Loading...
HomeMy WebLinkAbout2003-02-18 Bd Comm minutes FINAL/APPROVED Minutes Animal Care and Adoption Center Advisory Board Meeting December 4, 2002 Attended by: Maryann Dennis, Jonelle Hankner, Tammara Meester Staff in Attendance: Misha Goodman, Tom Widmer, Sue Cote, Matt Johnson Absent: Tom Gill, Michelle Brandstatter Old Business- 1. Behavior Help Line - Space for the Help Line has been arranged in City's sewage building. This is an in-kind donation from the City. The Help Line will have two large rooms and office space. It will house FACF, and will be set-up for classes, training and the Help Line phone bank. The space is newly painted and unwanted furniture has been removed. Volunteers will staff the Help Line. The program will be modeled after the Denver Dumb Friends League program. We are hoping that FACF will pay for any costs (e.g. office supplies). Additional phone lines have been approved. 2. Licenses between Iowa City and Coralville - No response from Coralville. Chief Bedford supports the Advisory Committee's recommendations. 3. Term Expirations - Hankner did not re-apply. (::)ne at-large member and a Coralville representative are needed. The Committee's preference is to have a veterinarian representative. Elections will be held in January 2003. 4. Holiday with the Hounds - To be held December 10, 2002 from 6 - 8 P.M. at the Animal Care and Adoption Center. It is hoped that many needed supplies, such as food and toys for the next year will be donated. New Business - 1. Impoundment of Birds - Shelter staff is trying to find new homes for 125+ birds. There are many different breeds from finches to macaws. The birds are being housed at GenX in Coralville at a cost to the shelter of $100/day. There is a court order that the birds must sell for market value. M. Goodman has contacted rescue leagues. 2. Statistics - Statistics were distributed and members discussed the numbers. M. Goodman highlighted the situation with the very high numbers of cats testing positive for feline leukemia. 3. Dog Park - There will be a public meeting on December 12, 2002 from 7:30 - 9:00 P.M. at Mercer Park. A group of volunteers is spear heading the effort. Shelter staff have attended the meetings. A couple of sites have been identified as possibilities. 4. Upcoming Elections of Committee Officers - M. Goodman reminded members that officers are to be elected in January. Other Business - 1. Veterinarian Bid Proposal - The timeline was discussed. The RFP application will be finalized and mailed by March, with a two-week submission deadline. A contract will be in place by July 2003. 2. Minutes - The minutes will be mailed to Committee members. E-mailing has not been working. MINUTES ~ IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, NOVEMBER 25, 2002 5:30 P.M. CITY CABLE TV OFFICE, 10 S. L1NN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Betty McKray, Jim Pusack, Terry Smith, Kembrew McLeod MEMBERS ABSENT: Cathy Weingeist STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy OTHERS PRESENT: Rene Paine, Randy Brown, Jon Koebrick, Beth Fisher, Julie Larson, Phil Phillips, Vanessa Miller, Cindy Smith RECOMMENDATIONS TO CITY COUNCIL The Commission voted unanimously to recommend to the City Council that they accept the settlement agreement with Mediacom as written. The Commission also voted unanimously to recommend to the City Council that they agree to renew the contract with PATV as revised. SUMMARY OF DISCUSSION Paine reported that PATV recently held their annual membership meeting. At that meeting they took public comments about their performance over that past three years, as required by the terms of their contract with the City. Bradley Workman-Goertz was elected to the board of directors. Larson reported that the school district is ready to purchase a time base corrector to correct problems seen by people subscribing to the digital tier. The time base corrector will be purchased with funds made available through the City's pass-through fund. Hardy reported that during the election season that a candidate's forum was carried live from Coralville and carried on the City Channel and North Liberty. This was the first time that the access channels were able to interconnect in this fashion. Regarding the proposed settlement agreement with Mediacom, Smith said the agreement achieves two goals: a resolution of the issues identified in the letters sent to Mediacom outlining the violations of the franchise agreement resulting from the problems experienced beginning in February 2001; and restitution to subscribers who were misled or treated inappropriately. The agreement meets the City's desire that subscribers be provided information that clearly states the schedule of services and prices available and that the a la carte premium channel prices be restructured for those not subscribing to the digital tier. Mediacom is offering a rebate of $7 per month for the entire 10 month period to subscribers who had subscribed to the digital tier to receive or to continue receiving a premium channel and who elect to switch to an a la carte structure. These subscribers will have 45 days to take Mediacom's off'er. In addition, all subscribers will be offered a $10 coupon for any service up-grade. Shaffer said that the PATV Board agreed to the same terms as the previous contract and noted that there was two minor changes In the contract. One clarified that one third of the total programming hours will be dedicated to community programming. The second one simply updated the payment schedule to PATV. Koebrick provided responses to the remaining questions contained in a letter from the City regarding the Triennial Review. APPROVAL OF M1NIUTES Pusack moved and McLeod seconded a motion to approve the October 2002 meeting minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENT~T~S None, CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet. There were 12 complaints-1 about problems connecting to the cable modem service, 2 about not being able to reach Mediacom by phone, 3 about problems with the TV Guide channel listings, 1 about cable TV service being cut offwithout notice, 1 wanting the weather channel to be on the basic tier, 1 about the due date not being on a notice of pending disconnection unless payment was received, 1 about the loss of an ESPN channel and the Style channel on the digital tier, i inquiring about why a survey of subscribers on the channels they would like to see added to the system hasn't been conducted by Mediacom, and 1 about an unburied cable. Shaffer said that those that could be resolved, have been. MEDIACOM REPORT Koebrick said he had nothing new to report. UNIVERSITY OF IOWA REPORT No representative was present. PATV REPORT Paine reported that PATV recently held their annual membership meeting. At that meeting they took public comments about their performance over that past three years, as required by the terms of their contract with the City. Bradley Workman-Goertz was elected to the board of directors. The by-laws were modified to move the fiscal year so it coincides with the calendar year. Paine reported that a special workshop was held for the Pheasant Ridge Neighborhood Center. SENIOR CENTER REPORT No representative was present. ICCSDREPORT Larson reported that the school district is ready to purchase a time base corrector to correct problems seen by people subscribing to the digital tier. The time base corrector will be purchased with funds made available through the City's pass-through fund. Bulletin board software was also purchased so text and image based information can be shown when programs are not being run. Pusack said he would like to see more programming on the channel, even if it is more replays of existing programming such as the school board meetings. Larson said that Superintendent Plugge has requested that each school generate 2 programs per year for the channel. LEGAL REPORT No representative was present. LIBRARY REPORT Fisher reported that the Library's new web page will be made available on December 2. The web site will allow the public to check on meeting room schedules and the schedule of library activities. On December 3 the library channel will start cablecasting using their new digital playback system. It is anticipated that channel 10 will not be effected by the disruptions related to the construction of the new building. KIRKWOOD REPORT No Representative was present. CITY CHANNEL REPORT Hardy reported that during the election season that a candidate's forum was carried live from Coralville and carried on the City Channel and North Liberty. This was the first time that the access channels were able to interconnect in this fashion. Hardy thanked Mediacom's Mark Mueller for making this possible. The Senior Center is now wired so that a live feed can originate from the assembly room, the SCTV