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HomeMy WebLinkAbout2003-03-06 Info PacketCITY OF [OWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET March 6, 2003 I I IP1 MARCH 11 WORK SESSION ITEMS Memorandum from Traffic Engineering Planner: Review of Pedestrian Crosswalk Safety Initiatives MISCELLANEOUS ITEMS IP2 Letter from City Manager to Representative David Miller: SF41 IP3 Memorandum from City Manager to Senior Center Commission: Senior Center Financing IP4 Memorandum from City Manager to Johnson County Board of Supervisors: Senior Center IP5 Memorandum from City Clerk: February 18 City Council Work Session IP6 Memorandum from Police Citizens Review Board to City Manager: Review of Traffic Stop Policy - General Order #99-07 IP7 Memorandum from Chief of Police to City Manager: Officer per Capita Stats IP8 Memorandum from Police Officer Mebus to Chief of PoLice: February 2003 Monthly Activity Report IP9 Email from Anne Hesse to Parks and Recreation Director and Parks and Forestry Superintendent: Rocky Shore Drive Clean-Up IP10 Letter from Assistant City Manager to JC Board of Supervisors Chair: National Guard Armory Relocation IP11 Memorandum from Community and Economic Development Coordinator and Economic Development Intern: FY04 CDBG/HOME Funding IP12 Memorandum from Community and Economic Development Coordinator to Council Member Kanner: Property Tax Exemptions and TIF Projects IP13 Memorandum from Transportation Planner to Council Member Kanner: Recent Trail Projects and Their Funding Sources IP14 Memorandum from JCCOG Solid Waste Management Planner to City Manager: 2003 Iowa City Landfill Waste Reduction Grant Program Funding Recommendations IP15 Article (IPAT/Infotech Newsletter): A Dream Come True [Atkins] IP16 Agenda: March 13 Council Economic Development Committee IP17 FY2003 Budget to Actual for the Six Months Ending December 31, 2002 IP18 Letter to Council Member Pfab from Karen Nichols:Community Forum on Homelessness IP19 Information: Covering the Uninsured [Wilburn] IP20 Building Permit Information - February 2003 Letters from Council Members Pfab and Kanner: Requesting Resolution on Agenda Memorandum from City Clerk to Council Member Kanner: Calling of Special Council Meetings March 6, 2003, Information Packet /continued/ Memorandum from City Clerk to Council: Council travel for FY02 and FY03 PRELIMINARY/DRAFT MINUTES 2 IP21 IP22 Planning and Zoning Commission: February 20 Public Art Advisory Committee: February 6 CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET March 6, 2003 IP1 MARCH 11 WORK SESSION ITEMS Memorandum from Traffic Engineering Planner: Review of Pedestrian Crosswalk Safety Initiatives IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 IP21 IP22 MISCELLANEOUS ITEMS ~r from City Manager to Representative David Miller: SF41 ;ndum from City Manager to Senior Center ~g Memor~ um from City Manager to Johnson County Center Memorandu Stop Policy Memorandum Memorandum Activity Report Email from Anne Superintendent: Letter from Assistant Armory Relocation Memorandum from Development Intern: Memorandum from Commun Member Kanner: Property Memorandum from Trans Projects and Their Fund Memorandum from JC Iowa City Article ( Agenda: March FY2003 Bud, Letter to Homeles aL from City Clerk: February 18 City Counci Police Citizens Review Board to ~neral Order #99-07 Chief of Police to City Manage 'olice Officer Mebus to to Parks and ;hore Solid Senior Center Supervisors: Senior Manager: Review of Traffic per Capita Stats of Police: February 2003 Monthly Director and Parks and Forestry Board of Supervisors Chair: National Guard Development Coordinator and Economic ~ME Funding and Economic Development Coordinator to Council I TIF Projects Planner to Council Member Kanner: Recent Trail Member Pfab from Covering the Uninsured Permit Information - Februar '): Economic for the Six aren ~ste Management Planner to City Manager: 2003 3rant Program Funding Recommendations ;am Come True [Atkins] )ment Committee g December 31, 2002 Nichols: Community Forum on PRELIMINARY/DRAFT Planning and Zoning Commission: February 20 Public Art Advisory Committee: February 6 NUTES City of Iowa City MEMORANDUM Date: March 5, 2003 To: City Council From: Jeff Davidson, Traffic Engineering Planning Re: Review of pedestrian crosswalk safety initiatives At the March 11 work session I would like to briefly review with you some new initiatives we have developed for increasing pedestrian safety at marked crosswalks. There are many misconceptions about pedestrian safety at crosswalks. Federal research has shown that marked crosswalks at unsignalized locations may actually decrease pedestrian safety. Our position has been that we will not advocate traffic control "solutions" to pedestrian issues that have not been proven effective, or that solve one problem while creating another. We want strategies that have been proven to enhance pedestrian safety. We have developed a research project for the upcoming year and received partial funding from Iowa DOT. In-pavement crosswalk lights. This is the glitziest element of our research project. We have received $35,000 in funding from the Iowa Department of Transportation for testing a marked crosswalk with in-pavement lights. This will allow us to test one or possibly two locations. In- pavement crosswalk lights are LED lights that come on when triggered by a push button or an infrared detector. These lights are not regulatory devices that require vehicles to stop; they are simply intended to make the crosswalk and the pedestrians within the crosswalk more visible. There are obvious questions regarding the suitability of these devices in cold weather climates, and this will be part of our research. Shark's-tooth yield lines. Below is an example of shark's-tooth yield lines, which are listed as optional treatments in the 2000 edition of the Manual on Uniform Traffic Control Devices (MUTCD). These pavement markings can be used with crosswalk markings with the yield triangle in the direction of oncoming traffic. We will be selecting approximately five locations to check the effectiveness of these markings. March 5, 2003 Page 2 TURNING TRAFFIC MUST YIELD TO PEDESTRIANS signs. These signs first came to my attention when I observed them in Madison, Wisconsin mounted on traffic signal poles. We have hesitated to use them in our community because they were not approved signs according to the 1988 MUTCD. The 2000 MUTCD provides guidance for the use of these signs. These signs reinforce the state law that motorists must always yield to a pedestrian within a marked crosswalk. It is important to understand that we do not intend to install hundreds of these signs; that would dilute their effectiveness. We intend to develop criteria for the installation of these signs at a few locations where it is most appropriate. The criteria will include a combination of vehicular traffic volumes, pedestrian traffic volume, and a history of pedestrian-vehicle conflicts. (See attached photo.) You may have noticed the on-street pedestrian crossing sign installed by the University on Newton Road near the medical college. This is a University institutional road, not a city street. We will not be testing such a sign for the time being. I have observed inconsistent motorist and pedestrian response to this type of sign. The City of Cedar Rapids has a pilot program using this type of sign, and they have suspended use for the winter months due to the signs being destroyed when struck by vehicles. Our research will be conducted during FY04 and consist of before and after observation of intersections. We will videotape crosswalks before and after the above treatments are applied, and monitor driver reaction at the crosswalks. Driver reaction includes whether the driver stops the vehicle in advance of the crosswalk, whether the driver turns their head to look for pedestrians in the crosswalk, and whether the driver yields to a pedestrian in the crosswalk. We hope our research will establish whether or not the above treatments are effective and suitable for expanded use in the community. We are attempting to develop effective pedestrian safety strategies and not promote the use of "feel-good" strategies that do not increase, and may even decrease, pedestrian safety. Bring any questions to the March 11 meeting. cc: Steve Atkins Karin Franklin Rick Fosse John Yapp Beth Pfohl ppdadm/mem/id-pedxingsa fety doc March 5, 2003 Page 3 This is the sign used in Madison, Wisconsin. Ours will have slightly different wording according the 2000 Manual on Uniform Traffic Control Devices: Turning Traffic Must Yield to Pedestrians. March 4, 2003 The Honorable David Miller Representative (45th District) 119 N. Court Fairfield, IA 52556 Dear Senator Miller: We have completed the SF41 forms you provided. As you can see, if this legislation were enacted as we understand its intent and purpose, it would mean a severe reduction in the City of Iowa City's general fund revenue. Easily translated, a reduction of this size (-$4,000,000) would result in the layoff of employees and thereby a direct reduction in City-supported public services. A specific concern would be the use of the CPI in this proposed legislation. This is tantamount to saying that as a city we would be provided with income that grows at the amount equal to inflation, regardless of other market-driven cost increases. Any initiative which is planned locally or in conjunction with other local governments and/or the state of Iowa which would increase operational costs could only be undertaken through reduction in current projects and programs. That seems contrary to our collective interest in growing the state economy. Additionally, if levy rates are aggregated and a percentage limitation placed on them as a whole, it would have a serious effect on Iowa City's ability to continue current programs. I would note as an example that the pension requirements for our police and fire personnel increased from 17% to 20.5% as our share. This was due to an underperformance in their pension fund. This translates to $400,000 in additional cost to the City. The same can substantially be said of health and property insurance, which were directly affected by market forces. Our City's credit rating, which is an instrument we are particularly proud of in that it helps lower cost to taxpayers, would be jeopardized. Both the CPI factor and percentage limitations would limit our ability to borrow and certainly diminish our credit rating, yet another cost to the taxpayer. Thank you for offering me an opportunity to comment. If you would like a more detailed response, please let me know. Sincerely, City Manager cc: Iowa City Area State Legislative Delegation City Council mgr/Itrs/SF41 legis doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240~ 1826 · (319) 356 5000 · FAX (319) 356 5009 City of Iowa City M MORANDUM Date: February 26, 2003 To: Senior Commission From: City Manager Re: Senior Center Financing I am well aware that the Commission has underway a serious and also very necessary review of Senior Center finances. First of all I would like to thank you for the effod being put forth in order to assure, to the fullest extent possible, that we can fund our Senior Center activities well into the future. The City Council will welcome your recommendations. A troubling circumstance appears to be developing that I would like to bring to your attention. There seems to be, and I have learned from several sources, that the Senior Center staff is being criticized, not only for their performance but also their compensation. I find this particularly troubling in that the shortfall in revenue to the Senior Center is not due to the action of the employees, the Senior Commission, or City Council but was a result of a reduction in financial participation by the Johnson County government. I recognize they have their reasons, but none of which, to my knowledge, were ever directed at the employees as being under performers and overcompensated. Be that as it may, I find it difficult for us to call upon the staff to have them prepare recommendations and offer candid commentary then be criticized for their participation in the discussion and debate. Please understand I am not directing any criticism toward the Senior Commission, but merely pointing out that as staff they need to feel free to be candid in their recommendations and proposals for the Commission. If they are not, they are not fulfilling their professional responsibilities, which I believe the Senior Commission has grown to rely upon. I look forward to your continued work effort and the difficult task that you have. I would hope we would not be swayed by the carping of a few and that our discussions would continue to be those of policy and not personality. Thank you again for all your work effort. cc: City Council rngrlmem/srctdunding2.doc ~ · City of Iowa City MEMORANDUM Date: March 4, 2003 To: Johnson County Board of Supervisors From: City Manager, City of Iowa City Re: Senior Center The other day you were presented with information concerning the proposed City budget as it relates to the Senior Center, and in particular the reduction in tax askings for FY04 to support the Senior Center budget. Attached is the Senior Center budget. The following will hopefully explain the proposed FY04 Budget as I advised Chairman Hamey. The Senior Center budget was prepared assuming a continuation of the general level of service and programs provided in FY03. The FY04 expense-side budget, as proposed, totals $677,029, which is down from FY03 of $734,786. The reduction in expenses was due primarily to a reduction in capital outlay expense. The reduction was a minus $52,000. On the revenue side, the Senior Center has proposed to raise fees in the amount of $57,000, a new revenue item in order to maintain the current program of service. The Senior Center Commission is currently working on the proposed fee system and plans to make recommendations to the City Council in the near future. You will note in FY02 the County provided a 20% share of the operating cost for the Senior Center, which was $141,410. If that 20% share policy were to be continued, the County expense for the Senior Center financial contribution (20%) would have been $134,000. We try to prepare a responsible budget and minimize the amount of property tax, as well as deal with the financial conditions that are presented to us, such as the County's reduction in support of the Senior Center. This is not a criticism of the County government for that decision. I am sure you have prepared your budgets in accordance with your needs and policies. My concern is that this matter as may have been presented to you, or at least in appearance is the City Council may be "short-changing" the Senior Center. That is not the case. All operating departments of the City were instructed to provide budgets that minimize property tax askings as well as doing our best to fulfill the current level of programs and services provided in ~revious budgets. We hope to maintain service levels by additional fee income. I also want to take this opportunity to provide you with ad update of the Senior Center Commission's review process as it relates to the future funding and operation of the Senior Center. I understand you have received a statement from the Johnson County Task Force on Aging. I understand this task force is a voluntary advisory group established by the Heritage Agency and is a department of Kirkwood Community College. I do not recall that the City Council referred to the task force the issue of City funding of the Senior Center. We would hope that the task force would plan to submit their proposals and/or related thinking to the Senior Center Commission at a time when the commission concludes its discussions and recommendations. I must admit to some confusion as to why this matter was directed to the County Board at this time. As the Senior Center March 4, 2003 Page 2 Commission has recently released a draft of proposed changes, as well as pursuing participant and community input, the task force should feel free to comment. City Council's direction to its Senior Center Commission was to prepare and recommend and then submit to the City Council the means by which they could raise additional funding to assure the continued operation of the Senior Center. To my knowledge the Commission is clearly undertaking that challenge. The Senior Center Commissioners and staff have kept me apprised of their information gathering and policy proposal process and I am aware they have contacted many community interest groups to ensure their input into the recommending process. Hopefully with the conclusion of the Senior Center Commission's recommendation, the task force, as well as any other agency, can feel free to comment on their proposals and assist the City Council in their decision making. If the County government desires a greater role, I would encourage you to contact the Mayor and City Council so that they may be aware of your thoughts. If I can assist, please let me know. A new 28E agreement between the City and County has not been concluded and it would seem that if you have ideas which are helpful to the process of recommending the direction of the Senior Center Commission, they can be done at a time that not only lends its support to the process of review of the Senior Center finances, but also be incorporated into an intergovernmental agreement. Hopefully this information has been helpful. mgr/mem/srctrO4budgetO304.doc SENIOR CENTER PROPOSED BUDGET FOR FY04 - FY06 FY04 FY02 FY03 PROPOSED FY05 FY06 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 563,832 628,786 545,029 561,613 581,303 Senior Center Fees 5,905 6,000 57,000 58,700 60,400 County - Sr Ctr Support 141,410 100,000 75,000 75,000 75,000 Miscellaneous Revenue 1,152 0 0 0 Total ~ FY04 FY02 FY03 CITY MOR FY05 FY06 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personal Services 348,091 364,501 385,982 404,944 422,754 Com~odities 17,113 27,503 18,528 18,898 19,271 Services And Charges 162,256 192,263 174,740 177,907 181,114 Capital Outlay 54,936 56,955 4,2~5 0 0 Transfers Out 129,903 93,564 93,564 93,564 93,564 Total ~ ~ ~ ~ ~ --- FTE PERSONAL SERVICES: FY03 FY04 CAPITAL OUTLAY: FY04 M.W. I - SENIOR CENTER .81 .81 i Carpet 4,215 SR CLERK/TYPIST - SR CENTER 1.00 1.00 MWIII - SENIOR CENTER 1.00 1.00 PROGRAM SPECIALIST - SR CENTER 1.00 1.00 VOLUNTEER SPECIALIST-SR CNTR 1.00 1.00 SENIOR CENTER COORDINATOR 1.00 1.00 5.81 5.81 4,215 TRANSFER TO: SR CTR/Tower P1 Pkg 20,000 Sr Ctr Ceiling Sprinkler '99 43,296 Sr Ctr HVAC Improv FY99 22,644 Sr Ctr Repay 38525 FY02 7,624 93,564 City of Iowa City MEMORANDUM i - Date: February 18, 2003 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, February 18, 2003, 5:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilbum (5:35) Staff: Atkins, Helling, Dilkes, Karr, Franklin, Winkelhake, Kelsay, Matthews Tapes: 03-17, Side 2; 03-18, Side 1 (A complete transcription is available in the City Clerk's Office) AGENDA ITEMS 1. (IP4 of 2/13 Information Packet, Downtown Newspaper Kiosks) Council Member Kanner left due to conflict of interest. In response to Council Member Champion the majority of Council agreed to schedule discussion of the matter for an upcoming work session. 2. Council Member Kanner returned to the meeting. (Consent Calendar #3f(4) - letter from Marc Moen re purchase of vacant lot) Mayor Pro tern Vanderhoef requested the matter be referred to the Council Economic Development Committee for review and a recommendation. City Mgr. Atkins stated staff would be meeting to discuss the request as well. PLANNING & ZONING ITEMS PCD Director Franklin presented information on the folrowing matters: A. Setting a public hearing for March 11 regarding an ordinance amending Title 14, Chapter 6, Article M, Accessory Uses and Buildings to change the requirements for childcare homes. B. Setting a public hearing for March 11 on an ordinance rezoning 2.8 acres from Factory Built Housing Residential (RFBH) to Planned Bevelopment Housing Overlay 12 (OPDH-12) and an OPDH plan for Saddlebrook Addition Part 2 located on the east side of Heinz Road east of Paddock Boulevard. (REZ02-00019) C. Setting a public hearing for March 11 on an ordinance changing the zoning designation from CB-2, Central Business Service Zone to CB-5, Central Business Support Zone for Block 67 of the Original Town Plat, excepting the 6,000 square foot property at 130 North Dubuque Street. (HanicldREZ03-00006) D. Setting a public hearing for March 11 on an ordinance changing the zoning designation from CB-2, Central Business Service Zone to CB-5, Central Business Support Zone, for a 6,000 square foot property at 130 North Dubuque Street (REZ02-00021) Council Work Session February 18, 2003 Page 2 E. Public hearing on an ordinance rezoning 1.6 acres from Community Commercial (CC-2) to Public (P) for property located at 1828 Lower Muscatine Road. (Kirkwood College) F. Public hearing on a resolution amending the Comprehensive Plan to include the updated JCCOG Arterial Street Plan. G, Ordinance amending the Planned Development Housing Overlay (OPDH-5) Plan for the Peninsula Neighborhood by Amending the Peninsula Neighborhood Code. (REZ02- 00024/SUB02-00027) (First Consideration) H. Ordinance vacating portions of Madison Street, Davenport Street, and Bloomington Street rights-of-way. (VAC02-00008) (Pass and Adopt) I. Resolution approving final plat of Ruppert Hills, Iowa City, Iowa. (SUB02-00025) PCD Director Franklin requested indefinite deferral. J. Resolution approving final plat of Windsor Ridge, Part 17A, Iowa City, Iowa. (SUB02-00028) PCD Director Franklin requested deferral to March 11~h. COUNCIL APPOINTMENTS Airport Commission - Randy Hartwig Airport Zoning Board of Adjustment (1) - Readvertise, no applicants Airport Zoning Commission (2) - Readvertise, no applicants Historic Preservation Commission (1) - Readvertise, no applicants AGE 21 AND OVER ENTRANCE TO BARS (IP1 of 2/13 Information Packet) City Atty. Dilkes and Sgt. Kelsay presented information. After discussion the majority of Council directed staff to prepare an ordinance prohibiting individuals under 21 in establishments with gross liquor sales of over 50%; provide similar provisions for verifying sales with an affidavit similar to one provided for in the City's smoking ordinance; exempt individuals who are accompanied by parent, guardian, or spouse; and establish the start time for 9:00 PM STAFF ACTION: City Atty. to provide information for next meeting. PUBLIC POWER UTILITY JOINT FEASIBILITY STUDY (Agenda Item #13) Asst. City Mgr. Helling presented information. Majority agreed to proceed. Meeting adjourned 6:28 PM. POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City ~, 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 TO: City Manager ,~ ~'~ ~'J~~'~ From: Police Citizens Review Boar RE: Review of Traffic Stap Policy - General Order #99-07 Date: March 5, 2003 The Police Citizens Review Board has reviewed the Iowa City Police Department (ICPD) Traffic Stop Policy, General Order #99-07, per your memo of January 13, 2003. The Board examined drafts of the revised order and the Standard Operating Guideline. In addition, the Board reviewed other materials provided by the ICPD. A concepts and issues paper published by the IACP National Law Enforcement Center was particularly useful. The Board notes that the ICPD Traffic Stop Policy is based on a model policy developed by the IACP National Law Enforcement Center that has been adopted in many jurisdictions nationwide. It is further