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2020-04-23 Info Packet
I t dr 1 -� CITY OE IOWA CITY ww.icgov.org City Council Information Packet April 23, 2020 IP1. Council Tentative Meeting Schedule Miscellaneous IP2. Memo from Budget & Compliance Officer: Quarterly Financial Summary for Period Ending March 31, 2020 IP3. Civil Service Examination: Maintenance Worker I I - Water Distribution IP4. Johnson County Affordable Housing Coalition: News & Updates [x2] IPS. Statehouse News: A Special Thank You to Iowa Workers Draft Minutes IP6. Airport Commission: April 9 IP7. Historic Preservation Commission: April 9 IP8. Human Rights Commission: April 21 IP9. Senior Center Commission: April 16 April 23, 2020 City of Iowa City Page 1 Item Number: 1. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Council Tentative Meeting Schedule ATTACHMENTS: Description Council Tentative Meeting Schedule rfi City Council Tentative Meeting Schedule _ Subject to change CITY IOWA CITY April 23, 2020 Date Time Meeting Location Tuesday, May 5, 2020 5:00 PM Work Session Zoom Meeting Platform 7:00 PM Formal Meeting Tuesday, May 19, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 9, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 30, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 21, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 4, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 18, 2020 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Item Number: 2. �r p- CITY OE IOWA CITY www.iogov.org April 23, 2020 Memo from Budget & Compliance Officer: Quarterly Financial Summary for Period Ending March 31, 2020 ATTACHMENTS: Description Memo from Budget & Compliance Officer: Quarterly Financial Summary for Period Ending March 31, 2020 Date: April 22, 2020 CITY OF IOWA CITY MEMORANDUM To: City Manager, City Council From: Jacklyn Fleagle, Budget & Compliance Officer Re: Quarterly Financial Summary for Period Ending March 31, 2020 Introduction Attached to this memorandum are the City's quarterly financial reports as of March 31, 2020. The quarterly financial report includes combined summaries of all fund balances, revenues, and expenditures for Fiscal Year 2020 through the end of the third quarter, which is 75% of the way through the fiscal year. The March quarterly report also incorporates the budget amendments that were approved during the Fiscal Year 2021 budget process. The COVID-19 pandemic did not begin to impact the City's finances until the last two weeks of March and therefore, did not have a major impact on the quarter's financial summary. It is anticipated that this will have a major impact on various funds and operations in the next quarter. Some of the highlights of the City's financial activity through March 31 are discussed below. Revenue Analysis This revenue analysis pertains to the revenue reports, Revenues by Fund and Revenues by Type, on pages 4-6. In these two reports, the actual revenues would ideally be near 75% of budget since we have completed three-fourths of the fiscal year; however, due to accruals and timing differences, many of these percentages may be above or below 75%. Funds with budget anomalies on page 4 worth noting; the Risk Management fund has actual revenues at 97.2% due to the timing of the entries made for loss reserve payments to intra -city charges The CDBG Fund and Home Fund revenues are at 61.1 % and 37.3%, respectively. These funds' revenues are below budget primarily due to the timing of the grant activity. These percentages could change quickly depending on when the Federal funds are received. The Parking Fund has actual revenues at 69.1% of budget. Last year, the Parking Fund had actual revenues at 76.8% of budget through the end of March. Prior to the month of March, Parking Fund revenues as a percentage of budget, were comparable between fiscal years 2019 and 2020. The difference fiscal year 2019 and fiscal year 2020 is revenue that has not been collected due to the COVID-19 pandemic. The Transit fund has actual revenues at 46.1 % due to the timing of receipt for the federal operating grant. Finally, the Governmental Projects fund has revenues at only 10.5% of budget due to the timing of the Bond issuance. This fund should come up closer to budget after the bond sale this spring. On page 5, a few examples of revenues that are below the 75% mark include property tax revenue which is at 57.2% of budget and reflects the timing of the property tax receipts. The second half property taxes are due in April and should increase this percentage substantially. Other revenues affected by the timing of property tax receipts include TIF Revenues which are at 56.0% and Property Tax Credits which are at 43.4% of budget. Under Charges for Fees & Services, Building & Development fees are at 108.9% of budget and Police Services is at 177.6% of budget on page 5. Building & Development fees includes construction from last summer and fall and is a good indicator of the amount of construction activity underway. Police Services is at 177.6% of budget due to additional hours the University of Iowa has been contracting for during this fiscal year. In addition, under Intergovernmental on page 5, State 28E Agreements are at 100.4% of budget primarily due to the timing of the receipt of the Fire Contract with the University of Iowa. Other State Grants are at 41.9% of budget due to the timing of receipts of grants for major road projects. Local 28E Agreements are at 20.5% of budget primarily due to the $4,000,000 budgeted from other local governments for the County Behavioral Access Center. Finally, on page 6, under Other Financing Sources, Debt Sales revenue is at 0% of budget. We are currently preparing to sell the 2020 general obligation bonds which will bring this revenue source up to 100% of budget. As of March 31, the combined total actual revenue for all budgetary funds is $104,143,012 or 57.1 % of budget. In total, actual revenues as a percentage of budgeted revenues is slightly higher in fiscal year 2020 than it was in fiscal year 2019. The impact of COVID-19 on the City's revenues; however, varies by fund, and there will be a larger impact in the next quarter. Expenditure Analysis This expenditure analysis pertains to the expenditure reports, Expenditures by Fund and Expenditures by Fund by Department on pages 7-9. The analysis of the City's expenditures for Fiscal Year 2020 through March is similar to the analysis for the City's revenues. We generally expect the actual expenditure levels to be around 75% of budget at this time of year. Some funds have expenditure activity through the third quarter that differs significantly from the 75% mark. The following funds have a significant expenditure variance above or below 75%: • Employee Benefit Fund expenditures are at 95.2% primarily due to the timing of loss reserve payments. • Debt Service Fund expenditures are at 6.3%, because the general obligation bond principal payments are not due until June 1. • The Airport Fund expenditures are at 86.3% of budget due to unbudgeted website development and flight simulator purchases. • Governmental Projects expenditures are at 27.1% and Enterprise Projects expenditures are at 22.2% because many of the capital projects are scheduled for construction this spring. Overall, the combined total actual expenditures for all budgetary funds through March are $111,964,463 or 49.1% of budget. COVID-19 has not had a major impact on the City's overall expenditures through March 31. The City's expenditures through the third quarter have a few major anomalies; however, these can be readily explained. Conclusion Generally, there are no major concerns to report with the City's fund balances at the end of March. Operations did not see much change until the last two weeks of March, and therefore did not have a major impact on the quarter's financial summary. The Parking Fund revenue drop was the most noticeable impact. Due to the timing of the pandemic; however, the impact on revenues and expenditures will be greater in the next quarter, and they are being monitored closely. Further updates on the financial impact of COVID-19 will be made throughout the next quarter. City of Iowa City Fund Summary Fiscal Year 2020 through March 31, 2020 Non-Budaetary Funds Internal Service Funds Beginning Ending Restricted, Unassigned $ 15,667,563 Fund Year -to -Date Transfers Year -to -Date Transfers Fund Committed, Fund 1,678,788 Balance Revenues In Expenditures Out Balance Assigned Balance Budaetary Funds - 3,206,838 689,410 2,517,428 8400 Central Services 701,819 205,326 - 129,779 General Fund 777,366 - 777,366 8500 Health Insurance Reserves 11,156,890 7,736,002 7,453,598 - 10** General Fund $ 39,295,699 $ 34,881,499 $ 8,726,590 $ 42,498,395 $ 4,405,873 $ 35,999,520 $ 8,924,326 $ 27,075,195 Special Revenue Funds 316,233 Total Non -Budgetary Funds $ 34,660,620 $ 17,596,998 $ - $ 15,304,283 $ (257,169) $ 37,210,504 $ 23,910,525 2100 Community Dev Block Grant - 518,288 - 537,471 3,335 (22,519) - (22,519) 2110 HOME - 463,880 - 627,362 63,563 (227,044) - (227,044) 2200 Road Use Tax Fund 3,363,436 6,304,191 383,948 4,875,883 2,515,454 2,660,238 - 2,660,238 2300 Other Shared Revenue (17,585) 12,500 9,533 1,810 - 2,639 2,639 2350 Metro Planning Org of J.C. 354,968 232,533 264,158 495,419 - 356,239 356,239 2400 Employee Benefits 3,954,489 7,541,756 - 1,231,257 8,957,365 1,307,623 1,307,623 2500 Affordable Housing Fund 1,635,738 22,265 750,000 932,152 - 1,475,850 - 1,475,850 2510 Peninsula Apartments 181,242 52,630 - 42,862 191,011 - 191,011 26** Tax Increment Financing 977,948 1,972,994 125,331 84,496 - 2,991,778 1,284,983 1,706,795 2820 SSMID-Downtown District - 218,689 - 199,385 - 19,304 - 19,304 Debt Service Fund 5*** Debt Service 9,227,709 7,068,369 - 824,976 15,471,102 2,011,304 13,459,798 Enterprise Funds 710* Parking 11,195,768 4,306,729 765,916 2,712,800 1,178,218 12,377,395 4,514,592 7,862,803 715* Mass Transit 6,576,921 2,186,023 2,791,109 6,183,101 - 5,370,952 3,616,616 1,754,336 720* Wastewater 20,785,876 9,131,701 2,202,099 7,332,272 2,772,286 22,015,117 5,568,843 16,446,274 730* Water 12,578,951 7,403,562 1,502,083 6,754,236 1,381,752 13,348,608 3,331,596 10,017,012 7400 Refuse Collection 1,563,487 2,588,303 4,464 2,712,845 - 1,443,408 - 1,443,408 750* Landfill 24,896,657 5,476,463 826,648 3,873,502 480,062 26,846,204 23,454,336 3,391,868 7600 Airport 244,898 297,742 75,000 315,152 - 302,488 100,000 202,488 7700 Storm Water 931,736 1,199,885 841 403,555 180,000 1,548,907 - 1,548,907 79** Housing Authority 7,339,090 