studio, the music room and a meeting room. The production schedule has been slower due to the holiday season. More time has been spent working on studio shoots and the Avatar program. CABLE TV ADMINISTRATOR REPORT Shaffer reported that he has been working on the Cable TV Division budget and the settlement agreement with Mediacom. The Avatar Show will premier December 9 at 6:30 p.m. with a program on the Englert Theater. The program will be live and include viewer call-in, polls (via phone, email, fax), and multiple forms of media. SETTLEMENT AGREEMENT Smith said the agreement achieves two goals: a resolution of the issues identified in the letters sent to Mediacom outlining the violations of the franchise agreement resulting from the problems experienced beginning in February 2001; and restitution to subscribers who were misled or treated inappropriately. The agreement meets the City's desire that subscribers be provided information that clearly states the schedule of services and prices available and that the a la carte premium channel prices be restructured for those not subscribing to the digital tier. Koebrick said that Mediacom is preparing a pamphlet that should be easy for subscribers to make informed choices on services and costs using a flow chart format. Smith referred to the third attachment of the agreement and said subscribers would save $7 a month with the revised premium channel a la carte price structure. Mediacom is offering a rebate of $7 per month for the entire 10 month period to subscribers who had subscribed to the digital tier to receive or to continue receiving a premium channel and who elect to switch to an a la carte structure. Subscribers will have 45 days to take advantage of Mediacom's offer and must keep that service for at least 90 days. In addition, all subscribers will be offered a $10 coupon for any service up-grade. Koebrick said that Mediacom provided various accommodations and credits to a number of individual subscribers who had called and complained. McLeod moved and Smith seconded a motion to recommend that the City Council adopt the settlement agreement with Mediacom. The motion passed unanimously. Pusack asked that Koebrick inform the Commission how many people take advantage of the terms of the agreement. Koebrick said that the offer in the agreement will be extended to Coralville and University Heights subscribers as well. A letter will be sent to subscribers explaining the program and providing the pamphlet and the $10 coupon. PATV CONTRACT Shaffer said that the PATV Board agreed to the same terms as the previous contract and noted that there were two minor changes. One clarified that one third of the total programming hours will be dedicated to community programming. The second one was simply updating how much PATV is to be paid. The current contract states that one third of the programming will be community programming but does not state if the programming is programs or programming hours. Smith said that this reflects a previous agreement of the Commission. Smith moved to recommend to the City Council that they approve PATV contract as revised. McLeod seconded the motion and it passed unanimously. CITY CABLE TV DIVSISION BUDGET Smith asked about a change in funding for part-time staff supporting the Community Television Service. Shaffer said that the Community Television Service has been quite busy and has been receiving support from the permanent staff and part-time production pool of the Cable TV Division.. The Community Television Service budget line now reflects this. In addition, the City Council approved the addition of a new permanent part-time position for the host of the Avatar program. TRIENNIAL REVIEW Koebrick provided responses to the questions not yet addressed contained in a letter from the City. The discussion picked up on question 11. 11. Does Mediacom foresee any plans to change the existing packaging of the channels or the tiers of service for the remaining three yeas of the franchise in Iowa City? Koebrick said that the pricing and service changes contained in the settlement agreement are the only changes on the horizon. There are some channels such as some of the sports channels that Mediacom wishes they could provide on an a la carte basis but are unable to do so due to their contracts with those programmers. 12. In what ways, if any, has Mediacom made changes in operations from AT&T? Koebrick said that the day to day operations are much the same, but the rates Mediacom pays for programming has increased dramatically due to Mediacom being a much smaller operator than AT&T. Conversely, being a smaller company allows the top officers to be much more aware of what is happening at the local level. 13. Is it now possible for a subscriber to receive one bill for cable TV and cable modem service? Koebrick said that the transition to a single billing system was made November 2. 14. The City received a one page report from Mediacom entitled "Detailed Service Calls in Iowa City for the Last 12 Months". It lists service call type and quantity such as taps 51, node 10., customer education 512, dropped connectors 508, etc. This report is not dated. Can you tell us for which 12 month period this report is for? Koebrick said he was uncertain what report was being referred to. Shaffer said he will show it to Koebrick after the meeting. 15. Much has been said about the listings of local access channels on the channel 19 channel guide and the digital TV guide. Much progress has been made to date, largely with your cooperation and assistance. There are three channels where your assistance may prove invaluable in reaching final resolution to the channel identification in these guides. We have discussed some of these items--to review, channel 5, InfoVision, is currently listed as ACCESS on channel 19 and as LOC on the digital TV guide. What is required to make both listings read "INT.TV" and to list in the programming section "Go to this channel and dial 356-5478 to access 80 categories of community information"? Channel 10, the Library Channel, is referred to as LC on Channel 19 and as ICPL on the Digital Guide. The Library would prefer ICPL on both guides, what is required to make these listings identical? The school channel, is listed as EDUC on the digital TV guide and as EDUACC on channel 19 TV guide. The schools would like to be listed as EDICCS on both guides. What would be necessary to make these listing identical? The contact and cost information would also be helpful. Koebrick said that Mediacom can now get a soume ID from TV Guide and the desired listings can be carried if it is less than 200 characters. The changes for all channels should be up and going by the first of the year. The cost is $65 per month per channel. 16. Please provide a report on public service announcements provided to the Iowa City community by Mediacom. Koebrick said that between January and October 2002 over 18,000 spots were donated. At $7 each the value is over $131,500. 17. Please provide a report showing the numbers of subscribers receiving each of the access channels, including surrounding communities. Koebrick said that as a company Mediacom does not release precise subscriber counts for other communities. Approximate figures can be provided in the future. McKray asked if the cable modem problem brought to the Commission's attention at the last meeting had been solved. Koebrick said that the node has been split and the problem has been solved. Pusack asked if there is a way for a cable modem customer who thinks that his speed has been degraded because of heavy use on their node to get any software support or diagnostic support from Mediacom. Mediacom has tools that will allow them to monitor the systems performance for each node. McKray said it appears that enough information has been collected for Shaffer to begin to consolidate each of the Commissioner's reports into a preliminary final report. Koebrick said he has additional language regarding the drop audit as requested by the Commission. ICTC REPORTS McKray said the meeting agenda lists a number of reports from local access channels and program providers, but rarely do some of those listed attend or provide a report. Shaffer said the Commission may wish to send a letter to those channels reminding them of the some of the purposes of the Commission, specifically, to monitor the local cable communications and the refranchising process. The letter might suggest they provide a paragraph on their activities for the meeting packets. Pusack said he would be comfortable with a quarterly report. If there was a question they could ask them to attend a meeting. McKray said a letter letting them know that the reports are useful and instructive might be productive. Pusack said it is useful for the Commission to have representatives in attendance and suggested