HomeMy WebLinkAbout04-25-2019 Library Board of TrusteesIOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:05 pm — 2"d floor Board
April 25, 2019
Robin Paetzold, President
Diane Baker
Wesley Beary
John Beasley
Janet Freeman, Secretary
Kellee Forkenbrock
Carol Kirsch, Vice -President
Jay Semel
Monique Washington
1. Call Meeting to Order.
2. Public Discussion.
Room
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees March 28, 2019 meeting.
4. Items for Discussion/Action.
A. Policy Review: 801: Circulation and Library Card Policy.
Comment: A review of this policy in preparation for no fines on Children's and YA materials. Board
action required.
B. Policy Review: 817: Alcohol in the Library.
Comment: This is a regularly scheduled policy review. Changes recommended. Board action
required.
C. Election of Officers.
Comment. A slate of officers for FY20 will be presented by the Nominating Committee.
S. Staff Reports.
A. Director's Report.
B. Departmental Reports: Children's Services, Collection Services, IT.
C. Development Office Report.
D. Spotlight on the Collection.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elyse-ml)ler( icotora, Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
E. Miscellaneous.
6. President's Report.
7. Announcements from Members.
8. Committee Reports.
A. Foundation Members.
9. Communications.
10. Disbursements.
A. Review MasterCard Expenditures for April, 2019.
B. Approve Disbursements for April, 2019.
11. Quarterly Financial Reports.
A. FY19 Third Quarter Receipts and Expenditures.
12. Quarterly Use Reports.
A. FY19 Nine -Month Output Measures.
B. FY19 Nine -Month Circulation by Area and Agency.
C. FY19 Nine -Month Circulation by Type and Format.
13. Set Agenda Order for May Meeting.
14. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elyse-mitterWiapi.arg. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
aWL IOWA CITY
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Iowa City Public Library
Meeting Agendas and Other Significant Events
APRIL 25, 2019
MAY 23, 2019
JUNE 27, 2019,
President Appoints to Foundation Board
Policy Review:
Develop Ideas for Board Annual Report
101: Bylaws
Policy Review:
Departmental Reports: CH, CLS, IT
801: Circulation
Departmental Reports: AS, CAS
817: Alcohol in the Library
Review 3rd Quarter Statistics and Financials
Election of Officers
Departmental Reports: CH, CLS, IT
OTHER:
OTHER: Volunteer Recognition, 4124, 6:30
Eat out to Read, Goosetown, 5/1
Looking Forward, 5/3
JULY 25, 2019
AUGUST 22, 2019
SEPTEMBER 26, 2019
Review Board Annual Report
Director Evaluation
Budget Discussion
Adopt NOBU Budget
Review Annual Staff Report
Departmental Reports: AS, CAS
Strategic Planning Update
Review 4'^ Quarter Statistics and Financials
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
OTHER: Board Dinner
OCTOBER 24, 2019
NOVEMBER 21, 2019
DECEMBER 19, 2019
Budget Discussion
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Review 1st Quarter Statistics and Financials
Departmental Reports: CH, CLS, IT
JANUARY 23, 2020
FEBRUARY 27, 2020
MARCH 26, 2020
6 month Strategic Planning Update
Appoint Nominating Committee
Appoint Committee to Evaluate Director
Review 2nd Quarter Goals/Statistics and
Set Calendar for Next Fiscal Year
Departmental Reports: AS, CAS
Financials
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
042019boardsked
Agenda Item 3A•1
IOWA CITY
�! PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
F':
March 28, 2019
Members Present: Diane Baker, Kellee Forkenbrock, Janet Freeman, Carol Kirsch, Jay Semel.
Members Absent: Wesley Beary, John Beasley, Robin Paetzold, Monique Washington.
Staff Present: Terri Byers, Elsworth Carman, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer, Shawna Riggins.
Guests Present: None.
Call Meeting to Order. Vice -President Kirsch called the meeting to order at 5:01 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the February 28, 2019 Regular Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Regular Minutes was made by Baker and seconded by Freeman. Motion carried 5/0.
Items for Discussion/Action.
Policy Review: 814: Library Copyright Policy. Mangano said this is regularly scheduled policy review.
Copyrighted materials are a precarious balance between copyright holders and patrons. Mangano explained
that a patron could take a CD and copy it for themselves, in response to a question from Semel. Freeman
asked how this functions as our policy. Mangano said we inform patrons and the public by having copyright
notices throughout the building to increase awareness of the policy. Kirsch said all of our policies are
available online. Kirsch asked about Copyright Term Extension Act of 1998, Mangano said the Motion Picture
Association of American (MPAA) wanted to extend copyright because Disney's "Steamboat Willie" was going
out of copyright. Forkenbrock asked how we update patrons about the policy. When patrons book meeting
rooms, notices on printers/scanners, etc. are ways we inform patrons. Mangano said we make reasonable
efforts to enforce copyright. Kirsch noted that copyright affects our ability to digitize newspapers, which is
regrettable. A motion to approve the Copyright Policy as revised by staff was made by Semel and seconded
by Kirsch. Motion carried 5/0.
Staff Reports.
Director's Report. Carman said we had a regular HVAC inspection and some cracks need to be fixed. The
fixtures and can lights in the foyer are being switched to LED from mercury vapor. This costs less and will
require us to use the lift less often. Carman will meet with Coordinators to plan the rest of the year's budget.
The Chamber of Commerce will be moving into the Merge space. This will not affect any lease terms and no
standing agreements were changed to facilitate this move. Carman is attending his first IUPLA meeting
tomorrow in Des Moines. The Summer Reading Program (SRP) logs are translated in six different languages.
Carman believes this is a real positive for our users. Kirsch asked when the Fed Mall construction project
Agenda Item 3A-2
begins. Carman said May 13 and information about the project/updates, etc. will be in the Lonny. i ne
playground will not be accessible.
Departmental Reports:
Adult Services. Kirsch asked if there's been any pushback about the Library Channel going away. Staff have
not received any.
Community & Access Services. Logsden said we use the Bookmobile heaters much more than anticipated
because it is parked outside. Consequently, the heaters will likely need to be replaced. We were encouraged
to keep the thermostat set to 55 at night to keep the books and interior warmer. Kirsch asked if there will be
fewer heating issues if the Bookmobile is stored in a heated space. Logsden thought so.
Development Office. McCarthy said we're celebrating volunteers and the big fundraising event, Looking
Forward takes place May 3rd. The Corporate meeting of the Board will take place prior to the April Library
Board of Trustees meeting.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Paetzold said Forkenbrock, a current Friends Foundation Board (FFB) member has
decided she cannot complete her term on the FFB. Beary will complete her term. The President will need to
appoint two members from Library Board to FFB. Kirsch said each of the Committees is supposed to give a
report at each meeting. Kirsch asked if you are interested in serving as an officer, let Paetzold know.
Announcements from Members. None.
Committee Reports.
Foundation Members. McCarthy reported about the Discovery Kit demonstration, which the FFB members
appreciated. The FFB is recommending three new, and one returning Board member on at their Corporate
Meeting on April 25, 2019. Semel said the FFB broke into committees when he served on that Board; he
asked if Baker felt that she was making a contribution. She is on a few committees and feels she is
contributing.
Communications. None.
Disbursements.
The MasterCard expenditures for February, 2019 were reviewed. A motion to approve the disbursements for
February, 2019 was made by Semel and seconded by Freeman. Motion carried 5/0.
Set Agenda Order for April Meeting.
Election of Officers.
Adjournment. A motion to adjourn the meeting was made by Baker and seconded by Forkenbrock. Motion
carried 5/0. Vice -President Kirsch closed the meeting at 5:37 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 4A-1
801 Circulation and Library Card Policy
Proposal: A staff review in preparation for no fines on Children's and Teen collections generated
recommended changes to the Circulation and Library Card Policy.
Issues: The Circulation and Library Card Policy provides guidelines for who may have a Library
Card, the privileges associated with different types of cards, and when privileges will be
suspended. It also establishes guidelines for fines and
replacement fees, recovery of materials or the cost of lost and/or
damaged materials, and other details related to circulation of
materials. The big news in this review is recommended policy
changes to remove barriers to Library use including eliminating
late fines for overdue materials in the Children's and Teen
collections beginning June 1, 2019.
Participation in the City of Iowa City's Equity Toolkit initiative helped staff identify and
address barriers to Library use. This initiative is a part of the City of Iowa City's Strategic
Plan to "Foster a more inclusive, just and sustainable Iowa City." It was also a follow-up to
the 2015 training from the Government Alliance on Racial Equity. A number of Library staff
completed this training in 2015 and again in the spring of 2019. The toolkit process uses a
series of questions to guide review and evaluation of City programs, policies and initiatives
with the goal of advancing social justice and racial equity initiatives.
As we were reviewing the Circulation and Library Card Policy, we were also monitoring
local and national trends related to overdue fines. In January, the American Library
Association Council approved a resolution at the Midwinter Meeting suggesting libraries
eliminate "monetary fines as a form of social inequity." Their resolution,
1. adds a statement to the Policy Manual that establishes that 'The American Library
Association asserts that imposition of monetary library fines creates a barrier to the
provision of library and information services.",,
2. urges libraries to scrutinize their practices of imposing fines on library patrons and
actively move towards eliminating them; and
3. urges governing bodies of libraries to strengthen funding support for libraries so
they are not dependent on monetaryfines as a necessary source of revenue.
Locally we have monitored other libraries addressing equity issues related to overdue
fines. Dubuque Public Library is completing a pilot project to measure the impact of not
charging overdue fines. The RiverShare member libraries, including Davenport, Bettendorf,
Muscatine and Clinton Public Libraries, announced beginning April 8, 2019 they will not
charge overdue fines on juvenile collections.
Nationally, many public libraries have stopped charging overdue fines, most on all
materials and not just materials for children and teens. They include St. Paul, Denver,
District of Columbia, Oak Park (IL), Minneapolis, Nashville, Miami -Date and Salt Lake City.
Agenda Item 4A•2
The Equity Toolkit committee reviewing Library fines and replacement Tees asKea, "Are
any populations adversely affected and denied library services due to fines and fees?" As a
part of the work, the committee looked at Iowa City demographics and gathered data.
Staff also received input from community stakeholders at the City Manager's Roundtable
meeting where community members representing diverse populations in Iowa City gather
bi-monthly to share information and give feedback about City services. The feedback from
this group was loud and clear: Fines create barriers to
Library use for many people in our community.
One of the strongest indications of Library Fines
adversely affecting access and use of the Library is a
heat map of Library Accounts blocked because of fines.
Patrons may not check out materials when fines or
replacement fees exceed $10. This map shows the
areas where the most Accounts are blocked.
It is interesting to note the Iowa City Public Library's Bookmobile .�
serves many of the areas with the highest concentrations of pi ry �I �, 6
blocked Library Accounts. When planning the Bookmobile
schedule, we specifically targeted areas of town where residents:` °°`• we m
faced challenges to accessing the Library. The summer 2019
Bookmobile stop locations are on the bottom map. " ('
The committees working on the Equity Toolkit also studied =
demographics of the community. We learned 10.9% of families in w
Johnson County were living in poverty in 2015-2017. For families with a head of household
who was a single female, the percentage of families living in poverty jumps to 31.2%. Later
in the process, we also learned from the United Way about ALICE (Asset -Limited, Income -
Constrained Employees) families. Single adults who make less than $10.63 per hour or a
family of four that makes less than $32.23 per hour to cover their monthly costs of
housing, childcare, food, transportation, health care, utilities, and taxes meet the ALICE
threshold. In Johnson County, over 25%of households with children (21,781) fall below
the ALICE threshold. 34% of seniors in Johnson County also fall below this threshold. In
Iowa City alone, 49% of households were below the ALICE threshold in 2016.
