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HomeMy WebLinkAboutUrbanized 05-20-09 Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, May 20, 2009 - 4:30 p.m. Council Chambers - Coralville City Hall Agenda 1. Call to order a. Recognize alternates b. Consider approval of meeting minutes c. Set date of next meeting 2. Public Discussion 3. Administration a. Consider formation of the JCCOG Affordable Housing Taskforce b. Items from the Executive Director 4. Highlights from the Human Services Division 5. Transportation Planning a. Consider a resolution adopting the FY10 Transportation Planning Work Program b. Consider an amendment to the FY09 Transportation Improvement Program to add a project to purchase hybrid engines for area transit system buses c. Consider approval of the updated JCCOG Travel Demand Model d. Update on passenger rail activities e. Consider authorizing the Chairperson to sign a letter to Congressional Representatives regarding continued funding of the Small Transit Intensive Communities Program f. Update on Surface Transportation Program and Transportation Enhancement funding targets g. Update on I-JOBS bonding program h. Update on recent activities 6. Other Business 7. Adjournment s\pcd\\agendas~CC09\uapb-a9d 5-20-09.doc MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, MARCH 25, 2009 - 4:00 P.M. EMMA HARVAT HALL, IOWA CITY CITY HALL PRELIMINARY DRAFT MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, John Weihe Michael Lombardo, Matt Hayek, Mike Wright, Mike O'Donnell, Regina Bailey Sally Stutsman, Larry Meyers Gayle Klouda Terry Donahue Royce Phillips Louise From Johnson County: ICCSD: North Liberty: Tiffin: University Heights: STAFF PRESENT: Kristopher Ackerson, Darian Nagle-Gamm, Brad Neumann, Kent Ralston, Linda Severson, John Yapp. 1. CALL TO ORDER a. Recognize Alternates From called the meeting to order at 4:00 p.m. Michael Lombardo was recognized as an alternate for Amy Correia of Iowa City and Terry Donahue was recognized as an alternate for Jim Wozniak of North Liberty. b. Approval of meeting minutes: set date for next meeting. The Febuary 25, 2009 minutes were moved for approval by Henry Herwig and seconded by Mike O'Donnell. The motion passed unanimously. The next JCCOG Urbanized Area Policy Board Meeting date was set for 4:30 PM on May 20th at Coralville City Hall. 2. PUBLIC DISCUSSION Yapp handed out correspondence received just before the meeting regarding the allocation of stimulus funds from the Johnson County Board of Supervisor's last meeting and an item on affordable housing. 3. ADMINISTRATION a. Consider a recommendation from the JCCOG Affordable Housing Taskforce Yapp discussed the recommendation given by the JCCOG Affordable Housing Taskforce and noted that Andy Johnson and Jeff Schott facilitated the group. The committee recommended the consider of the formation of a JCCOG standing committee that includes local government staff, officials, and other stakeholders to share information and promote consistency in policy and procedures, to be a forum for exchanging best practices information, and to build a regional knowledge base in regards to affordable housing. The committee would then be able to reassess housing data from an Affordable Housing Market Analysis in five years. JCCOG Urbanized Area Policy Board Minutes March 25, 2009 Page 2 Yapp mentioned that JCCOG would be able to staff and coordinate a committee of this nature but no one currently from the JCCOG staff is trained in affordable housing policy or funding programs. The committee would have to receive assistance from other entities like the Iowa City Housing Authority and other housing professionals to build knowledge for committee members. Bailey inquired about the funding source if a regional affordable housing study was made within the next five years and Yapp responded that it would have to be discussed as part of the JCCOG budget approval process for that year. Carrol Spaziani spoke on behalf of the League of Women Voters supporting the task force's recommendation for the creation of a standing committee to address affordable housing study and analysis. Phillips moved to accept the recommendation given by the JCCOG Affordable Housing Taskforce; the motion was seconded by Champion. The motion carried unanimously. b. Items from the Executive Director Yapp updated the Board with information from the Cool Cities Taskforce. The purpose of JCCOG Cool Cities Task Force is to develop a Solutions Plan that will outline recommended steps for local governments to take in reducing emissions and promoting energy efficiency at the local government level. Taskforce meetings will occur approximately every six weeks with the first meeting to be held March 31. Yapp also discussed updates on the American Recovery and Reinvestment Act. The approximate $3.6 million in stimulus funds that were allocated locally is only a small part of the overall stimulus package and JCCOG will continue to monitor any additional funding programs or grant opportunities available at the state or local level. Yapp also mentioned that to reduce copying and mailing costs, JCCOG information packets will now be available electronically to members of the public and to any members of the Policy Board who prefer this method. 4. HIGHLIGHTS FROM THE HUMAN SERVICES DIVISION Severson presented highlights for the Human Services Division of JCCOG. Highlights included information regarding the Long Term Flood Recovery group that is continuing to meet monthly. Work updating the 2009 JCCOG Service Directory is underway and the document will be sent to each local government and public library when completed. The Poverty Simulation experience was recently conducted for the Community Leadership Program through the Chamber of Commerce. Severson also mentioned two brochures, passed out to Board members, which give information on long-term care and mental health issues. 5. TRANSPORTATION PLANNING a. Consider approval of the FY10 JCCOG Federal Transit Administration Program of Proiects JCCOG Urbanized Area Policy Board Minutes March 25, 2009 Page 3 Neumann presented the Board with the Program of Projects list from Iowa City Transit, Coralville Transit, and University of Iowa CAMBUS for approval. Neumann mentioned that each transit agency creates a yearly list of what they may receive in federal funding for operating and capital. Bailey moved to approve the FY10 Federal Transit Administration Program of Projects; the motion was seconded by Stutsman. The motion passed (12-1); Phillips opposed. b. Consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan Neumann presented the Board with the annual update of the JCCOG Transit Capital Equipment Replacement Plan for FY10. The replacement plan is developed by JCCOG for each transit agency to track the equipment life for capital stock. Motion to approve the Replacement Plan was moved by Stutsman and seconded by O'Donnell. The motion passed unanimously. c. Consider approval of the FY10 JCCOG Passenger Transportation Development Plan Neumann presented the JCCOG Passenger Transportation Development Plan for FY10. The plan coordinates Human Service organizations with public transportation systems and takes into account each source of state and Federal funding. Weihe motioned to approve the Development Plan contingent upon DOT review; the motion was seconded by O'Donnell. The motion passed (12-1); Phillips opposed. d. Consider approval of the FY10 JCCOG Transportation Planning Work Program list of locallv-determined proiects Yapp presented the Board with the FY10 JCCOG Transportation Planning Work Program lists local projects determined by local staff. Yapp pointed out that the current list does not include annual state and federally required programs and will be added on the list for the subsequent meeting. Yapp requested approval of the list to give staff the go-ahead to begin on these projects in the next fiscal year with the addition of a speed and traffic counts for University Heights. Weihe moved to approve the Work Program list; the motion was seconded by O'Donnell. The motion passed unanimously. e. Update on passenger rail planning Neumann updated the Board with recent activities which have occurred surrounding passenger rail for the area and mentioned a new website launched by the Iowa City Chamber of Commerce that is now promoting the Amtrak rail connection between Chicago and Iowa City. Neumann also noted he will be representing Bailey at the next State Passenger Rail Committee in Ames to update the committee on local passenger rail issues. f. Update on recent activities Yapp presented a list of the major work activities being conducted by JCCOG staff. In response to a question, Yapp discussed the evaluation of the Yield to Pedestrian JCCOG Urbanized Area Policy Board Minutes March 25, 2009 Page 4 signs placed in various locations making the point that overall they have been successful in their initial applications. 6. OTHER BUSINESS There was no other business. 