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HomeMy WebLinkAbout2009-05-07 Info Packet~ i "m~"" ,`t ,wr®~~~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET May 7, 2009 MISCELLANEOUS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Management Analyst/Finance: FY2009 Budget Amendment - Cycle 3 IP3 Cover letter from Police Chief Sam Hargadine: 2008 Annual Report IP4 Building Permit Information April 2009 IP5 Letter from Debra Griffis to the Iowa Interstate Railroad: Train delay on 15' Avenue in Iowa City IP6 Letter from the City Attorney: Response to Public Records Requests re: Former City Manager Michael Lombardo IP7 Memorandum from the Director of Public Works: Flood Update E-mail from Community Development Coordinator: Fema Grants with News Release [Distributed on 5/7/09.] DRAFT MINUTES IP8 Airport Commission: April 16, 2009 IP9 Airport Commission: May 6, 2009 COUNCIL PACKETS ONLY AVAILABLE IN CITY CLERK'S OFFICE OR ON LINE (www.icgov.org) 2008 Annual Report -Iowa City Police Department ~~~.~®~~ ~Itl~~ ~ M1~®r~~ -n....,_ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET May 7, 2009 MISCELLANEOUS IP1 Council Meetings and rk Session Agenda IP2 Memorandum from the Ma gement Analys Cycle 3 IP3 Cover letter from Police Chief Sam argadine: IP4 Building Permit Information April 20 IP5 Letter from Debra Griffis to the Iowa Inters City IP6 Letter from the City Attorney: Respons to Manager Michael Lombardo FY2009 Budget Amendment - Annual Report Railroad: Train delay on 1St Avenue in Iowa Records Requests re: Former City IP7 Memorandum from the Director of Public orks: Flo d Update DRA T MINUTES IP8 Airport Commission: April 16, 2009 IP9 Airport Commission: May 6, 2009/ I COUNCIL PACKETS ONLY \ I AVAILABLE IN CITY CL K'S OFFICE OR ON LINE ( .icgov.org) 2008 Annual Report -Iowa Cyty Police Department ~ _ _ ~ 05-07-09 ' '""®'~~ City Council Meeting Schedule and ~,-.,.._ CITY OF IOWA CITY Work Session Agendas May 6, 2009 www.icgov.org TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, MAY 18 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, MAY 19 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • TUESDAY, MAY 26 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • THURSDAY, MAY 28 Emma J. Harvat Hall 5:30p Special Council Work Session- Priority-setting • MONDAY, JUNE 1 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JUNE 2 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 15 Emma J. Harvat Hall 6:30p Council Work Session • TUESDAY, JUNE 16 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, JUNE 29 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, JUNE 30 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, JULY 6 Emma J. Harvat Hall 6:OOp Regular Council Work Session 7:OOp Special Formal Council Meeting Emma J. Harvat Hall Continue Council Work Session if necessary • MONDAY, JULY 27 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, JULY 28 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting :..®~~ ~_ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas May 6, zoos www.icgov.org • MONDAY, AUGUST 17 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, AUGUST 18 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, SEPTEMBER 14 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • WEDNESDAY, SEPTEMBER 16 Johnson County Health and 4:OOp Joint Meeting Human Services Bldg • MONDAY, SEPTEMBER 28 Emma J. Harvat Hall 6:30p Special Council Work Session • TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting ~~~ '~ IP2 CITY OF IOWA CITY MEMORANDUM DATE: May 7, 2009 TO: Dale Helling, Interim City Manager City Council FROM: Leigh Lewis, Management Analyst /Finance RE: FY2009 Budget Amendment -Cycle 3 The attached Notice of Public Hearing and summary of pending budget amendment will be available to the public on Friday, May 8, 2009, as required by the State of the Iowa. Additional information on the individual amendments will be provided in the agenda packet for May 19, 2009. If you have any questions prior to that time, please contact Finance Director Kevin O'Malley at 356-5052 or me at 356-5053. "°"~07 NOTICE OF PUBLIC HEARING Form 853.C1 AMENDMENT OF CURRENT CITY BUDGET The City Council of Iowa City in JOHNSON County, Iowa will meet at Ciry Hall 410 E. Washington St., Iowa City, Iowa at 7:00 p.m. on 05/19/09 /noun !Dace) ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2009 nea.~ by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues 8 Other Financing Sources Taxes Levied on Property 1 ;' r - 43,167,738 ;;~~,., 0 h .: ~ ~ 43,167,738 Less: Uncollectted Property Taxes-Levy Year 2 0 0 0 Net Current Properly Taxes 3 43,167,738 0 43,167,738 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 2,477,860 1,331,000 3,808,860 other Ciry Taxes 6 1,586,422 0 1,586,422 Licenses & Permits 7 1,308,040 0 1,308,040 Use of Money and Property 8 5,137,153 13,050 5,150,203 Into ovemmental 9 36,317,305 27,626,552 63,943,857 Charges for services 10 39,377,171 549,000 39,926,171 S cial Assessments 11 0 0 0 Miscellaneous 12 5,171,893 1,550,216 6,722,109 OtherFinancin Sources 13 216,583,681 4,907,005 221,490,686 Total Revenues and Other Sources t4 351.127.263 35,976,823 387,104,086 Expenditures & Other Financing Uses Public Safety 15 _, r. ,y;1,r r ; 26,086,761 ~. y.. J. .X ">:.:e~~c 190,710 ~,4 a':~ ~ 26,[77,471 Public Works 1s 12,676,019 791,100 13,467,119 Health and Social Services 17 0 0 0 Culture and Recreation 18 11,451,570 150,940 11,602.510 Community and Economic Development 1s 11,853,661 19,169,000 31,022,661 General Govemment 20 8,259,653 4,774 8,264,427 Debt Service 21 36,660,575 0 36,660,575 CapitalProjeds 22 22,799,238 5,811,227 28,610;465 Total Govemment Activities Expenditures 23 129,7$7,477 26,117,751 155,905,228 Business Type I Enterprises 24 141,337,165 -23,109,054 1 i 8,228,111 Total Gov Activities&BuslnessExpendltures 25 271,124,642 3,008,697 274,133,339 Transfers Out 26 99,778,357 36,125,044 135,903,401 Total Expenditures/Transfers Out 27 370.902.999 39,133,741 410,036,740 Excess Revenues & Other Sources Over (Under) ExpendlturesRranaters Out Flacal Year 28 _ 4 -19,775,736 ; 1 .~ -3,156,918 - , a -22,932,654 Continuing Appropriation 29 0 NIA 0 Beginning Fund Balance July 1 30 125,459,536 0 125,459,536 Ending Fund Balance June 30 31 105,683,$00 -3,156,918 102,526,8$2 Explanation of increases or decreases in revenue estimates, appropriations. or available cash: _-p.,r~~ ,. , -~.4... ~-~..r .~..... _.. . ... ... .. ._.. _ -_. ._~~ .. :, •i P.4..xL i~.t'~->'r]~` fli'h' ; r;yi~~ ~.~ v~..1~.: Revenue. TIF revenue estimates, ICMA Grant monies. Expenditures: State coding change on revenue bond transfers, General Obligation Bond TIF abatement. Revenue & Expenditures: Receipt and distribution of flood relief grant monies, including HMGP home buyouts; Capital Improvement Program (CIP) project updates, Transit Bus Purchases, Housing Fellowship Grant funding. There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in expenditures set out above will be met from the increased non-property tax revenues and cash balances not budgeted or considered in this current budget. This will provide for a balanced budget. Marian K. Karr City Clerk/ Finance Officer Name 1 of 4 N O A ~ o 0 0 0 ~ A O = A m 1 a i ~ m T ~' O ~I S _ N _ ~ ` N N Ut W O -~ W O V N L71 O ..~ ~; y • A OO N fb CO A W ' N O t~ O ~! -~ ~ n O ~ O ~ cn ~ Q7 V A W W N O O (p A cD V 6) U i A V V U1 O Gb (SJ CTi N V A W O ~ N O W ~ W ~ ~p ~ W W V O A ~ W m ~ » - °. - + O W N O ~ Sr ( W cO W O N --* 0 0 0 0 0 0 0 0 tD N A 0 0 O tD c0 W W tti c0 O O C J~ Cp S V N O N O V O O Q W ~ ~ m m N D O N s A -' CT ~ N CA O ~ Cn U1 (C O H O C vODD A V W O T m W W O N N O O W (O W GO V ~ W W O N V T ~ V N r ' ~ V W W O O c0 D1 O O 41 Q> Cn W ~ C71 0 0 V U ~ (D OD OD O) ~ A ~ V ~ j W O ~ m N ~ W ( ,. ~ W ~ .a ~l O N d ~ m O N 0 0 0 0 0 0 0 0 C 7i V A O O ~ C Jt OD OD V V O V' O) V W O f 0 W O ~ O O O N O S C> o c> m ~ m v3 m c ~ o- O ~ n o ~ ~ x m ` v m < ` C~ 7 ~ ~ _ -I O ~ G~ m D (n_ m x ~ tn ' O ~ v tn m ~ m ~ o N -~ O ~ D ?. ~ ~, oo E. 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'.J O N N O <J J N O O W E Vt O fn O W m z _~ z °m _ ~ p A m 1 ~ W io v m O ~ N N O O A Q ~ V W ~ W ~ W ~ W v N i U ~I A W W J T m (O W m V+ ~~pl W W W DD ~ O j ~ V tV0 V7 OTC O m W v V) N Vt W O A U N W (It V ~ D A Iv 01 (k: -J J (T F O% 6 V O A O O) A ~ W V O _ A O O O) t0 OD N N W ~ N N C-: N N N A N .T7 '~ ~ ~ 11 T u N a ~ T W W W ~ q}. W N ~ f W A A. L O G N Ut A U !P ~ c0 W -~ -.! A W O W N O Ut N ST r ~ iO ~ D Cii d ~~ A CL :O O Cn v t0 O O J ~D A W W W Ca T Vt ~ A I N <D ~P Cn ~J W Q) CJ cP W C ~ (T <J O <P W J N ^.i ~.I fD Oo O O ~ O) W tT [p O A (O O O W ~ W Vt W U~ N N N Q ~ 1 V t0 N O W Vt Vt W (D OS W O W O m O ' C W "1 ~ m -N. W W W O O CAO ~ C W -~ O (D O -+ v -> ~. A • iO O OJ O <p OD fO W W O OD N A O N W W O O -~ (T N N A OD Vr ^J O W W m W O) ~ N O: '~I N O W pp A A N O ~ O) O V Ou O C C ~ N 00 ~ O '~. W O '~ 4: 0 N 07 (00 ~ a N N f0 + -` A v W ~ V W N OD N N A CT A O OI ~ I ~ A V V W O ~ ~+I ~ ~I HOC ~ A W C W A O N :O O B O O A O A t0 W ~ 0 l 1 N V V O t O W O A do O A a ~ IV O ao ) IV cD W N N U W O O (Jt ~D W Ut N ~I N t0 O ~ W yy A ~ O V pp~~ A <D tD N W J A O G V) O 0 <O 1 m J O) v ~ m O V A ~ G: Q W A O CD J N N c0 IJ A IV A J ~ U 1 O ~ D ~ ~ O A N V A 0 t+ W W ~ A U CC t0 W ~ O ~ v A OD A N w t0 N W V t0 u N A tD V) W O Cn W A T O O O O O 0 0 'J = C N D ~ O O O O O N m T N 3 m v /m m z c m - v m D N r O 0 co \! O T 410 E. WASHINGTON IOWA CITY, IA 52240-1826 PH : 319-356-5275 FAX: 319-356-5449 May 1, 2009 Mayor Regenia Bailey & City Council The 2008 annual report is ready and for your review. A crime table is located on page 25 which compares 2008 to previous years and on the back of this letter is the 09 year to date figures. Below are Year-to-date statistics on Assault and Fight calls for service. The report is broken down by quarter and as you can see we are considerably high for the 2009 January through March time period. It should be noted these are "dispatch calls" not incident reports. Year Calls-for-service Jan1-Mar31 A r1-Jun30 Jul1-Se 30 Oct1-Dec31 Total 2006 "Assaults" 80 82 114 100 376 "Fights" 192 185 219 229 825 ______ ________ Total ___ 272______ 267 ______333 ______329___ _ 1201 _- 2007 "Assaults" 92 99 130 100 421 "Fights" 159 235 273 254 921 Total 251 334 403 354 1342 Annual Change -7.72% 25.09% 21.02% 7.60% 11.74% 2008 "Assaults" 86 112 120 134 452 "Fights" 183 305 336 244 1068 Total 269 417 456 378 1520 ______ __ AnnualChan~e ___7.17% __ __ 24.85% __ __ 13.15% __ __ 6_78%__ 13.26% 2009 "Assaults" 113 "Fights" 240 Total 353 Annual Change 31.23% • Samuel E. Hargadine Chief of Police CRIME IN IOWA CITY (January -April 2009) GROUP A CRIMES * 2009 Murder/Non-Ne li ent Manslau hter Negligent Manslaughter Justifiable Homicide Kidna in 2 Forcible Rape 8 Forcible Sodom 1 Sex Assault with Ob'ect Forcible Fondling 7 Robbery 16 A ravated Assault 48 Simple Assault 184 Intimidation 22 Arson 1 Extortion /Blackmail Bur la / Breakin & Enterin 94 Pick Pocketin 2 Purse Snatching Sho liftin 94 Theft from Buildin 112 Theft from Coin-Operated Machine Theft from Motor Vehicle 51 Theft /Motor Vehicle Parts 26 All Other Larceny 81 Motor Vehicle Theft 18 Counterfeit /For er 18 False Pretenses /Swindle 45 Credit Card /ATM Fraud 16 Im ersonation 2 Embezzlement 4 Stolen Property Offenses 3 Vandalism of Pro ert 209 Drug /Narcotics Violations 115 Drug Equipment Violation 62 Incest Statutory Rape Obscene Material 2 0 eratin Gamblin Promo Prostitution 1 Bribery Wea on Law Violation 1 Wire Fraud 19 TOTAL 1,264 * NOTE: These reflect the number of incidents. There may be multiple victims per incident. '`~~• Wis.,.. , BUILDING PERMIT INFORMATION Apri12009 KEY FOR ABBREVIATIONS Type of Improvement ADD -Addition ALT -Alteration REP -Repair FND -Foundation Only NEW-New OTH -Other type of construction Type of Use RSF -Residential Single Family RDF -Residential Duplex RMF -Three or more residential RAC -Residential Accessory Building MIX -Mixed NON -Non-residential OTH -Other Page : 2 City of Iowa City Date : 5/1/2009 Extraction of Building Permit Data for To : 4/1/2009 Census Bureau Report From : 4/30/2009 Twe Twe Permit Number Name Address Imnr Use Stories Units Valuation BLD09-00053 BARKER, EDWIN K 535 EMERALD ST ADD NON 2 0 $35,000 EXTERIOR VERANDA AND STAIR ADDITION FOR APARTMENT COMPLEX COMMUNITY ROOM/OFFICE BLD09-00151 CITY OF IOWA CITY 1801 S RIVERSIDE DR ADD NON 0 0 $11,500 FOUNDATION FOR HANGER ADDITION Total ADD/NON permits : 2 Total Valuation : $46,500 BLD09-00160 JAMES Y & JULIA W CHOI 1153 WILD PRAIRIE DR ADD RAC 0 0 $25,650 ATTACHED GARAGE ADDITION FOR SFD BLD09-00139 GREG & LORIE GINNEGERG 1920 PRAIRIE DU CHIEN R ADD RAC 0 0 $2,400 POOL DECK ADDITION FOR SFD Total ADD/RAC permits : 2 Total Valuation : $28,050 BLD09-00138 MARK GROVER 117 PRIMROSE CT 3 SEASON PORCH ADDITION FOR DUPLEX UNIT BLD09-00128 FRANK & BARBARA WAGN 1000 CHURCH ST BATHROOM ADDITION FOR RDF UNIT Total ADD/RDF permits : 2 BLD09-00067 FRANK & GIGI DURHAM 409 S SUMMIT ST ADDITION FOR SFD BLD09-00127 TODD KNOOP & DEBRA DE 1004 KIRKWOOD AVE KITCHEN ADDITION FOR SFD BLD09-00119 JOE LORIA 149 SHRADER RD ADDITION FOR SFD BLD09-00178 DAN BLACK 1241 FLAGSTAFF DR SCREEN PORCH ADDITION FOR SFD BLD09-00142 DOUG GWINN 5 GEORGETOWN CIR DECK ADDITION FOR SFD BLD09-00132 GREGORY M COTTON 2034 GRANTWOOD ST FRONT ENTRY DECK FOR SFD BLD09-00158 LOREN & JOANNE LEACH 1665 RIDGE RD FINISH INTERIOR OF PREVIOUSLY BUILT ADDITION SHELL FOR SFD BLD09-00144 DARYL BARTH 1101 DIANA ST DECK ADDITION FOR SFD BLD09-00173 KENT CAMPION 800 2ND AVE PORCH ADDITION FOR SFD ADD RDF 0 0 $23,000 ADD RDF 0 0 $15,000 Total Valuation : $38,000 ADD RSF 2 0 $73,300 ADD RSF 0 0 $56,000 ADD RSF 0 0 $50,000 ADD RSF 0 0 $10,500 ADD RSF 0 0 $4,000 ADD RSF 0 0 $2,000 ADD RSF 0 0 $2,000 ADD RSF 0 0 $1,628 ADD RSF 0 0 $1,600 Total ADD/RSF permits : 9 Total Valuation : $201,028' BLD09-00136 PLAZA TOWERS LLC 221 E COLLEGE ST ADD 2 BEDROOMS TO APARTMENT UNIT IN HIGH RISE BUILDING BLD09-00162 KADING, SCOTT WAYNE 13 S LINK ST PROVIDE EXITING FROM 2ND FLOOR APARTMENTS ALT MIX 0 0 $25,000 ALT MIX 3 0 $2,000 Page : 3 City of Iowa City Date : 5/1/2009 Extraction of Building Permit Data for To : 4/1/2009 From : 4/30/2009 Census Bureau Report Type ?