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HomeMy WebLinkAbout2009-04-09 Info Packet~~~~®a7~ ~III,~~ ~~~~~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET April 9, 2009 APRIL 13 SPECIAL COUNCIL WORK SESSION IP1 Council Meetings and Work Session Agenda MISCELLANEOUS IP2 Letter from Mayor Bailey to Governor Culver: Request to reallocate remaining IDED Jumpstart Small Business Disaster Funding IP3 Memorandum from the City Clerk: Meeting Schedule (July-September) IP4 At a Glance [submitted by City Manager Lombardo] IP5 Memorandum from the Housing Administrator to the City Manager: Letter from Danielle L. Bastarache, Director, Office of Housing Voucher Programs, Department of Housing and Urban Development IP6 Letter from the Public Works Director to Mary Murphy and Gregg Geerdes: 2008 Flood Concerns IP7 Memorandum from the Director of Planning and Community Development: Update flood-related activities IP8 Letter from JCCOG Traffic Engineering Planner to Lexington Avenue residents between Park Road and River Street: Lexington Avenue traffic barricade IP9 Invitation: Meet Phil Keoghan -Host of The Amazing Race April 20, 2009 IP10 Invitation to be a celebrity guest at the LIFE Skills Fundraiser Tuesday, April 28, 2009 IP11 CITY OF IOWA CITY PRIORITY SETTING SURVEY - APRIL 2009 ~ _ _ ~ r4-09-09 "'"'®'~~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas April 9, 2009 www.icgov.org • MONDAY, APRIL 13 Emma J. Harvat Hall 5:30p Special Formal Council Meeting -Separate Agenda Posted Snacks provided Special Council Work Session- Priority-setting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, APRIL 20 Emma J. Harvat Hall 5:30p Special Council Work Session 7:OOp Special Formal Council Meeting Continue Special Work Session if necessary • MONDAY, MAY 4 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, MAY 5 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, MAY 18 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, MAY 19 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • TUESDAY, MAY 26 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • THURSDAY, MAY 28 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • MONDAY, JUNE 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JUNE 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 15 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JUNE 16 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting ~ = i ~~. ®~~ ~_~~ ;~~ ~_ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas April 8, zoos www.icgov.org • MONDAY, JUNE 29 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, JUNE 30 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, JULY 6 Emma J. Harvat Hall 6:30p Regular Council Work Session 7:OOp ~ Special Formal Council Meeting Emma J. Harvat Hall Continue Council Work Session if necessary • MONDAY, JULY 27 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, JULY 28 Emma J. Harvat Hall 7:OOp Special formal Council Meeting • MONDAY, AUGUST 17 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, AUGUST 18 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, SEPTEMBER 14 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, SEPTEMBER 28 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting IP2 1 r -~r ~' r ~~~~ ~`"=~--"'"'°~"~~ April 6, 2009 ~~ CITY OF IOWA CITY www.icgov.org The Honorable Chet Culver, Governor State Capitol CITY COUNCIL Des Moines, IA 50319 SENT EMAIL; HARD COPY TO FOLLOW Regenia D. Bailey Mayor Re: Request to reallocate remaining IDED Jumpstart Small Business Mike O'Donnell Disaster Funding Mayor Pro Tem Connie Champion Dear Governor Culver: Amy Correia Matt Hayek First, thank you again for your strong support of the people of Iowa City Ross Wilburn and other disaster-affected communities. Your leadership through the Mike Wright disasters of 2008 has provided the catalyst for the great strides in recovery we have made to date. It is clear that you place a high priority on providing those who have been affected by the flood, and we greatly appreciate it. We have nearly completed the initial Jumpstart Small Business Disaster Recovery Program. The program has been well received and we have processed more than 50 applications and will have distributed an estimated $1.2 million of the $2.219 million grant to Iowa City by the program deadline of April 15. Even after administrative costs are factored in, we will have remaining funds without reaching the maximum grant of $2.219 million. Between the Jumpstart Small Business Disaster Recovery Program and the new Jumpstart Business Rental Assistant program, we will be able to assist nearly every business affected by the flood. However, we have three businesses-one non-profit and two for-profit in the Idyllwild Development-that have fallen through the cracks. These three businesses all own residential properties that were affected by the floods. The for-profit businesses own and operate five and six residential units respectively, and have incurred a total of $778,440 in mold mitigation and rebuilding expenses. These are hard costs and do not account for additional losses of rental income, property taxes or insurance. These residential units were not eligible for residential Jumpstart funding because they were not owner-occupied. We would like them to be eligible for up to $50,000 in Jumpstart Small Business Disaster Recovery funds as are other Iowa City small businesses. The non-profit business is the condominium association of the Idyllwild Development. The association has impending expenses that include re- council@iowa-city.org grading and landscaping the 20 acres of common ground, repairing roads 410 E. Washington Street that suffered cracks from flooding and heaving through the winter, Iowa city, lA sza4o replacing gutters and cleaning the building exteriors and rehabilitating the storm water retention pond within the association grounds. These non- Phone: (319) 3s6-s010 profit association expenses are estimated between $500,000 and Fax: (319) 3s6-5009 $700 000. We believe the simplest solution is to afford these businesses the same opportunity for Jump Start Small Business Disaster Recovery funds as any other small business in Iowa City. We would do this by reallocating the remaining Jumpstart Small Business grant to address the needs of this portion of our business community. The City of Iowa City appreciates your consideration of our appeal in this important matter. Thank you. Sin ely, Re nia D. Bailey Mayor Emails: Senator Joe Bolkcom Senator Bob Dvorsky Senator James Hahn Representative Mary Mascher Representative Dave Jacoby Representative Vicki Lensing Representative Jeff Kaufmann Mike Tramontina, Director, Iowa Dept. of Economic Development W pdata/council/Itrs/jumpstart40609.doc ~ r j ~~~~~ CITY OF IOWA CITY 1P3 MEMORANDUM DATE: April 7, 2009 TO: Mayor and City Council FROM: Marian K. Karr, Cit Clerk ~ y l~ RE: Meeting Schedule (July-September) At your work session on April 6 the following meeting schedule for July through September was agreed upon: Monday, July 6 - Regular Work Session and special Formal (combined) Monday, July 27 - Special Work Session Tuesday, July 28 - Special Formal Monday, August 17 - Regular Work Session Tuesday, August 18- Regular Formal Monday, September 14 - Regular Work Session Tuesday, September 15 - Regular Formal Monday, September 28 - Special Work Session Tuesday, September 29 - Special Formal Cc: Cable TV City Hall Maintenance U: schedule final (July-September 2009) ~~ Fram the Office of the City Manager Michael Lambar~io 319-356-5010 mict~~ael-lombardt:x~?%iowa-~::iky.org April 8, 2009 Dear Council members: Please let me know if you would like to discuss the following information or additional information is desired. Affordable Housing Task Force -Joint Meeting At your April 6 work session Council expressed a desire to meet with the JCCOG Affordable Housing Taskforce to discuss their findings and report. The attached material was provided to the JCCOG Urbanized Area Policy Board. As indicated in the memo, the Affordable Housing Task Force has been disbanded. John Yapp and Steve Long will be available at an upcoming council work session in May or early June to discuss the report. Fire Department: The weather alert sirens located at College Green Park and at Court Street/Scott Boulevard are scheduled to be replaced this week. The sirens will be replaced with a direct current, rotating head- type siren, and will provide a significant increase in the range of the audible signal. Fulton Technologies is contracted to install the new sirens at a cost of $31,000.00. This is a very timely upgrade as we head into the severe weather season. Farmers Market: Attached please find a copy of the letter sent to vendors indicating that the market will stay in Chauncey Swan ramp this season in order to obtain feedback from vendors and the broader community alike - a work session will be scheduled later this summer where we can discuss our findings and thoughts on how the market might be made even better. Chicago Flier Passenger Rail Service: The proposed rail service from Iowa City to Chicago is gaining momentum with the announcement of recent funding to upgrade the Wyanette connection in Illinois. Our local Chamber has created a website at www.ICRaiINow.com to provide information about the project, how to get involved, and how to register to demonstrate support of the IC Rail. ..~"~--- r r~~ Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director .-y~/~~._ JCCOG m e m o Re: Agenda Item 3(a): Consider a recommendation from the JCCOG Affordable Housing Taskforce The final report from the JCCOG Affordable Housing Taskforce is attached. This taskforce was formed in the wake of the publication of the December 2007 Johnson County Affordable Housing Market Analysis, in order to determine if there are any initiatives which can be undertaken on a regional basis. The recommendations are summarized on page 3 of the attached report. Through the taskforce meetings it became clear that one of the difficulties with developing a regional affordable housing initiative is that housing policy, development, and funding decisions are made locally by individual units of government. There is, however, interest in building the regional capacity and knowledge base related to affordable housing, and continuing collaboration and cooperation efforts. The mechanism proposed is to form a standing JCCOG Affordable Housing Committee including municipal staff, officials, and other stakeholders including non-profit housing groups and other interested parties. The committee would be staffed and administered by JCCOG. This will take a devotion of staff time from each of your staffs to participate; I suggest you take time to discuss this with your respective administrations before committing to it. I think it is important to have adequate buy-in and participation for this type of committee to be successful. Speaking for JCCOG's capacity to support another standing committee, I believe our staff can provide administrative support to a committee meeting quarterly with informal contact and discussion more frequently. The Human Services Coordinator would be the main staff assigned, with assistance from other JCCOG staff. One thing I want to be open about is that no JCCOG staff are trained or have experience in the housing policy sector. We will need to lean on other local housing staff for information and assistance. For example, Andy Johnson with the Johnson County Housing Trust Fund has already offered to assist with his knowledge and experience. It is appropriate for this type of committee to be formed through JCCOG as a collaborative effort by all JCCOG entities. Andy Johnson and I will be available at your March 25 meeting to discuss this and answer any questions. Many thanks to Andy Johnson and Jeff Schott for their assistance in facilitating this effort. Attachment cc: Andy Johnson Jeff Schott Kelly Hayworth Michael Lombardo Ryan Heiar JCCOG Affordable Housing Taskforce Membership jccogad mlagd/housingtaskforce3-17-09.doc REPORT FROM JOHNSON COUNTY AFFORDABLE HOUSING TASK FORCE FEBRUARY 24, 2009 Introduction The Housing Trust Fund of Johnson County requested the Institute of Public Affairs (IPA) of The University of Iowa to assist the Johnson County Affordable Housing Task Force to discuss the findings and recommendations of the Johnson County Affordable Housing Market Analysis conducted in December 2007 by Mullin and Lonergan Associates and to determine whether there may be consensus among Johnson County local governments and other organizations regarding regional cooperation for implementation of the report's recommendations. Process Representatives of IPA and the Housing Trust Fund met in late May/early June 2008 with officials of the following agencies: City of Iowa City, City of Coralville, Johnson County, Iowa City Community School District, City of North Liberty and The University of Iowa. Based on those meetings, it was determined that there was general interest in exploring the recommendations of the Affordable Housing Market Analysis and identifying which of these recommendations should be undertaken on a regional basis. Due to the June 2008 floods, this project was suspended for several months. In late Fa112008, the organizations agreed to resume the initiative. The Task Force held meetings on December 18, 2008 and February 24, 2009. Meeting notes from these sessions are attached to this report. 2 Recommendations The Task Force reached consensus to send the following recommendations to the JCCOG Board: A. It is acknowledged that for affordable housing programs and policies, decision-making rests at the local government level and there are different demographics and issues in each of our entities. However, Johnson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi- familyhousing. B. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: ^ Inclusionary housing policies. ^ Enterprise zone designations. ^ Redevelopment opportunities. C. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important, as well as input from other stakeholders such as the school district, major employers, nonprofits and housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: ^ Create a standing committee that includes local government staff, officials and other stakeholders. 'The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging `best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. ^ In five years, conduct another affordable housing market analysis to re-evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. D. It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board. 3 Final Comments It was a pleasure to assist the Johnson County Affordable Housing Task Force with this process. I was extremely impressed with the level of cooperation and positive attitudes of the organizations involved in this important effort. Jeff Schott Institute of Public Affairs University of Iowa March 9, 2009 4 JCCOG Affordable Housing Task Force Notes from meeting of December 18, 2008 Members Present: Amy Correia (Iowa City), Louise From (University Heights), Cathy Fountain (University of Iowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), John Weihe (Coralville), Royce Phillips (Tiffin) Staff Members Present: John Yapp, Kent Ralston (JCCOG); Steve Long, Steve Rackis (Iowa City); Ellen Habel (Coralville); Lane Plugge (ICCSD) Others Present: Maryann Dennis (The Housing Fellowship), Kazen Kubby (FAIR); Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (UI Institute of Public Affairs) I. John Yapp and Andy Johnson provided a brief summary of the process that has resulted in the formation of the task force. Members, staff and others present introduced themselves. II. Jeff Schott of the University of Iowa's Institute of Public Affairs summarized the process that will be used for the meeting. The task force will consider each of the nine recommendations given in the Affordable Housing Market Analysis. For each recommendation, the following questions will be addressed: 1. Has anything changed since December, 2007 that affects this recommendation? 2. What additional information is needed in order to consider implementation of this recommendation? 3. Does implementation of this recommendation require regional action? Must it be local? Is there some aspect that can be addressed regionally? III. 1. Work to change public perception of higher density, multi-family affordable housing. (Specific recommendations include public education about benefits of housing, putting a human face on workforce housing, encourage quality design by affordable housing developers and publicizing the report.) Are there any changes since the report that affect this recommendation? ^ A major change is the economy. People are more likely to know someone who is affected. It also means that it is even more important to address. ^ Members felt that the perception hasn't changed or has even gotten worse. ^ Coralville has adopted some regulations to make sure that higher density is viewed as safe. This helps the public perception. ^ There is more diversity in the community, including a greater diversity of housing options. Do the changes affect the recommendation? It was the consensus of the group that this recommendation is still valid. (Additional comment: Good property managers have good property and good tenants. Poor managers have poor property. This is seen by some as the main factor that affects public perception.) Is there additional information that would be helpful to have in implementing this recommendation? An interest was expressed in learning more about what other communities have done and finding out if these efforts have had an impact. (Additional comment: The language used is important. Who is being targeted and who is being described.) Should implementation be reuional or local? It was the consensus that this can and should be done regionally. Having a consistent message across jurisdictions is important and helpful. How should local omits be involved? Pros and cons of government spearheading this effort were discussed. Greater support for a community collaboration was expressed. Clear consensus reached that it would be helpful to know what types of information have been disseminated in other communities and whether it's been helpful. 2. Revise public policies to create an environment in which affordable housing opportunities can be created without obstacles. (Specific recommendations include increasing the amount of land available for multi-family housing and zoning concurrently with all annexation actions.