HomeMy WebLinkAbout2009-04-06 Bd Comm minutes4b 1 _
Iowa City
Public Library
BOARD OF TRUSTEES
Minutes of the Regular Meeting
5:00 pm - 2nd floor Board Room
February 26, 2009
Members Present: Thomas Dean, John Kenyon, Thomas Martin, Linzee McCray,
Mary New
FINAL APPROVED
Members Absent: Michael Cohen, William Korf, Meredith Rich-Chappell, Leon Spies
Staff Present: Barb Black, Terri Byers, Maeve Clark, Susan Craig, Debb Green in at 5:50 pm,
Heidi Lauritzen, Kara Logsden, Elyse Miller, Hal Penick
Guests Present:
Kelly Di~gins, Rachel Mardoian, Jessica Schafer, Nata Stickler
Call Meeting to Order.
President Dean called the meeting to order at 5:02 pm.
Public Discussion.
None.
Approval of Minutes.
The Minutes of the Regular meeting of January 22, 2009 were reviewed. A motion to approve the
minutes was made by New and seconded by Martin. The motion carried 5/0.
Unfinished Business.
FY10 Budget Update. The City Council approved the FY10 budget on February 24, 2009. Council
will be talking next Wednesday about the priority setting process they will use. There is discussion
that a community survey will be a part of this process. It is expected that information from the Finance
Director and the City Manager will be presented and discussed. New asked if the 1 % sales tax vote
will have any impact on the budget process. Craig said that it will not. Craig will update the Board
after the meeting next week.
New Business
FY10 Calendar. The Building calendar for the next fiscal year is set in February. The only unusual
calendar item is the July 4'h holiday. The City will observe the July 4'h holiday on Friday, July 3. Craig
proposed that the Library be open with holiday staffing from 10:00 am to 6:00 pm on Friday, July 3,
2009 and the Library be closed all day on Saturday, July 4. A motion to approve the FY10 Building
calendar was made by Kenyon and seconded by McCray. The motion carried 5~0.
Libras Board Policy #803: Bulletin Board. This is a regularly scheduled policy review. Kenyon asked
about routinely limiting the physical size of a posting. Staff replied that at some times during the year
there is space to accommodate larger items and regulars know that very large things will likely not
be posted. A motion to approve the policy as recommended by staff was made by New and
seconded by Martin. The motion carried 5/0.
Library Board Policy #804: Public Pamphlet Disalay. This is a regularly scheduled policy review. No
changes were suggested by staff. No action is needed by the Board.
Library Board Policy #805: Displays. This is a regularly scheduled policy review. Language was
added to the version mailed limiting members on the Art Advisory Committee to two consecutive
terms. A motion to approve the policy as amended by staff was made by Kenyon and seconded by
McCray. The motion carried 5/0.
Librar~Board Policy #801: Circulation. This is an update to the Fines and Fees and Holds section
(801.2) of the Circulation policy (which is scheduled for regular review in 2010) to reflect new
formats in the library collection. A motion to approve the update to the Fines/Fees/Holds sections of
the Circulation policy was made by New and seconded by McCray. The motion carried 5/0.
ICPL and UNESCO City of Literature. The City Manager has asked Craig to be part of the group
working to establish a structure for the UNESCO City of Literature designation in the long term. She is
also working with several other members of the group to create a Reading Project to create a one
community, one book type of program. McCray said that she was disappointed that the other Cities
of Literature, Edinburgh and Melbourne, are financially supported by their federal governments but
that Iowa City will not receive any federal monies. Tying Iowa City's City of Literature status to an
application as a "Great Place" may help Iowa City realize some state funding for the organization.
Craig said that most Iowans don't know that Iowa City is a City of Literature and that educating our
state is the first place to start. Dean said that he will inform the Humanities Iowa Board on which he
now sits about this designation. Martin moved to support and encourage the Library Director and
Library staff involvement in Iowa City as City of Literature as time permits. He stated that this is an
opportunity that this community and the Library should not pass up. New seconded the motion. Board
members voted 5/0 to affirm the Library's involvement in Iowa City's City of Literature efforts.
Staff Reports.
Demonstration of CatalogPro. Black gave a demonstration of the new catalog that the public will
access beginning Monday, March 2. It's called CatalogPro and it amalgamates many of the resources
of the Library at one time when a user searches the catalog. Users will still be able to search the
catalog in its current form, which is now referred to as Catalog Classic. Some features are still only
available in Catalog Classic. To use ResearchPro resources away from the Library, one will need to
have a library card and use a login and password. Systems will be able to track use of CatalogPro.
Departmental Reports.
Children's Services. No discussion
stems. No discussion.
Technical Services. No discussion.
Development Office. The Project Lincoln Log team sponsored by the Board of Directors won first prize
at the event. It was a replica of the 100 Acre Wood, the fictional land inhabited by Winnie the Pooh
and his friends. Maeve Clark sponsored a Library team that created the Mary Todd Lincoln Dream
house, based on the 1962 Barbie Dream House. Greg Black, (Barb Black's husband) created a
gingerbread house replica of Lincoln's boyhood home. Lincoln Loot has another couple of weeks to go
before the receptacles from around town are collected and counted. So far, 13 teams are registered
for Iowa City Spells which is Saturday, March 7. Ben Kieffer and Joan Kjaer will be word announcers
at this year's event. Bill Nusser will be the Master of Ceremonies again.
February Reader Report. This month's Gazette column was written by Katherine Habley highlighting
the Newbery Medal and Caldecott Medal winners for 2009.
Open Meetings Reminder from State Library. Craig included a memo from The State of Iowa Citizen's
Aide/Ombudsman reminding Library Board Presidents and Library Board Directors about their
responsibilities and requirements under the Iowa Open Meetings Law. Craig stated that we are in
compliance.
Readings.
No discussion.
President's Report.
None.
Announcements from Members.