7. ADJOURNMENT Herwig moved to adjourn; O'Donnell seconded the motion. Meeting adjourned at 6:00 PM ~JCCOG ...,..... m e m 0 Date: May 13, 2009 To: From: JCCOG Urbanized Area Policy Board John Yapp, Executive Director il ~ Agenda Item 3(a): Consider the formation of a standing JCCOG Affordable Housing Committee Re: At our March meeting, the Board accepted the recommendations of the JCCOG Affordable Housing Taskforce and directed staff to propose a specific structure for a permanent JCCOG Affordable Housing Committee. A standing committee made up of staff and housing professionals was the main recommendation of the initial taskforce, which was made up largely of elected officials. I recommend the following entities be identified as standing members of the committee: . One representative each from JCCOG Urbanized Area municipalities . Johnson County Government . One representative each from the Iowa City and Clear Creek Amana School Districts . The University of Iowa . The Housing Fellowship . The Housing Trust Fund of Johnson County . The Iowa City Area Home Builders Association . The Iowa City Area Association of Realtors For the non-profit associations represented on the committee, one of the things they all have in common is that they are larger interest groups directly involved in either the building, selling, or managing of housing. There are many other groups and interests which are either more narrowly focused in the housing arena (e.g., Shelter House, Habitat for Humanity), or are interested in the affordable housing issue but are not involved in the housing industry (e.g., League of Women Voters, Chamber of Commerce, FAIR!). For these groups, I recommend they be included on the mailings as requested and be invited to participate in meetings. The main distinction with this type of committee between who is a standing member and who is not is if there are any votes or recommendations; only standing members may vote. There are other groups that may certainly be invited to attend certain committee discussions. For example, I can envision a specific discussion on the quality of rental housing. For this discussion it may be appropriate to invite representatives of the larger rental housing companies, rental housing property managers, or the Tenant/Landlord Association. Mission As recommended by the initial taskforce, the mission of the standing committee is to (1) share information and work toward promoting consistency in affordable housing policies and procedures; (2) be a forum for exchanging best practices and other relevant information between communities and housing organizations; and (3) build the regional knowledge base with respect to affordable housing programs and opportunities. There have also been some specific topics which the Affordable Housing Committee will be asked to discuss. These include: . Enterprise Zone designations . Redevelopment opportunities . Definitions of barriers to affordable housing . Promotion of consistency in the interpretation of building codes . Inclusionary zoning/inclusionary housing policies The final recommendation is that this committee would be the vehicle for conducting another affordable housing market analysis in approximately five years. There have been many changes, both locally and nationally, in the supply of affordable housing, the demand for housing construction generally, and in the unemployment rate, which affects how many households can afford certain types of housing. If the Board approves the structure of the JCCOG Affordable Housing Committee as outlined in this memo, our next step will be to contact each of these organizations and ask them to appoint a representative. We would then schedule an initial meeting to outline the goals of the committee and plan to meet quarterly with informal conversations and contacts in between the formal meetings. The JCCOG Human Services Planner with assistance from one of the Assistant Transportation Planners and the Executive Director would staff the committee. Please consider approval of the\formation of the JCCOG Affordable Housing Committee. jccogadm/agd/AHC5-11.doc ~JCCOG ...,..... m e m 0 Date: March 16, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7/ ~ Re: Agenda Item 3(b): Items from the Executive Director Support for grant applications This past month, there has been a flurry of activity as local governments have been preparing applications for federal funds for various High Priority Transportation Projects. I wanted to use this opportunity to remind the Board that JCCOG's Policy is to be supportive of and assist with grant applications for projects which are consistent with already-adopted plans. We have provided letters of support and/or assisted with applications for the following projects: . Coralville First Ave / Interstate 80 Interchange modifications · Coralville Intermodal Center on Iowa River Landing site . Iowa City Park Road Replacement and Dubuque Street Elevation . Iowa City First Ave / Iowa Interstate Railroad grade separation . Iowa City Old Rock Island Railroad improvements . Johnson County Mahaffey Bridge Road reconstruction . North Liberty Highway 965 improvements Update on recent activities This month, we are using a new format for the Update on recent activities report at the end of the information packet. In lieu of the usual list of projects we are working on, we are highlighting a handful of projects with slightly more detailed information. Let us know how you like this new format. Setting the meeting date This week, we contacted you ahead of the Board meeting to get feedback on subsequent meeting dates. Let me know at our May 20 meeting if you prefer this practice, or if you would like to go back to our practice of setting meeting dates 'live' at the Board meeting. C:\Documents and Settings~yapp\Desktop\MemoForm-newJCCOG.doc wJCCOG ...,..... m e m 0 Date May 14, 2009 To: JCCOG Urbanized Area Policy Board _l'~ From: LindalS'everson, Human Services Coordinator Re: Agenda Item # 4: Highlights from the Human Services Division Following is a summary of recent activities: 1. The Long Term Flood Recovery group continues to meet on a monthly basis. Partners in this group include representatives from the local governments (Coralville, Iowa City and Johnson County), Crisis Center, University of Iowa, FEMA, Chamber of Commerce, Elder Services, Community Foundation, Mental Health Center, the faith community, Habitat for Humanity, United Way, and others. There are four committees that tackle specific issues - Case Management, Volunteer Management, Needs Assessment, and Policy Advocacy. 2. Completed a customer service survey for the Free Lunch Program. We usually do two surveys per year which gathers demographic information and feedback on the food served and what other food programs they access. 3. Attended the Iowa Prevent Child Abuse annual conference, the We Need To Talk training and the Peter Brinkerhoff's presentation - The Challenge of A Lifetime for Your Non-Profit (dealing and working with the different generations). This information will be' helpful for the non-profits I work with. 4. Assisted with the Crime Victims Week event at the Dept of Corrections where a boulder and flower garden were dedicated to victims and survivors of crime. This year is the 25th anniversary of the Crime Victims Rights Act. 6. I have attended or participated in the regular scheduled meetings or activities as well one time events for the Human Services Division. Some of meetings/events were Decategorization, Empowerment's Parent Education/Family Support committee, Long Term Flood Relief General Committee and case management, Prevent Child Abuse, United Way Directors meeting and the Community Impact Committee, Family Self- Sufficiency Program advisory (committee through the Iowa City Housing Authority), Domestic Violence Coalition, Juvenile Youth Development Policy Board, Elder Consortium, Local Homeless Coordinating Board, School Attendance Task Force and Overflow Shelter Project, Rural Housing Committee, Emily Helms Award selection Committee, and Broadway Neighborhood group. We are currently completing work on the 17th edition of the JCCOG Johnson County Services Directory. The directory is an information and referral source for the community. It provides information on public and private agencies, institutions, nonprofit agencies, organizations and other community resources. More than 50 different service categories are represented, ranging from children programs, employment, food and nutrition, housing to medical and dental, recreation, and veterans services. Each listing provides a summary of the services provided, as well as contact information, eligibility requirements, application processes, fees, and hours of operation. The directory also features a section with toll-free numbers and website addresses for services and support available on the state, regional and national levels. jccogadm/agd/ls-u pd ate 5-09. doc wJCCOG ...,..... m e m 0 Date: May 13, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 j~ Re: Agenda Item #5(a): Consider a recommendation on the FY10 Transportation Planning Work Program The FY10 JCCOG Transportation Planning Work Program (TPWP) is attached. This document includes specifically requested FY10 projects and the general projects we conduct as part of our general transportation planning process. You reviewed the locally requested FY10 projects at your last meeting. The list of projects in this packet is in the format which is required for the submittal to Iowa DOT. One project I would like to call your attention to is that we will be beginning the process to update our Long Range Multi-Modal Transportation Plan, which will need to be readopted in 2012. We are using an elongated update process to ensure plenty of time and opportunity for discussion and input. More than ever, as we work with your staff on grant applications for capital and operations funds, consistency with the long range plan is weighted heavily if not required. Please consider approval of the resolution adopting the FY10 Transportation Planning Work Program (page 4 of the document). TTAC recommended approval at its May 14 meeting. jccogadm/agd/UAPB- TPWP5-5-09.doc FY2010 Transponation Planning Work Program Johnson County Council of Governments Transportation Planning Division ~JCCOG ...I'ii.... May 2009 FY2010 Tl'anSpol'tation Planning