} Are there any changes since the report that affect this recommendation? ^ Development in the North Corridor has been controversial and issues are still in court. Significant opposition was raised to development of $200,000 homes. Public opposition to even higher density would be significant. ^ Discussion regarding requirements of state law. In general, annexed land is automatically zoned and the lowest residential zone. ^ Communities are reluctant to specify zoning until a developer asks for it. ^ Fringe area agreements were also mentioned. Do the than ¢es affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Communities shared their perspectives: ^ Coralville is trying to do more with existing land and urban renewal. Cardinal Ridge includes some higher density and that was accomplished by working with the developer. Multifamily is a zoning issue, not part of the comprehensive plan. ^ For Iowa City the issue is whether the zoning goal is included in the comprehensive plan. Otherwise, preemptively "spot zoning" would be opposed if not part of the plan. Also, a question was posed whether or not there is an accepted "standard" percent of multi- family zoning based on population. 6 Should implementation be regional or local? The school district in interested in seeing this addressed regionally as a lack of suitable housing options results in concentrations of poverty which puts a strain on certain schools. Zoning is specific to each community but an interest was expressed in having increased dialogue from all communities. A corollary to transportation planning was cited. The planning is done regionally, but each jurisdiction adopts its own plan. How should local governments be involved? 3. Adopt a mandatory inclusionary housing ordinance to meet the significant unmet need for affordable housing. (Specific recommendations include having specific incentives offered in exchange for specific measures to be undertaken by a developer.) Are there anv changes since the report that affect this recommendation? ^ The change in the economy was again sited as a change. With greater unemployment, the need for affordable housing options is even greater. ^ Loss of homes as a result of the flood have also impacted this need. ^ On the other hand, the downturn in the economy has also affected the amount of development. There have not been any new subdivisions planned recently. Some developments have been delayed, stopped altogether, or gone into bankruptcy. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? ^ Has it worked in other areas similar to Johnson County? Has it been done regionally? Should implementation be regional or local? Inclusionary zoning would probably be more effective if implemented on a regional basis, but several communities indicated that they would be unlikely to pursue a mandatory zoning ordinance. One option suggested is that communities look at a voluntary plan which would have the effect of elevating the interest of the communities and providing a message to the development community that these efforts are supported. How should local governments be involved? Although some communities were not interested in a mandatory ordinance, there was some interested expressed in exploring what incentives might be provided and to identify points of commonality among communities. 4. Potential redevelopment areas in Iowa City present opportunities for new affordable housing and neighborhood revitalization. Are there anv changes since the report that affect this recommendation? ^ Redevelopment opportunities are present in other communities. 7 ^ The flooding has provided opportunity for redevelopment. ^ There is now more potential for diverse housing options, including some affordable in the mix. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Should implementation be regional or local? It was the consensus that this can and should be done regionally. Because the infrastructure is in place, there may also be the easiest to accomplish. How should local governments be involved? 5. Prioritize the preservation of existing affordable housing units. Work to change public perception of higher density, multi-family affordable housing. (Specific recommendations include working to ensure that housing stock with expiring subsidies are not converted to market rate units and preserving and rehabilitating the existing supply of mobile home parks.) Are there an char es since the r ort that affect this recommendation? ^ Flooding damaged a large number of affordable units. ^ A number of changes on the federal level that may affect the amount of funding available for rehabilitation efforts. ^ Communities have rehabilitation programs when funding is available. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Information about additional avenues of funding would be useful. Should implementation be regional or local? Implementation of rehabilitation programs is generally on a local level but communication among communities about existing efforts and potential funding sources is important. How should local governments be involved? 6. Treat affordable housing developers as a special class of developer. (Specific recommendations include a streamlined permitting process, participating in the cost of financing infrastructure improvements and waive local fees for affordable housing.) Are there any changes since the report that affect this recommendation? 8 ^ The potential availability of industrial development revenue bonds as a source of financing was cited. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementins this recommendation? There was an interest in having information about what is being done now in the area (for example, some communities waive certain fees for project by certain nonprofits) as well as information about what a streamlined permitting process would look like. Public input is important. Also discussed were the benefits and risks of using TIF for funding infrastructure for housing. Some communities feel they have done all they can to streamline the process. Concern was also expressed about adopting this as a goal without more clarification. Should implementation be regional or local? Permitting is done locally. Consensus was reached that a goal would be to strive for regional consistency among rules, fees and other requirements that are adopted and enforced on a local basis. Communication between planning departments and developers about what could be done and education of developers could be pursued on a regional basis. How should local governments be involved? N. As agreed, the meeting was adjourned at 4:00 PM. Three recommendations are left to address as well as determining whether consensus exists for future action items. The next meeting was set for Monday, January 12`}' from 2 to 5 PM, again in the Coralville City Council Chambers. The task force indicated an interest in coming up with some recommendations that the communities can go forward with. 9 JCCOG Affordable Housing Task Force Notes from meeting of February 24, 2009 Members Present: Amy Correia (Iowa City), Louise From (University Heights), George Hollins (University of Iowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), Henry Herwig (Coralville), Royce Phillips (Tiffin) Rod Sullivan (Johnson County) Staff Members Present: John Yapp, (JCCOG); Steve Rackis (Iowa City); Lane Plugge (ICCSD) Others Present: Brad Houser (,Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (UI Institute of Public Affairs) I. Andy Johnson welcomed the task force. Individual members of the task force and audience introduced themselves. Jeff Schott of the University of Iowa's Institute of Public Affairs summarized the process so far and reviewed the recommendations that have been discussed. The next step was to discuss the remaining three recommendations. II. 7. Seek State Housing Enterprise Zone designation. Are there anv changes since the report that affect this recommendation? ^ Flooding has impacted this. There are more areas that fit the designation and the rules have changed so that larger areas can be used. The group was not sure if there were any limits on the size. Enterprise zones areaway to use rehabilitation and revitalization.to attract new development and economic activity. 8. Dedicate specific sources of revenue to finance affordable housing development over the long term. Are there any changes since the report that affect this recommendation? Johnson provided a summary of progress made last year on securing dedicated funding for the State Housing Trust Fund, which provides funding to local housing trust funds such as the one in Johnson County. General funds have also been committed by Johnson County, Coralville, North Liberty and Iowa City. Discussion of other local funding sources. Many, such as an increase in the recorders fee, would require action by the state legislature before it could be done locally. 9. Create an environment for collaboration and cooperation. Are there anv changes since the report that affect this recommendation? ^ The task force felt that its work was a reflection of this recommendation. However, MUCH has changed since the study that impacts what can be done. As a result of the flooding, cities are stretched financially and staff is stretched in terms of time and energy. In addition, the housing industry has been hurt by the economy and builders are finding it harder to participate in community efforts. Builders are, however, also interested in new 10 models, due to a slowdown in the market which presents cities with an opportunities as well if incentives can be found. The economy has impacted financial institutions and lending requirements. The flooding has impacted the University in many ways, including the ability to attract new students (particularly art and music). The assumption that our economy is immune from the factors that affect others may not hold true in the future. There is currently a hiring freeze. The impact of budget cuts may not be felt for 6 to 12 months. III. Where do we go from here? As a framework for discussion, Jeff Schott suggested that the task force consider the following steps: 1. Identify which recommendations should be implemented on a regional basis. 2. Prioritize them. 3. Forward these recommendations to the JCCOG Board for consideration/amendment/approval. 'The JCCOG Board can then decide how to formulate an action plan. 4. Remainder of the recommendations can go to the communities for individual action. The task force then considered each recommendation in turn and decided whether or not it could be addressed regionally. The result of this discussion was to reach consensus to send the following recommendations to the JCCOG Board (The task force determined there was no need for.prioritizing their recommendations to the JCCOG Boardl: D. It is acknowledged that for affordable housing programs and policies, decision- making rests at the local government level and there are different demographics and issues in each of our entities. However, Johnson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi-family housing. E. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: ^ Inclusionary housing policies. ^ Enterprise zone designations. ^ Redevelopment opportunities. F. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important as well as input from other stakeholders such as the school district, major employers, nonprofits and housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: 11 Create a standing committee that includes local government staff, officials and other stakeholders. The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging `best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. In five years, conduct another affordable housing market analysis to re- evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. IV. Conclusion It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board 12 r r~~ Date: March 18, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7Y~~ Re: Agenda Item 3(b): Items from the Executive Director Cool Cities Taskforce Update JCCOG m e m o The first meeting of the JCCOG Cool Cities Taskforce will be held on March 31. The Cool Cities Initiative is an effort promoted by the Sierra Club as a means to encourage local govemment organizations to reduce emissions and promote energy efficiency. The goal is to develop a Solutions Plan which summarizes strategies and steps local governments can take to reduce emissions related to govemment operations. The intent of the JCCOG Cool Cities Taskforce is to serve as a vehicle for sharing information and to advise on the formation of the Solutions Plan. We will include staff from the respective organizations at appropriate times; for example, for discussions related to the Iowa City Landfill, we will bring in Landfill Operations staff. We intend to have taskforce meetings approximately every six weeks; JCCOG staff will provide support for and will help lead group discussions. American Recovery and Reinvestment Act Update The recent process we went through to locally allocate approximately $3.6 million in stimulus funds is just a small part of the overall stimulus package. JCCOG will continue to focus on the transportation-related parts of the legislation as rules and requirements are developed. The administrative rules for intercity passenger rail and discretionary grants for roads and highways, for example, will be developed over the next several months. We will keep you and the Transportation Technical Advisory Committee apprised. Electronic Information Packets In order to reduce copying and mailing costs, we intend to begin sending JCCOG information packets electronically to members of the public who receive our packets. Let me know if you would like to receive your information packet electronically. jccogadm/agdlexecdirec-items3-17-09. dx Memo to Steve Long and Nasseem Hesler From: Wendy Ford Re: Midwest Development Corporation Jumpstart Business Recovery Incorrect Check Amount Date: 3/18/08 We made an error in determining the Jumpstart check amount for Midwest Development Corp. The eligible expenses should have been calculated as such: 25% of their %75,000 bank loan $18,750.00 Plus 4,825.00 $6,000 for 2 eligible furnace installations less $1,175 in Mid American Ener Co. rebates Correct Total $23,575.00 What happened was due to: • uncompleted research by Wendy on eligible Energy Efficient Equipment • Wendy's absence from the office for 6 weeks 12/30/08 through 2/9/09 • Nasseem's having to pick up and understand the uncompleted research and emails with unresolved Energy Efficiency Eqpt. questions left in the file during Wendy's absence • oversight of the $5,000 maximum allowed for Energy Efficient Equipment Reimbursement . This is how the check of 2/6/2009 was determined: 25% of their %75,000 bank loan $18,750.00 Plus 12,000.00 $6,000 for air conditioners (which ended up N/A) and $6,000 for furnaces Less 1,175.00 Later reported MidAm Energy Rebate of $1,175.00 Incorrect Total $29,575.00 Incorrect Total $29,575.00 Correct Total $23,575.00 Difference we need to recover $6,000.00 Since this is in my department, I can call or write these people, but let's just get together and have a quick chat about it first. r r~~ Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board Fr. Linda Severson, Human Services Coordinator Re: Agenda Item # 4: Highlights from the Human Services Division Following is a summary of recent activities: COG The Long Term Flood Recovery group continues to meet on a monthly basis. Partners in this group include representatives from local governments (Coralville, Iowa City, and Johnson County), Crisis Center, University of Iowa, FEMA, Chamber of Commerce, Elder Services, Community Foundation, Mental Health Center, the faith community, Habitat for Humanity, United Way, and others. There are four committees that tackle specific issues - Case Management, Volunteer Management, Needs Assessment, and Policy Advocacy. 2. Continue to work on updating of the 2009 JCCOG Service Directory. Every entry is verified by the resource and we also will look for new resources that would be helpful. Each local government and public library will receive a free copy of the JCCOG Service Directory. 3. Coordinated the Poverty Simulation experience for the Community Leadership Program through the Chamber of Commerce. The Poverty Simulation experience is designed to help participants begin to understand what it might be like to live in a typical low-income household trying to survive from month to month. The object is to sensitize participants to the realities faced by low-income people. This is part of the Human Services Day activities. 4. We continue to administer the Iowa City bus strip ticket program and distribution of monthly bus passes (both Iowa City and Coralville) for Department of Human Services, STAR, and Goodwill clients. I also serve as the Review Person for people who have been denied for SEATS (paratransit) and have filed an appeal. Attended the Communities on the Move: Using Transportation Options workshop sponsored by Easter Seals and ECICOG. 