HomeMy WebLinkAbout2009-05-05 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356 -5040.
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Iowa City'
City Council Agenda ----�
CITY OF IOWA CITY
Regular Formal
May 5, 2009 - 7:00 p.m.
City Hall — Harvat Hall
410 E. Washington Street www.icgov.org
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ITEM 1. CALL TO ORDER.�Gfr -�-o
ROLL CALL. 7
ITEM 2. PROCLAMATIONS.��
a) Bicycle Month — May 2009
b Tennis Month — May 2009 ln ,0C
C) Older American's Month — May f009 -
d) Wreaths Across America Day, December 121 2 09 , ,
e) Americ rp Week, May 9 -16, 2009 Irep
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ITEM 3. CONSIDER DOPTION OF THE CONSENT ALENDAR SAS PRESENTED OR l
AMENDED.
a) Approval of Council Actions, subject to corrections, as recommended by
the City Clerk.
1. April 13, Special Council Work Session
2. April 17, Special Council Formal Official and Complete
3. April 20, Special Council Work Session
4. April 20, Special Council Formal Official and Complete
b) Receive and File Minutes of Boards and Commissions (any
recommendations .contained in minutes become effective only upon
separate
Council action).
1.
Airport Commission: March 12, 2009
2.
Airport Commission: April 14, 2009
3.
Airport Commission: April 2, 2009
4.
Airport Commission: February 23, 2009
5.
Airport Commission: February 12, 2009
6.
Public Art Advisory Committee: March 5, 2009
7.
Planning and Zoning Commission: April 2, 2009
8.
Housing and Community Development Commission: March 26, 2009
9.
Housing and Community Development Commission: March 12, 2009
10.
Youth Advisory Commission: March 1, 2009
11.
Human Rights Commission: March 24, 2009
12.
Parks and Recreation Commission: March 11, 2009
May 5, 2009 City of Iowa City Page
13. Telecommunications Commission: February 23, 2009
C) Permit Motions and Resolutions as Recommended by the City Clerk.
New:
1. Class C Liquor License for L & M Iowa City Investments, LLC, dba
Chef's Table, 223 E. Washington St.
Renewal:
2. Class C Liquor License for Jirsa's, LLC, dba Rick's Grille & Spirits, 1705
S First Ave Suite Q.
d) Public Hearings.
oc)_ X35 1. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON
AMENDING THE FY2009 OPERATING BUDGET.
Comment: This resolution
amend the FY2009 budget.
May 8, 2009.
e) Resolutions.
sets a public hearing on May 19, 2009 to
Information will be available to the public
1. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST TO A
SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND HILLS BANK AND TRUST, CORALVILLE, IOWA FOR
PROPERTY LOCATED AT 706 MILLER AVENUE, IOWA CITY, IOWA.
Comment: Hills Bank and Trust has requested that the City approve a
Subordination Agreement for property at 706 Miller Avenue. On March
11, 2005 and on February 8, 2006, the owners of the property received
funding from the City of Iowa City through the TARP Rehabilitation
Program. The property has enough equity to cover the City's lien
position.
f) Correspondence.
1. JCCOG Traffic Engineering Planner: Establishment of a loading zone
with a 15- minute limit on the east side of the 10 block of Dubuque Street
from Iowa Avenue to the alley.
2. JCCOG Traffic Engineering Planner: Installation of NO PARKING
ANYTIME signs on the south side of Middlebury Road between Scott
Boulevard and Westbury Drive.
3. JCCOG Traffic Engineering Planner: Installation of NO PARKING
CORNER TO HERE sign at the southeast corner of the Iowa
Avenue/Van Buren Street intersection
4. Ron Knoche, City Engineer: Competitive Quotation Results Clinton
Street- Davenport Street Storm Sewer Improvements
5. David Downs: 2018/2022 FIFA World Cup Bid Campaign Venue
Selection
6. Ashley Schlinz: Student housing near the University of Iowa Campus
May 5, 2009 City of Iowa City Page
7. Rod Sullivan: Historic District and Hancher Auditorium
8. Animal Care Task Force members: New animal shelter site
END OF CONSENT CALENDAR.
/ --el - - - J•
ITEM 4. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Community Comment will be continued, if necessary, prior to "City Council Information"
item.