Martin reported on the State Library Commission meeting held last month. Two items of interest are
that the 6.3% reduction in the State Library's budget will take the budget back to where it was in
2002 and that there has been a dramatic increase in usage in cities with new libraries like Coralville
and Independence.
Committee Reports.
None.
Communications.
None.
Disbursements.
The Visa expenditures for January 2009 were reviewed. A motion to approve the disbursements for
January 2009 was made by New and seconded by Martin. The motion carried 5/0.
$et Agenda Order for March Meeting.
Policy 700: Community Relations
Policy 701: Public Relations
Appoint Committee to Evaluate Director
Recruitment of Trustees
Adjournment.
A motion to adjourn the meeting was made by McCray and seconded by Kenyon. The motion carried
5/0. Dean declared the meeting adjourned at 6:28 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
CALENDAR YEAR 2009
Meeting Date
Name Term Ex 1 22 2 26 3 26 4 23 5 28 6 25 7 23 8 27 9 24 10 22 11 19 12 17
MichaelCohen 7/01/13 X O/E O/E
Thomas Dean 7/Ol /09 X X X
John Kenyon 7/01/13 X X X
Bill Korf 7/01/09 X O X
Tom Martin 6/30/11 X X X
Linzee McCray 7/Ol /09 X X X
Mary New 7/01/13 X X X
Meredith
Rich-Chappell 6/30/11 X O/E X
Leon Spies 6/30/11 X O/E O/E
KEY:
X =Present
O =Absent
O/E =Absent/Excused
NM = No meeting
Res =Resigned
04-06~~
4b 2
MINUTES FINAL
PARKS AND RECREATION COMMISSION
February 11, 2009
MEMBERS PRESENT: Lorin Ditzler, Maggie Elliott, Craig Gustaveson, Aaron Krohmer, Ryan
O'Leary, Jerry Raaz, John Westefeld
MEMBERS ABSENT: David Bourgeois, Margie Loomer
STAFF PRESENT: Mike Moran, Terry Robinson
GUESTS PRESENT: Del Holland
RECOMMENDATIONS TO COUNCIL:
Moved by Krohmer, seconded by Gustaveson to accept the 1,920 square foot portion of land on the
south side of Hickory Trail with the remainder paid in fees to value a total of 2,580 square feet of
land for the Hickory Pointe Subdivision. Ayes: Ditzler, Elliott, Gustaveson, Krohmer, Raaz,
Westefeld. Abstention: O'Leary. Motion carried.
OTHER FORMAL ACTION TAKEN
Moved by Elliott, seconded by Krohmer, to approve the January 7, 2009 minutes as written.
Unanimous.
NEW MEMBER INTRODUCTION:
Aaron Krohmer was welcomed to the Parks and Recreation Commission. Krohmer is replacing John
Watson on the Commission bringing the group to a full nine members.
CONSIDER NEIGHBORHOOD OPEN SPACE ITEM -HICKORY POINTE:
This property is located west of First Avenue as an extension of Hickory Trail. The developer is
proposing to dedicate the 1,920-square-foot portion of land on the south side of Hickory Trail such that
the boundary of Hickory Hill Park will extend to the street. The zoning ordinance requires the dedication
of .1033 acres of neighborhood open space for a development of this size. In lieu of additional open
space, the applicant will be required to pay fees equal to the value of 2,580 square feet of land.
Moved by Krohmer, seconded by Gustaveson to accept the 1,920 square foot portion of land on the
south side of Hickory Trail with the remainder paid in fees to value a total of 2,580 square feet of
land for the Hickory Pointe Subdivision. Ayes: Ditzler, Elliott, Gustaveson, Krohmer, Raaz,
Westefeld. Abstention: O'Leary. Motion carried.
REPORT ON FARMERS MARKET & DISCUSSION OF FUTURE PLANS:
Tammy Neumann, Coordinator of the Farmers Market, reported that the Saturday morning farmers
markets will be moving from the Chauncey Swan Parking Ramp once each month to Downtown Iowa
City (proposed location is Iowa Avenue between Clinton & Linn Streets and Dubuque Street between
Jefferson & Washington Streets). The dates for these downtown markets are May 30, June 13, July 11,
Parks and Recreation Commission
February 11, 2009
Page 2 of 5
August 8, September 12, and October 17. Dates were chosen based on other activities scheduled in the
downtown area as well as in an effort to not conflict with the Cedar Rapids downtown market as many of
the Iowa City vendors and customers attend that market. The idea behind this move is to bring more life
to the downtown as well as to the farmers market and to also place the market in a location that is more
visible in the community and efforts will also be made to join with other community events such as
Weber Days during the May 30 market. Initially the City Manager put together a steering committee to
look at different location options for the market. While many options were considered, they failed to meet
the space requirements. Rick Fosse, Public Works, was able to provide us with this preliminary location
proposal that will accommodate all current vendors while also accommodating some of those on the
current waiting list. A larger committee has now been formed that consists of many city employees from
Parking, Streets, Central Business District, Public Works, Senior Center, Library and Document Services.
Also involved in this committee are the Downtown Association, Summer of the Arts Staff and University
of Iowa Staff. This Committee will work on all of the logistics involved in holding the market downtown.
Neumann will report on their progress as necessary at future Commission meetings. Of note is that this
year is being considered a trial run. At the end of the season this process will be reviewed and then
discussions will take place to determine plans for future market seasons.
SAND LAKE UPDATE:
Moran went to Des Moines today to present an update of the Sand Lake project and fund raising process
to the Vision Iowa Board. The fund raising committee has raised $71,000 to date. He noted that at the last
CIP committee meeting, it was suggested that the funds for the project be stretched out to FY 2013. This
will jeopardize the grant money from Vision Iowa as approved projects must be complete within two
years. The chair of the Vision Iowa Board will be writing a letter to the City Manager and City Council to
inform them of this potential loss due to the delay. Moran further reported that there were 13 projects on
the agenda of which 2 were funded directly and 4 are being negotiated. Moran will let Commission
Members know when he will be returning to meet with the Vision Iowa Board.
