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HomeMy WebLinkAbout2009-05-19 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. ~r Iowa City ~ ~ c~~'~,~ +. ~®I~~ City Council Agenda -^-~-- CITY OF IOWA CITY Regular Formal May 19, 2009 - 7:00 p.m. City Hall - Harvat Hall 410 E. Washington Street www.icgov.org ITEM 1. CALL TO ORDER. \~~ ~ ~9s(~.A.~ ~ vo-~ ROLL CALL. ~ ITEM 2. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a) Approval of Council Actions, subject to corrections, as recommended by the City Clerk. 1. May 4, Regular Council Work Session 2. May 5, Regular Council Formal Official and Complete b) Receive and File Minutes of ,Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). 1. Human Rights Commission: March 24, 2009 2. Parks and Recreation Commission: March 11, 2009 3. Telecommunications Commission: February 23, 2009 4. Senior Center Commission: March 24, 2009 5. Senior Center Commission: December 16, 2008 6. Planning and Zoning Commission: April 16, 2009 7. Public Library: March 26, 2009 c) Permit Motions and Resolutions as Recommended by the City Clerk. New: 1. Class C Liquor License for Column, Inc., dba Sports Column, 12 S Dubuque St. Renewal: 2. Class C Liquor License for Linn Street Cafe, Inc., dba Linn Street Cafe, Inc., 121 N. Linn St. 3. Class C Liquor License for Quzer, Inc., dba Shakespeare's, 819 S. First Ave. 4. Class C Beer Permit for Suburban Investors, LC, dba Suburban by AMOCO, 370 Scott Ct. May 19, 2009 City of Iowa City Page 2 5. Class C Liquor License for Pershell Corp., dba Colonial Lanes, 2253 Highway 218 South. 6. Class C Beer Permit for Kwik Trip, Inc., dba Tobacco Outlet Plus #537, 923 S. Riverside Dr. 7. Class E Liquor License for Cigarette Outlet, Inc., dba Cigarette Outlet #18, 1901 Broadway St. 8. Special Class C Liquor License for Riverside Theatre dba Riverside Theatre, 213 N. Gilbert St. 9. Transfer of Special Class C Liquor License for Riverside Theatre dba Riverside Theatre, 213 N. Gilbert St. to Riverside Festival Stage in City Park. (transfer dates June 10, 2009 through July 12, 2009.) 10. Class C Liquor License for Carl & Ernie Enterprises, LLC, dba Carl & Ernie's Good Time Pub & Grub, 161 Highway 1 West. d) Motions. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $9,626,848.62 FOR THE PERIOD OF APRIL 1 THROUGH APRIL 30, 2009, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. e) Public Hearings. 1. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON a9- (bg` JUNE 2, 2009 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2009 PCC PAVEMENT PATCHING PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project involves repairing sanitary sewer manhole castings in the street pavement at 25 locations and replacing arterial street pavement at 9 locations throughout Iowa City. This project includes patching only and does not include diamond grinding for smoothness. The estimate of construction cost is $240,000 and will be funded with Road Use tax proceeds and Wastewater revenues. May 19, 2009 City of Iowa City Page 3 2. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON y R " ~ X05 JUNE 2, 2009 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE OLD HIGHWAY 218 RESURFACING [ESL-3715(643)--7S-52] PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project will resurface Old Highway 218 from Highway 1 and 6 south to Mormon Trek Boulevard. The project includes milling the existing asphalt surface and placing a new asphalt surface the entire width and length of the project. The estimated construction cost is $750,000 and will be funded with $650,000 in Federal funds (stimulus) and the remainder with Road Use tax proceeds. O g - l (o (o 3. CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 