In the research conducted by the Equity Toolkit Committees, we also looked to best
practices at other libraries. A comprehensive study about removing barriers to library
access was completed in 2013 by the Colorado State Library. This report is available at
https://www.cde.state.co.us/cdelib/removingbarrierstoaccess. The report abstract states:
The Supporting Parents in Early Literacy through Libraries (SPELL) research
revealed that libraryfines and fees for overdue, damaged, and lost materials are
barriers that prevent low-income parents and caregivers of young children from
using public libraries. After reviewing the academic and professional literature
regarding libraryfines and fees, including qualitative research, quantitative
studies, and editorial pieces, as well as using finding from the two studies with
parents and public libraries in Colorado, the Colorado State Library (CSL)
Agenda Item 4A-3
recommends public libraries eliminate fines and fees on children's materials. The
scant research on the value and impact of libraryfines and fees does not indicate
a clear benefit of administering these policies, and they may be costly to enforce.
Library governing authorities that develop policies to remove fines and fees on
juvenile material find it effective in building a positive relationship with families
with young children.
The report goes on to state, "both fines for late items and fees for lost or damaged books
make parents reluctant to check out books and to have their children enjoy library books
at all." Some people argue fines are a part of socialization and teaching children civic
responsibility. The Colorado State Library report argues it is a parent's responsibility to
teach socialization and civic responsibility to the child. It is not the job of the Library to
teach responsibility through the collection of overdue fines. The report also addresses the
effect library fines have on different populations and how $10 may seem to be a trivial
amount for middle-class families, but represents a barrier for struggling families.
As a follow-up to the Colorado State Library's report, the High Plains Library District in
Colorado completed a pilot study to remove fines and fees on children's collections in
eight of the communities they served. After six months, circulation was up and 95% of
materials were returned within one week of the due date. While we cannot guarantee
similar results, we do plan to closely watch the effect of this change on visitors to the
Library, new Library Cards issued, total circulation and the number of overdue items.
In September, after preliminary Equity Toolkit work, a proposal was included with the
FY20 budget request to eliminate overdue fines for materials checked out from the
children's and teen collections. The City Council budget passed in March 2019 included
this request. There are a number of additional changes we believe will address equity
issues and take away barriers for using the Library's collections. These include:
1. Adding a one -day grace period for materials checked in so items returned on the day
they are due but after the library closes or remote book returns have been emptied
are not charged a one -day late fee because of the timing of when they are returned.
2. Afresh start 18 waive for teens who, at their 1811 birthday, are solely responsible for
their Library Cards. We want them to have a fresh start from issues that arose in their
younger days and encourage them to use the Library.
Charging the actual purchase price for replacement fees instead of a retail price. We
are able to negotiate discounted costs for materials and higher retail costs inflate
replacement fees on lost or damaged materials.
In addition, there are routine changes for wording clarification, who has authority to waive
fines and replacement fees, recognition of the Agreement for Service we have with the
Johnson County Sheriff's office for services to inmates, and wording changes requested by
the State Library related to verification of identity and address.
Agenda Item 4A-4
I would be remiss if I didn't mention what a significant change this is, especially for staff
who have worked in a library for many years. We followed an evidence -based process to
recommend these changes, but this is a significant change of practice. We want to closely
monitor the changes and assure they are supporting the goals of increasing access to the
Library while not creating many overdue items. We will provide routine updates as needed
to both staff and the Library Board.
Staff Recommendations:
See also note
Update to policy name — "Confidentiality and Privacy Policy."
801.1
Update to policy name — "Circulation and Library Card Policy."
We are also trying to clear up some confusion about the words "fee" and "fees."
We believe by inserting the word "replacement" before fee(s) we are more
specific about the type of fee that is charged.
801.11 b
Word clarification — "replacement fee"
801.12
Word clarification.
801.13
Word clarification to help explain what an Open Access card is.
801.14
A change to extend the amount of time someone may be in the community in
order to receive a Temporary Card.
801.16
Word clarification — "replacement fee"
801.16 a
Word clarification.
801.16 d
A change to clarify services provided to inmates at the Johnson County Jail are
covered by the Agreement for Service with the Johnson County Sheriff's Office.
There have only been a couple changes in the last 25 years to this Agreement for
Service.
801.17
This change is made upon the advice of the State Library to have uniform
wording for all libraries regarding verification of identity and address.
801.2
Word clarification — "replacement fee'
801.21 a
The Equity Toolkit group identified many Library Cards could not be used
because of fines. A heat map showed a greater number of cards could not be
used from community members who need Library services the most but face
barriers to access. The City Council supported a budget proposal to eliminate
collecting fines on materials in collections for children and young adults. This is
the change needed to stop charging overdue fines for these materials.
801.21 b
Wording change to move Games and Equipment overdue fees into the regular
fines category. The only collection item that would have a maximum fine
exception is Equipment with a replacement cost that exceeds $100.
801.21 c
This change adds a grace period for overdue fines. Currently, items returned to
the building after close or items returned to the remote book returns after they
are emptied each day are checked in the next day. This creates confusion with
patrons who returned items on the due date but are charged a one -day late fine
because the items are not checked in until the next day.
801.21 d
Clarification that permanent staff may make decisions about waiving fines.
801.22 c
Currently we charge a replacement fee that represents the retail cost of an item
plus a processing fee. Typically what we pay for an item is much lower, based on
discounts negotiated with vendors. By lowering the replacement fee to our
Agenda Item 4A•5
actual cost we will lower the cost patrons pay for items they lose or that are
damaged while checked out.
801.22 d
Currently only the Community & Access Services Coordinator and Customer
Service Assistant may waive replacement fees after they receive a referral from
staff. We want to empower permanent staff to assist patrons at the point of
contact. Clear guidelines will be given to permanent staff for when they may
waive replacement fees up to $100. Amounts in excess of $100 will still be
referred to the CAS Coordinator or Customer Service Assistant.
801.23 a
Word clarification.
801.26
Word clarification — "replacement fee"
801.26 a
Update the policy to reflect the practice of not charging overdue fines to libraries
that lend ICPL patrons materials through Interlibrary Loan.
801.26 b
Update the policy to reflect the practice of charging replacement fees for
materials loaned through Interlibrary Loan but not returned.
801.28
From our work on the Equity Toolkit we see many Library Cards stopped because
fines or replacement fees over $10. We also see cases where a child's card is
used by a parent and their use incurred fines or replacement fees. In addition,
we recognize a child's use of their Library Card is often dependent on a parent
for transportation or return of materials. When someone turns 18, they become
solely responsible for their Library Card. We believe this is a time to give young
adults a fresh start and, if their card is not in good standing, invite them back to
the Library. If this policy was in place, in March we would have waived $54 of
fines and replacement fees. In April we would have waived $64.
Action Required: Review and adopt as amended.
Prepared by: Kara Logsden, Community & Access Services Coordinator, April 18, 2019
Review committee: Each public service desk reviewed the policy. A final review was completed by
a committee. Members included: Todd Brown, Beth Fisher and Heidi
Lauritzen, Adult Services; Casey Maynard and Angie Pilkington, Children's
Services; Tom Jordan, Kara Logsden and Shawna Riggins, Community & Access
Services; Elsworth Carman, Administration; and Larry Parks, Collection
Services.
Agenda Item 4A•6
801: CIRCULATION and LIBRARY CARD POLICY
See also related policies: Collection Development (601) and Confidentiality and Privacy (802).
See also Iowa Code: Chapter 613.16 (Parental Responsibility of Actions of Children) and Chapter 714.5
(Theft of Library Materials and Equipment).
801.0 The purpose of the Circulation Policy is to establish who may obtain a library card at the Iowa
City Public Library, the -privileges associated with different types of cards, and the conditions
under which those privileges may be suspended. A valid library card provides library users
with circulation services which may include, depending upon type of library card, borrowing
materials and equipment, placing holds, or requesting interlibrary loan service, and allows in-
house and remote electronic access to information resources. The Circulation and Library Card
Policy establishes fines and replacement fees for overdue, lost or damaged materials, and
other circulation services.
801.1 Library Cards
801.11 General Information: These policies apply to all types of cardholders:
a. Individuals of all ages may apply for a library card with proper identification and proof
of residence. (See Sections 801.12-801.1-78 for specific card categories.) Staff may
allow two checked -out items (no equipment) if proof of residence is not shown at
time of application; address verification must be shown before further use of the card
is allowed.
b. Cardholders are responsible for all materials checked out on the card and for payment
of fines and replacement fees assigned to the card.
c. The Library Director may refuse or restrict a library card if a pattern of abuse is
established.
d. Cardholders are responsible for notifying the library promptly if a card is lost or stolen.
(See Section 801.22 for cardholder liability.)
e. Cardholders are limited to 75 checked -out items, except Institutional cards, which are
limited to 100 checked -out.
f. Library cards expire regularly to confirm address and other contact information.
g. Access to Library materials will not be restricted based on age except in the case of
circulating equipment with replacement value over $250, which will require parental
permission for checkout to patrons under age 18.
801.12 Resident Cards: Resident cards are limited issued to residents and property owners of
Iowa City and contract areas.
801.13 Pecip -al r^r4s Open Access: Open Access cards are issued SeF ;« is PF8vided to
residents of areas with libraries participating in the Iowa State Library of Iowa's Open
Access program, in accordance with the statewide Open Access agreement. Some services
are limited.
Agenda Item 4A•7
801.14 Temporary Cards: Temporary cards are issued to persons who will be living in our service
area from one to six Laightweeks, and to those living in temporary housing. Some services
are limited.
801.15 Institutional Cards: Institutional cards are issued to institutions and businesses located in
Iowa City, contract areas, and Johnson County communities with libraries participating in
the Open Access program.
801.16 Special Cards: (See Section 801.25 and 801.26 for fines and replacement fee information.)
a. Borrowers who qualify for Resident Cards may apply for At Home service and will be
assigned an At Home card.
b. Special cards are available for institutions with ICPL outreach collections and fR
c. Special cards are assigned to libraries participating in interlibrary loan.
d. SpeciM cards are assigned to inmates at the Johnson County Jail who request services
from the Library. Services may be limited to comply with an agreement for service
with the Johnson County Sheriffs Office.
801.17 Self -Registered Cards: Patrons who register online MUStpresent shall verify in person and
within two weeks of registering, prep°. ldeAt'f'^et ^^ identity and proof of address to
obtain a library card with regular privileges (see 801.12-14). Self -registered cards allow for
limited access to online resources but may not be used to borrow materials until a regular
card is obtained.
801.18 Computer Use Only Cards: Issued to patrons who are unable to confirm a local address.
Services are limited to internet computers and in-house use of equipment valued at less
than $100.
801.2 Fines and Replacement Fees
801.21 Late Return:
Fines are assessed at 25 cents per day with the following exceptions:
No fines: Children's and Young Adult materials .
$1.00 per day: Express DVDs
$ 1.00 pe, a^.,i Games (Giant Chess aAd Che^..,.,a
$1.00 per day: Equipment with a replacement cost under $100.
$5.00 per day: Equipment with a replacement cost of $100 or more.
l�. Maximum fines are calculated as the daily fine times a maximum of 30 days overdue
or $10.00, whichever is less, except fer e^UI^^ @Rt Maximum fines f9F eq ^^t:
$10i00. Equipmentwith th + v.. plaeeent east Rde nn
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$15.00: for Equipment with a replacement cost of $100 or more.
e: Fines are charged for each calendar day the library is open starting ;Stday
eueFd 'P. Fines are waived for items returned within 1 day of the due date. After the
Agenda Item 4A-8
1-day grace period, fines are computed from the actual due date. "ate.
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d. Fines maybe waived in full or part by permanent staff, on a case -by -case basis.
801.22 Lost or Damaged Materials
a. The full replacement or repair cost for a lost or damaged item is charged to the
borrower to whom the item was checked out at the time that it was lost or damaged.
b. Borrowers are responsible for materials which were checked out on lost or stolen
cards prior to notification to the library of the card's loss. A borrower's liability for
such materials is limited to $50.00.
c. The replacement cost of the item includes its+etaflthe Library's purchase price plus a
processing fee. The Library uses vendors that offer processing and other related
services to acquire materials. including replacements.
d. Replacement or repair costs ld to 100 maybe waived in full or part on a case -by -
case basis by permanent staff. Higher amounts may be waived in furl or part by the
Community & Access Services Coordinator or Customer Services Assistant, -on a case -
by -case basis.
