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HomeMy WebLinkAbout2019-04-11 Info PacketI � 1 nim'` CITY 01 1OVVA CITY www.icgov.org City Council Information Packet April 11, 2019 IP1. Council Tentative Meeting Schedule Joint Entites Meeting April 15 IP2. Joint Entities Meeting Agenda Miscellaneous IP3. Memo from City Manager: Sanxay-Gilmore House Update IP4. Memo from Assistant City Manager: 2020 U.S. Census Preparation Update IP5. Article from Assistant City Manager: 2020 Census IP6. Memo from Director of Parks and Recreation: Request for Information #19- 161, Partnership Agreement with Iowa City Parks & Recreation IP7. Memo from City Clerk: KXIC Radio Show IP8. Copy of news release: City Council to discuss deer management at April 23 meeting IP9. 2019 Building Statistics IP10. Bar Check Report - March 2019 IP11. Civil Service Examination: Building Inspector II IP12. Civil Service Entrance Examination: Database Administrator IP13. Civil Service Examination: Maintenance Worker I - Streets IP14. Civil Service Entrance Examination: Maintenance Worker I - Water Customer Service IP15. Civil Service Entrance Examination: Maintenance Worker I - Forestry Draft Minutes IP16. Historic Preservation Commission: March 14 IP17. Human Rights Commission: March 19 April 11, 2019 City of Iowa City Page 1 Item Number: 1. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Council Tentative Meeting Schedule ATTACHMENTS: Description Tentative MeeLing Schedule r City Council Tentative Meeting Schedule M6011 AW Subject to change ,wr=IGQ ON CITY OF IOWA CITY April 11, 2019 Date Time Meeting Location Monday, April 15, 2019 4:00 PM Reception ICCSD - Ed Services Ctr 4:30 PM Joint Entities Meeting 1725 N. Dodge St Tuesday, April 23, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 7, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 4, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 18, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Joint Entities Meeting Agenda ATTACHMENTS: Description Joint Meeting Agenda Item Number: 2. Iowa City Community School District Educational Services Center Stephen F. Murley Superintendent of Schools 1725 North Dodge Street • Iowa City, IA 52245 • (319) 688-1000 • Fax (319) 688-1009 • www.iowacityschools.org Joint Entities Meeting Agenda Monday, April 15, 2019 4:30 pm Meeting preceded by 4:00 PM reception Iowa City Community School District Educational Services Center — Board Room 1725 N. Dodge Street Iowa City, Iowa 52245 Agenda for Joint Entities Meeting between City of Coralville, City of Hills, City of Iowa City, City of Lone Tree, City of North Liberty, City of Oxford, City of Shueyville, City of Solon, City of Swisher, City of Tiffin, City of University Heights, Clear Creek Amana Community School District Board of Directors, Iowa City Community School District Board of Directors, Johnson County Board of Supervisors, and University of Iowa A. CALL TO ORDER B. PUBLIC COMMENT FOR TOPICS NOT ON AGENDA (limit comments to 3 minutes) C. WELCOME AND INTRODUCTIONS D. DISCUSSION/UPDATE 1. Facilities Work Update (ICCSD) 2. Budget Planning Update (ICCSD) 3. Schedule of Graduation Events (ICCSD) 4. Johnson County Community ID program update by Janet Lyness, County Attorney, and Nicole Novak, University of Iowa College of Public Health, and invitation to attend the Fourth Anniversary Celebration of the Johnson County Community ID on July 12, 2019 (Johnson County Board of Supervisors) 5. Property Assessments (City of Iowa City) 6. Legislative update (City of Iowa City) 7. Mobile Home Park Acquisition Update (City of Iowa City) 8. State of Poverty in Johnson County by Johnson County Social Services Director Lynette Jacoby LMSW (City of Coralville) 9. Set next meeting date, location, and time 10. Other E. ADJOURNMENT Item Number: 3. + r .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Memo from City Manager: Sanxay-Gilmore House Update ATTACHMENTS: Description Memo from Crty Manager: Sanxay-Gilmore House Update r z -a-4 CITY OF IOWA CITY MEMORANDUM Date: April 8, 2019 To: Mayor and City Council From: Geoff Fruin, City Manager Re: Sanxay-Gilmore House Update The Sanxay-Gilmore House, located at 109 E. Market, was recently acquired by the University of Iowa from Gloria Dei Lutheran Church. The University is currently leasing the house back to Gloria Dei for their exclusive use on a month to month basis. Through this lease the Church is assuming all operating and maintenance obligations. City staff has been investigating options to relocate the house in the event the University decides to proceed with demolition. To date, the most viable site identified is the small city -owned parking lot across Market Street. Staff has also received a final report from a consultant that studied the viability of moving the house. That report estimates a cost of $674,000 to relocate the building and stabilize it on a new site. This is a rough estimate that includes contingencies and it is possible that savings could be identified to reduce the cost. After the building is stabilized on a new site the additional rehabilitation expenses could be between $110,000 to $662,000 depending on the final use and desired level of improvements. The FY 20 budget includes $330,000 to support the relocation. Should relocation be desired, staff and the City Council will need to discuss the source of additional funds to complete the move. The University of Iowa has recently informed me that they are no longer planning to demolish the house this summer. In short, they intend to continue to lease the property to Gloria Dei on a month to month basis for the foreseeable future - a period of up to 3 years or longer. Should the Church no longer desire to occupy the house during that time then the University would again engage the City to determine our interest in relocating the structure prior to them pursuing demolition. I appreciate the University's willingness to work with the City on our goals for preserving this historic structure. City staff will stay engaged with the University leadership and update the City Council should there be a change in plans in the coming years. Item Number: 4. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Memo from Assistant City Manager: 2020 U.S. Census Preparation Update ATTACHMENTS: Description Memo trom Assistant City Manager: 2020 U.S. Census Preparation Update II� CITY OF IOWA CITY MEMORANDUM Date: April 10, 2019 To: Geoff Fruin, City Manager From: Ashley Monroe, Assistant City Manager Re: 2020 U.S. Census Preparation Update The decennial United States Census Day, April 1, 2020, is quickly approaching. To ensure our community gets the highest response rate possible, we have a lot of work ahead of us. Here is a brief update on how Iowa City has started to prepare. Taking a Regional Approach Earlier this year, I discussed with representatives of Coralville, North Liberty, Johnson County, and Tiffin, our approach to planning for the 2020 Census. We collectively came to the realization that a coordinated regional approach will be most impactful in reaching our residents. The Census is a regional issue for our greater Iowa City community because so often, the organizations in our area are serving many people in the region and lots of households have relationships with locations in nearby cities due to a mix of residency, employment, education, and other factors. Reaching people in an expanded boundary with a united message gives us all better chance at reaching 100% compliance. Therefore, we are welcoming residents and organizations from all Johnson County communities to participate in the Complete Count Committee and Awareness Team efforts. An active and engaged Committee The coordinated Iowa City Area Complete Count Committee (CCC) met for the first time on Friday, April 5t", at Iowa City City Hall. The purpose of a CCC is to lead the Census awareness campaign by preparing messaging, educating residents, promoting employment opportunities with the U.S. Census Bureau, and engaging as trusted community advocates with hard -to -reach populations. This group is excited to get started and quickly began to assign themselves to sub -committees. Although there will be quite a bit of crossover, each group has a particular focus. They will determine as sub- committees who and what needs attention. They decided together that our CCC will have four major sub -committees with the following responsibilities: • Business — Focused upon outreach for landlords, real estate professionals, high density - dwellings, and community employers • Community -Based — Will coordinate with local support agencies, school districts, University of Iowa, Kirkwood, immigrant and refugee populations, and faith -based communities o Right now, this is (necessarily) the largest sub -committee. They will likely meet as a group and divide work by the type of agencies they're working with. • Media/Communications — Will establish messaging and message platforms, create education materials, and share Census communications from which other Sub -Committees will use in their work • Government— Will coordinate municipal and county efforts, provide general support to the CCC, provide updates to elected and appointed community leaders, act as contact between each governing body and the Census Bureau April 10, 2019 Page 2 Next Steps The next group meeting for the CCC will be on May 3, at the Johnson County HHS building. A few of the sub -committees have already determined a meeting date before the whole group meets in May. Our City staff continue to make connections and bring additional participants into the CCC or appropriate sub -committees. The media/communications team is likely to pick up some steam in the next month or so, to ensure messaging is available to the CCC and sub -committees, as well as available to the public at - large. We will provide another update after the CCC's May 3rd meeting. If you have any questions, please contact me at ashley-monroe@iowa-city.org or 319-356-5012. Item Number: 5. + r .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Article from Assistant City Manager: 2020 Census ATTACHMENTS: Description Article trom Assistant City Manager: 2020 Census Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 1 of 4 Article from Assistant City Manager CitiesSpeak Q EQUITY POLICY HOUSING ENVIRONMENT FINANCE HEALTH YOUTH Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer. ® By NLC Staff on April 5, 2019 Residents frequently turn to local leaders with questions and concerns related to the census—this will be doubly true with the many changes to the upcoming 2020 Census. https:Hcitiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019 Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 2 of 4 After reviewing frequently asked questions, NLC compiled a list of answers and responses that will set your community at ease. These originally appeared in NLC's report, Preparing for the 2020 Census. "Participating in the 2020 Census is a civic duty and good for your community." The very first responsibility of the federal government under the U.S. Constitution is a count of all persons living in the United States to allocate seats in the U.S. House of Representatives among the states. But your participation in the census impacts a much broader range of decisions, from how legislative districts at all levels of government are drawn, to where roads and transit are built in the future, to how more than $80o billion in federal funding is distributed annually across the country. "There are multiple ways to be counted in the 2020 Census." In mid-March 2020 most addresses in the United States will receive a mailing with instructions to participate online, but you will also have the option to respond via phone or mail. Through spring and summer 2020, Census Bureau employees will follow up in- person at addresses that have not yet been counted. "Your personally identifiable information (PII) is protected by law and cannot be shared outside of the Census Bureau." Census Bureau employees are sworn to uphold the confidentiality of your data for life. Your responses can only be used to produce statistical information, and your personal information cannot be seen or used by other government agencies or the courts. Title 13 of the U.S. Code imposes steep penalties for anyone who shares personally identifiable information (PII). "Data security is the highest priority for the Census Bureau and extensive protections are in place to protect the integrity of the 2020 Census." Online responses are secured by multiple layers of encryption and isolated from online access as soon as you hit submit. And by working with the federal intelligence https://citiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019 Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 3 of 4 community and private industry, the Census Bureau can quickly identify and respond to any external threats to its databases. "English language proficiency is not required to participate in the 2020 Census." The complete online census questionnaire will be available in twelve languages other than English. Telephone responses will be accepted in the same additional 12 languages. Paper forms will be printed in English and Spanish. Language guides and glossaries will be available in 59 non-English languages, plus Braille. "If you don't have access to the internet in your home, you can still be counted." The online questionnaire can be completed on a smartphone, and desktop internet kiosks may be available at local post offices, libraries and other community centers. Households identified as having limited internet access and households that do not respond to initial census mailings will also be given the opportunity to complete the census through the traditional paper questionnaire. A telephone response option will also be available for the first time. i About the Author: Brian Egan is NLC's Principal Associate for Finance, Administration and Intergovernmental Relations. Follow him on Twitter @BeegleME. Alex Jones is the manager of NLC's Local Democracy Initiative, where his work focuses on unveiling the https:Hcitiesspeak.org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019 Your Constituents Will Have Questions About the 2020 Census. Here's How to Answer.... Page 4 of 4 '-- extent and effect of state intervention in city governance. Previously, he was a senior policy analyst .A at the Brookings Institution and strategic adviser to its Centennial Scholar Initiative. Share this: Tweet SHARE Preparing for the 2020 