WOl'k Pl'ogl'anl Johnson County Council of Governments Transportation Planning Division 410 East Washington Street, Iowa City, IA 52240 John Yapp, Transportation Planner Brad Neumann, Assistant Transportation Planner Kris Ackerson, Assistant Transportation Planner Kent Ralston, Assistant Transportation Planner Darian Nagle-Gamm, Traffic Engineering Planner To be adopted by the JCCOG Urbanized Area Policy Board May 20, 2009 Preparation of this report was financed in part through a grant by the Federal Transit Administration under Section 5303 of the Federal Transit Act. as amended. and in part through a grant by the Federal Highway Administration under the provision of the 1962 Federal Aid Highway Act. as amended. W:lwpdata~ccogadmIWorkPro.1 0 IFY1 OTransportationPlanningWorkPro.doc Table of Contents 1 MPO Organization 3 Development of FY201 0 JCCOG Transportation Planning Work Program 4 Resolution 5 Policy Board, Technical Committee, and Staff Listing 7 Summary of Projects 14 Federal Fund Distribution and Employee Hours 15 FY2010 Budget Summary 16 Estimate of FY201 0 Quarterly Expenditures 17 Statement Regarding Direct and Indirect Cost Allocations 19 Summary listing of specifically requested FY10 work program projects W:lwpdata~ccogadmIWorkPro 1 OlFY1 OTransportationPlanningWorkPro.doc The Iowa City Urbanized Area Metropolitan Planning Organization Transportation planning in the Iowa City Urbanized Area is conducted by the Transportation Planning Division of the Johnson County Council of Governments. On January 12, 1982 the governor of Iowa designated JCCOG as the Metropolitan Planning Organization for the Iowa City Urbanized Area. The JCCOG Urbanized Area Policy Board is organized to conform with the federal requirements for an MPO. Seven governmental entities have voting representation on the JCCOG Urbanized Area Policy Board. The Iowa Department of Transportation and the Iowa City Community School District are represented by non-voting members. The following JCCOG member agencies have voting representatives on the Urbanized Area Policy Board. City of Iowa City: City of Coralville: Johnson County: City of North Liberty: City of Tiffin: City of University Heights: University of Iowa: Total: 6 representatives 2 representatives 2 representatives 1 representative 1 representative 1 representative 1 representative 14 representatives The number of voting representatives is roughly proportional to population size, but does not allow anyone member agency to control a majority of the board. The JCCOG Transportation Planning Division consists of a part-time manager who oversees three full-time transportation planners and one traffic engineering planner. Augmenting the staff are 2 to 4 planning interns. Additional staff is shared with the City of Iowa City in the areas of secretarial, document services, accounting, and graphic production. In addition to the Urbanized Area Policy Board and the Transportation Planning Division staff, JCCOG has also established the Transportation Technical Advisory Committee. This committee is comprised of area transportation professionals and representatives of state and federal departments of transportation. The Transportation Technical Advisory Committee functions to aid the Transportation Planning Division in addressing transportation issues, and makes recommendations to the Urbanized Area Policy Board. A JCCOG Regional Trails and Bicycling Committee has also been established to assist with discussion of pedestrian- and bicycle-related issues, and provide recommendations on pedestrian and bicycling issues to the Urbanized Area Policy Board. Long-Range Planning Area The following map shows the JCCOG long-range transportation planning boundary. This boundary was amended by the JCCOG Urbanized Area Policy Board in FY07. This area includes the census-designated Iowa City Urbanized Area of Coralville, Iowa City, and University Heights; as well as the adopted long-range growth areas for each city. The JCCOG long-range planning area also includes the corporate limits and long-range growth areas of the W:lwpdata~ccogadmIWorkPro,1 OIFY 1 OTransporlationPlanningWorkPro,doc 1 City of North Liberty and the City of Tiffin. North Liberty and Tiffin were added to the long-range transportation planning area by vote of the JCCOG Urbanized Area Policy Board. Transportation planning for the non-urbanized portion of Johnson County is conducted by the East Central Iowa Council of Governments (ECICOG), which is part of the state's network of multi-county regional planning agencies. The transportation planning process is coordinated between JCCOG and ECICOG to ensure consistency between the urban and rural transportation network. Three Johnson County elected officials are also members of the ECICOG Policy Board, as well as one Johnson County citizen representative who is appointed by JCCOG. Urbanized Area Cities . "",_"J' 2035 Transportation Planning Boundary ~JCCOG ~ r__ IV- ...,} . u "'() 2035 Transportation Planning Boundary ..,,..,-"" o 0,5 1 2 .Miles 3 20-Year Transportation Planning Boundary for the Iowa City Urbanized Area W:lwpdata~ccogadmIWorkPro. 1 0 IFY1 OTransportationPlanningWorkPro.doc 2 Development of FY2010 JCCOG Transportation Planning Work Program The JCCOG Transportation Planning Work Program is developed each year in a coordinated effort involving the JCCOG Regional Trails and Bicycling Committee, the JCCOG Transportation Technical Advisory Committee, and the JCCOG Urbanized Area Policy Board. A draft work program is assembled by JCCOG staff which includes special requested projects; ongoing and routinely occurring projects; projects required by the Federal Highway Administration, the Federal Transit Administration, and the Iowa Department of Transportation; and carry-over projects from the preceding fiscal year. A process is conducted in January and February of each year whereby all members of the JCCOG Transportation Technical Advisory Committee (including a representative from the Regional Trails and Bicycling Committee) are asked for project ideas for the following year's transportation planning work program. For FY10 there are 24 specifically requested projects, representing a broad cross section from all modes of transportation. Projects have been requested representing pedestrian and bicycle transportation, motor vehicle transportation, public transit, transportation for persons with disabilities, and rail transportation. Several requested projects involve transportation and land use planning as well as specific arterial street corridor and intersection projects. There is also a public participation element of the preparation of the annual JCCOG Transportation Planning Work Program. It has been the policy of JCCOG to have transportation planning projects requested by the "public" to be sponsored by one of the entities that belong to JCCOG. For example, in FY10 JCCOG is being requested to assist Iowa City with a comprehensive Miller-Orchard Neighborhood traffic study; this request grew out of input to Iowa City staff through a series of neighborhood meetings. The projects requested by the JCCOG Transportation Technical Advisory Committee and specific work program items requested by Iowa DOT were forwarded to the JCCOG public participation organizations as part of the work program development and notification process. Notice of the development of the JCCOG work program was posted on the JCCOG website as well. The final list of projects for the work program are added to the draft and presented in preliminary form to the JCCOG Urbanized Area Policy Board. Following approval, the draft work program is then forwarded to the Federal Highway Administration, the Federal Transit Administration, and the Iowa Department of Transportation for review. Following the receipt of review comments, the final JCCOG Transportation Planning Work Program is prepared. This document is then submitted for final approval by the JCCOG Urbanized Area Policy Board. W:lwpdata~ccogadmIWorkPro.1 0 IFY1 OTransportationPlanningWorkPro.doc 3 Prepared by: John Yapp, Executive Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. 2009- RESOLUTION ADOPTING THE FY2010 JCCOG TRANSPORTATION PLANNING WORK PROGRAM, AND AUTHORIZING THE JCCOG CHAIRPERSON TO SIGN CONTRACTS FOR FTA 5303 AND FHWA PL FUNDS WHEREAS, governmental bodies in the Iowa City Urbanized Area have established the Johnson County Council of Governments; and WHEREAS, the Governor of the State of Iowa has designated the Johnson County Council of Governments as the Metropolitan Planning Organization for the Iowa City Urbanized Area; and WHEREAS, the Johnson County Council of Governments Transportation Planning Division has developed a Transportation Planning Work Program for FY2009 in conjunction with the 3-C transportation planning process; and WHEREAS, the Federal Highway Administration and the Federal Transit Administration make grant funds available for the purposes of carrying out the 3-C transportation planning process, and have reviewed and approved the draft work program. NOW, THEREFORE, BE IT RESOLVED BY THE URBANIZED AREA POLICY BOARD OF THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS: 1. To adopt the FY2010 JCCOG Transportation Planning Work Program. 