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HomeMy WebLinkAbout2020-09-01 ResolutionItem Number: 5.b. r � � At + at1Mw��al +•ate_ CITY OF IOWA CITY www.icgov.org September 1, 2020 1. Class C Liquor License for Christian Retirement Services, Inc., dba Oaknoll East, 2640 N. Scott Blvd. 2. Class E Liquor License for Casey's Marketing Company, dba Casey's General Store #2761, 204 N. Dubuque St. Staff is recommending denial. Letter from Danielle Sitzman, Development Services Coordinator/Building Official. G:I LTA 14 R31 Description Casey's #2761 denial CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org August 26, 2020 Casey's Marketing Company PO Box 3001 Ankeny,lA 50021 Re: Casey's General Store #2761 Dear Jessica Fisher, Attached is a copy of the memo from the Neighborhood & Development Services Coordinator/Building Official recommending that City Council deny your application for a liquor license. The City Council will be considering your application at their September 1, 2020 City Council meeting, which starts at 7:00 p.m. via Zoom Meeting Platform. Meeting registration information will be available at icgov.org/councildocs after 3pm on Thursday 8/27/2020. Sincerely, + �. Kellie Fruehling City Clerk Cc with attachments: Tracy Hightshoe, NDS Director Daniel Sitzman, Development Services Coordinator Eleanor Dilkes, City Attorney City Council � r CITY OF IOWA CITY UNESCO CITY OF LITERATURE MEMO Date: August 25, 2020 To: Kellie Fruehling, City Clerk From: Danielle Sitzman, Development Services Coordinator/Building Official Re: Denial of New Alcohol Application for Casey's at 204 N. Dubuque Street Background: Casey's located at 204 N Dubuque Street currently has a Class C alcohol license to sell beer and wine coolers. Casey's would like to apply for a Class E alcohol license to sell liquor in addition to beer and wine coolers. Alcohol Sales Oriented Use/Non-conforming Use: Casey's located at 204 N Dubuque Street is a non -conforming use as related to the 1000' separation distance provision for alcohol sales oriented uses. Zoning Code 14 -4E -5A states that a nonconforming use may not be "enlarged." 14-9A-1 defines "enlargement/expansion" as follows: "For alcohol sales oriented retail uses, any change in the type of liquor license that would increase the types of alcohol or alcoholic beverages that can be sold is considered an enlargement/expansion of the use." Casey's proposal to have a class E alcohol license is an expansion of a non -conforming use and is not allowed. Recommendation: I recommend that the Class E liquor license application for Casey's be denied. Item Number: 6.a. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution Adopting FY2021 Inter -fund Transfers. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Fiscal Impact: Noted on attached schedule Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The Iowa Department of Management has adopted administrative rules regarding the handling of inter - fund transfers. All inter -fund transfers are required to be adopted by resolution by the City Council. Background /Analysis: In April 2019, the Iowa Administrative Code incorporated new regulations surrounding the management of inter -fund transfers. In addition to being adopted as part of the budget, which is subject to a public hearing, inter -fund transfers are now required to be approved by the City Council by resolution. Each transfer must include the fund sending the transfer, the fund receiving the transfer, the amount of the transfer, and the reason for the transfer. These rules took effect in May 2019. ATTACHMENTS: Description Resolution Ir, 0 - Prepared by: Jacklyn Fleagle, Budget 8 Compliance Officer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5063 Resolution No. 20-203 Resolution Adopting FY2021 Inter -fund Transfers Now therefore, be it resolved by the City Council of the City of Iowa City, Iowa that the City of Iowa City, in Johnson County, Iowa, approves the following transfer of monies between funds in accordance with the Administrative Code of the State of Iowa. The City Finance Director is hereby authorized to innate and record the listed inter -fund transfers up to the amounts set out below. Transfer Out Transfer In Original Fund Fund Reason Amount General Fund Cable TV Equipment Reserve Equipment Reserve $10,000.00 General Fund Facility Reserve Reserve Transfer $2,000,000.00 General Fund Wastewater Fund Low Income Discount Donations $11900.00 General Fund Water Fund Low Income Discount Donations $1,600.00 General Fund Refuse Collection Fund Low Income Discount Donations $5,500.00 General Fund Storm Water Fund Low Income Discount Donations $11000.00 General Fund Capital Projects CIP funding $918,470.00 General Fund Airport Fund CIP funding $100,DDD D0 General Fund MPOJC Fund Operating funding $58,127.00 General Fund Affordable Housing Fund Operating Funding $1,000,000.00 General Fund Library Replacement Reserve Equipment Reserve $62,422.00 General Fund Debt Service Fund Aniston Village Loan Pmt $20,052.00 General Fund Transit Fund Transit Levy Transfer $4,080,088.00 General Fund TIF Fund Hilton Garden Inn Rebate Transfer $165,000.00 General Fund Landfill Fund Loan Repayment $110,178.00 CDBG Fund Capital Projects CIP funding $128,036.00 Road Use Tax Fund Capital Projects CIP funding $2,797,000.00 Road Use Tax Fund Landfill Fund Loan Repayment $73,452.00 Road Use Tax Fund General Fund Forestry Cost Share $86,622.00 Road Use Tax Fund MPOJC Fund Cost share $320,450.00 Employee Benefits General Fund Employee benefits $12,350,680.00 Employee Benefits Road Use Tax Fund Employee benefits $622,793,DD Emergency Levy Fund Capital Projects CIP funding $11)0,000.00 Tax Increment Financing General Fund Loan Repayment $88,918,00 Tax Increment Financing Capital Projects TIF precertification expenditures $2,165.00 Tax Increment Financing Debt Service Debt payments $1,001,081.00 Parking Fund Landfill Fund Loan Repayment $273,405.00 Parking Fund Parking Capital Reserve Reserve Transfer $1,000,000.00 Parking Capital Reserve Capital Projects CIP funding $510,000.00 Transit Fund Transit Capital Projects CIP funding $150,000,00 Transit Fund Transit Bus Reserve Reserve Transfer $160,000.00 Wastewater Fund Wastewater Debt Reserve Debt payments $2,862,250.00 Wastewater Fund Wastewater Captial Reserve Reserve Transfer $2,000,000.00 Wastewater Capital Reserve Wastewater Capital Pmjects CIP funding $1,750,000.00 Wastewater Capital Projects Wastewater Fund Loan Repayment $1,375,000.00 Water Fund Water Debt Reserve Debt payments $1,861,965.00 Water Fund Water Capital Reserve Reserve Transfer $900,000.00 Water Capital Reserve Water Capital Projects CIP funding $1,115,000.00 Refuse Collection Fund Refuse Capital Projects CIP funding $550,000.00 Landfill Fund Landfill Reserves Closure/Replacement funding $893,110.00 Landfill Fund Capital Projects CIP funding $1,100,0DD,DD Airport Capital Reserve Capital Projects CIP funding $65,225.00 Storm Water Fund Storm Water Capital Reserve Reserve Transfer $1,DDD,000,00 Storm Water Capital Reserve Storm Water Capital Projects CIP funding $931,000.00 Housing Authority Fund General Fund PILOT/NDS Director cost share $50,720.00 Passed and approved this 1St day of September _ ,2020 ))iZ_Attest: fi4-AW gym ' 1 . _ ltY Clark City ABomeys Office — ?�, 2O2D Resolution No. 20-203 Page 2 It was moved by Salih and seconded by Mims Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: —x Bergus % Mims x Salih Taylor x Teague % Thomas % Weiner the Item Number: 6.b. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: CARES Act funding allocated to City totals up to $1,785,582.01 for public safety payroll Recommendations: Staff: Approval 196TOZ • o ► /G1 Attachments: Resolution Executive Summary: The City Council will consider a resolution to request reimbursement from the State of Iowa for COVI D-19 eligible expenditures for funds allocated from federal CARES Act funding. The amount requested is for 25% of public safety payroll expenditures to a maximum allowable amount of $1,785,582.01. Background /Analysis: The City Council will consider a resolution to request reimbursement for eligible costs related to the COVID-19 public health emergencyfrom the Iowa COVID-19 Government Relief Fund. The U.S. Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide economic relief related to the COV ID -19 pandemic, and Governor Reynolds allocated $125 million of the State of Iowa's CARES Act funding to local governments for direct expenditures incurred in response to the COVI D-19 emergency. The State has determined that 25% of public safety payroll expenditures is an eligible COVI D-19 related expenditure. Local government funding reimbursements may only be used for necessary expenditures incurred due to the COVI D-19 pandemic, which were not accounted for in the current fiscal year city budget, which were incurred during the time period of March 1, 2020 through December 30, 2020, and have not been reimbursed from other sources. The City will request 25% of its public safety payroll expenditures over that time period. The City Finance Department requests to submit a reimbursement request of up to $1,785,582.01 in eligible expenditures in response to the COVI D-19 public health emergency. ATTACHMENTS: Description Resolution , ao Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5053 Resolution number 20-204 Resolution Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund A resolution by the City of Iowa City to request reimbursement for eligible costs related to the COVID-19 public health emergency from the Iowa COVID-19 Government Relief Fund. Whereas, the United States Congress approved the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide economic relief related to the COVID-19 pandemic. Whereas, Governor Kim Reynolds allocated $125 million of the State of Iowa's CARES Act funding to local governments for direct expenses incurred in response to the COVID-19 emergency. Whereas, local government funding reimbursements may only be used for necessary expenditures incurred due to the COVID-19 pandemic, were not accounted for in the current fiscal year city budget, were incurred during the time period of March 1, 2020 through December 30, 2020 and have not been reimbursed from other sources. Now, therefore be it resolved, the City of Iowa City requests reimbursement of $1,785,582.01 in eligible expenditures in response to the COVID-19 public health emergency. Be it further resolved, the City of Iowa City affirms that the above requests for reimbursement follow all formal published Federal and State of Iowa guidance on how the funds should be spent, and understands if the reimbursements are misrepresented, it will be liable for any applicable penalty and interest. Passed and approved this 1st day of September 2020 Mayor p oved by / Attest:�W 4. ty Clerk City Attorney's Office - 08/26/2020 It was moved by Salih and seconded by trims the Resolution be adopted, and upon roll call therewere: Ayes: Nays: Absent: X Berg us X X Salih X Taylor X Teague X Thomas X Weiner Item Number: 6.c. �r p- CITY OE IOWA CITY www.iogov.org September 1, 2020 Resolution approving Final Plat of Community View - Part One Subdivision, Iowa City, Iowa. (SUB20-0001) ATTACHMENTS: Description Staff Report Resolution To: City Council Item: SUB20-0001 Community View — Phase One GENERAL INFORMATION: STAFF REPORT Prepared by: Anne Russett, Senior Planner Date: September 1, 2020 Applicant: Allen Homes, Inc. P.O. Box 3474 Iowa City, IA 52244 319-530-8238 allenhomesinc@gmail.com Contact Person: Property Owner: Requested Action: Jon Marner MMS Consultants 319-351-8282 Summit Ridge LLC Allen Development LLC Approval of final plat Purpose: Community View — Part One Subdivision; To create one public lot, 3 multi -family lots, and 17 single-family lots. Location: Location Map: East of Scott Blvd and north of American Legion Road Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: K 33.39 acres Undeveloped, 10.64 acres are zoned Low Density Multi -Family Residential (RM -12), 22.51 acres are zoned Low Density Single -Family Residential (RS -5), and 2.14 acres are zoned Neighborhood Public (P-1). North: P-1 — Neighborhood Public (Parkland) South: R — County Residential (Farmland and Religious Space) East: RS -5 - Low Density Single -Family Residential (Residential) West: P-1 — Neighborhood Public (Parkland) RM -12 - Low Density Multi -Family Residential (Residential) Southeast District Plan District Plan: Southeast District Plan — Low/Medium Single - Family Residential and Duplex; Medium/High Density Single -Family Residential and Townhouse Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: SE3 J u ly 14, 2020 September 14, 2020 The applicant, Allen Homes, Inc. has submitted a final plat for Community View — Part One subdivision containing one public lot, three multi -family lots, 17 single-family lots, and an 11.59 acre outlot to be reserved for future development located east of Scott Boulevard and north of American Legion Road. The preliminary plat was approved on June 2, 2020. Last year, the Council approved an annexation (ANN19-01) and rezoning (REZ19-09) of the subject property to Interim Development Single -Family Residential (ID -RS). Subsequent to the annexation and rezoning, the applicant submitted another rezoning application (REZ19- 13) requesting that 10.64 acres be rezoned to Low Density Multi -Family Residential (RM -12), 22.51 acres of to Low Density Single -Family Residential (RS -5), and 2.14 acres to Neighborhood Public (P-1). The Planning and Zoning Commission recommended approval of this rezoning and the City Council adopted a conditional zoning agreement of this property at their June 2, 2020 meeting containing the following conditions: 1. No building permit shall be issued for any portion of the subject property unless and until the property has been subdivided pursuant to Iowa City Code Chapter 14; and 2. Any final plat shall generally conform to the concept plan, dated 02/26/2020, particularly with regard to the extension of Eastbrook Street to the north -south PCD\Staff Reports\sub20-0001 staff report - final plat community view.docx 3 street, and the development of single-family, townhouse, and stacked -flat multi- family housing; and 3. Final plat of the eastern portion of land shall include a drainage easement of a size and in a location to be determined in coordination with the City Engineer, which shall be dedicated to the City, in a form of agreement acceptable to the City Attorney; and 4. Any final plat shall include traffic calming measures such as traffic circles and narrower lane widths, and must be incorporated to the satisfaction of City staff to address concerns related to speed; and 5. Owner shall install the trail connections shown in the concept plan at such time as the public improvements are installed for any subdivision of the subject property and in accordance with any subdivider's agreement executed at the time a final plat is approved. With approval of the Community View — Part One final plat, conditions 1 through 4 will be met. The final plat and construction drawings include the trail connections and Condition 5 will be met after installation of improvements. ANALYSIS: The final plat of Community View — Part One (East of Scott Blvd., North of American Legion Road) is in general compliance with the preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the September 1, 2020 Council meeting. Zoning: Community View — Part One subdivision includes 10.64 acres zoned Low Density Multi -Family Residential (RM -12) and the 2.14 acres zoned Neighborhood Public (P-1). The final plat includes also includes the 22.51 acres zoned Low Density Single -Family Residential (RS -5); 11.59 acres of which are included in Outlot B, which is reserved for future development. Compliance with the Comprehensive Plan: The Southeast District Plan identifies this area as appropriate for predominantly single-family development with more intense residential development appropriate closer to the intersection of Scott Boulevard and American Legion Road. Two land use designations are identified on the future land use map. The Low/Medium Density Single -Family and Duplex land use designation covers the majority of the subject property and envisions development at a density of 2-8 dwelling units per acre. The Medium/High Density Single -Family and Townhouse designation covers the western portion of the property and envisions zero lot line development, duplexes, townhouses, and narrow lot detached single-family at a density of 8-13 dwelling units per acre. Compliance with the concept plan, which is a condition of the rezoning, ensures a transition from higher intensity development to the west to lower intensity to the east. In addition, the Comprehensive Plan calls for increasing housing options within the Southeast District and encouraging a mix of housing types within new neighborhoods; which the subdivision accomplishes. The Comprehensive Plan also calls for the continued development of interconnected street networks. Specifically, the Plan calls for new neighborhoods to be designed in a manner that contributes to the larger interconnected street pattern of the city and that provides for safe, efficient and orderly movement of vehicular, pedestrian, and bicycle traffic. The final plat accomplishes this objective by extending Eastbrook Street to the east, thereby providing a connection between the future north -south road and the Eastbrook Flats neighborhood to the west. The final plat also provides connections to the PCD\Staff Reports\sub20-0001 staff report - final plat community view.docx II existing neighborhood to the east. Neighborhood Open Space: Open space dedication or fees in lieu of are addressed at the time of final platting. The City's Neighborhood Open Space Ordinance requires the dedication of 0.75 acres of property or the payment of a fee in lieu. Due to the proximity of Scott Park, an in -lieu fee payment would be appropriate. This payment of a fee in lieu is addressed in the legal papers. Traffic Implications: The rezoning included two conditions related to transportation. One condition related to trail connections to the City's park and trail network. The final plat identifies a trail connection to Scott Park on the western end of the plat and a connection to an existing trail on the northern end of the plat. A second condition relates to traffic calming measures. The construction drawings reviewed