HomeMy WebLinkAbout2009-06-11 Info Packet~ i
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
June 11, 2009
JUNE 15 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Pending Work Session Items
MISCELLANEOUS
IP3 Memorandum from the Chief of Police: Edward Byrne Memorial Justice Assistance
Grant: 2009-G9606-IA-DJ
IP4 Response from the Director of Public Works to Abe Kline: North Dodge Street
IP5 Memorandum from the Director of Public Works and the Director of Planning and
Community Development: Update: Flood-related activities
IP6 Iowa City Beacon May 2009
IP7 ECICOG Express May -June 2009
Invitation: Flood Reconstruction Celebration Schedule (Idyllwild) [Originally distributed in
6/16 Agenda Packet and moved to Info Packet on 6/15]
DRAFT MINUTES
IP8 Economic Development Committee: May 27, 2009
IP9 Youth Advisory Commission: June 7, 2009
IP10 Police Citizens Review Board: June 8, 2009
IP11 Public Art Advisory Committee: June 4, 2009
IP12 Historic Preservation Commission: May 28, 2009
IP13 Airport Commission: May 21, 2009
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
June 11, 2009
JUNE 15 WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Pending Work 3~ssion Items
MISCELLANEOUS
IP3 Memorandum from the thief of Police: Edward Byrne emorial Justice Assistance
Grant: 2009-G9606-IA-DJ `~
IP4 Response from the Director of public Works to Abe Kline North Dodge Street
IP5 Memorandum from the Director of Public Work and the Director of Planning and
Community Development: Update: Flood-related tivities
IP6 Iowa City Beacon May 2009
IP7 ECICOG Express May -June 2009
DRAFT/MINI~'ES
IP8 Economic Development Committe .May 27, 2009
IP9 Youth Advisory Commission: ne 7, 2009
IP10 Police Citizens Review Boa :June 8, 2009
IP11 Public Art Advisory Co mittee: June 4, 2009
IP12 Historic Preservatio Commission: May 28, 2009
IP13 Airport Commiss' n: May 21, 2009
!V ®~ 06-11-09
~_ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas June 11, zoos
www.icgov.org
• MONDAY, JUNE 15 Emma J. Harvat Hall
6:30p Council Work Session
• Planning and Zoning Item "a"
^ Council Appointments
• Agenda Items
• City Plaza - S. Dubuque St. Exterior Walkway Renovation (agenda #9]
• Energy Efficiency Block Grant (agenda #22J
^ Information Packet Discussion (June 4 & 11]
^ Council Time
^ Budget Priorities
• Schedule of Pending Discussion Items (info packet #2]
• Upcoming Community Events/Council Invitations
• Discussion of Meeting Schedules
7:30p Special Formal -Executive Session (Separate Agenda Posted)
City Clerk and City Attorney Evaluations
• TUESDAY, JUNE 16 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, JUNE 29 Emma J. Ha-vat Hall
6:30p Special Council Work Session
• TUESDAY, JUNE 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, JULY 6 Emma J. Harvat Hall
6:OOp Regular Council Work Session
7:OOp Special Formal Council Meeting Emma J. Harvat Hall
Continue Council Work Session if necessary
• MONDAY, JULY 27 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, JULY 28 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, AUGUST 17 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, AUGUST 18 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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~~`®'~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas June 11, Zoos
www.icgov.org
• MONDAY, SEPTEMBER 14 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• WEDNESDAY, SEPTEMBER 16 Johnson County Health and
4:OOp Joint Meeting Human Services Bldg
• MONDAY, SEPTEMBER 28 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, SEPTEMBER 29 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
IP2
SUMMARY OF PENDING WORK SESSION ISSUES
6/ 11 /09
Meet w/ Airport Commission re: Aviation Commerce Park South Study (JUNE 29)
Discuss Budget Priorities & Franchise Fee (JUNE 29)
City Manager Search (JUNE 29)
Meet with Historic Preservation Commission re: energy efficiency/green
issues (after guideline revisions are drafted) (AUGUST/SEPTEMBER)
Farmers' Market (AUGUST/SEPTEMBER)
Snow Removal Plan Update (AUGUST/SEPTEMBER)
Site of New Animal Shelter (after FEMA final decision)
FBI Activity in Iowa City
Flood Response & Mitigation Update (PERIODIC)
Alley Inventory (FALL 09)
2010 Legislative Priorities (FALL 09)
IP3
INTER-DEPARTMENT MEMO
TO: Mr. Dale Helling ~ ~~
FROM: Chief Sam Hargadine -~
RE: Edward Byrne Memorial Justice Assistance Grant: 2009-G9606-IA-DJ
DATE: June 9, 2009
This year the Byrne equipment grant, which we normally split with the Johnson County
Sheriff, is for a total of $60, 597. The Department of Justice used their own formula to
split the amounts $47,021 to Iowa City P.D. and $13,576. to the Johnson County
Sheriff.
The Sheriff and I have an existing agreement that we will split this grant 52 -48% with
the larger amount going to the City because of administrative costs. Captain Wyss will
be the "Point of Contact" for the DOJ and make application for the funds. Once the
award is finalized the Iowa City Police Department will draw down 100% of the funds
and then pay Johnson County $29,086.56 (48%).
The Sheriff and I are committed to a multijurisdictional firearms range within or in close
proximity to Johnson County. The entire amount of $60,597 would be utilized to
purchase police training and range equipment for the training site.
According to the grant application we have four years to spend the funds. This would
take the grant period to September 30, 2012. This memo serves to notify the City
Manager and City Council of the opportunity to review the application of these funds
and provide an opportunity for public comment.
""Eligible Total Eligible Joint
State Jurisdiction Name Government
Type Individual Allocation for
Allocation Disparates
IA BLACK HAWK COUNTY County "'
IA CEDAR FALLS CITY Municipal $1$,384
IA WATERLOO CITY Municipal $81,244 $99,628
IA BREMER,000NTY County
IA WAVERLY CITY Municipal $11,667 $11,667
lA CERRO GORDO COUNTY County
IA MASON CITY Municipal $14,849 $14,849
IA CLINTON COUNTY County ''
IA CLLNTON CITY Municipal $35,072 $35,072
IA DES MOINES COUNTY County..
IA BURLINGTON CITY Municipal $31,819 $31,819
IA> DUBUQUE COUNTY County $11;384
IA DUBUQUE CITY `Municipal $76,083 $87,467
IA - JOHNSON COllNTY County $13,576
IA IOWA CITY Municipal $47,021 ,$60,597
IA LEE COUNTY: County "'
IA KEOKUK CITY Municipal.... $25,950 $25,950
IA LINN COUNTY County $12,233
IA CEDAR RAPIDS CITY Municipal $93,689 $105,922
IA MARSHALL COUNTY: County
IA MARSHALLTOWN CITY Municipal $33,728 $33,728
IA ' MUSCATINE COUNTY County "`
IA MUSCATINE CITY Municipal $28,566 $28,566
IA POLKCOUNTY County $21,920
IA DES MOINES-CITY Municipal $286,229
IA UI~BANDALE CITY Municipal $12,091
IA WEST DES MOINES CITY Municipal $19,:586 $339,826
IA POTTAWATTAMI'E COUNTY County "`
IA COUNCIL BLUFFS CITY Municipal $122,609 $122,609
IA SCOTT COUNTY County
IA BETTENDORF CITY ' Municipal $15,061
IA DAVENPORT CITY Municipal $219,622 $234,683.
IA STORY COUNTY County
IA AMES CITY Municipal $31,465 :',$31,465
Government "*Eligible 'Total Eligible Joint
State Jurisdiction Name Type Individual Allocation for
Allocation Disparates
IA WAPELLO COUNTY County
IA OTTUMWA CITY Municipal $40,799 $40,799
IA WEBSTER COUNTY County
IA FORT DODGE CITY Municipal $31,678' $31,678
IA WOOp$URY`COUNTY County "
IA SIOUX CITY Municipal $82,800 $82,800
Local total $1,419,1.25
State award $3,130,811
Grand total for Iowa $4,549,936
"'Shaded allocation amounts for disparate jurisdictions appearing in the "Eligible Individual Allocation" column are
suggested amounts based on what each jurisdiction would have been eligible to receive if there was no identified
disparity. Disparate jurisdictions are responsible for determining individual allocations and documenting individual
allocations in the MOU. Additional JAG Frequently Asked Questions can be found on the BJA JAG web page at:
http://www.oip.usdoi.gov/BJA/grant/iag.htm I.
• Counties that have an asterisk (`) under the "Eligible Individual Allocation" column are ineligible for a direct FY
2009 Edward Byrne Memorial Justice Assistance Grant (JAG) award from BJA. For JAG purposes, these counties
remain a partner with the jurisdictions receiving funds and must be a signatory on the required Memorandum of
Understanding (MOU). A sample MOU is provided online at:
http•/Iwww oip.usdoi.gov/BJA/grantliag09/09JAGMOU.pdf.
IP4
Original Letter -June 2 Consent Calendar
Marian Karr
From: Rick Fosse
Sent: Friday, June 05, 2009 10:08 AM
To: abekline@gmail.com
Cc: Council; Dale Helling; Marian Karr; Newman.Abuissa@dot.iowa.gov
Subject: RE: North Dodge
Mr. Kline:
Thank you for the e-mail about North Dodge Street. Copies have been forwarded to the City
Council as well as a number of staff members. Let me share with you what I know and try to
answer your questions.
I will begin by agreeing that the North Dodge Street from Governor to Bowery is in poor
condition. You are also correct in noting that the reconstruction of this road is listed as an
unfunded project in our Capital Improvement Program. There are two factors contributing to
this project being considered in the program. The first is pavement condition and the second is
lack of storm sewer capacity along this corridor. Relative to other large scale infrastructure
needs in our community right now, this project did not rank near the top during the budget
process. That is why it is on the unfunded list. Because of this, it is unlikely that Dodge Street
will be reconstructed anytime soon. However, a new asphalt overlay would restore the
condition of this road for another 10 to 15 years; at which time a complete reconstruction
project may align with our City's priorities.
Since the majority of this is a state highway route (Governor to Burlington), we will contact the
Iowa Department of Transportation (IDOT) to see if funding may be available for an asphalt
overlay project. We will also share your a-mail with them.
We certainly share your interest in improving the condition of this corridor and will keep you
posted on what we hear from the IDOT. Please feel free to call me at 356-5141 if you have
additional questions.
Thank you,
Rick Fosse
Public Works Director
Cc: City Manager
City. Council
From: abe kline [mailto:abekline@gmail.com]
Sent: Monday, June O1, 2009 1:37 PM
To: Council
Cc: redlinger.Jeanine@iccsd.kl2.ia.us
Subject: Re: North Dodge
6/5/2009
Page 2 of 3
I apologize, the attachment did not send, here is my proposal in plain text:
Over the past decade, the one-way section of North Dodge Street (Highway 1) has fallen into disrepair.