noted that this policy was reviewed as part of the recent accreditation of the ICPD. The Board concludes that General Order #99-07 is a clear and well thought out document. The policy statement appropriately emphasizes polite and professional conduct on the part of officer and safety for officers, motorists, and the public. The procedure section is quite detailed with a strong emphasis on safety. The Board concludes, however, that while generally sound, that General Order #99-07 is deficient in one area, i.e. how to respond in situations where the motorist fails to obey the order or commands of an officer pursuant to a traffic stop. These situations include, but are not limited to, orders to pull over, to stop in a particular location, to remain in the vehicle, to get out of the vehicle and get back into the vehicle. As the order currently stands, the appropriate response is at the discretion of individual officers who may have varied perceptions of appropriate conduct. Clear and specific guidelines might be provided for situations where an officer's request er command is net honored. Such guidelines and instructions would aim to guide the use of discretion in traffic stop situations to avoid the escalation of non-routine situations to ones where the safety of the motorist, the public or the officer is at risk; and to deescalate non-routine situations whenever possible. This might be addressed in the Standard Operating Guideline, the General order or both. Training addressing these situations would also be appropriate. The Board appreciates the necessity of emphasizing officer and public safety in General Orders and applauds the ICPD for their own efforts in this area. Efforts at public education through videotape and brochures is noted and encouraged. The Board further recommends greater circulation of these materials through the website and other public avenues. The driving public has a responsibility to be informed regarding appropriate conduct in the traffic stop situations and the Board supports the ICPD's effort to further this end. IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 FAX#(319) 356-5449 "An Accredited Police Department" FROM: R. J. Winkelhake, Chief of Police j~ REF: OFFICER PER CAPITA STATS DATE: March 4, 2002 The following information is taken from the 2002 Edition of the National Directory of Law Enforcement Administrators. CITIES POPULATION OFFICERS AVE PER Des Moines 198,000 357 1.80 Cedar Rapids 115,000 200 1.74 Davenport 98,226 159 1.62 Sioux City 80,505 126 1.57 Waterloo 65,000 126 1.94 Iowa City 62,380 74 1.19 Dubuque 57,546 91 1.58 Council Bluffs 57,082 116 2.03 Ames 50,000 50 1.00 West Des Moines 47,905 57 1.19 1.57 The University of Iowa Department of Public Safety employs 31 officers and Iowa State University employs 32 officers. The average number of officers for police departments with a population of 50,000 to 99,999 in the West North Central part of the U. S. is 1.4 officers per 1,000 population. The sample is from 380 cities. This information is taken from the 2001 Edition of Crime in the United States, published by the U. S. Department of Justice, Federal Bureau of investigations. To: Chief Winkelhake From: Officer R. A. Mebus Ref: Monthly Activity Report Date: February 2003 Copy: Captain Widmer During the period covered by this report, 6 different officers spent a total of 8.5 hours participating in than 7community events and had contacted nearly 83 persons. Listed is an overview of the different events. DATE OFFICER Contacts Lengt Activity h 2-1-03 Mebus 15 3.0 hrs Self Def Class 2-4-03 PM's 8 .75 Scout Tour 2-16-03 Powills 10 .75 Scout Tour 2-19-03 Humrichouse 5 .5 Fingerprinting 2-19-03 Mebus 25 2.0 CSS Presentation 2-19-03 Sin~lleman 20 .5 Walden Place- Crime/Elderly 2-23-03 Kelsay 40 1.0 Brothers- Staff Mgt There were 14 Officers visiting 18 schools for approx. 71.5 hrs There were 8 Child Safety Seat Inspections @ 20-30 minutes each Officer Mebus completed the NHTSA Child Passenger Safety Instructor Requirements - 40 hfs Steve Atkins From: Terry Trueblood Sent: Friday, February 28, 2003 11:12 AM To: Steve Atkins Subject: FW: Rocky Shore Drive clean-up, Saturday, Feb. 22nd Follow Up Flag: Follow up Flag Status: Flagged ..... Original Message ..... From: chesse [mailto:chesse@avalon.net] Sent: Thursday, February 27, 2003 6:36 PM To: terry-robinson@iowa-city.erg; terry-trueblood@iowa-city.org Subject: Rocky Shore Drive clean-up, Saturday, Feb. 22nd Terry Robinson Terry Trueblood The clean-up of the Iowa River bank along the Rocky Shore drive segment last Saturday, February 22nd, was a quick, enthusiastic, successful endeavor. Almost 50 volunteers armed with pruners, loppers, saws and rakes cleared away all of the undesirable plant growth. Neighbors and families in the Manville Heights area bordering this segment of the Iowa River were joined by members of Boy Scout Troop 212, members of the bikeways' organization F.I.R.S.T, employees of several businesses concerned with the environs of the Iowa City area and suppoders of Project GREEN joined in this effort. In two hours the bank was cleared, the debris was piled in Crandic Park for the Forestry Division crews to shred. We informed the group, and the newspaper, that the city assist with that aspect of the endeavor, as well as treating the multiflor rose and tree stumps to suppress resurgent growth. This was a great example of cooperation between Project GREEN, the City and concerned and enthusiastic citizens. John Loomis was a tremendous recruiter of volunteers and follows up on his interest by walking the river bank to see what has been done and what needs to be done. He volunteered the use of his dump truck as did Chris Doherty of Ruby & Rada Landscape Company. Before we could stop this enthusiastic crew, all but one dogwood (one Yellowtwig Dogwood) was cut back. All is not lost, since they will come back within the year. Any future re-landscaping considered will adhere to these guidelines: Ease of maintenance by city mowing crews Appropriate placement so that views of the river are not obscured Appropriate plant materials that enhance the natural ambience of a river bank. Drive by and take a look! We finished off the morning with Cinncinnati Chili and Hungry Hobo sandwiches. Everyone left with a feeling of a job well done and a sense of participating in a community effort that impinged upon their neighborhood. Anne Hesse CITY OF IOWA CITY www.icgov.org February 27, 2003 Patrick Harney, Chairperson OFFICE OF THE Johnson County Board of Supervisors CITY MANAGER County Administration Building 913 South Dubuque Street Iowa City, IA 52240 Stephen J, Atkins City Manager Dear Pat: steve-atkJns~iowa-city.org Dale E, Helling This is in response to our discussion on January 23, 2003 regarding the relocation of the Assistant City Manager National Guard Armory to the site now owned by the County on west Melrose Avenue. dale-helling~iowa-city.org The 8-inch sanitary sewer serving the Chatham Oaks facility has excess capacity sufficient to serve the National Guard Armory. Exactly where they would have to tap on to achieve the required fall from the Armory site has not been determined; however, it appears from examining recorded elevations that connecting at the second manhole from the nodh end of the existing sewer would work. At some time in the future, a trunk sewer will likely be extended west under U.S. 218 and would serve those propedies currently owned by the County from the north. This will provide a longer-term sewering alternative for the entire area nodh of Melrose Avenue. The City would agree to waive any future tap-on fees for connecting the National Guard Armory or a County government facility to that sewer. The City is interested in working with the County in the future development of the proposed park area south of Chatham Oaks, including the possibility of developing and maintaining it as a City park. However, we are not in a financial position to undertake such a project in the near future, given the pending development of other parks in the City, most notably the Waterworks Park area near our new water purification plant. This and other park projects are likely to remain a higher priority with the Parks and Recreation Commission. Given these considerations, it would seem appropriate that we postpone addressing the issue of developing parkland south and west of Chatham Oaks until such time as we are prepared to proceed with such a project, and that the County independently pursue your negotiations with the National Guard regarding the land exchange and necessary accomodations for the relocation of the National Guard Armory and facilities. Please don't hesitate to contact me if you have any further questions regarding this matter. Dale E. Helling Assistant City Manager / cc:( ~y Council Stephen J. Atkins, CRy Manager 410 E. Washington Street Karin FranMin, Director of Planning and Community Development Iowa City, iA 52240 Terry Trueblood, Director of Parks and Recreation Phone: (319) 356-5010 Fax: (319) 356-5009 mgr/asst/Itrs/harney2-26-03.doc City of Iowa City MEMORANDU TO: City Manager FROM: Steven Nasby, Community and Economic Development Coordinator' Stan Laverman, Economic Development Intern DATE: February 19, 2003 RE: FY04 CDBG/HOME Funding The FY04 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) funding cycle is currently underway. We received 25 applications requesting over $2.25 million. This amount does not include approximately $683,000 earmarked for Aid to Agencies, the Economic Development Fund, Housing Rehabilitation or Program Administration. We are estimating that there will be approximately $1,569,000 available to allocate for FY04 activities. The FY04 CDBG/HOME entitlements to be received by the City of Iowa City from the U.S. Department of Housing and Urban Development (HUD) are estimated to be lower than the FY03 entitlement. In addition, the federal funding levels of the CDBG and HOME programs has remained static at approximately $4.9 billion for CDBG and $1.9 billion for HOME. As such, we are expecting a 13% decrease in CDBG and a 6% decrease in HOME funding for Iowa City. The decrease in funding prompted staff to research 1990 and 2000 census income data, as this is a factor used by HUD's allocation formulas. A very preliminary review of the data, adjusted for inflation, is as follows: 1989 t999 % Chan~lE Households 21,964 25,187 15% Median household income $32,917 $34,977 6% % Pop % Pop Less than $10,000 15% 14% -1% $10,000 to $14,999 7% 9% 2% $15,000 to $24,999 14% 15% 1% $25,000 to $34,999 14% 12% -2% $35,000 to $49,999 14% 15% 1% $50,000 to $74,999 12% 16% 3% $75,000 to $99,999 13% 9% -4% $100,000 to $149,999 6% 6% 0% $150,000 to $200,000 1% 2% 1% $200,000 or more 2% 1% -1% Income represented in 1999 dollars According to these figures, it appears that there were small incremental shifts within nearly all of the income categories represented. There have been discussions about the number of households in poverty in Iowa City. The Census statistics show that the pementage of households in poverty (below $15,000 annual income in 1999 dollars) has not significantly risen or declined. The decrease in our entitlement funding likely occurred as a consequence of our economic standing relative to other cities, with Iowa City faring better than other jurisdictions across the nation. Cc: Karin Franklin, Director of Planning and Community Development City of Iowa City MEMORANDUM DATE: March 4, 2003 TO: Council Member Steven Kanner FROM: Steven Nasby, Community and Economic Development Coordinator RE.' Property Tax Exemptions and T~F Projects As per your request, ! have researched the use of property tax exemptions and tax increment financing (T~F) in Iowa City. Attached is a listing of projects where property tax exemptions or tax increment financing (T~F) has been used. Please refer to the City Assessor's letter (attached) for specific information regarding the Partial Industrial Property Tax Exemptions. Tf you have questions, please contact me at 356-5248. Cc: City Council City Manager Karin Franklin, Director of Planning and Community Development Property Tax Exemptions and TIF Projects Urban Revitalization Total Assessed Value Tax Exemption on Commercial Property Only Whiteway Building $3,028,390 assessed value $1,011,560 value exempt from tax (1) Grandview Terrace $5,755,150 assessed value $ 517,540 value exempt from tax (2) Citizen Building $ 392,680 assessed value (3) TIF - Urban Renewal Pre-development Value Total Assessed Value Tax Increment Financing Assistance Total TIF Cost Sycamore Mall $4,662,900 base value $10,168,280 - 2002 assessed value 100% of increment for 7 years (4) 2004 tax rebate starts Owens-Illinois $ 30,010 base value $2,398,600 - 2002 assessed value 100% of increment for 5 years (5) 2005 tax rebate starts Seabury & Smith Base value not set yet 2003 assessment TBD 1 O-year declining scale (6) 2005 tax rebate starts Plamor $ 754,950 base value 2004 assessment TBD 100% of increment for 7 years (7) 2006 tax rebate starts Plaza Towers Base value not set yet $22,265,000 minimum per agreement TIF Debt to be Issued $7 million (est.) Villa Gardens $ 14,946 base value $1,850,000 minimum per agreement TIF Debt Issued - TIF Closed $255,907 Partial Industrial Property Tax Exemptions Please see attached listing of information from the Iowa City Assessor's Office dated September 12, 2002. This is the most current information available. New Jobs and Income Program (IN.lIP) One outstanding project for National Computer Systems (NCS). The 2002 TIF for the project is $904,280 according to the City Assessor's Office (see attached letter). For more information regarding the NJIP please contact NCS or Kirkwood Community College. (1) Tax exemption on 100% of the commercial value of the property for 3 years. (2) Tax exemption on the commercial value of the property according to a 1 O-year declining scale. (3) The Citizen Building is assessed according to Iowa Law for Section 42 properties (Low Income Housing Tax Credit funded projects). The assessment is based upon an income approach and not a value on land and improvements. (4) Tax rebates on this project are not to exceed $2,000,000. (5) Tax rebates on this project are not to exceed $695,550. (6) Tcc~ rebates on this project are not to exceed $781,200. (7) Tax rebates on this project are not to exceed $400,000. OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALDRiDGE ASSESSOR CAROLYN BURKE DEPUTY September 12, 2002 Stan Laverman Planning and Community Development City of Iowa City 410 E Washington St Iowa City, IA 52240 Dear Stan: Enclosed is a list of current Partial Industrial Exemptions and the amount of each exemption by year. Also included is a spreadsheet showing Iowa City tax savings and Iowa City taxes being paid on active exemptions for the 2001-2002 taxes, which are payable in September 2002 and March 2003. There were six applicants for new exemptions in 2002. The tax figures shown are for Iowa City only and do not include taxes for Johnson County, Iowa City Schools or other taxing bodies. The current Iowa City Levy is $16.81344 dollars per $1,000 of taxable value. In addition to the Partial Industrial Exemptions we also have the NCS New Jobs & Income Program which amounts to $904,280 for 2002, and two Urban Revitalization Exemptions, one for Gene L.C. at $517,540 and one for Marc Moen, etal at $1,011,560. The list is available as a Word document and the spreadsheet is in Excel. Please let me know if you would like those emailed to you. If you have further questions, please do not hesitate to call this office. Sincerely, Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET * IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 PARTIAL INDUSTRIAL 2001-02 TAXES -- PAYABLE 2002-03 Amount of' 01 Iowa City Amount Remaining Iowa City Applican! Year Exemption Tax Saved Full Value To Pay Tax On Tax Paid Gringer Feed & Grain 1997 $ 8,310 $ 140 $ 55,400 $ 47,090 $ 792 2144 Old Hwy218 South 1998 $ 5,060 $ 86 $ 16,880 $ 11,820 $ 200 Lear Corporation 1997 $ 1,790 $ 32 $ 11,940 $ 10,150 $ 172 2500 Hwy6 East 1998 $ 39,760 $ 670 $ 132.520 $ 92,760 $ 1,560 Blooming Prairie Warehouse 1997 $ 140,200 $ 2,306 $ 934,660 $ 794.460 $ 13.060 2340 Heinz Rd 2000 $ 85.800 $ 1.412 $ 143,000 $ 57,200 $ 942 2001 $ 578,750 $ 9,514 $ 771,660 $ 192.910 $ 3,172 General Mills 1997 $ 3,320 $ 56 $ 22.160 $ 18.840 $ 318 2309 Heinz Rd 2000 $ 10.420 $ 176 $ 17,360 $ 6,940 $ 118 2001 $ 39,080 $ 658 $ 52,100 $ 13,020 $ 220 Procter& Gamble 1998 $ 1,400 $ 24 $ 4.670 $ 3.270 $ 56 2200 Lower Muscatine Rd 1999 $ 35.380 $ 596 $ 78,620 $ 43,240 $ 728 2000 $ 12,380 $ 210 $ 20.640 $ 8,260 $ 140 2001 $ 43.670 $ 736 $ 58,220 $ 14,550 $ 246 Rexam Release 1998 $ 1.550 $ 28 $ 5,180 $ 3,630 $ 62 2000 Industrial Park Rd Roberts Dairy 1997 $ 27,430 $ 462 $ 182.860 $ 155,430 $ 2,614 1109 N Dodge St Economy Advertising 1997 $ 1,540 $ 26 $ 10,240 $ 8.700 $ 148 2800 Hwy 6 East Oral B 1997 $ 2,270 $ 40 $ 15.120 $ 12.850 $ 218 1832 Lower Muscatine Rd 1998 $ 865.260 $ 14,548 $ 2,884,190 $ 2,018,930 $ 33,946 1999 $ 59.380 $ 1,000 $ 131.960 $ 72.580 $ 1.222 Buncher(P&G) 1997 $ 11,270 $ 186 $ 75.150 $ 63.880 $ 1,052 2500 Heinz Rd 1999 $ 48.830 $ 804 $ 108,500 $ 59.670 $ 982 Hieronymi 1997 $ 90,290 $ 1,520 $ 601,940 $ 511,650 $ 8.604 2239 Heina Rd 1998 $ 211,760 $ 3,562 $ 705.870 $ 494,110 $ 8,308 Croelllndustries 1999 $ 11,720 $ 198 $ 26,040 $ 14,320 $ 242 3310 01d Hwy 218 South 2000 $ 412.760 $ 6,940 $ 687,930 $ 275,170 $ 4,628 Russ Gerdin (P&G) 2001 $ 4,126.310 $ 67.832 $ 5.501,750 $ 1,375,440 $ 22,612 2570-2610 Independence Rd Totals $ 6,875,690 ~ 113,762 $ 13,256,560 $ 6.380,870 $ 106,362 02-PIE-TAXES PARTIAL INDUS~ E~MPTIONS Amount of'02 Total Assessment Type of Application Exemption Added By Applicant Proper~ Yeast /Assessed Value) In~rovements Exemption Expired 1985-1997 $ -0- $ 26,638,550 C ringer Feed & Gram Industral 1998 $ 2,530 16,880 2144 Old Hwy 218 S L ~-ar Corporation Industrial 1998 $ 19,880 $ 132,520 2i00Hwy6 E E looming Prairie Warehouse Commercial 2000 $ 64,350 $ 143,000 2140 Heinz Rd Distrb Center 2001 463,000 771,660 C eneral Mills Industrial 2000 $ 7,810 $ l 7,360 1154 S Riverside Dr 2001 31,260 ~2,100 2002 47,I00 62,800 P octor & Gamble Industrial 1998 $ 700 $ 4,670 2 !00 Lower Muscalme Rd 1999 23,590 78,620 2000 9,290 20,640 2001 80,090 133,480 2002 43~670 58,220 R ~xam Release Industhal 1998 $ 780 $ 5,180 2000 IndustraI Park Rd E :onomy Advertis~g Industrial 2002 $ 544,620 $ 726,160 2:100 Hwy 6 East P ~rcel # 10-24426-003 E ;onomy Adver0sing Industrial 2002 $ 52,870 $ 70,490 2:;00 Hwy 6 East Prtrcel # 10-24-301-003 O:alB Industral 1998 $ 365,790 $ 2,438,590 11:32 Lower Muscafine Rd 1999 39,590 I31,960 B mcher (P&G) lndustral 1999 $ 32,550 $ 108,500 2! 00 Heiaz Rd H eronymi Induslxial 1998 $ 105,880 $ 705,870 2[ 39 He~z Rd C oell Industries Industrial 1999 $ 7,810 $ 26,040 3~ 10 Old Hwy 218 S 2000 309570 687,930 R, iss Gerdin (P&G) Industrial 2001 $ 3,301,050 $ 5,501,750 2~ 70-2610 Independence Rd 2002 589,510 786,010 A2T 2267 Dubuque Road Commercial 2002 $ 63,030 $ 84,040 Research Park TOTAL $ 6,206,320 $ 39,403~020 City of Iowa City MEMORANDUM Date: March 4, 2003 To: Steven Kanner From: John Yapp, Assistant Transportation Planner"/ Re: Recent trail projects and their funding sources The following summarizes recent trail projects and their outside funding sources, if any. This information was gleaned from Trail Projects Update memoranda prepared for JCCOG. over the last few years. The dollar amounts are rounded. 2003 Coralville Clear Creek Trail Phase II1: Project cost estimate: $270,000; Federal Recreational Trails Grant: $214,000 Water Plant / Butler Bridge trail and parking: Project cost estimate: $150,000 (rough est.) JCCOG TE funds: $104,200 IRP Dam repair & Pedestrian bridge: Project cost estimate: $2.3 Million REAP grant: $130,000 Coralville Clear Creek Trail Phase II1: Project cost estimate: $270,000 Federal Recreational Trails Grant: $214,000 2002 lC South Sycamore Greenspace Trail: Project cost: $625,000 Funded locally lC Highway 6 Trail: Project cost: $200,00 Funded locally Approx. $1 M received toward $1.9 M storm sewer and paving project, that allowed for the trail to be constructed. Coralville Clear Creek Trail Phase il: Project cost: $480,000 Federal Recreational Trails grant: $384,000 2001 Longfellow - Twain Pedestrian Tunnel: Project cost: $350,000 JCCOG TE funds: $213,000 Coralville Clear Creek Trail Phase I: Project cost: $480,000 State Recreational Trails Grant: $362,000 U of Iowa Pedestrian Bridge over HWY 6: Project cost: $1.2 Million JCCOG STP funds: $527,000 lC / CV bus bike racks: Project cost: $21,000 JCCOG TE funds: $16,800 2000 IRC Trail Burlington St. to Napoleon Park: Project cost: $2.2 Million JCCOG STP funds: $666,000 JCCOG TE funds: $47,000 NL HWY 965 Trail: Project cost: $350,000 JCCOG TE funds: $150,000 1999 IRC Trail Park Rd. to Taft Speedway: Project cost: $410,000 Funded locally CoraMIle Auburn Hills Park Trail: Project cost: $200,000 Funded locally City of Iowa City MEMORANDUM Date: February 27, 2003~ ~ ~ ~ To: Steve Atkins From: Brad Neuman~OG Solid Waste Management Planner Re: 2003 Iowa City Landfill Waste Reduction Grant Program funding recommendations This is the sixth year for the Iowa City Landfill's Waste Reduction Grant Program. The $25,000 annual program was created to assist any local government, business, or non-profit organization currently using the Iowa City Landfill in their waste reduction efforts, through the funding of equipment, special projects, and educational materials. The grant awards are a one-time payment of up to 75% of the project cost, not to exceed $5,000. Reimbursement of previously purchased items is not allowed and certain non-profit organizations may receive up to 100% funding. The program is intended to invest in projects that have tangible and measurable waste reduction results. Possible grant projects include collection bins for recyclable materials; compactors or balers for cardboard, paper, and plastic recycling; special events; and educational programs. In January of 2003 the landfill received nine grant applications requesting $31,150.50. The grant applications were reviewed by the Iowa City Solid Waste Advisory Committee and the following funding recommendations were made. Amount Recommended Total Requested Landfill Fundinq Proiect Cost Advanced Electrical Service $5,000.00 $3,841.50 $8,436.00 Project description: Funding for the purchase of a baler for cardboard. The applicant estimates that they can recycle about 25 tons per year. Comments: The committee felt that balers should be a Iow priority due to the number of baler requests and the cost of each baler. The committee recommends partial funding. Crisis Center of Johnson County $5,000.00 $3,841.50 $8,890.00 Project description: Funding for the purchase of a baler for corrugated cardboard. The applicant estimates that they can recycle about 18 tons per year. Comments: The committee felt that balers should be a Iow priority due to the number of baler requests and the cost of each baler. The committee recommends partial funding. Elder Services, Inc $1,161.80 $1,161.80 $1,161.80 Project description: Funding for the purchase of a paper shredder, individual collection bins, and large recycling containers for a centralized location. The applicant estimates that they can recycle about 3 tons per year. Comments: The committee supports the full funding of this request. Elder Services qualifies for 100% funding as a non-profit organization. February 27, 2003 Page 2 Institute for Social & Economic Development $3,000.00 $ 0 $ 