DISCUSS COMMUNITY OUTREACH BY IOWA CITY PARKS & RECREATION
COMMISSION TO CITIZENS VIA NEIGHBORHOOD ASSOCIATIONS:
Raaz asked that this item be put on tonight's agenda for further discussion. The idea is that in an effort to
reach out to the community, that commission members would attend neighborhood association meetings
and give presentation. Westefeld asked Raaz to further explain what he envisions happening at these
meetings. Raaz stated that he would, of course, follow an approved script by the Commission. He would
address pending projects that the Commission is working on as well as discuss the Master Plan and then
address questions, comments or suggestions that the members of the associations have and bring those
back to the full Commission for further discussion. The main idea is to let them know that the
commission is out here and that we care about what they think. Gustaveson agreed with this approach.
O'Leary mentioned that he recently had the opportunity to have a discussion with a retailer who was
asking what ever came of the Wetherby House, therefore, reiterating the need for community outreach.
O'Leary's concern with neighborhood associations is that many of them may not be very active, and that
those that are active are not necessarily the people who aren't getting the information to begin with.
Krohmer suggested perhaps the Commission go to PTO meetings or other school meetings where people
are more likely to attend. Moran reported that Marcia Bollinger, Neighborhood Planner, confirmed that
some of the associations are not very active; however, she would help in setting up meetings for the
Commission to present. Westefeld noted that Commission needs to come up with several ways of
providing community outreach and that attending neighborhood meetings is a good start and something
that should be tried. Other suggestions that were mentioned were setting up tables at public events such as
Parks and Recreation Commission
February 11, 2009
Page 3 of 5
Jazz Fest, Arts Fest, Farmers Market, grocery stores, etc. Moran said that he will talk with Marcia to
determine which neighborhoods have meetings already scheduled and see if Commission can be added to
their agendas.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
O'Leary thanked Parks & Recreation Department for supplying him with drawings of the old Pedestrian
Mall playground that was near the library. The Public Library has been doing some fundraising efforts
using Lincoln's birthday as their theme. In so doing, groups were asked to build structures from Lincoln
Logs. The Optimist Club of Iowa, of which O'Leary is a member, built a replica of the old playground.
He stated it was a very successful and fun project.
Krohmer reported that he has a few ideas for revenue sources to discuss at Commission Meetings.
Tonight he proposed a plan of placing parking meters around parks that currently have streets directly
bordering them, such as College Green and North Market Square. His idea is that the revenue would go
into the Parks and Recreation budget. Moran wasn't sure if this would be a possibility but is willing to run
it by necessary department heads to see what they think.
Raaz asked if there would be a Market Music schedule available and if Commission Members could have
a copy of that before it was printed in the brochure. He also asked what the structure is of the Recreation
summer camp program. Moran reported that we could give him the music schedule as soon as that is
available. He also explained that that the plans for the upcoming summer camp season are a little different
than past years. He noted that summer camp will run at both Mercer Park Aquatic Center and the Robert
A. Lee Recreation Center. Raaz asked how many children participate in this program. Moran reported
approximately 200 children participate between June and August and that the camp runs in one week
sessions.
CHAIRS REPORT
Westefeld reminded Commission Members on behalf of Matt Pacha to consider giving a donation to the
Sand Lake Recreation Area project. Pacha also asked Westefeld to assign a Commission Member to the
Parks and Recreation Foundation. Craig Gustaveson volunteered to become a member of the Foundation.
Westefeld stated that the Parks and Recreation Commission session with City Council went well. He
further noted that Moran handed out copies of the final master plan to the council members. He reminded
members that they will be asked to approve the Master Plan at their March 2009 meeting. It will then go
to the City Council for their formal adoption.
Westefeld asked Robinson to give an update on the progress at City Park. Robinson noted that he has
developed more concern since seeing conditions after the snow and ice have melted. For example, the
Parks Maintenance staff had to pump 6" to 8" of water from around the Angel statue today. Grass is the
major concern. He stated that he is close to getting contracts for lights and electricity for shelters and
Shakespeare Theatre. He said that Shakespeare Festival will go as scheduled as will Boys Baseball. Fields
A, B, and C may not be functional but this still remains to be seen.
DIRECTORS REPORT
No new reports for budget or CIP. Council has their hearing on February 24, 2009 and then will officially
approve no later than March 15.
Parks and Recreation Commission
February 11, 2009
Page 4 of 5
Moran also reported that the Council Session with Commission went well. He noted that they are
apprehensive when it comes to approving a lot of parks projects as they are not able to approve more
maintenance staff to maintain these areas, therefore, may delay some of these by a year or so.
Krohmer reported that he saw on City Council agenda that the City is hiring an engineer for the Dubuque
St. Pedestrian Overpass. He asked if there is a chance that the City will receive funds from the stimulus
package for this project. Moran says that that is not known, however, the City needs to be prepared if that
does occur.
Moran reported that the Parks and Recreation revenues will be on the Council Agenda for February 24,
2009. Also on that agenda will be the request to approve naming the dog park section of Scott Park
"Rita's Ranch." Robinson reported that he will know an official opening date once they are able to put the
tank into the ground. The fence and entry gates are in place.
O'Leary mentioned that he contacted a Johnson County Community Foundation member to talk to
Commission to discuss the process of setting up an endowment fund.
Moran again reminded Commission that the Master Plan adoption will be on the Council agenda for
February 24, 2009. Moran is working with ITS to put the final Master Plan and Executive Summary on
the City website.
Moran announced that the Iowa Park and Recreation Association are offering a couple of forums that
Commission Members are welcome to attend if interested. One is on the Iowa Smoke Free Air Act and
the other is on Swimming Pool Main Drains. If interested, please contact Mike Moran. These sessions are
free.
Moran also noted that the IPRA State Conference is being held at the Marriott Hotel and Convention
Center in Coralville April 6 - 8 with the fundraiser for Terry Trueblood being held on Sunday, April 5.