801.23 Suspension of Circulation and Remote Access Privileges
a. Individual cards: Circulation and some remote access privileges are suspended for
cardholders owing the library $10.00 or more in fines or for materials not returned
and billed.
b. Institutional cards: Circulation and some remote access privileges are suspended for
cardholders owing the library $20.00 or more in fines or for materials not returned
and billed.
c. Interlibrary loan institutions: Service may be denied to those libraries which habitually
are late in returning materials or fail to pay bills of $25.00 or more for long overdue or
lost materials.
d. Expired cards: Circulation and other access privileges are suspended when a library
card expires. An expired card may be renewed when a patron's address is verified.
e. Special At Home cards: Access privileges are suspended for materials not returned
that have been ado billed.
801.24 Holds (Reserves)
a. Registered borrowers with no delinquency status may place up to ten free holds.
b. Institutional cards may have up to fifteen free holds.
c. Beyond the ten free hold limit, registered borrowers may place additional holds for a
charge of $.50 per item, payable in advance.
Agenda Item 4A•9
801.25 Charges for Interlibrary Loan
a. When it is necessary to borrow library materials through Interlibrary Loan from
libraries which charge a fee for such services, these charges will be absorbed by the
library, with the approval of the Adult Services Coordinator. Postage will be paid by
Iowa City Public Library.
b. Out-of-state libraries will be charged $15.00 for the loan of audiovisual material.
801.26 Fines and Replacement Fees for Special Cards f..Fee
a. No fines are charged for late returns of materials from outreach collections, At Home
patrons, Interlibrary Loan libraries, or jail patrons.
b. At Home patrons, Interlibrary Loan libraries and the outreach sites are responsible for
paying the replacement fee for cost of lost materials.
801.27 Card Replacement: Patrons may receive one free replacement card per year. The
replacement charge for additional lost cards is $1.00.
801.28 Fresh Start 18: When a patron reaches their 18" birthday, the library may waive
accumulated fines and replacement fees on a case -by -case basis.
801.3 Retrieval of Overdue Materials
801.31 Notification: Notices are sent at regular intervals to cardholders with overdue library
materials. The last notice is a bill for the replacement cost of the item.
801.32 Long Overdue Materials: Library accounts for which a bill has been sent may be submitted
to a collection agency and/or to a local law enforcement agency for further action. An
additional processing charge of $10.00 will be added to each account sent to collections.
(See also Code of Iowa, Chapter 714.5, Theft of Library materials and equipment.)
Adopted:12/20/84
Revised:10/27/94
Revised:4/25/19
Revised:
2/28/85
Revised:
3/30/95
Revised:
5/23/85
Revised:
4/27/95
Revised:
7/25/85
Revised:
2/22/96
Revised:
8/22/85
Revised:
5/27/99
Revised:11/21/85
Revised:5/23/02
Revised:
3/27/86
Revised:
6/26/03
Revised:
9/25/86
Revised:
4/22/04
Revised:
2/27/87
Revised:
6/23/05
Revised:
4/28/88
Revised:
5/25/06
Revised:
7/27/89
Revised:
12/20/07
Revised:
7/1/90
Revised:
2/26109
Revised:
2/21/91
Revised:
2/25/10
Revised:
4/25/91
Revised:
10/28/10
Revised:
7/11/91
Revised:
8/23/12
Revised:
7/25/91
Revised:
8/28/14
Revised:
4/28/92
Revised:
12/15/16
Agenda Item 413-1
817 Alcohol in the Library Policy
Proposal: A routine staff review generated recommended changes to the Alcohol in
the Library Policy.
Issues: The purpose of the Alcohol in the Library Policy is to establish rules for
which groups may serve alcohol at events in the Library, limit the type of
alcohol served, establish requirements for licenses and liability insurance,
and delineate which part of the building the Policy covers.
As a part of this review, the City Attorney's office requested we establish an
administrative policy, Regulations for the Use of Alcohol in the Iowa City
Public Library. This aligns with procedures established when alcohol is
served in other City buildings and will serve as the procedures for groups to
request and receive permission to serve alcohol in the Library. A copy of
this Administrative Policy is included with this review.
According to Board Policy, only four entities may serve alcohol in the
Library. This include the Library, Friends Foundation, City of Literature and
a City of Iowa City department. Alcohol served in areas of the Library leased
to other entities is governed by the lease agreement.
Staff Recommendations:
See also: Update name of the Library Use Policy and add a reference to
the new Administrative Policy: Regulations for the Use of
Alcohol in the Iowa City Public Library.
817.2 Clarification that the Library Director must provide consent for
events with alcohol hosted by the Friends Foundation or Library.
817.3 Clarification that the other "entities of City government" is
"entities of IOWA City government."
817.5 Clarify the process for securing and/or providing proof of
licenses and insurance needed by the organization serving
alcohol in the Library.
Action Required:
Review and adopt as amended.
Prepared by:
Kara Logsden, Community & Access Services Coordinator, April 4, 2019.
Review Committee:
ICPL Coordinators and Friends Foundation Director
Agenda Item 48.2
817 Alcohol in the Library Policy
See also: Meeting Room Policy #806; Gendwet the Library Use Policy #809; applicable Iowa
laws and local ordinances regarding the serving, possession and consumption of alcohol,
Administrative Policy: Regulations for the Use of Alcohol in the Iowa City Public Library.
817.1 Alcoholic beverages are strictly prohibited in the Library building except in accordance
with the provisions of this policy.
817.2 'With the prior consent of the Library Director or the Library Director's designee,
Wwine and beer may be served at special events hosted by the Library or the Iowa
City Public Library Friends Foundation.
817.3 With the prior written consent of the Library Director or the Library Director's
designee of at least thirty (30) days, wine and beer may be served at special events in
Library meeting rooms hosted by other entities of Iowa City government or the Iowa
City UNESCO City of Literature.
817.4 The use of alcoholic beverages in leased commercial space is governed by the terms of
thelease.
817.5 All groups are responsible for securing any and all required licenses and general
liability insurance of at least $1,000,000 or providing proof of license and insurance
held by the entity serving the alcohol. The City must be listed as an additional insured,
proof of which must be provided at least two days prior to the event.
Adopted:10/25/12
Revised: 11/19/15
Revised; 4/25/19
Agenda Item Q-3
Iowa City Public Library
Administrative Policy: Regulations for the Use of Alcohol in the Iowa City Public Library
See also: 817 Alcohol in the Library Policy
Purpose:
The purpose of Regulations for the Use of Alcohol in the Iowa City Public Library is to establish procedures for
approved organizations to follow when requesting permission to serve alcohol in the Library.
Administrative Policy:
Rules regarding the use of alcohol in the Library are adopted pursuant to Iowa City Code 4-5-3 and Library
Board Policy 817, and approved by the Iowa City Public Library Director. The Iowa City Public Library Director,
or designee, is authorized to issue written permission to groups authorized by Library Board of Trustees Policy
817: Alcohol in the Library to serve alcohol in the Library.
The following rules apply:
1. The organization hosting the event will request permission, in writing, at least 45 days in advance of
the event.
2. The organization hosting the event will secure all required licenses and general liability insurance as
required in Library Board of Trustees Policy 817: Alcohol in the Library.
The organization hosting the event shall obtain a general liability insurance policy in the amount of $1
million per occurrence covering personal injury, bodily injury, and property damage. No deletion or
modification to Host Liquor Liability is allowed. An umbrella or excess liability policy in these amounts
may be sufficient to meet this requirement. The City of Iowa City must be included as an Additional
Insured on the policy. The City requires that the insurance carrier be A rated or better by A.M. Best. All
policies shall be written on a per occurrence basis, not a claims -made basis, and in form and amounts
and with companies satisfactory to the City of Iowa City. Such policy shall remain in full force and
effect for the duration of the event. Where a caterer is providing the alcohol, proof of the caterer's
insurance meeting these requirements is sufficient. Proof of insurance is due at least two days before
the event.
4. No person under the legal drinking age may possessor consume alcoholic beverages.
5. All alcoholic beverages must be consumed in the library building. No possession or consumption of
alcohol is allowed anywhere else on City property, unless within an area covered by a valid liquor
license approved by the City Council.
6. The Library staff, City or its designee reserves the right to cut off any person from further possession or
consumption of alcohol, should their behavior, in the sole opinion of the City, Library staff or designee,
warrant it. Failure of the Permittee or its guests to act responsibly and maintain order, as determined
by the City or its designee, may result in removal of the person(s) from the premises, intervention by
law enforcement, and/or termination of the event.
Agenda Item 413•4
7. No liquor shall be permitted. Permittees may bring their own wine or beer only if a caterer is not
providing the alcohol.
8. If a caterer is providing the alcohol, any and all wine and beer possessed or consumed must be
provided by the caterer.
If a caterer is providing the alcohol, the Permittee shall provide evidence of the caterer's liquor license
to the Library Director.
10. Wine and beer (not liquor) may be sold through a cash bar if said sales are conducted by a caterer or
other provider fully licensed to do so, and only if the license(s) and proof of insurance are placed on
file with the Library Director no later than two weeks beforehand.
11. Only hosted wine and beer is permitted. No sales, cup sales, "suggested" or "free-will" donations,
and/or tickets are allowed. If there is evidence that alcohol has been sold to individuals, other than the
sale from the caterer to the Group, or the caterer to individual guests through cash bar sales, the event
will be terminated immediately, and law enforcement will be notified.
12. Permittee agrees to indemnify, defend, and hold harmless the City and Library against any and all
claims related in any way whatsoever to the Permittee or any of the Permittee's guests consuming
alcoholic beverages, or any behavior that arguably resulted from the Permittee or guest consuming
alcoholic beverages.
13. The Library Director or designee may place additional reasonable conditions on the use of alcohol in
the Iowa City Public Library.
14. The organization hosting the event will have a designated contact person present for the duration of
the event.
Adopted:
Agenda Item 4B-5
a`P A, IOWA CITY
f}� PUBLIC LIBRARY
Sir -
Application to Serve Alcohol
in the Library
Request Date
Minimum 45 days before event.
❑ Iowa City UNESCO City of Literature
Organization Name
❑ City of Iowa City Department
Work: Cell:
Contact Person
Contact Phone Number
Contact Address
Email Address
Date of Event
Time of Event
Start Time: End Time:
What Type of Alcohol will be
❑ Beer
Served?
❑ Wine
Will Alcohol be Sold?
❑ Yes
❑ No
Who will Serve the Alcohol?
Documentation of Liquor
❑ Copy of Liquor License
License Provided to Library
Date provided:
Director.
❑ Not applicable. Explanation:
Documentation of General
❑ Copy of General Liability Insurance Policy of at least $1,000,000 listing
Liability Insurance Policy
the City of Iowa City as an additional insured.
Provided to Library Director.
Date provided:
The applicant and the applicant's group shall indemnify, defend and hold harmless the City, the Iowa City
Public Library, its elected and appointed officials, agents, employees and volunteers from all liabilities, claims,
judgments, demands and costs arising out of or resulting from applicant, applicant's group or their invitees'
use of the Iowa City Public Library.
By signing below, I am acknowledging that I have read the Alcohol in the Library Procedures and Application,
and hereby agree to be bound by the terms stated therein.
Applicant Signature: Date:
Agenda Item 5B-1
Children's Services Report
April 2019
Angela Pilkington, Children's Services Coordinator
Partnerships
We have been busy out in the Community! We attended the
Week of the Young Child event at the Iowa Children's Museum
and were able to talk to over 500 people about the Library. We
also had a booth at the Iowa City Parks & Rec STEAM Festival
and upcoming Earth Day Celebration. Look for an article in the
upcoming edition of the Window to see more highlights of
Children's Outreach.
The Library was chosen as an AmeriCorps site for their Summer
Reading Vista program. We will be the host site for two
workers who will help with Summer Reading Literacy initiatives
this summer for Iowa City kids and teens in grades K-12.Our
two candidates are in the process of having background checks
completed by both AmeriCorps and the City of Iowa City. Under their contract we are responsible for $250 of
their wages, the rest is paid by AmeriCorps.