~ Permit Number Name Address Imnr Use Stories Units Valuation Total ALT/MIX permits : 2 Total Valuation : $27,000 BLD09-00145 U OF I SCHOOL OF MUSIC 201 S CLINTON ST 267 ALT U of I SCHOOL OF MUSIC REHEARSAL ROOMS IN FORMER THEATRE SPACE USE ALLOWED WITH TEMPORARY USE PERMIT ONLY BLD08-00676 MERCY HOSPITAL 500 E MARKET ST ALT HOSPICE CARE SUITES FOR HOSPITAL BLD09-00147 HODGE CONSTRUCTION 108 RIVER ST ALT UNIVERSITY OF IOWA OFFICE SPACE USE PERMITTED AS TEMPORARY USE ONLY BLD09-00094 CARLSON HARTSOCK & GU 2710 N DODGE ST ALT OFFICE FINISH FOR TENANT SPACE IN STRIP MALL (UNITS 1,2,3) BLD09-00149 ZEN*ERGI HOT YOGA 1705 S 1ST AVE S ALT ALTERATION AND CHANGE OF USE TO YOGA STUDIO IN STRIP MALL BLD09-00075 AKAR ARCHITECTURE & D 1027 ROCHESTER AVE ALT REMODEL OF OFFICE SPACE BLD08-00778 WAL-MART REALTY COMP 1001 HIGHWAY 1 ALT Installation of Cooler BLD09-00164 LUCAS SCHUYLER VAN OR 2122 ACT CIR ALT Sky lights and siding NON 3 0 $3,805,313 NON 0 0 $628,150 NON 3 0 $450,000 NON 1 0 $190,000 NON 1 0 $90,000 NON 1 0 $50,000 NON 1 0 $40,000 NON 2 0 $16,500 Total ALT/NON permits : 8 Total Valuation : $5,269,963' BLD09-00086 STANLEY & PATRICIA MAR 75 ARBOR HILL CIR FINISH OFF BASEMENT EXERCISE ROOM BLD09-00045 JAMES F LUTH II 1009 N SUMMIT ST BATHROOM ALTERATION FOR DUPLEX UNIT ALT RDF 1 0 $5,000 ALT RDF 0 0 $3,000 Total ALT/RDF permits : 2 Total Valuation : $8,000' BLD09-00174 LUCAS S VAN ORDEN IV 321 WINDSOR DR ALT Remodel and enlarge 1st and 2nd floor bathrooms BLD09-00126 BRAD WINTERS 110 S 1ST AVE ALT CONVERT OFFICE ABOVE GARAGE INTO PART OF MASTER BEDROOM FOR SFD BLD09-00161 JASON SYNDER 1185 HOTZ AVE ALT BASEMENT FINISH FOR ACCESSORY APARTMENT BLD09-00159 BOB MITCHELL 712 TIPPERARY RD ALT BASEMENT FINISH FOR SFD BLD09-00165 THORNE, JANICE D 3023 SWEET BRIAR AVE ALT BATHROOM REMODEL FOR SFD BLD09-00120 MULLER PLBG & HTG 1100 N DUBUQUE ST ALT GARAGE DOOR FOR SFD MOVE STEAM PIPES BLD09-00125 STEVE JAEGER 1920 ROCHESTER AVE ALT EGRESS WINDOWS FOR SFD BLD09-00146 JAIRO MUNOZ 2830 EASTWOOD DR ALT EGRESS WINDOW FOR SFD BEDROOM RSF 0 0 $35,000 RSF 0 0 $25,240 RSF 0 0 $23,000 RSF 0 0 $21,000 RSF 0 0 $7,358 RSF 0 0 $5,000 RSF 0 0 $1,000 RSF 0 0 $650 Page : 4 City of Iowa City Date : 5/1/2009 Extraction of Building Permit Data for To : 4/ 1 /2009 From : 4/30/2009 Census Bureau Report Type Tune Permit Number Name Address Impr Use Stories Units Valuation Total ALT/RSF permits : 8 Total Valuation : $118,248 BLD08-00811 GREGORY A WICKLUND 1304 E DAVENPORT ST NEW RAC 0 0 $48,000 DETACHED GARAGE ADDITION FOR SFD BLD08-00664 GEORGE & JANIS RUSSELL 1107 ROCHESTER AVE NEW RAC 1 0 $10,500 DETACHED GARAGE FOR SFD BLD09-00148 KEVIN J PARROTT 1018 CONKLIN LN NEW RAC 0 0 $2,400 FOUNDATION FOR FUTURE DETACHED GARAGE Total NEW/RAC permits : 3 Total Valuation : $60,900 BLD09-00133 MICHAEL T. MCLAUGHLIN 315 S DODGE ST DUPLEX 315-315 1/2 S Dodge St. NEW RDF 2 2 $330,000 Total NEW/RDF permits : 1 Total Valuation : $330,000 BLD09-00089 ARLINGTON DEVELOPMEN 4961 CARDIGAN LN FOUR UNIT TOWNHOUSES WITH ATTACHED 2 CAR GARAGES 4961-4963-4965-4967 CARDIGAN LANE Total NEW/RMF permits : 1 NEW RMF 2 4 $489,819 Total Valuation : $489,819 BLD09-00117 CARSON BUILDERS 940 TAMARACK TRL NEW RSF SFD WITH ATTACHED 3 CAR GARAGE BLD09-00154 ARLINGTON DEV INC 4249 KILBURNIE CT NEW RSF SFD WITH ATTACHED 3 CAR GARAGE BLD09-00084 ADVANTAGE CUSTOM BU 1827 MACKINAW DRIVE NEW RSF SFD WITH ATTACHED 2 CAR GARAGE BLD09-00112 ARLINGTON DEVELOPMEN 4453 CUMBERLAND LN NEW RSF SFD WITH ATTACHED 3 CAR GARAGE BLD08-00884 PENINSULA DEVELOPMEN 845 WALKER CIR NEW RSF SFD NO GARAGE BLD09-00123 JOHN S CHASE 229 TAFT SPEEDWAY NEW RSF NEW SFD TO REPLACE FLOOD DAMAGED STRUCTURE BLD09-00157 ADVANTAGE CUSTOM BU 1801 MACKINAW DR NEW RSF SFD WITH ATTACHED 2 CAR GARAGE BLD09-00116 CARSON BUILDERS 745 MCCOLLISTER CT NEW RSF SFD WITH ATTACHED 2 CAR GARAGE BLD09-00141 CAPITAL BUILDERS INC 11 THISTLE CT NEW RSF SFD WITH ATTACHED 2 CAR GARAGE 2 1 $271,104 1 1 $223,249 1 1 $205,327 1 1 $201,351 2 1 $201,015 2 1 $198,377 1 1 $184,159 1 1 $183,441 1 1 $142,000 Total NEW/RSF permits : 9 Total Valuation : $1,810,023 BLD09-00137 WILLOWWIND 2920 MUSCATINE AVE REP NON 0 0 $23,000 FIRE REPAIR IN ROOF SYSTEM FOR SFD Page : 5 City of Iowa City Date : 5/1/2009 Extraction of Building Permit Data for To : 4/1/2009 From : 4/30/2009 Census Bureau Report Twe Type Permit Number Name Address Imnr Use Stories BLD09-00177 A&B OF IOWA INC 2525 N DODGE ST REP NON 0 REROOF OVER PHONE ROOM OF MOTEL Units Valuation 0 $7,417 Total REP/NON permits : 2 Total Valuation : $30,417' BLD08-00704 SUSAN PAPPAS 58 PENTIRE CIR FLOOD REPAIR FOR RMF UNIT BLD09-00155 HARRY HINCKLEY 1165 S RIVERSIDE DR REPACE STUCCO SIDING BLD09-00118 IDYLLWILD DEVELOPMEN 124 PENTIRE CIR FLOOD REPAIR FOR RMF UNIT BLD08-00475 BURGHARD SCHONFELD 126 PENTIRE CIR FLOOD REPAIR OF MULTI-FAMILY DWELLING UNIT BLD09-00166 DELTA ZETA NATIONAL H 223 S DODGE ST WINDOW REPLACEMENT FOR SORORITY BLD09-00095 JAY & NANCY HONOHAN 1510 SOMERSET LN VINYL DECK GUARD RAILS FOR RMF TOWNHOUSE UNIT BLDOS-00320 WOMBACHER, MIKE R 723 JEFFERSON ST WINDOW REPLACEMENT FOR RMF UNITS BLD09-00140 JANET M HUNTER 132 N DODGE ST WINDOWS FOR RMF UNIT REP RMF 2 0 $88,000 REP RMF 0 0 $16,000 REP RMF 0 0 $6,000 REP RMF 2 0 $5,000 REP RMF 0 0 $2,886 REP RMF 0 0 $2,690 REP RMF 2 0 $1,900 REP RMF 0 0 $500 Total REP/RMF permits : 8 Total Valuation : $122,976 BLD09-00131 MARSHALL T POE 416 N LIMN ST REBUILD EXTERIOR STAIRS AND RAILINGS FOR SFD BLD09-00150 BANK OF NEW YORK TRU 801 HIGHLAND AVE REPAIR/REMODEL FOR SFD REP RSF 3 0 $5,000 REP RSF 0 0 $2,500 Total REP/RSF permits : 2 Total Valuation : $7,500' GRAND TOTALS : PERMITS : 61 VALUATION : $8,588,424 IP5 Iowa Interstate Railroad 2722 South Ave. Council Bluffs, Iowa 51503 Dear Dennis Miller: April 20, 2009 A couple of weeks ago I needed to go somewhere traveling on 1~` Ave in Iowa City. Thank goodness it wasn't an emergency because I ended up waiting for your train for fifteen minutes. I understand that the train has to switch tracks or whatever and this takes spme time. However, fifteen minutes is much too long. Since when did trains become so long that if there were an emergency it would be devastating because no one could move. Not only did I have to wait the fifteen minutes but I had to wait for two stop lights before I could cross the tracks. I am not complaining about that but I couldn't believe my eyes when in the rear view mirror I saw the rail road gates coming down again! Iran an errand upon Muscatine Avenue which took me five or ten minutes and when I tried to get home traffic was backed up everywhere. I have no doubt it was backed up to Highway 6 going south and I don't know how far north. It was just a terrible mess. Surely something can be done by your company to minimize the disruption to our traffic. What if you had family and they had an emergency and they couldn't be reached until it was too late? Wouldn't it be easier if you had shorter trains so it wouldn't take so long to do whatever you do? Everyone expects to half to wait a little bit for a train but this is on the ridiculous side. Surely we can co-exist without being so much of a disruption to each other. Anything you can do would be greatly appreciated. ,..~ Sincerely, _ a ' ~~ j , .~ .~ _ ®~,~ P.S. I am sending a copy of this letter to the city council ~ cL`~1~-tit ~ ~y ~/ ~ F ~~~' 05=07-09 IP6 _,! r _ ~ ~ ""'~~` ~ .• rrr®~~~ -~..s__ CITY OF IOWA CITY City Attorney's Office 410 East Washington Street Iowa City, Iowa S2Z40-1826 May 7, 2009 (3 1 9) 356-5030 (319) 356-5008 FAX BY E-MAIL www.icgov.org Gregg Hennigan, Cedar Rapids Gazette Chris Rhatigan, Iowa City Press Citizen Chris Clark, Daily Iowan Mike Wagner, KCRG-TV9 News Re: Response to Public Records Requests re: Former City Manager Michael Lombardo Gentlemen: Each of you have made various open records requests to the City of Iowa City, Iowa pursuant to Iowa Code Chapter 22. These requests range in their scope and include "all documents, including but not limited to memorandums, a-mail messages, letters, notes and other materials that include correspondence between Michael Lombardo and City Council members since March 1, 2009, and all documents to and from City Council members that mention Lombardo since March 1, 2009". Another request includes "copies of all correspondence between former City Manager Michael Lombardo and all Iowa City Council Members, including, but not limited to e-mails, letters and memoranda from January 18, 2009 to April 18, 2009, ..along with all correspondence between Iowa City City Council members that mention former City Manager Michael Lombardo in the same time period." Finally, another request involves access to and copies of "any and all correspondence and documents, written or electronic, with regards to the job performance or dismissal of City Manager Michael Lombardo."I ` Another media outlet has requested access to and copies of "correspondence between the members of the Iowa City City Council, Mayor Regenia Bailey, Michael Lombardo and city staff regarding Lombardo, the Iowa City Farmer's Market, Fire Station No. 4, the priority-setting public survey, the FY10 budget and the public art sculpture...within the past six months." The City will respond to that request separately but the material identified through the above requests will be released to that media outlet in response. To fulfill these open records requests, City staff contacted each City Council member and requested that they forward all documentation and correspondence in their possession that fits within the parameters of these requests. City staff also accessed the a-mail account of Mr. Lombardo to identify and retrieve those a-mail documents meeting these requests. The City Attorney's office then reviewed each of the documents submitted and determined whether they fit within the request and/or were public records. A significant amount of material was identified, retrieved and reviewed in response to your requests. Certain documents are not being produced as they are confidential records pursuant to Iowa Code §§22.7(11) and/or 22.7(18) as discussed below. As you likely know, pursuant to Iowa Code §22.7(11), "personal information in confidential personnel records of public bodies including but not limited to cities..." is a public record that shall be kept confidential unless otherwise ordered by a court, the custodian or another person authorized to release the records. See, Des Moines Independent Comm Sch Dist V Des Moines Register and Tribune, 487 N.W.2d 666 (Iowa 1992) (holding that documents focusing on the job performance of employees and collected by an investigating committee and separate school action committee were confidential as personnel records under §22.7(11) and that the nature of the record is not controlled by its location in a filing system). There is a substantial amount of material that is specifically related to both earlier and more recent evaluations and the work performance of Mr. Lombardo, that is not being produced in response to these requests as they are confidential records under Iowa law. Additionally, Iowa Code §22.7(18) renders confidential "communications not required by law, rule, procedure, or contract that are made to a governmental body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination" unless the person outside of government making that communication consents to its treatment as a public record (see, §22,7(18)(a)) or, information contained in the communication can be disclosed without directly or indirectly indicating the identity of the person outside of government making it or enabling others to ascertain the identity of that person (see, §22.7(18)(b)). There exists very limited material that is not being produced because the author has not consented to its release and the communication cannot be sufficiently redacted to render its source unknown. Attached for each of you is a PDF file of the documents we have determined to be non- confidential public records that are not otherwise available on the City's website such as memoranda from the City Manager to the Council. The costs for retrieval and review will be waived in this instance given the number of media requests and the public interest in this matter. Each entity that filed a request for public records is being provided the same records with this letter, regardless of the scope of their request. Ve ruly yours, ~.J Eleanor M. Dilkes City Attorney 410 E. Washington St. Iowa City, IA 52240 Ph: 319-356-5030 Fax: 319-356-5008 email: eeanor-dilkes(a,iowa-cit~org Cc: (w/o encl.) City Council Dale Helling, Interim City Manager Marian Karr, City Clerk Sarah Holecek, First Assistant City Attorney Michael Lombardo r IP7 !-•!~,®~,~ CITY OF IOWA CITY ~E~C~RANDUN[ Date: May 7, 2009 To: City Council From: Rick Fosse, Director of Public Works Re: Update: Flood-related activities Engineering and Public Works Administration • Worked with staff to develop the applications for the Community Disaster Grants. • Iowa river bank repair on the Iowa River Corridor Trail south of Hills Bank is complete. • Iowa Avenue Sewer Crossing repair is out for bid. • Met with the Army Corps of Engineers to discuss the reconnaissance study. • Developing plans for the repair of flood damaged infrastructure. • Met with FEMA regarding the status of the Animal Shelter. • Developing plans for the Boys Baseball Electrical Repair. • Answered questions from the public regarding the Park Road Bridge and Dubuque Street Elevation Project and the North Waste Water Plant Relocation. • Held Hazard Mitigation Plan meeting with the Iowa City Community School District. • The electrical repair at Riverside Festival Stage is being completed. Water Division • Continued replacing meters in flooded areas (Idyllwild & Parkview Terrace) - in- house project • Continue to work with Engineering for design and schedule on the 12" river crossing repairs (Old Plant and Hwy 6) 1. HRG has been requested to provide design, specifications and inspection bid documents for the two projects (temporary and permanent repair). The estimated costs will be forwarded to FEMA. • After meeting with Jeff Chalk with FEMA we are collating new data to clarify and increase the PW and Hazard Mitigation funding for the Peninsula well houses and respective electrical equipment. 