There are potholes, cracks and wavy sections of the street. This status damages automobiles'
suspensions and tires, and makes it impossible to safely ride a bicycle on the street. The road's condition
has deteriorated so badly that isolated patches and repairs will no longer suffice; the surface requires
complete repaving. In addition, the current road configuration does not allow for safe bicycling; as this
is a major access road from the north into Iowa City, many bikers also use it. Since our local, state, and
federal governments are promoting the environmental and health benefits of bicycle commuting (e.g.
"Bike To Work Week"), it is important to provide users with a safe, convenient route for "green"
transportation.
There currently exists a plan for the replacement of Dodge Street from Governor Street south to Bowery
Street: "Unfunded #10." As seen in Figure 1 below, the plan is projected to cost $5.3 million. Since this
street is a federal highway for nearly the whole stretch there is a possibility of using federal grant money
to pay for nearly 80% of the project. Project Grants are available from the Federal Highway
Administration (FHWA), including Highway Planning and Construction (#20.205). The Iowa City
Council should apply for this grant.
Ever since July 7, 1939 when a newly laid Dodge Street was christened Highway 261, there has been a
steadily increasing rate of traffic. The only exception came when the traffic was split between Dodge
and Governor. Between 1998 and 2006 the traffic along this stretch of Highway 1 increased from 8200
to 8800 cars per day. This increasing traffic use, combined with ordinary and expected wear and tear on
the road, has lead to the current deteriorated state that Dodge Street currently is in.
There are currently plans by the Johnson County Board of Supervisors for staged development of the
North Corridor, the portion of unincorporated Johnson County directly north of city limits, extending
along Dubuque Street and Prairie du Chien Road towards North Liberty. North Dodge is one of the main
access routes from the North Corridor into Iowa City; as this region is developed, it will lead to a
continued increase in traffic, which will accelerate the deterioration of the roadway surface.
There is awell-defined procedure to the process of reconstructing a city street; this process is designed
to ensure that all aspects of the project are considered and that no unwise decisions are made. There are
three categories of participants in this process: Residents, Government, and Contractors. The first group,
Residents, are both responsible for the genesis of the project and will be the major beneficiaries (along
with future users) of its completion. Residents use the roads, and this traffic leads to the wear and tear
that necessitates replacement. They will be inconvenienced when the road is temporarily closed for
upgrading, and will enjoy the enhanced convenience, safety, and cost-savings from a new road surface.
The Government provides the money and organization that is required for old roads to be remade; in this
case the Iowa City Council and its subsidiary departments (e.g. the Department of Streets and Traffic
Engineering) need to explore, decide, and plan for construction, including requesting bids for its
completion. Finally Contractors will place bids for the project, will be responsible for ensuring its
completion, and will be paid by the City Council for their completed work product.
Thus far, the initial stages of reconstructing North Dodge Street have occurred. There has been a
decision at the level of the Iowa City Department of Streets and Traffic Engineering that the city
residents would benefit from this project. An initial cost estimate has been arrived at, but no funding
sources have been identified; this would be necessary to further advance the process.
Though there is no provision for it in the plan, it would also be a good idea to include adding bike lanes
to encourage alternative methods of transportation. There are several small federal grants that the city
6/5/2009
Page 3 of 3
could apply for to help fund the extra cost.
This project is not without negative aspects; its projected cost is a little over $5.2 million dollars. Not all
of this money would come from federal dollars and would have to come out of city dollars. This could
cause a small increase in taxes, which is never looked at as a good thing. The reconstruction would
cause the traffic to be reduced to at least one lane, which would increase congestion for the duration of
the construction. The improved road condition may also lead to a larger inltlatlve for development along
Highway 1 and other regions thereby increasing traffic in the long run.
This reconstruction will, in the short term, inconvenience many people that use Highway 1 on a daily
basis to get into and out of town, however, in the long run these same people will be happy to have a
newer, better road rather than the current, deteriorated, inadequate traffic artery. It will result in lower
maintenance costs for car owners, ease the flow of traffic, provide local jobs in a time of recession, and
show the people of Iowa City that if something needs to be done, their government can do it.
For my project, the initial steps of the plan have already commenced; cost estimates have been prepared,
but sources of funding have not yet been considered. Obviously unexpected costs associated with last
year's flooding have reduced the City's ability to commit to large projects such as reconstruction of
North Dodge Street. However, federal grant money is likely to play an important role in funding a large
infrastructure plan such as this. In addition to the Highway Planning and Construction grant listed
above, there may be new funds available from the economic stimulus package. Now maybe the best
time to embark on reconstruction of North Dodge Street.
http://www.federal~rantswire com/highway-planning-and-construction.html
htt~ //iowa~hw~s home mchsi com/highways/iowacity.html
http://www.~ohnson_coun~com/zoning/reports/north corridor/transportation.shtml
http•//en wikipedia org/wiki/Road
http • //www. is gov. org/*
http //www.iowadotma s.com/ms~/traffic/aadtpdf.html
On Sun, May 31, 2009 at 5:01 PM, abe kline <abekline ~gmail.com> wrote:
I kindly request that you consider this proposal.
Respectfully;
~'~be Kline
(~braLarn Jose;~h l~line., 5~2 Lander rd, Iowa City, 1:A 5224t)l
6/5/2009
r
~~„:.p~ CITY QI` IOWA CITY 1P5
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Date: June 11, 2009
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• Work with staff to develop the applications for the Community Disaster Grants.
• Developing plans for the repair of flood damaged infrastructure.
• Work with Water Division to determine repair and replacement plans for the Iowa River
water main crossings.
• Working with the Iowa DOT to reallocate the FHWA emergency repairs funds for Park Road
Bridge and Dubuque Street to the elevation Project.
• Met with the University regarding plan for mitigation at Mayflower Residence Hall.
• Met with EDA in regards to the Park Road /Dubuque Street and Wastewater Applications.
• Discussion with the Army Corps of Engineers in regards to the construction plans and
schedule for the Section 14 Iowa River Bank Stabilization along Dubuque Street
downstream from the Park Road Bridge.
Water Division
• Continued replacing meters in flooded areas (Idyllwild & Parkview Terrace) - in-house
project - (very few left)
• Continue to work with Engineering for design and schedule on the 12" river crossing repairs
(Old Plant and Hwy 6)
1. HRG will provide design, specifications and inspection bid documents for the two
projects (temporary and permanent repair). A preliminary estimated cost for the
projects has been forwarded to FEMA. We're awaiting HRG's scope of services
contract and fee for these projects.
2. FEMA has completed the PW for the temporary repair and it has been 'obligated'
3. FEMA has completed the PW for aGeo-Technical Study for the River Crossings and
it has been 'obligated'
4. Upon completion of the Geo-Technical Study FEMA will complete the PW and
Hazard Mitigation to replace both river crossings
• Information clarifying the PW and Hazard Mitigation funding for the Peninsula well houses
and respective electrical equipment has been accepted by FEMA. We are awaiting the
'obligation' stage.
• We are awaiting a technical opinion on the potential negative impact of the flood on the
capacity of CW 3 & CW 4 in order to submit to FEMA
• The Hazard Mitigation report from Howard R. Green is complete and will be transmitted
tomorrow.
• The HRG Hazard Mitigation report will demark the projects covered by FEMA funding and
thos that will need other funding. We will work with Steve Long to identify funding for
additional Hazard Mitigation Projects.
June 11, 2009
Page 2
Planning and Community Development
• , As part of the State's Community Disaster Grants program, the City recently acquired
612 Normandy and just over 19 acres of vacant land in the floodplain along the Iowa
River south of Taft Speedway and west of Dubuque Street. We will close on 105 Taft by
the end of June.
• All 39 buyout offers are out, with the last batch going out last week. To date, we have
received 16 signed offers back. Nine owners (constituting 11 parcels) have indicated
that they will appeal, but only three owners (constituting four parcels) have actually sent
in their appeals so far. The City cannot close until we get the Duplication of Benefits
figures from FEMA which we hope to start receiving around July 1.
• We were informed this week by the Iowa Department of Economic Development that we
were awarded $1,729,438 in Supplemental CDBG funds for the required 15% local
match for the HMGP buyout program. This brings the total funds for the HMGP buyout
program to $11,592,681.
• Staff has distributed $1.6 million in state and federal jumpstart funds to date.
• Two rental rehabilitation projects are currently underway and should be completed by
the end of June.
• To date we have assisted 35 households with slightly more than $87,000 through the
Community Foundation of Johnson County assistance program.
• Park View Terrace and Idyllwild will host commemorative events this Saturday. Idyllwild
will meet on the Pentire Circle from 3 pm - 5 pm; Park View Terrace will meet in the 800
block of Eastmoor from 4 pm - 8 pm. Guests are welcome and asked to bring a dish to
share, something to grill, and a beverage.
• Staff participated in a conference call with representatives of the Environmental
Protection Agency on June 11 to discuss Iowa City's Smart Growth project at the site of
the north wastewater treatment facility.
• PCD Staff participated in a webinar with the Iowa Department of Economic
Development, Iowa Finance Authority, Rebuild Iowa Office and representatives of all
flood affected communities on June 10 to discuss new and existing flood recovery
funding opportunities.
• Mayor Regenia Bailey and Jeff Davidson will participate in a flood recovery panel
discussion with representatives from the University of Iowa and Coralville at the KXIC
radio station on Friday, June 12 @ 6 pm.
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0
)ANELLE RETTIG,
CHAIR
HOWARD HORAN,
VICE CHAIR
GREG PARRIS
MINNETTA
GARDINIER
M I l: X A t L I N A A
C.M.
OPERATIONS
SPECIALIST
Economic Stimulus
Pushes Construction
State Report -Airport
Ops Generate $11.2M
for Iowa City Area.
Traffic Patterns Shift to
the South
Airport Commission
Elects New Officers
Mark your Calendar!
IOWA CITY BEACON
2009 will likely mark the final year
for runway reconstruction projects.
During the summer, work will be
completed on the remaining portion
of runway 7-25, and thanks to ef-
forts to secure economic stimulus
money, we will be able to complete
the reconstruction of Runway 12-
30 in a single season. Once these
AIRPORT 0
A study on the economic impact
of aviation in Iowa was commis-
sioned by the Iowa Department
of Transportation and was re-
leased at the Iowa Aviation Con-
ference (April 22-23). We are
proud to say that the Iowa City
Municipal Airport supports 115
MAY 2009
--bfi=~b~
IP6
projects are complete, the
Iowa City Airport will have 2
new runways that will last an-
other half century. These pro-
jects will bring the airport
pavement design up to mod-
ern standards to support our
traffic mix. Part of the runway
reconstruction will be funded
NS GENERATE
through the 2009 America
Reinvestment and Recovery
Act. We are pleased to report
that Iowa City Municipal Air-
port is one of only three air-
ports in the state to receive
these funds earmarked for
airport improvements. $2.5
million dollars has been allo-
~~ ~ Gated from the eco-
nomic recovery bill to
provide for the neces-
:,,, sary repair work to
~~ ~ i reconstruct runway
~~ = 12-30 a year ahead
` of schedule. The
~~ remainder of the
r Y~.^,,, work is being funded
through the federal
Airport Improvement
Program, which will
provide 95% of the
remaining costs.