2, 2009, ON THE PROPOSED RATE AMENDMENT FOR PARKING CITATIONS, PARKING METERS AND MONTHLY PARKING PERMITS. Comment: This resolution sets a public hearing on June 2, 2009, to amend the parking rates for FY2010. The amendments include increases in parking meter and monthly parking permit rates, as well as parking citation fines. These changes would be effective July 1, 2009. The increases in parking citation fines and parking meter rates are a component of the proposed plan to minimize congestion in downtown Iowa City. The increase in monthly parking permit rates would result in a rate similar to the University of Iowa for covered parking facilities. Staff memorandum included in Council packet. f) Resolutions. o~~ ~ (07 1. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, CORALVILLE, IOWA FOR PROPERTY LOCATED AT 329 NORTH LUCAS, IOWA CITY, IOWA. Comment: Hills Bank and Trust has requested that the City approve a Subordination Agreement for property at 329 North Lucas. On June 6, 2005 and on February 19, 2008, the owner of the property received funding from the City of Iowa City through the Housing Rehabilitation Program. The property has enough equity to cover the City's lien position. May 19, 2009 City of Iowa City Page 4 2. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN c7q _ ((~~ AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING TWO MORTGAGES FOR THE PROPERTY LOCATED AT 3 PARTRIDGE COURT, IOWA CITY, IOWA. Comment: The owner of the property located at 3 Partridge Court received assistance through the City of Iowa City's Housing Rehabilitation program. The loans have been paid off; thus the liens need to be released. a - l (oq 3. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE -1 2008 ASPHALT RESURFACING PROJECT. Comment: The project has been completed in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. °Q _ t "LD 4. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A DRAINAGE EASEMENT AGREEMENT AND A STORM SEWER EASEMENT AGREEMENT FOR WINDSOR RIDGE- PART TWENTY "B", IOWA CITY, IOWA. Comment: These two easements are being granted to the City in order to facilitate the development of Windsor Ridge- Part Twenty "B", Iowa City, Iowa. Staff recommends entering into these agreements, but notes that the improvements are not ready to be accepted at this time. oq -- /'] I 5. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A FIRE ACCESS EASEMENT AGREEMENT AND A PUBLIC SIDEWALK EASEMENT AGREEMENT FOR LOT 4, BLOCK 103 IN THE ORIGINAL TOWN OF IOWA CITY, IOWA, LOCALLY KNOWN AS 266 E. COURT STREET. Comment: These two easements are being granted to the City in order to facilitate the development of 266 E. Court Street, the former location of St. Patrick's Church. Staff recommends entering into these agreements. p ~ ~ ) 7a- 6. CONSIDER A RESOLUTION ACCEPTING A WAIVER OF RIGHT TO HEARING AND PAYMENT OF A $300 CIVIL PENALTY FROM T.C.B., PURSUANT TO IOWA CODE SECTION 453A.22(2) (2009) Comment: This Resolution accepts a waiver of right to hearing and payment of a $300 civil penalty, as set out in Iowa Code section 453A.22(2), by T.C.B., 114 E. College Street. Section 453A.22(2) provides that, after a hearing, a $300.00 civil penalty will be assessed to a retail cigarette permit holder when and if that permit holder's employee violates Iowa Code section 453A.2(1) by selling or providing tobacco to a minor. An employee of T.C.B. has violated Section 453A.2(1). By signing the appropriate waiver and paying the $300 civil penalty, T.C.B. waives its statutory right to have a hearing on whether the civil penalty should be assessed. May 19, 2009 City of Iowa City Page 5 a9 J ' .