1. An updated PW and Hazard Mitigation Plan is being created with FEMA for CW 3, CW 4, & SW 4 • Hazard Mitigation report from Howard R. Green is expected to be complete by early May. • Continuing to work with Steve Long to identify funding for additional Hazard Mitigation Projects. FARMINGDALE - As all Americans observe Labor Day this weekend, Dave Mejias, De... Page 1 of 2 Marian Karr From: Stephen Long Sent: Thursday, May 07, 2009 2:32 PM To: Marian Karr Subject: FW: Loebsack Secures $8.6 Million in FEMA Grants for Flood-Damaged Homes Marian. - There is an error in Congressman Loebsack's press release --- We do NOT have to submit a notice of interest (NOI) by September 12. As you know, we submitted the NOI on September 12, 2008. I called his DC office to let them know about the error. Steve From: Stephen Long Sent: Thursday, May 07, 2009 11:41 AM Subject: FW: Loebsack Secures $8.6 Million in FEMA Grants for Flood-Damaged Homes Good News!!! The $8.6 million is the federal portion; the remaining $2.9 million is coming from State CDBG funds so the total HMGP grant award is $11, 592, 681. I will update you all as more details arrive. Steve FOR IMMEDIATE RELEASE Thursday, May 7, 2009 CONTACT: Sabrina Siddiqui Sabrina. Siddiqui@mail.house. gov 202.226.6476, office 202.302.9769, cell Loebsack Secures $8.6 Million in FEMA Grants for Flood-Damaged Homes FEMA Program Will Acquire 39 Flood-Damaged Homes WASHINGTON DC -Today, Congressman Loebsack announces $8.6 million in FEMA funds from the Hazard Mitigation Program for Iowa City. These funds will be used to help Iowa City acquire 39 homes and one vacant lot affected by last year's flood. This acquisition will protect the community from future damages while reducing emergency response and evacuation costs. The properties, which include 39 homes and one vacant lot, are located on Taft Speedway, Park Road, Normandy Drive, and Eastmoor Drive in the Parkview Terrace neighborhood. "It is unfortunate that this funding is necessary, but as Iowa is still struggling to rebuild, these funds come at a time when our families could use some help," said Congressman Loebsack. "This funding marks an important point in our recovery process -families who have been at a standstill will finally be able to move forward. Additionally, these funds will aid our planning efforts by protecting our 5/7/2009 FARMINGDALE - As all Americans observe Labor Day this weekend, Dave Mejias, De... Page 2 of 2 communities from future disasters." FEMA's Hazard Mitigation Program is designed to help reduce the impact of future disasters. By acquiring properties that have been severely damaged, this program aids families struggling from the floods of last summer and works towards protecting property in the future. These acquisitions of housing properties are voluntary. The decision to buy damaged property is made by the local government and the property owners. The process of acquisition typically takes a year to 18 months, and residents of Iowa City must submit a notice of interest by September 12~'. ### 5/7/2009 IP8 MINUTES DRAFT Iowa City Airport Commission April 16, 2009 Iowa City Airport Terminal - 6:00 PM Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig, John Staley Staff Present: Sue Dulek, Michael Tharp, Sarah Holecek Others Present: David Hughes, Jay Honeck, Rex Brandstatter, Doug Moore, Larry Bell, John Yeomans, Peggy Slaughter RECOMMENDATIONS TO COUNCIL: Consider Resolution #A09-07 Accepting Work for Runway 7-25 Extension (Phase 5) Paving and Lighting DETERMINE QUORUM: Chairperson Rettig called the meeting to order at 6:00 P.M. Rettig noted that Sarah Holecek is present at tonight's meeting, from the City Attorney's office, filling in for Sue Dulek. APPROVAL OF MINUTES FROM THE MARCH 12, APRIL 2, AND APRIL 14, 2009 MEETINGS: Rettig asked if anyone had any changes to the March 12 minutes. Staley moved to approve the minutes of the March 12, 2009 meeting as submitted; seconded by Farris. Carried 4-0 (Gardinier absent). Rettig asked if anyone had any changes to the Apri12 minutes. Farris moved to approve the minutes of the April 2, 2009 meeting as submitted; seconded by Horan. Carried 5-0. Rettig then asked if anyone had any changes to the April 14 minutes. Farris moved to approve the minutes of the April 14, 2009 meeting as submitted; seconded by Rettig. Carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park / U of I Aircare Facility - (Staley recused himself as an Airport Commission Member and participated in this discussion as a UIHC employee.) Staley noted that they met on March 26 and are moving ahead. They first need to obtain two independent appraisals, and have commissioned two firms to do these appraisals. They hope to have this done in the next week or so. Peggy Slaughter noted that one of the firms contacted her today. Slaughter noted some other opportunities, one being a group from Waterloo who is interested in the Aviation Commerce Park lots. She continued, giving the Members a quick update on some of the other interested parties. Slaughter asked if anyone knows the timeframe for the new Wal-Mart store. Tharp noted that the Staples store has to be completed first, and that it's due to be open in August or September. Slaughter also noted that they have the listings for the Aviation Commerce Park on www.loopnet.com - a service that "loops" you back to their web site. b. Gilbert Street Land Parcel -Tharp noted that representatives are not present this evening, and that he has not heard anything further from them. Staley moved that they defer this item to see if anyone shows up; seconded by Farris. Carried 5-0. Note: Larry Bell, owner of the property, and Rex Brandstatter joined the Airport Commission meeting at this time. Brandstatter addressed the Members, stating that he hoped everyone had had a chance to review his letter. He noted that the details not addressed in the letter include the length of a lease and any specifics that City code would dictate. Horan asked what type of term they are interested in, and Brandstatter responded that probably something in the 20 to 25 year range, being renewable upon review. Tharp stated that he did some of his own research, and found that $300 a month is a very fair rate. As for the length of the lease, Tharp recommended doing five-year increments, on a 20-year lease, with a CPI inflator every five years. Tharp added that the best use for this piece of property would be something like this proposal. Horan added that he believes they should make it a "floor of $300" in case the CPI inflator would not go up. Dulek added that they will need to have a public hearing, first of all, and that she and Tharp can work on a lease agreement for the Commission to review. Bell added that his concern is putting $25,000 to $40,000 into something like this and then not having it be feasible after afive-year period. Members continued to discuss this proposal, with unanimous agreement that Dulek and Tharp will begin working on a lease proposal. This led the Commission to discuss when they would need to hold the public hearing. Rettig suggested May 12th at 7:30 A.M., and others agreed. Private Hangar Construction -Doug Moore -Tharp noted that he spoke to Doug Moore recently. Moore is still gathering information for his proposal. Horan stated that he wanted to make a comment for the record - he believes they need to make it very clear that any sort of reclamation or salvage operation will not be left outside. He believes this is important in considering Moore's proposal. Tharp noted that he has received the same comment from others. Farris asked what zoning considerations would come into play in a 2 situation like this. Tharp noted that the Airport has its own Zoning Board. Holecek responded to the Members' discussion, noting how overlay zoning would come into play here. Horan stated that he would make the motion, if need be, that they do not allow the Airport to become a "junkyard," that there should be no evidence outside of the hangar that there is a salvage operation there. Rettig noted that instead of a formal motion this should be a consensus of the Airport Commission that they are directing Tharp to continue the negotiations with Mr. Moore, keeping in mind that should this come to fruition, there will be nothing outside of the hangar in the form of a salvage operation. d. Farmer's National /Merschman Seeds -John Yeomans spoke to the Commission concerning Merschman Seeds. He stated that they are interested in extending their lease with the Airport. Rettig noted that the current lease expires in February of 2010. He added that Merschman Seeds would like to do some beautification of the area, and in return for taking care of this project, they would like to be able to count on being at the Airport for the next few years. The discussion turned to the impact of the runway closures this season, and Yeomans noted that Merschman is aware of this. Rettig asked Yeomans how the agricultural seed business is doing, and he gave a brief rundown of tightening margins and struggles with prices. He added that the ethanol business has basically imploded, and that things have changed dramatically over the past year. The discussion turned to lease rates, and Yeomans noted that most are staying at the same rates. Members discussed this briefly with him. Horan noted that atwo-year lease would most likely not interfere with any of the Airport's plans, and others agreed with him. Tharp noted that the next thing that would interfere with this area is the perimeter road project, and that is slated for October of 2012. Members then discussed the amount of the current contract - $25,000 -with Tharp explaining how Farmer's National gets a small portion of this for management of Merschman Seeds. Farris stated that he sees no problem in a two-year lease, and Rettig agreed, adding that they need to make sure that the problems seen last year -agate left open and banners that were left hanging -are addressed ahead of time so that this does not occur again. Members agreed that Dulek would need to review this lease, and that they are interested in pursuing another two years. The discussion moved back to the beautification project that Merschman Seeds is proposing, with Yeomans clarifying what is intended. Holecek noted that they could enter into a Temporary Use ofRight-of--Way agreement, which would allow Merschman to use the right-of--way, but contains an indemnification provision in case anything would happen. The topic moved back to what the Airport is charging in this land lease with Merschman Seeds. Yeomans responded to Members' questions regarding the current market price for this type of contract. There was a consensus among the Members to move forward with another two-year lease with Farmer's National and Merschman Seeds. e. FAA/IDOT Projects -AECOM -David Hughes i. Runways 7/25 & 12/30 -Hughes stated that they have been quite busy since the last meeting. There is a pre-bid conference next 3 Tuesday afternoon at 1:30. The bids are due the 29th of this month, and Hughes stated that they plan to have the grant application back to the FAA the following day then. Hughes continued, stating that the phasing plans are set up per some of the previous discussions regarding this. He added that the Airport would not be closed between July 24th and August 3rd, and also August 29th and 30th. The intersection closure has been set for a 28-day calendar period, according to Hughes, and hopefully the weather will cooperate. Gardinier asked for some clarification on the various phases, and Hughes responded. Hughes noted that he should have a better idea of closure dates once they have the pre- construction conference. It was noted too, for clarification, that the Airport itself will not be closed -the runways will be closed - during the upcoming construction period. 1. Consider Resolution #A09-07 Accepting Work for Runway 7-25 Extension (Phase 5) Paving and Lighting -Hughes noted that the project ended up about $7,000 under the initial construction cost. Farris moved Resolution #A09-07; seconded by Horan. Carried 5-0. ii. South Aviation Development Study -Hughes noted that they did receive comments back from the FAA. The good news is that the FAA is going to treat the South Aviation Development Study as a stand-alone document, which means they do not have to wait for approval on the Airport Layout Plan documents. The bad news, according to Hughes, is that he has been so busy that he has not been able to return this document to the FAA yet. He hopes to get this out early next week. Tharp noted that once the approved documents are returned, they would need to set up a joint meeting with the City Council to present this. iii. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that they have not talked to Pelling yet, but plan to call in the next few weeks to get them back for the needed repairs. iv. Obstruction Mitigation -Hughes asked Tharp if he had received a bill from Mediacom on this. Tharp stated that he had not. Hughes added that they are still trying to complete the United hangar demolition paperwork, as well. Rettig noted that the land around the fence area looks like it is settling, and Hughes stated that he would look at this area to see what is happening. v. Building H - University of Iowa Hangar Expansion -Tharp noted that they ran into some preliminary problems, and he briefly filled Members in on this. vi. FY2010 State Aviation Program Grant Application -Hughes explained the four projects that make up this application -the drainage for Hangar A, overlay taxiway leading to runway 2-5, south area pavement maintenance, and pavement maintenance in front of the main terminal building and along the taxiway. Hughes 4 added that they will have to see what the State is willing to fund - it could be just two, it could be all four. Hughes continued to respond to Members' questions as they reviewed the upcoming years' projects. Farris moved to approve the FY2010 State Aviation Grant application; seconded by Staley. Carried 5-0. **NOTE: return to Item b -Gilbert Street Land Parcel f. Airport "Operations;" Strategic Plan-Implementation; Budget; Management - Tharp began the discussion, stating that the big issue is the City's budget shortfall. This has led to all departments being asked to cut their budget for fiscal year 2010 and beyond. Tharp continued, stating that he has a memo from the City Manager's office asking for various scenarios, such as 1, 2, and 4% reductions in General Fund budget appropriations. Tharp stated that he believes they will be able to absorb any of the proposed cuts. He added that he would like to have the authority to go ahead and work on this. Members began to discuss this issue, with Tharp responding to questions on what his proposals will be. Staley stated that he could be comfortable with Tharp working on this with the Chair, and others agreed. Rettig then noted that on page 7 there is a line charge for the position of the Economic Development person. She added that she believes this charge should be brought up in light of budget cuts. Farris noted that this has been brought up yearly and that nothing has changed thus far. The discussion turned to some of the items that need attention at the Airport. Tharp noted that the boiler needs to be repaired, in addition to some other items. He stated that he would like to review the capital funds of approximately $70,000 in order to cover these items. Another item is an asphalt overlay of the area at the front of the terminal, which Tharp expects to use a big chunk of these funds. Repairing the back door at the terminal and purchasing paint are the other items that Tharp would like to cover with these funds. Staley moved to authorize Tharp, with approval of the Chair, to use capital funds to cover the boiler repair, asphalt overlay, door repair, and paint purchase, as discussed above; Horan seconded. Carried 5-0. Rettig then asked if Tharp believes the transition to having Jet Air do the maintenance is working. He responded that after some initial bumps in the road things appear to be working out. The discussion continued, with Members discussing the possible need of a checklist of sorts to make sure the maintenance is kept up in crucial areas. As for the cleaning portion of the contract, Tharp noted that this has improved. The discussion then turned to the strategic plan. Staley noted that he met with Rettig and Tharp to lay out a timeline to get this plan going. They are planning on it going into effect in July of 2010. Farris suggested they be proactive in the sense that they look at how the Airport can trim the budget, as the City has asked, over a longer time period. Rettig added that the meetings for the strategic planning would start this fall. Rettig then noted that Jet Air's attorney contacted the City regarding an FBO management agreement reduction of fees of 50% during the time that the runways are closed. Farris then noted what the Airport pays Jet Air for 5 both cleaning and maintenance each month. This led to a brief discussion among Members, with Rettig stating that she believes this closure is unfortunate but that everyone involved will benefit from this project once it is completed. The Commission Members agreed unanimously that they do not feel the Airport should grant a fee reduction to Jet Air. Gardinier then spoke as a member of the public regarding this issue, stating that it is a bit disingenuous to view the hangars as solely storage space for airplanes without having any expectation that individuals would need runway access. She added that she did some looking around and found a State of Wisconsin Department of Transportation document used for leases, and this document does state that if runways are closed, the leasee will be given credit for the time they are unable to utilize the runways. g. Airport Commission Bylaws -Rettig noted that Members received a memo from Dulek regarding changes to the Airport Commission's bylaws, one being a change from 6-year terms to 4-year terms; the next is to change the "Vice Chairperson" position to "Secretary"; and third would be to delete the requirement that the Vice Chairperson must certify bills for approval. Staley moved to approve the changes to the Airport Commission Bylaws as discussed, seconded by Horan. Carried 5-0. Dulek noted that she will get copies of the revised bylaws to Members once this is updated. h. FBO Staff Report -Rettig noted that she had a message from Jet Air, noting that due to a funeral and travel, no one would be available at tonight's meeting. Subcommittees' Reports -Rettig noted that they need another Member for the Budget Subcommittee, now that Hartwig has left. Farris stated that he would serve, and others agreed to this. Faros then spoke to Members about the viewing area and the upcoming plans for this season. Rettig noted that they need to put some concrete stops in so cars are not parked on the sidewalk area here, as it makes the sidewalk hard to use. She also noted that the last parking spot was where they were going to put the bike rack that has still not been installed. She asked that these two items be part of the viewing area tasks, and that they address them this year. Commission Members' Reports -Horan brought up the issue of a grant summary, and asked if Tharp could prepare such a document. He believes this will be a valuable tool for the Airport. Rettig reminded everyone that Tharp is working on a newsletter and the next one is due out the first part of May, in case anyone has something to add to this next issue. Gardinier asked if the newsletter comes out regularly, and Tharp noted that it was supposed to be quarterly, but that this does not always happen. Rettig noted that it would be helpful to have a "communications intern" to help with some of these new avenues, such as Twitter, Facebook, and the web page. Gardinier asked if anyone had checked with the University on the possibility of graduate 6 students fulfilling such a need. Members agreed that this would be a good idea and would be worth looking into. k. Staff Report -Tharp reminded the Members that next week is the Aviation Conference, Wednesday and Thursday. Gardinier stated that she will be there on Wednesday. SET NEXT REGULAR MEETING: Thursday, May 21, 2009 at 6:00 P.M. A special meeting will be held May 12, 2009 at 7:30 A.M. ADJOURN: The meeting adjourned at 8:31 P.M. Moved by Horan to adjourn, seconded by Farris. Carried 5-0. 7 Airport Commission ATTENDANCE RECORD YEAR 2009 lMaatina Tlatacl NAME TERM EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/12 5/21 Greg Farris 3/1/13 X X X X X X X Minnetta Gardinier 3/1/15 --- --- --- X X X X Howard Horan 3/1/14 X X X X O/E O/E X Janelle Rettig 3/1/12 X O/E X X X X X John Staley 3/1/10 X O/E X X O/E O/E X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IP9 MINUTES Iowa City Airport Commission May 6, 2009 Iowa City Airport Terminal - 7:30 AM Members Present: Greg Farris, Howard Horan, John Staley, Janelle Rettig Staff Present: Sue Dulek Others Present: None RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: The meeting was called to order at 7:31 A.M. ITEMS FOR DISCUSSION/ACTION: DRAFT 1. Consider a resolution settin~a public hearin fg or a ground lease with Larry E. Bell and Sandra S. Bell. Horan moved to consider Resolution No. A09-08 setting a public hearing for a ground lease with Larry E. Bell and Sandra S. Bell. Farris seconded. Resolution carved 4-0. ADJOURN: Farris moved to adjourn, Horan seconded. Motion carried 4-0. The meeting adjourned at 7: 32 A.M. Iowa City Airport Commission May 6, 2009 Page 2 of 2 Airport Commission ATTENDANCE RECORD YEAR 2009 Meetin Dates NAME TERM EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 Greg Farris 3/1/13 X X X X X X X X Minnetta Gardinier 3/1/15 --- --- --- X X X X O/E Howard Horan 3/1/14 X X X X O/E O/E X X Janelle Rettig 3/1/12 X O/E X X X X X X John Staley 3/1/10 X O/E X X O/E O/E X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member IOWA CITY POLICE DEPARTMENT 410 E. WASHINGTON IOWA CITY, IA 52240-1826 PH: 319-356-5275 FAX:319-356-5449 May 1, 2009 Mayor Regenia Bailey & City Council The 2008 annual report is ready and for your review. A crime table is located on page 25 which compares 2008 to previous years and on the back of this letter is the 09 year to date figures. Below are Year-to-date statistics on Assault and Fight calls for service. The report is broken down by quarter and as you can see we are considerably high for the 2009 January through March time period. It should be noted these are “dispatch calls” not incident reports. YearCalls-for-service Jan1-Mar31 Apr1-Jun30 Jul1-Sep30 Oct1-Dec31 Total 2006 "Assaults" 8082114100376 "Fights"192185219229825 1201 Total272267333329 2007 "Assaults" 9299130100421 "Fights"159235273254921 1342 Total251334403354 Annual Change -7.72%25.09%21.02%7.60%11.74% 2008"Assaults" 86112120134452 "Fights"1833053362441068 Total2694174563781520 Annual Change 7.17%24.85%13.15%6.78%13.26% 2009 "Assaults" 113 "Fights"240 Total353 Annual Change 31.23% Samuel E. Hargadine Chief of Police CRIME IN IOWA CITY (January – April 2009)  õêíçìûùêóï÷é  Murder/Non-Negligent Manslaughter Negligent Manslaughter Justifiable Homicide Kidnapping 2 Forcible Rape 8 Forcible Sodomy 1 Sex Assault with Object Forcible Fondling 7 Robbery 16 Aggravated Assault 48 Simple Assault 184 Intimidation 22 Arson 1 Extortion / Blackmail Burglary / Breaking & Entering 94 Pick Pocketing 2 Purse Snatching Shoplifting 94 Theft from Building 112 Theft from Coin-Operated Machine Theft from Motor Vehicle 51 Theft / Motor Vehicle Parts 26 All Other Larceny 81 Motor Vehicle Theft 18 Counterfeit / Forgery 18 False Pretenses / Swindle 45 Credit Card / ATM Fraud 16 Impersonation 2 Embezzlement 4 Stolen Property Offenses 3 Vandalism of Property 209 Drug / Narcotics Violations 115 Drug Equipment Violation 62 Incest Statutory Rape Obscene Material 2 Operating Gambling Promo Prostitution 1 Bribery Weapon Law Violation 1 Wire Fraud 19 èíèûð   * NOTE: These reflect the number of incidents. There may be multiple victims per incident. ~;~ .,~ ~- ~~ ~~ r ~; = ~ ~- ~" y. °"TM. _ ~ ~. •~~} `~ .~~' ~;°~ ~ _ ; ~ ,.~. ~u, x; E~ ~* _' ._ ..~i 2008 Annual Report Chief's Message Page 3 Field Operations Personnel Page 4 Administrative Services Personnel Page 5 Personnel Activity (Retirement, Promotions) Page 6 Personnel Activity (Promotions, cont.) Page 7 •/~ Personnel Activity (New Officers) Page 8 Officer of the Year Page 9 Z Richard Lee Award Recipient /Favorable Occurrences Page 10 Commendation of Distinguished Service /Letter of Commendations Page 11 W Lifesaving Commendation Page 12 City Service Awards Page 13 Z Field Operations Page 14 O Patrol Pages 15-16 Community Services Officers Page 16 V Investigations Pages 17-19 Street Crimes Action Team (SCAT) Page 19 Special Response Team (SRT) / K-9 Page 20 O Metro Bomb Team /Grant Activity Page 21 Police Department Activity (Charts) Pages 22-23 W Other Activities Page 24 J Crime in Iowa City for the Last 5 Years Page 25 M Administrative Services Page 26 Animal Care and Adoption Services Pages 27-29 Computer and Technology Systems Pages 30-31 Training and Accreditation Pages 31-33 Evidence and Property Control Pages 33-34 Planning and Research Pages 34-35 Records Pages 35-36 Emergency Communications Pages 36-37 School Crossing Guards /Volunteers Page 38 2 2008 Annual Report To the Citizens of Iowa City, Since 2004 Iowa City has enjoyed anon-existent homicide rate but 2008 was a year that stunned our community and the nation when a family of five was murdered at the hands of the patriarch who ultimately committed suicide. Two additional murders have occurred in Iowa City this year, all of which were solved by the Iowa City Police Department quickly. While this has placed strain on the men, women, officers and staff of this department I am proud of their performance. Under the stress and pressures that these violent crimes bring, the officers were well-trained, equipped and mentally prepared. In 2008 the City Council approved two additional officers for the FY09 budget year, bringing the total sworn force to seventy-five officers when at full strength. Military call-ups and resig- nations were a challenge and for much of the year we were down five officers, not including those injured while on duty. At the time of this writing three new officers are close to graduat- ing from the police academy and all of our soldiers are back from deployment. On a related but personal note, I would like to thank Officer Kevin Wolfe and Officer Marcus Mittvalsky for the service they provided to this country and community. Space continues to be an issue for the police department. Preliminary plans have been com- pleted to temporarily move the Evidence Unit to secure facilities at the Water Treatment Plant. Additionally, the Animal Shelter is still in a temporary leased facility due to the flood. Exactly what is going to happen and where the Shelter will be located are details yet to be decided. The Iowa City Animal Shelter was the only municipal department dislodged by the flood. On- going dialog with FEMA and insurance representatives should result in a decision soon. The economy and budget shortfalls will be a challenge for this year and possibly years to come. The department remains committed to work as a dedicated team and ally with our neighboring jurisdictions when necessary. This report includes the activities of the Iowa City Police Department for 2008. Sincerely, .