2. To authorize the Executive Director to file all necessary work program documents required by U.S. DOT and Iowa DOT. 3. To authorize the JCCOG Chairperson and/or Executive Director to sign any additional work program documents and grant agreements for FHWA PL and FT A Section 5303 funds. It was moved by and seconded by adopted. The motion on a vote of Considered on this 20th day of May, 2009. the resolution be affirmative and negative. Louise From, Chairperson JCCOG Urbanized Area Policy Board W:lwpdata~ccogadmIWorkPro.1 0 IFY1 OTransportationPlanningWorkPro.doc 4 Johnson County Council of Governments Urbanized Area Policy Board Louise From, Chair Henry Herwig John Weihe Connie Champion Amy Correia Mike Wright Matt Hayek Mike O'Donnell Ross Wilburn Jim Wozniak Royce Phillips David Ricketts Sally Stutsman Larry Meyers Cathy Cutler (non-voting) Gayle Klouda (non-voting) University Heights City Council Coralville City Council Coralville City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council Iowa City City Council North Liberty City Council Mayor, Tiffin University of Iowa Johnson County Board of Supervisors Johnson County Board of Supervisors Iowa Department of Transportation Iowa City School Board JCCOG Transportation Technical Advisory Committee Vicky Robrock Dan Holderness Kelly Hayworth Chris O'Brien Rick Fosse Ron Knoche Mark Rummel Manager, Coralville Transit City Engineer, City of Coralville City Administrator, City of Coralville Director, Transportation Services, City of Iowa City Director, Public Works, City of Iowa City City Engineer, City of Iowa City Asst. Director, Transportation Services, City of Iowa City Civil Engineer, City of Iowa City Planning Director, City of North Liberty City of University Heights City Council City of Tiffin Johnson County Engineer Director, Johnson County SEATS Manager, University of Iowa Cambus Director, Design & Construction Services, UI Facilities Services Group - Admin., UI Transportation Planner, Iowa DOT Federal Highway Administration, Ames JCCOG Regional Trails & Bicycling Comm. East Central Iowa Council of Governments Brian Boelk Dean Wheatley Lousie From Royce Phillips Greg Parker Tom Brase Brian McClatchey George Hollins Larry Wilson Cathy Cutler (ex-officio) Tracy Troutner (ex-officio) Terry Dahms Robyn Jacobson (ex-officio) W:lwpdata~ccogadmIWorkPro.1 0 IFY1 OTransportationPlanningWorkPro.doc 5 JCCOG Regional Trails and Bicycling Committee Louise From Terry Dahms Royce Phillips Brian Loring Terrence Neuzil Sheri Proud Michelle Ribble Shelly Simpson Terry Trueblood City of University Heights Friends of the Iowa River Scenic Trail (FIRST) City of Tiffin Bicyclists of Iowa City Johnson County Board of Supervisors City of Coralville University of Iowa City of North Liberty City of Iowa City The Regional Trails and Bicycling Committee is a subcommittee of the JCCOG Transportation Technical Advisory Committee. JCCOG Transportation Planning Division Staff John Yapp, Executive DirectorlTransportation Planner Kris Ackerson, Assistant Transportation Planner Brad Neumann, Assistant Transportation Planner Kent Ralston, Assistant Transportation Planner Darian Nagle-Gamm, Traffic Engineering Planner W:lwpdata~ccogadmIWorkPro.1 0 IFY1 OTransportationPlanningWorkPro.doc 6 FY2010 Transportation Planning Work Program Administration Task Objective: Administration of the JCCOG Transportation Planning Division, including required transportation planning and programming documents, contracts, grant applications, agendas and information packets. The Administration work element will also be responsible for work items not traditionally associated with transportation planning; for example, in FY10 JCCOG will be assisting with discussions related to the metropolitan Affordable Housing Taskforce and Cool Cities Taskforce. Staff coordination, hiring and training is also conducted under Administration. Project Description (general work items): 1. Develop and administer elements of the annual Transportation Planning Work Program (TPWP) 2. Administer adopted Public Participation Plan (PPP), and update as necessary 3. Develop annual Transportation Improvement Program (TIP), and amend as necessary 4. Update Long Range Multi-modal Transportation Plan as necessary, last adopted in 2007; including information on a transit expansion study 5. Develop and update annual Passenger Transportation Development Plan (PTDP) 6. Create a standing PTDP Committee 7. Assist with triennial and quadrennial reviews as required 8. Assist with updates of Federal Transit Administration documents 9. Contract renewals, including paratransit contracts with municipalities and contracts between municipalities. 10. Preparation of materials for policy board and technical committee meetings 11. Coordination with the East Central Iowa Council of Governments, Iowa DOT, and U.S. DOT 12. Administration of SAFETEA-LU grant programs and regulations 13. Assist local transit agencies with setting Disadvantaged Business Enterprise (DBE) goals, and the reporting on goal attainment. 14. Administer regional Surface Transportation Program and Transportation Enhancement Funds. 15. Use the eight SAFETEA-LU planning factors to guide the development of plans and projects Final Work Products (specific requested projects) [estimated time of completion]: 1. Assist with grant applications and associated materials (Davidson, Iowa City) [ongoing] 2. Assist with Paratransit service contract documents [third and fourth quarters] 3. Assist with contracts for fixed route service [third and fourth quarters] 4. FY11 Transportation Planning Division budget [second and third quarters] 5. FY11 Transportation Planning Work Program [third and fourth quarters] 6. Consolidated transit grant applications - three systems [third and fourth quarters] 7. Coordinate and facilitate discussion of Fringe Area agreements between Johnson County, Tiffin, Coralville, North Liberty and Iowa City, (Moore, Johnson County) [ongoing] 8. Coordinate JCCOG affordable housing taskforce (JCCOG Board) [ongoing] 9. Coordinate JCCOG Cool Cities taskforce (JCCOG Board) [ongoing] 10. Evaluate ECICOG assessment structure (Yapp, JCCOG) [third quarter] W:\wpdata~ccogadm\WorkPro.1 O\FY 1 OTransportationPlanningWorkPro.doc 7 Previous Work in FY09: 1. Updated the Passenger Transportation Development Plan, and assisted with Job Access Reverse Commute / New Freedom grant application and program (O'Brien, Iowa City) 2. Developed FY09 Police Board and technical committee meeting materials 3. Completed FY10 Transportation Planning Work Program 4. Completed Consolidated transit grant applications - three systems 5. Coordinated JCCOG subcommittee to investigate expansion of public transit into areas not currently being served by fixed-route transit (JCCOG Board) 6. Recalculated Disadvantaged Business Enterprise goals for each transit system (FTA) 7. Completed Disadvantaged Business Enterprise reports for Coralville Intermodal Center (Coralville) 8. Pursued grant funding for Interstate 80 pedestrian bridges (Davidson, Iowa City) 9. Coordinated JCCOG affordable housing subcommittee (JCCOG Board) 10. Assisted with passenger rail planning efforts (Davidson, Iowa City) W:lwpdata~ccogad[11IWorkPro.1 OIFY 1 OTransportationPlanningWorkPro.doc 8 Comprehensive Planning Task Objective: Integrate transportation planning and land use planning for JCCOG member agencies. The goal of this task is to incorporate land use planning, best practices of site design, environmental sustainability, and economic development with transportation planning. JCCOG staff will typically work as part of a team with municipal staff on Comprehensive Planning-related projects. Project Description (general work items): 1. Assist with arterial street planning issues as required 2. Assist with review of development projects 3. Assist with analyses related to economic development activities 4. Travel demand modeling activities 5. Assistance with comprehensive planning as requested by JCCOG member agencies 6. Update urbanized area arterial street plan as required 7. Land use, urban design, housing, human services, environmental, solid waste management, recreation, open space, and utilities planning activities affecting, but not strictly related to, transportation planning 8. Assist Iowa City Neighborhood Services Planning Division Final Work Products (specific requested projects) [estimated time of completion]: 1. Assist Iowa City ,and the University of Iowa with a sign wayfinding plan (Fosse, Iowa City; Wilson, University of Iowa) [ongoing] 2. Participate in Livable Communities for Successful Aging activities (Yapp, JCCOG) [ongoing] 3. Review transportation impacts due to the expansion of the University of Iowa Hospitals and Clinics (Ricketts, University of Iowa) [ongoing] 4. Administer Iowa City traffic calming program [ongoing] 5. Assistance as requested with flood redevelopment projects (Holderness, Coralville) [ongoing] 6. Assist with coordination of mapping and documents related to the flood (Fosse, Iowa City) [ongoing] 7. Completion and implementation support for the Bicycle Master Plan (Holderness, Coralville) [ongoing] 8. CRANDIC railroad crossing study (Trom, North Liberty) [third quarter] 9. Multi-discipline safety study (Trom, North Liberty) [first quarter] 10. Review the user friendliness of Iowa City Transit stops (Miklo, Iowa City) [second quarter] Previous specific work items in FY09: 1. Assisted Iowa City and the University of Iowa with a sign wayfinding plan (Fosse, Iowa City; Wilson, University of Iowa) 2. Participated in Livable Communities for Successful Aging activities (Yapp, JCCOG) 3. Reviewed transportation impacts due to the expansion of University of Iowa Hospitals and Clinics (Ricketts, University of Iowa) 4. Assisted with analysis and research of regional transportation and land use issues, including but not limited to annexation and arterial street plan issues, regional trails plans, passenger rail plans and land use plans 5. Administered Iowa City's traffic calming program 6. Updated Mormon Trek Boulevard traffic study (Davidson, Knoche, Iowa City) 7. Assisted with Coral Ridge Ave IIA 965 Master Plan (Holderness, Coralville) 8. Developed regional bicycling plan (City Council, Iowa City) W:lwpdata~ccogadmIWorkPro. 