Census What the Shutdown Means for the Census Start Why the 2020 Census Could Be a Problem for Cities https://citiesspeak. org/2019/04/05/your-constituents-will-have-questions-about-the-2020-ce... 4/8/2019 Item Number: 6. + r • wln�r�� CITY Ok 10WA CITY www.icgov.org April 11, 2019 Memo from Director of Parks and Recreation: Request for Information #19- 161, Partnership Agreement with Iowa City Parks & Recreation ATTACHMENTS: Description (Memo from Director of Parks and Recreation: Request for Information #19-161, Partnership Agreement with Iowa City Parks & Recreation Request for Information Bike Library Proposal Public Space One Proposal TO: Geoff Fruin, City Manager FROM: Jul! Seydell Johnson, Director of Parks & Recreation DATE: April 4, 2019 RE: Request for Information #19-161, Partnership Agreement with Iowa City Parks & Recreation Introduction: Iowa City Parks and Recreation is in the process of updating the Robert A. Lee Recreation Center. The current Game Room, Racquetball court and maintenance storage areas located adjacent to the gym have access, safety and supervision issues. Use by the public has been low in these areas for several years. At the May 15, 2018 work session Council asked staff to move forward with an RFI to find a community partner which could utilize the space in way that is complementary to the Recreation Center's operations. Staff solicited letters of interest from non-profit groups interested in partnering with the City to renovate and use this space to extend social, recreation or educational services to Iowa City residents. Letters of interest were received from the Iowa City Bike Library and Public Space One. Both responses are attached to this memo. Summary of Submissions: Iowa City Bike Library The Iowa City Bike Library presented a proposal with architectural renderings for building out the space for operations of the Bike Library programs and services. The intent is to provide a highly visible downtown location for social, transportation, recreation and education services as they relate to bicycling. The group has proposed a clear nexus to the services and activities taking place in the Recreation Center, Farmer's Market and downtown. The Bike Library has a long history of providing services and programs to the Iowa City Community, has a committed volunteer base and financial capacity to undertake the necessary renovations. Services of an architect have been enlisted to provide a clear picture of their intended use and cost estimates for renovations. Public Space One Public Space One (PSI) submitted a letter of interest proposing to use the space to house the studio component of Public Space One. The proposed focus on art studio services matches well with recreation arts and culture programs currently offered in the Recreation Center. Specific uses include public workshop space, space for printmaking equipment, artist studio space and an art resource lending library. Public Space One is a nationally -recognized Iowa city nonprofit arts institution with a 16 -year history. The group has a strong base of volunteers and artist resources. The proposal indicates that PSI would conduct a capital campaign to secure funding for the renovations. Staff Recommendation: Staff requests authority to negotiate a partnership agreement with the Iowa City Bike Library based on their financial capacity, intended use of the property, concept designs for build -out of space and compatibility with the vision and services provided by Iowa City Parks & Recreation. This proposal will provide a well-designed, visible location for the Bike Library to continue services and programs to the Iowa City Community. ,r Page 1 of 5, Request for Information #19-161 „ ° R w�Irma February 14, 2019 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icsov.org MJ Partnership Agreement 1,111II� with Iowa City Parks and Recreation for complementary social, recreational or educational services within 1,887 square feet of the Robert A. Lee Recreation Center Page 2 of 5, Request for Information #19-161 A. Introduction: The City of Iowa City Parks and Recreation Department is inviting statements of interest from qualified organizations to occupy through a partnership agreement an 1,887 -square foot space at the Robert A. Lee Recreation Center (RALRC) at 220 S. Gilbert Street, Iowa City, Iowa. It is anticipated that this space will serve Iowa City residents in a social, recreational, or educational capacity through the year, and the hours of operation should take place between 6:00 a.m. and 9:00 p.m. B. Background: The current racquetball and game room areas of the Robert A. Lee Recreation Center are being renovated by the City into a single use space with separate access from the general building. [See attached plan on page 51. The City wishes to partner with organizations who will build -out the space then occupy to provide social, recreational or educational services to Iowa City residents. Services shall be supportive and complementary to the Iowa City Park and Recreation mission and the Recreation Division's goals, as described below. The City of Iowa City Parks and Recreation's mission is to foster community engagement, and a sense of place and well-being through Iowa City allied with all residents and visitors regardless of age, race, sex, gender identity, sexual orientation, physical ability, economic background, country of origin or religious practices. The goal of the Iowa City Recreation facilities is to provide high-quality and a variety of leisure time recreational services to all populations, including organized activities and supervised play. The goals include increasing the number of people served, improving the quality of program delivery and advocating the benefits of recreational involvement to the general public, Striving for equity underpins it all. C. Mandato Pre -Submission Conference Two Pre -Submission Conferences will be held at Robert A. Lee Recreation Center located at 220 S. Gilbert Street, Iowa City, Iowa. Attendance at one of the conferences is mandatory for an organization's proposal to be considered. The conferences will begin at 2:00 p.m. (local time) on Thursday, February 28, 2019 and 11:00 a.m. on Friday, March 1, 2019. The Pre -Submission Conference will provide each organization with an opportunity to visit the site, discuss the renovations that the City will complete before partner organizations may occupy, learn about current operations of the Recreation Center, and ask questions that pertain to the partnership agreement. D. Submittal Reauirements: Individuals or organizations wishing to submit a statement of interest must include the following in their submittal: 1.) Cover Letter and Executive Summary Letter of submission: Leiter shall include the name, address, phone number and email address of the person(s) who will serve as the Principal Contact with the City. Summarize the organization's understanding of the partnership agreement, including the organization's efforts to make a positive commitment to fulfill the contract requirements in accordance with the terms of the proposal being submitted. This section should summarize the key points of the submittal. This letter should be signed by the person in the organization who is authorized to negotiate terms, render binding decisions, and commit the organization's resources. Page 3 of 5, Request for Information #19-161 2.) Company Mission and Histor Include the name of the organization, description of services, number of years performing service to the Iowa City community, number of staff available to provide services for this partnership agreement, and the number of full-time and part-time employees that currently work for the organization. Include a detailed description of issues and services that address social and/or recreation needs of the community. 3.) Proposed Use of Space Use of Space: Outline proposed use of space. Include intended population to be served, type of services or programs to be offered, typical fees to participants if program or service fees are anticipated, and proposed days and hours of service. Experience: Clearly indicate the specific experience of the organization of similar scale and type relative to services or programs proposed for this space. The proposer is responsible for all costs related to the preparation of the submitted proposal, any costs associated with the preparation of additional material, and any required visits to the City during the pre -award process. 4.) Financial Terms and Responsibilities to Build -out the Space The awarded organization will be responsible for all costs associated with build -out of the space to suit the needs of the organization. Renovations must meet or exceed all applicable building codes and be approved by the Parks and Recreation Director, prior to building permit application approval from the Neighborhood and Development Services Department at the City of Iowa City. As the lease space is in a government facility, Iowa Code may require signed and sealed plans by an Iowa Licensed professional. The selected organization(s) would be responsible for the cost and must provide these plans to the City for approval. The awarded organization will be responsible for all utility costs of the space, custodial maintenance and services, parking costs, and fees. The organization will be responsible for removing all trash and recycling, this may require rental of dumpsters or a service. The awarded organization will be responsible for providing all equipment and supplies for the operation of the facility. Financials submittal: The organization should continent on their ability to build out the space, pay the rental and utility fees and sustain operations into the future. The organization should also indicate the desired length of lease for the space. E. Questions: All questions, inquiries, requests for public information and clarifications regarding this Request for Information can be answered by e -mailing the following representative. In order to receive a response, questions must be in written form and be submitted via e-mail no later than Wednesday, March 6, 2019 at noon (local time). Parks & Recreation Department: Juli Seydell Johnson Director of Parks & Recreation juli-sj ohnsonAiowa-city.org (319) 356-5104 Page 4 of 5, Request for Information #19-161 This Request for Information is a non-binding solicitation and is intended solely as an outline of general terms and the basis for further discussion and does not contain all matters upon which agreement must be reached in order for the transaction to be effectuated. F. Address Statements of Interest: Attention of the City Cleric's Office, City Hall, 410 E. Washington St., RM 140, Iowa City, IA 52240-1826. Proposals shall be sealed and clearly marked on the front "Request for Information of Programming Space — Robert A. Lee Recreation Center, RFP #19-161." Fazed and e-mailed submittals will not be accepted. Proposals are due by 3:00 p.m, on Friday, March 15, 2019. Page 5 of 5, Request for Information #19-161 r RENTAL SPARGE NEW EMERGENCY EXIT ,IEW FLOOR TO 9E )ETERMINED EXISTING WOOD FLOOR IEW SIGNAGE. 6ZE & LOCATION 'iD BE GTERMINED IEW WINDOWS. IZE & LOCATION Q BE ,ETERMINED NEW (NONPROFIT ZENTAL ENTRY ACCE6SIBLE) EW SIGNAGE. IZE A LGCATION DBE ETERMINED :LISTING EAST NTRY IkCCESSIBLE) N®®®I I�{ifl�l�WIi ��At 3PA[E �1„AN Misr. mud, civ 'In,," SfiIYI Nu�fLq A R C 1I I T E C T R L• 111 I&I, Ili, MW A L11: MCRUTION CIMITn RFIIAIiDEL CJW OF IOWA Clrf Request for Information of Programming Space Robert A. Lee Recreation Center RFP #19-161 Iowa City Bike Library Afismfion of i lite City Clerk':; Oftico, City I-1-111 410 E. Washington 'treu-t, RM 140, Iowa City, IA .'_;212140.182f March 15, 2014 Juli Seydeil Johnson Iowa City Parks and Recreation Department 220 S. Gilbert Street Iowa City, IA Dear Juli: On behalf of the Iowa City Bike Library, our volunteers, and our Board of Directors, "- would like to thank the City of Iowa City and Parks and Recreation Department for the opportunity to share our proposal. The City of Iowa City has been integral to the start-up and success of the Bike Library. When we declared ourselves the Bine Library back in the summer of 2004, we had an idea, a folding table, four bikes, and a space at the Farmer's Market granted to us by the City. We learned plenty that first summer but came away knowing two things for sure. First, the Bike Library concept was a hit. And second, if we were to make a go of it we h,ould need a home. At summer's end we asked the City Manager aacst :;sing the John Wilson Building. To our delight, and despite being a scruffy bunch of volunteers with no money and a wildly unconventioral concept, the City of Iowa City agreed to let us use the building. The following May, we opened shop in the Wilson building. We recognized immediately how great the location would be for our project. Since leaving the John Wilson Building, we have struggled to find a Permanent home and settle in. And while we are an endeavor that requires ample space to carry out our mission, the location of that space is also important. The Wilson Building offered us great exposure ,hich helped with donations, retail sales, volunteer recruitment, easy access for customers, and greater opportunity for community collaborations. That's why this opportunity is so exciting for us. The thought of finding some stability with our space needs combined with the possibility of locating directly across the street from our former location has our wheels spinning. We see our programming as a great supplement - not a duplication - to the services already offered at the Robert A. Lee Recreation Center. We are especially excited by the potential collaboration with Iowa City Parks and Recreation. Again, we would like to thank you for the opportunity to participate in this process. We would also like to express our gratitude for all that you have done to support our work over the past fifteen years. Please do not hesitate to contact me if you have any questions or need clarification on any part of our application. Sincerely Audrey Wiedemeler Executive Director N C= m Cl ob 0 9 11 Contents Principal Contact b Statement of Interest Mission and History 9 Proposed Use of Space 11 Financial Submittal 19 Design Concepts 23 < Photo: The first bike ever checked out from the Bike Library Principal Contact Audrey Wiedemeier Bike Library Inc. PO Box 2870 Iowa City, Iowa 52244 Phone: (515) 450-1651 email: audrey@bikelibrary.org Bike Library Location Committee Nathan Shepherd Del Holland