~ • Samuel E. Hargadine Chief of Police 3 2008 Annual Report 2008 PERSONNEL FIELD OPERATIONS DIVISION, captain Matt/ohnson PATROL Lieutenant Bill Campbell Lieutenant Doug Hart Lieutenant Dan Sellers Sergeant Denise Brotherton Sergeant Kevin Heick Sergeant Kevin Hurd Sergeant Sid Jackson Sergeant Brian Krei Sergeant Vicki Lalla Officer Chris Akers Officer Derek Frank Officer Marcus Mittvalsky Officer Ian Alke Officer Robert Gass Officer Kevin Prestegard Officer Jorey Bailey Officer Ronnie Gist Officer Andy Rich Officer Kevin Bailey Officer Matt Hansen Officer Dan Roth Officer Paul Batcheller Officer Mark Hewlett Officer Becki Sammons Officer Kevin Berg Officer Greg Humrichouse Officer Abe Schabilion Officer Jeremy Bossard Officer Paul Jacobs Officer Ryan Schnackel Officer Rob Cash Officer Travis Jelinek Officer Dave Schwindt Officer Todd Cheney Officer Dennis Kelly Officer D. J. Steva Officer Gabe Cook Officer Marty Leik Officer Scott Stevens Officer Zach Diersen Officer Erik Lippold Officer Terry Tack Officer Dave Droll Officer Troy Lorence Officer Carlos Trevino Officer Brandon Faulkcon Officer Sarah McAdams Officer Chad Wallace Officer Jeff Fink Officer Ed McMartin Officer Kevin Wolfe Officer Steve Fortmann Officer R. A. Mebus Officer Ryan Wood Officer Colin Fowler Officer Niles Mercer Officer Darin Zacharias INVESTIGATIONS Lieutenant Jim Steffen Sergeant Mike Brotherton Investigator Jerry Blomgren Investigator Jenny Clarahan Investigator Steve Duffy Investigator Scott Gaarde Investigator Dave Gonzalez Investigator Bob Hartman Investigator Dave Nixon Investigator Mike Smithey COMMUNITY SERVICE OFFICERS EVIDENCE Lynda Ambrose Dave Solis April Miller Jim Williams CUSTODIAN Dave Harris 4 2008 Annual Report 2008 PERSONNEL ADMINISTRATIVE SERVICES DIVISION, captain Rick vVyss ADMINISTRATION ADMINISTRATIVE SECRETARY COMPUTER SYSTEM ANALYST Linda White Jim Baker TRAINING AND ACCREDITATION Sergeant Mike Lord RECORDS PLANNING AND RESEARCH, Sergeant Troy Kelsay RECORDS SUPERVISOR, Jo Farnsworth SENIOR RECORDS CLERKS RECORDS CLERKS Lori Schroeder Wendy Mayer Rebecca Passavant Jennifer Dahm EMERGENCY COMMUNICATIONS CENTER COMMUNICATIONS SUPERVISOR, Nancy Sereduck EMERGENCY COMMUNICATIONS OPERATORS Donna Bogs Sandy Heick (Part Time) Lori Connell Matt Janssen (Part Time) Kathy Droll Kelly Jehle (Part Time) Todd Evans Dawn Miller Susan Fuhrmeister Merry Rooks Janene Groeschen Brandon Siggins ANIMAL CARE AND ADOPTION CENTER ANIMAL CARE SUPERVISOR, Misha Goodman ANIMAL SERVICE OFFICERS ANIMAL CARE TECHS /ASST Willa Hamilton Stacy Dykema Chris Whitmore Chad Mason 5 2008 Annual Report PERSONNEL ACTIVITY The Iowa City Police Department hosted one retirement reception and four promotional cere- monies in 2008. The department hired 5 new employees, 7 left employment, 1 employee trans- ferred from full time to part time, 1 employee transferred from part time to full time and 1 em- ployee transferred into the department from another City division. Here is a recap of the high- lights this year. Capt. Tom Widmer retired on June 19, 2008 after almost 30 years with the department. Tom was hired on September 12, 1978, graduated from the Iowa Law Enforcement Academy as the President of his class in 1979. He graduated as a Dean's Scholar from the Southern Police In- stitute in 1993, also serving as the class chaplain. Tom was promoted to Sergeant in 1989, serving in the Patrol unit until 1991, when he was assigned to Investigations. He was pro- moted to Lieutenant in 1991, continuing in the Investigations unit until 1995, when he trans- ferred back to the Patrol Division. Tom was promoted to the Administrative Services Captain in 1997, replacing the retiring Captain Don Strand. He then served as the Field Operations Cap- tain in 2003, retiring as the Administrative Services Captain. His vast knowledge will be missed, but we wish him well in his retirement. Lt. Rick Wyss was promoted on June 14, 2008 to the position of Administrative Services Cap- tain to fill Captain Widmer's vacancy. Retirement Promotion to Captain 6 Captain Tom Widmer Retired June 19, 2008 Captain Rick Wyss Promoted June 14, 2008 2008 Annual Report PERSONNEL ACTIVITY Early in 2008 the City conducted Civil Service promotional testing for the positions of Captain, Lieutenant, and Sergeant. Fifteen police officers tested for the promotion to Sergeant, six Sergeants tested for the promotion to Lieutenant, and two Lieutenant's tested for the promo- tion to Captain. On April 9, 2008 the Civil Service Commission certified the lists for each posi- tion, which are good for 2 years. The following, along with Lt. Rick Wyss, received promo- tions from those lists: Promotions to Lieutenant Promotion to Sergeant Sgt. Bill Campbell was promoted to Lieutenant on June 14, 2008 to fill the vacancy created by the promotion of Lt. Rick Wyss to Captain. Sgt. Doug Hart was promoted to Lieutenant on June 28, 2008 to fill a vacant Lieutenant's po- sition in the department. Officer Denise Brotherton was promoted to Sergeant on June 14, 2008 to fill the vacancy created by the promotion of Sgt. Bill Campbell to Lieutenant. 7 Lieutenant Bill Campbell Promoted June 14, 2008 Lieutenant Doug Hart Promoted June 28, 2008 Sergeant Denise Brotherton Promoted June 14, 2008 2008 Annual Report PERSONNEL ACTIVITY During the 2008 Officers Joel Dekraker, Matt Huber, and Laura Wood left employment. The following police officers were hired to fill those positions. We will greatly miss those who have left, but look forward to working with these 3 new officers. Brandon Faulkcon Ian Alke Hired January 10 Hired August 25 Brandon Faulkcon was hired as a Police Officer on January 10, 2008. He graduated from the 221St Iowa Law Enforcement Academy on April 11, 2008. After graduation and comple- tion of his field training, Officer Faulkcon was assigned to the Evening and Late Night Watches. Ian Alke and Niles Mercer were hired as Police Officer's on August 25, 2008. They gradu- ated from the 224t" Iowa Law Enforcement Academy on December 5, 2008. After gradua- tion and completion of their field training, both Officer Alke and Officer Mercer have been assigned to the Evening Watch. 8 Police Officer Police Officer Niles Mercer Hired August 25 Police Officer 2008 Annual Report 2008 OFFICER OF THE YEAR "On an annual basis, this award may be given to an officer who most significantly demon- strates work and behavioral ethics that mirror our oath of honor and exemplify a positive im- age of the Iowa City Police Department as well as the community. This award recipient will be chosen by Command Staff. Criteria for selection will be: professionalism sustained work ethic personal conduct ethic demonstrated leadership vision communication compassion This award was discussed by Com- mand Staff with all Iowa City Police Department supervisors. After dis- cussion and examination of criteria, Officer Zachary Diersen was hon- ored by being chosen the 2008 "Officer of the Year". Zach Diersen was hired as a police officer by the Iowa City Police Department on No- 2008 Officer of the Year Recipient Officer Zach vember 4, 2002. Since that time, Of- ficer Diersen has emerged as a natu- Diersen is shown ral leader within the department. He Sam Hargadine. receiving the award from Chief serves as an excellent role model for new officers in the field and eagerly communicates his opinions on a variety of topics for the purpose of bettering the department. While continuing his duties as firearms instructor, he significantly contributed to writing and teaching the newly formed Patrol Rifle Operator's Course. This year, Investigator Diersen was selected as a team leader for the department's Special Response Team. Investigator Diersen continues to serve as secretary for the Police Association and locally has been active with the Cub Scouts. In 2008, Investigator Diersen served as a member of the Street Crimes Action Team. The unit compiled a total of 593 criminal charges that included 142 Felony arrests and served 53 search warrants for drugs and weapons. Additionally, Investigator Diersen has been tenacious in his support of both the Patrol and Investigative sections, providing valuable assistance by utilizing his contacts and confidential informants that have led the closure of numerous cases and assistance on special projects. Investigator Diersen continues to demonstrate the qualities of professional- ism, leadership and vision in a consistent manner. Along with an engraved plaque, he re- ceived agold bar to be worn on the uniform. 9 2008 Annual Report RICHARD LEE AWARD RECIPIENT "On an annual basis, this award (Richard Lee Award) may be given to an officer in recognition of outstanding sustained efforts over the last year which positively impacted the community through a program or activity. This award recipient will be chosen by the officers of the De- partment after nominations have been received. The criteria for selection will be: professionalism compassion for citizens & other officers unique & effective ways of accomplishing objectives a specific action/program exemplifying" Eight officers were nominated for the 2008 award and Officer Jeremy Bossard was selected by his peers to receive the award. Officer Bossard has been an Iowa City Police Offi- cer since September 8, 2005. Since joining the force Jeremy has developed into one of it finest officers. Of special note are the many instances where Jeremy has taken the lead or provided valuable information leading to the resolution of several violent crimes in our community. Most recently Jeremy has been working with an area de- veloper on how to reduce the high crime rate in a sometimes troubled neighborhood. His strong work ethic, extraordinary mem- ory, and humble personality are traits his cohorts admire most. His name was per- manently inscribed on the award and he received a silver award bar to be worn on his uniform. LETTERS OF FAVORABLE OCCURRENCE A Letter of Favorable Occurrence is awarded for an act demonstrating exemplary professional conduct or performance. In 2008, the following officers received Letters of Favorable Occur- rence: Officer Paul Batcheller (2) Officer Kevin Berg Officer Jeremy Bossard Sergeant Mike Brotherton Sergeant Brian Krei Officer Zach Diersen Officer Mike Smithey Officer Matt Hansen (2) 10 Officer Jeremy Bossard accepts the 2008 Richard Lee Award from Chief Sam Hargadine. 2008 Annual Report COMMENDATION OF DISTINGUISHED SERVICE A commendation of Distinguished Service is awarded in recognition of an act involving signifi- cant bravery, heroism or action while facing personal danger. On November 8, 2008 SCAT Officer Batcheller and Hansen observed what they believed to be a suspicious vehicle. Noticing that the vehicle had a broken tail light they asked for Officer Rich to assist them in making a traffic stop. While Officer Rich was traveling to intercept, the suspicious vehicle made its way to Gasby's, 1310 S. Gilbert Street. The occupants parked their vehicle in a dark alleyway next to the store and went in. Officers Batcheller and Hansen inspected the unattended vehicle and found the car keys had been left behind and suspected that a robbery of the store was going to occur. At this same time Officer Rich arrived at the store and observed that the clerk was being robbed at knife point by the occu- pants of the suspicious ve- hicle. Believing that the clerk's life was in danger, Officer Rich entered the store with a drawn side- arm. The robbery was thwarted when the sus- pect, surrendered to Offi- cer Rich. The other sus- pect, ran from the store but was caught a short dis- tance away by Officers Batcheller and Hansen. The arrests of these sus- pects have led to the clearances of additional robberies that investigators have been working. In 2008, Officer Andrew Rich became the first Iowa City Police Officer to receive this award. LETTERS OF COMMENDATION A letter of Commendation is awarded to Officers in recognition for an act demonstrating ex- emplary professional conduct or performance. In association with the above incident Letters of Commendation were issued to: Officer Matthew Hansen Officer Paul Batcheller 11 Officer Andy Rich receives the department's first Commendation of Distinguished Service Award from Chief Sam Hargadine. 2008 Annual Report LIFESAVING COMMENDATION A commendation of Life Saving is awarded for an act involving rescue or attempts to rescue any person from medical emergency, trauma, or other life threatening peril. The act must be exemplary and situation unique. thew Huber became the first Iowa City Po- lice Officer to receive this Lifesaving Com- mendation. In 2008 Officer Mat- On June 13t", 2008 at 2:10 am, Officer Mat- thew Huber responded to a report that a man had fallen into Ralston Creek near the Co-Op Grocery. Due to heavy rains, the creek level was up with a swift cur- rent. When Officer Huber arrived he checked the east side of the creek near Col- lege St., and saw a Chief Sam Hargadine presents Officer Matt Huber with the Lifesaving man floating face Commendation Award. down. Officer Huber went down the east bank and into the water, where he was able to turn the man over so he was no longer face down. With the assistance of bystanders who also entered the creek, Huber moved the victim to the west bank. The victim was pulled unconscious from the water, placed on a backboard and lifted up the muddy bank by Huber and several of the other officers present. The quick action taken by Huber without regard to his own personal risk was the sole reason that the man survived that morning and suffered no known injuries. Officer Huber's actions bring credit to himself and strongly reflect the best traditions of the Iowa City Police Department. Officer Huber received a Medal of Life Saving and a "blue & white" award bar to be worn on his uniform. 