that in addition to a written report they might be asked to attend meetings once per quarter. Smith said the reports should stay on the agenda and perhaps a letter asking for a written report if they can not attend would be constructive. McKray said that this issue may best be left to the new Commission if they wish to consider it. DECEMBER MEET1NG McKray noted the December meeting falls close to Christmas and she will not be in town. Smith moved to cancel the December meeting. McLeod seconded the motion and it passed unanimously. ADJOURNMENT Smith moved and McLeod seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 7:53 p.m. Respectfully submitted, Wm. Drew Shaffer Cable TV Administrator MINUTES Approved PLANNING AND ZONING COMMISSION JANUARY 16, 2003 EMMA J. HARVAT HALL MEMBERS PRESENT: Ann Freerks, Benjamin Chait, Don Anciaux, Ann Bovbjerg, Beth Koppes, Dean Shannon, Jerry Hansen STAFF PRESENT: Bob Miklo, Jessica Hlubek, John Yapp, Mitch Behr RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, SUB02-00024, a final plat of Hearthside Refuge, a 5.6-acre, 4-lot residential subdivision located at 1520 N. Dubuque Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Recommended approval, by a vote of 7-0, SUB02-00025, a final plat of Ruppert Hills, a 22.92-acre, 4-lot residential subdivision located on the north side of HWY 1 West subject to staff approval of legal papers prior to Council consideration. Recommended approval, by a vote of 7-0, SUB02-00028, a final plat of Windsor Ridge part 17A, a 2.84-acre, l-lot residential subdivision located at the intersection of Ashford Place and Camden Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Recommended approval, by a vote of 7-0, the addition of the updated Arterial Street Plan to the Comprehensive Plan. Recommended approval, by a vote of 7-0, REZ02-00024/SUB02-00027, amendments to the Peninsula Neighborhood OPDH Plan, including amendments to the Development Code and Regulating Plan and amendments to the Final Plat of the Peninsula Neighborhood First Addition, an 11.99-acre, 33 lot subdivision located at the west end of Foster Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Recommended approval, by a vote of 7-0, REZ02-00023, a rezoning from Community Commercial (CC-2) to Public (P) for 1.6-acres located at 1828 Lower Muscatine Avenue. CALL TO ORDER: Bovbjerg called the meeting to order at 7:35 pm. REQUEST FOR REVISION OF THE ORDER OF AGENDA ITEMS: Motion: Hansen made a motion to move agenda items "F. Development Items", after "C" and before "D" on the evening's agenda. Anciaux seconded the motion. The motion passed on a vote of 7-0. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Planning and Zoning Commission Minutes January 16, 2003 Page 2 Bovbjerg encouraged members of the audience to assist the City by becoming an active member of a board or commission. She said a listing of current vacancies on the various City boards and commissions was posted in the outer lobby. DEVELOPMENT ITEMS: SUB02-00024, discussion of an application submitted by Tom Lewis for a final plat of Hearthside Refuge, a 5.6-acre, 4-lot residential subdivision located at 1520 N. Dubuque Road. Miklo said that the final plat as submitted was in general conformance with the approved preliminary plat. Staff recommended approval of SUB02-00024:, subject to staff approval of legal papers and construction drawings prior to City Council consideration. Public discussion was opened. There was none. Public discussion was closed. friction: Hansen made a motion to approve, SUB02-00024, a final plat of Hearthside Refuge, a 5.6-acre, 4-lot residential subdivision located at 1520 N. Dubuque Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Shannon seconded the motion. The motion passed on a vote of 7-0. SUB02-00025, discussion of an application submitted by Callaway Development Inc. for a final plat of Ruppert Hills, a 22.92-acre, 4-lot subdivision located north of HWY I and west of Miller Avenue. Miklo said that the final plat as submitted was in general conformance with the approved preliminary plat. Construction documents were not required because there would be no public improvements with this subdivision. Staff recommended approval of SUB02-0002~, subject to staff approval of legal papers prior to City Council consideration. Public discussion was opened. Anna Buss, 830 Miller Avenue, asked for a clarification of the location of the proposed driveway onto HWY 1.Miklo said it would be located directly across from Ruppert Road. Buss asked for an update regarding a turn lane on Benton and Miller streets. She said it was already a dangerous corner. Buss also requested that consideration be given to adjusting the traffic light on Miller Avenue because vehicles currently could not safely enter onto HWY 1.Miklo said those items were already noted in the Southwest District Plan. As development occurred, the City would keep an eye on Miller Avenue's traffic patterns and initiate traffic calming measures if and when it became necessary. Buss said she was aware that the parcel on Miller Avenue would be developed at some time. She invited P&Z Commissioners and City Staff to come and park in her driveway to get a first hand view of the traffic patterns and problems which existed now, even before additional development occurred on/near Miller. For the record, Buss wished to note that she did have concerns regarding the additional traffic when future development occurred. Public discussion was closed. Motion: Anciaux made a motion to approve SUB02-00025, a final plat of Ruppert Hills, a 22.92- acre, 4-lot residential subdivision located on the north side of HWY 1 West subject to staff approval of legal papers prior to Council consideration. Shannon seconded the motion. The motion passed on a vote of 7-0. Planning and Zoning Commission Minutes January 16, 2003 Page 3 SUB02-00028, discussion of an application submitted by Arlington, LC for a final plat of Windsor Ridge 17A, a 2.84-acre, 1-lot residential subdivision located at the intersection of Ashford Place and Camden Road. Miklo said that the final plat was in general conformance with the approved preliminary plat. Fees would be required for the improvement of Lower West Branch Road for 2.84 acres at $3,122 per acre, which should be noted in the legal papers. Staff recommended approval of SUB02-0002~, subject to staff approval of construction drawings and legal papers prior to City Council consideration. Public discussion was opened. There was none. Public discussion was closed. Motion: Koppes made a motion to approve SUB02o00028, a final plat of Windsor Ridge part 17A, a 2.84-acre, l-lot residential subdivision located at the intersection of Ashford Place and Camden Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Freerks seconded the motion. The motion passed on a vote of 7-0. COMPREHENSIVE PLAN: Public hearing on an arnendment to the Comprehensive Plan to include the updated Arterial Street Plan. Miklo said Jeff Davidson, Transportation Planner, had given a detailed report at Monday's informal Commission meeting. Every five years, JCCOG is required to update the Arterial Street Plan. The revised JCCOG Arterial Street plan was similar to the 1991 plan. It incorporated a complete update of the JCCOG arterial street traffic analysis model which forecasted deficiencies in the arterial street system. The identified deficiencies provided the basis for future arterial street capital improvements. In Fall, 2002, the JCCOG Urbanized Area Policy Board approved a new Long-Range Multi-Modal Transportation Plan, which included an updated arterial street plan section. The entire JCCOG Long-Range Multi-Modal Transportation Plan is available online at www. icqov, orq/icco~lplan.htm. Public discussion was opened. There was none. Public discussion was closed. Motion: Hansen made a motion to add the updated Arterial Street Plan to the Comprehensive Plan. Koppes seconded the motion. The motion passed on a vote of 7-0. ZONING/DEVELOPMENT ITEMS: REZ02-00020, discussion of an application submitted by Paddock L.L.C. for a rezoning from Factory Built Housing Residential Zone (RFBH) to Planned Development Housing Overlay 12 (OPDH-12) and an OPDH plan for Saddlebrook Addition Part 2, a 2.8-acre 26-unit multi-family housing development located on the east side of Heinz Road east of Paddock Boulevard. Miklo said the Saddlebrook development, over 200 acres, was annexed into the City in 1994.Heinz Road, a collector street, provided access from HWY 6 to the development. This property and the larger area to the west were zoned Residential Factory Built Housing (RFBH); the area to the north of this property was zoned Medium Density Multi-Family (RM-20.)Miklo said the applicant had requested to rezone Lot 5 of Saddlebrook Addition, Part 2, to allow the Planning and Zoning Commission Minutes January 16, 