ITEM 5. PLANNING AND ZONING MATTERS. (Item's "a, b, c" will proceed as outlined in
the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte
communications. ")
a) REZONING APPROXIMATELY 23.25 ACRES OF PROPERTY LOCATED
ALONG THE 400 — 500 BLOCKS OF N. VAN BUREN STREET, THE 300 —
500 BLOCKS OF N. GILBERT STREET, THE 300 — 700 BLOCKS OF N. LINN
STREET, THE 200 — 300 BLOCKS OF RONALDS STREET, THE 200 — 300
BLOCKS OF CHURCH STREET, THE 200 — 500 BLOCKS OF FAIRCHILD
STREET, AND 200 — 400 BLOCKS OF DAVENPORT STREET FROM
NEIGHBORHOOD STABILIZATION RESIDENTIAL (RNS -12) ZONE TO
HISTORIC DISTRICT OVERLAY/ NEIGHBORHOOD STABILIZATION
RESIDENTIAL (OHD /RNS -12) ZONE AND FROM MEDIUM DENSITY SINGLE
FAMILY (RS -8) ZONE TO HISTORIC DISTRICT OVERLAY /MEDIUM
DENSITY SINGLE FAMILY (OHD /RS -8) ZONE. (REZ09- 00001)
Comment: At its April 2 meeting, by a vote of 6 -0 (Plahutnik abstaining), the
Planning and Zoning Commission recommended approval of this rezoning. At
its March 12 meeting by a vote of (7 -0 Hirschman, Michaud and Wagner
absent) the Historic Preservation Commission also recommended approval.
Staff recommended approval in a report dated March 7. Approval will establish
the Northside Historic Preservation District and require that the Historic
Preservation Commission review demolition permits and building permits that
affect the exterior of buildings within the district. Protest petitions representing
over 20% of the property within the proposed district have been submitted,
therefore, a super majority (6 out of 7 voting in favor) is necessary to pass this
ordinance. Correspondence included in Council packet.
1.
Action:
41i //��ic�,
2. CONSI
Action:
PUBLIC HEARING
UKUINANUL (I-Wb I
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May 5, 2009 City of Iowa City Page 4
b) AMENDING TITLE 14, ZONING, ESTABLISHING DEFINITIONS AND A USE
CLASSIFICATION PROCEDURE FOR DRINKING ESTABLISHMENTS AND
ALCOHOL SALES - ORIENTED RETAIL USES AND ESTABLISHING
MINIMUM SPACING REQUIREMENTS FOR DRINKING ESTABLISHMENTS
THROUGHOUT THE CITY AND FOR ALCOHOL -SALES ORIENTED RETAIL
USES IN THE CENTRAL BUSINESS SERVICE (CB -2), CENTRAL
BUSINESS SUPPORT (CB -5), AND CENTRAL BUSINESS (CB -10) ZONES.
Comment: At its April 16 meeting by a vote of 6 -0 (Pluhutnik absent), the
Planning and Zoning Commission recommended approval. Staff recommended
approval in a report dated March 5. Approval will establish a minimum
separation requirement between bars in all commercial zones that allow these
uses and a minimum separation requirement in the Central Business Zones
between retail establishments, such as liquor stores, that receive a significant
amount (25% or more) of their gross income from the sale of alcohol and
alcoholic beverages. Correspondence included in Council packet.
PUBLIC HEARING
Action:
2. CONSIDER AN ORDINANCE (FIRST CONSIDERATION)
Action:
C) CONSIDER AN ORDINANCE CONDITIONALLY REZONING
APPROXIMATELY .98 ACRES OF PROPERTY LOCATED NORTH OF
¢.33 1O ROHRET ROAD FROM INTERIM DEVELOPMENT SINGLE - FAMILY
RESIDENTIAL (ID -RS) TO LOW DENSITY SINGLE - FAMILY RESIDENTIAL,
40.13 ACRES FROM RURAL RESIDENTIAL (RR -1) TO LOW DENSITY
SINGLE - FAMILY RESIDENTIAL (RS -5) AND 60.28 ACRES FROM LOW
DENSITY SINGLE- FAMILY RESIDENTIAL TO PLANNED DEVELOPMENT
OVERLAY LOW DENSITY SINGLE - FAMILY RESIDENTIAL (OPD -5). (REZ08-
00011) (PASS AND ADOPT)
Comment: At its February 5 meeting, by a vote of 5 -1 (Eastham voting no,
Payne absent), the Planning and Zoning Commission recommended approval
of this rezoning subject to a Conditional Zoning Agreement addressing
improvement of Rohret Road to City standards, a phasing plan for the
subdivision, the vacation of the southern portion of Slothower Road, approval
of the wetland permit and a plan for the long -term maintenance of the wetland
by a home owners' association. Correspondence included in Council packet.