by Public Works staff incorporate traffic circles and 26 -foot wide street widths. Environmentally Sensitive Areas: The subject property does not contain any environmentally sensitive features. The northern and western portions of the property are in the 100 and 500 -year flood plains. Storm Water Management: Storm water detention will be provided by the City's regional storm water detention facilities located on Ralston Creek. The facilities extend into the development and are identified by a storm water detention easement within Outlot A. The storage volume of the detention facility will be equal to or greater than the existing storage volume. Infrastructure Fees: Prior to the issuance of any building permit, the applicant will be required to pay $503.57 per acre for water main extension fees and a portion of the cost of the future reconstruction of American Legion Road in the amount of 12.5% of the total cost of the street segment adjacent to the development. Payment of these fees are addressed in the legal papers. NEXT STEPS: Upon approval of the proposed final plat, construction drawings and legal papers the applicant will continue to install the necessary infrastructure. After installation of the infrastructure and execution of an affordable housing agreement detailing compliance with the City's affordable housing annexation policy, the applicant can apply for any necessary building permits. Regarding the affordable housing annexation policy, the applicant will be required to provide affordable units equal to 10% of the total units in the development for a period of not less than 20 years. This may be accomplished by transferring lots/units to the City or an affordable housing providing; paying a fee in -lieu to the City's affordable housing fund; and/or participating in a state or federal housing program. STAFF RECOMMENDATION: Staff recommends approval of SUB20-0001, the final plat of Community View — Part One, a subdivision containing one public lot, three multi -family lots and 17 single-family lots located east of Scott Boulevard and north of American Legion Road subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. PCD\Staff Reports\sub20-0001 staff report - final plat community view.docx ATTACHMENTS: 1. Location Map 2. Final plat Approved by: Datzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services PCD\Staff Reports\sub20-0001 staff report - final plat community view.docx * indicates that the Community View Final Plat was the first SUB application recieved in the Energov system, but was not the first SUB application recieved this year. uiun,aLca uiai Lilt %.viiuiiuiuiy vicvv rniai rias VVQ0 Lilt iiiai.wu aNNuiauvii ici.icvcu iii Lilt uiciyw ayaiciiy uui vvaa iivi Lilt 11101. .wu aNNutauvii IUUIGVGU uiia ycai. FOR COUNTY RECORDER'S USE I 1 �I I 1 I I I LOCATION: SUBDIVIDER: PROPRIETOR OR OWNER: A PORTION OF THE NORTHEAST QUARTER OF THE ALLEN DEVELOPMENT, LLC. ALLEN DEVELOPMENT, LLC. NORTHWEST QUARTER, A PORTION OF THE SOUTHEAST P.O. BOX 3474 P.O. BOX 3474 QUARTER OF THE NORTHWEST QUARTER, A PORTION OF IOWA CITY, IOWA 52244 IOWA CITY, IOWA 52244 THE SOUTHWEST QUARTER OF THE NORTHWEST 15.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT (CENTERED) �o ((N. QUARTER, AND A PORTION OF THE NORTHWEST SUBDIVIDER'S ATTORNEY: PROPRIETOR OR OWNER: EREK P. SITTIG SUMMIT RIDGE LLC QUARTER OF THE NORTHWEST QUARTER, ALL OF SECTION 18, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF 123 N. LINN STREET, SUITE 300 PO BOX 3474 THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON IOWA CITY, IOWA 52244-2820 IOWA CITY IA 52244 COUNTY, IOWA. 13 40.00 FOOT WIDE SANITARY SEWER EASEMENT LAND SURVEYOR: DATE OF SURVEY: 41'47'49" GLEN D. MEISNER P.L.S 06-10-2020 68.73' MMS CONSULTANTS INC. N69'39'07"E C5 DOCUMENT RETURN INFORMATION: 1917 SOUTH GILBERT STREET 39.27' IOWA CITY, IOWA, 52240 35.36' LAND SURVEYOR PHONE: 319-351-8282 15'37'08" I S89°45'05"W I I 5 I I I i I I ,I I / ARD RRHALSUON CREEK SOWN pLM LM I aC�Q00S0U00 1 IN ACCORDANCE WITI THE PLAT THEREOF RECORDED IN PLAT HOOK 0 AT PAGE 54 OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE. pQRC EL I FHQLSTON CREEK SOUTH p�OpC�Tl aC�Q00S0�001 IN ACCORDANCE WITH THE PLAT TIIEREOF RECORDED IN PLAT 1300r'\ 19 AT PAGE 54 OF THE RECORDS OF TILE JOHNSON COUNTY RE60RDER'5 OFFICE. 925.10' h N ©� PARCEL 2 FINAL PLAT COMMUNITY VIEW -PART ONE 1� 6gOo' 9 1\ / \ � h 00 � 43� a \ N - - op � 567. o 604 030 00. O A� n� N28'32'15"E 0 .o, 30.00' 0 UTLOT "A1l 4 PRIVATE OPEN SPACE �6'• DESCRIPTION CO CN FOUND 5\8" REBAR W\ ILLEGIBLE LS CAP � rn ttiB, z MAILBOX CLUSTER FT_TFOUND 154 SF PA L 22 15.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT (CENTERED) �o ((N. STORM WATER MANAGEMENT EASEMENT RALVON CREEK 6s. C9 ^)o W Z SOUTH PROPERUY 35.00 FOOT WIDE SANITARY SEWER, STORM SEWER AND DRAINAGE EASEMENT o W T "C" DETAILT.S. u, 15.00 FOOT WIDE DRAINAGE EASEMENT (CENTERED) /. 0 UTLOT "A1l FOUND MONUMENTATION TABLE PRIVATE OPEN SPACE �6'• DESCRIPTION AND 0 FOUND 5\8" REBAR W\ ILLEGIBLE LS CAP STORM WATER .0, MANAGEMENT �- O UTLOT 1111 59 AC MAILBOX CLUSTER FT_TFOUND 154 SF PA L 22 15.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT (CENTERED) © STORM WATER MANAGEMENT EASEMENT RALVON CREEK 6s. 25.00 FOOT WIDE DRAINAGE EASEMENT ss`9� 20.00 FOOT WIDE STORM SEWER EASEMENT SOUTH PROPERUY 35.00 FOOT WIDE SANITARY SEWER, STORM SEWER AND DRAINAGE EASEMENT ACQ SfflOH 9es�0; 11 15.00 FOOT WIDE DRAINAGE EASEMENT (CENTERED) IOWA CITY, JOHNSON COUNTY, IOWA ;� �7 0 10 25 50 75 100 GRAPHIC SCALE IN FEET 1"=100' / IICII \ N89°45'05"E 177.85'(M) 177.66'(R) 0 0 ©) L2 C1-9 Llc- 1090 �10C�� LAAO MOODS IN ACCORDANCE WITH TILE PLAT THEREOF RECORDED IN PLAT BOOK 45 AT PAGE 160 Of THE RECORDS OF THE J01N60N COUNTY RECORDER"S OHHICE- 95 64.61' �(.rC2069*56'47"E N89'09'40"E 6 (* 63.54'r __-IoII 19 ml�l 2 C\y .yDrA L3 I i I III z 0 Ln L4 0 N 1 I I�lo g� III � II I 2 I II` NJ N89'09'40"E / ^ i 24.00'<l^c�I / `°�° o \� I / I � g�\ N C) \\> o m g0 I / / _ 1 / I 1 1 I I I 1 1 bo OUTLOT 111311 D 2 i RESERVED FOR FUTURE DEVELOPMENT N __ 503,943 SF (� �� 11.57 AC �OW �A rn I I �I I L_EGEN D AND NOTES - CONGRESSIONAL CORNER, FOUND - CONGRESSIONAL CORNER, REESTABLISHED - CONGRESSIONAL CORNER, RECORDED LOCATION • - PROPERTY CORNER(S), FOUND (as noted) - PROPERTY CORNERS SET (5/8" Iron Pin w/ yellow, plastic LS Cap embossed with "MMS" ) X - CUT "X" - PROPERTY &/or BOUNDARY LINES - CONGRESSIONAL SECTION LINES - - - - - - - - - RIGHT-OF-WAY LINES - CENTER LINES - LOT LINES, INTERNAL -- - LOT LINES, PLATTED OR BY DEED - EASEMENT LINES, WIDTH & PURPOSE NOTED ------------- EXISTING EASEMENT LINES, PURPOSE NOTED (R) - RECORDED DIMENSIONS (M) - MEASURED DIMENSIONS C22-1 - CURVE SEGMENT NUMBER UNLESS NOTED OTHERWISE, ALL DIMENSIONS ARE IN FEET AND HUNDREDTHS NOTES, 1. LOTS 2, 3 AND 11 SHALL NOT HAVE DIRECT ACCESS TO AMERICAN LEGION ROAD. 2. MAILBOX CLUSTERS FOR THE MULTI -FAMILY LOTS 2, 3 AND 4 WILL BE LOCATED ON THE LOT AND INCLUDED WITH THE SITE PLAN DESIGN. FLOOD ELEVATION TABLE FOUND MONUMENTATION TABLE LABEL DESCRIPTION OA FOUND 5\8" REBAR W\ ILLEGIBLE LS CAP © FOUND 5\8" REBAR W\0 LS CAP © FOUND 5\8" REBAR W\ YELLOW PLASTIC LS CAP 8165 FT_TFOUND 5\8" REBAR W\ YELLOW PLASTIC LS CAP 9175 FLOOD ELEVATION TABLE EASEMENT IDENTIFICATION TABLE LABEL DESCRIPTION 10 15.00 FOOT WIDE UTILITY EASEMENT 722.4 15.00 FOOT WIDE PUBLIC ACCESS EASEMENT 3Q 30.00 FOOT WIDE SANITARY SEWER EASEMENT ® 20.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT �5 15.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT (CENTERED) © STORM WATER MANAGEMENT EASEMENT 724.8 25.00 FOOT WIDE DRAINAGE EASEMENT ® 20.00 FOOT WIDE STORM SEWER EASEMENT �9 35.00 FOOT WIDE SANITARY SEWER, STORM SEWER AND DRAINAGE EASEMENT 190 EXISTING 15.00 FOOT WIDE UNDERGROUND UTILITY EASEMENT 11 15.00 FOOT WIDE DRAINAGE EASEMENT (CENTERED) 12 15.00 FOOT WIDE UTILITY AND SANITARY SEWER EASEMENT 13 40.00 FOOT WIDE SANITARY SEWER EASEMENT 14 30.00 FOOT WIDE STORM SEWER AND DRAINAGE EASEMENT FLOOD ELEVATION TABLE LOT 100 YEAR ELEVATION 500 YEAR ELEVATION SOURCE: F.E.M.A. FLOOD INSURANCE RATE MAP, COMMUNITY PANEL #19103C -0215E, DATED 2-16-2007. NOTE: CONSTRUCTION ON LOTS NOTED AT LEFT MUST CONFORM TO IOWA CITY FLOOD PLAIN ORDINANCE, CHAPTER 14-5J, FLOOD PLAIN REGULATIONS. 1 722.4 724.8 2 722.4 724.8 4 722.4 724.8 6 722.4 724.8 7 722.4 724.8 8 722.4 724.8 9 722.4 724.8 O.L."A" 722.4 724.8 ,� o rn4 1 C� DESCRIPTION - COMMUNITY VIEW - PART ONE O� A PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER, ��-- A PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, I r D A PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST 0 0 QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE II o I NORTHWEST QUARTER, ALL OF SECTION 18, TOWNSHIP 79 NORTH, RANGE CD g I N 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON s8sos'4' _n (amu COUNTY, IOWA, DESCRIBED AS FOLLOWS- 6a.D0 D L o�� 1 D I 900 \ C11W �'O rnIi �� CO c,o�- 0 0 o c1z -------------- 5 W 58.68 1 0 � 110.00' /o• � WINMSBORO � � �------ ------ o alon TOTTENHAM - © v0�[��1mm 461. N89°09'40"E 0 - C `O C16 113.68' N89°09'407E 165.00' p dnM���� the DRIVE AVENUE A - the C7\/ �3 11 X8.68' 1 1 110.00'-----------� a East n. C6 I C5 10 I° I 0 C13 21 'aa) d cont o �� �D o N: 60.0' 1� I 11,029 SF lJ� 0 11,241 SF 1'4 - I 39.83' ther S00'48'17"E 589'0 '40"W N89'09'40"E Acq z 46.49' 135.100' I 13%5.00' \�� (�� oW © 48j•Og• © 2Ss�3'W 9 �� io 1 20 I I„ 0 84 0 603 a 8,337 SF I I "'' ° 'o I 8,505 SF I I alon O o °" \� 4 �� zo S89'09'40"yy I N89'09'40"E z N01 Naz. 0 135.03' 1 I I 135.00' N 20 34„ 6 � Q The DO� o IN ACCORDANCE WITH THE PLAT THEREOF W °D o �' 8 I i �" 1 19 IkL o 1 co RECORDED IN PLAT f5OO<, 19 AT PA6E 54 OH `! N cJn� �o q D said q THE RECORDS OF TdE JOHNSON COUNTY 8,340 SF 1 - 8,505 SF I6 1rn1 N89'09'40"E--177• ��RECORDER'S �HGE. S89 09 40"W-1 135.07 135.00' I rt I2! �� I I I w 0 acc © N 8,3 7 SF I I N i 18 rn Rec 8,505 SF I 1 41.84' 53.54' S89'09'40"W I N89'09'40"E We © - S89°26'59"E 373.32'(M) 373.47'(R) �� s 135.11' z 135.00' Plat __ © 91 1 �wI 17 I I W r1l7(ir O3 NOO-33'01"E 87.20' - - - - - -274.69' - - - - - T - - - - - - - - 1 6 I J1 o �o 0 7� 0.17' 1 1 9,020 SF I a'-' o �o I 8,505 SF 1 I 0 rn COU \o , w O I IO 111 L - ,� oNa9'o9'4o"E I z Lan \ \2�X\ I 1® 100 01 4 w 889'09'40"W- 37.19' N A 1 \\ C18 S00°23'41 "E ,,, D �/L�l\ �D /�j/ I co - I N00'48'17"W - - -135.15'- - 1 0� the \s0j- I 122.28' lo�l I �L(11UL1��� LS 174,512 SF INI�I 210.13' 1�� �W I I 1 w � IO C17 1�L 00 °5��oI16Io I the 04 \ � I w 11,114 SF I C8I`°I8.505 SF I �� IWar 3 I D N89'09'40"E70�-1 _ ___---_J- ----- __ 709.82'- --� -- - -�-- ---_ - - - = O 1� 35.00' I rn D Joh 0 z bo 22. - II II 128,724 SF --- - m iW I 1 I 0wo Co Q oz �- LOT A------_� EASTBROOK STREET ,0 5 I I o „o - - - - _ Z 16.505 SF I N Oo ` rest o ppQ / o. N89°26'59"W 875.80' I '^ N89'09'40"E L7 135.00' \ �� --- 587.74' --- ©- --- --- -88- 14 I I o D Q w / �••�••� o w N 0 15.00' 10.00' 824°4992' C2 1 1 '� 8,505 SF I 0 0 16.92' / / m N89'09'40"E Q�l C4 0 O�~W i / N ® 1�$ 1 135.00' S15°09'27"W / W=W �� o' 63.18' I I 13 I I o / I 1 I I 1 8,505 SF I I 0 (� z 3 4 I N 900 N89'09'40"E 8 \ I 1 0 0 2 I W (.4 3 1 n� 135.00' i 090 w W w 1n n I w0 28,352 SF o 6 .0' rn / 67,714 SF ;) 0 152,575 SF I I Cn �w 1 1 ► I„ 090 N S05°18'08"E m I 1 ro, �o I I 900 162.33' I o I 8,505 SF j Z 0n I POINT I N T O F 11 I 1 1 q I NS 35.00' ,E 38.46 II �n o �I ----------------- I �I ��I 11 co z r , OI BEGINNING - TEMPORARY -___ -- -I-_ I® C3 I©� 6-t 11,122 SF ---- - - - - - - - - - ----- -- CONSTRUCTION I ------__ 0 WEST QUARTER CORNER i EASEMENT I - C14 _-- OF------ __- - - - ----------------------�o - -_ -_---_--- - ��-------265.92'------ --- ��-------10-----------------------592.78' --- SECTION 18-T79N-R5W 190 g8.gf,' 11000' 10 14�15r OF THE FIFTH P.M. Q _ 1167.80' N89°30'17"E WARRANTY DEED 1 � WARRANTY DEED o FOUND MAG NAIL IN CUT "X" 1 o A5 REGGRDED IN HOOK 6025 AT PAGES 21-22 AS RECORDED IN 30GK 6025 AT PA6E5 33-34 OF THE RECORDS o QM];G°�D�; LEMON ROAD BE D FACS SOo•502o"E NOO 33'49"E o OF THE RECORDS O= THE JGAN50N COUNTY 4 OF THE JOHNSON COUNTY RECORDER"5 OFFICE. 81.65'(R)(M) BOOK 33 AT PAGE 147 60 22'(R)(M) RECORDER'S OFFICE. _ _ _ - - SOUTH LINE OF THE NORTHWEST QUARTER OF SECTION 18 C / S89'26'40"E� 461.91'(M)(R) - � 1169.60' - - --- - N89'26'40"W - - - O � 1119.66' S89'26 40'E - --------- ---------------- ---- --- - ---------------------- - -------- - - - - r- - CENTER / OF i 1 1 ___----------------- / SECTION 18-T79N-R5W OF THE FIFTH P.M. nn1n7EST FOUND 5\8" REBAR WITH YELLOW PLASTIC LS CAP 8165 �I D D C IO�CH OF CHRW M�1 E BARN ESTATES BOOK 53 AT PAGE 11 G°CCODCI�DQ� ;1 CO��IC�G�CnC�CU / N ACCORDANCE WITH THE PLAT TdEREOF S U D O����� O N RECORDED IN PLAT THE JO AT PAGE 160 OF II�J" IIJI�\V/111J� IIJI\\\%/�91JI U IIJI�\UI I I 1 1 I THE RECORDS OF Th1E JGt1NSON GGUNTY IN ACCORDANCE WITH THE (�OLIVOLIVII� I)���M o �n�� IN ACCORDANCE WIT -d THE PLAT THEREOF RECORDER'S �FIGE. PLAT THEREOF RECORDED IN Iljj If\%IJ IJ\%IJ U iJ PART RECORDED IN PLAT 600r'\ 30 AT PAGE 250 OF PLAT 1300rC 40 AT PAGE 114 N ACCORDANCE WITH THE PLAT TIEREOF THE RECORDS Of THE JOHNSON COUNTY OF THE RECORDS OF TILE RECORDER'S G7 FIGE. JOHNSON COUNTY RECORDER'5 RECORDED IN PLAT 6OGK 51 AT PAGE 346 OF OFFICE / / THE REGORP, Of�Td IG ON COUNTY Corr at the West Quarter Corner of Section 18, Township 79 North, Range est, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°26'40"E, g the South Line of the Northwest Quarter of said Section 18, a distance of 91 feet, to the Southeast Corner of Eastbrook Flats Addition, in accordance with Plat thereof Recorded in Plat Book 58 at Page 20 of the Records of the Johnson my Recorder's Office; Thence N00°33'49"E, along the East Line of said brook Flats Addition, 60.22 feet, to the POINT OF BEGINNING; Thence inuing N00°33'49"E, along said East Line, 449.58 feet, to the Northeast Corner eof, and a Point on the South Line of Parcel 1 of "Ralston Creek South Property uisition", in accordance with the Plat thereof Recorded in Plat Book 19, at Page of the Records of the Johnson County Recorder's Office; Thence S89°26'59"E, g said South Line, 373.32 feet, to the Southeast Corner thereof; Thence °31'04"W, along the East Line of said Parcel 1, a distance of 756.10 feet; nce N20°10'51"E, along said East Line, 209.78 feet; Thence N50°29'32"E, along East Line, 690.91 feet, to the Northeast Corner thereof; Thence N89045'05"E, 85 feet, to a Point on the West Line of Windsor West - Part Three, in ordance with the Plat thereof Recorded in Plat Book 58, at Page 235 of the ords of the Johnson County Recorder's Office; Thence S00°50'20"E, along said Wes Line, and the West Line of Windsor West - Part One, in accordance with the thereof Recorded in Plat Book 50 at Page 266 of the Records of the Johnson my Recorder's Office, 1829.12 feet, to the Northeast Corner of the Parcel of J conveyed by Warranty Deed, as Recorded in Book 6025 at Pages 33-34 of Records of the Johnson County Recorder's Office; Thence N89030'17"E, along North Line of said Conveyed Parcel, and the Parcel of Land conveyed by ranty Deed, as Recorded in Book 6025 at Pages 21-22 of the Records of the nson County Recorder's Office, 1167.80 feet, to the Point of Beginning. Said Corr LZ. c�o� fl fl -� m*-10._UZCn0pmZZD D0� xmocc000cc000-u co 6 Cn �_� Z Cl) * D D � � c D D � � � 0 o o DZD �o�mmo==mm0=m� D 0 Wn >_71-MDo � n Z 0- r��- O0cnCn- p0�Cnz 01 D Z� mm`0Fn�fJfJ���TJrJO oTlo -nmmDDxmmDD= fl `° o 0 z=--1WZ 000�mm , co rn D Z n�xmmz�cm� o ° ° Z �� 0 o Cl) DO==D ,M M>M ON _ G)ZMmz�'=MD C:) N) Z moo CA i>MMUm)� m 0 o C:) m 0: \7596\75961057596105F.dwg 7/29/2020 2:00:13 PM CDT LOT A CONTAINS 128,724 SQUARE FEET, AND IS TO BE DEDICATED TO THE CITY OF IOWA CITY FOR PUBLIC RIGHT-OF-WAY FOR EASTBROOK STREET, AIDEN STREET, WINNSBORO DRIVE, AND TOTTENHAM AVENUE. A MINIMUM LOW OPENING HAS BEEN ESTABLISHED FOR LOTS 4, 5, 6, 8, 9, 16, AND 17 OF THIS SUBDIVISION. PLEASE REFER TO THE APPROVED CONSTRUCTION PLANS AND MLO EXHIBIT ON FILE WITH THE CITY OF IOWA CITY FOR THE ELEVATION THAT HAS BEEN ESTABLISHED. Notes on this plat are not intended to create any vested private interest in any stated use restriction or covenant or create any third party beneficiaries to any noted use restriction or covenant. AREA SUMMARY TABLE 1\4 - 1\4 CURVE SEGMENT TABLE NE - NW 3.54 ACRES CURVE DELTA RADIUS LENGTH TANGENT CHORD BEARING C1 89'59'12" 120.00' 188.47' 119.97' 169.69' N45'33'25"E C2 88'36'39" 25.00' 38.66' 24.40' 34.92' N45'08'39"W C3 90'20'37" 25.00' 39.42' 25.15' 35.46' N44'19'59"E C4 41'47'49" 180.00' 131.31' 68.73' 128.42' N69'39'07"E C5 90'00'00' 25.00' 39.27' 25.00' 35.36' N45'50'20"W C6 15'37'08" 180.00' 49.07' 24.69' 48.92' N83'01'45"W C7 18'31'48" 180.00' 58.21' 29.36' 57.96' N65'57'17"W C8 91'23'21" 25.00' 39.88' 25.61' 35.78' N44'51'21"E C9 8'49'45" 120.00' 18.49' 9.26' 18.47' N61'06'16"W C10 25'19'11" 120.00' 53.03' 26.95' 52.60' N78'10'44"W C11 90'00'00" 25.00' 39.27' 25.00' 35.36' N44'09'40"E C12 90'00'00" 25.00' 39.27' 25.00' 35.36' N45'50'20"W C13 90'00'00' 25.00' 39.27' 25.00' 35.36' N44'09'40"E C14 89'39'23" 25.00' 39.12' 24.85' 35.25' N45'40'01"W C15 53'07'00" 150.00' 139.06' 74.98' 134.13' N63'59'31"E C16 34'08'56" 150.00' 89.40' 46.07' 88.08' N73'45'51"W C17 47'36'50' 76.00' 63.16' 33.53' 61.36' N25 -03'00"W C18 44'35'43" 84.00' 65.38' 34.45' 63.74' N26 -33'33"W C19 19'12'53" 104.00' 34.88' 17.60 34.71' S79'33'14"W C20 70'47'07" 34.00' 42.00' 24.16' 39.38' S34'33'14"W LZ. c�o� fl fl -� m*-10._UZCn0pmZZD D0� xmocc000cc000-u co 6 Cn �_� Z Cl) * D D � � c D D � � � 0 o o DZD �o�mmo==mm0=m� D 0 Wn >_71-MDo � n Z 0- r��- O0cnCn- p0�Cnz 01 D Z� mm`0Fn�fJfJ���TJrJO oTlo -nmmDDxmmDD= fl `° o 0 z=--1WZ 000�mm , co rn D Z n�xmmz�cm� o ° ° Z �� 0 o Cl) DO==D ,M M>M ON _ G)ZMmz�'=MD C:) N) Z moo CA i>MMUm)� m 0 o C:) m 0: \7596\75961057596105F.dwg 7/29/2020 2:00:13 PM CDT LOT A CONTAINS 128,724 SQUARE FEET, AND IS TO BE DEDICATED TO THE CITY OF IOWA CITY FOR PUBLIC RIGHT-OF-WAY FOR EASTBROOK STREET, AIDEN STREET, WINNSBORO DRIVE, AND TOTTENHAM AVENUE. A MINIMUM LOW OPENING HAS BEEN ESTABLISHED FOR LOTS 4, 5, 6, 8, 9, 16, AND 17 OF THIS SUBDIVISION. PLEASE REFER TO THE APPROVED CONSTRUCTION PLANS AND MLO EXHIBIT ON FILE WITH THE CITY OF IOWA CITY FOR THE ELEVATION THAT HAS BEEN ESTABLISHED. Notes on this plat are not intended to create any vested private interest in any stated use restriction or covenant or create any third party beneficiaries to any noted use restriction or covenant. AREA SUMMARY TABLE 1\4 - 1\4 AREA NE - NW 3.54 ACRES SE -NW 7.38 ACRES SW -NW 