1 0 IFY1 OTransportationPlanningWorkPro.doc 9 Short-Range Planning Task Objective: Conduct planning activities for JCCOG member agencies focusing on the 0-10 year planning horizon. Project Description (general work items): 1. Update JCCOG Transit Capital Equipment Replacement Plan & Program of Projects 2. Quarterly and year-end transit statistical summaries 3. Transit on-time performance studies as requested 4. Short-range trail, bicycle and pedestrian planning activities 5. Assist with development of Surface Transportation Program & Transportation Enhancement projects 6. Database management activities 7. Assist with evaluation of impact fees 8. Conduct Federal Environmental Justice evaluations as needed 9. Activities related to the Americans with Disabilities Act, including complementary paratransit plan monitoring and curb ramp improvement planning 10. Short-range transit financial planning activities 11. Participate in regional conference for planning for human services transportation coordination 12. As part of Human Services coordination planning, develop a competitive selection process for projects that will meet the objectives of the PTDP Final Work Products (specific requested projects) [estimated time of completion]: 1. Continue program of evaluating traffic signals on a five-year rotation (Yapp, JCCOG) [ongoing] 2. Assist with the Southeast District Plan - transportation elements (Davidson, Iowa City) [first quarter] 3. Assist with Near Southside Iowa City multi-use parking facility project (Davidson, Iowa City) [second quarter] 4. Assistance with review of development plans as requested (Holderness, Coralville) [ongoing] 5. Review traffic impacts related to development proposals, as necessary (From, University Heights) [ongoing] 6. Assistance with review of development plans as requested (Davidson, Iowa City) [ongoing] 7. Court Hill Trail in Southeast District - investigate closing gaps in trail and establishing wayfinding signs (Miklo, Iowa City) [third and fourth quarters] 8. Wayfinding sign Transportation Enhancement grant application (Ackerson, Iowa City) [second quarter] 9. Study and develop policy on campus pedestrian crossings (Wilson, University of Iowa) [second quarter] 10. Update Federal Functional Classification Maps (Yapp, JCCOG) [third quarter] W:\wpdata~ccogadm\WorkPro.1 O\FY 1 OTransportationPlanningWorkPro.doc 10 Previous specific work items in FY09: 1. Provided on-call assistance for review of development plats and proposals for Coralville, Iowa City, North Liberty, Tiffin and University Heights 2. Coordinated Interstate 80 aesthetics planning and design (Holderness, Coralville) 3. On-call review of development proposals and traffic studies as they are submitted (Holderness, Coralville) 4. Assisted with RISE grant application for Iowa City (Davidson, Iowa City) 5. Reviewed transportation impacts of development proposals, as needed (Davidson, Iowa City) 6. Reviewed area trail system for compliance with modern design standards (Dilkes, Iowa City) 7. Sidewalk widths survey and map (Wheatley, North Liberty) 8. Review traffic impacts related to development proposals, as necessary (From, University Heights) W:lwpdata~ccogadmIWorkPro.1 OIFY 1 OTransportationPlanningWorkPro.doc 11 Long-Range Planning Task Objective: Conduct planning activities for JCCOG member agencies focusing on the 10-25 year planning horizon. While there is otten some overlap between short-range planning and long- range planning, projects in long-range planning are oriented toward recommendations and changes recommended in the beyond-1 O-year time frame. Project Description (general work items): 1. Update urbanized area long-range transit planning documents as required 2. Assist with urbanized area trail planning as required, including Johnson County trails in adjacent area 3. Update 2007-2035 JCCOG Long Range Multi-Modal Transportation Plan as necessary 4. Environmental clearance documentation as required Final Work Products (specific requested projects): 1. Assist the Successful Aging Consortium with walkability audits in selected cities (Yapp, JCCOG) [ongoing] 2. Review pedestrian and vehicular circulation on Grand Ave / S. Grand Ave / Byington Road (Ricketts, University of Iowa) [ongoing] 3. Assist Iowa City w~h updated of Bicycle Friendly Communities application (City Council, Iowa City) [ongoing] 4. Traffic study for North Dubuque Street and North Liberty Road considering long-range development and traffic forecasts (JCCOG Board) [ongoing] 5. Assistance as requested with the Interstate 80 / First Avenue IJR study (Holderness, Coralville) [ongoing] 6. Coordinate passenger rail activities (Davidson, Iowa City) [ongoing] 7. Explore ways and funding for improving pedestrian facilities on S. Riverside Drive (Miklo, Iowa City) [third quarter] Previous specific work items in FY09: 1. Conducted traffic study for North Dubuque Street and North Liberty Road considering long- range development and traffic forecasts (JCCOG Board) 2. Continued to assist Coralville with data and analysis of options for the First Avenue/Interstate 80 proposed interchange modifications (Holderness, Coralville) 3. Assisted Iowa City with the Central District Plan, a long-range planning document W:\wpdata~ccogadm\WorkPro.1 O\FY1 OTransportationPlanningWorkPro.doc 12 Traffic Engineering Planning Task Objective: Conduct traffic engineering planning studies. Traffic engineering has become a very important component of JCCOG's overall work program, both for the pure traffic studies and the information they provide, but also for the support traffic engineering brings to the other tasks within the overall work program. Project Description (general work items): 1. Traffic counts 2. Traffic signal warrant studies 3. Traffic signal operation studies 4. On-street parking evaluations 5. Traffic control signage evaluations 6. Lane marking evaluations 7. Street light evaluations 8. Traffic collision data analysis 9. Street alignment and traffic signal concept design 10. Preparation of ordinance legislation 11. Respond to individual and neighborhood group requests for traffic control measures 12. Administer Iowa City Traffic Calming Program Final Work Products (specific requested projects) [estimated time of completion]: 1. Traffic signal optimization for interconnected traffic signals (Knoche, Iowa City) [ongoing] 2. Fulfill traffic ADT counts, speed studies, and intersection traffic counts as requested [ongoing] 3. Review and recommendations for improved traffic signal operations (Holderness, Coralville) 4. Miller-Orchard neighborhood traffic study (Bollinger, Iowa City) [second quarter] 5. Gilbert Street traffic study between Kirkwood Avenue and Benton Street (Miklo, Iowa City) [second quarter] 6. Scott Boulevard / Rochester Avenue traffic signal warrant study (Miklo, Iowa City) [first quarter] 7. Golfview Drive traffic study (Trom, North Liberty) [fourth quarter] 8. All Way stop analysis at Market Street and Linn Street (Yapp, JCCOG) [first quarter] 9. Update traffic signal warrant study for the southbound off ramp at U.S. Highway 218 and Melrose Ave. (Iowa DOT) [second quarterO Previous specific work items in FY09: 1. Resurveyed FY08 traffic calming installations (Klingaman, Iowa City) 2. Conducted traffic counts in JCCOG Rural Policy Board communities (Swisher, Solon, Shueyville) 3. Conducted and reviewed traffic studies, traffic signal and stop sign warrant studies, and traffic counts as needed for member agencies 4. Review Jefferson Street / Dubuque Street traffic signal phasing (Knoche, Iowa City) 5. Reviewed traffic signal optimization for interconnected traffic signals (Knoche, Iowa City) 6. West Prairie subdivision traffic study (Trom, North Liberty) 7. Update Highway 1/5th Street traffic signal warrant study (Lippincott, Solon) W:\wpdata~ccogadm\WorkPro. 1 O\FY 1 OTransportationPlanningWorkPro.doc 13 Transportation Improvement Program (TIP) Task Objective: State and federal project programming for JCCOG member agencies. Project Description (general work items): 1. Amend current TIP as required 2. Coordinate with Iowa DOT on the State TIP Final Work Products (specific requested projects): 1. Transit financial planning documentation for TIP (FTA) [third quarter] 2. Amend the FY10-13 JCCOG TIP as needed [as necessary] 3. Complete the FY11-14 JCCOG TIP [third and fourth quarters] 4. Assist with FY1 0-13 State TIP [first quarter] 5. Assist with FY11-14 State TIP [fourth quarter] Previous Work in FY09: 1. Completed the FY10-13 JCCOG TIP 2. Assisted with the FY10-13 State TIP 3. Visualization materials in the TIP (FHWA) W:lwpdata~ccogadmIWorkPro.1 0 IFY 1 OTrans portation PlanningWorkPro.doc 14 FY2010 JCCOG Transportation Planning Work Program Budget Summary Federal Transit Administration Metropolitan Planning funds and Federal Highway Administration PL funds will be used for 5.0 FTEs which will support the JCCOG Transportation Planning Work Program. Federal funding is broken down as follows: $33,136 in new FTA Section 5303 funds; $128,698 in new FHWA PL funds; $49,884 in FHWA PL carryover funds. Funding Sources Agency FY2010 Assessment Percentage Iowa City $339,983 54 U.S. DOT 159,817 26 Coralville 42,262 7 Johnson County 35,726 6 University of Iowa 25,717 4 North Liberty 15,997 3 Tiffin 3,460 < 1 Other JCCOG 3,763 < 1 Total $626,725 100 Summary Budget Federal* Local Total FT A Section 5303 new funds $33,136 $39,954 $199,771 FHWA PL new funds $76,797 FHWA PL FY09 carryover funds $49,884 Other JCCOG Funds $426,954 Total JCCOG Budget $626,725 * Explanation of anticipated