5. I have attended or participated in the regular scheduled meetings or activities as well as one-time events for the Human Services Division. Some of meetings/events were Decategorization, Empowerment's Parent Education/Family Support Committee, Long Term Flood Relief General Committee and case management, Prevent Child Abuse, United Way Directors meeting and the Community Impact Committee, the Aging and Disability Resource Center Advisory Council, Family Self-Sufficiency Program Advisory Committee (through the Iowa City Housing Authority), the Housing Fellowship's annual meeting, Domestic Violence Coalition, Juvenile Youth Development Policy Board, Elder Consortium, Local Homeless Coordinating Board, the Iowa City Community School District's Cultural Competency Dialogue meeting, and Broadway Neighborhood group. jccoghslmem/UAPB-HS Highlights-3-09.dx r ~''i r~~ Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, Assistant Transportation Planner Q~ JCCOG memo Re: Agenda Item #5(a}: Consider approval of the FY10 Federal Transit Administration Program of Projects for the Iowa City Urbanized Area Coralville Transit, Iowa City Transit, and University of Iowa CAMBUS have programmed the projects on the following table for Federal Transit Administration (FTA) Section 5307, 5309, 5310, 5316 and 5317 funds in FY10. The projects will be included in the FY10 Iowa DOT Consolidated Transit Funding applications JCCOG completes for each system, and in the FY10- 13J000G Transportation Improvement Program. JCCOG staff will prepare FY10 FTA grant applications for Coralville, Iowa City, and CAMBUS based on the attached list of projects. Iowa DOT will submit a statewide Section 5309 application for FY10. The JCCOG Board will consider this list at its March 25 meeting; the formal Transportation Improvement Program will be prepared for your review in May. Please consider approval of the FY10 Federal Transit Administration Program of Projects. Please contact me at brad-neumann(a)iowa-city.org or call me at 356-5235 if you have any questions or comments. jccogad mlagtl/fla-uapb-3-0g. d oc FY2010 Federal Transit Administration Program of Projects Coralville Transit Total: FTA: $287,114 1. Operating Assistance (estimated) 2. Contracted services for persons with special needs $160,461 $24,013 3. Extend existing fixed routes to provide service to commercial area north of I-80 $124,800 4. Develop subsidized cab ride program (with Iowa City Transit) $50,000 5. Associated capital bus maintenance [spare parts] $75,000 _ ___ __ _ 6. Design and construct Interm_odal Transportation Center ~ $16 700 000 7. heavy-duty 40' buses/cameras Purchase 3 replacement (103/104/105) ~~ $1,062,000 J 8. Purchase 3 - 40' heavy-duty buses w/cameras and fixed route configuration for service expansion --- - $1,062,000 -_- 9. Extend North Liberty route/target commercial areas (JARC) ~ $50,000 10. Purchase shop equipment (welder and armature lathe) $75,000 11. Purchase 1 - 40' heavy-duty bus w/cameras and fixed route configuration for service expansion (107) $354,000 12. Construct new transit facility -includes administration, storage, and maintenance -replaces flooded facility. $8,200,000 13. Purchase 3 passenger shelters $21,000 14. Purchase 2 - 40' heavy-duty replacement buses (98/99)/ cameras $768,000 15. Replace 2 passenger shelters and associated improvements $14,000 16. Purchase 2 -40' heavy-duty buses (100/101)/cameras $768,000 17. ITS system development/hardware/software for 10 vehicles $200,000 18. 1 light-duty (176'), expansion bus/diesel $75,000 19. 1 light-duty (176'), expansion bus/diesel $88,000 20. Construct new transit facility (Phase II) _ __ $2,000,0_00 21. Purchase 1 - 40' heavy-duty,bus w/cameras and fixed route configuration (102) $384,000 $73,040 $1,600,000 $318,720 Total Capital Funds: $32,231,261 FTA Capital Funds: $26,400,040 FTA Operating Funds: $ 311,127 $62,400 _.._$25,000 $60, 000 $13,600,000 $1,062,000 $_1,062,000 - $25,000 $60, 000 $354,000 $6,560,00 $16,800 _$6_37,440 $11,200 $637,440 $160,000 $75,000 ~cmgadm/agdlNa-flat-309. tloc FY2010 Federal Transit Administration Program of Projects Iowa City Transit 1. _i__ _!__ Operating assistance Total: ~___ FTA: $993,132 __ (estimated) 2. _ _ Contracted services for persons with special needs (5310) $670,290 $92,438 3. Operating funds for Chatham Oaks express fixed route (JARC, maybe NF) $126,524 $63,262 4, Continue with route extensions to Peninsula Development and North Dodge services to Northgate, and new Cross Park route (JARC) $263,592 $131,796 5. Continue subsidized cab ride program (JARC) $20,000 $10,000 6. Purchase 12 40' HD buses with cameras and fixed-route configuration (631, 632, 639, 640, 641, 643, 644, 645, 646, 654, 655) at $365,000 per bus $4,608,000 $3,824,640 7. Transit associated capital maintenance $219,625 $175,70 8. Purchase 3 40' HD buses for fleet expansion with cameras and fixed-route configuration (at $365,000 per bus/stimulus funding) $1,095,000 $908,805 9. Purchase replacement radio system for buses including base station and related equipment $150,000 $120,000 10. ITS development (includes AVL system with boards) $375,000 $300,000 11. Purchase replacement 176" LD bus (662)/diesel, fixed route configuration and cameras $95,500 $79,265 12. Upgrade 176" LD bus to 40' HD bus with fixed-route acka a/camera $356,000 $302,950 __ _P_____~__.----------__._.~_.._~_--------...-....--^._-~ _ --. _...-..._.~.......__ .._..__..._ ----..._.._.. ----- - 13. Purchase replacement fare boxes for 25 HD buses $500,000 $400,000 Total Capital Funds: $7,809,241 FTA Capital Funds: $6,316,418 FTA Operating Funds: $1,085,570 ~cwgadmlapollia-llac-3.09.doc FY2010 Federal Transit Administration Program of Projects University of Iowa CAMBUS 1. Operating assistance 2. Purchase 3 - 40' heavy-duty buses to replace #67,#71, #73 3. Purchase 2 - 26' medium-duty buses to replace B6 & 67! cameras 8~ fixed route configuration 4. Upgrade 2 medium-duty buses [B6 & B7] to 30' heavy-duty buses 5. Transit associated capital maintenance _ __ 6. Purchase 4 passenger shelters (expansion) _~ 7. Purchase 6 replacement passenger shelters 8. Purchase replacement radio system (total system)____ __ 9. Purchase replacement forklift for maintenance - Total: FTA: $400, 750 (estimated) $1,152,000 $956,160 $290,000 $240,700 $402,000 _$333,660 $187,750 $150,200 $30,000. ___$24,000 _$50,000 _ $40,000 $92,000 $73,600 $45,000 _ _ $36,000 10. Purchase 1 heavy-duty paratransit vehicle (#10) 11. Purchase 2 - 40' heavy-duty buses to replace #68 & #72/cameras 12. Expansion and upgrade of maintenance facility" 13. ITS system development/hardware/software for fleet 14. Purchase 5 - 40' heavy-duty buses to replace #82, 83, 84, 85, 86 15. Purchase 5 - 40' heavy-duty buses to replace #89, 90, 91, 92, 93 16. Purchase 2 - 30' heavy-duty buses w/cameras to replace #8, 9 17. Purchase mobile hoist system $312,000 $258,960 $768,000 $637,440 $5,250,000 $4,200,000 $370,000 $296,000 $1,920,000 $1,593,660 $1,920,000 $1,593,660 $720,000 _ _ $59_7,600 $45,000 $36,000 Total Capital Funds: FTA Capital Funds: FTA Operating Funds: ~To include partial funding from the 5310 program ($130,553 in FY10) $8,481,750 $6,868,260 $ 400,750 ~ccopadm/agMle-ttac3-08.tloe r r~~ Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, Assistant Transportation Planner Q/V JCCOG m e m o Re: Agenda Item #5(b): Consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan The following is the annual update of the JCCOG Transit Capital Equipment Replacement Plan. The update reflects the new and reprioritized capital equipment programming for Coralville Transit, Iowa City Transit, and University of Iowa CAMBUS. Please consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan. If you have any questions or comments, please contact me at brad-neumannCc~iowa-city.orQ or at 356-5235. W:lwpdata~ccogadmW GEN DA\bn-capequip-UAPB-3-17-09.doe TRANSIT CAPITAL EQUIPMENT REPLACEMENT PLAN for CORALVILLE TRANSIT IOWA CITY TRANSIT UNNERSITY OF IOWA CAMBUS REVISED FEBRUARY 2009 ~_ _--- r ~~ r~ JCCOG Historical Perspective. In 1971 Iowa City Transit procured the original UMTA (now FTA) funded bus fleet in the Iowa City Urbanized Area. Coralville and CAMBUS followed in 1977. These buses replaced a privately operated system in Iowa City and public fleets which had been purchased with local funds by Coralville and CAMBUS. In the 1980s the emphasis was on the construction of new transit facilities. New office and garage buildings were constructed at Iowa City Transit and CAMBUS, and additions to existing buildings constructed at Coralville Transit and CAMBUS. The first microcomputer equipment was received by Iowa City Transit and CAMBUS in the 1980s. In the late 1980s the original federally funded bus fleets for each system were replaced. The emphasis is now on maintaining the existing bus fleets. Constraints in federal funding have led to a smaller number of vehicles replaced in any given year; there is no longer the opportunity to replace an entire fleet over a one or two year period. The entire fixed route bus fleets of Coralville Transit, Iowa City Transit, and CAMBUS are now lift-equipped. Future replacement vehicles will be the low floor design to ensure accessibility for persons with disabilities. Funding. The JCCOG transit capital equipment replacement plan is predicated on the assumption that federal capital equipment assistance will continue to be available for major capital equipment projects. Funding from the Section 5307 or 5309 programs will be the principal federal funding sources with Sections 5310, 5316, and 5317 also considered. These provide an 80% to 63% federal funding share for approved transit capital equipment projects. Section 5307 is an entitlement program to the state, with the state dispersing funds to localities, Section 5309 is discretionary at the federal level. For the past nine years Iowa has received funding on a state-wide basis from the 5309 program. State Transit Assistance funding from Iowa DOT is not likely to be a source of transit capital equipment funding. The State Transit Assistance program is eligible to be used for capital projects, but is generally used to fund transit operations. The Iowa DOT's Special Coordinated Program Fund and the capital match loan bank program is also a potential secondary source of transit capital equipment funding. Coralville Transit and Iowa City Transit have capital equipment replacement reserves in their budgets to provide local match for federally funded projects. Each municipality makes funds available when federal capital funds become available. Funding is programmed annually by the University of Iowa for local match on CAMBUS capital equipment projects. All three systems occasionally purchase capital items using 100% local funding. Large vs. Small Buses. A frequent question is why transit systems do not operate smaller vehicles during off-peak times when ridership is low. People observe large buses with few nders and assume that this is an inefficient way to operate the service. In fact, approximately 70% of the cost of operating a public transit vehicle is the labor, so operating a small vehicle does not result in lower operating costs unless a Tower wage structure is negotiated for operators of small buses. Other reasons for not operating small transit vehicles infixed route service include: ^ Reduced passenger convenience; • Poor durability of small vehicles in fixed route service; • Lack of operating flexibility due to low passenger capacity; • Non-standardization of maintenance facilities; and • Little or no savings in capital costs on an annualized basis (small buses have a shorter life cycle). ~rgptp/eapRal equpmettl redacement plarr08.doc Capital Equipment Replacement Plan Small buses will continue to be used for demand responsive paratransit service, and may receive limited use in fixed-route service during low ridership times. Spare Ratio. Spare ratio is the ratio of spare buses to peak-period buses, or essentially the number of spare buses available during the time of maximum vehicle utilization. FTA Circular 9030.1 states that the number of spare buses in a transit system's active fleet should not exceed 20% of the vehicles operated in maximum service. However, this rule also states that "the basis for determining a spare ratio should take into consideration specific local service factors." Research indicates that 20% may not be a reasonable spare ratio for transit systems with relatively small peak vehicle requirements. The transit systems in the Iowa City Urbanized Area have relatively small peak period vehicle requirements: Coralville Transit 10, Iowa City Transit 26, CAMBUS 28. A 20% spare ratio results in only one to three spare vehicles per fleet. For this reason it is not recommended that Coralville Transit, Iowa City Transit, or CAMBUS strictly adhere to the 20% spare ratio guideline, as this may result in an inadequate spare fleet for each system. The following spare ratios are currently in effect for each system: ^ Coralville - 42.9% (3 spare buses) • Iowa City - 30% (6 spare buses) • CAMBUS - 16.7% (4 spare buses) Maintenance plans for the three Iowa City-area transit systems have been reviewed and approved by FTA. Capital Equipment Replacement Plan. The development of a capital equipment replacement plan is intended to: • Avoid the deterioration of equipment through a balanced program of investment in replacement and modernization. Respond to growing fiscal constraints. Illustrate the long-range financial implications of major investment in capital equipment. The basis for determining a schedule for replacing and modernizing capital equipment is average useful life. This concept estimates the number of years an asset is expected to be economically productive. Generally, an asset that is in service beyond its average useful service life is more costly to maintain than to replace. A replacement cycle is based on the following formula: Acquisition Date + Useful Life =Replacement Date Replacement of capital equipment with no remaining useful service life is programmed to occur in the following year. However, delays will occur because of financial constraints, because an asset remains in good working order, or because of difficulty in obtaining a replacement. The next step in the programming of transit capital equipment replacement is to estimate the future cost to replace the capital asset. JCCOG uses astraight-line 3% inflation rate to calculate future costs for all classes of transit capital equipment. As specific projects are programmed for funding in the annual TIP, replacement costs are adjusted to reflect current market prices. Capital equipment programming must also consider expanded levels of service. In the Iowa City Urbanized Area, none of the three transit systems are planning significant service expansions. However, as service expansions are considered, the appropriate capital equipment needs will be programmed for acquisition. Capital equipment replacement schedules for Coralville Transit, Iowa City Transit, and CAMBUS are contained in the JCCOG Transit Capital Equipment Replacement Plan. This is a planning document which is updated annually by JCCOG in conjunction with the consolidated transit grant application process, which JCCOG administers for Coralville Transit, Iowa City Transit, and CAMBUS. Copies of this document can be obtained by contacting the JCCOG Transportation Planning Division. jccoplplcapBal equipmanl replacement plan-09.doc Z Coralville Transit ~~ CORALVILLE Inventory and Replacement Schedule of Major Capital Equipment Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year (FY) Estimated Replacement Cost Two 40' Gillig Buses [#103 - #104] 1969 $296,160 12 2005 $768,000 Two 40' Gillig Buses [#105 - #106] 1989 $296,160 12 2005 $768,000 Two 4D' Gillig Buses [#96 & #99] 1995 $419,260 12 2007 $692,OD0 2 - 176' light-duty paratransit buses 2006 $116,000 4 2010 $138,000 Two 40' Gillig Buses [#100 8 #101] 1997 $520,000 12 2009 $692,000 One 40' Gillig Bus [#102] 1999 $270,000 12 2011 $346,000 Non-Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year (FY) Estimated Replacement Cost Upgrade 10 fareboxes with hardware & software for electronic functions 1998 $85,000 N/S 2003 NIA Radio System 2004 $9,000 6 2010 $30,000 One on-route bus shelter 1998 $7,500 12 2010 $10,500 Ten registering fareboxes 1998 N!A N/A 2008 $75,000 Above ground fuel tank & pump station (flooded) 1993 $25,000 15 2008 $45,000 Hot water parts washer 2005 $5,800 5 2010 $7,500 Bus washer (flooded) 2005 $17,D00 10 2015 $22,000 Energy retrofiUHVAC/Infrared heating (flooded) 2005 $69,000 15 2020 $100,000 Brake lathe 2002 $10,000 10 2p12 $15,000 Jib crane (flooded) 2002 $7,500 10 2012 $10,000 Roof replacement (flooded) 2007 $43,000 20 2027 $70,000 4 x 4 plow truck/blade ~ spreader 2008 $30,000 5 2013 $35,000 Service truck 1994 $17,000 10 2004 $40,000 IccoptpleaP~tal equipment reDlacetnenl plan-04.doc Get y e~ 9owa G'~ty _ >• ~ Iowa City Transit Inventory and Replacement Schedule of Major Capital Equipment Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year (FY) Estimated Replacement Cost Four 40' Gillig HD Buses (#639, 640,654,655) 1992 $696,000 12 2009 $1,536,000 Light-duty bus (662) 1998 $48,910 8 2010 $88,000 Two 40' Heavy Duty [HD) Buses for Service Expansion N/A N/A N/A 2008 $768,000 Three 40' Gillig HD Buses (#641-643) 1995 $628,890 12 2009 $1,152,000 Replace 4 light-duty 176" paratransit vehicles (6420, 6430, 6440, 6450) 2003 $209,256 4 2008 $352,000 Five 40' Gillig HD Buses (#644-#648) 1997 $1,350,000 12 2010 $1,920,000 Five 40' Gillig HD Buses (#649-#653) 1997 $1,350,000 12 2010 $1,920,000 Replace 5 light-duty 176" paratransit vehicles (6610, 6620, 6630, 6640, 6650) 2005 $295,305 4 2010 $440,000 40' Gillig HD Bus (631) 1989 $174,000 12 2009 $384,000 40' Orion HD Bus (632) 1989 $174,000 12 2009 $384,000 iaoptpkapltal egwpment repkcament plan-09.doc ~~ty e~ 9o.-.ra G~ty .