~ 3 7. CONSIDER A RESOLUTION ACCEPTING A WAIVER OF RIGHT TO HEARING AND PAYMENT OF A $300 CIVIL PENALTY FROM RED POPPY, PURSUANT TO IOWA CODE SECTION 453A.22(2) (2009) Comment: This Resolution accepts a waiver of right to hearing and payment of a $300 civil penalty, as set out in Iowa Code section 453A.22(2), by Red Poppy, 341 E. College Street. Section 453A.22(2) provides that, after a hearing, a $300.00 civil penalty will be assessed to a retail cigarette permit holder when and if that permit holder's employee violates Iowa Code section 453A.2(1) by selling or providing tobacco to a minor. An employee of Red Poppy has violated Section 453A.2(1). By signing the appropriate waiver and paying the $300 civil penalty, Red Poppy waives its statutory right to have a hearing on whether the civil penalty should be assessed. o~ ~ ~~ ~ 8. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A CERTIFICATION FOR USE OF AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 FUNDS (A/K/A STIMULUS) AT THE MUNICIPAL AIRPORT. Comment: The Airport Commission has approved a project to reconstruct runways 7-25 and 12-30 that entails resurfacing the runways largely for the first time in 50 years and that should last for the next 50 years. The Federal Aviation Administration (FAA) has indicated that the Iowa City Airport Commission will receive $1.8 million in American Recovery and Reinvestment Act of 2009 (a/k/a stimulus) funds for this project and has asked the Commission to apply for a grant. The federal stimulus bill requires that mayors and governors sign certifications that the infrastructure investment will be an appropriate use of taxpayer dollars. This resolution authorizes that mayor to sign said certification, which is contained in the grant application. g) Correspondence. 1. Scott Hamlin and Ros Hayslett: Railroad crossing 2. Reuben Crandon: Curbside recycling [staff response included] 3. Dennis Kowalski: School days 4. Sharon Evans: Funeral Planning Workshop at Senior Center [staff response included] 5. James Adrian and Jack Piper: Business signs 6. Tom Rocklin: Timeline of UI Alcohol Efforts 7. Adam Stockman: Increasing crime in SE Iowa City cam- ~,a„~..J:,,,~ 8. Arvind Thakore: Dolphin Lake Point 9. Tom Slockett: Local Sales and Services Tax Election Update 10. Mark Renshaw: Iowa City panhandling ~,~ END QF C~ONS~EN~~T C A~ / ~ ~~~~ May 19, 2009 City of Iowa City Page 6 ITEM 3. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information" item. ~ I ~ '~ via .. ca .~,..~.sM.-e A. ~~ °~~.-.mss,- ~ ITEM 4. PLANNING AND ZONING MATTERS. (Item's "a" will proceed as outlined in the City Attorney's memo of 2/28/07 entitled "Rezonings, Due Process and Ex parte communications.") a) CONSIDER AN ORDINANCE REZONING APPROXIMATELY 23.25 ACRES OF PROPERTY LOCATED ALONG THE 400 - 500 BLOCKS OF N. VAN BUREN STREET, THE 300 - 500 BLOCKS OF N. GILBERT STREET, THE 300 - 700 BLOCKS OF N. LINN STREET, THE 200 - 300 BLOCKS OF RONALDS STREET, THE 200 - 300 BLOCKS OF CHURCH STREET, THE 200 - 500 BLOCKS OF FAIRCHILD STREET, AND 200 - 400 BLOCKS OF DAVENPORT STREET FROM NEIGHBORHOOD STABILIZATION RESIDENTIAL (RNS-12) ZONE TO HISTORIC DISTRICT OVERLAY/ NEIGHBORHOOD STABILIZATION RESIDENTIAL (OHD / RNS-12) ZONE AND FROM MEDIUM DENSITY SINGLE FAMILY (RS-8) ZONE TO HISTORIC DISTRICT OVERLAY/MEDIUM DENSITY SINGLE FAMILY (OHD/RS-8) ZONE. (REZ09-00001) (SECOND CONSIDERATION) Comment: At its April 2 meeting, by a vote of 6-0 (Plahutnik abstaining), the Planning and Zoning Commission recommended approval of this rezoning. At its March 12 meeting by a vote of (7-0 Hirschman, Michaud and Wagner absent) the Historic Preservation Commission also recommended approval. Staff recommended approval in a report dated March 7. Approval will establish the Northside Historic Preservation District and require that the Historic Preservation Commission review demolition permits and building permits that affect the exterior of buildings within the district. Protest petitions representing over 20% of the property within the proposed district have been submitted, therefore, a super majority (6 out of 7 voting in favor) is necessary to pass this ordinance. Correspondence included in Council packet. ,,' Nom`' b ~ 0 ~(1 Action: ~`~~d ~ ~,,:,~~~®~,~ CITY OF IOWA CITY ~, ~~ ~~~~~~ ~~~0 -•~..