For a list of programs and activities, you may go to their website at www.iowaparkandrecreation.or~
or contact Mike Moran.
Moved by Gustaveson, seconded by Raaz to adiourn at 6:15 n.m. Unanimous.
Parks and Recreation Commission
February 11, 2009
Page 5 of 5
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2009
NAME
TERM r ,,.,
~ ,~
~ ~
~ M
~ o
~ ~
~ N
~ ~
~ ~
~ ~
'' o~
N
EXPI
RES
David
Bour eois 1/1/11 X O/E
Lorin
Ditzler 1/1/13 X X
Maggie
Elliott 1/1/13 X X
Craig
Gustaveso 1/1/11 O/ X
n E
Aaron
Krohmer 1/1/13 O/ X
E
Margaret
Loomer 1/1/12 X O/E
Ryan
O'Lea 1/1/10 X X
Jerry
Raaz 1/1/12 X X
John
Westefeld 1/1/10 X X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
4b 3
MINUTES APPROVED
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, FEBRUARY 5 2009
LOBBY CONFERENCE ROOM -CITY HALL
Members Present: Mark Seabold, DaLayne Williamson, Jan Finlayson, Rick Fosse,
Terry Robinson (sitting in for Terry Trueblood), Patrick Carney
Members Absent: Ann Khan,
Staff Present: Marcia Bollinger, Nate Kabat
Public Present: Mary Frieden, Summer of the Arts; Dale Merrill, Liberty Iron Works
of Mt. Vernon, IA
CALL TO ORDER
Seabold called the meeting to order at 3:05 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
Marcia Bollinger shared a picture of the Lemme Leopard with the committee. She
explained the neighborhood is currently working on raising funds for the project as well.
Bollinger passed on John Bacon's message of thanks for the committee's support of the
project.
Bollinger updated the committee about Poetry in Public. The deadline is Friday,
February 6'h. Bollinger noted a large number of submissions are still coming in.
Additionally, many groups previously not reached have been submitting poems this year
including the university community.
CONSIDERATION OF THE MINUTES OF THE JANUARY 8, 2009 MEETING
MOTION: Fosse moved to approve the minutes; Finlayson seconded. The motion
passed 6:0.
DISCUSS WITH MARY FRIEDEN EXECUTIVE DIRECTOR OF SUMMER OF THE
ARTS
Seabold explained to the committee that Frieden had been invited to the meeting to
discuss areas where Summer of the Arts and PAAC could collaborate on projects.
Bollinger gave the example of the Kid's Tent sponsored by PAAC at Arts Fest in the
past. Frieden said the Kid's Tent is a great idea and she would love to see that project
take place again. Frieden asked if the proceeds from the tent could be donated to
support children's activities at Art Fest. Frieden explained that children's activities have
been cut for next year's Arts Fest by about $4,000 due to lagging sponsorships. Seabold
asked how much the Kid's Tent has made in the past. Bollinger said it only made a
couple hundred dollars, Fosse added the items sold in the tent are deliberately priced
cheaply. The committee agreed it would be a good idea to donate that money to
Summer of the Arts children's activities. Bollinger said the committee would take care of
collecting artists' donations for the tent. Frieden agreed to supply an artist list to solicit
donations and the tent for the project.
Public Art Advisory Committee
Thursday, February 5, 2009
Page 2 of 4
Bollinger explained the showcase pad on the Ped. Mall typically gets dedicated on the
Saturday morning of Arts Fest. Frieden said if the information for the dedication can be
given to her by April 16tH, she can include it in the event program.
Seabold brought up the picture projection project that was done along with Arts Fest in
the past. Bollinger explained Williamson and a past intern took pictures of Iowa City and
its residents a few years ago and projected them on to buildings for Arts Fest. It was a
fun project, but not all of the projectors worked well in daylight. Williamson asked if the
committee thought that would be worth doing again. Frieden said Arts Fest is planning to
expand to include Linn St, so a projection onto the US Bank building might be a good
addition. Frieden said artists are required to submit pictures of their work, so maybe
those could be used for the projections. Seabold said maybe video art done at the
University could be used as well. Frieden suggested if the projection project does move
forward that she be notified by mid-April so it can be included in the program.
Frieden announced to the committee a new event called "Sand in the City" which will be
Summer of the Arts' new big fundraiser. Businesses will be asked to sponsor sand
sculptures. The businesses will than create the sand sculptures under the direction of
master sand sculptors and professional architects. The event will be held on Linn and
Iowa Ave. on August 28'n - 30tH
Bollinger asked Frieden to share her thought about undertaking a Spolletto-like project
or a community mural project as has been suggested by Michael Lombardo. Bollinger
explained the PAAC does not have the capacity to undertake such a large scale project.
Frieden said she likes both ideas, but adding on more projects right now would be too
difficult for Summer of the Arts to handle considering limited staff and funding. Frieden
said she could see these projects being something for Summer of the Arts to take on in
the future.
SCULPTURE PROJECT AT WATER WORKS PRAIRIE PARK
Bollinger told the committee she has been in contact with Dale Merrill about
uncertainties in the PAAC future budget and concerns about being able to fully fund the
Water Works sculpture project. She said Merrill is willing to begin the project with an
initial down payment and will be flexible with receiving the remaining amount owed.
Bollinger also noted that fundraising would be idea to support the project, but the current
economy is making this effort to difficult to get off the ground.
Merrill explained his research into using solar power to power the lighting for the project.
The systems Merrill found are designed for use on billboards but can be easily adapted
to be used in this project. Merrill said the solar panels can be located in the air supported
by poles or mounted at ground level. The panels can be placed up to 1,000 ft. away from
the artwork. Merrill asked the committee to consider how much light they want, what kind
of lights, and how long they want the light to last.
Merrill explained depending on the solar panels the lights could be powered to last all
night or they could be powered for a period of 7 hours. By using timers, the 7 hours of
light could be split to maximize peak viewing hours (ie. after dusk and before dawn).
