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Home My WebLink About2009-04-02 Info Packet~ i ,~®~~~ ~~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET April 2, 2009 APRIL 6 SPECIAL WORK SESSION IP1 Council Meetings and WorK Session Hgenaa IP2 Memorandum from the Director of Transportation Services: 10 South Dubuque Street Update P3 Memorandum from the City Clerk: Meeting Scneduie MISCELLANEOUS IP4 Agenda: Joint meeting - IC School District p-prn ts, ~uuy IP5 Letters from Mayor Bailey to Mayor Dennis Walaker and Mayor Michael Brown: Flood impacted communities IP6 Memorandum from the City Attorney: School District's Facility Improvements Plan - Potential Conflict of Interest IP7 At A Glance -April 2, 2009 [submitted by the City Manager] IP8 Memorandum from the City Clerk: Rebroadcast of first Priority Setting Session IP9 Memorandum from the Greenhouse Gas Emissions Evaluator: Greenhouse Gas Inventory Progress Report IP10 Memorandum from the Associate Planner: Planning for the Southeast District IP11 Building Permit information -March 2009 IP12 Memorandum from the Director of Public Works: Update Flood-related activities IP13 Memorandum from the JCCOG Human Services Coordinator: FY09 Second Quarter performance review of health and human services agencies that receive Aid to Agencies funding from the City of Iowa City IP14 Invitation: Trueblood Family Community Fundraiser Taco Dinner Iowa City Fire Department 2008 Annual Report [Hard copies distributed to Council 4/2/09] DRAFT MINUTES IP15 Housing and Community Development Commission: nnarcn .i ~, ~uuy IP16 Public Art Advisory Committee: March 5, 2009 IP17 Planning and Zoning Commission: March 5, 2009 IP18 Human Rights Commission: March 24, 2009 April 2, 2009 Information Packet (continued) 2 IP19 Parks and Recreation Commission: March 11, 2009 IP20 Airport Commission: April 2, 2009 ~i,^=""~~"~ ~' "~~~~~ CITY COUNCIL INFORMATION PACKET -•ti..~_ CITY OF IOWA CITY www.icgov.org April 2, 2009 r APRIL 6 SPECIAL WORK SESSIO IP1 Council Meetin sand Work Session Agenda IP2 Memorandum from the Director of Transportation Servic 10 South Dubuque Street Update IP3 Memorandum from the Ci Clerk: Meetin Schedule MISCELLANEO IP4 Agenda: Joint meeting -ICS ool District April , 2009 IP5 Letters from Mayor Bailey to Ma or Dennis W taker and Mayor Michael Brown: Flood impacted communities IP6 Memorandum from the City Attorney: S ool District's Facility Improvements Plan - Potential Conflict of Interest IP7 At A Glance -April 2, 2009 [submitte by a City Manager] IP8 Memorandum from the City Clerk: R broadcas of first Priority Setting Session IP9 Memorandum from- the Green ouse Gas Em sions Evaluator: Greenhouse Gas Inventory Progress Report IP10 Memorandum from the Associ to Planner: Planning fo he Southeast District IP11 Building Permit informatiy(n -March 2009 IP12 Memorandum from the D,IFector of Public Works: Update F 1P13 Memorandum from t e JCCOG Human Services Coordina performance revie of health and human services ag Agencies funding om the City of Iowa City IP14 Invitation: Truebl~dod Family Community Fundraiser Taco Dinner FY09 Second Quarter that receive Aid to DRAFT MINUTES IP15 Housing an Community Development Commission: March 12, 2009 IP16 Public Art dvisory Committee: March 5, 2009. IP17 Plannin and Zoning Commission: March 5, 2009 IP18 Huma Rights Commission: March 24, 2009 IP19 Park and Recreation Commission: March 11, 2009 ~+ -related activities IP20 Airtifort Commission: April 2, 2009 ~ = 1 04-02-09 ~~~~ ' ~"®'"~ City Council Meeting Schedule and c-~r o IOWA CITY Work Session Agendas April 2, Zoos www.icgov.org • MONDAY, APRIL 6 6:OOp 7:OOp • WEDNESDAY, APRIL 8 IC School District 4:OOp ICCSD Board of Directors -Joint Meeting Central Office TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, APRIL 13 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • MONDAY, APRIL 20 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary • MONDAY, MAY 4 Emma J. Harvat Hall 6:30p Council Work Session Special Formal -Executive Session Separate Agenda Posted -Pending Litigation Special Council Work Session ^ Council Appointments • Downtown Parking/Loading Update (reference IP#2] • Agenda Items ^ Information Packet Discussion [3/26 & 4/2] • Council Time ^ Schedule of Pending Discussion Items • Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules (reference IP#3] Special Formal Council Meeting ~ Emma J. Harvat Hall Continue Council Work Session if necessary Emma J. Harvat Hall • TUESDAY, MAY 5 7:OOp Regular Formal Council Meeting Emma J. Harvat Hall • MONDAY, MAY 18 6:30p Council Work Session Emma J. Harvat Hall • TUESDAY, MAY 19 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting ~ 1 ~~~r~~~ ~~~~~ ~` i ' ~'®'~~ C ity Council Meeting Schedule an d ......__ CITY OF IOWA CITY Work Session Agendas Ap~~~ i, zoos www.icgov.org • TUESDAY, MAY 26 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • THURSDAY, MAY 28 Emma J. Hanrat Hall 5:30p Special Council Work Session- Priority-setting • MONDAY, JUNE 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JUNE 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 15 Emma J. Harvat Hall 6:30p Council Work Session ' • TUESDAY, JUNE 16 Emma J. Hanrat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 29 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, JUNE 30 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting City of Iowa City MEMORANDUM TO: Michael Lombardo, City Manager FROM: Chris O'Brien, Director of Transportation Services~~ DATE: April 1, 2009 RE: 10 South Dubuque Street Update During the Iowa City Council special work session meeting on March 10, 2009 questions arose regarding the changes on the 10 block of South Dubuque Street. These questions were related to usage of the new commercial zones, enforcement of the area and overall progress of the changes to this area. The changes that we proposed to council were intended to be implemented as a package with an end result of minimizing or eliminating the congestion caused by commercial vehicles in downtown Iowa City. Knowing that some of the proposed changes involved budgetary decisions, we planned to implement all of our changes in the summer of 2009. This would have allowed us to physically remove our parking meters, install appropriate signs, remove stall lines, apply new paint in the commercial zone area, make fee and fine adjustments and alter our enforcement areas. On direction from City Council, we removed the nine metered spaces on Dubuque Street and installed Commercial Only signs to establish the commercial loading zone on 10 South Dubuque Street. Four signs have been placed in this area to designate it as a commercial loading zone. These signs were spaced in a manner that resulted in two signs on each side of the alley which is located mid block of 10 South Dubuque Street. The purpose of this change was to open space for commercial vehicles and eliminate the use of the center line of Dubuque Street as the area to load and unload. Due to weather constraints, we have not been able to paint new lines for the commercial loading zone. Traffic engineering will complete this task as soon as weather permits. On March 18, 2009 we met with DTA to discuss our ideas for a one way on 10 South Dubuque Street. They were very supportive of the idea and will be presenting it to their members at a mid April meeting. This change would add back parking lost due to the addition of the loading zone on 10 South Dubuque and would include the addition of two fifteen minute loading zones to the area. The enforcement of parking regulations on and near 10 South Dubuque Street has also been adjusted. Beginning at 10:OOAM we alter our areas which results in an enforcement attendant designated to an area consisting of 10 South Dubuque Street, 100 East Washington Street, 200 East Washington Street and 10 South Clinton Street. This change has resulted in the issuance of 1,144 commercial vehicle violations on Dubuque Street between February 1, 2009 and March 31, 2009. We have also eliminated the issuance of all day contractor permits in loading zones. r April 1, 2009 Page 2 Our next step is to change the signage on 100 East Washington Street to designate the area as No Parking, Stopping, Standing or Loading. This change will open up Washington Street to through traffic by eliminating the commercial vehicles that park in the No Parking Anytime zone. This should come before City Council in late April or early May. The fee increases which include a $25.00 citation for violation of commercial loading zone regulations, an increase in expired meter fines from $5.00 to $10.00 and an increase in parking meter rates from .75 per hour to $1.00 per hour will take effect in July of 2009. They were approved as part of the FY10 budget and will come before City Council starting in mid to late May. As a result of creating the loading zone on 10 South Dubuque Street, we have seen a substantial decrease in the number of vehicles parked or loading in the middle of the street. We continue to see personal vehicles parked in the commercial areas as shown by the high number of citations issued. We anticipate the fine increase as well as painting the area will adjust this behavior which will keep the commercial zones open for the intended use. Once all of the changes are implemented we will have a better picture of the full effect. I will provide an update in early August, which will be one month after all of the changes have been implemented. I will also provide an update in early October which will allow us time to observe the effect of our changes when the University classes are in session. Please contact me if you would like additional updates or information about our progress and the results we have seen. ~~®~ C[TY CAF [4WA C[TY IP3 ~ ~~~~~~~ E~C~R DATE: April 1, 2009 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk . RE: Meeting Schedule Attached is a proposed meeting schedule for July through September. Current policy is for formal meetings to be held the first and third Tuesday of each month and work sessions the Monday before each formal meeting. However, the proposed schedule has been adjusted to take into consideration known absences of individual Council Members and City holidays. Please take a look at the schedule, and check your personal calendars. The Mayor has requested the schedule be discussed at the work session on Monday evening. Please bring your calendars and come prepared to discuss any potential changes you would like to make in the meeting schedule. As in the past, Council may wish to consider: ~ a reduced summer schedule and/or -~ scheduled special work sessions for specific items and/or ~ combining work sessions and formal on one evening (especially after a holiday) Attachment: July -September calendar U: schedule (July-September) Calendar for July 2009 Sun Mon Tue Wed Thu Fri Sat 1 2 5 6 ~5 7 F 8 9 10 11 12 13 14 15 16 17 1$ 19 20 21 22 23 24 25 26 27W5 28 29 30 31 Calendar for August 2009 Sun Mon Tue Wed Thu Fri .Sat 1 2 3 4 5 6 7 8 9 10 11 ~ 12 13 14 15 16 17~s 18 F 19 20 21 22 23 24 25 26 27 28 29 30 31 Calendar fore September 2009 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 8 9 10 11 12 13 ~ 14~ 15 ~ 16 17 18 19 20 21 22 23 24 25 26 27 28 ~5 29 ~ 3.0 IP4 AGENDA Joint Meeting Johnson County Board of Supervisors City of Iowa City City of Coralville City of North Liberty City of University Heights Iowa City Community School Board Wednesday, Apri18, 2009 - 4:OOpm CAO -Iowa City Community School District 509 S. Dubuque Street, Iowa City, IA 52240 Call to order 2. Welcome and introductions 3. Neighborhood and Comprehensive Plan Presentation & Overview -Iowa City 4. Flood Update -Iowa City 5. Facility Plan Proposal - ICCSD 6. Stimulus Projects -North Liberty 7. Adjourn 6:30 PM J! 1 ~"r" ~ ~`'~,~ ~. ~~,~~ -•....__ CITY OF IOWA CITY www.icgov.org CITY COUNCIL Regenia D. Bailey Mayor Mike O'Donnell Mayor Pro Tem Connie Champion Amy Correia Matt Hayek Ross Wilburn Mike Wright council@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 IP5 March 31, 2009 Mayor Dennis Walaker 200 3`d Street N. Fargo, ND 58102 Dear Mayor Walaker, On behalf of the City Council and the Iowa City community, I wanted you to know we are thinking of you and your community during this stressful time. Our community experienced flooding last summer and we certainly realize the massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers. Please let us know if there is anything we can do to help. Si rely, T enia D. Bailey, Ma 1./Cc: City Council Phone: (319) 356-5010 Fax: (319) 356-5009 it _.:.®~„~ • rwi®~~~ -~t.a~_ CITY OF IOWA CITY www.icgov.org CITY COUNCIL Regenia D. Bailey Mayor Mike O'Donnell Mayor Pro Tem Connie Champion Amy Correia Matt Hayek Ross Wilburn Mike Wright council@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 March 31, 2009 Mayor Michael R. Brown City of Grand Forks 255 N. 4th Street Grand Forks, ND 58203 Dear Mayor Brown, On behalf of the City Council and the Iowa City community, I wanted you to know we are thinking of you and your community during this stressful time. Our community experienced flooding last summer and we certainly realize the massive cleanup and rebuilding you are facing. Your community is in our thoughts and prayers. Please let us know if there is anything we can do to help. cerel~ genic D. Bailey, Mayor / Cc: City Council Phone: (319) 356-5010 Fax: (319) 356-5009 r ~~~„~~ CITY OF IOWA CITY ~P6 ..oi~.~~ ~~~~-~ E CJ RA ~ D U M ~ M Date: April 2, 2009 To: Ross Wilburn, Council Member City Council From: Eleanor M. Dilkes, City Attorney Re: School District's Facilities Improvements Plan -Potential Conflict of Interest Issue: Whether, as Equity Director for the Iowa City Community School District, Council Member Ross Wilburn has a conflict of interest that requires him to abstain from discussion by the Iowa City City Council regarding the District's School Facilities Improvements Plan. Conclusion: No. It is my opinion that there is currently no legally impermissable conflict of interest because: 1) Mr. Wilbum's position as Equity Director does not include responsibility for facilities planning; 2) to date, the equity goals of the facilities plan have not been discussed or questioned by the City Council; and 3) to date, a formal decision by the Iowa City City Council that affects the facilities plan of the school district has not been identified. Background: Council member Ross Wilburn has asked for my opinion on whether he has a conflict of interest that precludes him from participating in the discussions, either past or future, by the Iowa City City Council regarding the Iowa City Community School District Board of Education's School Facility Improvement Plan. Mr. Wilburn serves as the Equity Director for the Iowa City Community School District. Pursuant to the job description for that position, the Equity Director has "general administrative responsibility for all equity functions of the district." The job description is detailed and includes a number of specific tasks. None of those responsibilities include the management of capitol improvement projects. (Note: I understand from Jim Pedersen, Human Resources Director and Mr. Wilbum's supervisor, that the "Comprehensive School Improvement Plan Team" is not a team that addresses the facilities plan, but rather, one that addresses student achievement and educational programming pursuant to the requirements of state law that MC/GF concepts be infused into the curriculum. See IAC 281- 12.5(8)). The "Summary of Proposed Strategic Facilities Improvement Plan 2009-2014" states that the plan is a "management tool for planning capitol improvement projects fora 10-year period." The summary states that "a major goal of the plan is to increase educational equity" and that "socio-economic and racial balance are critical to educational equity." The summary notes that Roosevelt Elementary "contains barriers to handicap accessibility" and "is one of the schools identified by the Iowa Department of Education ("DOE") as having a racially and socio- economically isolated enrollment pattern." I have reviewed the DOE's March Educational Equity Review of the Iowa City Community School District. The report identifies "areas of non- compliance" as including a number of buildings that are not accessible to persons with disabilities, notes that the district is developing a new facilities plan and states: "It will be important to insure that accessibility issues are central to the facilities plan to be developed." April 2, 2009 Page 2 The DOE reports another area of non-compliance as the °socio-economically and racially isolated enrollment patterns" of Grant Wood, Mark Twain, and Roosevelt Elementary. By memo dated February 18, 2009, Mayor Regenia Bailey added to the Council's work session of February 23 a discussion about the School District's Facilities Plan and concerns in the community about the plan's effect on Iowa City's older neighborhoods. The memo did not question the School District's equity goals. The Council's discussion at the work session focused, in large part, on the City Council's role in the discussion and the concern for the impact on neighborhoods. There was no discussion of the School District's equity goals or the way those factored in to the District's decision making. Discussion: Wilson v. Iowa City, 165 N.W.2d 813 (Iowa, 1969) is the seminal case in Iowa about the potential conflict of interest between a person's public office and employment. In Wilson, the Iowa Supreme Court stated: The employer/employee relationship has always been recognized as one source of possible conflict of interest. It would perhaps be more accurate to describe it, as some writers have done, as a conflict of duties rather than conflict of interest. When one is committed to give loyalty and dedication of effort to both his public office and his private employer, when the interests of those two may conflict, one is faced with pressures and choices to which no public servant should be unnecessarily exposed. Id at 823. In reviewing the written materials and speaking to Mr. Wilbum's supervisor, it is clear that educational equity is a major goal of the district's facilities plan. However, the deficiencies identified by the Iowa DOE are, in effect, a given. The decision for the district is how best to address those inequities in planning for its facilities. The discussion of the City Council on February 23 did not question or consider the equity goals of the facilities plan. Mr. Wilbum's job at the school district does not include planning for the district's capitol improvements projects. Moreover, at this juncture, it is unclear what, if any, final decision the City Council may make that potentially conflicts with the district's facilities plan. Conflict decisions issued by the Iowa courts and the Iowa Attorney General often arise in the context of a vote on a particular issue and whether that vote was tainted by virtue of the participation of a conflicted member. There was no formal vote taken at the February 23 Council Meeting, and indeed had there been one, Ross would have been in the minority and his vote would not have affected the decision. That said, it appears there is the potential for some conflict between Mr. Wilburn's duty of loyalty to his employer and his duty of loyalty to the City. If, in his position as Equity Director, Mr. Wilburn is called on to assist the District in understanding, reviewing, explaining or implementing the equity goals as they relate to the facilities plan, Mr. Wilburn may choose to abstain from the Council's discussions in an effort to avoid the appearance of a conflict of interest. At this point, however, the decision to remove himself from any council discussions is not legally required. April 2, 2009 Page 3 Cc: City Manager Assistant City manager City Clerk eleanor/mem/wilbum3-30-09.doc ~~ ~'4 F~. ~~ ~ ~:~~w ~~ w i `~ ~~ Fr~~n~ th,. Jffic:~ of t~~e Cily M:~n:~4e r r~ICC1~1C'I ~_CJCCI~i~ft`.~0 ~~a ~~~~5rJ1C; ;1~ichael-Iamb~Cdo~~~io4v~ city.org April 2, 2009 Departmental Updates: Airport Funding Update (M. Tharp). The stimulus funding will replace approximately 2/3 of runway 12/30. This project was originally planned and included in the CIP plan for FY2011. By this project being funded with economic stimulus funding, it does several things for the city and the airport. 1) brings an additional $2.5 million to the local construction economy this summer 2) accelerates the airport's capital improvement and rehabilitation programs 3) Removes this project from the airport's normal CIP plan, saving the local matching funds. This also completes the runway rehabilitation plans which will have replaced all runway pavements that were 50+ years old. As far as a construction schedule, we're still finishing the construction plans for FAA approval. Bidding for the project should occur in late April, with official grants being issued in May. Construction will occur this summer and based on current plans run between late-May/early-June through September. Senior Center: The following is a summary of my report at yesterdays meeting: Senior Center membership numbers are growing, since March 2008 the Center has sold an average of new 22 memberships per month. Linda is reviewing the new guidelines for re-accreditation through the National Institute of Senior Centers. April 13, 2009 John de Graaf will be at the Center for the viewing of this newest film What's the Economy forAnyway?A Q & A session will follow the film. The following is a summary of the film. ,~~ :~ ~ ~~ Fra: ~~, r the 0.; ice of the City Mar~~~„er Mirvhae! Lamk~ardo 31~-3JFJ-5CIv michael-fambarda~~x>iawa-city.org WHAT'S THE ECONOMY FOR, ANYWAY? is an edgy, humorous and totally visual, monologue by economist Dave Batker, challenging old sacred cows, making sense of the mess we're in, comparing American economic policies with those of other wealthy countries in terms of quality of life, social justice and sustainability, and pointing a way toward a healthier, happier future for all of us. You'll LOL (laugh out loud) while LAL (learning a lot) and come away charged up to change things! Finance Department: Moody's Investment Service has reaffirmed our Al rating for the Water and Sewer bond refunding. A copy of both summaries is attached. MOODY'S ASSIGNS Al RATING TO THE CITY OF IOWA CITY'S (IA) $9.1 MILLION SEWER REVENUE REFUNDING CAPITAL LOAN NOTES, SERIES 2009A Al RATING AFFIRMATION AFFECTS $46 MILLION IN OUTSTANDING SEWER REVENUE DEBT Moody's Investors Service has assigned an Al rating to Iowa City's $9.1 million Sewer Revenue Refunding Capital Loan Notes, Series 2009A. Concurrently, Moody's Investors Service has affirmed the system's Al rating, affecting $46 million in parity revenue debt. The current issue, which is secured by a first lien on sewer system net revenues, will refund the system's outstanding Series 2000 bonds for estimated net present value savings. Assignment of the Al rating reflects the system's stable service area economy, a trend of satisfactory financial operations providing adequate debt service coverage, and above average debt levels supported by satisfactory legal covenants. HEALTHY FINANCIAL OPERATIONS ENHANCED BY RECENT RATE INCREASES The city's sole authority to set sewer rates provides it with important revenue-raising flexibility. In order to provide sufficient system net revenues to meet increasing debt service, and fund a portion of capital improvements from cash on hand,. the system enacted a rate increase effective July 1, 2008 at 5%, which continues to be below-average compared to its peers within the state. The last rate increase was in 2006 at 8%. These rate increases allowed for augmented revenue, which coupled with well-managed expenditures, enabled a favorable operating ratio of 33.7%. In addition, debt service coverage was satisfactory at 1.3 times and fiscal 2007 net revenues covered maximum annual debt service requirements approximately 1.2 times. Working capital is a significant 194% of operating revenues in fiscal 2007, and is expected to remain above 190%, based on its three-year projections. In addition, the system maintains additional liquidity in its Improvement Reserve Fund of $2 million, which are available to make debt service payments if necessary. STABLE SERVICE AREA WITH UNIVERSITY PRESENCE EXPERIENCING MODEST GROWTH TRENDS Moody's believes that the sewer system will remain stable over the near term, given the pace of development within the city and the stable base of the University of Iowa (rated Aa2/stable) and its medical center. The system's customer base of 22,909 is largely residential, although exhibits a significant level of concentration in its top ten customers, comprising 38.24% of total annual charges. The system's largest customers include the University of Iowa (comprising 16.51 % of total charges), and Proctor and Gamble (senior unsecured rated Aa3, comprising 9.26% of total charges), both of which are expected to be stable employers over the long term for the city. The system's customer base also continues to grow at modest levels, averaging 1.5% annually over the last five years. Due to the recent floods in June 2008, the system accrued additional system repaid costs of $1.3 million, which a minimum of 90% is expected to be reimbursed by fiederal and state aid. In addition, system officials expect to adjust its capital maintenance plan over the near term, and realign its long term tax base growth strategy with EPA compliance standards. ABOVE AVERAGE DEBT LEVELS ARE MANAGEABLE; SUPPORTED BY SATISFACTORY BOND COVENANTS Moody's believes the city's debt levels will remain manageable in the foreseeable future given the system's stable customer base, management's recent rate increases, as well as satisfactory bond and rate covenants. The system's fiscal 2008 debt ratio was an average 39.2%, which has declined since 2004 (at 47.5%) due to its minimal borrowing. The system plans to revise its capital maintenance plan over the near term due to the recent floods, and expects to issue for a sewer interceptor project and a phased treatment upgrade. Principal amortization is above average, at 86.5% repaid within 10 years. Maximum annual debt service is satisfactory for the system, at 1.2 times coverage, currently due in 2011 ($7.174 million). A Debt Service Reserve requirement equal to the lesser of maximum annual debt service, 10% of bond proceeds or 125% of the average annual debt service and a Rate Covenant requiring annual net revenues to be at least 1.1 times annual debt service ,provide adequate legal protections. KEY STATISTICS: Type of system: Sewer enterprise Number of Accounts: 22,909 Fiscal 2008 Operating Ratio: 37% Fiscal 2008 Maximum annual debt service coverage: 1.2x Peak debt service requirements (2011): $7.174 million Fiscal 2008 Debt ratio: 39% Principal amortization (within ten years): 86% Fiscal 2008 Net working capital: 194% Post-sale parity debt outstanding: $46.9 million, including current offering MOODY'S ASSIGNS Al RATING TO IOWA CITY'S (IA) $10.1 MILLION WATER REVENUE REFUNDING CAPITAL LOAN NOTES, SERIES 20098 AFFIRMATION OF Al RATING APPLIES TO $21.7 MILLION IN OUTSTANDING PARITY DEBT Moody's Investors Service has assigned an Al rating to Iowa City's $10.1 million Water Revenue Refunding Capital Loan Notes, Series 20096. Concurrently, Moody's has affirmed the Al rating. on the system's $21.7 million in parity revenue debt. The current issue, which is secured by a first lien on water system net revenues, will refund the system's outstanding Series 2000 bonds for estimated net present value savings. Assignment of the Al rating reflects the system's stable service area economy located in east central Iowa, satisfactory financial operations with healthy cash balances, and above average debt levels supported by satisfactory legal covenants. HEALTHY FINANCIAL OPERATIONS ENHANCED BY AMPLE RESERVES The city's sole authority to set water rates provides the system with significant revenue-raising flexibility, although the system has declined rates a total of 15% over the last five years. However, in order to maintain its additional bonds test of 125%, the system may increase rates over the near term, in order to meet debt service requirements. The system maintains ample liquidity in its reserves, with $12.8 million in cash balance in fiscal 2007. Net working capital is a significant 248% of operating revenues in fiscal 2008, and despite anticipated declines in reserves over the next five years primarily for capital purposes, is projected to remain above 110% through 2012. Debt service coverage was satisfactory at 1.7 times and fiscal 2008 net revenues covered maximum annual debt service requirements approximately 1.4 times (2021). In addition, the system maintains additional liquidity in its Improvement Reserve Fund of $400,000, which remains available for debt service payments if necessary. STABLE SERVICE AREA WITH UNIVERSITY PRESENCE EXPERIENCING MODEST GR0INTH TRENDS Moody's believes that the water system will remain stable over the near term, given the pace of development within the city and the stable base of the University of Iowa (rated Aa2/stable) and its medical center. The system's customer base of 22,984 is largely residential, although exhibits a sign cant level of concentration in its top ten customers, comprising 14.5% of total annual charges. Unlike the city's sewer system, the University of Iowa is not a customer of the city's water system, although the water utility still benefits from the institutional presence with a level of stability in its base. The system's largest customers are Proctor and Gamble (senior unsecured Aa3, comprising 7.9% of total charges) and Veterans Hospital (comprising 1.2% of total charges), both of which are expected to be stable employers over the long term for the city. Due to the recent floods in June 2008, the system accrued additional costs of approximately $900,000, which a minimum of 90% is expected to be reimbursed by federal and state aid. Favorably, the system maintains sufficient balances in reserve for repairs, and does not foresee any cash-flow concerns in order to address these repairs over the near term. ABOVE AVERAGE DEBT LEVELS ARE MANAGEABLE; SUPPORTED BY SATISFACTORY BOND COVENANTS Moody's believes the city's debt levels will remain manageable in the foreseeable future given the system's . stable customer base, management's recent rate increases, as well as satisfactory bond and rate covenants. The system's fiscal 2007debt ratio was an average 29.5%, which has declined over the last five years (from 37% in fiscal 2004) due to its minimal borrowing needs. The system continues to meet all bond and rate covenants, and has declined its customer usage rates by 15% over the last five years, leaving ample flexibility in revenues if necessary over the near term. Principal amortization is above average, at 65.5% repaid within 10 years. Maximum annual debt service is satisfactory for the system, at 1.7 times coverage, currently due in 2021 ($2.2 million). A Debt Service Reserve requirement equal to the lesser of maximum annual debt service, 10%.of bond proceeds or 125% of the average annual debt service and a Rate Covenant requiring annual net revenues to be at least 1.1 times annual debt service provide adequate legal protections. KEY STATISTICS: Type of system: Water enterprise Number of Accounts: 22,984 Fiscal 2007 Operating Ratio: 64.2% Fiscal 2007 Maximum annual debt service coverage: 1.7x Peak debt service requirements (2021): $2.2 million Fiscal 2007 Debt ratio: 29.5% Principal amortization (within ten years): 65.5% Fiscal 2007 Net working capital: 248% Post-sale parity debt outstanding: $21.7 million, including current offering r ~:,,;.