~ TO: Mayor, City Council, General Public FROM: City Clerk RE: Additions/Revision May 19, 2009 ENT CALENDAR (Additions): ~ ITEM 2g(7) Judy Leonard, Eric Knight: Increasing Crime in SE Iowa City (10) Barbara Stellmach: Iowa City Panhandling ITEM 16 (Revision) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE BURLINGTON STREET PEDESTRIAN BRIDGE REHABILITATION PROJECT. Comment: Bids for this project were opened on Tuesday, May 19 and the following bids were received: Base Bid Base Bid + Alternate Bid Iowa Brid e & Culvert of Washin ton, IA $584,732.00 $802,492.00 SPS Infrastructure, Inc. of St. Paul, MN $590,720.00 $857,391.40 Peterson Contractors, Inc. of Reinbeck, IA $632,068.53 $885,440.53 En ineer's Estimate $408,807.12 $660,207.12 Public Works and Engineering recommend award of the contract to Iowa Bridge & Culvert for base bid only in the amount of $584,732.00. Funding will be 50% Iowa Department of Transportation, 25% University of Iowa, and 25% City of Iowa City. The City's share will be funded with Road Use Tax proceeds and General Obligation Bonds. ITEM 18d (Addition) Telecommunications Commission -One vacancy to fill an unexpired term, effective upon appointment, ending March 13, 2012. (Brett Gordon resigned) (3 males and 1 female currently serve). See correspondence included in Council packet. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M:, WEDNESDAY, JUNE 24, 2009. May 19, 2009 City of Iowa City Page 7 b) CONSIDER AN ORDINANCE AMENDING TITLE 14, ZONING, ESTABLISHING DEFINITIONS AND A USE CLASSIFICATION PROCEDURE FOR DRINKING ESTABLISHMENTS AND ALCOHOL SALES- ORIENTED RETAIL USES AND ESTABLISHING MINIMUM SPACING REQUIREMENTS FOR DRINKING ESTABLISHMENTS THROUGHOUT THE CITY AND FOR ALCOHOL-SALES ORIENTED RETAIL USES IN THE CENTRAL BUSINESS SERVICE (CB-2), CENTRAL BUSINESS SUPPORT (CB-5), AND CENTRAL BUSINESS (CB-10) ZONES. (SECOND CONSIDERATION) Comment: At its April 16 meeting by a vote of 6-0 (Pluhutnik absent), the Planning and Zoning Commission recommended approval. Staff recommended approval in a report dated March 5. Approval will establish a minimum separation requirement between bars in all commercial zones that allow these uses and a minimum separation requirement in the Central Business Zones between retail establishments, such as liquor stores, that receive a significant amount (25% or more) of their gross income from the sale of alcohol and alcoholic beverages. NS ~Q-~ ~o ~°" ~e1~ t iV~ r-~ ~ \ ~ ~~ ~ c1 Action: S pq_ ! 7 S c) CONSIDER A RESOLUTION APPROVING THE FINAL PLAT OF HICKORY POINTE, A RESUBDIVISION OF LOTS 39-41, FIRST AND ROCHESTER PART ONE, IOWA CITY, IOWA. (SUB09-00002) Comment: The preliminary plat was approved by the City Council on March 10, 2009. Staff recommends approval of the final plat subject to approval of legal papers and construction drawings. It is anticipated that legal papers and construction drawings will be approved prior to the May 19 City Council meeting. Approval will allow the development of Hickory Pointe subdivision, a three lot, approximately 2.97-acre residential subdivision with 18 townhouse- style condominium units located at the northwest corner of the intersection of First Avenue and Hickory Trail. Action: -t 1 o C-~-~.