~ ^ Iowa City Transit Inventory and Replacement Schedule of Major Capital Equipment Non-Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year i(FY) Estimated Replacement Cost Coin sorter 2004 $5,810 10 2014 $10,000 Steam cleaner 2005 $3,985 8 2013 $4,500 Radio system 1992 $61,5D0 10 2005 $150,000 Dollar bill changer 2005 $6,840 8 2013 $8,600 Sand spreader for service truck 2008 $5,200 10 2018 $6.500 Photocopy machine 2005 $15,000 3 2008 $25,000 Brake lathe machine 2007 $12,000 10 2017 $15,000 Hot water parts washer 2003 $7,500 5 2008 $7,500 Dual-port vault 1998 $20,500 10 2008 $25,000 Shop equipment 1999 $8,500 10 2009 $10,000 Energy management system at transit fadlity 1999 $10,500 10 2009 $15,000 Garage sweepedscrubber 2000 $22,900 10 2010 $30,000 Replace 10 bus shelters 8 pads 2000 $60,000 10 2010 $90,000 Replace 15 bus shelters & pads 2D02 $90,000 10 2012 $135,500 Bus wash and cydone cleaner 2003 $168,000 15 2018 $200,000 Redesign-reconstruct Downtown Transit Interchange 2001 $225,000 20 2021 $400,000 Transit building and equipment 1984 $2,900,000 25 2009 $16,000,000 tccoptp/eepitel equipment replacement plen-09,EOe \`«mbus _. University of Iowa CAMBUS Inventory and Replacement Schedule of Major Capital Equipment Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year (FY) Estimated Replacement Cost Two [2] medium-duty buses [66 8 B7]' 1993 $125,000 7 2D01 $644,000 Three [3] 40' heavy-duty buses [#67, #71, #73] 1989 $460,575 12 2D02 $1,152 ,000 Two -heavy-duty paratransit vehides [BB & B9] 1998 $392,670 10 2008 768,000 Five [5] 40' heavy-duty buses [#82-#86] 1997 $1,001,000 12 2009 $1,920,000 One heavy-duty paratransit vehicle (610) 1997 $61,934 10 2007 $312,000 Five 35' heavy-duty buses [89, 90, 91, 92, 93] 1989 $22,500 12 2009 $1,860,000 Two 40' heavy-duty buses [#69, #72] 1989 $307,050 12 2002 $768,000 One 30' heavy-duty bus paratransitvehicle (11) 2006 $249,500 10 2016 $333,000 Twelve [12] 40' heavy-duty buses (94105) 2008 $3,836,540 12 2020 $5,000,000 'These vehicles will be replaced with 30' heavy-duty, low-floor buses. Iccoptp/cap~tal squipmenl replacement p{an-09.tloc \~cembus University of Iowa CAMBUS Inventory and Replacement Schedule of Major Capital Equipment Non-Rolling Stock Year of Mfg. Original Cost Useful Life Replacement Year (FY) Estimated Replacement Cost On-route bus stop information signs (approximately 200) 2006 $20,000 10 2016 $25,000 Portable hoist for maintenance facility 2005 $35,000 10 2015 $40,000 Two on-route passenger shelters (expansion) 2002 $12,000 10 2012 $20,000 Five (5) passenger sheliers (replacement) 1989 $35,700 10 2005 $50,000 Microcomputer hardware/software system 2007 $37,100 5 2012 $30,000 Radio system 1994 $60,000 10 2005 $92,000 Forklift 1989 $15,000 15 2005 $40,000 Photocopy machine 2002 $10,200 6 2008 $15,000 Office building and equipment 1985 $180,000 25 2010 $480,000 Original garage and equipment 1972 $80,000 40 2012 $384,000 First garage addition and equipment 1985 $420,000 40 2025 $2,100,000 Second garage addition 1997 $350,000 25 2022 $500,000 Brake Lathe Machine 1985 $10,000 10 1995 $15,000 jccoptpkapilal equpmeM repbcemenl plan-08.doc r r~~ Date: March 13, 2009 To: JCCOG Urbanized Area Policy Board JCCOG m e m o From: Brad Neumann, JCCOG Assistant Transportation Planner Linda Severson, JCCOG Human Services Coordinator Re: Agenda Item 5(c): Consider approval of the JCCOG Urbanized Area Policy Board regarding Passenger Transportation Development Plan The Passenger Transportation Development Plan (PTDP) is a document designed to promote passenger transportation programs that further the development of the State's public transportation systems, including Human Service organizations. PTDPs are an Iowa creation which incorporate federal requirements for coordinated planning, as well as address needs- based project justification for all transit programs. Iowa DOT directs this planning program with financial assistance provided by the Federal Transit Administration and the Federal Highway Administration. This planning process covers all Federal and State funding sources, but focuses on the Job Access Reverse Commute (JARC) program, as well as the New Freedoms and Special Needs programs, all of which can be accessed through Iowa DOT. JARC funds are available to assist programs oriented to the transportation needs of low income persons or persons with disabilities related to employment. New Freedoms funds are for projects that go beyond minimums established by ADA or expand services to persons with disabilities. Special Needs funds can be used in existing ADA programs including contract services and the purchase of equipment. JCCOG's planning process regarding the PTDP included a Human Services Committee and surveys that allowed us to assess deficiencies in local transportation systems. In addition, JCCOG has gathered information regarding the local geographic distribution of employment centers and employment related activities, the location of welfare recipients and low income residents, and the distribution of people and employment centers which are currently not served by public transportation., A draft of the PTDP is attached for your review. The plan includes a listing of recommended projects for FY10. The FY10 projects that were developed are proposed as follows: Urbanized Area Formula Funding (5307): • JCCOG, on behalf of Coralville Transit, Iowa City Transit, and CAMBUS, will apply for 5307 operating and capital funds. JCCOG is the designated recipient of these funds. The apportionment of these funds is based on a formula that takes into account four different local performance factors. The anticipated amount for FY09 is $1,680,996. Capital Investment Program Funding (5309): • These discretionary funds are limited to rolling stock and facilities and are administered by the Iowa DOT. Funding amounts in this program vary significantly year to year. Each of the three local public transit systems have projects submitted to the state and each project is on a state-wide funding list for equipment and facility projects.. Rolling stock replacement projects are selected based on vehicle age and mileage compared to useful life standards. Funding for expansion buses for new service will also be pursued through 5309 funding. Special Needs Formula Funding (5310): • Coralville Transit and Iowa City Transit will continue to use Special Needs funding for their paratransit service contract with Johnson County SEATS. • CAMBUS will continue to program their Special Needs funds toward bus replacement in their Bionic Bus fleet and bus storage. JARC Funding (5316): • Prepare a request for JARC funds to be used toward the Manville Heights, North Dodge, and Broadway fixed routes that were expanded in FY09. These routes target low income housing in Iowa City's Peninsula Development area and commercial stops in the City's Northgate Corporate Park and Broadway commercial/human services area. • Iowa City Transit will prepare a JARC application for the Chatham Oaks Express route. This program received New Freedoms funding in FY07 and FY08 but in FY10 Iowa City Transit would like to target the connection to jobs from this area. • Iowa City Transit will apply for funding to continue the subsidized cab ride program for individuals working late hours, weekends, and holidays. This program began in FY09. • Coralville Transit will request funding for the expansion routes that provide bus service to the growing commercial area north of the Coral Ridge Mall area and I- 80. This expansion will eventually cover another commercial development at Coralville's Iowa River Landing and North Liberty in FY11 or FY12. New Freedoms Funding (5317): FY10-New Freedoms mark for Iowa City Urbanized Area is $43,025. Additional New Freedom funds may be available, depending on the number of state wide applications. • Coralville Transit expanded a route in the City of North Liberty in FY07 and would like to work with North Liberty on targeting areas with disabled riders. This would include expanding the existing route to more residential and commercial areas and increase the frequency of service. Surface Transportation Program (STP) Funding: No funding requests at this time. Iowa Clean Air Attainment Program (ICAAP) Funding: • University of Iowa CAMBUS and the City of Coralville may develop park and ride/commuter lot facilities through ICAAP. STA Formula Funding: Used for by transit agencies for operations. STA Coordinated Special Projects/Special Projects Funding: •:• Coralville Transit and Iowa City Transit will apply for funds to replace or establish passenger shelters near human services agencies. These agencies will partner in this program. W:\wpdataljccogadmlAGENDA\pass-trans plan-UAPB-3-09.doe :• Iowa City or Coralville Transit will apply for funding on behalf of JCCOG's Human Services/Transit Committee. Projects include the production and printing of educational materials, brochures, and videos as well as ITS projects. Public Transit Infrastructure Funding: • Coralville Transit will apply for transit facility funding. Coralville Transit has also applied for Public Infrastructure Funding in FY09. A draft of the plan is being reviewed by Iowa DOT and the Federal Transit Administration. However, due to the amount of work on the recent stimulus funding for transit equipment, the Iowa DOT has not completed their review of the draft PTDPs. Therefore, approval of the PTDP will be contingent on DOT's review. The entire plan and attachments are available for your review on the JCCOG website. It can be found at www.iccog.org/ptdp. Approval has been recommended by the TTAC. Staff is requesting Board approval of the PTDP including all comments. The final draft is due on May 1, 2009. If anyone has any questions or comments, please contact me at 356-5235 or by a-mail at brad- neumann(a~iowa-citY.orq. cc: John Yapp W:\wpdataljccogadmViGENDAIpass-trans plan-UAPB-3-09.doc r r~i Date: March 16, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director -1~~_ JCCOG m e m o Re: Agenda Item 5(d): Consider approval of the FY10 JCCOG Transportation Planning Work Program list of locally-determined projects Each spring we compile a list of Transportation Planning Work Program projects for the upcoming fiscal year. While this exercise is required by the Federal Highway Administration and Iowa Department of Transportation, we organize it to be able to schedule and plan ahead for the data collection and research necessary to complete the projects. The attachment lists the work program projects we have received from Transportation Technical Advisory Committee members and other municipal staff. We will augment the list with regularly occurring and federally-required transportation planning work and bring the full, formal work program to you for review later in April. The Board will be presented with the full work program in May. Let us know at our March 25 meeting if you have any additions to this list of transportation planning projects. Please consider approval of the list of FY10 Transportation Planning Work Program list of locally determined projects. C:1Documents and Settingsyyapp~Desktop\MemoFortn-newJCCOG.doc Project Requests FY10 JCCOG Transportation Planning Work Program 1. Assistance as requested with the Interstate 80 /First Holdemess Coralville Avenue IJR study 2. Assistance as requested with flood redevelopment Holderness Coralville projects 3. Review and recommendations for improved traffic signal Holdemess Coralville operations 4. Completion and implementation support for the Bicycle Holderness Coralville Master Plan 5. Assistance as requested with review of development Holderness Coralville plans 6. Assist with Near Southside Iowa City multi-use parking Davidson Iowa City facility project 7. Assist with the Southeast District Plan -transportation Davidson Iowa City elements 8. Coordinate passenger rail activities Davidson Iowa City 9. Assist with preparation of grant applications and Davidson Iowa City associated administration 10. Assist with review of development proposals as Davidson Iowa City requested 11. Assist with coordination of mapping and documents Fosse Iowa City related to the 2008 Flood 12. Miller-Orchard neighborhood- traffic study Bollinger Iowa City 13. Court Hill Trail in Southeast District -investigate closing Miklo Iowa City the gaps in the trail and establishing wayfinding signs 14. Traffic study of Gilbert Street -Kirkwood -Benton Miklo Iowa City streets 15. Explore ways and funding for improving pedestrian Miklo Iowa City facilities on S. Riverside Drive 16. Scott Blvd /Rochester Ave Traffic signal warrant study Miklo Iowa City 17. Golfview Drive traffic study Trom North Liberty 18. CRANDIC Railroad crossings study Trom North Liberty 19. Multi-discipline safety study Trom North Liberty 20. Wayfinding sign Transportation Enhancements grant Ackerson RTBC application 21. Study and develop policy on campus pedestrian Wilson U of Iowa crossings C:\Documents and Settings\jyapp\Desktop\Project Requests.doc Specific Traffic Count Requests Camp Cardinal Blvd (carryover from 2008) Holdemess Coralville Roundabout counts (carryover from 2008) Holdemess Coralville First Ave intersections south of I-80 (carryover from 2008) Holdemess Coralville First Ave / Oakdale Blvd (carryover from 2008) Holdemess Coralville Coral Ridge Ave intersections with Corridor Way (carryover from 2008) Holdemess Coralville Holiday Road intersections with N Coral Street and Corridor Way (carryover from 2008) Holdemess Coralville Traffic counts as requested Trom North Liberty Court Hill Trail counts Dahms TTAC Interstate 80/Highway 1 Bridge pedestrian/bicycle counts Dahms TTAC C:\Documents and Settings\jyapp\Desktop\Project Requests.doc r r~~ Date: March 13, 2009 To: JCCOG Transportation Technical Advisory Committee From: Brad Neumann, Assistant Transportation Planner ~~/ Re: Agenda item 5(e): Update on passenger rail planning JCCOG m e m o :• The Iowa City Area Chamber of Commerce has launched a website (www.ICRaiINow.com) to promote passenger rail service between Iowa City and Chicago. The Chamber kicked off the campaign to promote passenger rail service at a press conference on March 12. v The next meeting of the State's Passenger Rail Committee will be on May 1, 2009 in Ames. Mayor Regenia Bailey is the local representative on this committee. Recently, the committee developed a marketing program that provides information to the legislature and the public as to the benefits of passenger rail programs in Iowa. The committee is also working with the Iowa Department of Transportation (DOT) in asking the state legislature for $3 million in funding for passenger rail projects. The Iowa Passenger Rail Committee is administered by Iowa DOT. • Iowa DOT recent passenger rail activities: Iowa DOT included a $3 million request in the department's budget request. The Governor's budget released on January 28th did not recommend funding the department's request, however passenger rail is listed as eligible in the discussion of the $750 million bonding proposal, Rebuild Iowa Infrastructure Investment Program. • DOT has launched the Iowa passenger rail website. www iowadot qov/passenger rail fundin4 initiative/index.htm. • During the week of January 26-30, Iowa DOT representatives met with many State Representatives and State Senators about passenger and freight rail. On January 26, Iowa DOT staff met with Iowa Midwest Interstate Passenger Rail Compact members and Kevin Brubaker with the Environmental Law and Policy Center about the implementation of passenger rail in Iowa. Iowa DOT representatives presented the Passenger Rail program and Rail Revolving Loan and Grant program requests to the House Transportation Committee on January 27th. • On January 28th, Iowa DOT held a legislative reception at the Capitol. This is a link to the Iowa DOT's multi-modal brochure that shows how the modes are part of the transportation solutions for Iowa: htto•//www iowadot qov/pol leg services/multimodal.pdf cc: John Yapp jccogadm/agd/bn-agditem-rai Iroa d. doc r r~,~ Date: March 18, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director Re: Update on Recent Activities JCCOG This is a list of the major work activities being conducted by JCCOG Transportation Division staff; routine data collection and reporting are not necessarily included. Let us know at our March 25 meeting if you have any questions about these projects or another item. Streets and Highways 1. Assisting the University of Iowa with the West Campus Traffic Study 2. Dubuque Street traffic study between Church Street and Jefferson Street 3. Conducted a downtown parking evaluation for Iowa City 4. North Dubuque Street/North Liberty Road Traffic Study 5. Downtown Dubuque Street Traffic Study 6. Mormon Trek Boulevard Study between Abbey Lane and Melrose Avenue Public Transit 1. Update the Passenger Transportation Development Plan (PTDP) 2. Transit facility feasibility study and infrastructure grant application for Coralville Transit; continue to assist in the process of facility development 3. Assisted with Iowa City Transit's Triennial Review response 4. Prepared transit survey for Tiffin 5. Prepared year-end reports for Coralville and Iowa City Transit 6. Continue to assist with annual year-end NTD reports for Iowa City, Coralville, and University of Iowa Pedestrian and Bicycle 1. Conducting the JCCOG Bicycle Plan process 2. Evaluation of Yield to Pedestrian signs 3. Developed a plan for marking downtown Iowa City bike routes 4. Assessed scooterlmoped use of downtown Iowa City bike racks 5. Researching use of leading pedestrian interval phases at intersections 6. Preparing annual JCCOG trails map for spring 2009 Traffic Engineering Activities 1. Traffic calming evaluation of Glendale Road 2. JCCOG travel model updates 3. Optimize traffic signal timings for 1/5 of area traffic signals 4. Researching traffic signal preemption systems for emergency responders 5. Coordinating crosswalk/stop bar painting program 2 Multi Modal /Other 1. Process and program stimulus funds for JCCOG transportation projects 2. Assisting with passenger rail planning at the state and local levels 3. Assisting University Heights with land use planning and review of development proposals 4. Updates to the JCCOG scoring criteria for Surface Transportation Program and Transportation Enhancement funds 5. Coordinating discussion with Johnson County and JCCOG entities concerning overlapping municipal fringe areas 6. Helping to coordinate discussion of Affordable Housing issues in metropolitan area 7. Coordination of JCCOG Cool Cities taskforce 8. Development of FY10 JCCOG budget 9. Assisted Iowa City with 420"' Street RISE application -Iowa City received a $1,240,000 award 10. Assisted with Assistance to Firefighters Grant application -the Joint Emergency Communication Center received a $906,000 award jccogadm/merrWAPf3-recentactivities1-28-09.doc PARKS AND RECREATION DEPARTMENT 220 SOUTH GILBERT STREET IOWA CITY IOWA 52240-1632 "Discover the Bene, fits" PHONE (319) 356-5100 FAX (319) 356-5487 www. icgov. org April 2, 2009 Farmers Market Season and Non-Season Vendors: I know that many of you have been waiting to hear from me regarding the decision of whether we will be holding the Iowa City Farmers Market once a month on Iowa Avenue and Dubuque Street in downtown Iowa City. At our recent steering committee meeting we identified the need to broaden the process to include time for greater feedback from venders and the broader community alike. So, the Iowa City Farmers Market will stay in the Chauncey Swan Parking Ramp and Park for the 2009 season. Michael Lombardo, our City Manager, and Mike Moran, the Superintendent of Recreation, will still be present at your April 9 vendor meeting. They want to hear your ideas for the future of the Iowa City Farmers Market. This is your opportunity to be heard so please try to be present if possible. Other business covered will be the usual discussion of market guidelines and rules. I will also have for you your registration forms and invoices. Since these invoices will be coming to you so late this year, if you are not able to pay them at this time, please see me and we will work out a payment plan. If you are not present at the meeting, I will mail these packets out to you. Meggan Fisher, our Market Master, will share with you information about the formation of the "Friends of the Iowa City Farmers Market" group. Meggan has some very exciting ideas for this group and for future planning of programs etc. for the Farmers Market. Please feel free to call me any time if you have questions. Otherwise, I hope to see you all on April 9 Sincerely, Tammy Neumann Farmers Market Coordinator Iowa City Parks & Recreation Department 319/356-5210 CITY nF 1(~W~4 CITY IP5 Phone: (319) 356.5400 ' FAX.