®~ CITY OF IC~1NA CITY 1P8 ..ui~~ ~ E~C~ DATE: April 2, 2009 TO: Mayor and City Council J~ FROM: Marian K. Karr, City Clerk (I(~,'F- RE: Rebroadcast of first Priority Setting Session Rebroadcast times for the March 31 priority setting session will be on City Channel 4 as follows Friday, April 3 @ 8:OOam Saturday, April 4 @ 5:OOam Sunday, April 5 @ 4:OOpm Monday, April 6 @ 1:OOpm Wednesday, April 8 @ midnight and 9:OOpm s/priori rtysetti ng.doc r *~,--„®aar CITY OF IOWA CITY ~ .:ll~~~~~ IP9 . ~®.~~ A~ D u M EMoR M Date: March 30, 2009 To: Rick Fosse, Public Works Director From: Brenda Nations, Greenhouse Gas Emissions Evaluator Re: Greenhouse Gas Inventory Progress Report Iowa City may become the first city in Iowa to complete a greenhouse gas inventory, which should be finalized in the next few weeks. Other cities are moving forward within the state as well. Data has been collected from both the Iowa City community and City government operations to analyze carbon dioxide (C02) and other greenhouse gas emissions. Abase year of 2000 is the starting point, with 2008 serving as a milepost for our current status. As "ICLEI-Local Governments for Sustainability" members, the next step in the process involves developing an action plan to determine a reduction target and prioritizing methods to implement strategies to lower the City's carbon footprint. The inventory will include all emissions from residential, commercial, industrial and University sectors within our city limits, as well as city government operations. Initial results show that the Iowa City community has per capita annual emissions similar to the average across the U.S. The U.S. has the highest emissions per capita in the world -- thought to be approximately 20 times what is considered a sustainable limit for the planet. Emissions from the City's local government operations are a small subset of the total community greenhouse gas emissions. Electricity use for buildings and facilities is the largest factor in the City's greenhouse gas emissions, comprising over half of the total City emissions. The wastewater and water treatment facilities require the largest amounts of energy to operate. Mercer Park Aquatic Center, parking ramps, City Hall, traffic signals, streetlights, the Senior Center and the library are also large utility users. Although the 2008 data is n,ot finalized, significant decreases in emissions should be seen from local projects initiated since 2000. Switching over to LED's in traffic signals, using biofuel for the City fleet, and capturing and flaring methane from the Iowa City Landfill have decreased City emissions. The U of I power plant has significantly decreased emissions by burning oat hulls. The data will be analyzed using new software which will be released soon by ICLEI. The software release will reflect the most current local government operation protocols developed in partnership with several agencies including the Climate Registry and the . California Air Resources Board. Emissions from fossil fuels used for electricity, heating, and transportation will be calculated in the total and refrigerants will also be included for the first time in the new software edition. The completion of the inventory comes at a time when energy use and emissions are converging towards what appears to be a national emissions program. Funding sources are becoming available for programs addressing local energy conservation, efficiency, emissions, and sustainable infrastructure. With the completion of the greenhouse gas inventory, Iowa City will be in position to move forward on projects already planned, and to promote new projects within the community and local government. Greenhouse Gas Emissions Inventory -Progress Summary 3/30/09 Preliminary Data Community Data- includes all greenhouse gases emissions from activities within city limits Community Background information: (CO2e =Carbon dioxide equivalent) • 2000 Estimated CO2e in metric tonnes: 1,248,016 20.1 metric tonnes per capita • 2008 Estimated CO2e in metric tonnes: 1,334,375 19.7 metric tonnes per capita • Sustainable level approximately 1.0 metric tonne per capita* • Average emissions in U. S. 19.6 metric tonnes per capita* Community Summary • Population growth in Iowa City from 2000 to 2008 was 8% • Increase in emissions during this period has been 22% for residential, 17% for commercial and 40% for industrial sectors City Govt. Operations Summary • City government emissions are approximately 2% of community total in 2000 • The City's largest amount of emissions come from electricity • Largest fuel users in fleet are Transit (47%) and Police (17%) Next steps: • Prepare greenhouse gas emissions inventory report • Set reduction target • Prepare action plan o Form a task force including community stakeholders o Form working groups within task force including: Education & Outreach, Transportation, Energy Efficiency & Building standards, Waste Reduction, Land Use Planning and Developing and Municipal Operations * From International Energy Agency, Key World Energy Statistics, 2006 City of Iowa City IP10 MEMORANDUM Date: March 27, 2009 To: City Council From: Karen Howard, Associate Planner RE: Planning for the Southeast District The Department of Planning and Community Development has begun planning for the Southeast District. After conducting some preliminary research this past winter, we are hosting a citizen planning workshop to kick-off the public outreach and input process on April 14 at Southeast Junior High School. Invitations were sent to property owners, residents, business owners, community organizations, neighborhood associations, and other interested parties (see the attached copy of the postcard invitation). Information about the workshop was sent to the local press and has been posted on the City's website. The workshop is designed to provide a comfortable forum for the exchange of ideas about the future of southeast Iowa City. After a brief staff presentation, participants will work in small "planning teams" of six or seven people on a number of tasks regarding housing and neighborhood quality of life; commercial areas, including Sycamore Mall, the 1St Avenue commercial corridor, and Towncrest; streets and transportation; parks, trails, and open space; and planning for future residential and industrial development east of Scott Boulevard. The planning teams are provided with maps and background materials to aid their discussion. Following this kick-off workshop, staff will host several discussion forums to encourage more in depth discussion on topics of particular interest or concern to citizens. The discussion forum topics have yet to be determined, but will definitely include one or more meetings regarding improvement and redevelopment of the Towncrest commercial area. Depending on interest from the public, we may hold a second planning workshop later in the year to finalize goals and objectives for the District Plan. Based on all of the input received, staff will then draft the plan for public review. This public review draft will be sent to the Planning and Zoning Commission for their consideration and additional public input. The Commission's recommended draft will then be forwarded to the City Council for consideration at public hearings and final adoption. Cc: Michael Lombardo Jeff Davidson Bob Miklo The Iowa City Department of Planning and Comtraunity Development invites you to attend a citizen planning workshop to discuss the future ofSoutheast Iowa City. Topics of discussion include: • housing and quality of life; • parks & trails; • SycamoreMall and 1stAvenue corridor; • futureoftheTowncrestcommercialarea; • streets and transportation; • industrial development; and • planning for new neighborhoods east of Scott Boulevard. Complete & Mail the Attached Postcard Todayr No postage necessary. Questions? Please contact Karen Howard by enroll at karen-howard@lowa-cltyorg or call (3T 9)356-5251. Watch for updates on our web- page: www.lcgovorg7seplan. Citizen Planning Workshop for the Southeast District Tues., April 14th, 2009 7:00-9:30 p.m. SE Junior High -Large Group Rm 2501 Bradford Drive ^ 1 plan to attend the Workshop for the Southeast District on April 14th, 2009. Please send me more information. ^ 1 will need childcare during the workshop. (Please provide your phone number below.) ^ 1 cannot attend the meeting on April 14th, 2009, but would like to receive information about the Southeast District Plan. Please"complete and mall this postcard 6y Apri17. The Southeast District is generally bounded by Court Street on the North, Highway 6'_on the"saiatfi, avid ex'Eends from 1 st Avenue and theby~amore AAaIl.area on the west to the City's growth area'boundary located just east ofTaft4veMUe. The personal information you provide below will ~'be used to send you materials for the workshop and notifications of future SE District planning events. 1~Iatne: Address: City/State/Zip• Phone: Email: l ~ ~ ~r1il n-~ ,.,, BUILDING PERMIT INFORMATION March 2009 KEY FOR ABBREVIATIONS .Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF -Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other ~~~ ~: Page : 2 City of Iowa City Date : 4/1/2009 Extraction of Building Permit Data for To : 3/ 1 /2009 From : 3/31/2009 Census Bureau Report Tvne ?~ Permit Number Name Address Impr Use Stories BLD08-00789 BRAD CAHOON 1108 N DODGE ST ADD NON 2 ADDITION FOR COMMERCIAL BUILDING Units Valuation 0 $175,000 Total ADD/NON permits : 1 Total Valuation : $175,000 BLD09-00069 HERBERT HAVERKAMP 1725 WINDSOR CT ADD RSF ADDITION FOR SFD BLD08-00642 NINA METZNER 504 KIRKWOOD AVE ADD RSF ADDITION FOR SFD BLD09-00081 RICHARD & ROBIN CHAMBI 907 5TH AVE ADD RSF FRONT PORCH ROOF OVER EXISTING DECK BLD09-00096 JOEL SHOEMAKER & REBE( 3101 RAVEN ST ADD RSF DECK ADDITION FOR SFD BLD09-00097 JACK L WYATT 1239 HOLLYWOOD BLVD ADD RSF DECK ADDITION FOR SFD 0 0 $45,500 2 0 $14,000 2 0 $3,500 0 0 $2,294 0 0 $1,200 Total ADD/RSF permits : 5 Total Valuation : $66,494 BLD09-00062 A. M. MANAGEMENT 2785 HEINZ RD ALT MIX 0 0 $36,000 TENANT FINISH FOR SUITE B OF MIXED COMMERCIAL/RESIDENTIAL BUILDING Total ALT/MIX permits : 1 Total Valuation : $36,000 BLD08-00886 RBD IOWA CITY LLC 210 S DUBUQUE ST ALT NON 0 0 $1,243,013 REMODEL AND DIVIDE RESTAURANT INTO 2 TENANT SPACES AND REMODEL COMMON AREAS BLD09-00077 ALLIANCE 2561 INDEPENDENCE RD ALT NON 1 0 $575,000 OFFICES AND FACTORY IN PORTION OF WAREHOUSE BUILDING BLD08-00673 GREG MCDONALD 943 S GILBERT ST ALT NON 4 0 $118,280 TENANT FINISH FOR CHIROPRACTIC OFFICE BLD09-00063 126 RESTAURANT 126 E WASHINGTON ST ALT NON 2 0 $77,000 EXPAND RESTAURANT INTO NEIGHBORING 2ND STORY EXISTING RESTAURANT SPACE BLD09-00061 RBD IOWA CITY LLC 210 S DUBUQUE ST ALT NON 0 0 $60,000 ROOM REMODELS OF 4 JUNIOR SUITES AND ADA ROOMS BLD09-00080 U OF I COMMUNITY HEALT 201 S CLINTON 195 ALT NON 0 0 $17,950 ALTERATION OF HEALTH CARE OFFICES IN MALL BLD09-00109 BOYD INV CO LC 1725 BOYRUM ST ALT NON 0 0 $2,000 OVERHEAD DOOR OPENING FOR COMMERCIAL BUILDING BLD09-00079 KELLY DENNIS-MCMANN 783 HIGHWAY #1 WEST ALT NON 1 0 $1,000 DOG KENNELS FOR COMMERCIAL TENANT SPACE Total ALT/NON permits : 8 Tota l Valuation : $2,094,243 BLD09-00098 MARK HOLTKAMP 221 FAIRCHILD ST ALT RMF 0 0 $20,000 ATTIC LIVING ROOM FOR TRI-PLEX RMF UNIT BLD09-00070 ROFFMAN, JOELLEN S 620 BOWERY ST ALT RMF 2 0 $5,200 REMODEL KITCHEN FOR RMF UNIT Page : 3 City of Iowa City Date : 4/1/2009 Extraction of Building Permit Data for To : 3/1/2009 From : 3/31/2009 Census Bureau Report Tvoe Twe Permit Number Name Address Imnr Use Stories Units Valuation Total ALT/RMF permits : 2 Total Valuation : $25,200 BLD09-00110 DAVID MARTIN 1538 CALIFORNIA AVE ALT RSF 0 0 $27,000 BASEMENT FINISH FOR SFD BLD09-00082 JEFF & TRACY LIEBERMAN 1363 SANTA FE DR ALT RSF 0 0 $25,000 BASEMENT FINISH FOR SFD BLD09-00087 ROBERT WARNER 712 RONALDS ST ALT RSF 0 0 $20,000 ALTER SCREEN PORCH, ADD GAS FIREPLACE, REPLACE WINDOWS FOR SFD BLD09-00065 HEATH & ALLISON BREWE 27 HAWTHORNE ST ALT RSF 0 0 $7,000 Install basement bedroom and bath BLD09-00111 RICK HELLWIG 3018 E WASHINGTON ST ALT RSF 0 0 $5,300 CONVERT SCREEN PORCH TO HABITABLE SPACE BLD09-00076 JAY & MICHELLE PROVORS 1691 RIDGE RD ALT RSF 0 0 $2,500 ENCLOSE CARPORT TO MAKE GARAGE FOR SFD Total ALT/RSF permits : 6 Total Valuation : $86,800 BLD09-00114 HENDRICKSON ENTERPRI LYTHAM CONDOMINIUM NEW OTH 0 0 $180,000 RETAINING WALLS FOR SUB-DIVISION Total NEW/OTH permits : 1 Total Valuation : $180 000 BLD09-00107 PRO HOME SOLUTIONS LL 2203 E COURT ST NEW RAC 1 0 $14,500 DETACHED GARAGE ADDITION FOR SFD Total NEW/RAC permits : 1 Total Valuation : $14,500 BLD09-00103 ALLEN HOMES INC 410 N SCOTT BLVD NEW RMF 2 3 $513,931 TRI-PLEX TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 410-412-414 N. Scott Blvd. Total NEW/RMF permits : 1 Total Valuation : $513,931 BLD09-00072 KEVIN & BETH HOCHSTEDI 1048 WILD PRAIRIE DR SFD WITH ATTACHED 4 CAR GARAGE BLD09-00078 MEHMEN BUILDERS 1007 TIPPERARY RD SFD WITH ATTACHED 3 CAR GARAGE BLD09-00099 WALTON BUILDERS INC. 1261 TIPPERARY RD SFD WITH ATTACHED 3 CAR GARAGE BLD09-00100 WALTON BUILDERS INC 1004 FLAGSTAFF DR SFD WITH ATTACHED 3 CAR GARAGE BLD08-00848 SOUTHGATE DEVELOPMEN 4106 GUSTAV ST SFD WITH ATTACHED 2 CAR GARAGE BLD09-00085 ARLINGTON DEV INC 71 EVERSULL LN SFD WITH ATTACHED 3 CAR GARAGE NEW RSF 2 1 $900,000 NEW RSF 1 1 $338,000 NEW RSF 2 1 $336,477 NEW RSF 2 1 $216,900 NEW RSF 1 1 $208,000 NEW RSF 2 1 $201,353 Page : 4 City of Iowa City Date : 4/1/2009 Extraction of Building Permit Data for To : 3/1/2009 From : 3/31/2009 Census Bureau Report Tvae Twe Permit Number Name Address Imvr Use Stories Units Valuation BLD08-00321 BEV PENNEL 1121 PRAIRIE DU CHIEN R NEW RSF 2 1 $200,000 SFD WITH ATTACHED 2 CAR GARAGE BLD09-00068 ADVANTAGE CUSTOM BU 784 MISSION POINT RD NEW RSF 1 1 $181,213 SFD WITH ATTACHED 3 CAR GARAGE BLD09-00088 ARLINGTON DEVELOPMEN 46 ASHFORD PL NEW RSF 1 1 $175,844 SFD WITH ATTACHED 3 CAR GARAGE Total NEW/RSF permits : 9 Total Valuation : $2,757,787 BLD09-00083 IOWA CITY COMMUNITY S 1900 MORNI~TGSIDE DR REP NON 3 0 $231,571 WINDOW REPLACEMENT FOR CITY HIGH SCHOOL BLD09-00122 HENECK 1165 S RIVERSIDE DR REP NON 0 0 $11,000 REROOF BLD09-00115 DONALD GOEDKEN 1012 S GILBERT CT REP NON 1 0 $9,000 REROOF COMMERCIAL BUILDING Total REP/NQN permits : 3 Total Valuation : $251,571 BLD08-00797 SMITH-MORELAND 118 PENTIRE CIR REP RMF 2 0 $130,000 FLOOD REPAIR AND WINTERIZE FOR RMF UNIT BLD08-00870 LEONARD V TERRY 21 CAMBORNE CIR REP RMF 2 0 $85,000 FLOOD REPAIR FOR RMF UNIT BLD08-00663 VANDER WOUDE TRUST 27 CAMBORNE CIR REP RMF 2 0 $75,000 FLOOD REPAIR FOR RMF UNIT BLD09-00074 ED WARTH 48 CAMBORNE CIR REP RMF 2 0 $75,000 FLOOD REPAIR FOR RMF UNIT BLD09-00071 JEFF MILLER CONSTRUCTIC 24 COLWYN CT REP RMF 2 0 $40,000 FLOOD REPAIR FOR RMF UNIT BLD08-00662 IDYLLWILD DEVELOPMEN 25 CAMBOR~IE CIR REP RMF 2 0 $6,500 FLOOD REPAIR FOR RMF UNIT BLD08-00793 IDYLLWILD DEVELOPMEN 15 CAMBORNE CIR REP RMF 2 0 $5,000 FLOOD REPAIR FOR RMF UNIT BLD08-00830 CRAIG HAESEMEYER 44 CAMBORNE CIR REP RMF 2 0 $5,000 FLOOD REPAIR FOR RMF UNIT Total REP/RMF permits : 8 Total Valuation : $421,500 BLD09-00029 JACKIE & MIKE SIMPSON 604 NORMANDY DR REP RSF 0 0 $170,000 FLOOD REPAIR FOR SFD BLD09-00121 PENINSULA DEVELOPMEN 1515 FOSTE1t RD REP RSF 0 0 $80,000 REPAIR WATER DAMAGE FOR SFD BLD09-00049 KRIS THORSON 708 EASTMOOR DR REP RSF 0 0 $43,050 FLOOD REPAIR FOR SFD BLD09-00073 STAN MOORE 504 MANOR DR REP RSF 0 0 $32,886 FLOOD REPAIR FOR SFD BLD09-00104 MICHAEL OLIVEIRA 617 RONALDS ST REP RSF 0 0 $7,000 DECK ADDITION FOR SFD Page : 5 City of Iowa City Date : 4/1/2009 Extraction of Building Permit Data for To : 3/ 1 /2009 From : 3/31/2009 Census Burieau Report Twe Twe Permit Number Name Address Impr Use Stories Units Valuation BLD08-00813 OMAR AHMAD 220 S JOHNSON ST REP RSF 0 0 $200 MODIFY FRONT STAIRS FOR SFD Total REP/RSF permits : 6 Total Valuation : $333,136 GRAND TOTALS PERMITS : 52 VALUATION : $6,956,162 r ~..~_,--,.®~ CtTY CJF IOWA CITY IP12 ®~~~ E~ RA N D U M Date: April 2, 2009 To: City Council From: Rick Fosse, Director of Public Works Re: Update: Flood-related activities Engineering and Public Works Administration • Worked with staff to develop the applications for the Community Disaster Grants. • Contractor waiting for Iowa River levels to go down to work on the river bank repair on the Iowa River Corridor Trail south of Hills Bank. • Developing waiver to Iowa DNR in regards to the Iowa Avenue Sewer Crossing. • Awaiting DNR approval of the plans for the reconstruction of the Iowa Avenue Sewer Crossing. • Developing plans for the repair of flood damaged infrastructure. • Developing plans for the repair of flood damaged streets and highways. • Met with FEMA regarding the status of the Animal Shelter. Wastewater Division Plant Maintenance Crew work this week: North Plant influent pump building, equalization basin inlet flow valve #127 failed to operate -repair parts have been ordered. Additional items to complete: • Remove old Admin Bldg. boiler • Relocate River Street Storm water Station controls -higher elevation • Convert West Park Lift station to submersible pump system • Replace Iowa Ave. Siphon system Water Division • Replacing meters in,flooded areas (Idyllwild 8~ Parkview Terrace) - in-house project 1. Idyllwild & Taft - 78 are complete out of approximately 112 (those not complete may be subject to demolition or buy out) 2. Parkview Terrace - 94 are complete out of approximately 142 (those not complete may be subject to demolition or buy. out) • Working with Engineering for design and schedule on the 12" river crossing repairs (Old Plant and Hwy 6) 1. Awaiting structural integrity opinion from the Ductile Iron Pipe Association representative • Met with Steve Long and David Purdy of Planning to discuss and prepare the applications for funding through HMGP Non-Acquisition (FEMA) Program and Public Infrastructure Non- FEMA (CDBG) Program funding for projects not damaged but subject to hazard mitigation • Continued to work with Deb Mansfield and State of Iowa on projects related to FEMA Hazard Mitigation reimbursement • Hazard Mitigation report from Howard R. Green is expected to be complete by mid April. r~~~ Date: March 27, 2009 To: Iowa City City Council t Fr: Linda Severs n, JCCOG Human Services Coordinator IP73 JCCOG m e m o Re: FY09 Second Quarter performance review of health and human services agencies that receive Aid to Agencies funding from the City of Iowa City Last year, the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator to collect and review quarterly performance information reports by the agencies that receive funding from Coralville and Iowa City. Each quarter, JCCOG issues a summary report assessing the agency performance; this is the first quarter report for FY09. This year, the quarterly report format has changed. The first .and third quarter reports request local funding amounts received and what the local funding supports; identify the strategic goals and objectives for FY09; successes and challenges. The second and fourth quarter reports request a summary of specific activities and events supported by local funding that have occurred during the first six months of the year; describe the impact of specific activities and events on those served and the community; share outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding; service data (number of people served, client profile -age, gender and ethnicity); successes and challenges. Also, agency board minutes and financial reports are submitted each quarter. Attached you will find the second quarter report of each human service agency that receives funding from the City of Iowa City. If you have any questions or need additional information, please contact me at 356-5242 or linda-severson@iowa-city.org. jccoghs/mem/FY09-2ndgtragencyreview.doc JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: American Red Cross (Grant Wood Area Chapter) FY09 Funding: Iowa City $6,000 Coralville $1,500 Local funding is used for Emergency Services Program and Health & Safety Services Specific Activities and events during the first 6 months of the year that are supported by local funding: • Emergency/Disaster programs assisted over 1,900 residents in Johnson County with disaster education which enables them to be prepared in advance of a disaster striking. Examples of training include: • Health & Safety Services trained 802 residents in the lifesaving skills of CPR, First Aid, Automated External Defibrillator, water safety. • The Babysitters training program was attended by 36 youth from Iowa City, 12 from Coralville and 8 from Solon. • Assisted 20 people that experienced a devastating fire with their immediate needs, such as clothing, food, and shelter. Impact of specific activities and events on those served and the community: • The agency's disaster assistance is vital as it provides immediate assistance to clients with food, shelter and clothes which helps to prevent immediate homelessness as well as food insecurity. • The Community Disaster Education (CDE) program is a crucial link to ensuring community members are prepared and know what action steps to take in the event of a disaster, whether it is a single family house fire that affects a family of five or a widespread tornado. The CDE is trying to reach out to all demographics of the population and the presentations cover a variety of topics such as fire safety, winter safety, tornadoes, flood preparedness, and home safety. • Various businesses and organizations in Johnson County have made a commitment to the health and safety of their employees by providing them with lifesaving training that prepares them to respond to an emergency; not only at the workplace but also in their personal lives. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: • FY09Q2 surveys indicate that on average the majority of clients and class participants give the agency an overall rating of very good to excellent. The agency continues to implement strategies that will increase the number of anonymous surveys completed. This offers the agency opportunities to receive feedback from the community in order to continue enhancing services and programs offered. 2 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Service Data (Program Statistics Breakdown: Jof>rnson Servcce Iowa Clty ! Cd-alvllle County (nnt lnciudlnq !C Tatel 3 Cor~fvilly) Water Safety enrollees 164 42 0 206 Health and Safety course 301 50 246 596 participants Blood units collected 156 21 0 177 Disaster Responses (# of 4 0 2 6 households Disaster Responses (# people 11 0 3 14 served # Armed Forces Emergency 13 2 2 17 Assistance Communications #Trained ES volunteers 0 0 0 0 Battery Up 21 0 16 37 Community Disaster 289 61 533 883 Education Totals 959 176 802 1936 Successes: In FY09Q2, the Grant Wood Area Chapter reached over 1,000 people with education, preparedness, and disaster response within Johnson County which is a significant accomplishment. In addition, another service the agency provides is ensuring emergency communication is relayed between active duty Armed Forces personnel and their families. In FY09Q2 the agency transmitted 13 emergency messages keeping military personnel in touch with their families following the death or serious'illness of a family member, the birth of a child or other family emergencies. The agency sends messages quickly, anywhere in the world, including ships at sea, embassies and isolated military units. Challenges: The agency is still progressing on track to open up a new blood center/office in the Iowa City office in the spring of 2009 and this will help to increase blood donations, recruit volunteers and provide additional trainings. JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Big Brothers Big Sisters of Johnson County FY09 Funding: Iowa City $37,000 Coralville $4,760 Local funding is used for staff salaries and benefits. Summarize the specific activities and events that have occurred during the first 6 months of the year that are supported by local funding: We continue to match kids in both our School Based and Community Based mentoring programs. This quarter is heavy on enrollment of new volunteers in both programs. We are also busy preparing for our annual fundraiser- Bowl For' Kids' Sake which takes place the last Saturday and Sunday in February. Describe the impact of specific activities and events on those served and the community: As you can see from our numbers below, we are very busy. Interviewing, screening, training, orientating, and matching new matches is only half of it. The major part of our program happens after the match is made. This involves specific staff designated to the support of our matches. Each month for the first year of the match we are checking in with the volunteer and the child/parent to make sure everything is going ok and. there are not problems. The match support staff are trained professionals to assist the match in building their relationships and making sure they have everything they need for a health, long-term match. Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding: Outcome annual evaluation numbers will be available in the 4th quarter report. Service data: Number of Peo le served Q1 Q2 Q3 Q4 1. How many Johnson County residents Unduplicated 386 378 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 174 251 a enc serve? Count 3. How many Coralville residents did your Unduplicated 38 42 a enc serve? Count Successes: We ask our volunteers to commit to one calendar year in the Community Based mentoring program and one school year in the School Based Mentoring program. Our current average match length is 2.5 years in Community Based and 8 months in School Based. Only 19% of our Community Based matches close before the first year. The national average is 40%. We have set a-goal to have 200 open matches in the Community Based program this year. At the end of this quarter, we have 233. We asked Big Brother Joe and Little Brother Damond about their match recently: 4 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review From Big Brother Joe "Being a Big Brother has meant a lot to me. I spent seven years in foster care, so when I signed up for Big Brothers Big Sisters, I requested to work with a kid in foster care. I think it has meant a lot for him to know I went through a lot of the same things and will always be there to listen to him. "One of the moments that stands out was a time. when Damond told me a story about how he had misplaced something and no one believed him. He said that he was trying to be honest but the adult just wouldn't listen. I exclaimed, `I know EXACTLY what you are talking about!' "I explained that when I was a kid, I often felt like adults wouldn't listen to me just because I was a kid. We talked a bit about how frustrating it was to feel misunderstood or like someone wasn't listening to you. I could identify with him and be on his side. "Ever since then, I think Damond knows 1 wily always be on his side. " From Little Brother Damond "I think Joe is so special because he's like a real big brother. He spends time with me to do fun activities. We have stuff in common like we like nature, swimming, football, and hanging out. "He is a great person. He helps me with my homework and gives me advice when I need it. Joe is always supportive. He also always makes sure we hang out consistently. He always makes me feel special. He never forgets stuff like hangput times and fun events. "So that's why Joe is the best Big Brother ever" Challenges: We still have a challenge of matching kids on the waiting list in a timely fashion, specifically boys. Girls are matched as soon as they enroll and we can schedule the necessary pre-match meetings, but boys wait on apre-waiting list before their interview. Currently boys spend 13 months on the waiting list from the time they inquire to the time they are matched. We would like to increase the average match length for School Based Mentoring from 8 months to 12 months. With assistance from a United Way grant, we are recruiting more non-student volunteers for this program with our hope that the match will continue beyond one school year. 5 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Domestic Violence Intervention Program FY09 Funding: Iowa City $52,000 Coralville $4,000 Local funds will be used for the 24-Hour Hotline, Shelter, Criminal Justice Advocacy, Economic and General Advocacy, Peer Counseling Support, Support Groups, Youth Services and Educational Services. Specific activities and events during the first 6 months of the year that are supported by local funding: The end of summer always brings a very busy time to DVIP. Getting 20-30 youth prepared for return to varied schools in the district is time consuming. This is also the time that we hire and train new work-study students for our shelter program. Work-study students became a major component of our staffing restructure after state budget cuts in 2002, but have proven to be an important asset to our agency. October is Domestic Violence Awareness Month and the agency was very successful, hosting 7 events designed to increase our community's awareness of the incidence and nature of domestic violence. Community awareness of what domestic violence is and how to access support is a critical part of our mission. This year is ironic, as a great deal of our education over the past several months is also about the consequences of losing crisis services for victims of violent crime. We are facing a unique crisis in the state, related to funding for victim services. When funds were cut in 2002, a temporary solution to replace 85%of those funds was created by the use of a reserve fund by the Iowa Attorney General's Office (even with this drastic measure, 4 shelters in Iowa closed, and five more have merged with other programs since that time). Unfortunately that fund is depleted, and there is no state allocation to replace it (the current funding status is $4 million for domestic violence and sexual assault services in Iowa). This comes at a time when the economy is struggling and natural disasters have plagued our service area. Local funding has been the one constant throughout the past six years. The support of our local municipalities has allowed us to maintain consistency in our crisis services, such as the 24 hour hotline and safe shelter Impact of specific activities and events on those served and the community: Clients always describe that the volunteer groups that come in during the holiday season really help to keep their spirits up and the kids engaged. There is additional emotional stress related to staying in shelter during the holidays, and women have stated that they are surprised by how supportive the volunteer groups are (this comes out of feelings of isolation generated by batterers). What we also heard from women is that they didn't expect that their children would have holiday gifts or festivities. While community donations were somewhat down, there is no question that community support and awareness of current economic crisis made a difference for women and children staying in our shelter, as well as families we were able to help through our outreach program. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: 6 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Sarvir_a Data' Desired Outcomes/?Evaluation Methods Used Results #I°k for Johnson Count Clients Adult and Youth Shelter and Adult Outreach clients 95% of adult clients and 74% of youth clients will be able to identify a safety plan. created a safet Ian. Adult and Youth clients will be able to identify 95% of participants identified at least 2 abusive behavior controlling behaviors on the Power and Control Wheel. 89% identified 3 controlling behaviors 71 % identified 4 controllin behaviors Adult Outreach clients will be able to identify 89% were able to list at least two resources new to them resources in the communit the learned about while workin with DVIP. Successes: Community education is an important part of our services and prevention work in the community. We believe that education will be the social change that ends domestic violence. While the following statement is not from aclient - it speaks eloquently to the impact of intervention and prevention education. At the time that Alexis was a volunteer (and then part- time staff), we had a strong education program that had dedicated staff (1.5FTE). Dear DVIP, I don't know if you will remember me? I was a student/volunteer/employee/advocate in your Iowa City shelter from summer/fall 1998-spring/summer 1999. When I was working with you, Angie Madson and Rachel Govig were my supervisors, and colleagues included Sue and Kristie and the list goes on. I regret that I lost touch with all of you who I met and worked with, and certainly came to love and adore through my experiences with DVIP. Nonetheless, if any of you are still with the DVIP, I wanted to take the opportunity to let you know how much all of you mean to me, and the tremendous impact that my work at DVIP has played in my personal/professional life. You all took me on right after graduating with my B.A. in psychology from the University of Iowa. I had no clinical experience and no knowledge about domestic abuse, but you took a chance on me, as did all of the women and children that I worked with in your setting. I never forgot my experiences with DVIP, and because of my experiences with the shelter, I have remained committed to domestic abuse in my research, writing, politics, and clinical practice. I recently received news that an article I wrote is being published in an academic journal. The idea for the article was born out of my experiences with DVIP and all of you. Therefore, I dedicate the article to you and to the women and children I had the privilege of working with during my time at DVIP. I have attached the article to this email. I believe that the journal will officially come out with the article. I just wanted to say thank you. Warmly, Alexis Chavis . Alexis Z. Chavis Doctoral Candidate Counseling Psychology University of WI -Madison 7 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Challenges: Over this past year we have had about half of our board turnover. Four positions reached the limits of their term, two moved out of Iowa, and one person changed job positions, affecting their availability for board activities. While this hasn't specifically affected the delivery of services, it has slowed down policy evaluation and meeting deadlines for some of our strategic planning. We have been very successful in keeping a full board, but the past six months have seen a lot of training and development. Because funding has been somewhat erratic over the past year, and we expect that to continue during the economic crisis, the biggest barrier to the delivery of services is accessibility to trained advocates to meet crisis needs. We are seeing increases in services due to the flood and economic environment. A great deal of research exists that shows our numbers will likely continue to increase over the duration of the flood/economic crisis and recovery. We are currently evaluating our volunteer program and recruitment to assist us in responding to these expected changes, but ultimately trained, seasoned professional staff are required. 8 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Eider Services, Inc. FY09 Funding: Iowa City $60,168 Coralville $2,000 Local funding is used for case management, Aging and Disability Resource Center, and nutrition (Iowa City) and home assistance or chore services for residents of Coralville. Specific activities and events during the first 6 moths of the year that are supported by local funding: Elder Services' progress on our Strategic Goals has been interrupted due to change in organizational leadership. The previous Director became part-time in October with departure in mid-November. The new Director began December 01, 2008 and began a learning curve which continues today. Fortunately, the new Director has strong ties to the community and to our funders as well as our mission to serve older adults. A key part of the new Director's orientation and focus has been ahands-on review of each of Elder Services program offerings, staffing, customer satisfaction, and budgets. Goals & Measurement: A commitment to Goals & Measurement criteria is in existence and is spearheaded by the Strategic Planning Committee of the Board of Directors which includes measurement criteria for Board members, Board committees, Executive Director, and each program of Elder Services. At the monthly Board meetings, either a Board committee Chair or a program Coordinator presents information for Board review and examination utilizing a standard form developed by the Strategic Planning committee. Funding:. Progress was interrupted due to change in leadership. Since December 01, efforts. toward financial stability have focused on understanding expenditures, and bringing expenses in line with revenues. Marketing: ABoard-level Marketing Committee has been formed and is Chaired by a fundraising professional with extensive experience in nonprofits including Grinnell College, Cornell College, and the Cedar Rapids Museum of Art. Measurement: One of our major funders, Heritage Area Agency on Aging, conducts annual customer satisfaction surveys. One of our ongoing grants includes apost-grant customer satisfaction survey. It has been several years since Elder Services conducted their own. Impact of specific activities and events on those served and the community: The Joint Funding Application funds support the daily provision of meals to the elderly, both homebound and in social dining sites, case management support services to frail and/or at-risk elderly, home assistance services ranging from housekeeping to safety device installation, productive aging opportunities to nourish the body and mind, and the essential operating funds which allow us to focus on direct service needs of our clients. Our mission is the provision of programs and services which support those over sixty years of age remaining safe and independent in their own homes. Because much of our work is in an individual's home, the average person walking down the street would have no idea of what Elder Services does or for whom. Our client population is largely homebound without the means or desire to publicize their needs. However, ask any individual with an aging loved one where they turned for information and assistance and it's likely they turned to Elder Services. Behind-the-scenes in successful outcomes is where you "see" the impact your funding makes possible. We are one-stop shopping for home and community-based services. Our knowledgeable Options Counselors answer questions on awide-ranging variety of topics and make the phone calls or web searches necessary to actually assist, not just refer to a phone number in a database. 9 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Some of the referrals are to our Case Management program if the client meets the low-income high-care requirements as we are the only Medicaid-Waiver provider of Case Management services to the elderly in Johnson County. Some are to our Nutrition program as we are the only provider in Johnson County of subsidized or sliding fee scale hot nutritious meals to the elderly either in a social dining site or home-delivered through our Meals on Wheels service. Some are to our Home Assistance program as we are the only provider of subsidized or sliding fee scale home assistance or chore services for the elderly in Johnson County. Without Elder Services, the community would be without a valuable partner in the web of supportive services to the elderly. Outcome measure from evaluation tools used to measure the effectiveness of programs supported by local funding: Informal Outcome Measures exist in the form of anecdotes. Formal measures are being developed by the Strategic Planning Committee. Service Data: Number ofPeo le served First 6 months YTD 1. Information /education provided Unduplicated count 221 221 2. Direct services provided Unduplicated Count 1144 1144 3. Other 0 0 Geo ra hic Location: Johnson County: 1144 combined, undu licated Iowa City: 782 ~Coralville: 130 North Libert : 84 Successes: "Marguerite" lives alone in the house where she and her deceased husband raised their daughter. It is a tiny place kept spotless by her obsessive cleaning. Her next door neighbors watch out for her because it's that kind of a neighborhood. She frets a lot about possible break- ins yet has no desire to leave this home. Her Elder Services' Case Manager has worked with her doctors and pharmacist to develop amedication-management plan that can be easily implemented and tracked by "Marguerite" who has multiple severe chronic health conditions. At ninety, she is small and wiry with a penchant for canned goods. Her Case Manager has facilitated the delivery of Meals on Wheels in an effort to prevent health complications from weight loss. The Case Manager is also working with the family to facilitate an understanding of the other housing options available. Challenges: At this time, the new Executive Director has only been in place for one month of the Quarter being reported. She can reiterate the Challenges outlined by the previous Director in 1Q Report - staff loss, fewer billable hours. 10 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Free Medical Clinic FY 09 Funding: Iowa City $7,500 Coralville $2,000 Local funding is used to provide health care to people who have no access to other health care. Specific Activities and events during the first 6 months of the year that are supported by local funding: ^ Assisted 358 patients with ongoing support services, including medications, equipment, education and follow-up appointments with a primary physician and any necessary specialists. Case manager screened and enrolled clients in the care management program. • All patients with chronic illness were offered flu vaccination and 80% (233 patients) were vaccinated. ^ 85% (35) of patients with diabetes received an eye exam (every two years). Impact of specific activities and events on those served and the community" Access to health care is the most measurable impact. Were the Free Medical Clinic/Free Dental Clinic not in our community 1643 people might not have had access to health care. Service data (# of people/households served) Number of People served Flrat 8 YTD months 1. Information/education provided Unduplicated 16 16 count 2. Direct services provided Unduplicated 1643 1643 Count 3. Other (please list, please list) Unduplicated Count Iowa City residents - 971 (59% of clients) Coralville residents - 225 (14% of clients) Successes: "I am 24 and have anxiety and depression so I am currently not working so I have no health insurance. If you guys were not here I would have no where else to go for my diabetes. So thank you!!! You are very much needed for a lot of people!! "Thank you all!!! Wow -where to begin...1978 - a scared 18 yr old high schooler. I came here to find out that I was indeed pregnant! My son is now 28 and my only child. Later - 1988, an a single divorced woman starting over. Free Med helped me with everything from ERT to sinus infections. I would not be able to afford a doctor at many times as a divorcee: so Free Med helped me to stay .healthy and functioning as a mother and now a grandmother! No Free Med, for me, is unthinkable. If I ever get ahead, I plan to give back some of what I've been given." Challenges: The Free Medical Clinic could see more people if we had more providers (doctors, nurses, lab techs, pharmacists) and/or could be open more hours. 11 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Housing Trust Fund of Johnson County (HTFJC) FY09 Local Funding: Iowa City $10,000 Coralville $15,000 Local funding was used for part of the local match required for application to the State Housing Trust Fund. The combined funds will be used for the revolving loan program which supports the development and preservation of affordable housing in Johnson County. Specific activities and events that have occurred during the first 6 months of the year that are supported by local funding: ^ At the time of the last report, HTFJC had submitted its annual application to the State Housing Trust Fund. In November, the Iowa finance Authority announced that HTFJC would receive a grant of $235,453. These funds have not been received and will be awarded to local projects this spring. ^ During the last six months HTFJC has assisted 27 households who were impacted by the 2008 flooding. The average household income of the families assisted was under $10,000. Most of those assisted lived in Coralville at the time of the flooding and relocated to Iowa City. HTFJC coordinated efforts with the Crisis Center and Johnson County general Assistance to help pay for security and utility deposits as well as rent and utility payments. • A second low interest loan of $300,000 was approved for the Housing Fellowship for permanent financing as part of a low income housing tax credit project that will result in the construction of 22 affordable rental homes in three Iowa City neighborhoods. These homes are expected to be completed in late 2010. ^ The Housing Trust Fund is also helping the Johnson County Council of Governments (JCCOG) coordinated an affordable housing task force. Members of the task force include representatives of Iowa City, Coralville, North Liberty, University Heights, Tiffin, the University of Iowa and the Iowa City Community School District. The task force is considering the recommendations provided in the Affordable Housing Market Study commissioned by Iowa City in 2007. It is believed that this is the first time that affordable housing has been considered in a formal way by official representatives in Johnson County local governments. Impact of specific activities and events on those served and the community: ^ HTFJC assisted 27 households impacted by the 2008 flooding. All of the households qualified as extremely low income (household income below 30% of area median). This funding helped supplement the disaster funding coordinated by the Crisis Center and, in some cases, assisted households who did not otherwise qualify for other types of assistance. For instance, HTFJC assisted one household whose employment, rather than their home, was impacted by the flooding. However, as a result of the loss of income they were evicted from their home. HTFJC assisted with deposit and rent payments for the family of five. Within a month of providing the assistance, the husband had secured new employment. ^ As a result of a grant from HTFJC, the Iowa City Area Association of Realtors is coordinating a partnership that will result in the construction and sale of a home using energy efficient, environmentally sensitive and universal design elements. With the assistance from the Iowa City Housing Authority, the home will be sold to an income qualified household. The home will be completed in the spring and will be on the 2009 Parade of Homes. As a result of this grant, the Realtor's Association is more actively encouraging its large membership base to be involved in promoting affordable housing. 12 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding: For its revolving loan program HTFJC requires periodic reporting from successful applicants to ensure that funds are used as agreed and that targeted populations are benefitted. In the last three years, HTFJC has assisted with the construction or rehabilitation of six owner occupied homes and eight affordable rental homes. All homes are occupied by households with income at or below 80% of the area median. All loans have been repaid as agreed. Successes: ^ HTFJC has successfully implemented a flexible funding application process which better meets the needs of area housing providers. The loan approved to Builders of Hope is a direct result of this flexible funding. Without HTFJC funding, the Builders of Hope project would probably not have been financially feasible. ^ The flood relief funding provided critical short term assistance to households in need. Challenges: Lack of funding, and uncertainty of existing funding, is the main challenge faced at the present time. HFTJC offers the most flexible funding available. Because construction or rehabilitation is very expensive, however, the amount of funds available is often not enough to significantly impact a project. Area providers, however, are diligent in leveraging other funds in order to successfully complete their plans. 13 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: (CARE FY09 Funding: Iowa City $9,220 Coralville $1,210 Local funding is used to provide case management to Iowa City and Coralville residents living with HIV/AIDS. Specific activities and events during the first 6 months of the year that are supported by local funding: Prevention/Education: • ICARE staff provided educational groups to MECCA Intensive Outpatient Clients. These education groups occur once every 4 weeks. • (CARE presented to a local hotel's staff about HIV/AIDS and universal precautions. • ICARE had a free testing site at the Iowa City Public Library on December 15t, World AIDS Day. We provided HIV testing to 18 individuals and a variety of information and resources to the general public. • (CARE staff participated in several local radio station interviews and had articles published in three local papers around World AIDS day to discuss HIV/AIDS issues and encourage testing and prevention Impact of specific activities and events on those served and the community: • HIV/AIDS prevention is provided to substance abuse treatment clients because evidence demonstrates that those who abuse alcohol and drugs engage in behaviors that put them at higher risk for HIV infection. Our goal is to provide them information to prevent them form becoming infected. • A local hotel was not aware of the danger of blood borne pathogens and had not trained staff to use universal precaution when cleaning. This education session led the hotel to incorporate our information and change their daily practice. • Providing free rapid testing assisted 18 community members to know whether they were infected with the HIV virus. Part of testing is counseling and every person tested received education about how to reduce their risk for becoming infected. • Since the development of highly reactive antiretroviral therapy, people have been living with AIDS longer and enjoy a higher quality of life. This change has also led people to not worry as much about being infected with HIV. By becoming engaged with local media, we hope to keep people aware of the information about HIV and how to prevent themselves from becoming infected. Outcome Measure from evaluation tools used to measure the effectiveness of programs supported by local funding: ^ 98% of our current clients are maintaining contact with their medical providers. ^ 95% of current clients are taking their medication as prescribed Service Data: Number of People served First 6 YTD months - 1. Information/education provided Unduplicated 161 count 2. Direct services provided Unduplicated 19 Johnson Count 53 Total 3. Other (please list, please list) Unduplicated 10- Iowa City Count Su ort Grou 14 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Successes: (CARE held rapid testing with the help of Johnson County Public Health on December 1, 2008 for World AIDS Day. There were 18 tests conducted. Many people came in nervous and were grateful that we were using a rapid test which provides a result in 20 minutes. This helped alleviate anxiety for some who were worried about needing to wait a couple weeks for a result. ICARE was also contacted to speak at two different events regarding universal precautions and why HIV/AIDS is a public health concern. As a result of local radio interviews, ICARE received calls and emails from the public asking for more information. (CARE participated in the Fall Connections Kickoff letting others know about ICARE and the services that are offered. (CARE continues to perform HIV testing. (CARE provides regular education to the Intensive Outpatient Group at MECCA on a monthly basis and also provides an educational group for African American females in the Community. (CARE is offering support groups in Iowa City and has had an average of 4 people attend each month. Challenges: Funding continues to be a barrier that impacts services. One local client has struggled to find funding for a mental health program he would like to participate in to stabilize his mental health. ICARE's program coordinator has been searching for resources to assist this client. 15 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Johnson County Consortium for Youth Employment FY09 Funding: Iowa City $16,000 Local funds are used for pre-employment training, intern placements (wages) and staff salaries. Specific activities and events during the first 6 months of the year that are supported local funding: Consortium for Youth Employment, which include: pre-employment class; individualized youth support; and internship placement . Impact of specific activities and events on those served and the community: See outcomes matrix next page Outcome measure from evaluation tools used to measure the effectiveness of program supported by local funding. See outcomes matrix next page Service Data: Number of Peo le served Q'1 Q2 Q3 Qd 1. How many Johnson County residents Unduplicated 13 10 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 11 9 a enc serve? Count 3. How many Coralville residents did your Unduplicated 2 1 a enc serve? Count Successes: This program provides important education and support to youth who have had barriers to employment -whether because they are 15 so need extra support with applying for a work permit, have never had a job, or are from aloes-income orsingle-parent family where there may be barriers for parent support (primarily due to a parent working long hours themselves or needing to care for other children). The October pre-employment class was very successful - everyone who started the class finished 100% of the content. There was good participation amongst the class members, especially during the presentation from Wells Fargo staff. Students were introduced to the important concepts of how to pick up an application, how to fill out an application, and participated in mock interviews to prepare them for their internship placements and other jobs in the future. Challenges: We have had a difficult time securing internship placement sites over the past quarter. Many businesses who have participated in the past are saying that they can't accommodate an intern at this time. This lag time in finding intern placement sites has left some youth feeling frustrated (understandably). The consortium has retooled and will be identifying placement sites in advance and "assigning" students to a site at the end of the pre-employment class. 16 o ~> N ~ .~ ~ Q ~U c a~ N Q O ~n a c ~ c~ ~ 2 d ~ c O~ ~~ 0 .~ ~ v c~ ~o -~ o ~ c :~ o 3 ~ ~ ;C ~ ~ eF ~ t~0 N ~ O v V N ~ ~~ M~ fR .OQ .~. E C O ao c ~ N C ~ ++ T v O ~ ~ ~ ~ ti O O. V f0 a~ 0 c O L >°. o cNo ~$ U C ~ r+ d ~ t p C 'p .+ ~+ r ~ ~ C C M O y d R r.. ~ N M C. y C~ I~ ~ v ~ G 3 d NON s N 69 N O O a -$ C ~ ~ L ~ ~ E ~ c a~i ~ rn (A c c o ~' s 3 °' cu-- n ~ :6 ~ O O ~ O r C a~ a E a~ a? a c c U a~ a s c a 1~ 00.- M~~ N N fC c` ~ ~ ~ O v roN a C N N 0 a E W s ~ ~ ~ O ~ ~.. O U V ~ >, N O = ~ ~ O p f4 +~ Z ~ O O U a~ ~ ~ ~ ~ ~ N ~ ~ ~:a ~ O Z ~ ~ ~ ~ o ~U . U J •~ co N Z ~- f° o ~ ~~ ~ } cry ao oZV o c ~~ c as s o o EEE _ f~U'~ EL > E 0 0 0 ~ww .~ ,~ ,~ o 0 0 rn I ?3'~ *k ~k ~k ~k *k ~ *k , c Z cv vi c O O U N N C f0 Q C o. a~i C C f0 a ,~~° o y cQ - c vi »- c a~ U ca rn ~ c a s Q, o= O~~~ C L L p~ j~ 4? ~ _O C Q O C mU ~ arnE f°t-oi ~~~ o °~"c °'c °-a~ a3 sooEc c~«-oo~~'° H ~>-w a~ c~ ~ a~ o >,.- y amO aa~i ~ v7i~ JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Johnson County Crisis Center FY 09 Funding: Iowa City $40,730 Coralville $7,000 Local funds are for the Crisis Intervention program and the Food Bank & Emergency Assistance programs. Summarize the specific activities and events that have occurred during the first 6 months of the year that are supported by local funding: Our numbers of individuals served continues to be higher than the same period last year. We saw increased numbers requesting holiday food baskets (1460 in 2008). We've reported that eight years ago, the food bank distributed 85 bags of food each day. In 2008, prior to the floods, we were distributing 145 bags each day, and post June 2008, we are distributing approximately 175 bags of food each day. Both the economy and the flood disaster are related to the increase in the numbers of individuals seeking assistance. The crisis intervention and referral calls have experienced a 13% increase in calls the first six months of the this fiscal year as compared to the same reporting period six months ago. We saw a 12% increase in calls that are classified as "counseling with referrals" and we saw a 24% increase in information and referral calls. The crisis line saw in immediate increase in activity post Flood 2008. Describe the impact of specific activities and events on those served and the community: Early in this fiscal year, we realized that we were spending more money on food than budgeted for the year. Our options were to look for more support or decrease the amount of food given to clients. Our food/money problem was picked up by media, and the community responded in full. The Crisis Center allows the community a way to help. Outcome measure from evaluation tools use to measure the effectiveness of programs supported by local funding: Food Bank 51 % of the Food Bank clients indicate they are able to pay for other essential bills (rent/utilities) as a result of the food bank supplement. 59% of the Food Bank clients indicate they can meet weekly food needs as a result of the food bank supplement. 75% of the Food Bank clients feel that the services of the Food Bank helped them deal more effectively with other needs and problems. Crisis Intervention Services Program 91 % of the callers identified an additional resource or healthy option. 90% agreed to contact referral sources 90% responded to de-escalation techniques 90% were more prepared to handle their concern as a result of contacting CI 97% said they received support or felt less alone 74% of suicidal clients contracted or agreed to put means out of sight Service Data: 18 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Not available as the Crisis Center is having major IT issues (funding has been secured to address this issue). Successes: During the holiday season, our case advocates work with schools, organizations and business to match them to individuals and families who needed some help at the holidays. The days prior to Christmas were overwhelming to all -those clients who received, the individuals who gave and to the staff who coordinated. There was an overwhelming desire on the part of the community to make this year something special, and it was. Challenges: We have had a difficult time getting food from Hawkeye Area Community Action Program (HACAP). As reported across the nation, Food Banks, and HACAP is no exception, are having difficulties getting the food they need. As a result, we get less. Purchasing food from HACAP is the best use of our food dollars. However, we've had to purchase more food from local grocers. We recently reviewed reports for those individuals who are requesting emergency assistance funds and found that about 80 to 90°10 of the requests for assistance are not met as a result of a lack of funding. We continue to run out of Iowa City bus strip tickets early in the month. (The City of Iowa City provides 395 single ride tickets to the Crisis Center each month.) We continue to run out of clothing vouchers in the first few days of each month. 