18.91 ACRES NW -NW 3.56 ACRES TOTAL 33.39 ACRES View - Part One contains 33.39 Acres, and is subject to easements and Fictions of record. LINE SEGMENT TABLE LINE LENGTH BEARING L1 49.04 S89'09'40"W L2 32.75 S69'56'47"W L3 218.35 S00'50'20"E L4 30.94 N66'04'30"W L5 38.72 S45'27'25"W L6 252.01 N01'26'17"W L7 188.21 S00'57'15"W L8 126.96 S02'55'24"E I hereby certify that this land surveying document was prepared and the related survey work was performed by me or under my direct personal supervision and that I a ly licensed Professional Land \\\\\,\\\\\\SSIONq� ���iiii Surveyor under the laws of th t of Iowa. p s 20 co ° GLEN % GLEN D. MEISNER -,Z = D. = m- P.L.S. a L N 1 -�= MEISNER f o` lic n e r n wal d s e ber 31, 20 8165 a\ -, IOWA, OWAu\\\o\\��o� \\\ ge r s eets covered by this seal: SEAL Signed before me this ----- day of --------- ,20-__ . -------------------------------------------------- Notary Public, in and for the State of Iowa. PLAT/PLAN APPROVED by the City of Iowa city City Clerk Date: UTILITY EASEMENTS, AS SHOWN HEREON, MAY OR MAY NOT, INCLUDE SANITARY SEWER LINES, AND/OR STORM SEWER LINES, AND/OR WATER LINES; SEE CONSTRUCTION PLANS FOR DETAILS. UTILITY EASEMENTS, AS SHOWN HEREON, ARE ADEQUATE FOR THE INSTALLATION AND MAINTENANCE OF THE FACILITIES REQUIR- ED BY THE FOLLOWING AGENCIES: MIDAMERICAN ENERGY CO. Date: CENTURYLINK Date: MEDIACOM Date: \ ` J 90000 090 a 0 0 C) C) CD C) N N N N N z 0 V N) N) (O W O N N N N N N O N N N ON N T 00000 `� O �D �J mmm MM <1 0 «<�mm < � 0 (n (n (n mo �] M C13 000 (7� o 3 Dc��o r m m - 0 m m� n -4 D z z C -M-M2i 0 �cn r M II r Z7 Z-:5 M M U) i� �_ ' cn o 1�1�I L r 0.0 C'n En << �Or m C7 z 1 1 ����mm r' W*Co C7 = < D - C)9 g; Z3 Z3 -Dm D� m z z -� cn� r m z m < �a Cl) 601") --1 cn C7 O m m � GG� CCD C' -I' Cil) CC/� W � Com!) NO. 0 Prepared by: Anne Russett, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (SUB20-0001) Resolution No. 20-205 Resolution Approving Final Plat Of Community View — Part One Subdivision, Iowa City, Iowa Whereas, the owners, Summit Ridge LLC and Allen Development LLC, filed with the City Clerk the final plat of Community View — Part One Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: A PORTION OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER, A PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, A PORTION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER, AND A PORTION OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER, ALL OF SECTION 18, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: Commencing at the West Quarter Corner of Section 18, Township 79 North, Range 5 West, of the Fifth Principal Meridian, Johnson County, Iowa; Thence S89°26'40"E, along the South Line of the Northwest Quarter of said Section 18, a distance of 461.91 feet, to the Southeast Corner of Eastbrook Flats Addition, in accordance with the Plat thereof Recorded in Plat Book 58 at Page 20 of the Records of the Johnson County Recorder's Office; Thence N00°33'49"E, along the East Line of said Eastbrook Flats Addition, 60.22 feet, to the POINT OF BEGINNING; Thence continuing N00°33'49"E, along said East Line, 449.58 feet, to the Northeast Corner thereof, and a Point on the South Line of Parcel 1 of "Ralston Creek South Property Acquisition", in accordance with the Plat thereof Recorded in Plat Book 19, at Page 84 of the Records of the Johnson County Recorder's Office; Thence S89026'59"E, along said South Line, 373.32 feet, to the Southeast Corner thereof; Thence N01°31'04"W, along the East Line of said Parcel 1, a distance of 756.10 feet; Thence N20°10'51"E, along said East Line, 209.78 feet; Thence N50°29'32"E, along said East Line, 690.91 feet, to the Northeast Corner thereof; Thence N89°45'05"E, 177.85 feet, to a Point on the West Line of Windsor West - Part Three, in accordance with the Plat thereof Recorded in Plat Book 58, at Page 235 of the Records of the Johnson County Recorder's Office; Thence S00°50'20"E, along said West Line, and the West Line of Windsor West - Part One, in accordance with the Plat thereof Recorded in Plat Book 50 at Page 266 of the Records of the Johnson County Recorder's Office, 1829.12 feet, to the Northeast Corner of the Parcel of Land conveyed by Warranty Deed, as Recorded in Book 6025 at Pages 33-34 of the Records of the Johnson County Recorders Office; Thence N89'30'1 7"E, along the North Line of said Conveyed Parcel, and the Parcel of Land conveyed by Warranty Deed, as Recorded in Book 6025 at Pages 21-22 of the Records of the Johnson County Recorder's Office, 1167.80 feet, to the Point of Beginning. Said Community View - Part One contains 33.39 Acres, and is subject to easements and restrictions of record. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2020) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that Resolution No. ?0-205 Page 2 The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of Lot A, the streets, and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this 1st day of September , 20 2D Attest: ty Clerk It was moved by Salih adopted, and upon roll call there were: Ayes: X x X X X podNemplatea/ReWu6an_ Communiry_Yew_Patl_One.d=.dm M az h(. J ` City Attorney's Office (Sara Greenwood Hektoen — 08/27/2020) and seconded by Nays: Aims the Resolution be Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 6.d. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT Executive Summary: At the September 1, 2020 City Council meeting, consideration will be given to a resolution authorizing the purchase of one (1) Caterpillar 336 track excavator and one (1) Caterpillar 740 articulated haul truck for Landfill Operations. OMNIA Partners cooperative contract #161534-01, which affords a 15% discount off list price, will be utilized for the procurement of the Track Excavator from Altorfer Inc. in Cedar Rapids, IA. Contract price for the machine, 60-month/7,500-hour Premier Equipment Protection Plan, hydraulic thumb and coupler, bucket, freight and prep is $419,239.00. OMNIA Partners cooperative contract #161534-01, which affords a 17% discount off list price, will be utilized for the procurement of the Articulated Haul Truck from Altorfer Inc. in Cedar Rapids, IA. Contract price for the truck, 60-month/7,500-hour Premier Equipment Protection Plan, heated bed, fire suppression system, freight and prep is $722,292.00. Current unit #791, 1997 Caterpillar 627F twin -engine scraper, has exceeded its scheduled life expectancy and will be traded in toward this purchase at a reasonable trade value of $60,000.00. Total for the haul truck is $662,292.00. Total purchase price for both machines including trade value, setup and delivery to the Landfill is $1,081,531.00 as per Altorfer quote dated August 14, 2020. Funds are available in the Equipment Replacement account ($600,000) and Cl P Project L3336 ($481,531.00). Background /Analysis: The Resource Management Division currently utilizes a 1997 model Caterpillar 627F twin -engine September 1, 2020 Resolution authorizing the procurement of one (1) track excavator and one (1) articulated haul truck for Landfill Operations. Prepared By: Dan Striegel, Equipment Superintendent Reviewed By: Ron Knoche, Public Works Director Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: $1,081,531.00; funds for this purchase are available in CI P Project #1_3336 and Equipment Replacement account Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the September 1, 2020 City Council meeting, consideration will be given to a resolution authorizing the purchase of one (1) Caterpillar 336 track excavator and one (1) Caterpillar 740 articulated haul truck for Landfill Operations. OMNIA Partners cooperative contract #161534-01, which affords a 15% discount off list price, will be utilized for the procurement of the Track Excavator from Altorfer Inc. in Cedar Rapids, IA. Contract price for the machine, 60-month/7,500-hour Premier Equipment Protection Plan, hydraulic thumb and coupler, bucket, freight and prep is $419,239.00. OMNIA Partners cooperative contract #161534-01, which affords a 17% discount off list price, will be utilized for the procurement of the Articulated Haul Truck from Altorfer Inc. in Cedar Rapids, IA. Contract price for the truck, 60-month/7,500-hour Premier Equipment Protection Plan, heated bed, fire suppression system, freight and prep is $722,292.00. Current unit #791, 1997 Caterpillar 627F twin -engine scraper, has exceeded its scheduled life expectancy and will be traded in toward this purchase at a reasonable trade value of $60,000.00. Total for the haul truck is $662,292.00. Total purchase price for both machines including trade value, setup and delivery to the Landfill is $1,081,531.00 as per Altorfer quote dated August 14, 2020. Funds are available in the Equipment Replacement account ($600,000) and Cl P Project L3336 ($481,531.00). Background /Analysis: The Resource Management Division currently utilizes a 1997 model Caterpillar 627F twin -engine scraper to haul dirt at the Landfill. Dirt is needed for both daily cover requirements and fire suppression. The scraper is at the end of its useful life and new equipment is needed to replace it. Since the scraper can only be utilized for dirt hauling, the request was made during the 2019 C I P process to transition to an excavator and haul truck which can be used to haul dirt and for many other landfill tasks and projects. While more expensive than a new scraper, an excavator and haul truck are more versatile, more efficient and will likely incur fewer expenditures due to wear and tear. ATTACHMENTS: Description Resolution Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 Resolution No. 20-206 Resolution authorizing the procurement of one (1) track excavator and one (1) articulated haul truck for Landfill Operations. Whereas, one (1) track excavator and one (1) articulated haul truck are budgeted in the 2021 Capital Improvement Plan; and Whereas, OMNIA Partners cooperative contract #161534-01 will be utilized for the purchase of a Caterpillar 336 Track Excavator for $419,239.00; and Whereas, OMNIA Partners cooperative contract #161534-01 will be utilized for the purchase of a Caterpillar 740 Articulated Haul Truck for $662,292; and Whereas, the total purchase price of the two machines is $1,081,531.00; and Whereas, the amount exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and Whereas, funds for this purchase are available in CIP Project L3336 and the Equipment Replacement account; and Whereas, approval of this procurement is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 1st day of September 2020 Attest : i City Clerk It was moved by Salih adopted, and upon roll call there were: Ayes: Fa X X X X X X May r tAp r ved by City Attorney's Office (Sue Dulek — 08/27/2020) and seconded by Mims the Resolution be Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 6.e. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT September 1, 2020 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2019-2020 Annual Sanitary Sewer Pipe Rehabilitation Construction Project. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $267,781.00 available in the Annual Sewer Main Replacement Project, Account Number V3101 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the 2019-2020 Annual Sanitary Sewer Pipe Rehabilitation Project. Three bids were submitted prior to the August 11, 2020 deadline: Bidder Name City Bid Insituform Technologies USA, LLC Chesterfield, Missouri $267,781.00 SAK Construction, LLC O'Fallon, Missouri $327,545.00 Visu-Sewer, Inc. Pewaukee, Wisconsin $374,658.00 Insituform Technologies USA, LLC of Chesterfield, Missouri submitted the lowest responsive, responsible bid of $267,781.00. Staff recommends awarding the Contract for the 2019-2020 Annual Sanitary Sewer Pipe Rehabilitation Project to I nsituform Technologies USA, LLC. Background /Analysis: This project includes lining of approximately 10,600 linear feet of sewer pipe, reinstatement of approximately 236 service connections, and other associated work for various locations across the City of Iowa City. The Project Manual, designed by AECOM Technical Services, was approved by City Council on July 21, 2020 with an estimated construction cost of $420,000. ATTACHMENTS: Description Resolution Prepared by: Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240 (319) 356-5144 Resolution No. 20-207 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2019- 2020 Annual Sanitary Sewer Pipe Rehabilitation Construction Project. Whereas, Insituform Technologies USA, LLC of Chesterfield, Missouri, has submitted the lowest responsive, responsible bid of $267,781.00 for construction of the above-named project; and Whereas, funds for this project are available in the Annual Sewer Main Replacement Project, Account Number V3101: and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to Insituform Technologies USA, LLC, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 1st day of September 2020 Attest City Clerk Ap,pr.oved City Attorney's Office (Sara Greenwood Hektoen - 08/27/2020) It was moved by Salih and seconded by Aims the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 6.f. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution accepting the work for the Willow Creek Park Improvements Project. Prepared By: Jason Reichart, Sr. Civil Engineer Reviewed By: Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: The project has been completed by All American Concrete, Inc. of West Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. • Project Estimated Cost: $ 685,000.00 • Project Bid Received: $ 784,630.00 • Project Actual Cost: $ 788,778.60 Background /Analysis: Willow Creek Park is a 27.2 -acre park located at 1117 Teg Drive. The existing restrooms, shelter, and play area had reached the end of their useful lives. The Willow Creek Park Improvements Project included demolition of existing buildings and pavements; construction of a new restroom building, open shelter, playground installation, trails, landscaping; and associated work in accordance to the 2017 Iowa City Park Master Plan. The new play area is music themed and focused on inclusivity and accessible play for a wide range of residents. Additionally, a portion of the play area includes poured -in-place rubber surfacing for improved accessibility. ATTACHMENTS: Description Engineer's Report Resolution r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT August 20, 2020 Re: Willow Creek Park Improvements Project Dear City Clerk: I hereby certify that the Willow Creek Park Improvements Project has been completed by All American Concrete, Inc. of West Liberty, Iowa, in substantial accordance with the plans and specifications prepared by Snyder & Associates, Inc., of Iowa City, Iowa. The project was bid as a unit price contract and the final contract price is $788,778.60. There was a total of three (3) change or extra work orders for the project as follows: 1. Additional seeding and erosion control $2,836.00 2. Electrical and lighting upgrades $2,872.10 3. Water service improvements $2,040.50 TOTAL $7,748.60 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5416 Resolution No. 20-208 Resolution accepting the work for the Willow Creek Park Improvements Project Whereas, the Engineering Division has recommended that the work for construction of the Willow Creek Park Improvements Project, as included in a contract between the City of Iowa City and All American Concrete, Inc. of West Liberty, Iowa dated April 30, 2019 be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Willow Creek/Kiwanis Park Improvements account # R3422; and Whereas, the final contract price is $788,778.60. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of September 2020 Z4,4-� / / �Q A - May r Attest: City Jerk ikr ved b City Attorney's Office (Sara Greenwood Hektoen — 08/27/2020) It was moved by Salih and seconded by Aims the Resolution be adopted, and upon roll call there were: Ayes: M Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner �,F Item Number: 7.a. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT September 1, 2020 Resolution setting a public hearing for September 15, 2020 on an ordinance amending Title 3, "City Finances, Taxation and Fees", Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", Section 3, entitled "Potable Water Use and Service," of the City Code, to increase or change water service charges and fees in Iowa city, Iowa and amending Title 16, entitled "Public Works", Chapter 3A, entitled "General Provisions", Sections 5, 6 and 7, entitled "Establishing City Utility Accounts; Deposits Required", "Billing and Collection Procedures; Delinquent Accounts" and "Discontinuation and Restoration of Service" to make delinquent account collection fees and procedures more equitable and just. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Estimated impact is a water revenue reduction of $150,000 Recommendations: Staff: Approval 1 •uu .1111111►/_1 Attachments: Rate Ordinance Resolution Executive Summary: The proposed water rate ordinance is intended to provide for updates that pertain to the City's initiatives in racial and social equity. The ordinance changes include an elimination of the shutoff carding notice and the associated fee, a reduction of the service reconnection fee, and a 5% increase in the late fees to provide for the cost to send customers a delinquency letter and the ability to communicate notices to customers electronically via e-mail and text messaging. Background /Analysis: The City's utility bill includes charges for the Water, Wastewater, Stormwater, and Refuse services. Utility bill payment enforcement is done by the Water Division through the shutoff of water service. The City's current utility bill collection for non-payment is a five-step process. The steps are: 1. On the customer's bill, a 5% late fee is shown under the current balance due. 2. If the customer's bill remains unpaid 22 days after the bill date, the delinquency charge is added to the bill total and a past due letter is sent to the customer, showing amounts due and the City's shut off procedures. 3. If the customer's bill remains unpaid after 37 days, a Water Division employee places notice on the customer's door of the impending water shut off and a shutoff carding fee (currently $47.25) is incurred. 4. If the bill remains unpaid after 47 days, a Water Division employee turns off the water. 