Merrill said the lighting would cost between $4,000 and $15,000 depending on the
wattage of the lights and the number of hours the committee wants to light the
sculptures. Merrill said he is concerned that going with too small of a system would
detract from the sculpture more than it would help. He encouraged the committee to
consider adding lighting at a later date if an adequate system is not affordable at this
point.
Public Art Advisory Committee
Thursday, February 5, 2009
Page 3 of 4
Robinson said he is concerned about how prairie burns might affect the lighting and the
solar panels. He said the panels would need to be mounted high on a pole to avoid
damage from the heat produced during burns. Merrill didn't think that would be a
problem. Merrill said the lighting is easy to install and could always be retrofitted later, he
would need to know what the committee would like. He asked the committee if they
would want to scale back the size of the sculpture to better afford lighting. Finlayson said
she did not like the idea of making the sculpture smaller. Merrill suggested the lighting
be paid for through fundraising, the committee agreed to explore that option. Merrill
agreed to provide more precise cost estimates for procurement and maintenance of the
proposed lighting system.
COMMITTEE TIME/UPDATES
Seabold asked if the upcoming PAAC budget is going to face any issues. Bollinger said
there have been no proposed cuts to the budget so far, but the budgeting process is not
finished yet. Fosse said it is likely that the city budget will require cuts to some programs,
however he did not know how that would affect PAAC.
ADJOURNMENT
Seabold motioned to adjourn; everyone seconded. Meeting adjourned at 4:17 pm. Next
meeting scheduled for March 5th, 2009.
Minutes submitted by Nate Kabat.
Public AA Advisory Committee
Thursday, February 5, 2009
Page 4 of 4
Public Art Advisory Committee
Attendance Record
2009
Name Term
Expires
1/8
2/5
Annadora Khan Ol/O1/11 X O/E
Data ne Williamson 01/01/12 X X
Jan Finla son O1/O1/11 X X
Mark Seabold O1/O1/10 X X __.
Patrick Carne 01/01/12 O X
Rick Fosse X X
Terr Robinson X X
Key:
X = Present
O = Absent
O/E = Absent/Excused
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, February 24, 2009
LOBBY CONFERENCE ROOM, CITY HALL
4b 4
Members Present: Newman Abuissa, Dianne Day, Wangui Gathua, Dell Briggs, Yolanda Spears, Eric
Kusiak, Martha Lubaroff.
Staff Present: Stefanie Bowers.
Others Present: Megan Dial, Katie Harrington.
Call to Order
Abuissa called the meeting to order at 7:00 p.m.
Recommendations to Council (Become effective only after separate Council action)
Consideration of the Minutes of the January 27, 2009 Meeting
Motion: Day, .seconded Briggs. Minutes approved 6-0.
Meeting Da rLand Time
Commissioners decided to move the time they meet to 6 p.m. Motion: Spears, seconded Briggs.
Passed: 6-0.
Programming 2009
Briggs and Day reported on Diversity Day. Abuissa read a response to the Commission concerning a
letter received from the Agudas Achim Congregation re: From the Heartland to the Holy Land
Program. Lubaroff who is a member of the Agudas Achim Congregation stated that this topic is very
sensitive to her. Commissioners next discussed future ways to handle sensitive or controversial topics
and/or programs. Bowers updated Commissioners on the Youth Awards. Abuissa reported on a
program that ideally would be held in early April. Motion: Abuissa, seconded Kusiak. Passed: 7-0.
Bowers gave a brief update on the Breakfast.
Reports of Commissioners
Gathua .spoke of the work she does with Wild Thinking Day and her numerous contributions to the
human :rights of women, particularly women of Kenya. She will be recognized April 1st for her
outstanding commitment to this issue. Abuissa reported on the current status of the Israel Gaza
Conflict. Spears commented on the Peace Club and Free Tax Preparation Program at Lucas. Briggs
updated Commissioners on an email he received from Commissioner Stoglin who is in Afghanistan.
Kusiak reported in the near future he would like to see the Commission start planning for Hunger
Awareness. Day mentioned Embracing Tolerance and Diversity being held in the afternoon and the
evening in March and. April.
Adjournment
There being no further business before the Commission, the meeting was adjourned at
20:03. Motion: Briggs, seconded by Kusiak. Passed: 7-0.
Human Rights Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Date1
NAME TERM
EXP.
1/27
2/24
3/24
4128
5/26
6/23
7/28
8/25
9/22
10/27
11/24
12/22
Newman
Abuissa 1/1/10 P P
Joy Kross 1/1/10 A A
Eric Kusiak 1/1/10 A P
Dell Briggs 1/1/11 P P
Yolanda Spears 1/1/11 P P
Corey Stoglin 1/1/11 A A
Dianne Day 1/1/12 P P
Wangui Gathua 1/1/12 P P
Martha
Lubaroff 1/1/12 A P
KEY: P =Present
A =Absent
NM = No meeting
NMNQ = No meeting, no quorum
4b(5)
MINUTES FINAL
Iowa City Airport Commission
February 12, 2009
Iowa City Airport Terminal - 5:45 PM
Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Harrel Timmons, Phillip Woolford, Carl Richey,
Minnetta Gardinier, Peggy Slaughter, Rick Mascari, Ron Duffe,
Justin Fishbaugh
RECOMMENDATIONS TO COUNCIL: None
DETERMINE QUORUM:
The meeting was called to order at 5:46 P.M.
APPROVAL OF MINUTES FROM THE JANUARY 8 AND FEBRUARY 5, 2009
MEETINGS:
Farris asked if anyone had any comments on the submitted minutes for the January 8
meeting. Staley approved the January 8, 2009 minutes as submitted, seconded by
Hartwig. Carried 5-0.
Farris then asked about the February 5 minutes. Staley and Rettig both noted that they
were not at this meeting and therefore recused themselves from discussion and vote.
Hartwig moved to approve the minutes of the February 5, 2009 meeting as
submitted, seconded by Farris. Carried 3-0; Staley and Rettig abstaining.