Action:
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May 5, 2009 City of Iowa City Page 5
oR— ISI d)
CONSIDER A RESOLUTION APPROVING THE PRELIMINARY OF
COUNTRY CLUB ESTATES PARTS 3 -7, IOWA CITY, IOWA. (SUB09- 00010)
Comment: At its January 5 meeting, by a vote of 5 -1 (Eastham voting no), the
Planning and Zoning Commission recommended approval. Staff recommended
approval in a report dated January 15. Approval will allow the development of
Country Club Estates Parts 3 -7 a 107 -lot, 79.27 -acre residential subdivision
located on Robret Road. Y r
III 11e7L___
ITEM 6. ADOPTING IOWA CITY'S FY10 ANNUAL ACTION PLAN AND FY09
ANNUAL �
ACTION PLAN AMENDMENT, WHICH ARE SUB -PARTS OF IOWA CITY'S 2006-
2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY
MANAGER TO SUBMIT SAID PLAN AND AMENDMENT AND ALL NECESSARY
CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED
CHIEF EXECUTIVE OFFICER.
Comment: At their April 16, 2009 meeting, the Housing and Community Development
Commission (HCDC) recommended that City Council approve the FY10 Annual Action
Plan and an amendment to the FY09 Annual Action Plan. The FY09 Annual Action
Plan amendment identifies how the City will allocate the additional Community
Development Block Grant (CDBG) funds received through the American Recovery and
Reinvestment Act (a.k.a. 2009 Stimulus Bill). The draft minutes of the April 16 HCDC
meeting are included in the April 30 Council information packet. A copy of the FY10
Annual Action Plan and FY09 Annual Action Plan amendment went to Council only;
however, these plans are also available on the city website. Staff memorandum
included in Council packet.
a) PUBLIC HEARING
Action:
Oq — /3g b) CONSIDER A RESOLUTION
Action:
Glos��
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1
May 5, 2009 City of Iowa City Page
ITEM 7. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $4,995,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
Comment: This public hearing is being held to receive public comment regarding the
issuance of up to $4,995,000 General Obligation Capital Loan Notes. Bond proceeds
will be used to pay costs of the construction, reconstruction, and repairing of
improvements to public ways, sidewalks, overpasses and streets; the opening,
widening, extending, grading and draining of the right -of -way of public grounds and the
removal and replacement of dead or diseased trees thereon; the reconstruction,
extension and improvement of the existing Municipal Airport; the acquisition,
installation and repair of traffic control devices; the rehabilitation, improvement and
equipping of existing city parks, including facilities, equipment and improvements
commonly found in city parks and equipping of the fire department. This resolution
authorizes staff to proceed on behalf of the City, with the sale of the bonds, and to take
all action necessary to permit the sale of said bonds on a basis favorable to the City
and acceptable to the City Council.
a) PUBLIC HEARING Cle ��d
Action:
09— I S9 b) CONSIDER A RESOLUTION
Action:
ITEM 8. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $6,500,000 GENERAL OBLIGATION REFUNDING CAPITAL LOAN
NOTES, SERIES 2009E
Comment: This public hearing is being held to receive public comment regarding
the issuance of up to $6,500,000 General Obligation Refunding Capital Loan Notes.
Bond proceeds will be used to refund the Series 2001 General Obligation bonds.
Refunding this bond issue early will result in a savings of approximately $300,000 to
the City. This resolution authorizes staff to proceed on behalf of the City with the sale
of the bonds, and to take all action necessary to permit the sale of said bonds on a
basis favorable to the City and acceptable to the City Council.
a) PUBLIC HEARING �e Se d
DR 140 b) CONSIDER A RESOLUTION
Action:
May 5, 2009
City of Iowa City
Page
ITEM 9. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $700,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
Comment: This public hearing is being held to receive public comment regarding the
issuance of up to $700,000 General Obligation Capital Loan Notes. Bond proceeds will
be used to pay costs of improvements to the Salt Storage Building. This resolution
authorizes staff to proceed on behalf of the City with the sale of the bonds, and to take
all action necessary to permit the sale of said bonds on a basis favorable to the City
and acceptable to the City Council.
a) PUBLIC HEARING
Action:
ocl - 141 y b) CONSIDER A RESOLUTION
Action:
ITEM 10. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $680,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
Comment: This public hearing is being held to receive public comment regarding the
issuance of up to $680,000 General Obligation Capital Loan Notes. Bond proceeds
will be used to pay costs of the renovation, improvement and equipping of recreation
grounds, including the Soccer Fields and the Napoleon Park Softball Fields; the
acquisition of art for public buildings and areas and roof repair and elevator
improvements to a Recreation Center. This resolution authorizes staff to proceed on
behalf of the City with the sale of the bonds, and to take all action necessary to permit
the sale of said bonds on a basis favorable to the City and acceptable to the City
Council.