• (319) 356.5459 U. S 1 ~ TDD: (319) 356.5404 U T H O R I TY 410 E. Washington Street • Iowa City • Iowa • 52240.1826 Wednesday, Apri108, 2009 TO: Michael Lombardo FROM: Steven J. Rackis, Housing Administrator, Iowa City Housing Authority ~ J 1~ SUBJECT: Housing Authority comments regarding the April 2, 2009 Letter from Danielle L. Bastarache, Director, Office of Housing Voucher Programs, Department of Housing and Urban Development I have been asked to forward the attached letter from the Office of Housing Voucher Programs, Department of Housing and Urban Development to the Housing Authority Board. The Iowa City Housing Authority is in compliance with our use of Housing Choice Voucher Housing Assistance Payments (HAP) and Housing Assistance Payments Net Restricted Assets (NRA) accounts. For Calendar Year 2009, funds used for the following eligible expenses: 1. Subsidy payments to rental property owners; 2. Subsidy payments for homeownership; 3. Utility reimbursements to eligible participants; and, 4. Deposits to Family Self-Sufficiency escrow accounts. ~NE~.' ~F ~~_ U.S. I)EPARTVI6:N'I` OH' HOUSING AND UIZI3AN DEVI%LOPMENT '" ~~~~~~~~' WASHING}TON. fX_' Z(kl)O-5(xXl iR. JI OFF1Ck~ OF Pl'BLIC All IA'I)I~~S HOUSI'vG ~ ~ ~ yti/y~ Letter to the Chair of the Public Housing Authority Board of Commissioners Dear Sir or Madam: Subject: Inappropriate Use of Housing Assistance Payments (HAP) Funds and HAP Net Restricted Assets (HAP NRA) Accounts -Housing Choice Voucher (HCV) Program The purpose of this letter is to remind you of your obligations with respect to use of the Housing Choice Voucher (HCV) Housing Assistance Payments (HAP) and the Housing Assistance Payments Net Restricted Assets (NRA) Account (formerly known as Program Reserve Account). HUD has become aware that some public housing agencies (PHAs) have used HAP and/or NRA funds for ineligible purposes, such as to support administrative costs or public housing expenses. Due to the importance of this issue, a similar letter is being sent to the Executive Director of your agency. Each year the Department allocates and distributes HAP funds to each PHA participating in the HCV Program in accordance with the requirements of the Appropriations Act. These HAP funds are used by each PHA to provide HAP assistance on behalf of eligible families in its HCV Program. Eligible HAP assistance expenses include subsidy payments to owners or for homeownership, utility reimbursements to participants where appropriate, and deposits to Family Self-Sufficiency escrow accounts. By law, these HAP funds may not be used for any other purpose. Furthermore, since Calendar Year 2005 these HAP funds may not be used to support vouchers in excess of the number of vouchers provided in the PI-IA's Annual Contributions Contract (ACC), which are known as the PHA's baseline units. Over the course of the year, the PHA may find it does not expend the full amount of HAP funds that HUD has provided. Starting in Calendar Year 2005, HUD no longer exercised its option to establish and maintain an ACC Reserve Account for the HCV Program for this unexpended HAP funding. Instead, each PHA was required to establish and maintain its own HAP NRA Account as of January t, 2005. Any HAP funds from the year that were not used for the eligible program purposes noted above must be deposited by the PHA into its HAP NRA account. For example, assume a PHA received $1,500,000 from HUD for its HAP costs for Calendar Year 2008. If the PHA had HAP expenses of $1,400,000 for 2008, the remaining $100,000 would be deposited by the PHA into its HAP NRA account. www.hud.gov espanol.hod.gov This HAP NRA account is restricted and the balance reflects the difference between HAP funding provided to the PHA since January 2005 and the PHA's validated HAP expenses as reported in the Voucher Management System (VMS) for each month. PHAs have been advised in annual HUD Notices regarding Appropriations Act requirements and in annual HCV Program renewal funding letters thaC funds in the NRA account generated from Calendar Year (CY) 2005 and later appropriations may only be used for HAP needs in that year and future CY HAP needs of the HCV program, and only for units that are within the PHA's authorized baseline. PHAS may only use NRA funds for these purposes. PHAs may not use the funds for other purposes such ati Section 8 administrative expenses public housing program expenses or development costs or any other costs of the PHA. The use of HAP and/or the NRA Account for any other purpose than those stated above may constitute a default under the ACC. Please see Section 1 ~ of the ACC for HUD's Remedies in the event of a PHA default. HUD is reviewing data submitted by PHAs in the Financial Assessment Subsystem and VMS, and information from on-site quality assurance and other reviews, to identify those PHAs that may have used their HAP funds and/or NRA account for non-HAP purposes. HUD can take action against any parties that have engaged in the use of HAP funds and/or the NRA account for non-HAP purposes. These actions include, but are not limited to, debarment, administrative fee sanctions, and/or civil money penalties against the appropriate parties. In those instances where a PHA has misappropriated HAP and/or NRA funds by using the funds for any purpose other than valid HAP expenses for units up to the baseline, HUD requires an immediate return of the funds to the HAP or NRA account. Please also be advised that when HUD calculates the NRA balance for PHAs as of December 31, 2008, any HAP funds provided since January 1, 2005, but not reported as used for eligible HAP purposes are assumed to be available to the PHA in the NRA account. In calculating the off-set of NRA funds as required under the Omnibus Appropriations Act, 2009, HUD will assume that the total NRA balance is available to the PHA, regardless of whether the PHA failed to comply with the requirements concerning use of the NRA and actually spent the funds for other purposes. Inquiries about this letter should be directed to Miguel A. Fontanez, Director, Financial Management Division, Office of Housing Voucher Programs, at 202-402-4212. Sincerely, Danielle L. Bastarache Director Office of Housing Voucher Programs ~~ IP6 [This is a response to original letter found in March 24 Correspondence folder, Item 2g(7).] April 2, 2009 Mary Murphy and Gregg Geerdes 890 Park Place Iowa City, Iowa 52246 Dear Mary and Greg: r ~~~®~J~ ~III~ -.~.~ CITY OF IOWA CITY 410 East Washin;ton Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.or; Thank you for your letter outlining the problems you experienced during the 2008 flood. In that letter you outlined three things you would like to see changed or improved prior to another flood event. Let me address each of those for you. First, you ask that our sanitary sewer lift station continue to operate during flood events to prevent sewage backup into your basement. I can relate to this problem because the basement of my parents' home was flooded with sewage in a similar manner last summer during the flood on the Cedar River. Here in Iowa City, the decision was made to shut down the lift station after consideration of several factors, the most significant of which was the volume of flow. As the homes north of you flooded, the river water entered the sanitary sewer system through floor drains, toilets and sinks creating flows far in excess of what the system is designed for. Water simply flowed into the system faster than it could be pumped out. We attempted to pump it as long as possible, but the flows reached a point at which they were surcharging the downstream sewer that receives the flow from this lift station thereby flooding the basements of others. At that point it was clear that we could not pump enough to keep basements from flooding in your neighborhood, and in attempting to do so we would cause flooding to others outside the area. After weighing these risks, we made the decision to shut down the lift station in order to mitigate the potential damages. We are considering ways to valve off the sewer from flooded portions of the Parkview Terrace neighborhood which may help this situation during future floods. There is also something you, as a homeowner, can do to help prevent future sewer backups. A device called a "backflow preventer" or "check valve" can be installed by a plumber on your sewer service. There are a variety of products available for this with varying degrees of reliability; your plumber can advise you on the one that is best for your situation. However, please keep in mind that preventing water from filling your basement can create other and potentially more serious problems. A flooded basement helps to equalize the hydrostatic pressure on your foundation walls created by floodwaters or high groundwater table associated with nearby floodwaters. If this pressure is not equalized, foundation damage can occur. Second, you ask that the City not unilaterally order the shutting off of electricity to the entire neighborhood. The decision to shut off electricity to the neighborhood was made by MidAmerican Energy, not Iowa City. However, the City's fire department did recommend to MidAmerican that they cut power because it was no longer possible to provide fire protection to all homes in the area. It is my understanding that MidAmerican ultimately cut power based on that recommendation and on consideration of the safety of the residents and volunteers working in the area, as well as protection of the electrical facilities. Because of the layout of the electrical system and the nature of the event, it is my understanding that it was not possible for MidAmerican to pick and choose homes to cut power to, hence the neighborhood wide shutdown. Third, you ask that not all homes in your neighborhood be subject to the mandatory evacuation, specifically non-flooded properties that can be accessed by walking down the hill from Park Road and/or Oakridge. The answer you received on your original inquiry on this topic is correct. As you noted, pedestrian access to your home was possible by walking down the hill from Park Road or Oakridge. One of the City's primary concerns during this flood event was the health, safety and welfare of its residents. The City determined that this level of access was not adequate to provide police, fire and ambulance protection to this neighborhood during a high risk situation and thus evacuation was necessary to protect the neighborhood residents. This highlights the benefit of secondary access or more reliable primary access to your neighborhood. We are exploring options and funding sources for improving this situation. I hope this answers your questions. The 2008 flood event was a major catastrophe for our entire community and many people were directly and indirectly affected. The City believes that it followed its practices and policies to the best of its ability in order to mitigate the damage. Many difficult decisions were made during this time, knowing that they would have collateral consequences. As mentioned above, the City is exploring its options for improving how similar future events are handled. If you have-any further questions, please feel free to call me at 356- 5141 or write. Sincerely, D/.~~ is Fosse Pu is Works Director Cc: City Council City Manager City Attorney Fire Chief Police Chief r ~~,p~~ CITY OF IOWA CITY IP7 ~~ ~C)RA~1DU~ ~E Date: April 9, 2009 To: City Council From: Jeff Davidson, Director of Planning and Community Development Re: Update: Flood-related activities Planning and Community Development: • Staff attended a special Long Term Recovery Meeting Monday on April 6~h at the US Bank center downtown. The purpose of this meeting was to set goals for the meaning of "long term" recovery and come to consensus as a community. • Staff is working with 75 jumpstart applicants to disburse state and federal funds for housing repair, down payment assistance and interim mortgage assistance. • Jumpstart Business I update: 47 approved applications for $1,075,861 and another $105,000 is expected to be allocated before the program ends on April 15. • Staff is working with the Governor's office and legislators to request that a portion of our unused Jumpstart Business allotment be allowed to be used for businesses whose inventory is residential units. Jumpstart Business I ends in two weeks, the funds are available and these businesses have not been eligible for any other Jumpstart funding. The need is substantial: between the two businesses affected, mold mitigation and rebuild costs alone top $775,000. These are hard costs and do not account for lost income on the properties. • Jumpstart Business II update: Staff is developing a mailing to all commercial property owners in flooded areas informing them that a new Jumpstart Business program is coming on line April 16. This program incents businesses to locate in commercial buildings that were flooded by funding 6 months of lease payments up to a maximum of $50,000. Staff submitted eight applications on April 1 for funding through the Community Disaster Grants program. The projects include acquiring vacant undeveloped land in the 100- year floodplain (approximately 20 acres along the Iowa River south of Taft Speedway, west of Dubuque Street and two lots/eight undeveloped units in Idyllwild), design and engineering for a levee to protect Baculis and Thatcher Mobile Home Parks and the Commercial Drive area, acquisition of two homes in the 100-year floodplain, additional funds for housing rehabilitation for flood affected homeowners, reimbursement to the Idyllwild Homeowners Association for mold mitigation expenses and reimbursement to the City's general fund for items not covered by FEMA or insurance. The total amount requested was $2,417,339. The City should hear by the end of April if the grant request was successful. April 9, 2009 Page 2 • PCD staff is assisting the engineering department with preparing grant applications for CDBG Public Infrastructure. Iowa City will be submitting several grants in April and May. • Iowa City has not yet heard about the anticipated approval date of its HMGP acquisition grant. In preparation, staff will collect information such as other benefits the homeowners have received and repair receipts so that these can be quickly submitted once the grant award has been made. ~ r 1 IP8 ~~.®~~ "mom ~~`' ~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org April 6, 2009 Lexington Avenue residents between Park Road and River Street Re: Lexington Avenue traffic barricade Dear Residents: Last fall, City crews removed the Lexington Avenue traffic barricade along with the associated warning signage. You will recall that the agreement between the neighborhood and the City Council states that the barricade will be in place for three seasons each year and removed during the winter. We specifically established that the barricade will be removed when the City installs snowplows on City trucks and reinstalled when the snowplows are taken off. The purpose of this letter is to inform you that City crews will reinstall the barricade and warning signage the week of April 6th, weather permitting. City crews will remove the barricade again in late fall. Feel free to contact me at 356-5354 or darian-nagle-aamm(a~iowa-city.orq if you have any questions. Si rely, Dar agle-Gamm JCCOG Traffic Engineering Planner cc: Michael Lombardo _ ,~,, City Council O Police Department ~ t? °" ~- ..~ Public Works Department " Planning and Community Development Department ~ ~; ~ ~" ~- Jccogtp/Itrs/lexavebarricade.doc ~ ~ ~ V V ©~ IU D N IP9 Marian Karr From: Kelley DeLong [Kelley.DeLong@nmss.org] Sent: Tuesday, April 07, 2009 10:09 AM To: laurie@iowacitycoralville.org; alexis-swedlund@uniowa.edu; Council; tgunn@engineering.uiowa.edu; Regenia Bailey; maison-bleam@uiowa.edu; bryce- carlson@uiowa.edu Subject: The Host of the Amazing Race is coming to Iowa City ~~, F ;,- ~~-,- yr _ . .x ~w ,~.~.~~„ ~, Join Phil Keoghan of CBS's The Amazing Race as he cycles across America and rides into Iowa City on the evening of Apri120th and rides out on the morning of Apri121st~ April 7, 2009 Beginning March 28, Phil Keoghan, host of CBS's The Amazing Race, is embarking on a "race" of his own - he is cycling across America, and he's taking the National MS Society with him! This cross-country cycling journey will begin in Los Angeles and end in New York - it's a ride that is averaging 100 miles per day for a total of over 3,500 miles, spanning 40 days with stops in over 30 different cities. During his trip across the country, Phil will be raising awareness for multiple sclerosis and the National MS Society Bike MS rides and will be stopping in Iowa City and attending a Bike MS rally hosted by the North Central States Chapter in Iowa City on the evening of Apri120th I am planning the route and the event that will be held in Iowa City. I want to take this opportunity to allow you to be a part of the beginning planning stages of this event. The event will be publicized by CBS locally and nationally; I want this event to showcase Iowa City and the University of Iowa as brilliantly as possible. I need your help to accomplish this. Please contact me with any ideas or suggestions that you might have for CBS and Phil's ride through Iowa City. I would also like to invite you to meet and ride with Phil. The event will be held on the evening of April 20th, 2009 and we would be honored to have you be a part of this once-in-a-lifetime opportunity. You can come out to the start line and if you'd like, you can also join Phil on his bike ride and help raise awareness about Bike MS and the benefits of cycling for health and wellness. We expect hundreds of people will come out and ride with Phil as well as be there to cheer him on as he departs on the next leg of his journey, along with local media and community leaders, and we 4/7/2009 Page 2 of 2 hope that you can be an MS movement leader and support Phil's efforts to raise awareness for MS nationwide. Please contact [INSERT NAME] OR We will follow-up with you by [INSERT DATE] to find out your availability. For more information about Phil's ride, you can also go to: philridesacrossamerica.com or bikems.org. Sincerely 3 ~ ' ._~ ~ , W... ~r~:.