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HomeMy WebLinkAbout2019-05-09 Info Packet ► r 1 .®u1 4:4 III sor&T City Council Information Packet CITY OF IOWA CITY May 9, 2019 www.icgov.org IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Memo from City Manager& Police Chief: Status of Iowa City Police Department Substation IP3. Article from Council member Thomas: Climate Change Update IP4. Information from City Manager: Links to the Minneapolis 2040 Presentation Slides Show IPS. Bar Check Report April, 2019 IP6. 2019 Building Statistics Draft Minutes IP7. Airport Commission: April 18 IP8. Board of Adjustment: April 10 IP9. Community Police Review Board: April 29 IP10. Historic Preservation Commission: April 11 IP11. Housing and Community Development: April 18 IP12. Housing and Community Development Commission: April 24 IP13. Planning and Zoning Commission: April 18 Item Number: 1. jr ;;rw®J� CITY OC IOWA CITY www.icgov.org May 9, 2019 Council Tentative Meeting Schedule ATTACHMENTS: Description Council Tentative Meeting Schedule I b 1 City Council Tentative Meeting Schedule r Subject to change CITY OF IOWA CITY May 9, 2019 Date Time Meeting Location Tuesday, May 21, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 4, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 18, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 2, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 15, 2019 4:00 PM Reception City of Coralville 4:30 PM Joint Entities Meeting TBA Tuesday, July 16, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 6, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 20, 2019 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Item Number: 2. CITY OC IOWA CITY www.icgov.org May 9, 2019 Memo from City Manager & Police Chief: Status of Iowa City Police Department Substation ATTACHMENTS: Description Memo from City Manager & Police Chief: Department Substation r CITY OF IOWA CITY MEMORANDUM Date: May 6, 2019 To: Mayor and City Council From: Geoff Fruin, City Manager Jody Matherly, Police Chief Re: Status of the Iowa City Police Department Substation Background The Iowa City Police Department (ICPD) substation opened on September 2nd, 2010 in the Pepperwood Plaza shopping center in southeast Iowa City (1067 Highway 6 East). The substation is a 1,485 square foot office located in a retail building storefront. The substation has always been provided rent free to ICPD through a lease agreement with original owners, Southgate Companies, and the current owners Parkview Church. While the City does not pay rent, it is responsible for common area maintenance, property taxes, utilities, pest control and cleaning services for an approximate total of $10,250 annually. Additional operating expenses such as alarm maintenance, computers, phones, furniture and supplies add to that amount on a periodic basis. For the past several months the ICPD and City Manager's Office have engaged in discussions regarding the future of the substation operation. This memo provides some historical context of the substation and how it has been used by the department, presents crime trend figures for the larger neighborhood, and reviews options ranging from future use of the facility to abandonment. Finally, it provides our recommendation to withdraw operations from the property on September 1, 2019 or at an earlier date if requested by the property owner. History and ICPD Usage of the Substation Nationally, police departments have turned to storefront substations as part of their strategy to deter crime and build relationships within smaller geographic areas in their community. Usage of these facilities varies by community and department and generally ranges widely from twenty -four-hour police staffing to periodic usage by neighborhood volunteers. The substations are most often part of a complete policing model that utilizes problem -oriented policing, a strategy to identify and analyze problems (hot spots) in a neighborhood and search for effective solutions. Throughout the 2000s, crime and the perception of an unsafe area burdened the southeast side residential neighborhoods and businesses in Iowa City. Problems in the area reached a breaking point in 2009, when the city experienced a homicide on Broadway Street and a notable increase in shootings, drug dealing and juvenile related crime/delinquency. A large fight in May of 2009 ignited a community conversation on how the City can better serve and protect residents and businesses in the area. City staff and elected leadership made a commitment to try to reduce criminal activity and build a stronger sense of community. In response, a new curfew law and neighborhood revitalization efforts began to give police and residents more tools to improve safety. To increase communication, the ICPD Crime Prevention Unit was restarted after several years of dormancy. May 6, 2019 Page 2 In an effort to have a more consistent police presence and to work more closely with the community and businesses, the substation was opened on September 2, 2010 to house the Crime Prevention Unit and offer additional workspace for patrol officers in the southeast side of Iowa City. The substation opened with office hours between 8am-4pm Monday through Friday, but eventually the hours were scaled back due to a lack in staffing. Besides providing a police presence for residents and business, the facility encouraged neighborhood involvement by offering groups a place for meetings. The facility had an office for police officers and one meeting room used by many groups such as neighborhood associations, crime stoppers, restorative justice board, cub scouts, police chief meetings, school committees and more. Police staffing was not required for the meetings as a key could be checked -out to the person requesting use of the room. Eventually, the Iowa City Public Library (ICPL) used it as a remote site and installed 12 laptop computers, assigning library staff there to make the computers available. When the ICPL program stopped, the space evolved into a place for community meetings related to police business but only when the Community Outreach Officer was available. With upgraded technology and other valuable items in the offices, allowing meetings without staff present was no longer possible. By 2016 the substation still did not have regular business hours. That same year a fulltime Police Community Outreach Assistant (COA) position was started. This non - sworn position was established to maintain relationships with the community and foster positive communication with the public. To revitalize use of the substation, the COA employee was assigned to the substation in 2018 to staff open hours of Monday through Friday 1 pm-4:30pm. Community meetings with police officers and outreach events such as National Night Out continued as needed at the substation. While the public remains encouraged to stop by the substation for crime prevention and community related information/meetings, traditional police services offered have been limited due to unreliability of staffing and lack of logistical connections with ICPD headquarters. For example, for someone to request their impounded vehicle to be released they must come to ICPD headquarters. That service cannot be offered with current accommodations at the substation. Crime Trends in Southeast Iowa City The southeast portion of the community falls in the Police Department's Beat 2. This area generally covers the Iowa River to the west, Iowa City's corporate boundaries to the south and east, and Court Street to the north. Since 2008, Iowa City's Beat 2 has experienced a notable reduction in serious crimes. At the same time, the City has experienced population growth in this part of the community. Beat 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Change 2008- 2018 Total Calls 18,610 17,236 15,570 15,599 15,854 16,751 18,266 17,688 17,677 17,745 18,181 -2.3% Assault 115 102 132 96 85 96 76 62 73 71 69 -40.0% Disturbance 994 923 695 999 1030 966 1008 886 989 791 812 -18.3% Robbery 25 26 12 7 12 19 16 7 10 17 13 -48.0% Theft 311 281 297 240 327 263 256 260 274 276 243 -21.9% Burglary 109 91 66 55 68 73 57 68 76 107 68 -37.6% Weapons Offense 61 58 26 1 24 36 42 25 15 20 30 1 14 -77.0% May 6, 2019 Page 3 A 2015 Iowa City Press -Citizen article summarized their analysis of more micro -level neighborhood data in the southeast part of the community. That article noted that crime in the southeast neighborhood was reduced by nearly half between 2008 and 2014. Reported crime in the Grant Wood neighborhood decreased from 421 incidents in 2008 to 227 reported incidents in 2014, a 46 percent drop. During the same period of time, reported crime in the Wetherby neighborhood decreased from 336 reported incidents to 203, a 39 percent drop. The significant reduction in criminal activity in Beat 2 can be attributed to multiple efforts. These include increased community policing, reinvestments in the neighborhood and community building efforts from the residents and businesses that call that area of our community home. While the presence of the substation in Beat 2 may be having some impact on crime numbers, we do not believe it is one of the most significant factors. More important than a brick and mortar facility is the City's continued commitment to work with businesses and residents in a manner that builds mutual respect and strengthens partnerships. Future of the Substation Since it opened, opinions of the substation's impact on the larger southeast side of the community have been mixed. Some view it as bringing the police and community closer and creating a sense of safety in the neighborhood. Others have voiced concerns that the existence of a police substation in only one neighborhood gives the perception that the area is unsafe and troubled. More recently, the South District Neighborhood Association has raised concerns about the number of social service operations that have located on the City's southeast side. The substation has been mentioned as one example of a perceived overconcentration of public and non-profit facilities that may impact the public's perception of the region. In discussing their views on the substation, the South District Neighborhood Association described its presence as mysterious and intimidating to some in the neighborhood. Solutions offered at their meetings have ranged from abandonment to rebranding to a softer, more community -centered image. The substation currently serves as the office for the Community Outreach Officer. The officer is assigned to establish positive community relationships and facilitate crime prevention and educational programs for the entire city, not just the southeast side. The nature of the job requires the officer to plan, prepare and attend many events and meetings throughout the day. Because of that, the officer's presence at the substation is sporadic. According to the police record management system, there is an average of 164 calls for service (police response or officer initiated) annually at the substation. When staff is present, other activity such as residents stopping in for questions/resource referral and community meetings also occur a couple times a day. Such activities are not always entered into the police database as a call for service. In addition to the operational activities that take place at the substation, it also serves as a location that officers can use for report writing and other activities that would otherwise require them to drive back to downtown headquarters. The space also provides some useful storage for the department which has maximized the small footprint it has at headquarters. While convenient, these added benefits of the space are not essential to the department's effort to serve the community. In the past few months, we have given consideration to four options for the future of the substation. Those options are briefly described below: May 6, 2019 Page 4 1. Status Quo: At a cost of over $10,000 annually, the facility serves as a low-cost Community Outreach Office with occasional police related meetings/events as staffing allows. The extra office space is beneficial as we continue to outgrow police headquarters. Its use as a community meeting place would remain limited due to sporadic staffing. 2. Rebranding/Repurposing: One suggestion the City has received is to repurpose the facility to be less of a police presence and more of a city provided community center for neighborhood meetings, civic organizations and other related activities. The limited size of the substation would not likely allow for a wide range of uses. Such a change would also require additional staffing and increased maintenance, whether from Police or another City department. 3. Full -Service: Increase the substation to a full-service police facility that has police officers assigned to station (e.g. report to work there) and work directly from the substation. This would allow residents to be provided the same police service as the downtown police building. Such a move would require an increase in police and administrative staff and physical expansion to allow for appropriate operations, which would require a large increase in the budget. If the City were to pursue this option, a long-term lease would need to be negotiated with the current property owner. 4. Closure: In closing the facility, the department would lose valuable operational space. However, we are confident that a continued reduction in crime and enhanced quality of life can be achieved without the physical presence of the substation. This is done through the training and empowerment of the staff that serve the Police Department and its mission, as well as making sure the residents of the greater area have open communication channels with all City departments. Recommendation After a period of increasingly high levels of serious crime in the 2000s, the City Council, City Administration and Police Department leadership took several steps to reduce crime in southeast Iowa City. Crime data as well as anecdotal feedback from the Police Department and community indicate that positive results have ensued in the last ten years. We view the neighborhoods in Beat 2 both objectively and subjectively as being healthy, safe and trending positively along with other neighborhoods throughout the entire community. The question before the City is if the continued use of the substation furthers our crime reduction and community building efforts or if it is actually counterproductive by eroding trust with some residents and by reinforcing a false narrative that the neighborhood is unsafe. While the substation does offer some conveniences for the department and some residents, we know it is not received well by all and believe that in some cases it does unintentionally reinforce a negative perception of the surrounding neighborhoods. The ICPD is committed to a community policing approach that builds trust and grows partnerships with residents and the community. The effort starts with our mission statement, which ICPD changed earlier this year. The old mission was: May 6, 2019 Page 5 The mission of the Iowa City Police Department is to protect the rights of all persons within its jurisdiction to be free from crime, to be secure in their possessions, and to live in peace. By pursuing the goals of education, prevention and enforcement, it is the primary objective of the Iowa City Police Department to pursue the ideal of a community free from crime and disorder in a fair, responsive, and professional manner. The new mission statement focuses on community partnerships and serving victims, with an emphasis on protecting, not enforcing: To work in partnership with the community, enhance trust, protect with courage and compassion, and empower victims of crime through excellence in service. We believe we can more effectively execute the department's new mission with the various southeast Iowa City neighborhoods through the strengthening of partnerships and continued emphasis on building trust. After careful consideration of the feedback we have collectively received over our tenure we feel that the closure of the substation is the next step to building that stronger connection with the neighborhood. This does not mean the area will see any less attention from the Police Department. In fact, it will push our community outreach efforts to be more creative and collaborative with existing residents, businesses and community organizations. It will also continue to push us to be more data -driven with our prevention and enforcement efforts. It is our recommendation that the Iowa City Police Department withdraw operations from the property on September 1, 2019 or at an earlier date if requested by the property owner. We would like to thank Parkview Church and the previous owner, Southgate Companies, for being such generous partners on the substation facility. We very much hope that we can continue to partner with Parkview Church as they expand their presence in Pepperwood Plaza. We know they are very engaged community partners that have a strong interest in creating and sustaining safe, healthy and welcoming neighborhoods for all. We look forward to helping all neighborhood partners achieve this goal. Item Number: 3. CITY OC IOWA CITY www.icgov.org May 9, 2019 Article from Council member Thomas: Climate Change Update ATTACHMENTS: Description Article from Council member Thomas: Climate Change Update Kellie Fruehling From: John Thomas Sent: Thursday, May 09, 2019 8:15 AM To: Kellie Fruehling Subject: Planning for Climate Change Hi Kellie, Please include the linked article in council's next information packet. Thanks, John http://www.placemakers.coml2019/05/06/climate-change-update-part-ii-leveraging-the biggest little things/?utm source=rss&utm medium=rss&utm campaign=climate-change-update-part-ii-leveraging the biggest -little -things John Thomas City Council - District C Climate Change Update, Part Il: Leveraging "The Biggest Little Things" I PlaceMakers Pagel of 4 d, How We Think Work Teach Fields Meet and Contact Us 1 Stay in Touch Login We're planners, urban designers, form -based code wranglers, storytellers, advisors and advocates. Planting the seeds of community. May 6, 2019 111:09 am Share a "Like" CHmate Change Update, Part Deo PlaceMakers Leveraging "The Biggest Little Things" ` , Like Page "The best strategies are the ones that can be implemented." Back of the Envelope economy, environment, and human health and well-being over the Follow Us That's a reminder from Jim Fox, director of NEMAC, the National Community Development Environmental Modeling and Analysis Center at the University of North "W "*W Sw Carolina Asheville. Taking ideas to meaningful action is the bottom-line test of any And it applies to what is humankind's Development plan. particularly arguably BEN r c biggest challenge ever: the struggle to cope with the impacts of climate B a y change. lW fiTil. Ulu ilii Ltili In Part I of this series, I suggested how the obstacles to facing up to the challenge are essentially political ones, and I allowed as how doing politics is hard. In Part II, I'm Subscribe to Our eNewsletter counting on Jim Fox and colleagues to help us believe it's not impossible. Sign Up To review: p "It is O.K, finally, to freak out" over climate change;' wrote David Wallace -Wells, author of °Y by 1;w ' The Uninhabitable Earth: Life After Warning in a New York Times opinion piece earlier this Recent Posts year. Climate Change Update, Pan II: What makes it "finally" is the steady data refresh on how fast we're adding carbon dioxide Leveraging "The Biggest Little Things" to the atmosphere and how slowly we're cobbling together strategies ata scale likely to Climate Change Update, Part I: The lower the odds of catastrophic impacts. Key among the recent warnings is last year's End is Near (Really) Fourth National Climate Assessment from the U.S. Global Change Research Program: Better Places for Changing Populations: AARP has some ideas Earth's climate is now changing faster than at an g g y point in the history of A new path to code reform modern civilization, primarily as a result of human activities. The Jeff Speck's Step -by -Step Guide to impacts of global climate change are already being felt in the United Making Better Urban Places States and are projected to intensify in the future—but the severity of The Transformative Power of future impacts will depend largely on actions taken to reduce green- Walkability (and beer) house gas emissions and to adapt to the changes that will occur. The Human Scale Tools to Stop Coming Up Short on Affordable Housing Okay, so how are we doing? Topics I Ti op Picks While Americans are responding in ways that can bolster resilience Aging and improve livelihoods, neither global efforts to mitigate the causes of Agriculture climate change nor regional efforts to adapt to the impacts currently Architecture approach the scales needed to avoid substantial damages to the U.S. Back of the Envelope economy, environment, and human health and well-being over the Book Reviews coming decades. Community Development Demographics Development http://www.placemakers. com/2019/05/06/climate-change-update-part-ii-leveraging-the-bigg... 5/9/2019 Climate Change Update, Part II: Leveraging "The Biggest Little Things" I P1aceMakers Page 2 of 4 The progressively sterner warnings are ramping up the sense of urgency we're seeing in mainstream journalism. Here's a recent Washington Post feature, for example. And on April 14, The New York Times devoted most of its Sunday magazine to climate change topics. The attention seems to be having an impact in recent polls. Which would be good news were it possible to believe that public concern translates to public support for the policies and investments the National Climate Assessment calls for. Here's Foster -Wells again: In December, a national survey tracking Americans' attitudes toward climate change found that 73 percent said global warming was happening, the highest percentage since the question began being asked in 2008. But a majority ofAmericans were unwilling to spend even $10 a month to address global warming; most drew the line at $1 a month, according to a poll conducted the previous month. Politicians sense voter hypocrisy. That's why Democrats and Republicans alike were dismissive of the House of Representatives' more progressive members' Green New Deal proposal. Costs too much. Steps on too many toes. Smells a little socialistic. So where do we find traction on both strategies and implementation? Maybe among some surprising candidates, such as: insurance companies, national security analysts, real estate development pros, agriculture experts, Wall Street, transportation planners, even an international oil company. Keep debating climate change all you want, they tell us, but they're accounting for— and charging for— rising risks in their specialty areas. NEMAC's Jim Fox. Scorched earth hellscape digitally inserted for dramatic effect. This is a good place to bring in Jim Fox and NEMAC. For the last dozen years or so, NEMAC has been developing and applying computer modeling and visualization tools to help clients analyze vulnerabilities to disasters of types. The focus of their work has shifted along with their client base, says Fox: "A decade ago, we received work through contractual agreements with federal agencies and state governments. We started with basic education, answering questions related to 'Did you know?'