a) PUBLIC HEARING C /C S 6 j
Action:
ocl - / +01- b) CONSIDER A RESOLUTION
May 5, 2009 City of Iowa City Page 8
ITEM 11. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $360,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
Comment: This public hearing is being held to receive public comment regarding the
issuance of up to $360,000 General Obligation Capital Loan Notes. Bond proceeds will
be used to pay costs of City Hall remodeling; miscellaneous improvements to City Hall;
improvements to the Mercer Swimming Pool, including filter system replacement and
roof repair to the Senior Center. This resolution authorizes staff to proceed on behalf of
the City with the sale of the bonds, and to take all action necessary to permit the sale
of said bonds on a basis favorable to the City and acceptable to the City Council.
a) PUBLIC HEARING
Action:
4:)9-1+3 b)
/'-",►nC�i2
CONSIDER A RESOLUTION
Action:
6 - 1) A�-) k
ITEM 12. INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE
AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO
EXCEED $510,000 GENERAL OBLIGATION CAPITAL LOAN NOTES
Comment: This public hearing is being held to receive public comment regarding the
issuance of up to $510,000 General Obligation Capital Loan Notes. Bond proceeds will
be used to pay costs of General Rehabilitation and Improvement Program housing
improvements and low income housing improvements in connection with the Housing
Fellowship necessary for the operation of the City and the health and welfare of its
citizens. This resolution authorizes staff to proceed on behalf of the City with the sale of
the bonds, and to take all action necessary to permit the sale of said bonds on a basis
favorable to the City and acceptable to the City Council.
a) PUBLIC HEARING Ot S-e-j
09- j4-+ b)
Action:
CONSIDER A RESOLUTION
Action:
May 5, 2009 t4A City of Iowa City j Page 9
ITEM 13. CONSIDER A RESOLU ION DIRECTING SALE OF $6,685,000 GENERAL
OBLIGATION CAPITAL LOAN NOTES, SERIES 2009C
Comment: Bids were received at 10:00 am on May 5, 2009 for the sale of
$6,685,000 General Obligation Capital Loan Notes. This resolution ratifies and
confirms the actions of the City Clerk and Finance Director in the determination of the
most favorable bid.
a�
Action:
ITEM 14.
CONSIDER A RESOLUTION DIRECTING SALE OF $505,000 TAXABLE GENERAL
OBLIGATION CAPITAL LOAN NOTES, SERIES 2009D
Comment: Bids were received at 10:00 am on May 5, 2009 for the sale of $505,000
General Obligation Capital Loan Notes. This resolution ratifies and confirms the
actions of the City Clerk and Finance Director in the determination of the most
favorable bid.
Action:
ITEM 15.
CONSIDER A RESOLUTION DIRECTING SALE OF $6,500,000 GENERAL
OBLIGATION REFUNDING CAPITAL LOAN NOTES, SERIES 2009E
Comment: Bids were received at 10:00 am on May 5, 2009 for the sale of
$6,500,000 General Obligation Refunding Capital Loan Notes. This resolution ratifies
and confirms the actions of the City Clerk and Finance Director in the determination of
the most favorable bid.
Action:
ITEM 16.
CONSIDER A RESOLUTION AUTHORIZING THE REDEMPTION OF
48
OUTSTANDING GENERAL OBLIGATION BONDS, SERIES 2001, DATED JUNE 15,
05 —
2001 OF THE CITY OF IOWA CITY, IOWA, AND DIRECTING NOTICE BE GIVEN.
Comment: See above.
Action:
a�
May 5, 2009 City of Iowa City Page 10
ITEM 17. CONSIDER AN ORDINANCE AMENDING TITLE 10 OF THE CITY CODE, ENTITLED
"USE OF PUBLIC WAYS AND PROPERTY," CHAPTER 3, ENTITLED
"COMMERCIAL USE OF SIDEWALKS, " TO ELIMINATE THE CAP ON
o9-4337 TEMPORARY SIDEWALK PERMITS AND TO EXPAND THE PERMIT FOR
FRIDAYS DURING THE SUMMER BY ESTABLISHING A NEW SIDEWALK
RETAILING PERMIT. (SECOND CONSIDERATION)
Comment: Temporary sidewalk permits are primarily used for "sidewalk days" in the
downtown. This ordinance increases the flexibility of the permits by eliminating the cap
(present limit is three per year) and the duration (one permit is limited to Fridays to
coincide with the Friday Night Concert Series.) It also creates a new sidewalk retailing
permit that is available to a business on an annual basis on Thursdays through
Sundays from March through October. This idea originated with the Downtown
Association of Iowa City, and the packet contains a memo from the Assistant City
Manager with more detail. The ordinance provides that rules for the sidewalk retailing
permit will be established by staff, and the memo sets forth the proposed rules.
Correspondence included in Council packet. Staff recommends expedited action.
Action: U)t1 Y i ! ^d G Od vz?