12 2008 Annual Report CITY SERVICE AWARDS 35 Years Community Service Officer Lynda Ambrose 30 Years Sergeant Mike Brotherton Police Officer Steve Duffy Sergeant Vicki Lalla Sergeant Mike Lord Police Officer Kevin Prestegard 25 years Police Officer Marty Leik 20 years Police Officer Chris Akers Police Officer Mark Hewlett Community Service Officer Dave Solis 15 years Animal Care Center Supervisor Misha Goodman Animal Control Officer Chris Whitmore 10 years Emergency Communications Operator Kathy Droll Police Officer Derek Frank Community Service Officer April Miller Emergency Communications Operator Merry Rooks 5 Years Police Officer Andy Rich Police Officer Scott Stevens 13 2008 Annual Report FIELD OPERATIONS 2008 saw one of the biggest challenges the Department has faced in the response to the flooding which occurred in the Spring and Summer of that year. In addition to carrying out the duties normally associated with the provision of police service to our community, employees of the Department had to ramp up to work the countless extra hours required to address flood response. A major component of that response was provided by those assigned to the Field Operations Division. This aerial shot of South Gilbert Street was taken by Police Officer and pilot Dave Droll on June 14, 2008. Highway 6 runs horizontal across the top portion of the photo and Hills Bank is the brown building located left center. The most common image which is developed when people think about the police department, is that of the uniformed officer patrolling in a marked police vehicle with emergency lights. These officers are members of the Field Operations Division, Uniformed Patrol Section. Other sections of the Department whose personnel work out of Field Operations are Criminal Inves- tigations, Street Crime, Community Service Officers, K9, and the Special Response Team. 14 2008 Annual Report PATROL Officers assigned to this section are responsible for fulfilling the basic fundamental mission of law enforcement by providing a first response to calls for assistance from the community and by remaining attentive to situations and issues they observe as they patrol their assigned area. The officers assigned to the Uniform Patrol section carry out these duties year round, around the clock. The scope of activities performed by officers in the Uniform Patrol section runs from parking enforcement to felony calls in progress. The Patrol section is divided into three watches, each of which covers a specific block of time within each day. These patrol watches are responsible for emergency and non-emergency response to calls for service which occur within the city. Patrol officers are assigned to a spe- cific geographic area of the city within which they respond to calls for assistance from our citi- zens. Each of the patrol watch operations are overseen by a Lieutenant and two Sergeants. Some officers working Patrol are also assigned to specialized duties, based on their training. These duties include: • Crash reconstruction- these officers are trained in the reconstruction of vehicle collisions in order to capture relevant information used to identify why the collisions occurred. Bicycle patrol- Taking anon-traditional approach to covering their assigned beat, these officers, who have received certification for police bicycle operations, cover their assign- ments via bicycle. The value of the police bike officer lies in their ability to patrol and re- spond to incidents utilizing stealth, greater mobility and access, and cross-terrain capabil- ity. Field training- these officers are trained in the development of probationary officers and assist those officers in acquiring skills and knowledge to perform the job of police officer • Alcohol and tobacco enforcement- Officers working these details either coordinate special enforcement events or participate in the direct monitoring of those establishments within the city which are licensed to sell tobacco or alcohol products. • Crime scene investigation- these officers are trained to identify, document, secure and analyze materials which are relevant in the investigation of criminal events. Officers assigned to the Patrol section are also tasked with developing relationships with those who work and reside in the officer's assigned beat. To accomplish this, officers visit neighborhood schools, attend neighborhood association meetings, make business visits and generally work to promote better communication between the community and the Depart- ment. 15 2008 Annual Report The 2008 budget for the Patrol Division was set at $6,485,693. The breakdowns are shown below: PATROL BUDGET ($6,485,693) ^ $131,261 ^ $306,662 2% 5% ^ $407,110 6% ® $5,640,660 87% Personnel ^ Services ^ Supplies ~ Capital Outlay COMMUNITY SERVICE OFFICERS A non-sworn group that works in the Field Operations Division, Patrol section, are the Com- munity Service Officers (CSO's). The 4 CSO's in the section perform many functions that in- volve adifferent type of service delivery to the public. They collect found property, enforce parking regulations, and assist with traffic control when needed. Other responsibilities include animal control issues, abandoned vehicle abatement, shuttling Department vehicles for main- tenance, and a variety of other duties. 16 2008 Annual Report INVESTIGATIONS The Investigation Unit's primary function is to provide support to the Patrol Division by follow- ing through on investigations and complaints initially answered by uniformed officers. It was established to solve crimes via the processes of questioning victims, witnesses and suspects, accumulating physical evidence at the scene of a crime and by tracing stolen property or ve- hicles associated with a crime. The responsibility does not culminate here, for it is necessary that all facts and evidence be compiled and presented to the County Attorney's Office for pos- sible filing of charges against a suspect(s). The ultimate goal is to prove beyond any reason- able doubt, in a court of law, that the suspect(s) in question did commit the specific crime for which they are charged. Typically when an offense has been reported to the Police Depart- ment, auniformed officer takes the report and forwards it to the Criminal Investigations Com- manderfor review. Cases are reviewed and assigned to detectives based on several solvabil- ity factors (e.g. Is there a named suspect, license plate number, physical evidence present, etc. ). Cases with workable leads take priority over cases that have a low probability of being solved. Some cases, by their very nature, are always assigned for follow-up. These types of cases would include homicides, robberies, sexual assaults, kidnappings, aggravated assaults and arsons. Once an investigator receives a case with workable leads, the investigator will attempt to make contact with the complainant within 24 hours. Investigators use the latest technology in their efforts to solve crimes. Among the new tools made available to them within the last year are; a vacuum chamber to develop latent fingerprints and a new document fuming chamber for detecting finger prints left on paper. They also received train- ing on a recently purchased RUVIS (reflected ultra- violet imaging system) system. This piece of equip- ment is state of the art and allows investigators and crime scene technicians to quickly process large crime scenes and detect forensic evidence. Iowa City Police Department investigators also work with and assist other police agencies from local, county, state and federal levels in the investigation of crimes occurring in other jurisdictions 17 Lt. Jim Steffen uses the new RUVIS system to detect forensic evidence. 2008 Annual Report The Investigation Unit is supervised by a Lieutenant who oversees the daily operations and provides a direct line of supervision to the Sergeant and eleven detectives. Three investiga- tors are assigned to the Street Crimes Action Team (SCAT). The Investigative Sergeant is tasked with supervising these three officers. Six investigators handle general crimes ranging from homicides to property crimes. One position is dedicated to domestic violence investiga- tions. This is funded in part from a grant received from the US Department of Justice, Office on Violence Against Women, which is administered by the Iowa Crime Victim Assistance Divi- sion of the Iowa Attorney General's Office. The last position specializes in drug investiga- tions. This investigator is a member of the Johnson County Multi-Agency Drug Task Force and also a member of the federal Drug Enforcement Administration (DEA) task force. This position is partially funded through a federal Byrne-JAG grant and administered by the State of Iowa's Office of Drug Control Policy. The Investigations budget for 2008 totaled $842,862. The breakdowns are shown below: ^ $1,453 0% ^ $35,495 ^ $51,054 6% INVESTIGATIONS BUDGET ($842,862) ^ Personnel ^ Services ^ Supplies ^ Capital Outlay Utilizing this funding source, investigators, including personnel from the Iowa City Police De- partment, who make up the Johnson County Multi-Agency Drug Task Force (JCMADTF) opened 123 cases in 2008. During the investigation of these cases, 132 search warrants were served, nearly 10 pounds of controlled substances (cocaine, heroin, methamphetamine) were seized as were nearly 1350 pounds of marijuana, 1883 marijuana plants, nearly 1900 pills, tablets, dosage units and tabs of other controlled substances. 146 persons were charged with felony or misdemeanor complaints as a result of JCMADTF investigations. 18 ^ $754,860 90% 2008 Annual Report In 2008 the Investigative unit was assigned 803 cases, representing an increase of 107 cases from 2007 . The unit experienced a dramatic increase in homicide investigations, going from none the last two years to seven in 2008. All these cases ended with a successful in- vestigative resolution. The number of Domestic Abuse cases that were investigated in- creased from 326 to 395 in 2008. Iowa City Police investigators are also tasked with conducting background investigations for those candidates being considered for hire by the Department. STREET CRIMES ACTION TEAM The Street Crime Action Team (SCAT) investigates criminal activity such as street level drug violations, gang activity, repeat offenders, and problem locations or "hot spots". SCAT also supplements the Iowa City Police Department's Investigations section with major crimes such as: murder, sexual assault, robbery, and major assaults. The team also conducts alco- hol enforcement operations and are tasked with working patrol and investigative operations in incidents which require a sustained police presence. SCAT often serves as the first point of contact and clearinghouse for callers reporting suspicious or illegal activity related to drug offenses. The members of this unit work proactively to develop cases at a street level and, if able, carry them to conclusion. The Street Crimes Unit is also involved with conducting public education presentations on topics such as drug trafficking and gang activity. In 2008, SCAT investigators were involved in making nearly 600 arrests. During the year, SCAT investigators seized nearly 180 Ibs of drugs or narcotics, including marijuana, powder and crack cocaine, methamphetamine, heroin, Ecstacy, prescription drugs, anabolic steroids, and organic hallucinogens. The Street Crime unit also seized 36 weapons which included fire- arms, edged weapons, clubs, brass knuckles, and other impact weapons This unit also recov- ered 2 stolen vehicles during 2008. This unit fielded 213 requests for assistance, either through the Patrol or Investigations sec- tions or from other law enforcement agencies. Despite their capacity to serve as a quick re- sponse unit, they also initiated investigations into cases which were longer term, including as- saults, extortion, and robbery cases. As was the case across the ranks of the Department, SCAT officers were also tasked with du- ties associated with all levels of response to the floods of 2008. 19 2008 Annual Report SPECIAL RESPONSE TEAM (SRT) The Iowa City Police Department Special Response Team is a voluntary tactical unit that re- sponds to critical incidents to provide tactical support and service delivery for Patrol and In- vestigative operations. The team consists of supervisors and officers from throughout the de- partment. The purpose of the Special Response Team is to respond to incidents that require extra resources, equipment and tactical training that cannot be han- dled through a traditional police response. Some of these incidents include the service of high-risk search and arrest warrants, apprehension of wanted suspects, surveillance, dignitary protection, crowd control or other incidents which could be resolved utilizing the specialized training of this unit. Formed in 1997, the Iowa City Police Department Special Response Team (SRT) is made up of officers who have acquired special skills and who have undergone training which includes physical fitness, team operations, tactical movement, marksmanship, and risk assessment. These team members all have different assignments in the Department and are available via callout 24 hrs a day. Given the dynamic nature of the incidents to which SRT responds, team members must possess a high level of confidence and be prepared to make critical, split- second decisions. K9 The Iowa City Police Department utilizes the services of Police Service Dogs and handlers. In 2008, the Department's K9 component was made up of Officer Kevin Berg and K9 Naton, a Belgian Malinois. Naton is trained as a dual purpose Police Service Dog with specialized training in narcotics detection. The Police Service Dogs are used in a variety of situations. • To search for hidden suspects • To apprehend fleeing suspect • To search for lost persons • To search for evidence • To protect the handler, other officers and citizens • To clear vehicles after a high risk felony stop • To conduct public demonstrations • To search for and detect the odor of narcotics • To be a visual deterrent for crime 20 Naton proudly displays a large quantity of marijuana. 2008 Annual Report METRO BOMB TEAM The Johnson County Metro Bomb team, a nationally accredited team, made up of representa- tives from the Coralville Police Department, Johnson County Sheriff's Department, Iowa City Police Department, and University of Iowa Police Department, responds to calls of suspicious and explosive devices. The response capability includes the use of an explosives detection dog and handler. The scope of their duties includes protective sweeps for suspicious pack- ages, mitigation of known explosive devices, and investigation of incidents involving explosive unstable substances. The Johnson County Metro Bomb Team also participates as a regionalized response asset for the State of Iowa Department of Homeland Security. GRANT ACTIVITY A strong cooperative effort continues between the Iowa Governor's Traffic Safety Bureau (IGTSB) and the Iowa City Police Department. Through a grant received from IGTSB, Iowa City Police officers logged over 490 hrs. of traffic enforcement efforts, making over 1,190 traf- fic contacts, over 420 occupant restraint contacts,120 alcohol enforcement contacts, and par- ticipated in several multi-agency enforcement efforts, all with the goal of promoting highway traffic safety. Part of the focus of this grant is to promote the importance of seat belt use by vehicle drivers and passengers. To that end, several seat belt compliance surveys are taken annually to assess compliance by our motorists and their passengers. The Department remains committed to promoting safe driving practices in the community with a particular emphasis towards encouraging the use of occupant safety devices in vehicles. 