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HomeMy WebLinkAbout2020 Council Committee Appts (organization) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Iowa City City Council Agenda Special Formal January 2, 2020 – 8:00 a.m. City Hall – Harvat Hall 410 E. Washington Street www.icgov .org Item No. 1 Call to Order. Item No. 2 Consider a motion to appoint City Clerk as temporary Chairperson. Action: _______________________________________________________ Item No. 3 Nominations for office of Mayor of the City of Iowa City. Action: _______________________________________________________ Motion to close nominations. Action: _______________________________________________________ Vote (in order of nomination). Action: _______________________________________________________ Item No. 4 Nominations for office of Mayor Pro tem of the City of Iowa City. Action: _______________________________________________________ Motion to close nominations. Action: _______________________________________________________ Vote (in order of nomination). Action: _______________________________________________________ Item No. 5 Mayor and Mayor Pro tem sworn in. January 2, 2020 City of Iowa City Page 2 Item No. 6 Consider a motion making two-year City Council appointments. a. Rules Committee (2) 2018-19 appointees –Botchway replaced by Salih, Taylor Comment: The committee meets as needed to review any by-law changes recommended by City boards and commissions. After review, the committee makes recommendations to Council. Meetings are scheduled in City Hall and staffed by City Clerk. Action: _______________________________________________________ b. Emergency Management Commission (1) 2018-19 appointee - Thomas Comment: The Bylaws of the 28E Emergency Management Commission requires that an elected official be the primary representative to the Emergency Management Commission and vote on the annual budget. The representative of each municipality, the board of supervisors and the elected sheriff make up the EMA Commission. At times other than the annual budget meeting or budget amendment meetings an alternate that is not an elected official but is an executive such as the police or fire chief may attend as the voting representative for a municipality (a board member other than the Chair of the Board of Supervisors) or a ranking Deputy from the Sheriff’s office may attend for those jurisdictions when votes on a budget or budget amendment are not on the agenda. The Commission meets the 4th Wednesday of each of the following months from 7:00 pm – 7:30 pm. The meeting months are January, February, April, May, October, and a meeting on the first Wednesday of December at 7:00 pm to avoid holiday conflicts is held. The budget meeting is normally in January or February. Amendments to the budget if needed are done at the April Meeting. Action: _______________________________________________________ c. Metropolitan Planning Organization of Johnson County (MPOJC -6 + 1 alternate) - City Manager, City Clerk, and City Attorney have served as alternates in past years. 2018-19 appointees – Botchway replaced by Teague, Cole, Mims, Salih, Taylor, Thomas Comment: Organization meets approximately every other month at 4:30 and alternates between Iowa City, Coralville, Johnson County and North Liberty. Action: _______________________________________________________ d. Iowa City/Coralville Visitors & Convention Bureau (1) 2018-19 appointee - Throgmorton Comment: CVB by-laws require that the City’s representative be the Mayor. Action: _______________________________________________________ January 2, 2020 City of Iowa City Page 3 e. Economic Development Committee (3) 2018-19 appointees – Mims, Throgmorton, Cole Comment: The committee meets on an as needed basis to consider recommendations to the full City Council for City financial assistance for economic development projects and activities. Action: _______________________________________________________ f. Chief Elected Officials Board – Iowa Works, Region 10 (1) 2018-19 appointee – Taylor Comment: Local government units (city and County) joined through a 28E agreement for the purpose of sharing liability and responsibility for the Workforce Investment Act (WIA) funded programs. Meetings are on Thursday mornings, as needed, 3-4 times a year in Cedar Rapids. Action: _______________________________________________________ g. Metro Coalition of Cities (1 plus alternate) 2018-19 appointee – Fruin, with Throgmorton as alternate Comment: The Metro Coalition is a partnership of Iowa’s ten largest cities created to advocate for and promote the similar needs and interests of these similarly sized cities. During the state legislative session there is a bi-weekly conference call to discuss lobbying strategies and there is one annual meeting scheduled around participants’ availability. Action: _______________________________________________________ h. Joint Emergency Communication Center Policy Board (2) 2018-19 appointee – Fruin, Mims Comment: The 28E agreement requires that the Directors appointed be an elected official or an executive level employee and shall not be a member of the User Advisory Committee which includes a representative of the police and fire departments JECC Policy Board meetings are scheduled for January, March, June, September, November and December at 0730 at the JECC. Action: ______________________________________________________ January 2, 2020 City of Iowa City Page 4 i. East Central Iowa Council of Governments (ECICOG Policy Board) (1 – one year appointment) 2018 appointee – Taylor (alternate needed) Comment: Iowa City and Johnson Country alternate one-year appointment every other year. Current JC representative