2003 Page 4 development of 26 townhouse-style units, which the applicant intended to market to individual owners as condominiums. When the applicant inquired about rezoning this property to allow additional 10- or 12-plex apartment buildings in the area, staff had advised the applicant that such a rezoning would be counter to the South District Plan as well as to the overall Comprehensive Plan, which discouraged the concentration of large apartment complexes in developing neighborhoods. Therefore, the applicant had proposed rezoning this property to Planned Development Housing Overlay 12 (OPDH-12) and an ©PDH plan for Saddlebrook Addition Part 2. Most of the proposed townhouse units would have parking behind the buildings in two car garages. An 18-foot wide private rear lane would provide access to the parking for all of the units. No parking would be allowed on the private rear lane. The proposed townhouse style- units would lend housing diversity to the neighborhood. Miklo said staff had estimated that the actual number of manufactured housing units would be approximately 10-15, given that there would need to be at least a private street to serve the individual manufactured housing units. The proposed 26 dwelling units would result in a higher density than the current zoning normally would produce. However, in this case staff felt the increase in density would not be unreasonable provided that the additional units could be located on the lot and still allow for open space. The applicant had proposed two areas of common open space for use by the residents of the development - 10,000 square feet of open area in the northeast corner of the development and a smaller landscaped area on the eastern side of the property. Heinz Road, a collector street, currently is the only access to over 500 potential housing units. A previous CZA on this property limited development of the overall Saddlebrook development to 460 housing units prior to the construction of a secondary vehicular access. Currently there are 233 housing units within Saddlebrook and 48 units under construction. The additional 26 housing units proposed by this rezoning would be allowed, but once 460 units are built, no further units may be located in the development until a second means of street access is provided. Miklo said staff recommended approval of REZ02-00020, a rezoning from RFBH to OPDH-12, and a preliminary Planned Development Housing Overlay for 26 townhouse style dwelling units located on the east side of Heinz Road east of Paddock Boulevard. Hansen asked if the Fire Marshall had looked at the driveway plan. Miklo said the Fire Marshall had looked at the plan closely and had requested modifications to the original plan. Those modifications had been made with respect to providing access and emergency access to the rear of the proposed townhouse units.. Koppes asked about the placement of a stoplight on Heinz Road. Miklo said Davidson had been working with the Iowa Department of Transportation. If there became the need for additional turn lanes in the area, the City hoped to install them with DOT assistance. However, there currently was not a warrant for a stop light at that intersection. The City would continue to monitor the situation and traffic. Koppes asked if a note or amendment could be included with the legal documents regarding at the time a stoplight was installed, the applicant would be required to financially assist with the installation. Miklo said with this particular development would increase the overall density by 10- 15 units. Staff feels that there would not be sufficient development to require payment by the applicant for a portion of the signal. Bovbjerg asked if the signal would be the DOT's or the City's responsibility to fund. Miklo said he would check with Davidson for the correct answer. Bovbjerg asked how soon after Planning and Zoning Commission Minutes January 16, 2003 Page 5 recognition by the City that traffic patterns had changed, would the DOT review the situation? Miklo said he would check with Davidson for the answer. Public discussion was opened. Steve Gordon, 1718 Timber Hills Drive, Coralville, said he worked for A.M. Management, the managing company for Paddlock L.L.C. and the Saddlebrook development. He said the last traffic study was done August, 2002, but it did not say how often a traffic study would be done in the future. Gordon said they felt it was important to look at this project as a part of the entire Saddlebrook development. The original annexation into Iowa City occurred in 1994 and consisted of a total of 419 acres. Of this land, 38 acres is currently used by the City for the south side stormwater management system, 192 acres was put into a conservation easement for wetlands and green space preservation, and 189 acres was zoned for development with a mixture of Iow and medium density residential and multi-family housing. Gordon said the Saddlebrook development was originally created with a vision of providing community value and lifestyle for its residents and contained 99 acres of 189 total acres available for development. Sixty apartment units had recently been completed with an apartment building design that was new to the Iowa City area. Forty-eight condo-units were recently constructed and sold to a variety of families, 48 more units were under construction for completion/sale in 2003.The Paddock, a single-family home community, had an average of 20 new home-owners per year. In 2002, approximately 100 new families moved into the Saddlebrook development. Development amenities included a full club house, walking trails throughout the development which would eventually hook into the City-wide trail system, 2 ponds stocked with fish, picnic and playground areas, basketball court, green space and the 192-acre conservation area. Gordon said the Belmont Townhomes, the housing option before the Commission, would provide additional diversity to the types of housing offered while maintaining affordability. They had worked with staff over several months to design a neighborhood that met the goals and intentions of the Comprehensive Plan. Bovbjerg said her concern was the crowdedness of the area of the four 'ones' in the back. From the original platting, this would have been 5 or 6 single-family homes. Townhouses, as a transition, and as a way of increasing density in this area of Heinz Road seemed good, but the four units in the back seemed to be crowding what could be a backyard. Bovbjerg said the more persons put on any acres, the more space she would like to see available to them to get out and relax. Gordon said in working with Staff, their original design looked quite different. Bovbjerg's concern had also been one of staff's concerns. With the two designated green spaces and with the addition of open space and amenities within the development as a whole, and in keeping with the objective of trying to keep the units affordable, Gordon said they felt the final drawing provided adequate green space. Bovbjerg said Gordon had frequently used the term affordable. In AM Management's letter to the Commission, the letter listed prices for Belmont Townhomes starting at $120,000. Gordon said anticipated costs would be in the $120,000 range for one car garage, smaller units in the back, to $130,000-$135,000 for the units in the front. Ownership would be a condominium regime - persons would have direct ownership of their unit and 1/26 ownership in the common space. The Condo Association would hire out snow removal, lawn care and landscaping. Gordon said they currently provided that service for the condos located to the north of this project and would continue to provide that service for the proposed townhomes. He said usually when 75% of the units were sold, the Association was turned over to the owners and it would be their choice how they wanted to handle the upkeep of the property. Bovbjerg said she appreciated the redesign of the roofs which made the units look more intimate. Bovbjerg said her concern was affordability and accessibility to people of all abilities. Planning and Zoning Commission Minutes January 16, 2003 Page 6 She asked if any of the units would be available for subsidized housing and if they planned to have units that were disability accessible or could be modified to be so. Gordon said all the units would be 'for sale' not rental units. All the units would be two story so they would not be handicap accessible due to their two-story nature. The condominium units to the north had 4 units in each building on the main floor which were handicap accessible. Thirty of the 60 apartments were located the main floor which were also handicap accessible. Public discussion was closed. Motion: Freerks made a motion to defer REZ02-0002q, a rezoning from RFBH to OPDH-12, and a preliminary Planned Development Housing Overlay