21 2008 Annual Report POLICE DEPARTMENT ACTIVITY A collection of charts is located in this section. These charts illustrate the volume of a variety of activities with which police officers are engaged. ~~- ~~• ~: ~~ ~~ REPORTS TAKEN In 2008 the Iowa City Police Depart- ment took 8,362 reports. This number compares to 7,994 reports taken in 2007. CALLS FOR SERVICE In 2008, the Iowa City Police Depart- ment responded to 71,352 calls for service. This number represents a 6.6% increase in calls for service than were received in 2007. 2004 9075 2005 2008 8362 2007 22 2008 Annual Report ~~: ~~- ~~ ~~ ~ ~~. TRAFFIC CITATIONS In 2008, Iowa City Police Officers issued 5,827 traffic citations. This compares to 6,684 traffic citations issued in 2007. ARRESTS In 2008, Iowa City Police Officers and In- vestigators filed 6,434 complaints. This compares to 6,505 complaints filed in 2007. ~~: ~~ ~~. PARKING TICKETS ~~. ~ ~ ~ ~ ~ ~ In 2008, Iowa City Police and Commu- nity Service Officers issued 11,041 park- ~ ~ ing tickets. This compares to 15,927 parking tickets issued in 2007. ~~ ~~. .~ 23 2008 Annual Report OTH ER ACTIVITI ES In 2008, the Iowa City Police Department's certified Training for Intervention Procedures (TIPS) trainer, Officer AI Mebus, conducted 16 classes for persons involved in the alcoholic beverage service industries. This amounted to 478 people attending training, which promotes the responsible service, sale, and consumption of alcohol. 2008 marked the first year that the Iowa City Police Department offered certification training for both off and on premise licen- sees. The inclusion of training opportunities for off premise licensees was very well received. During the course of 2008, officers made over 2,100 Community Policing contacts. Utilizing the services and training of it's Child Passenger Safety technicians, the Department also served the community by conducting child safety seat inspections by appointment and during safety fairs or events specifically held to address vehicle occupant protection. Members of the Iowa City Police Department conducting a Child Passenger Safety Seat Inspection. 24 2008 Annual Report CRIME IN IOWA CITY FOR THE LAST 5 YEARS GROUP A CRIMES * 2008 2007 2006 2005 2004 Murder/Non-Ne li ent Manslau hter 3 0 0 0 2 Ne li ent Manslau hter 0 0 0 0 0 Justifiable Homicide 0 0 0 0 0 Kidna in 5 8 2 6 10 Forcible Rae 29 42 46 28 29 Forcible Sodom 1 9 2 1 1 Sex Assault with Ob~ect 2 0 1 1 0 Forcible Fondlin 27 47 39 16 24 Robbe 58 49 45 34 47 A ravated Assault 134 145 116 105 144 Sim le Assault 494 527 502 472 457 Intimidation 83 45 20 15 22 Arson 13 11 8 8 13 Extortion /Blackmail 4 6 1 0 2 Bur la / Breakin & Enterin 343 274 307 290 419 Pick Pocketing 5 2 1 1 1 Purse Snatching 6 1 1 2 3 Shoplifting 191 208 182 205 223 Theft from Building 300 358 309 249 386 Theft from Coin-Operated Machine 2 4 0 2 5 Theft from Motor Vehicle 174 188 162 111 215 Theft /Motor Vehicle Parts 81 100 115 81 179 All Other Larceny 367 359 270 356 365 Motor Vehicle Theft 65 75 76 67 63 Counterfeit /Forgery 88 102 99 94 106 False Pretenses /Swindle 156 170 150 124 142 Credit Card /ATM Fraud 89 64 26 18 38 Impersonation 3 0 4 0 1 Embezzlement 19 17 29 17 22 Stolen Property Offenses 10 12 9 7 12 Vandalism of Property 709 846 808 689 870 Drug /Narcotics Violations 310 332 471 376 334 Drug Equipment Violation 178 172 173 17 16 Incest 0 0 0 0 2 Statutory Rape 3 2 2 2 3 Obscene Material 3 1 6 2 0 0 eratin Gamblin 0 1 1 0 1 Promo Prostitution 0 1 0 1 0 Bribe 1 1 0 1 0 Wea on Law Violation 15 17 14 11 12 Wire Fraud 22 0 0 0 0 TOTAL 3,993 4,196 3,997 3,409 4,169 ~ NOTE: These reflect the number of incidents. There may be multiple victims per incident. 25 2008 Annual Report ADMINISTRATIVE SERVICES The Administrative Services Division of the Iowa City Police Department consists of the fol- lowing sections: Animal Care and Adoption Computer & Technology Systems Emergency Communications Evidence & Property Control Research & Development Records Training & Accreditation Uniform & Equipment Control Captain Richard Wyss is responsible for oversight of these sections. It consists of 27 full- time, 9 part-time and 2 work-study employees. The primary function of Administrative Ser- vices is to support the Operations Division in their assigned duties. Captain Wyss is also responsible for review and monthly reporting of the department's budget to the Chief. The Police Department's budget for 2008 totaled $9,400,839. ^ $900,808 2008 BUDGET 10% ^ $62,785 ($9,400,839) 0 ^ $491,228 ° ^ $617,463 5% 7% ^ $842,862 9% i $6,485,693 68% ^ Administration ^ Patrol * ^ Investigations ^ Records ^ Communications ^ Crossing Guards 26 2008 Annual Report ANIMAL CARE AND ADOPTION The Animal Services division is responsible for the enforcement of laws and ordinances which pertain to animals, issuing licenses and permits, animal welfare, sheltering of animals for in- corporated and unincorporated jurisdictions within Johnson County, adoption of unwanted and/or unclaimed animals and public education about the proper care and treatment of ani- m als. The Animal Care and Adoption Center is supervised by Misha Goodman. Their budget for 2008 was $543,820. Breakdowns are shown in the chart below: ANIMAL CARE BUDGET ($543,820) ^ $44,416 ^ $22,048 8% 4% ^ $132,428 ^ $344,928 24% 64% ^ Personnel ^ Services ^ Supplies ^ Capital Outlay Staffing currently includes 1 Animal Service Supervisor, 2 Animal Service Officers, 2 Animal Care Technicians and 1 Animal Center Assistant. 5 Tem- porary workers assist with both clerical and kennel operations. Animal Services staff and volunteers continue to utilize the media (radio, ca- ble access television in Iowa City, print media, web site linked to national adoption web sites as well as the Friends of the Animal Center Foundation web site) to promote adoption, reclaim and proper care of animals. The Animal Services division continues to offer support and expertise to neighboring jurisdictions with regards to animal sheltering, ordinances and operations.. Con- tract for service was negotiated with Coralville and signed. Contracts for Johnson County, North Liberty, Solon, and Oxford and continue to be negotiated for 2009/10 fiscal year. Misha continues to serve on the National Animal Control Association board. Misha spoke at the National Conference for Companion Animals in Disasters with regard to the Iowa Flood. The Animal Care Task Force is meeting once a month to work on community animal related issues. Animal services held two spay and neuter and one micro chipping clinic for low in- come residents of Johnson County. During the events approximately 500 animals were micro chipped, 90 animals altered and 45 received Rabies and preventative vaccinations. Funding for these events came from Friends of the Animal Center Foundation and Spay Iowa. Friends of the Animal Center Foundation brought in over $179,452 to be used toward special programs, and the care and maintenance of the animals at the Center. Friends of the Animal Center Foundation held 14 Mobil Adoption Programs and 20 Fund Raising Events. Approxi- mately 75 volunteer training classes where held during the year. 27 2008 Annual Report The Animal Services stats for 2008 are as follows: Total animals impounded into the center Animals impounded during the flood Total animals adopted (536 cats, 210 dogs, 29 others) Total temperament evaluations on dogs Total animals reclaimed by owner (174 cats, 504 dogs, 62 others) Total wild animals relocated Animals transferred to rescue Animals transferred to rehabilitators Euthanized (due to aggressiveness, disposition, injury, illness) Euthanized (due to overcrowding /lack of cage space Field calls handled Animals handled by officers in the field Citations issued Warnings issued Grants for dog training Foster Homes Animals fostered through Cold Noses Warm Hearts Humane Education Presentations ~~ ~~ ~r •~ 2, 362 293 775 331 740 18 30 25 559 23 780 565 49 749 2 27 280 15 1784 235 9,771.25 ~~ ~~ ~^ •~ 28 Microchips implanted Volunteers Volunteer total work hours 2008 Annual Report The Animal Services division was forced to move out of their primary facility on Kirkwood Ave- nue and lost much of the contents in the facility. The shelter facility had to be relocated twice in 2008. Emergency sheltering was first set up at the Johnson County Fairgrounds and then moved to its current location at 4852 Sand Road. The center handled 293 additional animals during the flood event. Relocation outside the City limits has caused a reduction in the amount of citizens visiting the facility, reduced the amount of animals being adopted, reduced the amount of volunteers, and reduced our overall monetary donations by 25%. The City is still awaiting final information from FEMA to determine the future of the shelter facility. Objectives for 2009 • Complete the process of relocating to a permanent facility. • Evaluate the possibility of introducing a Feral Cat program in specific areas of the commu- nity. • Hold additional microchip and spay and neuter clinics. • Complete update of codes and fees. • Repair Mobile Adoption Vehicle and put program in place. • Start small mammal adoption program in conjunction with Petco Corporation. • Cross train personnel for multi-purpose in operational tasks, specifically computer data- base. 29 2008 Annual Report COMPUTER & TECHNOLOGY SYSTEMS Jim Baker is tasked with responsibility for the polic port and records integration and technology for th wireless solutions and communication upgrades. support of all police computer hardware and softw tions in the field. In 2008, the computers in all the patrol vehicles were upgraded, bringing them into acceptable standards for current op- erating systems and performance. The new designs for the mobile computers eliminate issues that had been experi- enced with excess required cables and power consumption issues. After extensive research on currently available services to provide Broadband Data, a decision was made on proceed- ing with implementation of a network us- ing cellular data networks as the back- bone of the network. The available high speed cellular networks were researched and identi- fied. Each carrier was then field tested and data was collected for performance and pricing. A carrier was selected, and budgetary figures were collected. Once the project was approved materials were ordered and installation in each patrol vehicle was completed. Wireless soft- ware and hardware management pieces were put in place to allow mobile users access to their personal files, email and other resources that were in the past only accessible to users inside the Police Department. Officers can now complete more paperwork in the field that previously required them to travel to the Police Department. We are continuing to work towards the implementation of a new RMS and CAD system. Cur- rently negotiations are nearing completion on the purchase of a new CAD/RMS system that will allow all Law Enforcement in Johnson County to be on a uniform platform prior to the opening of the new Joint Communications Center. Work on conversion to the new system is expected to begin in early 2009. Adoption of the new CAD system at Iowa City Police De- partment will allow advanced training for Communications Personnel prior to the move to the Joint Communications Center and will ease the transition to a single entity for dispatching calls. 30 e information technology, CAD system sup- ePolice Department as a whole, including This includes responsibility for day to day are, both in the station and mobile applica- 2008 Annual Report In 2008, the Iowa City Police Department completed installation and training of some officers for the new TRACS OWI (Traffic and Criminal Software/ Operating While Intoxicated) project. The initial setup and system configurations were completed, establishing data links directly to the State Department of Transportation and the Courts for direct transmission of TRACS OWI data and associated paperwork. Officers have been trained on the new process for paper- work and the project is moving forward with the Court system and Johnson County Attorney's involvement as well. A videoconferencing solution was selected and installed at the Police Department, which al- lows videoconferencing to other agencies, primarily Johnson County. This allows true video conferencing, computer desktop sharing and presentations, as well as the ability to play a DVD/training video to a remote location which will be used by agencies for training purposes. TRAINING AND ACCREDITATION Sgt. Mike Lord has been assigned these functions since January of 2004. In addition to coor- dinating and documenting all the training attended by the Iowa City Police Department, he also is responsible for developing training that has to do with review, updates and changes to general orders. Another large portion of his duties is to oversee the review and development of the general orders as part of the CALEA Accreditation. Sgt. Lord also coordinates the Governors Traffic Safety funding which provides overtime funds for special traffic enforce- ment. He is also the Department's liaison for the Citizen's Police Academy. Accreditation The Iowa City Police Department is a Nationally Accredited Police Department, receiving its initial accreditation from the Commis- sion on Accreditation for Law Enforcement (CALEA) in March of 2002. The Department has been re-accredited two times (every 3rd year) since the initial award. The next re-accreditation review will occur in the fall /winter of 2010. To maintain accreditation the department must remain in, compliance with applicable standards and must be able to show compliance for each year of the ac- creditation cycle. In addition, the Department is required to come into compliance with newly developed accreditation standards. New standards require the Department to make changes to exist- ing policies and procedures or develop new policies and proce- dures. 