5. When the utility bill and all fees have been paid, a Water Division employee turns on the water and a reconnection fee (currently $47.25) is charged. As of July 1, the fees associated with this process include a 5% late fee (averages about $4.70), a $47.25 shutoff carding fee, and a $47.25 service reconnection fee. A customer that has their water turned off is charged a total of $99.20 in fees. The average utility bill is $94.00. The following changes to the utility bill collection process are proposed: 1. Eliminate the past due letter after 22 days, because the past due letter information is already on the utility bill. 2. Replace the shutoff carding notice with a mailed letter and electronic communication via e-mail and text if the customer's information is available. With approval of the Resolution, the City's utility bill collection for non-payment will remain a five- step process but will be modified to the following: 1. The utility bill will show the delinquency charge (late fee). 2. After 22 days unpaid, the late fee will be applied to the bill. 3. After 37 days, a shutoff notice letter will be mailed to the customer and if contact information is available, the customer will also be electronically notified. 4. If the bill remains unpaid after 47 days, a Water Division employee turns off the water. 5. When the utility bill and all fees have been paid, a Water Division employee turns on the water and a reconnection fee is charged. The proposed fee changes are as follows: The late fee will be raised from 5% to 10%. This increase will cover the cost of the mailed shutoff notice letter and the cost of providing electronic communication. This is consistent with what other jurisdictions in Johnson County are charging. The $47.25 shutoff carding fee will be eliminated, and the service reconnection fee will be lowered from $47.25 to $45.00. The after-hours reconnection fee will remain at $88.20. A customer that has their water turned off would be charged $54.40, a total reduction of $44.80. A customer that receives all notices up to the shutoff point would be charged $9.40. This total is due to the 5% increase in late fee and removal of the shutoff carding fee, a final reduction of $42.55. The shutoff carding fee has historically received the most feedback from low income individuals, and its elimination will reduce the financial burden on these customers. The proposed changes are consistent with the racial equity tool kit findings that the Finance Department conducted in 2017 which identified that utility shut offs occurred more often in minority communities. At that time, the department expanded the promotion and availability of the Low - Income Discount Program and a donation program was established to help fund the discount program expansion. The Low -Income Discount Program provides a 60% decrease in water, wastewater, and stormwater charges; and a 75% decrease in refuse charges. The current proposed changes will provide additional relief to these impacted residents. The elimination of the carding fee will reduce Water Fund revenue by an estimated $150,000 annually. ATTACHMENTS: Description Rate ordinance Resolution Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5053 ORDINANCE NO. Ordinance amending Title 3, "City Finances, Taxation and Fees", Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", Section 3, entitled "Potable Water Use and Service," of the City Code, to increase or change water service charges and fees in Iowa city, Iowa and amending Title 16, entitled "Public Works", Chapter 3A, entitled "General Provisions", Sections 5, 6 and 7, entitled "Establishing City Utility Accounts; Deposits Required", "Billing and Collection Procedures; Delinquent Accounts" and "Discontinuation and Restoration of Service" to make delinquent account collection fees and procedures more equitable and just. WHEREAS, pursuant to Chapter 384, Code of Iowa (2013), the City of Iowa City is authorized to establish and provide for the collection of rates to pay for the City's utility systems, including the City's water supply and treatment system; and WHEREAS, the City's financial policies dictate that the Water fund shall be self-supporting; and WHEREAS, the City must endeavor to bill and collect utility fees and charges to support the operation, maintenance, and replacement of the City's utility systems and infrastructure; and WHEREAS, the City seeks to amend and modernize its delinquent account collection fees and procedures to make them more equitable and just; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION I. AMENDMENT. Title 3, Chapter 4, Section 3, entitled "Potable Water Use and Service," of the City Code is hereby amended by adding the underlined text and deleting the strike -through text in the sections identified below as follows: 3-4-3: POTABLE WATER USE AND SERVICE:O Description Of Fee, Charge, Bond, Fine Or Penalty Deposit and delinquency fee for combined city water and/or sanitary sewer and/or solid waste collection accounts (see section 16-3A-5 of this code): Amount Of Fee, Charge, Bond, Fine Or Penalty 105 percent delinquency charge on current billed portion of the outstanding amount on combined water and/or sanitary sewer and/or solid waste account that is not paid within 22 days of billing date. Service Fees Ordinance No. Page 2 Posting fee for shutting off water in collection procedure Reconnection fee for discontinuation of service Service Fee Fee During After Normal Normal Working Working Hours Hours' $47.25; GaR he Not done waived enGe OR after normal the lifetime of the working aGGGun $0.00 hours CA 7 Or 45.00 $88.20 SECTION II. AMENDMENT. Title 16, Chapter 3A, entitled "General Provisions," of the City Code is hereby amended by adding the underlined text and deleting the strike -through text as follows: 16-3A-5: ESTABLISHING CITY UTILITY ACCOUNTS; DEPOSITS REQUIRED: A. Upon establishing a water service account, a wastewater account and/or a residential solid waste collection account with the City, the person establishing an account, with the exception of a residential owner account, shall be required to make a combined account deposit for City services. The amount of this deposit shall be as provided in the schedule of fees, title 3, chapter 4 of this Code. Persons who have previously been required to post a delinquent deposit shall be required to make a combined and/or delinquent deposit before City services are provided. B. Required deposits shall be held until service is terminated and the account closed. At such time, the amount of the deposit shall be credited to the account or refunded to the account holder if the account is closed and paid in full. C. Upon reestablishing one or more accounts as set forth in subsection A of this section, the person establishing the account(s) shall be required to make an account deposit for City services. The amount of the deposit shall be as established in the schedule of fees, title 3, chapter 4 of this Code. Persons who have previously been required to post a delinquent deposit shall be required to make a combined and/or delinquent deposit before City services are provided. D. A delinquency deposit may be charged upon repeated delinquency of any water, wastewater or solid waste service account. Upon the occurrence of a third second delinquency charge within the last three hundred sixty five (365) day period, the account holder shall be required to make a combined deposit equal to the average two (2) month billing for the account holder's account. The average two (2) month billing shall be based upon the actual billings during the prior twelve (12) month billing periods. If the account holder already has a combined deposit on file with the City, that deposit amount will proportionally reduce the delinquency deposit. The delinquency deposit can be waived if the account holder enrolls in SurePay. E. Delinquency deposits shall be held either three hundred sixty five (365) days after the deposit was paid or three hundred sixty five (365) days after the last occurrence of a delinquent account charge, whichever occurs last. At such time, the deposit shall be credited to the utility account. If service is terminated within three hundred sixty five (365) days of the delinquent account charge, the deposit shall be credited to the account or refunded if the account is paid in full. F. Prior to establishing an industrial water service account, the person establishing the account shall first execute a written agreement with the Department of Public Works. Such accounts shall be governed by chapter 3, article F, "Wastewater Treatment Works User Charges", of this title. (Ord. 18-4745, 4-17-2018, eff. 7-1-2018) 16-3A-6: BILLING AND COLLECTION PROCEDURES; DELINQUENT ACCOUNTS: A. Delinquency: 1. Billings for services provided to properties for any one service period, as defined by regulations established by the city and approved by resolution of the city council, shall be submitted to account holders within thirty (30) calendar days after the end of the billing period and shall be due and payable within fifteen (15) calendar days after the date of the billing. (1994 Code) Ordinance No. Page 3 2. If payment in full is not received within twenty two (22) days of the billing date, the account(s) shall be deemed delinquent and a delinquency charge will be assessed as provided in title 3, chapter 4 of this code. For locations which receive city water, wastewater and/or solid waste services, the account holders shall be billed and collected as a single account, and in the event of a delinquency in payment as to either water, wastewater or solid waste services, subsequent payments shall be credited first to the delinquent billings and then to the current billing. (Ord. 97-3820, 12-16-1997) 3. If any check or automatic bank debit for payment of utility services is returned, for any reason, to the city from the financial institution from which it is written, a service fee shall be assessed as provided in title 3, chapter 4 of this code. B. Imposition Of Lien For Unpaid Services: 1. Except as provided in subsection B2 of this section, rates and charges for city utilities not paid as provided by city ordinance are a lien upon the property or premises served, upon certification by the city finance director or designee to the county treasurer that the rates and charges are due. Said lien shall be collected in the same manner as a property tax, as provided by state law. At least thirty 30 ie 440 -days prior to such certification, the city finance director, or designee, shall give written notice of intent to certify lien by ordinary mail to the account holder of the delinquent account and, if the account holder is a tenant, to the property owner of record. (Ord. 01-3962, 4-3-2001) 2. For residential rental properties where the charges for service are separately metered and paid directly by the tenant and when the utility account is in the current tenant's name, liens of the property shall be pursuant to state code. (Ord. 12-4505, 12-4-2012) 16-3A-7: DISCONTINUANCE AND RESTORATION OF SERVICE: A. Notice: 1. In the event an account holder fails to pay the full amount of the billing for city utility services within twenty two (22) calendar days after the billing date, service may be discontinued but only after giving the account holder written notice and an opportunity for a hearing before the director of finance or designee(s). The written notice shall be mailed by first class mail to the affected account holder not less than seven 7 +W^^+„ f^„r (24 �calendar days ("cure period") in advance of discontinuance, and shall state: a) the reason for discontinuance of service; b) the specific account(s) and service location(s) for which payment is delinquent; and c) the amount(s) delinquent, including fees and penalties. (Ord. 97-3769, 1-14-1997) -2. I.n. ad -&-ion.. to the v.f.ritte.n. inietir--.e rn—ailedd t -A- the aff-en-ted holder, the Gity shall post a written notine at the. .ad -y -a n -e .,f the date c o +., be 3. When an account holder's account for water, wastewater and/or solid waste service at a specific location is delinquent, the city may discontinue water service at that location by shutting off the water service valve at the stop box if available or by removal of the account holder's water meter. The city shall have unrestricted access to such valves and water meters for the purposes specified herein regardless of whether those water devices are located in city right of way, city easement or on the property of the account holder, and consent shall be deemed given for such access when service is requested and when an account holder receives city utility services. 4. Notwithstanding the above, when an individual account holder is billed under two (2) or more accounts for water, wastewater and/or solid waste service at two (2) or more separate locations, a delinquency in payment for service provided at any one or more of the locations shall be cause for the city to discontinue service at all service locations for that account holder regardless of whether the accounts for service at those other locations are delinquent. B. Restoration Of Service; Fees And Charges: 1. Upon payment of all due and payable water, wastewater and solid waste service charges, including fees and penalties, the city shall cause the account holder's water service to be restored. An ^^^^ ^+ h^l,-^.yih^c^ I.Yatef Services to rental properties shall be resumed notwithstanding the failure of the persons formerly living there or occupying the premises to have paid all fees and charges, provided all such persons previously occupying the premises have vacated the premises as verified, in writing, by the rental property owner or manager. 2. All payments required to restore the account holder's service shall be in the form of cash, money order or a cashier's check, or credit card. Ordinance No. Page 4 3. It shall be prohibited for any person to restore or attempt to restore water, wastewater or solid waste service at a location where those services have been discontinued unless and until the city authorizes such restoration. 4. The director of finance is authorized to adopt and promulgate billing and collection procedures for water, wastewater and solid waste service accounts, including records. Such procedures shall be approved by the city manager and city attorney. (1994 Code) SECTION III. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. SECTION IV. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION V. EFFECTIVE DATE. This Ordinance shall be in effect November 1, 2020 Passed and approved this day of 12020. MAYOR ATTEST: CITY CLERK Approved by City Attorney's Office VL, Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5053 Resolution No. 20-209 Resolution setting a public hearing for September 15, 2020 on an ordinance amending Title 3, "City Finances, Taxation and Fees", Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", Section 3, entitled "Potable Water Use and Service," of the City Code, to increase or change water service charges and fees in Iowa city, Iowa and amending Title 16, entitled "Public Works", Chapter 3A, entitled "General Provisions", Sections 5, 6 and 7, entitled "Establishing City Utility Accounts; Deposits Required", 'Billing and Collection Procedures; Delinquent Accounts" and "Discontinuation and Restoration of Service" to make delinquent account collection fees and procedures more equitable and just. Whereas, pursuant to Chapter 384, Code of Iowa (2019), the City of Iowa City provides certain potable water use and service; and Whereas, it is in the public interest to review certain fees and charges associated with said potable water use and service; and Whereas, the Iowa City City Council proposes to eliminate the $47.25 shutoff carding fee and reduce the service reconnection fee from $47.25 to $45.00, and Whereas, the Iowa City City Council proposes to increase the late fee from 5% to 10%, and Whereas, the City Code requires that notice and public hearing on proposed changes in rates for fees and charges for City utilities be provided to the public, prior to enactment of said rates for fees and charges. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. A public hearing on an ordinance amending Title 3, "City Finances, Taxation and Fees", Chapter 4, "Schedule of Fees, Rates, Charges, Bonds, Fines and Penalties", Section 3, entitled "Potable Water Use and Service," of the City Code, to increase or change water service charges and fees in Iowa city, Iowa and amending Title 16, entitled "Public Works", Chapter 3A, entitled "General Provisions", Sections 5, 6 and 7, entitled "Establishing City Utility Accounts; Deposits Required", 'Billing and Collection Procedures; Delinquent Accounts" and 'Discontinuation and Restoration of Service" to make delinquent account collection fees and procedures more equitable and just is to be held on the 15th day of September, 2020, at 7:00 p.m., in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. City Hall is currently closed to the public because of the coronavirus. If City Hall remains closed to the public, the meeting will be an electronic meeting using the Zoom Meetings Platform. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at 319/356-5043. Resolution No. 20-209 Page 2 3. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. Passed and approved this 1st day of September _,20 20 I't-4-f x--A— ayor tel by/11v/,^(k,{ (`//// Attest: / ' 'l.