~.,.,, ITEM 5. AMENDING THE FY2009 OPERATING BUDGET. Comment: This public hearing is being held to receive comment on amending the FY2009 budget. Included is an amendment summary. a) PUBLIC HEARING Action: pC~~ ~'~ ~ b) CONSIDER A RESOLUTION Action: May 19, 2009 City of Iowa City Page 8 ITEM 6. ASSESSING A $300.00 CIVIL PENALTY AGAINST HEAD HUNTERS GLASS, INC., PURSUANT TO IOWA CODE SECTION 453A.22(2) (2009) Comment: This hearing is the time designated for the Council to consider whether to adopt a Resolution assessing the $300.00 civil penalty authorized by Iowa Code section 453A.22(2) against Head Hunters Glass, Inc., 114 1/2 E. College Street. Section 453A.22(2) provides that, after a hearing, a $300.00 civil penalty will be assessed to a retail cigarette permit holder when and if that permit holder's employee violates Iowa Code section 453A.2(1) by selling or providing tobacco to a minor. As a part of the hearing, the Council will be provided with information establishing an employee of permit holder Head Hunters Glass, Inc., violated Iowa Code section 453A.2(1). The permit holder's representative will then have the opportunity to provide the Council with information s/he deems appropriate. The Council will then decide whether to assess the requested civil penalty and, if it decides to do so, will adopt an appropriate Resolution. The hearing will not provide the opportunity for public comment. a) CONDUCT HEARING Action: ~ -~~- ~ ;_ o~.~ ~-~-~ b) CONSIDER A RESOLUTION Action: `~~o May 19, 2009 City of Iowa City Page 9 ITEM 7. APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $6,685,000 GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2009C, AND LEVYING A TAX TO PAY THE NOTES Comment: This resolution provides final authorization for the issuance of $6,685,000 General Obligation Capital Loan Notes. The Tax Exemption Certificate sets out in detail a number of facts, promises and obligations which must be met and agreed to by the City in order to maintain these Notes as tax exempt. The Continuing Disclosure Certificate is being executed and delivered for the benefit of the holders and beneficial owners of the notes and in order to comply with the Securities Exchange Commission (SEC) rule 15c2-12(b)(5). a) CONSIDER A MOTION APPROVING TAX EXEMPTION CERTIFICATE Action: b) CONSIDER A MOTION APPROVING CONTINUING DISCLOSURE CERTIFICATE Action: oq_ ~-~ g c) CONSIDER A RESOLUTION Action: (o ~~ May 19, 2009 City of Iowa City Page 10 ITEM 8. APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $5,840,000 GENERAL OBLIGATION REFUNDING CAPITAL LOAN NOTES, SERIES 2009E, AND LEVYING A TAX TO PAY THE NOTES. Comment: This resolution provides final authorization for the issuance of $5,840,000 General Obligation Refunding Capital Loan Notes. The Tax Exemption Certificate sets out in detail a number of facts, promises and obligations which must be met and agreed to by the City in order to maintain these Notes as tax exempt. The Continuing Disclosure Certificate is being executed and delivered for the benefit of the holders and beneficial owners of the notes and in order to comply with the Securities Exchange Commission (SEC) rule 15c2-12(b)(5). a) CONSIDER A MOTION APPROVING TAX EXEMPTION CERTIFICATE ~ `~ ~ ^ Action: Z-- ~•~-- `4~ ~+^~-~ b) CONSIDER A MOTION APPROVING CONTINUING DISCLOSURE CERTIFICATE ~ ~ ~ 1~ Action: `'~^~-~~ oR,,.., ~ 7~ c) CONSIDER A RESOLUTION Action: ~~~ o ITEM 9. APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $505,000 TAXABLE GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2009D AND LEVYING A TAX TO PAY THE NOTES. Comment: This resolution provides final authorization for the issuance of $505,000 General Obligation Capital Loan Notes. The Continuing Disclosure Certificate is being executed and delivered for the benefit of the holders and beneficial owners of the notes and in order to comply with the Securities Exchange Commission (SEC) rule 15c2- 12(b)(5). a) CONSIDER A MOTION APPROVING CONTINUING DISCLOSURE CERTIFICATE Action: DQ ~ ~ g~ b) CONSID~E`R A RESOLUTLON Action: C~-N.