0 Project description: Funding for the purchase of a storage shed and 3 containers to collect paper, cardboard, plastic, metal cans, and glass from a 12 unit dwelling. Labor and transportation costs are also being requested. About 1.25 tons of material is projected to be recycled per year. Comments: The committee did not support funding this application since the longevity of the program was in question and the application appears to represent an individual, which we do not fund, and not the organization named on the application. We have provided the applicant with recommendations on how the project could be reconfigured for future resubmittal. Iowa Children's Museum $5,000.00 $5,000.00 $5,000.00 Project description: The funding would go toward sponsorship of the museum's Reuse and Recycle Month in April 2003. Comments: The committee felt that this would be a good opportunity for the landfill and local communities to promote their recycling and reuse programs. The museum will have hundreds of children and parents come through their facility during the month of April and this is an excellent opportunity to educate the public. The committee recommends full funding of this application. Lear Corporation $2,565.00 $2,565.00 $3,420.00 Project description: Funding for the purchase of 12 push trash carts to replace the single use Gaylord cardboard trash boxes used daily in the plant. The Gaylord boxes would be recycled at an estimated 78 tons per year. Comments: The committee recommends funding the application at the full 75%. The committee liked the application because it helps solve a problem in the manufacturing process. The committee would like to see more of this type of project. Shelter House $ 675.00 $1,000.00 $1,000.00 Project description: Funding for the construction of permanent recycling container storage for the Shelter House (formerly EHP). Materials to be collected will include plastics, glass, cardboard and metal cans. The applicant estimates that they can recycle about 2 tons per year. Comments: The committee felt that the application was a good one but was not satisfied with the use of wolmanized plywood. The committee would like to see the Shelter House use cedar or a similar material without the chemical additives and recommends to increase the amount of funds to cover the added cost. Systems Unlimited $3,748.70 $3,748.70 $3,748.70 Project description: Fund the purchase of a heavy-duty shredder to destroy confidential forms before recycling and also purchase 15 recycling bins to collect office paper from area small businesses. It is estimated that this project will recycle about 14 tons of paper per year. Comments: The committee felt that this project would create jobs for those with special needs and will assist local small businesses in their recycling efforts. The committee recommends funding at 100%. February 27, 2003 Page 3 West Music $5,000.00 $3,841.50 $8,604.00 Project description: Funding for the purchase of a baler for corrugated cardboard recycling. The applicant estimates that they will recycle about 72 tons per year. Comments: The committee felt that balers should be a Iow priority and recommended partial funding. TOTALS: $31,150.50 $25,000.00 $40,260.50 If these recommendations meet with your approval, please let me know and I will contact the applicants. If you wish, I would also be happy to present the applications and the committee's recommendations to the City Council. I would like to award the funds within the next couple of weeks. cc: Dave Elias Chuck Schmadeke Jeff Davidson Iowa City Solid Waste Management Committee A program of the Center for Disab ities and Development Amy Hanna Coordinator, Outreach and Training Iowa Program for Assisflve Technology dreams living in the United States is to own 5,our own home. For most people that can be a reality, but fi~r many people who have disabilities, this is a dream that seldom comes true. How- ever, for Leo Huisman and I!dman Gaines it is. Leo and Ecl are tile proud owners ora brand new, universally- designed home in Iowa City. This home was designed and built to show how some basic elements could be put in to make any house accessible (see tile following article). Leo and Ed joined forces to become a family, anti through a special 'rent-to-own' program ti'om I IUD (http ', ~ x~ x~.hud.gnv), and with addi- liana[ assistance through the Extend the Dream Foundation, they are now hoine ox~ners. Other parmcrs in inaking this possible were Mercy llospital who donated $40,000 to the house project, A Universal Design Home l'hercareanu, individuals and organizations, mclud- Amy Hannc~ lng IPAT, inxrolved in this project. Coordinator Outreach and Training Doug Boothroy, Director of Iowa City Iowa Program for Assislive Technology Housing and Inspection initiated and directed the pruject. Shelley McCatTeay, Associate City Planner asr spring h)wa City did some- custer tbr someone who has difficulty [bt Iowa City designed thc home. Ben thing unique, they incoqmratcd a climbing stairs. Thc wider doorways Moore, owner of Moore Cunstruction universally designed borne into their and hallways alsu make it easier ~o built it. Heather Shank, Iowa CiW 2002 Parade of llomes. What's unique inaneuver with a wheelchair or walken Human Rights Coordinator, inspired about a UD house'? Well, no matter a but it also makes it easer tbr moving and helped guide the prqject. Maggie person's age, size, or disability, thc fl,'niture or bringing in new appli- Grovesnen Director of thc Iowa Cib~ universal house design makes a home ances. Rdnlbrcing the walls now fbr Housing Authority, was a member of useable throughout a person's grab bars makes it much less cxpen the Universal Design Team. Je~: lifcspan. Basically, if you buy a UI) sivc without the cost of removing wall Nixon, lowa City Cable TV Office house say m your 30's or 40's, yon can bourd later, documeuted the project fi'om sta~ to continue to live their when you're However, Iowa City went linish with video and still photogra- elderlyandnecdmodificatious the t~aher with their UD house, they phy. The Johnsou County Coalition basic design has some adaptutions added additional features and modifi- fbr Persons with Disabilities and its already built in, with room fi)r fi~rther cations to show not only the basics in members provided assistance and the modificalions withom high reconstmc- universal design, but what else can be perspective of persons with disabililies tion costs, done to make a home more accessible, to the design and constmclion, as well There are three basic desigo These include lever dour handles as conducted tours of the home. features that make a house universally instead of door ~obs, single-lever The Iowa Program lbr Assistive designed: I ) one entrance has no steps, controls on kitchen and bathroom Technology fimded the University of 2) there are wider doom'ays and faucets, light switches arc lowered and Iowa College of Law Legal Clinic and hallways throughout thc hoose (3? elcclrical oat[ets are raised for ease its studeni legal interns, under the clear passage), and 3) at least one with snlneone who might be unable to direction of Prol9ssor Len Sandlen to accessible bathroom on the first level bend or for a person who uses a be involved in many phases of thc with reinlbrccd walls fi)r grab bars. wheelcbain Families can remain in project. These included coordinating Aa entraucc with aa steps makes it their homes longer wilbout being meetings between the Coalition and accessible to a person who USeS a moved to a nursiug [;acility. Thc hoose wheelchair or walken or it makes it can "age in place" with rednced cost tbr remodeling. · Winter 2003 A Universal Design Home continued from page 2 homes more universally accessible. He now brings LID to the attention of the City of Iowa City; researching the home owners when he's on new regulations and recommendations for projects. He also receives more accessible and universal design rooms inquires for home construction and and appliances; talking with other about housing due to his work and UD. experts if the field of universal design Ben and Doug have also been in other states; talking with the Iowa working with Home Builder's Associa- Department for the Blind about tions across the state to spread the accessibility issues and appliances that word. They've helped orchestrate would meet the needs of the Blind or changes in the Iowa City Code. The those with low vision; and draining federal govermnent requires that all testimony for the Coalition to present housing with four or more units must to the Iowa City Council to advocate make one or more of the units acces~ for the project, sible to persons with disabilities. Doug Boothroy first became Iowa City has extended this require- interested in the subject when in 2001 ment to include Single, duplex, or he was on a panel discussion about 3-multi family units that use public building code requirements and funds for construction. Not only does universal design. To him universal it use the three standards listed above, design made sense, from personal but it includes lowering light switches family experiences and knowing, that and raising electrical outlets. The as a member of the Baby Boomer significance is that Iowa City is the generation, accessibility may be only community in Iowa with this needed in his future, as it will be in all requirement. of our futures. He felt that including For the legal interns who worked UD with home ownership and low- on the project (Tony Haughon, Michael income housing was a perfect mix for Lynch, Melissa Oberman, Bob Pdchter, the parade of homes, giving this issue Anne Sherman, Helen Schactz) it was a wider audience, quite the leamfug experience. Helen Ben Moore of Moore Constmc- said she learned about tradeoffs, that tion also had personal family experi- thero is always a balance between ideal ences to make him interested in the and affordable, but that this pz'oject project, along with work he's done on demonstrated that some of the ideal senior housing. He feels they are could be easily incorporated in an simple construction designs that make affordable way. *, Accessible House Plans FMR Home Portfolio, a company from Des Moines, Iowa that specializes in the area of home accessibility, has put together a catalog titled "Barrier-Free & Beautiful House Plans" of 50 different and original, accessible and adaptable house plans. This collection includes 2-bedroom, 3-bedroom, executive, and duplex plans. Menards stores in the upper Midwest (including North and South Dakota, Minnesota, Nebraska, Iowa, Wisconsin, Illinois, Indiana, and Michigan) are now making these catalogs available on a special order basis. The suggested retail is $12.95. For consumers or agencie~ interested in obtaining copies of the catalog and who may not be located in the states listed above may contact FMR directly at (888) 937-3939. , .aNews ° Winter 2003 A Dream Come True continued from frontpage Mall. Leo and Ed run their own ' : . , ~ , ,; , ~ , . businesses through the Mall. £xecutlve editor: Amy Hanna Mike Selek who donated the land, Leo and Ed met about a year Grauh~o Designer: Richard T. Huber and Hills Bank who made the loan. ago, when Leo moved to Iowa City The IPAT/Infotech newsletter is a publication of the Iowa Program for Assisfive Technology, a Extend the Dream Foundation will after ,17 years in a nursing home in proiect of the Center for Disabilities and Develop- ment. Nationally designated as Iowa's University cosign the loan and administer a Waterloo. They met up at the Small Center forExcellenceonDisabilities. The Center is restrictive covenant for the home, Mall and it took Leo about three days a component of University of Iowa Hospitals and Clinics, University of Iowa Health Care. lnfoTech however it actually belongs to Ed to figure out what Ed already knew: aids individuals with disabilities, parents, families. and professionals by providing information on the and Leo. The plan with the covenant that they had both lived together for a ava/lability of both new and used adaptive devices. is that the home will continue to be brief period as children at the Hospital Noendorsement of products or services is intended. For more information on devices or for help in owned by individuals with disabilities School in Iowa City, now the Center locating other types of specialized eqdipment, call: after Leo and Ed's deaths and new for Disabilities and Development. 1-800-331-3027 (toll-tree, voice) owners will be sought through the Leo owns and operates Bill's 1-877-686-0032 (to~M'ree, TTY) Foundation. But for now, Ed and Book Mart where he sells used and IPAT/InfoTech is accessible electronically through the World W~de Web at: Leo will Jive there along with Keith rare books. He has a walk-in trade, www.ulowa.edu/infotech/ Adams, Ed's care taker, and it will but his best business has been over lowa Pr be known as the Sackter House. EBAY on the Intemet. The first book Technology/Infotech Staff Bill Sackter was a man who he ever sold was a first edition of the Director Jane Gay lived in a mental institution for 44 Night Before Christmas for $111.25 to Coordinator, Outreech & Training years, after being placed there as a someone living in Japan. Amy Hanna young child. He became famous when Ed owns and operates Mn Ed's Coordinator, Fundlns Jennifer Britton he started running Wild Bill's Coffee Super Graphics where he designs and Coordinator, Information Services Shop at the School of Social Work at develops a variety of graphic work for Ann Dudler the University of Iowa. His story was business cards, posters, fliers, and suppo, st.. Barb Nidey told in two, made-for-television other products. ~PATdnfotech is supported by the NationalInstitute of movies staring Mickey Rooney. Bill's For both of them this means Disability and Rehabilitation Reseasch. U.S Depart meat of Education. This material does not necessarily legacy was about living independently, everything, to not only live indepen- ~enect the views of NIDRR/ED or indicate official endorsement of ~heir contents. and through the vision of Tom Walz, dently, but to do so in their own work has continued in Bill's name home. ~, through the UpTown Bill's Small It is a long-time dream that has definitely come true! ; Nonprofit Organization U.S. Postage PAID Permit Number 45 Center for Disabilities and Development Iowa City, Iowa 100 Hawkins Drive Rm. S295 Iowa City, Iowa 52242-1011 h,h,lh,,hllh,,,,,Ih,,lll ~*********ECRLOT**C-021 1-4432 ~ [ ~~03-06-03 AGENDA City of Iowa City City Council Economic Det~eloioment Committee Thursday, March 13, 2003 9:00 a.m. Lobby Conference Room Civic Center 410 East Washington Street 1. Call to Order 2. Presentation on Work Keys - Iowa Workforce Development 3. Discussion of Request for CDBG Assistance - The Rack BBQ 4. Adjournment APPLICATION FOR BUSINESS FINANICIAL ASSISTANCE CITY OF IOWA CITY Economic Development Division 2002 Application for Business Financial Assistance Projects INSTRUCTIONS · An "Application for Business Financial Assistance Projects" should be completed when requesting financial assistance to directly assist a private business. An "Application for Economic Development Support Projects" should be completed for projects and programs that support economic development activities such as micro-business enterprise training programs, area business development programs, or specific area fa(;ade renovation programs. · Prior to completing an application, an applicant is strongly encouraged to contact the City's Economic Development Coordinator to discuss the project for which they are requesting funding. (See contact information at bottom of this page). · If this application is reproduced, it must remain in the original format and order in its entirety, or the application may be returned for correction. An electronic copy of the application is available in Microsoft Word or on the City's Web site (www.icgov.org). · Fill out the application completely. If any questions are left unanswered or required attachments are not submitted, an explanation for the omission must be included. · Only typed applications will be accepted and reviewed. · Application Deadlines: The City Council Economic Development Committee meets the third Thursday of the month. Completed applications for Business Financial Assistance projects should be submitted to the Economic Development Coordinator two weeks prior to the meeting at which the applicant wishes to have the Committee review the application. However, under special circumstances the Economic Development Committee will call special meetings to review Business Financial Assistance Applications. · Submit completed applications, with attachments to: Steven Nasby Community and Economic Development Coordinator City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5236 Fax: (319) 356-5009 January 2002 1 c:\documents and seffings\snasby~local settings\temporal, intemet files\olkl 3bS~application for business financial assistance~doc City of Iowa City Application for Business Financial Assistance Business Requesting Financial Assistance: Business Name: The Rack Name of Authorized Person to Obligate the Business: Anthony and Diana Bryant Business Address: 1911 Broadway, Iowa City, Iowa 52244 Business Contact Person; Anthony/Diana Bryant Title: Owners Telephone: 339-7698/335-2148 Fax: 339-1704 E-mail Address: diana-bryant~.uiowa.ed u Business Federal ID#: 35-2193479 Date of Application Submittal: 2/26/03 Release of Information and Certification NOTE: Please read carefully before signing I hereby give permission to the City of Iowa City (the City) to research the company's history, make credit checks, contact the company's financial institution, and perform other related activities necessary for reasonable evaluation of this proposal. I understand that all information submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all repre- sentations, warranties or statements made or furnished to the City in connection with this application are true and correct in all material respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring economic development assistance from a state agency or political subdivision. SIGNATURE OF COMPANY OFFICER AUTHORIZED TO OBLIGATE BUSINESS: NOTE: The City will not provide assistance in situations where it is determined that any repre- sentation, warranty or statement made in connection with this application is incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the city prior to discovery of the incorrect, false or misleading representation, the city may initiate legal action to recover city funds. January 2002 2 c:\documents and setfings\snasby~local settings\temporary internet flles\olkl 3b8\applicafion for business financial assistance doc Section 1: Description of Business and Proposed Project 1.1. Describe in detail the proposed "project" (for example, company relocation, plant expansion, remodeling, new product line, size of building expansion, number of new jobs, amount of investment in machinery and equipment etc.): THE RACK is a new business venture; a barbeque restaurant located at 1911 Broadway in Iowa City offering smoked meats and a variety of side dishes for eat in and carry out. We plan to have at least 2 full-time employees and 1 part-time employee in addition to the owner/manager daily. 1.2. Provide a description and history of business: This is a new business; a unique soul food barbecue establishment primarily serving the Iowa City and Coralville area. THE RACK will be preparing barbecued meats, slow cooked, smoked in hickory and apple wood, seasoned with healthy herbs and our special sauce. Anthony and Diana Bryant, owners of THE RACK have many years of experience in the food preparation business and maintain high standards in producing and serving quality products with outstanding customer service. 1.3. Describe the organizational structure of the business, including any parent companies, subsidiaries, sister companies, etc. THE RACK is a partnership between Anthony and Diana Bryant and will be established as a LLC in the very near future. Management and daily operation will be provided by Anthony primarily with the support of three full-time staff. Hours and days of operation are Monday through Saturday, 11:00 AM to 7:00 PM. 1.4. List the names of the business owners and the percent of ownership held by each. Anthony R. Bryant and Diana J. Bryant 100% 1.5. List the business' five-digit and six-digit North American Industry Classification System (NAICS) codes or the primary and secondary Standard Industrial Codes (SIC codes)). 5812 1.6. Will the project involve a transfer of operations or jobs from any other Iowa City or Johnson County facility or replace operations or jobs currently being provided by another Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected. No 1.7. What date will the project begin? March/April 2003 Be completed? 1.8. Has any part of the project been started? If yes, please describe. Yes. Operating equipment has been purchased and is at the business location. A lease and location have been secured. A business plan has been developed and most start-up documents are complete. A floor plan with an architectural seal are in place. January 2002 3 c:\documents and setlings~snasb~ocal setlings\temporar7 intemet files\olkl 3b8\application for business financial assistance doc Section 2: Financial Contributions to the Proposed Project 2.1. What type and amount of financial assistance are you requesting from the City (for example, grant, forgivable loan, loan, property tax exemption, tax increment financing rebate, etc.)? Economic Development CDBG Funds 2.1a. If Community Development Block Grant Funds are being requested, please describe how the proposed project addresses the priorities, strategies, and goals cited in CITY STEPS 2001-2006. We will be employing individuals from Iow to moderate incomes, full-time and long-term. 2.2. Explain why assistance is needed from the City, and why it cannot be obtained elsewhere. (Specific supporting documentation evidenced by cash flow statements, income statements, etc., is requested.) If the City did not provide financial assistance, could the project proceed? Considering the amount of start-up we are requesting, we need to seek additional sources. Equity for bank loans may be an issue. The current equity in the purchased equipment is not sufficient for the size loan we require. The project could proceed, but with less initial inventory, creating less sales, an inability to pay salaries, purchase consistent inventory, etc. It is vital to have a cushion of coverage to reach our goals as outlined in our business plan and cash flow projection. 2.3. In what form is the business contribution to the project? Please explain clearly (for example, sale of stock, equity investments, subordinated debt, etc.). Equipment purchase and other start-up costs. 2.4. Identify all agencies or institutions involved in the project (financial and otherwise) and what their involvement is: SBDC/Christine Pacek, provided assistance with the business plan. Department of Health, providing training on kitchen sanitation. Southgate Development, Building owner Carl Moser, Brokering Agent, consultant James Martinek, Attorney at Law OLT Accountants Smoo Drywall, Darrell Davis, Contractor Hawkeye Construction, Mark Phelps, Contractor Advanced Electric Mulford Plumbing, toilet & piping Mid-Iowa Equipment, Hood Davis Heating and Air Conditioning, Duct and Ventilation work EQUIPMENT VENDORS Hawkeye Food Sales Reinhart Food Service Star Food Service Equipment and Supplies SYSCO Sam's Club 2.5. What type and amount of security will the assisted business provide the City? If no January 2002 4 c:\docurnents and se~tings\snas by,local settings\temporary internet files\olkl 3b8~application for business financial assistance.doc security is offered, an explanation must be provided. Note: as a general rule, for those businesses not publicly traded, personal guarantees are required in addition to other pledged business assets. Mortgage $ What seniority or position? Lien on $ What seniority or position? Personal guarantee $ Other $_ None (if none, please explain) As stated earlier, current equity in the business amounts to the equipment that has been purchased and is valued at $25,000. 