. Now, half of our funding comes directly through local governments and regional partnerships looking for products and services to calibrate evidence - based policies and local actions. And the questions we're answering are more related to 'Why should we care?' and 'What can we do about it?"' Not so surprising, given the fact that while climate change is the result of globally aggregated causes, effects are inflicted locally. "The topic has become more real to those feeling the increasing impact — and pain —from flooding, wildfires and other impacts," says Fox. If enduring disasters weren't enough of an incentive for metros to begin thinking about long -run preparedness, there's the increasing likelihood of a short -run price for foot Economic Development Environment I Sustainability Experience Financing Greetings Health Legal News Planning and Design Public Art Public Engagement Public Policy Q&A Resilience Sales and Marketing Technology Theory and Practice Transportation Uncategorized Urban Fellows Better! Cities and Towns Black Urbanist CATS Center for Neighborhood Technology CEOs for Cities City Comforts Congress for the New Urbanism Cool Town Studios Cyburbia Form -Based Codes Study James Howard Kunstter Kaid Benfield I NRDC Switchboard Land 8 Lounge Local Harvest Market Urbanism New Urban Guild New Urbanism Blog Old Urbanist Original Green Ped Shed Planetizen Pocket Neighborhoods PPS Placemaking Blog Reconnecting America Smart Growth America SmartCode Central Street Trip Streetsblog Strong Towns Transportation for America TreeHugger Urbanism Blogoffs Urbanophile Veritas et Venustas Vince Graham http://www.placemakers. coml20 l 9/05/06/climate-change-update-part-ii-leveraging-the-bigg... 5/9/2019 Climate Change Update, Part II: Leveraging "The Biggest Little Things" I PlaceMakers Page 3 of 4 dragging. Last year, Moody's Investors Service, which provides risk assessments for the broader insurance industry, issued a warning that put future bond seekers on notice: "Risk modeling and pricing will experience an extra layer of uncertainty since climate change tends to produce an unpredictable environment that makes assessing and pricing risk more difficult. Moreover, there is an increasing risk that pricing trends could consistently lag actual loss experience, which may force the industry to play 'catch up' in raising premiums to match increasing losses." That sort of notice gets the attention of senior staff and elected officials who might not otherwise consider climate change policy an immediate priority and goes a long way to explaining why "decision making is moving into the local scale," says Fox. Hence NEMAC's expanding client list in coastal regions like South Florida and Charleston, South Carolina and in inland areas around Raleigh and Asheville, North Carolina, where flood events are growing concerns. NEMAC helped produce a publtcally accessible online Climate Resilience Toolkit that plugs users into federal data sets that help them assess threats in their regions, suggests appropriate resilience strategies, and provides links to potential funding. In collaboration with its for-profit spin-off, Fernleaf Interactive, the public private combo has developed an even more specialized tool — AccelAdapt — that can be customized to integrate climate adaptation/mitigation strategies into local governments' existing organizational structures and day-to-day operations. AccelAdapt links directly to a city's spatial (GIS) resources, allowing climate adaptation assessments and strategies to not only communicate directly with the city's comprehensive plan and emergency management plan, but also stays up to date as threat data and property data is updated. In addition, the community can access a quantified assessment that exposes array of vulnerabilities city staffs and elected officials might not have anticipated, which forces them into a more comprehensive approach to the challenges. For instance, says Fox: "Coastal communities are becoming increasingly aware of global sea level rise, but the nearer term threat that is causing more harm is related to increased flooding (which is driven by a changing climate causing more frequent and intense storms to dump large quantities of rain over several days). This is the issue that caused the recent flooding in Houston, as well as the massive flooding across the Carolinas. By having a tool such as AccelAdapt, communities can determine what they need to invest in now to build resilience, what to invest in next, and what they can wait to invest in at a time when more resources become available." This capacity for both analysis and application can provide the missing connections between concern and coordinated action. Cities and their regions present a political complexity that challenges strategic problem solving and that requires an alignment of interests for implementing solutions. They're different from the global challenge primarily in the breadth of territory they're responsible for. But there's catalytic potential in what they can demonstrate — and what they might inspire at increasingly broader scales. Examples of their success could be "the biggest little things" required to build confidence in solution paths and to respond meaningfully to the getting -to -scale concerns in the recent Climate Assessment: "I think there are going to be winners and losers," says Fox: "The visionary communities with clear champions are going to be early out of the gate and be able to attract some of the limited funds that are currently available for this growing challenge. Other communities that won't step up are unfortunately going to be the long-term losers. But this is true down through the ages regarding other changing realities. We all know the stories about communities that were not willing to read http://www.placemakers.coml20l 9/05/06/climate-change-update-part-ii-leveraging-the-bigg... 5/9/2019 Climate Change Update, Part II: Leveraging "The Biggest Little Things" I P1aceMakers Page 4 of 4 —Ben Brown the writing on the wall regarding changing economies or politics and are no longer as powerful as they once were. "But it is very encouraging to see communities such as Asheville, Charleston, West Palm Beach and Tallahassee taking leadership roles. Note that these are medium size cities, ones that do not have the resources as their larger neighbors such as New York and Miami. But these cities and their leadership are passionate about the place they live, work and raise their kids. They are devoted to keeping their quality of life high, and continuing to keep their hometown vibrant despite a growing list of challenges. Proactively facing current changing realities, and taking an informed view of the future, is ensuring that these cities will be on the list of winners for years to come." If Placeshakers is our soapbox, our Facebook page is where we step down, grab a drink and enjoy a little conversation. Looking for a heads -up on the latest community -building news and perspective from around the web? Click through and "Like" us and we'll keep you in the loop. Like a0 Email More Category Environment I Sustainability, Public Policy Leave a Tags Ben Brown, Jim Fox, NEMAC Comment Join the Conversation Name - Email " Website Confirm that you are not a bot - select a man with raised hand: A111 -1i :: - captcha by deadblog.ru ❑ Notify me of follow-up comments by email. Post Comment ❑ Notify me of new posts by email. Albuquerque, NM I Atlanta, GA I Calgary, AB I Franklin, NC I Montgomery, AL I San Diego, CA I Winnipeg, MB info@placemakers.com I Client Zone Legal Disclaimers I © 2019 PlaceMakers, LLC http://www.placemakers.coml20 l 9/05/06/climate-change-update-part-ii-leveraging-the-bigg... 5/9/2019 Item Number: 4. CITY OC IOWA CITY www.icgov.org May 9, 2019 Information from City Manager: Links to the Minneapolis 2040 Presentation Slides Show ATTACHMENTS: Description information from City Manager: Links to the Minneapolis 2040 Presentation Slides Show Kellie Fruehling From: Geoff Fruin Sent: Wednesday, May 08, 2019 9:53 AM To: Kellie Fruehling Subject: FW: Here are the links to the Minneapolis 2040 Presentation Slide Shows The two links below have the slides that council requested. Can you please add to the IP? Thanks — Geoff From: Connerly, Charles [mailto:charles-connerly@uiowa.edu] Sent: Saturday, April 27, 2019 10:13 AM To: Unknown <urban -planning@ list. uiowa.edu> Cc: Throgmorton, James A <james-throgmorton@uiowa.edu>; Raymond Heitner <Raymond-Heitner@iowa-city.org>; Geoff Fruin <Geoff-Fruin@iowa-city.org>; Nelson, Benjamin C <benjamin-nelson@uiowa.edu>; Charles, Amy <amy- charles@uiowa.edu>; Wu, Austin <austin-wu@uiowa.edu>; Stewart, Gustave <gustave-stewart@uiowa.edu>; Shill, Gregory H <gregory-shill@uiowa.edu> Subject: Here are the links to the Minneapolis 2040 Presentation Slide Shows University of Iowa - Advancing Racial Equity Through Comprehensive Planning pptx Kirsten Delegard's Slides for University of Iowa Presentation 4-26-2019 pptx �lut� 1 0 P . iP'O ry Kirsten Delegard's Slides for University of Iowa Presentation 4- 26-2019 Shared via OneDrive 7r 1,71 BULLDOZE I0" MEIGHBORHOOP Ch:-9. IAe 2040 PLA N1 �..w�eu�xnrustA��iawE.or, '.' Advancing Racial Equity Through Comprehensive Planning Shared via OneDrive Heather Worthington Director of Long Range Planning City of Minneapolis ... What is a Comprehensive Plan in Minnesota ... Required by the Metropolitan Land Use Planning Act ... Charles Connerly Professor and Director School of Urban and Regional Planning Founder, Iowa Initiative for Sustainable Communities University of Iowa Iowa City, Iowa 52242-1316 319-335-0039 (voice) 319-335-3330 (fax) chartes-connerly( uiowa.edu Advancing Racial Equity Through Comprehensive Planning University of Iowa Iowa City, IA April 25, 2019 Heather Worthington Director of Long Range Planning City of Minneapolis What is a Comprehensive Plan in Minnesota? • Required by the Metropolitan Land Use Planning Act • Completed every 10 years in the seven county metro area of the Metropolitan Council • Essentially a "systems" document that has required elements, such as transportation, sewer and storm sewer, water and extension of metropolitan sewer systems (MUSA) • Can be updated, or completely revised • This is the story of what Minneapolis decided to use the Comprehensive Planning process for to address the future of the city... 14 Goals 1. Reduced disparities 2. More residents and jobs 3. Affordable and accessible housing 4. Living -wage jobs 5. Healthy, safe, and connected people 6. High-quality physical environment 7. History and culture 8. Creative, cultural, and natural amenities 9. Complete neighborhoods 10.Climate change resilience 11.Clean environment 12.Healthy, sustainable, and diverse economy 13. Proactive, accessible, and sustainable government 14. Equitable civic participation system Growth Equity Sustainability Livability Competitiveness Good Government Where are we now BUSINESS Minneapolis's White Lie Despite being applauded by marry, the "miraculous" prosperity of the Twin Cities is only a reality for a certani slice of their population. JESSICANICKRAND FE1321,2015 ............... ............... ............... ................ ............... .............. ............... .............. ....................... ERlC hIILLEk/REIITFRS In August 19 7-3, Time magazine ran a cover cf Minnesota Governor Wendell Anderson proudly holding up a fish. The accompanying story called Minnesota a "state that works," and promised "The Good Life in Minnesota." More UA. The Miracle of Minneapolis No other place mixes affordability, opportiLmity, and wealth so well. What's its secret? DEREKTHOMPSON MARCH2015ISSUE Y i i 3 � ',SE IF THE AMERICAN DREAM has not quite shattered as the Millennial generation has come of age, it has certainly= scattered. Living affordably and trying to climb TODAY, , � among persons of color and indigenous peoples compared with white people in poverty rates, homeownership, employment, and level of education. nesota ranked 2nd -'Forst I.S. for Racial Equity - 2417 Null St. oft to ■ 5 7 Minnesota rd'nkec! Cates in last in rnQ,�verall finanfia, �ality, �n Overall s ` r(''�Qsearch Center Via IA,_ . Census data show m osfi f coSor nneSota fan ivies ti �w have median incomes )out half those of their MINNEAPOLIS Mapping Prejudice project traces history of discriminatory deeds in Minneapolis Researchers trace a history of discrimination buried in Mpls. housing deeds. By Steve Brandt Star Tribune NOVEMBER 25, 201E — 7:58AM The ugly history of racism is buried in the restrictive deed covenants of homeowners across Minneapolis. From the neighborhoods near Lake Nokomis to properties along Minnehaha Creek to subdivisions in Northeast's Waite Park, real estate documents spell out requirements meant to keep people "other than anyone of the Caucasian race" out. Now, a team of local researchers aims to make Minneapolis the first city in the nation to map every residential lot's history of racially restrictive deed covenants. Their painstaking research is accelerating, thanks to digital technology that will let thein scan records that once resided in huge dusty tomes or on microfilm in the Hennepin County recorder office. "If we succeed, we'll be the first city in the country," said Kirsten Delegard, director of the joint effort between Augsburg College, where she runs the Historyapolis Project, and the University of Minnesota's Borchert Map Library. Example Restriction from 1940: "These premises... shall not at any time be conveyed, mortgaged or leased to any person or persons of Chinese, Japanese, Moorish, Turkish, Negro, Mongolian or African blood or descent." . LbrPa..tl.n w fwlFlduL �QFAT SPH, �l...a.ra 1�1� �v W .. 311belltuxe, X.dd Inid.-24t111.. y-0;. .June..- 8*8an Compfaap a ant erQ r*1'- nr�S4UA [r�'�.t891'18,90:`kk .,'� pp,arly of 4&4 A"t iPeril, and N;$Lro7.�; i;. Fxariaert i ramal` Ar CA,; sreama part. [VIUM lir rlrfkf tho mid pkaTlpp of the fir#t rX0*, i n isawo'doFat W; of MA WdAlF 9j --.-. -- aye. b�i�},�r-��--mthar.-v�►lt[�bie,.coa�idl��a�3on�...rn..,�_..._�- _ ry U in hand prxht $q' dAa Paid p"..—�n bf 1h# mmu'd Pait dh4 mwpi ulhwmf fa htray uo�tfratP.fed�esl', deed 1lavOy 17ht FO, J$*trfmran, rdd, aRri 061UrFlV' WOM MV !allnl f�%I ]y.—r.. of Nle arar.7'nf11Ps1*d.�hl3$...^— trrlra 4e9d FaeVe . w!P jhjP CrLsaG.-� or lPar"I of Pana ZVjuj ulud &q.17 0. Nis 0&4i11y q ^.A@nnepin - ama S1014 of r1Jil,.ne ofa rdr 4" laih[+crF�i�llt : ; LFwn b-T"w- (7) olnd- ig it ( ; Eioax one (1). �dg�lat es alt XokamlB Third Addition, fsoaprding to the duly reaordgd p6at Ehey,645 , aublact to building reetriattrina hereto attppbed. 91.1. toes /oars V Iti>MJ.r err rl>...sp=v eE+.mw�! d527T1k& %bWl M LO la. Vn4;AW en 17# Yri Yfea l.ki.",�wn, aenllr.ylPwlbir aad rµaf+rc. Pawk1! sr*R I= the !!el nEC!} w •oy ii11 LkF af, W f�amnM r, F b hs fe ,Iq mr gy i[ in. •a41 gRa ealy .bEl. ramllR idJ wFlrl! 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IhdL Lhyf: 111W Iv a a{Fii.1: dgpr al!!R#.ehl. bF Hall'.Pl !1161 idrr—lh i{Yv .rad FFLIH k far 41 Ise C any L9ilhr ft`rar4 . y Yp J4UIIIIL WLs[�nL- rpllpl.'W IId1Y, ahLU 1- � ar DI".,! — u.H lifd rwr any helFl fnp tFy1e'�l to- LY 4.[A !w grprh 5 eha w 36cers P rY�i'� Lor f llnlly- Sa k{.Irxa R�arixiurl. F Ir.J4.Lr,T� I—L Pr .1m rJ L. �Iurlrl Mel !Y rwn. uF-RhIGrIFL}1F e{.rNL7oarC re. GRUCh 011 W s'®Ilfl® d.arrn" Y;pi'r , rh., i5'I wL.Ls FWI.l.ug8grl e,Yrll 4 €GiP'81{rsN' rAhln rear I,' ,.11.. tarn J lr OL F ee"Vrn.ircLrIF a Fill t—WFr>NW. sexahir L. r­1— IHmf, .INle1W iryd —. (h. torr►'. I FraiO 1 61Ne..rlsx r, Il 4 Iwl1: —L L kl�e l. '}r.rkflr.l 1/siilm� "if n.l Fw aak� I I .tyle.!, .,.P' k—I Cs -F isnrl%1d G. "P,H 4 46r p+llPra PLS#. 1hPin ir.nnW. r 11 L'rrma.eyll reeor # # rr71Mo rrr Cr 5 lYr r5l..f iLlfewN t­jj ,Iw I.erl" hl k. 9141 tw rl .F ehar l..Fr.11 r� solea .r sernwrxl lrAll EM vllho! �JMgpp IV'.�h4Y 'Y w —h P. " F .••' 7r Ma "I, ..rew at r.Pl� M 4 44—ume 1 wneylk� - rrarrr.4, I" t—a L++nrgn'I -r the Ipi6.Il Frr ler.ln I'iakkl.,l, .N far !F� erW fryR da a. N rim l¢Jo%Ai Y ` ,M Kral# ur attr 7N+ F@9eOnIOF� N 5 aaeM aril Isrw shah for .rkal.Ihbrd A If LI D-6 This ar:-e. running north and south along 4th Avenue South vas once a very substan. tial and desirable area for hor-as about 40 years a --o. A gradual in-iltration of nag -roes and Asiatics has occurred on 4th. Avenue South. be,ginnin at approxi-°-a;ely Franklin Avenue moving a- uth to appraairiately 38th streeto during the east 20 years business has encroached Ln the arf:a boUreen aranklin and 24th. Many of the business places are made over dwell zigs. Very much rehabilitation zs necess ry. The street e&r lire emends out to the 48th street and r lt'icugh the colored ?eople have not moved much beyond 38th street, dev lopaeent of 4th 'venue, south o f 38th street, has been very slag because of the continued colored trend southerly and the fact thnz the street car runs into the loon in Minneapolis throuTh the heavily populated colored section. Ifth Avenue on the east and Clinton on the west of 4th A7enue are affected by a large colored population on the avenue. Bocause of the :influence of the class of peonle on 4th A7enue extending over and into C-8, its desirability for rt si.d+ential prarposos is seriously effected. z, r F Ir Ir . J �I �� __ 1, L 4, ° 284 (1). Protection from Adverse Influences.—The Valuator should realize that the need of protection from adverse influences is greater in an undeveloped or partially developed area than in any other type of neighborhood and, in general, a high rating should bo given orkly where adequate zoning regulations or effective Gleed restrictions exist inasmuch as these provide the surest protection against undesirable encroachment and inharmonious use. 284 (2). Carerully compiled zoning; regulations are the most effective because. they not only exercise control over the subject property but also over the surrounding area. However, they are seldom completa enough to assure a homogeneous and har,moniOus neighborhood. 284 (3). Recorded deed restrictions should strengthen and supplement zoning ordinances and to be really effective should include the provisions listed below. The restrictions should be racordod with the deed and should run for a period of at least twenty ,years. Recommended restrictions include the following: (a) Allocation of definite areas for specific uses such as single or double -family houses, apartments, and business structures. (b) The placement of buildings so they will have adequate light and air with assurance of a space of at least ten feet between buildings. (c) Prohibition of the resubdivision of Iota. (d) Prohibition of the erection of more than one dwelling per lot. (c) Control of the design of all buildings through requiring their approval by a qualified committee And by appropriate cost limitations. (j') Prohibition of nuisances or undesirable buildings such as stables, pig pens, temporary dwellings, and high fences. (g) Prohibition of the occupancy of properties except by the race for which they are intended. (h) Appropriate provisions for enforcement, VC tit 1 9 It AnthcnJ a rdair Predominantly People of Color Predominantly White Found Racial Covenants �� ,e � „_.., '`� � i Vim ftAP— lz;rf�� a_ kTkJ'M+r6 s Y Show Us... Opportunities To Expand Housing Choice g ve heard ; .•.y4.�ln,ar S'"`ht` a that not—gone has aauss to the type of qk-"T- h s 4 al lik 4, hausi,lq that meets their needs. WHAT CAN+NEM,,-� • `L Budd a wider varleo of housing types at all`tE affordability leveis 8 g .pz<any rtw^xS xF,xsu `r �xer iaexayu eof c R K Plemce lde.rtlify loeatiarts to expand housing th.i,, and tell us why. S� 4. q,c1 lYf n lw�� al{ 6,;1J. r a 7,0e �w IxT: t7 Median Income by Race/Ethnicity in Minneapolis 70K 60K 50K 3 9 "1" 0 E 30K I_ - cu 20K 10K M 2000 Race/Ethnicity 0 American Indian or Alaska Native E Asian + Black or African American X Kispanic or Latina A Two or More Races * White Non -Hispanic Sources: Decennial Census, American Community Survey 2005-2009 2012-2016 minneapolis 12040 Rental Housing Affordability in Minneapolis Neighborhoods Change in Dental Affordability by Race/Ethnicity 2000 and 2014 : Author calculations, 2D00 Census, 014 ACS, 2004 1PUMS, 2010-2014 UN1S bolded values adjusted to 2014 dollars comes for households is A do P4r a a P& The housing affordability problem in Minneapolis is a racial equity issue. The housing affordability problem in Minneapolis is a racial equity issue. Part of the solution for reducing racial disparities is to increase housing supply and choice. Substantial (Supply) Incremental (Choice) Downtown minneapolis 12040 :111•`I1��[•l��[•[• map z. ire': , � iE Inner Neighborhoods ti alfa ! J.•'w — Arm - 11 , � +c 11-�; minneapolis 1 2040 Duter Neighborhooc 0 0 ol A-� 4t Ap 000 4d "ON 40 Predictability: Allow multifamily housing as -of -right. Transit 20 The Transit 20 district is typically applied along high frequency transit routes, adjacent to METRO stations, in neighborhoods near downtown, and in downtown. Built Form Guidance: New and remodeled buildings in the Transit 20 district should reflect a variety of building types on both moderate and large sized lots. Upper floors of taller buildings should be set back to increase access to light and air. Building heights should be 6 to 20 stories. Building heights should be at least 6 stories in order to best take advantage of the access to transit, jobs, and goods and services provided by the Transit 20 district. Requests to exceed 20 stories will be evaluated on the basis of whether or not a taller building is a reasonable means for further achieving Comprehensive Plan goals. Related policies: Policy 1: Access to Housing Policy 2: Access to Employment Policy 4: Access to Commercial Goods and Services Map color: LER LEGEND Interior l Interior 2 Interior 3 Corridor 3 Corridor 4 Corridor 6 Transit 10 Transit 15 Transit 20 Transit 30 Core 5C Producton Parks Transportation I': I I nl. I■ iW<I.111 �'.ri I'IIAI 9 1111A \`1 II III `I, III III 0.1': •ill .•. �. _-�. JI ar. 2v> r VI ■ 1 0 1-111 2 Miles l i i i l A Interior 2 LEGEND The Interior 2 district is typically applied in parts of the city that developed during Related policies: g` 9 lnterior2 the era when streetcars were a primary mode of transportation, in the areas in Policy 1: Access to Housing 6-'■ 17 Interlor3 between transit routes, and on select streets with intermittent local transit Policy 2: Access to Employment ��....., Garritlar 3 Corrfdora service. It is also applied adjacent to the Corridor 4 and Corridor 6 districts, Policy. 4: Access to Commercial Goods , „ e IIS c°r tl°re Transh 10 serving as a transition to lower intensity residential areas. and Services ;, tltltlp� I, ■p `p I 10 Trait 15 9 Trans@ 20 Built Form Guidance: New and remodeled buildings in the Interior 2 district;,. should be small-scale residential. Individual lots are permitted to have up to Map color. k II. 11 11 "_ ','- `e,hlai. „qm L ndl„rq, ,tv IIn1e111111 tlq 17Y iIM AI 'L ' IIAR.I+.. IA lel. elynl'141R± Transit 30 cure 5n Protlectlan a� Pam three dwelling units. Multifamily buildings with more than three units are .;�,�..;�. a��: r.r�..y.�1RNutAN +r� Permitted on larger lots. Limited combining of lots is permitted. Building heights should be 1 to 2.5 stories. •1111111 r ' �� �4 ♦ �1r.�� I���ri 11 ' ;`;a,* ;.�•`�; <.�. '*. r Transl>artatlon I■g ���Jm���j ��s >•>•®je�cL� � 1�!�ac 1 _I� L� 110. 4 1�RI 9P�fle !■ilLt VDF14 __-.�. JIIAri11n!IR!lRnYdit N.1 11 tri w *, Y.lAAARRw qni! A!' 1 I".-ar to ue rl�e rvxaa.. s�.., lull tll If ilk City Housing Strategy Housing challenges complex, dynamic: • Affordable housing production: not keeping pace with loss; need for expanded choice in all Minneapolis neighborhoods • Housing stability: increasing cost burden rates for low income renters; need for anti -displacement strategies •Racial disparities: all aspects of housing; impact on wealth creation and need for homeownership strategy Response: set of broad strategies including investment, policy, public- private partnership, innovative new programs, and tenant supports Inclusionary Housing Policy Framework • Supports affordable housing goals of Minneapolis 2040: ensure all Minneapolis residents are able to afford and access quality housing throughout the City • City-wide policy — need new affordable housing options in all neighborhoods • Inclusive growth and development strategy to expand choice and opportunity and prevent involuntary displacement • Condition of site plan approval —applies to all development of a certain size • Affordability requirements based on feasibility analysis - 10% of units affordable at 60% AMI for 20 years with no subsidy; or - 20% of units affordable at 50% AMI for 30 years with subsidy THE DIVERSITY OF GENTRIFICATION: Multiple Forms of Gentrification in Minneapolis and St. Paul Edward G- Goetz, Brittany Lewis, Anthony Damian, Molly Calhoun Center for Urban and JARegional Affairs I Unweasrrr oe M[NNEsom CU RA Gentrification Study OM Naturally 0ccurring Affordable Housing "Market Watch" report NOTE_ Our dataset includes only properties with four or more units. Given the prevalence of smaller properties and rental of singlefamily homes in North Minneapalis our analysis likely dramatically u ndeireprese nts the availability of affordable units in these neighborhoods- shingle ) Numberof units C 0 creak clnRon affordable to40.60% C 1-37 AMI by neighborhood F 38-112 wn.ry - 113-2D5 Webber- v Columbia Park Waite Park - 206-569 Camden ,+, 1 Cleveland 1MarsNall ' 570-1089 j Terrace Audubon I Pohven McKinley IAV I Park `� ' Holland \ eottineau indoor �\ordan Hawthorne u I—lLogan ar ` Sheridan Park Willard- 7 'St I SL' Northeast Park Nay Near - North hA"th..y Yeeltram' --�' North Nicbllet Loop Island Marc? Co.. Sumner- Holmes Glenwood � Harnson Bryn -Mawr Loring y university Lo ry Park l-CJedar— P Pt ..-rr Cedar-! 