noted tax abatement was in the plan. A property tax exemption is available and is tied to
State and Federal tax credit processes.
Bristow said another item is additional survey and education work. She noted the City has very
little information on Kirkwood Avenue area, so it could start with a reconnaissance survey. She
said this could be done by volunteers and neighborhood people. She thought it could be done
with very little staff time if the Commission chose to take it on as a project.
Bristow said last year a newsletter was developed to go out with our yearly mailing to all the
property owners. Everybody liked it. The Commission liked it. Our intern wrote it and laid it out
and got it ready for us. We do not have that ability now, so Staff is requesting that a
subcommittee of the Commission be formed to write something to go in the newsletter and then
get it laid out so all we must do is print it and include it with the letters. She said the letter must
by done soon. The City now notifies property owners once a year about regulations, traditionally
in the spring because that's when people start thinking about their projects for the summer.
Kuenzli believed the newsletter was important because it is the Commission's PR with the rest
of City government, as well as with the community at -large. She said the only way most people
would have contact with the Commission would be if they had a house project that needed
attention.
Boyd believed there might be an opportunity to put out the newsletter in the fall and tie in to the
awards: ask for nominations about stuff people have seen, talk about their work, invite them to
the event, when it exists, and use that as a tool to talk about what it means to do historic work.
Bristow said they needed to completely change how the Historic Preservation awards are done.
She said if it takes as much staff time as it had for the past 10 years, the City wanted to do away
with it. The awards have been held for 36 years. She noted it is always well -attended.
Boyd asked to review the model used by the Human Rights Commission for their annual
awards. He said as we are thinking about our events, we should think about other City
successful award events. It seems we could ask them to provide some information.
Bristow said money was received to mothball the Montgomery Butler House and the mothballing
was failing. In order to move forward a determining a use would be the first step.
Kuenzli asked if there might be an individual who would like to buy it, restore it, and live there.
Bristow said it's in the middle of Waterworks Park, on City property, without direct driveway
access.
Bristow noted the City Communications Department might force the Commission to eliminate
their Facebook page if it has no regular postings.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 8 of 11
Boyd went through a list of things that must get done by the end of the year
1. The Civil Rights Grant to finish.
2. The National Historic Register part of the Downtown District. Boyd said he would have a
memo next month regarding the steering committee. He noted there are a lot of people and
groups offering to be involved.
3. The Certified Local Government Grants. Bristow said all three of them could lead to potential
projects that need some Commission help, but they will all be done by June.
4. The Historic Preservation Fund.
On Boyd's should -do list, as future work items:
1. Decide about a local district for the Clinton Street and Railroad Depot area.
2. Historic Preservation Awards.
3. Immediate need with the letter/newsletter.
4. Public relations more broadly
5. Financial Incentives.
6. Digital library.
Bristow added education and updating the Historic Preservation guidelines.
Karr noted his priorities. He said informing the public what it means to be and live in an historic
district and understanding what is really driving the addition of our districts. He mentioned
looking at Clinton Street and Kirkwood down the road, and how it plays into the Downtown, as
well. He thought there was a serious education gap because daily he looks at jobs in historic
districts and people have no idea what it means.
Karr also included the Downtown and taking a closer look at individual landmark status when
the property owner did not want to be involved in it. We had that happen this year. He wanted to
have an honest, frank discussion about that.
Burford expressed concern that people don't know how to do tax abatements or understand
how it benefits them.
Bristow agreed with educating realtors so they can talk appropriately about properties they are
selling. She thought a similar program might be useful for developers.
Boyd said he would like to discuss landmarks and financial incentives, looking at what other
communities have done. He wondered if there was someone who could come talk to the
Commission about how they have used it and the types of things that have been done.
Bristow said she would make a plan of the things that the Commission will be discussing on
future agendas and talk about the idea of setting a priority at one meeting for the next meeting
so we can compile the information we need. Then during the meeting when it is on the agenda,
it can be discussed thoroughly, down to in some cases, the actual tasks that need to happen to
accomplish this, and then how does it need to be assigned, depending on the activity.
Boyd recommended discussing the newsletter as the priority for next agenda.
Agran said he was in favor of setting a subcommittee to handle the letter. Then at the next
meeting the Commission could move to approve it.
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 9 of 11
DeGraw said she would go with what it is currently, update the photos, update anything out-of-
date, and then have a draft ready for people to look at next time for approval.
Agran thought the idea of forming a PR subcommittee would still be good, though, so the
subcommittee could start to strategize a few plans for the awards, for instance, or for
communication with people.
Burford wanted to look for a model demonstrating the economic benefit of the work that is done
by the Commission and the dollars that are brought into the community. She wanted the City
Manager to see there is a large investment that happens in the community because of the work
of the Commission and then maybe we could get more staff time.
Bristow agreed that staff time and projects must be tied to the City's strategic plan and the
financial stability of the community.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF
Minor Review — Staff Review.