~ _ __^ May 19, 2009 ITEM 10 oq- I SI ITEM 11 o~ 1 ~ City of Iowa City Page 11 CONSIDER A RESOLUTION ADOPTING THE IOWA CITY PARKS RECREATION AND TRAILS MASTER PLAN FINAL REPORT AND EXECUTIVE SUMMARY. Comment: The Parks and Recreation Commission and staff recommend the adoption of the Iowa City Parks, Recreation and Trails Master Plan Final Report and Executive Summary developed by GreenPlay, LLC. The Parks & Recreation Commission reviewed and adopted the proposed Master Plan at their meeting of March 11, 2009. This plan is the result of one and a half years of work with the community, Commission, and Council; and has recommended a set of long term and short term goals for the department. Council received copies of the Master Plan at their January 28, 2009 Council meeting and the documents is available on the City website. This item was deferred from the April 6 Council meeting to allow a joint meeting to be scheduled with the Parks & Recreation Commission and City Council, and that meeting is scheduled for May 18. Action: CONSIDER A RESOLUTION DECLARING THE CITY OF IOWA CITY'S APPLICATION FOR TRAFFIC SAFETY IMPROVEMENT PROGRAM (TSIP) FUNDS FOR TRAFFIC CONTROL DEVICES ON BENTON STREET AND ROHRET ROAD. Comment: This resolution will allow the City to apply for funds from the Iowa Department of transportation Traffic Safety and Improvement Program for LED speed signs in school zones. See attached memo for a description of the proposed project. Action: ~~ ITEM 12. CONSIDER A RESOLUTION APPROVING THE HAZARD MITIGATION GRANT t~] - l k3 PROGRAM (HMGP) ADMINISTRATIVE PLAN. Comment: FEMA has announced that the City has been awarded Hazard Mitigation Grant Program ("HMGP") funds to purchase properties in Parkview Terrace Subdivision and along Taft Speedway for flood mitigation purposes. As part of the HMGP grant process, the City must submit an administrative plan that explains how the program will be implemented and administered in Iowa City, including such items as the valuation methodology, purchase offer terms, appeals process, duplication of benefits calculation and demolition. The administrative plan is attached to the resolution. There is a memo from staff in the packet with additional information. ~ ~\r~ Action: May 19, 2009 City of Iowa City Page 12 ITEM 13. CONSIDER A RESOLUTION APPROVING AN AGREEMENT TO PURCHASE APPROXIMATELY 19.5 ACRES OF VACANT LAND SOUTH OF TAFT SPEEDWAY nQ_ (g~4- WITH A STATE COMMUNITY DISASTER GRANT. Comment: Although the 19.5 acres of vacant land south of Taft Speedway owned by Parkview Evangelical Free Church is in the 100-year floodplain, it is not eligible for the federal Hazard Mitigation Grant Program (a/k/a the "FEMA buyout"). In House File 64 passed this spring, the State of Iowa established a disaster recovery program entitled "Community Disaster Grants" for, among other reasons, to provide funds to local governments to purchase land that is not eligible for the FEMA buyout. City staff has negotiated a purchase agreement with the owner that requires City Council approval, a copy of which is attached to the resolution. The funds to purchase the property will be from this state grant; there is no local match. The negotiated price is what the seller purchased the land for in 2004. `~ ( ~ Action: ~j.