FY11 carryover US DOT funds New FHWA PL funds for FY10 = $128,693. $49,884 in carryover FHWA PL funds from FY09 must be used in FY10. $51,901 is planned for carryover to FY11, or to be used for unanticipated project costs or services. [$76,797 PL new fund + $51,901 PL new funds to be carried over = $128,698 PL new FY10 funds total] W:lwpdata~ccogadmIWorkPro.1 OlFY1 OTransportation PlanningWorkPro.doc 15 Estimate of Federal Fund Distribution and Employee Hours Percentage Employee Federal Fund Hours Expenditure Administration 15% 1,476 $23,973 Comprehensive planning 15% 1,476 $23,973 Long-range planning 15% 1,476 $23,973 Short-range planning 25% 2,460 $39,954 Traffic engineering planning 25% 2,460 $39,954 Transportation Improvement Program 5% 492 $7,991 *Total 100% 9,840 $159,817 *Total may not equal actual figures due to rounding Budget Summary FT A 5303 FHWA FHWA 20% LOCAL Activity/work element Funds Carryover New* Match Total Administration $4,970 $7,483 $11,520 $5,993 $29,966 Comprehensive Planning $4,970 $7,483 $11,520 $5,993 $29,966 Long Range Planning $4,970 $7,483 $11,520 $5,993 $29,966 Short Range Planning $8,284 $12,471 $19,199 $9,988 $49,942 Traffic Engineering Planning $8,284 $12,471 $19,199 $9,988 $49,942 TIP $1 ,658 $2,494 $3,840 $1 ,998 $9,990 *Subtotal $33,136 $49,884 $76,797 $39,953 $199,772 Grand Total $199,772 *Of $128,698 in FHWA New PL Funds, $51,901 is planned for carryover to FY11, or to be used for unanticipated project costs or services. 'Subtotal may not equal actual figures due to rounding W:lwpdata~ccogadmIWorkPro. 1 OlFY1 OTransportationPlanningWorkPro.doc 16 Estimate of FY201 0 Section 5303 and PL Quarterly Expenditures Quarter Amount of 5303 and PL Funds 1st $39,954.25 2nd $39,954.25 3rd $39,954.25 4th $39,954.25 Total $159,817.00 W:\wpdata~ccogadm\WorkPro.1 O\FY1 OTransportationPlanningWorkPro .doc17 Johnson County Council of Governments 410 E WJSfilrgtonSt Iowa City Iowa :)2240 Statement Regarding Direct and Indirect Cost Allocations The Johnson County Council of Governments does not intend to charge any indirect costs associated with the transportation planning program to federal grants. Because only direct personnel expenses will be charged to the federal grants, we do not prepare a cost allocation plan. By use of the system of accounts employed by the City of Iowa City, these expenses can be directly attributed to the appropriate funding source. John Yapp, Executive Director W:lwpdata~ccogadmIWorkPro.1 OlFY1 OTransportationPlanningWorkPro.doc18 PROJECT REQUESTS FY10 JCCOG TRANSPORTATION PLANNING WORK PROGRAM Project Name Requested by City 1. Assistance as requested with the Interstate 80 I First Avenue Holderness Coralville IJR study 2. Assistance as requested with flood redevelopment projects Holderness Coralville 3. Review and recommendations for improved traffic signal Holderness Coralville operations 4. Completion and implementation support for the Bicycle Holderness Coralville Master Plan 5. Assistance as requested with review of development plans Holderness Coralville 6. Assist with Near Southside Iowa City multi-use parking Davidson Iowa City facility project 7. Assist with the Southeast District Plan - transportation Davidson Iowa City elements 8. Coordinate passenger rail activities Davidson Iowa City 9. Assist with preparation of grant applications and associated Davidson Iowa City administration 10. Assist with review of development proposals as requested Davidson Iowa City 11. Assist with coordination of mapping and documents related Fosse Iowa City to the 2008 Flood 12. Miller-Orchard neighborhood traffic study Bollinger Iowa City 13. Court Street traffic study between Summit Street and Bollinger Iowa city Muscatine Ave. 14. Explore ways and funding for improving pedestrian facilities Miklo Iowa City on S. Riverside Drive 15. Review the user friendliness of Iowa City Transit stops Miklo Iowa City 16. Court Hill Trail in Southeast District - investigate closing Miklo Iowa City gaps in the trail and establishing wayfinding signs 17. Traffic study of Gilbert Street - Kirkwood Avenue -Benton Miklo Iowa City Street 18. Explore ways and funding for improving pedestrian facilities Miklo Iowa City on S. Riverside Drive 19. Scott Blvd I Rochester Ave traffic signal warrant study Miklo Iowa City 20. Golfview Drive traffic study Trom North Liberty 21. CRANDIC Railroad crossings study Trom North Liberty 22. Multi-discipline safety study Trom North Liberty 23. Wayfinding sign Transportation Enhancements grant Ackerson RTBC application W:lwpdata~ccogadmIWorkPro.1 OlFY1 OTransportationPlanningWorkPro.doc19 24. Study and develop policy on campus pedestrian crossings Wilson U of Iowa 25. Evaluate ECICOG assessment structure Yapp JCCOG Specific Traffic Count Requests Camp Cardinal Boulevard (carryover from 2008) Holderness Coralville Roundabout counts (carryover from 2008 Holderness Coralville First Ave intersections south of Interstate 80 (carryover Holderness Coralville from 2008) First Ave / Oakdale Blvd. (carryover from 2008) Holderness Coralville Coral Ridge Ave intersections with Corridor Way Holderness Coralville (carryover from 2008) Holiday Road intersections with North Coral St and Holderness Coralville Corridor Way (carryover from 2008) Traffic counts as requested Trom North Liberty Court Hill Trail counts Dahms TTAC Interstate 80/Highway 1 Bridge pedestrian/bicycle Dahms TTAC counts W:lwpdata~ccogadmIWorkPro.1 0 IFY 1 OTransportationPlanningWorkPro .doc 20 ~JCCOG r"ii__ memo Date: May 12, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neuman~ssistant Transportation Planner Re: Agenda Item #5(b): Consider approval of an amendment to the transit element of the FY09 Transportation Improvement Program to add a project to purchase hybrid/electric buses The following amendments are being requested by Coralville Transit, Iowa City Transit, and Cambus regarding the upgrade to hybrid/electric engines for new buses awarded through the American Recovery and Reinvestment Act (ARRA) of 2009 and Iowa DOT's Section 5309 Capital Replacement Program. The grant program in ARRA that would fund the engine upgrades is the Transit Investments for Greenhouse Gas and Energy Reduction program (TIGGER). Coralville Transit Coralville Transit is requesting that the FY2009-2012 JCCOG TIP be amended to include the following changes: Add to TIP: .:. Hybrid upgrade to (4) 40' heavy-duty buses/cameras and fixed route configuration - $818,000 total - $818,000 federal - $0 local Iowa City Transit Iowa City Transit is requesting that the FY2009-2012 JCCOG TIP be amended to include the following changes: Add to TIP: .:. Hybrid upgrade to (6) 40' heavy-duty buses/cameras and fixed route configuration - $1,227,000 total - $1,227,000 federal - $0 local University of Iowa Cambus University of Iowa Cambus is requesting that the FY2009-2012 JCCOG TIP be amended to include the following changes: Add to TIP: .:. Hybrid upgrade to (5) 40' heavy-duty buses/cameras and fixed route configuration - $1,022,500 total - $1,022,500 federal - $0 local TTAC recommended approval at their May 14, 2009 meeting. Amending these purchases into the TIP allows the transit systems to mm!Y for funds for hybrid engines; it does not necessarily mean these engines are funded. cc: John Yapp W:lwpdataljccogtp\MEMOSIUAPB TIP 5-09.doc =- -= J CCOG ~ .-~ m e m 0 (.... Date: May 13, 2009 To: JCCOG Urbanized Area Policy Board From: Darian Nagle-Gamm; Traffic Engineering Planner Re: Agenda Item 5c: Consider approval of the updated JCCOG Travel Demand Model In December, JCCOG received new future land use and trip generation information on the Iowa River Landing (IRL) site in Coralville and updated the 2035 JCCOG Travel Demand Model accordingly. We also extended an opportunity for other JCCOG entities to make individual updates to the year-2035 anticipated land use conditions, the modeled roadway network, or the demographic characteristics of Traffic Analysis Zones (TAl) in each jurisdiction. This spring, we updated the 2035 Future Model based on the feedback we received. The updates consisted mostly of adjustments to the number of year-2035 anticipated dwelling units or the number of employees per Traffic Analysis Zone, two important factors in determining how many vehicle trips an area will generate or attract on a daily basis. Some JCCOG entities requested a few shifts in the borders of Traffic Analysis Zones. These changes will be implemented in the development of the next Base Model following the release of 2010 Census data. The JCCOG Travel Demand Model is a living document that will be continually updated as anticipated development conditions change and new information becomes available. We will continue to make minor model adjustments on an annual basis and will undertake more involved revisions coincident with new Census data releases andlor updates to the Long Range Transportation Plan. What we use the model for: . Travel demand models are used in simulating existing travel characteristics, forecasting future travel patterns, and allowing for system-wide analysis of alternative transportation infrastructure improvements. . The model can be used to estimate average daily traffic volumes and identify future 'problem' areas, and to make recommendations about appropriate roadway capacity. . The model can be used to test roadway extension or capacity change scenarios to determine how traffic patterns would be affected. Model basics: . There are two models in use today, the Existing Base Model (Year 2002), and the Future Model (Year 2035). . Only arterials or higher capacity roadways are modeled. . Roads in the model are classified as: 1) Existing 2) Committed (funded, not built) or 