'ether Isles- - Up own Ili Dean lrSn"gfe'llaw ':Cooper West Calhoun E I n yndale Le^tral Loec^ran un a dl es rr King Bryant Baeoroh Standish FI 18 I J— Regkra Northrop Erksson ° Field Fulton Lynnhur.t7angle n / \_ --� Keewaydln MinneEa Peg. Hale t. Diamond Lake Wen.na,h orris Park .age In -L- ` r„-. L L `KYifflmhp Source: Minnesota Housing Partnership "MarketWatch: Minneapolis" I www.mhponline.orglmarket-watch-mels minneapolis 12040 Neighbors for �' ^ v NeghborsASK ME ABOUT MPLS'' L . « COQ swww avwu,«s end the shortage: DON'T 2040 more homes now. BULLaazt OUR NEIGH60RH00D IGHBORS FOR NPLS NMEORENEIGHBOR S Change the 2040 PLAN! 2p40 MINNEAPOLIS FOREVERYONE.ORG L �" News Music Food & Drink Arts & Leisure Calendar Movies Best of Promodians Local 'News I Local Politics What Seattle can learn: Q&A with the Minneapolis Forget the brawl here: Minneapolis' 2040 plan politician who eliminated Single-family zoning isgetting national raves Originally published December 23, 2018 att66 C10 am gimes Monday, December 17, 2919 by Pete Nati in News o1_. olfto �. l r1 1CO'S An.0cs Minneapolis, ?Tackling Housing Crisis and What L.A. can learn from Minneapolis' lean on single-family zoning neo streets \00; f i y Inequity, Votes to EndSrn le-FarnrlZoning By THE TIMES EDITORIAL BOARDFu il ti' r About Write Donata Volunteer ArchiveForum-CI TY ! 13 rMETROPOLIS Minneapolis Confronts Its Minneapolis' Secret 2040 Sauce was Engagemen Why Minneapolis just .11ade Zoning I-IistOry NRISTON CAPPS DEC 7. 2018 BROOKINGS a aii Comgrebensti Plan:- PL--ing The ambitious Minneapolis 2040 plan will encourage more dense housing southwest journal COMMUNITY VOICES 000 Southwest Minneapolis' Community Newspaper sears NEWS FOCUS MORE Community Voicesf atures opinion piecesf ami a wide variety of authors and perspectives. (Submission Guidelines) Minneapolis passes 2040 plan for 2040 Plan could place Minneapolis at the forefront of U.S. climate action more people in every neighborhoo� By Sam Rockwell I12l18,12018 61 In ., Fbr,ol VT,ite. "Rind History of Housing Segregation By doing away with single-family zoning, the city takes on high rent, long commutes, and racism in real estate in one fell swoop. Za.yuanz. DEC 07, 2018 • 4 48 PM Minneapolis Voted to Pass a Plan That Would End Single Family Zoning. The Rest of the Country Should Follow Suit. Zoning laws are more thanjust municipal red tape—they're drivers of racial and economic segregation. r MINNEAPOLIS Minneapolis City Council approves 2040 comprehensive plan on 12-1 vote The nearly unanimous vote was a victory for City Council President Lisa ;sender, who says it "sets a bold vision" for Minneapolis. By Miguel otalnla Star Tribune DECEMBER 7, 2418 — 10:22PM ■ GALLERY 2111 > LEILA NAVIDI - STAR TRIBUNE IN Gallery_ City Council president Lisa Bender, center, and other council members speak about the 2040 Comprehensive Plan before voting_ Capping a nearly yearlong debate over how Mirmeapolis should grow, the City Council voted 12-1 Friday to approve the 2044 comprehensive plan, a far-reaching document that seeks a more densely populated, affordable and racially equitable city. `so proud:' Minneapolis City Council approves municipal ID program By: Theo Keii FOX 9 POSTED: DEC 0] 2DF8 D420PM CST VIDEO POSTED: DEG D12U 18 DS.S5PM CST UPDATED: DEC DS 2D38 OI:42AM CST Minneapolis council approves $15 an hour minimum wage 9 Brandt Williams r;ginneapolis Jun 30.20' Business Two men open a banner showing the support of families to raise the minimum wage to a $15 at city hall in Minneapolis_ Maria Alejandra Cardona i MPR News LBSTEN Story audio 3min 19sec Updated 1:45 p.m. I Posted 12:03 p.m. The Minneapolis City Council on Friday voted nearly unanimously to raise the minimum wage in Minneapolis to S15 an hour. Engagement What made it work? 2040^ Goats MinmeaPmlis i �ypyarowrarcJrn'.Jdm+Ma^^,...eeum�s.�mi m+� W Goals Advocacy leadership Implementation • Zoning Code Updates underway • Implementing policies through ordinance change • Inclusionary zoning • Green building policy /energy use disclosure • Renter protections • Transportation Action Plan update • Budget commitments The party of the second part hereby agrees that the premises hereby conveyed shall not at any time be conveyed, mortgaged or leased to any person or persons of Chinese, Japanese, Moorish, Turkish, Negro, Mongolian or African blood or descent. Said restrictions and covenants shall run with the land and any breach of any or either thereof shall work a forfeiture of title, which may be enforced by re-entry. aaotal covenant nava �n Hcnnep�n County Y ' qNPIW !odorIt aff ,.. dip t Minneapolis Promotional Video, late 1960s The Miracle of Minneapolis No other place mixes affordability, opportunity, and wealth so well. What's its secret? i - ii i ' i i i i i Matt Chase a Nort Ston h Montana Dakota 9 Mi Bn South Maine Oregon Idaho Dakota isconsin Now Wyoming �MidY York Iowa • Unitedio ma Pen fornsylva -mlana Nevada t,tah t: States 01 10 P Kentucky 'Vii Con r.. r�r'+�nNew J: N -: Okla hcn.iz Tennessee �th Delaware Arizona ew Arkansas /� Ila 1 Mexico m Carolina Maryland • Alaba TexasO District of Loulsi8na - Columb'i.=. .s. V1,ington North Montana Dakota ri New Min - f Srijunsm Mainei` South sconsin Oregon Idaho Dakota York Wyomingming _ Mic New • Iowa �. - C0 Vi United Pennsylv New States Indiana Ohio 'evade Utah Cal States Mass MissRhode Yalu of nia. Kentucky , Virgi [a Connecti Oklahoma - Tennessee h New Jerse. New Arkansas lina Delaware bona O Alaba Mexico S h Maryland ® Carolina Texas _ District of ® *,n5idna. Columbia G I - "W'ington North Montana Dakota _ - Mi Cal nel South /isconsin Oregon Idaho Dakota W yoming - 11111jMit Neuv York Lic IDwa _ United Ohio FennsyI States Indiana Nevada Utah Coo P yy MIsS� RI... rlialiforn is Kentucky Virg a � Conrv. Arkansas • n New Oklahoma Tennessee Ona Delaware are xlc Meo . Maryland Carolina r 1 Alabam Texas District of �Louala nz� Columbia ry North V�ington Montana Dakota New Bruns, Maine Southiscansin Oregon Idahg Dakota Wyoming _ New "011hMYorkic Iowa • V. United Pennsyly New l ad, Utah Cole C Indiana Ohio � States ;• Mass Mise. Rhode 'ialitoi nig -Kentucky : .Virginia Conn, Tennessee- h New Je. ona New •� Mexico Gldahoma Arkansas - ® n • Carolina Alaba Delaware Maryland District of Texas Louisiana. _ -- Cobrr::�.. Y)nan StneatMan rnntrihi itnrc D. No noxious or offensive trade or activity shall be carried on 'upon any lot nor shell anything be done thereon which may be or become an annoyance or nuisance to the neighborhood. E. No persons of any race other than the Aryan race shall use or occupy any building or any lot, except that this covenant shall not prevent occupancy by domestic servants of s different race domiciled with an - owner or tenant. "And this condition and covenant shall ran with tue land and bind the heirs, executors administrators and assigns of the panty of the second part.," (The gvantee therein.) it This deed is further given on the express condition that, and the party of the secc.nd pant agrees, that the said premises shall not at any time be sold,, Conveyed t leased, or sublet, or occupied by any person or persons who are not full bloods of the so-called Caucasian or White race, "And this condition and covenant shall run with The land and bind the heirs; executors, administrators and assign's of the party of the second part." (The' grantee therein.) !material shall be and remain the property of the platter of this addition, its ,successors or assigns. J No person of any race other than the Caucasian race shall use or occupy any t'b uilding or any lot, except that this covenant shall not prevent occupancy by domestic ;,servants of a different race domiciled with an owner or tenant. To Have and to Hold the Same, Together with all the herediaments and appurte- :na m es thereunto belonging, or in anywise appertaining, to the said party of the second ;part, her heirs and assigns, Forever. And the said party of the first part, for it- f Minneapolis Year: 1911 1 Total: 0 Ehrman Racial Covenants in Hennepin County f Minneapolis Year: 1911 1 Total: 0 Ehrman MORA J4-� w. Stones At d ±X Burled at House on Colum -Bus ail it t L"O 1'1 1 Ir I i,. P. WWI 9 ican �6 ' jj 1940 is iGede 6. 109 4 ke7 69 56 11 56 , r 14 11116 8 . 37 54- 25 19 43 9 26 10 6 15 19 6 ilake 7 12 17 13 Calhoun 1 gg 6 11 44, I 7 Lake Harriet 6 12 45_ JJ 16 77 15 i— r— The African American Population In Minneapolis, 200 The lcx.iw of Affimn4wfttCSr4 bHW an Ind twismw in 11142010 reftal Comm R840 MING we 4w Inw As I i I ftread African Amwican under 5% 1p5E, • 25�o- 2S9e - 90% � +40R'e - 554Ye � Oh•or56"?4 No Dana Racial Covenants 1€wnEM�nd:�. +1DIi <�a d T' T7 I F1 T J% <�a MA ill I F1 SNISq ■a 71 -I 14.7 f��li'a Ar 9AV ff of 7 21 MR <�a Victor and Florence Delegard move into their new home, 1942 L3 LLJ LL LLj a Q LU 49TH ST E = g aX�l 4yTH ST E yuj `� w r p��r ■ Qac W INN NAVA ¢ j ~' SAS a z 50TH SMTE H M L ,w 0 m� ■ x 51ST ST E ■ LU w ; LU 'a a a a Ow N w w 52N0 ST E IM= i J �o � Lake Nokomis w ! w ■� ® 53RD ST E ��� Children at Lake Nokomis January, 1941 .. It Is further mutually covenanted that the promises hereby conveyed 54linll not mt, any time be conveyed, mortgaged or leased to any person or perecrij3 or cunese, Japanese, Moorish, Ukiah Negro, Mongolian or Afrioan blood or descent& Said restrictions and coven=te shall. run with the land and any brenah of any or elther thereof shall Work a forfelttare of title t which may be enforced by re-entry m Wi u V Fii:1+W .rt *Wg-t -L7.11 1r b--41t—A. .,W .F.+•.4r— —.1 .LN .M ..M * W .t 41a A 1 Y7. Y.1- —L.—. - fY1J-- 746 11.T U.`.71..l 1.f .a.t >r..¢... s. n..x.yt., — — F .. e + .. .,n Ia .. ig W —f IM —1 .L... & ..s r. r .: M. ;L LP.q­ -L W9 tqi. L.1MW3. .r•.1..F Y...d., if .W. 6m", 5wL ..L ^hA re L,A LL..Wi Ari! F iv w.r AW .L I.Y. %ILL 1M11 li l6IND 11t, till. r 1Yr — i1A11.Y 411 li.F.9 YLI.ilR. N a4Yls'�!B!. 4'!w • W Wr ... ft.'k L..FI rrrr 1.A.A...i Yjal.. ►M.. +d.. f1..4 1. 6Y.Yara K —4 4411-4 Cal d'ot I 1 . Ir.Mi. 1.r 0.9, Mare... 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Iqi Pln M, Y 4b*t —Alwtl flew. 03] ,-I— It Is further mutually covenanted that the promises hereby conveyed 54linll not mt, any time be conveyed, mortgaged or leased to any person or perecrij3 or cunese, Japanese, Moorish, Ukiah Negro, Mongolian or Afrioan blood or descent& Said restrictions and coven=te shall. run with the land and any brenah of any or elther thereof shall Work a forfelttare of title t which may be enforced by re-entry m Wi u V Fii:1+W .rt *Wg-t -L7.11 1r b--41t—A. .,W .F.+•.4r— —.1 .LN .M ..M * W .t 41a A 1 Y7. Y.1- —L.—. - fY1J-- 746 11.T U.`.71..l 1.f .a.t >r..¢... s. n..x.yt., — — F .. e + .. .,n Ia .. ig W —f IM —1 .L... & ..s r. r .: M. ;L LP.q­ -L W9 tqi. L.1MW3. .r•.1..F Y...d., if .W. 6m", 5wL ..L ^hA re L,A LL..Wi Ari! F iv w.r AW .L I.Y. %ILL 1M11 li l6IND 11t, till. r 1Yr — i1A11.Y 411 li.F.9 YLI.ilR. N a4Yls'�!B!. 4'!w • W Wr ... ft.'k L..FI rrrr 1.A.A...i Yjal.. ►M.. +d.. f1..4 1. 6Y.Yara K —4 4411-4 Cal d'ot I 1 . Ir.Mi. 1.r 0.9, Mare... LLLf 1. a... lvxy d iy.; Redlining Map Minneapolis 1930s +� �'"' �. � a�' � ... � -- *— �_ R k 420 - C that said instrument wee signed and eeeled In behalf of Said eorporntivn by yuthurity of iW Board of Directors end said William .r. Knees and M. M. .Manuel acknowledged said 1mErum est to be the free act and deed of saidtesrporatiwn. _ FL.rence M.,D.R.ee Phren.. X. DUBaee. Notary Publlo, Rc assp!» Co.. xrn, ! '4y "catmfa.ion expire. Jhiy 15th; 1925 ! i (Neter Eald Seal) , �a Doe, No. 1201191 Ailed Apr 21 1926, at 1x20 o'clock P. 4., This Indenture. Made an the 6t¢ day of Pabroary, A. D. Dns Thauaand Nine Hundred and 24, by and between Seven Cake Corporation (a Cerporativa under ,the laws :,f the State - !I of MLmesota), party of the first part, and William G. Iverson of the County of Re—pin I. the State of Minnesota, party of the eaaond part: �I Wits. .... th, That the sold party of the flret part, in consideration of the evm of ,Three hundred and Ne/100th. (41300.00) Sell—, to It paid by the. said party of the se cord .part, the reuaipt of which is hereby acknowledged, dose by these presents Grant, Bargain, Sell, Convey and Confirm um. the said party of the ....ad part his heir. and assign. a - the following described Lots, Traate or Pareela of land, lying, being and situate in the County of Hennepin and Etat. of Mi,maeata, to -wit: yha South half (SJ) of Lot Sleven (ii) ` Block ops (1), Bruce Place 270 Addition to Be,.. Oaks, Minnaapolla, Minnesota, aoeprdlmg to the recorded map or plat thereof on file and of record in the office of the Register tof Beads 1, and for said Homapin County, State of Mianesota. TWIN CITIES PBS ORIGINAL The Geography of Inequality TEDxMinneapolis August 2018 Wmepi is Bill Summary halN HOUSE H.F. 51 RESEARCH As introduced Subject oirChaiF4ge of restrictive covenants affecting protected classes Authors Davreie and others Analyst Mary Mullen bare January 17, 2OL9 Learn more at: www. mapping prejud ice.org jr ;;rw®J� CITY OC IOWA CITY www.icgov.org May 9, 2019 Bar Check Report Apri I, 2019 ATTACHMENTS: Description Bar Check Report April, 2019 Item Number: 5. Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2019 The purpose of the Bar Check Report is to track the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City's ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). Bar checks are defined by resolution as an officer -initiated check of a liquor establishment for PAULA or other alcohol related violations. This includes checks done as part of directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to the patrons at that establishment during the relevant period of time by the number of bar checks performed during the same period of time. The resulting PAULA ratio holds special significance to those establishments with exception certificates, entertainment venue status, or split venues, in that they risk losing their special status if at any time their PAULA ratio exceeds .25 for the trailing 12 months. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in Mav of 2014. Previous 12 Months Top 10 Under 21 Citations PAULA Citations Business Name Visits Citations Ratio Business Name Visits Citations Ratio Summit. [The] 94 92 0.9787234 Bo -James 37 24 0.6486486 Martini's 43 32 0.7441860 Vine Tavern, [The] 14 8 0.5714286 Sports Column 55 39 0.7090909 Fieldhouse 62 24 0.3870968 Union Bar 69 48 0.6956522 Summit. [The] 94 36 0.3829787 Airliner 53 35 0.6603774 Airliner 53 18 0.3396226 Fieldhouse 62 37 0.5967742 Union Bar 69 22 0.3188406 Bo -James 37 22 0.5945946 Eden Lounge 35 7 0.2000000 Vine Tavern, [The] 14 7 0.5000000 Sports Column 55 9 0.1636364 Pints 18 8 0.4444444 Martini's 43 6 0.1395349' DC's 30 9 0.3000000 'DC's 30 3 0.1000000 Only those establishments with at least 10 bar checks are listed in the chart above. Current Month Top 10 Under 21 Citations _ PAULA Citations Eden Lounge 1 5 5.0000000 Fieldhouse 7 19 2.7142857 Van B's 2 4 2.0000000 Airliner 10 16 1.6000000 Summit. [The] 16 23 1.4375000 Union Bar 11 15 1.3636364 Bo -James 6 2 0.3333333 Sports Column 9 2 0.2222222 Martini's 5 1 0.2000000 Airliner 10 5 0.5000000 Summit. [The] 16 6 0.3750000 Bo -James 6 1 0.1666667 - exception to 21 ordinance Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2019 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Monthlv Totals Bar Under2lPAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 3 0 0 9 0 0 0 0 Airliner 10 16 5 53 35 18 0.660377 0.339623 American Legion 0 0 0 3 0 0 0 0 Apres Wine Bar & Bistro 0 0 0 Avocado Mexican Bar and Grill 2 0 0 2 0 0 0 0 Bardot Iowa 1 0 0 3 3 0 1 0 Baroncini— 0 0 0 Basta 0 0 0 j Big Grove Brewery 2 0 0 6 0 0 0 0 Blackstone— 1 0 0 2 0 0 0 0 Blue Moose— 1 0 0 8 0 1 0 0.125 Bluebird Diner 0 0 0 Bo -James 6 2 1 37 22 24 0.594595 0.648649 Bread Garden Market & Bakery 0 0 0 Brothers Bar & Grill, [It's] 9 0 0 71 10 4 0.140845 0.056338 Buffalo Wild Wings Grill & Bar— 0 0 0 Cactus 2 Mexican Grill (314 E Burlington) 0 0 0 1 0 7 0 7 Cactus Mexican Grill (245 s. Gilbert) 0 0 0 2 0 0 0 0 Carl & Ernie's Pub & Grill 1 0 0 2 0 0 0 0 Carlos O'Kelly's— 1 0 0 1 0 0 0 0 Chipotle Mexican Grill 0 0 0 Clarion Highlander Hotel 0 0 0 Clinton St Social Club 0 0 0 Club Car, [The) 0 0 0 1 0 0 0 0 Coach's Corner 2 0 0 4 0 0 0 0 — exception to 21 ordinance Page 2 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Colonial Lanes— 0 0 0 Dave's Foxhead Tavern 0 0 0 1 0 0 0 0 DC's 1 0 0 30 9 3 0.3 0.1 Deadwood, [The] 0 0 0 2 0 0 0 0 Donnelly's Pub 0 0 0 3 0 0 0 0 Dublin Underground, [The] 1 0 0 6 1 0 0.166667 0 Eagle's, [Fraternal Order of] 0 0 0 Eden Lounge 1 5 0 35 8 7 0.228571 0.2 EI Banditos 0 0 0 EI Cactus Mexican Cuisine i 0 0 0 EI Patron 0 0 0 EI Ranchero Mexican Restaurant 0 0 i 0 Elks #590, [BPO] 0 0 0 Englert Theatre— 0 0 0 Estelas Fresh Mex 0 0 0 3 0 0 0 0 Fieldhouse 7 19 0 62 37 24 0.596774 0.387097 FilmScene 0 0 0 First Avenue Club— 0 0 0 2 0 0 0 0 Formosa Asian Cuisine— 0 0 0 Gabes 0 0 0 4 0 0 0 0 George's Buffet 0 0 0 4 0 0 0 0 Graze— 0 0 0 Grizzly's South Side Pub 0 0 0 datchet Jack's 0 0 0 1 0 0 0 0 dilltop Lounge, [The] 0 0 0 2 0 1 0 0 0 ndia Cafe 0 0 0 owa City Brewlab 0 0 0 1 0 0 0 0 immy Jack's Rib Shack 0 0 0 obsite 0 0 0 1 0 0 0 0 oe's Place 2 0 0 13 0 0 0 0 oseph's Steak House— 0 0 0 vlartini's 5 1 0 43 32 6 0.744186 0.139535 exception to 21 ordinance Page 3 of 5 Business Name Monthlv Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prey 12 Mo) (Prev 12 Mo) Masala 0 0 0 Mickey's— 0 0 0 2 0 0 0 0 Mill Restaurant, [The]— 0 0 0 2 0 0 0 0 Moose, [Loyal Order of] 0 0 0 Mosleys 0 0 0 Noodles & Company— 0 0 0 One -Twenty -Six 0 0 0 Orchard Green Restaurant— 0 0 0 Oyama Sushi Japanese Restaurant 0 0 0 Pagliai's Pizza— 0 0 0 Panchero's (Clinton St)— 0 0 0 Panchero's Grill (Riverside Dr)— 0 0 0 Pints 3 0 0 18 8 0 0444444 0 Pizza Hut— 0 0 0 Quinton's Bar & Deli 0 0 0 2 0 0 0 0 Riverside Theatre— 0 0 0 Saint Burch Tavern 1 0 0 1 0 0 0 0 Saloon— 0 0 0 2 0 0 0 0 Sam's Pizza 0 0 0 Sanctuary Restaurant, [The] 0 0 0 Shakespeare's 2 0 0 7 i 0 0 0 0 Sheraton 0 0 0 Short's Burger & Shine— 0 0 0 Short's Burger Eastside 0 0 0 Sports Column 9 2 0 55 39 9 0.709091 0.163636 Studio 13 0 0 0 1 0 0 0 0 Summit. [The] 16 23 6 94 92 36 0.978723 0.382979 Szechuan House 0 0 0 Takanami Restaurant— 0 0 0 TCB 2 0 0 12 0 0 0 0 Thai Flavors 0 0 0 Thai Spice 0 0 0 exception to 21 ordinance Page 4 of 5 Business Name Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l, PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Times Club @ Prairie Lights 0 0 0 Trumpet Blossom Cafe 0 0 0 Union Bar 11 15 0 69 48 22 0.695652 0.318841 Van B's 2 4 0 3 5 1 1.666667 0.333333 VFW Post #3949 0 0 0 Vine Tavern, [The] 1 0 0 14 7 8 0.5 0.571429 Wig & Pen Pizza Pub- 0 0 0 Yacht Club, [Iowa City]- 1 0 0 1 0 0 0 0 Z'Mariks Noodle House 0 0 0 Monthly Totals Prev 12 Month Totals Under2l PAULA Bar Under2l PAULA Bar Under2l PAULA Ratio Ratio Checks Checks (Prev 12 Mo) (Prev 12 Mo) Totals 104 87 12 Off Premise i G 0 0 Grand Totals 1 I 12 701 356 170 0.507846 0.242511 0 0 0 0 0 170 exception to 21 ordinance Page 5 of 5 jr ;;rw®J� CITY OC IOWA CITY www.icgov.org May 9, 2019 2019 Building Statistics ATTACHMENTS: Description 2019 Building Statistics Item Number: 6. City of Iowa City 2019 Building Statistics Sa ue-eof Construction 2 PMay June - July _August in Ie Famly _ 563000 1,247,0001808D004,25 420i Number of Permits 4 3 ` 8 9, P _ 951716 Duplex - - --- N Number of Permits Sororities & Fraternities - $ - -- Number ofPermits Multiple Units 14,000,000 September November l December TOTAL NON -TAX -ABL 9 p - - _October 241 5,7 2� - - - 99 16 p 0 14 Number of Permits 2{ 000,000 2; Number of T --- MzuC mrofDc Dwelling nits 19,000,0001 4,600000- T - - -I- 112 - - 23,600,000; - Number of Permits1 NumNumbeber of Buildingsunits 1 -, 21 - - 2 - of D 45 14' - - ' 59 Motels, Hotels - $ — - 0 Number of Permits Churches - $ - Number of Permits IndustnalNumber 90,021 90,025 of Permits Service Stations - $ - } - ----- - 0 Number of Permits p Hospitals & Institutions - $ - Number of Permits Offices, Banks, Prof. - $- -- 01 - 001 Number of Permits 0 Public Works & Utilities - $ -- . t). Number of Permits - 0 Schools - $ - - - ` - Number of Permits Stores &Customer Svc. - $ -_ _ - - _ - 1,468 349 0 1,468,3491 -- - Number of Permits Misc. Structures/Fences - $ Number of Permits fi 63,200 i 2 63,200' I2 Remodel, Residential - $ 401,438 581,645 447,28_2 1,340,001 Number of Permits 22 _ 25 ' Remodel,Number of Permits 54,500 20,835 680 291 _ _- 39 -� - - Comme 1,447,594 1,D72,376 2,770,366' - -- - 23,410,129 19,446,989 -- Remodel, Public Works - $ - - O1 --- Number of Permits Accesso yStructures 143,978354,000 ---- - 197,978 - Number of Permits Condo Conversion - No Value TOTAL VALUE TOTAL PERMITS - 36,018,938 22,664,334 3,846,854 13,809,087 31 35 43 60 - - 0 - 76,339,213 --- - 169 i -' Demolition: Residential units lost 1 - CITY OC IOWA CITY www.icgov.org May 9, 2019 Airport Commission: April 18 ATTACHMENTS: Description Airport Commission: April 18 Item Number: 7. April 18, 2019 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION APRIL 18, 2019 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Warren Bishop, Minnetta Gardinier, Derek LaBrie, Christopher Lawrence, Robert Libby Staff Present: Sue Dulek, Michael Tharp Others Present: Carl Byers, John Moes, Pat Prior, Matt Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:04 P.M. APPROVAL OF MINUTES: The minutes of the March 21, 2019, meeting were reviewed by Members. Bishop moved to accept the minutes of the March 21, 2019, meeting as presented. LaBrie seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. FAA/IDOT Projects i. Obstruction Mitigation — Tharp spoke to this issue, noting that the FAA really threw a curve ball at the recent Aviation Conference. He further explained the FAA's funding streams and how they have historically used these funds. Tharp explained how the grant program is changing and what this will mean for the Airport and their timelines. Turning to how the Airport can still move forward with its planned projects, Tharp stated that there is the option of using a fairly sizable chunk of their entitlement funds — approximately $400,000 — for the actual mitigation work. Then once the FAA grant funds are received, this will pay back the entitlement funds used in the obstruction mitigation project. Continuing, Tharp responded to Member questions regarding the possible outcomes in the way the FAA is planning to handle its grant program. Members shared their concerns in using their entitlement funds, and April 18, 2019 Page 2 Tharp gave them some history on why they had been building this fund up over the past years. The discussion then turned to delaying certain projects and the impacts of doing this. Tharp further explained the FAA's new timelines for submitting grant applications and how they will not be able to meet this deadline. Members continued to share their thoughts on this issue and ways to handle the expected impacts. Tharp then reiterated what the obstruction mitigation would look like, with property acquisitions and tree removals this winter. In the next fiscal year, they would continue with any mitigation needed, and in the third year they would shift runway 12-30. Gardinier voiced her concerns several times about using the entitlement funds in this manner. Other Members also shared their concerns and confusion over just how they should proceed. Byers joined Members at the table, giving his take -away from the meeting with the FAA at the Aviation Conference. He stated that he was under the impression that they would take their time on the bidding and plan on construction being a year from October. Gardinier did not agree with the other Members when they declared their agreement to use the entitlement funds for this project. She stated that she would abstain from agreeing with this, that she believes it needs to be further fleshed out. ii. Runway 25 Threshold Relocation — Tharp stated that they are preparing a grant application for the FAA on this project. Byers joined in the discussion, stating that it is in the pipeline now and is a two-year process. He then responded to some questions from Matt Wolford of Jet Air, clarifying the relocation process. b. FY20 Iowa DOT Grant Application — Tharp spoke to the three grants they are applying for — the fuel facility expansion with a second tank and replacement of the credit card kiosk; the taxiway and apron re -do; and the parking lot expansion. He added that they are still unsure just how much the State will appropriate for these grants. Byers further explained how the State grant funding will most likely play out. C. University Hangar Agreement — Tharp gave Members a rundown on the proposed agreement and some background on how they got to this point. I. Consider a resolution setting a public hearing for a Hangar Use Agreement for Hangar 32 and 34 with the University of Iowa — Lawrence moved to consider Resolution #A19-06, setting a public hearing for a Hangar Use Agreement for Hangar 32 and 34 with the University of Iowa. Gardinier seconded the motion. The motion carried 5-0. d. FBO / Flight Training Reports i. Jet Air — Tharp asked if they could move the 'flight simulator room' item up to this spot, since Wolford will be involved with that as well. Gardinier moved to shift Item e.ii(1) Flight Simulator Room up to this spot in the agenda. Bishop seconded the motion. The motion carried 4-0 (Libby Absent). Wolford then shared the monthly maintenance reports with Members. He highlighted some of the various activities undertaken. Speaking to Jet Air, April 18, 2019 Page 3 Wolford noted that they currently have five Skyline airplanes at the field, Cessna 172s, that do aerial survey work. They come twice a year to the area and like to use the Airport as their base. 1. Flight Simulator Room — Tharp stated that he and Wolford have been discussing how they might turn the weather briefing room into a flight simulator room. He stated that they have come up with a couple price points for the Commission to review. Wolford stated that Jet Air has been discussing this as well, and they would be willing to manage it. In terms of remodeling the room, they can do whatever is necessary — painting, removing items, etc., and then on the managing side, making sure the simulator isn't double -booked, offering flight instruction through it, cleaning and maintaining the room, billing and advertising, maintaining the software updates, etc. Wolford then gave Members some options to consider with such a simulator. The discussion then turned to how the simulator would get paid for, whether it should be both the Airport and Jet Air, and also how they could bring in some revenue with it. Members continued to discuss how they might move forward with this project, debating the various options available. Tharp briefly summarized where they are in their decision making, stating that they still have questions regarding which aircraft packages they want to see on the simulator. Members agreed that they can use the next two months to flesh this out and then move forward in the new fiscal year, which starts in July. Tharp asked if Members would like to create a subcommittee to handle this. Lawrence stated that he would be glad to draft an email to send to the Airport's tenants and others to get their feedback. At this point in the meeting, Libby had to leave and Lawrence became acting Chair. Members voted to place Bishop as acting Secretary. Lawrence moved to make Bishop acting Secretary. LaBrie seconded the motion. The motion carried 4-0, Libby absent. e. Airport Operations L Management — Tharp stated that the FAA changed rules on how they deal with ag sprayers. LaBrie and Lawrence worked in a subcommittee to review the minimum standards and proposed changes. The proposal involves a permit process for anybody who wants to base at the Airport to load material, etc. There will be a standard fee for the season and a 10% flowage fee, as well as insurance requirements and other mandated rules. 