19 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Mayor's Youth Empowerment Program (MYEP) FY 09 Local Funding: Iowa City $16,000 Coralville $3,000 Local funding is utilized to pay at-risk youth a subsidized wage while they are learning necessary soft skills (e.g. show up on time, fill out a time sheet) and perform the necessary tasks with minimal training time. Specific activities and events during the first 6 months of the year that are supported by local funding: MYEP continues to assist at-risk individuals in participating in our Youth Employment Services. This consist of career exploration, career counseling and employment training. It continues to be a struggle for young people to compete for employment opportunities in the community and the economic downturn has just added more struggle to the already existing situation. During the fist 6 months of this year, MYEP provided volunteer and paid employment throughout the community, in house employment training at the MYEP office and the teen place, and employment through the Urban Youth Corps with flood clean up at the Coralville Lake, just to name a few. The local funds that MYEP received from the City of Iowa City and the City of Coralville are utilize by paying at-risk youth a subsidized wage to acquire the necessary skills to carry them into competitive jobs where the at-risk youth can perform necessary tasks with minimal supervision and training. Impact of specific activities and events on those served and the community: During the first 6 months, 23 at-risk youth received services through our program. We were able to place one person with a job training at a local community Day Care, one person with job training with the Iowa City School District, two additional individuals with a community lawn care services, five individuals in our Teen Place program, one person with our office clerical job training, and eight at-risk youth with Jeffrey Peck and The Army Corps of Engineers during flood clean up at the Coralville Reservoir. All the youths are learning necessary skills in the community to make them marketable in the in the near future. Outcome measure from evaluation tools used to measure the effectiveness of programs supported by local funding: MYEP is still in the process of refining an outcome measure process to determine the effectiveness of the program, however the fact that MYEP was able to serve 23 at-risk individuals in the Iowa City and Coralville area, as well as placing so many with community job training is a evidence that the program works to keep at-risk youth away from unproductive activities and towards community employment. Service Data: Numt~er of Pso le served Q'1 QZ Q3 Q4 1. How many Johnson County residents Unduplicated 21 23 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 20 23 a enc serve? Count 3. How many Coralville residents did your Unduplicated 1 0 a enc serve? Count Successes: MYEP continues to work with Henri Harper (City High) and Russ Johnson (West High) to assist numerous youth with employment opportunities. One example is the Iowa City Recreation Center serves as a work site for various youth. 20 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Challenges: Currently MYEP is struggling with the prospect of diminishing funds and more quests for work site placements along with subsidized wages. With the minimum wage increase over the past few years, the total dollars are unable to provide wages for many at-risk young adults as they have in previous years. The economic down turn has also made it difficult to find job placement as businesses have been cutting back on hiring. Everyone's dollars are being stretched to the maximum and thus we try to be creative in the way we service at-risk youth with fewer dollars. 21 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: MECCA FY09 Local Funding: Iowa City $29,000 Coralville $500 Local funding is used for Detoxification/Civil Committal Client Services, Crisis/Information Services and Prevention Education. Specific activities and events during the first 6 months of the year that are supported by local funding: Two 6-session courses of Partners in Parenting: Parenting education for families in recovery who have children ages 0-5. • Ten 12-Hour OWI Courses held in Iowa City • Site-based counseling services at City and West high school providing on-site prevention education, early intervention, consultation and support for student, staff, and parents. • Three 6-hour courses of Early Intervention Service (EIS): Education course for junior high and high school youth who have received a first offense drug or alcohol related charge referred by Juvenile Court Services • Drug Free Workplace trainings for three Johnson County businesses • Health Fairs to distribute prevention information in five locations • Daily attendance at the Johnson County Fair to distribute prevention information to youth and families • Coalition participation and development Impact of specific activities and events on those served and the community: Prevention Education Through the wide-range of prevention services offered in Johnson County we were able to reach large numbers of youth, college students, parents, business owners, and professionals from many different fields including education, health care, manufacturing and engineering. Our services targeted audiences with all levels of risk for substance use from universal audiences to whom we provided general prevention information to help prevent problems from occurring to indicated audiences who have already begun to have problems with substance use and the information we provide helps them identify their personal risk factors to prevent future problems and protect the things they value. Sarvir_r: I)ata~ Number of Peopie served First 6 YTD months 1. Information/education provided Unduplicated 5219"` `potentially duplicated-unable to provide count undu licated 2. Direct services provided Unduplicated 752 Count 3. Other (please list, please list) Unduplicated Count 22 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Geo ra hic location: Johnson County: Iowa City: 445 (combined, unduplicated): 752 Coralville: 139 North Libert : * * will rovide N. Libert Data at final Successes: We have seen an increase in requests for Drug Free Workplace trainings from area businesses. This training educates supervisors and employees about how to maintain a drug fee workplace and remain in compliance with drug free workplace policies. We have two local clients in our halfway house program. One has entered community college, is engaged in mental health services and has made significant progress toward his goals. He will transition into an apartment in the community in the next couple months. Our second client has secured employment and is working on relationship issues and relapse prevention and plans to return to her home with a new outlook and some needs strategies to prevent relapse. Challenges: One challenge is having enough resources to reach each sector of the community with multiple prevention strategies which is the ideal for making significant changes is communities on hard to change issues such as underage and excessive alcohol use. 23 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Neighborhood Centers of Johnson County FY09 Funding: Iowa City $61,000 Coralville $1,500 Local funding is used for new programming, continue successful programming after funding cuts, leverage funding from State, Federal and private funding and assist with paying overhead costs. Specific activities and events during the first 6 months of the year that are supported by local funding: CHILD and YOUTH GOAL: Children will develop social, emotional, aesthetic and artistic, physical and intellectual skills along a developmental continuum designed to strengthen skills to improve their chances of achieving success in school and life. Young child programming: Programming continued in the infant, toddler and preschool classrooms this quarter; staff held conferences with parents this quarter to jointly review child progress and to jointly set academic and social goals for children. Our summer PREP program (a program designed to help ready area children for kindergarten) successfully transitioned the children to kindergarten at the end of the summer. Because of area flooding, only 11 of the 14 children completed the program (families were displaced because of flooding). 8 PREP children were identified as needing additional services and referred to GWAEA. We also enrolled 20 new, 4-year old children in our Universal Preschool program in late-August. School-Age programming: During this period, summer-based programming ended and school- based programming began. Summer programming included summer camp, evening basketball programming, and the summer lunch program. Our summer baseball and softball program was cut short due to flooding; however we continued to offer `pick-up' games at area parks throughout the summer. Summer camp offered full and part-day camp experiences for 150 youth daily. The youth experienced swimming, arts/crafts, field trips, biking, and other typical-camp experiences. Programs were held at Grant Wood gymnasium and Pheasant Ridge Neighborhood Center, although we took advantage of all Iowa City attractions, bussing, swimming pools, and activities. The Summer Food Service Program (SFSP) Free Lunch program is vital to our neighborhoods in the summer and an amazing experience each day-close to 300 sack lunches were proved to youth (birth to 18 years of age) daily. This year, we maintained four summer lunch sites- Fair Meadows Park, Forest View Mobile Home Park, Mark Twain Elementary School, and Pheasant Ridge Neighborhood Centers. The Fair Meadows Park Summer Lunch program alone served over 160 lunches every day in July-children arrived hungry and ready for fun. Summer Lunch has a significant impact on the community. ADULT GOAL: Adults will strengthen their networks of support, work toward developing life skills necessary for achieving their personal goals and meeting their diverse needs. During this period, Neighborhood Centers hosted awide-variety of community building programs and activities, designed to strengthen networks of support and to build strong neighborhood bonds. Broadway hosted the National Neighborhood Night-Out in August (over 250 people attended) and the We Vote campaign (almost 100 first-time voters voted on November 4th at the satellite site). Pheasant Ridge continues as a host site for a Kirkwood ELL class-a favorite class site among families living in the neighborhood and continues to host monthly health and wellness events for area families. 24 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review The Pheasant Ridge women's exercise and wellness class exemplifies the agency adult goal. The women enrolled in the class have strengthened their support networks and are working on meeting their wellness goals; they are self-driven, yet offer each other support and friendship and guidance. Through the twice weekly class and discussion group, the women are all reporting significant improvements in their health; One woman shared that her high cholesterol had lowered to near-normal levels since starting the health and exercise programming. The exercise classes are quite innovative-because so many of the women wear burkas, the windows are covered and males (even children) were not allowed. Impact of specific activities and events on those served and the community: Although we traditionally measure impact as we review year to date outcomes, several activities this reporting period have shown tremendous results for children, youth, and families. In the past 6 months we have successfully transitioned children to kindergarten, helped to supply every free/reduced school child with supplies, offered neighborhood-based voting to 75 first-time voters, and welcomed countless newcomers to Iowa City with information, education, and programming. Our Preschoolers Reaching their Educational Potential (PREP) program completed the summer-long, kindergarten-readiness program by successfully transitioning 11 children to kindergarten. To help transition the children, the teaching staff and parents met with ICCSD counselors to share assessment and referral information. Together, the `team' created a plan for each entering child that needed additional supports to achieve classroom success. Despite the fact that 8 of the 11 children showed significant cognitive and emotional delays on the assessments, all of the 11 children are still in their home-room, home-school. Our neighborhoods are often the first-stop for many newcomers in Iowa City. As families move here from other parts of the world, other parts of the US, our Center staff welcome families with `Welcome Packets,' help families obtain basic needs like furniture, schooling, housing, and food, and overall strengthen the transition process. We now offer employment counseling, home based parenting, welcome events, and a variety of `get-to-know-your-neighbor' opportunities so that our newcomers become full members of the Iowa City community. e......:,.e a~+~• V~~ r~VV MG~f~. Number of People served First 6 YTD months 1. Information/education provided Unduplicated 1887 1887 count 2. Direct services provided Unduplicated 1208 1208 Count 3. -Other (please list, please list) Unduplicated Count Geo ra hic location: Johnson County: Iowa City: 1136 (combined, unduplicated): 1208 Coralville: 36 North Libert : unk. Successes: We are thrilled with the level of success that youth and families have with some of the organized activities-like the Iowa City Park and Recreation teams-that occur throughout the city. We a considerable amount of time enrolling youth in programs, scheduling games and practices, so 25 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review that we can transport youth and, when possible, families to the practices and games. This is difficult in that all of the neighborhood youth are placed on different teams, with different practice times and locations-despite the scheduling nightmare, well worth the effort! With the support of local musicians and acommunity-wide donation of instruments, we have started to offer area youth music lessons. In December, 3 youth began lessons (keyboard, guitar, and trumpet) and are at the Center nearly every day practicing and sharing their new- found skill with all of us. The Broadway Ragtime Band is coming your way soon! Challenges: The Broadway community continues to have significant increases in teenage violence and BB- gun usage (especially at the junior high level). While we have had several community-wide meetings and planning meetings to address these issues, the BB guns and violence are still highly present. Staff and other area adults are continuing to dialogue with the teens, youth, and parents with the hopes of programming for a successful spring and summer. NCJC continues to struggle with child care funding issues. From last year to this year, we have lost tens of thousands of dollars in child care rooms funded primarily through the Child Care Assistance program through DHS. In attempt to be forward thinking and acting, we have met with local and state representatives to identify issues and develop a plan. Our Board of Directors has established a committee to look at sustaining child care rooms, and we have created an internal work plan to cut expenses and build income. 26 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: Rape Victim Advocacy Program (RVAP) FY 09 Funding: Iowa City $12,000 Coralville $3,000 Local funding is used to partially fund the Fiscal Manger, the Volunteer Coordinator (who also provides direct service) and support operational expenses (e.g. audit, building maintenance, office supplies). Specific activities and events during the first 6 months of the year that are supported by local funding: Currently we use local funds to partially fund staff positions including our Fiscal Manager and Volunteer Coordinator (who also provides direct service); and to support operational expenses (annual audit, building maintenance, office supplies, printing, publishing, phone and volunteer program expenses). So local funds are directly responsible for: a.) keeping the agency fiscally sound, including grant writing to secure federal and state support; b.) supporting the recruitment, training and retention of volunteers; c.) providing direct services to sexual assault victims, and d.) supporting essential administrative costs. Crisis Services• After seeing a marked decrease in total crisis calls for 1st Qtr FY09 (161 compared to 218 the previous year), crisis calls for the second quarter of FY09 were up over the same period last year (221 in FY09 vs. 195 in FY08.) Reported rapes were up from 62 in the 2nd Qtr FY08 to 65 in 2nd Qtr FY09. New counseling clients were up from 22 in FY08 to 33 in FY09. In-person advocacy services for hospital (18), police (8) and court (3) were virtually the same for the 2nd quarter of both years. Johnson County Services (direct services): This fiscal year to date, RVAP's counseling program has seen an increase in male clients. Karen Siler (Johnson County Services Coordinator) has worked closely with a .counselor from the local substance abuse treatment center to provide ongoing sexual abuse counseling to five in-patient clients. RVAP has also received counseling referrals from three local disabilities service providers. RVAP counselors are also available to provide counseling at other in-patient facilities on a short-term basis as requested. The ISAH Coordinator resumed meetings of the "Mujeres Unidas" support group in 2nd quarter FY09. "Mujeres Unidas" (Women United) is a support group for sexual assault and domestic violence survivors and it is conducted in Spanish. Katryn facilitated four meetings. Fiscal: In second quarter FY09, RVAP utilized their new donor/donation tracking software to send out their annual donor appeal letter. Previously, the appeal was done in late July/early August. For several reasons, this appeal was moved to the end of November. Despite the economy and widespread flooding in 2008, RVAP is happy to report our donor appeal was a success, achieving donation levels similar to previous years. Impact of specific activities and events on those served and the community. See success section below. Outcome measure from evaluation tools used to measure the effectiveness of programs supported with local funding Outcome measures for our volunteer program include number of new advocates trained, number of advocates retained, performance on training post-test, number of volunteer call shifts covered and volunteer evaluations of training. We offer new volunteer training three times a 27 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review year, with no training scheduled during 2nd quarter. We maintained 95% of current volunteers and had 90% of all volunteer call shifts covered. The strongest outcome measure for the portion of the funds received from UWJC/local governments that support our Fiscal Manager is our annual audit. The auditor was here in October and the final report was delivered last week. After our Advisory Board meeting this week, the audit report will be mailed to our funders. In an effort to further measure effectiveness of our counseling efforts, Karen was given the task of creating a process to measure client outcomes. After researching different tools that were available and in use at other counseling agencies, we decided to incorporate several principles and develop an instrument specific to RVAP. The form will be used to identify and track specific issues and goals common to sexual abuse survivors. Using an identified scale of progress, RVAP counselors will complete the form when each client finishes counseling. A spreadsheet is then completed for all clients and outcomes averaged for a measurement of client outcomes. This is a new tool and will be used in the next quarter. V. Service data (# of people/households served) Number of Peopte served First 8 months YTD 1. Information/education provided Unduplicated count 3037 3037 2. Direct services provided Unduplicated Count 150 150 3.Other (please list, please list) Information and referral Unduplicated Count 40 40 Geographic location: Johnson County: (combined, unduplicated): 3,227 Iowa City: 2,452 Coralville: 420 North Liberty: 65 *geographic location includes all services Successes: Two RVAP staff members have been providing language advocacy to local sexual assault/domestic violence clients. With the language advocacy services, clients are able to fill out medical, immigration, legal, child care and other human services documents which are only available in English. Without the language advocacy, clients may not be able to apply for services they need and/or qualify for. "Alondra did a great job presenting to my class. I felt the content was very good. The students really like the role plays and I felt the scenarios that were used for discussion were excellent. When I wrapped up everything we had discussed in class yesterday, I felt the kids really had a good understanding of everything Alondra presented. Thank you for opportunity to bring Alondra into our classroom." -Northwest Junior High Health Teacher Challenges: RVAP has been actively involved in both the University and Community response to the street attacks on women and the high profile sexual assault cases in the news. We are very encouraged by the dialog and response to the issue of sexual violence and are pleased to be participating in this response. This has involved countless hours of committee work, meetings, 28 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review networking, responding to victims and concerned community members etc. While this is vitally important work, our agency struggles to cover the costs of this type of administrative work. 29 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Agency: United Action for Youth (UAY) FY 09 Funding: Iowa City $65,000 Coralville $3500 Local funding is Basic for Runaway and Homeless Youth, Transitional Living Program, Street Outreach, Crime Victim Support, Teen Parent Services, Positive Youth Development, and Operating the Youth Center (IC). Street Outreach, Positive Youth Development, Teen Parent Services and Counseling for Teens (Coralville). Specific activities and events during the first 6 months of the year that are supported by local funding: Art studio Highlights for 2"d Quarter: • October Art show. 16 year old youth from Elizabeth Tate High school created paintings for an art gallery show at the Youth Center. 50 youth attended. • Staff/Youth art show at UAY staff board potluck. 50 attended • Youth Art show at Hotel Vetro. 100 attended • Youth Art workshops included: Painting Portraits, Batik-Javanese Parts 1 and 2, • Basketry: Weaving, Braiding, and Knotting • Fabric Collage • Embellished Plastics Part 1 Leadership/Volunteer/Civic Engagement Activities for 2"d Quarter: • Bike Library Work Day-4 youth volunteers helped at and learned about the Bike Library. • Farm Work Day-12 youth volunteers helped harvest and clean vegetables for local farm. • 8-Youth Volunteers carved pumpkins for display at the Youth Center. • 13- 5th and 6th graders took a field trip to the Englert Theater to learn about the business of running a community theater. • 12- 5th and 6th graders took a field trip to learn about the Natural History Museum • 10 youth in the UAY drama troupe attended play at the Englert Theater to gain knowledge of improve theater techniques. • 10 youth visited the Field of Screams-community outing. • 2 youth volunteers .knitted scarves for a community homeless awareness project. • 6 youth volunteers made UAY thank you cards. • 6 youth volunteers helped set-up, distribute and organize Thanksgiving supplies, turkeys and food to families through Local Foods Connection. • 10-youth volunteers made cookies for the Senior Citizen Center and Cards for Local Foods Connection. • 7 youth volunteers created Fleece Blankets to be donated to Ronald McDonald House. • 2 youth volunteers performed music at UAY fundraiser. Off site activities in 2"d Quarter: • Street Outreach in the community 52 with 989 contacts • Weekly Grant Wood Elementary Art club with 16 5th and 6th graders. • Southeast Junior High after school program Mondays and Wednesdays until 5. Art, games, drop-in. • Art and Rec at Mercer Rec Center on Tuesdays after school until 5. • Wednesdays after school art, rec and drop-in at Solon. • UAY art staff at Elizabeth Tate High School. Facilitating art workshops and connecting youth to the Youth Center. 30 JCCOG Human Services -April 2009 Second Quarter Aid to Agencies Review Impact of specific activities and events on those served and the. community: Youth had many opportunities for self-expression and positive contributions to the community through the arts, skill-building groups and community service activities offered at the Youth Center, schools and in metropolitan and rural settings. Families and teens were able to access assistance through UAY school-based, counseling and crisis intervention services, which helped them resolve problems they were experiencing. Outcome measure from evaluation tools used o measure the effectiveness of programs supported by local funding: We continue to have positive outcomes in our Teen Parent program. In the first and second quarters, twenty-two babies were born who had received UAY services prenatally. None were low birth weight, despite a national average of 12% low birth weights to teen mothers. We do have almost athree-month wait list in our Teen Parent Program. The UAY Counseling program began a new Client Satisfaction Survey in the second quarter. Preliminary results indicate: • 100% of youth respondents report that "my therapist shows respect for me as a person" • 86% agree that "counseling has helped me make positive changes" • 100% report that "my therapist has offered helpful suggestions and guidance UAY currently has a wait list for after-school and evening appointments in our Counseling Program Service Data: Number of Peo le'served Q1 ~ Q3 ~Q4 1. How many Johnson County residents Unduplicated 718 468 (including IC &Coralville) did your agency count serve? 2. How many Iowa City residents did your Unduplicated 573 378 a enc serve? Count 3. How many Coralville residents did your Unduplicated 67 28 a enc serve? Count Sucesses: (I think this story illustrates a challenge the community has been facing and how successful advocacy benefitted this family, and hopefully others in the future) UAY has been collaborating with the Department of Human Services, other mandatory child abuse reporters and the Johnson County Attorney to improve Child Protective Services to youth older than 6 years. For at least the past year, child abuse reports on older children and teens have not been accepted for assessment by DHS or have not been consistently referred to the County Attorney for Child In Need of Assistance (CINA) petitions. In December, UAY filed a report of physical abuse, substance abuse and domestic violence in the home of a 15 year old runaway. UAY placed the child in the Youth Emergency Shelter with the agreement of her mother, who did not want the child to return to the family home. DHS Child Protection did not believe the child was unsafe at home. After the two-week stay at Shelter and many attempts at mediation between the mother and daughter, UAY believed that the child would not be safe in returning home. UAY contacted the County Attorney, requesting a Shelter hearing so that a judge could determine if the child could safely return home. A Shelter Order was signed by a judge ordering the child to remain at Shelter. The next day it was discovered that there was an outstanding warrant for the father on the charge of domestic assault from a fight between the father and mother at a bar. The fight occurred while the child was in Shelter, and confirmed the allegations reported by the child and UAY. Since that time, a CINA petition has been initiated, DHS has placed the child in a foster home, and DHS has held a Family Team meeting. 31 ~. ~. ~ e sr..,.°.. ~ a ~S ~~. -. w `k ~ ~ ~t WHAT: WHEN: WHERE: Trueblood Family Community Fundraiser Taco Dinner Sunday, April 5, 2009 4-8p.m. Mercer Pork Aquatic Center/Scan/on Gymnnasium 2701 Bradford Or. Iowa City Procter & 6amb/e Room Join members of the community along with our Park and Recreation Professionals from across the state os we help to raise funds for the Trueblood Family. Great Er~x__ tainment! If you ore not ob/e to offend and would /ike to make o donation, please send to: Iowa Park & Recreation Foundation c/o Michael Moran or Gil Spence Iowa City Parks & Recreation 220 S. Gilbert St. Iowa City, IA 52240 Leisure Services Manager 2200 Bunker Hill Rd. 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CALL TO ORDER: The meeting was called to order at 7:00 p.m. APPROVAL OF THE FEBRUARY 17 & 19, 2009 MINUTES: Hart motioned to approve the minutes. Shaw seconded. The motion carried 8-0 (DeFrance absent). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Douglas said that the subcommittee looking into an event on affordable housing was considering getting a speaker to look at how the economic downturn has affected low-to-middle income housing consumers. Douglas said the subcommittee would investigate resources to help arrange a speaker if the idea sounded agreeable to the Commission. Shaw asked if the speaker would be speaking to the issues and its impacts or if the speaker would have some sort of expertise that would allow them to HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 2 of 17 provide suggestions and context for the problem. Douglas said that his hope was that the speaker could address both the issues and impact and provide expertise and suggestions. Hart asked if the subcommittee had any speakers in mind. Drum said they were looking for suggestions. Douglas said that Andy Johnson of The Housing Trust Fund suggested someone at the state economic development office. Shaw suggested that discussion of Jumpstart might be a useful topic for the speaker to address. Richman asked if the subcommittee had a date in mind. Douglas said they were looking at late April. Drum added that a firm date would be set when the speaker was decided on. Shaw asked if there was some funding available to help arrange the speaker; Staff said there was not. Shaw suggested staying local if that was the case. Douglas said the subcommittee would continue looking into the idea. Richman suggested they make sure to leave enough time for the Commission to get the word out about the event. Richman noted that he had sent out an a-mail asking Commissioners to identify any real or perceived conflicts of interest with respect to the allocation process. Hightshoe reported that she had received and addressed all responses. Richman asked if anyone had thought of any potential conflicts since initially responding to his a-mail. Shaw noted that his response had been verbal. No other Commissioners had comments on the subject. Long gave a brief update on the status of flood recovery. Long said a new program was beginning on March 13`I' for replacement single family housing for homes that were lost in the floods. Long said the City would be acquiring and demolishing 40 homes this summer through the Hazard Mitigation Grant Program. He said that up to $1 million dollars would be coming through this new program, called the Single Family New Construction Unit Production Program that would provide down-payment assistance; up to 30% of the purchase price or $54,000, whichever is less to income eligible homebuyers. The terms of the assistance would be a 10-year forgivable loan. Long said the City was developing partnerships with developers and builders to allow the City to construct up to 17 homes; the homes would be required to be constructed for less than $180,000. Long said these homes would have to be moved into or sold by December 31, 2009. Hightshoe said that the City was looking at a variety of housing options such as townhouses and duplexes, even manufactured homes that will be permanently affixed to the foundation. Long said there is excitement about the program. Hightshoe said that Staff is first identifying cooperating homebuilders and developers and then will look into partnerships with lenders; she said the program is proceeding pretty fast. Long said Staff was continuing to work on rehabilitation of damaged homes, and is currently working with 52 households and 62 businesses. He noted that there were a lot more homes and businesses to be helped. HUMAN RIGHTS COMMISSION -CITY BOARD AND COMMISSION SURVEY: Hightshoe explained that the Human Rights Commission was surveying board and commission members to determine if there were any barriers to service and to gather demographic information. Completion of the survey is voluntary; they can be turned in at the end of the meeting. UPDATE ON THE AMERICAN RECOVERY AND REINVESTMENT ACT (a.k.a. STIMULUS BILL): The stimulus bill was passed. Hightshoe gave a brief breakdown of the funding. She said there is additional CDBG funding of $1 billion, of which Iowa City will receive $176,785 (determined by formula). A neighborhood stabilization program received $2 billion nationally; however, Iowa City HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 3 of 17 does not have that program and will not receive those funds. Public Housing received $4 billion in capital funding, of which the Iowa City Housing Authority will be receiving $191,000. Hightshoe said that the guidance the Department of Housing and Urban Development (HUD) gave for the $176,785 was brief and consisted of using the funds quickly with maximum job creation and economic benefit. Hightshoe said that while no guidance had been given on whether the funds were eligible for public services, she did not anticipate that they would be. Long said this meant HUD was looking for construction projects, "bricks and mortar" projects that can begin within 120 days of amending their fiscal plan. Hart asked if it was correct that the additional funds could not be used for the building of rental housing. Hightshoe clarified that CDBG funds cannot be used for building rental properties. Hart asked if the funds could be used for public facilities and Hightshoe said that they could. Richman said that the easiest way to dealwith the funding is to take it and toss it in with the $831,000 that is currently available, with the qualification that it could, for the most part, only be used for public facilities projects. Richman explained that effectively this additional funding allows the Commission to take money that would otherwise be spent on public facilities projects and allocate it toward other projects. Hightshoe reminded Commissioners that the goal in the five-year plan is to spend 20% of funding for public facilities projects, but that in actuality, only 13% was spent toward them to date (4 years completed out of our 5 year plan). Richman said that when new allocation sheets are done they will show available funding of approximately $1 million with new maximums and minimums. Hart asked where the $191,000 discussed earlier came into the picture. Long explained that the $191,000 was strictly for public housing and would be allocated by HUD to the Iowa City Housing Authority (ICHA). He noted that Steve Rackis, Director of the ICHA, was present and could explain more about that. Rackis said that the guidance ICHA received was for "bricks and mortar" projects with job creation. He said the primary focus would be on renovating and reconstructing vacant public housing units with contracts issued within 120 days. CONSIDER AN EXCEPTION TO THE POLICY FOR ALLOCATION OF UNCOMMITTED CDBG & HOME FUNDS: Hightshoe explained that this agenda item is a result of the stimulus package. She said that there is a current HCDC policy on how to allocate additional funding provided by HUD. The policy states that the Commission will first look at existing projects, then will look at unfunded applications, and then will look at new proposals. Hightshoe said that Staff had consulted with the legal department and determined that the simplest way of combining the stimulus money with the FY10 funding is to make an exception to this policy. The exception would be that the extra funds will be allocated to FY10 applications that meet the purpose/intent of the Stimulus package; the source of the funds. Hightshoe explained this would differ from the existing policy as we would not be looking at FY09 projects or new projects that would require additional funding availability notices. Long explained that the changes would really just be administrative changes that Staff would implement. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 4 of 17 Shaw made a motion for an exception to the existing policy for allocation of uncommitted CDBG and HOME funds and to allocate the additional funds received through the Stimulus bill to FY10 applications. Hart seconded. A vote was taken and the motion carried 8-0 (DeFrance absent). DISCUSSION REGARDING FY10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) REQUESTS: • Review Project Rankings • Discuss Average Allocation Worksheet Richman explained that there were two meetings left in the allocation process. This evening's meeting would be a discussion of each of the projects and the rankings/allocations that Commissioners submitted to Staff. On March 13`f', Hightshoe will send Commissioners revised allocation sheets, giving them an opportunity to reallocate based on discussions held at tonight's meeting. In two weeks, March 26` ,the Commission will reconvene and will finalize allocations and zero in on dollar amounts for each project, making its recommendations to City Council. McMurray asked to confirm for her own understanding that the Commission has more money to give out but that it cannot go to public services. Long clarified that the funds could be used for a Rehabilitation Project, but not toward new construction. Richman said that basically the Commission has another $176,000 that has to be spent on public facilities projects, which frees up some money that can then be spent on housing projects. Long noted that the projects would have to be of the "bricks and mortar" type. Douglas said that essentially the extra money can go toward anything; it is just a matter of how Staff accounts for it administratively. Richman said that as long as the Commission spends at least $176,000 on public facilities projects, then the rest of the money can go either to public facilities or housing; based on the number of applications, he added, that will likely not be an issue. Richman asked Staff if there were any projects under public facilities that might not be eligible for the stimulus money and was told that there were not. Long noted that there were some housing projects that were CDBG eligible but not stimulus recommended (land acquisition projects). Drum asked if the First Mennonite Church project would be eligible under the stimulus and Hightshoe said that it would be. Long noted that new construction of housing is not eligible for CDBG funds. Housins Activities: Richman asked if anyone wanted to put forth the principles or thoughts that guided their approach to allocations. Hart responded that she tried to think of projects that met the greatest or most dire need. She said this led her to give priority to rental assistance and the creation of rental properties. She noted that she did not do this perfectly across the board. Hart said she was torn between funding the Builders of Hope project and the similar Shelter House project. She said she liked the idea of the Shelter House project being LEED certified, but noted that they had so much need elsewhere she chose not to fund their rental project. Hart said she was also guided by her assumptions of when projects might be able to find other resources or personal resources to call on, versus those who probably had nowhere else to go. She said some people might raise their eyebrows at her choices but she tried to go where the resources were most needed. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 5 of 17 Drum said he tried as best he could to stick to the scores he got from the ranking sheets. He said that he tried to put his personal preferences aside. He cited Local Foods as an example, saying that they were one of his personal favorites, but that they did not score high on his rating sheet and therefore he did not fund them. He said he also was guided by the most good for the money. He said he would like to hear more about Builders of Hope, but that his impression was that it was a lot of money for a very small number of units (four), which turned him off. McMurray noted that there was not as much on the order of homeownership in this funding cycle. She said that the only homeownership project was Dolphin Lake which had an impressive track record and received the most funding from her. Richman noted that this was a different dynamic than in previous years when there have been multiple homeownership projects. ISIS Investments: Richman noted that Crane had funded Isis on the low-end. Crane said that he just did not really have a good grasp of how much rehabilitation they had to do based on the dollar amount the Commission had to fund. He said his reasoning was to fund just one unit this time, because last year two had been funded. Hightshoe said that the per-unit cost was a good basis for analysis. Shaw noted that last year ISIS had asked for funding for four units, had received funding for two, and then proceeded on time and on budget. Richman said that he had analyzed the projects based on their dollars per bedroom costs because the unit sizes and types were so different. He said for this project he came out with a cost of $16,000 per bedroom. Douglas said he thought that sounded like a pretty efficient use of dollars. McKay said that he was impressed with Isis's ability to pull off the projects and get them done in a timely manner, as opposed to projects that are sometimes two years away. Shaw said that Isis had already pulled off so much with a limited staff, and done so very efficiently. He said that they had demonstrated that their projects were a good use of City money and provided a great amount of services and support to their families. He said he would be interested in funding at least two units this time around. Hart said she liked the idea of doing two units for Isis as well, and that she had been impressed with their efficiency. She noted that she had also been impressed with the innovative use of land and the program offered by The Housing Fellowship (THF). The Housing Fellowship -Rental Shaw noted that McMurray had funded this project on the low-side; McMurray could not immediately recall her reasoning for this. Crane noted that he had funded The Housing Fellowship on the high side because they always do a good job. Richman suggested that since McMurray had allocated more toward homeownership than other people there may simply have been less left over for THF's project. McMurray said she thought this was the case. Douglas said that he had funded the project high based on THF's proven track record and their ability to plug into the tax credit system. Richman said that there were obviously a lot of different funding approaches taken by the various Commissioners, just as there were a wide variety of projects asking for funding. He asked if there was any sense of how people felt about one project format versus another. McKay said that while he may not have been consistent in applying this, some of his thinking was in how fast the money can be injected into the community, how fast it can be spent and the housing can become available. Crane said that he would likely move some of the new funding to Isis, as he is comfortable with doing two units now that more money is available. Shaw said that the projects are strong for different reasons. He said that with Isis there is a sense that there will be good support for the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 6 of 17 families and that such a net will likely help the projects to be sustainable for the families. With THF, Shaw said, there is a strong institutional structure to be able to maintain the properties as affordable housing. Either way, families will be receiving some sort of affordable housing support. Richman noted that with the Isis project the idea is for the families to eventually buy the rental properties, so it is difficult to compare the two. Shaw said that keeping families locked into the community for ] 0-15 years and getting them to a place where they can buy a home and be solidly invested in the community is difficult to compare with a project of 20 units that will provide affordable housing to a large number of families over the years. Hart asked if THF knew what the average length of stay was for their families. Maryann Dennis of THF said that she did not know that statistic off hand but offered the anecdote that the property manager for the organization had been a tenant since 1993. She offered to get the figure and provide it to the Commission. Hart said that her impression had always been that the stays of families in THF housing were fairly stable and long-term. Long asked Dennis to a-mail the information to Hightshoe or him and he would distribute it to the Commissioners. Shaw asked what the per-unit cost was for THF's project. Drum said it was $30,000. Richman said that to determine per unit cost, he used the dollars being allocated by HCDC. Hart said she used the per-unit cost as listed on the application. Richman said he calculated $8,000 per bedroom for this project. Drum asked if it was the same per bedroom figure for Isis. Richman said that Isis's project was $16,000 per bedroom. The Housing Fellowship CHDO OperatinP Hightshoe clarified that at the time THF applied they did not know what the HOME entitlement was and requested $50,000. Staff calculated the most the City can provide in CHDO operating expenses is $30,687, 5% of the FY09 HOME entitlement. This amount is subject to change if the actual FY 10 HOME entitlement amount is considerably different, however the City anticipates about the same HOME entitlement as last year. HOME rules prohibit more than 5% of the entitlement for CHDO operating expenses. Douglas said it looked like there was some consensus on the funding amount for THF's CHDO application. Richman asked if McKay had concerns based on the fact that he did not fund THF's CHDO request. McKay said he thought it was more a question of having first put the money where he thought it should be and not having any left over. Shaw asked if anyone had concerns about the ratio of funding for this request versus the others. He noted that the Commission was talking about funding 82% of that request. Hart said that was not a consideration for her, that it was more a matter of how well the money would work in that context. Richman noted that in some respects it was a different request than all of the other applications because it was for administrative and operating costs. Long pointed out that the money would help to maintain over 100 units in Iowa City and produce more affordable housing. Drum said that seemed like a good investment. Shelter House -Rental Richman noted that five Commissioners had allocated no money to this project and three had partially funded, and one had nearly fully funded the project. Hart said she thought this sounded like a great project, but she saw no way Shelter House could pull it off at this time as there was so much additional fundraising to do. She said she personally liked the idea of LEED certification. She said HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 7 of 17 that she felt that allocating money elsewhere or to Shelter House's other projects might be the best bet this time around. She said she assumed they would be back with the same project the following year, perhaps with even more fundraising done. Douglas asked if the new Shelter House was also intended to be LEED certified. Staff said it was not. Hart said that she knew that Shelter House intended to look at costs that could be cut for this rental project, but in her opinion it may be better to leave costs such as LEED certification in and then wait on the project. Douglas said he had concerns about funding two big projects for Shelter House and because he really likes the new Shelter House project he decided to put his weight behind that one. McMurray asked if Shelter House had expressed any reservation about having simultaneous construction projects. Hightshoe said that Shelter House had replied that they did not think the projects would wind up being simultaneous. Richman asked if this project was one in which it could not proceed without full HCDC funding, an "all or nothing" type project. Crane said he had asked Shelter House that question and the response had been that whatever could be given would be of help. Richman asked for input from the Commissioners who allocated no dollars to the project on their reasoning. Shaw asked if there had been concerns about Shelter House foraying into the rental market for the first time. Hart said that was not a concern for her and that she thought it was a great project. She said she simply felt there were other pressing needs right now and this would not have immediate benefits. Richman said that for him the cost per bedroom was $33,000 and was way too high for him to back. He noted that in some respects it is an experimental format in affordable housing. He said that while he does not dispute the need, he does have concerns for the cost. He added that he is not a believer in funding only the lowest per bedroom cost across the board, but that there were a couple that stood out as too expensive given the limited funding. Hightshoe noted that given the high cost of construction it would be difficult to recoup those costs with single room occupancy units with capped rents. Douglas asked if it was fair to say that this project and the Builders of Hope project are quite similar. Richman said they seemed so to him. Douglas said his thinking had been that rather than fund two similar projects, fund one. Arvind Thakore - Homeownershi Richman noted that this was the Dolphin Lake Pointe Enclave project. Richman noted that McMurray had been on the high end for this project. She said that she had been really impressed with what he had done so far and supported the homeownership aspect of this project. Shaw said he was impressed with the fact that Thakore had worked with Grant Wood Elementary and come up with a street named Paul Davis Street (a longtime Grant Wood principal). Shaw said this had a big impact for him. He said that the previous year he had not funded as high because he had concerns about the continuing specter of absentee landlordism for that property. Shaw said that although the primary base of operations for the project is not Iowa City, the project has demonstrated a willingness to engage with the community and communicate with the neighborhood and HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 8 of 17 surrounding areas. He said that the effort to reach out and work with the school for a street name shows a commitment to the local community and the neighborhood as a whole. McMurray noted that the crime rate had decreased remarkably in the. area. Shaw noted that there were not as many people because of all the empty units due to construction, which could also account for the drop in crime. Richman asked what Commissioners felt about the long-term viability of the project. Shaw said he believed that it depended on their ability to continue to beat the bushes for funding. He said there would have to be an ongoing evolution of the space and a cultural shift in the community. He said if the project could be successfully re-branded then there would be far-reaching effects for the whole area. Right now, Shaw said, it is still seen as "Lakeside." Douglas said that the project had sold out its first phase and that this was impressive. Long noted that the project has not actually sold any properties; rather, it has purchase offers for the whole first phase, which will begin to be sold April ls`. Richman said he actually went there and went through the files of purchase offers. He said that there are indeed purchase offers, but that the deposits are only $100. Crane said he was actually outspoken against the project last year. However, because of the progress that has been made and the money that has gone into it, he has somewhat changed his opinion. He said the big question now was whether the prospective homeowners can get their funding to purchase the units. He said that if they can, he believes the project will be viable. He said that he does question how much money can actually be made by the investors. Shaw said that it is probably the case that so much money has been put into it now that it has to work. Richman said that he too was not a proponent of this project last year. He said that credit has to be given for the fact that there has been a lot of investment in this project. He said the units are nice looking. He said his concern was the same as Crane's. His concern was whether the people wanting to buy these units would be able to get a loan for them. Shaw said two years ago they may have, but now it could be a different story. Crane said that he understood that Thakore may now be moving here. Richman said that this program isessentially adown-payment program, providing $10,000, less than 10% of the purchase price. Crane said that a minimum 10% down payment was currently being required for financing with the more realistic number being 15-20%. Crane said it might be possible that first-time home buyers could use their new tax credit (passed in the stimulus package) in conjunction with this. Richman noted that as that is a tax credit, a consumer would still have to have the cash available. Hart said she also thought that Thakore had done an excellent job with this project, but that she had felt there were more pressing needs. She said she felt like if the units were not sellable they could ultimately be rented. Crane said he did not know if rental income would support the project. Long noted that units funded by HOME funds cannot be rented. Richman asked if the terms being requested were the same as last year's. Hightshoe said they were. Drum said that at issue for him was that it was afor-profit project rather than anon-profit and that it was owner-occupied versus rental. He said he loved this project but that it did not target primarily low-income people and was low on the CITY STEPS priority list. Douglas said that the housing survey seemed to indicate a greater need for affordable rental housing than homeownership. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 9 of 17 Iowa Citv Housing Authority - TBRA: Shaw said that this was a very consistent project that reliably uses its dollars in the most efficient manner. He said for him it was a matter of determining the allocation amount. Richman pointed out that this project is not a "bricks and mortar" project, but does have immediate impact for the very low income population of the community. McKay said that he was influenced by seeing how quickly the dollars turn into housing for people who might otherwise have to go without. He said that the way ICHA is able to leverage these funds to provide housing to the elderly arid the disabled is very much a factor for him. McMurray said her allocation was on the lower end because ICHA had not yet used their FY09 allocation. Douglas said he had wondered about that as well. Steven Rackis of ICHA said that it had not yet been used as they are hoping to add it to the FY10 allocation to be able to serve more families for a longer period of time. Richman noted that all Commissioners funded the project, but amounts varied. Builders of Hope: Richman noted that five Commissioners allocated nothing to this project, whereas four Commissioners partially funded it. McKay said that so much of the square footage was going to be used to house services unique to the organization. He said that there are so many services already available in this town that he could not see why money should be used to construct a building to house more instructors and therapists. He said this drove his thinking in allocating nothing to the project. Richman asked if he was correct in his belief that there were now four units and Hightshoe said that was correct, and that it was also correct that there was a commercial component to the project, though HOME funds would not be used for that portion. Crane said he was a proponent of this project last year but that the per-unit cost was of concern to him this year. Based on the limited funds available, he chose not to allocate toward the project this year. Drum said the for-profit aspect of the project was a factor in not allocating funding to it. Richman. said that it probably was not very profitable, but that $65,000 per unit was too high. He said that it probably served a need in the community, but that the costs were too high at this time. Douglas said he liked the overall sound of the project, and since he was not funding the Shelter House model, he wanted to fund this one. He said that the financial arguments presented by Commissioners make sense, although he does feel it is a good project. Hart said that her thinking was similar to Douglas's, although. she had mistakenly believed she was funding the less costly version of the model. She said the projects this group has done in the past have been quite worthy, but that another year may be a better time for this. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 10 of 17 Richman said that Builders of Hope had a project two years ago that he was not a big proponent of, but that it turned out very well. However, in terms of dollars, this project was a little problematic for him. William Wittig -Rental: Richman noted that this was another one where four people funded the project and four did not. Hightshoe noted that this would probably be a project where CDBG funding was used rather than HOME, as she did not think the comprehensive rehabilitation required by HOME could be done with success in this case. Richman said that although the cost of the project is low, it does not necessarily add new affordable units to the community. Hart said she had gone on the high-end for funding this project because she felt there was a safety issue at play. She said that having lived in similar housing types, she believed the units fill a need for those who cannot afford more. She also felt that there were probably not other resources from which the money could come. Douglas asked if the project seemed viable in the revised pro forma. Hightshoe said that if the predicted 5% vacancy rate was applied it could be viable; however, if the historical 15% vacancy rate applied, then it would not be. McKay said his problem was both the occupancy rate and the fact that the money being put into the house was not going toward making the rooms look better (thereby increasing the occupancy rate). Hightshoe noted that the kitchen and bath would be improved. Drum said that for him it was once again the for-profit issue. He said he had a hard time refurbishing someone's house. Richman pointed out that there probably was not much profit in the for-profit project. Long pointed out that as afor-profit property taxes were being paid by the owner. Hart said that Wittig had mentioned that he was working with the STAR program and to keep the place better kept up with higher occupancy rates. Drum said he did not see much effort being put into up-keep. Richman asked, in light of Hart's assertion that there probably was not another funding source for the project, if there was a mortgage out on the property. Long said there were at least two mortgages on the property. Crane noted that the combined mortgages were higher than the assessed value of the house. Drum said he had been under the impression'that Wittig had purchased the house very recently, but that it appeared he had owned it for quite some time. Long said that he had owned it since the mid 1990's. Richman asked if Drum had toured the property. Drum said he had and it is rough looking. Crane asked how many people resided there, and was told that there were 16 units with 12 people living there currently. Shaw said this had been one of his concerns, that if the occupancy rate can be filled with 16 residents, then you have 16 residents living in a very small space. He asked what the impact of that amount of people would be on the landlord's ability to keep the property up. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 11 of 17 Drum said he really appreciates what Wittig is trying to do and does not mean to disparage that. He said if there was enough money to fund all of the projects, he would fund this. However, since the money is limited, he thinks other projects better fit the community's needs. Dan Tonnesen -Rental: Richman noted that no one funded this project. He said there were issues with the lack of completeness in the application, but wondered if anyone else wished to speak to the issue. McKay said he just had the feeling that the project was going to go whether HCDC gave them a dime or not. He said it is afor-profit project and if they can make it work, they should do so. PUBLIC FACILITIES: First Mennonite Church -Home Ties Addition: Crane said he was in strong support of the project, largely due to the amount of fundraising they had already done. He said he was very impressed with what they have achieved with their fundraising versus the amount of their request. Drum said he was impressed as well with the support they have from the church. He said that he was impressed that the church had basically given over their entire Sunday school area and their general meeting room to this daycare. He said he was impressed with the church's commitment to the daycare. He said that the addition would also solve the ongoing security problem with the daycare. McKay said that every Friday the church packs up the rooms used by the daycare so they can be used by the congregation and then every Monday unpacks them again. He said that the church has gone to considerable inconvenience, staff time, expense and trouble while getting no direct benefit from the daycare. He said he was very impressed with the church's commitment to the daycare. A member of the public, Brianne Wojak of Successful Living, spoke up to attest to what an amazing program Home Ties. is and what a unique service it provides, saying she has worked closely with them in her professional capacity. United Action for Youth -Facility Rehabilitation: Hart said that this was not a bad project, but that she felt it was one that was less of dire need and more for aesthetics. Drum said that the windows issues and the resulting loss of heat were real issues that went beyond the cosmetic, as did the steps. Richman said his funding was based on the fact that the organization had gone out and gotten the labor for free. Shelter House -New Construction: Hart said that she had allocated higher because she was hoping to help push the project to completion as it had been in the works for four years. Richman asked if this project was eligible for the stimulus funding; Hightshoe said it was. Long noted that digging would have to commence prior to July10, 2009 for it to be eligible. Richman noted that this was by far the biggest request on the Public Facilities list. He asked if anyone felt strongly that the 70-bed facility should receive greater than the average Commissioner allocation of $119,000. Shaw asked about the capital campaign the Shelter House was doing. Drum asked if it was worth discussing how people wanted to handle the extra money; if they wanted to HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 12 of 17 move it around as planned. Richman noted that if they wanted to, the Commission could use the extra money to fully fund Shelter House without changing much of anything else. He noted he was not advocating either way. McMurray said that Shelter House could be given 50% and the other projects could still be funded. Richman said it could also basically all be moved up to housing. Shaw said that the reality of the Shelter House is that every little bit helps and the more the Commission gives the less stress that is put on their capital campaign. Conversely, Shaw said, if the Commission does not give as much, the project will still move forward regardless. Richman said that past requests have usually been approached in one of two ways: 1) they are fully funded (such as Four Oaks) or 2) priming the pump (Splash Pad) and giving momentum for outside fundraising. Richman said that it seemed to him the Commission was going to have to decide which approach to take with Shelter House. Long said that as the Commission thinks about some of these projects and the stimulus money, they may want to think about what they have to report to HUD. He said things such as carpet replacement might not be what HUD has in mind because it is a one-shot stimulus, whereas "bricks and mortar" projects are "stimulating" in the way HUD is seeking. Shaw said the idea is to put more people to work. DVIP -Facility Rehabilitation: Crane asked if the air conditioning is not working. Shaw replied that they are 15 years old, original to the building and had some trouble operating last summer. Shaw said that shelters are pushing the state hard for a new formula for funding to help them stay open. He said this may be a situation where there is no other funding source. MECCA -Facility Rehabilitation: Shaw said that he has appreciated that the security upgrades are directly related to residents and services provided and will directly improve their lives. He said he liked that the systems were considered in the context of their impact on the outcomes of services provided, which was a somewhat rare thing in this funding category. Richman agreed. CMHC -Facility Rehabilitation: Crane said that he funded it as a safety issue for clients. Hart said that while the windows were an important project, the pavement takes precedence. Richman said this was one of two projects that he did not fund. He said it was simply a matter of prioritization for him. Hart asked if Richman took the tour of the property and he said he did not. Hart said the tour had made a difference for her. NeiPhborhood Centers of Johnson County -Facility Rehabilitation: Staff clarified that $26,615 is stated on the application. The applicant made an error in the budget, however $26,615 is the amount HCDC must consider. Shaw asked what the priority order was for the projects because even if the full request was granted, it would still not be what they had intended to request. Crane said that he allocated enough to fund the deck due to the safety issues. McMurray asked if the Commission could specify which project they intended to fund and Hightshoe said that they could. Hightshoe said that this is the second year an allocation request has been made for the deck and the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 13 of 17 third year funding for the asphalt has been requested. Crane noted that given the allocation amount on the application both projects could not be funded even if they wanted to. Arc of Southeast Iowa -Facility Rehabilitation: Richman noted that this was another project that half of the Commission funded and half did not. Hart said she believes Arc does fantastic work and that they are very deserving of new carpet, but that it is one thing that people could live without and delay for another year. Douglas said he agreed, and he thought the amount was so small they could probably raise it themselves. Crane agreed. Richman said he just did not feel the carpet was in that bad of shape other than a few rough spots under the desk. Drum agreed that it was a project that could wait another year, noting that the carpet on the administrative side of the building was in worse shape. Crane reminded him that Arc had said they were only interested in replacing carpet in the area clients were served in at this time. There was no further discussion on Arc at this time. Richman said there were basically four projects in Housing and Public Facilities where half of the Commission funded it and half did not: Shelter House rental project, Builders of Hope project, William Wittig rooming house project and The Arc carpet project. Richman asked if everyone felt they had enough information on these projects to move one way or the other on these projects. He asked if there was anything else about these projects that needed to be discussed. Shaw said it made sense to figure out which of the similar rental projects offered by Builders of Hope or Shelter House is the project to fund since it seems as though people picked one or the other to fund. Richman said there were several people who came out with zeros for both projects. It was determined that Commissioners felt they had enough information to proceed. PUBLIC SERVICES Richman pointed out that there is a minimum allocation of $2,500 for Public Services this year, and that this meant that at a minimum half of the projects that applied will not receive funding. He asked Commissioners to realize that in two weeks they would be saying no to at least half of these projects. Douglas asked if there were any that everyone had agreed not to fund, and was told that there was not. Crane noted that there were also no projects that everyone had agreed on. Shaw asked Crane how he reached his decisions. Crane said that he had concerns about the financials of Extend the Dream and that with Compeer he was concerned with the director turnover. He said that he liked all of them but that he had to leave two out so these were the two that he chose. McKay said that he chose to fund only The Free Medical Clinic (Free Med) in the amount of $10,000 because he feels that they serve a very desperate social need and that their services will be even more in demand as the economy attempts to recover. Hart said that she gave nothing to Free Med because she thought that they were in the best position to find outside funding. Hart said she funded Shelter House high because she felt that they could make the dollar go a long way and do a lot of good. In funding Extend the Dream and Compeer, she felt that they were organizations that could not really count on funding from other resources. Hart said it was her understanding that Extend the Dream now had the services of Taxes Plus and was on firm financial footing; Long said that their financials were better than they had been. Hightshoe said that Staff did have concerns with all-volunteer agencies and the administrative and regulatory burdens placed on them when dealing with federal funding sources. She said this is part HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 14 of 17 of the reason the Commission had gone to the minimum Public Service allocation of $2,500. Hightshoe just said that it was something to think about when allocating funds to an organization run entirely by volunteers: are more regulations being imposed upon them than in which they might not have the capacity to comply with or could the funds be more easily obtained through fundraising with no built-in restrictions? Hart said that this new information about Extend the Dream could affect her funding decision. Hart said that it was her understanding that the turnover issue with Compeer could be alleviated by funding the director position. Hart said that she felt Local Foods could probably find a few more friends to use as its funding source, as might Successful Living (whose presentation she found very nice). Hart acknowledged that the additional funding sources could be simply her impression. Hightshoe noted that there had been discussions in the past about funding the same agencies year after year and whether to put a limit on it; an issue which she said had not been resolved. Crane said that this was a consideration in his decision not to fund Extend the Dream as they have had the same basic request funded for the past three years. McKay asked what the e-commerce that shows up in their budget refers to. Hart said they hold trainings to teach people how to sell things on E-bay. Hightshoe noted this was for supplemental income purposes. Hart said she felt like more and more people are utilizing their services. Richman noted that Extend the Dream has been very good at leveraging their dollars and they have shown consistency. He said that he respected that they never asked for a lot of money. Douglas said that he loves Local Foods but is not a strong supporter of financing them. He said that they are getting a lot of money from New Pioneer Co-op and seemed to have hooked themselves in to other funding sources. Shaw said that they are growing and it may be time to see if they can fly with their new wings. Richman said they seem like they would be able to fly if pushed out of the nest. Drum pointed out that in other situations the Commission rewarded those who went out and raised money on their own whereas in this case it seems to be seen as a reason not to fund them. Hart said that all of the services serve critical needs; it is just a question of what is going to go the farthest. McKay said that in looking at Extend the Dream's budget he noted that they are spending $5,000 on Internet; he said he could find them Internet for one-third that cost. He said $5,000 exceeds what the organization is even requesting. Shaw wondered if the best way to allocate for public services would be to reward the top four agencies for their administrative abilities and capacity, since it is accepted that all of the agencies provide good services. Hightshoe said that from Staff's perspective they are monitoring organizational structure and financial information more closely. All federal recipients must have a structure that separates financial duties and must have a system of record keeping and maintaining client information that is readily available. This is hard for some of the small agencies to do, especially for very small amounts of federal funding. Crane said that the income for the executive director for Local Foods is rather low without the HCDC funding although it is not something he would want to continue to fund. He said the goal would be for Local Foods to find other funding sources to sustain the position. Douglas said that he did not fund Shelter House under Public Services because he had funded their new construction project. Richman noted that Free Med and Shelter House had received the most votes for funding from Commissioners. Richman asked Commissioners to consider which two of the six projects they would choose not to fund if they had to drop two. Hart said she had given more to Shelter House thinking they would get more bang for their buck. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 15 of 17 Long noted that Commissioners can ask the applicants at the next meeting if the projects are still feasible with only $2,500. Crane said he found it rather confusing that the project that was ranked last (Compeer) seemed to have quite a bit of funding allocated to it. Hart said she had funded Compeer because she thought it might help the long-term stability of the project. Shaw said that there is a value judgment to be made by the Commission as to whether a program is effective and can grow in the community and should therefore receive more funding. McMurray said that there were other mental health resources in the community to serve the Compeer population. Hightshoe said the agency serves 22 people. Richman said he had funded the program but was persuadable. It was discussed that Compeer had not received funding last year, but had the year before. Shaw asked if significance is given to having to repeatedly fund programs.. Crane asked how long Local Foods had been funded and Hightshoe said it was funded in FY08 and FY09. She noted that this information is found in the staff review under "Applicant History." Shaw noted that all of the agencies in question had received past funding. Richman noted that it is a question as to whether these organizations are even intended to be entrepreneurial and self-supporting. Shaw said he was not thinking of self-sufficiency so much as whether the agencies were administratively self- supporting enough to comply with all of the necessary regulations. Long asked if anyone had questions for Successful Living. Long asked Successful Living if only $2,500 of the requested $8,000 was granted it would be enough to sustain the program. Steve Noack of Successful Living replied that it would be difficult, but that any help would be appreciated. He said that the hours of the position would likely be cut down. Wojak noted that Successful Living receives no Aid to Agencies funding at all and that it was their hope that the new position could direct the recreation activities and look for new funding and fundraising opportunities with the goal of becoming more sustainable. Wojak joked that she would love to not be at this meeting at 9:45 p.m. at this time next year and that funding this position would help to make that possible. Wojak stated that the pilot project has been going very well and has grown each week, and that they would certainly take any funding that could be given. Long asked Sandy Pickup of the Free Medical Clinic if their project would continue with or without full funding. Pickup said that it will continue with partial funding if necessary. McMurray asked if pharmacists volunteer in addition to the doctors that volunteer. Pickup explained that the skills of a pharmacist are not as necessary as the skills of a prolific paper-pusher that could fill out and document the intensive paperwork necessary for the project. Richman noted that the two most highly ranked Public Service projects were also the projects that received the fewest votes for zero funding. He proposed agreeing that those two projects and one or two others be funded for the next round of allocations. He said that would reduce the number of moving pieces to deal with in two weeks. Drum asked if there was any one project that could be dropped now. Shaw said he was comfortable with that suggestion. Richman suggested that when people fill out their next allocation worksheet they assume that Free Med and Shelter House get funded at some level, and then everyone can pick one to two others to fund. McMurray concurred. Crane asked if they should allot four at $2,500. Richman and Shaw said it was up to each Commissioner how to allocate and at what amounts. Douglas asked if Compeer and Successful living were somewhat similar. Drum said he did not think so. Wojak, who volunteers at Compeer and works at Successful Living, said that while they both serve the chronically mentally ill, the clients at Successful Living receive more life-skills training and HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 12, 2009 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY Page 16 of 17 the Compeer program is about one on one relationships. Hart asked how many clients Successful Living currently served. Wojak said they serve 84 clients. Hightshoe said she would send out revised allocation sheets on March 13~' and asked Commissioners to return them to her by March 1 gcn Long said that since the final dollar amounts are not yet known and will not be until the President's budget is passed, he wondered if it was alright with the Commission if the numbers varied by 5% or less if the change was applied across the board. He said if it varied more than 5% it might be necessary to reconvene. The Commission gave their consent. ADJOURNMENT: Shaw motioned to adjourn. Crane seconded. The motion passed 8-0 (DeFrance absent). The meeting was adjourned at 9:53 p.m. C O ~fN N .~ O V ~+ C ~ 'C L d ~ T' ~ C ~ 3 ~a 0 v o!f vs c ~W 7 O 2 0 N M X ~ x X X X X X X a x x o x X x x x x j Z Z Z Z Z Z Z Z Z N X ~ >C X ~ X ~ X X N ~ rn ° ~ rn O .- ~ o .- r o ~ r ~ ~ r .- .- l'~ o .- r rn o r . W l O rn T Q rn r 0 rn 0 rn ~ rn 0 rn 0 rn 0 rn 0 rn 0 ~ 0 0 0 ~ 0 0 0 N N U ~ C . E ~ ~ ~ Y ~ s 3 ~ ~C Z 0 0 0 0 2 ~ ~ ~ (L ^`, ^W .L W C N ~ C C N ~ N N N ~ f0 ~.Q~Z ~ Q Z n ~~ u u u >+ W ~ i YXOOZ i 04-py-09 IP16 MINUTES PRELIMINARY PUBLIC ART ADVISORY COMMITTEE THURSDAY, MARCH 5 2009 ' LOBBY CONFERENCE ROOM -CITY HALL Members Present: Mark Seabold, DaLayne Williamson, Jan Finlayson, Ann Khan, Terry Robinson (sitting in for Terry Trueblood), Patrick Carney Members Absent: Rick Fosse Staff Present: Marcia Bollinger, Jeff Davidson, Nate Kabat Public Present: Dale Merrill, Liberty Iron Works of Mt. Vernon, IA; Daniel Kinney, Tate High School Art Teacher; Laura Paczatek and Megan Lisbon, University of Iowa Journalism Students RECOMMENDATIONS TO CITY COUNCIL Recommend approval of contributing $1000 supporting the second phase of a mural to be painted on the Wetherby Park shelter by students of Tate High School, Grant Wood Elementray School and Mark Twain Elementary School. Moved by Finlayson. Seconded by Kahn. Motion passed 6:0. CALL TO ORDER Finlayson called the meeting to order at 3:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE JANUARY 8, 2009 MEETING MOTION: Robinson moved to approve the minutes; Williamson seconded. The motion passed 6:0. SCULPTURE PROJECT AT WATER WORKS PRAIRIE PARK -PASSIVE SOLAR LIGHTING PROPOSALS -DALE MERRILL Merrill reported the formal quote he received for lighting from SEPCO. The quote included two packages for dusk +7 hours of lighting.. Option 1: 7 hours of continuous lighting - $8,673 Option 2: Computer maximizes efficiency of lighting. Sunnier months provide more then 7 hours of lighting. Has the capacity to split the 7 hours of lighting between directly after dusk and before dawn to maximize visibility - $9,006 Both systems are 425 watts with 47" X 86" solar panels to be mounted on a pole. The panels can be located up to 100ft. from the sculpture, although the distance can be increased using higher gauge wire. Merrill noted often times installers want the panels to be close by to display to the public the use of "green" energy. Public Art Advisory Committee Thursday, March 5, 2009 Page 2 of 4 Flood style light bulbs would be places low to the ground and directed upward to light the sculpture. Robinson noted installation of the lights should consider the 3' - 4' height of mature prairie grass. Merrill noted the lights use LED bulbs and comes with batteries, control switches and a warranty. The battery lasts 5-7 years. Merrill noted the system used three lights which would provide ample lighting for the project. Bollinger asked if the estimate includes footings for the lighting. Merrill said he could provide that element. Merrill said he would like to place the lighting temporarily before making it permanent to ensure proper positioning. He said he would like to be part of that process. Fosse asked how the sculpture would be transported. Merrill said he would transport pieces of the sculpture using a truck and trailer. The pieces would than be assembled on site. Merrill asked if it would be possible to get the large trucks into the site for installation. Robinson said it would be possible in the summer when the ground has dried and hardened enough to support the weight. Bollinger said it would be good to work with organizations like MidAmerican to seek grants to support the artwork and the use of renewable energy for the lighting. Williamson said she has worked with MidAmerican before and would help with that discussion. Williamson asked what the timeline for the project is. Merrill said the beginning of August would be the latest he plans to begin installation. Bollinger informed the committee that the contract with Merrill would be presented to City Council at the next Council meeting. Davidson encouraged the committee to contact City Council to tell them about this project so they keep it in mind when setting the budget. Davidson said the council had not mentioned PAAC when discussing possible cuts. WETHERBY PARK SHELTER MURAL_PT. 2 -DANIEL KINNEY. TATE HIGH SCHOOL Dan Kinney showed the committee the results of the completed first phase of the Wetherby Park Shelter Mural. The community has been very excited about the results of the project and the dedication ceremony received a lot of positive press. Kinney explained that since the back of the building continues to be a target for gang related graffiti, he would like to extend the mural to wrap around to that portion of the shelter. For the first phase of the project, Kinney asked for $500 and ended up adding an additional $500 of his own funds. This time he asked for $1000 to cover the entire cost of the second phase. Kahn said she is very impressed with the results of the first project. Seabold agreed adding the dedication was very positive. Kinney said the neighborhood has taken pride in the project. He expected the second phase would be able to begin very soon since the weather has been getting warm again. Seabold asked if the money is available. Bollinger passed out a budget highlighting the current outlays. The committee agreed that the funds are available. Seabold noted the high level of success seen in the first phase shows the great need for extending the project. Robinson noted this would help deter further graffiti, adding that the lower backsplash board on the building should be considered a boarder to the mural since that piece needs to be replaced form time to time. Robinson also said an anti-graffitti sealant should be put on the mural. Public Art Advisory Committee Thursday, March 5, 2009 Page 3 of 4 MOTION: Finlayson moved to recommend approval of $1000 to support phase two of the Wetherby Park mural project to be painted in the shelter. Seconded by Kahn. Motion passed 6:0. ARTSFEST - KIDZTENT Bollinger asked the committee to think about scheduled for the June 7th Artsfest Kids Day. Last time the committee split the workload into 2 hour shifts. Seabold asked if the artwork that will be sold in the tent should be collected on Saturday or Sunday. Finlayson said Saturday when the artists are setting up their tents would be the best time. Finlayson noted this was done for the last Kidztent and worked well. Williamson offered that artwork could be stored in her office after it is collected. COMMITTEE TIME/UPDATES Kabat informed the committee about progress on Poetry in Public. He noted a record number of poem submissions were received this year. He also explained that most of the schools in the school district participated in the program including higher participation from the high schools and junior highs. Bollinger told the committee the program is being expanded this year to solicit artwork inspired by winning poems from local artists. Selected artwork will than be displayed alongside poems and unveiled at Artsfest. ADJOURNMENT Finlayson motioned to adjourn; Williamson seconded. Meeting adjourned at 3:57 pm. Next meeting scheduled for April 2"d, 2009. Minutes submitted by Nate Kabat. E a, U N z~ orb h ~> c`o Q~v ~ ~o U ~ ~ ~ 7 ~ 7 L f0 n. f- a .., ~ ~ o O V ~ ~a o~ •~ v O ~ ~ N 'C ~ C L u ~ .., .. .G D a N O ~C ~C ~C ~C ~C ~C °~ ° ~C ~C ~ ~C p ~C ~C ~ ~ ~ N ~ O N y s. .-~ ~ .-, ~ ,--a ~ .-~ ~ .-. ~ O O O O O ~ X ~ ~ ~ ~ ~ W .-, ..~ ..~ .-a .--~ 0 0 0 0 0 b O ~ ~ D .C ~ d ~ G ~ O O d ~ O a u G z d A -=, ~ a a F+ "CS N U X ~ ~ R1, ~ Q II II II >, ~ ~C O O IP17 MINUTES PRELIMIANRY PLANNING AND ZONING COMMISSION MARCH 5, 2009 - 7:30 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Ann Freerks, Josh Busard, Charlie Eastham, Elizabeth Koppes, Tim Weitzel, Michelle Payne MEMBERS ABSENT: Wally Plahutnik STAFF PRESENT: Bob Miklo, Karen Howard, Sarah Greenwood Hektoen OTHERS PRESENT: John Beasley, Brad Houser, Dan Black, David Kieft, Don Stalkfleet RECOMMENDATIONS TO CITY COUNCIL: The Commission recommended approval of REZ09-00002, an application submitted by the City of Iowa City for a rezoning from Interim Development ~ID-1) zone to General Industrial (I-1) zone for approximately 100 acres of property located on 420 h Street SE, west of Taft Avenue. The vote was 6-0 (Plahutnik absent). CALL TO ORDER: The meeting was called to order at 7:33 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. ZONING CODE ITEMS: Discussion of amendments to the Zoning Code to regulate Drinking Establishments and Alcohol Sales Oriented Retail Uses and to establish minimum spacing requirements between such uses. Howard stated that in early January the City Council expressed their concern about the concentration of bars and liquor stores in the downtown area. City Council asked the staff to draft regulations for the Planning and Zoning Commission's consideratioh requiring a minimum separation between bars and liquor stores. The regulations require a 500 foot separation between bars and a 1000 foot separation between liquor stores. These regulations would apply to new bars and liquor stores being established in the downtown area. Howard said that Staff has created some draft regulations for amending the zoning code to comply with City Council's request. Howard shared a map of the downtown business area which outlined the areas that would be affected by the new regulations. Other illustrations demonstrated the concentration of drinking establishments and alcohol retail stores downtown by showing the areas which would separate bars and liquor stores under the new regulations, and highlighting the overlapping areas that exist currently. Planning and Zoning Commission March 5, 2009 -Formal Page 2 Howard said that in order to regulate bars and liquor stores, Staff needed to establish a definition of what a Drinking Establishment is as opposed to a restaurant, theater, etc. that sells alcohol. Staff proposes a use classification process that would apply to any use for which an application has been filed for a liquor license or wine or beer permit. Through this process, it would be determined if a new business would fall into one of two categories: 1) Drinking Establishment, or 2) Alcohol Sales-Oriented Retail Use (liquor store). Howard said that Staff also created a system to define uses in which alcohol sales are merely an accessory use to the principal use of the property, e.g., a grocery store such as Hy-Vee, which sells alcohol but not as its primary purpose. In order to be classified as a Drinking Establishment, a business would have the following characteristics: 1) the principal activity of the establishment is the preparation, dispensing and consumption of food and/or beverages; and 2) the establishment is licensed by the State for the sale of alcohol for on-site consumption; and 3) the establishment is open for business any time between 12 AM and 2 AM. Howard noted that restaurants that have a liquor license but are not open to the general public after midnight are not considered Drinking Establishments and are therefore not subject to the separation requirement. Other establishments such as theaters, bowling alleys, etc., which sell alcohol are not classified as Drinking Establishments because the principal business is not eating or drinking; as a result, they are not subject to the separation requirement. Restaurants and bars that are associated with a hotel or motel are not subject to the requirement as they hold Class B liquor licenses which are issued only to hotels/motels. Alcohol sales for all of the above uses would be considered an accessory use and therefore not subject to the separation requirement. Howard said that Staff has defined Alcohol Sales-Oriented Retail uses as any establishment for which a Class E liquor license or wine or beer permit has been issued that allows the sale of alcohol or alcoholic beverages in closed containers for off-premise consumption. In order to determine whether or not those alcohol sales are a principal part of the business, Staff had to come up with a system for classifying businesses. If an establishment can show that its income from alcohol sales is less than 25% of gross yearly income then that establishment qualifies for an accessory alcohol sales certificate and is exempt from the separation requirement. Businesses must renew this certificate every year at the time their liquor licenses are renewed. The proposed regulations state that a Drinking Establishment must be separated by a minimum of 500 feet from any other Drinking Establishment. This regulation would apply in all commercial zones that currently allow bars. For Alcohol Sales-Oriented retail uses, liquor stores/convenience stores, staff recommends that the