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Home My WebLink About8-20-2020 Commission packetIf you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Senior Center Commission Agenda Thursday, August 20, 2020 Electronic Meeting - 4 PM ZOOM MEETING PLATFORM 1. Introductions/Welcome—S. Finlayson 2. Minutes (July 16, 2020) 3. Public Discussion for items not on the agenda 4. Operational Overview—Staff  Senior Center operations update Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJUlcOysqDoiGdeE3OkRX0Vow0nqhQ6dfn65 via the internet to visit the Zoom meeting’s registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 918 7546 1833. Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you would like to speak. Providing comments in person is not an option. If you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 5. Commission Discussion— S. Finlayson  Future Agenda Items 6. Adjourn **Next meeting is Thursday, September 17 at 4 PM ** Meeting Packet Contents: 1. Agenda: Thursday, August 20, 2020 2. Minutes: Senior Center Commission, Thursday, July 16, 2020 3. Letter from Senior Center Commission to Senior Center staff Preliminary Minutes July 16, 2020 1 MINUTES SENIOR CENTER COMMISSION July 16, 2020 ELECTRONIC Formal Meeting ZOOM MEETING Platform Members Present: Lorraine Dorfman, Scott Finlayson, Zach Goldsmith, George Nelson, Linda Vogel, Paula Vaughan Members Absent: None Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: None Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff, and the public presented by COVID-19. CALL TO ORDER: The meeting was called to order by Finlayson at 4:10 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE MAY 21, 2020 MEETING: Motion: To accept the minutes from the May 21, 2020 meeting. Motion carried on a vote of 5/0. Dorfman/Vogel PUBLIC DISCUSSION: None. OPERATIONAL OVERVIEW: DeLoach reported the Senior Center building remains closed. Staff continue to work in the building and remotely. Programming is currently being scheduled a month at a time. Staff continues to create new online programming that continues to become more robust. Preliminary Minutes July 16, 2020 2 Nelson questioned if the HVAC system is safe. DeLoach reported the HVAC system is fairly new and a UV filter was installed in one of the air handlers last year. She noted the windows in the building are not safe to open due to their age and design. Goldsmith joined the meeting. DeLoach reported the University of Iowa Public Policy has completed the survey report. She highlighted some of the most important themes in the results. They include: the importance of robust fitness offerings, interest in intergenerational programs, the importance of using online resources to market the Senior Center , and interest in alternative transportation options to get to the Senior Center. DeLoach reported the contract with the consultants who are doing the assessment on the Senior Center building (including HVAC, ADA compliance, kitchen and interior design plans and building exterior updates) was finalized. The consultants have started the process of gathering information and have been in and around the building. Vaughn asked if information regarding absentee ballots from the League of Woman voters could be sent out in a Senior Center email. DeLoach said that would be fine. COMMISSION DISCUSSION: Finlayson requested items to put on the next meeting agenda. Commissioners would like to add: -Consultant report update -League of Women voters and absentee ballot information -Masks in the community Motion: To Adjourn. Motion carried on a vote of 6/0. Vogel/Vaughn Preliminary Minutes July 16, 2020 3 Senior Center Commission Attendance Record Name Term Expires 8/14/19 9/19/19 10/17/19 11/21/19 12/19/19 1/16/20 2/20/20 3/19/20 4/16/20 5/22/20 6/18/20 7/16/20 Kenn Bowen 12/31/19 X NM NM NM X -- -- -- -- -- -- -- Cheryll Clamon 12/31/19 X -- -- -- -- -- -- -- -- -- -- -- Lorraine Dorfman 12/31/21 X NM NM NM X X X NM X X NM X Robert (Scott) Finlayson 12/31/20 X NM NM NM X X X NM X X NM X Zach Goldsmith 12/31/21 X NM NM NM X X X NM X X NM X Angela McConville 12/31/21 X NM NM NM X X X NM X X NM O/E George Nelson 12/31/22 -- -- -- -- -- X X NM X X NM X Paula Vaughan 12/31/22 -- -- -- -- -- O/E X NM X X NM X Linda Vogel 12/31/20 -- -- -- -- -- X X NM X X NM X Hiram (Rick) Webber 12/31/19 O/E NM NM NM O/E -- -- -- -- -- -- -- Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member Senior Center Commission Lorraine T Dorfman Robert Finlayson Zachary Goldsmith Angela McConville George Nelson Paula Vaughan Linda Vogel August 20, 2020 LETTER OF APPRECIATION To the Staff of the Iowa City Senior Center, Every year our families, friends and coworkers face the ups and downs that accompany moving forward in this thing we call life. Some years, one extraordinary event affects our community as a whole. We are reminded of the tornado of 2006 which ripped through the heart of Iowa City or the flood of 2008 when the Iowa River cut Iowa City in two. Over the course of the past year, our community has worked its way through multiple historic challenges as varied in nature as in difficulty to address. Persistent community-wide issues have come at us all with such frequency, severity and breadth that we can not help but wonder what new, unexpected challenge must we rise to meet as we greet the new day sun. However, we are all, each of us, an important part of what makes Iowa City such a caring and resilient community. As we have risen from the rubble of a tornado and as we bridged the damage caused from the flood to make Iowa City an even stronger community so shall we rise to meet the challenges of today. It is in this spirit that this Letter of Appreciation is written and delivered from the Commissioners of the Senior Center to its hard-working and persistently courageous staff. As the signs say around town, you are heroes! Your continued commitment to providing care-filled and quality services to the members of The Center has not gone unnoticed. We applaud all you do every day for our community with whole-hearted vigor! THANK YOU! THANK YOU! THANK YOU! The day will come where we finally make our way through the multitude of new events hitting our community and come out on the other side to whatever the “new normal” may be. When that day comes, we look forward to seeing each and every one of you on the other side. We look forward to the honor of shaking your hands in respect, admiration and gratitude. May we all have the chance to smile and greet each other free from the trials of the present day someday soon. With admiration and respect, Senior Center Commission.