1. Consider a resolution amending the Minimum Standards for Commercial Aeronautical Activities - Lawrence moved to consider Resolution #A19-07, amending the Minimum Standards for Commercial Aeronautical Activities. Bishop seconded the motion. The motion carried 4-0, Libby absent. April 18, 2019 Page 4 2. Viewing Area — Tharp stated that he would like to have the open house for the viewing area the weekend before Memorial Day. He then introduced two representatives from FUEL, John Moes and Pat Prior, who have been working on the panels for the viewing area kiosks. The two presented the Commission with their proposed panels. They gave Members a detailed presentation on how they arrived at their finished products. They responded to Members' questions and suggestions, giving further explanations of the various displays. Members then talked about how the open house event might play out and what they can do to publicize the opening. ii. Budget — Tharp noted that there are a couple months left in the budget before the new fiscal year begins. He said that it looks like they will break even, or perhaps be a little behind due to the runway project that had to be taken care of. 1. Flight Simulator Room — (see above) iii. Events — Tharp stated that he is working with the University Air Care to do a June open house. They are celebrating their 40th anniversary this summer. f. Commission Members' Reports — Lawrence spoke to their strategic plan goal of interacting more with the City Council, like twice a year, noting that they haven't done that yet this year. Gardinier stated that they could bring up the viewing area ribbon cutting, that this would be a good topic to share with them and also an opportunity to invite the Council to attend. LaBrie stated that everyone probably saw page 46 of the packet, that he will be leaving Iowa City and moving to Des Moines. He also noted that he will not be able to make the May 16 meeting as he will be on the east coast, and therefore this will be his last Commission meeting. Members spoke briefly to the need to fill seats. Gardinier noted that she flew down to Florida recently. g. Staff Report — Tharp noted that he attended the Aviation Conference earlier in the week. He added that Iowa City will be hosting the conference in 2021. Tharp was re-elected to the Iowa Public Airports Association Board of Directors, and also re-elected to be the Secretary of the Association. This is Tharp's second term. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, May 16, 2019, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Lawrence moved to adjourn the meeting at 8:21 P.M. LaBrie seconded the motion. The motion carried 4-0, Libby absent. CHAIRPERSON DATE April 18, 2019 Page 5 Airport Commission ATTENDANCE RECORD 2018-2019 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM C) 0 m N c o 0 0 0 NAME EXP. j w N w :1 000 =' N o N 1 N s i co 00 W cc 00 tb co to to to 0 Warren Bishop 06/30/22 O/ NM NM NM E X X X X X X Minnetta 07/01/19 O/ O/ Gardinier X X X X X E X X E X Robert Libby 07/01/20 O/ O/ X/ X X O/E E X X X X E E Christopher 07/01/21 Lawrence X X X X X X X X X X Derek LaBrie 07/01/22 O/ X X X X X E X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time jr ;;rw®J� CITY OC IOWA CITY www.icgov.org May 9, 2019 Board of Adjustment: Apri 110 ATTACHMENTS: Description Board of Adjustment: April 10 Item Number: 8. MINUTES PRELIMINARY BOARD OF ADJUSTMENT APRIL 10, 2019 — 5:15 PM EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Ernie Cox, Connie Goeb, Ryan Hall, Zephan Hazell, Amy Pretorius MEMBERS ABSENT STAFF PRESENT: Susan Dulek, Jessica Lile OTHERS PRESENT: Doug Fern, Dan Broffitt CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL- Goeb took roll call. SPECIAL EXCEPTION ITEM EXC18-00008: An application submitted by Linda Annis for a special exception to allow for a buildable, non- conforming lot in the Low Density Single -Family (RS -5) zone single-family zone located between 409 & 415 Kimball Road in order to build a single family home. Lile noted this application has been withdrawn. SPECIAL EXCEPTION ITEM EXC19-01: An application submitted by Faith Academy for a special exception to allow for an expansion of a school operating under a previously granted special exception in a Community Commercial (CC -2) zone located at 1030 Cross Park Avenue. Lile began the staff report with an aerial view of the building. The zoning map shows the property is in the CC -2 zone. The proposed expansion would be on the south side of the building facing the residential areas. In 2013, Faith Academy was granted a special exception to allow for a General Education Facility in a Community Commercial (CC -2) zone at 1030 Cross Park Avenue to serve 25 kindergarten and 1 st grade students. In 2014, Faith Academy applied for and was granted a special exception to expand the size of the school and add more children. This was approved with two conditions, one was completion of a sidewalk connection from the east side of the playground to the school entrance and secondly an enrollment of more than 105 students or an addition of more than 500 square feet of floor area would be considered an expansion of the use and would require a new special exception. Lile noted that in 2014 Board of Adjustment April 10, 2019 Page 2 of 6 they also added an entrance, a west entrance, for van loading and unloading and the east entrance for parent drop-off and pick-up. In 2016 Parkview Church began a satellite church at the location as their third location, they were parking on the south side of the building and using the school entrance and using the gym as a worship place. In November 2018 Parkview Church purchased the entire building space north of the school that previously housed Stuff Etc., along with other retailers and the Iowa City Police Department Substation, and plans to expand Parkview Church into the former Stuff Etc., space. The proposed request is to expand the square footage of the school from just under 14,000 square feet to just over 15,000 square feet. The special exception is just for the school use because CC -2 zones permit religious institutions by right. The school does not have any plans to expand the number of students and are currently at 88 for this school year, the new space will be a combination of church and school space. The school would continue to use the south parking lot and entrance and the church will use the north parking lot and entrance. The total expansion is 27,500 square feet and the school expansion is proposed to include larger classrooms, school offices, restrooms and a library. The common shared area is proposed to include a kitchen, more restrooms, and a common room to be used by the school as a lunch room. Lile noted the Board of Adjustment is charged with approving with conditions or denying the application based on what is presented, and to be approved the Board must find the application meets all the applicable standards and criteria. With regards to the specific standards/criteria: 1. The use will be functionally compatible with surrounding uses and will not inhibit retail and service uses for which the zone is primarily intended. The board may consider such factors as site layout, size and scale of the development, and traffic circulation. Lile stated the building is over 58,000 square feet and 15,100 of that would be Faith Academy, 5,200 would be for Parkview Church, and 7,200 would be shared common space and then almost 31,000 would be remaining retail space. The only change from retail is using the previous Stuff Etc. building for the school and church extension. The school entrance is located to the south side of the building and away from the commercial area and the parking area for student pick-up and drop-off would remain the same as will the hours of operation. 2. The use must provide a drop off/pick up area in a location that is convenient to, or has good pedestrian access to, the entrance to the facility. The drop off/pick up area must contain sufficient stacking spaces and/or parking spaces to ensure that traffic does not stack into adjacent streets or other public rights of way. Lile noted that about half the students are currently transported to and from school by the school van and are loaded and unloaded at the western entrance while individual drop-offs use the eastern entrance. This area is a one-way alley that can hold 12-15 vehicles at a time and they have a safety coordinator both before and after school to make sure children are safe. Lile added this is also a low traffic area as it faces residential. 3. The site must be designed to promote safe and convenient pedestrian, bicycle, and vehicular circulation to the school according to the standards set forth in subsection 14- 2C - 6F, "Pedestrian, Bicycle, And Vehicular Circulation", of this title. Pedestrian walkways must be established connecting the main entrance(s) of the school to adjacent public sidewalks and trails. Lile stated that currently about 6-8 children walk to and from school. There are sidewalks on both sides of the play area that connect the entrance of the school to Cross Park Avenue and there is also adequate bicycle parking. Board of Adjustment April 10, 2019 Page 3 of 6 Lile next discussed the general standards. 1. The specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. The school has been in this location since 2013 with no reported issues so far, there is also a fenced play area for the children to separate them from traffic, there is existing sidewalks to Cross Park Avenue and low traffic volumes in the neighborhood. Finally, the proposed expansion will increase the square footage of the school but not the number of students attending. 2. The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Faith Academy has been operating in this location since 2013 with a limited enrollment capacity and limited hours of operation. Also, typically places of worship and schools are seen as amenities in a neighborhood and do not negatively impact property values. 3. Establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district in which such property is located. Lile noted there has been no development issues in the past six years of operation and there is still viable commercial space in the front. The school's entrance faces multi- family residential and is separate from the commercial on the north. 4. Adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. This expansion would not impact the already provided utilities, access roads, and other necessary facilities. 5. Adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. The Academy will continue to use their safe and established circulation pattern and since the number of students will remain the same the transportation system will not be impacted by increases in vehicles, congestion, or drop- offs. 6 Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is to be located. Lile reiterated the expansion is for the school and doesn't change the use that is currently there, no new students past the allowable amount, which is currently capped at 105. Additionally for the expansion they must apply for building permits and follow all relevant City Codes. 7. The proposed exception will be consistent with the Comprehensive Plan of the City, as amended. The Comprehensive Plan calls for neighborhood elementary schools as an integral part of healthy, sustainable neighborhoods as they provide a relationship with the surrounding neighborhood that facilitates social connections. The South District Plan sees neighborhood schools, especially elementary schools, as "integral to healthy, sustainable neighborhoods." Staff recommends approval of EXC19-01, a special exception to allow the expansion of a General Education Facility for approximately 11,000 square feet in a Community Commercial (CC -2) zone located at 1030 Cross Park Avenue subject to the following condition: 1. An enrollment of more than 105 students or an addition of more than 500 square feet of floor area will be considered an expansion of use that requires a new special exception. 2. Maintenance of the sidewalk connection along the east side of the playground to the school entrance that was a condition of the 2014 special exception. Goeb opened the public hearing. Board of Adjustment April 10, 2019 Page 4 of 6 Doug Fern (17 Fairview Knoll, NE) is the Head of School at Faith Academy and wanted to thank the Board for considering this application. He wanted to emphasize as far as the scope of their organization there are no plans to increase the scope. Their enrollment is currently at 88, they are a K-6 grade school and plan to remain that way for the foreseeable future. They cap their classrooms at 15 students, and see this as a better way to serve the population they currently are. Dan Broffitt (221 E. College Street) is with Neumann Munson Architects representing Faith Academy and Parkview Church. He wanted to clarify just one point, the footprint occupied by Faith Academy and Parkview Church is going to expand by approximately 13,700 square feet, however a lot of that space is designated to church and common shared space between the two and therefore is just over 1,000 square feet in expansion just for the school. They are considering the sanctuary space as church space, the school likely will use if for assemblies instead of setting up in the gym as previously done, however the sanctuary space would not be built if Parkview Church was not also in the space. Hall asked if the square footage is going to increase for the school is it necessary to expand the restriction on how many students can attend the school. Lile said staff decided to keep the restriction at 105 because the school is pretty far away from that now and they don't plan on expanding their number of students or classrooms significantly. The expansion is just to have larger spaces and have better use of the space. Goeb closed the public hearing Hall noted the application seems very straight forward and thanked the staff for being so diligent with the report. Seems like a good expansion of the space. Hazell echoed and noted this is a good use of the space vacated by Stuff Etc., and in no way detracts from the neighborhood. Pretorius noted there has been a large turnover in retail spaces and it will be nice to have something here that is sustainable. Goeb added there is plenty of parking. Pretorius moves to approve EXC19-01, a special exception to allow the expansion of a General Education Facility for approximately 11,000 square feet in a Community Commercial (CC -2) zone located at 1030 Cross Park Avenue subject to the following condition: 1. An enrollment of more than 105 students or an addition of more than 500 square feet of floor area will be considered an expansion of use that requires a new special exception. 2. Maintenance of the sidewalk connection along the east side of the playground to the school entrance that was a condition of the 2014 special exception. Hall seconded the motion. Hall stated that regarding agenda item EXC19-01 he concurs with the findings set forth in the staff report of April 10, 2019, and conclude the general and specific criteria are satisfied. So Board of Adjustment April 10, 2019 Page 5 of 6 unless amended or opposed by another Board member he recommends that the Board adopt the findings in the staff report as our findings with acceptance of this proposal. Pretorius seconded the findings. A vote was taken and the motion carried 5-0. Goeb stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. BOARD INFORMATION: Clarification of language involving alternative selection. Lile noted Dulek prepared a memo for the Board. There were no Board questions. Goeb noted it was all acceptable and others agreed. CONSIDER THE FEBRUARY 13, 2019 AND MARCH 13, 2019 MINUTES: Hall moved to approve the minutes of February 13, 2019 and March 13, 2019 with attendance corrections. Pretorius seconded the motion. A vote was taken and the motion carried 5-0. ADJOURNMENT: Pretorius moved to adjourn this meeting. Hazell seconded. A vote was taken and the motion passed 5-0 Z CW C N D Q LL O N❑N LCL MO W O U W 00 rn W o U N Z 00 a� o� Z N W L- r a O X X X X X v M W T X X X X ci O x x x N o N X X N i i i r X X 00 rn CD X X I LO d O 0) N r (� X N T N N N O O O O CD W N N N N N T T T r l= Cl) M M [= W N N N N N r r r T W Q � z LU z W Z O Q N U 0' W � O m J W LU O O Q Q ryry U CD Z Z d N u1 N 7 p U X E 0) W 2 N Q Q Z n n ii u X O _W I O W Y Item Number: 9. jr ;;rw®J� CITY OC IOWA CITY www.icgov.org May 9, 2019 Community Police Review Board: April 29 ATTACHMENTS: Description Community Police Review Board: April 29 DRAFT COMMUNITY POLICE REVIEW BOARD COMMUNITY FORUM April 29, 2019, 6:00 P.M. IOWA CITY PUBLIC LIBRARY 123 South Linn Street, IC CALL TO ORDER: Chair Don King called the meeting to order at 6:00 P.M. MEMBERS PRESENT: Monique Galpin, Latisha McDaniel, David Selmer, Orville Townsend. MEMBERS ABSENT: None. STAFF PRESENT: Legal Counsel Patrick Ford and Staff Chris Olney, Kellie Fruehling. INTRODUCTION OF THE BOARD AND BRIEF OVERVIEW CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND/OR DOCUMENTS None to accept. STATE OF THE POLICE DEPARTMENT BY CHIEF MATHERLY Chief Matherly gave the State of the Police Department and spoke about the departments excellence in service mission. He also reported on number of officers, average calls for service, number of arrests per year as well as police training and accreditation at the national level the department has accomplished. MEET POLICE CAPTAIN DENISE BROTHERTON Captain Denise Brotherton gave a summary of the responsibilities of the Police Department Support Services Division which includes Community Outreach, Animal Services, Downtown Liaisons, Crime Prevention and Neighborhood Response. She spoke about how the police department is actively pursuing many avenues to reach out to the public through events, brochures, school visits and overall being assessable to everyone in the Community. PUBLIC DISCUSSION The following individuals appeared before the CPRB: Caroline Dieterle 725 Walnut Street, Iowa City Ann Marie Drop 511 3rd Avenue, Iowa City Jeff Felk 7 Princeton Court, Iowa City ADJOURNMENT Meeting adjourned at 6:44 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2018-2019 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 5/8/18 6/12/18 7/23/18 8/21/18 9/11/18 10/9/18 11/13/18 12/11/18 1/8/19 2/20/19 3/12/19 4/9/19 4/29/19 NAME EXP. Donald 7/1/19 X X X X X O X X X X X X X King Monique 7/1/20 X X X X X X X X X X X X X Galpin Orville 7/1/20 X X X X X X X X X X X X X Townsend Latisha 7/1/21 ------ ------ ------ ------ ------ X O X X O X X X McDaniel Royceann 7/1/21 X O/E ----- ----- ---- ------ ------ ------- ------- ------- ------- ------- Porter David 7/1/21 X X X O X O X O X O X X X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member Item Number: 10. CITY OC IOWA CITY www.icgov.org May 9, 2019 Historic Preservation Commission: April 11 ATTACHMENTS: Description Historic Preservation Commission: April 11 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL April 11, 2019 MEMBERS PRESENT: Kevin Boyd, Zach Builta, Sharon DeGraw, Gosia Clore, G. T. Karr, Cecile Kuenzli, Quentin Pitzen, Lee Shope MEMBERS ABSENT: Thomas Agran, Helen Burford STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Robert Runciman RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA 1030 Bowery Street — Clark Street Conservation District (new rear entry canopy) MOTION: Kuenzli moved to approve the project at 1030 Bowery Street as presented in the application with the following conditions: • Roof slope and proportion matches other roofs on the house; • Bracket, fascia, shingle, and soffit (underside) materials match other roofs on the house. Clore seconded the motion. The motion carried on a vote of 8-0. CERTIFICATE OF APPROPRIATENESS: 802 Summit Street — Summit Street Historic District (secondary entry door change to window opening). Bristow noted this house was discussed last year for a garage and breezeway addition. The current project is removal of a door on the house and replacement with a window. A view of the house from the corner was displayed. The house is on the corner of Sheridan and Summit. Bristow said doors would be referred to as the Sheridan door and the Summit door, and there would be the new breezeway door. She said the discussion is about removal of the Summit Street door completely and its replacement with a window. The applicants had discussed moving the Summit Street door, which is a formal door, to the new breezeway addition. They also would like to have matching doors on the street side and the breezeway. Staff would not recommend either of these suggestions, stating the breezeway door should be a simpler door, so as not to confuse it with the front door. Bristow shared an historic photo from the 1930s or 40s. The house had a wrap-around porch that was reconstructed around 1996. Comparing the historic photograph to the current image, the Sheridan door has been shortened over time. There is some suggestion that this door had a HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 2 of 9 transom above, or maybe it was a completely different door. The trim is different now than it was. The current owners have suggested that the house was duplexed at one point in time. It is likely that the Summit Street and Sheridan Avenue doors were used as the entries for the two part of the duplex. Bristow shared an historic photo showing the side of the house, Summit Street. The door could not be seen but, because there was a pediment on the porch at this location and steps, there is an assumption of a door here. She said typically in houses of this age, if they have a projecting bay, if there is a cant or an angle in the bay, it had a window or door in that spot. It is not typical to see them canted with nothing but wall in that location. Bristow said there are a lot of the details in the Summit Street door that fit the house, so it could be an original door to the house. It is also possible that door was added when the house was duplexed and that there was a window there originally, despite the evidence of pediment and steps at the porch. Because of that question, Staff suggested that it would not be the most appropriate thing to remove the door and replace it with a window. However, because we do not know the history, it might be acceptable to do so. Bristow stated that the applicant wants to replace the door with a window because the door opens inward into the dining