~~~,~,,`\ O ~~~QQ ~_ ~~ ~~-~ . ITEM 14. CONSIDER A RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE SANDUSKY STORM yq- ~ ~S SEWER IMPROVEMENTS PROJECT. Comment: The City of Iowa City must acquire right-of-way, fee title, permanent easements and/or temporary construction easements to construct the Sandusky Storm Sewer Improvements Project. This project includes the installation new storm sewer along the south side of Sandusky Drive from Taylor Drive to Pepper Drive. In addition, the storm sewer pipe size will be increased north of Sandusky Drive to a detention pond in the area to accommodate storm water flows. Action: ~~i---~~~-~.~ ~_ ~~~~~ , `-l ~ U ~-~,,,.,.~, ~,s--- ITEM 15. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE oq _ ' ~ ~ MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE LANDFILL GAS COLLECTION SYSTEM 2009 EXPANSION PROJECT. Comment: Bids for this project were opened on Tuesday, May 12`h and the following bids were received: Summers Enterprise, Inc. Masonville, IA $227,928.10 Terra Engineering & Const. Madison, WI $280,398.00 Shaw Environmental & Infrast. Baton Rouge, LA $304,860.00 J.B. Holland Const. Decorah, IA $314,739.25 Bockenstedt Excavating Iowa City, IA $325,720.00 Engineer's Estimate $ 345,000.00 Public Works and Engineering recommend award of the contract to Summers Enterprise, Inc. of Masonville, Iowa. The project will be funded with Landfill revenues. Action: A ~T May 19, 2009 City of Iowa City Page 13 ITEM 16. CONSIDER A RESOLUTION AWARDING ONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLE TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE BURLINGTON TREET PEDESTRIAN BRIDGE REHABILITATION~OJECT. ~-~ -- Comment: Bids for this pr ct will be opened on Tue ay, May 19th. Staff will review the bids and will make a reco endation for award at th formal council meeting. The estimated construction cost is $ ,300 and will be funde y 50% Iowa Department of Transportation, 25% University of wa and 25% City of Iowa City. The City's share will be funded with Road Use tax proc ds. Action: ITEM 17. COUNCIL APPOINTMENTS. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. a) Airport Zoning Brd of Adiustment -One vacancy to fill an unexpired term, effective upon appointment, plus afive-year term ending December 31, 2011. (Carl 'lliams resigned) (2 males and 0 females currently serve). b) Airport Zoning Brd of Adiustment -One vacancy to fill afive-year term January 1, 2009 -December 31, 2013. (Term expires for Dennis Keitel) (2 males and 0 females currently serve). c) Airport Zoning Commission -One vacancy to fill asix-year term January 1, 2006 -December 31, 2011. (Term expires for Mark Anderson) (3 males and 0 ferr,~les curr~e~ serve). d) Appeals, Board of -One vacancy to fill afive-year term January 1, 2009 - December 31, 2013, one for a Mechanical Professional. (Term expires for Tim Fehr (5 males and 1 female currently serve). e) Human Rights Commission -One vacancy to fill an unexpired term, effective upon appointment, ending January 1, 2010. (Joy Kross resigned) (4 males and 4 females~urren~~{ly serve)o , f) Youth Advisory Commission - Otte vacancy to fill atwo-year term One (1) person -Tate High January 1, 2009 -December 31, 2010. 3 m sand 3 females currently serve) ~' ~,~ i -~.®~ CITY OF ICJV~lA CITY ~ ~~~~~~~ ~~~~~ ~ E ~ ~ RA ~ D L[ ~ TO: Mayor, City Council, General Public FROM: City Clerk RE: Additions/Revision May 19, 2009 CONSENT CALENDAR (Additions): ITEM 2g(7) Judy Leonard, Eric Knight: Increasing Crime in SE Iowa City (10) Barbara Stellmach: lows ' __,- ~_.