Training:
I was able to attend Power Up: Leadership Conference For Youth Services Managers, a two day training in
Madison Wisconsin. I enjoyed the session Streamline for Success, which is something the Children's Department
sometimes struggles with. We want to do it all! But with this session, I was able to learn some new tools for my
department to look at when we are deciding to add yet another new program with limited staff and time. I also
learned quite a bit from the session, Youth Services Is Everyone's Business. The Sacramento Library has moved
to a model where every staff member has a part to play to making a difference for their young customers and
their caregivers. It starts with hiring and continues with staff support and training. They also touched on their
successful initiatives following this model.
The entire children's staff was also able to attend an all -day conference called "Kids Matter," put on by the
Youth Services Subdivision of ILA, in Ames earlier this month. Our notes on this day are available if you would
like to see some of the things we took away from this fantastic day of learning for us.
Looking ahead:
We are excited to put the final touches on this year's Summer Reading Program, Universe of Stories! We are
busy setting up school visits and reaching out to summer camps about coming to the library or to a bookmobile
stop this summer. We also just finished shooting our Summer Reading promotional video that we will send to
the school and for our website. We are also excited to offer this year's Children's Summer Reading Logs in five
additional languages.
To kick the summer off we will be partnering again with The Summer of the Arts to bring ABC Day, formally
known as Children's Day, for a full day of fun and entertainment for the whole family to enjoy. This year's date
will be June 1 and take place from 11-3. Because of the Ped Mall reconstruction right outside our doors this
summer, we will once again be down on Clinton Street outside of the mall and down to Hills Bank. I hope to see
you all there!
Agenda Item 5B.2
Collection Services Department Report
Prepared for the April 25, 2019 Meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Challenges in Providing Access: Trends in the Marketplace
In March, Baker and Taylor announced they were no longer able to distribute DVDs or Blu-Rays
from Buena Vista Home Entertainment (Walt Disney Studios). Disney DVDs are some of our
most popular items in the collection and not having access to these titles through this vendor is
a blow. Baker and Taylor is our largest vendor of physical media, including books, DVDs, and
compact discs. Much of our processing and workflows in Collection Services rely on services
offered by this vendor. Although we currently have another supplier able to fulfill our orders
and can adapt our processes accordingly, this particular situation is an illustration of some
troubling trends in the library marketplace: publisher restrictions, exclusives, and lack of
availability.
1. Publisher Restrictions
When it comes to the book —the physical book —libraries can go to any book seller, purchase a
copy, and keep it until they no longer want it. Because we purchase large quantities of books,
we can negotiate a significant discount on most items. None of this is the case with digital titles.
Publishers have limited what titles are available, have significantly marked up the price, and set
expiration dates on how long we can offer the title. For example, as an individual consumer,
you can purchase Daniel Immerwahr's How to Hide an Empire for your Amazon Kindle for
$14.99. The library has to pay $60 per copy for a single copy (or license) of the digital version
and we can have it in our collection for 24 months or 52 uses, whatever happens first. When
that threshold is reached, we have to purchase it again if we would like to continue to offer the
digital version. This situation (high price, limited terms) was once the exception; it is now the
rule with almost all publishers.
Higher prices also mean long wait lists. At the beginning of April, the audio version of Michelle
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Obama's Becoming had 234 holds. If we purchased at a 10 to 1 holds ratio, as we do for
physical audiobooks, we would spend $2,225 on that one title in that specific format. Currently,
we have kept the holds ratio to 14-1, which isn't ideal, but more affordable. Becoming is not the
only title with a long wait list, so we try to do our best balancing the purchase of new titles and
addressing holds.
Agenda Item 5B.3
2. Exclusives
If you purchase the Kindle version of How to Hide an Empire, you can also tack on the audio
version for another $7.49 through Amazon. Unfortunately, we cannot offer the digital audio
version of that title because it is a Recorded Books exclusive and they do not distribute their
titles through OverDrive. To have the audiobook in our collection would require us to offer an
entirely separate eAudio system through Recorded Books using a separate website and a
separate app. To boot, we would also have to pay $100 per copy for that specific audiobook, a
huge disparity in price compared to what an individual consumer has to pay through Audible.
We do not get a discount for purchasing all formats of a title. Library publishers are now
becoming distributors and they withhold their titles as incentives for libraries to purchase their
system. It is expensive for the library and difficult to navigate for the patron, when they see the
Iowa City Public Library as the provider —not Hoopla, not Kanopy, not rbDigital, not OverDrive.
3. Lack of Availability
Library publishers are not only becoming distributors —but distributors are becoming
publishers, which creates a new problem: titles that are not available for libraries to purchase.
Audible, Amazon's audiobook publishing wing, is the largest
producer of digital audiobooks. Although they offer content
from almost all audiobook publishers and we have overlap in
our catalogs, Audible creates a lot of original content that is
exclusive to them. They do not make these titles available to
libraries. It isn't just Audible. Some of the most popular video
titles are only available through streaming services, like Netflix
or Amazon Prime. If we are lucky, a DVD version is released, but
that happens rarely as these companies produced the content
and want people to subscribe to their service. Roma, the
Academy Award winning film, is only available on Netflix. So is the second season of Stranger
Things, which was made available on the site more than a year ago. Prime's The Man in the
High Castle has never been released on DVD. None of these titles are available through library
streaming services. This situation is pretty new —libraries are not able to offer titles because a
publisher does not sell them to us. We are shut out from the marketplace.
The Disney situation may only effect one vendor at this time, but I'm concerned other vendors
will find the same restrictions when their distribution contracts end. Disney is expected to
release its own streaming service later this year and will tighten who has access to its titles as a
way to push consumers to subscribe. That may mean public libraries are left out of the mix,
which seems to be a new normal.
Agenda Item 5134
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (April, 2019)
Brent Palmer, IT Coordinator
Paging System
The Iowa City Public Library is starting the process of revamping its building paging system. The
paging system is used to announce events, notify patrons of closing times and to direct patrons
what to do in the event of an emergency, a lost child or an unexpected building closing. The
existing analog paging system was installed when the building was renovated in 2004. The
equipment was installed in the basement area due to the construction timetable. It features
four zones: Public, Staff, Meeting Rooms and a combined all -building zone. Staff use
telephones to make announcements. Although this can be done from any phone, most pages
are triggered from one of our public service desks or the switchboard room. The new system
will be an updated digital system and will likely have some new features such as allowing staff
to play pre-recorded messages. We are also looking into separating some zones like the
second -floor public area.
Email Filter
The IT staff is working on a replacement of our email filtering system. Without this service the
amount of spam would overwhelm most of the staff inboxes. Email filtering is also increasingly
become an important security measure for any organization. Most of the data breaches happen
through an email attack rather than a direct hacking attempt. Our current filter is a server that
sits on our network and intercepts mail as it enters. Most current solutions maintain this service
in the cloud. Email to ICPL will go to that server first to be filtered and examined for malicious
links and attachments then will be forwarded onto our email server. This project follows a
similar pattern that is happening in IT management —that is, a shift from maintaining
equipment to managing services provided by a third party. This shift affects hardware planning
and budget requests and changes the way we support our internal users.
Coordination
The IT Staff have been coordinating with counterparts at the Iowa City Community School
District and Coralville Public and North Liberty Community Libraries on a proposed Student
Library Card project. The basic goal of the project is that all ICCSD students would be able to
automatically use their student ID card as a library card at all three libraries with some
limitations. The goal is to automatically increase the number of resources that students have
access to. The details of just what the policies would be for these cards are still being hashed
out among the various entities. We are in a preliminary phase of trying to figure out if and how
we could coordinate the technical parts of the plan. For example, could the student ID
barcodes work as barcodes at all 3 libraries? (So far it is looking promising). But there are also
questions to address about how to import the data into each system and keep it current. This is
an exciting project that could potentially build on our existing Digital Johnson County
partnership and may even be a launch pad for more possibilities in the future that could save
money or expand services (or both).
Development Office Report
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
April 25, 2019
Looking Forward: May 3 ICPL Benefit
Make your reservations now for Looking
Forward, the Friends Foundation's signature
fundraising event for the Iowa City Public
Library.
This year's fifth anniversary Looking Forward
is on Friday, May 3 at 7 pm at the Englert
Theatre in downtown Iowa City. The Friends
Foundation Board of Directors decided on a
Agenda Item 5C•1
larger venue and three different ticket prices to be able to offer more people the opportunity to
support the library and participate in this important conversation. Guests can attend by giving a
Free Will Donation for General Admission seats, or $50 per person for Silver Circle Reserved main
floor seats, or $125 per person for Golden Circle Reserved VIP seats, a catered reception with
Smarsh and Schultz on the Englert stage after the program, and a hardcover book.
The program will feature Sarah Smarsh, author of Heartland. A Memoirof Working, Hard and Being
Broke in the Richest Country on Earth in conversation with Connie Schultz. Heartland was a finalist
for the National Book Award and the Kirkus Prize, an instant New York Times bestseller, and named
a best book of 2018 by NPR, BuzzFeed, Publishers Weekly and others. It details sociologist Smarsh's
upbringing in Kansas in the 1980s and 1990s and challenges us to look at the class divide in our
country.
Schultz is a Pulitzer Prize winning journalist and nationally syndicated columnist for Creators
Syndicate. She is Professional in Residence at Kent State University School of Journalism. Schultz
was awarded the Pulitzer Prize for Commentary in 2005 for columns that judges praised for
providing "a voice for the underdog and the underprivileged."
Eat at Goosetown Cafe on May 1
Thanks to the amazing generosity of our library friends at the
Goosetown Cafe, you could enjoy three marvelous meals there
on one day and know you're helping the Iowa City Public Library
at the same time. eat out to read
Eat Out to Read is scheduled on Wednesday, May 1 from gam to
9pm at Goosetown Cafe, 203 North Linn Street in Iowa City's
northside neighborhood. A percentage of food sales that day will be donated to the Iowa City
Public Library Friends Foundation. Reservations will be welcomed by phone, 319-351-1924, email
eat@goosetowncafe.com or Facebook.
2019 Friends Foundation Board of Directors
June 5 at 4pm, Annual Meeting in Meeting Room D
Agenda Item 5D-1
Birth of a Ped Mall
By Melody Dworak, Collections Librarian at the Iowa City Public Library
The City of Iowa City begins its 25-week plan for Phase 2, the portion that will tear up the bricks
along the College Street walkway in front of the Iowa City Public Library, in mid -May. And boy,
25 weeks sure beats the nine years of controversy Iowa Citians endured between 1964 through
1973, when the City was fighting for its plan for urban renewal, the multi -year construction
project that built the Pedestrian Mall we know and love today.
Urban renewal was not a phenomenon isolated to Iowa City. In fact, Francesca Russello
Ammon, an assistant professor in the City and Regional Planning and Historic Preservation
departments at the University of Pennsylvania, found that 800 U.S. cities had redevelopment
plans by 1965. Her 2016 book, "Bulldozer," chronicles this redevelopment phenomenon.
The Iowa City Public Library's own digital collection of urban renewal photographs features
bulldozers, wrecking balls, and cranes as the construction equipment demolishes and removes
buildings in the Central Business District. Explore them all at history.icpl.org.
The City of Iowa City finally signed the contract with a developer in 1973, despite ongoing
lawsuits over its plans. That same year, Project Green conceived the idea of mini parks in
downtown Iowa City. The original idea conceived the mini parks as mobile — portable plants
and trees that could pick up and move when the construction space shifted.
Also by 1973, Sportsman's Barber Shop had vacated its building at 106 South Dubuque Street.
That southeast corner plot at the intersection of Dubuque and Washington streets was primed
for bulldozing. UI art professor Donna Friedman said she was walking by the desolated plot of
land in 1974 and was inspired to bring color into downtown Iowa City. She led a visual and
environmental design workshop and approached the City about painting a mural on the wall of
the remaining building.
Freidman recalled having to get the building owner to sign the mural's lease due to a City's
attorney rejecting her application. She and her students were then greenlighted to design and
paint their mural, titled "The Spirit of Black Hawk." With the mural overseeing the public space
and Project Green beautifying the square, Black Hawk Mini Park was born.
ICPL librarians will be presenting more stories about the birth of the Ped Mall at Big Grove
Brewery in Iowa City on Wednesday, May 15, from 5:30 to 6:30 p.m.