room, making the space awkward to use. There are some issues with draftiness that could be alleviated with a storm door and repairs to the Summit door. They are requesting to replace it with a window that would match the other double -hung windows on the house. It would be done at the same time as the other project. Staff went through the exercise of possibly relocating this door to Sheridan Street, but the contractor said it was not possible because it opens in the opposite direction and would require changes to the interior trim and wall. Bristow said if the door was replaced with a window, the door would either be stored with the house or it could be salvaged. Boyd asked for any clarifying questions from the Commission. Kuenzli asked if they would retain the transom. Bristow thought the transom would probably go with the door. She said if it was salvaged, it should go as a set containing the frame, the door, and the transom. Boyd opened the floor to public comment. There was none. Boyd said the guidelines on doors state the original size and shape of the door opening should be maintained; however, it might not have had that original opening. It's up to us to fill in the gaps where the guidelines are not specific about it. Many of us may think it likely the door was there in the 1930s. Bristow noted the guidelines do not talk about the removal of a door because it does not often come up; typically, they are not removed. She said there is a section that talks about the removal of a window because sometimes that does come up. We have had times when people wanted to remove bathroom windows and they end up just blacking out the glass and walling over it, so the window stays there. Usually that is done because that window fits a specific HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 3 of 9 pattern of windows on the house. It would be jarring or changing the character of the house if there was a wall where there used to be a window in a certain pattern. With the door, it's just a little bit different, but it honestly doesn't come up that much and that's why it is not specifically discussed in our guidelines. DeGraw wanted to know if there was a story behind the other homes that have two doors on a porch. She asked about the functionality of having two doors. Bristow thought there was a function. Depending on how the living area was set up inside the house, the space by the secondary door was likely either a dining room or a parlor. After the meal, if you wanted to go from either the parlor or the dining room out to the porch, it was more convenient and social to go through the secondary door than to go out the front door. That's why those doors tended to exist, as what might be a superfluous door. Kuenzli noted there were several examples in Goosetown and elsewhere. The Friends of Historic Preservation rehabbed a house on Church Street that had what looked like a front door, but it went into the kitchen, and immediately to its left, a door that went into the front parlor. The Patrick House on Court Street has a formal front door, wrap-around porch, and a side door that comes off the driveway closer to where the garage would have been. Shope also noted the house at the entrance to Woodlawn as an example. DeGraw believed changing the door to a window would remove a portion of history Builta believed the request was for convenience only. Boyd said he would vote no because he believed the door was there originally. DeGraw thought it would be possible to weatherproof the door, even from the inside, so if there was a future owner of the home and they loved the door, the door would still be there. Shope also believed removing the door was a matter of convenience and, as a matter of convenience, said you could just not use the door. It could remain in place and if you did not use it, even though it opened the wrong way, it would not be an impediment to how the dining room was used. MOTION: Karr moved to approve the Certificate of Appropriateness for the project at 802 Summit Street as presented in the application. Pitzen seconded the motion. The motion failed on a vote of 3 vea-5 nay. CERTIFICATE OF APPROPRIATENESS: 718 Davenport Street — Goosetown/Horace Mann Conservation District (garage demolition and reconstruction). Bristow explained 718 Davenport Street is in the Goosetown/Horace Mann Conservation District and it is a very important Joseph Cerny house. It is individually eligible for the National Register, so it is a key property in this district. HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 4 of 9 Bristow said the applicants need to do some work on the garage and the original conversation began last fall about replacing the siding. She said they talked through it, took some time off, and came back and discussed the idea of what repairs would be needed. Bristow said the Staff report was written before she located the past project from 2014. After reviewing the past project, she said it would not have changed her recommendation. She said she has provided copies and would go through the past project for the Commission. She noted this application is different than the 2014 project. If they had been the same, it would have been pulled because it had already been denied. Bristow shared a photo of the garage from 2014, when there was a request to demolish the garage and replace it with a parking slab. At that time, the discussion was about the importance of this property being built and lived in by Joseph Cerny, who was many things, including a brick layer. There are other houses built by him. The house is currently owned by descendants, one of which is here with us today. She owns the house and other Cerny houses. Bristow said the Sanborn maps for this property are a little bit confusing. There are numerous outbuildings. There is a building that was in this spot and then possibly enlarged, which could be this building. There was another building over to the east side of the property line. It could have been relocated to this spot and could be this building. Overall, whether this is an original barn built by Joseph Cerny or just an historic garage, it is still an important structure. It is almost a time capsule, but it has severely deteriorated. Bristow showed that the site now has just the house and the garage. The garage has a gable roof that matches the main house. There is also a flat roof. The flat roof is completely deteriorated. She shared a current image of the back of the garage. The roof is completely falling off. She said it must be replaced, no matter what. The siding was evaluated. It is car siding with battens put over the joints. It has deteriorated to the point where there are almost no parts that are not checked, rotten, and dried out. Bristow shared another view. She noted that all the windows in the garage are multipane sashes that are nailed in place. There is no real frame. There is no trim except for the sill. She said it could have been a barn. It could also have been a small garage that was added on when cars were a little bit longer. It does have a little bit of brick support. It has half -round gutters and the nice standing seam metal roof. Bristow said she reviewed the details of the garage with the current contractor on the project. She said they went through and found there is not a lot of siding that could be scraped, painted, and salvaged; very little. So suddenly we are replacing the siding. Then it was noted the flat roof would need to be replaced. The concrete floor on the inside is all broken up and needs to be replaced. She said they were trying to figure out how to do all of this and save the metal roof. The underside of the eaves are rotten. Of interest, they found what looked like wood window shutters on the inside that could be pulled across in a track. Bristow said one of the reasons this building might be from the same time period as the house is because its structure is reminiscent of post and beam. It uses larger lumber. This is not the same as typical dimensional lumber. There are only verticals occasionally. There are some cross pieces, but for all the diagonal bracing on this structure they are relying on the siding. The HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 5 of 9 tongue and groove siding acts as a structural member for building. So, when we are replacing it, we are getting down to a few posts and beams and the roof and that's it. Bristow said that is why Staff recommends taking it down and rebuilding. The application was put forward with a few changes, including a slight size increase and removing the flat roof portion so it was all just one gable roof. She said there was something about a carport in one of the drawings, but that's not something we are discussing or something Staff would recommend. Bristow said that whether or not the Commission would want to allow it to be taken down and just copied as it is, with the flat roof, or if you would want to allow the changes to be made, including the size, is something you need to discuss. Bristow said before she knew about the previous denial, she felt it was appropriate to allow it to be rebuilt in the larger size with the flat roof removed but with the same type of siding, same roof, the standing seam metal, exposed rafter tails. Once she found out about the denial she could see where the Commission might prefer to copy it instead. The garage is of a passable size to make a nice, small garage. Bristow said there is a lot of room on this lot if they did want to put a second garage for some reason. Or they could build this one a little bit bigger, but they are not looking to make it a two - car garage. Boyd asked how much bigger the square footage of the proposal would be. Bristow said the proposal would make it two feet wider and two feet longer Boyd opened the floor to public comment. Robert Runciman, project contractor stated if they could go two feet wider and two feet longer than the existing full footprint it would not change the appearance of things. He also said he was thinking of getting some older, refurbished windows. Public comment period closed by Boyd. Kuenzli questioned the use of a flat panel, single car garage door. She did not think it would fit this building and asked if it would have some windows in it or a recessed panel. The contractor said it would be flat panels, not just one flat surface. Bristow said Staff would recommend several conditions if this were to be approved. Part of the problem with this current garage is the siding is sitting in the ground. In the Staff report it was recommended that it would have a curb around the slab so the siding would start above grade, probably six inches. Staff would recommend that condition and that all door, window, and overhead door product information be approved by Staff. MOTION: Karr moved to approve the Certificate of Appropriateness for the project at 718 East Davenport Street as presented in the application, and recommendations for a curb on the slab, and door, window, and overhead door approval by Staff. Kuenzli seconded the motion. The motion carried on a vote of 8-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Minor Review —Staff Review. HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 6 of 9 217 East Davenport Street — Northside Historic District (porch roof replacement and siding repair). Bristow said this was just to replace the shingles on the porch roof, so temporarily they will not match the house roof, because the house roof has old three -tab shingles. She said they will match when they re -roof the main house. Part of the reason it needed to be re -roofed was water damage to the inside corner of the porch and siding. 1011 Sheridan Avenue — Summit Street Historic District (roof shingle replacement) Bristow said the house currently has wood shingles. They were put on more recently but are deteriorating, she assumed due to ventilation issues in the attic. Bristow said they worked through the process of possibly doing wood shingles, but it is just not possible. They will use asphalt shingles. The existing roof had nice ridge caps that were metal. She said they were going to try to install those with the shingle roof if possible. It depended how easily they could remove them. CONSIDERATION OF MINUTES FOR MARCH 14, 2019 MOTION: DeGraw moved to approve the minutes of the Historic Preservation Commission's March 14, 2019 meeting. Karr seconded the motion. The motion carried on a vote of 8-0. COMMISSION INFORMATION AND DISCUSSION: Sanxay-Gilmore House Structural Report. Bristow provided the Commission with the structural report that the consultant compiled for the Sanxay-Gilmore House. She said it can be moved. A lot of the costs would be subject to what it would be used for in the future and where it would go. She said to move a big brick house like this, the porch columns would come out and must be put back in. They also suggested all the chimneys should come down to the roof and then be rebuilt. They suggested the chimney addition on the outside be removed forever, partly because it is hard to tell how well it was attached and it could separate and fall off the side of the house. Historically, we know the chimney did not go up the outside of the house. The City Manager and the Mayor have been working with the University to determine whether it could be moved. The answer from the University is discussed in the memo Bristow provided as a handout and is part of the City Council information packet. The University has talked to the church and for 3 to 5 years the church is going to use that space as they have been. When the period is up or the church no longer wants to use the space, the University will require that the house will have to be moved. The hope here is that some of the issues with where it would go and what it would be used for could be answered. Bristow thought the Commission would need to get involved with the community to discuss its potential use. Kuenzli believed the moving costs would increase if it wasn't moved for a few years. Bristow said if a location and use were determined, the City could approach the University about moving it sooner. Kuenzli wanted to verify that it would be moved at some point HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 7 of 9 Boyd said the way he read the memo was there was $330,000 allocated for the moving not the full amount, so the Council would have to allocate the remaining funds. A future Council could decide not to do that. It is a current Council priority, but the current Council exists as it is for another 8-9 months. Kuenzli wondered if the current Council would allocate the extra money if it were moved now Bristow said their reaction to the memo was not yet known. For a project like this, a planning committee would be needed to prepare the house for moving and to outline goals of the rehab She said she did not think the City had a goal to own it when it is done. Boyd noted with the two houses that Mercy used to own on the southwest corner of Bloomington and Gilbert, the City had a recent history of advertising and promoting the preservation of historic properties. Shope said the City Manager had identified a site across the street on Market, a small parking lot, as a potential home for this house. He wondered what the University planned for that space and the possibility of trading lots and not moving the house at all. Bristow thought the University would want contiguous lots to give proper depth for building and parking. Preservation at its Best Nominations Bristow said a call for nominations had been received for Preservation at its Best, which is the State award ceremony. She said she was happy to write a nomination to a project but wanted direction from the Commission. Categories include small residential, large residential, and commercial. It is based on rehab. Kuenzli said if the Sanxay-Gilmore House comes to materialize it would be a prime candidate Bristow stated in the past we had nominated the Bowery Street Grocery Store because it became a National Register and local landmark and was rehabbed. She said it was unique because it was small commercial. They get a lot more nominations in residential than they do in small commercial. Bristow said 304 Summit Street had been nominated. It had been flipped by Kevin Hanick. She explained a full rehab is the kind of project to look for. Pitzen asked if it had to be one rehabilitation project or if it could be a series of small ones over decades. Bristow thought it had to be one rehab project. Kuenzli suggested the log cabins. Bristow thought they might make a good candidate. Preserve Iowa Summit. Bristow explained the Summit would be in Newton this year, early in June. She said registration was open. She noted the Summit is a really good way to meet with other state-wide and HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 8 of 9 Midwest regional preservationists and to learn a little bit. At the Summit they would also see who won the Preservation at its Best awards. Work Plan and Downtown District. Boyd said he and Bristow needed to do a little work on the work plan and it would be discussed at the next meeting. Regarding the Downtown District, he said they just found out yesterday that the University Urban and Regional Planning, a graduate program, had agreed to take on some part of this project. Bristow said a kickoff meeting was held with Alexa McDowell from AKAY consulting about the National Register nomination. ADJOURNMENT: Kuenzli moved to adjourn the meeting. Seconded by Clore. The meeting was adjourned at 6:30 p.m. Minutes submitted by Judy Jones HISTORIC PRESERVATION COMMISSION April 11, 2019 Page 9 of 9 HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2018-2019 TERM NAME EXP. 5/10 6/14 7/12 8/9 8/23 9/13 10111 11/08 12/13 1/10 2/14 3/14 4/11 AGRAN, THOMAS 6/30/20 X X O/E X X X O/E X X O/E O/E X O/E BAKER, ESTHER 6/30/18 X X -- -- BOYD, KEVI N 6/30/20 X X X X X X X X X X X X B U I LTA, ZACH 6/30/19 X X X X X X X X X X X X X B HELEN HELEN 6/30/21 -- - X X O/E X O/E X X X X O/E CLORE, GOSIA 6/30/20 X X X O/E O/E X O/E X X O/E X X X DEGRAW, SH SHAROONN 6/30/19 X X X O/E X X X X X X O/E X X KARR, G. T 6/30/20 X X O/E X X X X X X X X X X KUENZLI, CECILE 6/30/19 X X O/E X X X X X X O/E X X MICHAUD, 6/30118 X X -- -- -- - -- -- PAM PITZEN, QUENTIN 6/30/21 -- X X X X X X X X X X X SHOPE, LEE 6/30/21 -- -- X X X O/E X X O/E X X X SWAIM, GINALIE 6/30/18 X X -- -- -- -- -- -- -- -- -- -- WAGNER, 6/30/18 X X - FRANK Item Number: 11. CITY OC IOWA CITY www.icgov.org May 9, 2019 Housing and Community Development: April 18 ATTACHMENTS: Description Housing and Community Development: April 18 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 18, 2019 — 6:30 PM SENIOR CENTER, ROOM 202 PRELIMINARY MEMBERS PRESENT: Mitch Brouse, Charlie Eastham, Christine Harms, Peter Nkumu, and Paula Vaughan MEMBERS ABSENT: Megan Alter, Vanessa Fixmer-Oraiz, John McKinstry, Maria Padron STAFF PRESENT: Kirk Lehmann, Erika Kubly OTHERS PRESENT: Clare Ferris, Drew Bloom, Sara Barron, Martha Norbeck RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commission recommends to City Council approval of the FY20 Annual Action Plan as presented with the addition of the rents of newly created affordable housing units. CALL MEETING TO ORDER: Vaughan called the meeting to order at 6:30 PM. APPROVAL OF THE MARCH 14 2019 MINUTES: Eastham moved to approve the minutes of March 14, 2019 with corrections. Harms seconded. A vote was taken and the motion passed 5-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: Martha Norbeck (Johnson Clear Energy District) is part of the organizing group for Johnson Clean Energy District and wanted to share her observations about the Emerging Aid to Agencies process. Her understanding of the grant was it was intended for emerging agencies, with language specifying no funds in the past five years and being formed within two years. Specifically the language reads "This application is for emerging agencies, those that have not existed as a legal entity for at least two years or have not received Aid to Agency funds in the last five years." Norbeck was surprised when she looked at the submitted grants and the years other applicants were in business and the order they were listed in the packet were 6, 20, 1, 22, 20 and 1 years. And the three organizations that received funding were the ones that had operated for 20, 20 and 6 years. Norbeck acknowledged those agencies' presentations were polished and had excellent reference letters, they should be as they have been in operation for years and have a track record for success to stay in operation for 20 years. Norbeck acknowledged the Johnson Clean Energy Group may have been disorganized, they have a lot to learn as an organization and learned valuable lessons from the grant proposal process. She noted they do not feel shunned as the Johnson Clean Energy District, she understands they are just getting started, but rather it is challenging that the representation of the grant was for emerging agencies but the committee's actions supported agencies that had already been in existence and had a track record of success. That felt like a discontinuity and she wanted to communicate that she feels the language and parameters need to be more clearly outlined if the intent is truly to support agencies that are gaining a foothold. Sara Barron (Johnson County Affordable Housing Coalition) wants to share two things with the Commission, the first is the Affordable Housing Coalition has sent a formal request to the City Manager Housing and Community Development Commission April 18, 2019 Page 2 of 11 and cc: the Council and some staff asking for rental unit prices to be collected as rental permits are issued or renewed. It is surprising to a lot of people to learn they don't have very reliable data, or really any type of comprehensive data about city-wide rental prices which makes it difficult to track progress in creating and maintaining affordable rental units. Because the City is in the process of upgrading their rental permitting software right now, Barron feels now is the perfect time to include a field to collect information about what the landlord will charge for the units. Having that information can be used a number of ways, the Affordable Housing Coalition's intention is to use it in an aggregated way that will give them raw data that can be sorted to show what rental prices are throughout the community and how many units are actually available to the households that need more affordable rentals. The second item Barron wanted to share, because this Commission is concerned with affordable housing, Council is continuing to discuss the comprehensive rezoning of the North Dubuque Forest View project which includes the Forest View Mobile Home community and that redevelopment would include many permanent affordable homes for people who currently live at Forest View. There is a lot to consider about that rezoning but the Johnson County Affordable Housing Coalition is in favor of moving forward with the rezoning and hopes it goes through soon because at this point it is at a three year process and the residents of Forest View have worked hard with the developer to create a plan that will allow for a private developer to provide affordable housing. The fact that commercial and residential are mixed together is precisely one of the reasons it makes it possible for the developer to create the affordable housing option. Eastham stated an interest to put on an upcoming agenda the inclusion of rental amounts in the City's permitting process. Eastham also acknowledged the comments regarding the emerging agency funds, he did not participate in those discussions because of a conflict of interest but feels the Commission should look at that process more closely. DISCUSSION OF PROJECTS THAT HAVE NOT COMPLIED WITH THE `UNSUCCESSFUL OR DELAYED PROJECTS POLICY': Lehmann gave updates from reports received on unsuccessful and delayed projects. He noted the Commission can reclaim funds if they feel insufficient progress is being made. FY18 Little Creations Academy Daycare Rehab — Little Creations does not yet have a contract for the amended project scope, that is, the additional $36,141 which was added to their initial $73,000 budget. The reason is that there have been issues with the contractor that are being worked through. Little Creations is exploring the possibility of switching contractors for the remainder of the work, otherwise they are trying to finish out the work the contract they have, trying to get the access panel done, and will continue to work through the challenges. Lehmann noted the amendment was approved in January so they have only had the additional funding for about three months. FYI Aid to Agencies: Domestic Violence Intervention Program — Lehmann received an email update on this project, noting that DVIP has not billed any funding so far. They are finishing up a CDBG reimbursement of $21,000 for expenses in January through March. They expect other reimbursement requests shortly. Due to the amount of federal funding they receive and how the State allocates, it is cleaner for DVIP to expend full amounts from local, state or federal for same activities, in this case shelter indirect activities. They do so to show all funds are required to perform the services and are used to complete the contract period and is one of the ways DVIP can clearly show federal funds are not supplanting state or local funds. Holding off on expending City funds is different this year to accommodate this, they have never been in a position of not expending half their funds from the City by a specific deadline in the contract period. DVIP added that one issue they face is the contractors fees include both state and federal funding but they don't know how that is divided up until a couple months into the contract, in addition based on the State's process, which differs year to year, DVIP doesn't always know if they are documenting expending federal or state funds first until a couple months into the contract as well. DVIP noted this is a fairly new process within the last three years so one of the ways they are hoping to resolve this issue moving forward is matching their fiscal year spending to the federal year. Housing and Community Development Commission April 18, 2019 Page 3 of 11 Eastham asked if these funds are Aid to Agency Funds. Lehmann confirmed it is Aid to Agency funds and stated typically Aid to Agency funds get billed quarterly but this year DVIP changed how they are billing. Eastham asked if the source of the funds were local funds. Lehmann said they are using their federal funds first, followed by state funds and then tap into the local funds, but if they don't spend it out by June 30 they will lose any unused funds from the City due to the federal public services cap for CDBG, which is not something they can roll over. Eastham notes he understands why federal funds cannot be carried over but questions why local funds cannot. Lehmann stated it is a decision by the City Finance Department, that they were awarded federal, not local funds. FY19 Arthur Street Healthy Life Center— Lehmann received an email right before this evening's meeting stating it appears the building will be sold to another buyer and Tess will withdraw her CDBG grant. Therefore that $51,000 will go back into the CDBG pot. Brouse asked if those funds would just be added to the next funding cycle. Lehmann confirmed that it could or also be tied into the Annual Action Plan. The order for uncommitted CDBG and HOME funds can be spent various ways by levels of consideration. (1) Existing projects that did not receive full funding can be considered. (2) Projects that had submitted projects that did not receive any CDBG or HOME funding will be considered. (3) New proposals in an extra funding round or (4) go back into a contingency fund to cover cost overruns. Eastham stated the Commission should follow the policy established and reallocate those unused funds. Lehmann said it can be discussed with the Annual Action Plan discussion later in the meeting. FY19 Neighborhood Centers of Johnson County Siding Improvement — Lehmann reported they sent out bids in August and only received one bid significantly higher than budget, about 60% above estimated. A second batch of letters were sent out in January and NCJC received two bids, and fortunately the lower of the two bids was close to the target budget. In March they signed an agreement with the contractor and the project is slated to begin on Monday, April 15 and is expected to take two to three weeks to complete. Lehmann stated he has been to the project site and they are making progress. FY19 Prelude Transitional Housing Improvement — Ron Berg was not able to attend tonight's meeting but provided a written report. Prelude has selected RM Boggs as the vendor to install the new water heater, they will be meeting on Friday, April 19 to confirm wages requirements and make sure all the paperwork is in order before proceeding. RM Boggs indicated the timeline for the project is two weeks for the water heater to be delivered and will be able to install shortly after receiving. The project is within budget. BEGIN AID TO AGENCIES PROCESS MODIFICATIONS DISCUSSION: Lehmann stated he included a discussion guide in the packets of things the Commission has talked about regarding Aid to Agencies and reflective questions to start the discussion. Lehmann noted this discussion covers emerging and legacy Aid to Agencies processes. Vaughan followed the discussion guide beginning with what the Commission feels worked well and what needs to be improved. Eastham believes the Council's recognition of the Commission's recommendation and implementation worked well, he was quite pleased with the presentation. Lehmann has comments received from Fixmer-Oraiz, Alter and McKinstry. Fixmer-Oraiz noted overall it was good for the first time trying the Emerging Aid to Agencies and is open to hearing what others think can be done better. One thought she had was to make sure the Commission splits up the times when they are hearing from legacy versus emerging groups, but she liked the length of time the Commission had to review applications and ask questions. Fixmer-Oraiz suggested sending a survey out to agencies for their input on the process asking for their top concerns and aspects they wish the Commission to address. It would be good to know what organizations and staff thinks and make best practices from there. Alter stated she liked being able to talk with the agencies before filling out the scoring sheets, she is still not entirely sure how to handle priorities and scoring high, medium and low with numbers that can Housing and Community Development Commission April 18, 2019 Page 4 of 11 range from 1 to 10, she would like to see the matrix be able to capture when the funding ask goes to salary. She finds that useful because of the section that discusses the impact on persons. There are agencies that impact a great number of persons but the funding request goes to deal with salary, the score on the matrix may be high but it is not reflecting the money impacting many. Alter would like to have an easy to find piece of info that reflects the percent of cost directed to salary. She also likes having information showing what the applicant has received from Aid to Agencies in years past. McKinstry hopes the process will remain dynamic as they try to make it responsive to emerging needs while trying to offer stability for established services based on official stated priorities somewhat quantified by a numerical scoring system yet interpreted through the experiences of people involved in the process. It is an orderly process yet filled with the drama of unmet human needs represented by underfunded nonprofits. McKinstry states he along with everyone on the Commission needs to find a way to put the overall Aid to Agency need total to be gathered early enough in the City budgeting process so that it doesn't quietly shrink as it had over the past few years. Eastham stated having the dialogue with agencies was very helpful to him and he has heard the agencies want to have that opportunity to clear up any misunderstandings or confusion with their applications. Eastham noted it is important to maintain the schedule that has been developed. Brouse agrees but admitted he was a little bit uncomfortable when the Commission was talking about allocations and some agencies were interjecting themselves into the conversation. While it is important to have the back and forth conversations, when it is time to discuss allocations it is a conversation just amongst the Commission. There needs to be a structure maintained of when open discussion time is and when is only Commission discussion time. Eastham commented on Alter's statement of the agencies using the funding for salaries, he is not in agreement with her and feels agencies have to pay salaries and he doesn't care what they use the monies for as long as it benefits the agency and they are accomplishing their missions. Brouse agrees and noted the nice thing about the Aid to Agency funds is there aren't strings attached and the funds can be used how the agency best sees fit. Some agencies have all their federal funds tied to direct services and these are the only funds available to pay salaries. Vaughan agreed the scoring sheet was challenging because there were a lot of yes/no and therefore all the ending numbers were very close and hard for her to distinguish the agencies and decide how the scoring would match the funding. Eastham noted a comment from agencies saying they found little correlation between scoring and funding amounts. That is a measurable thing. Lehmann said he did with Commission averages and it was roughly correlated. Lehmann said when the scores don't correlate is often with the $15,000 threshold and that can throw off the data. Lehmann noted he also heard feedback the Commission wants to spread the funding and agencies want them more targeted to priorities in City Steps. Additionally information was asked that was not part of the scoring criteria and also as heard earlier the emerging agency funds went to more established agencies despite the intent of the funds. Vaughan noted she is in agreement with the comments heard today regarding emerging agency funding and the wording on the application was confusing. It stated if one had ever received funding, not specifically Aid to Agency funding which is how it should have been worded. Brouse noted they do need to be clearer on what the intent for Aid to Agencies and Emerging Agencies, he feels emerging should be new agencies but the actual policies in place indicate it can be new agencies or just ones that haven't received this specific type of funding. He noted the Commission needs to decide what they are prioritizing and direct the funds towards that. Eastham noted the difficulty not including an agency that has been in existence for 30 years being eligible for emerging funds is it excludes and takes away possible funding source for agencies with history He Housing and Community Development Commission April 18, 2019 Page 5 of 11 feels it is fine to allow one year old organizations to go head to head with 30 year old organizations for this source of funds. Lehmann stated part of the rational for allowing established agencies who had not received Aid to Agencies funding to compete for the emerging funds was the legacy agencies are the agencies that provide core services in the community and have received funds for a long time, whereas there are some agencies that have been around for a long time but were never part of that initial core set of services. So competing this allowed them to join the core Aid to Agencies funding cycles. Brouse noted then perhaps is shouldn't be called emerging agencies then if it will include established organizations. Vaughan agreed and noted there was a subcommittee that established the emerging category so perhaps that subcommittee can now reconvene to review the process after the first year and discuss concerns and clarify intent. Lehmann asked if the Commission felt the intent of the emerging agency funds was met with regards to the agencies that ultimately received the funding. Vaughan felt so at the time, however after tonight's discussion she feels maybe it does need to be reviewed. She agrees the term emerging makes it sound like new agencies so the wording may need to be clearer. Harms noted that all the Commissioners went through each of these applications diligently and that is how the decision of funding was decided, it wasn't a quick decision without thought. Vaughan agreed and noted she is comfortable with the decisions made in this funding cycle it is just now perhaps a matter of clarifying the wording for the future. Lehmann asked if it is the intent of the Commission to continue to allocate 5% of the funding to emerging agencies. The Commission agreed, noting it is the only way for an agency to get into the legacy agency cycle. Lehmann said they could dissolve the emerging agency funding and legacy funding categories and then any agency could apply generally to Aid to Agency funds. Lehmann stated this conversation will continue at the next meeting as well for the Commissioner's that are not able to be present this evening. The subcommittee for this process was Padron and Fixmer-Oraiz who are both absent this evening. Eastham asked about the allocation of monies based on low priority or medium priorities. He feels that didn't seem to sit very well with some agencies. Lehmann noted that agency questions he received were more about misunderstanding how the priorities would be used and they may not have fought being a medium priority which had the highest funding ratio of applications to availability. There was only one low priority application. Eastham said feedback he heard was funding should target the highest need. Lehmann noted his interpretation of that is in City Steps there are particular priorities and the Commission voted in the past to try to target more monies towards those priorities but never that medium or low priorities should not be funded. Lehmann also noted again with the $15,000 threshold there wasn't a willingness to defund agencies that scored low, which scewed results. Eastham noted in future discussions that the Commission should ask agencies if they want the City to keep the levels of priorities. Vaughan noted that if they do not allocate funds for low, medium and high then those agencies that are low priority will never get funding. There are just not enough funds to go around. Brouse stated that the goal is to spread the funding, but that is just a target, if the projects aren't there then an agency should not receive funding just because they are the only low or medium application. Vaughan also said in the next round of funding it should be decided if the Commission is funding the project or the agency, there has been a back and forth on that and a decision needs to be made up front Housing and Community Development Commission April 18, 2019 Page 6 of 11 so the applicants know when they are filling out the applications. Eastham noted in the scoring criteria they use budget and income target which have nothing to do with projects. Brouse feels it is better to base priority on the agency because all the scoring criteria is based on the agency not project. However it may not be all or none, some may be based on the project. Lehmann said the scoring criteria could be looked at, he used what was used previously for CDBG funds which needs a project but also looks at applicable agency criteria as well. Lehmann noted some feedback he received from the agencies were they didn't feel like there was predictability to the funding and if they knew the Commission was basing funding off one or the other they would write their applications to fit. Brouse noted that it can't just be about the data, there is a human aspect to these agencies and that is why discussions take place before funding is awarded. Vaughan agreed noting that everyone looks at the applications independently and then when they come together for discussion it is a more rounded view after hearing others input. Lehmann stated at the February 2019 Council work session Council asked staff to reach out to Legacy Agencies this summer to discuss Aid to Agencies budget levels. The City Manager's office will lead the effort and will discuss with Legacy Agencies. The City Manager's office will also review growth projections as they consider a proposed FY21 Aid to Agencies allocation. Neighborhood Services staff may attend meetings but will not lead them. This is the first year of the Legacy/Emerging process and HCDC will need to review how it went as there will be a FY21 funding cycle as an annual funding round rather than a two year cycle. HCDC will need to review the process and identify if any changes are necessary. Every two years additional emerging agencies will be able to apply for legacy funds and emerging agencies get funded annually, so it is possible that every two years 6-8 new emerging agencies can apply for legacy funds. This will have a significant impact on funding levels for agencies who have historically been funded and should be considered. It is not reasonable to assume the Aid to Agency budget will increase by $90,000 or $120,000 every two years so HCDC needs to review priorities and how to approach funding should additional agencies come on board. Lehmann noted the City's budget process begins in August. NDS staff will have duties above and beyond current workloads and staff must complete the fair housing study and the Consolidated Plan in the upcoming months, additional research and correspondence for items not required by Council will not be priority items for staff as the City Manager's office is taking the lead for this item (working on the Aid to Agency process), it will not be a priority item for NDS staff. Eastham asked if for Aid to Agency budgeting the Commission should get the City Manager to come to a meeting Lehmann said it is that they are taking the lead while NDS staff will be working on the Fair Housing Study and the Consolidated Plan and they will come back to HCDC. Kubly said the City Manager's office will be working with agencies and are recommending HCDC wait until the City proposes the budget and then if the Commission has recommendations at that point to bring them forward. Eastham stated it is a good idea for the City Manager to be talking with the agencies about what they believe a reasonable Aid to Agency budget amount should be. However, he would also like to hear from agency directors directly what they think an Aid to Agency budget should be. Then HCDC can recommend a reasonable amount to the City on what the budget should be for Aid to Agencies. Lehmann noted that may be difficult depending on what happens at the State level because they are currently discussing revisions to the budget process and how much revenue cities have. Eastham doesn't believe what the State does really affects what the City does with its monies because the taxable valuation which includes everything in the City has increased every year. So as long as the taxable valuation continues to go up Eastham will continue to argue for increased budget for Aid to Agencies. Vaughan asked if HCDC's role is to advocate to the City Manager for increasing funding. Eastham stated the Commission was appointed by the City Council, not the City Manager so they should talk to Council Housing and Community Development Commission April 18, 2019 Page 7 of 11 and the budget setting process should include this Commission's recommendations on what the annual budget for Aid to Agencies should be. Sara Barron (Johnson County Affordable Housing Coalition) spoke on behalf of their partner agencies that participate in all the various processes that come before the Commission for funding allocations, she noted the Commission gets to see very detailed applications for how the money will be used and that is done at the City Council's request on their behalf and then somehow that information has to be provided back to City Council on all the Commission has learned through the process because it seems clear that City Council is not getting all that detailed information. While she does not have a recommendation from the agencies on how exactly the budgeting process should go, she feels the Commission needs to remember not only are they charged with making the funding allocation but they are also learning all that information from the agencies on behalf of the Council and without that relaying that back, City Council doesn't have all the information about what the need is for the organizations. Lehmann noted that Council receives the minutes from the HCDC meetings, perhaps in the future the HCDC Chair could prepare a cover letter to Council with a summary. Vaughan said that might be good for situations where there is a need to call attention to something specific. Eastman noted that providing City funds to agencies doing social justice work is one of the key things this Commission is established to do and a vital function of this Commission is to inform Council why they are making the budget recommendations they are making. He would advocate for the Aid to Agencies funding process to not start out with a budget cap amount. Lehmann stated regarding overlapping funding HCDC has discussed on disclosing the various City funding going to each agency and he wants to invite the Human Rights Commission to the next meeting to discuss their processes as well. Eastham agreed it would be good to know if an agency is receiving funding from various City funds. Eastham asked what other Commissions the Council charged with providing funding. Lehmann stated Sustainability has funds to disburse, Historic Preservation may have funds, and Community Development. Brouse stated he would be interested in learning about the Human Rights Commission's processes. Lehmann is imagining having a liaison from each Commission that will go to the other Commission's meetings and bring back information. Lehmann asked if a member of the Commission wanted to reach out to the agency partners with a survey to ask about the process and ideas for improvement. Eastham is much more interested in hearing the feedback on budget amounts rather than process. Lehmann said that could be one survey. Eastham would rather have the agencies come to the May or June meeting and talk about the budget needs and process rather than do a survey. Vaughan is in favor of a survey or email asking for feedback rather than meeting. Brouse agreed. Lehmann noted that Fixmer-Oraiz volunteered to put together a survey. Eastham stated he would approach executive directors directly for in-person discussion. MONITORING REPORT: City of Iowa City — Kubly will review the City's CDBG/HOME projects. The City has $75,000 for the Neighborhood Improvement set-aside. The City typically works with Parks & Rec and Engineering to develop projects each year. Most recently they have are working in Villa and Highland Parks. They used funding for accessible trails, playground equipment, a permanent shelter, and drinking fountain. Kubly noted Parks is looking at paving trails at Wetherby and a project at Fair Meadows for next year. The next allocation is a $50,000 set-aside for economic development for low- and medium- income (LMI) business assistance, it is typically for job creation, retention, technical assistance for micro -enterprises (i.e. businesses with five or fewer employees, one or more of whom owns the business). They provided $25,000 to 4Cs to support the development of micro -enterprise daycare providers, a $10,000 no interest loan to a cell -phone repair business, and a $5,000 no interest loan to Iconic Salon located in the Sycamore area. Both loans are in repayment and the City still has funds available on a first-come first - serve basis if a business meets the criteria. She noted they are looking for opportunities to provide technical support for entrepreneurs looking to start a business and may partner with the UI as well as the Small Business Development Center for classes and once they have completed classes, they could get Housing and Community Development Commission April 18, 2019 Page 8 of 11 funding. Lastly the City may do an event for home-based businesses this year. The next project was owner -occupied housing rehab, the City provides grants and loans for homeowners, and those who live in targeted LMI areas can get half the assistance as a grant. Mobile homes also get grants. The City received $90,000 from HOME and have three comprehensive rehab projects underway. From CDBG they get $235,000 and to date have six mobile home projects, one emergency, one exterior, seven in target areas and four projects that are in the hopper doing lead assessments and bid estimates. The City has a single application for all housing rehab programs so if someone applies and meets the HOME or CDBG criteria they will receive funding from that program. If their income is over 80% and under 110% AMI they can receive funds through the GRIP program which is local funds, a low-interest loan (the City receives $200,000 annually for that program). Lastly related to owner -occupied rehab is requiring energy audits for homeowners and have completed 10 audits so far this year. The last project is the South District Program, the City received $100,000 in HOME funds to rehab two duplexes, four total units, where the City will purchase properties, rehab them and then sell them to LMI homebuyers. The City selected properties and reached out to the landlords and followed up with the tenants to make sure they were not displacing any tenants but the tenants stated they were not interested in moving and not interested in homeownership so the City needs to look for other