regulations apply only in the Central Business zones. These establishments must be separated by a minimum of 1,000 feet. Staff does not recommend requiring the 1,000 foot separation city-wide because Staff feels the City Council's main concern was the concentration of liquor stores in the downtown area. The problem with applying the regulation city-wide would be that every grocery store, convenience store and gas station in town would then have to go through a fairly onerous process to submit their income statements to the City each year; which would be a problem both administratively and for business owners. Howard pointed out that Staff is recommending that Drinking Establishments not be allowed in the Mixed- Use or the Commercial Office zones. These zones typically contain or are next to residential areas. To Staffs knowledge neither of these zones currently have bars in them. At their informal meeting, Commissioners had requested a map showing all of the commercial zones that would be affected by these regulations. Howard shared such a map. Howard noted that existing businesses would be grandfathered in. If the businesses do not comply with the 500 or 1,000 foot space requirement they would be considered legally non-conforming and would have the right to continue in their present use. If the liquor license lapses, is revoked or is discontinued for a period of one year, or if there are changes to the use such that it no longer meets the requirements Planning and Zoning Commission March 5, 2009 -Formal Page 3 of a Drinking Establishment or an Alcohol Sales-Oriented Retail use, then the building would be required to come into a conforming use. For example, if a nonconforming bar was changed into a clothing store, it would not be able to be converted back into a bar. Once non-conforming uses are changed into conforming uses, they cannot revert back to the non-conforming use. Non-conforming uses cannot expand; though the interiors can be renovated, the square footage and the exterior footprint cannot be increased. Howard noted that these things are true of any non-conforming use, not just in the case of these specific regulations. However, the regulations are written to exclude sidewalk cafes from the definition of expansion, so that they would be allowed as long as they met the requirements for sidewalk cafes. Miklo noted that in the case of sidewalk cafes there are no guarantees that a Drinking Establishment could establish one as the City Council considers many factors; however, the exception written into the regulations is intended not to prevent them. Freerks asked for clarification on when a use would have to change from non-conforming to conforming. Howard stated that in the case of suspensions of liquor licenses then the legally non-conforming use could be continued so long as the use was re-established within the year. She clarified that if a bar closed and a clothing store opened, then the use would be considered converted after the new use was established for a period of seven days. Once converted to a conforming use it could not be changed back into a nonconforming use. Eastham asked if a liquor license suspension of more than 365 days would constitute a change in use. Greenwood Hektoen said that state code allows the local authorities to suspend a liquor license for a period not to exceed one year. She noted that the code does give the City the authority to revoke or suspend, however, the City Council has a policy of not making those types of determinations and instead makes a recommendation to the Alcohol and Beverage Division and lets them make the decision. The goal behind this policy is to remove the politics from any local suspensions. Eastham asked if the State could suspend a liquor license for more than a year. Greenwood Hektoen said that the State could not suspend for more than a year; however, the State could revoke the license. Eastham noted that the definition of a Drinking Establishment included the provision that the business is open between the hours of 12 and 2 a.m. Eastham asked if it was possible then to establish a bar within 500 feet of another so long as it closes before midnight. Howard said that this would be possible; however, she said that practically speaking bars generally stay open until 2 a.m., and that she cannot think of an instance of a bar that closes before midnight. Eastham said that he could not think of an instance either but that it could come up. Howard said that the goal was to find a system of classification that would make a clear distinction between a bar and a restaurant and would provide a level of certainty for both the City and the business owner. Howard said that the proposed definition makes it very clear whether a business is a Drinking Establishment or not. She said that if someone were to undertake a new business, they would not want to take the risk of establishing what they believed would be a restaurant only to find out after 6 months that their percentage of alcohol sales had classified them as a Drinking Establishment and thus become an illegal use. Howard said using a percentage of sales for the bars vs. restaurants would make the whole process a lot muddier and less certain. Howard noted that since most of the problems that occur which are causing concern in the community happen after midnight, it Is best to use a definition that will focus the regulation on establishments that are truly bars whose primary business is selling alcohol after midnight. Eastham said that as he understands it the Drinking Establishment definition does not depend on percentage of sales. Howard said that is correct. She said that Staff felt that using a percentage of sales to determine what businesses were Drinking Establishments would not have given enough notice to people in the process of starting new businesses downtown and would have created administrative headaches for both the City and the business owners. Howard said the current definition targets the problem itself and does not require every single restaurant to submit their books and verify their income every single year. Planning and Zoning Commission March 5, 2009 -Formal Page 4 Koppes asked if special occasions like wedding receptions and renting out restaurants would be affected by the 12-2 a.m. requirement. Miklo noted that the policy says "open to the public," which a wedding reception presumably would not be. Howard said that city code has a whole section on classification systems used to determine what is an accessory use and what is a principal use. In the case of the occasional private party or reception that would cause a restaurant to be open after midnight, the City could consider that an accessory use. Payne asked Staff to address the issue of grandfathering in current businesses. Payne asked if under the current language it was possible for a business to retain its status as legally non-conforming if it had its liquor license reinstated on the 365th day of suspension. Greenwood Hektoen said she believed so but would have to check. Howard said that typically suspensions are for short periods of time, and a series of suspensions is generally handed down prior to revocation. Howard noted that the intent in the non- conforming chapter of the code is that non-conforming uses will go away over time, and this regulation is not an exception to that. Greenwood Hektoen said that the way she reads it, if the license is suspended for a year, the use would have to be brought into conformance. Eastham asked if it was correct that if a suspension was in place for a year then the use would have to become conforming. Howard said this was correct. Freerks asked what the history is of a bar losing its license for a period of more than one year. Howard said it was extremely rare. Miklo noted that Doug Boothroy, who has worked at the City for 30 years, recalled only one instance where a bar had its license revoked for a year. Freerks asked about the administrative and staff time that would be needed to enforce the code. Howard said she thought that for Drinking Establishments the requirements would not be strenuous. For the Alcohol Related Retail Sales certificate the staff time would be greater, as would the time required by the business owner. She noted that the accessory alcohol sales certificate is optional for the business owner, upon whom the onus of applying lies. Koppes asked for clarification on the CC-2 and Intensive Commercial zones downtown and whether they would be affected. Miklo noted that there were still a few pockets of CC-2 zoning south of the downtown where a liquor store could be opened under these regulations. Howard noted that the Drinking Establishment requirements would be applied citywide. She said that the intent of the regulations is not to disallow liquor stores and bars but to reduce the concentration. Eastham asked Staff to talk a bit about how they determined the separation should be 500 or 1,000 feet. Miklo said Staff did a considerable amount of research on what other communities across the country do. Miklo said the distances of 500 and 1,000 feet were pretty typical distances. Miklo said that as liquor stores are a pretty specialized business, there is not a need for a lot of them. Bars and restaurants tend to be a little more common than liquor stores, thus their required separation distance is lower. Miklo said different communities required separation distances that ranged from 250-1,000 feet. Miklo said that given the pattern of uses already established in our downtown, the distance of 500 feet seemed a good fit. Eastham asked if Staff felt that if the 500 foot separation of bars were in effect presently it would allow for a reasonable number of drinking establishments in the downtown area. Miklo said Staff did not get into that kind of analysis. Miklo said that Staff looked at what was presently there and then re-examined it in light of the goal of not increasing that concentration. There were no further questions for Staff and the public hearing was opened. John Beasley, 321 E. Market Street, said that he was present on behalf of some property owners in downtown Iowa City. He said that as he sat at the back of the room listening he was trying to get a sense of what the Commission intended to do with this proposal. He asked if the Commission was considering this proposal, just discussing it, or was prepared to make a recommendation to City Council. He said that the answer to that question would play a role in some of his remarks. Freerks replied that the Planning and Zoning Commission March 5, 2009 -Formal Page 5 Commission could vote on the matter and make a recommendation or they could vote to continue discussion at a later date. Freerks said it depends on discussions that take place. Beasley urged the Commission to take time to sort through the matter, as there are multiple perspectives to take into consideration. Beasley said that he was present on behalf of landlords as well as bar owners in the downtown area. He said that before enacting this kind of regulation, the Commission needs to look at it from all perspectives. Beasley noted that the downtown property owner is not necessarily the bar owner, and may have an entirely different perspective. Beasley noted that the discussions seem to lump the property owners and the bar owners together as though they are both "The Drinking Establishment," when in fact their interests and perspectives may be quite different. Beasley said that this proposal could have far-reaching effects on the party that owns the real estate and rents it to the bar establishment. Beasley said that ultimately the landlord is responsible for the real estate taxes. Beasley asked if any of the Commissioners had had a chance to sit down and look at the amount of real estate, taxes being paid on some of the properties that have bars in them, and how significantly some of those taxes have increased in the last four to five years. Beasley said that the taxes on one of his client's downtown properties have gone up 13% in the last year. He said that before the Commission makes a recommendation they need to dissect the matter more fully. Beasley expressed surprise that there were not more bar owners or property owners present at the meeting because of the large impact this matter will have on them. Beasley said that this is a big deal. He said that it is an even bigger deal if a landlord has an empty property that is not currently a bar. He said that not only does that landlord have to find a new tenant, but the pool of potential tenants is severely affected. Beasley said that he also would ask the Commission to delay making a recommendation until they had fully considered how this piece of legislation would work with other legislation under consideration that governs the City Council's relationship with the Alcohol and Beverage Division (ABD) and how the licensing process works. Beasley said the City Council makes a recommendation to the ABD for liquor license renewals. He said that there is a new piece of legislation under consideration which states that if the licensee has had more than one PAULA (Possession of Alcohol under the Legal Age) citation in a minimum of 18 visits by the police department within the last year, then the City Council will recommend that the ABD not renew the license. Greenwood Hektoen clarified that it was actually an average of one PAULA per visit by the police department. Beasley said that the point was that the Commission really needed to understand the interplay and relationship of the City with the ABD and the terms suspension of license, revocation of license and non-renewal of license and how they fit together. Beasley said that it was his understanding that if an employee of a bar sells alcohol to an underage person the ABD has what Beasley terms a "ladder system." The first offense is an administrative fine to the licensee. For the second offense within a one or two year period (Beasley was not sure which) a suspension of the license is levied. The third offense within a three year period would result in a longer suspension, and the fourth time could receive a revocation. Beasley said that a revocation means that not only is the licensee out of business, but that premises cannot be licensed to serve alcohol for a period of one year. That bar owner's license revocation could thereby permanently disallow the property owner from renting the property to a bar in the future under the proposed regulations. Beasley stated that the proposed statute has a lot of implications, is very complicated, and has great impact on a number of parties. Beasley said that he is not condoning the bad things that have occurred to prompt this proposal for downtown Iowa City, but he said there is a lot more to this proposal than meets the eye. He said that he himself is just beginning to get his arms around all of the possible implications. Beasley said he would be happy to answer any questions the Commissioners might have for him. Freerks asked Beasley when he received the proposal. Beasley received the proposal on March 18t. He said one of the reasons he had come to the meeting was to hear Staffls perspective on the issue and the questions the Commission has. He reiterated that the property owner and tenant perspectives on the matter were not necessarily one and the same. Planning and Zoning Commission March 5, 2009 -Formal Page 6 Payne asked if Beasley believed that a building that has a Drinking Establishment as its current use today could be worth more money under this proposal since it already has that use; if it was more valuable as a result of its legally non-conforming use. Beasley said that anytime a landlord has more options and opportunities to rent to a greater diversity of uses then the value of the property is greater. Beasley said that he did believe this would make some properties more valuable because anytime potential uses for the property are taken off the table, value is lost. Beasley said that the harsh reality of it is that he is concerned that taking action on the number of bars/restaurants in downtown Iowa City is a good way to wind up with a lot of "for rent" signs and vacant buildings. Beasley said that he had advised the then- mayor of Iowa City of this at the time Coral Ridge Mall moved into the area. He said that a bar that is well run and well-maintained is a good tenant, and that is the facts of the matter. He said that the exorbitant real estate taxes that come with downtown property can be paid if you have a good bar as a tenant. Beasley said he is not condoning excessive alcohol use in downtown Iowa City, but he cautioned against winding up with a bunch of "for rent" signs in the downtown as that leaves a different negative impression on people (referring to the negative impression the Council fears will be left on people by the sight of too many bars downtown). Beasley noted how beautiful the College Street Billiards Company was, and how intricately it was decorated with woodwork. He said that he asks himself who will put that kind of money into downtown Iowa City if you cannot have arestaurant/bar in the building. He said that legislating against bars and restaurants can have much more far reaching affects than those intended. Eastham said that it seems to him that this proposal could in fact reduce the number of bars in the downtown area. Eastham asked Beasley if he had an opinion as to whether or not the downtown area should allow for additional bars than what is currently there. Beasley replied that if an individual is willing to take the risk, invest the time and money and sign a contract with a landlord, then they should be allowed to do so. Beasley said that this would be a business decision on the part of the bar owner. Beasley said that at some point, a perspective bar owner will reach the business decision that there are too many bars downtown to make a profit with a new one. Beasley said that supply and demand will work itself out. He said that at the point where there are too many bars, the market will take care of the concentration. Weitzel asked Beasley what he proposed. He said that if City Council's directive was incorrect in pursuing regulatory controls to prevent a concentration of bars and liquor stores he wondered what Beasley's clients would propose as a means of preventing concentration. Weitzel said that the city had already had about five years of waiting to see if the bars would regulate themselves, with no sign of that actually happening. Beasley replied that his clients work hard to properly train their help and to monitor who goes in and out of their establishments. Beasley said that one of his clients has even taken the initiative to go to a 21-only policy for his establishment. Weitzel said that if that was the case these bar owners would not suffer any adverse consequences from this legislation. Beasley shared an anecdote with the Commission about how sometimes the best training and supervision does not necessarily spare a bar owner from receiving a ticket for serving minors. Beasley said that an establishment had been ticketed for selling alcohol to someone under the legal age and was going to lose its license for a period of time. Because of the suspension, a lot of money was at stake. The employee who had served the minor swore that the individual had presented a legal I.D., but no identification of any kind was found on the person when searched by police. On the surface, it appeared clear that the establishment had violated the law. Just before trial, it was learned through eyewitness testimony that the individual who had purchased the alcohol had possessed a fake I.D. and had discarded it prior to being stopped by the police. In fact, the establishment had followed the law exactly, and still would have been penalized as though it had broken the law were it not for the witness who came forward. Beasley said that the problem is that sometimes bar owners despite their best efforts are penalized for the actions and mistakes of the kids working for them. Beasley acknowledged that there were in fact bad bar owners out there, but he contended that most tried hard to do the right thing. He said these regulations are a big deal because the property owner remains on the hook for $50,000 per year in real estate taxes even if the tenant's 19 year old employee made an error or someone pulled a shenanigan. Beasley said he could tell by the questions the Commission was asking that they would give the matter their full consideration because they were asking good questions. Planning and Zoning Commission March 5, 2009 -Formal Page 7 Busard asked how Beasley would feel if the language was changed so that the use remained legally non- conforming for a year and one day so that the non-conforming use did not go away because of a one- year suspension. Miklo said that though it was possible to change the language in that way, Staff would not recommend it. Howard said that every other non-conforming use in the community is held to the same standard and the bars would receive an extra day if that were done. Greenwood-Hektoen said that it would be problematic to treat bars differently than other nonconforming uses. Beasley said he felt it was very important to look at the impact of the proposal on not just the existing bars downtown, but also on the property owners who do not have existing bars. Beasley offered the example of a property owner who rented to a T-shirt shop. If the T-shirt shop goes out of business and the property owner needs to find a new tenant, that property owner cannot rent to a bar or liquor store under the proposal as it is currently written. Freerks said she thought the Commission understood that dynamic. Beasley said that when he first heard about this he called the ABD in an effort to understand the differences between license revocation and denial or renewals, and how the ramifications of this proposal on those different scenarios.. Howard said that if the license was revoked the property would lose its legally non-conforming use designation as a revocation means that the premises may not be licensed for a period of one year. Greenwood Hektoen stated that Iowa Code 123.39 states that when a liquor license, wine, or beer permit is suspended after a hearing as a result of violations of the code, the premises shall not be relicensed to another person until the suspension has been terminated or the time of the suspension has occurred or 90 days has gone by, whichever occurs first. Eastham asked if the provisions for revocation are different from those for suspension in terms of how they affect the premises. Eastham asked if it was correct that a license holder who has had their license revoked cannot obtain another license. Greenwood Hektoen said that in order to get a license a person must be of "good moral character," and that she imagined that the definition of what that means may contain some prohibition for those who have been revoked in the past. Howard said the relevant implication for revocation is that it affects the property. Howard said that even without the proposed revocation no one lets the matter get to revocation because it has serious repercussions for the property owner as well as the business owner. Miklo said that for someone's license to be revoked the offenses have to be egregious. Miklo said that given the Council's directions, if someone is operating a business in such a way that their license is revoked perhaps there should not be a bar in that location. Eastham said that he thinks Council's direction is to reduce the number of bars. He asked if that necessarily meant that the Council intended to prevent landlords and property owners from having a reasonable opportunity to rent their space to a business that is going to be a bar. Miklo and Howard said that from their discussions with the Council it seemed clear that Council actually wants to see a reduction in the number of bars downtown. Freerks cautioned that the Commission was still in public hearing, and that she wanted to make sure there was adequate time for public comment before embarking on discussion. Brad Houser, 3693 Johnston Way, North Liberty, said that he has been involved in real estate in the area for a number of years. Houser said that he found it amazing that his downtown property will be devalued by this proposal but that there was no requirement on the City's part to notify him as a property owner of the actions they were discussing. Houser said that if he were developing a piece of property he would be required to notify nearby property owners whereas the City can simply put a "graveyard" ad buried in the Press Citizen as their notification process. Houser said that he believes that the City's notification process should be more comprehensive. Houser said he would not have known about the meeting if someone had not called him at 2 o'clock that afternoon. He said he did not think this was a fair situation. Planning and Zoning Commission March 5, 2009 -Formal Page 8 Houser said that he had grown up in Iowa City, and that he could not see that he himself had not been in downtown bars prior to coming of legal age. He said that the fact that many other people could say the same thing did not make it right, but it did show that it happens. Houser said that it is generally not the landlord that has control over the issue of underage drinkers in bars downtown. Bar owners do the best they can, but sometimes there are fake I.D.s involved which complicates the matter. Houser pointed out that for the minor involved, the fine is much stiffer for possessing a fake I.D. then it is for PAULA, so there is no incentive for the individual to admit the use of a fake I.D. Houser said that these regulations penalize the bar owner, the landlord and the door-man for something that they cannot necessarily control. Best of intentions, best training, and best situations can still lead to mistakes. Houser said that if you look around any office and terminated everyone who made a mistake, the room would get pretty empty pretty quickly. Houser said that as a landlord he cannot control what his tenant does. In enacting these regulations, Houser said, the City would be asking him to do that and that should not be a consideration he has to have. Houser said he that if he signs a lease with a tenant, he is bound by it. He said it would be nice if he could put something in his lease saying that because he as property owner is responsible for the actions of the tenant, the tenant will also be responsible for his actions, but he does not think that would be possible to do. Houser said that until a lease comes up for renewal, a landlord's hands are tied as to their selection of tenant. Houser said that these regulations devalue downtown properties. Houser said that properties are bricks and mortar and as such have a certain inherent value; beyond that, their value is based on the leases they hold. The value of a property is higher if the business in it is able to generate high revenues, regardless of the business type. Houser said that in all likelihood a clothing store would not be able to pay the same rent as a bar or liquor store (if the non-conforming use were void), as a result, his property taxes would have to go down (although they would not at first). Houser said these regulations require him to police his tenants, and he cannot be the police. Eastham said that he felt he was hearing two different stories. He said that on the one hand this ordinance provides that a Drinking Establishment can remain a Drinking Establishment even if it is separated by less than 500 feet from another Drinking Establishment unless it changes use, or its liquor license lapses, is revoked, or is otherwise discontinued. Eastham said that his understanding is that it almost never happens that a license is revoked or suspended for a period of one year. Eastham said that he understood Houser to be saying that he was concerned that a license could be lapsed, revoked or discontinued for a period of more than one year. Houser said that Eastham was correct in a sense. The regulations are themselves putting that possibility in play; although everyone can sit there and say that it will not happen, the landlord is at the mercy of the bar owner making sure it does not happen, with no control themselves. Houser said it is also an issue for him that he would not be able to expand under the non-conforming use codes. Eastham said the expansion issue is intended to prevent any further Drinking Establishments in the downtown area. Eastham said that while this is what it was intended to do, he was not sure that it actually achieved this. Eastham said the question he has now is what is going to happen to existing businesses as time moves forward. Houser said he agreed with Beasley that the market would take care of itself to a certain extent. Weitzel asked how this particular ordinance would be different from any other regulatory ordinances on alcohol. Houser said he did not claim to be an expert on alcohol, and he did not even know how to answer that. He said he was looking at the ordinance from a landlord's standpoint. Weitzel asked if it was not the case that the trend over the last ten years has been toward bars. Houser said he was not Planning and Zoning Commission March 5, 2009 -Formal Page 9 sure that was entirely true. He noted that Old Capitol Mall could easily have reverted to bars, but did not. He said that he would like to see the statistics supporting that assumption. Freerks asked if the number of bar and liquor licenses have actually increased over the last several years. Miklo said he thought staff could get those numbers from the City Clerk. Howard said that one of the things the City Council referred to when discussing this matter was the market study that was done downtown. Their focus became firmly fixed on the concentration of this one particular use in the downtown area, and the problems it could be causing in the market. The consultant recommended limiting the number of bars and restaurants downtown to open up space to other types of businesses. The hope is that to will help to stimulate the economy ad influence the number and types of residents who choose to live downtown. Houser said that if there are tenants that want to rent downtown that are not bars but can pay the same amount of rent, then that is fine. Houser said that presently there is a lot of change going on in Iowa City's economic situation, with many people sitting on the fence. Houser said that the uncertain times and a change of such magnitude are something that should be considered in light of one another. Houser reiterated that his frustration with the process is that he just found out about