Agenda Item 5E-1
San Diego Forgives $2 Million Worth Of Library Overdue Book Fees
------------------------------------------------------------------------
,L7 iowapublicradio.org/posUsan-diego-forgives-2-million-worth-library-overdue-book-fees
San Diego's forgetful book borrowers are in luck.
The city's library system is pardoning nearly 133,000 residents who neglected an essential tenet of public libraries' code, to return
borrowed books, officials announced this week.
The forgiven overdue fines would have amounted to "more than $2 million in library fines," member station KPBS reports. The city stopped
charging daily late fees in July of last year, so the accumulated millions don't include the last nine months.
More than half of the tardy borrowers had racked up late charges of more than $10, which meant they were blocked from checking out any
more books.
At several libraries in low-income neighborhoods, more than 40 percent of patrons are barred from checking out books because of
outstanding fees, according to a press release from City Council Member Chris Cate.
"I felt that banning a child from our public libraries due to an overdue book fine is unreasonable and contradictory to the mission of our
libraries," Cate said about the reasons behind the forgiveness campaign.
Library Director Misty Jones agrees.
"Libraries are known as the 'great equalizers' because we provide equal access for all patrons, regardless of their socio-economic status,"
she told KNSD-TV. "Wiping the slate clean of outstanding fines means welcoming back many of the under -served patrons who most need
our services."
Blocks on would-be readers are now being removed along with the late fees, but people who don't return their books at all will still be
charged a replacement fee. Some of the late fines dated to at least 2005, KPBS reports.
The city has another good reason for forgiving fines: The fees bring in less money than it costs the libraries to collect them.
"We found that we brought in about $600,000 in fines a year and it cost us $1.2 million to collect those fines," Jones said, according to
KPBS.
Copyright 2019 NPR. To see more, visit https://www.npr.org.
Agenda Item 5E-2
Final phase of pedestrian mall construction set to start in Iowa City
t_I kcrg.com/contenUnews/508187462.html
By Aaron Hosman
IOWA CITY, Iowa (KCRG) - Business owners in downtown Iowa City are preparing for yet another season of construction.
Despite the long winter, construction is on track in downtown Iowa City.
Benches are up and fresh pavers are down as the second phase of construction begins.
"This is going to be great for downtown Iowa City, little bit of a
headache but its construction season, that's what we do and
then we are really going to appreciate it," said Meredith Hines-
Dochterman, Public Relations Specialist at the Iowa City Public
Library.
The final phase is set to start May 13th. It will stretch from
College Street, from Clinton to Linn Street. Updates include
new storm sewers and alley ways along with improvements to
infrastructure and accessibility.
"It's just going to look very pretty. It's been awhile since
downtown Iowa City has had a facelift and for being such the
face of this community it's going to be wonderful for us," said
Hines-Dochterman.
Susan Gingrich of Ten Thousand Villages downtown says it's
been a challenge to get people in the store, but they've come up with other ways to generate business.
"One of the things that we've done is that if people can't get to us, we've decided we're going to take business to them. So we've had a
couple of off -site sales," said Gingrich.
A major feature to come out of the first phase of construction is the completion of the outdoor stage. City leaders says this means those
annual summer events you're used to seeing are a go.
"All the programming is going to be coming back there this summer, even though there's going to be construction kind of around it. The
playgrounds still open, the library is still going to be open and then all of the great programming on the stage. So the pedestrian mall will
fell refreshed and great," said Betsy Potter, Director of Operations for the Iowa City Downtown District.
Business owners say they know it may be difficult now, but they're expecting updates to improve business in the end.
"We're looking forward to that. We're looking forward to the finished product," said Gingrich.
Phase two is set finish up this fall. Until then, business owners want you to know their doors are open.
Agenda Item 5E•3
Ped Mall construction set to begin Phase 2 in May
------------------------------------------------------------------------
C'% dailyiowan.com12019/03/31/ped-mall-construction-set-to-begin-phase-two-in-may
Construction in the Ped Mall will be entering Phase 2 in May. The construction will affect the east and west ends of College Street.
Tate Hildyard
Downtown Iowa City continues rennovations on Monday, March 25th, 2019 (Tate Hildyard/ The Daily Iowan).
After nearly a year of construction, Phase 1 of the Pedestrian Mall improvements program will wrap up this month, and Phase 2 is set to
begin May 13.
The second segment will occur on the east and west ends of College Street. Scott Sovers, an Iowa City senior civil engineer, said the
improvements in Phase 2 will be similar to the improvements that were accomplished in other areas of the Ped Mall during Phase 1.
The improvements include replacing the water mains and electrical infrastructure and creating new paved surfaces, Sovers said. New
benches, trash compactors, and trash bins will also be added.
Before beginning Phase 2, there are still pieces of Phase 1 to be completed, he said. An area on the west side of Dubuque Street needs to
be finished, as well as a new stage area on Dubuque Street.
Work will move to the new stage area beginning in mid -May, according to a release from the Iowa City Downtown District.
"We have most of the structure up, but we have lights, conduits, and then some glass to put up on that stage canopy before it's finished,"
Sovers said.
Agenda Item 5E-4
RELATED: Iowa City Downtown District honors influential women in the city
Financially, the project has mostly stayed on track, Severs said. The project was originally estimated to cost $7.4 million, but he said it will
likely be between $7.5 and $8 million.
The goal of the project is to preserve pedestrian access to all businesses in the construction area, he said.
"There may be a period of time where we have areas where we're doing work that cannot be accessible, but we're going to make all of the
businesses accessible throughout the construction of the project" he said.
The city has announced weekly construction update meetings for property owners and businesses in the area, with the first to be held
Friday at the Iowa City Public Library. The meetings will continue every Friday through Nov. 22.
Phase 2 is estimated to last 25 weeks, with the substantial completion date set at Oct. 31.
Severs said he hopes the construction doesn't turn people away from visiting the Ped Mall over the next several months.
"I would encourage people to continue to come downtown and visit their favorite restaurants and businesses," he said. "Everything is still
open, and we're providing access to all of them."
Cassidy Bell, the store manager at Ten Thousand Villages, which is located in the Phase 1 construction area, said the work hasn't caused
much disruption to her business.
"People know they're going to have to walk anyway," she said. "So I think if it had disrupted parking and driving, it wound have been a
different story."
Velvet Coat manager Betsy Wilson said she isn't worried about the upcoming construction on College Street affecting the store.
"I think it's going to take a little getting used to, but I'm not too worried," she said.
Despite the inconvenience of construction outside the doors, both Wilson and Bell said they're excited about the improvements.
"I think it's going to be fantastic," Wilson said. "I think it's necessary, and I think it's going to be so much better down here,"
Comments
comments
About the Writer
Caleb McCullough, News Reporter
Email: caleb-mccullogh@uiowa.edul
Caleb McCullough is a designer and news reporter covering city council and local government at I -
The Daily Iowan. He... ���
Agenda Item 5E•5
`Letter To My Body' brings voices from around the state to the Iowa City
Public Library
------------------------------------------------------------------------
® littlevillagemag.com/letter-to-my-body-puts-voices-from-around-the-state-on-display-at-iowa-city-public-library
Anjali Huynh
Letter To My Body
March 30, 2019
Iowa City Public Library, Room D — Monday, April 1, 10:30 a.m. to 6:30 p.m.
Andrys/Rxabay
Letter To My Body, a unique exhibit about how people perceive their physical selves, will be on display at the Iowa City Public Library on
Monday.
"The letters highlight sexual harassment and violence, gender norms, sexism, and taught beliefs," according to Monsoon Asians and
Pacific Islanders in Solidarity, the group that organized the exhibit.
Advertisement
Monsoon works with members of Iowa's Asian and Pacific Islander communities affected by domestic violence, sexual assault and human
trafficking. The nonprofit has offices in Iowa City and Des Moines.
Agenda Item SE-6
"I hope that the public that comes in and reads these letters finds something that resonates with them, maybe finds something that they felt
before," said Leah Soweid, multilingual advocate and outreach coordinator for Monsoon. "That's what I like about writing the most: it
teaches people, and it makes them think about things that maybe they hadn't thought about before."
As part of its community outreach programs, Monsoon prepares an annual project each April for Sexual Assault Awareness Month. Soweid
told Little Village that while working on projects for this year, she experimented with a theme centered on the word "body."
"Things that have to do with violence have a lot to do with bodily agency or lack thereof," Soweid explained. "I'm not specifically a huge
writer myself, but I feel like writing is very good medium for people to access because there are things that are more freeing and
expressive to put on paper than to say out loud."
Soweid began reaching out to community members in Iowa City in mid -February, asking people from a wide variety of backgrounds to
submit letters addressed to their bodies. The writing prompt was left vague, Soweid said, to allow contributors to interpret it in as they
wished. Submissions could be signed or anonymous, in English or other languages, according to the wishes of the writer.
Working with other members of Monsoon, Soweid was able to expand the letter -writing project throughout the state. The results, she said,
were more than 200 body-themed letters, expressing a wide variety of emotions on topics including sexual violation, body image and
gender identity.
"Regardless of their tone, they're all really powerful because I think individual voices really shine through in each and every one of them,"
Soweid said.
Advertisement
The public will be able to read the letters in Room D of the ICPL on Monday, between 10:30 a.m. and 6:30 p.m. Anyone interested can also
contribute a letter to the exhibit.
Following its showing in Iowa City, Letter To My Body will be exhibited in public libraries in Cedar Rapids, Des Moines, Waukee and Ames.
More information about Letter To My Body can be found on .
Category: Community/News, Top Story
Tags: Iowa City Public Library, Monsoon United Asian Women of Iowa, Sexual Assault Awareness Month
Agenda Item 10A-1
MasterCard Report
08-Apr-:
Vendor
Dept
Expense
Description
Amount
ALA
10550220
477040
Books(Cat/Ref)
$75.99
ALA
10550220
477350
Online Reference
$543.00
ALA
10550110
436050
Registration
$175.00
Amazon.com
10550140
455120
Misc Comp Hardware
$95.78
Amazon.com
10550152
469320
M iscellaneous Supplies
$218.02
Amazon.com
469320
10550159
Miscellaneous Supplies
$88. 88
�Amazon.com
10550110
452010
Office Supplies
$187.23
BBrruegger's Bagels
10550110
469360
Food and Beverages
$20.38
CHOMP
10550110
435055
Postage and Stamps
$23.44
Crazy Egg
10550140
444080
Software Repair & Maintenance Services
$490,00
Gamestop
10550151
469320
Miscellaneous Supplies
$15.00
Hy-Vee
10550152
469320
Miscellaneous Supplies
$10.33
Hy-Vee
10550152
469360
Food and Beverages
$34.93
IHy-Vee
10550110
469360
Food and Beverages
$22.76
Iowa Library Association
10550110
36050
4360504
Registration
($12.00)
'IUG Innovative Users Group
10550110
436050
Registration
$390.00
Jo -Ann Fabric
10550152
469320]
Miscellaneous Supplies
$13.82
Paypal
10550140
444080
Software Repair & Maintenance Services
$18.40
Tallgrass Business Resources
10550110
452010 JjOffice
Supplies
$249.73
Tallgrass Business Resources
10550110
469210
First Aid/Safety Supplies
$14.00
Wal-Mart
10550151
469320
Miscellaneous Supplies
$39.12
Grand Total
$2,713.71
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Agenda Item 11A-1
aft IOWA CITY
OW PUBLIC LIBRARY
Receipts
FY19 compared to FY18 YTD
Q3 FY18
Q3 FY19
% Change
FY19 Budget
% Received
General Fund
Fines, Fees, etc.
$107,527
$102,372
-4.8%
$154,520
66.3%
Vending, etc.