ITEM 18. CONSIDER AN ORDINANCE AMENDING TITLE 3, ENTITLED "CITY FINANCES,
TAXATION AND FEES," CHAPTER 4, ENTITLED "SCHEDULE OF FEES, RATES,
0 33 CHARGES, BONDS, FINES, AND PENALTIES," SECTION 3-4 -5, ENTITLED
"SOLID WASTE DISPOSAL," OF THE CITY CODE TO INCREASE OR
CHANGE CERTAIN SOLID WASTE CHARGES. (PASS AND ADOPT)
Comment: This proposed ordinance would increase solid waste collection fees by
approximately three and one half percent (3.5 %). Currently the fee is $14.50 per
month; the increase would change the fee to $15.00, effective July 1, 2009. This
action is necessary due to annual increases in operational costs. The last fee increase
was effective July 1, 2008.
Action: Y u/
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ITEM 19. CONSIDER AN ORDINANCE AMENDING TITLE 9 ENTITLED "MOTOR VEHICLES
AND TRAFFIC ", CHAPTER 7 ENTITLED "VEHICLE SIZE, WEIGHT AND LOAD,"
09 - 43 -3 1j TO RESTRICT LARGE TRUCK TRAFFIC ON NORTH SUMMIT STREET AND
DEWEY STREET. (PASS AND ADOPT)
Comment: This Ordinance will amend the City Code to add North Summit Street and
Dewey Street to the list of streets where vehicles weighing more than 16 tons are
prohibited. The existing streets where large trucks are embargoed include Kirkwood
Avenue, South Summit Street, Lower Muscatine Road, and First Avenue. This action
has been requested by residents of North Summit Street and Dewey Street; staff found
that large trucks have damaged fire hydrants, curbs and sidewalks on these streets
due to the narrow right -of -way.
Action:
May 5, 2009 City of Iowa City Page I I
ITEM 20. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE
CLERK TO ATTEST TO AN AGREEMENT TO LEND ANISTON VILLAGE LIMITED
Oct— PARTNERSHIP $282,000 TO PURCHASE LAND TO CONSTRUCT AFFORDABLE
RENTAL HOUSING.
Comment: Under the proposed agreement, the City will provide financing by means of
general obligation bonds to a private limited partnership to assist with the purchase of
20 lots and the construction of 22 single - family units (two of the structures will be zero -
lot line homes) of affordable rental housing. The general partner is The Housing
Fellowship, which set up the limited partnership because the project will be financed in
part with tax credits and tax credits can only be awarded to for profit entities. Staff
memorandum included in Council packet.
Action: r YC'
r 7
ITEM 21. CONSIDER A RESOLUTION APPROVING AN AGREEMENT TO PURCHASE 612
NORMANDY DRIVE WITH A STATE COMMUNITY DISASTER GRANT.
.oq -15v
Comment: Although 612 Normandy Drive ( "the property ") is in the 100 -year floodplain, it
is not eligible for the federal Hazard Mitigation Grant Program (a /k/a the "FEMA
buyout "). In House File 64 passed this spring, the State of Iowa established a
disaster recovery program entitled "Community Disaster Grants" for, among other
reasons, to provide funds to local governments to purchase land that is not eligible
for the FEMA buyout. City staff has negotiated a purchase agreement with the
owner that requires City Council approval, a copy of which is attached to the
resolution. The funds to purchase the property will be from this state grant; there
is no local match. The following item on the agenda is for a similar purchase of a
home that is not eligible for the buyout.
Action:
ITEM 22. CONSIDER A RESOLUTION APPROVING AN AGREEMENT TO PURCHASE 105
opj r 5 TAFT SPEEDWAY WITH A STATE COMMUNITY DISASTER GRANT.
Comment: Although105 Taft Speedway ( "the property ") is in the 100 -year floodplain, it is
not eligible for the federal Hazard Mitigation Grant Program (a /k/a the "FEMA
buyout "). In House File 64 passed this spring, the State of Iowa established a
disaster recovery program entitled "Community Disaster Grants" for, among other
reasons, to provide funds to local governments to purchase land that is not eligible
for the FEMA buyout. City staff has negotiated a purchase agreement with the
owner that requires City Council approval, a copy of which is attached to the
resolution. The funds to purchase the property will be from this state grant; there is no
local match. The previous item on the agenda is for a similar purchase of a home that
is not eligible for the buyout.
Action:
May 5, 2009 City of Iowa City Page 12
ITEM 23. CONSIDER A RESOLUTION APPROVING THE ACCEPTANCE OF THE
DEDICATION OF A 0.28 ACRE PARCEL OF LAND ON AUDITOR'S PARCELS
ogi — 150' 2008005 AND 2008004, SOUTHEAST OF DODGE STREET COURT IN IOWA CITY,
JOHNSON COUNTY, IOWA, AS PUBLIC RIGHT -OF -WAY.