3) Planned (unfunded, not built). . The urbanized area is divided into Traffic Analysis Zones which are aggregated from Census Blocks or Block Group boundaries. . Vehicle trips are produced in or attracted to Traffic Analysis Zones based on the number of residences or employees. Generally speaking, households are 'producers' of vehicle trips and employment centers are 'attractors' of trips. . The model produces daily vehicle trip estimates for each segment of the modeled roadway network. limitations of the model: Traffic analysis models should be used for general indications of traffic patterns, but not for prediction of exact volumes. Future traffic volume data is generated with the best knowledge we have, but there is no model software that can predict specific land use decisions as well as the cultural and economic decisions that influence future traffic. Why we are asking for approval of the updated JCCOG Travel Demand Model: As the model is used to help guide transportation infrastructure decisions, the Federal Highway Administration requires that MPOs seek approval of Travel Demand Model updates from the Policy Board. We have not added any new streets to the model; we have updated the socio- economic and demographic information in the Iowa River Landing and other areas in the model after meeting with representatives of JCCOG entities. The attached map shows volume to capacity ratios for roads in the 2035 Forecast after the updates were completed. Please consider the approval of the updated JCCOG Travel Demand Model; The TTAC recommended approval on May 14th, 2009. ) "Iowa River N ~;::~AZ ~ ,- .....Network Connectors e Traffic Analysis Zone Centroid Volume to Capacity Ratio (V/C) -0.0 to 0.8 -0.8 to 1.0 -1.0 to 1.4 -1.4 and greater o .5 1 1.5 Miles ."",.to I. fl' 1,< ...~ i e_ . . f e e. .. : ......... e.... 'e.. "'" ~:. ~.. .e Downtown Iowa City ~ ~~l9 0 c: <( ~~ m ~~ g U _ WI '0 U a. c.~ '3 .- ; ~ -, i ~H lit . CL .~.g _ 'O'i:: +'" Q).!!! 0 '0 '0 ,^ ~.!!! 0 :g ~ \lJ WI'" ~ ... CIl _ C ~ 3"0 &..9 m as cu;2 ~ eo ._ IV -g ;: ~ ~.~ ~ ~ CIlOCll<(-.o o.ccu :J (1) C)Q.CIl'OuiCll +'" _eo~c~ . ~ 0.:::: ~ ~ cu . _ O~I:Q.ECIl~ <( .ccu"'I:~O) ..J I- ~ ~ 0)- I: . Ec=:Jcu ._ cu e 'fi ~ cu '0 I: :J o co 0) .!!! I: cu 'c 11) 'i:: I: - ~ cu ~ 1:: - ~ <( ~ Ci5 '0 cu - ~ n. cu 11) ~ '1: 0 I ~ 0. 01::0 D~ ~ " N ~ LO c:i o ~JCCOG ,....... memo Date: May 13, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumantissistant Transportation Planner Re: Agenda item #5(d): Update on passenger rail activities .:. The Iowa City Area Chamber of Commerce has launched a website (www.lCRaiINow.com) to promote passenger rail service between Iowa City and Chicago. The Chamber kicked off the campaign at a press conference on March 12. The Chamber and the Iowa DOT sponsored a train ride from Iowa City to the Quad Cities on May 5 promoting the proposed route. .:. The State's Passenger Rail Committee met again on April 1, 2009 in Ames. Mayor Regenia Bailey is the local representative on this committee. The committee developed an action plan that will guide the group through the next six months. The marketing program developed by the Committee and the Iowa DOT has been printed and is being distributed. This marketing program provides the legislature and the public with information as to the benefits of passenger rail programs in Iowa; let me know if you would like a copy of this publication. .:. State passenger rail initiatives: . $3 million requested in Iowa DOT budget . Passage of SF 151 . Governor Culver's I-JOBS program .:. Federal passenger rail initiatives: American Recovery and Reinvestment Act (ARRA)-Stimulus . $8 billion-for Intercity Passenger Rail and High Speed Rail nationally. This is a competitive application process. . 100% federal funds-no match required. FY 2009 Appropriations Bill . Authorized in Passenger Rail Investment and Improvement Act of 2008 (PRIIA). . Capital Assistance for Intercity Passenger Rail Service Grant Program. $90 million competitive applications with a 50%-50% match, nationally. Anticipated-FY 2010 Appropriations Bill . Authorized in Passenger Rail Investment and Improvement Act of 2008 (PRIIA). . Capital Assistance for Intercity Passenger Rail Service Grant Program. $90 million competitive applications with a change to 80%-20% match. Again, this is a national program. President Obama's Budget . $1 billion annually for the next five years for High Speed Rail, nationally. .:. Iowa DOT recent passenger rail activities: . The Iowa DOT is working on a number of Memorandums of Understanding with the Illinois DOT; including subsidy for the Iowa City via Quad Cities route from Chicago, and major cost-sharing elements that include equipment costs, track upgrades, operating expenses, and station improvements. . Iowa DOT has launched their new passenger rail website at www.iowadot.aov/oassenaerrailfundinainitiative/index.htm. The website includes information on the development of passenger rail service in Iowa. Let me. know if you have any questions or comments. I can be reached at 356-5235 or bye-mail at brad-neumann@iowa-city.org. cc: John Yapp wpdata/jccogtp/mem/UAPB-RaiIMemo-5-09.doc ~JCCOG .-~ m e m 0 '.... Date: May 12, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neuma~istant Transportation Planner Re: Agenda item 5(e): Small Transit Intensive Cities (STIC) program under the Federal Transit Administration (FTA) The STIC program, as mandated in SAFETEA-LU, is used to encourage and reward local investment in smaller urbanized area transit agencies by providing a federal incentive tier for those committed to increasing service levels. Such an incentive system seems to have worked, as 129 communities in 38 states have benefitted from the program at least once since its inception in federal FY2006, including Coralville Transit, Iowa City Transit, and Cambus. However, in the recent American Recovery and Reinvestment Act (ARRA), the STIC program was specifically left out. Now that Congress is beginning the process of reauthorizing SAFETEA-LU, it would be in the best interest of STIC communities, including the Iowa City Urbanized Area, to protect the program given the slight in the stimulus bill. For many years, transit agencies from smaller urbanized areas were concerned that the formula for distributing FTA assistance did not fully recognize the unique needs of communities between 50,000 and 200,000 in population that provide a higher level of transit service than their size would suggest. Small transit agencies were successful in convincing Congress of the importance of the matter and in 2005 SAFETEA-LU created the STIC program. The program is funded with one percent of the urbanized area formula grant program each year ($39.1 million in FY2008). The funds are apportioned to smaller urbanized areas, like the Iowa City Urbanized Area, using the following service factors: passenger miles traveled per vehicle revenue mile; passenger miles traveled per vehicle revenue hour; vehicle revenue miles per capita, vehicle revenue hours per capita; passenger miles traveled per capita, and passengers per capita. In FY2008, eligible transit agencies received $125,348 for each service level category that exceeded the industry average for their larger counterparts. The Iowa City Urbanized Area meets four of these factors and receives over $500,000 in STIC funds each year. A letter supporting the STIC funding program is attached for your review. Staff recommends sending the letter to our congressional representatives asking for their support in this matter. cc: John Yapp jccogtp/mem/UAPB-STIC-5-09, doc ~ Johnson County _Council of Governments ~ 4)CJ E WIsnnJtonSt Iowa City kJWU ...~ r.... May 13, 2009 Honorable Dave Loebsack U.S. Representative 1221 Longworth Building Washington, D.C. 20515 Dear Congressman Loebsack: At least one community in your district has benefitted from the Small Transit Intensive Cities (STIC) program since it was created in the 2005 SAFETEA-LU law, so we hope that you will sign on to the attached letter to the leadership of the House Transportation and Infrastructure Committee in support of this important program for the next surface transportation rea uthorization. The STIC program, which is funded with one percent of the urbanized area formula grant program at the Federal Transit Administration (FTA), provides additional formula funds to communities that have demonstrated high levels of transit services. Prior to the creation of the STIC, smaller urbanized areas (those serving populations between 50,000 and 200,000) received federal transit formula funds based solely on population and population density, while their larger counterparts were awarded funds using a formula that considered service levels. The result was that a number of smaller communities were providing higher levels of service than larger areas, but were not compensated for their efforts. The STIC program was designed to provide an incentive for smaller communities to make commitments to public transit, and it has been a success. In 2000, FT A identified 77 communities that had service levels high enough to qualify for funding under the STIC. Now, in only three years of existence, over 130 communities in 37 states and Puerto Rico have received STIC funding. We request you join the effort to maintain the STIC program in its current form in the next surface transportation reauthorization bill; the STIC program has been essential to the fixed- route transit systems in Johnson County being able to maintain high levels of service. Sincerely, Louise From, Chair Johnson County Council of Governments Cc: Chris O'Brien, Director of Transportation Services, Iowa City Vicky Robrock, Director