$1,045
$1,484
42.0%
$2,340
63.4%
General Fund Total
$108,572
$103,856
-4.3%
$156,860
66.2%
Enterprise Fund
Photocopies
$2,273
$2,259
-0.6%
$3,500
64.6%
Electronic Printing/Debit Card
$7,685
$8,463
10.1%
$11,430
74.0%
Counter/Cloth bag/Misc
$876
$1,138
29.9%
$1,430
79.6%
Recycle
$255
$167
-34.4%
$270
62.0%
Enterprise Fund Total
$11,089
$12,027
8.5%
$16,630
72.3%
Lost & Damaged $11,926 $11,200 -6.1% $17,580 63.7%
Lost & Damaged Total $11,926 $11,200 -6.1% $17,580 63.7%
State Funds
Open Access/Access Plus $54,071 $48,240 -10.8% $0 0.0%
Enrich Iowa/Direct State Aid $19,754 $21,344 8.1% $0 0.0%
State Fund Total $73,825 $69,584 -5.7% $0 0.0%
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Agenda Item 12A•1
♦Wt 9C3WA CITY
O%W PUBLIC LIBRARY
FY19 Output Statistics -Quarterly Report
Q1
Q2
Q3
Q4
YTD
Lasi
%Change
Library Services: provide library facilities, materials, and equipment.
A. Downtown Building Use
Total Hours Open
854
829
843
0
2,526
2,536
-0.4%
People into the Building
190,563
159,928
153,095
0
503,566
538,394
-6.5%
Average Number Per Hour
223.1
192.9
181.6
0.0
199.4
212
-6.1%
Bookmobile Use
Bookmobile Total Hours Open
209
175
129
0
513
BAR
-20.6%
People on Bookmobile
4,224
3,671
2,239
0
30,634
9,352
13.TY
Average Number per Hour
23
21
lT
0
21
14
43.2%
Total Downtown& Bookmobile Hours Open
1,063
1,004
922
0
3,039
3,182
-4.5%
Total People Downtown &on Bookmobile
195,287
163,599
155,334
0
514,220
547,746
-6.1%
Total Average Number per Hour
184
163
160
0
169
122
-SJ%
B. Meeting Rooms
Number of Non -Library Meetings
371
345
376
0
1,092
1,196
-8.2%
Estimated Aide ndance
6,484
2,224
7,692
0
21,405
22,709
-5.7%
Equipment Set-ups
18
9
43
0
70
70
0.0%
Group Study Room Use
1,311
1,536
1,642
D
4,494
4,594
-2.2%
Lobby Use
1
5
2
0
8
12
-33.3%
C. Equipment Usage
Photocopies by Public
6,872
5,212
6,646
0
18,730
17,885
4. %
Pay for Print Copies
22,186
20,259
23,616
0
66,052
61,722
7.0%
%Checkouts by SelfCheck72.7%
71.6%
71.8%
0.0%
R.D%
72.6%
-0.8%
DOT Kiosk Usage
1020
750
531
0
2351
1808
30.0%
D. Downtown Use of Electronic Materials
Late ning/Viewing/Ta all ptops Sessions
3,834
2,174
2,320
0
8,328
8,435
-1.3%
E. Ride'N' Read
-
Bus Passes Distributed Downtown
1,129
294
721
0
2,694
2,735
-25%
Lending Services: Lend materialsfor home, school, and office use.
A. Circulation Downtown
333,388
304,165
320,119
0
952,672
920,434
4.0%
(Materials plus equipment; includes eAudiq does not include items circulated
in-house.)
Circulation on Bookmobile
9,784
8,140
6,156
0
24,080
18,086
33.1%
Total Circulation Downtown & Bookmobile
343,172
312,305
326,275
0
981,752
936,522
4.6%
Average Total Circulation Downtown & Bookmobile Per Hour
390
367
380
0
379
363
4.5%
B. Circulation by Type of Material (Includes downloads, does not include mending, lost, etc.)
Adult Materials
231,285
220,540
233,666
0
685,491
638,889
7.3%
Children's Materials
113,279
93,252
94,577
0
301,113
302,801
-0.6%
Percent Children's
34.0%
30.7%
29.5%
0.0%
31.4%
32.9%
-4A%
Non -Print
106,411
99,720
98,118
0
DGA249
326,015
-El
Percent Non -print
31.9%
32.8%
307%
0.0%
31.8%
35.4%
-10.3%
Equipment loans
258
287
258
0
803
660
21.7%
Downloads
51,558
52,013
64,902
0
173,478
100,040
73.4%
C. Circulation by Residence of User (Downtown & Bookmobile)
343,172
312,305
326,275
0
981,752
938,522
4.6%
(Materials plus equipment; includes downloads; does not include items circulated in-house.)
Iowa city
260,752
241,106
255,029
0
756,887
212,045
6.3%
Loral Contracts
Hills
BOB
923
895
0
2,624
2,034
291
Hills as%of All
0.23%
0.3%
0.3%
0.0%
0.2T%
0.22%
23.3%
Johnson County(Rural)
28,101
24,106
25,379
0
77,586
79,922
-2.9%
Johnson County as%of All
9.19%
7.7%
7.8%
0,0A
7.90%
8.52%
-7.2%
Lone Time
1,115
1,012
1,158
0
3,285
3,227
1.8%
lane Tree as%of All
0.32%
0.32%
0.35%
0.00%
M33%
0.34%
-2.7%
University Heights
4,720
3,930
4,157
0
12,807
13,415
-4.5%
University Heights as%of All
138%
1.26%
1.27%
0.00%
1.30%
1.43%
-8.7%
Total Local Contracts
34,742
29,921
31,589
0
95,302
98,598
-2.3%
Page 1
Agenda Item 12A-2
_
Q3
Q2
Q3
Q4
YTD
Last YTD
%Change
State Contracts - Open Access
Coralville
15,687
13,622
13,221
0
42,530
45,689
-6.9%
Cedar Rapids
96D
967
1,138
0
3,065
3,249
-SJ%
Other Open Access
23,3E4
19,935
20,179
0
63,49E
65,065
-2.4%
Total Open Access
10,031
34,524
3Q530
0
109,093
114,W3
-4.3%
Open Accessas%of All
11.7%
11.1%
10.6%
0.0%
11.1%
12.1%
-8.5%
Loaned to Other Libraries
343
281
346
0
WO
1,064
-8.8%
Percent of Requests Filled
28.9%
25.5%
27.5%
0.0%
27.4%
291
-8.3%
Borrowed From Other libraries
1,026
996
843
0
2,765
2,753
0.4%
Percent of Requests Filled
97.5%
81
07.7%
0.0%
87.8%
87.4%
0.5%
Books/Periodicals/AV Borrowed
1,022
889
837
0
2,74E
2,722
1.0%
Photocopy Borrow Requests Filled
4
7
6
0
17
31
45.2%
E. Reserves Placed - Materials
F. Downloadable Media
By Area
Iowa City
Hills
Johnson County
Lone Tree
University Heights
Total
By Demographic
Adult
Children's
Total
Numberofltemsowned (Cumulative)
55,151
53,200
59,041
0
167,392
142,a PI
175%
47,208
50,141
58.805
0
156,154
85,049
83.6%
78
113
132
0
323
303
6.6%
5,134
4,896
5,330
0
15,350
13,425
14.4%
127
131
96
0
354
240
47.5%
405
338
544
0
1,287
1,282
0.4%
52,952
55,619
Iasi
0
173,478
100,299
73.0%
49,222
52,321
61,521
0
163,054
92,903
75.5%
3,730
3,298
3,386
0
10,414
7,396
40.8%
52,952
55,619
64,907
0
173,478
iti
73.0%
E-Audio Items Available
E-Bcokltems Available
E-Music
E-Magazines
E-Newspapers
Total Items
8,63E
17,989
43
123
1
26,794
8,915
18,690
43
121
1
27,770
9,982
19,262
43
121
1
29,409
0
0
0
0
0
0
9,982
19,262
43
121
1
29,409
7,888
16,760
45
139
1
24,833
26.5%
14.9%
-4.4%
-12.91h
0.0%
18.4%
Information Services: Furnish information, reader advisory, and
reference assistance.
A. Reference Questions Answered
11,609
10,030
10,430
0
32,069
33,017
-2.9%
Reference Questions
Reference Desk
4,496
3,578
3,643
D
11,657
13,071
-10.6%
Help Desk
2,701
2,527
2,834
0
8,062
7,794
3.4%
Switchboard
1,502
1,516
1,503
0
4,521
4,716
-4.1%
Bookmobile
278
186
112
0
576
635
-9.3%
Drop4n Tech Help (Public)
161
173
119
0
453
319
42.0%
On -Call Tech Help
Staff
48
31
28
0
107
117
-6.5%
Public
84
76
45
0
205
222
-77%
Total Tech Help Questions
132
107
73
0
312
339
-8,0%
Children's Desk
Reference Questions
2,380
1,937
2,143
0
6,460
6,079
6.3%
Request to Pull Books (CommuniTy)
19
6
3
0
28
64
-56.3%
Total Children's Questions
2,399
1,943
2,146
0
6,48E
6,143
5.6%
Computer S"ir's
Pharos Internet (Downtown In House computer use)
19,953
16,82E
15,785
0
52,566
56,302
-6.6%
WE, Intenet Use Dmvntown
291,828
185,030
269,443
0
746,,301
953,927
-21.8%
Total Internet Jse
311,781
201,85E
285,228
0
798,867
1,010,224
-20.9%
Website Access
ICPL Website
# Pageviews of Homepage
105,910
99,377
105,118
0
310,405
326,150
-4.8%
# Pageviews of Entire Site (Doesn't include catalog)
226,001
212,205
238,951
0
677,157
680,230
-0.5%
If Visits (Does Include catalog)
143,325
138,191
150,361
0
431,877
425,245
1.6%
Catalog Access
If Pageviews for ICPL Catalog
418,701
400,45E
437,876
0
1,257,035
1,356,912
-7.5%
N Pageviews for Overdrive
484,703
430,666
432,256
0
1,347,625
1,750,069
-23.0%
Total Catalog Access
903,404
831,124
870,132
0
2,504,660
5,108,981
-15.2%
-Overdrive does not court through the Libby or
Overdrive Apps.
Page 2
Agenda Item 12A-3
Ql
Q2
Q3
Q4
YTD
Last VTD
% Change
CPL Mobile Apo Use
32,185
31,325
37,655
0
101,155
61,857
63.5%
External Sites
If Pageviews for Beanstack
13,809
3,852
4,575
0
22,236
20,235
9.9%
Total Website Access
1,175,399
1,078,506
1,151,313
0
3,405,218
3,871,303
-12.0%
Subscription Databases Accessed
Total In -House
1,463
1,402
1,578
0
4,543
3,800
19.6%
Total Remote
59,595
57,390
Si
0
215,1545
152,012
41.9%
TOTAL
61,058
68,792
90,338
0
220,188
155,812
41.3%
C. Total Switchboard Calls Received
Total LibraryCalls
4,338
4,047
4,553
0
22,938
13,370
-3.2%
Other Questions (Directional and account questions, meeting room
Looking, email added "(16.)
4,1g1
3,082
3,595
0
20,861
11,816
-8.1%
Transferred Calls
897
785
B50
0
2,533
2,294
10.4%
Pamphlets Distributed Downtown
6,116
4,195
6,735
0
17,047
21,890
-22.1%
State/Federal Tax Forms Distributed
. . .
. . .
. ' •
0
0
o
0.090
Alerting Services: Promote awareness of the library and use of its resources.
A. Publications
Numberof Publications Printed(Jobs)
76
81
88
0
245
248
-1.2%
Copies Printed for Public Distribution
71,162
66,002
26,506
0
163,670
175,744
-6.9%
Number of Online Newletters Subscribers
1,773
2,D03
2,177
0
2,177
1,589
37.1%
Number of Online Newsletter Distribution
7,920
8,958
11,703
0
11,703
7,423
57.7%
-House
Other Groups
Off -site locations
11 15 23 0 49 41 19.5%
5 7 3 0 16 11 45.5%
2 0 D 0 2 0 MOOD
E, The library Channel
Total ICPL Productions
23
17
20
0
60
77
-22.1%
Programs Cablecast
2,010
1,986
1,260
0
5,256
5,941
-11.5%
I. Homepage/ Social Media
Homepage Banner Posts
33
36
40
0
109
83
23.9%
Homepage Banner Clicks
236
209
335
0
780
813
4.1%
Media Releases Sent
15
16
11
0
42
64
-34.4%
Facebook,Twitter, Pinterest Followers(Cumulative)
13,799
14,018
24,312
0
14,312
13,156
8.8%
New Facebook, Twitter, and Pinterest Followers
393
218
292
0
903
861
4.9%
Outreach Services: Provide library service to people who cannot get to the library building.