- ITEM 16 (Revision) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ~g - ~ ~7 ATTEST A CONTRACT FOR CONSTRUCTION OF THE BURLINGTON STREET PEDESTRIAN BRIDGE REHABILITATION PROJECT. Comment: Bids for this project were opened on Tuesday, May 19 and the following bids were received: Base Bid Base Bid + Alternate Bid Iowa Brid e & Culvert of Washin ton, IA $584,732.00 $802,492.00 SPS Infrastructure, Inc. of St. Paul, MN $590,720.00 $857,391.40 Peterson Contractors, Inc. of Reinbeck, IA $632,068.53 $885,440.53 En ineer's Estimate $408,807.12 $660,207.12 Public Works and Engineering recommend award of the contract to Iowa Bridge & Culvert for base bid only in the amount of $584,732.00. Funding will be 50% Iowa Department of Transportation, 25% University of Iowa, and 25% City of Iowa City. The City's share will be funded with Road Use Tax proceeds and General Obligation Bonds. ITEM 18d (Addition) Telecommunications Commission -One vacancy to fill an unexpired term, effective upon appointment, ending March 13, 2012. (Brett Gordon resigned) (3 males and 1 female currently serve). See correspondence included in Council packet. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 24, 2009. May 19, 2009 City of Iowa City Page 14 ITEM 18. ANNOUNCEMENT OF VACANCIES. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Previous: d~ a) Board of Adjustment -One vacancy to fill an unexpired term, effective upon appointment, plus a five-year term ending January 1, 2015. (Ned Wood resigned) (2 males and 2 females currently serve). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 10, 2009. New: b) Historic Preservation Commission - One vacancy for a Longfellow Representative to fill an unexpired term, effective upon appointment, ending March 29, 2011. (Carl Hirschman resigned) (4 males and 5 females currently serve). See correspondence included in Council packet. .. ~- J c) J Linrarv. Boars of Trustees - ~ nree vacancies to fill six-year terms July 1, 2009 -July 1, 2015. (Term expires for Linzee Kull McCray, Thomas Dean, William Korf) (4 males and 2 females currently serve). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 24, 2009. ITEM 19. COMMUNITY COMMENT (IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM 20. CITY COUNCIL INFORMA ITEM 21. REPORT ON ITEMS FROM CITY STAFF. a) City Manager. b) City Attorney. c) City Clerk. (~ ITEM 22. ADJOURNMENT ~~~~~~ ~; s3 P ~ ~ . ~'._,,--r-.,®~ C[TY CAF [UWA CITY ~ ~~~~~~~ ~~~~~ RAC D u ~ 11/I E~~ TO: Mayor, City Council, General Public FROM: City Clerk RE: Additions/Revision May 19, 2009 CONSENT CALENDAR (Additions): ITEM 2g(7) Judy Leonard, Eric Knight: Increasing Crime in SE Iowa City (10) Barbara Stellmach: lowa~i~y-F2-at~t~andiin~ ***** ITEM 16 (Revision) CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO _ Og - ~ ~7 ATTEST A CONTRACT FOR CONSTRUCTION OF THE BURLINGTON STREET PEDESTRIAN BRIDGE REHABILITATION PROJECT. Comment: Bids for this project were opened on Tuesday, May 19 and the following bids were received: Base Bid Base Bid + Alternate Bid Iowa Brid e & Culvert of Washin ton, IA $584,732.00 $802,492.00 SPS Infrastructure, Inc. of St. Paul, MN $590,720.00 $857,391.40 Peterson Contractors, Inc. of Reinbeck, IA $632,068.53 $885,440.53 En ineer's Estimate $408,807.12 $660,207.12 Public Works and. Engineering recommend award of the contract to Iowa Bridge & Culvert for base bid only in the amount of $584,732.00. Funding will be 50% Iowa Department of Transportation, 25% University of Iowa, and 25% City of Iowa City. The City's share will be funded with Road Use Tax proceeds and General Obligation Bonds. ITEM 18d (Addition) Telecommunications Commission -One vacancy to fill an unexpired term, effective upon appointment, ending March 13, 2012. (Brett Gordon resigned) (3 males and 1 female currently serve). See correspondence included in Council packet. APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, JUNE 24, 2009.