7,803,390 63,563 7,986,277 37,112 7,182,653 3,331,598 3,851,054 Capital Project Funds Governmental Projects 29,941,180 2,999,505 2,423,717 17,467,657 - 17,896,745 - 17,896,745 Enterprise Projects 7,741,844 1,460,114 802,851 3,871,597 - 6,133,212 - 6,133,212 Total Budgetary Funds $182,770,052 $ 104,143,012 $21,717,851 $ 111,964,463 $21,975,020 $174,691,431 $ 56,138,192 $118,553,239 Non-Budaetary Funds Internal Service Funds 810* Equipment $ 15,667,563 $ 5,470,768 $ $ 4,176,615 $ (257,169) $ 17,218,886 $ 14,343,284 $ 2,875,601 8200 Risk Management 3,883,876 1,678,788 1,310,777 - 4,251,887 - 4,251,887 830* Information Technology 2,992,005 2,197,359 1,982,526 - 3,206,838 689,410 2,517,428 8400 Central Services 701,819 205,326 - 129,779 - 777,366 - 777,366 8500 Health Insurance Reserves 11,156,890 7,736,002 7,453,598 - 11,439,295 8,877,831 2,561,464 8600 Dental Insurance Reserves 258,467 308,755 - 250,989 - 316,233 - 316,233 Total Non -Budgetary Funds $ 34,660,620 $ 17,596,998 $ - $ 15,304,283 $ (257,169) $ 37,210,504 $ 23,910,525 $ 13,299,979 Total All Funds $217,430,672 $ 121,740,010 $21,717,851 $ 127,268,746 $21,717,851 $211,901,936 $ 80,048,718 $131,853,218 .i7 City of Iowa City Revenues by Fund Fiscal Year 2020 through March 31, 2020 Enterprise Funds 2019 2020 2020 2020 Actual Budget Revised Actual Variance Percent Budgetary Fund Revenues 69.1% 715* Mass Transit 4,535,779 4,401,002 4,739,999 2,186,023 General Fund (2,553,976) 46.1% 720* Wastewater 13,424,866 11,768,312 11,768,312 10** General Fund $ 56,279,461 $ 54,484,311 $ 55,197,612 $ 34,881,499 $ (20,316,113) 63.2% Special Revenue Funds 7,403,562 (2,224,844) 76.9% 7400 Refuse Collection 3,717,374 2100 Community Dev Block Grant 758,935 733,511 847,897 518,288 (329,609) 61.1% 2110 HOME 714,103 739,722 1,243,170 463,880 (779,290) 37.3% 2200 Road Use Tax Fund 8,955,947 8,514,360 8,514,360 6,304,191 (2,210,169) 74.0% 2300 Other Shared Revenue 8,333 - 44,981 12,500 (32,481) 27.8% 2350 Metro Planning Org of Johnson Co 378,503 386,866 386,866 232,533 (154,333) 60.1% 2400 Employee Benefits 12,845,423 13,031,767 13,031,767 7,541,756 (5,490,011) 57.9% 2500 Affordable Housing Fund 422,309 - - 22,265 22,265 0.0% 2510 Peninsula Apartments 70,805 73,270 73,270 52,630 (20,640) 71.8% 26** Tax Increment Financing 2,598,651 3,460,835 3,460,835 1,972,994 (1,487,841) 57.0% 2820 SSMID-Downtown District 397,730 398,091 398,091 218,689 (179,402) 54.9% Debt Service Fund 5*** Debt Service 12,811,836 12,190,584 12,190,584 7,068,369 (5,122,215) 58.0% Enterprise Funds 710* Parking 6,192,536 6,083,351 6,228,683 4,306,729 (1,921,954) 69.1% 715* Mass Transit 4,535,779 4,401,002 4,739,999 2,186,023 (2,553,976) 46.1% 720* Wastewater 13,424,866 11,768,312 11,768,312 9,131,701 (2,636,611) 77.6% 730* Water 10,065,852 9,628,406 9,628,406 7,403,562 (2,224,844) 76.9% 7400 Refuse Collection 3,717,374 3,669,983 3,677,983 2,588,303 (1,089,680) 70.4% 750* Landfill 7,105,849 6,994,782 7,130,406 5,476,463 (1,653,943) 76.8% 7600 Airport 367,258 363,020 365,520 297,742 (67,778) 81.5% 7700 Storm Water 1,595,027 1,727,010 1,727,010 1,199,885 (527,125) 69.5% 79** Housing Authority 10,293,528 9,606,558 9,761,797 7,803,390 (1,958,407) 79.9% Capital Project Funds Governmental Projects 15,145,338 17,949,000 28,642,793 2,999,505 (25,643,288) 10.5% Enterprise Projects 1,528,536 3,928,741 3,250,542 1,460,114 (1,790,428) 44.9% Total Budgetary Revenues $170,213,979 $170,133,482 $182,310,884 $104,143,012 $ (78,167,872) 57.1% Non-Budsaetary Fund Revenues Internal Service Funds 810* Equipment $ 7,327,947 $ 7,206,938 $ 7,207,545 $ 5,470,768 $ (1,736,777) 75.9% 8200 Risk Management 1,671,941 1,726,350 1,726,350 1,678,788 (47,562) 97.2% 830* Information Technology 2,444,853 2,347,559 2,381,939 2,197,359 (184,580) 92.3% 8400 Central Services 252,275 268,622 268,622 205,326 (63,296) 76.4% 8500 Health Insurance Reserves 8,887,214 9,230,807 10,261,979 7,736,002 (2,525,977) 75.4% 8600 Dental Insurance Reserves 411,909 440,037 440,037 308,755 (131,282) 70.2% Total Non -Budgetary Revenues $ 20,996,138 $ 21,220,313 $ 22,286,472 $ 17,596,998 $ (4,689,474) 79.0% Total Revenues -All Funds $191,210,117 $191,353,795 $204,597,356 $121,740,010 $ (82,857,346) 59.5% 4 City of Iowa City Revenues by Type Fiscal Year 2020 through March 31, 2020 Licenses, Permits, & Fees: General Use Permits 2019 2020 2020 2020 (36,499) 49.1% Food & Liquor Licenses Actual Budget Revised Actual Variance Percent Budoetary Fund Revenues 6,150 7,610 7,610 3,865 (3,745) 50.8% Property Taxes $ 59,115,402 $ 60,296,653 $ 60,296,653 $ 34,513,745 $ (25,782,908) 57.2% Other City Taxes: 2,141,423 1,842,590 1,842,590 1,378,086 (464,504) 74.8% TIF Revenues 2,564,840 3,450,835 3,450,835 1,933,136 (1,517,699) 56.0% Gas/Electric Excise Taxes 667,713 676,391 676,391 338,758 (337,633) 50.1% Mobile Home Taxes 58,354 61,180 61,180 40,872 (20,308) 66.8% Hotel/Motel Taxes 1,301,827 1,045,700 1,045,700 818,945 (226,755) 78.3% Utility Franchise Tax 964,690 976,050 976,050 480,226 (495,824) 49.2% Subtotal 5,557,424 6,210,156 6,210,156 3,611,937 (2,598,219) 58.2% Licenses, Permits, & Fees: General Use Permits 86,756 71,650 71,650 35,151 (36,499) 49.1% Food & Liquor Licenses 126,709 110,380 110,380 74,556 (35,824) 67.5% Professional License 6,150 7,610 7,610 3,865 (3,745) 50.8% Franchise Fees 586,428 512,750 512,750 291,791 (220,959) 56.9% Construction Permits & Insp Fees 2,141,423 1,842,590 1,842,590 1,378,086 (464,504) 74.8% Misc Lic & Permits 58,608 40,830 40,830 56,242 15,412 137.7% Subtotal 3,006,074 2,585,810 2,585,810 1,839,691 (746,119) 71.1% Intergovernmental: Fed Intergovemment Revenue 13,349,850 17,803,758 19,527,786 8,878,522 (10,649,264) 45.5% Property Tax Credits 1,559,040 1,759,102 1,759,102 763,477 (995,625) 43.4% Road Use Tax 8,820,138 8,426,500 8,426,500 6,185,299 (2,241,201) 73.4% State 28E Agreements 2,060,750 2,045,110 2,083,110 2,090,527 7,417 100.4% Operating Grants 69,584 73,820 73,820 66,983 (6,837) 90.7% Other State Grants 3,203,172 3,122,281 9,316,962 3,900,744 (5,416,218) 41.9% Local 28E Agreements 1,204,577 2,791,866 5,191,866 1,063,831 (4,128 035) 20.5% Subtotal 30,267,112 36,022,437 46,379,146 22,949,382 (23,429,764) 49.5% Charges For Fees And Services: Building & Development 1,219,311 381,900 394,900 430,148 35,248 108.9% Police Services 149,766 104,990 104,990 186,435 81,445 177.6% Animal Care Services 14,922 10,780 10,780 10,464 (316) 97.1% Fire Services 9,060 7,140 7,140 8,580 1,440 120.2% Transit Fees 1,220,379 1,226,590 1,226,590 861,163 (365,427) 70.2% Culture & Recreation 767,966 778,090 778,090 437,881 (340,209) 56.3% Misc Charges For Services 69,454 73,416 73,416 46,468 (26,948) 63.3% Water Charges 9,645,556 9,336,770 9,336,770 7,082,782 (2,253,988) 75.9% Wastewater Charges 12,830,133 11,431,556 11,431,556 8,716,923 (2,714,633) 76.3% Refuse Charges 4,056,934 4,075,450 4,095,450 2,871,966 (1,223,484) 70.1% Landfill Charges 5,889,533 5,933,293 5,933,293 4,440,594 (1,492,699) 74.8% Storm Water Charges 1,568,019 1,709,510 1,709,510 1,183,649 (525,861) 69.2% Parking Charges 6,546,854 6,552,620 6,697,952 4,587,741 (2,110,211) 68.5% Subtotal 43,987,887 41,622,105 41,800,437 30,864,795 (10,935,642) 73.8% Miscellaneous: Code Enforcement 278,070 235,180 235,180 258,335 23,155 109.8% Parking Fines 602,260 475,360 475,360 318,061 (157,299) 66.9% Library Fines & Fees 135,183 106,747 106,747 59,752 (46,995) 56.0% Contributions & Donations 453,913 635,762 917,189 253,091 (664,098) 27.6% Printed Materials 51,279 40,980 40,980 33,838 (7,142) 82.6% Animal Adoption 45,839 27,960 27,960 55,771 27,811 199.5% Misc Merchandise 57,232 58,450 58,450 35,486 (22,964) 60.7% Intra -City Charges 4,428,621 4,541,411 4,541,411 3,413,904 (1,127,507) 75.2% Other Misc Revenue 851,377 676,312 536,467 669,115 132,648 124.7% Special Assessments 568 810 810 243 (567) 30.0% Subtotal $ 6,904,343 $ 6,798,972 $ 6,940,554 $ 5,097,595 $ (1,842,959) 73.4% Use Of Money And Property: Interest Revenues Rents Royalties & Commissions Subtotal Other Financial Sources: Debt Sales Sale Of Assets Insurance Recoveries Loans Subtotal City of Iowa City Revenues by Type Fiscal Year 2020 through March 31, 2020 2019 2020 2020 2020 Actual Budget Revised Actual Variance Percent $ 4,198,581 $ 2,101,342 $ 2,135,836 $ 2,773,311 $ 637,475 129.8% 1,290,859 1,386,389 1,368,819 978,635 (390,184) 71.5% 106,717 111,080 111,080 68,369 (42,711) 61.5% 5,596,157 3,598,811 3,615,735 3,820,315 204,580 105.7% 12,565,848 12,157,340 11,972,340 - (11,972,340) 0.0% 1,586,827 307,477 1,976,332 627,409 (1,348,923) 31.7% 279,874 - - 1,258 1,258 0.0% 1,347,032 533,721 533,721 816,884 283,163 153.1% 15,779,580 12,998,538 14,482,393 1,445,551 (13,036,842) 10.0% Total Budgetary Revenues $170,213,979 $170,133,482 $182,310,884 $104,143,012 (78,167,872) 57.1% Non -Budgetary Fund Revenues Internal Service Funds $ 20,996,138 $ 21,220,313 $ 22,286,472 $ 17,596,998 $ (4,689,474) 79.0% Total Non -Budgetary Revenues $ 20,996,138 $ 21,220,313 $ 22,286,472 $ 17,596,998 $ (4,689,474) 79.0% Total Revenues - All Funds $191,210,117 $191,353,795 $204,597,356 $121,740,010 $ (82,857,346) 59.5% 6 City of Iowa City Expenditures by Fund Fiscal Year 2020 through March 31, 2020 2019 2020 2020 2020 Actual Budget Revised Actual Variance Percent Budgetary Fund Expenditures General Fund 10** General Fund $ 55,494,496 $ 59,191,007 $ 62,556,283 $ 42,498,395 $ 20,057,888 67.9% Special Revenue Funds 2100 Community Dev Block Grant 628,016 685,421 836,530 537,471 299,059 64.3% 2110 HOME 799,452 583,882 1,024,015 627,362 396,653 61.3% 2200 Road Use Tax Fund 6,653,708 6,534,321 6,596,348 4,875,883 1,720,465 73.9% 2300 Other Shared Revenue 29,885 - 39,927 1,810 38,117 4.5% 2350 Metro Planning Org of Johnson Co. 618,626 739,396 747,796 495,419 252,377 66.3% 2400 Employee Benefits 806,781 1,292,628 1,293,641 1,231,257 62,384 95.2% 2500 Affordable Housing Fund 995,422 1,000,000 1,404,360 932,152 472,208 66.4% 2510 Peninsula Apartments 55,583 52,168 55,706 42,862 12,845 76.9% 26** Tax Increment Financing 418,306 1,176,394 1,776,394 84,496 1,691,898 4.8% 2820 SSMID-Downtown District 397,730 398,091 398,091 199,385 198,706 50.1% Debt Service Fund 5*** Debt Service 13,678,214 13,039,775 13,048,333 824,976 12,223,357 6.3% Enterprise Funds 720* Wastewater 12,613,542 9,447,539 9,611,448 7,332,272 2,279,176 76.3% 730* Water 8,285,265 8,680,649 8,834,151 6,754,236 2,079,915 76.5% 7400 Refuse Collection 3,440,755 3,718,219 3,837,547 2,712,845 1,124,702 70.7% 750* Landfill 6,064,090 5,209,997 5,476,780 3,873,502 1,603,279 70.7% 7600 Airport 395,866 364,678 365,273 315,152 50,121 