of Parking & Transportation, Coralville Dave Ricketts, Director of Parking & Transportation, University of Iowa Cambus jccogtpl1trs/ST ICfund s-5-09. doc ~JCCOG ...,..... m e m 0 Date: May 13, 2009 To: JCCOG Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner ~ Re: Agenda Item 5(f): Update on Surface Transportation Program and Transportation Enhancement funding targets We have received updated FY10 funding targets for Surface Transportation Program (STP) and Transportation Enhancement (TE) program funds, which are higher than previously forecasted by Iowa DOT. The main factor in this increase is a change in the obligation limitation from approximately 85% to 93%, which increases the available amount of STP and TE program funds. The funding forecasts will be revised annually to reflect federal adjustments. The U.S. Office of Management and Budget estimates that a reduction in funding of the Highway Trust Fund is possible in FY2010. The likelihood of funding shortfalls only increases in FY11 and FY12 unless action is taken by Congress; we will keep you apprised. SAFETEA-LU will expire at the end of FY09 and initial discussions suggest changes from the past three reauthorization acts. With current information, our unallocated funds amount to: Unallocated FY11-12 JCCOG Fundinq Targets Surface Transportation Program: $3,923,003 Transportation Enhancements: $674,065 After our TIP is approved by Iowa DOT later this summer, we plan to administer a funding process. The application forms will be distributed this summer and tentatively will be due in October. I will be at your May 20th meeting to present this item and answer any questions. S:\PCD\JCCOG\TRANS\TIP STP TE\TIP\TIP FY201 0-13\Board Memo Update on Funding Targets_5_13_09.doc ~JCCOG ...,..... m e m 0 Date: May 13, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director "7 Y -rr- Re: Agenda item #5(g): Update on I-JOBS Bonding Program Pending the Governor's signature, the I-JOBS bonding program includes over $700 million in State bonding authority for a variety of projects. These projects will be administered out of different State departments. Not many details have yet been developed on the structure of grant and loan fund programs created from the I-JOBS program; this memo is meant to give an overview of the different types of projects that will be eligible. Disaster Related Projects: Approximately $118 million in funds will be used to create a competitive grant program for disaster rebuilding and reconstruction projects and for flood prevention. Additionally, about $46.5 million in grant funds will be designated to targeted areas which were impacted by the 2008 flood. Another $25 million in revenue bonds will be used for water shed and water quality related projects including flood prevention projects. Sewer Systems: Approximately $35 million in revenue bonds will be available for sewer construction in communities under 10,000 population. An additional $20 million will be designated to a competitive grant program for any community through the Iowa Finance Authority. Housing: Approximately $5 million will be designated for houses damaged in the 2008 flood. Another $20 million will be designated for affordable housing for certain elderly, disabled, and low-income households. Another $10 million will be designated for the construction or renovation of public shelters for domestic abuse and emergency housing. Energy: Approximately $10 million will be used to create an alternative energy revolving loan program. Broadband: Approximately $25 million will be allocated by a newly created Board for public broadband systems. Building Projects: Approximately $285 million will be split between building projects already scheduled, such as the Iowa Veterans Home reconstruction and the Mitchellville Prison expansion, and other vertical infrastructure projects to be determined next year. Once the bill is signed, more details will become available about how to access these funds. University Repairs: Approximately $100 million is designated for repairs on the University of Iowa campus. Transportation Improvements: Approximately $50 million is designated for the rehabilitation of state bridges. Approximately $10 million is designated for alternative modes of transportation, including airports, rail, trails, and the Rebuild Iowa infrastructure fund. Approximately $45 million will be designated for local roads. This funding will likely be distributed 50% to cities via the street construction fund, and 50% to counties via the secondary roads fund (see table, below). Part of the $45 million will be distributed in FY10 and part in FY11. This funding can be used for construction and maintenance activities, but how the funding is used will be need to be tracked and reported. ESTIMATE OF TRANSPORTATION FUNDS DESIGNATED TO JCCOG ENTITIES JCCOG Entity Transportation Funds Estimate Coralville $167,333 Iowa City $604,451 North Libertv $69,999 Tiffin $10,000 Universitv Heiahts $9,564 Johnson County $350,671 Once the bill is signed, we will have more definitive information, but we wanted to give you some estimates of how this money would be distributed. jccogadm/memos/UAPB _1-JOBS.doc 2 ~JCCOG ...,..... m e m 0 Date: March 16, 2009 To: JCCOG Urbanized Area Policy Board From: JCCOG Staff Re: Agenda Item 5(h): Update on recent activities This month, we are trying a new format for the update on recent activities. Instead of the longer list of projects we have been involved with, we are selecting a few projects to highlight, and providing slightly more detail. North Dubuque Street I North Liberty Road traffic study We are nearing completion of our initial traffic model analysis of various development scenarios in the North Liberty Road / North Dubuque Street area. We have generated two distinct land development scenarios for this area, with one reflecting an unincorporated development pattern, and one reflecting urban densities typical of incorporated subdivisions in the area. The next step in this study is to generate a series of scenarios with various streets being constructed, or reconstructed with additional capacity, to determine the impact on traffic levels and traffic patterns. If you recall, the request for this study grew out of the debate related to the proposed Forevergreen Road plan several years ago. Triennial Reviews for Coralville Transit and University of Iowa Cambus Later in June, Coralville Transit and University of Iowa Cambus will be completing their Federal Transit Administration (FTA) triennial Reviews; JCCOG is assisting the transit agencies with the review process. These reviews are conducted every three years and are used to determine compliance of FTA requirements. The assessment covers a broad range of requirements; including grant administration, grantee profile, property management, financial management, procurement management, technology deployment, safety and security, planning, and civil rights. The triennial reviews are attended by a consultant hired by FT A, representatives from FT A, Iowa DOT, JCCOG and the local transit agencies. Coralville Transit's review is scheduled for June 8-9 and Cambus's review is scheduled for June 10-11. Iowa City Transit completed their triennial review last year. JCCOG Metro Bicycle Plan Over the past several months, JCCOG staff has presented the draft JCCOG Metro Bicycle Plan to multiple city councils, the Board of Supervisors and the University of Iowa Campus Planning Committee. The purpose of these presentations was to inform on what the Plan entails, and to obtain feedback from these representatives. The Engineering section of the C:\DOCUME -1 \jyapp\LOCALS-1 \ T emp\OLK95\MemoForm-newJCCOG.doc Plan will be discussed at the JCCOG Transportation Technical Advisory Committee level on May 14. We are working toward completion of the plan in time for individual municipalities (who are ready and interested) to apply for Bicycle Friendly Community status in August. Cool Cities Taskforce At the Board's direction, staff has formed a JCCOG Cool Cities Taskforce comprised of local officials and public representatives from JCCOG member entities who are interested in participating. The role of the taskforce is to assist with the development of 'action plans' and identify reasonable goals to reduce greenhouse gas emissions. The taskforce has held two meetings to date, and has been valuable in providing a forum for information exchange between the communities. While not solely transportation planned-related, there are many transportation components to emissions which justify this taskforce being staffed by the Transportation Planning Division. Senior drivers programs We have been participating in two programs oriented toward senior drivers. The first is called CarFit and is sponsored by the American Occupational Therapy Association, AAA, and AARP. CarFit is an education program which offers older adults to have an assessment to see how well their cars 'fit' them. JCCOG staff has had some initial training, and will be assisting with a CarFit event on June 20, as part of the Senior Center Health and Wellness Fair. The second program is the We need to Talk seminar. This seminar, developed by AARP, gives practical tips and guidance on how to recognize the warning signs and develop a plan to begin talking about retirement from driving privileges. Staff has had some training on administering this seminar, and intends to offer it several times in the next year. The target audience is children or friends of senior drivers who need assistance in determining when and how to convince the senior driver to give up their license. C :\DOCUME -1 ~yapp\LOCALS-1 \T emp\OLK95\MemoForm-newJCCOG ,doc