1.2M FOR ARE!
jobs in the Iowa City Area
and contributes $11.2 mil-
lion in economic output gen-
erated from the airport and
its operations. The Iowa City
Municipal Airport is one of
the busiest general aviation
operations in the state. The
report estimates that
36,450 operations occur per
year and that 70 aircraft
visit the airport each week
on average. For details, see
the "Summary of Economic
Impacts" on the back page.
We are on the web!
www. icgov.org/airport
1801S Riverside Dr The Iowa City Municipal Airport is the oldest continuously operated airport
Iowa City, IA 52246 west of the Mississippi River. It is located 2 miles southwest of Downtown
Phone: 319-356-5045 Iowa City and serves the greater Iowa City Area.
Fax: 319-351-1290
The Iowa City Municipal Airport is owned by the City of Iowa City and operated
by the Iowa City Airport Commission.
RIGHT-HAND FLIGHT PATTERNS NEW COMMISSIONER WELCOMED &
SHIFT AIR TRAFFIC SOUTH NEW OFFICERS ELECTED!
Last summer, area helicopter pilots asked for a review of the flight
patterns at the Iowa City Municipal Airport. Following discussions
with area pilots, the Airport Commission voted to change the traffic
patterns on Runways 7 and 12 to right-handed traffic. It provides
increased safety for separation between aircraft and helicopter
traffic landing at the UI Hospitals & Clinics. In addition, aircraft
landing f~`1 ~ < ~~ ~ ~ ry .. ~~~y
~~~ ~ ~~
traffic ~ ~.,~ '""~° h~; ~~,'~ ~ ~ s
o r ~ a*
patterns ~"~ ~ * ~ ~ ' t r '~`~ ~ ~ ;
are s ~ ~:~' ~ ~ • ~ ~ z' ~ ~;~~z ~''~`~ ~ ~ a~~~ae~~ u~
shifted ~ ~~-~ ~~~' ~ ~~ ax ~, "~~ ,"*~~~'
~' _i. ~ ~ ~ ~~~
awa xy =~~ ~', ~ -~
~~&& - ;4d~, ~ at.: E~ ~-
from the ~ ~'~.s # ~ ~ ~~ „ ~ls~a~ ,
+1~~~r.`. ti.eAL
tial areas ~ ,,~ ~,~ ~.~ „~ . ~ ~~
to the - ~ ,~~~';~ ~t ~
north and `~' ~~ a~~ ~ ~ ~ ~°
~ ~ -~,i d{ -- " ~
north- ~~ .."~ ~ ~~,
~ :3
west of ~ ~, : ~ `~ ~;'^
a
the air- ~+ b
1 ~~`
port. '.~ ~ ~ ~~~ ao:~ '` ~ ~ ~~t' ~ ~'ma~~,:
In March, we welcomed a new
Airport Commissioner, Minnetta
Gardinier. She will serve the
final 6-year term on the Com-
mission. She joins the commis-
sion with an aviation back-
ground as an active pilot, vice
chair of the Iowa Chapter of the
99s International Women Pilots
Organization, and tenant at the
Iowa City Municipal Airport.
She flies a 1978 Cessna Cardi-
nal Classic. Minnetta also is
employed by the University of
Iowa as an associate dean of
recruitment & professional
development in the Graduate
College and an Associate Pro-
fessor of Pharmacology. Dur-
ingthe same meeting, the com-
mission elected a new chair
and vice chair for 2009.
Janelle Rettig was elected as
chair and will serve aone-year
term. Howard Horan was
elected as secretary. He previ-
ously served terms as chair
and secretary prior to 2009.
The secretary's position has
been renamed vice chair. Revi-
sions to the Airport Commis-
sion by-laws also shortened the
Commission terms to four
years for future appointees
with the first appointment in
2010. The goal of this change
is to encourage more people to
consider serving. Lastly, we
thank Randy Hartwig for his 6
years of service to Iowa City.
3rd Thursday each month -Iowa City Airport Commission meets @
6pm in the airport terminal building.
Sunday. AuEust 30. 2009 -30th Annual Fly-In Breakfast & Car Show
hosted by the Old Capitol Sertoma Club at the IC Municipal Airport.
Have an interesting story about people or aircraft at the Iowa City
Airport? Have a photo of celebrities at the Iowa City Airport? Please
submit them and/or any other ideas for future newsletter stories!
IP7
MAY-JUNE 2008
ECIC: G~~~~'~"~'
Addressing the region's childcare needs
In recent years, ECICOG has assisted numerous communities
in securing Community Development Block Grant (CDBG)
funding to support the construction of new and expanded
childcare facilities. Wellman, Williamsburg, and Monticello
are currently constructing facilities, and Central City and
Vinton are recently completed examples.
In most cases, these projects are a cooperative venture
between city government and a private, nonprofit childcare
organization. The city often provides land or other assistance,
as well as acting as fiscal agent for CDBG funding. USDA
Rural Development is also often a financial participant,
providing both grant and loan funds to a project.
The most recent example in the ECICOG region is in the
community of Wyoming, which received $300,000 in CDBG When complete, the 10,400 square foot facility will serve as many as 162
funding to construct a 4,200 square foot structure. When children.
complete, it will have the capacity to serve 52 children.
Determining the need for and gathering support to construct the facility was really a regional effort including parents, daycare providers,
and human service and educational professionals from several communities in Jones and Jackson Counties.
Another highlight of the project in Wyoming is its plans to meet the relatively new "Green Streets Criteria" of CDBG funding, which
promote public health, energy efficiency, water conservation, smart locations, operational savings and sustainable building practices.
Included in the project's design to meet those requirements are:
• in-fill development
• improved energy performance and comfort
• a healthier indoor environment
• increased durability of building components, and
• simplified maintenance requirements to yield cost savings through long-term reduction in operating expenses.
For more information on how ECICOG may help your community in planning for and meeting childcare needs, contact
Gary Aughes (ext. 129) at ECICOG.
~dership group organizing local foods tour
Jolu>son/Linn County Public Leadership Group is organizing ahalf-day tour the morning of Friday, July 17, for local officials
ested in learning more about the local foods industry.
" Most people have become reacquainted with local foods through the many farmers
;~ 1 ' ~ markets held throughout the region, especially during the summer months. But more
1- ~~"`~ ~ ~` `' and more, restaurants, grocery stores, institutional kitchens, and individual consumers
~'~ ~~ are seeking out locally grown produce and products.
~ On July 17, tour participants will visit several local producers to loam more about
,+~ issues of storage, processing, and distribution, and to better understand the impact of
- y''~' this re-emerging sector of the economy. A lunch featuring locally produced foods will
- s also be available.
~ ~ For more information, contact Gina Johnson (ext. 137) at ECICOG.
r
The City of Williamsburg received 5600,000 in Community Development
Block Grant funds to assist in the construction of a new childcare center.
JL,,~~ ~o3ar, ~ooo lt}o0 ~.@,,. r,l,t~l n~r1<
At the PleosAnt Crrcelc $tc~te IZecreat:o,z i~.rea
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."M1a hdnig Lr.iev iey.ircnl neclantiT nexJ~, 1G. ray
+ N@q~ .~...E~w 1,~.ul,.aP~•~~~I.~,e6.~.„3,.x~-law~lmu.. - 'x
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LCkC~i G
e Iowa Department of
blic Health, the Iowa
partment of Natural
sources, and ECICOG
ite you to participate in
rks & Produce on
turday, June 20.
plore healthy living
~ough outdoor
reation, local foods, and
1! For more information,
tact Gina Johnson
t. 137) at ECICOG,
go to
~w.ecicog.org/
rks&nroduce.
June 11 Solid Waste TAC Meeting, University Services Building, Room
232, 1 West Prentiss Street, Iowa City, 1:00 p.m.
Transit Operators Group Meeting Jones County Courthouse,
500 W. Main Street, Anamosa, 10:00 a.m.
June 18 ECICOG Business Assistance RLF Loan Review Committee
Meeting, ECICOG Offices, 700 16~' Street NE, Cedar Rapids,
2:00 p.m.
June 25 ECICOG Board of Directors Meeting, ECICOG Offices,
700 16~' Street NE, Cedar Rapids, 1:00 p.m.
Housing Fund for Linn County Board of Directors Meeting
ECICOG Offices, 700 16~' Street NE, Cedar Rapids, 5:00 p.m.
July 3 ECICOG offices closed in observance of Independence Day
holiday
July 9 Solid Waste TAC Meeting location TBA, 1:00 p.m.
July 17 Johnson/Linn County Public Leadership Group Local Foods
Systems Tour
ECICOG was established in 1973 to promote regional
cooperation and provide professional planning
services to local governments in Benton, Iowa,
Johnson, Jones, Linn and Washington Counties.
ECICOG also provides solid waste planning services
to Tama County and transportation planning services
to Cedar County.
Members of the ECICOG
Board of Directors:
Lu Barron Don Magdefrau
Connie Champion Adam Mangold
Leo Cook Charles Montross
Bill Daily David Plyman
Gary Edwards Ed Raber
Don Gray Ben Rogers
Dennis Hansen Sally Stutsman
Ann Hearn David Vermedahl
Henry Herwig (Chair) Larry Wilson
Marty Kelzer Linda Yoder
Linda Langston
ECICOG Staff
Doug Elliott, Executive Director
Gina Peters, Administrative Assistant
Mary Rump, Transportation Services
Robyn Jacobson, Transportation Services
Gina Johnson, Mobility Manager
Hilary Copeland, GIS Services
Chad Sands, AICP, Comm. Development
Adam Ralston, Comm. Development
Gary Hughes, Comm. Development
Cary Stowe, Housing Services
Jennifer Ryan, Solid Waste Planning
Kristin Simon, Solid Yti'aste Planning
Dick Stater, Iowa Waste Exchange
Kristine Chiafos, DisasterReeovery
Tracy DeKoter, Disaster Recovery
Diana Stromer, Program Assistant
Melanie Riley, Disaster Recovery
East Central Iowa
Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
(319) 365-9941
Fax: (319) 365-9981
e-mail: ecicog@ecicog.org
ECIC: G
EAST CENTRAL ICyWA
CCfUNCIL CAF C~]VERNMENTS
YC}UR REGIC)NAL PLANNING AGENCY
Express is a bimonthly electronic publication of the East Central
Iowa Council of Governments.