for 26 townhouse style dwelling units located on the east side of Heinz Road east of Paddock Boulevard. Shannon seconded the motion. The motion passed on a vote of 7-0. REZ02-00024/SUB02-00027, an application submitted by T.L. Stamper Holdings for an amended Planned Development Housing Overlay Plan (OPDH-5), and a final plat of the Peninsula Neighborhood, First Addition, a 11.99-acre, 33-1ot subdivision located on the west end of Foster Road. Miklo said the regulating plan contained a series of amendments which were discussed in detail during Monday's informal meeting. These code revisions applied to the entire property. The final plat applied to only the northeastern portion of the overall development. The regulating plan was being amended to coincide with some of the changes that applied to the final plat. Miklo said in terms of the physical design of the development, the original plan showed a small apartment building on Lot 16.The proposal was to move it to the other side of the street to Lot 15. The townhouses that would have been on that site would be replaced by a small apartment building with 9-units. Lots 16 and 17 were proposed to be divided into two lots to allow row houses on Lot 16 and one single-family house on Lot 17A and four townhouses on Lot 17.Lots 5-7 were proposed to be made narrower to allow the addition of Lot 7A.Miklo said staff recommended approval of the proposed amendments to the plat and the regulating plan subject to staff approval of legal papers and construction drawings prior to City Council consideration. Bovbjerg asked if there was a change in housing style or density. Miklo said no new styles were being added to the development, but they were being shifted around on the property. The general feeling of the streets remained the same. Bovbjerg asked if the amendment contained changes in wording. Miklo said that was correct. Bovbjerg said if persons had questions/discussion about those changes that should be included in the pending motion. Public discussion was opened. There was none. Public discussion was closed. Motion: Shannon made a motion to vote on item REZ02-00024/SUB02-00027 at this meeting. Hansen seconded the motion. The motion passed on a vote of 7-0. Motion: Hansen made a motion to approve REZ02-00024/SUB02-00027, proposed amendments to the Peninsula Neighborhood OPDH Plan, including amendments to the Development Code and Regulating Plan and amendments to the Final Plat of the Peninsula Neighborhood First Addition, an 11.99-acre, 33 lot subdivision located at the west end of Foster Planning and Zoning Commission Minutes January 16, 2003 Page 7 Road subject to staff approval of legal papers and construction drawings prior to Council consideration. Shannon seconded the motion. The motion passed on a vote of 7-0. REZ02-00023, discussion of an application submitted by Kirkwood Community College for a rezoning from Community Commercial (CC-2) to Public (P) for 1.6-acres located at 1828 Lower Muscatine Avenue. Hlubek presented staff report. She said this was the old Hardee's restaurant property located next to Kirkwood Community College. Kirkwood had purchased the property in hopes to expand its center. The property, currently zoned Community Commercial (CC-2), needed to be rezoned to Public (P). The purpose of a Public Zone was to permit the use of land, buildings and structures of the Federal and State governments and their political subdivisions. Hlubek said staff recommended approval of REZ02-00023, a rezoning from Community Commercial (CC-2) to Public (P) for 1.6-acres located at 1828 Lower Muscatine Avenue. Public discussion was opened. There was none. Public discussion was closed. Motion: Koppes made a motion to approve REZ02-00023, a rezoning from Community Commercial (CC-2) to Public (P) for 1.6-acres located at 1828 Lower Muscatine Avenue. Anciaux seconded the motion. The motion passed on a vote of 7-0. REZ02-00021, discussion of an application submitted by Kevin Hanick for a rezoning from Central Business Service Zone (CB-2) to Central Business Support Zone (CB-5) for a 6,000 square foot property located at the south east corner of the Dubuque Street / Market Street intersection. Yapp said the application is for the property currently occupied by Johnson's Auto Service. The existing zoning for this property and the near Northside commercial area is CB-2. Yapp said the applicant's argument for rezoning the property to CB-5, which allows a slightly higher density with fewer parking requirements, was it would be more likely to result in a development of appropriate quality for this gateway location. The Comprehensive Plan identifies the entire near Northside commercial area as appropriate for mixed, commercial and residential, use development. A CB-5 zone allows for a higher intensity of development and has lower parking standards so staff feels it allows more opportunity for mixed-use development. Yapp discussed the significant differences between CB-2 and CB-5 zone. The CB-2 zone has a floor to area ratio of 2.0, which means that a maximum of 2 square feet of floor area in a building could be constructed per one square foot of lot area. This does not mean that it is a maximum of a 2-story building, it could be a 4-story building if the total quantity of the floor area was no more than twice the lot area. The CB-5 zone has a base floor to area ratio of 3.0 or 3 square feet of floor area per one square foot of lot area. It can be increased up to 5 if the building design includes features such as a masonry finish, pedestrian or streetscape enhancements, preservation of historic structures, or provision of open space. The specific criteria are listed in the CB-5 zone. The existing CB-2 parking requirements are similar to requirements in other existing commercial zones. The multifamily parking requirements are based on the number of bedrooms. Retail use parking requirements are 1 parking space / 200 square feet; office requirements are 1 parking space / 300 square feet; banks were 1 parking space / 200 square feet. Yapp said many of the Planning and Zoning Commission Minutes January 16, 2003 Page 8 existing properties in this neighborhood are constructed without off street parking because they are older, more historic buildings. If the buildings were to be redeveloped under existing zoning, parking would be required. The proposed CB-5 zone has fewer parking requirements for multifamily - 1 parking space / 1 bedroom and 1.5 parking space / 2 bedroom or more; commercial uses - no parking is required. If a property owner chose to provide parking, a maximum of 1 parking space per 500 square feet of floor area is permitted. The parking has to be located behind or under the building. These provisions were to encourage a downtown type of development with pedestrian oriented buildings. Yapp said the CB-5 zone is defined as a transition zone from the main downtown Central Business District. Yapp said the permitted types of land uses in the CB-2 and CB-5 zones are very similar. Both allowed a variety of retail, office or personal service uses. In the CB-2 zone, auto oriented uses are permitted, in the CB-5 zone they were not permitted. Hansen asked if they could be put in the CB-5 zone by special exception. Yapp said not currently. An existing auto oriented use would be grandfathered in; a new use or expanded use could not be. Yapp said when staff reviewed this rezoning request, an issue they had considered was the zonings on the rest of the block in an effort to avoid an inconsistent zoning pattern on this block which could be seen as a spot zoning. Staff had contacted other property owners on the block and also mailed them additional information. Staff recommended that zoning on the rest of the block be considered at the next Commission meeting, after property owners had had a chance to review the information provided to them by staff. Other uses on the block include First United Methodist Church, St. Mary's Church, the Wesley Foundation, Brewery Square and all the businesses it contains. In summary, Yapp said staff recommends approval of REZ02-00021, for the following reasons: the historical development of the uses on this block and many of the uses in the rest of the neighborhood have been very pedestrian oriented with little off street parking provided. With more recent developments, exceptions had begun to occur. Staff recommended that a new building on this property be subject to some design criteria to ensure it would be consistent with the historic character of the area. Yapp noted the applicant had agreed to the criteria. Saint Mary's Church and the Brewery Square building were both on the national register of historic places. Yapp said staff felt that the combination of the higher floor to area ratio and the fewer parking spaces would result in a more mixed use development of this property, as