for 2019 is Supr. Sullivan and will be replaced with 2020 City appointment. Meetings of the ECICOG Board of Directors are held at the ECICOG office (700 Sixteenth Street, Suite 301, Cedar Rapids) on the last Thursday of each month at 1:30pm. Members of the public are welcome to attend. Board meetings are not normally held on the last Thursday of July or December. The November Board meeting coincides with the annual open house, typically held in the second or third week of the month off-site. Action: _______________________________________________________ j. Seats Paratransit Advisory Committee (1) 2018-19 appointee – Salih Comment: In previous years there were two appointees. However, the By-laws have been changed to have one elected official from the City of Coralville, City of Iowa City, and the Johnson County Board of Supervisors starting in 2016. This committee meets quarterly and is typically at the Goodwill Plant on First Avenue at 1:00PM. Action: _______________________________________________________ k. UNESCO Board of Directors 2018-19 appointee – Cole Comment: The UNESCO bylaws state that Iowa City may appoint 3 directors who shall be a Council member, the City Manager or the Library Director or their designees. The Board meets the 4th Tuesday of the month at 4:00 pm (no meetings in December … and July) and the meeting location varies. Action: _______________________________________________________ l. Self-Supporting non-voting representative from Iowa City (SSMID) 2018-19 appointee – City Manager designee Comment: This is an ex-officio seat on the Iowa City Downtown District (ICDD) board, which meets monthly. The liaison communicates progress on projects, policies and issues impacting the downtown area and works with the district on numerous initiatives and special events. The appointee typically is also involved in one or more sub- committees of the ICDD and frequently communicates with ICDD staff outside of formal meetings. Due to the significant time commitment and nature of the role, the City Manager’s office has staffed this committee previously and recommends that staff continue to represent the City on this board Action: _______________________________________________________ January 2, 2020 City of Iowa City Page 5 m. Johnson County E911 Service Board 2018-19 appointees – Grier, Matherly Comment: A representative from Fire and Police have previously been appointed to this committee. Action: _______________________________________________________ n. Iowa City Area Development Board - ICAD (2) 2018-19 appointee – Fruin, Thomas Comment: The Iowa City Area Development Group is charged with enhancing the economic vitality of our area. The organization works to strengthen our local communities with a strong business climate and employment opportunities. The full Board meets four or five times per year. Meetings are scheduled around the availability of Board members and are typically morning meetings. The Board is comprised of representatives of the organization’s investors, including public agencies and community partners. The next two ICAD meetings are scheduled for 1/15 and 5/13 at 7:30am, but locations are TBD. They do sometimes schedule special meetings in between. Action: _______________________________________________________ o. Iowa City Assessor Evaluation Committee (1) 2018-19 appointee – Botchway replaced by Teague. Comment: This committee meets annually to discuss the job performance and goals of the Iowa City Assessor, as well as make recommendations for any merit increase. The committee will meet prior to the first Iowa City Conference Board meeting which is held in either January or February. The Iowa City Council, Board of Supervisors, and the Iowa City Community School Board each appoint one member to serve on this committee. Time and location to be determined by committee. Action: _______________________________________________________ p. Partnership for Alcohol Safety (1) 2018-19 appointee – Mayor co-chairs the Committee Comment: The Partnership for Alcohol Safety is a joint project of The University of Iowa and the City of Iowa City. Its mission is to identify and advocate for strategies that reduce high-risk drinking and promote a vibrant downtown. Its values stress collaboration, community, and a results orientation. Members of the partnership come from throughout the Iowa City community. The Committee is co-chaired by University Vice President Melissa Shivers and the Iowa City Mayor. Action: _______________________________________________________ January 2, 2020 City of Iowa City Page 6 q. Graduate and Professional Student Government Organization (1) 2018 appointee – Mims Comment: Council liaison to the Graduate and Professional Student Government. Action: _______________________________________________________ r. Community Police Review Board Liaison (1) New in 2020. Comment: The general purpose of the liaison position shall be to help facilitate communication between the members of CPRB and members of the City Council about the overall makeup and function of the CPRB. The liaison will be a specific person to contact to provide a safe and comfortable vehicle for members of CPRB to express any concerns about the composition, cohesiveness and effectiveness of the CPRB. This will allow the Council to receive information needed to be aware of concerns related to the function of the CPRB, and make decisions/ changes when necessary. This will also be especially beneficial in cases in which a CPRB member(s) do not feel comfortable airing concerns related to the inner workings of the CPRB openly during CPRB meetings. Action: _______________________________________________________ Item No. 7 Adjournment.