2.6. Summary of Project Costs and Proposed Financing Sources SOURCES (Summarize All Sources From Question USE OF FUNDS 2.7) Activity Cost A B C D Land acquisition $ Site preparation $ Building acquisition $ Building construction $ Buitding remodeling $43,950 $ 3,950 $15,000 $25,000 Machinery & equipment $25,000 $25,000 Furniture & fixtures (Office) $ 1,000 $1,000 Permanent working capital $ (detail:) Inventory $ 8,436 $ 8,436 Sign $ 3,070 $ 3,070 Trash Removal $ 112 $ 112 Advertising $1,000 $1,000 Prof Services $ 200 $ 200 Architect/Floor Plans $ 200 $ 200 Insurance $1,495 $1,495 Permits/Fees $ 225 $ 225 Other Other $ TOTAL: $84,688 $28,950 $30,738 $25,000 $ January 2002 5 c:\documents and seffings\snasby\local seffings\temporer~ internet flles\olkl 3bS\application for business financial assistance.doc 2.7. Terms of Proposed Financing Code Source (include all sources in Question 2.6) Amount Typem Rate Term Source A: Owner contribution $28,950 Source B: Economic Dev Grant $30,738 Loan/grant Source C: TSB $25,000 Loan/grant Source D: $ I Total: $84,688 mFor example: forgivable loan, direct loan, grant, equity, tax abatement, etc. 2.8. Generally a decision by the City on this application can be expected within 30 days of receipt of the application. If there is an urgent need for a more immediate decision on this application, please indicate the desired timeframe and the reason for the urgency. We would definitely like to open within the month of March. It would be beneficial to learn via an early decision so that we might be aware of the additional funding level we will need, while we are pursuing other sources. Because we are in the building, currently paying rent and the equipment is there, it shouldn't take much more time to get the business up and running. We are currently incurring debt which we are hopeful any loan or grant will cover. Section 3: Quality of Jobs to Be Created 3.1. How many employees are currently employed by the company worldwide (total employment including all locations, subsidiaries, divisions, affiliates, etc.)? N/A 3.2. If an existing Iowa City business, how many total individuals have been employed by the company at the Iowa City facility during the past year?. N/A 3.3. If awarded funds, how many new full-time employees will you add to the payroll at the Iowa City facility within 12 and 24 months of the award date? The business acknowledges if it fails to create the jobs pledged below by the end of the project period and maintain them for a period of time (usually 36 months from the date of the award), it may be required to reimburse City funds for the employment shortfall, if the loan~grant was based on job creation. Full-Time: 2 Part-Time: 1 12 months 2 12 months 1 Cumulative Cumulative January 2002 6 c:\documents and settings\snasby~local settings\temporal/internet files\olkl 3b8~application for business financial assistance doc Full-Time: 3 Part-Time: 2 24 months 3 24 months 2 Cumulative Cumulative Note: Jobs created or retained using Community Development Block Grant Funds must be "held by" or "available to" Iow- or moderate-income individuals. 3.4. What is the estimated annual payroll for the new employees resulting from this project? $33,120 3.5. What is the starting average hourly wage rate (not including fringe benefits) projected to be: For the new employees? $7.00/hour For existing employees? N/A For existing and new employees? N/A 3.6. In the following table, list positions and hourly rates for each job classification to be created and retained. List of Positions and Hourly Rate for Created and Retained Positions (use additional sheets if needed) No. Hours Hourly Create Retain Position Title Per Week Rate of Pay X Prep Cook 40 $7.00 X Cashier 40 $6.75 X Kitchen Help-PT 20 $7.00 Note: Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety percent of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special circumstances, consideration will be given to those companies who cannot meet this requirement. (Contact the Economic Development Coordinator at the City for current figures.) January 2002 7 c:\documents and settings\snasby~local settings\temporary internet files\olkl 3bS\application for business financial assistance.doc 3.7. Wil~ any of the current employees lose their jobs if the project does not proceed? If yes, how many? Explain why: N/A 3.8. Please describe the types of worker safety programs that would be available for your employees. Cornell Food Management Program Food Safety and Sanitation 3.9. Does the business provide standard medical and dental insurance for full-time employees? If so, what percentage of the standard medical and dental insurance package expense does the company provide? Full-time employees will be provided health benefits after a 6 month waiting period. Section 4: Economic Impact 4.1. Please document how much of your operating expenditures (raw materials, supportive services, machinery, equipment, and labor) will be spent within Johnson County. Any inventory materials that can be purchased in Johnson County will be. Vendors we will use are Hawkeye Food Systems, Iowa Chemical and Paper, HyVee, Faraway, and Hobart Equipment and Supplies. All employees will be hired through the Johnson County Workfome Center. 4.2. What Johnson County companies do you expect to sell to that currently buy from non-eastern Iowa companies? What percentage of your sales will fall into this category? N/A 4.3. What other Johnson County companies could be considered to be your competitors? There are several restaurants that could be competitors. TGI Fridays, The Yacht Club, Chili's and The Pit. 4.4. How will this project benefit the City/County? This new business will provide a unique food item not readily available in Iowa City and will add the cultural experience and diversity in this area. 4.5. How will this project grow the property tax base of Iowa City? Our future endeavors include building our own site. January 2002 8 c:\documents and settings\snasby~local settings\temporary internet files~olkl 3bS~application for business financial assistance.doc 4.5 Beyond the present project, what future growth potential is there for the Iowa City operation? Our goal is to expand with an additional business or franchise in the future. Section 5: Environmental Impact 5.1. Please describe the energy and resource efficiency programs, waste reduction, waste exchange, and recycling programs at your lowa City operation. Minimize by using all recyclable materials. 5.2. DO you use recycled materials in the production of any products or through the provision of any services at your facility? If so, please describe. No 5.3. Will you be treating, transporting, storing, and disposing above ground, on or about your business premises, in tanks or otherwise, for any length of time or for any purpose: petroleum products, agricultural or other chemicals, waste oil or other liquid waste, or any other inflammable, corrosive, reactive, or explosive liquid or gas? If yes, please specify. Yes, cooking oils that will be recyclable. 5.4. Will the Iowa City operation develop renewable energy resources or products that conserve energy? If so, please describe. No Section 6: Community Involvement; Compliance with Law; Repayment Agreement 6.1. Please describe your business' history of contributing to the community through volunteer work, financial contributions, or other means. If a new start-up business, please describe commitment to becoming involved in the community. Through eventual catering we plan to sponsor and participate in community activities such as The Taste of Iowa City, Cultural Diversity Day, and the Iowa City Jazz Festival. We have been asked to host an upcoming Harley Davidson Iowa State Rally scheduled for July 18, 2003. 6.2. Has the business been cited or convicted for violations of any federal or state laws or regulations within the last five years (including environmental regulations, Occupational Safety And Health laws, Fair Labor Standards, the National Labor Relations Act, the Americans With Disabilities Act)? If yes, please explain the circumstances of the violation(s). No Jan[Jaw 2002 9 c:\documents and settings~snasby~local setlings~tempora~ intemet files\olkl 3bS~application for business financial assistance doc 6.3. Financial assistance from the City of Iowa City requires a repayment clause in the loan agreement with the City. The repayment clause requires a prorated repayment of the financial assistance if the company does not meet its job attainment obligation and other obligations of this agreement. Is the company willing to enter into a loan agreement that contains a repayment clause? Yes Section 7: Required Attachments Check off each attachment submitted. If not submitted, explain why. [X] Business plan (if new business) [X] Profit and loss statements (3 year historical and 2 year projections) [X] Balance sheets (3 year historical and 2 year projections) [ ] Letters of commitment of project funds (from banks, applicant, etc.) *A denial letter from US Bank is being provided which I will attach as soon as I receive it. *A letter regarding our equity is also go!ng to be attached. [ ] Description of fringe benefits provided to employees *Not currently calculated into the insurance plan. N/A Copies of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for the past year and a copy of the most recent monthly payroll register [ ] Map indicating the location of the project within the community [ ] Cost estimates for construction, machinery/equipment, permanent working capital, and purchases. *Will be provided. January 2002 10 c:\documents and setlings\snasby~local settings\temporary internet files\olkl 3bS\application for business financial assistance doc N/A Certificate of Good Standing from the Iowa Secretary of State or an authorization to conduct business in Iowa. N/A Certificate of Incumbency listing the current board of directors and current officers if a corporation or a listing of the general partners if a partnership N/A Corporate resolution authorizing the application for City funds N/A Corporate signatory authorization naming an officer to execute the City application and City loan documents, if approved [ ] Other Explanation/other comments: Upon rev/ew of a submitted application, the City reserves the right to request additional information in order to assist the City with its evaluation of an application. January 2002 c:\documents and settings\snasby~local settings\temporary internet files\olk 13bS~application for business financial assistance.doc ~ MONTHLY CASH FLOW PROJECTION ' i ' 3 THE RACKj 1 g~tlmB~w11 gl 1 Broadway Peppe~vood Plaqe ~,~t bony & Diana Sryant BBQ Remauran~ Diana Bryant 1/15/2003 4 Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated EstimatedESTIMA [t:u 5 YEAR 2004 MONTH ~ April May June July August September October November December January February March TOTAL 7 t, CASH ON HAND (beg. of month) ~ 143604 141205 145342 15111 158156 180169 205974 22290c~ 229182 23291~ 23595~ 239733 2142654 8 2. CASH RECEIPTS ~ 9 (a) Cash Sales~ 20286 22824 25360 26628 41844 45648 36772 2536C 22824 2282~ 22864 22864 33610C 10 (b) CofJection form Credrt Accounts ~ 1 1 (c) Loan or Other Cash Injection (Specify) ~ 2"~'(o) Interest 0 MONTHLY CASH FLOW PROJECTION NAME OF BUSINESS: ~DDRESS: I I OWNER: I TYPE OF BUSINESS: PREPARED BY: DATE: THE RACK 1911 Broadway, Pepper~ood Place Anthony & Diana Bryant BBQ Restaurant Diana Bryant 1/1512003 Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated Estimated ESTIMATED YEAR 2003 MONTH(March) Steal-Up Pos April May June July August September October November December JanuaO/ February March TOTAL 1. CASH ON HAND (beg, of month) 2895£ 7300 6843 13494 22832 37825 65058 95905 108731 121054 126769 132484 137949 905194 2. CASH RECEIPTS (a) Cash Sales 12680 2028~ 22824 28530 41020 44634 25613 25360 17752 17752 17752 17942 292147 (b) Collection form Credit Accounts ; (c) Loan or Other Cash Injection (Sbecif¥) 6553E 65538 3. TOTAL CASH RECEIPTS 12680 2028~ 22824 2853¢ 41020 44634 25613 25360 17752 17752 17752 17942 292147 (h) Car, Deliver, & Travel (t) Capital Purchases (Sbech'¥) 25000 25000 i (u) Ot~er Start-Up Costs I (v) Reserve andter Escrow (SbecJfy) 0 Prepared and presented By Anthony R. and Diana J. Bryant January7,2003 TABLE OF CONTENTS I. Business Description ................................................ Page 3 II. Organization Plan .................................................... Page 4 Advisors ............................................................ Page 5 1II. Marketing Plan ....................................................... Page 6-8 A. Products and Services B. Market Area C. Target Market D. Market Needs E. Location F. Promotion Plan G. Competition IV. Financial Plan A. Start Up Costs .................................................. Page 9 B. Profit and Loss Projections Statements (Year 1 & 2) Attachment A & B ............................................... Page 10-11 C. Breakeven Analysis Pricing Attachment C .................................................... Page 12 D. Revenue Projections and Cash Flow Projections (Year 1 & 2) Attachment D, E & F ........................................... Page 13 E. Projected Balance Sheet (Year 1 & 2) Attachment G & H .............................................Page 14-17 F. Personal Financial Statement ................................. Page 18 V. Appendices .......................................................... Page 19-20 Equipment List Professional Services and Equipment Vendor List VI. Menu ................................................................. Page 21-22 2 BUSINESS DESCRIPTION u2Itv. I~CK will be a unique soul food barbecue establishment primarily serving the Iowa City and Coralville area. Tim vo, cI( will be preparing barbecued meats, slow cooked, smoked in hickory and apple wood, seasoned with healthy herbs and our special sauce. Anthony and Diana Bryant, owners of'~g P~CK have many years of experience in the food preparation business and maintain high standards in producing and serving quality products with outstanding customer service. THE R~CK will be located in the Pepperwood Place, 1911 Broadway located off Highway 6, in the southeast area of Iowa City. The hours of operation will be 11:00 AM to 7:00 PM, Monday through Saturday; closed Sunday. The business will be take-out and eat-in with seating for approximately 20 customers picking up orders or eating in. trHE m~,CX will provide a new and unique dining experience for lunch or dinner for shoppers, travelers and workers that are looking for a unique, tasty, healthy meal that's ready to go when they are. ORGANIZATION PLAN THll Pa~.CK will be an operation owned and operated by Anthony and Diana Bryant, longtime residents of Coralville, Iowa. Anthony has over 20 years of experience in food preparation and service from New York deli's, to management and catering with the HyVee Corporation. Together, Anthony and Diana have provided food service for fund-raising events, university activities, church functions, receptions and bowl parties. Their reputation precedes them for their specialty; barbequed ribs. In addition, Anthony also has several years of managerial experience through his current sole proprietorship, The Broom Closet, a residential and commercial janitorial service. This business has been in operation since April 1998 and has consistently grown in revenue and employee base. Maximum employee support during this period numbered 17. This business has provided him a well-rounded experience with payroll, time management, delegation of job responsibilities, inventory and supplies, job bidding, customer service and quality control. A manager will take over the day to day operations of this proprietorship to free up Anthony for this new venture. Diana is currently employed with the University of Iowa and will maintain her employment there until the business is well established. Anthony will oversee the daily operation ofTttll P~¢K, doing the prep work each day, starting the grill and the meats for slow cooking. Diana will provide support in other areas, including but not limited to side dish and dessert preparation, taking food orders, serving and record keeping. An accountant, OLT and Associates will provide support for taxes and quarterly reports. Diana and Anthony will be involved in the hiring and training of all the new employees. Trail P,-~.CK will hire 2 full-time employees and one part-time person. This will include a full time prep cook ~ $7.00 per hour, a full-time cashier ~ $6.75 per hour and a part- time kitchen helper ~ $7.00 per hour. At all times there will be one manager (Anthony or Diana) present. As we begin our interview process we expect to hire from a wide prospective employee base, including but not limited to retirees, individuals from low to moderate income, high school and college students. They will be trained in customer service skills, cleanliness and an overall strong work ethic. Employees will accrue vacation and sick time after 6 months of service with some holidays off. Brenda Bounds, former owner of BJ's Barbeque in Cedar Rapids will be employed part- time for approximately 6 months as a worker and consultant to assist with training on the equipment and start up support. The equipment for TI-Ill RJx.12K largely comes from the business she previously owned and operated. ADVISORS: 4 Brenda and George Bounds, former owners of BJ's Barbeque in Cedar Rapids. Carl Moser, Brokering Agent, 351-6545 James Martinek, Attorney at Law, 338-9453 Christine Pacek, Small Business Development Center, 335-3742 MARKETING PLAN A. Products and Services THE RACK' S main attraction will be it's barbeque ribs; spare and baby back., and a "bucket 'o bones". We will also offer pulled pork and chicken sandwiches, barbequed chicken, turkey drumsticks, catfish and shrimp. Occasionally, additional items will be offered as promotional or seasonal specialties. Side dishes will include fries, potato salad, cole slaw, and mixed greens. Some desserts will also be available. Call-in orders for pickup will be provided as well as walk-ins. Food will be prepared in advance so wait time will be minimal. Our policy will be to satisfy the customer first with professionalism, courtesy, quality food and timeliness. We will also provide catering for events, large and small. Customers will be able to call ahead for faster service so they don't miss that game or their favorite movie. We will operate on a cash-on-delivery basis. *We expect to experience some seasonal loss due to weather and time of year. This has been reflected in the sales projections on the cash flow. B. Market Area T~tg RACK will promote heavily throughout Iowa City and Coralville. We currently have a following due to local catering opportunities. In the more immediate area we will promote Tag RACK to the industrial businesses, auto dealers, mall shoppers, smaller businesses, and community in close proximity to Highway 6. Ultimately, our market area will not be limited once we have promoted our product through word of mouth and advertising. C. Target Market Our menu will target barbeque lovers of all ages and station. We expect to attract students, employees of surrounding businesses, families, as well as travelers just looking for good barbeque. Because we are offering a product new and unique to the area we are not limiting our market. We are expecting workers on their lunch or dinner breaks, shoppers, and families just looking for a quick meal. D. Market Needs Within a 2 mile radius, there are many restaurants, fast food and specialty eateries that do not offer our menu selection. There is a spoken and demonstrated need for tasty, healthy barbeque is the Iowa City and Coralville area. There is definitely room in the market for a new item not offered in this market area. E. Location 6 T~I~ lu~c~( will open it's doors for business during March 2003. The legal form of business will be a partnership with Anthony R. and Diana J. Bryant with future plans for incorporating. The business will be located in Iowa City, 1911 Broadway, Pepperwood Place, south of Highway 6. The property will be leased from Southgate Development. The lease agreement is amortized over a period of 3 years with full payment beginning at the 3 year balloon with Southgate Development. Included within that amount is and escrowed amount for shared property tax and mall maintenance. The current location is 1500 square feet. The lease agreement is a 3 year term renewable upon the end of the initial term. The lease has been reviewed and negotiated with the assistance of our attorney, James Martinek. The business will consist of the food preparation area; workable kitchen area, storage and office space. The front part of the business will be strictly for seating and pick up of orders. F. Promotion Plan ~r}tE R~¢I< will promote heavily throughout Iowa City and Coralville at least 2 weeks prior to opening and all of the first month of operation. Direct mail and coupons will be widely used with businesses and community organizations. Support for the business has been increasing with initial word of mouth. The response has been positive and encouraging. We will utilize most forms of media; newspaper, radio spots, direct mail, flyers, promotional coupons, as well as the yellow pages. We will continue to promote the business after the first month with coupon specials and flyers. G. Competition '~ltlg P~CI( carry out will offer soul satisfying, homemade tasting foods. The majority of area restaurants do not serve barbeque ribs. The one or 2 that do will not have the down-home customer service or soulful menu items and are not located in close proximity to ~'Itlg l~C~(. Nor will barbeque be their main menu item. The "backyard smoked" meats with our special sauce is our competitive edge. Our prices will be competitive with the restaurants, fast foods and other carry outs within a 10 mile radius. Our fresh cooked, homemade taste will offer an alternative to sub sandwiches, pizza, taco's, mexican and hamburgers. ~:-m R~CK will offer a tasty alternative that will draw new customers. Satisfied customers wilt return and spread the word. Below are the businesses in this area that have been identified within approximately a 2 mile radius: Locations at Pepperwood Place Tokoyo Ichiban, 1931 Broadway - Japanese and Chinese cuisine, dine-in/carryout Sub Shop, 1913 Broadway - sub .sandwiches, dine-in/carryout East of THE RACK Panera Bread, 1646 S. Sycamore - Specialty sandwiches & soup, dine-in/carryout Wendy's, 1480 2st Avenue S. - Fast food McDonald's, 1861 Lower Muscatine-Fast food Platter's Restaurant, 1940 Lower Muscatine -Family dining, dine-in Pizza Hut, 805 1st Avenue - pizza, dine-in/carryout Taste of China, 1705 S. lst Avenue - Chinese cuisine, dine-in/carryout West of THE RACK Carlos O'Kellys, 1411 Waterfront - Mexican cuisine, Family dine-in Yen Ching Restaurant, 1803 Boymm - Chinese cuisine, Family