PUBLIC DISCUSSION:
Rick Mascari spoke briefly to the Commission, thanking the Members for their service.
He thanked Hartwig for his years as a Commissioner.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -University of Iowa Aircare Facility -Staley
recused himself as a Commissioner and spoke as an employee of the
Iowa City Airport Commission
February 12, 2009
Page 2 of 6
University of Iowa Hospitals and Clinics. Peggy Slaughter addressed the
Commission, stating that the designer has talked to her about additional
information. Staley noted that they have had one estimate from Shive Hattery.
This prompted some changes to be made, and they have resubmitted this to
Shive Hattery for another estimate. Staley noted that they hope to have this
new estimate within a week or so. Once they have this new estimate, Staley
noted that they would be submitting this to the City to indicate their "intent to
purchase and construct." Hartwig asked what the timeline is for this project.
Staley responded that they hope to have it done by January of 2011. Slaughter
continued, updating the Commission on the interested party that she has been
working with. She also spoke about property currently listed adjacent to Lot
17, and she passed info around to the Members. Slaughter continued,
discussing what types of businesses are currently in this area, and what types
of possibilities they can now market for this area. The discussion continued,
with Members and Slaughter discussing the possibilities for development.
FAA/IDOT Projects -AECOM -Farris noted that David Hughes is currently
in Alaska. Farris stated that he did not have any updates, and Tharp stated
that he also had not received any updates on projects.
i. Runway 7/25 -Tharp continued, noting that the biggest issue is the
7/25 and 12/30, and he asked if Farris wanted to talk about the
discussion they had recently on this issue. Farris stated that
Hughes was able to show them that this project will be three parts,
which are the 12/30 rehab, the intersection, and then the 7/25.
Tharp noted that Hughes' estimate for closure was three to four
weeks for the "red area," three to four for the "blue area," and five
to six weeks for the "yellow area." Tharp responded to questions
about the funding of this project. He explained the various funding
streams anticipated. Rick Mascari spoke to the Members about the
closures, and asked if they had looked at other alternates to this.
He suggested atwo-phase approach and asked if the Commission
would consider something like this. Mascari also suggested using
a shorter runway or the reopening of 18/36. Members continued to
discuss the runway projects, debating safety issues and other
alternatives to closing runways. Rettig asked if they could send a
letter requesting other options, and Tharp noted that they could do
this. He stated that they could also talk to the FAA about what
they would be comfortable allowing. Mascari also spoke to the
ASOS equipment and runway closures. Farris noted that the
runways maybe closed during this period, but the Airport will
remain open for helicopter traffic. He agreed that they could look
at other options, but that safety is a major concern. Mascari asked
again that the Airport look at every possibility for keeping the
runway open during the construction period.
2
Iowa City Airport Commission
February 12, 2009
Page 3 of 6
The discussion turned to the possibility of rental reimbursements
for hangars during a shutdown period. Rettig stated that if the
hangars are being used for something other than storage of aircraft
being used currently, that this would be another matter. An
audience member also spoke to the Commission Members
regarding possible hangar rental reimbursements, stating that this
would only apply to those who would have to leave the airfield and
store their planes elsewhere in order to keep flying. Farris noted
that they will discuss this issue further, and he reiterated the "red,
blue, yellow" plan that has been discussed so far. Members then
began talking about what might happen if another wet spring
occurs. This led to a discussion of how flexible they can be in
completing this project.
ii. South Aviation Development Study -Tharp stated that he is not
sure of the status of this. It is most likely still with the FAA,
according to Tharp and Farris. The final report is to be back yet
this month.
iii. 2008 Pavement Rehab (North Taxilanes) -Tharp stated that there
is one touch-up on this project - a soft spot in the pavement.
Hartwig stated that they should look into the heaving of pavement
in this area before it becomes too big of a problem.
iv. Obstruction Mitigation -Farris noted that he does not have an
update on this. Dulek stated that she has an update. She noted that
Hughes wanted to close out the United hangar demolition, but the
contractor has not provided the necessary paperwork. After
several months of no response, Hughes asked Dulek to send a
letter.
v. Building H - University of Iowa Hangar Expansion -Farris noted
that bids came back. Tharp stated they had nine overall. He
briefed Members on this, and stated that he is proposing that the
$10,000 fence budget be used toward the gap on the over-budget
amount. Tharp responded to Members' questions regarding this
project, explaining some of the work that will be done in-house
instead. Rettig asked for further clarification from Tharp, to which
he responded.
1. Consider Resolution #A09-2 Accepting Bids and Awarding
Contract for the Building H -University of Iowa Hangar
Expansion With Deduct Alternates -Rettig moved to
Consider Resolution #A09-2, Accepting Bids and
Awarding Contract for the Building H -University of
Iowa Hangar Expansion With Deduct Alternates;
seconded by Horan. Carried 5-0.
vi. Corporate Hangar L -Rettig asked where this item was in relation
to the CIP plan, Tharp responded that this was in the FY2011
budget year. Rettig asked about the money in the current plan and
3
Iowa City Airport Commission
February 12, 2009
Page 4 of 6
if they could apply for the hangar under the upcoming program
that Tharp has given copies of the email. Farris responded that
they have $100,000 in the budget policy which they could use for
FY 10.
b. Airport "Operations;" Strategic Plan-Implementation; Budget; Management -
Farris noted that he has been at several City Council meetings recently, and he
shared with Members that the Council is looking to make cuts in several areas.
He noted that the Airport budget was presented at $130,000 for operations.
After a review, he stated that the Council opted to drop this to $120,000.
Members briefly discussed this, noting that they can make the necessary
adjustments. Rettig spoke to the local match amount for the hangar project,
asking which fiscal year it is in. Farris and Tharp responded to questions and
concerns from Members. The discussion continued, with Members talking
about ways for the Airport to become more self-sufficient in coming years.
Farris noted that he also presented the Airport's Annual Report to the Council
recently. Rettig asked if the Commission could get copies of this final report.