\ Ci Clerk City Attorney's Office – 08/26/2020 It was moved by Saiih and seconded by trims the Resolution be adopted, and upon roll call therewere: Ayes x Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 10.a. �r CITY OE IOWA CITY www.iogov.org September 1, 2020 Resolution amending Iowa City's Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for the property located north of Camp Cardinal Boulevard and west of Camp Cardinal Road (CPA20-0001). /_1iETS:ILTA 121zIII & I Description Staff Report P&Z Minutes Resolution STAFF REPORT To: Planning and Zoning Commission Item: CPA20-0001 GENERAL INFORMATION: Prepared by: Kirk Lehmann, Associate Planner Date: August 6, 2020 Applicant: MMS Consultants 1917 S. Gilbert Street Iowa City, IA 52240 319-351-8282 I.stutzman@mmsconsultants. net Contact Person: Property Owner(s): Requested Action: Purpose: Location: Location Map: MMS Consultants 1917 S. Gilbert Street Iowa City, IA 52240 319-351-8282 k.billick@mmsconsultants.net j.marner@mmsconsultants. net Jon Harding 709 Normandy Dr Iowa City, IA 52246 Change the Comprehensive Plan future land use map designation from Public/Private Open Space to General Commercial To allow the construction of an event center Parcel #1112476001 (north of Camp Cardinal Blvd, west of Camp Cardinal Rd) Size: 3.11 acres Existing Land Use and Zoning: Vacant (open space); Neighborhood Public (P-1) Surrounding Land Use and Zoning: North: Vacant (open space), Interim Development, Research Park (ID -RP) East: Residential & Institutional; Low Density Multi -Family Residential (RM -12) & Low Density Single -Family Residential with Planned Development Overlay (RS -5 OPD) South: Residential & Institutional; Low Density Multi -Family Residential (RM -12) & Neighborhood Public (P-1) West: Institutional; Institutional Public (P-2) Comprehensive Plan: Public/Private Open Space District Plan: Not Applicable File Date: June 25, 2020 BACKGROUND: Jon Harding owns approximately 3.11 acres of property located at the corner of Camp Cardinal Boulevard and Camp Cardinal Road, across the street from 80 Gathering Place Lane. The owner hired MMS Consulting, the applicant, to prepare three applications to allow the development of a 7,000 square foot building that would function as a community event center on the north side of the property. Attachment 5 includes the proposed site plan for the property. This application proposes to amend the Comprehensive Plan's Future Land Use map (CPA20- 0001). The property is in the Northwest Planning District, which doesn't have an adopted District Plan. Attachments 3 and 4 illustrate how the proposed amendment is to change the property's future land use designation from Public/Private Open Space to General Commercial. The other concurrently submitted applications include a right-of-way vacation (VAC20-0001), which would allow the owner to acquire additional land on Camp Cardinal Boulevard, and a rezoning (REZ20-0001), which would change its zone from Neighborhood Public (P-1) to Community Commercial (CC -2) with a Planned Development Overlay (OPD) to protect on-site sensitive features. Generally, the Comprehensive Plan Amendment must be approved for the rezoning to comply with the Comprehensive Plan. The applicant indicated that they intend to use the Good Neighbor Policy and hold a Good Neighbor Meeting. However, they opted to not conduct an in-person meeting due to COVID-19, but instead sent letters on June 30 informing neighbors that they will accept comments and questions directly. ANALYSIS: The Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, providing notification to the public regarding intended uses of land; and illustrating the long-range growth area limit for the City. Applicants may request an amendment to the City's Comprehensive Plan with approval of the City Council, following a recommendation by the Planning and Zoning 2 Commission. Applicants for a comprehensive plan amendment must provide evidence that the request meets the approval criteria in Section 14 -8D -3D. The comments of the applicant are found in Attachment 3. Staff comments on the criteria if as follows. 14 -8D -3D Approval Criteria: Applications for a comprehensive plan amendment must include evidence that the following approval criteria are met: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. The subject property was deeded to Johnson County in 1875 as part of a larger tract known as the Johnson County Poor Farm. The construction of Highway 218 and right-of- way for Camp Cardinal Road in 1981 severed the subject property from the larger tract. In 2012, Johnson County voted to dispose of this property, and on January 23, 2014, the parcel was sold to Jon Harding (Book 5202, Page 455 in the Office of the Johnson County Recorder). Iowa City adopted its current Comprehensive Plan on May 14, 2013, just prior to the parcel being sold. The Future Land Use Map designates the subject parcel as Public/Private Open Space, due to its public ownership and sensitive features, including steep slopes, wetlands, and a stream corridor. Future land use maps from earlier Comprehensive Plans simply show the area as remaining a public use. At that time, the area contained no City infrastructure and was generally used for agricultural purposes. The surrounding area only began experiencing significant development following the construction of Camp Cardinal Boulevard in 2007. The emerging neighborhood includes a variety of housing types and a few compatible non-residential uses. Cardinal Pointe South, located approximately a quarter mile to the north, contains a mix of single-family homes, townhouses, and duplexes. There is also a medical office and elementary school located on Kennedy Parkway approximately a half mile to the north, and Cardinal Villas and St. Andrew Presbyterian Church directly east of the property. Additional development is anticipated in the near future. Staff finds the sale and development of the surrounding neighborhood as constituting a change of circumstances. While the current Future Land Use Map designation provides for open space that is both publicly and privately owned, shifting from public to private ownership can change the best use for a property. In addition, the development of the neighborhood changes the context that existed at the time the plan was adopted. While sensitive features remain on the property, modifying the future land use designation to allow development that accommodates sensitive features, in compliance with the City's Sensitive Areas Ordinance, maintains the spirit of the ordinance. The proposed designation of General Commercial also allows development that is compatible with nearby development. 2. The proposed amendment will be compatible with other policies or provisions of the comprehensive plan, including any district plans or other amendments thereto. A detailed district plan has not been prepared for the Northwest District, but the Comprehensive Plan contains policies addressing land use and natural resources. Land use policies encourage buffers between residential development and major highways (p. 23) and indicate that alternatives to single-family development may be appropriate for property located at major intersections (p. 27). The subject property is near Highway 218 on the corner of Camp Cardinal Boulevard, an arterial road, and Camp Cardinal Road, a collector street. Because commercial uses are less sensitive to highway noise, they would be appropriate for this location by buffering residential areas from Highway 218, while benefitting from the visibility and higher traffic counts at this location. In addition, the Comprehensive Plan supports appropriate transitions between high and low-density development and commercial and residential land uses (p. 25). A higher - intensity commercial use at this property would maintain an appropriate transition with multi -family uses to the east. Lower density residential uses are located farther north and east. Similarly, two Comprehensive Plan Amendments that increased the intensity of uses were approved for properties directly east across Camp Cardinal Road and to the southeast. CPA16-00001, adopted May 3, 2016, changed the future land use map designation for the property north of Melrose Avenue and east of Camp Cardinal Boulevard from Residential 2-8 Dwelling Units per Acre to Office Commercial. CPA16- 00003, adopted January 17, 2017, changed the future land use map designation for the property at the northeast corner of Camp Cardinal Road and Camp Cardinal Boulevard from Residential 2-8 Dwelling Units per Acre to Residential 8-16 Dwelling Units per Acre. Policies regarding natural resources include discouraging sprawl by promoting infill development and continuing to identify and preserve environmentally sensitive areas by enforcing the Sensitive Areas Ordinance (p.42). If the future land use is changed from Public/Private Open Space to General Commercial, the property would be required to abide by the Sensitive Areas Ordinance. As such, the rezoning application concurrently submitted includes a Planned Development Overlay (OPD) to preserve these features. Overall, staff finds that the requested Comprehensive Plan amendment to change the future land use designation of the subject property from Public/Private Open Space to General Commercial is compatible with other policies in the Comprehensive Plan, especially those relating to land use and natural resources. STAFF RECOMMENDATION: Staff recommends approval of CPA20-0001, a proposed amendment to the Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Application Statement 4. Proposed Future Land Use Map 5. Good Neighbor Meeting Documents Approved b : * L� pp Y Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services 4 to L v ra u L, 9 T 41 C C Q c M19175. G i lbert Street Iowa City, Iowa 52240 M MMS Consultants Inc. onsult 1.8282 m msconsulta nts.net Experts in Planning and Development5ince 1975 mms@mmsconsultants.ret June 26, 2020 City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Re: Camp Cardinal Event Center On behalf of Jon Harding we are submitting a request for a Planned Development Overlay(OPD) in conjunction with a Comprehensive Plan Amendment. We are proposing a change of the land use from Public/Private Open Space to General Commercial to allow for the construction of 7,000 square foot building that would function as an event center. Since the current Comprehensive Plan was adopted, circumstances have changed and the property was sold to the applicant by Johnson County. The proposed land use will be compatible with the surrounding land uses, specifically the multi -family and church sites immediately to the east. The property proposed for development contains sensitive areas that will need to be regulated according to the City's Sensitive Lands and Features Ordinance, warranting the request for a rezoning to Planned Development Overlay (OPD). Respectfully submitted, Keith Billick, P.L.A. MMS Consultants, Inc. 9744-004ApplicantStatement.docx LOCATION MAP - N.T.S. AND NOTES W I - CONGRESSIONAL CORNER, FOUND AS RECORDED IN 6000 5202 AT PAGE - CONGRESSIONAL CORNER, REESTABLISHED 455 OF THE RECORPS OF THE - CONGRESSIONAL CORNER, RECORDED LOCATION • - PROPERTY CORNER(S), FOUND (as noted) O SE 12-79-7 NVW SW 7-79-e Z16 (5/8" Iron Pin w/ yellow, plastic LS Cap ti Z ® .a '1 I — — ' - - - - - RIGHT-OF-WAY LINES EZONI G PARCEL - CENTER LINES 7 I' - LOT LINES, INTERNAL 0 - LOT LINES, PLATTED OR BY DEED _ lk < E S E'-)"-79- b` SW SW7-7�� — — - EASEMENT LINES, WIDTH & PURPOSE NOTED - EXISTING EASEMENT LINES, PURPOSE NOTED (R) - RECORDED DIMENSIONS (M) - MEASURED DIMENSIONS C22-1 N1EL R(1S E AV IF PlfRNN2 E��N�► ��� 113-79-7 1NE NE 73-79 7 �-T� �- ACQDMUMH PARCEL IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT i300K 45 AT PAGE 327 OF THE RECORDS Or THE JOHNSON COUNTY RE60RDER"5 OFFICE. IG GROVE EAST, LLC A=5'11'43" R=1100.00' L=99.74'(M) 99.70'(R) T=49.91' C=99.71' CB=N35°59'36"W COMPREHENSIVE PLAN AMENDMENT EXHIBIT A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE FIFTH PRINCIPAL MERIDIAN IOWA CITY, JOHNSON COUNTY, IOWA LEGEND AND NOTES v - CONGRESSIONAL CORNER, FOUND AS RECORDED IN 6000 5202 AT PAGE - CONGRESSIONAL CORNER, REESTABLISHED 455 OF THE RECORPS OF THE - CONGRESSIONAL CORNER, RECORDED LOCATION • - PROPERTY CORNER(S), FOUND (as noted) O - PROPERTY CORNERS SET (5/8" Iron Pin w/ yellow, plastic LS Cap embossed with "MMS" ) ® - CUT "X" - PROPERTY &/or BOUNDARY LINES — — - CONGRESSIONAL SECTION LINES - - - - - RIGHT-OF-WAY LINES — - CENTER LINES - LOT LINES, INTERNAL - LOT LINES, PLATTED OR BY DEED — — — — — — — — — — - EASEMENT LINES, WIDTH & PURPOSE NOTED - EXISTING EASEMENT LINES, PURPOSE NOTED (R) - RECORDED DIMENSIONS (M) - MEASURED DIMENSIONS C22-1 - CURVE SEGMENT NUMBER UNLESS NOTED OTHERWISE, ALL DIMENSIONS ARE IN FEET AND HUNDREDTHS PLAT PREPARED BY: MMS CONSULTANTS INC. 1917 S. GILBERT STREET IOWA CITY, IA 52240 AUMUCH'S PARCEL 2011054 POINT OF BEGINNING IN ACCORPAN6E WITH THE PLAT THEREOF REGORDEP IN PLAT f500K 56 AT PAGE 37 OF THE REC0RD5 OF THE JOHN50N COUNTY REC0RDER'6 OFFICE. IC GROVE EAST, LLC, NORTH LINE OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12-T79N-R7W S89°07'21 "W N89°07'21 "E 611.12' _ 50.20' DESCRIPTION - OPEN SPACE TO GENERAL COMMERCIAL O IMMW O w MARRA TY DEED o m AS RECORDED IN 6000 5202 AT PAGE 455 OF THE RECORPS OF THE JOHN50N COUNTY REGORPER'5 OFFICE J OPEN SPACE TO GENERAL COMMERCIAL J 138,525 SF I 3.18 AC A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE FIFTH PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Commencing at the Northeast Corner of the Southeast Quarter of the Southeast Quarter of Section 12, Township 79 North, Range 7 West, of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa; Thence S89°07'21 "W, along the North Line of said Southeast Quarter of the Southeast Quarter, 50.20 feet, to the Point of Beginning; Thence S01 °03'05"E, along a Line parallel with and 50.20 feet normally distant Westerly from the East Line of said Southeast Quarter of the Southeast Quarter, 175.17 feet; Thence S89°07'21"W, 32.14 feet, to a Point on the West Right -of -Way Line of Camp Cardinal Road; Thence S09021'07"W, along said West Right -of -Way Line, 239.41 feet, to its intersection with the Northerly Right -of -Way Line of Camp Cardinal Boulevard-, Thence N56°24'45"W, along said Northerly Right -of -Way Line, 581.75 feet-, Thence Northwesterly, 99.74 feet, along said Northerly Right -of -Way Line on an 1100.00 foot radius curve, concave Northeasterly, whose 99.71 foot chord bears N35059'36"W, to its intersection with the North Line of said Southeast Quarter of the Southeast Quarter; Thence N89°07'21 "E, along said North Line, 611.12 feet, to the Point of Beginning. Said Rezoning Parcel contains 3.18 Acres, and is subject to easements and restrictions of record. 0 0 NV ,N �4i \I/ I 50.20' 32.14' S89°07'21 "W SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12-T79N-R7W OF THE FIFTH P.M. FOUND IDOT BRASS PLUG BOOK 35 AT PAGE 232 OWNERS \APPLICANT: JON M HARDING 709 NORMANDY DRIVE IOWA CITY, IOWA 52246 -eE 0 5 25 50 GRAPHIC SCALE IN FEET 1"=50' NORTHEAST CORNER OF THE ST ANDREW FREs13YTEFIAN GHUROI SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12-T79N-R7W OF THE FIFTH P.M. SET 5\8" REBAR W\ YELLOW PLASTIC LS CAP 8165 ACCORDING TO TIE BOOK 63 AT PAGE 389 D r_ z Im 0 00UL0'r IIAII I N 1 O N , C fn D 11 � I I CHURCH - pQRU0ri �1C� N ACCORDANCE WITH THE PLAT THEREOF = I RECORDED IN PLAT 1!500K 60 AT PAGE 138 OF rrl THE RECORPS Or THE JOHNSON COUNTY (n RE60RPER'5 OFFICE. D rn D p C D � IM 70 1 GARPINAL PARTNERS LLP O C/) I LSU G/ M o � I z I FkA M S CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319) 351-8282 www.mmsconsultants.net Date Revision COMPREHENSIVE PLAN AMENDMENT EXHIBIT A PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE FIFTH PRINCIPAL MERIDIAN IOWA CITY JOHNSON COUNTY 00 IOWA MMS CONSULTANTS, INC. Date: ° 06-22-2020 Designed by: Field Book No: z JDM 1259 0 Drawn by: JDM Checked by: GDM Project No: IOWA CITY 9744-004 Sheet No: 0 a of: CD = ❑ N — �N `n _ C3)�Q = E a= L sm. - c� 0 U 2 Z 0) _ 00 = A I- N N- J N= ~ C cN = L _ mUQ - W U 0 CU - 0 c 0U m � � - m� CUA o — U Lo u u Ln rl N V I 4 'm N Ln 4 -JL c l N C Ln L' v E Q y [� E a.d o Q �- y E Q 2f, _4-J V Vy V 5 Lr)a v � Vl _ l _7 a Vl l'7 e. Ln5 a u'f vi c V7 n Q 7- L O) L CD = ❑ N — �N `n _ C3)�Q = E a= L sm. - c� 0 U 2 Z 0) _ 00 = Notice of Good Neighbor Meeting and Open House June 30, 2020 Location: In light of the COVID-19 situation we will not be conducting an in person meeting, instead we will accept comments and questions directly via email or letter.. To Our Neighbors: The Iowa City Planning and Zoning Commission (P&Z) will soon consider a comprehensive plan amendment and rezoning for a property in your area. The property is located at the corner of Camp Cardinal Road and Camp Cardinal Blvd (see attached map). The proposal is to change the Land Use designation from Public/Private Open Space to General Commercial and Rezone the property from Neighborhood Public (131) to Community Commercial (CC -2). The zoning will allow for the construction of a 7,000 square foot Camp Cardinal Event Center, nestled back into the wooded lot (see attached site plan and building elevations). It is anticipated that the Planning and Zoning Commission will review this proposal on August 6, 2020 at 7:00pm. A notice of a formal review by the Planning and Zoning Commission will be sent to all property owners within 300' of the property under review by the City. You are encouraged to attend these meetings and voice your opinions. As the representative of this request we would like to invite you to take the time to review the information provided in the enclosed packet and learn about the requested land use change so we may gather comments and feedback regarding this proposal. Please feel free to send any questions or comments utilizing the contact information listed below. Keith Billick Landscape Architect/ Urban Designer k.billick@mmsconsultants.net Direct: (319) 339-4151 mmsconsultants.net Thank you, Keith Billick Anne Russett, Senior Planner City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Anne-Russett@iowa-city.org M M s CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Dote I Revision LOCATION MAP CAMP CARDINAL EVENT CENTER IOWA CITY JOHNSON CO. IOWA MMS CONSULTANTS, INC Date: 6/22/20 Designed by Field Book No: KB Drawn by Scale: KB NTS Checked by Sheet No: LCN X Project No: IC 9744-004 of: 2 �- FFE-74425. 100.00' I r -741�� j A I IIII II� IIII�IIIII \ MMM \\ \ \ \ \ \ \\ \\\ \\ \ I I I I I �X\v II�IIII�I v v v vvv vvv II I' vv �� Vv v�\vvy� v v\vvv L� v�• �v v�Av V AAVA 1z z 59.3 \\\,-0.6115_ 30- 45- 60, \ AGRAPHIC SCALE IN FEET.\ VAilli � \Il\�� \v 735.5-- c M M _j I CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS ENVIRONMENTAL SPECIALISTS 1917 S. GILBERT ST. IOWA CITY, IOWA 52240 (319)351-8282 www.mmsconsultants.net Date Revision CONCEPT PLA N HARDING VENUE IOWA CITY MMS CONSULTANTS, INC. 