86.3% 7700 Storm Water 451,277 670,948 715,551 403,555 311,996 56.4% 79** Housing Authority 10,030,518 9,339,315 11,703,168 7,986,277 3,716,891 68.2% Capital Project Funds Governmental Projects 38,704,611 21,807,822 64,420,852 17,467,657 46,953,195 27.1% Enterprise Projects 5,595,026 9,555,460 17,441,142 3,871,597 13,569,545 22.2% Total Budgetary Expenditures $180,138,561 $167,714,426 $227,812,120 $111,964,463 $115,847,657 49.1% Non -Budgetary Funds Expenditures Internal Service Funds 810* Equipment $ 5,141,589 $ 6,440,370 $ 7,554,203 $ 4,176,615 $ 3,377,588 55.3% 8200 Risk Management 1,351,299 1,674,769 1,740,084 1,310,777 429,307 75.3% 830* Information Technology 2,072,637 2,280,995 2,392,457 1,982,526 409,931 82.9% 8400 Central Services 176,149 213,785 214,706 129,779 84,927 60.4% 8500 Health Insurance Reserves 9,105,067 8,796,197 10,088,009 7,453,598 2,634,411 73.9% 8600 Dental Insurance Reserves 344,357 429,209 429,209 250,989 178,220 58.5% Total Non -Budgetary Expenditures $ 18,191,098 $ 19,835,325 $ 22,418,668 $ 15,304,283 $ 7,114,385 68.3% Total Expenditures - All Funds $198,329,658 $187,549,751 $250,230,788 $127,268,746 $122,962,042 50.9% 7 City of Iowa City Expenditures by Fund by Department Fiscal Year 2020 through March 31, 2020 8 2019 2020 2020 2020 Actual Budget Revised Actual Variance Percent Budgetary Funds Expenditures General Fund 10** General Fund City Council $ 110,580 $ 153,065 $ 165,465 $ 113,442 $ 52,023 68.6% City Clerk 540,893 570,679 576,797 360,794 216,003 62.6% City Attorney 751,266 873,609 880,104 614,919 265,185 69.9% City Manager 3,944,970 4,223,782 4,430,244 2,518,344 1,911,900 56.8% Finance 3,970,187 4,443,650 4,953,657 3,215,971 1,737,686 64.9% Police 14,073,155 14,843,901 15,319,126 10,797,606 4,521,520 70.5% Fire 8,292,055 8,517,508 8,633,917 6,280,804 2,353,113 72.7% Parks & Recreation 8,191,404 9,327,678 9,961,584 6,187,802 3,773,782 62.1% Library 6,403,794 6,920,059 6,976,883 4,714,061 2,262,822 67.6% Senior Center 865,825 941,522 971,109 665,906 305,203 68.6% Neighborhood & Development Services 5,619,169 5,092,304 6,256,035 4,850,745 1,405,290 77.5% Public Works 2,105,423 2,666,172 2,807,112 1,758,667 1,048,446 62.7% Transportation & Resource Management 625,773 617,078 624,250 419,336 204,914 67.2% Total General Fund 55,494,496 59,191,007 62,556,283 42,498,395 20,057,888 67.9% Special Revenue Funds 2100 Community Dev Block Grant Neighborhood & Development Services 628,016 685,421 836,530 537,471 299,059 64.3% 2110 HOME Neighborhood & Development Services 799,452 583,882 1,024,015 627,362 396,653 61.3% 2200 Road Use Tax Fund Public Works 6,653,708 6,534,321 6,596,348. 4,875,883 1,720,465 73.9% 2300 Other Shared Revenue Neighborhood & Development Services 29,885 - 39,927 1,810 38,117 4.5% 2350 Metro Planning Org of Johnson Cc Neighborhood & Development Services 618,626 739,396 747,796 495,419 252,377 66.3% 2400 Employee Benefits Finance 806,781 1,292,628 1,293,641 1,231,257 62,384 95.2% 2500 Affordable Housing Fund Neighborhood & Development Services 995,422 1,000,000 1,404,360 932,152 472,208 66.4% 2510 Peninsula Apartments Neighborhood & Development Services 55,583 52,168 55,706 42,862 12,845 76.9% 26** Tax Increment Financing Finance 418,306 1,176,394 1,776,394 84,496 1,691,898 4.8% 2820 SSMID-Downtown District Finance 397,730 398,091 398,091 199,385 198,706 50.1% Total Special Revenue Funds 11,403,510 12,462,301 14,172,808 9,028,096 5,144,712 63.7% Debt Service Fund 5*** 'Debt Service Finance 13,678,214 13,039,775 13,048,333 824,976 12,223,357 6.3% Total Debt Service Fund 13,678,214 13,039,775 13,048,333 824,976 12,223,357 6.3% 8 City of Iowa City Expenditures by Fund by Department Fiscal Year 2020 through March 31, 2020 9 2019 2020 2020 2020 Actual Budget Revised Actual Variance Percent Enterprise Funds 710* Parking Transportation & Resource Management $ 6,534,781 $ 6,609,133 $ 7,257,781 $ 2,712,800 $ 4,544,981 37.4% 715* Mass Transit Transportation & Resource Management 7,446,609 7,617,583 8,371,003 6,183,101 2,187,902 73.9% 720* Wastewater Public Works 12,613,542 9,447,539 9,611,448 7,332,272 2,279,176 76.3% 730* Water Public Works 8,285,265 8,680,649 8,834,151 6,754,236 2,079,915 76.5% 7400 Refuse Collection Transportation & Resource Management 3,440,755 3,718,219 3,837,547 2,712,845 1,124,702 70.7% 750* Landfill Transportation & Resource Management 6,064,090 5,209,997 5,476,780 3,873,502 1,603,279 70.7% 7600 Airport Airport Operations 395,866 364,678 365,273 315,152 50,121 86.3% 7700 Storm Water Public Works 451,277 670,948 715,551 403,555 311,996 56.4% 79** Housing Authority Neighborhood & Development Services 10,030,518 9,339,315 11,703,168 7,986,277 3,716,891 68.2% Total Enterprise Funds 55,262,703 51,658,061 56,172,702 38,273,741 17,898,961 68.1% Capital Project Funds Governmental Projects 38,704,611 21,807,822 64,420,852 17,467,657 46,953,195 27.1% Enterprise Projects 5,595,026 9,555,460 17,441,142 3,871,597 13,569,545 22.2% Total Capital Project Funds 44,299,637 31,363,282 81,861,994 21,339,255 60,522,739 26.1% Total Budgetary Expenditures $180,138,561 $167,714,426 $227,812,120 $111,964,463 $ 115,847,657 49.1% Non-Budraetary Funds Exuenditures Internal Service Funds 810* Equipment Public Works $ 5,141,589 $ 6,440,370 $ 7,554,203 $ 4,176,615 $ 3,377,588 55.3% 8200 Risk Management Finance 1,351,299 1,674,769 1,740,084 1,310,777 429,307 75.3% 830* Information Technology Finance 2,072,637 2,280,995 2,392,457 1,982,526 409,931 82.9% 8400 Central Services Finance 176,149 213,785 214,706 129,779 84,927 60.4% 8500 Health Insurance Reserves Finance 9,105,067 8,796,197 10,088,009 7,453,598 2,634,411 73.9% 8600 Dental Insurance Reserves Finance 344,357 429,209 429,209 250,989 178,220 58.5% Total Internal Service Funds 18,191,098 19,835,325 22,418,668 15,304,283 7,114,385 68.3% Total Non -Budgetary Expenditures $ 18,191,098 $ 19,835,325 $ 22,418,668 $ 15,304,283 $ 7,114,385 68.3% Total Expenditures - All Funds $198,329,658 $187,549,751 $250,230,788 $127,268,746 $ 122,962,042 50.9% 9 Item Number: 3. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Civil Service Examination: Maintenance Worker II - Water Distribution ATTACHMENTS: Description Civil Service Examination: Maintenance Worker I I - Water Distribution � r ob CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (3(9)356-5000 (3 19) 356-5009 FAX twww. icgov, org March 30, 2020 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II — Water Distribution Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II —Water Distribution. 1. Anthony Stipes 2. Alex Lorack 3. Izet Salesevic 4. Nathan Koehler 5. Cody Manly Iowa City Civil Service Commission 1 z,e�'____ Rick Wys , Chair Item Number: 4. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Johnson County Affordable Housing Coalition: News & Updates [x2] ATTACHMENTS: Description Johnson County Affordable Housing Coalition: News & Updates Johnson County Affordable Housing Coalition: News & Updates - COVID19 Housing Update Kellie Fruehling From: Johnson County Affordable Housing Coalition <jcaffordablehousing@gmail.com> Sent: Friday, April 17, 2020 1:35 PM To: Council Subject: Action Alerts! 3 things to do from home for housing justice News and Updates from the Johnson County Affordable Is this email not displaying correctly? Housing Coalition! View it in your browser. JOHNSON COUNTY Affordable Housing Coalition Three actions you can take from home to support housing justice! • Sign our petition for Utility Relief • Contact Senators Ernst and Grassley in support of another Housing Relief package 0 Join our virtual community meeting on Friday April 24 1. Sign our petition for Utility Relief http://chnn.it/qwvHXG2ctn Residents are out of work and unable to pay their bills because of COVID-99. As the provider of water, sewer, and refuse service, cities have the opportunity to significantly reduce the mounting economic burden for these households. We are asking cities to forgive water/sewer/refuse bills for households where one or more adults are unemployed. We recommend that the forgiveness period start immediately and include any outstanding balances. In order to reach the most equitable cross-section of households, we further ask that cities accept documentation of unemployment that includes (but is not necessarily limited to) proof of unemployment benefit filing OR a letter from the previous employer documenting the termination/layoff. This direct benefit to households will be a powerful intervention from our local government, demonstrating that we are a community standing strong together during the COVID-99 crisis. "Individual emails are a persuasive way to make your case to city councilors. In addition to signing the petition, please consider contacting your city council with a personal message about why you support this effort! 2. Contact Senators Ernst and Grassley to urge their support for another round of housing -focused relief Senator Ernst Phone: (202) 224-3254 Email: https://www.ernst.senate.gov/public/index.cfm/email-ioni Senator Grassley Phone: (202) 224 - 3744 Email : https://www.grassiev.senate.gov/constituents/questions-and-comments The National Low -Income Housing Coalition provides a great advocacy summary at htt s://nlihc.or /res ondin -coronavirus The following is a summary: The next Coronavirus spending package must include: • Emergency Solutions Grants (ESG): At least $11.5 billion. Additional funds are needed to respond to coronavirus among people experiencing homelessness. People who are homeless and contract coronavirus are twice as likely to be hospitalized, two to four times as likely to require critical care, and two to three times as likely to die than others in the general public. Funds are needed to minimize the number of people living in homeless encampments and congregate shelters and identify alternative space, including hotels, for isolation and self - quarantine, as well as funding for short-term rental assistance and housing stabilization services. ESG funds should also be used to provide medical respite care, outreach, and street medicine for people experiencing homelessness. • A national, uniform moratorium on evictions and foreclosures. Congress should implement a uniform policy that assures renters will not lose their homes during a pandemic where our collective health depends on each of us staying home. Although tenants will be responsible for paying back unpaid rent, the law should prohibit rent arrears accumulated during the period covered by the moratorium from forming the basis of an eviction. ■ Emergency rental assistance and eviction prevention: $100 billion. A moratorium on evictions, on its own, is not enough. Congress must also provide tens of billions of dollars in rental assistance to avoid creating a financial cliff for renters will fall off of when eviction moratoria are lifted and back -rent is owed, and to ensure the continued viability of our country's essential affordable housing infrastructure. 