Tharp noted that he would do that. The conversation turned to upcoming
grant opportunities and how the Airport should approach these.
The budget was discussed next. Rettig asked how they plan to handle Jet Air
now doing the Airport's maintenance. She noted that it is under "Snow and
Ice Removal" currently. She suggested they talk with Finance downtown on
the best way to handle this account in the future. Tharp stated that he would
do that. Tharp added that the door on the University's hangar is having a
problem, and that someone is coming out this week to give an estimate.
Hartwig asked where the traffic-pattern change notification is currently.
Tharp noted that mailings go out next week, and that he has several things in
the works.
c. Airport Commission Terms -Farris noted that Tuesday's Council meeting
addressed the change in the Airport Commission terms. Rettig asked for some
clarification on this, stating that four years is probably a better term. Dulek
addressed how this would work, giving the Members the best scenario for
making this change. Rettig stated that she believes they should hold off for a
year before doing this. An audience member added that having shorter terms
allows for added viewpoints on the Commission. Members briefly discussed
this, agreeing that having the change to a 4-year term go into effect March 1,
2010 rather than March 1, 2009 would be better. Rettig noted that at the next
meeting they would need to elect new officers. She asked if the Members are
still interested in going back to the "old school" way of doing this, rotating
through Members. Horan stated that he was thinking of nominating Rettig for
Chair. Members continued to discuss this, with Staley noting that he would
not have the time to serve as Chair.
4
Iowa City Airport Commission
February 12, 2009
Page 5 of 6
d. FBO Staff Report - Woolford addressed the Commission. He noted that they
have created a spreadsheet to help them in tracking the maintenance and
cleaning of the Airport. He reviewed some of the areas they have been
working on and cleaning up. He noted several problem areas that will need
some attention. Other than that, he stated that things were going fairly well
overall.
e. Subcommittees' Reports -Tharp noted that he spoke to Jeff Davidson
recently, and that he should have some time soon to help the Strategic
Planning subcommittee. Farris noted that the viewing area subcommittee has
not met recently.
f. Commission Members' Reports -Hartwig noted this is his last meeting, and
he commented on all that has occurred during his tenure. He added that it is
very encouraging, all that has transpired, and that none of this would have
happened without the City's support. Hartwig added that he is very
appreciative of the current Commission's work the past few years, and that he
looks forward to staying involved and helping out as he can. Those in
attendance applauded Hartwig's comments. Rettig added that she is honored
to have served on the Commission with Hartwig. She added that Farris set up
a Facebook page for the Airport, and she suggested getting this out there
more. She suggested they also use Twitter to get special alerts out to people.
Horan added his thanks to Hartwig, stating that he has had a stabling effect on
the Commission. Staley added his thanks as well. He noted that during
Hartwig's three-year tenure as Chair a lot of change occurred. Farris agreed
with Staley, noting that during Hartwig's Chair things were a bit tough at
times. He thanked Hartwig for his work.
g. Staff Report -Tharp noted that the Iowa Public Airports' Association 'Day on
the Hill' is slated for Wednesday, February 25. He noted that two Members
could also attend, if interested. Tharp thanked Hartwig, as well, noting that it
was a pleasure to work with him.
SET NEXT REGULAR MEETING FOR: March 12, 2009 at 7:00 P.M. Rettig
moved to set the March 12, 2009 meeting for 7:00 P.M., seconded by Horan.
Carried 5-0.
ADJOURN: The meeting adjourned at 7:44 P.M.
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4b 6
MINUTES FINAL
Iowa City Airport Commission
February 23, 2009
Iowa City Airport Terminal - 7:30 AM
Members Present: Greg Farris, Howard Horan, Randy Hartwig, Janelle Rettig
Staff Present: Sue Dulek
Others Present: 2 University of Iowa journalism students
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 7:32 A.M.
ITEMS FOR DISCUSSION/ACTION:
1. Runway 7-25 and 12-30 Reconstruction-Consider a resolution accepting FAA Grant 3-
19-0047-17. Horan moved to consider Resolution No. A09-03 Accepting Federal
Aviation Administration Grant 3-19-0047-17 for the Rehabilitation of Runway 7/25
and 12/30 Intersection Part A; seconded by Hartwig. Faros explained that although the
Commission applied for an approximate $2.4 million grant, the FAA intends to divide it
into two grants, Part A and Part B. Farris said that the Commission will apply for Part B in
a few months. Rettig stated that although there is always a chance that the FAA will not
have the funds for Part B, she feels that the Commission has no choice but to accept part of
the grant. Farris stated that Part A will cover the engineering services. Resolution carried
4-0.
ADJOURN: The meeting adjourned at 7: 37 A.M.
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4b 7
MINUTES APPROVED
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, FEBRUARY 5 2009
LOBBY CONFERENCE ROOM -CITY HALL
Members Present: Mark Seabold, DaLayne Williamson, Jan Finlayson, Rick Fosse,
Terry Robinson (sitting in for Terry Trueblood), Patrick Carney
Members Absent: Ann Khan,
Staff Present: Marcia Bollinger, Nate Kabat
Public Present: Mary Frieden, Summer of the Arts; Dale Merrill, Liberty Iron Works
of Mt. Vernon, IA
CALL TO ORDER
Seabold called the meeting to order at 3:05 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
Marcia Bollinger shared a picture of the Lemme Leopard with the committee. She
explained the neighborhood is currently working on raising funds for the project as well.
Bollinger passed on John Bacon's message of thanks for the committee's support of the
project.
Bollinger updated the committee about Poetry in Public. The deadline is Friday,
February 6th. Bollinger noted a large number of submissions are still coming in.
Additionally, many groups previously not reached have been submitting poems this year
including the university community.
CONSIDERATION OF THE MINUTES OF THE JANUARY 8, 2009 MEETING
MOTION: Fosse moved to approve the minutes; Finlayson seconded. The motion
passed 6:0.