dine-in The Lark, 1069 Hwy 1 West- Family Dining, dine-in E1 Ranchero, 21 Sturgis Comer- Mexican cuisine, dine-in Village Inn, 9 Sturgis Comer - Family Dining, dine-in Arby's, 3 Hwy 1 West - fast food Kentucky Fried Chicken, 130 Hwy 1 West - Family Dining, dine-in/carryout North/Northwest of THE RACK Wendy's, 840 S. Riverside - fast food McDonalds, 804 S. Riverside - fast food Panchero's, 965 S. Riverside - Mexican, dine-in/carryout Zio Johnos, 953 S. Riverside - Italian, dine-in/carryout Ground Round, 830 S. Riverside - Family dining, dine-in Hungry Hobo, 517 S. Riverside - fast food, dine-in/carryout START-UP COSTS 8 Loan Request $65,738 Distribution is itemized below. Start-up costs incurred by owner to date: Operating Equipment $25,000 Accounting & Legal $ 200 Rent/Deposit $ 1,350 Utilities Deposit $ 200 Misc. Expense $ 2,200 $28,950 Additional Start-up Needs Inventory & Supplies $ 8,436 Permits and Fees $ 225 Office Equipment & Supplies $ 1,000 Trash Removal (N & N Sanitation) $ 112 Renovation $40,000 Advertising $ 1,000 Insurance $ 1,495 Signage $ 3,070 Professional services $ 400 Total Start-up Costs $84,688 Loan request $55,738 Working Capitol $10,000 Total Loan/Grant Request $65,738 PROJECTED PROFIT AND LOSS STATEMENT (YEAR ONE) ATTACHMENT A 9 ANNUAL Sales $ 292,147 Less: Cost of Goods Sold $ 116,859 Gross Profit (60%) $ 175,288 Operating Expenses Payroll (excluding owner's draw) $ 3_3,120 Payroll Taxes $ 8,280 Advertising $ 2,400 Outside Services (Waste Removal) $ 1,456 Depreciation $ 2,500 Signage $ 3,070 Insurance $ 1,495 Loan Payment $ 3,600 Misc. (labor) $ 2,400 Maintenance & Construction $ 40,000 Professional Fees $ 2,600 Rent $ 12,700 Supplies $ 3,400 Telephone $ 2,400 Utilities $ 3~800 Permit Costs $ 225 Owner's Withdrawal $ Total Operating Expenses $ 123,446 Profit or (Loss) $ 51,842 PROJECTED PROFIT AND LOSS STATEMENT (YEAR TWO) ATTACHMENT B 10 ANNUAL Sales $ 336,100 Less: Cost of Goods Sold $ 134,440 Gross Profit (60%) $ 201,660 Operating Expenses Payroll (excluding owner's draw) $ 48,000 Payroll Taxes $ 9,600 Advertising $ 1~400 Outside Service's/Waste Removal $ 1,344 Depreciation $ 2,250 Dues and Subscriptions $ Insurance $ 2,000 Loan Payment $ 6,000 Misc. $ Maintenance & Construction $ 1,200 Professional Fees $ 4,300 Rent $ 23,100 Supplies $ 2,400 Telephone $ 3,600 Utilities $ 6,000 Permit Costs $ Owner's Withdrawal $ 24,000 Total Operating Expenses $135,194 Profit or (Loss) $ 66,466 BREAKEVEN ANALYSIS & PRICING ATTACHMENT C 11 Product Cost: 1 Box 1(3/4) Down Ribs 30lb. Box (10 slabs per case) 64.80 1 Case Baked Beans 10lb Can (6) cans per case 18.54 1 Case Potato Salad 8lb Cont. (6) per case 22.40 1 (250) count Carry-out containers 19.53 Preparation and Package Cost: $64.80 per case of ribs divided by 10 slabs per case = per slab 6.48 $18.54 per 10lb. can of baked beans divided by 6ozs. (per serving) $3.09 per can divided by 31.5 servings .09 $22.40 per 8lb. carton divided by 6 ozs. (per serving) = $3.73 divided by 42 servings .08 19.53 Carton divided by 250 count .78 Total $7.43 Cost Per Whole Slab Dinner 18.99 Product cost - 7.43 Profit per sold dinner 11.56 (61% profit) Project 1% waste (per month) .12 Total profit $11.44 (60% profit) REVENUE PROJECTION 2003 ATTACHMENT D 12 Sales High (80 sales) Average (45 sales) Low (30 sales) Daily $1014.00 $571.00 $380.00 Weekly $6086.00 $3424.00 $2282.00 Monthly $24,346.00 $13,694.00 $9,130.00 Yearly $292,147.00 $164,333.00 $109,555.00 DINNERS DAILY SALES POTENTIAL HIGH ALL DINNERS SERVED WITH 2 SIDES & MUFFIN Rack of Rib (BB) $18.99 + Drink ($1.05) X 10 sales $200.40 TurkeyLegs $8.95 +Drink(S1.05) X 10sales $100.00 Spare Rib $14.99 + Drink ($1.05) X 10 sales $160.40 Rib Tips $ 8.95 + Drink ($1.05) X 10 sales $100.00 Chicken Wings (8) $ 7.95 + Drink ($1.05) X 10 sales $ 90.00 " (12) $ 9.95 + Drink ($1.05) X 10 sales $110.00 Check Average $69.78 + $6.30 (76.08) + 6 menu entries = $12.68 SANDWICHES + 1 side Pulled Pork/Chicken $5.95 + Drink ($1.05) X 10 sales $ 70.00 Hot Link $5.95 +Drink(S1.05) X 5 sales $ 35.00 Fish Fillet $7.95 + Drink ($1.05) X 5 sales $ 45.00 Potential 80 daily sales for a total of: $ 1,014 Daily $ 6,086 Weekly $ 24,346 Monthly $292,147 Yearly PROJECTED BALANCE SHEET (END OF YEAR ONE) ATTACHMENT F 13 ASSETS AMOUNT Current Assets Cash onHand $ 143,604 Accounts Receivable $ Inventory $ 6,000 Prepaid Expenses $ Other $ TOTAL CURRENT ASSETS $ 149~604 Fixed Assets Equipment $ 25,000 Land and Building $ Less Depreciation $ 2,500 NET FIXED ASSETS $ 22,500 TOTAL ASSETS $ 172~104 LIABILITIES Current Liabilities Accounts Payable $ 20,000 Notes Payable - Bank $ 3,000 Insurance $ 2,000 Rent $ 1,425 Wages $ 4,000 Taxes (Employee) $ 800 14 Utilities $ 800 TOTAL CURRENT LIABILITIES $ 32~025 Long Term Debt $ Officer's Debt $ TOTAL LIABILITIES $ 32~025 Common Stock $ Paid in Capital $ Retained Earnings $ (Less) Treasury Stock $ TOTAL NET WORTH $140~079 TOTAL LIABILITIES AND NET WORTH $172~104 PROJECTED BALANCE SHEET (END OF YEAR TWO) 15 ATTACHMENT G ASSETS AMOUNT Current Assets Cashon Hand $ 243,537 Accounts Receivable $ Inventory $ 7,973 Prepaid ExpenSes $ Other $ TOTAL CURRENT ASSETS $ 251~510 Fixed Assets Equipment $ 22,500 Land and Building $ Less Depreciation $ 2,250 NET FIXED ASSETS $ 20,250 TOTAL ASSETS $ 271,760 LIABILITIES Current Liabilities Accounts Payable $ 20,000 Notes Payable - Bank $ 6,000 Insurance $ 3,000 16 Rent $ 2,175 Wages $ 5,000 Taxes (Employee) $ 1,000 Utilities $ 1,000 TOTAL CURRENT LIABILITIES $ 38~175 Long Term Debt $ Officer's Debt $. TOTAL LIABILITIES $ 38~175 Common Stock $, Paid in Capital $ Retained Earnings $, (Less) Treasury Stock $ TOTAL NET WORTH $ 233~585 TOTAL LIABILITIES AND NET WORTH $ 271~760 PERSONAL FINANCIAL STATEMENT ASSETS AND LIABILITIES 17 ASSETS Current Assets Amount Cash on Hand (US Bank-checking) $ 2,000 Cash on Hand (US Bank-savings) $ 1,000 Real Estate 442 Sierra Trail 713 l0th Avenue 2001-2003 8~h Street $412,000 Auto Carpet Mount Truck $ 25,000 GMC Van $ 17,000 Ford Truck $ 7,000 VW Golf $ 6,000 Equipment 2 auto scmbbers $ 6,000 2 high speed scrubbers $ 1,500 Carpet cleaner $ 500 Furniture & Supplies (Home and office) $ 30,000 Total Assets $470,200 LIABILITIES Current Liabilities Balance on auto Suburban (Lease) $ 550 Carpet Mount Truck $ 19,000 GMC Track $ 7,000 VW Golf $ 1,500 Balance on properties $375,000 Credit Card Visa (Monthly balance) $ 1,000 Other loans: Equipment $ 7,000 Federal tax liability $ 2~000 Total Liabilities $413,000 Total Net Worth $ 57,200 EQUIPMENT LIST 18 ITEM ORIGINAL COST MODEL Smoker/Barbecue Grill $15,000 SSE Kitchen Equipment: Oven $1,200 Freezer (1) 2 door $1,600 Coolers (2) $ 1,800 Heaters/Proofer (2) $ 2,000 Refrigerator (1) $1,200 Steamtable (1) $ ,1400 Deep Fryers (2) $ 2,200 Packard Bell Computer $1,100 Logic Computer Cash Register $ 190 Sam's Club Accounting and Bookkeeping $ 290 Quickbooks US robotics 33.modem Stealth II S2200 4mb Graphics Accelerator 24XCD Rom Drive, 16 Bit sotmd blaster Keyboard $ 425 Logic Computer TOTAL KITCHEN EQUI]?MENT: $28,215 PURCHASE PRICE $25,000 INSURANCE 19 Currently being prepared by Allied Insurance. LEASE AGREEMENT Southgate Development PROFESSIONAL SERVICES James Martinek, Attorney at Law OLT Accountants Mike Moira, Realtor Smoo Drywall, Darrell Davis, contractor Hawkeye Construction, Mark Phelps, plumbing Electrician, Advanced Electric EQUIPMENT VENDORS Hawkeye Food Sales Reinhart Food Service Star Food Service Equipment and Supplies SYSCO Sam's Club SPARE RIB 1911 BROADWAY, PEPPERWOOD PLACE 19'i 1 Broadway PULLED PORK Pe,~,o~ P~ Iowa City, Iowa 52240 THE RACK Friday and Sa~rday Closed on Sunday Tn nrd~r ~nnfa~f. 21 ,SI:DE bI`s H E,S COLE SLAW 1.75 POXATOp~D~ PORE 1'755.95 FRIES PULLED CHICK~455.95 BAKED ~iFOAfN~ 1N Ks 1.755.95 FRIED SF~TN~TGO~Ts 2.257.95 CHILDREN',S MENU CHICKEN NUGGETS (6) FREAKY FRIES 2.99 22 Iowa City upgrade. "lt needs to be widened, Tax resurfaced, and we need ~ change the configuration district o~ the whole comer." The Syca- Vanderhoef more Mail might TIF district initiallY was cre~ ated to help fund $12 ivSllion in improvemenis to the 24,000-square-foot mall. Due expana ~o tile improvements, the center went from 35 percent full to 80 percent full. Vanderhoef said the city By Vane$$a Miller is in the second year of a lowo City Press-Citizen five-year TI~' district plan for the mall area The special tax district "By 2007, some money created around Sycamore should be freed up for inffa~ Mall to help structure projects," she said. Iowa C~qJ fund renova- The ex~sting TIF district tions in the boundaries, which stop at ar~a might be expanded to Mall Drive, would be extend- include some residential ed to Sycan~ore Street i.f the areas, district were expanded. The City Council Vanderhoef said the Economic Development street improvements, includ- Committee considered ing the signalization of one expanding the tax increment intersection, will become financing district at their last more necessary as develop- meeting to help Lmprove mentcontinues. nearby streets that have Officials at Kirkwood been affected by the Colnmunity College, 1816 increased traffic in the are~ Lower Mascatine Road, are A TIF district rebates planning a new building property taxes for upgrades a~acent to the existing cam- to an area. Expanding the pus, and a 22,000-square-foot district would allow those Alternative High School also TIF dollars to eventually be is expected to be built on used to finance street work. Johnson County-owned "We are looking at the intersection of Sycamore property on Mall Drive. Iowa City Community Street and Lower Muscafine,' School DisWict officials are said Councilor Dee negotiating a possible land- Vanderhoef, adding that swap deal with county offi- Sycamore Street needs an ciuls for the property. Vanderhoef said the City Council will consider the pry posed expansion for apprvval at their March 11 meefin~ Local Thursday, February 27, Iowa City Press-Citizen 2003 Boundaries set for TIF district Southeast Iowa City development sought · Today:. The C~ Council Economic Development By Vanessa Miller the area. Fo~d 2, 715 Highway 6 K; ~pg the Pepperwood Place lowaC/OyPress-C/t/zen Members of the City Hills Ba~[ altd Trust Co., and atUacent buildings a CommltteewillconsiderthepmposedTIFdlstrictfor Council Economic Develop- 1401 S. Gilbert St.; and face-]ffi and relandsc4tping southeast Iowa City. IowaCit~stallmembels me~tCommRteesupported Carlos O'Kelly's, 1411 theare~ BlfIltecommllteedecidest0givetheT1Fz0n~ea have developed proposed crea~ a 'i'[v' district but Waterfront Drive. The shopping center's boundari~ for a special tax wanted to ~Iqi~w~y6was'builtasa vacancy rate is about 34 per- fav0rablerec0mmendati0n, the City C0uncil will c0nsid- ~district in expand it bypass and became a valu- ceat, andSouthgamotI~q~t, er the plan and will set a public heaflng for the project ~¥/~ southeast beyond the able place for business," said ahey hope reaova~ons at lts formal meeting March 11. Iowa City to Pepperwood Vanderhoef saki "But that wffib~nginmorebusinesses. ~lfceam~lersmo~eferwardwtththeplan, they spur conunercial develop- Place area to was a long time ago. It is Steve Nssby, community meat and renovat~ns, i n c I u d e t~ae for some upgrades." and economic developme~t could adopt the IIF ordinance at their formal meeting The proposed district other com- Southgate Developraent coontiuat~r, said' them are Julle 17. extends from Broadway mercial owns the 97,000-~t moreempt;ycommerciallo~s Street to the ~'lowa River property on Kmart, 901 Hollywood Blvd.; scattered throughout the along Highwa7 6 and will the east side. ¥~#tdel~lee[ the 5,600-square-foot Press proposed tax district, ness in the TIF district run down. Right now, include the Pepperwood ~I want Box, 1902KeokukSt.;amlthe ~'h~e are a number of would be able to request Coralville looks so much Place mall area an opporVadty for business. 57,000-sqamre-foot Big Lots vacant parcels that we funding for expansion or better than Iowa City. Iowa Soutb~.oate Development es to upgrade, expand and builc~ 1987 Broadway St would like to be redevel- renovations." City needs to get with it. Co. Inc i~iti~ asked city create more jobs," City The company ~s partial oped,'he said. John Vice, a used car Vanderhoef said the TIT offi/q~l~: to create tlie tax Councilor Dee Vanderhoef owner of the 225,000 square If the tax district is cay. at- manager at Carousel Ford 2, district also could be useful inc~maent financing district said. "I want to put an feet of commercial space in ed, businesses planning said company oflfeial~ are in funding sazeet, sewer and to help fund $7 million in appealing look along thePepperwoodPlaceraal[ improvements still would planning exterior and inted- utilityupgrade~ renovatior~ to the Pepper- Highway 6.' The 22-acre site is valued at need to apply to flae City or renovations this sprir~ ~We want to look at some wood 'shopping centex off The lazger prolx~ed t~ $8.87 rafllior~ Council for"/IF financing. 'We would love to see decaying infrastructure, like ltJglla~a~6, district includes Hy-Vee Proposed renovations "Just because there is a ally bus~tess in tt~e area step o~ and underground Establishing a TIF dis- Food Store, 1720 W~nt would include redesigning district doesn't guarantee up and do some improve- uffiities.' she said. "A lot of tzict would rebate taxes the Drive; Carousel Ford, 217 andre~mxfacingtheparkivg fundin~,"Nasbysaid.~Butit ments,"~cesaic[~l~nereare that hasn~ been changed in city collects on upgrades to Stevens Drive; Carousel lot, upa~fingthelight~ag, giv- is a tool awUahle. Any busi- a lot of buildings that look 25 yearn" IOWA TODAY® L O C A L · R E G I O N A L IIII III I I 102~~_ ~1' .The Gazette Friday, ~ ~ i~ ~~_ www.gazetteonline.com Peppe ood TIF district Peppe ood: Tr fic study under way progresses . ~ Frank Gluck "We don't ~ow yet w~t ~e add~ , ~eUe staff ~ter v~ue' ~ ~ to ~ hem," ~ IOWA ~ ~ ~e ci~ wffi ~d. "But it o~ns up ~e ~ibm~." ~ely ~b~h i~ f~ s~ Sou~te ~ ~ ~e midge of a ~]c ~ ~ffi~ ~ J~e to help ~dy, w~ch ~e Iowa ~p~ent of ~e~[~ ~e[ mall m~ ~e Pep~ p~ ~fion ~ ~fo~ ~owmg ~evelopm~ ~a~. am final. P~ m~ ~d ~e ~u~ Gfl- ~ ~ to ~e m~ ~m H~way ~ 8~ ne~rh~. 6, ~d ~m Mo~w, of Sou~te. A special committee on ~e mo~t of ~F ~s~ce for ~e ~y ~end~ ~t pmj~t wffi ~ detem~ ~r ~ ~ ~e ~, a~or~ to ~e pmpos- · e Ci~ ~c~ es~b~h a ~ ~evelopment plus ~e fmC. m~ment fmc~ ~ ~- ~u~te ~velopment ~. w~ to Co,cfi mem~ on ~h 11 ~e ~ ~r ~ ~ sou~ of ms~a~ ~d ~es~ ~e p~k~g lot, ~o e~ to comider ~ e~ion H~way ~ ~n ~e Iowa ~ver ~d B~dway S~t. ~s~ new ~t~g, provide new ~nt- of ~e Sy~o~ ~ to help ~d ~e CiW ~qfl ~ ~e ~e for ~e ~ bu~d~ ~d ~d- s~ ~pmvemen~. up ~e ~sue at i~ ~h 11 ~ d~flom ~ow pro~ to ~ ~d ~to a s~ ~d, w~ch ~ ~ for 1~, m~tes ~d ~n~ for ~e development ~ ~is ~e, ~e ~s~ w~ offset expendit~es by the Sou~gate Development Co., which ~ p~ W ~nd ~ ~on to renovate ~e ~ ~d ~ ~ en~ to it ~m H~way 6. ~e pm~s~ d~i~ ~o ~clud~ ~ ~ older build- ~ ~at mffid ~ mnovat~, s~ for new ~m~on' ~d ~men~ ~ ~e'~way 6 ~d ~ve N~by, Iowa CiW ~no~c ~elopmen[ But ~ of o~er ~d~ Iowa City Officials to recommend TIF district By Vanessa Miller offering ~ncent~es through a TIF adopted, Mayor Ernie Lehnmn Iow~ Cit~ Press-Citiz~ or other conunuaily development said not all requests should be ini~ves, will consider doing the equally fundecL Some parts of southeast Iowa samef He said someone cor~ to City need to be renovamd aad The company is pax~al owner the council to request TIF financ- redeveloped, according to city of the 225,000 squaze feet of corn- ing five years from now, when the oflicial~ mercial space in the P~ood area is more successful, would Therefc~e, members of the Ci~' shopping center. It also owns the incur less risk on a project than Council Economic Development 97,00~foot Kmart, 901 those who are developing the Committee will recormmmd that HollywooclBlvcL;the5,60~ areanow. citycounc~lorscreateaspec~ltax foot Press Box building, 1902 Soorc~SraveHa~ev/ ~ "l'm not interested in givi~g tax district south of I-Itghwa~ 6 f~om Keokuk St.; and ~e 57,00~ as~istance to someone build~g on Broadwa~v Street to the Iowa foot Big Lots building, 1987 r~quires the study before the final a vacant lot that has become l~ve£ Broadway St. OK They will use the ~affic study extremely mar- Crea~on of the tax increment Plans for renova~on include in dec~di~g whether we get ~he ketable," Lehman financing district would rebate giving the mall and adjacent build- access we waat." said. :taxesthec~,collectsoaupgrad~.. Jags a face-lift, md~i~orting and City officials supported City officials to~heare~Develgpemandbu~- resurfacing the parl~ng lots, improvements to the area and said are working to ness representa~ves plann~4~ t~pd~fing the lighting and veland- they wanted the TIF district to have the proposed L~provements in the district must scaping the are~ include other commercial proper- TIF district to the apply to the City Council for TIF Developem also are interested W in the area, as well City Council by its financing in addLqg a Highway 6'entrance to Steve Nasby, the city's commu- formal meel~g SouLh_gate Development Co. theshol~ingcente~Thepro~ niW and economic developn~mt Marchll. lfcoun- Lelllllall lac. of Iowa City requested c~- entrance mu~t gain approval ~om coordinator, said city staff consid- cJlors approve alion of the TIF c~strict to help the Iowa Deparlauent of ered several issues when crea~ moving forward with the dislrict, fund abou~ $7 milton m renova- Transportation, which begaa con- the larger prc~posed tax district, ~hey will set a public hear~ on ~ons to the Pepperwood Place' duc~ng a traffic study of the area Lqcludio~ additional ~develop- the project for May $ and then will mall a~a off Highway 6. earlier ~ month, ment oppommiiies, new construc- cor~der ~ approval at their for- "Southgate is willing to make a "A start date for the p~oject is t~on on vacant lots and public mai meeting May 20. substantial financial co~t cor~ on when we get ti~e Wa/- improvements to city streets or The TIF ordinance could gain to this axea," Teresa Morrow, vice tic study back," Mon'ow sa. id, u~es in the ~ final approval at the council's for- pr~id~mtforSoutbg,t~,saidLqa add~g the study slould take about While every business or devel- malmeetkngJtmelT. Merrowaaid Feb. 10 letter to city sta~ "We twomoathstoco~"TheIowa oper in the area would be eli~ble shee~pectstobavefl~eHighwa,y§ hope the c~ of Iowa City, by Depamnent of TxaasportaUon for TIF finmcing if the dismct is traffic studyzesu~ by tha~ CITY OF IOWA CITY CITY OF IOWA CITY FY2003 Bud[lot to Actual For tho Six Months Ending Oocembor 31, 2002 An analysis of revenues, expenditures and current cash position for operating accounts. TABLE OF CONTENTS GENERAL FUND ................................................................................................................................................. 1 REVENUES ............................................................................................................................................ 1 PROPERTYTAXES ............................................................................................................... 2 FINE, FEES & PERMffS ....................................................................................................... 2 CHARGESFORSERVlCES ................................................................................................. 2 INTERGOVERNMENTAL REVENUE ................................................................................. 3 TRANSFERSINTO GENERAL FUND ................................................................................ 4 EXPENDITURES ................................................................................................................................... 6 ENTERPRISEFUNDS ......................................................................................................................................... 7 PARKING ................................................................................................................................................ 7 WASTEWATER ..................................................................................................................................... 8 WATER ................................................................................................................................................... 8 REFUSE .................................................................................................................................................. 9 LANDFILL ............................................................................................................................................... 9 NRPORT .............................................................................................................................................. 10 BROADBANDTELECOMMUNICATIONS ..................................................................................... 10 OTHERFUNDS ................................................................................................................................................. 11 INFORMATION TECHNOLOGY SERVICES (frS) ........................................................................ 11 EQUIPMENT/FLEET MNNTENANCE .......................................................................................... 11 CENTRAL SERVICES ........................................................................................................................ 