3. Join our virtual community meeting on Friday April 24 at noon 12:00-1:00 pm :RIDAY, ►PRIL 24 OON (Friday, April 24; https://zoom.us/i/98114033340?pwd=SE1 YRk5rb3ZVSEMzUmJ3cU9lbOhEZz09 Meeting ID: 981 1403 3340 Password: 204652 Get a comprehensive picture at our April community meeting. We'll be hearing from a panel of service providers and community leaders about housing services and resources in Johnson County during the COVID-19 crisis. Guests will include representatives from: • City of Iowa City • CommUnity Food Bank and Crisis Services • Domestic Violence Intervention Program • Habitat for Humanity • Housing Fellowship • Housing Trust Fund of Johnson County • Iowa City Housing Authority • Iowa Legal Aid • Johnson County Social Services • Shelter House • United Way of Johnson and Washington Counties Take care, all, and hope to see you soon. 4 --Sara Barron, Executive Director 4/17/20 -- COVID-19 Updates Below, please find an updated summary of housing news so far. We'll share more information as it becomes available. If you have specific questions about housing resources during this time, please contact Sara at sara@jcaffordablehousing.org. Money for Rent or Mortgage Payments Need money for housing or other basics? As of April 9, United Way of Johnson & Washington Counties has processed over $33,000 in requests from 39 households serving 56 adults and 37 children. The phone number to call the disaster relief fund is 'f319-259-9218.' Evictions, Foreclosures, and other Legal Issues Please see the current information (updated frequently!) from Iowa Legal Aid Section 8 participants If you receive assistance through the Iowa City Housing Authority via a Section 8 voucher, PLEASE CONTACT ASAP the Housing Authority if your income changes at 319- 356-5400. The physical office is closed, but the staff is still working to assist you by phone and email. If you live in project -based Section 8: 'tCapitol House Apartments 'tPheasant Ridge 'tEcumenical Towers 'rAutumn Park PLEASE CONTACT your apartment manager to report any changes to your income. If you lose your job or your hours are decreased, it's very likely that your monthly rent payment will go down, but you need to report your new income in order to make this change. (Total payments to landlords will not decrease because the Section 8 program pays the difference between what the tenant can afford and the rent charged. Another good reason for landlords to accept Section 8!) Utilities From MidAmerican Energy To support customers experiencing financial hardship or isolation as a result of the pandemic threat, MidAmerican has temporarily suspended all disconnections for non-payment. The company will work with customers who are impacted economically by COVID-19 by waiving deposits and fees for late payments and providing payment plans as needed. MidAmerican encourages any customer facing hardship to call us at 888-427-5632. We will make every effort to work with customers experiencing financial difficulties. From the City of Iowa City re: Water Iowa City has suspended water shut -offs and late fee penalties. If an individual is living in a property that has previously had the water shut off, the city will work with the resident to get it turned back on. From the City of Coralville re: Water Coralville has suspended water shutoffs and late fees/penalties. From the City of North Liberty re: Water North Liberty has suspended shut -offs and penalties. Delinquent accounts will be offered payment plan options. Water has been turned back on for accounts previously shut off due to lack of payment. Language Interpretation From the Iowa International Center As with many organizations, the Iowa International Center continues to monitor the federal and state government's response to the Coronavirus (COVID-19). During this unprecedented time, we understand how challenging it may be for those providing housing services to keep tenants abreast of developments, closures, and changes needed to keep our communities functioning and safe for all. We would like to make sure that you're aware that Iowa International Center's Housing Hotline is still available as a free, 24/7 resource to provide language interpretation. You can find additional information about this resource, including who can use the hotline, how to use the service and which languages are provided at https://iowainternationalcenter.o[g/local-resources/housing-interpretation/ Copyright © 2020 Johnson County Affordable Housing Coalition, All rights reserved. mailahimp You are receiving this email because you signed up at an event or meeting. Our mailing address is: Johnson County Affordable Housing Coalition 308 E. Burlington St. PMB 121 Iowa City, IA 52240 Add us to your address book unsubscribe from this list I update subscription preferences I view email in browser Kellie Fruehling From: Johnson County Affordable Housing Coalition <jcaffordablehousing@gmail.com> Sent: Wednesday, April 22, 2020 2:01 PM To: Council Subject: COVID19 Housing Updates --don't miss our (virtual) community meeting! News and Updates from the Johnson County Affordable Is this email not displaying correctly? Housing Coalition! View it in your browser. JOHNSON COUNTY Affordable Housing Coalition RIDAY, ,PRIL 24 OWN JOIN US this Friday, April 24; 12:00-1:00 pm From your computer, laptop, or smartphone: https://zoom.us/'/98114033340?pwd=SE1 YRk5rb3ZVSEMzUmJ3cU9lbOhEZz09 Meeting ID: 981 1403 3340 Password: 204652 By telephone (no video): One tap mobile +13126266799„98114033340#„#,204652# or Dial +1 312 626 6799 Meeting ID: 981 1403 3340 Password: 204652 We're excited to share this comprehensive overview with you! So much information to learn and share. We'll be hearing from a panel of service providers and community leaders about housing services and resources in Johnson County during the COVID-19 crisis. Guests will include representatives from: • City of Iowa City • CommUnity Food Bank and Crisis Services • Domestic Violence Intervention Program • Habitat for Humanity • Housing Fellowship • Housing Trust Fund of Johnson County • Iowa City Housing Authority • Iowa Legal Aid • Johnson County Social Services • Shelter House • United Way of Johnson and Washington Counties 2 Looking for a very brief overview of COVID-19 info for renters? Checkout this sheet created by our friends at Johnson County Public Health. Feel free to share! 1. Continue to pay rent Stay current on rent. If you are unable to pay due to COVID-19-related issues since March 16, 2020, call 319-259-9218 for disaster assistance through United Way of Johnson and Washington Counties. All of the rent validly owed under the lease will be due. Have a plan for payment. 2. Communicate health and income changes Tell your landlord if you or anyone in the household becomes ill with COVID-19 or 14 experiences a loss of income. Section 8 - both voucher holders and project - based Section 8 (Pheasant Ridge, Ecumenical Towers, Capitol House Apartments, and Autumn Park): Contact caseworker or apartment manager to file a Change of Income. This will lower rent owed if income goes down. 3. Coordinate reasonable access If your landlord requests entry and you are worried about the spread of COVID-19, put your concern in writing. Explain that you are practicing social distancing based on public health and the Governor's recommendations. If you cannot avoid entry by your landlord, maintain a 6 foot distance from them, wait outside for them to complete their task, and clean/disinfect areas they have touched. 4. Help is available! Snapshot of Wi laws • All evictions are postponed during the period Iowa is under state of emergency. • This moratorium also prevents a landlord from terminating a lease because of either non- payment of rent or a breach of the lease until April 30, 2020. • The Iowa Supreme Court issued an order that says all eviction hearings other than clear and present danger hearings either must be continued until after June 15, 2020, or held by phone. • The Federal CARES Act offers additional protections for those who live in covered properties. Please research to see if your property is covered. • If you are renting both the home and land, then you are fully protected under the moratorium. ❑ re❑ ib o. Public Heald] Iowa Legal Aid, the ISBA and Polk County Volunteer Lawyers Project are helping Iowans with legal issues For more information, visit related to the COVID-19 pandemic. Call 1-800-332-0419 or visit www.iowalegalaid.org. Johnson-county.com/coronavirus Call 319-259-9218 for disaster assistance through United Way of Johnson and Washington Counties. Copyright © 2020 Johnson County Affordable Housing Coalition, All rights reserved. mailchimp You are receiving this email because you signed up at an event or meeting. Our mailing address is: Johnson County Affordable Housing Coalition 308 E. Burlington St. PMB 121 Iowa City, IA 52240 Add us to your address book unsubscribe from this list I update subscription preferences I view email in browser Item Number: 5. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Statehouse News: A Special Thank You to Iowa Workers ATTACHMENTS: Description Statehouse News: A Special Thank You to Iowa Workers Kellie Fruehling From: "State Rep. Dave Jacoby" <Dave.Jacoby@legis.iowa.gov> Sent: Monday, April 20, 2020 1:20 PM To: Council Subject: Statehouse News I A Special Thank You to Iowa Workers Statehouse News A Special Thank You to Iowa Workers As we continue to go through some tough days, I am still filled with hope. In our communities we've seen countless people step up to support one another, whether it's delivering meals, preparing lunches for students, taking the time to donate blood, making masks for hospitals and neighbors, or even delivering messages of kindness. Please continue to reach out to those who may need the extra support right now. We are all in this together! Remember to practice social distancing and stay home as much as possible. Limiting contact with others is the best way to protect yourself and your loved ones. Many Iowans are still risking their lives by spending long hours doing essential work. We owe them a debt of gratitude for the countless sacrifices they are making to keep Iowans safe. Based on projections, we still have at least two weeks before Iowa hits the high peak for this virus. Some factories and long-term care facilities are experiencing significant COVID-19 outbreaks. While workers are still being asked to do their jobs, there needs to be assurance of proper Personal Protective Equipment (PPEs), sick leave, and job security. In response to the growing outbreak of Coronavirus at these work facilities, Democratic lawmakers have filed an OSHA complaint to protect employees and their community. Workers should contact their local or state officials if they feel the proper precautions aren't being taken to prevent the spread of COVID-19. New COVID-19 Social Restrictions for Northeast Iowa As COVID-19 cases continue to increase, Governor Reynolds has issued another emergency public health declaration for only parts of Northeast Iowa, including Allamakee, Benton, Black Hawk, Bremer, Buchanan, Clayton, Delaware, Dubuque, Fayette, Grundy, Howard, Jones, Linn, and Winneshiek counties. The new stricter stay -home policy for northeast Iowa limits gatherings to only members of the same household, however she still has NOT ordered a Shelter -in -Place. CQVIH-19 Acsessmerit IDPH Mftpenmtm w, Here are the key points in the new proclamation for those counties: • Prohibits social, community, recreational, leisure, and sporting gatherings to only people who live together in the same household • Continues to limit weddings, funerals, and other spiritual or religious gatherings to no more than 10 people Does not include child care, medical care, or other necessary supports Employers should but are not required to evaluate if employees can work from home and take reasonable steps to enable them to work from home • Businesses remaining open shall take reasonable precautions to protect the health of employees and the public • This proclamation DOES NOT close any businesses within the region • The order went into effect at 11:59 p.m. on April 16, 2020 and continues until 11:59 p.m. on April 30, 2020. The Iowa National Guard set up six Regional Medical Coordination Centers to help gather real-time including health care facility status information to help health care providers make more informed treatment decisions based on immediately available resources like open hospital beds, available staffing, personal protective equipment, and other critical health care assets. Governor Orders Schools Close for the School Year Governor Reynolds has announced that all school districts and nonpublic schools will be closed for the remainder of the school year and will offer continuous learning to mitigate the spread of COVID-19. This also includes the cancellation of spring sports activities. The announcement included the following: • Waiving the instructional time requirements for the remainder of the 2019-2020 regularly scheduled academic year for schools that continue to provide continuous learning through one of two approved options, voluntary educational enrichment opportunities, required educational services, or a combination of the two. • Requiring schools to submit a Return to Learn Plan to the Iowa Department of Education by July 1 outlining ways they will address disruptions to learning as a result of COVID-19. This could include summer school, enrichment activities or other opportunities to address the needs of learners. • Waiving the school start date that schools start no earlier than Aug. 23, allowing school districts and nonpublic schools to make local decisions about the length of their 2020-2021 academic year. • Cancelling Spring sports activities. An announcement on summer sports activities and when other school -sponsored activities can resume will be made by June 1. Vast Majority of Public Schools Providing Resources to Students Even though schools are now closed for the rest of the school year, Iowa school districts and nonpublic schools were given two choices to provide continuous learning. They could provide required on-line courses to students with attendance and grades, or provide resources that would be optional for students to learn at home. The resources would not be required to be completed and would not be graded. Some districts have laptops for students in some grades but not others, so they are allowed to provide a 8 7 0 combination of required learning for some grades, but not all. Of the 327 Iowa school districts, 87% chose to provide resources, leaving only 13% OF SCHOOLS providing required courses on-line or a combination. Of the 179 accredited nonpublic PROVIDING ONLINE schools that submitted plans, 41 % will offer resources, and 59% will provide required RESOURCES TO educational services or offer a combination of the two. However, schools can STUDENTS change their plan if their ability to provide required on-line learning changes. Resources for Students Available The large number of public schools are providing resources to their students. However, parents can also provide educational resources to their kids through the following: • Iowa Reading Research Center: https:Hiowareadinnresearch.ora/resources • Iowa PBS: http://www.iowapbs.org/education • Iowa Department of Education: https:/leducateiowa.gov/r)k-12/resources-support-learning-during- covid-19 Need for More COVID-19 Testing in Iowa Iowans are still waiting for needed COVID-19 testing to ramp up. Being able to test faster and more efficiently for coronavirus is critical to reopening Iowa's economy. It was announced by the Governor last week, that the State is planning to launch "Test Iowa" which will conduct large-scale testing with capabilities for over 3,000 tests per day, as well as contract tracing. However, no details have been provided about the new initiative. The Department of Public Health did however release additional data and demographics on COVID-19 cases. The new data shows COVID-19 is hitting minority communities at a much higher rate and that many outbreaks are impacting long-term care facilities including workers and residents, as well as workers at factories. To see more go to: https:Hcoronavirus.iowa.gov. -D r�� i How to Get Tested for COVID-19 To get tested for COVID-19, call your primary doctor. Currently, a doctor does not have to get approval from the Iowa Department of Public Health(IDhttps://coronavirus.iowa.govPH) if they are using a test from a national reference laboratory. However, if the doctor uses a test from the State Hygienic Lab, a person can only be tested if they meet the following criteria from the CDC: All hospitalized patients (of any age) with fever and respiratory illness. Older adults (>60 years of age) with fever and respiratory symptoms (cough, difficulty breathing) and chronic medical conditions (e.g., diabetes, heart disease, immunosuppressive medications, chronic lung disease, or chronic kidney disease). Persons of any age with fever or respiratory illness who live in congregate setting (i.e., long term care facilities, dormitories, residential facilities, correctional facilities, treatment facilities) • Healthcare workers, essential services personnel, first responders and critical infrastructure workers with fever or respiratory illness (ex. healthcare workers, fire and EMS, law enforcement, residential facility staff) Again, because there is a shortage of tests across the state and nation, there is no wide -spread testing, and you won't be able to get tested without exhibiting symptoms or fit into any of the above categories. This continues to be a problem because a lot of Iowans who have the virus do not show any symptoms at all. Until everyone can be tested for the virus, it will keep circulating throughout the state. Major COVID-19 Updates UNEMPLOYMENT BENEFITS: 46,356 more workers filed for state unemployment benefits in the last week. While it dropped from last week's record, it's third highest weekly total in state history. Iowans will begin receiving an additional $600 weekly benefit starting this week. The federal CARES Act expanded unemployment benefits to the self-employed, independent contractors, nonprofit employees, gig economy workers, those who have exhausted other unemployment insurance and those who may not have sufficient work history to qualify for a regular state claim. Go here to file a claim: https://www.iowaworkforcedevelopment.00v/file-claim-unemployment-insurance-benefits. STIMULUS CHECK PAYMENTS: With millions of Americans still eagerly awaiting their federal stimulus checks to help them weather the coronavirus recession, people will soon be able to find out when they can expect to get their money after the government on Wednesday launches a tracking tool called "Get My Payment" link: https://www.irs.gov/coronavirus/et-m - a ment CULTURAL ARTS EMERGENCY GRANT PROGRAM: The Iowa Department of Cultural Affairs has set up an emergency grant program for Iowans that work in the arts, cultural, and creative industries who have experienced a loss in revenue due to COVID-19. People can apply for a grant through June 15. More information and the application can be found here, https:Hiowaculture.gov/arts/grants/iowa-arts-emergencv- relief-fund/program-guidelines SMALL BUSINESS ASSISTANCE: Small businesses can apply for a sales tax deferment through April 30th at www.iowabusinessreGovery.com. Iowa Economic Development Authority is in the process of awarding grants for the targeted small business sole operator fund. The Small Business Administration (SBA) has several programs to help businesses that have experienced loss of income due to COVID-19. Details about all the programs can be found here, https://www.sba.gov/funding-programs/loans/coronavirus-relief- o tions Over 22,000 Iowa businesses have received forgivable loans through the paycheck protection program. Unfortunately, the program has exhausted all of the funds appropriated by Congress. Congress is working on more funds for the program. FACE COVERINGS RECOMMENDED: With new data from the CDC on how COVID-19 is spread, they are now recommending that people wear a cloth face covering to cover their nose and mouth in community settings. This is to protect people around you if you are infected but do not have symptoms. If you wish to help with the production of protective masks, please be sure to reach out to your local hospitals and health care facilities to ensure they are accepting donations. For more guidance go to: https:Hidr)h.iowa.gov/Portals/l/userfiles/7/Homemade%2OMask%2ODesi-qn%2OGuidance%203 28 20 pdf STUDENT LUNCH LOCATIONS: The USDA's