A. At Home services
Packages5ent
568
427
495
0
1,469
1,627
-8.5%
Items Waned (No renewals)
1,889
1,307
1,291
0
4,487
3,670
22.3%
Registered At Home Us,, (Cumulative)
152
169
188
0
LED
145
293%
New Users Enrolled
6
8
6
0
20
14
42.9%
People Served (Average of monthly count)
53
45
47
0
48
49
-1.8%
B. Jail Service
People Served
204
302
462
0
968
866
11.8%
Items Loaned (No renewals)
896
895
1,451
0
3,242
3,030
TO%
C. Deposit Collections
Locations (Cumulative)
10
14
14
0
14
10
40.036
Items Leaned
90
0
90
0
180
450
-60.0%
Items Added to Permanent Collectiuns
206
814
569
0
1,589
1,334
19.1%
D. Remote Bookdrop Use
Remote as Percent of All Items Checked In
17.8%
17.4%
15.1%
14.5%
15.1%
15.6%
-3.2%
.0.1 ru include renewals ar in-house.
E. Holds Notified Using Automated Phone
821
847
893
0
2,561
3,118
-17.9%
Group and Community Services: Provide library service to
groups, agencies, and
organizations.
A. Adult Programs
In -House Programs
56
66
40
0
162
212
-23.6%
In -House Attendance
676
1,673
1,132
0
3'"1
4,729
-26.4%
Outreach Programs
19
18
35
0
72
34
111.8%
Outreach Attendance
373
4,238
349
0
4,960
6,766
-26.7%
Page 3
Agenda Item 12A-4
QI
Q2
Q3
09
YID
Last YTD
%ch. nge
B. Young Adult Programs
In -House P,,mm,
87
89
88
0
2"
299
-11. %
In -House Attendance
1,398
1,151
1,303
0
3,852
5,288
-27.2%
Outreach Programs
2
6
3
0
11
19
42.1%
Outreach Attendance
6
16
18
0
40
78
48,7%
C. Children's Programs
In -House Programs
1S7
189
190
0
566
544
4.0%
In -House Attendance
10,220
7,294
6,844
0
24,358
22,206
9. %
Outreach Programs
58
77
55
0
190
223
-14.8%
Outreach Attendance
1,211
1,609
1,477
0
4,297
5,519
-22.1%
D. Library Tours and Classes
Number
10
14
9
0
33
57
42.1%
Attendance
112
105
85
0
302
328
-7.9%
E. Consulting for Area Groups
0
0
1
0
1
1
0.0%
Control Services: Maintain library resources through
borrower registration, overdue
notices, equipment training, and
controlling
valuable materials.
A, Library Cards Issued
2,187
1,337
1,328
0
4,HS2
4,783
IA%
Iowa City
1,6a4
1,023
1,101
0
3,808
3,659
3.8%
Percent Iowa City
77.0%
763%
82.9%
0.0%
78.5%
76.7%
2.3%
total Contracts
Hills
2
5
8
0
15
16
-6.3%
Johnson County (Rural)
97
47
35
0
179
225
-204%
Lane Tree
4
2
6
0
12
5
140.0%
University Heights
11
4
4
0
19
33
State Contract - Open Access
Coralville
131
a8
54
0
273
259
1.5%
Cedar Rapids
20
11
17
0
48
66
-27.3%
Other Open Access
23H
157
103
0
498
Soo
-0.4%
Total Open Access
399
256
174
0
819
835
-13%
Open Access as%of All
17.8%
19.1%
13.1%
0.0%
16.9%
17.5%
-3.3%
B. Total Registered Borrowers(Cumulanve)
60,236
58,924
54,171
0
54,171
62,581
-13A%
If At Home Users Registered (Cumulative)
152
169
188
D
188
145
29.7%
C. Overdue Notices
Items Sea rched to Verify doll In of Return
57
61
72
0
190
212
-10.4%
Page 4
4 t IOWA CITY
JW PUBLIC LIBRARY
FY19 Circulation by Area & Agency
1ST Q 2ND Q 6 MO 3RD Q
Agenda Item 12B-1
YTD LYTD %CHG
Iowa City
General Iowa City
217,413
193,807
411,220
196,699
607,909
628,789
-3.3%
Downloads + Streaming
47,208
50,141
97,349
58,805
156,154
85,049
83.6%
Temporary
144
113
257
52
309
490
-36.9%
Public schools
0
15
15
28
43
22
95.5%
Private schools
0
230
230
201
431
430
0.2%
Preschool/Daycare
316
820
1,136
893
2,029
2,162
-6.2%
Non-profit organizations
41
20
61
100
161
60
168.3%
Business
4
9
13
20
33
7
371.4%
City departments
2
2
4
1
5
112
-95.5%
State/Federal agencies
0
0
0
0
0
0
0.0%
University of Iowa departments
0
0
0
0
0
0
0.0%
At Home
1,818
1,271
3,089
1,202
4,291
4,226
1.5%
interlibrary loan
464
394
858
451
1,309
1,757
-25.5%
Deposit collections/Nursing Homes
93
93
186
253
439
381
15.2%
Jail patrons
896
895
1,791
1,451
3,242
3,041
6.6%
Total Iowa City
o
Local Contracts
Johnson County
General
22,896
19,174
42,070
19,960
62,030
66,449
-6.7%
Downloads
5,134
4,896
10,030
5,330
15,360
13,425
14.4%
Preschool/Daycare
0
0
0
0
0
0
0.0%
At Home
71
36
107
89
196
48
308.3%
Total Johnson County
28,101
24,106
52,207
25,379
77,586
79,922
-2.9%
Hills
General 728 810 1,538 763 2,301 1,731 32.9%
Downloads 78 113 191 132 323 303 6.6%
At Home 0 0 0 0 0 0 0.0%
Total His 806 923 1,729 895 %
Lone Tree
General 988 881 1,869 1,062 2,931 2,997 -1.9%
Downloads 127 131 258 96 354 240 47.5%
At Home 0 0 0 0 0 0 0.0%
Iota] one I ree o
Agenda Item 12B-2
FY19 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
3RD Q
YTD
LYTD % CHG
University Heights
General
4,315
3,607
7,922
3,613
11,535
12,133 -4.9%
Downloads
405
338
743
544
1,287
1,282 0.4%
At Home
0
0
0
0
0
0 0.0%
Total University Heights
4,720
3,945
8,665
4,157
12,822
13,415
-4.4%
Total Local Contracts
34,742
29,986
64,728
31,589
96,317
98,598
-2.3%
State Contract
Reciprocal/Open Access
Johnson County Libraries
Coralville
15,687
13,622
29,309
13,221
42,530
45,689
-6.9%
North Liberty
8,344
7,332
15,676
8,026
23,702
21,785
8.8%
Oxford
110
106
216
44
260
509
-48.9%
Solon
628
530
1,158
584
1,742
2,406
-27.6%
Swisher
54
66
120
209
329
284
15.8%
Tiffin
883
879
1,762
792
2,554
3,095
-17.5%
All Other Libraries
Ainsworth
8
2
10
0
10
108
-90.7%
Albia
0
0
0
0
0
13
-100.0%
Altoona
0
0
0
0
0
0
0.0%
Ames
0
0
0
5
5
23
-78.3%
Anamosa
118
122
240
2
242
263
-8.0%
Ankeny
33
14
47
39
86
337
-74.5%
Atkins
0
0
0
0
0
4
-100.0%
Belle Plaine
0
0
0
0
0
28
-100.0%
Bettendorf
70
3
73
6
79
60
31.7%
Blairstown
10
6
16
0
16
25
-36.0%
Bloomfield
0
75
75
132
207
1
20600.0%
Boone
0
0
0
0
0
0
0.0%
Brooklyn
0
0
0
0
0
18
-100.0%
Burlington
20
3
23
2
25
76
-67.1%
Carroll
5
0
5
0
5
1
400.0%
Cascade
33
0
33
0
33
102
-67.6%
Cedar Falls
139
30
169
22
191
203
-5.9%
Cedar Rapids
960
967
1,927
1,138
3,065
3,249
-5.7%
Center Point
0
0
0
0
0
4
-100.0%
Central City
0
0
0
0
0
0
0.0%
Chariton
0
0
0
0
0
0
0.0%
Charles City
3
0
0
0
3
17
-82.4%
Clarence
16
0
16
4
20
15
33.3%
Clinton
2
0
2
0
2
0
0.0%
Clive
0
0
0
0
0
26
-100.0%
Agenda Item 12B-3
FY19 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
3RD Q
YTD
LYTD
%CHG
Columbus Jct
11
17
28
30
58
122
-52.5%
Conesville
73
2
75
30
105
230
-54.3%
Cornell College
843
729
1,572
671
2,243
2,001
12.1%
Council Bluffs
0
0
0
0
0
0
0.0%
Crawfordsville
0
0
0
0
0
153
-100.0%
Dallas Center
0
0
0
0
0
0
0.0%
Davenport
17
13
30
5
35
101
-65.3%
Decorah
1
0
1
0
1
0
0.0%
Denison
0
0
0
0
0
3
-100.0%
Des Moines
31
14
45
29
74
175
-57.7%
Donnelson
0
2
2
0
2
0
0.0%
Dubuque
0
0
0
0
0
27
-100.0%
Earlham
0
0
0
0
0
0
0.0%
Eldon
0
10
10
34
44
12
266.7%
Elkader
0
0
0
0
0
0
0.0%
Ely
17
11
28
35
63
116
-45.7%
Estherville
0
0
0
0
0
0
0.0%
Fairfax
55
55
110
97
207
199
4.0%
Fairfield
595
407
1,002
299
1,301
2,202
-40.9%
Fort Dodge
0
0
0
1
1
0
0.0%
Fort Madison
0
0
0
0
0
0
0.0%
Gilman
0
0
0
0
0
0
0.0%
Glenwood
0
1
1
0
1
0
0.0%
Grandview
0
0
0
0
0
16
-100.0%
Grimes
0
0
0
0
0
0
0.0%
Grinnell
63
65
128
25
153
158
-3.2%
Guthrie Center
0
0
0
6
6
0
0.0%
Hedrick
0
0
0
0
0
0
0.0%
Hiawatha
1
41
42
45
87
35
148.6%
Independence
0
0
0
0
0
0
0.0%
Indianola
0
0
0
0
0
0
0.0%
Johnston
3
8
11
1
12
133
-91.0%
Kalona
1,589
1,187
2,776
1,096
3,872
3,859
0.3%
Keokuk
0
0
0
0
0
21
-100.0%
Keosauqua
0
0
0
0
0
22
-100.0%
Keota
22
18
40
0
40
35
14.3%
LeClaire
0
0
0
0
0
0
0.0%
Letts
0
1
1
0
1
1
0.0%
Lisbon
43
92
135
42
177
447
-60.4%
Lowden
51
30
81
46
127
239
-46.9%
Manchester
0
0
0
0
0
41
-100.0%
Maquoketa
3
7
10
1
11
82
-86.6%
Marengo
458
428
886
519
1,405
1,481
-5.1%
Marion
217
95
312
122
434
245
77.1%
Marshalltown
0
0
0
0
0
12
-100.0%
Agenda Item 12B-4
FY19 Circulation by Area & Agency
1ST
2NDQ
6MO
3RDQ
YfD
LYTD
%CHG
Mason City
5
4
9
0
9
14
-35.7%
Mechanicsville
35
29
64
12
76
59
28.8%
Mediapolis
6
6
12
2
14
25
-44.0%
Milford
0
0
0
0
0
0
0.0%
Montezuma
31
12
43
9
52
150
-65.3%
Monticello
0
0
0
0
0
1
-100.0%
Montrose
1
0
1
0
1
21
-95.2%
Morning Sun
0
2
0
8
10
21
-52.4%
Mount Pleasant
244
73
317
24
341
233
46.4%
Muscatine
615
185
Soo
138
938
1,843
-49.1%
Nevada
0
0
0
0
0
2
-100.0%
New London
0
0
0
4
4
9
-55.6%
Newton
8
3
11
0
11
5
120.0%
North English
264
88
352
122
474
469
1.1%
Norway
0
0
0
0
0
5
-100.0%
Oelwein
0
0
0
0
0
0
0.0%
Osceola
2
0
2
0
2
0
0.0%
Oskaloosa
1
0
1
1
2
79
-97.5%
Ottumwa
19
44
63
11
74
3
2366.7%
Pella
0
0
0
0
0
0
0.0%
Pleasant Hill
0
0
0
0
0
0
0.0%
Reinbeck
0
0
0
0
0
0
0.0%
Richland
0
0
0
0
0
1
-100.0%
Riverside
553
713
1,266
764
2,030
1,704
19.1%
Robins
0
83
83
0
83
6
1283.3%
Rockwell
0
0
0
1
1
0
0.0%
Scott Cc (Eldridge)
12
10
22
0
22
24
-8.3%
Scranton
0
1
1
7
8
1
700.0%
Shellsburg
0
0
0
0
0
0
0.0%
Sigourney
10
0
10
0
10
0
0.0%
Sioux City
0
0
0
0
0
0
0.0%
Sioux Rapids
0
0
0
4
4
8
-50.0%
South English
0
0
0
17
17
14
21.40/.