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STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org Planning &Zoning Items Item 10.a: Comprehensive Plan Amendment - NorthofCampCardinal Blvd and West of Camp Cardinal Rd CPA20-01 A resolution amending Iowa City's Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for the property located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. I Background Johnson County obtained the property in 1875 as part of the larger 160 acre "Poor Farm" property but this parcel was severed by Highway 218 and Camp Cardinal Road right-of- way in 1981 Johnson County sold the property to Jon Harding in 2014, just after Iowa City adopted its 2013 Comprehensive Plan The Future Land Use Map shows the parcel as Public/Private Open Space, due to its initial public ownership and sensitive features (steep slopes, wetlands, and a stream corridor) Previous plan maps show the area as a public use (at that time, there was no City infrastructure and it was generally used for agriculture) Harding hired MMS Consultants to submit three applications to allow the development of a 7,000 square foot community event center This application proposes to amend the Comprehensive Plan's Future Land Use map to change the property's designation from Public/Private Open Space to General Commercial. The amendment is required for the subsequent rezoning application to comply with the Comprehensive Plan. i S ~ 1 I> IOWA CITY, JOHNSON CWNTY, IOWA 5 � �." t \ ,l Yy4 i —_ _ _ ..�Y..4• 1 Rund Residential Intensive Commercial CouserYatiuu Design COMPREHENSIVE PLAN AMENDMENT EXHIBIT ,.... ' .....n IOWA CITY, JOHNSON CWNTY, IOWA 5 � �." \ LECEl— 11T 1 i —_ _ _ ..�Y..4• 1 Rund Residential Intensive Commercial CouserYatiuu Design t�44V":� Office Commercial 2-8 DU/A General Commercial ® 5-16 DU/A Once Research Devel. Centers ® 16-24 DU/A General Industrial - 25+ DU/A Public/Semi-Public Mixed Use �.. Public/Private Open Space COMPREHENSIVE PLAN AMENDMENT EXHIBIT t✓iWSFBEGINNING POINT OF BEGIN ,.... ' .....n IOWA CITY, JOHNSON CWNTY, IOWA 5 � �." LECEl— 11T wwecm.0 svw wu. rm'.ww. aax i —_ _ _ ..�Y..4• ry Mal_a- Ow YOTi PP.PtE4. t�44V":� R1LF11 t✓iWSFBEGINNING POINT OF BEGIN ,.... ' .....n 5 � �." ec tee. . ry Mal_a- Ow YOTi PP.PtE4. t�44V":� '�FGY'v:a4(L v 8U�, OPEN SPACE TO GE NERALCOMMERCIAL �.. d{.�^� ocuanrox.wexvve rocwrcwuucui Y'� ���������� �„ e1 w�a.ai �P�� �� 4 emn�vp rt �i��ianwaud'r sewni� au.uee yQj wnx �ounrpxnsnertwissomwu�ixuwmu3 va�am o�wrpe o �smxuv It+n vawwvu 'tl ryMwp SNv�wx,ee ��.,rn�iSFl�V�w. �� w.xvgvve xxs�ry� v,�auifu 4+ ,Mn N. W.SwmnsM1 Srw�aaa _ .•av W�i� wn x3f %Nw.W Background The surrounding area has experienced significant development following the construction of Camp Cardinal Boulevard in 2007. The area includes a variety of housing types and compatible non-residential uses • Cardinal Pointe South (1/4 -mile north): mixed single-family, townhouse, and duplex development • Kennedy Parkway (1/2 -mile north): medical office and elementary school • Cardinal Villas and St. Andrew's Presbyterian Church (directly east) • Additional development is anticipated in the near future Background Two Comprehensive Plan Amendments increased the intensity of uses for two nearby properties directly east/southeast CPA16-01 (adopted 2016): changed the future land use map designation from Residential 2-8 Dwelling Units per Acre to Office Commercial CPA16-03 (adopted 2017): changed the future land use map designation from Residential 2-8 Dwelling Units per Acre to Residential 8-16 Dwelling Units per Acre. hltpilw icgm aglsaelCMSv7lFile(planning/urbanlZoning Map pdf Review Criteria Comprehensive Plan Amendment: — 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest 2. The proposed amendment will be compatible with other policies or provisions of the comprehensive plan, including any district plans or other amendments thereto. Changed Circumstances Because of the change in ownership and development of the neighborhood, staff believes this constitutes a change of circumstances • Shifting from public to private ownership can change the best use for a property • The neighborhood's recent development changes the context • Onsite sensitive features will still need to be accommodated through the City's Sensitive Areas Ordinance regardless of its future land use designation • General Commercial allows uses that are compatible with nearby development Compatibility with other policies or provisions of the Comprehensive Plan Relevant Comprehensive Plan policies Land use policies: Buffers encouraged between residential development and major highways o Alternatives to single-family development may be appropriate for properties at major intersections The Plan supports appropriate transitions between high and low-density development and commercial and residential land uses Natural resources: Discouraging sprawl by promoting infill development Continuing to identify and preserve environmentally sensitive areas by enforcing the Sensitive Areas Ordinance Annexed into the City, Zoned "P-1" (Existing) Comprehensive Plan Amendment— P&Z recommendation to City Council (August 2020) Rezoning to "OPD/CC-2" Planned Development Overlay/Community Commercial (pending) —P&Z recommendation to City Council Vacation of a portion of Right -of -Way along Camp Cardinal Blvd (pending) —P&Z recommendation to City Council Preliminary Plat and Sensitive Areas Development Plan — P&Z recommendation to City Council Final Plat — City Council by Resolution Final Sensitive Areas Development Plan, Site Plan —Staff Review Planning &Zoning Commission Recommendation The Planning & Zoning Commission recommends approval of CPA20-01, a proposed amendment to the Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg MINUTES PLANNING AND ZONING COMMISSION AUGUST 6, 2020 —7:00 PM ELECTRONIC FORMAL MEETING FINAL MEMBERS PRESENT: Susan Craig, Mike Hensch, Phoebe Martin, Mark Signs, Billie Townsend MEMBERS ABSENT: Carolyn Dyer STAFF PRESENT: Ray Heitner, Sara Hekteon, Kirk Lehmann, Anne Russett OTHERS PRESENT: Jon Marner, Jon Harding Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 the Commissions recommends approval of CPA20-0001, a proposed amendment to the Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. CPA20-0001: Applicant: MMS Consultants Location: Parcel #1112476001 (north of Camp Cardinal Blvd, west of Camp Cardinal Rd) A public hearing on an application to amend the Comprehensive Plan future land use map designation from Public/Private Open Space to General Commercial for approximately 3.11 acres. Planning and Zoning Commission August 6, 2020 Page 2 of 13 Lehmann stated MMS Consultants submitted it on behalf of Jon Harding to amend the Comprehensive Plan Future Land Use from Public/Private Open Space to General Commercial for approximately 3.11 acres. He showed an aerial map noting the parcel in question is located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. Across the street are Cardinal Pointe Condominiums as well as St. Andrew's Church. He next showed the zoning map, it's currently zoned Neighborhood Public Zone (P1), around it is interim zones to the north, and then to the east there is low density multifamily (RM -12) and low-density single family residential with the Plan Development Overlay (RS -5 OPD). To the south it's pretty much the highway. On the other side of the highway is some county -owned property. Lehmann showed photos of the property showing there is a clearing for most of it, there's a stream that goes down the hill and some other sensitive features. Regarding background on this application, Jon Harding owns the land and he hired MMS Consultants, to prepare three applications to allow the development of a community event center that will be 7,000 square feet. This application proposes to amend the Comprehensive Future Land Use Plan by changing it to General Commercial from Public/Private Open Space. The property is in the Northwest Planning District, but it doesn't have an adopted plan. The other concurrently submitted applications include a right-of-way vacation (VAC20-0001), which would allow the owner to acquire additional land on Camp Cardinal Road, and a rezoning (REZ20- 0001), which would change its zone from Neighborhood Public (P-1) to Community Commercial (CC -2) with a Planned Development Overlay (OPD) to protect on-site sensitive features. Generally, the Comprehensive Plan Amendment must be approved for the rezoning to comply with the Comprehensive Plan. The applicant did send Good Neighbor letters on June 30, informing neighbors that they'll accept comments and questions directly, they opted not to hold an in-person meeting due to COVID-19. Lehmann next showed the site plan noting again they're changing the designation for the whole space. In this case, the role of the Commission is to determine whether the Comprehensive Plan Amendment includes evidence that the following approval criteria are met. First, that circumstances changed and or additional information or factors have come to light such that the proposed amendment is in the public interest and second, that the proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any district plans or other amendments that are part of that. So regarding that first criteria that circumstances have changed, initially, Johnson County got the Poor Farm in 1875 as part of a larger farm tract. This portion of the Poor Farm was severed by Highway 218 and the Camp Cardinal Blvd right-of- way in the 1980s. In 2014, Johnson County sold the property to Jon Harding, which was just after Iowa City had adopted its 2013 Comprehensive Plan. At the time the Comprehensive Plan was adopted the land was in public ownership and contained sensitive features so that led to its designation as Public/Private Open Space. Lehmann noted those sensitive features include steep slopes, wetlands and a stream corridor. Previous plans, going back to at least the 60s show the areas as Public Use and at the time, there was no City infrastructure. It was generally used for agriculture. The surrounding area began experiencing development following Camp Cardinal Boulevard construction in 2007 and there's a number of different housing types and compatible other types that aren't residential in the area. Cardinal Pointe South is a quarter mile north and has a mix of single-family townhouse and duplex units. Kennedy Parkways is a half mile north and has a medical office and elementary school. Directly east across Camp Cardinal Road is Cardinal Villas Condominiums and St. Andrews Presbyterian Church, and then additional development is just expected in the area in the near future. Therefore, because of the Planning and Zoning Commission August 6, 2020 Page 3 of 13 change in ownership and development of the neighborhood, staff believes that this constitutes a change of circumstances. Additionally, the neighborhood's recent development changes the context that that property exists, and on-site sensitive features will still need to be accommodated through the City Sensitive Areas Ordinance, regardless of its future land use designation. Lehmann noted for this staff is only looking at the Comprehensive Plan Amendment and just looking at those related proposals for what the space might be. General Commercial allows uses that are compatible with nearby development and that could include an event center. Regarding the second criteria, which is compatibility with other policies or provisions of the Comprehensive Plan, Lehmann reiterated the Northwest District doesn't have an adopted plan so they rely on the Comprehensive Plan's descriptions and their relevant policies about land use, and relevant policies about natural resources. For the land use policies buffers are encouraged between residential development and major highways like US 218. Alternatives of single-family development may be appropriate for properties at major intersections, and the Plan supports appropriate transitions between high and low density development and commercial residential land uses. In this case, the property is on the corner of Camp Cardinal Boulevard, an arterial road, and Camp Cardinal Road, a collector street. Generally, commercial uses are less sensitive to highway noise and will buffer the residential areas from Highway 218, and they can also benefit from the visibility that comes with high traffic volumes along busier corridors. Higher intensity commercial use also maintains that appropriate transition. There's also multifamily and institutional uses directly east and then further away there are some lower density residential uses to the north and the east. Looking past Highway 218 to the southwest, it doesn't really seem appropriate given the size of that right-of-way. In addition, the area has seen increasing density from Comprehensive Plan Amendments recently. In 2016, CPA 16-01 was adopted and changed the Future Land Use map designation for the property north of Melrose Avenue and east of Camp Cardinal Boulevard from Residential 2-8 Dwelling Units per Acre to Office Commercial. Then CPA 16-03, adopted in 2017, changed the future land use map designation for the property at the northeast corner of Camp Cardinal Road and Camp Cardinal Boulevard from Residential 2-8 Dwelling Units per Acre to Residential 8-16 Dwelling Units perAcre. Lehmann noted the policies that would be relevant in this case are the sensitive areas, so some policies regarding natural resources that they considered were discouraging sprawl by promoting infill development, then continuing to identify and preserve environmentally sensitive areas by enforcing Sensitive Areas Ordinance. Lehmann stated this is not really an infill site, it's a greenfield site, but it is contiguous and it's an area that's under development and it would make sense and discourage sprawl. Also changing the Future Land Use from Public/Private Open Space to General Commercial will still require the property follow the Sensitive Areas Ordinance and for that reason the rezoning application concurrently submitted includes a Planned Development Overlay (OPD) to preserve these features. Overall staff believes that that change in the Future Land Use from Public/Private Open Space to General Commercial is compatible the policies in the Comprehensive Plan, especially those as they relate to land use and natural resources which are most directly affected by this proposal. Staff recommends approval of CPA20-0001, a proposed amendment to the Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. In terms of next steps, upon recommendation from the Commission of approval or denial of the Planning and Zoning Commission August 6, 2020 Page 4 of 13 Comprehensive Plan Amendment will be considered for approval by City Council Hensch asked if the other applications for the right-of-way vacation and the rezoning would subsequent to the amendment of the Comprehensive Plan. Lehmann stated they were all going to come at the same time but there were some delays in working through the sensitive areas. Therefore the applicant decided to go ahead with the Comprehensive Plan Amendment because that has to happen first regardless. The other applications will now come once this is considered. Hensch noted further speaking on the sensitive areas he looked at the PIV of this property and it looks like with the slopes it's going to be pretty tough with the concept plan they have, however that is not relevant to this, but are there any issues right now with the sensitive areas ordinance for this parcel. Heitner responded like Lehmann stated, they are still reviewing the Sensitive Areas Ordinance pursuant to the OPD that's accompanying this application and they're working with the applicant on the wetland mitigation side of the Sensitive Areas Ordinance and there's a couple steps that they need some closure on with that piece. Additionally there's a few other aspects of the preliminary OPD plan they need another review with the applicant on but as far as slopes go, they think that the site can be accommodated. Hensch had another question regarding the current zoning of Public One or P1, he presumes this is simply because of the historical use of the property, not because of any planning that was done, it's just a remnant piece from the farm. Lehmann confirmed that was correct. Hensch stated lastly, on the Northwest District Plan, he understands there's not a plan for that but is it in the queue somewhere to eventually start working on the Northwest District Plan because there's a lot of development going on in this area. Russett answered it is really not in the queue but they're at a point now where they think they need to review the entire Comprehensive Plan and look at the entire City. So that will likely be the focus of any future plan updates. Signs had questions about the topography of the site because it is pretty severe in parts of it and he is also pretty sure there's been some fill in there. He noted they ran into this situation a year ago or so ago on a project on South Gilbert Street where there had been fill and land changes happening before anything even started coming before the Commission. He noted if there is anything in the overall process that can address people preparing land for future use without really following the rules, effectively. Martin asked if a traffic study had been done in the area or when it comes time for something to be built, will here be a traffic study done to know how cars would flow. Russett confirmed that the rezoning point is normally when the traffic study would be done, however they have been coordinating with the transportation planner on this rezoning and based on the development in this area, it wasn't felt that a traffic study was warranted for the project. In terms of what's going to be built, a lot more detail will be provided in the Planned Development Overlay Rezoning. There will be a site plan and elevations that can be looked at as part of the rezoning process. Craig asked what other kinds of things are allowed in General Commercial, because what happens if in five years this purposed use is no longer a financially viable operation. Lehmann stated it could be most types of commercial uses, it could include offices, but it could not be intensive commercial, which is typically things that have lots of outdoor storage or things outside. Craig asked if it could be a gas station. Lehmann responded it could but there may not be Planning and Zoning Commission August 6, 2020 Page 5 of 13 enough room there for that kind of thing. But it could be a retail store, it could be gas station, General Commercial is a pretty broad category. Russett added this will come up during the rezoning but since it's an OPD rezoning as part of that, an OPD plan is approved that basically approves a site plan for the site. So even though theoretically it could be all sorts of uses, it's going to be approved through the rezoning process and if anyone wanted to do something different, they would have to come through the rezoning process again for a different type of use. Hensch opened the public