12 CITY OF IOWA CITY QUARTERLY ANALYSIS / BUDGET TO ACTUAL COMPARISON FOR THE SIX (6) MONTHS ENDING DECEMBER 31, 2002 GENERAL FUND The General Fund ending balance at December 31,2002 is $9,372,838, compared with $9,495,243 in FY02. The balance is projected to be $11,401,042 at fiscal year end. Total revenues are currently forty-five percent (45%) of budget and expenditures are at forty-nine percent (49%). Note: Transit Operations moved to General Fund at the start of the current fiscal year, 2003. For fiscal year comparison and analysis, FY2002 General Fund revenues and expenditures have been adjusted to be inclusive of Transit Operations. Revenues: Overall, General Fund revenues totaling $18,069,660 are 45% of the FY03 budget of $40,289,887, down ten percent (-10%) from this time last year. The following table summarizes General Fund revenues into nine (9) major categories and is followed by a detailed analysis of each. Property Taxes 18,457,243 9,701,327 53% 9,792,015 -1% Fines, Fees & Permits 1,697,475 992,670 58% 913,365 9% Charges for Services 4,510,086 2,773,568 61% 2,522,475 10% Intergovernmental Revenue 2,483,532 1,034,496 42% 1,154,120 -10% Interest Income 382,480 225,049 59% 176,078 28% Vlisc. Other Revenue 826,638 543,111 66% 322,376 68% F~oad Use Tax Transfer 3,053,966 1,576,835 ' 52% 1,422,772 11% Employee Benefits Transfer 5,813,560 535,402 9% 3,386,375 -84% Emergency Levy 525,202 0% 259,302 -100% Misc. Other Transfers In 2,539,705 687,202 27% 124,811 451% Grand Total Revenues: 40,289,887 18,069,660 45% 20,073,689 -10% * FY2002 actuals include Transit revenue. Transit officially moved to General Fund at the start of FY03. Property Taxes Property and other state tax receipts account for over half of General Fund revenues. Receipts to date total $9,701,327 and are 53% of the FY03 budget. -t- Fines, Fees, Permits: Construction License / Permits 681,850 384,095 56% 378,537 1% Magistrate Court Fines 250,000 203,561 81% 125,771 62% Parking Fines 475,000 221,594 47% 223,237 -1% Library Fines 136,000 79,585 59% 78,344 2% Misc. Other 154,625 103,835 67% 107,476 -3% Total Fines, Fees & Permits: 1,697,475 992,670 58% 913,365 9% This category includes the following revenue sources: construction-related licensing, permit and inspection fees; fine revenue from magistrate court, parking tickets and the public library. Receipts through December 31, 2002 total $992,670 and are 58% of budget, a nine percent (9%) increase over FYO2 receipts at this time. Of note is revenue from magistrate court fines, which are at 81% of budget through December 31, 2002 and up 62% from the same time last year. Char.qes for Services: B~I ~ Administrative Service Fees (Non-General Fund divisions) 1,174,969 587,484 50% 459,954 28% Housing, Bldg, Const. & Plan Inspections 186,451 151,606 81% 130,147 16% Recreation Fees 680,695 221,943 33% 191,928 16% Transit Fees 606,850 311,463 51% 327,380 -5% 28E Agreements: Univ. of Iowa Fire 28E Agreement 1,101,480 1,101,620 100% 1,003,607 10% Coralville / Animal Care Services 66,543 32,106 48% 26,223 22% lC Comm. Schools / Mercer Aquatic Ctr 65,000 6,439 10% 49,302 -87% Johnson Co. / Sr. Center 100,000 50,000 50% 70,705 -29% Johnson Co. / lC Public Library 287,783 142,900 50% 135,405 6% Vlisc. Other Charges for Services 240,315 168,007 70% 127,824 31% fotal 28E Agreements: 4,510,086 2,773,568 61% 2,522,475 10% Charges for services total $2,773,568 are 61% of budget, up ten percent (10%) from this time last year. This category includes receipts from non-general fund departments/divisions for administrative services, plan checking fees (Building Inspection), recreation fees and revenue from the following state and local governmental agencies for provision of services: the University of Iowa for fire protection, lC Community School District for use of Mercer Park pool, Coralville for animal control services, and Johnson County for Library and Senior Center use by county residents. -2- Of note are inspection and development fees at 81% of the FY03 budget due to a high number of sidewalk inspections and staff review of construction plans. Revenue from the Iowa City Community School District / Mercer Park Aquatic Center agreement is currently at 10% but anticipated in the coming months. Interqovernmental Revenue: Local, state and federal funding is 42% of the FY2003 budget at $1,034,496, down ten percent (-10%) from FY02. Funding sources include the state-distributed Gas & Electric Excise Tax, State Population Allocation, Hotel/Motel Tax, and Bank Franchise Tax and miscellaneous other state and federal grants. Gas & Electric Tax 429,232 0% 0% State Population Allocation 596,125 282,639 47% 297,569 -5% Bank Franchise Tax 97,000 98,989 102% 96,195 3% Hotel/Motel Tax 515,000 310,393 60% 301,769 3% Library Grants 87,054 86,488 99% 69,438 25% State Transit Assistance 270,128 163,719 61% 166,220 -2% Federal Grants - Transit 348,793 0% 19,736 0% Univ. Heights Transit 28E Agreement 29,700 13,604 46% 13,198 3% Public Safety Grants 110,060 73,864 67% 90,670 -19% Vlisc. Other 440 4,800 1091% 99,325 -95% Total State/Fed Funding: 2,483,532 1,034,496 42% 1,154,120 -10% (1) Gas and Electric Excise Tax revenue has not been received to date. (2) Bank Franchise Tax revenue is usually received, in total, at the beginning of the fiscal year. (3) Library grants are ninety-nine percent (99%) of budget, up twenty-five (25%) form this time last year, due to increased funding from the Enrich Iowa program. (4) Federal grant revenue for Transit Operations has not been received to date. (5) $43,083 of Misc. Other in FY2002 is pass-thru money from the State to the UI for expenditures on the Hwy 6 Pedestrian Bridge project. Interest Income. General Fund's interest income received through December 31, 2002 is $225,049 and 59% of budget. Miscellaneous Other Revenue Miscellaneous revenue of $543,111 includes a $100,000 loan repayr~ent from the Englert Civic Theater; $163,734 in reimbursements for CIP related equipment purchased through the Traffic Engineering division; a $67,748 sate of condemned property and $27,459 in sale of used police vehicles. -3- TRANSFERS INTO GENERAL FUND: Road Use Tax This is a state-levied gas tax that is apportioned back out to municipalities on a per-capita basis. These monies are initially receipted into the City's Road Use Tax Fund with a portion then transferred to the General Fund to cover Traffic Engineering and Streets division expenses. Transfers totaling $1,576,835 are 52% of the FY03 budget of $3,053,966 and up eleven percent (11%) from this time last year. Employee Benefits Transfer This transfer into General Fund comes from the Employee Benefits Fund to cover the employer's share of FICA, IPERS, health and dental insurance costs, and Police and Fire pension contributions. While transfers totaling $535,402 are nine percent (9%) of the FY03 budget, actual receipt of taxes into the Employee Benefits Fund are at 52% of budget. Additional transfers are planned in the latter part of the fiscal year. Emerqency Levy Actual receipts of $269,429 have been received to date and await transfer into General Fund. Misc. Other Transfers In Other transfers into the General Fund are budgeted at $2,539,705, with actual transfers through December 31, 2002 totaling $687,202 or 27% of budget. Budgeted transfers include General Fund support from two enterprise funds, transfer of Transit Operations' fund balance and transfer of general obligation bond proceeds for capital outlay purchases within the General Fund. Transfers from Parking Operations and the Broadband Fund were established in to provide additional financial support to the General Fund. Budgeted at $282,074 in FY2003, transfers thus far total $20,656. Transit Operations moved to General Fund at the beginning of fiscal year 2003, bringing with it the existing fund balance of $583,213. Additional transfers budgeted for the fiscal year come from three separate bond issues: 2001 GO, 2002 GO and 2003 GO and are intended for capital outlay expenditures within the General Fund. These transfers will be made before year end. -4- FY2003 General Fund Expenditures Thru December 31, 2002 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Personal Services __ Commodities ~ Charges for Services Capital Outlay ~ Transfers Out Interfund Loans ~ Contingency , I FY2003 General Fund Receipts Thru December 31, 2002 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% ~100% Property Taxes Fines, Fees & Permits Charges for Services Intergovernmental Revenue Interest Income ~ Misc. Other Revenue ~;~;~~~ Road Use Tax Transfer Employee Benefits Transfer ~ Emergency Levy Misc. Other Transfers In -5- GENERAL FUND EXPENDITURES The following represents a summary of General Fund expenditures by category: Personal Services 27,232,796 13,652,696 50% 12,993,951 5% Commodities 1,914,462 853,905 45% 668,162 28% Charges for Services 7,674,724 3,443,108 45% 3,549,584 -3% Capital Outlay 1,555,842 868,052 56% 827,582 5% Transfers Out of General Fund 982,313 350,352 36% 1,753,037 -80% Total Expenditures: 39,360,137 19,168,113 49% 19,792,316 -3% General Fund expenditures totaling $19,168,113 are on target at 49% of budget. There appears to be a three percent (-3%) decrease in expenditure levels from FY2002, however, transfers out to Transit Operations and Risk Management (Tort Levy) do not occur in FY2003 as these cost centers were moved into General Fund at the beginning of this fiscal year· Excluding these transfers from FY2002 expenditures provides a more accurate comparison, indicating a three percent (3%) increase over expenditures at this time last year· Transfers out of the General Fund are as follows: B~ ~ To Capital Projects (ClP) 88,499 3,710 4% 104,273 -96% To Transit Levy n/a 908,275 n/a General Levy 296,121 142,967 48% 271,875 -47% Tort Levy n/a 206,000 n/a Misc. Transfers 65,988 27,495 42% 32,994 -17% Interfund Loans 430,457 176,180 41% 229,620 -23% Contingency 101,248 0% 0% Total Transfers Out: 982,313 350,352 36% 1,753,037 -80% -6- ENTERPRISE FUNDS The enterprise funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport and Broadband Telecommunications. Funding comes, in part, from user fees and charges for the services provided to individual customers. Transit Operations, previously accounted for as an Enterprise Fund, was moved to General Fund at the start of FY2003. The following summaries examine revenue and expenditure levels for operations, including beginning and ending cash balance. Parkinq Fund- Beginning Balance 522,144 522,144 315,319 66% Revenue 4,471,830 2,265,915 51% 2,242,918 1% Expenditures (4,511,228) (1,735,365) 38% (1,821,312 -5% Ending Cash Balance 482,746 1,052,694 736,925 43% Overall, Parking operations appear to be in fair health at the end of the second quarter. Revenue is at 51% of budget at $2,265,915. Expenditures are at 38% through December 31, 2002. Affecting this percentage, however, is $1,664,831 which will be transferred out of the fund during the latter part of this fiscal year. The fund balance at December 31, 2002, appears healthy but is expected to decline to an estimated ten percent (10%) of expenditures by fiscal year end. A review of Parking fee revenue is recommended to take place prior to fiscal year end. Parking fees currently generate eighty percent (80%) of the fund's revenue. The following schedule takes a detailed look at the various categories: Parking Fines 530,000 277,363 52% 237,084 17% On Street Meters 500,000 316,529 63% 267,054 19% Off Street Meters 247,000 56,499 23% 140,562 -60% Permit Lots 116,080 92,726 80% 55,163 68% Meter Hoods & Rentals 54,400 18,518 34% 23,510 -21% Capitol St. Ramp 880,000 533,216 61% 511,253 4% Dubuque St. Ramp 380,000 157,709 42% 195,863 -19% Chauncey-Swan Ramp 65,000 33,015 51% 25,194 31% Tower Place Ramp 380,000 157,926 42% 99,589 59% Ramp Permits 429,400 344,365 80% 268,658 28% Hotel Parking Contract 60,000 20,000 33% 56,159 -64% Fee Revenue 3,641,880 2,007,866 55% 1,880,089 7% -7- Parking revenue is up seven percent (7%) from this same time last fiscal year. Numerous changes have occurred in the city's parking system and are reflected in the percentage change from FY2002 to FY2003 for individual fee types (see last column of the table above). Off-Street Meters are 23% of budget at $56,499, and down sixty percent (-60%) from this time last year, when the Library Lot was attended and charged for hourly parking. Revenue from the hotel parking contract is at 33% for the fiscal year due to October and November payments outstanding. Wastewater Treatment Fund - Beginning Balance 4,363,026 4,363,026 7,616,115 -43% Revenue 12,724,000 7,059,670 55% 6,506,057 9% Expenditures (15,462,757) (6,616,755) 43% (8,604,4011' -23% Ending Cash Balance 1,624,269 4,805,941 5,517,771 -13% Wastewater Operations are healthy, with revenues at 55% of budget and expenditures at 43%. Fund balance is well above the recommended twenty percent (20%) of expenditures and ninety-five percent (95%) of the fiscal year's revenues are to come from wastewater collection fees. While overall expenditures are down twenty-three percent (~23%) from FY02, this is primarily due to capital project funding of the North Plant upgrade and South Plant construction during the last fiscal year. Excluding capital projects and debt service funding, operational costs through December 31, 2002 are twenty-five percent (25%) higher than they were at this time last year. An increase was anticipated with the South Plant coming 'on line'. Water Operatinq Fund- Beginning Balance 4,925,978 4,925,978 11,501,629 -57% Revenue 9,855,000 5,233,928 53% 5,484,685 -5% Expenditures (10,354,577) (5,742,092) 55% (6,502,973) -12% Ending Cash Balance 4,426,401 4,417,814 10,483,341 -58% Water revenue is on target at $5,233,928 or fifty-three percent (53%) of FY03 budget. Water service fees provide 95% of total revenue, with receipts through December 31 totaling $5,015,058. -8- Total expenditures are fifty-five percent (55%) of budget at $5,742,092. Included in this figure are transfers out to capital projects for $2,203,484 (construction costs for the new plant) and $1,440,242 to debt service. Operational costs, excluding these transactions, were up fifteen percent (15%) from FY2002. Budgeted transfers out to capital projects do require amending at this time. Water Fund's declining cash balance is in compliance with council direction to provide twenty percent (20%) cash funding for capital projects. Current and projected year-end fund balances are well above minimum requirements at this time. Refuse Collection Fund - Beginning Balance 879,187 879,187 939,296 -6% Revenue 2,144,491 1,098,483 51% 993,453 11% Expenditures (2,318,247) (1,112,050) 48% (967,484) 15% Ending Cash Balance 705,431 865,620 965,265 -10% Both revenues and expenditures are on target at the end of the second quarter. Fund balance is adequate and collection/user fees comprise over ninety-eight percent (98%) of this fund's revenue. Landfill Operations Fund - Beginning Balance 8,013,135 8,013,135 5,267,345 52% Revenue 3,116,000 2,082,961 67% 2,119,830 -2% Expenditures (3,069,737) (1,254,759) 41% (1,259,603 0% Ending Cash Balance 8,059,398 8,841,337 6,127,572 44% Revenues totaling $2,082,961 are 67% of the FY03 budget with above average receipts in landfill tipping and special waste disposal fees. Expenditures totaling $1,254,759, are 41% of budget due primarily to pending capital outlay costs of $267,194. Landfill's ending cash balance is in accordance with state reserve requirements and is being monitored by Finance Administration. Regulations are currently under review at the state level in order to ensure the availability of funds for closure costs as landfill cells fill up. -9- Airport Operations - Beginning Balance 75 75 14,558 Revenue 325,065 183,028 56% 122,125 50% Expenditures (324,310) (155,631) 48% (167,646 -7% Ending Cash Balance 830 27,472 (30,963 Airport revenue continues to be reviewed by the City Manager and Council at this time. Loan repayments for prior capital projects have been restructured in order to extend the term and provide lower payments on an annual basis. Given council approval, this change will go into effect beginning July 1, 2003. Revenues are comprised primarily of rental revenue (47% in FY03) and a General Fund subsidy (51%). General Fund support is anticipated to remain near fifty percent 50% over the next three years. Broadband Telecommunications Fund Beginning Balance 309,842 309,842 329,529 -6% Revenue 500,000 435,612 87% 307,403 42% Expenditures (578,009) (231,790) 40% (232,730 0% Ending Cash Balance 231,833 513,664 404,202 27% Broadband Telecommunications remain stable with a constant revenue stream of franchise and local programming fees. Revenues at December 31, 2002 are over-budget at eighty-seven percent (87%) due to the late receipt of franchise fees from FY2002. Expenditure levels are well below budget at forty percent (40%) and similar to this same time last year. -10- OTHER FUNDS Other funds included in this analysis are the internal service funds including Information Technology Services (ITS), Equipment & Fleet Maintenance and Central Services. Funding of internal service funds comes from chargebacks to departments and divisions for services rendered. Information Technoloq¥ Services Fund - Beginning Balance 352,736 352,736 273,683 29% Revenue 997,867 769,211 77% 791,542 -3% Expenditures (892,333) (492,256) 55% (419,5011 17% Ending Cash Balance 458,270 629,691 645,724 -2% Charges from Information Technology Services are based on hardware, network and internet usage; staff-provided training, software and hardware support time, and database development services. Revenues of $769,211 are seventy-seven percent (77%) of budget, partially because server and PC/desktop support charges are processed at the start of the fiscal year. Application development fees (0%) have not been billed to date. Expenditures are, on average, fifty-five percent (55%) of budget. However, commodity spending is at nineteen percent (19%) and Services for Charges are at seventy-eight percent (78%). In particular, Consultant Services are 112% of budget or $111,367 through December 31, 2002. An amendment will be processed for this expense. Equipment / Fleet Maintenance - Beginning Balance 85,292 85,292 65,443 30% Revenue 1,594,653 929,586 58% 818,694 14% Expenditures (1,654,612) (765,791) 46% (804,900) -5% Ending Cash Balance 25,333 249,087 79,237 214% This fund accounts for maintenance on all City vehicles and equipment outside of the Transit Division. Revenues are generated from chargebacks to City departments and divisions based on vehicle usage and routine maintenance costs. Revenues totaling $929,586 represent $651,332 in equipment and vehicle rental from the various divisions and $275,854 in maintenance and repair chargebacks. -11 - Expenditures are $765,791 or forty-six percent (46%) of budget. Routine vehicle repair and maintenance costs, budgeted at $120,458 for the year, are only $28,430 or twenty-four percent (24%) of budget through December 31,2002. Central Services - Central Service accounts are for the centralized purchase of paper and printing supplies, distribution and chargeback of U.S. mail and the purchase/lease of City-owned copy and fax machines. This division is also responsible for the administration of RFP's and service contracts. Funded primarily via a chargeback for services to departments and divisions, the Central Service accounts are being consolidated at this time for more effective accounting and control. -12- ~ I 03-06-03 T=init3, Epmcopa[ Ch s ch IP18 320 East College Street Iowa City, Iowa 52240-1628 319/337-3333 e-mail trinityic~aol.cora fax 319/337-8816 February 28, 2003 Irvin Pfab P.O. Box 2446 Iowa City, IA 52244 Dear Mr. Pfab: My name is Karen Nichols, and I am a member of the Vestry at Trinity Episcopal Church here in Iowa City. One of our goals this year is to explore the issue of homelessness in our community. To this end, we are planning a Community Forum on Homelessness for Thursday, March 13. Our panel of speakers will include representatives from the Iowa City School District, the Urban and Regional Planning Department at The University of Iowa, the Iowa City Police Department, the local medical community, and the EHP/Shelter House. Jean Lloyd Jones will be moderating the forum. We are hopeful that this broad panel of stakeholders will help us become more informed about homelessness and what steps we as a community should take in approaching this growing problem. We also hope that council members will be present to respond to questions from the community about city policy. Will you please consider attending, and will you encourage other members of the City Council to do so, as well? Here are the details: Community Forum on Homelessness Thursday, March 13, 2003 7:00-8:30 p.m. Trinity Episcopal Church 320 East College Street Iowa City Thank you for taking time to consider my request. I look forward to hearing from you about whether you will be able to attend. Sincere , en Nichols (319) 33%8967 knichols @ avalon .net Covering the Uninsured: A forum for discussion Panel of experts: · Lt. Governor Sally Pederson · Dr. Robert Kelch, Vice President £or Health Affairs, U o£ I · Sarah Swisher, SEIU Local 199 · Anne Kinzel, Iowa Department of Public Health · Dr. Maureen Connelly, Director, Iowa City Free Medical Clinic · Ritu Bhatnagar, MD/MPH Student - MODERATOR THE FACTS SPEAK FOR THEMSELVES: 41 MILLION AMERICANS ARE UNINSURED · 8 MILLION ARE CHILDREN 8 OUT OF 10 UNINSURED PEOPLE ARE 1N WORKING FAMILIES Tuesday, March 11th FREE LUNCH!!! 12:30 - 1:20 p.m. (Doors will open at noon.) Room 1110A MERF (Medical Education and Biomedical Research Facility), University of Iowa Directions and Parking Information: MERF is on Newton Road directly south (across the street from the Newton Road Ramp) and east of Hardin Library. MERF is the new green copper and limestone building next to the construction site that is across Newton Road from Westlawn. 1110A is at the south end of MERF (furthest from the Ramp). Parking in Newton Road Ramp is available to the public at 75 cents an hour. Sponsors include: Cover the Uninsured Week the University of lowa: Associate Provost for Health Sciences, AA MC - OSR, Carver College of Medicine, Center on Aging, College of Dentistry, College of Nursing, College of Pharmacy, College of Public Health, Hygienic Laboratory, Health Sciences Volunteer Mobile Chnic, School of Social Work, Vice President for Health Affairs, and University of lowa Hospitals and Clinic; and Crisis Center of dohnson County, Iowa City Free Medical Clinic, SEIU Local 199, and Visiting Nurse Association Fhe University of Iowa prohibits discriminalion in employment or in its educational programs mid activities on tge basis of race, national origin, color, creed, religion, sex, age, disability, veleran status, sexual orientation, gender identity, or associational preference The University also affirms its commitment to providing equal opportunities and equal access to Universiiy facilities F~raddig~na~inf~mmg~n~nn~ndiscriminati~np~icies~c~n~actt~eC~rdina~r~fTit~¢~X~Secg~n5~4~andtheADAinthe~e~fA~rmativeAcp~n~3~9335~7~5(v~ice) or 319 3350697 (text), 202 Jessup Hall, University of Iowa, Iowa City, Iowa 52242-1316 Individuals with disabilities are encouraged to attend all University of Iowa sponsored events If you are a person with a disability who requires an accommodation in order to pariicipate in this program, please contact Kadn Bmnk in advance at 3 ] 9353 5492 or kadn-brunk~uiowa edu CoverThe "" UninsuredWeek March 10-16, 2003 THE FACTS SPEAK FOR THEMSELVES: 41 MILLION AMERICANS ARE UNINSURED · 8 MILLION ARE CHILDREN 8 OUT OF l0 UNINSURED PEOPLE ARE IN WORKING FAMILIES Central Iowa organizations are committed to covering more of Iowa's uninsured. Please join us at any of the following events during the first national Cover the Uninsured Week! Monday, March 10 Health Care Community Chat: More Coverage for More Iowans Hotel For/Des Moines, Grand Ballroom 1000 Walnut Ave., Des Moines 9:00-10:30 AM ~ Breakfast provided! Tuesday, March 11 The Next Generation of Health Providers Speak Out The Next Generation of Health Providers Speak Out University of lowa, Medical Education and Research Academic Center, Lecture Hall 3 Facility, Room 1110A, Iowa City Des Moines University - 12:00-12:50 PM 12:30-1:20 (doors open at Noon) FREE LUNCH! (Doors open at 11:45 AM' FREE LUNCH! Wednesday, March 12 Reaching Out, Reaching Up: A Community Health Fair Sponsored by Grand View College Charles Johnson Wellness Center - Primary Health Care Grand View Clinic 1500 Morton Ave., Des Moines - 4:00-7:00 PM Thursday, March 13 Tune in to hear Central Iowa business and labor leaders discuss the impact of the uninsured on Iowa's economic future The Jan Mickelson Show, WHO 1040, 10:00-11:00 AM Friday, March 14 Faith in our Future An Interfaith Prayer Breakfast on Expanding Health Coverage Corinthian Baptist Church, 814 School St., Des Moines (Corner of School & 9th Streets) - 7:30-9:00 AM Cover the Uninsured Week Coalition Members Include: AARP Des Moines University Iowa Dept of Public Health Mid-Iowa Health Foundation American Association of Medical Colleges Ecumenical Ministries of Iowa Iowa Federation of Labor (A FL-CIO) Polk County/Iowa Medical Society American Medical Student Association Famiges USA lowa Health Systems Pti m a~y Health Care, lnc Broadlawns Medical Center Grand View College Iowa Hospital Association SEIU Local 199 Catholic Chanties Greater Des Mothes Parmership Iowa Medical Society United Way Catholic Health Initiative Health Care Access N etwoth Iowa Nurses Association University of Iowa Central Io~va 'dealth System Human Services Plamfing Alliance Iowa Religious Media Services Visiting Nurse Services Covering Kids Iowa Academy of Family Physicians Iowa UAW Community Action Progran~ Wellma~k Blue Cross & Blue Shield Crisis Center of Johnson County Iowa Catholic Conference Medicare Rights Center Wellmark Foundation Des Moines Interfaith Volunteer C~regivers Iowa City Free Medical Clinic Mercy Medical Center Printed In-House by Cover The Uninsured Week Questions may be directed to Matt Unger 243-2000 BUILDING PERMIT INFORMATION February 2003 KEY FOR ABBREVIATIONS 0o" · Type of Improvement: ADD - Addition AL T- A Iteration REP - Repair FND - Foundation Only NEW- New OTH - Other type of construction Type of Use ' RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Pag,:: 2 City of Iowa City Date: 3/4/2003 Extraction of Building Permit Data for 2/1/2003 Census Bureau Report From: 2/28/2003 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00052 BENJAMIN P CHAIT 401 S GILBERT ST ADD NON 1 0 $280 ENTRANCE AWNING OVER PUBLIC RIGHT OF WAY Total ADD/NON permits: I Total Valuation: $280 I BLD03-00056 FRANTZ CONSTRUCTION C~ 1477 BUCKINGHAM PL ADD RMF 2 0 $6,965 ADDITION TO RMF UNIT Total ADD/RMF permits: 1 Total Valuation: $6,965 I BLD03-00027 STEVE DECKER 1835 FAIR MEADOWS BLV ADD RSF 3 1 $19,000 3 SEASON PORCH ADDITION TO SFD BLD03-00033 GEORGE F & MARY LOU Mt 754 KESWICK DR ADD RSF 1 0 $12,000 14' X 16' SCREEN PORCH BLD03-00051 GERALD R CHRANS 1705 PRAIRIE DU CHEIN R ADD RSF 1 0 $520 7' X 10' ATTACHED SHED Total ADD/RSF permits: 3 Total Valuation: $31,520 I BLD03-00054 OLIN L & FLORAINE LLOYD 700 S CAPITOL ST ALT MIX 2 0 $0 change upstairs apartment into office space for use by Knebel Windows, Inc. [ TotaIALT/MIX permits :l TotalValuafion: $0I BLD03-00021 AMBROSE DEVELOPMENT{ 1555 S 1STAVE ALT NON ! 