was encouraged in the Comprehensive plan. Chait asked why didn't they just rezone the whole near North Side from CB-2 to CB-5. Yapp said staff had discussed that option. That would be coming before the Commission as part of the Zoning Code update. He said staff were likely to recommend that the CB-2 zone be eliminated all together throughout the City. Staff would look at each CB-2 zone separately. Freerks asked if the applicant had agreed to the design criteria terms set forth by staff. Yapp said that was correct. In response to questions from Bovbjerg, Yapp said Staff would present the rezoning of the whole block from CB-2 to CB-5 as a package at the next meeting. The current applicant was willing to waive the 45-day restriction and wait until the next Commission meeting for further action on this rezoning. Chait asked if just this parcel were rezoned to CB-5, would the design criteria apply only to this property. Yapp said that was correct. However, if the applicant waited until the Code was rewritten and the whole area were changed to CB-5, then there would likely not be the Planning and Zoning Commission Minutes January 16, 2003 Page 9 opportunity for a Conditional Zoning Agreement regarding the design of a future structure on this properly. Public discussion was opened. Kevin Hanick., 1830 Friendship Street, said real estate was his business. He had initiated the redevelopment of Brewery Square into a mixed use, pedestrian friendly site. When the Guitar Foundation was built, he had gone to great lengths to design a masonry building with a traditional look to it. He said this area is not downtown proper, but has a pedestrian orientation to it. Over the last 10 or 12 years, the community had come to recognize Dubuque Street as a gateway into town. Hanick said because of the current zoning, this particular parcel would be difficult if not impossible to redevelop in any way without a change in zoning. Hanick said he had undertaken a feasibility study per[ormed by an architect in order to obtain a design that could be developed there and be compatible with the neighborhood. The lot was small, with two street frontages. The plan he intended to pursue would include 10 underground parking spaces entering off of Market Street, main floor commercial and 2.5 floors of one-bedroom or efficiency apartments. The main floor commercial area would be service uses with a pedestrian orientation. He said they anticipated cooperation with the design criteria. Hansen said his concern here and with anything going in the downtown area was parking. Buildings had been built that required commercial space on the ground floor - some which were full while others had no renters at all and allowed the apartments to support the development. Hansen asked with rezoning the whole block to CB-5, which required less parking but still allowed apartments to be built there, what did Hanick see as the future of the block? Hanick said realistically he did not see any change to that area, except to this parcel. He did not see the churches or institutional uses going away. Hanick said without the change in zoning, it would be virtually impossible to redevelop in any way and would become a parking lot. An offer had been made to the current owner to purchase the parcel strictly for a parking lot. Hanick said to him it was a choice, sell it and put a parking lot there or rezone and create something which was more in keeping with the neighborhood. There would be adequate parking to provide a parking place for each apartment, but parking would not be provided for the pedestrian oriented commercial businesses located there. Hanick said as an Iowa Citian, he personally did not like the idea of a parking lot being in the gateway when a lot of effort had been invested in Dubuque Street to make it something more than what it was 15 years ago. Freerks asked if consideration had been given to or planned for loading and unloading for the commercial space. Hanick said there really would not be a loading zone, it could be done on Market Street. They had not given that much thought yet. Shannon asked if the footprint of Hanick's proposed building filled the lot as it was. Hanick said because of the existing uses to the south and to the east, they had to build off the property line because of fire code. There would be a 5-foot setback on those sides. Freerks asked staff to provide the numbers regarding how many parking spaces would be provided if the lot were just a parking lot versus the number of spaces with parking beneath the building. Hanick said he guessed they would gain 5 or 6 more spaces if it were just a parking lot with a 2-way entry, but he didn't know the City's requirements for landscaping. Some parking would face Dubuque Street. Anciaux asked how many persons could legally live in a one-bedroom unit in this zone. Yapp said he would check what the limit is based on the housing code. It is related to the square footage of bedroom area. Yapp said under the zoning, up to five unrelated people are permitted Planning and Zoning Commission Minutes January 16, 2003 Page 10 per unit in both the CB-2 and CB-5 zones. Anciaux asked with a studio/efficiency having the kitchenette/bedroom area all located in one room, how would that be counted? Yapp said a certain area of the unit would be defined as the bedroom. Hansen asked if number of parking spaces and the zone it was in, figured into that too? Yapp said no. Hanick said in terms of feasibility and making the project economically feasible, there would be no way they could put two-bedroom apadments in the proposed building. It was not possible to fit more than 10 parking spaces on the lot, so the units were limited to one-bedroom or efficiencies. An elevator and two stairwells were also required. With the required turn radius, access in and out, only 10 underground parking spaces were possible. With surface parking more spaces would be possible. Bovbjerg asked what was the legality of a person using commercial on this corner and then parking across the street at another business. Hanick said all the surrounding lots were posted private parking lots. He thought they discouraged tenants from parking in front of the buildings. Yapp said it would be up to the adjacent property owners how they wished to handle the situation. Bovbjerg asked Hanick if he was prepared to waive the 45-day limitation period to the next meeting. Hanick said he understood the concern about spot zoning and it seemed right that they should look at the bigger pieces. Matthew Curtis Burnette, 404 6th Terrace, Coralville. Burnette said he was currently employed at Johnson's Auto Service. He had brought pictures of the second year anniversary of Standard Oil Products service station and a 1950's photograph, and a petition to not rezone the site to CB-5. Burnette said he did not believe this proposal was about gateway street presence. He felt it was about money, more apartments, competition for owning apartment space, less parking and more empty retail windows. Burnette said he felt this was yet another reason to steer residents away from what was really a university city. Bumette said he objected to the proposed rezoning for the following reasons: · This property had not just been recently converted to an auto-use facility. The old photographs showed this facility had historically been an auto-repair facility since it was built in 1920. · The corner, with its current CB-2 zoning, was economically viable as it currently existed. · Enough residential-commercial mix properties currently existed. There were plenty of empty retail spaces such as Old Capital Mall, 332 S. Linn Street and in the parking ramp at the corner of Gilbert Street and Iowa Avenue. · Hanick had stated that the only feasible reuse of the property under CB-2 zoning would be as a parking lot. Burnette felt that would perhaps be a good option. For the past 8-years the lot had been open to the public during non-business hours. On weekends it was heavily used by all the religious institutions that surrounded it. Visitors to the free Medical Clinic, free Dental Clinic and Wesley house also used the parking lot. · The Good Neighbor policy was not being embraced by Hanick. · The property, classified as high risk by the DNR, sat on contaminated soil/water and was a known active leaking underground storage tank site. Soil clean-up would be required prior to any planned excavation at the site. Burnette asked what happened to the contamination when excavation of the site began. · Hanick had proposed to build an architecturally interesting structure in this historical neighborhood to keep with the City's vision of a gateway street presence. Burnette said he could identify plenty of other corner properties located on the drive into town that would be much more deserving of Hanick's proposal than this property. · The