properties and perhaps expand the area (initially they just looked at Taylor and Davis Streets). One positive is the partnership with Habitat and Horizons for homeowner courses for anyone who is interested in homeownership. REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF FY20 ANNUAL ACTION PLAN — PLAN AVAILABLE ONLINE AT http://www.icgov.org/actionplan Lehmann noted a lot of the packet is information that is the same as last year but went over the highlights. One addition this year was as part of the Consolidated Plan where it goes goal by goal set in City Steps and the progress being made on each step they now report specifically on the progress of the goals. Of the eleven goals set four years ago, two are complete (increase the supply of affordable rentals and strengthening economic development). Five are on track to meet their goals and the remaining four are behind what would be expected at the point. However three are expected to be complete on time. Two probably won't meet the goals set, improving and maintaining public infrastructure facilities because the City decided to do fewer, bigger projects rather than more smaller projects as originally planned, a policy in line with City Steps which states they should focus funding in places to make a bigger difference. The other goal that will likely not be met is for fagade improvements, the City went away from fagade improvements and now it is being funded through local dollars and thus is not reflected in the CAPER. Lehmann noted another change that happened from the original version, the Departmental and Commission Guidance is something that was not initially added, and how those fit into the preparation of the Plan and for soliciting public input. Consultation is much the same as it was last year although Lehmann has participated more in the local homelessness coordinating board so homelessness initiatives are featured more prominently in the current Action Plan. Also in the Plan is the list of who participated in the creation of the Consolidated Plan. For the timeline, the Annual Action Plan is typically due 45 days prior to the end of the fiscal year which would be around April 15. This year the City did not get their federal funding allocation until April 12, so it due 60 days from that date, currently June 11. The Plan notes the Commission is reviewing it today. there is a 30 day public comment period that starts on May 3 and people can come comment on the Plan at the next HCDC meeting. Council will then consider the Plan following a public hearing on June 4. For federal allocations, the City became aware of them on April 17, so Appendix B shows updated allocations. For HOME and CDBG funds, CDBG funds went up by $500 from budgeted so essentially unchanged from last year, HOME funds were decreased by $97,000 when the City was expecting an 8% decrease and fortunately had appropriately budgeted for this fiscal year, so they actually had slightly more HOME funds than expected which is reflected in Appendix B. Lehmann also noted the funding amounts for prior year resources are slightly higher because they had more program income than expected. Total budget amounts for FY20 are $799,000 and $739,000 for CDBG and HOME respectively Housing and Community Development Commission April 18, 2019 Page 9 of 11 Lehmann next moved to the goals, objectives, and project descriptions. Project descriptions are broken into categories. Public Service Activities are Aid to Agencies and were increased by $9,000 in CDRG funds from the budget. $8,000 went to Shelter House, $50,000 to DVIP and $55,000 to Neighborhood Centers. They focus CDBG funds to larger agencies because they can handle it. Public Facility Improvements include DVIP and Old Brick, initially the allocation for DVIP was $90,000 and $10,000 for Old Brick. Since funding amounts were within 10% of what was expected, staff prorated the amounts and reallocated to DVIP up to their ask of $120,000 and the rest went to Old Brick for a total of $36,000. The Neighborhood Improvement set-aside, which goes to Parks or Public Works, remained unchanged at $75,000; Comprehensive Rehab is another set-aside that remained stable at $235,000 for CDBG and $90,000 for HOME; the Other Housing Activities increased from $540,000 to $570,000 so the allocation was prorated with Mayor's Youth receiving $186,000 in HOME funds; Habitat receiving $53,000; Successful Living receiving $173,000 for acquisition and $62,000 for rehab; The Housing Fellowship receiving $74,000 for rental rehab and $22,000 for CHDO operating. Economic development set-aside remained at $50,000; CDBG and HOME administration went up to the cap per the Council set-aside which leaves $25,000 buffers each for HOME and CDBG in case issues arise, which excludes the additional $51,000 de -obligated for the Arthur Street Healthy Living Center. Lehmann next discussed geographic distribution, the City for federal purposes does not distinguish between target areas and city-wide, all programs are city-wide although the City uses target areas to allow some loans to be forgiven, for example on rehab. While the programs are city-wide staff tries to target specific areas by using the affordable housing location model to distribute affordable housing throughout the community. For affordable housing, the City will assist 28 households overall, 23 will be special needs households through Mayor's Youth and Successful Living. 14 units acquired, 8 units rehabbed and 6 new units constructed. For public housing it is similar to last year, homeless and special needs is also similar though a risk mitigation fund is something the local homeless board is exploring where they would provide an insurance pool for landlords if there was a homeless tenant and someone didn't want to rent to them because they were afraid they would destroy the unit, the City insure the landlord who could apply for funds to correct any issues. Some communities have such policies. The Affordable Housing Plan is also included which works to ensure there are affordable housing options and, people are not in poverty just trying to pay for someplace to live. Lehmann noted the updated Plan is available for viewing on the City's website, it has all the appendices and updated action plans. Eastham asked if there was anywhere in the Plan stating the actual rental amounts for units and noted if anyone under an income level of $20,000 per year can afford the rental units the City says are affordable units. Therefore he would this Plan to include a report on rental prices for the parts of the report that refer to affordable rental housing. Additionally the table labeled "AP 20 Annual Goals and Objectives" in the goal outcome column it states there are a total of 11 rental units constructed but it doesn't say what the initial rent prices were. Lehmann noted the problem with rental prices is they change every year. Eastham said just to see the initial ones is fine. Lehmann will add that to the report. Eastham moved to recommend to City Council approval of the FY20 Annual Action Plan as presented with the addition of the rents of newly created affordable housing units. Brouse seconded. A vote was taken and it passed 5-0. DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION: Lehmann said the community celebration is April 22-26, Council will make a proclamation set up, there will be a tour of CDBG/HOME projects Wednesday, April 24, and he encourages Vaughan as chair to write an editorial to the paper. The tour will be as follows: Housing and Community Development Commission April 18, 2019 Page 10 of 11 5:30 P.M.: Tour of 80 Whitechapel/15 Colchester, Mayor's Youth Empowerment Program 5:50 P.M.: Tour of 2620 Muscatine Avenue, The Arc of Southeast Iowa 6:10 P.M.: Discussion at 1105 S. Gilbert Court, Domestic Violence Intervention Program, 6:30 P.M.: Tour of 820 Cross Park Avenue, Shelter House STAFF/COMMISSION COMMENT: Next meeting is May 16. Will need to consider Commissioner's whose terms end June 30, there may be openings. Eastham stated there is a national firm that has been buying mobile home parks in this area, including the Sunrise Village Mobile Home Park in Iowa City. The firm's practice has been to increase lot rents in the range of 40% to 60%. Council members Cole and Salih are asking the Council to take some action and are requesting a work session to discuss adding mobile home parks to the affordable housing plans. They are also asking for the consideration of the City's acquisition of a mobile home park for the purposes of reselling to a nonprofit or possibility a resident led cooperative. Eastman feels HCDC might want to communicate to Council the support of this work session agenda item. The Commission agrees it is a conversation that needs to be had. ADJOURNMENT: Brouse moved to adjourn. Eastham seconded. A vote was taken and passed 5-0. Housing and Community Development Commission April 18, 2019 Page 11 of 11 Housing and Community Development Commission Attendance Record Name Terms Exp. 7/10 9/20 10/11 11/15 12/20 1/17 2121 3114 4/18 Alter, Megan 6/30/21 X X X X X X X X O/E Brouse, Mitch 6/30/21 X X X X X X X O/E X Eastham, Charlie 6/30/20 X X X X X X X X X Fixmer-Oraiz, Vanessa 6/30/20 X O/E X X X O/E X X O/E Harms, Christine 6/30/19 X X X X X X X X X Lamkins, Bob 6/30/19 O/E O/E X O/E O/E McKinstry, John 6/30/20 X X X X X X X X O/E Nkumu, Peter 6/30/22 X Padron, Maria 6/30/20 X X O/E O/E X X X X O/E Vaughan, Paula 6/30/19 X X X X X X X X X Y Resigned from Commission Key: X = Present 0 = Absent O/E = Absent/Excused --- = Vacant Item Number: 12. CITY OC IOWA CITY www.icgov.org May 9, 2019 Housing and Community Development Commission: April 24 ATTACHMENTS: Description Housing and Community Development Commission: April 24 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION APRIL 24, 2019 — 5:20 PM CITY HALL, LOBBY MEMBERS PRESENT MEMBERS ABSENT: STAFF PRESENT OTHERS PRESENT: CALL MEETING TO ORDER: PRELIMINARY Megan Alter, Mitch Brouse, Charlie Eastham, Vanessa Fixmer-Oraiz, Christine Harms, John McKinstry Peter Nkumu, Maria Padron and Paula Vaughan None Kirk Lehmann, Erika Kubly Elias Ortiz, Kari Wilken, Roger Lusala, Mark Sertterh, Chelsey Markle Vaughan called the meeting to order at 5:20 PM. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA: None. 5:30 P.M.: TOUR OF 80 WHITECHAPEL/15 COLCHESTER: HCDC arrived at 5:30 P.M. Kari Wilken and Roger Lusala (Mayor's Youth Empowerment Program) showed the Commission a completed project at 80 Whitechapel Drive. The project is a newly constructed accessible home for persons with disabilities. Currently four tenants live there. One tenant showed the Commission her room. Wilken discussed how every project they undertake teaches them lessons for the next time, such as a need for even wider hallways and taller ceilings in the garage. 5:50 P.M.: TOUR OF 2620 MUSCATINE AVENUE: HCDC arrived at 5:55 P.M. Chelsey Markle (The Arc of Southeast Iowa) showed the Commission completed projects at 2620 Muscatine Avenue. The projects include a public facility renovation and new accessible playground area. 6:10 P.M. DISCUSSION AT 1105 S. GILBERT COURT: HCDC arrived at 6:20 P.M. Elias Ortiz (Domestic Violence Intervention Program) showed the Commission pictures of completed projects at their family shelter. The projects included bathroom and kitchen rehabilitations. Ortiz noted he could not give them a tour for confidentiality reasons associated with publishing for the agenda. Housing and Community Development Commission April 24, 2019 Page 2 of 3 6:30 P.M. TOUR OF 820 CROSS PARK AVENUE: HCDC arrived at 6:45 P.M. Mark Sertterh (Shelter House) showed the Commission a completed project at 820 Cross Park Place. The project is a newly constructed 24 -unit apartment complex with optional supportive services for the chronically homeless. 23 of the 24 units are currently rented. ADJOURNMENT: Alter moved to adjourn. Vaughan seconded. Passed 9-0 Housing and Community Development Commission April 24, 2019 Page 3 of 3 Housing and Community Development Commission Attendance Record Name Terms Exp. 7/10 9/20 10/11 11/15 12/20 1117 2121 3114 4/18 4/24 Alter, Megan 7/1/21 X X X X X X X X O/E X Brouse, Mitch 7/1/21 X X X X X X X 0/E X X Eastham, Charlie 7/1/20 X X X X X X X X X X Fixmer-Oraiz, Vanessa 7/1/20 X O/E X X X O/E X X O/E X Harms, Christine 7/1/19 X X X X X X X X X X Lamkins, Bob 7/1/19 O/E O/E X O/E O/E McKinstry, John 711/17 X X X X X X X X O/E X Nkumu, Peter 6/30/22 X X Padron, Maria 7/1/20 X X O/E O/E X X X X O/E X Vaughan, Paula 7/1/19 X X X X X X X X X X 4 Not on the Commission Key: X = Present 0 = Absent O/E = Absent/Excused --- = Vacant Item Number: 13. CITY OC IOWA CITY www.icgov.org May 9, 2019 Planning and Zoning Commission: April 18 ATTACHMENTS: Description Planning and Zoning Commission: April 18 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION A P R I L 18, 2019 — 7:00 PM — FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Anne Russett OTHERS PRESENT: CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DISCUSSION ON THE GOOD NEIGHBOR POLICY, APPLICATION REQUIREMENTS, AND REZONING CRITERIA: Russett recapped what the Commission discussed at the April 4 meeting regarding the Good Neighbor Policy and application requirements, particularly for rezonings, and rezoning criteria. She noted a few comments from that meeting stood out to her and she wanted to highlight. One was the City should consider requiring a larger notification area for larger scale projects for Good Neighbor Meetings. Another was to consider requiring Good Neighbor Meetings for rezonings but not necessarily for platting or vacations. Also for Good Neighbor Meetings the notifications should be greater for projects in the downtown and Riverfront Crossings and also an interest in requiring concepts plans and elevations for any rezonings in a multifamily rezoning district or for a planned district overlay. Russett noted there were also some reservations requiring Good Neighbor Meetings for all rezonings and to perhaps leave it up to staff to work with the applicant on when a Good Neighbor Meeting should be required. Finally, it was stated the City needs to find better ways to communicate projects to the community. The Commission also mentioned there had been instances where the outcome of the project wasn't what they expected, particularly for rezonings where the Commission recommended approval for rezoning and the result wasn't what was expected. Russett would like to discuss that particular topic in more detail this evening and has some follow up questions. She asks the Commission to provide some specific examples of where they approved a rezoning and was disappointed with the outcome. And also why they feel that may have happened, was it because of the standards in the Riverfront Crossings Code or multifamily site development standards, or how standards were implemented. Was it perhaps because there was not enough detail in the staff report, or other reasons. Planning and Zoning Commission April 18, 2019 Page 2 of 16 Parsons noted one project the Commission was very disappointed in was the landscaping plan for the UIHC building on North Dodge Street. Hensch said the primary issue seems to be landscaping plans, he noted the Kum & Go project on Riverside Drive also didn't meeting the landscaping they had expected and minimal seems to be the theme on these projects, the developers do the minimum of what they need to do and then there is no follow up to see if the plantings actually live through a season. Hensch noted it is the Commission's responsibility to look out for the welfare of the neighborhoods and they should look nice. Martin asked about landscaping plans and what the requirements are for landscaping plans and what is the responsibility for replacements if plantings die. She noted the particular project on North Dodge did do some plantings but they died and haven't been replaced. Dyer noted they were supposed to have trees and none of those got planted. Baker asked then if the current regulation is the City can force the developer to implement a landscaping plan but there is no requirement of maintaining it. Russett said if it is brought to staff's attention there is an issue they will go out to the site and it could be noted as a zoning violation and the City would work with the property owner to improve the landscaping. She noted staff is only aware of issues if they are brought to their attention, they do not have the manpower to do proactive enforcement of landscaping plans. Signs noted that some property owners do not take care of the plantings, especially in the first year, and also there can be issues with snow plows taking out trees and plantings. Dyer also brought up the buildings in Riverfront Crossings are supposed to have a setback after the third or fourth floor and that hasn't happened in all projects. An example is the Hodge building on Dubuque Street (not on the corner of Prentiss, but further down on Dubuque Street). Another was the Park at 201 came and got permission to have their balconies stick out but then built it so the whole building sticks out. Dyer is concerned the Commission needs to see elevations of the major projects because this is the first place the public gets to see what the project will be. If there are no elevations, there is nothing for the public to see. Another thing about Riverfront Crossings Zone is the requirements state staff approves the standards and staff approves the design but they don't follow the requirements. Hektoen noted there is are provisions in Riverfront Crossings that allow administrative waivers of certain standards. What Hektoen is hearing is perhaps the way staff is exercising that authority is inconsistent with the Commission's expectations. Dyer agreed and noted there is no public viewing or comment if it is a staff decision. Planning and Zoning Commission April 18, 2019 Page 3 of 16 Parsons noted there was a past Commissioner that flat out stated she felt the staff was being way too lenient with the standards because projects didn't turn out as they thought they should. Signs noted the Hodge property on South Dubuque Street are a good example of the Commission spending a lot of time establishing the Riverfront Crossings criteria and Code and the second building doesn't meet it. Additionally the developer came back on the next building and again didn't want to meet the Code standards and requirements and used the precedent of not having to follow the standards and requirements on the previous building. Signs notes that is a blatant example of not following the rules. Russett asked if there were any other examples that were landscaping related or outside of Riverfront Crossings or downtown that didn't meet the Commission expectations. If anyone thinks of examples, please email her. Signs also noted the Hieronymus Square project, nothing it is in Riverfront Crossings, but when it first came to the Commission it did not have any of the design elements required for that district, it came with just one giant surface. Ultimately the Commission approved it with some modifications, but proposals should not come before the Commission that do not meet the rules and staff should alert the developers as such. If there are needs for modifications there is willingness on the Commission's part to do so but it needs to be done judiciously. Dyer noted the building being built next to City Hall first came before the Commission with a drive through for the fire department, it didn't have the towers above, and the final project is totally different from what the Commission saw at the Planning & Zoning meeting. It is entirely different except for the townhouses along Iowa Avenue. Signs agreed and noted they came before the Commission for a variance on those townhouses because they are not as deep as they are supposed to be because of parking behind and again he questions if the rules are there why are they designing things that don't meet the rules and then coming to staff and the Commission for forgiveness and variances. Parsons asked about the fire department drive through and Signs noted that was taken completely out of the plans. He added part of the pitch for the development was to have that drive through, a benefit for the City. Dyer agreed, it was a trade-off that the City would get the drive through and the developer would get their variance, and now just the developer got what they wanted. Hensch noted those are some good examples and it shows maybe just a bit of frustration with staff review of projects and how what the Commission thinks a project will be is noticeably different after the staff review. Planning and Zoning Commission April 18, 2019 Page 4 of 16 Dyer believes there should be citizen involvement if staff review is how downtown and Riverfront Crossings is going to be developed. There is design review for other areas that involve citizens. Russett said this discussion is very helpful and gives her some thoughts on how to address the concerns. Hensch suggested discussing the Good Neighbor Policy next. He doesn't know if there is consensus but believes the majority feels Good Neighbor Meetings should be mandatory for rezonings. Hensch noted if no one shows up for the meetings then that is okay, that means there is no need for concerns. Martin agreed, noting the cost is postage and a mailing. Signs asked if there should be a size of project that would trigger the requirement for a Good Neighbor Meeting. Hensch noted he is not comfortable with stating that because for example the rezoning for that little commercial space next to Walgreens on Muscatine Avenue could have impact on the neighbors. He feels the conversations could be helpful for neighbors and a lot of issues could be taken care of right at these meetings. Hensch doesn't feel it is burdensome to require a Good Neighbor Meeting for all rezonings. Dyer noted a rezoning by definition is a change. Hensch agreed and said one that could affect multiple entities. Martin noted the public library is free to use for meetings. Signs asked how the process of notification for Good Neighbor Meetings is done. Does the City do the mailings or are they up to the developer to do. Russett stated it is the developer's responsibility but the City often helps and will also review the letter that is sent out. Signs asks because the Commission hears many times from neighbors that they didn't get a letter. In some cases they may be out of the 300 foot circle by one lot or something. Sometimes also the case is a renter lives in the home and the notification goes to the owner who may not be in the area. But overall it feels like something is not working in this process. Martin noted the Commission only hears from the handful that didn't get the notification, but there is a many more that do receive the notifications. Hensch noted obtaining information about homeowners in the radius for notifying neighbors is not difficult, there is also a government website where anyone can get the information about property deed holders. Therefore there is no burden for this notification requirement. Planning and Zoning Commission April 18, 2019 Page 5 of 16 Martin said it would be easy for the developer to also save a PDF of the labels for the mailing so they could prove a homeowner was invited to the Good Neighbor Meeting. Dyer also noted that on the signs notifying of a zoning change there is a phone number and perhaps a website could be added as well. She was also thinking that those signs are seen when driving and one is not prepared to write down a phone number or website, so the notification of when the Good Neighbor Meeting is being held should be on those signs as well. Hensch agreed with Dyer and stated the notification requirements are really 20th century technology driven, a sign and a public notice in the legal section of the newspaper are the only way the neighbors know what is going on. While he acknowledges he does not want to be burdensome to the staff there has to be some technology to find a better way to communicate with the neighbors about this. A communications expert can find a 21St century way to alert neighbors and the public and to think bigger than just posting the sign and putting the notification in the legal section of a newspaper no one reads. Dyer suggested a link on the City's webpage that directly links to projects and not have to go through a bunch of pages and documents. Hensch also added that having the legal announcement in the newspaper is just not readable for people over the age of 45, the typeset is too small. Hensch feels the Commission is pretty much unified on the need for Good Neighbor Meetings on rezonings and also the encouragement of finding some current technology to share this information with neighbors and the public. Signs noted that in cases where there has been robust Good Neighbor Meetings it seems to have less venomous comments from neighbors at the Planning & Zoning meetings. They may not like the situation, but they do have a better understanding of the situation. Hensch also feels the 300 feet distance is random and should be increased Martin also noted in the situation of the Muscatine Avenue property the radius is a quarter filled by Walgreens. Hensch asked if the requirement could be as simple as all adjacent blocks. Signs stated that larger projects should have larger exposure. Something on the scale of the Muscatine Avenue property is smaller and a smaller radius is appropriate and property captures all the concerned neighbors but in the case of the Forest View project, 300 feet doesn't seem at all reasonable and should have encompassed a larger area. Planning and Zoning Commission April 18, 2019 Page 6of16 Martin added that a rezoning in downtown or Riverfront Crossings or the Forest View situation, there is a broader reach, it will affect everyone that lives in the community. She noted so many people asked her about the Dubuque Street sign and what it was for. Hensch agreed, perhaps there needs to be a tiered response, if it is a single parcel being rezoned then the 300 feet is probably fine, but for the larger developments there is a more major community impact. He trusts staff to come up with the correct criteria. Dyer said this makes a good argument for using electronic means instead of mailings or signs for notifications. Signs noted the challenge with electronic is what channels do you use. There is not one place everyone goes to get information. Dyer said they can use the Nextdoor app, neighborhood newsletters, etc. People are not reading newspapers and there aren't as many reporters so there aren't advance stories to alert people what is coming up before City Council or Zoning. There were no reporters present at the meetings regarding the Forest View rezoning, in the past there were reporters that were assigned to cover such meetings every time they met. Martin asked if the City was at all in connection with the Corridor Business Journal. Russett said the City of Cedar Rapids is but she has not had any connection with them since she started with the City of Iowa City. Hensch stated he does not have the perfect answer on notification to the citizens but good faith efforts need to be made and it is the obligation of the City to find all possible avenues to notify neighbors so they can be involved in the conversation. Baker asked if there would be alternatives to the mailing of letters. Hensch noted the mailing of letters would continue but there needed to be additional ways as well. Dyer stated having more public notifications may get to people who are interested in a project but not in the general vicinity. Hensch agreed and also noted that renters should have a voice, or at least know what is going on, but will never get the notification because they are not property owners. 