~ ~,r~.~~, :.apter 525o North Park Place NE Ste. 109 Cedar Rapids , IA 52402 Office: 319-447-1800 ext 200 Fax: 319-447-1804 Ke11eyDeLong@ nmss org I`m walking tatirvard a world free of N15. ,~,co4 Join rrle 4n ia. . s ~ ~ • ~ i ~.~,-_:....,j~~ April ~5! ,ra~~,~,..., _ ,,. JOIN THE MOVEMENT national ~~I:~societv.oxg 4/7/2009 IP10 Marian Karr From: Schulman, Sarah R [sarah-schulman@uiowa.edu] Sent: Tuesday, April 07, 2009 11:17 PM To: Council Subject: LIFE Skills Fundraiser Dear City Council, Women in Business at the University of Iowa has partnered with LIFE Skills, Inc., a local non-profit organization that serves individuals eighteen years of age or older who may have mental illness, mental retardation, developmental disabilities, or a brain injury, to host a fundraising event for LIFE Skills, Inc. on April 28th from S:OOpm to 8:OOpm. We are contacting you to ask for your support in making our fundraiser "Spaghetti with a Celebrity" a success by considering volunteering your time as one of our "local celebrities". The event will be hosted at the Iowa City Eagles Club on Tuesday, April 28 from 5:OOpm to 8:OOpm. We plan to contact different "celebrities" from the community and University of Iowa who are interested in voluntarily serving for a night. Our goal is to attract customers to the fundraiser not only through the great cause that we represent, but also through the fun and excitement of your involvement with the event. The "celebrity" waiters will help us cater the food to and welcome guests. Tips and event ticket sales made during that time would all go to LIFE Skills, Inc. The benefits of this event would be remarkable. You would receive high positive publicity from all over the Iowa City Corridor and be in the forefront of leading a good cause. Please let us know if you are willing to help us with this event to contribute to making a difference by emailing Sarah Schulman, sarah-schulman@uiowa.edu or contacting Sarah through the phone. 319-325-2922. Thank you, Sarah Schulman sarah-schulman@uiowa.edu 319-325-2922 1 04-09-U9 IP11 CITY OF IOWA CITY PRIORITY SETTING SURVEY -April 2009 City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 1 411100 Cit Council City Elected Policy Making Body $ 157,405 P, O 7.00 S, L A A N N Y N 2 411200 Cit Clerk $ 548,479 P, O 4.00 3 Legal Publications P 35% F, S, L A A N N N N 4 Public Notices 5 Council Minutes 6 Ordinances 7 Outside Printing 8 Licensino & Permittino P,F 85% S, L A A Y N N Y, rely on State only 9 Liquor 10 Domestic 11 Cigarette 12 Tax i 13 Dancing 14 Outdoor Service 15 Sound 16 Board and Commission Activities P 26% S, L A A N N N Y, reduce advertising and # 17 Announcement of vacancies 18 Applications 19 Web Updates 20 Correspondence 21 Records retention P 100% S, L A A Y N N N, working on manual 22 Cemetery 23 Council Archives 24 Brd & Comm minutes 25 Projects 26 Subdivisions 27 Appeals/Variances/Exceptions 28 Lawsuits 29 Airport 30 Recorded Documents Page 1 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 31 Misc Council Activities P 70% S, L A A N N N N 32 Transcriptions 33 Distribution 34 Website Updates 35 Minutes 36 Recording fees P,F S, L A A N N N N 37 Youth Advisory Commission P 25% L A C N N N Y, abolish 38 Special nroiects 36% 39 City election materials P S, L A A Y N N N 40 Notary Public services P A A Y N N Y, central notary 41 Charter Review P L A A Y N N Y, change Charter 42 Census P A A Y N N N 43 Fireworks P A A N N N Y, don't do; reassign Page 2 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 44 411300 City Attorney Account collections $ 633,758 P and F/O - 5.60 L - B B Y Y Y Y -Hire Agenda review /preparation chargebacks to Charter outside Airport Commission enterprise and counsel for Board of Adjustment litigation funds. legal Board of Appeals FY08 services Civil Service Commission chargebacks Civil Rights complaints were $103,276 Commercial and land leases Conflict of Interest Easements & ROW Agreements Flood-related matters Housing & Community Development Housing assistance denials & appeals Human Rights Commission Land Use (development, zoning, HPC, annexation, urban renewal) Legal opinions Litigation Magistrate Court representation Municipal Court representation Open records requests Ordinance /resolution preparation Personnel issues Property acquisition and disposition Property damage claims /litigation Public bidding concerns Public Assistance Purchase contracts for supplies & services P&Z Review department policies & procedures Telecommunications Commission Use of public land, facilities 45 23% 411400 PCRB Police Citizens Review Board $ 2,629 City L A A Y N N Y, abolish Clerk Page 3 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 46 412100 City Manager Coordinate Collective Bargaining/Contract $ 530,590 P, Enterprise 3.00 S, L B B N N Y N Administration; Labor Law Consultant/Negotiator Fund Chgbk ($55,000 annually); Process & issue public use/vending permits; Personnel, Human Rights and Cable TV division heads report to Asst. City Manager; 47 412200 Personnel $ 498,666 P, Admin Chgbk 4.00 to Ent Funds 48 Police/Fire Testing S C B N N N N 49 Hiring/Recruitment C B N N N N 50 Benefits Administration C A N N N N 51 Policy and Labor contract administration C A N N N N 52 Drug Testing Program Administration F C B Y N N N 53 State and Federal Labor law com liance F & S N N N N 54 Em to ee Assistance Pro ram C A N N N N 55 Em to ee Trainin C B N N N N 56 413100 Finance Budget, Bond Sales,Risk Mgmt, & Administration $ 401,986 55%P / 45%F 2.92 S A A Y Admin 57 413200 Accounting (Total FTEs 7.0 -allocated as shown) $ 706,122 58 General Accounting P, O 1.70 F, S, L C A N N N N 59 Financial Reporting and Audit P, O 1.25 F, S, L C A Y Y N N 60 Accounts Payable P, O 1.75 F, S, L A A Y Y N Y -Could be partially outsourced and has already been partially decentralized 61 Grant Reporting P, O 0.25 F, S C A Y Y N N 62 Internal Audit P, O 0.40 F C A N N N N 63 Travel Reconciliation P, O 0.10 L C A Y Y N N Page 4 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 64 Accounts Receivable -Miscellaneous and Landfill P, F, O 0.25 F, S, L C A Y N N Y -Already partially outsourced. 65 Payroll P, F, O 0.90 F, S, L A A Y Y N Y -Could be partially outsourced. 66 Debt Management P, O 0.05 L C A N N N N 67 Track Deposits and Escrows P, O 0.10 F, L C A Y Y N N 68 Sales Tax P, O 0.05 S C A N N N N 69 Capital Asset Management P, O 0.20 F, L C A Y Y N N 70 413300 GF Writing of Request for Proposal & Request for $ 319,043 P,O - Admin 4.00 F/S/L A A A N N N Purchasing Bid Documents for City Departments/Divisions Chargeback to Enterprise Funds 71 Contract Administration of all Commodities & Services that are Competitively Bid (average 100 to 120 contracts per year) 72 Administering the Procurement Card Program 73 Administering the Surplus Auction Site & Assisting with the Relocation of Surplus Furniture & Equipment 74 Administering the City Office Supply Contract 75 Assisting with City Furniture Purchases & Office Reconfigurations 76 Purchase of City Copiers & Fax Machines (maintain inventory) 77 Purchase of City Envelopes & Letterhead 78 Staffing of the City Information Desk Including Y Incoming Public Phone Calls & Public Walk-Ins to City Hall, Disbursement of Incoming Mail, Voucher Review, Purchase Order Entry 79 Backup for the Purchasing Clerk (Mail Processing) Page 5 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 80 Mandates -Federal & State Bidding Requirements, Including FTA Requirements, Local -City's Purchasing Guidelines 81 413400 Revenue Processes payments for City services $ 990,189 56% - P, 44% - 7.88 A A N Y N Sells City goods O Determines eligiblity and issues City bus passes Handles billing and collection issues for City utilities Provides customer service to City utility customers Adminsters City Utility Discount program Prints, distributes, and reconciles account payable and payroll checks Reconciles daily banking activity for all City bank accounts Analyzes and forecasts cash flow projections Manages investment portfolio Reconciles daily cash, lockbox and web receipts for City Divisions 82 413500 Document $ 269 792 P, Chargbk Ent. 3.50 A A Y N Y Services & Federal 83 Typing a variety of documents from all City departments on a centralized basis, including Police and other confidential reports. 84 Design and layout of various documents, including newsletters, reports, maps, advertisements, flyers, etc. 85 Misc. editing functions such as scanning, photo editing, writing and editing PDF files, composing fill-in forms. 86 Maintains central document files g7 Operates wide format printer for banners. 88 Preparation of documents and graphics for web use. Page 6 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 89 Sr. Doc. Spec.: all of above, plus composition, editing, design and layout of complex documents and presentations. 90 Primary customer service contact for staff 91 Acts as backup for Supervisor, including web functions. 92 Supervisor: production plus scheduling and supervisory duties. 93 Supv. Composes and edits documents for print and web use. 94 Other half of Supervisor's salary paid from web account -half time spent on web content duties, including writing media releases, web pages, and works with Web Dev. on new web functions 95 413610 Tort /Risk Administers workers' compensation, liability, and 1,076,143 56% - P, 44% - 1.00 A A Y N N Management propety insurance programs O Procures cost effective insurance Conducts safety training for all City divisions Assists Divisions to ensure complying with OSHA regulations Completes mandatory OSHA reports Investigates accidents and injuries Identifies operational exposures Conducts inspections of City facilities, playgrounds and work sites Assists in the review of contracts for insurance and liability issues 96 414100 Operations & For CITY HALL, POLICE, & FIRE #1 $ 536,414 (P), (O) - 28E 4.96 none (A) (A) Y Y N Yes could be Maintenance FACILITIES: Agreement w/ outsourced ICCSD 97 Routine and Periodic cleaning -Building Interior & Exterior 98 Routine and multi-trade maintenance -Building, Equipment, and Grounds. Page 7 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 99 Manages /directs /assists building maintenance contractors: plumbing, electrical, HVAC and the construction trades. 100 Local contact for formal maintenance contracts: elevators, pest control, HVAC, large projects; exterior window cleaning 101 Coordinate service work requests with other Departments and Divisions 102 Coordinates work of a multiple shift team 103 Security equipment maintenance, operational duties 104 Purchase maintenance and operational materials, equipment, parts, and services 105 Assists in planning and monitoring capital projets and budgets 106 Respond to after-hour emergencies /calls. 107 Expenditures include building utilities and maintenance expense. 108 Many more City Depts/Divisions here to coordinate with and perform service requests for 109 Maintenance of building supervised by Parks & Recreation Director. 110 414200 John Wilson John Wilson Building (Police Evidence, Bike $ 5,876 (P) - none C C N N N Yes could be Building Library, Storage) utilities and contracted repairs outsourced only. In house labor absorbed by 414100. Mission to spend as little as possible maintaining this building, being very near the end of its life cycle. Building maintenance supervised by Assistant City Manager. Page 8 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 111 414300 Energy This position is responsible for the review of $ 20,650 P 0.50 S, L A A Y Y Y N Conservation energy conservation for the City. This is done through review of the existing equipment and what the potential to upgrade is. This is done during maintance and construction projects. This position managed the revolving loan fund for energy conservation improvments. 112 415100 Human Enforce anti-discrimination laws, investigate and $ 250,446 P 2.50 S A C N Y N N Rights resolve complaints alleging discrimination, staff to Commission, City Sponsored Programs: Youth Awards ($1500), Human Rights Breakfast (pays for itself), organize community event and forums and citizen inquiries. 113 416100 Non-Op Aid to Agencies, Community Events, $ 1,274,019 P - B Y Admin Contingency, and Transfers Out. See schedule of Aid to Agencies & Community Event Funding 114 417100 Mass Transit $ 507,485 P, F, O 3.50 B C N Y N Y -Could Administration privatize 115 417200 Mass Transit $ 2,952,952 P, F, O 46.50 B C N Y N Y -Could O erations privatize 116 417300 Transit Fleet $ 1,568,228 P, F, O 5.50 C A N Y N Y -Could Maintenance privatize 117 417400 Paratransit $ 887,107 P, F, O - F C C N Y N Y -Could Service privatize 118 417500 Transit Auto $ 96,707 P, F, O 1.00 C A N N N Y -Could Bod privatize 119 417800 Bus $ - - Replacement Reserve Page 9 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 120 417900 Court Street $ 170,796 F 2.00 A C N N Y Y -Could Transportation privatize Facility 121 417910 Court St $ 132,238 F - C C N N Y Y -Could Commercial privatize 122 421100 Police Department -Admin. $ 662,600 P 5.00 5.00 L A A Y Y N 123 Police Management 41 % 2.00 L A A Y Y N 124 Training Administration 8% 0.50 L A A Y Y N 125 Accreditation 10% 0.50 L A A Y Y N 126 Computer Support 18% 1.00 L A A Y Y N 127 Administrative Support 11% 1.00 L A A Y Y N 128 Building Maintenance 5% L A A Y Y N 129 Capitol Outlay 2% L A A Y Y N 130 General Police Supplies 5% L A A Y Y N 131 421210 Criminal $ 823,671 P 8.00 L A A Y Y Y Investi ation 132 Criminal Investi ations 87% 7.00 L A A Y Y Y 133 Street Crimes Action Team (SCAT) 13% 1.00 L A A Y Y Y 134 421220 Police Patrol $ 6,959,764 P 71.00 L A A Y Y Y 135 General Patrol 91% 63.00 L A A Y Y Y 136 Evidence /Property Control 1% 1.00 L A A Y Y Y 137 Bombs uad BOMB 1% 1.00 L A A Y Y Y 138 S ecial Res onse Team SR 1% 1.00 L A A Y Y Y 139 Street Crimes Action Team SCA 4% 3.00 L A A Y Y Y 140 Bike Patrol 1% 1.00 L A A Y Y Y 141 Field Training 1% 1.00 L A A Y Y Y 142 421230 Police Records & $ 534,521 P 6.00 L A A Y Y Y Identification 143 Planning and Research 22% 1.00 L A A Y Y Y 144 Data Entry 25% 2.00 L A A Y Y Y Page 10 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 145 Records Mana ement /Re ortin 14% 0.50 L A A Y Y Y 146 Stora a and Maintenance 16% 0.50 L A A Y Y Y 147 Records Retrieval 23% 2.00 L A A Y Y Y 148 421240 Patrol Contracted Officer Overtime $ 50,946 F 0.00 L A A Y Y Y Contracted Services 149 Traffic Control (Parades, I-80 resurface projects, foot races) 18% L A A Y Y Y 150 Security (High School dances and athletic events) 20% L A A Y Y Y 151 UI Football Games (Kinnick detail) 62% L A A Y Y Y 152 421320 Crossing 12 School Crossing (PT employees) $ 63,422 100% P 0.00 L C C Y N N Guards 153 421350 TIPS & Citizens' Police $ 10,900 96% F/ 4% O 0.00 L A Y Y N N Academ 154 TIPS (Training for Intervention Procedures) 96% 100% F L A Y Y N N 155 100% (O) Combination CPA (Citizen's Police Academy) 4% Ptax, Fees, other - L B N N N N agency contributions 156 421601 Johnson Drug Task Force Grant Investigations (includes 100% (O) Byrne- County Task Force $64,752 for a Johnson County Deputy position) $ 134,901 JAG grant 1.00 L A A Y Y Y 157 421602 Domestic 100% (O) VOWA Domestic Violence Grant Investigations $ 84,886 1.00 L A A Y Y Y Violence Grant grant 158 422100 Fire - $ 700,635 P& O 4.00 F, S, & L A A Y Y Y N Administration 159 Personnel 69% 160 Buildings and Grounds 11% P F, S, & L A A Y N Y N 161 Clothing and Uniforms 5% P F A A Y N N N 162 Honor Guard 1% P N/A A A Y N N N Page 11 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 163 Accreditation 1% P N/A A A Y Y N N 164 Physicals and Physical Fitness 3% P F& L A A Y Y N N 165 Records Management 3% P F& S A A Y Y N N 166 422200 Fire - Emergency $ 4,742,822 P, F, & O 50.00 F, S, & L A A Y Y Y N O erations 167 Personnel 90% 168 Fire Suppression 3% P, F, & O F, S, & L A A Y Y Y N 169 Emergency Medical Services 2% P& F N/A A A Y Y Y N 170 Hazardous Materials 1% P& F F& S A A Y Y Y N 171 Technical Rescue 1% P& F F& S A A Y Y Y N 172 Vehicle Maintenance 3% P F A A Y Y N N 173 422300 Fire - $ 302,003 P, F, & O 2.00 S& L A A Y Y N N Prevention 174 Personnel 74% 175 Code Enforcement* 12% P, F*, & O S& L A A Y Y N N 176 Fire Investigation 2% P S& L A A Y Y N N 177 Juvenile Firesetter Intervention 1% P N/A A A Y Y N N 178 Public Education 10% P& O N/A A A Y Y N N 179 *NOTE:Inspections are conducted by Fire; however, revenue is in HIS. 180 422400 Fire - $ 144,412 P, F, & O 1.00 F, S, & L A A Y Y N N Trainin 181 Personnel 67% 182 In-house Trainin 11% P F, S, & L A A Y Y N N 183 Industrial Training 5% P& F F, S, & L A A Y Y N N 184 Outside Training -Instructors 2% P F& S A A Y Y N N 185 Regional Training Center Operations 11 % P S A A Y Y N N 186 422500 Weather N/A $ 41,402 P& O - L A A Y Y N N Alert Sirens 187 422600 Emergency N/A $ 15,524 P & O - F, S, & L A A Y Y N N M mt 188 423100 Shelter $ 574,932 5.67 O erations & Admin Page 12 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 189 Animal Licenses 5 to 8,000 issued Donations from Friends of the Animal Center 25% P/F/O L A NA Y Y y N Foundation (Donations) 190 3,000 do ark ermits 3% F L A NA Y N 191 800 Animal Ado tions 50% PF L A NA Y N 192 Manage Florence unash spay and neuter fund 0.5% O unash fund NA A NA Y Y y N 193 0 Friends of the paws to assist spay and neuter program 0.5% NA A NA Y Y y N Animal Center 194 o Friends of the Paws to train dog training program 0.5% NA A NA Y Y y N Animal Center 195 Animal Behavioral evaluations 15% P NA A NA Y N y N 196 Y private wildlife trap rental 1% P L A NA Y N y company critter care 197 P/O other Animal Quarantine 3% S A NA Y N y N juristictions 198 Y vet clinics o Friends of the Microchip and Spay and Neuter clinics 0.5% Animal Center A NA Y Y y at increased rates 199 county and coralville contracts 0.5% O L A NA Y Y y N ju tictions 200 o Friends of the volunteer training and foster care programs 0.5% A NA N N y N Animal Center 201 423200 Animal $ 24,817 0.33 Control Patrollin 202 Field Response 50% PT LSF pets a A NA Y Y Y N 203 Public Education 3% PT A NA Y Y Y N 204 Park Patrol 3% PT L A NA Y Y Y N 205 Dead Animal Pick Up 5% PT L A NA Y Y Y N 206 Wildlife Management 5% PT L A NA Y Y Y 207 Cruelty/Neglect Investigations 30% PT L/S A NA Y Y Y N Page 13 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 208 Barking dog investigations 1% PT L A NA N Y Y N 209 Citation Issuance 2% PT L/S A NA Y Y Y 210 Court Appearance 1% PT L/S A NA Y Y Y N 211 423300 Deer Control Contract fee, locker fees, aerial count $ 55,000 P L A C Y N N N 212 423600 MICCIO Supported by Miccio foundation for low income Grant (Paws to citizens to assist in getting animals spayed or $ 1,739 O - A NA Y Y Y Y Unash fund Assist neutered 213 423700 Dog Supported by Friends of the Animal Center Obedience Grant Foundation for low income citizen dog training $ - O - A NA Y Y Y Y at 2 times Su ort DOGS assistace the price 214 423820 Animal Occasional donations that do not go to the $ - O - A NA N N N Y Foundation Shelter Gifts -Care foundation 215 423830 Animal Shelter Gifts For Spay and Neuter assistance to Low income $ - F - A NA Y Y N Y Unash S a & Neuter fund 216 424100 Housing & Inspection Services $ 297,325 (1). $290,960 (P) (2). 