Comment: The owner of the property desires to divide and sell a portion of land as
shown on the Amended Plat of Survey. In order to avoid the creation of a land- locked
parcel, the owner has agreed to dedicate right -of -way to the City which will provide
access to a public street for the newly created lot. Staff recommends accepting this
dedication. //
Action: (J �� /��1�/�
ITEM 24. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
o�i- 153 CONSTRUCTION OF THE 2009 WATER MAIN DIRECTIONAL BORING PROJECT.
Comment: Bids for this project were opened on Wednesday, April 29th and the
following bids were received:
Terrell Construction, Inc. Swisher, Iowa $ 110,750.00
Summers Enterprise, Inc. Masonville, Iowa $ 114,367.00
Gaylord Construction, Inc. Ft'. Madison, Iowa $ 118,355.00
Utili -Link, Inc. Coweta, Oklahoma $ 118,680.00
Volkens, Inc. Dyersville, Iowa $ 119,300.00
Directional Zone, Inc. Norfolk, Nebraska $ 123,390.00
Ellingson Drainage, Inc. West Concord, Minnesota $ 156,152.46
Precision Underground Utilities LLC Cambridge, Iowa $ 192,050.00
Engineer's Estimate $ 135,000.00
Public Works and Engineering recommend award of the contract to Terrell
Construction, Inc. of Swisher, Iowa. The project will be funded with Water revenues.
Action:
v
May 5, 2009 City of Iowa City Page 13
ITEM 25. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
09- (� CONSTRUCTION OF THE 2009 PAVEMENT REPLACEMENT FOR WATER MAIN
PROJECT.
Comment: Bids for this project were opened on Wednesday, April 29th and the
following bids were received:
Feldman Concrete Dyersville, Iowa $ 90,072.50
All American Concrete West Liberty, Iowa $ 102,050.00
Bud Maas Concrete Iowa City, Iowa $ 118,145.00
L.L. Pelling Co. North Liberty, Iowa $ 155,677.00
Engineer's Estimate $ 170,000.00
Public Works and Engineering recommend award of the contract to Feldman Concrete
of Dyersville, Iowa. The project will be funded with Water revenues.
Action:
ITEM 26. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
MAYOR TQ SIGN AND THE CI CLERK TO ATTEST CONTRACT FOR
CONSTRUCON OF THE BURLIN ON STREET PE
DE TRIAN BRIDGE
REHABILITA ON PROJECT.
Comment: Bid for this project were ope d on Wednesday, Ap *I 29th and the
following bid was ceived:
Base Bid +
B e Bid Alternate Bi
Iowa Bridge &Culvert ashington, Iowa $ 571, 82.00 $ 789,142.00
Engineer's Estimate $ 409,3 .00 $592,300.00
Staff is currently reviewing t bids and will make a r ommendation to ouncil at
Monday's work session. Fundi will be 50% Iowa Depart ent of Transportat n, 25%
University of Iowa and 25% Cit of Iowa City. The City's hare will be fun d with
Road Use tax proceeds.
Action:
� r 1C k
row
CITY OF IOWA CITY
MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Revision /Addition
/- ITEM 26. (Revision) CONSIDER A RESOLUTION REJECTING BIDS RECEIVED ON
APRIL 28, 2009 FOR THE BURLINGTON STREET PEDESTRIAN BRIDGE
REHABILITATION PROJECT, AND SETTING A NEW DATE FOR RECEIPT
OF BIDS FOR THE REBIDDING OF THE BURLINGTON STREET
PEDESTRIAN BRIDGE REHABILITATION PROJECT, DIRECTING CITY
CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND
%9 PLACE FOR RECEIPT OF BIDS.
Comment: Bids for this project were opened on Tuesday, April 28th and the
following bid was received:
Base Bid +
Base Bid Alternate Bid
�Io Iowa Bridge & Culvert Washington, Iowa $ 571,382.00 $ 789,142.00
Engineer's Estimate $ 409,300.00 $592,300.00
Because there was only one bidder and the bid received is significantly higher
than the Engineer's estimate, Public Works and Engineering recommend
rejecting the bid and rebidding the project
This project involves the removal and replacement of the concrete deck and
expansion joints along with the repair of the existing handrail. The replacement
of the existing handrail with a new railing will be bid as an alternate. The new bid
date is May 19, 2009. Funding will be 50% Iowa Department of Transportation,
25% University of Iowa and 25% City of Iowa City. The City's share will be
funded with Road Use tax proceeds.
ITEM 34b (Addition) CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER
TO SIGN A FARM LEASE AND SECURITY AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND PHILLIP PRYBIL FOR 103 ACRES LOCATED
NORTH AND SOUTH OF 420th STREET BETWEEN SCOTT BOULEVARD
AND TAFT AVENUE, IOWA CITY, IOWA.