60% of the people in Iowa City are rentals, so automatically those 60% are excluded from participation in the conversation because they are never notified. Martin added many rentals are rented by one family for decades. Signs agreed and says that renters are impacted and especially the further away from campus the more long term rentals there are. Hensch noted that a long-term renter is invested in their neighborhood. Townsend noted that when a house is for sale there is a sign in the yard that has flyers with information on the house and could something like that happen with the Planning & Zoning signs. Planning and Zoning Commission April 18, 2019 Page 7 of 16 Signs asked if staff puts out the signs or the developer. Russett said staff puts out the signs. Parsons noted he is the only reservation, he agrees with all that the Good Neighbor Meetings are important but as a Commission they have approved applications in the past where the Good Neighbor Meeting was not used and it was not an issue. Martin said when Ann Freerks was the Commission Chair she always asked if a Good Neighbor Meeting was held and if the answer was no she asked why not. Parsons agreed it is fair to ask. Hensch noted that in the case of the rezoning on Muscatine Avenue next to Walgreens he was not in favor but he voted for it because his reservations were not required. He wished there had been a Good Neighbor Meeting held, but it was not and it was not required so he could not hold that against the developer on the vote. Parson has enough reservations and likes it to be listed as a recommendation but not a requirement. Russett noted it is both recommended and optional. Parsons stated to remove the word optional and just say recommended everywhere. Baker asked if the recommendation to extend the range of notification to the number of people, if there are several apartment buildings in a close area with a couple hundred renters the two owners of the complexes would currently get the notification but not the renters so the goal is to also get the 200 renters notified. Hensch said the goal is to get them notified, perhaps by social media or somehow. Martin said signs could be placed in building common areas or somewhere to notify the renters so they aren't excluded just because they are renters. Baker said then the developer could contact the building owner and get permission to post a notice in the rental building. Hensch agreed but thinks it is better to get away from flyers and paper notification and move towards better technology. Martin thinks flyers are a good way to go however and people do read them. Parsons is interested in knowing if other cities reach out to their citizens in electronic formats. Hensch noted that Iowa City is on Twitter, Nextdoor and Facebook plus a website so those should at least be utilized. Hektoen noted that any citizen can sign up to receive emails about meeting agendas as they come out. To have electronic communications there has to be an act by the citizen to follow the communications. Hensch acknowledged it is an ongoing struggle on communicating to citizens and there is no one way to reach everyone but that doesn't mean we don't try. Planning and Zoning Commission April 18, 2019 Page 8 of 16 Martin noted she recalls hearing from many that if there was more of a concerted effort made it would matter. Dyer noted there are four or five items per agenda max, perhaps there could be those listed without having to read through the entire agenda packet to just get to the one item a person is interested in. Signs noted that staff said they hadn't had much time to research what other cities were doing so if they can have time to do that perhaps a better option will be found. Dyer added that Good Neighbor Meetings come before the application comes to Planning & Zoning and corrections can happen and problems resolved before the item comes before the Commission. Baker asked in the current process if the developer obtains the names and addresses of the neighbors within the 300 feet or if staff does that. Russett replied staff will help if the developer needs it. Baker asked if staff is then aware of who all received the letters and Russett noted that is not always shared by the developer to staff. Baker asks because if someone comes to a meeting and says they were not notified, it would be good to be able to check to see if they were. Baker said that list should be on hand at the meeting or given to the City. Hensch also commented that when a Good Neighbor Meeting is held it is nice for the Commission to receive a report of what is said at the meetings as it is helpful to know what the possible concerns are and makes the Commission more effective in their jobs. Russett wanted to touch on the topic of notifying renters. Before she began working at the City there was quite a bit of effort Neighborhood Development Services went through to try to figure out ways to notify renters and it was very difficult. Hensch agrees and doesn't think individual renters need to be seek out and notified, but can try to broaden the communications via social media or other efforts to notify any interested citizen. Hensch moved on to application requirements and asked staff to present their questions within that area. Russett noted it was stated at the last meeting by Dyer that she feels strongly that elevations and concept plans should be required for multifamily projects and OPDs. Hensch noted again an issue he had with the property by Walgreens was there was no concept and no elevations. He feels it is not fair to the Commission to ask them to make a decision with no information. At a certain age in life one learns that trusting others is not always a wise course of action, it is better to be able to have facts and be shown what is going to be done. He also feels it is not asking the developer to spend a large sum of money on plans — they are just asking for a concept plan and elevation to show what the intention is. Asking the Commission to do a rezoning with an option of Planning and Zoning Commission April 18, 2019 Page 9 of 16 three or four things they "might" do with no drawings is uncomfortable because what may end up being done may not be right for the neighborhood. It is the Commission's job to look out for the neighborhood and the citizens. Dyer said some developers (often the smaller or medium size developers) present the concept plans and elevations at every application so it is possible for all to do so. Signs shares the frustration but feels they need to be cautious about what happens if they bring the plans forward and the Commission doesn't like it. Martin noted it is a concept plan, it is not an exact final plan, and changes can happen but it is something to begin working off. Hensch said it is an opportunity for feedback and sometimes by the time the plans get through the Commission they can really be improved. Signs recalled the project off Camp Cardinal Road by the highway, the Commission got very deep in the weeds on the exterior of their concept plans. Martin noted they were violating a setback from a highway. Hensch added that application was asking for a lot of waivers and when an applicant comes forth asking for a bunch of waivers then the Commission can become much more descriptive. Dyer noted that any OPD is basically a waiver so if you want to do something different than what is allowed in that area a developer should be able to show exactly what they want to do. Hensch noted he is comfortable with developers pushing back, a good robust conversation makes things better. Parsons agreed, it can be a negotiation, the Commission will grant waivers but what will the developer agree to in return. Hensch noted it is not that the Commission doesn't want these project to happen, they just look at how they can help make them better. Signs noted the biggest frustration is the optional part of this, some developers come with very detailed plans and others just have vague ideas. With the case of the Muscatine Avenue plan the Commission was forced to vote because based on the rules a detailed plan wasn't required but in the end they have no idea what they were voting on. Baker asked if they are suggesting changing the rules to require elevations. Hensch said he is not suggesting requiring elevations but to have a concept plan so the Commission can make an informed judgement. Planning and Zoning Commission April 18, 2019 Page 10 of 16 Baker noted going back to the Forest View development, he focused on the commercial aspect of the development but also feels like the multifamily portion of the development was ignored and they don't have a good sense of what that is going to look like. Dyer noted she raised the question of concept plans and elevations for the multifamily development at Forest View many times during the discussions, Hensch stated it is difficult with the 45 day rule, if a developer is not interested in a deferral than a decision has to be made. Even if the Commission denies the item they can move forward to the Council and the Commission loses opportunity to negotiate with the developer. Hektoen agrees with OPDs it makes sense to ask for elevations and concept plans but to ask for that for the base zone it may be the problem is with the base zone, the regulations such as if the screening is not sufficient. The structure of the Zoning Code produces the project that is desirable for the community and perhaps there needs to be amendments to the Code. Martin asked if there are just too many options and perhaps it is not the Code itself but that there are too many interpretations of it and what that means to that particular developer. Hektoen stated it is a Code issue, if the Commission doesn't want to vote for a RS -5 zone because they don't know what it is going to look like, that says to her the Commission doesn't think the Zoning Code is producing projects that are consistent with expectations. Hensch agrees there is truth to that, he notes the Keokuk Street apartments were within compliance with the Zoning Code and there is no open space, the buildings are packed in there, and it ended up as a disaster. The base zone requirements were met but had the developer came in with a concept plan showing that it would have been denied because there is no green space, no play area for children, no parking areas. Concept plans flush those concerns out and help developers make their plans better for the good of the neighborhood. Dyer noted that with multifamily buildings the Commission always maintains there should be outdoor space for the residents, especially if it is planned to be for families, and occupying every square foot of land with a building doesn't help the people that will be living there. Parsons noted the Code has requirements for open space in multifamily developments. Russett acknowledged there are and stated there are also multifamily development standards so she would be interested to know when the Keokuk project was built because over several years the City has continually amended those multifamily design standards to address problem projects. Planning and Zoning Commission April 18, 2019 Page 11 of 16 Hensch trusts staff to come up with some rules regarding minimal information such as a concept plan for the Commission to see with applications. He does not like the Commission to have to make decisions with little information and that is not fair or good for the community. Hektoen said any concept plan of value would have to be part of a conditional zoning agreement (CZA) that states the expectation of some level of consistency with that concept plan, otherwise they are under no obligation to follow that concept. Hensch is fine with having a CZA on applications. Hektoen continued to say in terms of the level of investment in the concept plan, they will have to invest in something that produces something accurate enough that they can commit to it if a CZA is attached. Hensch noted that some developers come in with full packages, concept plans, elevations and details and other come in with nothing so how does that happen and why is that okay. Hektoen noted that some people own land for speculation or as an investment where as other applicants are in the business of developing the land so it depends on the purpose of why they own the land and what they want to do with it. Some just want a certain zoning designation so the land will be more marketable but the concept isn't identified yet, which is well within their right as property owners. Russett reiterated that concept plans, elevations and renderings the Commission receives may not be the final detailed plans and by showing that can set up unreasonable expectations. If the concept is not detailed then staff cannot review it against the form -based code and changes will need to happen and then the final product is different than what the Commission had seen. Dyer said the Commission is stewards of the public space and people in the neighborhoods or even everyone in the community is affected by private decisions and the Commission is a public agency that has some responsibility to see that development is done responsibly. Dyer has been a member of the Commission for seven or eight years and has never experienced anyone on the Commission making judgments in bad faith, no one is representing their own interests. She feels a great responsibility for the community and thinks there needs to be information given so they can exercise their responsibility. Hensch stated that no one is guaranteed a rezoning and the property values in Iowa City tell him this is a highly coveted area for people to live so it doesn't seem like a few extra requirements will be an issue or cause property values to go down. Russett agrees and reiterated what Hektoen stated that if the Commission wants to the project to comply with the concept plan there needs to be a condition. If the developer must comply with the elevations there needs to be a condition and often times these renderings aren't full designs so when staff is presenting them to the Commission they Planning and Zoning Commission April 18, 2019 Page 12 of 16 need to be clear what the Commission is seeing is not the full design of the project, it is just a sketch. Hensch agreed and added if the Commission wants to make a requirement or CZA they need to add that. He noted they all feel an obligation to keep Iowa City a special place to live and the only way that can happen is if everyone is watching out for the welfare of Iowa City as a whole. Hektoen added that with conditions the Commission will need to be able to articulate the public need for identifying and addressing the public need. Baker asked if the Commission can do all of this now, impose the CZA and ask for concepts and elevations, they have that authority now. Hektoen said it cannot be said in a vacuum right now, the Commission cannot be arbitrary or capacious, there has to be a reason why and the Commission cannot impose their design views on a developer. Baker agreed but said they are just asking for basic design information at this time, not specifics. Hensch noted the Commission just wants to ensure the building is going to be an attractive and safe, sturdy building for the next 100 years, not just for the next 20 years. Baker stated then they don't need a change in the regulations to accomplish the goal. Signs feels they do, right now these items are optional and not required and the point is if the Commission wants to see these things they need to be required. Baker asked if they had to be required in every case. Small development versus big development, doesn't matter the Commission wants all these items. Hensch stated as they learned from the Lusk Avenue development a small parcel can have a big impact on a neighborhood. Hektoen stated there are single family rezoning applications and one cannot reasonably expect them to have every single family home redesign to be approved, so stating concept plans are required for every application causes her concern on how realistic that is, and what the public need is being identified there, if the Commission thinks the Zoning Code is not producing projects that are good for the community, if more open space is necessary, setbacks need to be better, stepbacks, etc., those need to be amendments to the Code not just the Commission acting as the design review committee. She has heard this evening quite a few things the Commission finds lacking in the Zoning Code itself so that should be the focus rather than requiring a site plan or concept plan for every project when a lot of times it is premature. Hektoen added the OPDs are an interesting situation because they are asking for waivers and obviously have thought through their project further. She cautions the Commission away from requiring concept plans and elevations in every zoning application. Planning and Zoning Commission April 18, 2019 Page 13 of 16 Parsons added it is tough from a developer's standpoint to put all the detail into a project they don't even know if it is a go. Hektoen agreed noting sometimes there is an option to purchase the land contingent on the rezoning and if the rezoning doesn't get approved they don't want to have a whole lot of money sunk into the project. Martin understands but she doesn't think there is a lacking in the Code but rather a lacking in the developer's good faith efforts. She also stated it does not cost that much put something on paper. Hektoen said they can't just put something on paper because it has to be feasible. A developer has to have their budget put together, and all their research on a concept done to put something on paper and that takes time and money. Signs takes note of a property owner that just seeks a rezoning to make a property more marketable or interesting, what could be expected of that person. Martin stated for a project on Dodge Street they presented a few different options based on zoning of commercial, residential or multifamily. At least there were things to have a discussion about. This was the area across from the old HyVee next to the cemetery where there are now townhouses. The land was residential, it then became commercial and went back to residential. Dyer noted the reason for this whole discussion topic was the desire to be more consistent in what is expected. Hensch agreed and noted at some meetings the Commission can be very prescriptive and the next meeting less so. He wants the Commission to be more consistent and to have better regulations they could be. He has faith in staff to synthesize the thoughts of the Commission into something reasonable and workable. Overall allow the Commission to be more consistent and objective and treating all applications as fairly as they can. That comes back to the original point that many on the Commission feel they often don't have enough information to make an informed decision. Townsend stated as a new member she just wants to be clear what she is voting on and if she can't see it she is confused about what she is voting on. If there is not plan, not even a concept, then what is she voting on. Hektoen replied the Zoning Code. Hensch agreed and noted there can be four different land uses within one zoning code so that is the issue. Townsend feels if someone is looking to rezone a property they should have some idea of what they think the final property should look like. It could be several options and all those options should be presented. Hektoen noted the City is moving towards more form -based code, traditionally the zoning code has been based on use and the Commission is voting on what the property should be used for (commercial, residential, industrial) not necessarily the form which includes setbacks, screening and other issues. Riverfront Crossings is structured as a form -based code, but there have been a lot of waivers allowed that the Commission has Planning and Zoning Commission April 18, 2019 Page 14 of 16 also expressed concerns about. There is a reshuffling of expectations of what a zoning code does and should do. Townsend asked if after the land has been rezoned can it come back to the Commission when they decide what they are going to do with it. Parsons noted that happened at the property along Herbert Hoover Highway for the multifamily that was going in next the Churchill Estates, the applicant wanted to see if the rezoning went through and then came back to the Commission with the preliminary or final plat with all the details. Russett noted that was an unusual order of things. Parsons agreed noting most times the plat is approved with the rezoning and not separately. Russett added typically if the Commission wants renderings or concepts or elevations that happens at rezoning not a platting, platting is really about the subdivision of land and creation of the lots. So when that applicant provided that additional information it was because the Commission requested it, those items are usually provided at the rezoning stage. Russet did note if a rezoning has to be platted it will come back before the Commission as a preliminary plat, otherwise it does not come back before the Commission. Hensch said they could apply a condition on the rezoning to make sure the platting comes back before the Commission. Dyer noted the ones they have had difficulty with were not the ones where people wanted to rezone their property to sell it but rather when there are specific projects they want to do but don't show any information. Russett thanked the Commission for their thoughts and felt it was good information and staff can incorporate this into the memo they are preparing for Council and City Council will also have the minutes from these meetings to also help inform them for their discussion on these items. CONSIDERATION OF MEETING MINUTES: APRIL 4. 2019 Signs moved to approve the meeting minutes of April 4 2019. Parsons seconded. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Russett noted that Signs and she just got back from the National APA conference in San Francisco. Signs will present some findings at an upcoming meeting. 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