2.0 Administration 217 (1). $6,365 (F) 218 Permits 219 Temporary Use F A,B L A C Y Y Y N 220 Home Occupation F B L A C Y Y Y N 221 Moving F A,B L A C Y Y Y N 222 Sign F B L A C Y Y Y N 223 224 Plan Review 225 Sign F B L A C Y Y Y N 226 227 One Lot Subdivision Approval 228 Plat of Survey O A L A C Y N Y N 229 230 Inspections Page 14 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 231 Sign F B L A C Y Y Y N 232 Minor Modification F A L A C Y Y Y N 233 Temporary Use F B L A C Y N Y N 234 235 Licenses 236 Home Movers License F B L A C Y N Y N 237 Sign Erectors License F B L A C Y N Y N 238 239 Nuisance Inspections 240 Trash/Litter and other debris O B L A C Y N Y N 241 Diseased or Damaged Trees or Plant Material O B L A C Y N Y N 242 Weeds O B L A C Y N Y N 243 Vermin and Pest O B L A C Y N Y N 244 Dangerous Buildings O A,B L A C Y N Y N 245 Hazardous Conditions O B L A C Y N Y N 246 Noisy Conditions O B L A C Y N Y N 247 Junk Yard or Salvage Operations O B L A C Y N Y N 248 Inoperable/Obsolete Vehicle O A,B L A C Y N Y N 249 Abandoned/Vacant Building O A,B L A C Y N Y N 250 Graffiti O B L A C Y N Y N 251 252 Streets and Sidewalks 253 Sidewalk Release O B L A C Y Y Y N 254 Obstruction Public Ways and Property O A,B L A C Y Y Y N 255 Depositing Mud, Dirt, and Debris on Public Ways O B L A C Y Y Y N 256 Snow Removal O A,B L A C Y Y Y N 257 258 Zoning 259 Parking O B L A C Y Y Y N 260 Vehicles Illegally Parked on Private Property O B L A C Y Y Y N 261 Zoning Interpretations O A,B L A C Y Y Y N 262 Illegal Use O A L A C Y Y Y N 263 Minor Modifications O A,B L A C Y Y Y N 264 Design Review O B L A C N N Y N 265 Historic Preservation O B L A C N N Y N Page 15 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 266 267 Legal Action/Court Action 268 Notices of Violation O A,B L A C Y Y Y N 269 Municipal Infraction Citations F A,B L A C Y Y Y N 270 Court Appearances F A,B L A C Y Y Y N 271 Inspection for Compliance O B L A C Y Y Y N 272 273 Public Information/Interaction/Education 274 Local Home Builders Association O A L B C Y N N N 275 Apartment Owners Association O A L B C Y N N N 276 Neighborhood Organizations O A L A C Y N N N 277 278 Boards and Commissions 279 Board of Appeals O A,B L A C Y Y Y N 280 281 Miscellaneous Activities/Responsibilities 282 Scanning (documents & plans) O B L A C N Y N N 283 Issuance of Permits & Fee Collection O B L A C Y Y Y N 284 Internet Update/Access O B L A C Y Y N N 285 Impact Fee and Escrow Collections O B L A C Y Y Y N 286 Code Updates O A,B L A C Y Y Y N 287 Daily Deposits O B L A C Y Y Y N 288 289 290 GENERAL NOTES: 291 (1). 0.9 FTE Code Enforcement Assistant Supported from Building Insp. Fees; .33 FTE Director, H&IS Supported from Building Inspection Fees; .33 FTE Director, H&IS Supported from Housing Inspection Fees; .33 FTE Director H&IS Supported from Property Tax. 292 (2). Provides Staff Support to Administration, Building, Housing, ICHA Division 293 Page 16 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 294 295 FTE NOTES: 296 A. Director, Housing and Inspection Services 297 B. Code Enforcement Assistant 298 424200 Building Ins ection $ 516,961 $ 460,000 (F) 75 (E-F-G) 299 Permits 300 Rental F ABCE S& L A Y Y Y N 301 Bed & Breakfast F ABCE L A Y Y Y N 302 Certificate of Structure Compliance F ABCE L A Y Y Y N 303 Y Y Y N 304 Inspections Y Y Y N 305 Rental Licensing F A-B-C S&L A Y Y Y N 306 Frat./Sorot. Fire Safety Annual Inspection F A-B-C L A Y Y Y N 307 Housing Code Complaint O D L A Y Y Y N 308 Section 8 Inspection O (Federal) A-F-E F A Y Y Y N 309 Public Housing Annual Inspection O (Federal) A-F-E L A Y Y Y N 310 Lead Paint Risk Assessment/Sampling O (Federal) A-F-E F A Y Y Y N 311 Accessibility Regulations (ADA and UD) F A-B-C F-S A Y Y Y N 312 Y Y Y N 313 Nuisance Property Ordinance Enforcement Y Y Y N 314 Nuisance Property Complaint Reports O A-B L A Y Y Y N 315 Code Compliance Meetings O A-B L A Y Y Y N 316 Settlement Agreements for Continued Occup. O A-B L A Y Y Y N 317 Rental Permit Sanctions O A-B L A Y Y Y N 318 Y Y Y N 319 Solid Waste Enforcement Y Y Y N 320 Commercial Dumpster O D L A Y Y Y N 321 Residential Containers O D L A Y Y Y N 322 Y Y Y N 323 Nuisance Inspections Y Y Y N 324 Trash/Litter and other debris O D L A Y Y Y N 325 Diseased or Damaged Trees or Plant Material O D L A Y Y Y N 326 Weeds O D L A Y Y Y N Page 17 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 327 Vermin and Pest O D L A Y Y Y N 328 Dangerous Buildings O A-B-C L A Y Y Y N 329 Hazardous Conditions O A-B-C L A Y Y Y N 330 Noisy Conditions O D L A Y Y Y N 331 Junk Yard or Salvage Operations O D L A Y Y Y N 332 Inoperable/Obsolete Vehicle O D L A Y Y Y N 333 Abandoned/Vacant Building O A-B-C L A Y Y Y N 334 Y Y Y N 335 Streets and Sidewalks Y Y Y N 336 Obstruction Public Ways and Property O D L A Y Y Y N 337 Depositing Mud, Dirt, and Debris on Public Ways O D L A Y Y Y N 338 Snow Removal O B-D L A Y Y Y N 339 Y Y Y N 340 Zoning Y Y Y N 341 Parking O D L A Y Y Y N 342 Vehicles Illegally Parked on Private Property O D L A Y Y Y N 343 Zoning Interpretations O D L A Y Y Y N 344 Over Occupancy O D L A Y Y Y N 345 Illegal Use O D L A Y Y Y N 346 Historic Preservation O A-B L A Y Y Y N 347 Y Y Y N 348 Legal Action/Court Action Y Y Y N 349 Notices of Violation O D L A Y Y Y N 350 Municipal Infraction Citations O D L A Y Y Y N 351 Court Appearances O A-B-D L A Y Y Y N 352 Inspection for Compliance O A-B-D L A Y Y Y N 353 Y Y Y N 354 Public Information/Interaction/Education Y Y Y N 355 Informing Neighborhood Groups O A A Y Y Y N 356 Fire-Safety/Life Safety Presentations O A A Y Y Y N 357 Apartment Owner Association O A A Y Y Y N 358 U Iowa Student Groups O A A Y Y Y N 359 Y Y Y N Page 18 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 360 Boards and Commissions Y Y Y N 361 Board of Appeals O A-B L A Y Y Y N 362 Y Y Y N 363 Miscellaneous Activities/Resnonsibilities Y Y Y N 364 Scanning (documents & plans) O D A Y Y Y N 365 Issuance of Permits & Fee Collection O D L A Y Y Y N 366 Internet Update/Access O A A Y Y Y N 367 Code Updates O A S-L A Y Y Y N 368 369 370 NOTES 371 (A) 1 FTE Senior Housing Inspector 372 (B) 3.5 FTE Housing Inspectors 373 (C) .75 FTE Administration Assistant 374 (D) .50 FTE Housing Inspector Assistant 375 (E) General Administration supports 33% of all 424300 cost center activities 376 (F) 1 FTE Housing Inspector funded by Federal monies 377 (G) .25 Administration Assistant funded by Federal Monies 378 424300 Housing Inspection $ 1,479,182 1,696,419 (F) 7.80 379 Permits 380 Back Flow Prevention O C S A C Y Y N N 381 Building F A,B,C L A C Y Y Y N 382 Demolition F A,B,C L A C Y Y Y N 383 Electrical F A,B,C S A C Y Y Y N 384 Flood Plain Development O A,D L A C Y Y Y N 385 Foundation F A,B,C L A C Y Y Y N 386 Liquor O A,B,C L A C Y Y Y N 387 Mechanical F A,B,C L A C Y Y Y N 388 Hydrant Connection O C L A C Y Y N N 389 Water Shut Off O C L A C N Y N N Page 19 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 390 Plumbing F A,B,C L A C Y Y Y N 391 Site Plan Development O D L A C Y Y Y N 392 Water Tap Application O A,B,C L A C Y Y N N 393 Fire Sprinkler Permits F A,B,C L A C Y Y Y N 394 Fire Alarm Permits F A,B,C L A C Y Y Y N 395 Certificate of Occupancy (Temp. and/or Final) F A,B,C L A C Y Y Y N 396 Construction Site Runoff F A,D L A C Y Y Y N 397 398 Plan Review 399 Site Plan O A,D L A C Y Y Y N 400 Sensitive Areas O A,D L A C Y N Y N 401 Floodplain Development O A,D F,S,L A C Y N Y N 402 Natural Areas O A,D L A C Y N Y N 403 Building F A,B,C L A C Y Y Y N 404 Energy Code O A,B,C S A C Y N Y N 405 Accessibility Regulations (ADA and UD) F A,B,C,D F,S,L A C Y Y Y N 406 Iowa Architectural Law O A,B,C S A C Y N N N 407 Zoning O A,D L A C Y Y Y N 408 Construction Site Runoff F A,D L A C Y Y Y N 409 410 Inspections 411 Building (ftg, found, frame, final) F A,B,C L A C Y Y Y N 412 Electrical (temp & perm. Serv.,rough-in, final) F A,B,C L A C Y Y Y N 413 Plumbing (grnd work, rough-in, final) F A,B,C L A C Y Y Y N 414 Mechanical (rough-in, final) F A,B,C L A C Y Y Y N 415 Water & Sewer to Public Service F A,B,C L A C Y Y Y N 416 Gas (Pressure Test, Meter Release) F A,B,C L A C Y Y Y N 417 Commercial Range Hood F A,B,C L A C Y Y Y N 418 Fire Caulking F A,B,C L A C Y Y Y N 419 Construction Site Runoff (Minimum of 3) F A,D L A C Y Y Y N 420 Site Final O A,D L A C Y Y Y N 421 Demolition Posting F A,B,C L A C Y Y Y N 422 Stop Work Order O A,B,C,D L A C Y Y Y N 423 Liquor O A,B,C L A C Y Y N N 424 Design Review O D L A C N N Y N Page 20 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 425 Accessibility Regulations (ADA and UD) F A,B,C,D F,S,L A C Y Y Y N 426 427 Licenses 428 Electrical License 429 Master O A,B,C S A C Y N N N 430 Journeyman O A,B,C S A C Y N N N 431 Plumber License 432 Master O A,B,C S A C Y N N N 433 Journeyman O A,B,C S A C Y N N N 434 435 Nuisance Inspections 436 Trash/Litter and other debris O D,E L A C Y Y Y N 437 Diseased or Damaged Trees or Plant Material O D,E L A C Y Y Y N 438 Weeds O ,B,C,D, L A C Y Y Y N 439 Ditch Drain or Storm Water Detention O D,E L A C Y Y Y N 440 Stagnant Water O D,E L A C Y Y Y N 441 Vermin and Pest O D,E L A C Y Y Y N 442 Dangerous Buildings O ,B,C,D, L A C Y Y Y N 443 Hazardous Conditions O ,B,C,D, L A C Y Y Y N 444 Noisy Conditions O D,E L A C Y Y Y N 445 Junk Yard or Salvage Operations O D,E L A C Y Y Y N 446 Inoperable/Obsolete Vehicle O D,E L A C Y Y Y N 447 Abandoned/Vacant Building O ,B,C,D, L A C Y Y Y N 448 Graffiti O D,E L A C N Y Y N 449 450 Streets and Sidewalks 451 Sidewalk Release O A,B,C,D L A C Y Y Y N 452 Obstruction Public Ways and Property O ,B,C,D, L A C Y Y Y N 453 Depositing Mud, Dirt, and Debris on Public Ways O ,B,C,D, L A C Y Y Y N 454 Snow Removal O ,B,C,D, L A C Y Y Y N 455 456 Zoning 457 Parking O D,E L A C Y Y Y N 458 Vehicles Illegally Parked on Private Property O D,E L A C Y Y Y N 459 Zoning Interpretations O A,B,C,D L A C Y Y Y N Page 21 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N w ~ st Center ther Services 1 Programs in this Cost Center (insert lines if necessary) Y2010 Cost of Service Delivery: (by program) unding Sources): (P) = Ptax (F) =Fees (O) =Other (list) Y10 Total FTE's andate: (F) Federal (S) State (L) Local enefit to Community: (A) 100 % (B) 50-99 % (C) <50 % nternal Benefit: (A) 100 % (B) 50-99 % (C) <50 % rotection of Public Health 1 Safety (YIN) ulnerable 1 Underserved Populations) (YIN) ink to Compre- hensive Plan (YIN) Duplicate Service 1 Alternative Means of Service Delivery? (YIN) If Y, describe. ouncil Priority 460 Illegal Use O ,B,C,D, L A C Y Y Y N 461 Historic Preservation O A,B,C,D L A C Y N Y N 462 463 Legal Action/Court Action 464 Notices of Violation O ,B,C,D, L A C Y Y Y N 465 Municipal Infraction Citations O ,B,C,D, L A C Y Y Y N 466 Court Appearances O ,B,C,D, L A C Y Y Y N 467 Inspection for Compliance O ,B,C,D, L A C Y Y Y N 468 469 Test 470 Home Owners Electrical Exam O A,B,C,D L A C Y N N N 471 Water & Sewer Installation Exam O A,B,C,D L A C Y N N N 472 Trade License Sponsor O A,B,C,D L A C Y N N N 473 474 Public Information/Interaction/Education 475 Local Home Builders Association O A L B C Y Y N N 476 477 Boards and Commissions 478 Board of Appeals F A L A C Y Y Y N 479 480 Miscellaneous Activities/Responsibilities 481 Scanning (documents & plans) O ,B,C,D, L A C N Y N N 482 Issuance of Permits & Fee Collection O ,B,C,D, L A C N Y N 483 Internet Update/Access O A,D L A C N Y N N 484 Impact Fee and Escrow Collections O ,B,C,D, L A C N Y N 485 Code Updates O A,B,C,D L A C Y Y Y N 486 A-2 Life Safety Upgrade (1) O A,B,C L A C Y Y Y N 487 488 489 GENERAL NOTES: 490 (1) $500,000 allocated by Council for loans to A-2 occupancies to install sprinkler systems. 491 492 FTE NOTES 493 A. Senior Building Inspector 494 B. Building Inspectors Page 22 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 495 C.Building Inspector Paid By Water 496 D. Development Regulations Specialist 497 E. Housina Inspector Assistant 498 Total FTE 499 500 F..9 FTE Code Enforcement Assistants time is spent Interpreting and Enforcing Issues in this Cost Center 501 G. 1/3 H&IS Director time is spent in this Cost Center. 502 431100 Public Works anagemen o iwsions: $ 263,611 PFO 2.00 FSL A B Y Y Y N Administration Engineering & Support Streets/Traffic Engineering/Refuse & Recycling Wastewater/Landfill Water Equipment Chair Capital Improvements Program Committee Strategic Planning of Infrastructure Systems Emergency Services Command Post Functions Energy and Environmental Initiatives Identify and Pursue Outside Funding Sources Interdepartmental Coordination/Collaboration Coordination/Collaboration with External Entities Management of Public Right-of-way 503 Administration-This involves dealing with the 432100 Engineering budget, personnel, safety and Interagency $ 950,124 P, F 11.60 F, S, L A A Y Y Y N Coordination. 504 Capital Program Activities- This involves program development, design and construction. This makes sure the City follows the procurement procedures required by the state and the City. P,F,O F,S,L A A Y Y Y N The design component is working with the neighbors in developing the project and during construction. Page 23 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 505 Regulations- This involves the development activities, standards and ordinances and right of way management. This division reviews the site plans and subdivision submittals and inspects the public infrastructure being installed. This division maintains the City's design standards and p,F F,S,L A A Y Y Y N construction specificiations. This division delas with the right of way managment by issuing the following: excavation permits, sidewalk inspections, sidewalk cafes, and use of right of way agreements and permits. The coordiantion of utility companies is also done. 506 Technical Services- This involves technical support, public information and mapping records. This division provides engineering and Y architectural support to the other departments ' Outsourced and divisions within the City. This division works P,F F,S,L A A Y Y Y when with the public in regards to information requests, requests for services and complaints. This necessary. division makes sure the mapping of the City is kept up to date. 507 Programs- The includes the sidewalk repair, sidewalk infill, curb ramps, pavement rehabilitation, pavement markings and bridge P,F,O F,S,L A A Y Y Y N maintenance. 508 441100 Parks & additional information coming $ 233,059 (P) 2.00 (L) (A) C Y Y Y N Recreation Administration 509 441210 General additional information coming $ 394,731 (P) 3.00 (L) (A) C Y Y Y N Office Administration 510 441220 Building For RECREATION FACILITIES: $ 348,094 (P) 3.67 none (A) C Y Y N Yes could be Maintenance outsourced Page 24 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 511 Routine and Periodic cleaning -Building Interior & Exterior, including swimming pools & gymnasiums at Rec facilities 512 Routine and multi-trade maintenance -Building, Equipment, Swimming Pools and Grounds. 513 Manages /directs /assists building maintenance contractors: plumbing, electrical, HVAC and the construction trades. 514 Local contact for formal maintenance contracts: elevators, pest control, HVAC, large projects; exterior window cleaning 515 Coordinates work of a multiple shift team 516 Security equipment maintenance, operational duties 517 Purchase maintenance and operational materials, equipment, parts, and services 518 Assists in planning and monitoring capital projets and budgets 519 Respond to after-hour emergencies /calls. 