Brian Loring Statement of Interest For 15 years this volunteer -run organization has been dedicated to making affordable, high-quality, healthy transportation accessible; growing a non-profit community bike shop committed to bicycle advocacy, social and environmental justice. We have continually been expanding our reach amid juggling the challenges of repeated relocations that started in 2014. Another relocation is imminent. The Bike Library is in search of a permanent home to provide transportation, recreation, and educational services, and maintain our mission of getting more people on bicycles. To this end the Bike Library is interested in partnering with the City of Iowa City in building -out the 1,887 square foot space at Robert A. Lee Recreation Center. Key Points • Serve as a hub for social, transportation, recreation and education services as they relate to the bicycle. - Increase the number of residents checking out bicycles for transportation and recreation. Propose a build -out plan that increases the Bike Library's visibility, number of people volunteering, and thus hours of operation. Offer residents opportunities to engage in educational programs, events, and bicycle advocacy. • Provide centrally located public access to a community bike shop that increases resident's opportunities to engage in volunteer programs that keep the Bike Library running smooth. The public will have better access to bike tools, space to fix and maintain one's own bike, and skills training for all levels, • Increase the square footage of the proposed space to serve as a long-term home for the Bike Library. Supply storage and storefront space for 200+ bicycles • Invest significantly in the 1,887 sq ft space because we are in a strong financial position to execute a buildout and we believe that bikes build community. = 0 'o, m woo Mission and History Name of organization Bike Library Inc. d.b.a Iowa City Bike Library Description of Services Mission: Get more people on bicycles. We accomplish this by repairing donated bikes and offering them to the public through a checkout system. Bikes are priced with a deposit and checked out for a six month period. If a bike is returned in good condition within the checkout period, the deposit will be returned to the user. Alternately, patrons can choose to keep their bikes and forfeit their deposit. Number of years providing service to the Iowa City Community 15 years Number of anticipated staff Three staff members - Executive Director; Shop Manager; Volunteer Manager Number of full-time employees One full-time employee - Executive Director Number of part-time employees: We are a volunteer -run organization operating with 20-30 active volunteers and one full-time employee. < Photo: The Bike Library's original location Issues and services that address the community's social and recreational needs: ' Providir.g low-cost transportation and recreation through partner organizations /nmr1bcrri$ratofrom the opportunities that bicycling allows. Provide bicycle safety, skill, and maintenance education to volunteers and the public. [ncouragodiverse groups cfpeople tohe|pshape our growing bike culture. Create awelcoming social space with educational opportunities for wmmen' identifying.qandernnnconfornningho|ku.ondpoop|nfnnmd|versebackgnounds. ' Increase avenues for novice cyclists totake part insocial and recreational cycling that simulate lifestyle c"oicosw1licn improve mental and physical health. ' Ensure that new youth bike initiatives grow and thrive in neighborhoods that .need them most. ' Serve as a hub for recycling. VVetaxeall bikes and bike parts regardless of condition. Wethen salvage w�atiousable and recycle the rest, diverting atpounds ofmetal and Av�u[ LI,'. - We offer a variety of ootions to Jonnson Courty resident I,'.-WeofferavahetyofoptionstoJonnsnn[nurtyns|dent .suchasourcheckout system in which patrons may borrow orbuy a -efurb|shed bicycle for low cost. VVeoffer a rental bench prog'a`n nhere patrons ,nay use Bike Library tools and equipment for $5 per �ourund receive guidance fno.n Bike Library volunteers. Although bicycle repair is a set cf specialized sKills, the Bike Library believes that anyone can learn these skills. We offer oaxic maintenance and repair classes that are open to the public ar�dfree tn our volunteers. Ou,goa| is to elevate patrons' anLjvo|'.'c++/s'se|f-suyfic|ency anciconfidente tranaates 'rTumore confident ma",.g. The Bike Library has Dartnerec. witl- the Neighoo��oocl Centers of Johnson County (NCJ[)tnoffer a 2 -week onngnam called Bike Club that gives free, refurbished. oroppn .h1dngbicydmsto�,,a5 L-Loit `,x. these students how to ride safely. H tr,.e surnmer %ve partner with NCJC to offer Women Empowerment Ricle camps and skills training rides for young women ages 9-14. Proposed Use of Space Proposed use of space The space will serve as a community bike shop run primarily by volunteers and a small team of paid staff. We offer a variety of programs and services in-house, and partner with other community organizations for outreach programs. Our best-known program is the Checkout System in which patrons borrow bikes with options to buy refurbished, quality bicycles at low cost. The Bike Library provides education - focused repair and maintenance clinics that are open to the public. This space would be a shop that could house the tools and repair benches needed to fix and maintain approximately 200 bikes that we use for our ten programs. The Bike Library would be in operation nearly every day of the week at least for two hours. We are confident that being located in the Recreation Center will increase our volunteer pool, which will in turn increase our hours of operation. In 2018 we added three outreach programs that serve marginalized groups and youth: Women Empowerment Ride (WE Ride), Pedals for People, and Bike Club. We also added two recreational rides: the weekly Overdue Ride, and annual Farm Cycle. Our goal is that these cross-cultural exchanges will shape our growing bike culture into one that is an equitable bicycle movement for all residents of Johnson County. This bike shop would serve as a meeting place for many of these activities. Intended populations to be served Of course the Bike Library is open and available to all. However, we do make a special effort to reach underserved populations and conduct outreach accordingly. Here are a few examples of our outreach programming: WE Ride program - Girls ages 9-14 from pheasant Ridge and Broadway neighborhoods Pedals for People - New Iowans - immigrant and refugee families Bike Club - Targets children in three after school programs in SE Iowa City • WTF Night - Welcomes Women Trans* -Femme to bike repair education Senior Center - Offering hands-on class for seniors who recognize the potential of biking, but for various reasons, do not ride regularly. IOWA CITY BIKE LIBR'AR'Y by the numbers 1 F747 Bicycles checked out 100 bicycles .r .� .► a� .r • ar � a r ar arr a►' i •�� a►r �r ai ari +� a'► aI aT tF a 2010-2018 37r744LBS Scrap metal recycled OP d Volunteer hours logged 1K hours 71460 LBS Scrap rubber recycled 4V =1K pounds I 1K pounds coo 1 F747 Bicycles checked out 100 bicycles .r .� .► a� .r • ar � a r ar arr a►' i •�� a►r �r ai ari +� a'► aI aT tF a 2010-2018 37r744LBS Scrap metal recycled OP d Volunteer hours logged 1K hours 71460 LBS Scrap rubber recycled 4V =1K pounds I 1K pounds Typical fees for services and programs People checking out a bike must leave a deposit — from $75 to $300, depending on the bike — and can keep the bike for six months. At the end of the six months, the bike can be returned, and the deposit will be refunded, minus a $50 sustainability fee that covers wear and tear on the bike and parts and materials to tune it up for recheckout. Or the person can keep the bike, and the library keeps the deposit. Either way, it's a great deal on a quality bike. Proposed days and hours of service Staff and volunteers are on-site at the Bike Library 60 hours per week and by appointment. Though we anticipate extended public hours, our current hours of operation in which we are open to the public are below. Monday. 5 7pm Tuesday: 6 -Bpm Wednesday: 6-8prn Thursday: 6-8pm Friday: 4:30-6:30pm Saturday:10am-3pm 1st & 3rd Sundays:1-4pm Goals for extended hours: Monday: 4-9pm Tuesday: 5-9pm Wednesday: 6-9pm Thursday:12-9prn Friday:12-9pm Sa t u rday: 1 Oa m -4p m Sundays:1-4pm _ :9 J Wb* �y� M ry d MIX jfvk�a % bw mew w ........... . w Ey StIf ow 14 97 g m r .v * r ° I� r w n r p K x d _ ' s ��IC!' pry m � • � m— _ 1�Yy, i � �� �4.. � M � 9's ,144`' Jig Jowl, fILit - * r .'ee� ^"". � •� MSI "a ,,,, ^ 46S x mw ^ �! ■F 4� "� 1YF' �� !w � e d Experience Since our beginning back in May of 2004, the Iowa City Bike Library (ICBL) has become an integral Iowa City community_ The Bike Library continues to grow and evolve to better achieve our mission of increasing the number of people using bicycles as transportation. Our methods and projects have helped to create a robust bicycle culture and community that brings equity and affordability to cycling and makes riding an easy choice for the residents of Iowa City and Johnson County. While the scale of our work is modest, our efforts address some of the most vexing issues of our times. Our work lowers carbon emissions and makes our downtown and neighborhoods more livable by reducing traffic congestion. We have also helped to amplify personal and public health initiatives while simultaneously helping our low-income residents stretch personal or household budgets. The Bike Library currently employs one full-time employee with plans of hiring a additional staff. At the heart of our work, however, are the many volunteers. Over all of our fifteen years, we have relied on the expertise and dedication of a solid core of volunteers. Several of our volunteers individually log over 250 hours per year and bring ideas, energy, and an enthusiasm that is truly remarkable. The most significant aspect this space will provide the Bike Library: access to location. From 2004-2014 the Bike Library was centrally located at the old Wilson's Sporting Goods store on East College Street across the street from Robert A. Lee Recreation Center. To this day, 2013 was our biggest year for checking out bikes to the community. We believe this was partly attributable to the downtown location. Our current location is a destination for people actively seeking us out, but on College Street there was simply more foot traffic. Similarly, the number of residents volunteering to help us get more people on bikes was higher. A return to this location in downtown Iowa City would mean an increase in our visibility; increase the number of people wanting to volunteer, learn and share knowledge; and raise the number of people checking out hig�-quality, affordable bicycles to be ridden for commuting and leisure time recreational activities. Previous Bike Library Locations 0 410 E. College Street (2004-2014) 49 840 S Capitol Street (2014-2016) 700 S Dubuque Street (2016 -current) WA' CV PPw llhrary PRIG UP ■hap aihragf mks nawho .firth.. l.U] ,ptlkliu Lai Nlrv).hvr.�'s VmRN„ +T M NR aw rrw.•; hbJd the ��� ®rn�ra Services offered Bicycle Checkout - The Bike Library continues to be anchored by our original and still popular service, bike checkouts. In the 1990s "free bike" programs began to start up around the US (i.e., Yellow Bikes in Portlaid, 0R). While the intentions were laudable, the results were mixed. Working to create a sustainable and effective low-cost or free biKC- was the inspiration for the bike library. Our checkout system is unique and works very well for some of the population we reach. Rent -A -Bench T' b: Ia 4Y. r t�,spp n r.- ,.i.�la luo .:Ir",.w`4 . r.-. `.i;J_C.. "c Loo -. V';... . stock four benches and make them available to the public on Fridays and Saturdays. Rent-A•Bench is ar im*ortant community resource and a great complement to our bike repair education efforts. Recychng - We serge as a hub for the donation of all bikes and Dike parts. We get quality bikes that car be put into our checkout system and used for outreac-1 program. With teat we receive poor quality bikes/*arts not suitable for repai : T�ese ki L, '.M :ll til di..i �f:.'fiJ .Ft ire Bicycle Repair Classes - Edicatior is a priority for the Bike Library. We understand that next to having a bike to ride, keeping it in good repair is what keeps people on the saddle and riding. We have regular repair classes for all skill levels. Outreach and _Prornotioi_of Cyciing_- The Bike Library has a well-respected reputation. Consequently, we are asked to share the wonders of oiking with outside groups. We also organize group rides that help build supportive networks for veteran and new riders alike. Sale of Used Bikes_a.nd Parts - For some folks, the Bike Library's best asset is affordaale bikes a^G parts for repair and rebuildinq bikes. VVe offer an expansive array of both bikes am oasts for tre bike entnusiast. This is really what helps to sustain us and pay the hilts. All of our bikes are donated, and some may be unrepairable, out they often have parts or accessories that we can use in the shoo or sell to the public. Programs offered Bike Club - Riding a bicycle is an important part of childhood. Biking is fun, healthy and can grow with a child to become a life-long recreational activity and source of enjoyable low-cost transportation. That is why this past spring, the Bike Library started Bike Club - an after school cycling program for children in southeast Iowa City - at Twain, Wood, Alexander schools. This program teaches young children how to ride by starting with the balance bike and they learn how to ride safely. Children in the program receive a bicycle, helmet and lock at no cost. This year we are partnering with AM Rotary and we have plans to grow the program. Bike Club would be a wonderful program to share with the Recreation Center. WE Ride - WE (Women's Empowerment) Ride is a partnership with Neighborhood Centers of Johnson County and focuses on girls of color. This past year, we worked with girls in the Pheasant Ridge neighborhood. We Ride uses the Girls Circle curriculum to use the bicy6e as a gateway to new experiences and friendships. WE Riders learn how to ride safely and maintain their bikes in a supportive, hands-on environment. Girls build skills, and a life-long love of biking. Kids Bikes - Getting affordable or free bikes to children is important to us. We have a dedicated group that repairs children's bicycles on Sunday afternoon. Some of those bikes are sold and some are given away to children through events and initiatives Working Bikes Partnership - For the past decade the Bike Library has partnered with Working Bikes in Chicago to send bicycles to their partners in countries throughout Latin America and Africa, including EI Salvador, Guatemala, Panama, Nicaragua, Uganda, Lesotho, Sierra Leore, South Africa, and Ghana. In a developing country a bicycle can truly change the life of an individual, their family and their community. Bicycling is, of course, a form of trarspo,tation. But bicycles are also used for towing cargo, and even as a source of electricity through the creation of pedal - powered machines. In areas plagued by poverty, high levels of unemployment and lack of reliable, accessible transportatior, a bicycle can help provide access to jobs, education, medical attention, and other resources. The Bike Library is proud to support the efforts of Working Bikes. V . I Pedals for People A community bike school for adults, this pilot program was launch in 2018 with the intention to serve immigrant and refugee populations. Participants are equipped with skill on how to ride safely and have the option to receive a subsidized bike. 