Comment: This property was acquired recently from the Veronica Prybil Trust as
a site for a future industrial park. A former operator wishes to continue to farm
the property until the site is developed. This resolution authorizes a lease for the
period ending on February 28, 2010. Staff recommends approval of this lease
agreement.
May 5, 2009 City of Iowa City Page 14
ITEM 27. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN IOWA DEPARTMENT OF TRANSPORTATION FUNDING
CD9 ` AGREEMENT FOR THE 420TH STREET CORRIDOR IMPROVEMENTS PROJECT
RM- 3715(645)-- 9D -52.
Comment: This project is for roadway improvements and will reconstruct 4201n
Street. The agreement provides for an IDOT Revitalize Iowa's Sound Economy (RISE)
grant in the amount of $1,243,801 with a total estimated construction cost of
$4,500,000. The City's local share will be funded with General Obligation bond
proceeds.
Action: W1 112 Wig I MZ46!Li
ITEM 28. CONSIDER A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE
0q— 1,67 MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AMENDMENT TO
THE FEBRUARY 10, 2009 AGREEMENT BY AND BETWEEN THE CITY OF IOWA
CITY AND FOTH INFRASTRUCTURE AND ENVIRONMENTAL, L.L.C. TO
PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE 420TH STREET
CORRIDOR IMPROVEMENTS PROJECT.
Comment: This agreement amendment authorizes Foth Infrastructure and
Environmental to provide additional engineering services required to conduct a Phase
II Environmental Investigation. The total cost of engineering consultant services
amendment is $39,900 and will be funded with General Obligation bond proceeds.
Action:
ITEM 29. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN IOWA DEPARTMENT OF TRANSPORTATION FUNDING
oq-- l59 AGREEMENT FOR THE OLD HIGHWAY 218 RESURFACING PROJECT ESL -
3715(643)-- 7S -52.
Comment: This project involves resurfacing Old Highway 218 from Highway 6
to Mormon Trek Boulevard. This agreement provides for an Iowa DOT Economic
Stimulus Grant in the amount of $600,000 with a total estimated construction
cost of $750,000. The City's local share will be funded with road use tax proceeds.
Action:
May 5, 2009 City of Iowa City Page 15
ITEM 30. CONSIDER A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SECOND
AMENDMENT TO THE NOVEMBER 5T", 2007 AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY CONSULTING
ENGINEERS TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE
IOWA CITY SANITARY LANDFILL.
Comment: The original agreement provides for the design of the next landfill cell on
the western half of the landfill site. This amendment to the agreement authorizes
Howard R. Green Company to provide additional engineering services in order to
comply with IDNR rule changes that have been enacted within the past year. The total
cost of engineering consultant services amendment is $66,600 and will be funded with
Landfill revenues.
Action:
ITEM 31. CONSIDER A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE
oq _ MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SECOND
AMENDMENT TO THE MAY 1ST, 2007 AGREEMENT BY AND BETWEEN THE CITY
OF IOWA CITY AND HOWARD R. GREEN COMPANY CONSULTING ENGINEERS
TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR LANDFILL GAS, AIR
AND WATER QUALITY MONITORING AT THE IOWA CITY SANITARY LANDFILL.
Comment: The original agreement provides for engineering services required to
operate and monitor the landfill air quality, groundwater monitoring, and gas collection
systems and prepare and submit necessary reports in accordance with state and
federal. This amendment to the agreement authorizes Howard R. Green Company to
provide additional engineering services in order to comply with IDNR rule changes that
have been enacted within the past year. The total cost of engineering consultant
services amendment is $177,300 and will be funded with Landfill revenues.
Action:
; �17
ITEM 32. CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
ALL DOCUMENTS NECESSARY TO ACQUIRE PROPERTIES THROUGH THE
HAZARD MITIGATION GRANT PROGRAM.
Comment: State officials have informed the City that it likely will be awarded federal
Hazard Mitigation Grant Program (a /k/a the "FEMA buyout ") funds in May for the
purchase of 40 properties. This resolution authorizes the City Manager, upon direction
of the City Attorney, to execute all the necessary documents to acquire the properties,
such as entering into purchase agreements. It also authorizes the City Manager to sign
an agreement with a third party to hear appeals of the City's determination of the fair
market value and to enter into a short term lease in the event that the owner needs to
remain in the home for a short period after the closing.
•/1�LL / /l�ulfl /�I
Iii F, 0
May 5, 2009 City of Iowa City Page 16
ITEM 33. CONSIDER A MOTION APPROVING THE APPOINTMENT OF A STUDENT
LIAISON AND ALTERNATE FROM THE UNIVERSITY OF IOWA GOVERNMENT
(UISG) TO THE CITY COUNCIL MAY 1, 2009 UNTIL MAY 1, 2010.