520 1/2 Rec Center Utilities and all building maintenance expense 521 Extra security duties from significant use by transient and homeless population 522 441230 Rec Center Expenditures (P,F) - none (A) C Y Y N Yes could be Operations include outsourced 523 441240 Farmer's Many more (P,F) - none (A) C Y Y N N Market City 524 441241 Farmer's Maintenance (F) - none (A) C Y Y N Y could be Market Advertising of building outsourced 525 441301 Dark Room $ 414 (F) - none (A) C Y Y N Y could be outsourced 526 441302 Potter's $ 5,445 (F) - none (A) C Y Y N Y could be Studio outsourced Page 25 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 527 441304 Children's $ 6,121 (P,F) - none (A) C Y Y N Y could be Theatre outsourced 528 441305 Summer $ 29,900 (P) - none (A) C Y Y N Y could be Pla rounds outsourced 529 441306 Nature $ 5,353 (P,F) - none (A) C Y Y N Yes could be Awareness outsourced 530 441307 Summer $ 76,446 (P,F) - none (A) C Y Y N Yes could be Camp outsourced 531 441308 Cultural $ 13,579 (P,F) - none (A) C Y Y N Yes could be Activities -Children outsourced 532 441309 Cultural $ 8,523 (P,F) - none (A) C Y Y N Yes could be Activities -Adult outsourced 533 441310 Social $ 38,824 (P,F) - none (A) C Y Y N Yes could be Activities -Children outsourced 534 441311 Social $ - (P,F) - none (A) C Y Y N Yes could be Activities -Adult outsourced 535 441313 Supervision - $ 94,998 (P) 1.00 none (A) C Y Y N No Social /Cultural 536 441401 City Park Maintenance, Utilities, + all Recreation expenses $ 122,434 (P,F) - none (A) C Y Y N No Pool -Operations Maintenance personnel trained as Certified Pool Operators; performs pool specific Maint & Op tasks Supervised by Recreation Superintendent Permanent Employee Maintenance work paid from 441402 Page 26 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 537 441402 Mercer Park Maintenance, Utilities, + all Recreation related $ 584,412 (P,F) 3.20 none (A) C Y Y N No Pool -Operations expenses. Maintenance personnel trained as Certified Pool Operators; performs pool specific tasks. Supervised by Recreation Superintendent 538 441403 Rec Center 1/2 Rec Center Utilities and all swimming pool $ 162,838 (P,F) - none (A) C Y Y N No Pool -Operations operation expenses Maintenance personnel trained as Certified Pool Operators; performs pool specific Maint & Op tasks Supervised by Recreation Superintendent Permanent Employee Maintenance work paid from 441402 539 441404 Rec Center - $ 18,330 (P,F) - none (A) C Y Y N Yes could be Aquatics Inst. outsourced 540 441405 Mercer Park - $ 12,186 (P,F) - none (A) C Y Y N Yes could be Aquacizing outsourced 541 441406 City Park - $ 6,169 (P,F) - none (A) C Y Y N Yes could be Aquatics Inst. outsourced 542 441407 Mercer Park - $ 23,409 (P,F) - none (A) C Y Y N Yes could be Aquatics Inst. outsourced 543 441408 Aquatics - $ 40,141 (P) 0.45 none (A) C Y Y N No Su ervision 544 441501 Clubs $ 1,520 (P,F) - none (A) C Y Y N Yes could be outsourced 545 441502 Special $ 10,343 (P,F) - none (A) C Y Y N Yes could be Events outsourced Page 27 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 546 441503 Rec $ 18,733 (P,F) - none (A) C Y Y N Yes could be Activities outsourced 547 441504 Adapted $ 1,235 (P,F) - none (A) C Y Y N Yes could be Aquatics outsourced 548 441505 SPI - $ 91,477 (P) 1.00 none (A) C Y Y N No Su ervision 549 441602 Fitness $ 6,486 (P,F) - none (A) C Y Y N Yes could be outsourced 550 441604 Fitness / $ 82,887 (P) 1.00 none (A) C Y Y N No Wellness Supervision 551 441702 Softball - $ 39,978 (P,F) - none (A) C Y Y N Yes could be Adult outsourced 552 441705 Racquetball $ - (F) - none (A) C Y Y N Yes 553 441706 Tennis Courts $ 235 (P) - none (A) C Y Y N Yes 554 441707 Tennis $ 1,256 (P,F) - none (A) C Y Y N Yes could be Instruction -Adults outsourced 555 441708 Tennis $ 5,035 (P,F) - none (A) C Y Y N Yes could be Instruction -Youth outsourced 556 441710 Football - $ 15,894 (P,F) - none (A) C Y Y N Yes could be Youth outsourced 557 441711 Volleyball - $ 6,970 (P,F) - none (A) C Y Y N Yes could be Adult outsourced Page 28 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 558 441712 Volleyball - $ 1,196 (P,F) - none (A) C Y Y N Yes could be Youth outsourced 559 441713 Basketball - $ 3,533 (P,F) - none (A) C Y Y N Yes could be Adult outsourced 560 441714 Basketball - $ 8,874 (P,F) - none (A) C Y Y N Yes could be Youth outsourced 561 441715 Gymnastics $ 2,368 (P,F) - none (A) C Y Y N Yes could be outsourced 562 441716 Other Sports - $ 8,457 (P,F) - none (A) C Y Y N Yes could be Adult outsourced 563 441717 Other Sports $ 4,625 (P,F) - none (A) C Y Y N Yes could be Youth outsourced 564 441718 Basketball - $ 1,351 (P,F) - none (A) C Y Y N Yes could be High School outsourced 565 441719 Scanlon Gym $ 235,935 (P) 2.10 none (A) C Y Y N No 566 441720 Preschool $ 9,926 (P,F) - none (A) C Y Y N Yes could be Activity outsourced 567 441721 Jr. High $ 5,662 (P,F) - none (A) C Y Y N Yes could be Activity outsourced 568 441723 Grant Wood 28E Agreement with ICCSD $ 17,745 (P) (O) - none (A) C Y Y N No G m 569 441810 Parks Supervision of the daily operagtions of Parks $ 250,980 (P) 2.00 (L) (A) C Y Y N No Maintenance Admin Maintenance, Forestry and Central Business District Crews. Page 29 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 570 Maintain office files and answer telephone calls dealing with public concerns and requests. 571 Accounting functions, including payroll and bill paying, ordering parts and taking reservations. 572 Budget prepration and grant writing and award applications. 573 441820 Parks Daily maintenace of the Parks and various green $ 1,533,389 (P) 11.00 none (A) C Y Y N Yes could be Operations & Maint. spaces throughout Iowa City. This includes outsourced mowing and snow removal, litter control, building and playground equipment maintenance. 574 Trail maintenance and upkeep. 575 Installation of new equipment and buildings. 576 maintenace of water and irrigation systems. 577 441821 Ball Maintain 24 competive fields and 4 recreational $ 170,650 (P,F) - none (A) C Y Y N Yes could be Diamonds fields. outsourced 578 Facility prep for 488 baseball practices and 466 games, 259 softball practices and 778 games, also includes softball and baseball tournaments. 579 441823 Soccer Maintains 17 fields for 640 league games, 250 $ 107,957 (P,F) - none (A) C Y Y N Yes could be tournament games, 60 practices and 3 outsourced tournaments. 580 441830 City Park Maintains the carnival rides, State permits and $ 43,719 (P,F) - none (A) C Y Y N Yes could be Rides contracted ride operator, at present the outsourced Successful Living group. 581 441831 Dog Park Maintains the two dog parks -fencing, buildings $ 42,610 (P,F) - none (A) C Y Y N Yes could be and septic tanks outsourced 582 441840 Forestry Tree maintenance throughout Iowa City in the $ 425,265 (P) 3.00 (L) (A) C Y Y N No City right of ways and in Parks. 583 Maintenance of trail vegetation. Page 30 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 584 Tree pruning, plantings and removals, emergency tree work (AM & PM). Private trim notices. 585 Snow routes and maintenance of tree care equipment. 586 441850 Cemetery $ 333,435 (P) 3.00 (L) (A) C Y Y N No 587 Funeral arrangements with family and/or funeral diretors, site preparation & replacement 588 Grounds maintenance -mowing, trimming, leaf removal, tree/shrub trimming/ removal/ plantings, monument and grave repairs, decoration removal, snow removal. 589 Lot sales/billing, Genealogy 590 Annual Special Events (5) 591 Security, Vandalism & graffiti removal 592 Mapping Project 593 Equipment Repair & Maintenance 594 Building Repair & Maintenance 595 Outside Work - greenspace maintenance & snow removal (bridges, sidewalks) 596 General Office Administration 597 441851 Graceland Bequested funds for Graceland addition $ 3,120 (P) - none (A) C Y Y N Yes could be Addition improvements. outsourced Page 31 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 598 441860 CBD Maintains the Central business District area, the $ 501,208 (P) 3.00 (L) (A) C Y Y N Yes could be Operations & Maint. primary focus is the City plaza. This includes but outsourced is not limited to ground litter removal, trash removal, snow and ice removal, graffiti removal, general clen up and maintenance of site furnishings, surface repairs. Planting and maintenace of trees,shrubs, perennials and annual flower beds. The division also assists in landscape design and maintenance of specific park areas. Maintains Plaza Fountain and play equipment and surface, This is a 7 day a week ,2 shift process. 599 441890 Iowa City This account is used to track the memorial tree $ - (F) - none (A) C Y Y N Yes could be ReLeaf donations. outsourced 600 442110 Library - Administration, personnel, finance, planning, $ 553,933 P F 3.50 S A N Y Y- Y--some Administration communications Library personnel and PR functions could be done @ City 601 442120 Lib Building cleaning and maintenance, meeting ~, rary - Building Maintenance room set ups, remote book drops, deliveries, $ 640,335 P F 4.25 B B Y Y Library N parking tickets 602 442130 Library - Communications and Fundraising $ 6,813 P F - A Y N Development Office Library 603 442140 Library - Staff & public computer systems including $ 555 423 P F 3 75 S A Y Y Computer Systems integrated library system, public access, website , . Library 604 442150 Library - Commercial Building Two rental units $ 179,678 O(rent) 0.25 A Page 32 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 605 442200 Children's Library materials for children -- all formats $ 88,711 P F - S C Y Y Materials Library 606 442300 Adult Y Materials Library materials for adults --all formats $ 481,144 P F - S B Y Library 607 442400 Technical Order, catalog, process, mend, withdraw, all Y- Services library materials including magazines $ 679,785 P F 8.08 S A Y Library 608 442500 Public Adult Services (Fiction Desk, adult programming, $ 2,185,404 P F 22.56 S A Y Y- Services outreach, collection development), Children's Library Services (Childrens Desk, childrens programming,outreach, collection development), Circulation Services (Circulation Desk checkout/checkin reshelving for library materials, all library card registration/patron information), Information Services (Reference Desk, computer training, programming, collection development) 609 442610 Regional Library Old account -- interest income $ 10,000 O - A Y Reference Center 610 442620 Library - Payments/expenditures for public copying and $ 12,437 F - A Y Xerox Account counter sales 611 442630 Library - Dama es & Losses payments/expenses for lost library materials $ 15,316 F - A Y 612 442640 Reciprocal State reimbursement for reciprocal borrowing - $ 43,669 O 0.75 S A Y Borrowin Board allocated 613 442650 Enrich Iowa Direct State Aid -- Board allocated $ 10,700 O - S A Y Grant 614 442660 Gates old account $ - - Foundation Grant 615 442670 Library Computer Funds to replace library hardware and software -- Replacement both public and staff $ 88 771 P F - A Y Reserve Page 33 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 616 442680 Library Funds to replace other equipment -- includes Equipment Replacement meeting room equip, cable channel equip, $ 22,079 P F - A Y microfilm equip Reserve 617 442810 Library - Expenses for which the library is reimbursed $ 4,040 O - B B Reimbursables 618 442820 Librar - y ' Gift funds -- Foundation and direct gifts $ 20,000 O - A Y Children s Materials 619 442830 Library - Gift funds -- Foundation and direct gifts $ 60,000 O - Y Adult Materials 620 442840 Library - Gift funds -- Foundation and direct gifts $ 10,125 O - Y Desi Hated Gifts 621 442850 Library - Undesi Hated Gifts Gift funds -- Foundation and direct gifts $ 3,294 O - Y 622 442860 Library Gift funds -- Foundation and direct gifts $ 500 O - Y Processin Acct 623 442870 Library- Program Account Gift funds to support Baby Book program $ 1,800 O - Y Bab Books 624 442880 Library - Gift funds for annual puppet festival $ 500 O - Y Pu et Festival 625 444100 Senior $ 846,769 P, F, O 6.31 None C C Y Y Y N Center - O erations (7.51) 626 Fiscal Management P, F 0.35 None C C Y Y Y N 627 Classes F, P, O 0.75 None C C Y Y Y N 628 Programs and Special Community Events F, P, O 0.20 None C C Y Y Y N 629 Volunteer Programs and Opportunities P, F 1.35 None C C Y Y Y N 630 Activities and Clubs P, F 0.10 None C C Y Y Y N 631 Information and Referral Services P, F 1.00 None C C Y Y Y N 632 Educational Resource for University of Iowa P, O 0.15 None C C Y Y Y N Students from a Variety of Academic Areas: 633 Provides Free Operational Space for P 0.10 None C C Y Y Y N Organizations and Individuals Serving Seniors Page 34 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 634 Outcome Evaluations and Interest Surveys P 0.20 None C C Y Y Y N 635 Building Management and Preventative P 0.76 None C C Y Y Y N Maintenance 636 Custodial Care P 1.20 None C C Y Y Y N 637 Community Outreach with Center Programming P, F, O 0.10 None C C Y Y Y N 638 Expanded Hours of Operation P, F, O 0.15 None C C Y Y Y N 639 Representatives of the Center in the Community P 0.25 None C C Y Y Y N 640 Provides Space to the Community for Use or P,F,O 0.05 None C C Y Y Y N Rent . 641 444500 New Horizons $ 19,552 F, O, P None B C Y Y Y N Band 642 6 Band Instructors paid $400 - $500/ fall and 31.00% F, O, P 0.20 None B C Y Y Y N spring semester and $200 - $250 summer semester 643 444510 Senior Revenue: Depository for Nondesignated $ 17,646 O 0.10 None C C Y Y Y N Center -Gifts & Donations and DonationsDesignated for the Memorials Scholarship Fund and the Charitable Giving Account or Center Foundation 644 451000 Planning & Admin oversight of PCD and JCCOG; general $ 262,724 P 2.55 L A B Y Y Y Y-- someone Community Dev. project management; intergovernmental, external else could Administration and media coord.; flood recovery coordination; supervise coord. With City Council; secretarial and support PCD services for PCD and JCCOG; front desk coverage; graphics production (Kay) 645 452000 Urban $ 380,246 P& F 3.50 S A C y y y n Plannin 646 Planning & Zoning Commission P& F S A C Y Y Y N 647 Board of Adjustment P& F S A C Y Y Y N 648 Historic Preservation Commission P S A C N N Y N Page 35 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 649 453000 MAINTAINS communication with neighborhood $ 116,265 P 1.00 L A A Y Y Y N Neighborhood associations regarding City activities Services DEVELOPS information to assist neighborhoods in understanding city government services and working effectively with city government. CREATES AND PROVIDES written information to the neighborhoods regarding City policies, procedures, regulations, and projects for inclusion in their newsletter. COORDINATES the printing and mailing of newsletters and other notices by neighborhood associations. ACQUIRES information from various City departments and RESPONDS to questions and concerns of neighborhoods. MAINTAINS and UPDATES neighborhood services website ASSISTS neighborhood council in its activities to encourage communication among neighborhood associations SERVES as liaison with University of Iowa on neighborhood related issues COORDINATES ANNUAL PROJECTS such as Rummage in the Ramp, Welcome to Iowa City, the Off Campus Living Fair and the Great Garlic Mustard Challenge Page 36 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 650 453100 OVERSEES the review and allocation of the $ 16,556 P - L A B Y Y Y N Neighborhood annual Program for Improving Neighborhoods Improvement (PIN) grant program Programs RESPONSIBLE FOR PAYMENTS AND RECORD KEEPING OF PIN grant program. 651 456100 Public Art PROVIDES staff support to Iowa Public Art $ 5,458 P - L A ? N Y Y N Advisory Committee and administration of public art program DEVELOPS calls to artists DEVELOPS and NEGOTIATES contracts with artists; COORDINATES installation of artwork and payment of artist fees MAINTAINS AND UPDATES public art website COORDINATES ANNUAL PROJECTS such as Poetry in Public Program; Recognition of Public Art in Private Spaces, Neighborhood Art Program, Community Initiated Public Art Program, temporary art displays at the Sculptor's Showcase and Peninsula Park Showcase and the new Poetry in Public Art program. 652 456200 Community Staff admin expenses for programs and projects $ 367,682 P ($77,682) and 1.00 F & L A C Y Y Y N Development not eligible under the CDBG or HOME program O (GO Bond for (General Fund/Non- such as non-CDBG economic development, the alow-income tax Grant) GO Bond funded GRIP program, GO Bond credit project by funded low-income tax credit affordable housing The Housing projects, flood recovery projects and other Fellowship community dev't or affordable housing projects. $290,000) Page 37 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 653 457100 Economic 1. Provide staff support to City Council Economic $ 392,895 P 1.00 L,S A C N Y Y N Development Development Committee 2. Fund $100,000 and work directly with Iowa City Area Development Group to attract primary sector industry 3. Prepare analyses and make recommendations and administer contracts for economic development projects which may or may not be provided financial assistance through $150,000 pool of economic & community development assistance funds 4. Attract new and retain existing businesses to grow property tax base 5. Work on programs to enhance downtown business vitality 6. Work on programs to develop entrepreneurial business 7. Maintain database of economic and demographic information 8. Work with Chamber of Commerce, Iowa City Area Development Group, Downtown Association, University of Iowa to promote Iowa City as a viable business location 9. Respond to special requests for information from the public and media regarding demographic and economic data and available economic development programs 10. Administer and monitor Jumpstart Business Flood Recovery Programs Page 38 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 654 459010 JCCOG Administer federally-required transportation $87,931 Other P & O 1.6 F, S & L A B Y Y Y N Administration planning programs, services, boards, committees local gouts; and documents related to designation as a $70,361 Metropolitan Planning Organization; Locally- General fund determined Metro Agenda multi-jurisdictional planning initiatives. 655 459020 JCCOG Genl. Traffic studies for JCCOG entities; traffic counts $160,000 O 4.0 F, S & L A B Y Y Y N Trans. Planning (vehicle, bicycle and pedestrian); traffic signal State grant; timing, long-range transportation planning, grant $220,000 application preparation; collision data and Road use tax analysis; corridor studies, review of development proposals 656 459030 JCCOG Rural ECICOG funding based on per-capita formula $23,500 other P & O 0.0 S B C N Y Y N Community Asst. local gouts; $20,804 general fund 657 459040 JCCOG Coordination and participation /assistance with $19,357 P & O 1.0 L C C Y Y Y N Human Services human-service organizations; para-transit Other gouts; appeals; monthly bus ticket distribution; transit $68,625 assistance review; Iowa-DOT Transit planning; General fund JCCOG Services Directory & other publications 658 560100 Airport Administration, Operations, Maintenance $407,391 P, F 1.75 F A C N N Y Operations total $120,000 auth. from GF 0.75 filled 659 Adminsitration -Daily management of Airport, $ 40,000 P, F 0.75 F A C N N Y N Federal/State Grant correspondance, Planning and Oversight of CIP, Operations Budget, Construction Activities 660 Maintenance and Operations -Facility $ 359,000 P, F 1.00 F A C N N Y Y (partially maintenance, Groundskeeping, Equipment, contracted Minor capital projects, Operation expenses out for services) Page 39 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM City of Iowa City Priority Setting Survey Staff Response -April, 2009 Note: This file will print on legal size (11 x 14") paper. A B C D E F G H I J K L M N Duplicate Service 1 w Alternative FY2010 Funding Benefit to Internal Protection Link to Means Cost of Sources): Mandate: Community: Benefit: of Public Vulnerable 1 Compre- of Service ~ Other Services 1 Programs Service (P) = Ptax FY10 (F) Federal (A) 100 % (A) 100 % Health 1 Underserved hensive Delivery? in this Cost Center Delivery: (F) =Fees Total (S) State (B) 50-99 % (B) 50-99 % Safety Populations) Plan (YIN) Council Cost Center (insert lines if necessary) (by program) (O) =Other (list) FTE's (L) Local (C) <50 % (C) <50 % (YIN) (YIN) (YIN) If Y, describe. Priority 661 Economic Development Coordinator -Fund 10% $ 9,000 P, F A C N N of position Page 40 of 40 W:IPriority Setting Survey.xls 4/9/2009 9:12 AM