Page 1 of 1
Marian Karr
From: CLINESALLY@cs.com
Sent: Thursday, May 28, 2009 12:47 PM
To: Council
Subject: Fwd: Idyllwild Press Release -Flood Reconstrcution Celebration Schedule
Attachments: Idyllwild Press Release -Flood Reconstrcution Celebration Schedule
attached is the press release for Idyllwild's celebration.
Please join us on Pentire for food and conversation June 13, 2009 from 3:00 to 5:00 PM.
Thank you
Sally Cline
Iowa Realty
Licensed Realtor in the State of Iowa
Cell: 319-331-0270
Direct: 319-887-6321
E-mail: clinesally@cs.com
5/28/2009
May 25, 2009
Idyllwild Condominium Owner Association
Iowa City IA 52245
Press Release
Condo Association Sets Schedule for Flood_Reconstruction Celebration
Idyllwild Condominium. Owner Association has set Saturday, June 13, one year and a day
after being evacuated as a result of Iowa River flooding, for its flood reconstruction
celebration.
A year-long reconstruction effort cost the Association's 86 members nearly US$11.75
million, all but US$50,000 was funded by the membership.
90% of the eighty-six owner occupied properties have been or are in the process of being
restored. Re-occupancy rate is currently at 50%; it is expected to climb to 90% by
September 1.
The celebration is to commence at 3:OOPM on the 13"' of June. It will be held in Idyllwild
Plaza located on the Pentire Circle in the Idyllwild neighborhood. The Association will
provide food and non-alcoholic drinks.
The Idyllwild community is located off of Foster Road in Iowa City. It's long been
known for its architecturally designed condos, lush landscaping, gorgeous views and
convenient location, just three miles to downtown Iowa City and one mile to the I80
Dubuque Street interchange. A premier condominium development, the Association's
property had apre-flood assessed value of US$22 million.
For more information on celebration plans please contact Sally Cline, Board President at
319-331-0270.
Idyllwild on May 22, 2009
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IP8
MINUTES PRELIMINARY
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MAY 27, 2009
CITY MANAGER'S CONFERENCE ROOM, 2:30 P.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford
Others Present: Andrew Ward, Ec Dev Intern; Craig Gustaveson, DTA; Nancy Quellhorst,
President, Chamber of Commerce,
RECOMMENDATIONS
Champion moved to approve the Sheraton Exterior Walkway Enhancement plan, with the
ATM moved away from the walkway; seconded by Hayek. Motion carried 3 - 0.
CALL MEETING TO ORDER:
Chairperson Regenia Bailey called the meeting to order at 2:30 P.M.
CONSIDER APPROVAL OF THE MINUTES OF THE JANUARY 20, 2009 ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Hayek moved to approve the minutes of the January 20, 2009, Economic Development
Committee as presented; seconded by Champion. Motion carried 3-0.
CONSIDER APPROVAL OF SHERATON EXTERIOR WALKWAY ENHANCEMENT PLANS:
Wendy Ford spoke to the Members about the Sheraton exterior walkway plans. She gave them a
quick recap detailing that in exchange for allowing the Sheraton to close off the interior walkway
at night, an agreement was reached to enhance the exterior walkway. Ford noted that the
Sheraton staff came to the City staff last month with the initial concepts for the walkway
enhancements, and that what the Members are seeing today are the revised plans. Ford noted
the key goals in the project were to improve safety, lighting and aesthetics.
Ford shared the design team's Power Point presentation with Members. She pointed out existing
walkway features and compared them with the proposed improvements. The overhead glass and
steel canopy of the walkway will be extended on both the north and south sides for better visibility
of the walkway and new signage on the walkway. The types of lighting fixtures were further
explained and Ford showed night views of how the area is proposed to look after improvements
are made.
Ford then discussed the interior area of the walkway, explaining how the existing area appears
now and what improvements will do to enhance it. Ford then responded to questions from those
present, further explaining the low-lying retaining wall at the base of the Martini's building that
extends southward out of the walkway. She explained that the existing concrete block will be
replaced with a textured concrete wall and be highly durable. A question was asked about the
type of paint to be used. Ford explained they are using a special graffiti-resistant paint that is
easy to power wash and keep clean.
Champion asked about the location of the ATM, stating that she worries about people loitering
there. She questioned the location of an ATM in this area. Ford noted that the City has told the
Sheraton that they will not participate in any of the costs associated with moving the ATM. Ford
suggested they could request that the ATM be located to another corner. Champion noted that
she would not approve these plans if the ATM stays in this location. Members continued to
discuss elements of the plans.
Economic Development Committee Meeting
May 27, 2009
Hayek asked for clarification on the west wall, Martini's building, noting the historic brick of the
building. He stated that he assumes the object is to keep this wall clean and make it easier to
maintain.
Libris Fidelis of the Johnson County Green Party addressed the Members regarding this plan. He
noted that he believes this proposal is pure propaganda. He continued, stating the interior
walkway is public access and he noted the history behind this. Fidelis stated that this should not
be allowed, that this area should remain an open passageway, 24-hours a day, as the original
agreement stated. He added that he believes the barrier wall should be moved back into the
Sheraton lobby to fully open this area up again.
Nancy Quellhorst, President of the Iowa City Area Chamber of Commerce voiced approval
commenting that the project appears to meet the goals set forth in the improvements to
aesthetics and safety.
Hayek asked why in the Power Point renderings the east wall is one color and the western wall
another color. Ford noted that the Sheraton is changing its exterior color. Several noted that it
would be better to have a lighter color in this walkway. One Member spoke to the lighting issues,
noting that the types of lights being proposed will be an improvement.
Bailey noted that she believes they can make a motion supporting the project, without the ATM in
this location, and move forward with this. Champion noted that she would move approval with the
ATM not being located by the walkway. Champion moved to approve the Sheraton Exterior
Walkway Enhancement plan, with the ATM moved away from the walkway; seconded by
Hayek. Hayek concurred with Champion on the ATM issue, but wasn't sure it was in EDC's
purview, and that he would like to get this project moving forward. Bailey added that she believes
it makes sense to move the ATM, and that she would support approving these plans, with the
ATM being relocated. Motion carried 3-0.
COMMITTEE TIME:
Bailey noted that the Airport's South Airfield Aviation study is now done. They had talked
previously about bringing that report to this Committee, and she asked if Members would still be
interested in meeting with the Airport Commission on this. Members agreed that they would like
to do this.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 3:00 P.M., seconded by Champion.
Economic Development Committee Meeting
May 27, 2009
Council Economic Development Committee
ATTENDANCE RECORD
2009
TERM v,
NAME EXP. o ~
Regenia 01102110 X X
Bailey
Matt 01102110 X X
Hayek
Connie 01102110 X X
Champion
Key:
X =Present
O =Absent
O/E = Absent/Excused
IP9
Youth Advisory Commission PRELIMINARY
June 7, 2009 - 4:00 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:10 P.M.
Members Present: Diamitani (arrived at 4:35), Gao, Han, Heywood, Wahls
Members Absent: Green
Staff Present: Karr, Wilburn (arrived at 4:30)
Others Present: none
Approval of Minutes: Wahls motioned to approve the minutes from April 5, April 23
and May 3. Gao seconded. The minutes were approved unanimously.
Secretary Position: Wahls said he would take the job, but said that come fall, he might
change his mind. Karr discussed whether or not we would really like to maintain the
Secretary position, offering to do the duties that would require a bylaw change. The
commission agreed to retain the position. Gao motioned to appoint Wahls as the
secretary. Heywood seconded. Wahls was approved secretary unanimously.
Budget: Karr mentioned that the budget would be in each packet throughout the year
so we could see a running total of what was in the budget.
Subcommittee Reports:
Youth Empowerment Grant -Heywood inquired when Green and Han would revamp the
empowerment grants. Karr pointed out that because Han and Green had the experience
with the grants, it would be great if they could offer their input before leaving the
commission.
Recognition Scholarship -Heywood expressed confusion as to what this was all about.
Wahls reminded the commission that there would be minimal progress on this issue until
the next year, as no money had been budgeted until FY10.
Summer of the Arts/Global Village -Han gave a brief summary of the event. Gao,
Wahls and Heywood then proceeded to recount their experiences at the booth. Karr
asked how many people had stopped by. Estimates varied, but clustered around 200.
Karr mentioned that was something we could review for the next year, as far as YAC
activities were concerned. She also recommended that a brief report be prepared be
complied by Green and Han that could account for supplies used and purchased; and
outlined activates.
Iowa City Rides - Wahls mentioned that Diamitani was on his way. He then said that Dr.
Plugge had given his support to the project and then talked about the Back to School
event briefly, because he had also discussed this with Plugge, before returning to Iowa
City Rides. He said that Plugge would talk with the principals and then said that he also
would be contacting principals. Karr recommended keeping the city attorney involved as
Minutes
June 7, 2009
Page 2
PRELIMINARY
decisions are finalized and prior to commission action; and offered to send minutes from
the past few meetings and copy Wahls.
Back to School Event - Wahls said that he had gained Dr. Plugge's approval and that
the district would allow them to use their back to school mailing to help advertise the
event. Karr said that the city could help with printing costs. Wahls said that everything
sounded great and would present a full report at the next meeting. Karr reminded Wahls
to keep the City Attorney informed as well.
Youth Arts Innovative Project -Heywood said that she had been working on this as a
civics project for AP US Government and Politics. She said that she had complied a
lesson plan and would be compiling two more. She made a bunch of emails and would
be finishing her packet soon, would show it to the commission and then send it out to
teachers afterwards. Karr asked what the timeline was. Heywood said that callout was
on September 1, and event in December. Karr then asked about location. Wahls
mentioned that he was familiar with a local art gallery that might be interested in such a
project. Heywood mentioned the Robert Lee Recreation Center as another possible
location. Karr said that it could be reserved with advance notice and that parking would
be plentiful. She then said that the Downtown Association (DTA) might be planning
something for the holidays and recommended coordinating with the DTA so as to
maximize benefit. Heywood agreed, then mentioned that the commission would be left
with an awful lot of anonymous art when all was said and done. The group then briefly
entertained the possibility of auctioning the art off afterward.
Goals and Planning for 2009: Ross Wilburn then arrived. The commission briefly
discussed the Student Citizenship Awards and agreed to wait until fall and discuss with a
full commission.
Public Discussion: None.