the proposal and the meeting four or five hours ago. Houser urged the Commission to at least wait on the issue to allow more input from the public. Dan Black, 1241 Flagstaff, spoke on behalf of Midwest One Bank, which manages commercial real estate through their trust department. Black said he represents landlords and property owners in the downtown area. Black echoed the sentiment that he did not have much notice on this issue either, although he prides himself on trying to keep up with what goes on in town. He said that he did not know anything about it until he received a call at work two days ago. Black said that Howard had kindly brought him up to speed on the proposal. Black said that he would not address things that had already been addressed, but that he wanted to touch on a couple of things that strike him. Black said that it seems like an unfair proposal because it creates an instant monopoly on licenses, because no more will be issued in the downtown area. Anyone with a license presently could have an unfair advantage and financial windfall immediately bestowed upon them. Black said that the inability to expand a business is another very troubling issue to him. He said that the notion flies in the face of free market enterprise. Black concurred with others who had suggested that the free market will take care of this problem. Black said that the last two commercial leases he wrote for the downtown area were for a deli and a clothing store. Black expressed concern that this particular solution would not really solve the problems it intended to address, namely late-night alcohol related issues. He said that he sees it doing very little to address those problems. Black suggested that better ways to address those problems would be to enact a 21- only law and step up enforcement. He said these would be much more effective in addressing the alcohol related problems. Eastham said he had not considered the idea that this particular ordinance might actually create a monopoly of liquor license holders in the downtown areas. Eastham asked if Black was saying that even if he were ultra-responsible as a bar owner he would not be able to open a bar in the downtown area because he would have to buy a license from an existing establishment. Black said this was correct. He noted that he could not go open a bar on the 100 block of Iowa Avenue under these regulations because there are existing establishments within 500 feet, and this creates a monopoly for the existing license holders. Eastham said that he understood Black to be saying that the only way to establish a new bar would be to approach an existing establishment to purchase their license, but that the price of the license would now be exorbitantly high. Black said it just seems to be an uneven playing field and that he cannot think of any other types of businesses that would be approached this way. Black said that other businesses are not limited in other zones, and that he understood the reality of some of the alcohol- related problems, but that this proposal did not seem the best one. Planning and Zoning Commission March 5, 2009 -Formal Page 10 Koppes asked if the regulations were passed it would mean that all bars downtown would become non- conforming. Miklo said that it would. Payne noted that a bar could become conforming if the bars within 500 feet of it went out of business. David Kieft, 2500 Rushmore, represented the University of Iowa, saying that he had a somewhat different perspective than other speakers. The University has been working with the City for months on this and other issues, he said, and the issue has been well-publicized since December. He said that there is no right to hold a liquor license, and that it is a privilege which comes with great responsibility. He said that unless a bar offends multiple times, the issue of PAULAs and suspensions will not come into play. Without violations, there is no possibility of revocation. He contended that the same establishments are found to be violation month after month after month. These regulations send a very strong message to repeat offenders that they need to get their act together. While he understands the concerns of the landlords present, he said that he felt Council was looking at the matter from a perspective of trying to control excess drinking in the city. He noted that it is not just University of Iowa students that drink in downtown bars, but the youth of the city in general. He said that some Iowa Citians do not even come to downtown Iowa City any longer because of the culture of alcohol that is down there. It is the culture of alcohol that Council wishes to address, and this is one small measure to do so. Over time, he said, this measure will help address the concentration of bars in the downtown area. Busard asked if it was not a part of the Comprehensive Plan to create a downtown with a mixture of uses that is more hospitable to non-student populations. Miklo said that it was a general goal of the Comprehensive Plan and for the Strategic Plan for downtown; although the wording in the documents is different, it is the general direction outlined in the plans. Miklo said the idea is to have downtown be an around-the-clock business district with some businesses open during the day and not just evening businesses. Don Stalkfleet, 3105 Dubuque Street, said that he wished to respond to something that had been said. Stalkfleet said he had lived in Iowa City for 55 years, and owns businesses downtown. He said that he did not hear anything about this ordinance until Friday morning. He said that he reads the Press Citizen every day, watches the City Council meetings and does all he can to be informed but still heard nothing about this ordinance. Stalkfleet felt that as a property owner it would have been appropriate for the City to send him and other downtown property owners something notifying them of the ordinance so that they had a chance to respond to it. Stalkfleet said he felt very confident that the Commission would do its job well, but that he really felt he should have been notified. He suggested delaying making a decision on the matter until property owners had had adequate time to respond. Stalkfleet asked if anything had ever been sent out. Miklo said that nothing had been sent to individual property owners. He said there had been several newspaper articles and some television news coverage of the issue. Freerks asked if it was typical for the City to send out individual notice to property owners for zoning code amendments. Howard said that this amendment to the zoning regulations applies to every commercial property owner in the city, and as a result no special notices were sent to individual property owners. Miklo noted that the issue was covered by the local media and that concerned citizens can subscribe to receive notifications of agendas for different Boards and Commissions. The public hearing was closed. Koppes motioned to defer the matter until the March 19th Commission meeting. Eastham seconded. Freerks noted that the March 19`h meeting is during spring break so it might be wise to schedule an extra, meeting the following week or wait until the April 2"d meeting. Koppes amended her motion, suggesting deferment until the April 2"d meeting. Planning and Zoning Commission March 5, 2009 -Formal Page 11 Eastham seconded. , Freerks invited discussion from the Commission. Koppes asked what happens to service clubs like the Moose Lodge with these regulations. Howard replied that clubs are not open to the general public. If there is a membership then the regulations would not apply. Koppes said that she feels she has a lot of unanswered questions on this matter. She said she is not sure that the regulations treat everyone equally across the city, especially in regard to liquor stores. Busard said that zoning is not about making money for property owners but about successfully managing growth in cities. Busard said that he felt the Commission was getting "wrapped around the apple" about individual property owners when it is really about the city as a whole. Payne said that one of her questions was what amount of property tax is currently generated by those establishments, and whether the amount would stay the same if in the future the uses all became conforming. Payne wondered if the property taxes and values would be lowered because clothing stores, for example, could not generate the same income as a bar. Greenwood Hektoen cautioned the Commission to avoid those types of issues as the Planning and Zoning Commission's considerations should be more focused on what the best use of the land would be and how it fits in with the Comprehensive Plan. She said she felt it would be more appropriate for City Council to examine such considerations. Miklo advised that there would be a lot of speculation and assumptions in any answer that was provided to Payne's question. Weitrel asked Greenwood Hektoen to address whether or not all due process and notification has been followed. Greenwood Hektoen said that all proper notice had been given. Busard said that in terms of notice the Commission has done everything to the letter of the law. He said he saw no reason for a deferral. Miklo noted that there were probably more articles about this issue than any other recent zoning issue considered by the Commission in the Press Citizen, Gazette, and Des Moines Register. Weitzel said that he was mindful of the consultant's study which indicated that a lot of people shun downtown because of the party atmosphere. Weitrel said he did not see the need for more time either. Eastham said he was in favor of deferment. He said more often than not the Commission takes more than one meeting to decide zoning code changes and he sees no reason not to do so in this case. He said that the Commission has heard often from citizens who are dissatisfied with the City's notification processes, which doesn't seem to be particularly effective. Eastham said nothing is lost in considering the matter further, and much is gained in hearing the perspectives of others. Freerks agreed that more time should be taken. Freerks said that this does not mean that there is not a problem here that needs to be addressed. Freerks said there is clearly a huge problem in the community with underage drinking and the City Council has asked the Commission to work on that in their capacity. Freerks said that it is the problem of underage drinking that the Council is really trying to address. Freerks said that ideas are talked about from time to time to solve this problem, and that this is one idea being talked about now. Freerks said that underage drinking and the way it affects the downtown is what the Commission is considering in relation to the Comprehensive Plan and the ways in which they want the community to grow. She said that she is interested in hearing some of the numbers that had been requested during the course of the meeting in order to clarify things in her mind. Freerks said she was glad to have had the perspective of all the public that had spoken, and that she thinks more discussion is needed. The issue is complex and has many considerations, however, she noted, no one else is offering better ideas and she would ask the public present to think about that and bring forth their own solutions. Greenwood Hektoen noted that the affect of a revocation on the licensee is that they cannot get another license for two years; the affect on the premises is that it cannot be licensed for one year. Planning and Zoning Commission March 5, 2009 -Formal Page 12 Eastham asked if this meant effectively that the owner of that building could not have a licensed drinking establishment for one year. Greenwood Hektoen said this was correct: that address could not be relicensed for one year. Payne said that this would mean the use of the building would have to be changed if there was a revocation. Greenwood Hektoen said this was correct. Koppes clarified that a legally non-conforming use can remodel so long as the footprint of the building is not changed. Weitzel said that he had been persuaded by the discussion of others and could now see that a deferral was in order. A vote was taken and the motion to defer the matter until the April 2"d meeting was passed 5-1 (Busard voting against deferral; Plahutnik absent). REZONING ITEM: REZ09-00002: Discussion of an application submitted by City of Iowa City for a rezoning from Interim Development (ID-1) zone to General Industrial (I-1) zone for approximately 100 acres of property located on 420t" Street SE, west of Taft Avenue. This property was recently before the Commission for annexation. The intention with the Interim Development (ID-1) zone is that the property is intended for industrial use at such time as the City has extended services to the property. At this time, the City has had interest expressed by an industrial use for the property -especially the property that surrounds 420th Street south of the railroad-so the City wishes to move forward with extending services to the property and rezoning it for industrial development. The City has plans to extend water and sewer services to the property this fiscal year, as well as to improve the road. The city has hired a consultant to come up with a subdivision plan for this property giving maximum access to the rail-line and the arterial street system. Freerks asked if there were questions for Staff. Eastham asked if the City would in fact improve all of 420tH Street from its intersection with Highway 6 to the eastern boundaries of the current city limit. Howard said this was correct. Eastham asked if this improvement would occur before any land in the area is sold to an industrial user. Howard said she was not sure it would be done before it was sold but that it would be done prior to opening for business. The public hearing was opened. As no one wished to speak the public hearing was closed. Busard motioned to approve the rezoning. Weitzel seconded. Eastham asked if the City would_go ahead and rent for agricultural purposes the parcel south of 420tH Street. Howard said she did not know. Miklo said that there has some discussion about it, but that it is a portion they are hoping to develop. Weitzel said he felt this rezoning met the goals for the Comprehensive Plan and intended to vote in favor of it. Planning and Zoning Commission March 5, 2009 -Formal Page 13 Freerks said she too felt the rezoning was in compliance with the Comprehensive Plan and that she believed it would be a nice addition to the city. A vote was taken and the motion carried 6-0 (Plahutnik absent). COUNTY REZONING ITEMS: CZ09-00001: Discussion of an application submitted by Michael Furman for a rezoning of 40 acres from County Agriculture (A) to County Residential (R3) zone located at 3051 Buchmayer Bend NE. The applicant has requested an indefinite deferral. Weitzel motioned to defer. Koppes seconded. A vote was taken and the motion carried 5-0 (Busard abstained; Plahutnik absent). CONSIDERATION OF MEETING MINUTES: February 2 8~ February 5, 2009: Eastham motioned to accept the minutes. Busard seconded. The minutes were approved on a vote of 6-0 (Plahutnik absent). ELECTION OF OFFICERS: Freerks said that this would be postponed until the next meeting to make sure everyone is present. OTHER: Miklo noted that Commissioners had received a survey from the Human Rights Commission. Miklo said that if Commissioners had a chance to fill it out this evening, and envelope would be passed to collect them. Miklo provided a copy to all Commissioners of the Planning Commissioner's Journal which talks about the planning of school locations. ADJOURNMENT: Payne motioned to adjourn. Eastham seconded. The meeting was adjourned on a 6-0 vote at 9:20 p.m. (Plahutnik absent). c 0 ~N N .~ O v 'g c ~ ~C ~ N ~o ~ = N ~ ~ C ~ ~C y C ~', ev Q a CU R 3 0 M X X X X X ~ X a X X X X O X X X X X ~ X X X r y.-~MNOOM ~ ~ ~ ~ ~ ~ ~ ~ H w 0 0 0 0 0 0 0 Y ~p ~ N W d 'C Nd N A t~ C A N ~ y w d z mWU~.Yaa3 '~CjaLLi~3F' M x x x x x x x a x x x x x x x ~ o x x o x x o y ~- I--' w ~ r 0 ~- r 0 M r 0 N r 0 O ~-- 0 O r 0 M r 0 N z l6 m -~ R t W v y ~ LL d y Y ui d C ~ ~ Y ,w 7 a 3 _ d 3 ~ Z H W W Q Q LL Z N 7 U X W ~, C C C N N N ~ ~~Q a Q n n W YXOO IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, March 24, 2009 LOBBY CONFERENCE ROOM, CITY HALL IP18 Members Present: Newman Abuissa, Dianne Day, Wangui Gathua, Dell Briggs, Yolanda Spears, Eric Kusiak, Martha Lubaroff. Staff Present: Stefanie Bowers. Call to Order Briggs called the meeting to order at 18:08 p.m. Recommendations to Council (Become effective only after separate Council action) Consideration of the Minutes of the February 24, 2009 Meeting Motion: Kusiak, seconded Lubaroff. Minutes approved 6-0. Meeting DaYand Time Commissioners decided to move the week in which they meet from the fourth Tuesday of each month to the third Tuesday of each month. Motion: Lubaroff, seconded Gathua. Passed: 6-0. Programming 2009 The Town Hall meeting has been temporarily postponed until a member of the subcommittee hears from the presenter. Abuissa will serve as master of ceremonies for the Youth Awards and Spears will present recipients with their Certificates of Appreciation. Building Blocks. will be held on April 28th. Commissioners are asked to attend. Commissioners will begin to compile a list of possible keynote speakers for the Breakfast. The Commission will offer to co-sponsor Creating Community being held later in April. Motion: Abuissa, seconded Kusiak. Passed: 7-0. Kusiak, Lubaroff, Day and Briggs will serve on a subcommittee to help plan Homelessness Awareness week. Reports of Commissioners Gathua reported that she will be recognized on April 1st at the Annual Tribute to Women sponsored by the University of Iowa. The recognition is for her work in Civil Rights both locally and abroad. Abuissa mentioned an article in the CR Gazette (3-24-09) that reported the Israel Defense Forces condemned T-shirts worn by soldiers that depict scenes of violence against Palestinians. Day reminded Commissioners of the Embracing Tolerance and Diversity Series being held in the afternoon and the evening in March and April. Bowers informed Commissioner's that Kross resigned her Commission seat and will be replaced in Mid-May. Adjournment There being no further business before the Commission, the meeting was adjourned at 19:26. Motion: Kusiak, seconded by Gathua. Passed: 7-0. Human Rights Commission ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM EXP. 1/27 2/24 3/24 4/28 5/26 6/23 7/28 8/25 9/22 10127 11124 12/22 Newman Abuissa 1/1/10 P P X Joy Kross 1/1!10 A A R Eric Kusiak 1/1/10 A P X Dell Briggs 1/1/11 P P X Yolanda Spears 1/1/11 P P X Corey Stoglin 1/1/11 A A A Dianne Day 1/1/12 P P X Wangui Gathua 1/1/12 P P X Martha Lubaroff 1/1/12 A P X KEY: P =Present A =Absent NM = No meeting NMNQ = No meeting, no quorum R =Resigned IP19 MINUTES ~~~~ PARKS AND RECREATION COMMISSION March 11, 2009 MEMBERS PRESENT: David Bourgeois, Lorin Ditzler, Maggie Elliott, Craig Gustaveson, Aaron Krohmer, Margie Loomer, Jerry Raaz, John Westefeld MEMBERS ABSENT: Ryan O'Leary STAFF PRESENT: Mike Moran, Terry Robinson, Marcia Bollinger GUESTS PRESENT: Elizabeth Cannon, Madison Ganz, Del Holland, Carla Susral RECOMMENDATIONS TO COUNCIL: Moved by Raaz, seconded by Bourgeois, to approve the Iowa City Parks Recreation, and Trails Master Plan Final Report and Executive Summary as submitted. Unanimous. OTHER FORMAL ACTION TAKEN Moved by Bourgeois, seconded by Krohmer, to approve the February 11, 2009 minutes as written. Unanimous. Moved by Krohmer, seconded by Elliott, that a letter be drafted from the Commission to the City Manager outlining the Commission's concerns about the process that was taken when deciding to move the Iowa City Farmers Market and the lack of their input. Unanimous. DEMOGRAPHIC SURVEY: Boards and Commissions were asked by the Iowa City Human Rights Commission to distribute demographic surveys to their members for them to fill out (voluntarily). The purpose of this survey is to allow the City of Iowa City to track the demographics of residents who currently serve on City Boards and Commissions. The surveys will be kept in a confidential file in the Human Rights Department. The information gathered from these surveys will be used for statistical surveys only. _P & R COMMISSION MEETINGS WITH NEIGHBORHOODS (GALLWAY HILLS & WALNUT RIDGE IN APRIL) Westefeld reviewed with the Commission the discussion that ensued at the February meeting regarding this topic. In summary, Jerry Raaz suggested that members of the Commission begin attending neighborhood association meetings to provide information about items being discussed at Commission Meetings and also to receive information/suggestions from members of the neighborhoods. Commission members agreed that this would be valuable and asked that Marcia Bollinger, Neighborhood Services Coordinator from the Planning Department be invited to tonight's meeting. Westefeld reiterated that the purpose of these meetings will be to provide and obtain information while using the master plan as a guide. Parks and Recreation Commission March 11, 2009 Page 2 of 5 Bollinger reviewed the various neighborhood associations and their activity levels with the Commission. She noted that only a few are quite active, while many are only slightly active. Several options were discussed. For those active associations, Commission could be scheduled to attend their already scheduled meetings. For those that are not so active, perhaps there could be a regional meeting scheduled where several neighborhoods grouped together for one meeting where Commission Members could then present to several people in one setting. Another suggestion was rather than wait for the individual neighborhoods to meet, she could go ahead and schedule a meeting for this specific purpose. Bollinger will provide Moran with dates of already, scheduled meetings who will email to Commission Members to determine who is available to present at those meetings. Bollinger and Moran will follow-up regarding other future meetings. 2009 WATER TRAILS GRANT RESULTS Kris Ackerson sent an email to Mike Moran informing him that they did not receive the funding for the water trail, however, they did score 8`h of 18 applications. The group that reviewed these proposals noted to Kris that this project would be very competitive with the Low Head Dam Safety Program, which has more money to offer than this program. These applications are due in September. Kris Ackerson will be invited to the April Commission meeting to discuss the next application process. CONSIDER RENEWAL OF AGREEMENT WITH DOGPAC RELATIVE TO OPERATION OF THORNBERRY OFF-LEASH DOG PARK AND REVENUE SHARING: Moran reviewed the current agreement with Commission, which will expire June 13. 2009. This agreement as written states that 90% of the revenue generated from the dog park fees goes to DogPAC. These fees are collected and provided to the City and deposited with the City Finance Department. On a quarterly basis, the City issues a check to DogPAC in an amount equal to 90% of the fees collected. This money is used by DogPAC to benefit the Thornberry Off-Leash Dog Park or development of other dog parks in the City. It was requested in 2007 by Commission that DogPAC provide Commission with an annual audit to show that the money is being spent specifically for dog park purposes. Therefore, Moran will ask that DogPAC present this information to Commission in April before moving further on this item. In the meantime Terry Robinson will also research the cost of materials, mowing, and other maintenance done by the City to present in April as well. REVIEW AND APPROVAL OF THE IOWA CITY PARKS, RECREATION AND TRAILS MASTER PLAN FINAL REPORT AND EXECUTIVE SUMMARY: Moran noted that the Master Plan is now available for review on the City web site. The Commission needs to formally adopt the master plan tonight before it goes before Council for their adoption. Moved by Raaz, seconded by Bourgeois, to approve the Iowa City Parks Recreation, and Trails Master Plan Final Reuort and Executive Summary as submitted. Unanimous. Krohmer noted that he was excited to see the strong support of a trials system in the plan and fairly strong guidelines put in place for future planning of such. Westefeld commented on the importance of keeping the Master Plan on the radar and asked for suggestions on how the Commission can ensure that we keep this operational. There was also some discussion among members regarding the relationship between the City and the University of Iowa especially in reference to the new recreation center that is being built. Krohmer noted that it is his Parks and Recreation Commission March 11, 2009 Page 3 of 5 understanding that this University facility will be closed to the public. Bourgeois said that he would speak with Harry Ostrander to clarify this. SAND LAKE UPDATE: Moran announced that the City Manager has withdrawn the Vision Iowa grant application for the Sand Lake project as it no longer qualifies since it will not be complete within the two year guideline. Moran further noted that the project will continue to progress, just at a much slower pace. The City will reapply for the grant in 2011. A question that will be asked of the Vision Iowa Board is if the funds that have been collected to date will be credited to the City when it comes time to reapply in 2011. In other words, we were encouraged to do some fundraising before applying this year for the grant as that would help our chances of being approved. We have done that, but now have to pull the application. Staff wants to be assured that we will not have to re-do the fundraising process at that time. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Craig Gustaveson reported that the Downtown Association is planning some special projects for cleaning up the downtown. Gustaveson has been investigating the possibility of purchasing ashtrays to install outside of businesses. He will be working with these businesses encouraging them to buy them while also investigating other avenues for purchasing them such as grants or with the City etc. Gustaveson said that the DTA is planning aclean-up day in April prior to Riverfeast. Krohmer asked that perhaps the Commission investigate how many fines are written for littering and what the amounts are for these fines. Moran reported that the City Manager is distressed about this as well. Krohmer also asked if the bocce ball courts will be reopening at City Park. Robinson reported that they would. Krohmer encouraged staff to look at adding more of these to other parks. Krohmer asked if Engineering will be making plans for use of stimulus money before it is actually upon us. Moran stated that they are being developed. Moran reported back to Krohmer regarding his idea to collect parking revenue by possibly placing parking meters around areas such as College Green Park. Chris O'Brien, Parking Director, stated that if he was going to have to provide staff to maintain these meters etc., that the revenue would have to go to Parking. Loomer stated that she was happy to see newspaper coverage on the Sand Lake project. CHAIRS REPORT Westefeld wanted to publically thank Mike Moran and Terry Robinson for all of their hard work during this challenging time for their department. DIRECTORS REPORT Moran discussed with challenges Parks and Recreation staff is facing regarding baseball and softball fields this spring. The City has lost the use of fields A, B & C at City Park due to settling after the flood damage as well as the use of the University Complex until mid-May. He stated that staff will have to send Parks and Recreation Commission March 11, 2009 Page 4 of 5 some reservation requests to Coralville so Commission may be hearing some complaints from the public about this. Moran distributed photographs of the completed fishing pier at Waterworks Park. Moran discussed the schedule of events for the IPRA conference scheduled for the week of April 6. Members are asked to inform Moran if they are interested in attending any of the events. Moran reviewed plans for the Trueblood Family Benefit Dinner with Commission. Anyone interested in volunteering to help at the dinner please contact Moran at 356-5100 or mike-moran(u)iowa-citv.or~. Elliott discussed her concerns with other commission members about the fact that the Commission did not have a role in the decision making process regarding the move of the Farmers Market. Discussion ensued. The Commission agreed that a letter be written on their behalf to the City Manager listing their concerns. They also asked that they be a part of the process when making a decision at the end of the season regarding the status of the future of the market. Moved by Krohmer, seconded by Elliott, that a letter be drafted from the Commission to the City Manager outlining the Commission's concerns about the process that was taken when deciding to move the Iowa City Farmers Market and the lack of their input. Unanimous. Moved by Gustaveson, seconded by Krohmer to adjourn at 6:45 p.m. Unanimous. Parks and Recreation Commission March 11, 2009 Page 5 of 5 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2009 NAME TERM ~ ,~ ^' r, '" ~ rn '.~ o "' ~ e~ "" ~` ~* ~ ^' ~ o~ ^' ~ N "' ~ n o ~` oo Q` o ~ ... EXPI , RES David Bou eois 1/1/11 X O/E X Lorin Ditzler 1/1/13 X X X Maggie Elliott 1/1/13 X X X Craig Gustaveson 1/1/11 O/E X X Aaron Krohmer 1/1/13 O/E X X Margaret Loomer 1/1/12 X O/E X Ryan O'Lea 1/1/10 X X O/E Jerry Raaz 1/1/12 X X X John Westefeld 1/1/10 X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum IP20 MINUTES DRAFT Iowa City Airport Commission Apri12, 2009 Iowa City Airport Terminal - 7:30 AM Members Present: Greg Farris, Howard Horan, Minnetta Gardinier, Janelle Rettig Staff Present: Sue Dulek Others Present: None RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: The meeting was called to order at 7:33 A.M. ITEMS FOR DISCUSSION/ACTION: 1. Consider a resolution setting a~ublic hearing for the plans specifications, form of contract and estimate of cost for the Reconstruct 7-25 (phase 2) and Reconstruct 12-30 Runway 7-25 and 12-30 Reconstruction. Horan moved to consider Resolution No. A09- OS to set a public hearing for the plans, specifications, form of contract, and estimate of cost for the Reconstruct 7-25 (phase 2) and Reconstruct 12-30 Runway 7-25 and 12-30 Reconstruction. Members discussed whether to set it for 6:00 pm or 7:30 am on April 14 and decided on 6:00 pm. Rettig stated that due to the tight bidding schedule that the public hearing could not wait until the regular meeting on April 16. Resolution carried 4-0. ADJOURN: The meeting adjourned at 7: 37 A.M.