31 2008 Annual Report Accreditation Goals for 2009- Sgt Hurd • Obtain /maintain proofs of compliance for all 459 stan- dards from the 2008 re-accreditation and develop policies and proofs of compliance for newly developed standards. • Enhance the procedures/proofs of compliance for stan- dards that were identified as minimally acceptable during the last review and come into compliance with more of the non-mandatory standards • Implement changes to files to make them more reader/ assessor friendly. • Assist other law enforcement agencies with "practice" as- sessment reviews to obtain insight to policy & procedures. • Investigate the feasibility of a "paperless" accreditation system. Trainin In 2008, Officers attended a total of 7,565 hours of training. This is down slightly from 8,002 hours in 2007. Of the training attended by Officers in 2008, 5,461 hours were conducted in- house and 2,104 hours were conducted off-site. This is a significant change from 2007 when Officers attended 4,080 hours of in-house training and 3,922 hours in off-site training. Based on 73 sworn officers, Officers averaged approximately 104 hours of training in 2008 as com- pared to approximately 110 hours in 2007. Also based on 73 sworn officers, members aver- aged nearly 75-hours of in-house training in 2008. The in-house training consisted in part of Annual MATS training which was 24-hours of topical matters and required in-service training. In-house training also included: Patrol Rifle training for the implementation of the Departments new Patrol Rifle Operator's program, Crisis Nego- tiation Training, Taser Training for the newly acquired Tasers, the Department's annual Use of Force related training in August, and Spring and Fall firearm qualifications /training. Officers attended 66 different off-site training sessions including attendance at schools and training sessions at Mobile Team Training Unit IV in Moline of which the Department is a member, the Iowa Law Enforcement Academy and the Midwest Counter Drug Training Center in Des Moines. Additionally members attended conferences, seminars and training sessions focusing on specialized areas of police work such as death investigations or technical training such as the use of the RADAR or Evidence Collection. In addition to the above training, three new officers completed the certification training re- quired of officers with the Iowa Law Enforcement Academy. These officers attended 560 hours each for a total of 1680 hours. 32 2008 Annual Report Training Goals for 2009: • Maintain the amount of training available to Police Department employees. • Increase the number of officers who qualify as crime scene technicians and the training opportunities for current CST's. • Explore Spanish language training for officers and dispatchers. • Continue to seek ways to bring quality training to Iowa City to reduce travel costs. • Continue to seek out needed training in a wide diversity of subjects to expand de- partmental expertise. EVIDENCE AND PROPERTY CONTROL The Iowa City Police Department continues to see an increase in the amount of property sub- mitted for accountability as well as an increase in the number of requests for retrieval of evi- dence. David Harris is the Evidence Custodian, and he is responsible for the following: All submitted evidence (2230 cases representing a 5.2% increase from 2007) -each case has a minimum of one item, and in some cases, hundreds of individual items of various types. Many items require special packaging and/or transport to outside sources like the DCI Labo- ratory in Des Moines. Evidence requires a high degree of legal accountability requiring all items to be carefully documented. This responsibility also includes coordinating with the Johnson County Attorney for release and disposal of evidence. Found property -Property that is either found or turned into the Iowa City Police Department is also held in an attempt to return to the rightful owner. The Evidence Custodian, Dave Harris has primary responsibility for securing, retrieval and disposal of these items, including bicycles. Retrieval and Distribution of Digital In-Car Video -while the data is automatically stored in the system, CSO Harris is re- sponsible to backup and retrieve any requested copying of the information. Downloading and Copying Digital Photographs -since going to all digital photographs, each officer has been assigned memory cards which are used for documentation. Handled as evidence, these images are submitted as evidence and downloaded into a system that tracks any viewing or modifi- cation. 33 2008 Annual Report There has been an increase in the number of photos submitted, requests for copies of this data, as well as requests for making copies and distributing them for court purposes. Over 700 of these requests were processed by Dave Harris in 2008. A system was developed in 2007 to dispose of items utilizing an on-line auction protocol. Working with Jim Baker, many items of value marked for disposal are now sold on-line rather than being taken to a community auction. Evidence& Property Goals for 2009: Continue to identify ways to increase the number of items removed from the evi- dence/found property system. With the projected implementation of a new Records Management System, imple- ment a bar-code system to track evidence which is compatible with the State of Iowa DCI Lab system. The current property storage area needs to be moved to a more suitable facility. PLANNING AND RESEARCH Sgt. Troy Kelsay took over responsibilities for this assignment in 2007. This job includes working closely with Police Records and Emergency Communications under the direction of the Administrative Commander. Planning and Research is respon- sible for developing and disseminating the majority of the statistical reports that are made available to citizens and the community. This is done by individual request, media releases and information posted to the Iowa City Police Department web page (www.icgov.orq/ olice . Reports are also generated which allow command staff to examine trends and help plan deployment of resources. This in- cludes the Use of Force Report, Officer Activity Report, and special generated reports as needs arise. Sgt. Kelsay monitors for accuracy and completeness the submission of all tickets, reports and docu- mentation submitted by officers. This requires him to work closely with Watch Supervisors and Records staff to insure documentation is complete. This position also includes assignment to duties as the department's Public Information Officer (PIO). Working as the media contact, he gathers the requested in- formation or provides facts about current activities in the community, as requested. This puts him in the public eye and results in being frequently quoted and seen as the Iowa City Police Department spokesperson. Sgt. Kelsay has taken a special interest in this area and has en- hanced the relationships the Iowa City Police Department has with area media. 34 2008 Annual Report As part of this continuing effort to educate and partner with the public for greater community safety, Chief Hargadine spearheaded the formation of the Iowa City Area CrimeStoppers. Sgt. Kelsay serves as the liaison with this community organization dedicated to helping police identify and arrest criminals within Iowa City and the surrounding areas. The IC Area CrimeStoppers is a prime example of a renewed ef- ~ ~ Ir~~:x CrIT~ :~~~:} ii ,f fort to develop and expand police/citizen partnerships ~I l~ l al ~~ ~~~'~~°'~ l ~~~ ~~~ lp~ ~-~ ~ig for the benefit of the entire community. Information ~, sharing and open communication is both a necessity and a goal of these community partnerships. Planning and Research Goals for 2009: • Continue toward implementation of new data management software to better gen- erate meaningful analysis. • Facilitate the free flow of public information. • Maintain improved public/media access. • Foster a partnership with media, especially area media, to better inform and involve the community in responding to criminal activity within Iowa City. • Improve the timely dissemination, both internally and externally, of information about unresolved crimes, especially violent crimes, occurring in Iowa City. POLICE RECORDS The Records Division of the Iowa City Police Department is supervised by Jo Farnsworth, who directs 2 Senior Records Clerks, 2 Records Clerks, 2 part time (less than 10 hours per week each), 2 Work Study positions, and 3 Volunteers who work approximately 20 hours per week each. The Records Division is responsible for collecting, processing, reviewing, storing and disseminating information from police reports and docu- ments. The Records Division works closely with the Johnson County Attorney's Office, the Ju- venile Court system and the City Attorney's Office to provide those agencies with pertinent informa- tion needed to ensure a proper disposition of criminal cases. The Police Records budget for 2008 totaled $491,228. Break- downs are shown to the right. RECORDS BUDGET ($491,228) ^ $2,624 ^ $1,277 ^ $75,850 1 % 0% 15% ^ $411,477 84% f Personnel ^ Services ^ Supplies ^ Capital Outlay 35 2008 Annual Report QRecords personnel completed data entry and scanning of 8,362 incidents for 2008. This was a 4.4% increase of incidents completed for 2007. ~}A total of 6,434 criminal charges were issued in 2008 fora 1.10% decrease from 2007. }5,827 traffic citations were issued in 2008 fora 12.8% decrease from 2007. 2,954 Criminal History checks were completed in 2008 by records personnel. Records personnel continue to work at maintaining and improving their skills by occasional interaction with other agencies in effort to review and/or improve policies and procedures, and attending training which recognizes updates and changes in procedures and reporting re- quirements. Records Objectives for 2009: • Installation of new Records Management System software • Review paper flow after installation of software for duplication • Utilize computerized forms to decrease printing costs EMERGENCY COMMUNICATIONS The staff includes one full time supervisor, Nancy Sereduck, (9) full time operators, (1) 3/ time operator and (1) '/ time operator. Chris Gilstrap resigned a full time position in July 2008. Matt Janssen was hired to fill that position. Sandy Heick resigned the 3/4 position in December of 2008. Iowa City Police Calls for Service: Q Fire/EMS Calls for Service: Q University Heights Calls for Service: ~} Johnson County Ambulance Dispatch: '~' 9-1-1 Cal Is Recorded: Q Incoming Routine Calls Recorded: 'Q IOWA/NCIC transactions: _ 71,532 (6.8% increase from 2007) 4,258 (2.9% increase) 4,105 (16.8% decrease) 3,906 (4.5% increase) 27,481 (19.6% increase) 112,761 (8.8% increase) 200,000 (approx) 36 2008 Annual Report The Emergency Communications budget totaled $900,808. The breakdown is shown below EMERGENCY ^ $5,585 COMMUNICATION 1% ^ $25,002 BUDGET 3% ($900,808) ^ $132,679 15% ^ $737,542 81% ^ Personnel ^ Services ^ Supplies ^ Capital Outlay In 2008, all ECO's received training in Fire Dispatching and updated Emergency Medical Dis- patch procedures. Beginning in July, 2008 all ECO's began participating in the Communica- tions on line testing through the Police Legal Science Program. This program provided 1.5 hours of training monthly in the various Communications discipline using real audio calls for service and online testing. Matt Janssen completed his Basic Telecommunicator training at the ILEA Academy. Dawn Miller was certified as a Communications Training Officer (CTO) on September 3, 2008. With Dawn's addition our department now has 4 CTO's (which includes the Supervisor). CTO Miller began assisting in Janssen's training after completion of this certification. 1 ECO and 1 su- pervisor attended the Spring Association of Public Communications Officers training in Des Moines providing 8 hours of in-service training. Dottie Maher continues to volunteer at the Police front desk once a week. She greets clients at the front desk, receives and transfers many phone calls and continues to contribute to the effectiveness of the ECC. Communication Goals for 2009 • Work toward integrating and transitioning into the Joint Communications Facility. • Maintain current in-house training with the Police Legal Science Program and Fire training. • Complete training for dispatchers in the appropriate level of NIMS protocol. • Continue to improve call-dispatch times for Fire and EMS calls for service. 37 2008 Annual Report SCHOOL CROSSING GUARDS Linda White, Administrative Secretary for the Police Department, currently manages the school crossing guards in Iowa City. Fourteen crossing guards cover the City's 12 approved school crossings for the 180 scheduled days of school. Each guard is paid a salary of $12.50 per crossing (once in the morning and once in the afternoon). Hand held stop signs and safety vests are provided by the City. Each crossing guard receives annual training in August before school begins in the fall. When a crossing guard cannot cover their assigned crossing, and a substitute is not available, the police department's Community Service Offi- cers or Police Officers are assigned the task. The School Crossing Guard budget for 2008 was set at $68,134 to cover the expenses. VOLUNTEERS For the past 7 years RSVP Volunteers have been utilized in the Records and Communica- tions Divisions. In 2008, four volunteers (Marguerite Harney, Dotti Maher, Carol Macon, and Mel Sunshine) logged over 1,028 hours in the 2 divisions. Marguerite, Carol, and Mel have volunteered in the police department for the entire 7 years. For the past 2 years, Dotti volun- teers to cover the front desk in Communications, while Marguerite, Carol, and Mel donate their time helping out in the Records Division. At an estimated volunteer rate of $18.77 per hour, the RSVP volunteers time was valued at over $19,295 to the department. On Wednes- day, April 16, 2008, the two divisions hosted an Appre- ciation Luncheon in the Council Chambers to honor our 2007 volunteers. Mem- bers of both divisions pro- vided the food for the lunch- eon. In addition to our 2008 volunteers, Sally Robinson, Carol Thompson, and Cathy Cox were 2007 volunteers. Sally and Carol have moved on with retirement, while Cathy became a temporary employee in Records. The volunteers were presented with Certificates of Appre- ciation and service pins. From left to right: (front row): Dotti Maher, Communications Supervisor Nancy Sereduck, Sally Robinson, Carol Thomp- son, Marguerite Harney, Cathy Cox, and Mel Sunshine. (back row): Chief Sam Hargadine, RSVP Coordinator Joan Cook, Captain Tom Widmer, Carol Macon, Records Supervi- sor Jo Farnsworth, and Sergeant Troy Kelsay. 38