YAC Gmail account: Karr explained that she had taken the idea up with the IT
department and the idea was not recommended. She then pointed to the web site as a
possible alternative means of communicating. Wahls asked if there was any possibility
that the YAC would be able to get city emails and said that cost could be covered by
Website and Advertising budget. Heywood expressed hesitancy in using those funds as
they had been discussed for various other expenditures. Diamitani then arrived. Karr
said she would look into that possibility but maintained that those accounts would
certainly have to be used exclusively for commission business. Han asked if the website
had received any questions, Karr said that was not the case. If it had, they would have
been forwarded to the commission. Wahls said that he had been hoping for a means of
YAC business communication.
Staff Update: Han stated this would be her last meeting as she would be leaving town
on June 26, and after her departure there would be 1 Tate and 1 West vacancy. Karr
said vacancies are advertised immediately once written notification is received, noting
that emails are acceptable and members could give notice with an effective date of later
in the summer to enable advertising to occur prior to their departure. Diamitani
mentioned he would be resigning as well. Karr encouraged both to submit letters of
resignation as soon as possible, as it would affect a meeting quorum and people
Minutes
June 7, 2009
Page 3
PRELIMINARY
available for YAC events. Diamitani said he wasn't leaving until late August. Karr
pointed out Green would be Chair for the next meeting.
Han then asked what was up with the website bio/pictures. Karr said that she just
wanted to make sure they were up to date.
Meeting Schedule: The next meeting was tentatively scheduled for July 5, but Wahls
suggested the meeting be moved to July 12. Diamitani mentioned that he and Wahls
would meet frequently outside of scheduled meetings to make sure that the event (Back
to School) would be executed as planned. The group quickly agreed on July 12 at 4:30
p.m. Han reiterated that the next meeting would mostly concern the Arts Initiative and
Back to School event.
Heywood asked if anybody could help with the Iowa City Pride parade she was
organizing on June 20 to carry a YAC banner. Gao and Diamitani said they would
probably be able to assist. Wahls said he would be out of town.
Wahls motioned to adjourn. Gao seconded. The commission unanimously voted to
adjourn. Meeting adjourned 4:45 P.M.
Minutes
June 7, 2009
Page 4
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2009
IMeetine Datel
PRELIMINARY
NAME TERM 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 6/7
EXP.
Hannah Green (Regina) 12/31 /0 N M X N M N M X X X O/E X O/E
9
Michelle Han (West) 12/31 /0 N M X N M N M X X X X X X
9
Patrick Diamitani (At~arge) 12/31 /0 N M X N M N M X O/E X O/E O/E X
9
Luan Heywood (City) 12/31 / 1 N M X N M N M X X X X X X
0
Zack Wahls (At~arge) 12/31 /1 --- --- --- N M X X X X X X
0
Positron Vacant (Tate) 1.2/31 /1 --- --- --- --- --- --- --- ---
0
Jerry Gao (At-Large) 12/31 /0 --- --- --- --- --- X X X X X
9
Danielle Malatek (At~arge) 12/31 /0 N M O/E N M --- --- --- --- --- --- ---
9
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
--- = Not a Member
DRAFT -
IP10
POLICE CITIZENS REVIEW BOARD
MINUTES -June 8, 2009
CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Janie Braverman, Donald King, Greg Roth (by speaker phone), Abbie Yoder
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle
OTHERS PRESENT: Captain Richard Wyss, and Officer David Schwindt of the ICPD
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Report on Complaint #09-01
(2) Accept PCRB Report on Complaint #09-02
CONSENT
CALENDAR Motion by Braverman and seconded by King to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 05/26/09
• ICPD General Order 89-04 (Civil Rights)
• ICPD P.A.U.L.A. Report -April 2009
Motion carried, 5/0.
Braverman pointed out a typo from the previous meeting's handout ICPD SOG
#09-01 (Vehicle Crash Review) that she gave to Captain Wyss.
Braverman also wanted to confirm that the P.A.U.L.A reports were public. Both
Wyss and Tuttle confirmed that they were.
Braverman also wanted to be sure that discussion for the Community Forum was on
the agenda for the next meeting.
OLD BUSINESS None.
NEW BUSINESS None.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION None.
PCRB
June 8, 2009
Page 2
EXECUTIVE
SESSION Motion by King and seconded by Braverman to adjourn into Executive Session
based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which
are required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 5/0.
Open session adjourned at 5:34 P.M.
REGULAR
SESSION Returned to open session at 6:15 P.M.
Motion by King, seconded by Yoder to forward the Public Report as amended for
PCRB Complaint #09-01 to City Council.
Motion carried, 5/0.
Motion by Braverman, seconded by King to dismiss PCRB Complaint #09-02 for lack
of standing based on City Code section 8-8-3 (B).
Motion carried, 5/0.
Motion by Braverman, seconded by Roth to submit PCRB Complaint #09-03 based
on the allegations contained in PCRB Complaint #09-02.
Motion carried, 3/2, King and Yoder opposed.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• July 14, 2009, 5:30 PM, Lobby Conference Rm
• August 11, 2009, 5:30 PM, Lobby Conference Rm
• September 8, 2009, 5:30 PM, Lobby Conference Rm
• October 13, 2009, 5:30 PM, Lobby Conference Rm
The Board agreed to leave the July 14 meeting in place, but if there was no business
to discuss staff would contact the Board and no meeting would be held.
ADJOURNMENT Motion for adjournment by King and seconded by Braverman.
Motion carried, 5/0. Meeting adjourned at 6:23 P.M.
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Police Citizens Review Board
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319) 356 - 5041
June 8, 2009
To: City Council
' ` ~~, . ~~
Complainant ~~ ~ '"i3
Dale Helling, Interim City Manager ~' "~~~ E
Sam Hargadine, Chief of Police ~~ `~'
Officer(s) involved in complaint
""
,~
~
From: Police Citizen's Review Board c~
Re: Investigation of PCRB Complaint #09-O1
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7 B (2), the Board's job is to review
the Police Chief s Report ("Report") of his investigation of a complaint. The City Code requires
the Board to apply a "reasonable basis" standard of review to the Report and to "give deference"
to the Report "because of the police chief's professional expertise", Section 8-8-7 B (2). While
the City Code directs the Board to make "Findings of Fact", it also requires that the Board
recommend that the Police Chief reverse or modify his findings only if these findings are
"unsupported by substantial evidence", are "unreasonable, arbitrary or capricious" or are
"contrary to a police department policy or practice, or any federal, state or local law", Section 8-
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on February 17, 2009. As required
by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for
investigation.
The Chief s Report was due on May 18, 2009 and was filed with the City Clerk on May 14,
2009.
The Board met to consider the Chief's Report on May 26, 2009. The Board voted to review the
Chief's Report in accordance with Section 8-8-7 (B) (1) (a), "on the record with no additional
investigation."
ALLEGATIONS
This complaint came from an incident that occurred February 10, 2009. Complainant alleged
that:
Officer A maliciously made false statements to Complainant's employer about Complainant's
driving of a company vehicle which resulted in Complainant being suspended and fired from~his
job. ~ .:.~
FINDINGS OF FACT ~- ~' "'~ `~`°
.~; ~,
On February 10, 2009, Officer A and Officer B were surveiling Complainant based on'~n ~ ~~
unrelated investigation. Officer A was following Complainant in a company vehicl
Complainant recognized he was being followed and attempted to confront Officer A~,To do~iis
Complainant pulled the company vehicle off the road, hanging out the window waving his herds
and arms at Office A, pulling up right behind Officer A's car, swerving the company vehicle
(within its own lane) towards Officer A's car, and yelling out the window while driving next to
Officer A. Officer A, Officer B and Complainant agree on these facts regarding Complainant's
driving behavior.
Officer A appropriately exercised his professional judgment and discretion in reporting the above
erratic driving behavior to Complainant's employer.. Officer A did not and was not required to
identify his place of employment when making this report. Officer A chose not to identify
himself as a police officer so as not to compromise the investigation.
Complainant alleges that he was fired as a result of Officer A's complaint to Complainant's
company about his driving but the following shows otherwise. Complainant's supervisor
reported that there were other contributing factors which lead to Complainant being placed on
suspension at their job. Complainant's supervisor also stated that Complainant would not be
fired due to the driving complaint but would have been monitored closer in the future.
Furthermore, when interviewed Complainant admitted he quit his job.
CONCLUSIONS
Allegation: Officer A maliciously made false statements to Complainant's employer about
Complainant's driving of a company vehicle which resulted in Complainant being suspended and
fired from his job.
- Complainant agreed with both Officer A and Officer B regarding Complainant's
driving of the company vehicle.
- Officer A used professional judgment and discretion in reporting Complainant's
erratic driving behavior to Complainant's employer.
- Complainant was not fired by his supervisor but put on suspension.
- Complainant's employer stated that there were other contributing factors leading to
Complainant being placed on suspension.
- Complainant admittedly quit his job.
- NOT SUSTAINED
BOARD COMMENTS
The Board would like to support the Iowa City Police Department in creating a written policy,
procedure, rule or regulation which requires officers to request permission to leave city limits
while on duty and NOT in pursuit of a violator or suspected violator, as well as requiring that the
supervisory staff identify to the requesting officer the limits to such travel permission, and that
such policy, procedure, rule or regulation be added to the Operations Section of the Iowa City
Police Policy and Operating Procedures Manual.
,~~
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PCRB REPORT OF DISMISSAL TO THE CITY COUNCIL
Re~ Inyestigatio.~~~~Cam~laint:PCf~B~~09-~2 ~ s
Complaint PCRB #09-02, filed April 20, 2009, has been dismissed for lack of
standing based on City Code section 8-8-8 (B): Definition of Complaint;
Complaint Process in General
B. Any person with personal knowledge of the alleged police misconduct
.~
may fide a PCRB complaint with the board. In order to have personal
knowledge", the complainant must have been directly involved in the
incident or witnessed the incident. If the person with personal
knowledge is underage or otherwise unable to complete a PCRB
complaint form, the PCRB complaint maybe filed by such person's
designated representative. The city manager, the police chief, the city.
council or the board itself may file a PCRB complaint based on a
reasonable belief that police misconduct has occurred regardless of
personal knowledge. The person or official filing the PCRB complaint may
hereafter be referred tq as the "complainant".
The complainant who filed PCRB 09-02 lacked personal knowledge of the
incident as defined above.
DATED: June 9, 2009
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IP11
MINUTES PRELIMINARY
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, JUNE 4, 2009
LOBBY CONFERENCE ROOM -CITY HALL
Members Present: Jan Finlayson, DaLayne Williamson, Ann Kahn, Rick Fosse,
Patrick Carney, Mark Seabold
Members Absent: Terry Robinson
Staff Present: Marcia Bollinger, Karl Burhop
Public Present: Melissa Mitchell, interested party
RECOMMENDATIONS TO CITY COUNCIL
Recommend approval of Simple Flight sculpture by artist Jason Messier for
location at the Peninsula Park Sculptor's Showcase. Moved by Finlayson;
seconded by Carney. Motion passed 6:0.