809 South 7t" Avenue — Dearborn Street Conservation District (new front and rear stoops)
527 North Van Buren Street — Goosetown/Horace Mann Conservation District (non -historic rear
step and canopy removal).
CONSIDERATION OF MINUTES FOR FEBRUARY 14 2019
MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's
February 14, 2019 meeting. Karr seconded the motion. The motion carried on a vote of 10-0.
COMMISSION INFORMATION AND DISCUSSION:
Agran provided an update on 410 Clinton, the brick Italianate house that did not get approved
for landmark status. He said the City is in negotiations with the owner of that property to, in
exchange for Iandmarking the building, give the property owner the opportunity to buy the two
properties directly to the south and they are seeking increased development rights on that land.
City staff sought Council's indications of whether they would approve that project, not in a
commitment, but tentatively, so City staff did not pursue it down the road to find out later that
City Council was not interested. They talked very basically about what that project could look
like.
Agran wanted to bring it up, partially because that property sold and transitioned owners during
the process of identification and Iandmarking.
He noted since he has been on the Commission there have been three prominent properties
that have been leveraged by developers to get increased development rights somewhere else.
He believes the City uses that as a strategy for protecting properties. He noted City Council will
not vote to landmark a building but then, directly after that, the building gets landmarked as part
of a negotiation for increased private benefit at the expense of the public. He noted other
examples to be the Unitarian Church and Tate Arms.
Agran did not believe it was an effective strategy to mortgage public agreements about how
zoning works to protect individual properties. Though it does protect the properties, developers
HISTORIC PRESERVATION COMMISSION
March 14, 2019
Page 10 of 11
could approach owners of properties listed as potential landmarks to buy those properties,
knowing they could then leverage them for gain.
He said 410 Clinton had very little development potential on that site, so there was very little
loss of development potential on that site if it had been landmarked. Now we're looking at
landmarking it and giving away a lot more.
Agran thought a conversation should happen at the City Council level or City Manager about
how do we proceed as a Commission in identifying and protecting properties without leaving
them and the City vulnerable to being leveraged for private gain. He believes the City got played
and is concerned as a Commission member and as a citizen how the City proceeds.
Karr said it was not a good precedent to set.
In a previous City meeting, Bristow noted Staff commented it could be difficult for the
Commission to make a decision to take down one historic house to save another. This was
related to the Sanxay-Gilmore House and the two properties on Gilbert Street. Bristow thought
the 410 Clinton situation was similar. You must put one property over another, which is not
something preservationists usually like to do. While the house at 410-412 Clinton is very
important and should be preserved, the house at 400 Clinton is also individually eligible for
listing in the National Register.
Boyd noted City Council had an opportunity to decide what policy would exist for everything, to
make sure it was known and public for all to use. He said they chose not to do that and now
they are offering benefits one -by -one.
If Council wants to know what the Commission thinks they should ask in a public way, putting it
on an agenda so the public could come into the discussion too.
ADJOURNMENT: Agran moved to adjourn the meeting. Seconded by Karr
The meeting was adjourned at 7:15 p.m.
Minutes submitted by Judy Jones
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
Ofir-salwel
NAME _
TERM
EXP.
4/12
5110
6114 7/12
819
8/23
9/13
10/11 11/08 12/13
1110 2114
3/14]
AGRAN, THOMAS
6/30120
x
x
x DIE
x
x
x
O/E x x
O/E O/E
x
BAKER, ESTHER
6/30118
x
x
x
BOYD, KEVIN
6/30120
x
x
x x
x
x
x
x x
x x
x
BUILTA, ZACH
6/30119
x
x
x x
x
x
x
x x x
x x
x
BURFORD, HELEN
6/30/21
x
x
O/E
x
O/E x
x x
x
CLORE, GOSIA
6/30120
X
X
X X
O/E
O/E
X
O/E X x
O/E x
x
DEGRAW, SHARON
6/30119
X
X
X X
O/E
X
X
x x x
X O/E
X
KARR, G. T.
6/30/20
x
X
X O/E
X
X
X
X X X
X X
X
KUENZLI, CECILE
6/30/19
X
X
T x O/E
x
x
x x x
x O/E
x
MICHAUD, PAM
6/30/18
x
x
x
PITZEN, QUENTIN
6/30/21
x
x
x
x
x x x
x x
x
SHOPE, LEE
6130121
x
x
x
DIE
x x
O/E x
SWAIM, GINALIE
6/30/18
x
x
x
WAGNER, FRANK
6/30/18
x
x
x
Item Number: 17.
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CITY Ok IOWA CITY
www.icgov.org
April 11, 2019
Human Rights Commission: March 19
ATTACHMENTS:
Description
Human Rights Commission: March 19
Draft Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Barbara
Kutzko, Tahuanty Pena, Adil Adams, Jonathon Munoz.
Members Absent: Noemi Ford.
Others Present: Andrea Cohen.
Staff Present: Stefanie Bowers.
Recommendation to Council: No.