Comment: Interviews will be held on May 3 and information on the appointment
shared with Council prior to action on the appointment.
Action:
ITEM 34. CONSIDER A RESOLUTION APPROVING THE APPOINTMENT OF DALE HELLING
AS INTERIM CITY MANAGER FOR THE CITY OF IOWA CITY.
oq —l40a-
Comment: This resolution approves the appointment and salary of Dale Helling as
Interim City Manager. After discussing potential salary adjustments with Dale, the
Mayor recommends the interim position be compensated at the same as the previous
City Manager ($160,000).
Action.
3\"
ITEM 35. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be
18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Previous:
a) Airport Zoning Brd of Adjustment - One vacancy to fill an unexpired term,
effective upon appointment, plus a five -year term ending December 31, 2011.
(Carl Williams resigned) (2 males and 0 females currently serve).
b) Airport Zoning Brd of Adjustment - One vacancy to fill a five -year term January
1, 2009 - December 31, 2013. (Term expires for Dennis Keitel) (2 males and 0
females currently serve).
c) Airport Zoning Commission - One vacancy to fill a six -year term January 1,
2006 - December 31, 2011. (Term expires for Mark Anderson) (3 males and 0
females currently serve).
d) Appeals, Board of - One vacancy to fill a five -year term January 1, 2009 -
December 31, 2013, one for a Mechanical Professional. (Term expires for Tim
Fehr) (5 males and 1 female currently serve).
e) Human Rights Commission - One vacancy to fill an unexpired term, effective
upon appointment, ending January 1, 2010. (Joy Kross resigned) (4 males and
4 females currently serve).
�'__ ---r,® CITY OF IO►WA. CITY
Px
�III
=,Q4 MEMORANDUM
TO: Mayor, City Council, General Public
FROM: City Clerk
RE: Revision /Addition May 5 Agenda
ITEM 26. (Revision) CONSIDER A RESOLUTION REJECTING BIDS RECEIVED ON
APRIL 28, 2009 FOR THE BURLINGTON STREET PEDESTRIAN BRIDGE
REHABILITATION PROJECT, AND SETTING A NEW DATE FOR RECEIPT
OF BIDS FOR THE REBIDDING OF THE BURLINGTON STREET
PEDESTRIAN BRIDGE REHABILITATION PROJECT, DIRECTING CITY
CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND
PLACE FOR RECEIPT OF BIDS.
Comment: Bids for this project were opened on Tuesday, April 28th and the
following bid was received:
Base Bid +
Base Bid Alternate Bid
Iowa Bridge & Culvert Washington, Iowa $ 571,382.00 $ 789,142.00
Engineer's Estimate $ 409,300.00 $592,300.00
Because there was only one bidder and the bid received is significantly higher
than the Engineer's estimate, Public Works and Engineering recommend
rejecting the bid and rebidding the project
This project involves the removal and replacement of the concrete deck and
expansion joints along with the repair of the existing handrail. The replacement
of the existing handrail with a new railing will be bid as an alternate. The new bid
date is May 19, 2009. Funding will be 50% Iowa Department of Transportation,
25% University of Iowa and 25% City of Iowa City. The City's share will be
funded with Road Use tax proceeds.
ITEM 34b (Addition) CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER
oaf — ! l03 TO SIGN A FARM LEASE AND SECURITY AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND PHILLIP PRYBIL FOR 103 ACRES LOCATED
NORTH AND SOUTH OF 4201h STREET BETWEEN SCOTT BOULEVARD
OVI 'I'[Jbtky -pt AND TAFT AVENUE, IOWA CITY, IOWA.
U� Comment: This property was acquired recently from the Veronica Prybil Trust as
a site for a future industrial park. A former operator wishes to continue to farm
the property until the site is developed. This resolution authorizes a lease for the
period ending on February 28, 2010. Staff recommends approval of this lease
Ittl agreement.
May 5, 2009 City of Iowa City Page 17
f) Youth Advisory Commission — One vacancy to fill a two -year term
One (1) person — Tate High
January 1, 2009 —December 31, 2010.
3 males and 3 females currently serve) C -
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, MAY 13, 2009.
g) Board of Adjustment — One vacancy to fill an unexpired term, effective upon
appointment, plus a five -year term ending January 1, 2015. (Ned Wood
resigned) (2 males and 2 females currently serve).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 10, 2009.
ITEM 36. COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 37. CITY COUNCIL INFORMATION.
ITEM 38. REPORT ON ITEMS FROM CITY STAFF.
a) City Manager.
b) City Attorney.
C) City Clerk.
ITEM 39. ADJOURNMENT
�� : 35