1 $250,000 FITNESS CENTER TENANT FINISH OF PORTION OF OLD BOWLING ALLEY BLD03-00075 JAVA HOUSE 1555 S 1ST AVE ALT NON 1 I $70,000 COFFEE HOUSE IN TENANT SPACE BLD03-00029 DANIEL L BERRY 113 IOWA AVE ALT NON 1 1 $63,135 remodel retail store (City News) to restaurant BLD03-00057 CITY OF IOWA CITY 1306 GILBERT CT ALT NON I 0 $6,500 INTERIOR ALTERATION OF BREAK ROOM IN EQUIPMENT STORAGE BLD03-00055 SRC INVESTMENTS CORPOI 2525 N DODGE ST ALT NON 2 0 $3,000 CLOSE CONNECTING DOORS BETWEEN HOTEL SUITES BLD03-00050 IOWA CITY HOSPICE INC 1025 WADE ST ALT NON 1 2 $1,500 DIVIDE RECEPTION AREA INTO OFFICES OF COMMERCIAL SPACE I Total ALT/NON permits: 6 Total Valuation: $394,135] BLD03-00060 FEELEY, KERRIE T 310 BLACKHAWK ST ALT RSF 2 1 $80,000 KITCHEN REMODEL OF SFD BLD03-00025 LAURA RIGAL 222 N GOVERNOR ST ALT RSF 3 1 $57,000 ATTIC FINISH OF SFD BLD03-00062 PHILIP BOSWELL & JULIA I~ 1507 COLLEGE ST ALT RSF 2 1 $40,000 KITCHEN REMODEL OF SFD Page: 3 City of Iowa City Date: 3/4/2003 Extraction of Building Permit Data for To: 2/1/2003 From: 2/28/2003 Census Bureau Report Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD03-00084 SCHWALM, LESLIE A 819 MARKET ST ALT RSF 2 4 $35,000 KITCHEN REMODEL OF SFD BLD03-00049 CARDENAS, ALVARO HUM[ 2235 RUSSELL DR ALT RSF 1 2 $28,400 BASEMENT FINISH AND FIRE REPAIR OF SFD BLD03-00061 WILLIAM R & DIANE R MUI~ 1773 BRISTOL DR ALT RSF 2 1 $20,000 BASEMENT FINISH OF SFD BLD03-00031 LISA R WILCOX 224 RICHARDS ST ALT RSF 1 1 $5,500 CHANGE FROM TUB TO SHOWER BLD03-00046 SHAFIQ WALLER & CASANI 762 TIPPERARY RD ALT RSF 1 2 $4,000 BASEMENT FINISH OF SFD BLD02-00845 COGGINS, RICHARD S 1407 PLUM ST ALT RSF 2 1 $1,000 BASEMENT WINDOW FOR SFD Total ALT/RSF permits: 9 Total Valuation: $270,900 I BLD03-00069 TERRY L STAMPER HOLDIN 1059 1/2 FOSTER RD NEW RAC 2 l $58,480 DETACHED G1LANNY FLAT APARTMENT WITH ATTACHED 2 CAR GARAGE BLD03-00070 TERRY L STAMPER HOLDIN 1075 1/2 FOSTER RD NEW RAC 2 1 $58,480 DETACHED GRANNY FLAT APARTMENT WITH ATTACHED 2 CAR GARAGE BLD03-00071 TERRY L STAMPER HOLDIN 1089 1/2 FOSTER RD NEW RAC 2 1 $58,480 DETACHED GRANNY FLAT APARTMENT WITH ATTACHED 2 CAR GARAGE BLD03-00072 TERRY L STAMPER HOLDIN 1072 1/2 FOSTER RD NEW RAC 2 1 $58,480 DETACHED GRANNY FLAT APARTMENT WITH ATTACHED 2 CAR GARAGE Total NEW/RAC permits: 4 Total Valuation: $233,920[ BLD03-00042 HODGE CONSTRUCTION 68 ARBORHILL CIR NEW RDF 1 2 $287,500 DUPLEX WITH ATTACHED TWO CAR GARAGES 68-70 ARBORHILL CIR Total NEW/RDF permits: I Total Valuation: $287,500 I BLD03-00083 ARLINGTON DEVELOPMEN' 2 ASHFORD PL NEW RMF 2 4 $527,600 4 UNIT TOWNHOUSES 2-4-6~8 ASHFORD PLACE Total NEW/RMF permits: 1 Total Va uaa0n: $527,600 I BLD03-00040 ARLINGTON DEVELOPMEN' 441 l BUCKINGHAM LN NEW RSF I 1 $400,000 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00015 JEFF MILLER CONST. 59 CRABAPPLE CT NEW RSF 2 1 $375,000 SFD WITH ATTACHED 3 CAR GARAGE BLD03-00066 COOK, GABRIEL S 4902 SHEFFELD PL NEW RSF 2 1 $248,413 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00059 WALDEN WOOD ASSOCIAT] 54 LINDEMANN DR NEW RSF 2 I $221,122 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00080 KENNEDY-HILGENBERG Elx 1548 WILD PRAIRIE DR NEW RSF 2 1 $200,000 SFD WITH ATTACHED 2 CAR GARAGE Page: 4 City of Iowa City Date: 3/4/2003 Extraction of Building Permit Data for To: 2/I/2003 Census Bureau From: 2/28/2003 v~epoit Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00077 ARLINGTON DEVELOPMEN' 110 ASHFORD PL NEW RSF 2 1 $191,093 SFD WITH ATTACHED 3 CAR GARAGE BLD03-00041 ARLINGTON DEVELOPMEN' 122 ASHFORD PL NEW RSF 1 1 $190,000 S.F.D. WITH THREE CAR GARAGE BLD03-00078 ARLINGTON DEVELOPMEN 134 ASHFORD PL NEW RSF 2 1 $190,000 SFD WITH ATTACHED 3 CAR GARAGE BLD02-00837 TERRY L STAMPER HOLDIN 1036 FOSTER RD NEW RSF 2 1 $179,121 SFD "The Ellison" BLD03-00079 ARLINGTON DEVELOPMEN' 146 ASHFORD PL NEW RSF 2 I $175,000 SFD WITH ATTACHED 3 CAR GAILAGE BLD03-00039 WALDEN WOOD ASSOCIATi 44 LINDEMANN DR NEW RSF 2 1 $172,000 S.F.D. WITH TWO CAR GARAGE BLD02-00798 TERRY L STAMPER HOLDIN 1054 FOSTER RD NEW RSF 0 1 $150,436 SFD "The Twain" BLD02-00848 NEW DIMENSION HOMES O 232 HACKNEY NEW RSF 1 1 $65,000 SFD BLD02-00849 NEW DIMENSION HOMES O 355 PALOMINO CT NEW RSF 1 1 $65,000 SFD Total NEW/RSF pe mits :14 Total Valuation: $2,822,185 I BLD03-00024 IOWA CITY ELKS CLUB 637 FOSTER RD OTH NON I 1 $5,800 ENTRY ARCH TO ELKS CLUB Total OTH/NON permits: 1 Total Valuation: $5,800 I BLD03-00043 JACKSON, RANDOLPH M 2232 ARIZONA AVE REP RSF 1 2 $13,000 FIRE REPAIR IN KITCHEN BLD03-00063 STOLTZFUS, CHARLOTTE M 1641 DERWEN DR REP RSF 2 I $1,672 REMOVE AND REPLACE ROTTEN DECK Total REP/RSF permits: 2 Total Valuation: $14,672 [ GRAND TOTALS: PERMITS: 44 VALUATION: $4,595,4771 I ,STEVEN KANNER City. Councilmember. Zowa City. Home Address: 630 S. Governor, #1, Iowa City, Iowa 52240 (319)338-8865 Marian Karr Iowa City City Clerk March 10, 2003 Dear Marian, I hereby give my consent to adding the following resolution to the City Council Agenda for the Iowa City City Council formal meeting of March 11, 2003: "Resolved: the City Council of Iowa City declares a sense of the people of the City of lowa City that the conflict between the Government of the United States and the Government of Iraq be resolved by peaceful means and in accordance with the U.N. Charter and international law generally. The residents of Iowa City affirm their concern for the well- being of our military personnel and hope for their safe return to their families and loved ones." Sincerely, Steven Kauner, Iowa City City Council, Member At-Large cc: City Manager, City Attorney M~E-10-200~ 11:~4 PUBLIC CITIXHN INBOX: pm-peace resolution P.02/02 Page 1 ofl INBOX: 84 of 520 _D_e~ ] geoly I ~ ( EO~ward I Bounce I aesu_~p~ ] S~v_e a~ B_a~k to Date Sun, From Iowa!l~for Peace with~t_~a- edu>~ : Reply- . To lo. wans for_peace ~<ipi~du>_~ Sub]ecl pro-peace resolution ~: -- Parts MI _Messag_e,_S_~rce Resolved: The t:he C:i.'c¥ of. :Iowa City that the con,].let bet:ween the Government of the United States and the Governraent: of. :Iraq be ~esoTvecl by peaoef.uJ, means and in accordance with the U.N. Chard. er and int:ernat:'ional law generally. The residents of. :Iowa City af.~£rm 'their concern ~or i;he well-bei~9. oE our m±l±t:ary personnel and f.or t:hei~ saEe ret:urn to their f.ara~'i£e~ and loved Thanks Irvin Yelena D~e_lele I e_R~Jy I EepJy to ~11 I Forward I B_O.u.oC~ I P, esum_e I $~_as_ BOc_ks;~ HOVe J Copy ]this message to: ~ City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 11, 2003 Stcvcn Karmer, Council Member Marian K. Kart, City Clerk ~ Calling of Special Council Meetings I am in receipt of your March l0th request (attached) that no special meetings be called during the times and dates noted. As we discussed the procedure for calling a special meeting is as follows: · A meeting may be called by the Mayor or Mayor Pro tem in the absence of the Mayor, or three Council Members. Generally the person(s) making the request gives a general timeline for the meeting. · I call all Council Members and ask if they are available within the timeline provided. Often numerous phone calls are made in order to contact the entire Council. · Once a majority of Council have responded in the affirmative a meeting is scheduled and paperwork initiated. Meetings are held when a majority can attend, and often it is not possible for all 7 to be in attendance. Any change to this procedure would need to be addressed by the City Council. Cc: City Council U:specrntgclarification.d~c Marian, As of November 14, 2002, here is my s~hedule of when I am not available. Things of course may change during the year: 1) 2002/2003: I work at my second job on Monday, Thursday & Friday fxom 9:00 am - 5:00 pm. I leave for work at about 8:30 am. - Please do not contact me there unless it is an emergency. 2) April 15 - 19, 2003. Passo~/er 3) Sept. 25 - 30, 2003. Rosh I-lashana 4) Oct. 5 - 7, 2003. Yom Kippur. Sincerely, DATE: TO: FROM: RE: City of Iowa City MEMORANDUM March 11, 2003 Mayor and City Council Marian K. Karr, City Clerk ~°x''' Council travel for FY02 and FY03 Attached is information requested by Council Member Kanner. PRINTED 10-MAR-03 14:24:31 PAGE: 1 FY2002 DETAIL OF EXPENDITURES #8311 THROUGH #8319 FROM 01-JUL-01 THROUGH 30-JUN-02 FOR THE ACTIVITY NUMBER 11110 DATE JE/PO~ CHECK# PRIOR MOS. CURR MONTH NAME CASH ENCUMBERED DESCRIPTION 11110 CITY COUNCIL 8311 31-JUL-01 7,001 JOURNAL ENTRY 8311 31-0CT-01 8311 31-JAN-02 8311 31-MAY-02 21.09 .00 jun TRAVEL FROM POOL 10,001 JOURNAL ENTRY ~?0m'~ 111.04 .00 SEP TRAVEL FROM POOL 1,001 JOURNAL ENTRY °30;~~'-~ 149.45 .00 DEC TRAVEL FROM POOL 5,001 JOURNAL ENTRY S~r~-~ 27.04 .00 APR TRAVEL FROM POOL 308.62 .00 TOTAL TRAVEL ADVANCE 8312 01-SEP-01 8312 01-OCT-01 8312 01-OCT-01 8312 01-NOV-01 8312 01-JAi~-02 8312 01-FEB-02 8312 01-FEB-02 8312 14-FEB-02 8312 01-MAR-02 8312 20-MAR-02 8312 01-APR-02 8312 01-APR-02 8312 15-APR-02 8312 15-APR-02 8312 22-APR-02 473 452 VANDERHOEF, DEE AIR FARE 475 263 VANDERHOEF, DEE TR3kNSPORTATION 475 271 WILBURN, ROSS TtlANSPORTATION 477 426 VANDERHOEF, DEE TRANSPORTATION 480 812 VANDERHOEF, DEE TRANSPORTATION 482.361 IOWA CITY AREA CHAMBER OF TtlANSPORTATION~? BER OF 482.361 IOWA CITY AREA CHAM~E~ ~F TRANSPORTATION ~J 483 630 IOWA CITY PETTY CASH~ MILEAGE (~Y~'~) 484,324 VANDERHOE , DEE TR3tNSPORTATION 320 004 CARLSON WAGONLIT AIRFARE REIM-LEHMAN 486 384 TP~AVEL CONCEPTS, IN~ , TR3~NS P ORTAT I O~--~--'' --r*~6/~'t~ 486 429 OWA CITY PETTY ECICOG MEETING BELLE 486 665 VANDERHOEF, DEE TRANSPORTATION 486 952 TPJtVEL CONCEPTS, INC. TRANSPORTATION 486 952 TRAVEL CONCEPTS, INC. TRANSPORTATION 202.50 .00 61.20 .00 61.20 .00 297.10 .00 71.50 .00 650.00 .00 40.00 .00 18.00 .00 251.50 .00 -44.93 .00 231.50 .00 32.40 .00 27.20 .00 231.50 .00 -231.50 .00 PRINTED 10-MAR-03 14:24:31 FY2002 DETAIL OF EXPENDITURES ~8311 THROUGH ~8319 FROM 01-JUL-01 THROUGH 30-JI/N-02 FOR THE ACTIVITY NUMBER 11110 PAGE: 2 JE/PO# PRIOR MOS. CURR MONTH EXP~ DATE CHECK# NAME CASH ENCUMBERED DESCRIPTION 11110 CITY COUNCIL 8312 05-JUN-02 489,894 IOWA CITY PETTY CASH ~/~r~) 36.00 APRIL/MAY MILEAGE TOTAL TRA/~SPORTATION 1,935.17 .00 8314 01-SEP-01 473,341 8314 01-SEP-01 473,341 8314 01-OCT-01 475,264 8314 01-OCT-01 475,263 8314 01-NOV-01 477,426 8314 15-NOV-01 478,005 8314 15-NOV-01 478,005 8314 15-DEC-01 479,604 8314 15-DEC-01 479,655 8314 15-JAi~-02 481,325 8314 31-JAN-02 1,026 8314 01-MAR-02 484,325 8314 08-MAY-02 488,166 IOWA LEAGUE OF CITIES 140.00 .00 REGISTPgkTION [~ IOWA LEAGUE OF CI~ ~/~ 140.00 .00 REGISTRATION ~-"~/ VISA~<~..~j ~/;~-~") 425.00 .00 REGIST~TION V~ERHOEF, DEE 165.00 .00 REGIST~TION V~ERHOEF, DEE 15.00 .00 REGIST~TION C~BER OF CO~ERCE 15.00 .00 REGIST~TION C~BER OF CO~ERCE 15.00 .00 REGIST~TION C~BER OF CO~ERCE 12.00 .00 REGIST~TION IO A CONCRmTS AVINS ASSOC S.00 .00 REGIST~TION~) IOWA LEAGUE OF CITIES 25.00 .00 REGIST~TION (~) 0~-G~-02 B~6~ N~TIO~B BE~ 37S.00 .00 VISA u 655.00 .00 m GIST TION IO~ CITY PETTY C~SH 40.00 .00 REG FEE S.~ER 2,067.00 .00 TOTAL REGISTRATION 8315 31-OCT-01 8315 01-NOV-01 8315 01-NOV-01 10,026 18-SEP-01 3501 HOLIDAY INN ~ 165.76 477,426 VANDERHOEF, DEE 758.24 LODGING 477,427 VISA 343.87 LODGING ~r~4.,~ .00 .00 .00 PRINTED 10-MAR-03 14:24:31 PAGE: 3 FY2002 DETAIL OF EXPENDITURES #8311 THROUGH #8319 FROM 01-JUL-01 THROUGH 30-JUN-02 FOR THE ACTIVITY NUMBER 11110 JE/PO# PRIOR MOS. CURR MONTH EXP# DATE CHECK# NAME CASH ENCUMBERED DESCRIPTION 8315 01-JAN-02 8315 01-FEB-02 8315 15-APR-02 8315 15-MAY-02 11110 CITY COUNCIL 8315 01-JAN-02 480,812 VANDERHOEF, DEE 387.80 .00 LODGING 480,813 VISA ~ 47.70 .00 LODGING (~ 482,361 IOWA CITY AREA CHAMBER OF 440.00 .00 LODGING 486,665 VANDERHOEF, 555.35 .00 LODGING 488,343 PFAB, IRVIN 996.15 .00 LODGING 3,694.87 .00 TOTAL LODGING 8316 01-OCT-01 8316 01-NOV-01 8316 15-MAY-02 475,271 WILBURN, ROSS 8.07 .00 MISC. TRAVEL EXPENSE 477,426 VANDERHOEF, DEE 38.00 .00 MISC. TRAVEL EXPENSE 488,343 PFAB, IRVIN 2.00 .00 MISC. TRAVEL EXPENSE TOTAL MISC. TRAVEL EXPENSE 48.07 .00 8319 01-SEP-01 8319 30-SEP-01 8319 30-SEP-01 8319 01-OCT-01 8319 31-OCT-01 8319 01-NOV-01 8319 04-DEC-01 8319 31-DEC-01 8319 01-JAN-02 473,452 VANDERHOEF, DEE 353.86 .00 TRAINING & EDUCATION 9,121 STEVEN KANNER 473362 15.00 .00 WATERLOO 9,125 ROSS WILBUP/q 473462 30.00 .00 WATERLOO 475,263 VAiqDERHOEF, DEE 18.00 .00 MEALS 10,191 HLrMP2q RIGHTS 60.00 .00 BREAKFAST 477,426 VANDERHOEF, DEE 45.00 .00 MEALS 479,473 IOWA CITY PETTY CASH~-~.~) 25.00 .00 REIMB VETS BANQUET 12,127 DEE VANDERHOEF 479138 128.00 .00 ATLJkNTA 480,812 VAMDERHOEF, DEE 20.00 .00 MEALS PRINTED 10-MAR-03 14:24:31 FY2002 DETAIL OF EXPENDITURES #8311 THROUGH #8319 FROM 01-JUL-01 THROUGH 30-JUN-02 FOR THE ACTIVITY NUMBER 11110 EXP# PAGE: 4 8319 01-FEB-02 8319 01-APR-02 8319 01-APR-02 8319 15-APR-02 8319 30-APR-02 JE/PO# PRIOR MOS. CURR MONTH DATE CHECK# NAME CASH ENCUMBERED DESCRIPTION TOTAL MEALS 11110 CITY COUNCIL 8319 10-JAN-02 481,157 IOWA CITY PETTY CASH 18.00 .00 TRAVEL REIM S.KANNER 482,361 IOWA CITY AREA CHAMBER OF 70.00 .00 MEALS 485,944 WSA 1s.84 .00 MEALS 486,429 IOWA CITY PETTY CA~ 25.00 .00 TP~VEL EXPENSE REIMB 486,665 VANDERHOEF, DEE ~57.00 .00 MEALS 4,160 IRVIN PFAB 484293 138.00 .00 WASHINGTON DC ....................... 1,118.70 .00 TOTAL 11110 GRAND TOTAL EXPENSE 9,172.43 .00 9,172.43 .00 PRINTED 10-MAR-03 15:57:37 PAGE: 1 CITY COUNCIL ACT# 11110 FY2003 DETAIL OF EXPENDITURES #8310 THROUGH #8319 FROM 01-JUL-02 THROUGH 10-MAR-03 EXP# JE/PO# PRIOR MOS. DATE CHECK# NAME CASH DESCRIPTION CURR MONTH ENCUMBERED 8311 31-JUL-02 8311 31-OCT-02 7,001 JOURNAL ENTRY JUN TRAVEL FROM POOL 10,001 JOURNAL ENTRY SEP TRAVEL FROM POOL TOTAL TRAVEL ADVANCE 24.26 .00 57.27 .00 81.53 .00 8312 09-JUL-02 8312 15-JUL-02 8312 ll-SEP-02 8312 09-OCT-02 8312 15-OCT-02 8312 31-OCT-02 8312 26-NOV-02 8312 01-DEC-02 8312 31-DEC-02 8312 31-DEC-02 8312 01-JA-N-03 8312 01-JAN-03 8312 18-FEB-03 491,910 492,108 496,320 497,942 498,197 10,101 500,426 501,036 12,107 12,108 502,737 502,654 505,441 IOWA CITY PETTY CAS~, JUNE ECICOG VANDERHOEF, DEE TR3LNSPORTATION IOWA CITY PETTY CASH AUGUST ECICOGd ) IOWA CITY PETTY CASH REIMB TRAVEL EXP~/g~ VANDERHOEF, D~ T~SPORTATION V~ERHO~F ~496511 C~D~ ~PIDS IOWA CITY P~TTY WASHINGTON IA M~TIN L~H~, ~I~ T~SPORTATION PF~ ~500423 SALT ~KE CITY V~D~RHOEF ~500079 SALT ~KE CITY V~DERHOEF, D~ T~SPORTATION IOWA CITY ~EA C~BER OF T~SPORTATION~[~~) IOWA CITY PETTY CASH DAY T~VEL TOTAL TRANSPORTATION 36.00 464.50 18.00 44.16 231.50 30.00 23.40 89.28 449.50 35.00 300.00 350.00 .00 .00 00 0O 00 00 00 00 00 00 O0 00 00 108 63 2, 071 . 34 108 . 63 8314 01-AUG-02 8314 01-SEP-02 8314 01-DEC-02 8314 15-DEC-02 493,050 IOWA LEAGUE OF CIT~ES~ , . ,/ % 280.00 REG I STP~AT I ON <V~~- 495,102 VISARE~~(J] ) 435.00 501,036 LEHMAN, ERNIE 20.00 REGISTRATION 501,777 VISA Q ~6~ ~. ,~ 840.00 REGIST~TION .00 .00 .00 .00 PRINTED 10-MAR-03 15:57:37 PAGE: 2 CITY COUNCIL ACT# 11110 FY2003 DETAIL OF EXPENDITURES #8310 THROUGH #8319 FROM 01-JUL-02 THROUGH 10-MAR-03 JE/PO# EXP# DATE CHECK# PRIOR MOS. NAME CASH DESCRIPTION CURR MONTH ENCUMBERED 8314 31-JAM-03 8314 05-FEB-03 8314 15-FEB-03 8314 15-FEB-03 8314 01-MAR-03 504,849 504,850 505,010 505,065 VISA 506,100 VISA IOWA LEAGUE OF CITIES 90.00 REGISTRATION~/4~'~~ IOWA LEAGUE OF CITIES .00 REGISTRATION IOWA CITY AREA CHAMBER OF % .00 REGISTRATION REGISTRATION CU~) .00 REGISTRATION (~,~) .00 TOTAL REGISTRATION .00 45.00 20.00 385.00 810.00 1,665.00 1,260.00 8315 15-JUL-02 8315 15-OCT-02 8315 01-NOV-02 8315 01-JAN-03 8315 01-Ji~cN-03 8315 01-JD~N-03 492,108 VANDERHOEF, DEE LODGING 498.197 VAiqDERHOEF, DEE LODGING 499.462 VISA LODGING 502.737 VANDERHOEF, DEE LODGING 502.738 VISA LODGING 502 654 IOWA CITY AREA CHAMBER OF LODGING TOTAL LODGING 311.04 .00 260.00 .00 80.25 .00 375.65 .00 421.67 .00 600.00 .00 2,048.61 .00 8316 15-OCT-02 8316 31-DEC-02 8316 01-JAM-03 498,197 VANDERHOEF, DEE MISC. TRAVEL EXPENSE 12,108 VANDERHOEF #500079 SALT LAKE CITY 502,703 PFAB, IRVIN MISC. TRAVEL EXPENSE TOTAL MISC. TRAVEL EXPENSE 45.00 .00 17.00 .00 55.00 .00 117.00 .00 8319 15-JUL-02 8319 01-SEP-02 8319 09-0CT-02 492,108 VANDERHOEF, DEE 91.00 .00 MEALS 495,102 VISA 21.62 .00 MEALS 497,942 IOWA CITY PETTY CASH .,, ~.~ 13.00 .00 ADV-MEAL IA LEAGUE PRINTED 10-M~-03 15:57:37 PAGE: 3 CITY COUNCIL ACT# 11110 EXP# DATE FY2003 DETAIL OF EXPENDITURES #8310 THROUGH #8319 FROM 01-JUL-02 THROUGH 10-MAR-03 JE/PO# PRIOR MOS. CHECK# NAME CASH DESCRIPTION 8319 15-OCT-02 498 8319 26-NOV-02 500 8319 31-DEC-02 12 8319 31-DEC-02 12 8319 01-JA/q-03 502 8319 23-J/LN-03 503 197 VANDERHOEF, DEE MEALS 426 IOWA CITY PETTY CASH . BA ELS 107 PFAB #500423 SALT LAKE CITY 108 VANDERHOEF #500079 SALT LAKE CITY 654 IOWA CITY AREA CHAMBER OF MEALS 738 IOWA CITY PETTY CASH FOOD AM BUDGET MEET TOTAL MEALS 37 00 19 60 146 00 104 00 200 00 22 11 654.33 CURR MONTH ENCUMBERED .00 .00 .00 .00 .00 .00 .00 TOTAL CITY COUNCIL 6,637.81 1,368.63 MINUTES Preliminary PLANNING AND ZONING COMMISSION FEBRUARY 20, 2003 EMMA J. HARVAT HALL MEMBERS PRESENT: Ann Freerks, Don Anciaux, Ann Bovbjerg, Beth Koppes, Dean Shannon, Jerry Hansen, Benjamin Chait STAFF PRESENT: Bob Miklo, Shelley McCafferty, Mitch Behr OTHERS PRESENT: John Moreland, John Watson, Michael McHarry, Glenn Ehrstine, Meg Baron RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, REZ02-00022., a rezoning to amend a Planned Development Housing Overlay (PDH-8) for Windsor Ridge, Part 12, Lot 255, a 7.93 acre development located at Court Street and Arlington Drive with the listed variations and subject to improvements to the picnic area to make it larger with multiple benches and picnic tables and additional landscaping. · Reduction in the distance between two primary buildings on a single lot to 17 feet. · Multiple buildings located on one lot. · Multi-family buildings allowed on a lot with an RS-8 underlying zone. Recommended approval, by a vote of 7-0, REZ03-00005, a rezoning from Neighborhood Conservation Residential (RNC-12 and RNC-20) High Density Multifamily Residential (RM-44) and Medium Density Single Family Residential (RS-8) to Conservation District Overlay (RNC-12/OCD, RNC-20/OCD, RM- 44/OCD and RS-8/OCD) for the designation of the College Hill Conservation District within the College Hill Neighborhood, which will consist of properties along the following streets: Iowa Avenue, Washington Street and College Street between Van Buren Street and Muscatine Avenue; Burlington Street between Summit Street and Muscatine Avenue; and Johnson Street, Dodge Street, Lucas Street, Governor Street, and Summit Street between Iowa Avenue and Burlington Street. Hansen seconded the motion. Recommended approval, by a vote of 7-0, REZ03-00001, a rezoning to designate the property at 30 South Governor Street an Iowa City Historic Landmark. Recommended approval, by a vote of 7-0, REZ03-00002, a rezoning to designate the property located at 802 Washington Street as an Iowa City Historic Landmark. Recommended approval, by a vote of 7-0, REZ03-00003, a rezoning to designate the property located at 726 Iowa Avenue as an Iowa City Historic Landmark. CALL TO ORDER: Bovbjerg called the meeting to order at 7:34 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg said a listing of current vacancies on the various City boards and commissions was posted in the outer lobby which included vacancies on the Historic Preservation Commission, Airport Zoning Commission and Airport Board of Adjustment. She encouraged members of the audience to donate a bit of their time to their City by volunteering to serve on a board. ZONING/DEVELOPMENT ITEMS: REZ02-0002~, discussion of an application submitted by Arlington L.C. for an amendment to the Planned Development Housing Overlay (OPDH-8) plan for Lot 255, Windsor Ridge Part 12, a 7.93-acre, 64-unit multi-family residential development located south of Court Street and west of Arlington Drive. Planning and Zoning Commission Minutes February 20,2003 Page 2 McCafferty said since the last meeting Staff had received a new submittal which had been included in the Commission's information packet. The applicant had added some additional planting areas to help break up identified expanses of concrete. She said Staff continued to recommend improvements be made to the picnic area to make it more useful for the residents of this development. McCafferty said Staff recommended approval of REZ02-00022, a rezoning to amend a Planned Development Housing Overlay (PDH-8) for Windsor Ridge, Part 12, Lot 255, a 7.93 acre development located at Court Street and Arlington Drive be approved with the following variations and subject to additional landscaping of the picnic area. · Reduction in the distance between two primary buildings on a single lot to 17 feet. · Multiple primary buildings located on one lot. · Multi-family buildings allowed on a lot with an RS-8 underlying zone. Public discussion was opened. John Moreland, 960 Arlington Drive, said at the previous meeting, Hansen had requested information about the elevation of the 12-plexes with respect to the near-by waterway and creek. Based on the old flood-way maps, they were currently 7-feet above the 100-year flood and approximately 5-feet above the 500 year flood. Moreland said with the elevations they had proposed, he didn't think water issues would ever become a problem. The City only required a structure to be one-foot above the 100-year flood plain to get a building permit. Moreland said Bovbjerg had had some reservations about the variations they were requesting. He said that was the reason why they did an OPDH. The three variations they were requesting had been requested and approved for the previous project. The Commission had also approved an extended height requirement for the previous project that they were not requesting for this project. Moreland said he didn't think the variations that they had requested were anything above and beyond normal. Moreland said he and Watts as developers, had spent six months with Staff, made over 15 different variations, dropped from 72- to 64-units, and had done everything they possibly could