Call to Order: The meeting was called to order at 5:30 PM
Approval of February 19, 2019 Meeting Minutes: Kutzko moved to approve the
minutes; the motion was seconded by Falk. A vote was taken, and the motion passed 5-
0. (Pena abstained) (Maliabo, Munoz not present).
Funding Request for Archibald Alexander Elementary PTO: This is a funding
request to offset the cost of the first annual Father -Daughter, Mother -Son Night at
Alexander Elementary School.
To date, the Commission has supported community funding in the amount of $1,106.00
for fiscal year 2019. Kutzko moved to approve $200.00 for this request, the motion was
amended by Adams to $250.00, Pena seconded. Commissioners discussed whether
the event was exclusionary, but then noted that it was open to all according to the
application. They also inquired as to whether the funding the group requested from
another City department was granted. The PTO is doing the event in conjunction with
the South District Neighborhood Association (SDNA) and Zeta Phi Beta Sorority. The
SDNA received funding through the Social Justice and Racial Equity grant for fiscal year
2019.
Munoz made a friendly amendment to fund at $150 to cover the price for food per the
budget submitted with the request, McGinnis seconded. The motion passed 7-1 (Adams
in the negative).
Proclamations: Two proclamations have been submitted for the Council meeting of
April 2, Iowa Marriage Equality Day (April 3) and National Fair Housing Month (April).
Pena will accept both on behalf of the Commission at the Council meeting.
Strategic Plan and Committee Updates: There are four committees that assist in
advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena);
Draft Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Public Safety (*McGinnis, Maliabo); Education (Falk, Kutzko); and Community Outreach
(*Adams, Falk, Munoz). Asterisks designates chairs of the committees.
Housing Committee has not been active aside from a couple of affordable housing
advocates that came to talk to the Commission about area programs.
Cohen did the update for Public Safety. Cohen has been working with the committee on
hate speech that is occurring in Iowa City. Cohen would like to create a data base of
hate speech occurrences in Iowa City to assist with identifying individuals/groups doing
it and to track trends.
Cohen has met with the University of Iowa Dean of Students, Resident Assistance
Coordinator, and the Director of Women's Resource and Action Center. Cohen would
like to see the University conduct how to respond to hate speech trainings for students.
The trainings should include role playing so that students would know how to respond
when it happens to them. Ideally, she would like to see a community toolkit that would
borrow from resources across the country. The toolkit would include what to do if it
happens to you and mechanisms to handle and deal with the trauma that it inflicts.
Education Committee is meeting later this evening.
Community/Outreach Committee has nothing new to report.
Social Justice and Racial Equity Grant: On May 15 the Commission will hold a work
session that allows feedback from the public on the grant process. All the groups who
submitted applications for fiscal year 2019 will be invited to come and provide feedback.
A few Commissioners feel that a listening post may be preferred over a work session to
make the feedback process less formal and perhaps more candid. Feedback from
surveys on the process have been sent to applicants and 10 have been received to
date. The need for an actual work session is perhaps a way to get some information
that comes from how someone is talking about the process versus a statement in a
survey.
Commissioners also need to think of the procedure that will be followed at the work
session. To make it productive and allow all who wish to speak to have that option.
This will be discussed at the April Commission meeting.
Youth Awards:
The event will be May 8 at The Englert. The Mayor will deliver brief remarks. Pena will
deliver the welcome, Munoz the presentation, Ferdig will distribute the awards, and
Kutzko will deliver the closing.
2
Draft Minutes
Human Rights Commission
March 19, 2019
Helling Conference Room, City Hall
Reports of Commissioners:
Malibo spoke on an incident she had at her daughter's school that involved derogatory
remarks made towards her by another parent.
Munoz mentioned that the League of United Latin American Citizens 308 will be
sponsoring a Loteria Night at The Mill as part of a fundraiser on March 31.
Ferdig is assisting on the planning for the 3rd Annual Science of Health Equity Summit
being held on April 4, at the University of Iowa's College of Public Health Building.
Pena recently participated in a meeting with a member of the Housing and Community
Development Commission. The discussion centered around ways the two Commissions
can work together to avoid funding the same organizations within the same grant
cycles.
Adjournment: Motion to adjourn at 6:58 PM.
Member Attendance Sheet
Member
Term
Exp.
1/8
1/24
2/19
3/19 4/16 5/21 6/18 7/16 8/20 9/17 10/15 11/19 12/10
Maliabo
1/2021
Present
Present
Present
Present
McGinnis
1/2021
Present
Present
Present
Present
Munoz
1/2021
Excused
Present
Present
Present
Kutzko
1/2020
Present
Present
Present
Present
Falk
1/2020
Present
Present
Present
Present
Pena
1/2020
Present
Present
Excused
Present
Adams
1/2022
Excused
Present
Present
Present
Ferdi
1/2022
Present
Present
Present
Present
Ford
1/2022
Present
Excused
Present
Excused
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member