CALL TO ORDER
Seabold called the meeting to order at 3:08 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
None
CONSIDERATION OF THE MINUTES OF THE APRIL 2, 2009 MEETING
MOTION: Seabold moved to approve the minutes; Williamson seconded. The motion
passed 6:0.
PENINSULA PARK SCULPTOR'S SHOWCASE -JASON MESSIER PROPOSAL
Bollinger talked about the Peninsula Park Sculpture and passed out pictures of the
proposal. Jason Messier is the artist, and the proposed Simple Flight sculpture is a 3'
square steel powder coated sculpture representing a bobber with a dragonfly on top.
Originally Jason Messier had submitted the proposal to be installed downtown at the
Iowa Sculptor's Showcase. As the Committee chose Jerry Cowger's Banjolin for exhibit
on that showcase, Jason is requesting that his sculpture be considered for the Peninsula
Showcase Pad.
Several questions were asked to Bollinger about the location of the Pad. Seabold
agreed that the proposal was excellent and would work well at the new location.
Bollinger added that the City Council needs to approve the proposal.
MOTION: Finlayson moved to approve Jason Messier's proposal for location at
Peninsula Park Sculptor's Showcase; Carney seconded. The motion passed 6:0.
Public Art Advisory Committee
Thursday, June 4, 2009
Page 2 of 5
PUBLIC ART PROGRAM
In response to recent discussion by the City Council of removing the funding for the
Public Art Program, Bollinger stated the future of the Committee is in doubt. Bollinger
suggested there have been discussions regarding the feasibility of keeping the
Committee intact, but the future is somewhat ambiguous.
Bollinger passed out finance/budget sheets and went through the Art Program
expenses. Seabold and Fosse discussed funding issues, such as maintenance. Fosse
suggested the possibility of a "mini-endowment" for the next 3-5 years, which he
described as potentially being a "lean period." Fosse stated that the Committee should
maintain itself in some fashion so that it wouldn't permanently go away.
Bollinger indicated the City Council perhaps wants to keep neighborhood art projects or
smaller funded art projects. Seabold suggested that downtown business could possibly
help by donating to keep the program going. Bollinger stated that Poetry in Public
doesn't have many hard costs; the costs are more or less labor and time costs. Carney
reminded the Committee that they are all volunteers and asked why the City Council
would disband an all volunteer committee. Bollinger stated that the committee was
staffed by City employees and there is a cost associated with that.
Carney stated that many artworks and exhibits are already in place throughout Iowa
City, regardless of future projects, that require maintenance and upkeep. Ideas were
floated by numerous Committee members and Bollinger to put a letter together and send
to each member of City Council. Seabold stated Iowa City is a city of culture; therefore
the Art Program is essential. Seabold suggested getting all past members to sign a
letter to the City Council as well.
The committee acknowledged that hopefully cuts are temporary and that City Councilors
aren't happy with the idea of cutting the Art Program either. Fosse again stated that the
Committee is free, but staff time isn't. Fosse suggested listing alternatives in a letter to
Council, like using the Committee to continue maintenance. Finlayson asked if other
funding is available, such as grants. Seabold responded that individuals and
corporations could be asked for donations. Williamson stated that art projects have
done very well in Iowa City because of City Council approval and involvement.
Bollinger suggested having the Acting City Manager speak to the Committee to clear up
any confusion about whether or not the Committee is to be disbanded. At this point
Burhop passed out City Council transcripts that detailed the Council discussion about
the Committee and the Art Program in their Budget Prioritization meetings. Seabold
stated that the committee needs to continue to meet. Fosse again suggested alternative
roles the Committee could temporarily play as it rides out the budget problems, such as
maintenance, facilitate small art projects with organizations and neighborhoods, and that
the committee should not disappear. Seabold backed this up by saying how recent
projects had been successful.
Group discussion again focused on the letter, with a need to acknowledge the financial
hardship the City Council was going through. Fosse stressed that the letter must
indicate the temporary nature of any cut or change to the Committee and the Art
Program. There was group unanimity on this issue; the Committee must continue to
meet and, if necessary, perform alternative functions. Kahn stated that a component of
the PIN Grant funding Neighborhood Art project could be administered through the
Committee if it involved art projects. In this way the Committee could continue to be an
Public Art Advisory Committee
Thursday, June 4, 2009
Page 3 of 5
advisory group and review art projects submitted for PIN Grants. Kahn again wished to
stress to Council that they are all volunteers.
Seabold asked if the Committee needed someone to perform in a secretary role.
Bollinger said that wouldn't be necessary. Bollinger said that art projects might come
under Neighborhood Services. Seabold reminded the Committee that they needed city
staff to draw up art contracts. Fosse pressed upon this point further, stating that
contracts are important with artists, as a waiver of rights, and must be carefully
construed or public art can become an encumbrance in the future.
Seabold then asked if they should just draft a letter or also go and talk to Council at a
Council Meeting. Bollinger said they should do both. Carney reiterated that the
Committee plays a big role in Iowa City. With the Arts Festival coming up, Carney
pressed on this point that Iowa City is defined by art. Finlayson agreed with this.
Seabold concluded the conversation by saying he would draft a letter to the City Council
and have other members approve and sign it.
UPDATE ON ARTS FEST
Bollinger explained how volunteers would pick up artist donations for Kidz Tent.
Finlayson and Kahn and Mitchell have volunteered to pick up art donations. Burhop
handed out information and maps about picking up donations. Bollinger suggested to
pick-up volunteers to ask other artists if they would like to donate items as well.
Bollinger stated that Cheryl Jacobson, the calligrapher, would also be at the Kidz Tent.
Seabold and Fosse clarified that no adults would be allowed in Kidz Tent, it is
exclusively for children to select art work they appreciate and purchase it. There was
some conversation between Kahn and Finlayson about dividing up the donation list.
Bollinger then clarified the location of Kidz Tent; it will be located where Dubuque Street
runs into and ends at Washington Street.
COMMITTEE TIME/UPDATES
At this point Bollinger updated the committee on Poetry in Public Art Program. Originally
artwork was to be unveiled during Arts Fest, but Bollinger explained that this was no
longer happening because, though poets were very enthusiastic and many had agreed
to participate, there weren't enough artist submissions to proceed. Bollinger suggested
that next year the program would be pushed harder - if that potential existed under the
current budget cuts. Bollinger also stated that poetry from Poetry in Public had been
posted in downtown kiosks.
Bollinger commented on the unveiling of Lemme Leopard art project and said it had
been a success. Bollinger also stated that the Creekside Mural was complete and was a
very intricate artwork piece with a wavy flowing pattern.
Bollinger updated the committee on her meeting with Jill Harper, who was drawing a
design for a cemenf bench. Bollinger passed out pictures of the design; the design is a
mosaic art piece. Fosse asked about maintenance and safety issues. Bollinger said the
artwork should be safe. Seabold seconded this.
Public Art Advisory Committee
Thursday, June 4, 2009
Page 4 of 5
Finlayson and Seabold ended the meeting on a lighter note, suggesting that the band
Squirrel Nut Zippers should be good at the Arts Fest.
ADJOURNMENT
Kahn motioned to adjourn; Fosse seconded. Meeting adjourned at 4:05 PM.
Minutes submitted by Karl Burhop.
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IP12
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
THURSDAY, MAY 28, 2009
EMMA J. HARVAT HALL
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, William Downing,
Jim Ponto, Ginalie Swaim, Alicia Trimble
MEMBERS ABSENT: Pam Michaud, Frank Wagner
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Libris Fidelis, Martha Greer, Ann Holton, Steve Somsky
CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
428 South Governor Street.
Kuecker said there are several small projects associated with this general renovation and kitchen
remodeling for the property. She said she would break the project down to examine each facet
individually.
Regarding the siding, Kuecker said the owners have not decided if they will remove the asbestos siding,
but they would like to get approval for that to restore the siding underneath. Kuecker said that meets the
guidelines, and staff recommends approval.
Kuecker showed a floor plan of the rear of the house where there is a one-story addition. She showed a
window that the applicant would like to remove and fill in and a single window the owners would like to
change to a bank of three windows to allow more light into the kitchen.
Kuecker said that the windows are double hung, metal clad wood windows. She said that in general the
guidelines allow for the addition of more windows if they match the type, style, and configuration that is
appropriate for the style of the house. Kuecker said staff feels this is consistent with the style, and if the
new windows have trim that matches the other windows, then staff is recommending approval. Kuecker
showed another view of the location where the bank of three windows would be.
Kuecker stated that the third portion of the project involves two doors. She said that currently there is a
double French door going into the kitchen. Kuecker said the applicant would like to remove that and use a
single French door to make the opening smaller.
Kuecker showed an interior photograph of the second door to be removed and pointed out that the door is
not functional. She said the applicant would like to remove the door and either fill in the wall or place a
window in that location. Kuecker said staff feels that either of those would be appropriate for this house.
Kuecker said that the fourth facet of the project concerns some foundation repairs on one portion of the
house. She said it appears that the owners will just be filling in some joints. Kuecker said that, provided
that the appropriate type of mortar is used, staff finds that is in accordance with the guidelines.
Regarding the porch, Kuecker stated that in a couple of locations the piers that used to be rusticated
concrete block have been replaced with plain concrete block. She said the applicant would like to change
them to match the more historic piers and do other general repair of the porch to make it more stable.
Kuecker said staff finds that replacement of the non-historic materials with more historic materials is in
accordance with the guidelines and recommends approval.
Historic Preservation Commission
May 28, 2009
Page 2
Kuecker stated that overall; staff recommends approval of the project as presented, with the conditions
that the trim on the windows and the doors match the existing trim, the option of using a window in place
of the north door or filling in the door opening, and that the mortar used match the density, color, and joint
profile of the existing mortar. She said that if a window is used, it should be a solid wood or metal clad
wood, double hung window.
Greer, the owner of the property, said the basic project is a total kitchen remodel. She said that the
adjustments to the window and patio door and such are to make it so that she can put in a usable kitchen.
Greer said that it will allow for counter space but still be in keeping with the style of the house.
Greer said she is working on this project with other Governor Street neighbors, and they hope to break
even and bring another house back in the process.
Regarding photograph two, Swaim asked what the white, vertical seam is. Greer responded that at some
point a previous owner added that strange, little addition to the left. Greer said that the foundation itself is
also different in that location.
Baldridge asked if the seam would disappear if the shingling were removed. Greer said that if she
removed the shingling, she would replace it with matching cedar siding to match the rest of it. She said
that there are some broken pieces of asbestos siding that she has tried to look underneath. Greer said
that everything seems solid underneath, as has been true for other houses she has worked on Governor
Street. She said that the seam would go away with matching lap siding.