Summer Food Service Program has 303 approved Grab and Go meal sites in Iowa to provide meals and snacks to children who might go without while schools are closed due to COVID-19. To find a location in your community go to: https://www.fns.usda.gov/meals4kids IOWA COVID-19 RESOURCES COVID-19 PUBLIC HOTLINE: For Iowans with questions about COVID-19, a public hotline is open 24/7 by calling 2-1-1 or 1-800-244-7431 (Espanol disponible) CRISIS TEXT LINE: To access the Crisis Text Line, text "TALK" to 741741 SUICIDE PREVENTION LIFELINE: Call 1-800-273-8255 DOMESTIC VIOLENCE HOTLINE: Call 1-800-799-7233 or text "LOVEIS" to 22522 FOOD PANTRIES: Find a food pantry near you go to: https:/Iwww.foodbankiowa.org/ CHILDCARE: Looking for childcare during COVID-19? Go to https://dhs.iowa.gov/childcare-covid-19 to find open spots or facilities. FREE LEGAL HELP: https://www.iowalegalaid.org/resource/2020-coronavirus-outbreak-what-you- need-to-know HOME ENERGY ASSISTANCE: To apply for assistance visit: hfti)s:Hhumanrights.iowa.gov/dcaa/iiheai). CARES ACT FEDERAL LEGISLATION: A new summary of recently passed federal legislation and its impact on Iowa will be continuously updated and is available here: https://tinyurl.com/sg2hluc GOVERNOR'S OFFICE UPDATES: For the latest updates from the Iowa Governor's office on COVID- 19: https:Hcoronavirus.iowa.gov DEPARTMENT OF PUBLIC HEALTH UPDATES: For the latest updates on coronavirus and to learn more about prevention efforts, go to the Iowa Dept. of Public Health at https:Hidph.iowa.gov/Emerging- Health-Issues/Novel-Coronavirus VOLUNTEER OPPORTUNITIES: http://volunteeriowa.galaxydigital.com/ Contact State Rep. Dave Jacoby Copyright Oc 2020 Stale Rep, Dave Jacoby, All rights reserved. This email was sent to you because are signed Gip for Stale Rep. Dave Jacoby's Statehouse News. Communicating with constituents is critical to learning what is important to you. My mailing address is. State Rep. Dave Jacoby 1009 E Grand Ave' Des Moines, IA 50319-1049 Add us to your address book Want to change how you receive these emails? You.can update your Preferences or unsubscribe from this list. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Airport Commission: April 9 ATTACHMENTS: Description Airport Commission: April 9 Item Number: 6. April 9, 2020 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION APRIL 9, 2020 — 6:00 P.M. ZOOM MEETING PLATFORM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl Staff Present: Eric Goers, Michael Tharp Others Present: Matt Wolford, Carl Byers _RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:02 P.M. APPROVAL OF MINUTES: The minutes from the March 12, 2020, meeting were reviewed first. Pfohl moved to accept the minutes from the March 12, 2020, meeting as presented. Libby seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Website Update — Tharp stated that currently the website is on hold. He added that they are at the point where they need to meet with City Communications staff and FUEL to determine the best way to move forward with this. With the COVID-19 pandemic occurring, the City staff has been very busy with communicating with the public. Tharp hopes that in May they will be able to schedule this meeting. b. FAA/IDOT Projects i. Obstruction Mitigation — Tharp noted that all of the trees that were deemed necessary for removal have now been removed. During the tree removal process, however, there were another dozen that were identified as needing to be removed. Tharp stated that they have gone back to the FAA to alert them to this issue and to suggest a phase two take place this coming winter. He added that the FAA has agreed to this, so therefore he April 9, 2020 Page 2 will be working with AECOM to set up a phase two project. Members asked if this would cause problems with the current plans, and Tharp responded that it would not. Tharp then explained the FAA grants being finalized at this time and the need to have the Commission authorize the resolution this evening. 1. Consider a resolution authorizing chairperson to accept grants for obstruction mitigation costs and FAA Precision Approach Path Indicator (PAPI) relocation agreement — Bishop moved to authorize Resolution #A20-10 in order to accept grants for obstruction mitigation costs and FAA Precision Approach Path Indicator (PAPI) relocation agreement. Pfohl seconded the motion. The motion carried 5-0. ii. Terminal Apron/Taxiway reconstruction — Tharp stated that he has the contracts ready to be signed. He added that there will be a virtual meeting with the contractor to cover scheduling and other items. iii. Runway 25 Threshold Relocation — Tharp noted that they are working on the grant application for this project. The FAA is getting them the reimbursable agreement, and both items are expected in the near future. iv. Fuel Farm Expansion and card reader kiosk replacement — Tharp stated that both of the contracts for this project are on their way to the Airport. He should have those in the next few business days. V. FY2021 State Aviation Program Application — Tharp stated that after last month's conversation, he and Byers put some numbers together to come up with a best -case scenario, which would involve constructing T - hangar infrastructure that would give them the best capability for expansion. Looking at what it would take to do everything on the south side would be two years worth of grant projects. The first portion of these two-year projects would be approximately $400,000, which means an approximate local match of $60,000, and with the $40,000 from the City they could go after the parking lot project again. Tharp asked the Commission for their consensus on this application, so that he can move ahead with submittal. After some further discussion, Members noted their approval to move forward with the application. C. Airport Operations i. Management 1. Annual Report — Tharp noted that he did receive some comments from Goers for the annual report, and he asked that if Members had any last minute comments, they get them to him soon. Once he has everything, he will work on a time for the Commission to present it to the City Council. ii. Budget — Tharp stated that he has talked to City Hall about this, after having Wolford run some fuel reports for him. At the current rate, the Airport is looking at approximately a $2,500 per month loss in fuel sales. By the end of the year, this means they could be down almost $10,000 in revenues. Members spoke about the possible need to use the $100,000 `emergency' funding that the City has for the Airport. Tharp noted that they currently also have around $110,000 in the bank, with no restrictions connected to it. Goers responded to Member questions regarding the emergency funding and how the process might play out. April 9, 2020 Page 3 iii. Events — Tharp spoke to this summer's events, noting that as the time for these approaches they should know better what the State has in place at that time and whether changes will be needed. d. FBO / Flight Training Reports L Jet Air — Matt Wolford shared the maintenance report, noting that they've been getting equipment ready for mowing and springtime. Pfohl asked if the sofas had been moved into the pilot's lounge and Wolford stated that they have been, and he noted how great they look. Speaking to Jet Air, Wolford stated they were very busy the first part of March with private flights, people wanting to get home and not take commercial flights. Now these types of flights have dropped to maybe one or two a week, after three or four per day. The shop has been keeping busy on projects. The Illinois flight training has been closed down for now, according to Wolford. As for charter flights, Wolford said they applied for and have already received a small business loan. This will allow them to keep their pilots on the payroll for at least eight weeks. Wolford continued to talk about the various stimulus packages available for businesses and what they are finding out about it. He also spoke to the drop in fuel prices and how this will affect things, and also to the new procedures to disinfect everything they can at the Airport that gets touched. e. Commission Member Reports — Bishop stated that he has been working on the solar farm issue and noted that he has been in contact with the MidAmerican Energy contact person about this proposal. He added that the City Council did vote unanimously earlier this week to not allow the proposed project to be placed at the Waterworks Prairie Park. At this point, however, MidAmerican is saying they are no longer interested in a possible location at the Airport. Members briefly discussed this type of project for the future, and Goers then gave some history on the City staff and MidAmerican working towards a solar farm project. Bishop spoke to his continued interest in solar projects at the Airport. Byers then spoke to the various things that can be done to prevent problems with glare on the solar panels. Others spoke to their interest in further pursuing some type of solar project at the Airport. Tharp then responded to what the Airport currently receives on the farm land that is leased, versus what a solar farm project might bring them. He also spoke to the issue of the Airport being in a flood plain and how the installation of solar panels would have to be handled. Tharp stated that he and some others could have a conversation regarding this, in order to see how they might move forward. f. Staff Report — Tharp stated that he is still maintaining his Tuesday and Friday office hours at the Airport, for the time being. He added that he is keeping tabs on the Governor's daily updates. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, May 14, 2020, at 6:00 P.M. in the Airport Terminal Building, via electronic method. ADJOURN: April 9, 2020 Page 4 Lawrence moved to adjourn the meeting at 7:10 P.M. Pfohl seconded the motion. The motion carried 5-0. CHAIRPERSON DATE April 9, 2020 Page 5 Airport Commission ATTENDANCE RECORD 2019-2020 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 0 0 -1 0 0 0 0 NAME EXP. °' 0 o ca N o -'cc j i ni <O tD (O to co W W W W 0 N o N O N 0 Warren Bishop 06/30/22 X X X X O/E X O/E X X OIE O/E X X Scott Clair 06130/23 NM NM X X X X X X X X X X X Robert Libby 07/01/20 X O/E X X X O/E O/E O/E O/E O/E X X X Christopher Lawrence 07/01/21 X X X X X X X X X X X X X Judy Pfohl 06/30/22 NM X X X X X X X X X X X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Item Number: 7. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Historic Preservation Commission: April 9 ATTACHMENTS: Description Historic Preservation Commission: April 9 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL April 9, 2020 MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Helen Burford, Gosia Clore, Sharon DeGraw, Lyndi Kiple, Cecile Kuenzli, Quentin Pitzen, Jordan Sellergren MEMBERS ABSENT: Austin Wu STAFF PRESENT: Jessica Bristow, Anne Russett OTHERS PRESENT: None Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the electronic meeting to order at 5:30 p.m. utilizing Zoom. An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of Commission members, staff, and the public presented by COVID-19. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS — CONSENT AGENDA: 922 Rundell Street — Dearborn Street Conservation District (entry porch modification). MOTION: Kuenzli moved to approve the Consent Agenda. Agran seconded the motion. The motion carried on a vote of 9-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF Certificate of No Material Effect — Chair and Staff Review. 809 Ronalds Street — Brown Street Historic District (roof shingle replacement). Bristow said asphalt shingles were replaced with new asphalt shingles, switching from three -tab to architectural shingles. Minor Review — Staff Review. HISTORIC PRESERVATION COMMISSION April 9, 2020 Page 2of5 920 Dearborn Street — Dearborn Street Conservation District (front stoop and step replacement). Bristow explained this property had a slab spanning from under the pair of front windows all the way to the driveway. She said it would be replaced with a new slab that is just in front of the entryway, with stairs coming off forward and the sidewalk going off to the side. Intermediate Review — Chair and Staff Review. 813 Rundell Street — Dearborn Street Conservation District (rear basement egress window). Bristow noted whole Commission review was not needed for this rear egress window since the property was in a conservation district. She said the window would not be visible based on its location. 820 Ronalds Street — Brown Street Historic District (minor change to a previous COA — revisions to opening configuration on new outbuilding). Bristow explained this outbuilding was approved a few years ago by the Commission. Since the owner decided to change the upper floor to an accessory apartment, there will now be an exterior door placed on the west side of the outbuilding. CONSIDERATION OF MINUTES FOR MARCH 12. 2020 MOTION: Agran moved to approve the minutes of the Historic Preservation Commission's March 12, 2020 meeting. Clore seconded the motion. The motion carried on a vote of 9-0. COMMISSION INFORMATION AND DISCUSSION: Historic Preservation Fund Report (deferred from March 12. 2020 meeting). Bristow shared a pie chart showing the number of Historic Preservation Fund projects approved in each of the districts. Bristow noted that funding began in the first six months of 2017, with only one project, a porch repair. In calendar year 2018, which bridged two fiscal years, approved projects included siding repair and replacement, some storm window repair, repair of regular windows, roof replacement - a wood shingle roof, an exterior stair replacement, some painting, and some general wood repairs. Projects in calendar year 2019 included some porch repair, window repair, and roof replacement. Bristow shared costs of different types of work. Siding repair and replacement is an expensive project. General repair included work on things like columns and trim. Storm windows were a lower cost item. Bristow explained project costs based on fiscal year. With a 50% match, the total available for loans/grants is $40,000. She noted the amount paid out has been less than the available amount, in part due to a project price cap. HISTORIC PRESERVATION COMMISSION April 9, 2020 Page 3 of 5 Bristow said there are still four projects outstanding from last fiscal year. She said some were approved toward the end of the fiscal year and they also had a problem with a window repair contractor. In the previous year, all seven approved projects were completed. In the current fiscal year, Bristow said five projects have been approved. She said two additional applications were submitted last week. Bristow noted the amount paid out over time has been around the $30,000 range even though there is $40,000 available. She said she pushes this funding for any project where it is applicable, but not everybody wants to apply. She wondered if raising the threshold would help. Currently the Commission is paying a maximum of 50% ($5,000) on a $10,000 project. Bristow said some of the approved projects came in higher than the current cap, helping explain why not all funds were paid out. She also believed more applicants were needed. She said at least one more project could have been taken on for each year so far. Agran wondered if there were people interested in doing $2000 projects who could not afford their $1000 share. He thought another way to look at it would be to fund projects under $4000 at a 75% rate and a $10,000 project could still be at the 50% rate. Bristow thought that was a good idea. She said applicants can split projects up and can do two projects in a fiscal year. Boyd asked if there was a website that explained the program. Bristow said all documents can be found on the City's website, doing a search for Historic Preservation. Boyd suggested leaders of historic neighborhoods be made aware of the Historic Preservation Fund. Kuenzli said if neighborhood associations were still meeting, it would be nice if Commission members could attend a meeting to talk about the Historic Preservation Fund. Burford asked what happened to funds that were not dispersed. Bristow said if an approved project is not complete, a request is submitted to the City to roll those earmarked funds to the next fiscal year so payment can be made upon completion and the Commission would still have a $40,000 pool for new projects. She said so far those have all been approved. The $9000 that was not allocated in the first fiscal year rolled into other City funds. DeGraw asked if any program changes would be considered based on new circumstances with applicant employment or income, as an example citing the many challenges caused by Coronavirus this year. Bristow said there is an income cap. Above that amount it is a loan and below that amount it is a grant. Loss of employment may drop someone below the cap, making project funding a grant instead of a loan. Kuenzli asked if the grant cap was $5000, which was verified by Bristow. HISTORIC PRESERVATION COMMISSION April 9, 2020 Page 4 of 5 Burford wondered if unused funds could be dedicated to the Montgomery -Butler House instead of going back to the City's general fund. Bristow said she could ask but was not sure that would be an option based on Finance policies. Preserve Iowa Summit, Dubuque, June 4-6, 2020. Bristow explained the summit will now be virtual. Because of that they are going to lower the registration costs. The exact amount is not known yet. Since it will be virtual, attendees will not have costs for food, transportation, or lodging. Since costs will be much less, more Commissioners may be able to attend/view the sessions. She asked that Commissioners send her an email if they are interested. The early bird deadline is May 11th. Annual Historic Preservation Awards Update. Bristow said she sent out notification to the awardees and she has started hearing back from them. Bristow said Channel 4, who normally films the awards, is looking at doing more of a Zoom presentation. That way people could present the different projects from the comfort of their own home. Bristow said filming at the Library with just two or three people in an empty room might be awkward. She said she would send an email to the award committee to set up a meeting to discuss options. ADJOURNMENT: Kuenzli moved to adjourn the meeting. Seconded by Clore. The meeting was adjourned at 5:55 p.m. Minutes submitted by Judy Jones HISTORIC PRESERVATION COMMISSION April 9, 2020 Page 5 of 5 HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2019-2020 TERM NAME EXP. 5/09 5/23 6/13 8/08 8/19 9/12 10/10 11/14 12/12 1/09 2/13 3/12 4/09 AGRAN, THOMAS 6/30/20 O/E X X X X X X X X X O/E X X BOYD, KEVIN 6/30/20 X O/E X X X X O/E X O/E X X X X BUILTA, ZACH 6/30/19 X X X -- -- — -- -- -- __ BURFORD, HELEN 6/30/21 X X X X X X X X X X X O/E X CLORE, 6/30/20 O/E X O/E O/E X X X X O/E X X X X GOSIA DEGRAW, SHARON 6/30/19 X X O/E X X O/E O/E X O/E X X O/E X KARR, G. T. 6/30/20 X X X X X X KUENZLI, CECILE 6/30/19 X X O/E X X O/E O/E X X X X O/E X KIPLE, LYNDI 6/30/22 __ __ __ X X X X X X O/E O/E X X PITZEN, QUENTIN 6/30/21 X X X X X X X X X X X O/E X SELLERGREN, JORDAN 6/30/22 -- -- -- X X X X X X O/E O/E X X SHOPE, LEE 6/30/21 X X O/E -- -- -- -- -- -- -- _ WU, AUSTIN 6/30/20 __ __ __ __ __ __ __ __ __ O/E X X O/E Item Number: 8. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Human Rights Commission: April 21 ATTACHMENTS: Description Human Right Commission: April 21 Draft Minutes Human Rights Commission Electronic Formal Meeting Zoom Meeting Platform April 21, 2020 Members Present: Ashley Lindley, Bijou Maliabo, Jessica Andino, Jason Glass, Cathy McGinnis, Zachary Rochester, Noemi Ford, Mark Pries, Adil Adams. Others Present: Judy Brodkey. Staff Present: Stefanie Bowers, Kevin Crawley. Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Recommendation to Council: No. Call to Order: The meeting was called to order at 5:36 PM. Approval of the February 18, 2020 meeting minutes: Adams moved, and the motion was seconded by Andino. Motion carried 8-0. (Ford not present for the vote). Asian Pacific American Heritage Month Proclamation: Commissioner Lindley will accept the proclamation at the May 5, 2020 City Council meeting on behalf of the Commission. Funding Request: Iowa City Fair Trade: The funding request was withdrawn by the submitter due to the inability to host the event during the COVID-19 crisis. Funding Request: Christ Reign: This event was canceled due to the COVID-19 crisis. The organizers of the event can resubmit a funding request at a later time. Committees & Strategic Planning: This item will be placed on the June agenda for Commissioners to discuss in more detail. At this time, the plan is to hold one or more work sessions in the month of July to create a 3 -year strategic plan for the Human Rights Commission. Correspondence: The Commission received a request from Shams Ghoneim, former Human Rights Commissioner, asking for them to "individually or collectively" address the "abhorable statements" made by Muscatine Jail Administrator Dean Naylor against LGBTQ persons and Muslims. The Commission decided that at this time they support Page 1 how the Johnson County Board of Supervisors is handling the situation and will follow and monitor the situation for any future action needed. Commission members Glass, Adams, Pries, and McGinnis will reach out to Shams to let her know of this plan. COVID-19 and Vulnerable Populations: Commissioners discussed the impact the pandemic has had on many in the community including things like food insecurity, mental health, and financial woes. Social Justice and Racial Equity Grant Recipients for FY19: Grantees will be given an extension through December 31, 2020 to complete any projects funded through the grant. Organizations also have the option of resubmitting a proposal to the Commission on how they could divert funds to assist with the COVID-19 pandemic. The due date for those proposals would be subject to Council approval and have the same end date of December 31, 2020. Rights of the Child: Commission members Maliabo, Andino, Lindley, and Adams will work with staff on commemorating the 30th anniversary of this Convention. Youth Awards: The event has been canceled due to the COVID-19 pandemic. Staff will work on making sure the three nominees for this year are recognized at some point in the future. Human Rights Breakfast: Staff will place this item on the May agenda. Commissioners will consider alternative formats to host the Breakfast this year. It is scheduled for October 21, 2020. Comments of Commissioners: Pries noted that today coincides with the internally recognized date for the Holocaust Remembrance and there will be virtual platforms held in Iowa City in observance. Rochester spoke on the University of Iowa becoming the first Big 10 to join Fair Trade. Adams mentioned a new Sudanese organization that was recently established in the area. Adjournment: Motion to adjourn at 7:26 PM. Page 2 Member Attendance Sheet Member Term 1/7 1/21 2/18 3/17 4/21 5/19 6/16 7/21 8/18 9/15 10/20 Maliabo 1/2021 Present Present Present Excused Present McGinnis 1/2021 Present Present Present Excused Present Rochester 1/2021 Present Present Excused Excused Present Adams 1/2022 Excused Present Excused Excused Present Andino 1/2022 Present Present Present Excused Present Ford 1/2022 Present Present Excused Excused Present Lindley 1/2023 Present Excused Present Excused Present Glass 1/2023 Present Present Present Excused Present Pries 1/2023 Present I Present Excused Excused Present Page 3 Item Number: 9. CITY OIF IOWA CITY www.icgov.org April 23, 2020 Senior Center Commission: April 16 ATTACHMENTS: Description Senior Center Commission: April 16 Preliminary Minutes April 16, 2020 MINUTES SENIOR CENTER COMMISSION April 16, 2020 ELECTRONIC ZOOM MEETING Members Present: Lorraine Dorfman, Scott Finlayson, Zach Goldsmith, Angela McConville, George Nelson, Linda Vogel, Paula Vaughan Members Absent: None Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: Jamie Huntly, John Johnson CALL TO ORDER: The meeting was called to order by Finlayson at 4:10 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE February 20, 2020 MEETING: Motion: To accept the minutes from the February 20, 2020. Motion carried on a vote of 7/0. NelsonNaughan PUBLIC DISCUSSION: None. COMMISSION ASSIGNMENTS: None. OPERATIONAL OVERVIEW: DeLoach reported the Senior Center remains closed at least through the end of April due to the Covid-19 pandemic. The Senior Center is committed to keeping members and area seniors engaged. Ways staff and volunteers have been doing this include: Calling all 1700+ members to check in with them. Assisting members in getting services that they need as well as continuing to call members who request check ins Preliminary Minutes April 16, 2020 Providing online learning opportunities via email, Facebook, YouTube, and on the Senior Centers website Started a project called Sewing for Seniors. This is a partnership with TRAIL to have volunteers sew masks to provide, free of charge, to any Senior Center member. Donated funds have allowed the Senior Center to purchase fabric and volunteers receive fabric delivered by a TRAIL volunteer. Once masks are completed a TRAIL volunteer picks up the masks and delivers to members. Currently materials to sew 750 masks have been distributed and 261 masks have been sewn. Members can request a mask via an online form, or by calling or emailing the Senior Center. After member requests have been fulfilled this project will be offered to other area seniors. Partnering with the University of Iowa Rehab and Mental Health Counseling students to provide free tele -appointments. - Various Senior Center groups are taking advantage of the two Senior Center Zoom accounts to continue meeting - DeLoach hosted a Facebook live "Coffee with the Coordinator" event All Senior Center staff continue to work. Staff meets virtually twice a day to keep in contact with each other. In addition to pivoting to online learning staff has been using this time to focus on various projects. Additionally, staff is brain storming ways to transition into being in the building again. They are keeping in mind and will follow local and national resources for doing this safely. There will be no summer program guide. McConville noted that while the North Liberty recreation centers will be opening on May 1 st they will not having any senior programming until at least June. McConville asked about distribution of programming materials to low income members. DeLoach noted that this was an idea she had had before but is being slow and thoughtful about this considering the steps it would take to implement and the safety of staff to complete. McConville asked how Zoom was working for the Senior Center members as she has had some issues in getting North Liberty seniors to work out the technology. DeLoach noted that there is a bit learning curve that all have been dealing with. Other commissioners noted that Microsoft Teams and Skype might be alternatives. Nelson gave an update on the Tai Chi group he leads at the Senior Center. Normally there is a worldwide Tai Chi day at the end of April. This has been postponed until the end of May. It will be held on the last Saturday of the month at 10 AM. 2 Preliminary Minutes April 16, 2020 Bids for the request for proposal for the Senior Center's capitol improvement projects have been submitted and are currently being reviewed. DeLoach noted that the three polices that were in the packet for this month are the last three polices to be reviewed. She gave an overview of each. Nelson had questions regarding the Community Use of Center Space policy. He wondered if outside organizations had preference over Senior Center activities. He also had complaints regarding the way Senior Center activities must be scheduled months in advance to be put in the program guide. DeLoach noted Senior Center programming is covered under a different policy and this only pertains to outside organizations who want to use the building. Finlayson mentioned that since Nelson's concerns were outside the parameters of this policy that he meets with DeLoach before the next meeting to fully understand how the two policies work. Commissioners discuss the Displays, Bulletin Boards, Materials Distribution policy. Nelson questioned this section of the policy: "All flyers must meet existing State and Federal laws on obscenity, libel, defamation of character or invasion of privacy" since he did not know what those laws entailed. Finlayson asked if all polices had been to the City's legal department. DeLoach said that yes, all of them had gone before legal. DeLoach also noted that items noting laws could be put in an addendum. Motion: To accept the Displays, Bulletin Boards, Materials Distribution. Motion carried on a vote of 710. McConville/Goldsmith Motion: To accept the Pantry Exchange. Motion carried on a vote of 7/0. Dorfman/McConville. Goldsmith left the meeting. DeLoach reported the changes to the room rental agreement is a change in the deposit amounts. Previously there were two deposit amounts for rentals with or without refreshments or audio-visual needs. It now has only one deposit amount. Additionally, there is a higher deposit if a rental will have alcohol. Also, there is a higher rental fee for organizations who wish to fundraise or collect fees during a rental. She noted these changes will also need to go before the City Council for approval. Commissioners discussed the change in deposit amounts. Nelson questioned the difference in price for renting room 103 and G13. DeLoach noted that it is because they are studio spaces with hardwood floors. Motion: To accept the room rental document and fee structure. Vogel/Dorfman 6/0 3 Preliminary Minutes April 16, 2020 COMMISSION DISCUSSION: Finlayson had hoped to discuss the various community partners the commissioners have contact with and do some strategic planning on how the commission can help the Senior Center reach its goals. He noted that since the global and local situation have changed since the last meeting he would be open to waiting on this depending on how others felt. All commissioners agreed that this should be taken up at a later date. McConville reported the information given in the packet about the North Liberty transportation program was for the timeframe of November — February. This program gives qualifying North Liberty seniors a low fare cab ride to pre - approved locations. She hopes in the future the Senior Center can be one of these locations. The program is still currently running and has 103 current users. Motion: To Adjourn. Motion carried on a vote of 6/0. Dorfman/Nelson Preliminary Minutes April 16, 2020 Senior Center Commission Attendance Record Name Term Expires 5/16/19 6/20/19 7/18/19 8/14/19 9/19/19 10/17/19 11/21/19 12/19/19 1/16/20 2/20/20 3/19/20 4/16/20 Kenn Bowen 12/31/19 X NM X X NM NM NM X -- -- -- -- Cheryll Clamon 12/31/19 X NM X X -- -- -- -- -- -- -- -- Lorraine Dorfman 12/31/21 X NM O/E X NM NM NM X X X NM X Robert (Scott) Finlayson 12/31/20 O/E NM O/E X NM NM NM X X X NM X Zach Goldsmith 12/31/21 X NM X X NM NM NM X X X NM X Angela McConville 12/31/21 X NM X X NM NM NM X X X NM X George Nelson 12/31/22 -- -- -- -- -- -- -- -- X X NM X Paula Vaughan 12/31/22 -- -- -- -- -- -- -- -- O/E X NM X Linda Vogel 12/31/20 -- -- -- -- -- -- -- -- X X NM X Hiram (Rick) Webber 12/31/19 X NM X O/E NM NM NM O/E -- -- -- -- Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member