photographs made no reference to gasoline, but did have many references and indicators of auto services. A sign in one photo said, "As you travel, ask us." Burnette said one of the great things about working on the corner had been the communication and Planning and Zoning Commission Minutes January 16, 2003 Page 11 dealing with the public and the neighborhood. It was nice to provide a reliable, good quality service, that persons depended upon, not only for getting them around Iowa City but getting them back to Iowa City when they left. Bumette said the auto service station was an institution, it had been there since 1920. Jay Johnson, manager of Johnson's Auto Service, said the traffic flows on Dubuque and Market Streets made it impossible to stop on either street. Slowing to enter an underground parking site, trucks stopping to deliver products or mail would be an impossibility, in his opinion. The lot was super-small with a lot of pedestrian traffic in the area. Johnson asked how it was proposed to slow vehicles exiting the underground parking area so as not to hit a pedestrian. The lot was located so close to the corner, which was already a congested area, traffic flow frequently prevented his customers from entering onto Market or Dubuque Streets. To turn out of the underground parking area onto Market Street would block or stop traffic. Johnson said as long as he had been there, they had been a good neighbor to all the churches and surrounding properties. He said he did not feel more empty commercial spaces were needed downtown. Dubuque Street was not a gateway to Iowa City, there were a lot of other places that did not look as nice as this corner did. Shannon asked if the development were not to occur, would it save Johnson's Auto Service. Johnson said no, it would not. Hanick said the contamination of the site had been a topic of conversation between himself, the State and the DNR. He said they actually desired for that parcel to be redeveloped because it would require excavation of virtually the entire lot. It would require that they dig down to the maximum possible depth, approximately 20 feet for this site by 6,000 square feet, to remove the soil to a decontamination/soil recycling site. Prior to construction, compacted backfill and clean- fill would replace the current soil. Freerks asked if it would be possible to do an auto service use on the first floor instead of commercial and build a structure that would be different than what had been proposed and adding apartments in a CB-5 zone. Yapp said in a CB-5 zone, auto oriented businesses were not permitted. Theoretically in a CB-2 zone, it would be permissible. Shannon asked if the contamination was an assumption on someone's part. Hanick said the tanks were gone, the site was classified as contaminated by the DNR and monitored by them. Seneca Engineering of the Quad Cities did the annual monitoring. Hanick said if he was not mistaken, the whole area was contaminated from previous gas stations and former uses. Bovbjerg asked, as the soil excavation went down, would the monitoring company monitor to make sure they went down as far as they had to go? Hanick said in this case, they would go down as far as they could go, which was 20 feet. In terms of what equipment could do at that site, 20-feet was the maximum because the surrounding buildings required stabilization. All the soil would be gone and replaced with clean backfill soil. Bovbjerg asked if plastics and concretes would be installed with the compacted backfill to keep down there what ever might be down there. Hanick said he was not familiar with the process. Anciaux said there were reportedly tunnels in that area too. Hanick said he knew in the Brewery Square area there were tunnels and he had been in them but he didn't know where they went. Hansen asked Staff if this site were not developed as the proposed development, but as a parking lot, would the clean-up be required. Yapp said his understanding was that for a surface parking lot it would not. As long as the soil was not disturbed by construction, it could remain. If Planning and Zoning Commission Minutes January 16, 2003 Page 12 the soils were disturbed, it would need to be dealt with according to the DNR. Hansen asked Yapp if he thought the site could be turned into a parking lot without disturbing the soil. Yapp said he could not answer that question with any expertise. Yapp said there were existing monitoring wells in place. Johnson said this site was trying to clean itself up, but there was a limit to what Mother Nature could do. This corner only had monitoring wells. Breathing tanks, level with the ground, were located in front of Wesley House and in their front yard, and there were also approximately eight located on the corner. They were monitored once a year. The old McDonalds at Sycamore Mall had a monitoring station outside, but that ground would also never be clean. Johnson said if an additional meeting were to be held, he would bring photographs of the contaminated soils. It would take a lot more than 20-feet to get the contaminated soil out of the property. He had photographs of when the tanks were removed, it was over 75-feet in depth. The soil was discolored where the contamination was. The DNR monitored the site through Seneca. Johnson said the ground was contaminated down to Brewery Square, underneath Wesley House and also First Methodist Church due to one of their leaking elevators. Johnson said the whole corner was contaminated, once the soil was disturbed, the whole area should be torn down, "You just can't stop, it is a bad deal." Johnson said he thought the only viable use would be a parking lot that would not disturb the soil. Hansen asked Staff to provide more information about the DNR's interaction with the site and the proposed project. He asked if hazardous odors would be emitting from the ground into the basement? Yapp said staff would provide the Commission with more information, but regardless of the zoning that type of interaction for a redevelopment would occur with the DNR. Chait asked for more information about the Amoco station on the corner of Burlington and Clinton Streets because there were bigger issues that they would be dealing with. Redevelopment was going to be happening more in the future. He said the kinds of issues that they were dealing with here would also be the kinds that they would have to deal with in the future. Redevelopment is a natural function of urbanization. Also with the Code rewrite, and looking at the possibility of changing CB-2 to CB-5, the issues brought up about zoning would happen anyway. Chait asked how the Clark property on the corner of Burlington and Dubuque streets had been redeveloped. Johnson said that a million dollars worth of dirt had been dug out of the site. Miklo said staff would be happy to provide addition information regarding the DNR, but to an extent this had nothing to do with zoning of the property. Unless the Commission was really serious, Miklo questioned how much staff time the Commission wanted to invest in the soil contamination issue. Bovbjerg said what she heard from the Commission was that if they made a decision one way or another, they really would like as much information as possible. She said this might just be digging a foundation for what the Commission would look at in the next several years with respect to requests for redevelopment of properties. Behr said for any redevelopment regardless of the zone, if the site was classified they would have to deal with the DNR for any redevelopment in any zone. Behr said he also wished to caution the Commission that he didn't know how much information would be available about exactly what the contamination was and exactly what would be required until there was redevelopment. Chair said the Commission had a propensity to over excavate their own issues and ask a lot of questions that were not necessarily in their own purview, to get the comfort level that they sought. They tried to stay within their technical parameters, but the more comfortable they felt, the more comfortable they could be with the applications they saw and dispatched. Planning and Zoning Commission Minutes January 16, 2003 Page 13 Motion: Hansen made a motion to defer REZ02-00021, a request for a rezoning from CB-2, Central Business Service Zone, to CB-5, Central Business Support Zone, for a 6,000 square foot property located at 130 North Dubuque Street, subject to a CZA requiring staff Design Review Committee approval of any new building on the property to ensure compatibility with the historic character of the area. Koppes seconded the motion. The motion passed on a vote of 7-0. OTHER: Miklo said a lecture on Urban and Regional planning was being given on Friday evening, 1/17/03, at the Recreation Building. Sam Edwards, AICP, would be the speaker. CONSIDERATION