'Aj'cnie: /Trans/Femme,Night. We offer bicycle repair and maintenance instruction I'. _.. iFI i 7 ^.I •.i r.`M `}! "?l GPC C: � =' i; r���lii °w ! !1,a }? t•iat description. $aiya.ae.l.ignt_ - The co:e of our operation happens every Wednesday when volunteers triage donations, strio bikes for recycling, and salvage parts tc 'keep for upcyclirg other bikes. Nev,.-_blc-c!znics_bloraay - This program serves to bridge the krowiedae gap between sear nir.g now to repair bines and being able to share that k^o,.,.:edge. This time is dedicated to practicing skills for people wanting to become a volunteer mecha ?Ic. Mechanics Night - Experienced volunteer mechanics work on bikes for our checkout system. Rast_P-ogramming - Commuter breakfast, Hope House, Shelter House. Financial Submittal Ability to sustain operations into the future The Bike Library relies on the donation of bikes and bike parts from community members to fuel the mission of getting more people on bikes. Since opening in 2004 we have experienced enormous support in the form of donated bicycles. The magic happens when these tax-deductible donations are then fixed -up by volunteer ynechanics. The output is more valuable product: a quality bicycle to be checked out or sold at an affordable price. This value-added product is good for business, the customer, the environment, and community well-being. In addition to the goods we loan -out and sell, we offer the public service of bicycle repair and maintenance classes at a sliding -scale fee. Prior to 2016 the Bike Library operated almost independently of philanthropic dollars, relying mostly on the earned income generated through the donations of bicycles and bicycle parts and the added value provided by our volunteers. In the three years since hiring an executive director, the Bike Library has demonstrated an ability to diversify funding. We now have the capacity to fundraise as well as seek out grants. Additionally, we have seen an increase in earned income. The total amount for contributions made to fundraising campaigns and events in 2018 was just over 20K. In 2018 we received more than $20K in grant contributions, including a $17K grant fr orn Johnson County. We saw an 115% increase in earned income from 2017-2018 between the peak months of May and July. We have Torg anticipated the need to invest in a building and have been saving accordingly. We currently have a strong cash position, with about $90K available in the bank for the build -out and are prepared to execute a capital campaign to cover cost for the build. To avoid construction delays, we are prepared to secure a bridge loan if needed. We have a great relationship with our financial institution, and we anticipate no olfficulties securing such a loan. 1 w � v� I� _ u y rLAP .r - Ability to build out the space The Bike Library understands that costs associated with build -out of the space will be our responsibility, and that all renovations meet or exceed building codes and be approved by the Parks and Recreation Director. We have teamed up with a team at Neumann Monson Architects to assess what is possible for the space, and will continue to work with them. Ability to pay rental and utility fees The estimated utility cost (not including refuse/recycling and water) is 11 cents per square foot. The Bike Library currently pays approximately $750.00/mo in rent, utilities and internet. The BIKe Library would be able to assume responsibility for utility costs and those associated with an increase in square footage were our 2nd floor plans to be approved. Desired length of lease Given the significance of the lease hold improvements, we would want .i lease that is long enough to realize the depreciation of our investments. That would likely require a lease of no less than 15 years and perhaps longer. r .1�` a,a Buzz Salon Film Sane Harrison Street Parking Moss, 112 E Washington Street NEUi4 ANN MONSON ARCHITECTS Design Concepts We have engaged the services of Neumann Monson Architects to conduct a high- level analysis of the available space. Their expertise has been vital in helping us develop early concepts for this portion of the Robert A. Lee Recreation Center. Neumann Monson has a long history of working within the Iowa City community to create exceptional places for learninq, playing, shopping, and gathering. Their work has contributed to the continued improvement of our community and we're excited to work with them on this project. In addition to being a long-time Iowa City Downtown District Business, they are also one of Iowa City's first Bicycle Friendly Businesses, as recognized by the League of American Bicyclists. There is a natural kinship between Iowa City Bike Library and Neumann Monson Architects. We look forward to the opportunity of working together to enhance Iowa City's recreation offerings and the Iowa City Bike Library's mission. a *OVr CLiriL .?e street (A de5ignoed bike lane) { e� y Fir �4 y, n: ff Pobert A Lee Recreation Center " � dry fPIP 45 +4t tl rig H' Mn � i CRY' - b Site Opportunities Bike Library at Rec Center Access via College Street, a designated downtown bike lane Synergies with Rec Center Programming Synergies with new retail storefronts at "The Chauncey" Adjacency to the Iowa City Farmers Market Access via expanded vestibule adjacent to east Rec Center entrance Potential bike storage under College Street bridge At i�.aar�A I, 11 Opportunities Accessible entrance via College Street Flexible, outdoor space for extended programming Retail frontage along College Street Workspace/storage beyond Signage View facing south from within the lower level of the space. opportunities Garage access to adjacent parking lot Clerestory lighting from the south Efficient wall -hung bicycle storage around perimeter Flexible workstations throughout Access to main level of Rec Center View facing north from the Recreation Center parking lot. Opportunities Accessible entry via expanded vestibule 0 Clerestory windows above to provide natural daylighting 0 Accessible access to workshops and via Rec Center parking lot Opportunities for outdoor programming, utilizing adjacent parking spaces and/or parking lot islands 0 Connection to designated College Street bike lane Mo. View facing southwest, looking down College Street Opportunities Direct connections to College Street, a designated bike lane 0 Accessible retail and program space along College Street i Accessible access to workshops via the Rec Center parking lot Access to Rec Center via adjacent vestibule Opportunities for outdoor programming, utilizing adjacent parking spaces and/or parking lot islands Plan Upper Level Plan - Lower Level Plan - Upper Level Retail accessible via College Street Outdoor workspace Workspace/community flex spare Bicycle storage Stair down to lower level Plan Lower Level Workspace level with Rec Center parking Garage door access Stairs to upper level Bike storage Opportunity for expanded retail at Rec Center level Expanded vestibule i Opportunity for renovated receiving room to provide accessible, dedicated restroom facility and water access Opportunities for orograsrming, utilizing adjacent parking spaces and/or parking lot islands Section facing west Ca; Section facing south (Burlington Street) Section facing north (College Street) Sections Retail accessible via College Street Flexible, outdoor space for extended programming Workspace/community flex space Bicycle storage 0 Opportunity for expanded retail at Rec Center level Expanded vestibule Renovated receiving room to provide accessible, dedicated restroom facility and water access Garage door access PUBLIC SPACE ONE 120 N. Dubuque St. Iowa City, IA 52245 publicspaceone.org FOSS l B 1 L ITr o 501(c)3 arts organization dedicated to independent cultural production John Engelbrecht, Director Public Space One 1.20 N. Dubuque St. Iowa City, IA 52245 319-331-8893 john@publicspaceone.com Dear Juli Seydeli Johnson and Parks and Recreations staff, Thank you for the opportunity to submit this statement of interest on behalf of Public Space One (PSI) for a partnership agreement with Iowa City Parks and Recreation to occupy the current racquetball/game room space at the Robert A Lee Recreation Center (RALRC). We believe this space and location would be a brilliant place to house the studio component of PSI, anchored by our community -access print and book arts studio, the Iowa City Press Co-op (ICPC). This would not only secure an ideal and visible home for this important component of our organization but also increase our current capacity to provide inclusive, vibrant, and high-quality offerings for the Iowa City community to pursue art -making. Proximity to the ICPL, the Farmer's Market, and the potter's studio (just upstairs) is something that our team and community would both bolster and be bolstered by. The potential of bringing our type cases and printing presses to a central location to share more broadly an(] justly with the people in this City of Lit is exciting, fitting, and even a bit poetic, We would love to leverage our programming and passion for artmaking with a more visible and established community hub. We believe the following proposal does just that: takes our established track record in serving our coni-munity through innovative and excellent arts programming and resources, and matches it with Parks and Recreation Department towards a shared goal of fostering community engagement and well- being. This partnership would enhance Iowa City's cultural -civic -based options and bring new energy to the RALRC that would excite a lot of area artists who have been waiting and wanting a visible art center. The growth and success of our studio programming over the past six years speaks for itself: as Rockne Cole mentioned at the Feb 5, 2019 City Council meeting: we have quietly created a robust art community in our steady, step-by-step manner. PS 1 is now in an ideal scenario to successfully fulfill the desired terms of this part-nership, while building off our experience of running Iowa's only community -access print shop, and giving the City of Iowa City a well-rounded civic space for artmaking. Thank you for your consideration. We look forward to future conversations and a potential partnership! Si cert y, John Engelbrecht ART PERFORMANCE PRINTMAKING ACTION POSSIBILITY MISSION & HISTORY Public Space One has been a nationally -recognized but homegrown Iowa City nonprofit arts institution for 16 years, producing culture and supporting many disciplines of arts in Iowa City, from visual to performance to literary and beyond through both providing accessible community space and resources and producing innovative programs. PSI organizes and facilitates a broad range of activities and services which include exhibitions, residencies, public projects, and performances featuring both local and national artists, as well as providing an accessible, all -ages space for community members to "go public" with their creativity. Here we'd like to focus on one aspect of our programming: our art studio services. These are centered around the Iowa City Press Co-op (ICPC), a place where artists and arts -interested individuals work, learn, experiment, and play in a shared studio facility on a daily basis. Bringing that vibrancy to a more visible, civic space could in turn broaden and deepen the City's commitment to the arts in Robert A Lee Recreation Center. These services include: . community access to broad range of printmaking equipment (5 presses for relief, intaglio and letterpress printing, a screenprinting darkroom, and equipment for bookbinding and digital image production currently over $15,000/several tons worth) • printmaking and book arts workshops (over the last 4 years we have run 113 workshops for 510 participants) • private and public studio work areas (a balance of both is necessary for an active and vibrant community of artists) . teaching opportunities for local artists (instructors are local, working artists paid a fair wage) • opportunities & resources including exhibitions, informal learning opportunities, and collaborative projects . a team of active and engaged local artists who are dedicated to making art accessible to all in our community Staff and Capacity: Public Space One currently has three part-time staff members (one of who is specifically dedicated to managing the Iowa City Press Co-op) though this number alone is misleading in representing the organization's capacity. In addition to staff, our board of directors (1.1 people) dedicate 10-15 hours per month to the organization and a gallery team (10 people) give another 3-5 each per month. In addition and relevant to this proposal, the Iowa City Press Co-op maintains a membership of roughly two dozen members who each contribute 8-10 hours per month. While our staff is lean, these volunteer hours range from an additional 300 to 450+ per month and our track record of programming speaks to the amount of dedication and capacity for projects our volunteers take on and successfully instigate. PSI and the ICPC embody the social and recreational needs of the community: . By believing in and creating inclusivity. This is put into action through many people volunteering and working closely together on a regular basis. It is a place where anyone, no matter their educational back- ground or station in life, can