Spirit Lake
0
0
0
0
0
0
0.0%
Springville
1
0
1
0
1
32
-96.9%
Stanwood
3
0
3
6
9
9
0.0%
Tipton
309
246
555
321
876
1,050
-16.6%
Toledo
0
0
0
0
0
0
0.0%
Traer
0
2
2
7
9
0
0.0%
Urbandale
97
28
125
237
362
10
3520.0%
Van Horne
0
0
0
0
0
0
0.0%
Van Meter
0
8
8
0
8
0
0.0%
Victor
122
130
252
59
311
137
127.0%
Vinton
0
0
0
0
0
0
0.0%
Wapello
0
0
0
0
0
0
0.0%
Agenda Item 12B•5
FY19 Circulation by Area & Agency
1ST Q
2ND Q
6 MO
3RD Q
YTD
LYTD
%CHG
Washington
981
1,126
2,107
774
2,881
2,758
4.5%
Waterloo
8
0
8
0
8
116
-93.1%
Waukon
3
4
7
0
7
0
0.0%
Waverly
27
83
110
0
110
21
423.8%
Wellman
719
729
1,448
860
2,308
2,321
-0.6%
West Branch
1,663
1,769
3,432
1,780
5,212
6,484
-19.6%
West Des Moines
0
0
0
7
7
4
75.0%
West Liberty
1,016
808
1,824
757
2,581
3,079
-16.2%
What Cheer
1
0
1
0
1
25
-96.0%
Williamsburg
1,401
1,001
2,402
942
3,344
1,632
104.9%
Wilton
492
302
794
295
1,089
1,066
2.2%
Winfield
47
41
88
7
95
46
106.5%
Winterset
4
3
7
2
9
7
28.6%
Winthrop
0
0
0
0
0
0
0.0%
Zearing
0
0
0
0
0
0
0.0%
Undefined Open Access
115
1
116
0
116
0
0.0%
Total Recip/Open Access
40,031
34,524
74,550
34,538
109,093
114,003
-4.3%
Total Circulation
343,172
312,320
655,487
326,275
981,767
939,141
4.5%
(including E-Downloads, not in-house)
Percent Iowa City
782%
79.3%
78.8%
79.7%
79.1%
77A%
2.2%
Percent Hills
0.2%
0.3%
0.3%
0.3%
0.3%
0.2%
23.4%
Percent Johnson County
8.2%
7.7%
8.0%
7.8%
7.9%
8.5%
-7.1%
Percent Lone Tree
0.3%
0.3%
0.3%
0.4%
0.3%
0.3%
-2.6%
Percent University Heights
1.4%
1.3%
1.3%
1.3%
1.3%
1.4%
-8.6%
Percent Reciprocal/Open Access
11.7%
11.1%
11.4%
10.6%
11.1%
12.1%
-8.5%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
Iowa City
268,399
247,810
516,209
260,146
776,355
726,526
6.9%
Local Contracts
34,742
29,986
64,728
31,589
96,317
98,598
-2.3%
Open Access
40,031
34,524
74,555
34,538
109,093
114,003
-4.3%
In-house cards (staff use)
2,480
2,204
4,684
3,030
7,714
5,707
35.2%
Undefined Other
0
0
0
2
2
14
-85.7%
Total Spreadsheet
345,652
314,524
660,176
329,305
989,481
944,849
Agenda Item 12C-1
40,0 IOWA CITY
r4W PUBLIC LIBRARY
FY19 Circulation by Type & Format
9 Months
Category YTD % Total Last YTD % of Total % Change
Adult Materials
General Fiction/Fiction Express
67,859
9.9%
69,128
10.8%
-1.8%
Mystery
24,513
3.6%
25,350
4.0%
-3.3%
Science Fiction
12,357
1.8%
13,271
2.1%
-6.9%
Book Club Kits (10 items per kit)
56
0.0%
44
0.0%
27.3%
Young Adult Fiction
15,464
2.3%
14,687
2.3%
5.3%
Comics
22,114
3.2%
23,421
3.7%
-5.6%
Large Print
7,476
1.1%
7,307
1.1%
2.3%
Books in Other Languages
921
0.1%
941
0.1%
-2.1%
Total Fiction
150,760
22.0%
154,149
24.1%
-2.2%
Express/Nonfiction
2,652
0.4%
2,379
0.4%
11.5%
Large Print Nonfiction
1,129
0.2%
747
0.1%
51.1%
000 - General/Computers
2,775
0.4%
3,106
0.5%
-10.7%
100 - Psychology/Philosophy
8,656
1.3%
8,590
1.3%
0.8%
200 - Religion
5,480
0.8%
5,795
0.9%
-5.4%
300 - Social Sciences
16,161
2.4%
16,260
2.5%
-0.6%
400 - Language
1,985
0.3%
2,330
0.4%
-14.8%
500 - Science
5,502
0.8%
5,810
0.9%
-5.3%
600 - Applied Technology
30,583
4.5%
31,497
4.9%
-2.9%
700 - Art & Recreation
16,921
2.5%
16,405
2.6%
3.1%
800-Literature
7,402
1.1%
7,361
1.2%
0.6%
900 - History & Travel
14,654
2.1%
14,991
2.3%
-2.2%
Bio rah
5,388
0.8%
5,941
0.9%
-9.3%
Total Nonfiction: Adult & Youna Adult
119.288
17.4%
121,212
19.0%
167.
Magazines
4,672 0.7% 4,882 0.8% -4.3%
Total Miscellaneous 4,672 0.7% 4,882 0.8% -4.3%
Total Adult Print 274,720 40.1% 280,243 43.8% -2.0%
Art to Go
1,342
0.2%
1,392
0.2%
-3.6%
DVD (Movies/TV)
162,873
23.8%
172,217
26.9%
-5.4%
Express/DVD
16,606
2.4%
17,067
2.7%
-2.7%
Nonfiction DVD
11,999
1.8%
14,079
2.2%
-14.8%
Fiction on Disc
10,008
1.5%
12,149
1.9%
-17.6%
Nonfiction on CD
4,603
0.7%
5,431
0.8%
-15.2%
Compact Disc (Music)
33,267
4.9%
37,919
5.9%
-12.3%
Young Adult Video Games
6,191
0.9%
5,088
0.8%
21.7%
Circulating Equipment
803
0.1%
660
0.1%
21.7%
Discovery Kits
15
0.0%
0
0.0%
0.0%
Total Nonprint
247,707
36.1%
266,002
41.6%
-6.9%
1
Agenda Item 12C•2
FY19 Circulation by Type & Format
Category YTD % Total Last YTD % of Total % Chan e
Adult E-Audio # Downloads
46,888
6.8%
34,732
5.4%
35.0%
Adult E-Book # Downloads
55,611
8.1%
46,326
7.2%
20.0%
Adult E-Magazines
11,900
1.7%
8,549
1.3%
39.2%
Adult E-Music # Downloads/Local Music Project
83
0.0%
100
0.0%
-17.0%
Adult E-Newspapers
12,547
1.8%
1,345
0.2%
832.9%
Adult E-Video Streaming: Library Channel
36,035
5.3%
1,851
0.3%
1846.8%
Total Adult E-Downloads
163,064
23.8%
92,903
14.5%
75.5%
Total Adult Circulation
685,491
100.0%
639,148
100.0%
7.3%
Children's Materials
Fiction
50,713
16.8%
52,058
17.2%
-2.6%
Comics
24,373
8.1%
20,842
6.9%
16.9%
Holiday
6,314
2.1%
6,365
2.1%
-0.8%
Picture: Big, Board, Easy
85,278
28.3%
88,125
29.1%
-3.2%
Readers
32,864
10.9%
32,416
10.7%
1.4%
Nonfiction & Biography
34,201
11.4%
35,236
11.6%
-2.9%
Magazines
414
0.1%
349
0.1%
18.6%
Total Children's Print
234,157
77.8%
235,391
77.7%
-0.5%
Video/DVD
41,934
13.9%
44,323
14.6%
-5.4%
Books on Disc
3,099
1.0%
3,382
1.1%
-8.4%
Read -Along set
4,071
1.4%
4,339
1.4%
-6.2%
Children's Music
2,889
1.0%
3,360
1.1%
-14.0%
Children's Video Games
2,016
0.7%
1,914
0.6%
5.3%
Read with Me Kits
384
0.1%
385
0.1%
-0.3%
Games & Toys
2,132
0.7%
2,311
0.8%
-7.7%
jDiscovery Kits
17
0.0%
0
0.0%
0.0%
Total Children's Nonprint
56,542
18.8%
60,014
19.8%
-5.8%
j E-Audio # Downloads
4,378
1.5%
3,068
1.0%
42.7%
' E-Book # Downloads
6,036
2.0%
4,328
1.4%
39.5%
Total Children's E-Downloads
10,414
4.5%
7,396
3.2%
40.8%
Total Children's
301113
100.0%
302801
100.0%
-0.6%
All Circulation by Type/Format
All Fiction
232,160
23.5%
233,414
24.7%
-0.5%
All Nonfiction and Biography
153,489
15.5%
156,448
16.6%
-1.9%
Picture books & Readers
118,142
11.9%
120,541
12.8%
-2.0%
Ma azines
5,086
0.5%
5,231
0.6%
-2.8%
Total Print
508,877
51.4%
515,634
54.6%
-1.31.
2
FY19 Circulation by Type & Format
Category
YTD
% Total
Last YTD
Agenda Item 12C•3
% of Total % Change
Toys
2,132
0.2%
2,311
0.2%
-7.7%
Art
1,342
0.1%
1,392
0.1%
-3.6%
DVD (Fiction, Nonfiction, & Express)
233,412
23.6%
247,686
26.2%
-5.8%
CD (Music)
36,156
3.7%
41,279
4.4%
-12.4%
Books on CD (Fiction & Nonfiction)
17,710
1.8%
20,962
2.2%
-15.5%
Read -Along Set
4,071
0.4%
4,339
0.5%
-6.2%
Video Games
8,207
0.8%
7,002
0.7%
17.2%
Read with Me Kits
384
0.0%
385
0.0%
-0.3%
Discovery Kits
32
0.0%
0
0.0%
0.0%
Circulating Equipment
803
0.1%
660
0.1%
21.7%
Total Nonprint
304,249
30.7%
326,016
34.5%
-6.7%
Total E-Downloads
173,478
17.5%
100,299
10.6%
73.0%
Total In House/Undefined
2,880
0.3%
2,899
0.3%
-0.7%
Total Adult Materials (including a items)
685,491
69.3%
639,148
67.6%
7.3%
Total Children's(including a items
301113
30.4%
302,801
32.0%
-0.6%
Grand Total
Adult + Children's + Undefined
989,484
100.0%
944,848
100.0%
4.7%
3