hearing. Jon Marner (MMS Consultants) is speaking on behalf of the applicant, Jon Harding. He wanted to talk briefly and then he'll let the applicant speak if he has any additional comments. Marner stated staff has done a good job of explaining all of the circumstances with the site and the emphasis is to, for now, given the other issues they're working through with these sensitive areas, the issue before them now is just to go ahead and get the Comprehensive Plan Amendment change for the General Commercial use. Because there's a lot of residential over to the east and there's also the church site over to the east, he thinks it's a compatible use with the surrounding areas. Regarding the right-of-way, staff concerns was that street need to be planned as a collector street, so one of the comments that came back from staff that they will address with the right-of-way vacation is to widen it and sure there's adequate width for a 33 foot wide away -of -way instead of the 30 foot on they had originally proposed. It's again a natural location given that it's near the collector, it's proposed higher density or possible densities up to the north and the recent development with the multifamily. Marner next wanted to touch real briefly on a couple of the questions that came up regarding the timing of the application. They're waiting on some approval permits from the Core and working through some of the things with the wetland delineations and the wetland buffer, but they wanted to go ahead and move forward with the Comprehensive Plan. He noted it is a complex and challenging site and those are definitely some of the things that as they get into the rezoning application, those are things they've been working through. The plan that they have right now will avoid the protected slopes and it's done a pretty good job of avoiding most of the slopes where possible. They've got retaining walls, they've minimized the parking down to the south to try to limit the impacts. Regarding the fill at the site in the past, it has primarily been in the northeast corner of the site and did not directly impacted any of the protected slopes or sensitive slopes on the site. It is adjacent to some of the some of the other sensitive areas, but they're working through those issues with staff to try and come to resolution on those. Jon Harding (applicant) noted that regarding the fill at the site, his initial plan with that property was to build his primary residence four or five years ago, and they were allowed to bring in one acre of fill into that site for a residential structure there. Then over the last year or two, they changed their minds because the area started becoming surrounded by apartment buildings and commercial property and they didn't feel was a good fit at that time to have their primary residence on that site. They have not brought any fill in for probably four or five years once they reach that one acre maximum. Also regarding a possible gas station, that site is not very conducive for a gas station because there's no access to Camp Cardinal Boulevard. So yes, it is certainly a challenging site, but they think with their proposed venue there will embrace the surrounding woods that are there and they're trying to salvage as much as they can and make that a part of the commercial buildings. Harding also wanted to mention that as part of this project he did reach out to the church and Planning and Zoning Commission August 6, 2020 Page 6 of 13 wanted to make sure it was a good fit with them and making sure they weren't a competitor if they decided to hold receptions or banquets there. The church was actually very excited about it and wanted to work with them on the project so it's definitely a good fit with the church across the street. Hensch asked if they received any input in relation to your good neighbor letter that they sent out? Harding stated not to his knowledge and Marner confirmed they never received any correspondence back from the good neighbor letter. Hensch closed the public hearing. Signs moved to recommend approval of CPA20-0001, a proposed amendment to the Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for Parcel #1112476001, located north of Camp Cardinal Boulevard and west of Camp Cardinal Road. Martin seconded the motion. Hensch noted he believes the current P1 designation is just a historical artifact, so he is not concerned about the amending the Comprehensive Plan for commercial because he thinks that actually makes sense for this site. He agrees it is a difficult site and a Planned Development Overlay is really the best thing they could come up with to deal with the Sensitive Area Ordinance on this site. He would support this amendment. Signs agrees, there is commercial property to the north on Camp Cardinal Boulevard there's a medical clinic and some commercial space on the Coralville side of the line. It seems like this is a good buffer, and a good usage for buffering any future residential development to the north and east of there. Signs noted he intends to support it. Townsend noted she drove through the area and was surprised to see so much development up the hill from there. Her concern was in the summertime, how many of the residents use that winding road that goes up the hill to come down to Camp Cardinal for access to either Coralville or Iowa City. So when they do look at the traffic flow, she would want to know is it different in the summer than in the wintertime. In the wintertime it likely wouldn't be a problem because people wouldn't use that road but in the summertime it might be a concern as many residents might use that road for access. Hensch noted they will hear about a traffic study and other such issues at the rezoning. Craig stated she is supportive of the change and how the use has changed over the years and seeing how the area's developing she think this use fits in. She does think that the sensitive areas may be an enhancement to what they are choosing to do, because the outdoors may be an attractive feature. She asked the question about the gas station because that seems like something that would not enhance the sensitive areas. A vote was taken and the motion passed 5-0. DISCUSSION ON THE GOOD NEIGHBOR PROGRAM ► 0.a Prepared by: Kirk Lehmann, Associate Planner, 410 E. Washington St, Iowa City, IA; 319-3565230 RESOLUTION NO. 20-210 Resolution amending Iowa City's Comprehensive Plan to change the future land use designation from Public/Private Open Space to General Commercial for the property located north of Camp Cardinal Boulevard and west of Camp Cardinal Road (CPA20-0001). Whereas, MMS Consultants, on behalf of Jon Harding, have requested that the future land use designation for the property north of Camp Cardinal Boulevard and west of Camp Cardinal Road be changed from Public/Private Open Space to General Commercial in the Iowa City Comprehensive Plan; and Whereas, the Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, provides notification to the public regarding intended uses of land; and illustrates the long-range growth area limit for the City; and Whereas, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, evidence must be shown the proposed amendment will be compatible with other policies of the Comprehensive Plan; and Whereas, the subject property was sold to Jon Harding by Johnson County in 2014; and Whereas, the general principles of the Comprehensive Plan encourage buffers between residential development and major highways, and support appropriate transitions between high and low-density development and commercial and residential land uses; and Whereas, the Comprehensive Plan discourages sprawl by promoting infill development and preserving environmentally sensitive areas by enforcing the Sensitive Areas Ordinance; and Whereas, commercial uses are less sensitive than residential uses to highway noise and could benefit from the visibility and high traffic counts of this location; and Whereas, General Commercial uses are an appropriate transition with multi -family dwellings and institutional uses; and Whereas, the property is required to meet the requirements of the Sensitive Areas Ordinance; and Whereas, the Planning and Zoning Commission reviewed this amendment at their meeting on August 6, 2020 and determined that circumstances changed to the extent that an amendment to the comprehensive plan is warranted and the proposed amendment is compatible with other policies or provisions of the comprehensive plan. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. It is in the public interest to update the Comprehensive Plan Future Land Use Map to respond to changes in circumstances in the City. 2. The proposed amendment is compatible with other policies of the Comprehensive Plan. Resolution No. 20-210 Page 2 3. The land use designation for Parcel #1112476001, north of Camp Cardinal Boulevard and west of Camp Cardinal Road, shall be changed from Public/Private Open Space to General Commercial in the Iowa City Comprehensive Plan. Passed and approved this 1st day of September 2020. Attest: ity Jerk M& City Attorney's Office (Sara Greenwood Hektoen — 08/27/2020) C:\Users\ktuttle\Downloads\CPA20-01 -Draft _Camp -Cardinal -Event -Center Resolution.docx Resolution No. 20-210 Page 3 It was moved by Salih and seconded by Mims Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner Lion Item Number: 11. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution Amending the Current Budget for Fiscal Year Ending June 30, 2021. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Ashley Monroe, Assistant City Manager Fiscal Impact: FY2021 budget revisions funded through new revenues or available fund balance Recommendations: Staff: Approval Commission: N/A Attachments: FY 21 Budget Amendment #1 Budget Amendment and Certification Executive Summary: The Finance Department requests the City Council conduct a public hearing for consideration of amending the fiscal year 2021 annual budget on September 1, 2020. This is the first budget amendment for fiscal year 2021. Background /Analysis: Budget amendments are submitted to the Finance Department and reviewed for approval by the Finance Director and City Manager. Requests to carry appropriations over from one year to the next are also submitted and approved in the same manner. A formal recommendation for a budget amendment is then prepared for City Council approval. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. I ncreased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues or fund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. This proposed budget amendment increases overall revenues and transfers -in by $13,268,039, as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1- 15). The majority of the increase of revenues being amended is for intergovernmental revenues, miscellaneous, and other financing sources. Intergovernmental revenues (line 9) are being increased by $17,162,798, which primarily represents State and Federal grants on capital projects and HOME/CDBG revenues that are being carried forward from the prior year, as well as new CARES Act funding revenues in response to the COVI D-19 pandemic. Charges for Services revenues (line 10) are being decreased by $1,839,100 to reflect expected decreases in service revenues due to the COVI D-19 pandemic. Miscellaneous Revenues (line 12) are being amended by $184,927 for the various grants and expected donations. Other Financing Sources (line 13) is being amended by $550,000 for UniverCity home sales. Additionally, Transfers in (line 14) are being amended down by $2,570,626 for transfers being reduced for capital improvement projects eliminated or delayed as a part of COVI D-19 cuts. The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in appropriations of $41,772,679. The majority of the increase in appropriations is related to governmental capital improvement projects that are being carried forward from prior years (line 23) and total $34,919,645. The next largest increase in appropriations is for the Business Type/Enterprise program (line 25) and totals $7,423,273. The increase in this program primarily reflects the carry forward of utility fund capital improvement projects from prior years. The last significant amendment is for the Community and Economic Development program (line 20) and totals $1,805,655. This primarily reflects the carry forward of appropriations for the CDBG/HOME programs, the UniverCity program, and new expenditures related to CARES Act funding. In addition to carry forwards for operations and capital improvement projects, the amendment includes budget reductions in response to the COVI D-19 pandemic. These budget reductions can be seen across almost all program types. The net budgeted result to fund balances is a reduction of $35,062,190 (line 29), after factoring for actual changes in the beginning fund balance (line 30). This reduction will be covered through excess fund balances and bond funds and will not affect property tax revenues or levies. The City Budget Amendment and Certification Resolution for the first budget amendment of fiscal year 2021 is attached to this memo along with a detailed list of the individual amendments. ATTACHMENTS: Description FY 21 Budget Amendment #1 Budget Amendment and Certification FY2021- Budget Amendment #1 Budget Amendments: Budget Carryforwards CIP Org Object Project Description Amount Program Line Reference 10610610 436030 Costs to hire new Building Inspector 564.00 16 10610610 436050 Costs to hire new Building Inspector 616.00 16 10610610 436060 Costs to hire new Building Inspector 680.00 16 10610610 436080 Costs to hire new Building Inspector 268.00 16 10610610 436090 Costs to hire new Building Inspector 114.00 16 10610610 438130 Costs to hire new Building Inspector 20.00 16 10610610 449060 Costs to hire new Building Inspector 300.00 16 10610610 469190 Costs to hire new Building Inspector 12,000.00 16 10610610 469210 Costs to hire new Building Inspector 125.00 16 10610610 469320 Costs to hire new Building Inspector 50.00 16 10610610 474420 Costs to hire new Building Inspector 23,000.00 16 71810145 490060 Lease Purchase paid off (1,005,626.00) 27 71810170 490060 Lease Purchase paid off (435,996.00) 27 71810185 393310 Lease Purchase paid off 1,441,622.00 14 71810185 480100 Lease Purchase paid off (2,589,549.00) 25 71810185 480180 Lease Purchase paid off (352,072.00) 25 10710100 449360 Interest rate change (29,996.00) 17 10710100 490190 Interest rate change 29,996.00 27 22710310 449360 Interest rate change (19,997.00) 17 22710310 490190 Interest rate change 19,997.00 27 71810143 449360 Interest rate change (15,967.00) 25 71810143 490190 Interest rate change 15,967.00 27 75750910 381400 Interest rate change 65,960.00 8 75750910 393510 Interest rate change (65,960.00) 14 Budget Carryforwards CIP Org Object Project Description Amount Program Line Reference 10130100 476130 ProLaw training 6,441.00 21 10210510 448020 Englert Theatre grant 250,000.00 20 10210610 432060 EDA grant match for EV Readiness Plan 25,000.00 21 10310100 476130 Kronos pay calc upgrade 6,000.00 21 10310710 448070 Workforce Hsg grant match 280,000.00 21 10410100 432080 Barnum traffic stop study 10,000.00 16 10410210 455120 Alarm systems main control pc 5,000.00 16 10410310 469350 Ammunition 9,966.00 16 10410310 474220 Vehicle 28,002.00 16 10410310 474220 Investigation vehicles 58,000.00 16 10410310 474220 Downtown ped mall camera system 92,682.00 16 10450200 469210 Fire turnout gear 44,286.00 16 10570100 472010 Paint assembly room 5,000.00 19 21610420 448090 HOME rehab projects 240,918.75 20 21610410 448090 FY20 HOME Admin 28,152.39 20 21610410 331100 FY20 HOME Admin (28,152.39) 9 21610420 331100 FY20 HOME Rehab Funding (240,918.75) 9 21610320 490160 Villa Park/neighborhood improvements 35,036.00 27 31530910 393910 CDBG Villa Pk (35,036.00) 14 21610320 490160 Wetherby trails/neighborhood improve. 