join in and participate. . Through dedicated and experienced staff and volunteers. We not only educate and provide the necessary resources, but we also encourage confidence and structure to help someone's ideas come to life. . Giving access and empowering people. ICPC members are all involved in maintaining the shop, teaching workshops, helping visitors, leading public demos, working on collaborative projects, organizing group exhibitions, leading children's camps with partnering organizations, giving class tours, traveling to print and book conferences, etc. It is a vibrant community that gives to the programming of Public Space One but also devotes time and energy into outreach and community involvement (regionally and nationally). • With its own organized activities and supervised play. once someone is tamiliar with the studio equipment they are encouraged to come during supervised open studio times to work independently on their own projects. If they still dont feel confident we also offer individual instruction. Our studio is meant for artistic and creative play, to encourage and foster a sense of experimentation both in the classroom and outside of it. PROPOSED USE OF SPACE The Iowa City Press Co-op is one of PS1's major programs and one in which we recognize as being a large part of our future growth. We are proposing to move this part of our programming, along with associated studio activ- ities and resources, to the RALRC. We believe this programing would accompany the Rec Centers ceramic and art courses nicely, significantly increasing the amount of arts education offered in the building and offering an opportunity for a Iively, civic -based art community to grow. Our outline for how we would maximize an ideal space comes from our current experience of operating a not - as -ideal one. We would divide the new "vanilla box" space at RALRC as follows: • 113 of space would be multipurpose, allowing for workshop space and group work space to be used for workshops and other uses including: meetings and collaborations, print'parties, and artist talks. +113 of space would house printmaking equipment and there would be designated space for each area that we offer: book arts, intaglio (drypoint and etching), relief, letterpress, screenprinting, digital. We would also explore the possibility of adding additional technique areas such as papermaking. .1/3 of the space would be private and shared studio space (we would explore the potential of building out a mezzanine level to accommodate additional work space) The space would also house an expansion of a relatively new PS1 initiative -- an art resource lending library that, inspired by other community resources like PATV and the 'Tool Library, empowers community members by making available shared equipment and tools for creative production and professional practice. The current inventory ranges from professional artist resources such as equipment for photographing and framing artwork to more general items such as a sewing machine and button maker. Population served: Participants in our studio programming range from hobbyists to professionals to individuals trying art for the first time. Workshops serve a wide range of the general public, with a core of introductory techniques offered each season alongside a rotation of more advanced or experimental approaches such as alternative photographic processes. Our workshops are typically for ages 14+, though we have collaborated with the Iowa Youth Writing Project for the past 5 years to offer children's summer camps. We are currently working to build additional collaborations with organizations including the 1CPL and the Center for Worker Justice to strengthen our programs and broaden our audience. The additional space and central and well-known location of the RALRC would be a natural fit for this aspect of our growth. The ICPC is the only community -access print shop in the state of Iowa (meaning: membership and open hours are open to all, with the only prerequisites being associated fees and training to safely use equipment). More space would increase our membership capacity, which would in turn increase our ability to offer open hours. Currently we maintain 8 open (drop-in) hours per week (Thursday evening & Saturday afternoon) as well as hosting by -appointment access and programming (over 2,000 hours of space usage logged last year). With this partnership agreement, we would commit to doubling hours for drop-in community access to the PSI studio and IC Press Co-op within the first six months of occupancy and potentially continuing to increase these hours depending on demand. Proposed open hours at the RALRC: Wednesday 4-8pm Thursday 4-8pm Saturday 12-4pm Sunday 12-4pm Current fees: Drop-in studio work use costs $10/day (and is open to the general public). There are three tiers of monthly memberships, which give members access to the studio outside of open hours: $10 (lead member), $17 (work- ing member), & $37 (non -working member). Workshops typically run from $65-$150 (per person), and print parties (planned print activities for larger groups) range from $150-250 (total) depending on length and materi- als. We also offer at least six free workshops and events each season as well as running a need -based scholarship program that covers frill or partial workshop tuition. Fees cover general -use consumable supplies, and we also offer supplies for studio users to purchase at cost. We would aim to keep this structure relatively similar in a new space while understanding that growth and sustainability may require minor changes. FINANCIAL TERMS & RESPONSIBILITIES PSI would seed build -out costs for the space with our modest ICPC-specific facilities/equipment savings fund, and conduct a fundraiser to cover the balance, similar to the $10,000 Kickstarter that launched our print studio in late 2012. While build -out needs such as plumbing will not be an insignificant outlay, we feel confident in the community support that would be garnered by the excitement of this significant upgrade in our facilities. Also, because our proposed use of this space would be a relocation of existing programs, setup costs beyond space build -out would be largely limited to the expense of moving existing equipment. Our 2018 financials indicate that the studio component ofPSI's operations (considered separately), would currently support rent and utility costs of roughly $11,000 annually. As described above, the continued growth of this area is limited by our current space and we project a 20% increase in this capacity in the first full year of operations in this space, with continued incremental growth for the next couple of years before reaching a relative plateau. The continued interest in and growth of our studio facility and workshops over the past six years, in addition to the dedication of the individuals currently involved in organizing this part of PSI, are a strong indicator of our ability to sustain the operations of this facility. We would request at minimum a three-year lease for this space, with the hope of making it the long term home for the Iowa City Press Co-op and PS1's other studio and workshop offerings for the long term. Item Number: 7. + r • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Memo from City Clerk: KXIC Radio Show ATTACHMENTS: Description Memo from City Clerk: KXIC Radio Show r ��--„,-,.p CITY OF IOWA CITY MEMORANDUM Date: April 5, 2019 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: KXIC Radio Show At your April 2 work session, Council Members agreed to the following schedule for the Wednesday 8:20 AM radio show. Wednesday April 17 — Mims April 24 — Throgmorton May 1 — Salih May 8 — Taylor May 15 — Teague May 22 — Thomas May 29 — Cole June 5 — LaTasha DeLoach, Senior Center Coordinator (Senior Center Events) ** Please remember that KXIC is very flexible with taping the sessions ahead of the show. &CIk/Council KXIC Radio Schedule/radioshowasking.doc Item Number: 8. + r .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Copy of news release: City Council to discuss deer management at April 23 meeting ATTACHMENTS: Description Copy of news release: City Council to discuss deer management at April 23 meeting Kellie Fruehling From: City of Iowa City <CityofIowaCity@public.govdelivery.com> Sent: Friday, April 05, 2019 8:02 AM To: Kellie Fruehling Subject: City Council to discuss deer management at April 23 meeting 0 SHARE Having trouble viewing this email? View it as a Web page. ��� IOWA CITY FOR IMMEDIATE RELEASE Date: 04/05/2019 Contact: Sgt. Derek Frank, ICPD Public Information Officer Phone: 319-356-5293 City Council to discuss deer management at April 23 meeting Iowa City City Council will discuss the future of deer management in Iowa City at the upcoming April 23 council meeting, and the City of Iowa City is seeking feedback from the community. Iowa's Natural Resources Commission (NRC) is a 7 -person statewide board that regulates deer management in urban areas. This board granted Iowa City's past applications for annual sharpshooting to control the deer population from 1999-2009. In May 2018, Iowa City officials submitted a request to the NRC for sharpshooting approval, but the request was denied. After forming a committee of community members and receiving public input, a second request to sharpshoot was submitted to the NRC in December 2018. This request was also denied. After that denial, Iowa City officials received a letter from the NRC Chairperson and communicated with Department of Natural Resources (DNR) staff. From these communications, it is the City's understanding that the NRC will likely approve professionally contracted sharpshooting for one year to decrease the deer population to an NRC -approved density level if some form of public hunt is utilized for the remainder of a five-year plan. This plan would also include public education and annual counts of the deer population. For those not able to attend the council meeting, an online form has been created to allow public comment. To submit your feedback, visit our online form. For more information, contact Sgt. Derek Frank, ICPD Public Information Officer, at 319-356-5293 or email derek-frank@iowa-city.org. + r .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 2019 Building Statistics ATTACHMENTS: Description 2019 Building Statistics Item Number: 9. City of Iowa City 2019 Building Statistics Single Family $ -- 2,563,000' 1,247,000 -_- - -r 1,808,000 -�-' a`�`�""'c' -_ .--- wuwoer No,ar uecerr TOTAL NON-TAXABLE - ` -_ - . -- ---- NumberofPermrts _-. -_ 4 3 -_. --. "_ 8 5.618,000 Duplex.__15___ $ _ _ _- - -- --. .-__ - I--_ --- --� -_ ----_ --. Number of Permits ---._ - _- .-- ----_—.__ ---"" - ---- --- --- - -- 0 Sororities & Fraternities -$ _ Number of Permits � - -- Multiple Units 14,000,000' -----� ----- ---- --- ---- ---- . - 0 - - Number of Permits ..—_ 2 ----_ �_ -__ � T— �- -. --. _. ---- - 14.000.000 _.. - -__ .- ---- Number of Buildings - ----. 2 ._ --_ ----. ,I ---.- `---- - 2. -- -- --- -- ----- _ -_.- Number of Dwelling Units 112 2 Mix - CommergalfResidential 19000,000 -- 112 -- -- --- ---. -. - .. Permits Number of-- 1 -_ -_ ----_ _. --_--- _ 19000,000 - - Number of Buildings 1 ---- -- ----- ---- 1 Number of Dwelling units 45 ---- ---- - � ----" � --- - 1 Motels Hotels - $ .- - - _ _. --. _ ----. 5 — - 40 _ -- Number of Permits s � I � -._— -.-i --- —_-_ Churches $ -_ _� _ I- -__ �--_.. � ___--. - �_-_---_—._ ---_ _ 0 --- _----.1--- Number of Permits - - ----. ---_— ---__ _ - ----- - ..._._. _— --_.. --"_- 0 Industrial -$ 0 - Number of Permits -- - -- -__-- - -- - - 0 Service stations-$ 4 -- 1— ' -- I - - - 0 Number of Permits -. _.. Hospitals &Institutions - $ _-- ---_-- '.., - _- --_- _.. __ , _._ _. 0 -- 0 -_-. ... Offices. Banks, P $ rof ----- --. II � I-_-` 0 — Number of Permits -- -- -- ----� -} - 0 --. Public Works&UUlilies -$ Number of Permits -- ---- -- - ---- 0' Schools - $ -__0. -_-. Number of Permits ..._ _ _ ----. -_-1___. __-_----__ __ 0 Stores &Customerer Svc - $ ----. __ - --- -. ____ 0 - IMisc. _- ---. 0 -.. Structures/Fences-$ _-.---_.--- -. -_ --.__ -- -_._ - 0. Number of Permits- _-- -T---- - - - 0 Remodel, Residential 5 401,438 581,645 - _- -.-- 447,282 --.-. _ _- � 0 _ Number of Permits 22 25 23 - 1 430,365 - --- - -- Remodel, Commercial $ 54_,500 2D,835,687 1,447 594 70 - -_._ -- - NPublio _. 2 7 --. _ --- -^ - - I __ 22,337,783 19446,989 -� _- _ - Remodel, Works m$s ----- --.-- - ---- ---} 18 - -- NumberofPernns --- - - T - - -- Accessory Structures - --- - 143,97$ - - - -- 0 --- _ Number of Permits ---_-i.— _ 3,... _.--_-- -- II -_.._ - --_. _. ':- 143,978 -__ - ------- ---. Condo Conversion -No Value -_.--_.., 3 ---_ TOTAL VALUE 36,018,938 22,664,334 _ _ 3,846,854` r -- - - 0 -- ---- -- ----- - -___ PERMITS _ -_ 31 35 - ----. a---._- 43,., _.. __ _ -'_ —_ � ---. 