DISCUSS WITH MARY FRIEDEN EXECUTIVE DIRECTOR OF SUMMER OF THE
ARTS
Seabold explained to the committee that Frieden had been invited to the meeting to
discuss areas where Summer of the Arts and PAAC could collaborate on projects.
Bollinger gave the example of the Kid's Tent sponsored by PAAC at Arts Fest in the
past. Frieden said the Kid's Tent is a great idea and she would love to see that project
take place again. Frieden asked if the proceeds from the tent could be donated to
support children's activities at Art Fest. Frieden explained that children's activities have
been cut for next year's Arts Fest by about $4,000 due to lagging sponsorships. Seabold
asked how much the Kid's Tent has made in the past. Bollinger said it only made a
couple hundred dollars, Fosse added the items sold in the tent are deliberately priced
cheaply. The committee agreed it would be a good idea to donate that money to
Summer of the Arts children's activities. Bollinger said the committee would take care of
collecting artists' donations for the tent. Frieden agreed to supply an artist list to solicit
donations and the tent for the project.
Public Art Advisory Committee
Thursday, February 5, 2009
Page 2 of 4
Bollinger explained the showcase pad on the Ped. Mall typically gets dedicated on the
Saturday morning of Arts Fest. Frieden said if the information for the dedication can be
given to her by April 16th, she can include it in the event program.
Seabold brought up the picture projection project that was done along with Arts Fest in
the past. Bollinger explained Williamson and a past intern took pictures of Iowa City and
its residents a few years ago and projected them on to buildings for Arts Fest. It was a
fun project, but not all of the projectors worked well in daylight. Williamson asked if the
committee thought that would be worth doing again. Frieden said Arts Fest is planning to
expand to include Linn St, so a projection onto the US Bank building might be a good
addition. Frieden said artists are required to submit pictures of their work, so maybe
those could be used for the projections. Seabold said maybe video art done at the
University could be used as well. Frieden suggested if the projection project does move
forward that she be notified by mid-April so it can be included in the program.
Frieden announced to the committee a new event called "Sand in the City" which will be
Summer of the Arts' new big fundraiser. Businesses will be asked to sponsor sand
sculptures. The businesses will than create the sand sculptures under the direction of
master sand sculptors and professional architects. The event will be held on Linn and
Iowa Ave. on August 28th - 30tH
Bollinger asked Frieden to share her thought about undertaking a Spolletto-like project
or a community mural project as has been suggested by Michael Lombardo. Bollinger
explained the PAAC does not have the capacity to undertake such a large scale project.
Frieden said she likes both ideas, but adding on more projects right now would be too
difficult for Summer of the Arts to handle considering limited staff and funding. Frieden
said she could see these projects being something for Summer of the Arts to take on in
the future.
SCULPTURE PROJECT AT WATER WORKS PRAIRIE PARK
Bollinger told the committee she has been in contact with Dale Merrill about
uncertainties in the PAAC future budget and concerns about being able to fully fund the
Water Works sculpture project. She said Merrill is willing to begin the project with an
initial down payment and will be flexible with receiving the remaining amount owed.
Bollinger also noted that fundraising would be idea to support the project, but the current
economy is making this effort to difficult to get off the ground.
Merrill explained his research into using solar power to power the lighting for the project.
The systems Merrill found are designed for use on billboards but can be easily adapted
to be used in this project. Merrill said the solar panels can be located in the air supported
by poles or mounted at ground level. The panels can be placed up to 1,000 ft. away from
the artwork. Merrill asked the committee to consider how much light they want, what kind
of lights, and how long they want the light to last.
Merrill explained depending on the solar panels the lights could be powered to last all
night or they could be powered for a period of 7 hours. By using timers, the 7 hours of
light could be split to maximize peak viewing hours (ie. after dusk and before dawn).
Merrill said the lighting would cost between $4,000 and $15,000 depending on the
wattage of the lights and the number of hours the committee wants to light the
sculptures. Merrill said he is concerned that going with too small of a system would
detract from the sculpture more than it would help. He encouraged the committee to
consider adding lighting at a later date if an adequate system is not affordable at this
point.
Public Art Advisory Committee
Thursday, February 5, 2009
Page 3 of 4
Robinson said he is concerned about how prairie burns might affect the lighting and the
solar panels. He said the panels would need to be mounted high on a pole to avoid
damage from the heat produced during burns. Merrill didn't think that would be a
problem. Merrill said the lighting is easy to install and could always be retrofitted later, he
would need to know what the committee would like. He asked the committee if they
would want to scale back the size of the sculpture to better afford lighting. Finlayson said
she did not like the idea of making the sculpture smaller. Merrill suggested the lighting
be paid for through fundraising, the committee agreed to explore that option. Merrill
agreed to provide more precise cost estimates for procurement and maintenance of the
proposed lighting system.
COMMITTEE TIME/UPDATES
Seabold asked if the upcoming PAAC budget is going to face any issues. Bollinger said
there have been no proposed cuts to the budget so far, but the budgeting process is not
finished yet. Fosse said it is likely that the city budget will require cuts to some programs,
however he did not know how that would affect PAAC.
ADJOURNMENT
Seabold motioned to adjourn; everyone seconded. Meeting adjourned at 4:17 pm. Next
meeting scheduled for March 5th, 2009.
Minutes submitted by Nate Kabat.
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4b 8
RULES COMMITTEE MEETING
MINUTES
March 31, 2009
Lobby Conference Room
5:15 PM
Committee Members Present: Correia, O'Donnell
Staff Members Present: Karr, Bowers
Human Rights Commission B~Laws
Human Rights Coordinator Bowers presented information on the amended by-laws; and
reviewed a March 26, 2009 memo to the Committee detailing the changes. Bowers stated
the by-laws had not been updated since 1999 while the Ordinance relating to the duties of
the Commission changed in 2003. The Human Rights Commission had recommended
approval of the proposed by-laws at their November 25, 2008 meeting.
The Rules Committee recommended the by-laws be approved as presented.
Meeting adjourned 5:20 PM