Bunting Eubanks asked if, as a point of reference, the owner understands about the mortar and why the
Commission has requirements for that. Bunting Eubanks said the idea is to not allow the foundation to
collapse. Greer.confirmed
MOTION: Ponto moved to approve a certificate of appropriateness for the application for 428
South Governor Street, as proposed, with the staff conditions as follows: 1) the trim on the bank
of three windows match the trim of the existing windows; 2) the applicant having the option of
using a window in place of the north door or filling in the door opening. If a window is used, it
shall be a solid wood or metal-clad solid wood double hung window; and 3) the mortar used for
tuck-pointing must match the density, color, and joint profile of the existing mortar. Trimble
seconded the motion. The motion carried on a vote of 7-0 (Michaud and Wagner absentj.
320 Colle a Street.
Kuecker said this property is the Trinity Episcopal Church, and she showed a photograph of the building.
She stated that it is an Iowa City landmark and is also a National Register property. Kuecker said the
application concerns several modifications in order to accommodate a building expansion.
Kuecker said that the applicant proposes to excavate the basement area in order to create a usable
space in what is currently a crawl space. She added that the lot is virtually completely filled, and this is the
only way the church can add more space to the existing facility. Kuecker said the church plans to reclaim
the stone being taken out and face the new foundation with that stone. She said that staff believes
excavating below the building and creating usable space below ground is an appropriate way to retain the
existing use of the building while minimizing the changes to the historic appearance. Kuecker said that
because the applicant is planning to use the original stone as a veneer, there will be minimal impact on
the historic character of the building.
Kuecker stated that the second portion of the project involves a stair tower to allow access to the
basement. She said the applicant proposes a stair tower on the Gilbert Street facade, and it would be
clad in the same board and batten siding as the rest of the building and have the same dental work, and
the stained glass window will be used here. Kuecker showed a different elevation than provided in the
packet, because the applicant discovered that the windows proposed for the two sides would not be
allowed because of building codes. She said the applicant therefore eliminated the side windows and put
the stained glass window on the more prominent facade.
Historic Preservation Commission
May 28, 2009
Page 3
Kuecker said that in the existing building behirid the stair tower there is a stained glass window and board
and batten siding that will all be retained. She said that a person inside the building will be able to tell that
the stair tower is a later addition, because the original facade will still be on the inside of the stair tower.
Kuecker said the guidelines do allow for additions to existing buildings. Although this addition is on the
most visible facade of the building, it is staff's opinion that it is designed to be unobtrusive to the building
and is a suitable addition to this facade of the building.
Kuecker said the third portion of the application involves a chimney removal. She stated that the north.
elevation has a chimney that was likely a later addition when a heating system was upgraded or changed.
Kuecker said that the applicant would like to remove the chimney and repair the siding to match the rest
of the building. Kuecker said the applicant would like to do the same thing with the vent that is in the
peak.
Kuecker said the fourth segment involves a courtyard space. She said the configuration of the church
creates an internal courtyard that cannot be seen from any of the public right-of-ways, the alley, or any of
the streets. Kuecker said that inside the courtyard there is a lean-to that is only about five feet tall on one
edge. She said the applicant would like to take the lean-to down and rebuild it to be taller, allowing a more
useful space and allowing access to the organ. Kuecker said the wall would need to be moved to the
south to allow space into the organ chamber for cleaning and routine maintenance. She said that it would
be clad in board and batten siding with dentals.
Kuecker said the wall would end up being flush with the present wall. Swaim asked if the wall would be
moved out that far. Kuecker showed on the photo where the wall would be moved to, where it would be
longer, and where the roof would move up. She said the roof would cut across the taller facade, and
there would be some windows added to one wall. Kuecker said this would only be visible from within the
courtyard. She said that in order to do that work, the applicant would need to remove the glass vestibule
for access, but it would be rebuilt exactly as it is.
Baldridge asked if the windows would be gothic like the other ones. Kuecker showed a photo of what the
windows in the other addition that are similar to what is being proposed. She said they would not be
gothic windows but would be rectangular and smaller.
Kuecker said that staff believes the proposed work is compatible with the existing building and retains the
character of the building. She said that this is a way for the church to maintain its current location in the
historic building while allowing expansion for its congregation. Kuecker said she feels the applicant is
taking care to make sure the changes are compatible with the style of the building and the historic
integrity. She said that as many project materials as possible are going to be reclaimed or recycled.
Kuecker said that staff recommends approval as presented in the application.
Somsky said that he is the consultant for this project. Holton stated that she is the building chair for this
project. She said that the plan is to maintain a historic church.
Swaim commended the church for retaining its downtown location in an historic building. Holton said that
it is a conscious decision on the part of the church.
Ponto asked if access to the new basement would be only via the stair tower or if there will be another
access. Holton replied that under the narthex part of the church, which is an addition put on in the 1990s,
there will be an opening there as well. She said there will be access there to the lower level.
Downing asked if the part of the church the basement will be built under is the original church. Holton
confirmed this and said that it was built in 1871. Downing asked what is to the west of the newer
sanctuary. Somsky said that is the narthex.
Fidelis said that he wanted to make a statement as a citizen and believes he qualifies as a disinterested
party. He said that one of the points that was not made, although it may be in some of the written
materials that he has not yet read, is that this project would allow a few things. Fidelis said that it would
allow the church to expand its services and to meet its newer needs as the community grows.
Historic Preservation Commission
May 28, 2009
Page 4
Fidelis said it also allows the church to have a new foundation. He said the church is gaining space, but
also, foundations tend to deteriorate, and the longer one waits, the more expensive it becomes to repair.
Fidelis said that what is really being done here is the preservation of this historic church.
Fidelis said that over the time he has been here, as he has walked by this church, he has always admired
what it has done in terms of historic preservation. He said other organizations have appreciated the
historic nature of their buildings but haven't maintained it the way this church has. Fidelis said that this
church has done a good job, and as a citizen of this city, he really approves of this and thinks it should go
through.
Baldridge said he has been told by a member of the parish that this project will strengthen the foundation
of the church. He said that a similar renovation was recently accomplished at Saint Mary's.
Holton said that when the project was completed in 1996, the church worked on 2/3 to 3/4 of the walls to
stabilize them. She said, however, that one portion of the foundation is in deplorable condition, so the
church has to make some decisions now.
Bunting Eubanks said this is definitely a big undertaking. She said she wants to see the church keep its
original function, which is part of the historic nature of the building.
Downing said the Commission had experience with another basement replacement. He said the
contractor did not follow through with the replacement of the basement with reclaimed stone. Downing
said that in this case he has more confidence that this will be done as specified.
Holton stated that the church is attempting to become a LEED registered project. She said that reusing
material is a key ingredient of that, so this helps the church in two ways. Holton said the church is
committed to refacing the foundation, and that appeals to the congregation on both counts.
MOTION: Baldridge moved to approve a certificate of appropriateness for the application for 320
College Street as presented in the application. Baker seconded the motion. The motion carried on
a vote of 7-0 (Michaud and Wagner absent)
CONSIDERATION OF MINTUES FOR MAY 14, 2009.
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's May 14, 2009
meeting, as written. Baldridge seconded the motion. The motion carried on a vote of 7-0.
OTHER:
Kuecker said that at the last City Council meeting in the discussion of the Northside, the City Council
spoke again about energy efficiency. She said the City Council requested a memo from staff regarding
historic preservation and energy efficiency. Kuecker said there will be a copy of that in the Commission's
next packet. She said that if that memo is insufficient, the City Council would like to hold a work session
with the Historic Preservation Commission to discuss that issue.
Kuecker stated that at the Commission's next meeting, a representative from Adams' Architecture
Millwork will give a presentation on historically accurate storm windows, window replacement, trim and
millwork, etc. She said the presentation would be 15 to 20 minutes. Bunting Eubanks suggested filming
the presentation. Kuecker said that he had indicated he would be willing to present at other forums if
asked.
Kuecker said the City is searching for a representative from the Longfellow District for the Commission.
She asked Commission members to spread the word regarding this vacancy.
Regarding the energy efficiency issue, Bunting Eubanks asked Kuecker if she had time to look through
the list the Commission had compiled at the last meeting. Kuecker replied that she had not. Bunting
Eubanks suggested that the list of ideas could be on the memo sent to the City Council, and it could be
explained to the City Council that the Commission is working on this, but it is the Commission's busy time
Historic Preservation Commission
May 28, 2009
Page 5
of year. Kuecker added that she and her intern, Robert, are working on compiling a section of
recommendations on this issue for the guidelines.
Baldridge asked Kuecker if she had any idea of the cost of the windows that would be discussed in the
presentation. Kuecker did not have that information. Baldridge said that cost seems to constantly be the
argument by people who want to put in vinyl windows.
Bunting Eubanks said that the Commission does not regulate storm windows at all. Kuecker confirmed
this. She said a homeowner could use vinyl or metal storm windows.
Downing asked if the proposed Northside District passed the second reading at the City Council level.
Kuecker confirmed this and said that three readings are required, with the third vote happening on June
2.
Swaim asked about public comments to date. Bunting Eubanks said that there was such extensive public
discussion at the first reading that the City Council had basically asked people to speak only if they had
something new to add. The Commission discussed the recent ad that had been placed in the Press-
Citizen and the discussion and comments being made at the Council level.
Baldridge said that the house on Davenport Street that burned is in the proposed Northside District. He
asked what the ramifications would be for that property owner, if the proposed district were approved.
Kuecker said that the rebuilding would have to come through the design review/historic review process.
She said the new house would have to come before the Commission and meet the guidelines. Baldridge
asked if all of the additions that had been tacked on the back end could be replicated. Kuecker said that
would be a question for the building department. Swaim pointed out that it doesn't have to be an exact
replication but has to be sympathetic with the neighborhood
Kuecker said that if the house had been afour-unit apartment building or a house that had been divided
into four units, it could be built back that way. She said, however, that it was asingle-family house, so it
needs to be rebuilt as asingle-family house, according to the underlying zoning, regardless of historic
preservation.
ADJOURNMENT:
The meeting was adjourned at 6:45 p.m
Minutes submitted by Anne Schulte
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MINUTES DRAFT
Iowa City Airport Commission
May 21, 2009
Iowa City Airport Terminal - 6:00 PM
Members Present: Greg Farris, Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jay Honeck, Rex Brandstatter, John Yeomans, Peggy Slaughter,
Harrel Timmons, Toby Myers, Larry Bell
RECOMMENDATIONS TO COUNCIL:
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:01 P.M.