62.530126 -i -- ..TOTAL - 09 Demolition_ Residen4al units lost - -• --- -- --- —_ Item Number: 10. + r • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Bar Check Report - March 2019 ATTACHMENTS: Description Bar ChecK Keport - March 2019 Iowa City Police Department and University of Iowa DPS Bar Check Report - March, 2019 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in Mav of 2014. Previous 12 Months Top 10 Under 21 Business Name Citations Visits Citations Ratio Business Name PAULA Citations Visits Citations Visits CitationsRatio Summit. [The] 85 70 0.8235294 Bo -James 31 23 0.7419355 Sports Column 51 37 0.7254902 Vine Tavern, [The] 13 8 0.6153846 Martini's 44 31 0.7045455 Fieldhouse 57 24 0.4210526 Bo -James 31 20 06451613 Union Bar 65 23 0.3538462 Vine Tavern, [The] 13 7 0.5384615 Summit. [The] 85 30 0.3529412 Union Bar 65 33 0.5076923 Airliner 46 13 02826087 Pints 18 8 0.4444444 Eden Lounge 39 7 0.1794872 Airliner 46 19 0.4130435 Sports Column 51 9 0.1764706 Fieldhouse 57 18 0.3157895 Martini's 44 6 0.1363636 DC's 34 9 0.2647059 DC's 34 3 0.0882353 Only those establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations Ratio iness Name Visits CitationsRatio Summit. [The] 8 12 1.5000000 Van B's 1 1 1.0000000 Bardot Iowa 1 1 1.0000000 Union Bar 7 2 0.2857143 Van B's 1 1 1.0000000 Summit. [The] 8 1 0.1250000 Union Bar 7 6 08571429 Sports Column 6 4 0.6666667 Airliner 4 2 0.5000000 Brothers Bar & Grill, [It's] 7 1 0.1428571 — exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - March, 2019 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name 2 Dogs Pub Airliner American Legion Apres Wine Bar & Bistro Bardot Iowa Baroncini- Basta Big Grove Brewery Blackstone - Blue Moose - Bluebird Diner Bo -James Bread Garden Market & Bakery Brothers Bar & Grill, [It's] Buffalo Wild Wings Grill & Bar - Cactus 2 Mexican Grill (314 E Burlingto Cactus Mexican Grill (245 s. Gilbert) Caliente Night Club Carl & Ernie's Pub & Grill Carlos O'Kelly's- Chipotle Mexican Grill Clarion Highlander Hotel Clinton St Social Club Club Car, [The] Coach's Corner - exception to 21 ordinance Under 21 Monthly Totals Bar Under2l IPAULA Checks 1 L Prev 12 Month Totals Bar Under2lI PAUU Checks 1 Ratio 3 0 0 6 0 0 0 4 2 0 46 19 13 0 0 0 0 3 0 0 0.147059 0 0 0 1 0 0 0 1 1 0 2 3 0 0 0 0 0 0 0 1 0 0 5 0 0 0 0 0 1 0 0 1 0 0 9 0 1 0 0 0 2 0 0 31 20 23 0 0 0 7 1 0 68 10 4 0 0 0 i) 0 0 0 1 0 7 0 0 0 2 0 0 0 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 2 0 0 2 0 0 Under 21 PAULA Ratio Ratio (Prev 12 Mo) L (Prev 12 Mo) 0 0 0.413043 0.282609 0 0 0 0 1.5 0 0 0 0 0 0 0111111 0.645161 0741935 0.147059 0.058824 0 7 0 0 0 0 0 0 0 0 Page 2 of 5 J Business Name Monthly TotalsI Prev 12 Month Totals I Under 21 PAULA Bar Rnr s_..:_ exception to 21 ordinance Page 3 of 5 Checks lunaerzl I rauca I Checks I UnderZl PAULA I (prev 12 Mo) (Prev 12 Mo) Colonial Lanes— 0 0 0 Dave's Foxhead Tavern 0 0 0 1 0 0 0 0 DC's 5 0 0 34 9 3 0.264706 0.088235 Deadwood, [The] 2 0 0 2 0 0 0 0 Donnelly's Pub 0 0 0 3 0 0 0 0 Dublin Underground, [The] 3 0 0 6 1 0 0.166667 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 3 0 0 39 3 7 0.076923 0.179487 EI Banditos 0 0 0 EI Cactus Mexican Cuisine 0 0 0 EI Dorado Mexican Restaurant 0 0 0 EI Patron 0 0 0 EI Ranchero Mexican Restaurant 0 0 0 Elks #590, [BPO] 0 0 0 Englert Theatre— 0 0 0 stelas Fresh Mex 0 0 0 3 0 0 0 0 =ieldhouse 5 0 0 57 18 24 0.315789 0.421053 :ilmScene 0 0 0 =first Avenue Club— 0 0 0 2 0 0 0 0 :ormosa Asian Cuisine— 0 0 0 Tabes— 1 0 0 4 0 0 0 0 ieorge's Buffet 2 0 0 4 0 0 0 0 iivanni's— 0 0 0 iraze— 0 0 0 ;rizzly's South Side Pub 0 0 0 latchet Jack's 0 0 0 1 0 0 0 0 lilltop Lounge, [The] 0 0 0 2 0 0 0 0 lowling Dogs Bistro 0 0 0 idia Cafe 0 0 0 )wa City Brewlab 0 0 0 1 0 0 0 0 mmyJack's Rib Shack 0 0 0 1 )bsite 0 0 0 1 0 0 0 0 exception to 21 ordinance Page 3 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Joe's Place 2 0 0 12 0 0 0 0 Joseph's Steak House- 0 0 0 Los Portales 0 0 0 Martini's 2 0 0 44 31 6 0.704545 0.136364 Masala 0 0 0 Mekong Restaurant- 0 0 0 Mickey's- 2 0 0 2 0 0 0 0 Mill Restaurant, [The]- 1 0 0 3 0 0 0 0 Moose, [Loyal Order of] 0 0 0 Mosleys 0 0 0 Motley Cow Cafe 0 0 0 Noodles & Company- 0 0 0 Old Capitol Brew Works 0 0 0 One -Twenty -Six 0 0 0 Orchard Green Restaurant- 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 Pagliai's Pizza- 0 0 0 Panchero's (Clinton St)- 0 0 0 Panchero's Grill (Riverside Dr)- 0 0 0 Pints 3 0 0 18 8 0 0.444444 0 Pit Smokehouse 0 0 0 Pizza Arcade 0 0 0 Pizza Hut- 0 0 0 auinton's Bar & Deli 0 0 0 2 0 0 0 0 Ridge Pub 0 0 0 Riverside Theatre- 0 0 0 saloon- 1 0 0 2 0 0 0 0 iam's Pizza 0 0 0 sanctuary Restaurant, [The] 0 0 0 ihakespeare's 3 0 0 5 0 0 0 0 iheraton 0 0 0 >hort's Burger & Shine- 0 0 0 exception to 21 ordinance Page 4 of 5 Business Name Monthlv Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2lPAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Short's Burger Eastside 0 0 0 otals 4 159 Sonnys Tap 0 0 0 3 0 0 0 0 Sports Column 6 4 0 51 37 9 0.725490 0.176471 Studio 13 1 0 0 2 0 0 0 0 Summit [The] 8 12 1 85 70 30 0.823529 0-352941 Sushi Popo 0 0 0 Szechuan House 0 0 0 Takanami Restaurant— 0 0 0 TCB 3 0 0 10 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Cafe 0 0 0 Union Bar 7 6 2 65 33 23 0.507692 0.353846 Van B's 1 1 1 1 1 1 1 1 VFW Post #3949 0 0 0 Vine Tavern, [The] 1 0 0 13 7 8 0.538462 0.615385 Mg & Pen Pizza Pub— 0 0 0 yacht Club, [Iowa City]" 0 0 0 (en Ching 0 0 0 ?'Mariks Noodle House 0 0 0 Off Premise Grand 1 Monthly Totals Prev 12 Month Totals Bar Checks Under2l PAULA Checks Bar Under2l PAULA Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Totals 84 0 27 0 4 0 657 0 270 0 159 0 0.410959 0.242009 0 0 otals 4 159 exception to 21 ordinance Page 5 of 5 Item Number: 11. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Civil Service Examination: Building Inspector II ATTACHMENTS: Description Civil Service Examination: Building Inspector I I APR 0 8 1019 City Clerk Iowa City, Iowa April 4, 2019 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination Building Inspector II r "nl�rr CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 3S6-5000 (319) 356-5009 FAX www.icgov.org Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Building Inspector II. Terry Goerdt IOWA CITY CIVIL SERVICE COMMISSION Rick W ss, Chair Item Number: 12. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Civil Service Entrance Examination: Database Administrator ATTACHMENTS: Description Civil Service Entrance Examination: Database Administrator APR 082019 City Clerk Iowa City, Iowa April 4, 2019 TO: The Honorable Mayor and the City Council AlfSII'PA CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www icgov.org RE: Civil Service Entrance Examination — Database Administrator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Database Administrator. Anselmo Dansou IOWA CITY CIVIL SERVICE COMMISSION Rick W ss, Chair Item Number: 13. + r • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Civil Service Examination: Maintenance Worker I - Streets ATTACHMENTS: Description Civil Service Examination: Maintenance Worker I - Streets APR 0 8 1019 City Clerk Iowa City, Iowa April 4, 2019 TO: The Honorable Mayor and the City Council � r 10L CITY CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www lcgov.org RE: Civil Service Entrance Examination — Maintenance Worker I — Streets Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Streets. Tyler Mullinnix IOWA CITY CIVIL SERVICE COMMISSION Rick Wyss, Chair Item Number: 14. + r • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Civil Service Entrance Examination: Maintenance Worker I - Water Customer Service ATTACHMENTS: Description Civil Service Entrance Examination: Maintenance Worker I - Water Customer Service I r i FILED �t VIII moi► +. � �Ls � ®� �, APR 0 8 2019 CITY OF IOWA CITY City Clerk 410 East Washington Street Iowa City, Iowa 52240-1826 Iowa City, Iowa (3 1 9) 356-5000 (319) 356-5009 FAX www.lcgov.org April 4, 2019 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I — Water Customer Service Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I — Water Customer Service. Carlos Jacques IOWA CITY CIVIL SERVICE COMMISSION Rick Wy s, Chair Item Number: 15. + r • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Civil Service Entrance Examination: Maintenance Worker I - Forestry ATTACHMENTS: Description Civil Service Entrance Examination: Maintenance Worker I - Forestry f APR 0 8 2019 City Clerk Iowa City, Iowa April 5, 2019 TO: The Honorable Mayor and the City Council .:�.:. .%a,,,1!!! I if -TIC CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www icgov.org RE: Civil Service Entrance Examination - Maintenance Worker I - Forestry Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I - Forestry. Mario Ortiz IOWA CITY CIVIL SERVICE COMMISSION Rick W ss, Chair Item Number: 16. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Historic Preservation Commission: March 14 ATTACHMENTS: Description Historic Hreservation Commission: March 14 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL March 14, 2019 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Sharon DeGraw, Helen Burford, Gosia Clore, G. T. Karr, Cecile Kuenzli, Quentin Pitzen, Lee Shope MEMBERS ABSENT: None STAFF PRESENT: Jessica Bristow OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: Old Settler's Association of Johnson County Cabins Upper City Park Bristow said since these are City -owned properties, in addition to the normal process of going to the Commission and then Planning and Zoning and City Council, this item was presented to the Parks and Rec Commission and will be presented to the Senior Center Commission. She said Parks and Rec did vote and there was one dissent on the City Park Cabins. One member questioned the criterion about integrity because one cabin had been relocated to the park in 1918. Bristow explained the City Park Cabins, or the Old Settler's Association of Johnson County Cabins as they are officially known, are located in City Park. She said the property boundary description was determined by City Engineering for the National Register Nomination. Bristow shared a photo of the cabins from November, after going through a complete rehabilitation. She also shared a 1933 photo of a celebration for the Old Settler's Association of Johnson County. They were meeting in Upper City Park when they could no longer meet at the fairgrounds. The larger cabin is called a dogtrot cabin because it is made from two boxes, each one being one room. The rooms have a space between them and share a single roof. The intermediate space is called the dogtrot. Bristow shared a 1916 photo of the dogtrot cabin, constructed in 1913. She said it did not have a standing seam metal roof, it was something like a tar paper roof. A photograph from the Weber collection at SHSI was displayed, entitled the "Replica Trading Post." Bristow said it was known that the Old Settler's had been meeting at the fairgrounds. They occasionally made some commemorative cabins illustrating the old ways of cabin construction to commemorate the people who settled Johnson County and to memorialize that action. As time went on and the fairgrounds changed ownership, they had to relocate. The City determined they could have a space in City Park for their cabins. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 2 of 11 Bristow said they were originally going to move them, but they were determined to be in too poor condition to move. They instead decided to have a celebration where they would have a cabin building, similar to a barn raising. The Settlers were so interested in doing this that they donated logs for the project. They had bronze letters that they used to mark which log they had donated and who it was memorializing, or in memory to, but we don't think any of that still exists. Bristow explained they built the dogtrot cabin and it was a big celebration, and they continued to meet in City Park from that point on. Eventually they decided the smaller cabin from the fairgrounds could be moved. A local mover did some minor repairs and moved it to City Park in 1918. She shared a picture showing its original location on the fairgrounds from the 1890s. The photo was from the Patterson Collection at SHSI. She said a lot of the photographs of the cabins were from that Collection. Bristow said the cabins were used by the Girls Scouts, school groups, and they really had a lot of good use until sometime in the 1970s, when they started to deteriorate. She said by the time the City wrote a grant to help with the roof portion of the project they had significantly deteriorated. She shared photos from at least two years before the grant was received. Bristow shared a photo from last summer of the cabins being rehabbed at Heritage Woodworks in Clemons. She said that while some material had to be replaced because it was in such bad condition, this group could use similar wood and they used the old ways of shaping the wood and fitting the building together, so the result was still the same commemorative log cabin. Another photo showed pieces tagged with little yellow labels. These were the original materials retained in the rehab process. She said the cabins were disassembled, taken to Heritage Woodworks, fit with new wood pieces, brought back, rebuilt and rechinked. Bristow said the grant called for the use of cedar shingles because they would last longer than the tar paper roof The cabins are listed on the National Register of Historic Places. We know that the National Park Service has determined they are eligible for that. Bristow said the Commission's process uses many of the same criteria. She said the cabins need to have the same integrity that they did when the National Park Service reviewed it. She said we are assured of the integrity because, even though the grant was only for the roof, the State reviewed all of the work that was going to be done on the cabins. Bristow explained the State Historic Preservation Office agreed that the work being done was necessary and maintained the integrity of the buildings. Staff believed that they would be eligible as local landmarks for criteria a and b as they are significant to our history and the Old Settler's and commemorative movement that happened across the United States. They possess an integrity of location because one was built in this location and the other was moved by the Old Settler's during their period of significance. The small cabin was moved in 1918. Because it was moved by the same group around the same time the other one was built, and the other one was built because they were going to move them there, we do not find an issue with integrity here. Criterion c, which is the events, meaning commemorative and the Old Settler's Association, and criterion e, the characteristics of the architecture, which obviously they do have. Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing Public Hearing Closed. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 3 of 11 Kuenzli thought it would be appropriate to mention Heritage Woodworks in the history of the cabins to acknowledge their authentic rehabilitation methods. MOTION: Kuenzli moved to approve the designation of the Old Settler's Association of Johnson County Cabins off of Park Road in City Park as an Iowa City Historic Landmark based on the following criteria for local designation: criteria a, b, c, and e. Agran seconded the motion. The motion carried on a vote of 10-0. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: Ned Ashton House, 820 Park Road. Bristow explained the Ned Ashton House is located right next to the river. She said it has a Frank Lloyd Wright, Prairie/Mid-Century Modern look to it. She noted it fits well into the landscape with its limestone, which was from Stone City. Bristow shared a photo of the front entry door facing Park Road with a screened -in porch area. She said this house was all built by Ned Ashton and his family. When they cast the big header for the garage door, they used rope nailed onto the inside of the concrete form to spell out the name Ashton and 1947. A view of the cantilevered breakfast nook was displayed. Bristow noted the owner and designer, Ned Ashton, was a very well-known bridge designer / bridge engineer. She shared a photograph of him working in the lower level. Ned designed the entire house using the same type of engineering principles and calculations that he would for any of the suspension bridges and other bridges that he designed around Iowa and elsewhere. Bristow said the images being shown were from a scrapbook one of his daughters compiled. The daughter notes there were 73 pages of calculations for the concrete. The foundation, footings, and columns were constructed just like he would for a bridge. This was advantageous along the river because it meant the house could flood and he had designed it for that. It also meant he had to design the footings to hold the 64,000 pounds of the chimney. He overengineered the house, but that helped save it, because it has been flooded and was actually flooding when he started construction. Bristow explained his principles as an engineer were also very forward thinking when it came to sustainability and reuse of materials. He bought in some packing crates, not small but gigantic packing crates, that were used to haul things for the war. He disassembled them, reused and straightened as many of the nails as he could. He used the wood for the concrete forms and then reused it in the framing for the walls and the roof on the first floor. He was very interested in passive ventilation. All these things are put into the design of the house. Bristow shared a picture showing the kids involved in the building. It was constructed between 1946 and 1954 and that all of it, including the land, was $16,000. Bristow said the importance of this house is in its design and its integrity, the character of the design, and also its relationship to Ned Ashton. Bristow shared a few things from the scrapbook about Ashton's career and accomplishments. He was nationally known and had won several awards. She said part of the reason for moving forward with these local landmark designations right now, is not only do we have the City Park Cabins that are done and going to be opening HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 4 of 11 again, but Parks and Rec is celebrating the 70th anniversary of City Park Pool. Ned Ashton was the one who designed that pool. So that ties these two properties together. Staff found this property meets criteria a and b. It is associated with a significant person, so it meets criteria d and a in the fact that it has the integrity and character of its architecture. Boyd asked if anyone had clarifying questions for Bristow before opening the Public Hearing. Public Hearing Closed. MOTION: DeGraw moved to approve the designation of the Ned Ashton House, 820 Park Road, as an Iowa City Historic Landmark based on the following criteria for local designation: criteria a, b, d, and e. Clore seconded the motion. The motion carried on a vote of 10-0. PUBLIC HEARING LOCAL LANDMARK DESIGNATION: Old Post Office, 28 South Linn Street. Bristow pointed out only the Old Post Office is being considered, even though it is attached to the Ecumenical Towers. They are two separate properties. Bristow thought many communities assume these kinds of neoclassical civic buildings would be landmarks because they really represent a very specific kind of early 20th century attempt to create a civic ideal and they obviously are landmarks. She said the City has maintained the integrity of this building. When the new Post Office came into existence the City came in and renovated this building to be the Senior Center. It is a building the Senior Center Commission realizes is difficult to care for because it is historic and has plaster walls, high ceilings, and such. Bristow said the original Post Office was constructed in 1904. It was very dressed, very formal, with a little bit of a Mansard roof. She shared a picture of it in its final state with the door to the south on Washington Street. When they added to it, they completely replicated everything. In a way, during this time period, the fact that they went so far to copy the details of the original and just basically took this and made it bigger by more than two-thirds, that was kind of unique. It is unique in that they went to such great lengths to expand it in the same way. They added the full second -floor area where the Mansard roof was. Bristow shared a view after it was rehabbed by the City in order to open as the Senior Center, sometime after 1981. Bristow said the main integrity of the exterior of this building is impeccable. Bristow showed interior photos including some stairs in the southwest corner. She wasn't sure if they were from the 1904 version that went up to some kind of an upper level under the Mansard roof or if it was from the 1933 version. Bristow said the Senior Center Commission was always questioning the big limestone hunks that are out in the front yard and what to do about them. When the skywalk was put in between the parking garage and the building, an agreement was made to retain them. The project was to put in a skywalk and remove part of the midlevel cornice, which is sculpted limestone. Since skywalks come and go, patching that and making it match in any way would be impossible. It HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 5 of 11 was decided that they would maintain those removed pieces and keep them facing the same direction in the same area of the site so they would weather the same. Unfortunately, they are so close to the traffic they have darkened from soot and exhaust, but they are on a very heavy concrete plinth in order to stay in that spot. She said the City will keep it and for a very good reason, but is not regulated by landmark designation. Bristow said the Senior Center Commission will meet next Thursday and she would go to answer any questions they have. (Note inserted after Meeting: Senior Center Commission meeting was canceled due to lack of quorum. Bristow will attend their April meeting to address any questions) Staff does feel the Old Post Office meets criteria a and b, and also a in the integrity of its architecture. Boyd asked if anyone had clarifying questions before opening the Public Hearing. Public Hearing Closed. Shope was curious if there was any indication of how it came to pass that they just replicated the architecture rather than, as the Federal Government does sometimes, put on a red brick addition. He wondered if it was Iowa City being Iowa City, or if it was public pressure. Agran asked about saving the material, and nothing saying the material had to be saved. He asked about a previous project on Brown and Gilbert where the owners were asked to save a window. Bristow said whenever someone removes an architectural feature, especially if it is stone or brick, so we know it's going to be hard for them to copy if they need to put it back, we always suggest heavily that they keep that with the house, but we cannot require it. MOTION: Agran moved to approve the designation of the Old Post Office, 28 South Linn Street, as an Iowa City Historic Landmark based on the following criteria for local designation: criteria a, b, and e. Pitzen seconded the motion. The motion carried on a vote of 10-0. DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK PROGRAM: Bristow said the Commission's work plan is due as part of the annual report to the State. Bristow said she and Boyd talked about having the formal work plan discussion changed to November so when it's done, it is for the year starting within a month instead of doing it now three months into the year. Boyd explained his thoughts for doing the plan in the fall. He noted Commission terms were on a July -June basis. Waiting until fall would allow new Commissioners to make it through a few meetings before setting the plan. Secondly, the budget process gears up in January, so doing the plan in November would allow the Commission to weigh in before the budget was set. He also thought a stand-alone meeting might allow more thoughtful planning as opposed to competing with other agenda items. Bristow noted that the City budget is based on a fiscal year and their annual report to the State was based on a calendar year, causing a bit of a disconnect. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 6 of 11 Bristow explained she would hit the highlights from last year's plan and provide a status, because some things would need to carry forward, and then point out a few things that are coming up. Bristow said the plan from last year was set up as different sections. There were key projects. Seven local landmarks were submitted and five were successful. Bristow said the Civil Rights Grant was supposed to be done in January. Due to delays an extension was requested. She noted that whenever a community has one Federal grant, its activity impacts all Federal grants, so they want to keep up-to-date. Bristow said Akay Consulting had been hired for the Downtown District Survey implementation. She said interiors of some buildings will be reviewed to confirm whether they are individually National Register eligible. Bristow said the Cabin Grant was complete and would be closed out by Parks and Rec. Bristow explained that they will have a presentation on the Historic Preservation fund in the future.Bristow said seven of eight projects approved during fiscal year 2018 have been completed and the eighth will be complete in the spring. She said for 2019 we have seven approved projects and one large one that is almost ready to be approved. Bristow said we could possibly take another applicant during the fiscal year as some of these projects finish up and come in under $5000. It would not likely be an entire $5000, though. Bristow said we have the intensive survey of 2040 Waterfront Drive. The consultant just dropped off the final project. Bristow said the National Register nomination of Clinton Street has been on her desk to review. It needs to go through the process at SHIPO anyway. It will not be reviewed by their nomination review committee until June. They will ask the Commission to review and comment on it. Bristow reported on the Summit Street Monument. She said the consultant is beginning now and will be done in time. He is reviewing the condition, making recommendations on how to repair or stabilize the monument, planning on whether we should relocate it and put a replica there or not. If it is moved, how should it be displayed and cared for. Bristow said the City's consultant for the Sanxay-Gilmore House has provided information and costs, which have been sent to the City Manager with a memo.Tthey are currently in discussions with the University about allowing it to stay in its location. She said she would provide a report to the Commission next time. Bristow said recruiting new Commission members was an item on the previous work plan. She said new members were located for each of the areas except for the East College Street District. She said a Jefferson Street representative may apply for the next term. Consideration beyond the work plan was discussed. Bristow noted the Preserve Iowa Conference was postponed. She said that senior staff still seemed supportive of moving forward with it at some point but, at the same time, it will be a staff commitment that will be impossible at this point. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 7 of 11 Bristow noted the Education Outreach section on the work plan was open-ended in 2018. She said they had a digital information priority. She said an intern will be working this summer on the storybook aspect of GIS. The Commission needs to decide what people should be able to search by, what images would go up, and what historic information should be populated related to the Downtown survey. Bristow said design guidelines need to be updated. Bristow noted tax abatement was in the plan. A property tax exemption is available and is tied to State and Federal tax credit processes. Bristow said another item is additional survey and education work. She noted the City has very little information on Kirkwood Avenue area, so it could start with a reconnaissance survey. She said this could be done by volunteers and neighborhood people. She thought it could be done with very little staff time if the Commission chose to take it on as a project. Bristow said last year a newsletter was developed to go out with our yearly mailing to all the property owners. Everybody liked it. The Commission liked it. Our intern wrote it and laid it out and got it ready for us. We do not have that ability now, so Staff is requesting that a subcommittee of the Commission be formed to write something to go in the newsletter and then get it laid out so all we must do is print it and include it with the letters. She said the letter must by done soon. The City now notifies property owners once a year about regulations, traditionally in the spring because that's when people start thinking about their projects for the summer. Kuenzli believed the newsletter was important because it is the Commission's PR with the rest of City government, as well as with the community at -large. She said the only way most people would have contact with the Commission would be if they had a house project that needed attention. Boyd believed there might be an opportunity to put out the newsletter in the fall and tie in to the awards: ask for nominations about stuff people have seen, talk about their work, invite them to the event, when it exists, and use that as a tool to talk about what it means to do historic work. Bristow said they needed to completely change how the Historic Preservation awards are done. She said if it takes as much staff time as it had for the past 10 years, the City wanted to do away with it. The awards have been held for 36 years. She noted it is always well -attended. Boyd asked to review the model used by the Human Rights Commission for their annual awards. He said as we are thinking about our events, we should think about other City successful award events. It seems we could ask them to provide some information. Bristow said money was received to mothball the Montgomery Butler House and the mothballing was failing. In order to move forward a determining a use would be the first step. Kuenzli asked if there might be an individual who would like to buy it, restore it, and live there. Bristow said it's in the middle of Waterworks Park, on City property, without direct driveway access. Bristow noted the City Communications Department might force the Commission to eliminate their Facebook page if it has no regular postings. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 8 of 11 Boyd went through a list of things that must get done by the end of the year 1. The Civil Rights Grant to finish. 2. The National Historic Register part of the Downtown District. Boyd said he would have a memo next month regarding the steering committee. He noted there are a lot of people and groups offering to be involved. 3. The Certified Local Government Grants. Bristow said all three of them could lead to potential projects that need some Commission help, but they will all be done by June. 4. The Historic Preservation Fund. On Boyd's should -do list, as future work items: 1. Decide about a local district for the Clinton Street and Railroad Depot area. 2. Historic Preservation Awards. 3. Immediate need with the letter/newsletter. 4. Public relations more broadly 5. Financial Incentives. 6. Digital library. Bristow added education and updating the Historic Preservation guidelines. Karr noted his priorities. He said informing the public what it means to be and live in an historic district and understanding what is really driving the addition of our districts. He mentioned looking at Clinton Street and Kirkwood down the road, and how it plays into the Downtown, as well. He thought there was a serious education gap because daily he looks at jobs in historic districts and people have no idea what it means. Karr also included the Downtown and taking a closer look at individual landmark status when the property owner did not want to be involved in it. We had that happen this year. He wanted to have an honest, frank discussion about that. Burford expressed concern that people don't know how to do tax abatements or understand how it benefits them. Bristow agreed with educating realtors so they can talk appropriately about properties they are selling. She thought a similar program might be useful for developers. Boyd said he would like to discuss landmarks and financial incentives, looking at what other communities have done. He wondered if there was someone who could come talk to the Commission about how they have used it and the types of things that have been done. Bristow said she would make a plan of the things that the Commission will be discussing on future agendas and talk about the idea of setting a priority at one meeting for the next meeting so we can compile the information we need. Then during the meeting when it is on the agenda, it can be discussed thoroughly, down to in some cases, the actual tasks that need to happen to accomplish this, and then how does it need to be assigned, depending on the activity. Boyd recommended discussing the newsletter as the priority for next agenda. Agran said he was in favor of setting a subcommittee to handle the letter. Then at the next meeting the Commission could move to approve it. HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 9 of 11 DeGraw said she would go with what it is currently, update the photos, update anything out-of- date, and then have a draft ready for people to look at next time for approval. Agran thought the idea of forming a PR subcommittee would still be good, though, so the subcommittee could start to strategize a few plans for the awards, for instance, or for communication with people. Burford wanted to look for a model demonstrating the economic benefit of the work that is done by the Commission and the dollars that are brought into the community. She wanted the City Manager to see there is a large investment that happens in the community because of the work of the Commission and then maybe we could get more staff time. Bristow agreed that staff time and projects must be tied to the City's strategic plan and the financial stability of the community. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Minor Review — Staff Review. 809 South 7t" Avenue — Dearborn Street Conservation District (new front and rear stoops) 527 North Van Buren Street — Goosetown/Horace Mann Conservation District (non -historic rear step and canopy removal). CONSIDERATION OF MINUTES FOR FEBRUARY 14 2019 MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's February 14, 2019 meeting. Karr seconded the motion. The motion carried on a vote of 10-0. COMMISSION INFORMATION AND DISCUSSION: Agran provided an update on 410 Clinton, the brick Italianate house that did not get approved for landmark status. He said the City is in negotiations with the owner of that property to, in exchange for Iandmarking the building, give the property owner the opportunity to buy the two properties directly to the south and they are seeking increased development rights on that land. City staff sought Council's indications of whether they would approve that project, not in a commitment, but tentatively, so City staff did not pursue it down the road to find out later that City Council was not interested. They talked very basically about what that project could look like. Agran wanted to bring it up, partially because that property sold and transitioned owners during the process of identification and Iandmarking. He noted since he has been on the Commission there have been three prominent properties that have been leveraged by developers to get increased development rights somewhere else. He believes the City uses that as a strategy for protecting properties. He noted City Council will not vote to landmark a building but then, directly after that, the building gets landmarked as part of a negotiation for increased private benefit at the expense of the public. He noted other examples to be the Unitarian Church and Tate Arms. Agran did not believe it was an effective strategy to mortgage public agreements about how zoning works to protect individual properties. Though it does protect the properties, developers HISTORIC PRESERVATION COMMISSION March 14, 2019 Page 10 of 11 could approach owners of properties listed as potential landmarks to buy those properties, knowing they could then leverage them for gain. He said 410 Clinton had very little development potential on that site, so there was very little loss of development potential on that site if it had been landmarked. Now we're looking at landmarking it and giving away a lot more. Agran thought a conversation should happen at the City Council level or City Manager about how do we proceed as a Commission in identifying and protecting properties without leaving them and the City vulnerable to being leveraged for private gain. He believes the City got played and is concerned as a Commission member and as a citizen how the City proceeds. Karr said it was not a good precedent to set. In a previous City meeting, Bristow noted Staff commented it could be difficult for the Commission to make a decision to take down one historic house to save another. This was related to the Sanxay-Gilmore House and the two properties on Gilbert Street. Bristow thought the 410 Clinton situation was similar. You must put one property over another, which is not something preservationists usually like to do. While the house at 410-412 Clinton is very important and should be preserved, the house at 400 Clinton is also individually eligible for listing in the National Register. Boyd noted City Council had an opportunity to decide what policy would exist for everything, to make sure it was known and public for all to use. He said they chose not to do that and now they are offering benefits one -by -one. If Council wants to know what the Commission thinks they should ask in a public way, putting it on an agenda so the public could come into the discussion too. ADJOURNMENT: Agran moved to adjourn the meeting. Seconded by Karr The meeting was adjourned at 7:15 p.m. Minutes submitted by Judy Jones HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD Ofir-salwel NAME _ TERM EXP. 4/12 5110 6114 7/12 819 8/23 9/13 10/11 11/08 12/13 1110 2114 3/14] AGRAN, THOMAS 6/30120 x x x DIE x x x O/E x x O/E O/E x BAKER, ESTHER 6/30118 x x x BOYD, KEVIN 6/30120 x x x x x x x x x x x x BUILTA, ZACH 6/30119 x x x x x x x x x x x x x BURFORD, HELEN 6/30/21 x x O/E x O/E x x x x CLORE, GOSIA 6/30120 X X X X O/E O/E X O/E X x O/E x x DEGRAW, SHARON 6/30119 X X X X O/E X X x x x X O/E X KARR, G. T. 6/30/20 x X X O/E X X X X X X X X X KUENZLI, CECILE 6/30/19 X X T x O/E x x x x x x O/E x MICHAUD, PAM 6/30/18 x x x PITZEN, QUENTIN 6/30/21 x x x x x x x x x x SHOPE, LEE 6130121 x x x DIE x x O/E x SWAIM, GINALIE 6/30/18 x x x WAGNER, FRANK 6/30/18 x x x Item Number: 17. + r ., .®Oa • wln�r�� CITY Ok IOWA CITY www.icgov.org April 11, 2019 Human Rights Commission: March 19 ATTACHMENTS: Description Human Rights Commission: March 19 Draft Minutes Human Rights Commission March 19, 2019 Helling Conference Room, City Hall Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica Ferdig, Barbara Kutzko, Tahuanty Pena, Adil Adams, Jonathon Munoz. Members Absent: Noemi Ford. Others Present: Andrea Cohen. Staff Present: Stefanie Bowers. Recommendation to Council: No. Call to Order: The meeting was called to order at 5:30 PM Approval of February 19, 2019 Meeting Minutes: Kutzko moved to approve the minutes; the motion was seconded by Falk. A vote was taken, and the motion passed 5- 0. (Pena abstained) (Maliabo, Munoz not present). Funding Request for Archibald Alexander Elementary PTO: This is a funding request to offset the cost of the first annual Father -Daughter, Mother -Son Night at Alexander Elementary School. To date, the Commission has supported community funding in the amount of $1,106.00 for fiscal year 2019. Kutzko moved to approve $200.00 for this request, the motion was amended by Adams to $250.00, Pena seconded. Commissioners discussed whether the event was exclusionary, but then noted that it was open to all according to the application. They also inquired as to whether the funding the group requested from another City department was granted. The PTO is doing the event in conjunction with the South District Neighborhood Association (SDNA) and Zeta Phi Beta Sorority. The SDNA received funding through the Social Justice and Racial Equity grant for fiscal year 2019. Munoz made a friendly amendment to fund at $150 to cover the price for food per the budget submitted with the request, McGinnis seconded. The motion passed 7-1 (Adams in the negative). Proclamations: Two proclamations have been submitted for the Council meeting of April 2, Iowa Marriage Equality Day (April 3) and National Fair Housing Month (April). Pena will accept both on behalf of the Commission at the Council meeting. Strategic Plan and Committee Updates: There are four committees that assist in advancing the strategic plan. The four committees are Housing (*Falk, Adams, Pena); Draft Minutes Human Rights Commission March 19, 2019 Helling Conference Room, City Hall Public Safety (*McGinnis, Maliabo); Education (Falk, Kutzko); and Community Outreach (*Adams, Falk, Munoz). Asterisks designates chairs of the committees. Housing Committee has not been active aside from a couple of affordable housing advocates that came to talk to the Commission about area programs. Cohen did the update for Public Safety. Cohen has been working with the committee on hate speech that is occurring in Iowa City. Cohen would like to create a data base of hate speech occurrences in Iowa City to assist with identifying individuals/groups doing it and to track trends. Cohen has met with the University of Iowa Dean of Students, Resident Assistance Coordinator, and the Director of Women's Resource and Action Center. Cohen would like to see the University conduct how to respond to hate speech trainings for students. The trainings should include role playing so that students would know how to respond when it happens to them. Ideally, she would like to see a community toolkit that would borrow from resources across the country. The toolkit would include what to do if it happens to you and mechanisms to handle and deal with the trauma that it inflicts. Education Committee is meeting later this evening. Community/Outreach Committee has nothing new to report. Social Justice and Racial Equity Grant: On May 15 the Commission will hold a work session that allows feedback from the public on the grant process. All the groups who submitted applications for fiscal year 2019 will be invited to come and provide feedback. A few Commissioners feel that a listening post may be preferred over a work session to make the feedback process less formal and perhaps more candid. Feedback from surveys on the process have been sent to applicants and 10 have been received to date. The need for an actual work session is perhaps a way to get some information that comes from how someone is talking about the process versus a statement in a survey. Commissioners also need to think of the procedure that will be followed at the work session. To make it productive and allow all who wish to speak to have that option. This will be discussed at the April Commission meeting. Youth Awards: The event will be May 8 at The Englert. The Mayor will deliver brief remarks. Pena will deliver the welcome, Munoz the presentation, Ferdig will distribute the awards, and Kutzko will deliver the closing. 2 Draft Minutes Human Rights Commission March 19, 2019 Helling Conference Room, City Hall Reports of Commissioners: Malibo spoke on an incident she had at her daughter's school that involved derogatory remarks made towards her by another parent. Munoz mentioned that the League of United Latin American Citizens 308 will be sponsoring a Loteria Night at The Mill as part of a fundraiser on March 31. Ferdig is assisting on the planning for the 3rd Annual Science of Health Equity Summit being held on April 4, at the University of Iowa's College of Public Health Building. Pena recently participated in a meeting with a member of the Housing and Community Development Commission. The discussion centered around ways the two Commissions can work together to avoid funding the same organizations within the same grant cycles. Adjournment: Motion to adjourn at 6:58 PM. Member Attendance Sheet Member Term Exp. 1/8 1/24 2/19 3/19 4/16 5/21 6/18 7/16 8/20 9/17 10/15 11/19 12/10 Maliabo 1/2021 Present Present Present Present McGinnis 1/2021 Present Present Present Present Munoz 1/2021 Excused Present Present Present Kutzko 1/2020 Present Present Present Present Falk 1/2020 Present Present Present Present Pena 1/2020 Present Present Excused Present Adams 1/2022 Excused Present Present Present Ferdi 1/2022 Present Present Present Present Ford 1/2022 Present Excused Present Excused KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a Member