OF 12/19/02 MEETING MINUTES: Motion: Shannon made a motion to approve the minutes as printed and corrected. Koppes seconded the motion. The motion passed on a vote of 7-0. ADJOURNMENT: Motion: Anciaux made a motion to adjourn the meeting at 9:20 pm. Chair seconded the motion. The motion passed on a vote of 7-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill shared on city~dpcdlmin ut es/p &~Jp &zO 1-16-03.doc MINUTES APPROVED PUBLIC ART ADVISORY COMMITTEE THURSDAY, DECEMBER 12, 2002 CIVIC CENTER LOBBY CONFERENCE ROOM Members Present: Chuck Felling, Rick Fosse, Sandra Hudson, Barbara Camillo Members Absent: Betsy Klein, Terry Trueblood, Emily Welch Staff Present: Karin Franklin, Marcia Klingaman Others Present: Denis Roussel Call To Order Sandra Hudson called the meeting to order at 3:33 PM. Public discussion of any item not on the agenda Sandra passed along the strategic plan from Cedar Falls ar1 program as information that might be helpful for next year's committee. Consideration of the minutes of the November 7, 2002 meetinq Felling had a question about friendly amendment on page 2 referring to the addition of the bullet point regarding gifts. Sandra clarified the point by pointing out the bullet and how it was an addition to the policy. MOTION: Rick Fosse moved that the minutes from November 7, 2002, be approved as submitted. Chuck Felling seconded the motion. Motion passed 5-0. Updates Neighborhood Art Project (Felling): Felling provided a handout detailing the subcommittee report. The committee met five times since the last report of the Neighborhood Art Subcommittee to the ICPAAC. The interviews with the Iowa City artists and with Neighborhood Association members are completed and key statements from those interviews are used in the script and in a rough compilation for the introductory video for the Art in the Neighborhoods. The script for the video will need some minor editing as we complete the video aspects of the video. (E.g. art pictures to accompany the video; inserting voice-overs). Felling presented some questions that had been raised by the Neighborhood Art Video group that required response from the whole Public Art committee. Barbara Camillo arrives. Hudson stated the video could act as a priming source for other groups, and could be distributed to help other communities. Hudson addressed the first question presented by Felling as to budget/funding. Funds will be evenly distributed between all three neighborhoods specified in phase I, Northside, Longfellow and Wetherby. The money will be evenly distributed but the exact amount cannot be determined at this stage. The total amount is $38,000 for this fiscal year; this is to also cover the cost of the artists doing the charettes. Initially, there are to be three artists at each individual charette and then pare down one artist per neighborhood. Franklin asked how much scrutiny the public art committee will give the selections and will they defer to the selection of the charette process. She expressed the concern that creativity not be squelched but that the Council will need to approve any artwork acquired or commissioned. Public Art Advisory Committee Minutes DECEMBER 12, 2002 Page 2 Hudson agreed and felt from the initial meetings that the neighborhoods had definite creative ideas and these would be well represented. She also said what will be coming to the committee will be what has been chosen by the neighborhoods. 'They have set up the process specifically because they think it will work smoothly. Granted sometimes the process in itself can be flawed, i.e. a public safety issues. Hudson noted the timeline is connected to the budget. Selection and approval will be submitted to the ICPAAC for review and approval and then on to the Council, who has the final approval. Franklin requested a cutoff date for neighborhoods to show commitment to developing an art project. She suggested the end of March as a possible timeline. This can be the date to pass along to the neighborhoods to show their commitment. Hudson noted there is nothing stopping everyone from going back to the state again for additional funding. Fosse asked how to get in touch with the charette artists. Sandra mentioned that the state has a list of charette artists, Bruce Williams has this list. Another idea is to put out a call like you do for regular artists. Hudson asked if there were any other discussion on the update issue. Felling responded that this update was well done. Poetry on the buses (Klingaman) - Klingaman spoke with Kara Logsdon at ICPL and with Ron Logsdon at the transit department to have everything done in coordination. April is poetry month and the library has lots of workshops and high involvement in selection of poetry. They are getting started as a committee in January and planning to kick off the project in April. Hudson asked for clarification as to if the poetry will be on inside or outside of the bus. Klingaman noted they will be on the inside of the bus, on the upper panels and that will give a variety of exposures. She also thought an idea would be to use the kiosks downtown to display poetry also. Hudson inquired about costs. Klingaman said the costs would be minimal; possibly $200.00 for printing costs. Fosse asked if the bus system would lose any profits from advertising with the poetry on the buses. Klingaman responded that she did not believe so; the area is generally used for public information. Hudson asked who the audience would be for the program. Klingaman said they have not decided but will probably use a range of material and authors. Hudson asked for other comments; all were positive. Discussion of application submitted by Denis Roussel for community-initiated public art proiect Rousel began to describe his project, The Koan Project, as using ad spaces with words or sayings that surprise people and make them think. Some of the ideas are "What was my first thought" and" If two hands clap what is the sound of one hand". These ideas are not to make sense on an original level, they are not meant to be resolved when in the form of a question, but to bring the reader to another level of awareness, to elicit an emotional response. None of the sayings comment on social issues and would not offend. The idea of using advertising space is not a new one; many have done this in Europe. He does have guidance and help from a teacher at the University of Iowa. Roussel would like to video tape the individual reactions to seeing the sayings to be a part of his project. Some of the sayings are translations from various languages. Roussel would like to put the Koans on 5 buses for 2 weeks in April 2003. Hudson noted that one can not video tape another without permission and would require approval after the taping. She suggested contacting his department at the University and find out the legal issues that would need to be addressed. Public Art Advisory Committee Minutes DECEMBER 12, 2002 Page 3 Franklin asked if he is asking for funding for the art and the video. Roussel said he wanted funding for only the art. Fosse asked how the Koans were chosen. Roussel responded that he did a survey among his friends and asked them to select the ones they would read the most. Franklin verified the date of April 2003. Since the neighborhood project would fall in two fiscal years and funds can be roiled over from one year to the next, there should be sufficient cash in this year's budget to cover this project. It would be conceivable to spend under $600,00 in the next couple of months, Sandra commented it is financially feasible and the Committee needed to talk about the project itself. Fosse commented that the project is interesting but doesn't see the art connection. He questioned where do we go from here with other agencies looking to get their messages out. Felling disagreed with the issue of this not being art. He cited the poetry project as analgous to Roussel's project. Sandra asked if there was another area of the City this project might be closer to, and if they might have funds available. Camillo commented that it might look as if the City has a bias/judgment in one way or another by this presentation. Fosse said we seem to be funding provocative statements and questioned if this is the goal of the Public Art Committee. MOTION: Fosse moved that we do not accept the Koan Art Project. Camillo seconded the motion. Motion passes 3-1. Hudson thanked Roussel for his time, but the Art committee has chosen not to ,,se his project but there may be other arms of Government or agencies that might be better suited for this interesting project. Next Meeting is February 6, 2003. Other Business The Committee presented Sandra Hudson with a certificate and thanked for her hard work and dedication to the Public Art Advisory Committee. Adjournment Sandra Hudson adjourned the meeting at 4:40 PM.