to get the neighbors on board with them. He said with Staff and the neighbors on board, they would appreciate a positive vote from the Commission. Koppes asked how the picnic area could be made to be more known and available to everyone in the area instead of just the residents of the one 12-plex. Moreland said the sidewalk would stay between the upper and lower sets of buildings so it would be natural for persons who exited their garages to see the sidewalk there. Because of the amount of green-space available, Moreland said persons residing there would naturally use the sidewalk to migrate down toward the creek. Once they found out there was a picnic table available they would use it. Moreland said the developers preferred to keep the picnic table just for the persons who lived there, they didn't want to pull persons from the north, that was what the trail system was for. Bovbjerg clarified with Moreland which path would be eliminated due to accessibility issues. Bovbjerg said she agreed with Staff on the extent of the picnic area and increasing the number of picnic tables to three or four. She thought enhancing what persons could do outside without adding more paving was a wonderful thing. Moreland said they'd been working with Staff for six months and assuming it was part of the motion, they'd have no problem working it out with Staff. John Watsoq, 1105 Barrington, said he'd lived in Windsor Ridge for six years. The first two years having served as chairperson of the Board and the next four years as the Landscaping chairperson for Windsor Ridge. At their Annual Meeting in January, the developer's proposal had been presented and had received positive feedback. The Homeowners Association took care of the three entrances and the cul- de-sacs. They had the cul-de-sacs aerated; fertilizer and weed-kill applied three times a year; and had planted over 200 trees of which the developers had put in 60-70 trees. Watson said in his vision, they were trying to have the entrances and the cul-de-sacs look like the yards in the subdivision. They were investing money to do so. Watson said the proposed development was just one more development on the side, it was not part of what they were doing, but it seemed to meet the requirements. Watson said it was his experience that in the picnic area something was needed for children. Most children in the complex were under high-school age so hoops for swings or a fiat area to throw a ball were needed. Comments Watson had heard from persons residing in Windsor Ridge were that they liked Planning and Zoning Commission Minutes February 20, 2003 Page 3 the space, the cul-de-sacs and parkways where safe and where children could play, and it was easy and safe for adults to walk there too. Watson said he had a question about the proposed parkway. In the past, when 90% of the lots around the parkway were developed, the City had assumed responsibility for developing the parkway. Watson said they again wanted to be sure that that would happen and they would also do their part to help beautify that area. Moreland clarified that Watson was referring to Outlot J. When 90% of the houses on Cumberland were completed, then it would be turned over to the City. That had occurred throughout other parts of Windsor Ridge. When the houses had been finished, all the trails had been finished, a punch list had been created, and the City took over the land. The walk-way would also be put in by the developers and turned over to the City. Moreland said the idea was that it all connected to Scott Park so it was designed that way. Moreland said the developer maintained the land until the City took over, but in the past the Homeowners Association had also helped to maintain the areas. Watson said they wanted it to look nice, so they wanted to be sure the developer and the City would do what was expected. Behr said that particular timing (of dedication) was the way the City normally did it. The City wanted to see improvements on land designated to be dedicated and to see build-out of surrounding land before the dedication occurred. That was the timing that the City typically wanted. Watson said the other parkway was a huge grass area. The developers had been required to cut the grass until the area was 90% developed. Now the City cut the grass but they didn't weed or fertilize. They also removed the snow, which worked for the Homeowners Association. Public discussion was closed. Motion: Shannon made a motion to approve REZ02-00022, a rezoning to amend a Planned Development Housing Overlay (PDH-8) for Windsor Ridge, Part 12, Lot 255, a 7.93 acre development located at Court Street and Arlington Drive with the below listed variations and subject to additional landscaping of the picnic area. · Reduction in the distance between two primary buildings on a single lot to 17 feet. · Multiple primary buildings located on one lot. · Multi-family buildings allowed on a lot with an RS-8 underlying zone. Koppes seconded the motion. Shannon said he'd had two weeks to think about the proposal. He'd also liked the first project which had been approved in 1999, but if a development could not be built and sold, it was silly to develop it. He said he was concerned about the appearance of a long row of garage doors. However, overall it looked like a good project and if the neighbors were happy with it, he would support it too. Freerks said initially she'd been concerned about the increase of concrete and the encroachment onto the hydric soils. It was nice to have diverse types of housing in the neighborhood and the neighbors agreed with the proposal. Freerks said she hoped the developers would install some basketball hoops to take good advantage of the available concrete. She would vote in favor of it also. Koppes said the neighbors had spoken and had shown agreement with the proposal. She was concerned about the picnic area and hoped the developers would work with Staff on it, perhaps breaking it into two areas as had been suggested by Bovbjerg. Koppes said she would support the proposal with the attachment. Anciaux said the neighbors agreed with the proposal, the hydric soil issue had been addressed at the last meeting, and while the project was higher density than other areas it was located right next to a park with trail systems that allowed access to the park. It was a good location for the project. Hansen said he thought they should be more specific in their requirements for the picnic area. Anciaux said he thought they should throw the picnic area out or what had been proposed for the picnic area was adequate as there was a park area located right next door. Persons could walk to the park for a picnic if they wanted. Hansen said one of the things he'd liked about the original plan had been the club house. It had provided a sense of coming together, a sense of neighborliness in the complex. The picnic area was one of the types of things that could foster that type of feeling in a place where persons lived. He didn't think one picnic table was adequate. Hansen said from the drawings, it was difficult to get a good Planning and Zoning Commission Minutes February 20, 2003 Page 4 understanding of the area's size, what it could accommodate and the developer's proposal for the area. Hansen said he'd liked the original proposal for underground parking, but understood from a marketing standpoint that persons liked storage and that was why the developers had gone the direction they had. Moreland said if they wanted an area where persons could gather, it made more sense to concentrate it, rather than scatter it into three or four places. As developers they were better off taking one area, improving it and making it bigger, and making it the central meeting area. Moreland said they'd been working with Staff to negotiate these details. If the wording for what improvements were being requested could be placed in the motion, then they would negotiate with Staff to get their approval. He said if Hansen had something specific in mind, they would be glad to go along with it. Hansen said in the negotiations between the developers and Staff, everything that had come forward about that specific area was very vague. He wondered why it hadn't been worked out yet. Moreland said it was not vague as far as they were concerned. There was a picnic table, picnic and patio area, and sidewalks there. He would be glad to provide a blow-up of the area if the Commission wished. Moreland said they didn't know specifically what Staff wanted either. There were a thousand things that could be done with the area and they were open to all of them. If Hansen had something specific he wished to see in that area, the developers were willing to do it. Miklo suggested that Staff work with the applicant to design that particular area to accommodate at least three picnic tables instead of adding more picnic areas. Hansen said what he'd like to see was one area right there that multiple families could all use at the same time. McCafferty suggested an amendment to the original motion which stated, to develop a picnic area with benches and picnic tables for use by multiple families and add additional landscaping. Motion: Hansen made a motion to the original mover to amend the original motion to include approval subject to improvements to the picnic area to make it larger with multiple benches and picnic tables and additional landscaping. Shannon agreed to the revision of the original motion. Koppes also agreed. Bovbjerg said she felt among Staff, the developers and the Commission, the proposal could be a good development on the land. However, she did feel there were still too many townhouses crowded on the front. Revised Motion: To approve REZ02-00022, a rezoning to amend a Planned Development Housing Overlay (PDH-8) for Windsor Ridge, Part 12, Lot 255, a 7.93 acre development located at Court Street and Arlington Drive with the below listed variations and subject to improvements to the picnic area be made larger with multiple benches and picnic tables and additional landscaping. · Reduction in the distance between two primary buildings on a single lot to 17 feet. · Multiple primary buildings located on one lot. · Multi-family buildings allowed on a lot with an RS-8 underlying zone. The motion passed on a vote of 7-0. REZ03-00005, discussion of an application submitted by the Historic Preservation Commission for a rezoning from Neighborhood Conservation residential (RNC-12 and RNC-20) High Density Multifamily Residential (RM-44) and Medium Density Single Family Residential (RS-8) to Conservation District Overlay (RNC-12/OCD, RNC-20/OCD, RM-44/OCD and RS-8/OCD) for the designation of the College Hill Conservation District within the College Hill Neighborhood, which will consist of properties along the following streets: Iowa Avenue, Washington Street and College Street between Van Buren Street and Muscatine Avenue; Burlington Street between Summit Street and Muscatine Avenue; and Johnson Street, Dodge Street, Lucas Street, Governor Street, and Summit Street between Iowa Avenue and Burlington Street. McCafferty said this was a second consideration of this proposal. At the last meeting they had been awaiting recommendations from the State which according to City ordinance recommendations were needed prior to voting on a proposal. The letter had been received and distributed to the Commissioners. It concurred with the findings of the Historic Preservation Commission (HPC) and recommended the rezoning. McCafferty said Staff recommended approval of REZ03-00005, an application submitted by the Historic Preservation Commission for a rezoning from Neighborhood Conservation residential (RNC-12 and RNC-20) High Density Multifamily Residential (RM-44) and Medium Density Single Family Planning and Zoning Commission Minutes February 20, 2003 Page 5 Residential (RS-8) to Conservation District Overlay (RNC-12/OCD, RNC-20/OCD, RM-44/OCD and RS- 8/OCD) for the designation of the College Hill Conservation District within the College Hill Neighborhood, which will consist of properties along the following streets: Iowa Avenue, Washington Street and College Street between Van Buren Street and Muscatine Avenue; Burlington Street between Summit Street and Muscatine Avenue; and Johnson Street, Dodge Street, Lucas Street, Governor Street, and Summit Street between Iowa Avenue and Burlington Street. Koppes asked what would happen with item #3 on the letter from the State. McCafferty said according to the tax records the date on 805 Iowa Avenue was 1900. However on the report she had sent to the State, she'd put a question mark beside the 1900, stating they did not feel that was the actual date of construction based upon the style of the house. The style was much more similar to the late 1930% or 40's with some additions to it. It appeared that part of the garage, which was now attached to the house, was originally built circa 1900. The HPC still felt it was an appropriate designation. Hansen asked if the State wanted the typographical errors clarified and/or corrected before they gave acceptance. McCafferty said the City ordinance said comment had to be received from the State before they could vote on it. The HPC and Staff would address the clarifications to the State. Public discussion was opened. Michael McHarry, Chairperson of the Historic Preservation Commission, said he'd also received a copy of the letter from the State and wished to apologize to the Planning and Zoning Commission for the typographical errors. Typographical errors were also a personal pet peeve of his. McHarry asked for a clarification on item #3. He said it probably was also a typographical error that a box was incorrectly checked yes that the 1965 apartment building located at 929 Iowa Avenue contributed to the conservation district when actually the box should have been checked no. He asked if it needed to be changed or amended prior to the approval of the conservation district. McCafferty said the property was not shown as contributing, nor was it listed on the list sent that had been sent to the State. She believed the State had misread the form. Glenn Ehrstine, 228 S. Summit Street - Apt. C6, said he was a resident of the Summit Apartment Cooperative. He had been unable to attend the first meeting but was in favor of the proposal and encouraged the Commission to approve it. Meg Baron, 115 S. Summit Street, said she owned property in the area and supported the application. She felt it would help to keep the neighborhood interesting. Public discussion was closed. Motion: Anciaux made a motion to approve REZ03-00005, a rezoning from Neighborhood Conservation residential (RNC-12 and RNC-20) High Density Multifamily Residential (RM-44) and Medium Density Single Family Residential (RS-8) to Conservation District Overlay (RNC-12/OCD, RNC-20/OCD, RM- 44/OCD and RS-8/OCD) for the designation of the College Hill Conservation District within the College Hill Neighborhood, which will consist of properties along the following streets: Iowa Avenue, Washington Street and College Street between Van Buren Street and Muscatine Avenue; Burlington Street between Summit Street and Muscatine Avenue; and Johnson Street, Dodge Street, Lucas Street, Governor Street, and Summit Street between Iowa Avenue and Burlington Street. Hansen seconded the motion. Freerks said she felt the application definitely complied with the Comprehensive Plan. The neighbors had attended this meeting and the past meeting to speak in favor of and support it. It was an overlay zone, it wouldn't affect the density and would do a lot of time to help stabilize the neighborhood and benefit the community. She thanked the HPC for all their hard work. Freerks said she would support the application Anciaux said he wished to thank the HPC also. Bovbjerg said she wished to thank the HPC as well. Anciaux called the question. The motion passed on a vote of 7-0. Planning and Zoning Commission Minutes February 20, 2003 Page 6 REZ03-O0001, discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property at 30 South Governor Street as an iowa City Historic Landmark. McCafferty said the letter from the State referenced in REZ03-00005 also addressed the next three landmark designations. The State also supported those landmark designations as well, so they could be voted on. McCafferty said Staff recommended approval of REZ03-00001, a rezoning to designate the property at 30 South Governor Street an Iowa City Historic Landmark. Public discussion was opened. There was none. Public discussion was closed. Motion: Hansen made a motion to approve REZ03-00001, a rezoning to designate the property at 30 South Governor Street an iowa City Historic Landmark. Freerks seconded the motion. The motion passed on a vote of 7-0. REZ03-00002, discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 802 Washington Street as an Iowa City Historic Landmark. McCafferty said the letter from the State referenced in REZ03-00005 also addressed this application. Staff recommended approval of REZ03-0000~, a rezoning to designate the property located at 802 Washington Street as an Iowa City Historic Landmark. Public discussion was opened. There was none. Public discussion was closed. Motion: Hansen made a motion to approve REZ03-00002, a rezoning to designate the property located at 802 Washington Street as an Iowa City Historic Landmark. Freerks seconded the motion. Anciaux called the question. The motion passed on a vote of 7-0. REZ03-00003., discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the property located at 726 Iowa Avenue as an Iowa City Historic Landmark. McCafferty said the letter from the State referenced in REZ03-00005 also addressed this application. Staff recommended approval of REZ03-00003, a rezoning to designate the property located at 726 Iowa Avenue as an Iowa City Historic Landmark. Public discussion was opened. There was none. Public discussion was dosed. Motion: Anciaux made a motion to approve REZ03-00003, a rezoning to designate the property located at 726 Iowa Avenue as an Iowa City Historic Landmark. Koppes seconded the motion. The motion passed on a vote of 7-0. REZ03-00004, discussion of an application submitted by the Historic Preservation Commission combining the Longfellow Historic District and the Moffitt Cottage Historic District into one historic district named the Longfellow Historic District. McCafferty said on this particular issue a letter from the State had not been received yet. Staff recommended deferral of REZ03-00004. Public discussion was opened. There was none. Public discussion was closed. Motion: Anciaux made a motion to defer REZ03-00004:, an amendment to combine the Longfellow Historic District and the Moffitt Cottage Historic District into one historic district named the Longfellow Historic District. Shannon seconded the motion. The motion passed on a vote of 7-0. Planning and Zoning Commission Minutes February 20, 2003 Page 7 ELECTION OF QFFICERS: Anciaux said he would like to address this item at the next meeting. Chair asked if a motion could be made to re-elect the same slate of officers at this meeting. Behr and Miklo said it would be legal to do so. Motion: Anciaux made a motion to re-elect the same slate of officers, Bovbjerg as Chairperson, Shannon as Vice-Chairperson, Hansen as Secretary. The motion passed on a vote of 7-0. OTHER: CQNSIDERATI©N OF 2/6/03 MEETING MINUTES: Hansen made a motion to approve the minutes as printed and corrected. Koppes seconded the motion. The motion passed on a vote of 7-0. ADJOURNMENT: Anciaux made a motion to adjourn the meeting at 8:17 pm. Shannon seconded the motion. The motion passed on a vote of 7-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill data on c~tynlJpcdlminutes/p&zlp&zO2-20~3~doc MINUTES Preliminary PUBLIC ART ADVISORY COMMITTEE ! 03-06-03 CIVIC CENTER LOBBY CONFERENCE ROOM IP22 THURSDAY FEBRUARY 6, 2003 Members Present: Barbara Camillo, Rick Fosse, James Hemsley, Betsy Klein, Terry Trueblood, Emily Walsh Members Absent: Chuck Felling Staff Present: Marcia Klingaman Other Present: None Call to Order Marcia Klingaman called the meeting to order at 3:35. Klingaman began the meeting, as there is not a 2003 chairman. Introduction of New Member Klingaman introduced James Hemsley as newest member of the committee. Hemsley gave a brief overview of his background and the other members introduced themselves. Election of Officers for 2003 Klingaman had previously spoken with Chuck Felling and he has agreed to accept the position of Committee Chairman. The committee described the position and duties and asked James Hemsley to consider the position of Vice-Chairman. MOTION: Emily Walsh moved to accept Chuck Felling as the committee chair and James Hemsley as vice-chair. Rick Fosse seconded the motion. All in favor, motion passed 6-0. Public discussion of any item not on aqenda Klingaman distributed the Citizens' Summary 2004-2006 Proposed Financial Plan. Emily Walsh asked about the current status of the budget and any funds not used. Klingaman clarified status of budget and responded that any unused funds will be carried over. Consideration of the minutes of the December 12, 2002 meeting Emily Walsh noted that her name is incorrectly spelled. Correct spelling is Walsh not Walsch. MOTION: Rick Fosse moved that the minutes of December '12, 2002 be accepted as submitted with the spelling correction of Emily Walsh's name. Barbara Camillo seconded the motion. All in favor, motion passed 6-0. Discussion of the NeiRhborhood Art Proqram proposal and video (Fellinq and KlinRaman) Klingaman gave review and background information on the Neighborhood Art Project, stating that the focus of the program has currently been creating a video that will educate people as to what neighborhood art is. Also, there is a Neighborhood Art Program Procedure information guide that Karen Franklin and Marcia Klingaman have developed to help neighborhoods walk through the process of how to obtain art in their neighborhoods, what type of art and who will assist them in the process. Currently, only the Longfellow neighborhood has viewed the video and the feedback was very positive and in support of the project. The video was shown to committee and program procedure information distributed. Public Art Advisory Committee Minutes February 6, 2003 Page 2 Klingaman asked for comments on the video. All committee members felt the video is very well done. Fosse liked length of video especially for public access viewing. The video will be shown on the Public Government access channel. The committee discussed various types of art and some that have been successfully done in other cities. Camille suggested giving the neighborhoods more examples to stir creativity. Klingaman noted the Northside neighborhood is next to view the video and this will be at their February neighborhood meeting. Klingaman asked the committee to review the program procedure information guide for discussion at the March meeting. Committee/Other Business Poetry on Buses - Klingaman has solicited the interest of several people from different fields that would be good contributors to a sub-committee. The program is still in an infancy stage. Klingaman asked for help and participation for the planning of the project. Camille and Walsh volunteered to participate on the Poetry sub-committee. The goal was to have the program start in April 2003 and coincide with National Poetry month. Adiournment MOTION: Rick Fosse moved to adjourn the meeting. Terry Trueblood seconded the motion. All in favor, motion passed 6-0. data on c~ t ynt/pcd/min ule s/pu blic adJar~01-06-03.doc