APPROVAL OF MINUTES FROM THE APRIL 16 AND MAY 6, 2009
MEETINGS:
Horan noted that on the attendance sheet, it shows that he was not in attendance at two
April meetings. He stated that he does not remember missing any meetings. Rettig noted
that Tharp would look into this. Staley moved to accept the minutes of the Apri116,
2009 meeting as submitted. Farris seconded the motion. Carried 4-0. Rettig asked if
anyone had any corrections to the May 6 minutes. Farris moved to accept the minutes
of the May 6, 2009 meeting as submitted. Staley seconded the motion. Carried 4-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park / U of I Aircare Facility -Tharp stated that he has
not received any updates from Peggy Slaughter on this. Dulek noted that they
should table this item until later in the discussion as Slaughter is expected to
attend this evening. Farris moved to table item 4.a. until later in the
agenda. Staley seconded the motion. Carried 4-0.
Iowa City Airport Commission
May 21, 2009
Page 2 of 7
b. Gilbert Street Land Parcel -
1. Public Hearing -Rettig called the public hearing to order.
Rex Brandstatter, the real estate agent representing Larry
Bell, spoke first. He noted that they have spent a lot of time
reviewing the proposal and would like to move ahead with it.
Tharp responded to questions regarding the protection zone
and what regulations must be followed at this point. Rettig
then closed the public hearing.
2. Consider Resolution #A09-09 Approving the Land Lease
With Larry Bell -Horan moved to consider Resolution
#A09-09 approving the land lease with Larry Bell;
seconded by Staley. Carried 4-0.
a. Aviation Commerce Park / U of I Aircare Facility -Peggy Slaughter briefed
members, stating that she should have an offer for Lot 1 in her hands by the
end of the day tomorrow. Staley then recused himself as an Airport
Commission Member and participated in the discussion as a UIHC employee,
confirming Slaughter's announcement. This offer will be contingent on
several issues, one being approval by the Board of Regents. The discussion
continued, with Slaughter noting that there is another party interested in Lot
17.
c. Private Hangar Construction -Doug Moore -Tharp noted that he does not
have anything new on this issue.
d. Farmer's National / Merschman Seeds -John Yeomans addressed the
Commission, stating that he has a lease agreement ready. He added that he
will be out of town for the June meeting, and he asked if the public hearing
could be set sooner than this. Dulek reminded the Members that there must be
sufficient time to post the public hearing date.
1. Consider Resolution #A09-10 Setting Public Hearing for
Lease Amendment -Staley moved to consider Resolution
#A09-10 to set the public hearing for June 18, 2009;
seconded by Horan. Carried 4-0.
e. FAA/IDOT Projects -AECOM -David Hughes -Tharp noted that due to
illness, Hughes would be unable to attend this evening's meeting. Rettig
stated that they should send a card to Hughes, and Tharp stated that they could
do this.
i. Runways 7/25 & 12/30 -Tharp noted that the pre-construction
conference was held today. He stated that the contractor presented
a timeline where they would like to do 12/30 first, leaving 7/25 for
the second half of the project, putting the runway closure at
September 1 through the 28th. He noted how this is completely
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Iowa City Airport Commission
May 21, 2009
Page 3 of 7
different from what has been expected. After further discussion
following today's meeting, Tharp noted that he would be
discussing this with Hughes in order to get the schedule redone,
back to where 7/25 would be first on the construction schedule.
Others agreed that this does need to be done this way -with 7/25
getting done first. Tharp shared what the contractor's reasoning
was for changing the schedule, noting that the contract is still for
150 days total. Rettig noted that the bid package had the project
laid out in phases, with the new proposal completely flipping this
schedule. Members further discussed this issue, with Tharp noting
that they need the actual closure date so they can give tenants a
better idea of when this will be happening. Rettig spoke to the
concern by the contractor at today's meeting concerning drainage
issues, and why the contractor is proposing this flipped schedule.
Staley noted that he believes having closure in September would
not be a good thing. Rettig spoke to her concerns regarding this
schedule, and she believes they should move ahead with the
phasing as originally discussed. Dulek noted that she believes they
should go with what was bid on, agreed to, and bonded for.
Tharp then discussed where the grants are at this point, and the
AIP that has been approved. It is hoped that these funds will be
released very soon. Tharp then further explained the status on all
of the outstanding issues.
1. Consider Resolution #A09-11 Authorizing Chair to Accept
FAA Grant Awards -Farris moved to consider Resolution
#A09-11 authorizing the Chair or designee to accept the
FAA grant awards; seconded by Staley. Carried 4-0.
2. Consider Resolution #A09-12 Accepting Bids and Awarding
Project -Farris moved to consider Resolution #A09-12 to
accept bids and award project; seconded by Horan.
Carried 4-0. Rettig noted that this is a contract for
$3,413,671.50. She then asked Tharp to share with the
Members their idea to request from the FAA an approval to
use the "extra" funds left over on this contract for other
items, such as the hangar project. Tharp state that he was
going to send a letter to the FAA requesting the reallocation
of the remaining stimulus funds back to Iowa City in order to
provide for a new hangar.
3. Consider Resolution #A09-13 Approving Task Order #3
With AECOM for engineering construction services -Staley
moved to consider Resolution #A09-13 to approve task
order #3 with AECOM; seconded by Horan. Carried 4-0.
3
Iowa City Airport Commission
May 21, 2009
Page4of7
4. Consider Resolution #A-09-14 Approving Task Order #4
With AECOM for engineering construction services -Horan
moved to consider Resolution #A09-14 to approve task
order #4 with AECOM; seconded by Farris. Carried 4-0.
ii. South Aviation Development Study -Tharp gave Members copies
of the study. He noted that as this study was funded by an FAA
grant, the Commission does need to approve the study so the
process can be closed out. Tharp continued, briefly explaining the
study. He stated that they do need to meet with the City Council
and present the study, and are tentatively planning on doing this at
the Council's June 15 work session. The discussion continued,
with Members discussing the possibilities of the south airfield area.
Rettig asked if Tharp would be able to get an electronic copy of the
Willow Creek Study, and he will check into this. Rettig added that
she would like to see something in writing for when they present
the study to the Council, taking all of their concerns and putting
these thoughts down on paper. Tharp will work on this for Rettig.
Basically, the Members agreed that until the north area is
completely sold, they do not anticipate doing anything in the south
area in regards to development.
1. Consider Resolution #A09-15 Accepting South Airfield
Planning Study -Staley moved to consider Resolution
#A09-15 to accept the South Airfield Planning Study;
seconded by Horan. Carried 4-0.
iii. 2008 Pavement Rehab (North Taxilanes) -Tharp stated that these
areas still need to be repaired, and that they are still withholding
part of the payment on this contract until such repairs are made.
iv. Obstruction Mitigation -Tharp stated that he has no update at this
time. Dulek added that the last she heard, Hughes was waiting for
Mediacom to complete something. Tharp stated that he has not
seen anything yet either from Mediacom.
v. Building H - University of Iowa Hangar Expansion -Tharp stated
that the change order for the sanitary sewer issue has been taken
care of. This led to a discussion of change orders to which Dulek
responded to Members' questions. Rettig stated that she believes
they need a resolution allowing the chairperson to approve these,
to a certain amount. Dulek will come up with something for the
Commission to review at their next meeting regarding this. The
expected completion time for Building H is early September.
£ Hangar #56, Sublease Request -Tharp noted that Terry Edmonds is the person
who has a glider bay at the Airport. He has been allowed to sublease over the
winter months to Jet Air. This sublease is a bit different, as it would be during
the summer months to an ultra-light pilot. Horan moved to approve the
sublease request for hangar #56; seconded by Staley. Carried 4-0.
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Iowa City Airport Commission
May 21, 2009
Page 5 of 7
g. Airport "Operations;" Strategic Plan-Implementation; Budget; Management -
Tharp spoke to the Hertz lease, noting that the contract is good until July of
2010. Rettig then asked about contracted improvements on page 7, and what
the plan is to get things done by July lst. Tharp addressed this, stating that his
list of things to do includes the boiler and asphalt work. Rettig then spoke to a
conversation that she had recently with John Dane regarding the areas of the
Airport that need to be cleared of brush and such. She stated that she believes
they need to take care of these issues. Tharp noted that this is one of the items
that he has discussed with Jet Air, to see if they can work on this during the
runway closure period. Rettig noted that she would like to postpone any
fencing at this point and work on getting some of these other issues taken care
of first. The discussion continued, with Tharp talking about roofing and door
issues at the Airport. Rettig asked for clarification from Dulek on the dollar
amount that she is able to authorize expenditures for. Dulek noted that it is
$10,000. Rettig then asked Tharp to get multiple bids on the asphalt work that
they have discussed.
h. FBO Staff Report -Harrel Timmons from Jet Air addressed the Commission
next. He noted that officially this month they~have completed their first six
months of covering the Airport maintenance and cleaning. He added that he
would like to see this on next month's agenda for further discussion, as well,
after the Commission has time to review what he presents to them this
evening. Timmons noted that in general he thinks everything has gone pretty
well. They are starting to get a feel for what is needed and how many people
they need to get things done. As far as the mowing and snow plowing, he
noted that they have been trying to keep their pilots busy with these tasks as
flights are still down. Noted as a primary concern is the chain of command in
determining what needs to get done, and Timmons further explained this to
the Members. Timmons then talked about a recent incident where his workers
were asked to fill in some tire tracks that he stated were not their
responsibility to do, that it was on the right-of--way, and he questioned this
type of work being done. The conversation continued with Timmons talking
about the wooded area that the Members have been discussing, and the need
to clean this area up. He noted that he has been over to this area, and that
there are a lot of scrub trees in there. Timmons then addressed the door issue,
noting that he would suggest cutting the bottom of the door off, and adding a
rubber seal at the bottom to help it seal better. Rettig noted that earlier today
she saw Timmons' crew doing some landscaping, and she thanked him for
getting this started. The topic then turned to the need for flaggers during the
runway construction, and Rettig let Timmons know about the possibility of his
crew doing this. Tharp noted that he will be at a meeting concerning this next
week. Timmons then asked the Commission to look over the handouts he
gave them, to review the reports, and that they meet up again in a month or so
to discuss them further.
5
Iowa City Airport Commission
May 21, 2009
Page 6 of 7
i. Subcommittees' Reports -Tharp stated that the newsletter has been printed,
and that he will get copies to the Members.
Commission Members' Reports -Farris thanked Pat and Jet Air for helping
with a Boy Scout tour that he took part in recently. Horan noted that he added
some pictures to the Facebook page that the Airport has. Rettig and Farris
both noted that they will be gone the first part of June.
k. Staff Report -None.
SET NEXT REGULAR MEETING: Thursday, June 18, 2009 at 6:00 P.M.
ADJOURN: The meeting adjourned at 7:54 P.M. Moved by Farris to adjourn,
seconded by Staley. Carried 4-0.
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Iowa City Airport Commission
May 21, 2009
Page 7 of 7
Airport Commission
ATTENDANCE RECORD
YEAR 2009
Meetin Dates
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18
Greg Farris 3/1/13 X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E
Howard Horan 3/1/14 X X X X X O/E X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
7