93,000.00 27 31530920 393910 Wetherby trails/neighborhood improve. (93,000.00) 14 21610320 448010 FY20 CDBG rehab projects 18,050.50 20 21610320 448090 FY20 CDBG rehab projects 17,350.00 20 21610320 448090 FY20 CDBG rehab projects 50,000.00 20 21610320 331100 FY20 CDBG rehab funding (213,436.50) 9 10610220 392100 Sale of 520 N. Dodge (235,000.00) 13 10610220 392100 Sale of 322 Douglass Ct. (115,000.00) 13 10610220 472010 322 Douglass Street rehab 45,000.00 Amount 20 10610220 392100 Sale of 2129&2131 Taylor Drive (200,000.00) cuts 13 10610220 472010 2129&2131 Taylor Drive rehab 10,000.00 COVID-19 20 23610299 442010 032 Healthy Homes grant 39,927.28 436080 20 23610299 362200 032 Healthy Homes grant (39,927.28) 10310100 12 10610720 473010 Public Art funds 54,500.00 21 20 10610710 448010 PIN grants 15,000.00 20 10530225 473010 Prairie establishment 176,133.00 (38.00) 19 10530200 473010 Bocce Court at College Green 15,000.00 cuts 19 10520264 472010 Scanlon lighting & landscape 15,500.00 COVID-19 19 10520264 472010 Scanlon gym cabinets 6,000.00 436030 19 10520200 469190 Meeting room tables & chairs 15,100.00 10310310 19 10520542 472010 Bulkhead replacement 12,000.00 21 19 10520410 469190 Stand-up desk 1,700.00 19 10610620 432060 Consulting services 45,600.00 (3,000.00) 20 10610620 448010 Historic Preservation Grants 15,000.00 cuts 20 22710332 474420 Hot Box Asphalt Body 79,710.00 COVID-19 17 71810146 473010 Augusta Place parking improvements 610,000.00 436070 25 72720110 432080 Methane Study 14,118.00 10310400 25 73730120 445230 Pump repairs 39,998.00 21 25 75750121 432080 Methane Study 14,118.00 25 81710510 475010 DEF Dispensing System 60,000.00 x 81710510 471010 Kum & Go property 650,000.00 x (205.00) 81710520 474230 Equipment replacement 1,032,637.00 x cuts 81710520 474270 Equipment replacement 507,441.00 x COVID-19 84310320 475010 Copy machine replacements 26,194.00 x 436080 COVID-19 cuts and grants CIP Org Object Project Description Amount Program Line Reference 10310200 436030 COVID-19 cuts (375.00) 21 10310200 436060 COVID-19 cuts (625.00) 21 10310200 436080 COVID-19 cuts (150.00) 21 10310100 436030 COVID-19 cuts (375.00) 21 10310100 436060 COVID-19 cuts (375.00) 21 10310100 436070 COVID-19 cuts (38.00) 21 10310100 436080 COVID-19 cuts (125.00) 21 10310100 469190 COVID-19 cuts (3,000.00) 21 10310310 436030 COVID-19 cuts (375.00) 21 10310310 436060 COVID-19 cuts (375.00) 21 10310310 436080 COVID-19 cuts (113.00) 21 10310310 469190 COVID-19 cuts (3,000.00) 21 10310400 436030 COVID-19 cuts (225.00) 21 10310400 436060 COVID-19 cuts (188.00) 21 10310400 436070 COVID-19 cuts (25.00) 21 10310400 436080 COVID-19 cuts (125.00) 21 10120100 436030 COVID-19 cuts (430.00) 21 10120100 436060 COVID-19 cuts (570.00) 21 10120100 436080 COVID-19 cuts (205.00) 21 10110100 436030 COVID-19 cuts (750.00) 21 10110100 436060 COVID-19 cuts (750.00) 21 10110100 436080 COVID-19 cuts (125.00) 21 10130100 436030 COVID-19 cuts (818.00) 21 10130100 436060 COVID-19 cuts (765.00) 21 10130100 436080 COVID-19 cuts (199.00) 21 10210100 436030 COVID-19 cuts (775.00) 21 10210100 436060 COVID-19 cuts (1,000.00) 21 10210100 436080 COVID-19 cuts (300.00) 21 10210200 436030 COVID-19 cuts (150.00) 21 10210200 436060 COVID-19 cuts (338.00) 21 10210200 436080 COVID-19 cuts (63.00) 21 10210251 436030 COVID-19 cuts (38.00) 21 10210251 436060 COVID-19 cuts (50.00) 21 10210251 436080 COVID-19 cuts (13.00) 21 10210300 436030 COVID-19 cuts (313.00) 21 10210300 436060 COVID-19 cuts (500.00) 21 10210300 436080 COVID-19 cuts (100.00) 21 10210400 436030 COVID-19 cuts (375.00) 21 10210400 436060 COVID-19 cuts (375.00) 21 10210400 436080 COVID-19 cuts (125.00) 21 10210400 448010 COVID-19 cuts (5,000.00) 21 10210400 449360 COVID-19 cuts (5,000.00) 21 10210510 436030 COVID-19 cuts (200.00) 20 10210510 436060 COVID-19 cuts (200.00) 20 10210510 436080 COVID-19 cuts (50.00) 20 10210510 432050 COVID-19 cuts (4,000.00) 20 10210610 436030 COVID-19 cuts (150.00) 21 10210610 436060 COVID-19 cuts (225.00) 21 10210610 436080 COVID-19 cuts (75.00) 21 10410100 436030 COVID-19 cuts (1,925.00) 16 10410100 436060 COVID-19 cuts (7,500.00) 16 10410100 436080 COVID-19 cuts (6,250.00) 16 10410100 469190 COVID-19 cuts (8,000.00) 16 10410240 469190 COVID-19 cuts (5,000.00) 16 10410310 464020 COVID-19 cuts (9,000.00) 16 10410310 474220 COVID-19 cuts (58,000.00) 16 10410320 469190 COVID-19 cuts (5,000.00) 16 10410427 436060 COVID-19 cuts (188.00) 16 10410427 436080 COVID-19 cuts (75.00) 16 10410427 442010 COVID-19 cuts (12,000.00) 16 10310710 490040 Covid cut Y4445 (90,000.00) 27 31410910 393140 Covid cut Y4445 90,000.00 14 31410910 473010 Covid cut Y4445 (90,000.00) 23 31410910 331100 Covid funding (72,542.00) 9 31410910 474420 Covid funding 72,542.00 23 10410100 331150 906 CARES funding (1,063,005.99) 9 10450110 331150 906 CARES funding (722,576.02) 9 10450110 436030 COVID-19 cuts (1,125.00) 16 10450110 436060 COVID-19 cuts (1,125.00) 16 10450110 436080 COVID-19 cuts (800.00) 16 10450110 445310 COVID-19 cuts (1,000.00) 16 10450110 461030 COVID-19 cuts (1,000.00) 16 10450110 464010 COVID-19 cuts (500.00) 16 10450200 436030 COVID-19 cuts (350.00) 16 10450200 436060 COVID-19 cuts (450.00) 16 10450200 436080 COVID-19 cuts (650.00) 16 10450200 464010 COVID-19 cuts (500.00) 16 10450200 474420 COVID-19 cuts (10,000.00) 16 10450300 413000 COVID-19 cuts (7,521.00) 16 10450300 431020 COVID-19 cuts (1,000.00) 16 10450300 436030 COVID-19 cuts (350.00) 16 10450300 436060 COVID-19 cuts (700.00) 16 10450300 436080 COVID-19 cuts (525.00) 16 10450400 436030 COVID-19 cuts (250.00) 16 10450400 436060 COVID-19 cuts (1,000.00) 16 10450400 436080 COVID-19 cuts (625.00) 16 10450400 445230 COVID-19 cuts (1,000.00) 16 10450400 469180 COVID-19 cuts (200.00) 16 10310710 490040 Covid-19 cut Z4406 (48,000.00) 27 31450900 393140 Covid-19 cut Z4406 48,000.00 14 31450900 334610 Covid-19 cut Z4406 12,000.00 9 31450900 474230 Covid-19 cut Z4406 (60,000.00) 23 10520543 346100 COVID-19 cuts $40,000 10 10520542 346100 COVID-19 cuts $40,000 10 10520541 346100 COVID-19 cuts $25,000 10 10520264 346400 COVID-19 cuts $8,000 10 10520430 346400 COVID-19 cuts $7,000 10 10520420 346400 COVID-19 cuts $5,000 10 10520520 346400 COVID-19 cuts $35,000 10 10530221 346500 COVID-19 cuts $15,000 10 10520264 346700 COVID-19 cuts $10,000 10 10510214 382100 COVID-19 cuts $10,000 8 10530210 382150 COVID-19 cuts $50,000 8 10520264 382200 COVID-19 cuts $5,000 8 10520200 382200 COVID-19 cuts $10,000 8 10530203 382200 COVID-19 cuts $5,000 8 10530200 382200 COVID-19 cuts $10,000 8 10530241 382200 COVID-19 cuts $45,000 8 10550110 361310 COVID-19 cuts $50,000 12 10610610 324100 COVID-19 cuts $100,000 10 10610610 324200 COVID-19 cuts $15,000 10 10610610 324300 COVID-19 cuts $25,000 10 10610610 324500 COVID-19 cuts $20,000 10 10510100 432060 Covid cuts - Facilities Consultant (150,000.00) 19 10530300 474270 Covid cut water wgn,ton truck and aerial lift (190,000.00) 19 10310710 490040 Covid-19 Cut R4130 (50,000.00) 27 31530910 393140 Covid-19 Cut R4130 50,000.00 14 31530910 473010 Covid-19 Cut R4130 (50,000.00) 23 10310710 490040 Covid-19 cuts r4145 (50,000.00) 27 31530910 393140 Covid-19 cuts r4145 50,000.00 14 31530910 473010 Covid-19 cuts r4145 (50,000.00) 23 10310710 490040 Covid-19 Cuts R4206 (25,000.00) 27 31530920 393140 Covid-19 Cuts R4206 25,000.00 14 31530920 473010 Covid-19 Cuts R4206 (25,000.00) 23 10510100 436080 COVID-19 cuts (113.00) 19 10510100 436030 COVID-19 cuts (125.00) 19 10510100 436060 COVID-19 cuts (350.00) 19 10510300 436080 COVID-19 cuts (50.00) 19 10510300 436030 COVID-19 cuts (125.00) 19 10510300 436060 COVID-19 cuts (150.00) 19 10520100 436080 COVID-19 cuts (100.00) 19 10520100 436030 COVID-19 cuts (125.00) 19 10520100 436060 COVID-19 cuts (313.00) 19 10520410 436080 COVID-19 cuts (63.00) 19 10520410 436060 COVID-19 cuts (163.00) 19 10520510 436080 COVID-19 cuts (88.00) 19 10520510 436060 COVID-19 cuts (228.00) 19 10520610 436080 COVID-19 cuts (50.00) 19 10520610 436060 COVID-19 cuts (98.00) 19 10520620 436030 COVID-19 cuts (375.00) 19 10520710 436080 COVID-19 cuts (75.00) 19 10520710 436060 COVID-19 cuts (195.00) 19 10520810 436080 COVID-19 cuts (63.00) 19 10520810 436060 COVID-19 cuts (163.00) 19 10520900 436080 COVID-19 cuts (63.00) 19 10520900 436060 COVID-19 cuts (163.00) 19 10530100 436030 COVID-19 cuts (125.00) 19 10530100 436080 COVID-19 cuts (175.00) 19 10530100 436060 COVID-19 cuts (500.00) 19 10530200 436080 COVID-19 cuts (100.00) 19 10530200 436060 COVID-19 cuts (188.00) 19 10530210 436080 COVID-19 cuts (50.00) 19 10530210 436060 COVID-19 cuts (88.00) 19 10530235 436080 COVID-19 cuts (50.00) 19 10530235 436060 COVID-19 cuts (138.00) 19 10530300 436080 COVID-19 cuts (45.00) 19 10530300 436060 COVID-19 cuts (88.00) 19 10550110 436030 COVID-19 cuts (1,250.00) 19 10550110 436060 COVID-19 cuts (1,250.00) 19 10550110 436080 COVID-19 cuts (250.00) 19 10550110 455120 COVID-19 cuts (10,000.00) 19 10550152 432080 COVID-19 cuts (2,000.00) 19 10550159 435055 COVID-19 cuts (5,000.00) 19 10550159 445140 COVID-19 cuts (6,000.00) 19 10550160 435010 COVID-19 cuts (3,750.00) 19 10550160 445270 COVID-19 cuts (2,500.00) 19 10550160 445290 COVID-19 cuts (1,000.00) 19 10550160 452050 COVID-19 cuts (500.00) 19 10550160 469110 COVID-19 cuts (3,000.00) 19 10550210 477020 COVID-19 cuts (17,967.00) 19 10550220 477020 COVID-19 cuts (88,226.00) 19 10570100 436030 COVID-19 cuts (500.00) 19 10570100 436060 COVID-19 cuts (750.00) 19 10570100 436080 COVID-19 cuts (200.00) 19 10570100 469360 COVID-19 cuts (5,500.00) 19 10610100 436030 COVID-19 cuts (375.00) 20 10610100 436060 COVID-19 cuts (375.00) 20 10610100 463080 COVID-19 cuts (125.00) 20 10610620 432060 COVID-19 cuts (100,000.00) 20 10610620 436030 COVID-19 cuts (494.00) 20 10610620 463060 COVID-19 cuts (1,275.00) 20 10610620 436080 COVID-19 cuts (225.00) 20 10610620 448010 COVID-19 cuts (10,000.00) 20 10610610 436030 COVID-19 cuts (918.00) 16 10610610 436060 COVID-19 cuts (1,105.00) 16 10610610 436080 COVID-19 cuts (435.00) 16 10610710 436030 COVID-19 cuts (200.00) 20 10610710 436060 COVID-19 cuts (250.00) 20 10610710 436070 COVID-19 cuts (75.00) 20 10610710 436080 COVID-19 cuts (100.00) 20 10610710 431020 COVID-19 cuts (200.00) 20 10610730 436030 COVID-19 cuts (625.00) 16 10610730 436060 COVID-19 cuts (1,250.00) 16 10610730 436080 COVID-19 cuts (375.00) 16 10610730 431020 COVID-19 cuts (5,000.00) 16 10610730 445180 COVID-19 cuts (3,500.00) 16 21610310 436030 COVID-19 cuts (250.00) 20 21610310 436060 COVID-19 cuts (250.00) 20 21610310 436070 COVID-19 cuts (50.00) 20 21610310 436080 COVID-19 cuts (100.00) 20 21610320 331100 CDBG Entitlement Funds (410,422.00) 9 21610320 448010 CDBG Entitlement Funds 205,211.00 20 21610320 448060 CDBG Entitlement Funds 205,211.00 20 21610310 331100 CDBG Competitive Covid (137,322.00) 9 21610320 331100 CDBG Competitive Covid -349,288.00 9 21610330 331100 CDBG Competitive Covid -200,000.00 9 21610310 432080 CDBG Competitive Covid 137,322.00 20 21610320 448010 CDBG Competitive Covid 130,000.00 20 21610320 448070 CDBG Competitive Covid 25,000.00 20 21610320 448090 CDBG Competitive Covid 194,288.00 20 21610330 448060 CDBG Competitive Covid 40,000.00 20 21610330 448090 CDBG Competitive Covid 160,000.00 20 21610330 436030 COVID-19 cuts (125.00) 21610330 436060 COVID-19 cuts (88.00) 21610330 436080 COVID-19 cuts (31.00) 21610410 436030 COVID-19 cuts (175.00) 21610410 436060 COVID-19 cuts (250.00) 21610410 436080 COVID-19 cuts (100.00) 23610811 436030 COVID-19 cuts (138.00) 23610811 436060 COVID-19 cuts (150.00) 23610811 436080 COVID-19 cuts (25.00) 23610812 436030 COVID-19 cuts (500.00) 23610812 436060 COVID-19 cuts (425.00) 23610812 436080 COVID-19 cuts (75.00) 79490110 436030 COVID-19 cuts (800.00) 79490110 436060 COVID-19 cuts (625.00) 79490110 436080 COVID-19 cuts (175.00) 79490115 436030 COVID-19 cuts 800.00 79490115 436060 COVID-19 cuts 625.00 79490115 436080 COVID-19 cuts 175.00 79490210 436030 COVID-19 cuts (624.00) 79490210 436060 COVID-19 cuts (488.00) 79490210 436080 COVID-19 cuts (137.00) 79490310 436030 COVID-19 cuts (176.00) 79490310 436060 COVID-19 cuts (138.00) 79490310 436080 COVID-19 cuts (39.00) 79490215 331100 ICHA Cares funds (197,836.00) 79490215 411000 ICHA Cares funds 170,836.00 79490215 448010 ICHA Cares funds 27,000.00 79490315 331100 ICHA Cares funds (27,306.00) 79490315 411000 ICHA Cares funds 27,306.00 79490225 331100 ICHA Cares funds (119,972.00) 79490225 449180 ICHA Cares funds 119,972.00 10710100 436030 COVID-19 cuts (158.00) 10710100 436060 COVID-19 cuts (531.00) 10710100 436080 COVID-19 cuts (125.00) 10710200 436030 COVID-19 cuts (375.00) 10710200 436060 COVID-19 cuts (1,000.00) 10710200 436080 COVID-19 cuts (313.00) 10710210 436030 COVID-19 cuts (75.00) 10710210 436060 COVID-19 cuts (225.00) 10710210 436080 COVID-19 cuts (75.00) 77770110 436030 COVID-19 cuts (368.00) 77770110 436060 COVID-19 cuts (250.00) 77770110 436080 COVID-19 cuts (100.00) 81710510 436060 COVID-19 cuts (88.00) x 81710510 436080 COVID-19 cuts (50.00) x 22710322 436030 COVID-19 cuts (30.00) 22710322 436060 COVID-19 cuts (131.00) 22710322 436080 COVID-19 cuts (108.00) 22710331 436030 COVID-19 cuts (175.00) 22710331 436060 COVID-19 cuts (300.00) 22710331 436080 COVID-19 cuts (100.00) 22710332 436030 COVID-19 cuts (100.00) 22710332 436060 COVID-19 cuts (300.00) 22710332 436080 COVID-19 cuts (100.00) 71810141 356100 COVID-19 cuts 402,528.50 71810142 356100 COVID-19 cuts 184,382.34 71810143 356100 COVID-19 cuts 140,163.70 71810144 356100 COVID-19 cuts 49,141.24 71810145 356100 COVID-19 cuts 17,884.36 71810110 432030 COVID-19 cuts (65,000.00) 71810110 435055 COVID-19 cuts (1,900.00) 20 20 20 20 20 20 20 20 20 20 20 20 25 25 25 25 25 25 25 25 25 25 25 25 9 25 25 9 25 9 25 17 17 17 17 17 17 17 17 17 25 25 25 17 17 17 17 17 17 17 17 17 10 10 10 10 10 25 25 71810110 435059 COVID-19 cuts (2,000.00) 25 71810110 436030 COVID-19 cuts (750.00) 25 71810110 436060 COVID-19 cuts (700.00) 25 71810110 436080 COVID-19 cuts (138.00) 25 71810110 469190 COVID-19 cuts (5,000.00) 25 71810120 432030 COVID-19 cuts (50,000.00) 25 71810120 445140 COVID-19 cuts (4,500.00) 25 71810120 445230 COVID-19 cuts (2,000.00) 25 71810120 464010 COVID-19 cuts (400.00) 25 71810120 466070 COVID-19 cuts (3,250.00) 25 71810120 469320 COVID-19 cuts (689.00) 25 71810120 474420 COVID-19 cuts (5,000.00) 25 71810141 442020 COVID-19 cuts (15,000.00) 25 71810141 443080 COVID-19 cuts (8,000.00) 25 71810141 445140 COVID-19 cuts (2,194.00) 25 71810141 466070 COVID-19 cuts (778.75) 25 71810142 442010 COVID-19 cuts (20,000.00) 25 71810142 443080 COVID-19 cuts (2,183.75) 25 71810142 445140 COVID-19 cuts (1,071.50) 25 71810143 443080 COVID-19 cuts (3,095.25) 25 71810143 445140 COVID-19 cuts (1,280.00) 25 71810144 443080 COVID-19 cuts (523.25) 25 71810144 469320 COVID-19 cuts (133.00) 25 71810145 445140 COVID-19 cuts (475.00) 25 71810190 490040 Covid cut T3020 (960,000.00) 27 71810915 393230 Covid cut T3020 960,000.00 14 71810915 474420 Covid cut T3020 (960,000.00) 25 71810190 490040 Covid cut T3004 (100,000.00) 27 71810915 393230 Covid cut T3004 100,000.00 14 71810915 473010 Covid cut T3004 (100,000.00) 25 71810210 331100 906 CARES funding (5,109,870.00) 9 71810245 356100 COVID-19 cuts 65,000.00 10 71810245 356200 COVID-19 cuts 165,000.00 10 71810221 345200 COVID-19 cuts 330,000.00 10 71810221 345100 COVID-19 cuts 140,000.00 10 71810210 436030 COVID-19 cuts (875.00) 25 71810210 436060 COVID-19 cuts (325.00) 25 71810210 436070 COVID-19 cuts (75.00) 25 71810210 436080 COVID-19 cuts (63.00) 25 71810221 442010 COVID-19 cuts (15,000.00) 25 71810221 443080 COVID-19 cuts (4,000.00) 25 71810230 465030 COVID-19 cuts (135,000.00) 25 71810245 442010 COVID-19 cuts (5,000.00) 25 71810245 443080 COVID-19 cuts (1,691.75) 25 71810245 469190 COVID-19 cuts (3,000.00) 25 72720110 436030 COVID-19 cuts (190.00) 25 72720110 436060 COVID-19 cuts (1,681.00) 25 72720110 436080 COVID-19 cuts (431.00) 25 73730110 436030 COVID-19 cuts (250.00) 25 73730110 436060 COVID-19 cuts (500.00) 25 73730110 436080 COVID-19 cuts (250.00) 25 74740110 436060 COVID-19 cuts (250.00) 25 74740110 436080 COVID-19 cuts (63.00) 25 75750110 436030 COVID-19 cuts (250.00) 25 75750110 436060 COVID-19 cuts (500.00) 25 75750110 436080 COVID-19 cuts (125.00) 25 76850110 331100 COVID funding (69,000.00) 9 76850110 384900 COVID-19 cuts 19,000.00 8 76850110 436030 COVID-19 cuts (250.00) 25 76850110 436060 COVID-19 cuts (125.00) 25 76850110 436080 COVID-19 cuts (50.00) 25 CIP Carryforwards: CIP Org Object Proiect Description Amount Program Line Reference 76850905 331100 Runway 12-30 Obstruction Mitigation (229,449.00) 9 A3442 76850905 334900 Airfield Repavement Rehab (329,000.00) 9 A3461 76850905 473010 Airfield Repavement Rehab 144,304.66 25 A3461 76850905 331100 Runway 7/25 Design Conversion (225,000.00) 9 A3464 76850905 432090 Runway 7/25 Design Conversion 37,500.00 25 A3464 76850905 473010 Runway 7/25 Design Conversion 212,500.00 25 A3464 76850905 331100 Runway 25 Threshold Relocation (40,936.00) 9 A3470 76850905 432090 Runway 25 Threshold Relocation 4,735.00 25 A3470 76850905 334900 Self Serve Fuel Station Kiosk Repl (150,000.00) 9 A3472 76850905 432090 Self Serve Fuel Station Kiosk Repl 5,699.00 25 A3472 76850905 473010 Self Serve Fuel Station Kiosk Repl 217,900.00 25 A3472 31610900 473010 Carbon Emissions Reduction 404,524.00 23 E4520 31310790 476130 Permitting Software Upgrade 225,990.64 23 G4720 31310790 472010 County Behavioral Access Center 2,500,000.00 23 G4723 31310790 476130 Infrastructure Assest Management 700,000.00 23 G4724 31310790 432060 Infrastructure Assest Management 59,462.56 23 G4724 31310790 472010 Citywide Building Card Access 175,000.00 23 G4725 75750905 473010 Compost Pad Improvements 250,000.00 25 L3333 75750905 474270 Excavator & Haul Truck 1,100,000.00 25 L3336 75750905 474270 Organics Grinder 300,000.00 25 L3339 77770905 473010 Normandy Dr Storm Sewer Repl 246,550.00 25 M3629 77770905 432090 Stevens Drive Storm Sewer Improvements 24,946.00 25 M3630 77770905 473010 Stevens Drive Storm Sewer Improvements 350,000.00 25 M3630 77770905 473010 Storm Water Improvements 376,561.00 25 M3631 77770905 473010 Lower Muscatine Storm Sewer 375,887.00 25 M3632 31710940 472010 Public Works Facility 520,617.00 23 P3959 31710940 473010 Idyllwild Drainage 270,951.00 23 P3976 31710940 473010 West Riverbank Stablilization 219,285.00 23 P3981 31710940 473010 Equipment Shop Parking Lot 123,200.00 23 P3983 31710940 473010 Brine Maker & Blending Station 6,933.00 23 P3985 31530910 472010 City Hall Projects - Other CIP 42,885.00 23 R4129 31530910 473010 Annual Park Improvements 159,393.00 23 R4130 31530910 473010 Park Annual ADA Accessib 47,752.00 23 R4132 31530910 473010 Park at N WWT Plant 34,307.00 23 R4185 31530910 473010 Intra -City Bike Trails 59,465.00 23 R4206 31530910 473010 Hickory Hill Trail Redesign 84,869.00 23 R4224 31530910 334900 Hwy 1 Trail (270,346.00) 9 R4225 31530910 473010 Hwy 1 Trail 7,857.00 23 R4225 31530910 473010 Rec Center Annual Impro 151,210.00 23 R4330 31530910 473010 Ped Mall Reconstruction 142,797.00 23 R4340 31530910 432090 Wetherby RR, Shelter&Playground 11,649.00 23 R4349 31530910 473010 Wetherby RR, Shelter&Playground 740,000.00 23 R4349 31530910 472010 Rec Center ADA Improv 425,423.00 23 R4351 31530910 473010 Lower City Pk Adventure Play 195,116.00 23 R4356 31530910 461030 East Side Sports Complex 34,851.00 23 R4360 31530910 473010 Napoleon Park Playground 440,515.00 23 R4367 31530910 432090 Mercer Park Pool Dehumid 85,119.00 23 R4369 31530910 472010 Mercer Park Pool Dehumid 842,450.00 23 R4369 31530910 473010 City Park Ballfield improv 129,071.00 23 R4373 31530910 473010 Mercer Ball diamond improv 86,166.00 23 R4374 31530910 432090 Hwy 6 Trail 65,000.00 23 R4376 31530910 471010 Hwy 6 Trail 25,000.00 23 R4376 31530910 334900 TT Woodland & Prairie (200,000.00) 9 R4377 31530910 473010 TT Woodland & Prairie 200,000.00 23 R4377 31530910 432060 Annual Tree Planting 10,000.00 23 R4380 31530910 473010 Annual Tree Planting 90,000.00 23 R4380 32710910 331100 Gateway Project 240,880.00 9 53809 32710910 473010 Gateway Project 416,569.00 23 s3809 32710910 473010 Traffic Signal Project 129,455.00 23 53814 32710910 473010 Traffic Calming 26,558.00 23 53816 32710910 473010 Pavement Rehab 4,695,011.00 23 53824 32710910 473010 Underground Electrical Facilities 50,398.00 23 53826 32710910 473010 Annual Complete Street Improv 578,883.00 23 53827 32710910 334900 Burlington/Madison Intersection (2,011,000.00) 9 53834 32710910 473010 Burlington/Madison Intersection 1,814,931.00 23 53834 32710910 331100 American Legion Rd/Scott Blvd (3,600,000.00) 9 53854 32710910 473010 American Legion Rd/Scott Blvd 7,074,765.00 23 S3854 32710910 471010 American Legion Rd/Scott Blvd 515,457.00 23 53854 32710950 473010 Myrtle/Riverside Intersection 1,883,137.00 23 53933 32710910 473010 McCollister Blvd -Gilbert to Syc 2,697,990.00 23 53934 32710920 331150 Prentiss St Bridge (898,299.00) 9 53935 32710920 473010 Prentiss St Bridge 1,543,525.00 23 53935 32710950 473010 Firs Ave/Scott Blvd Intersection 1,200,000.00 23 53944 32710950 432090 Firs Ave/Scott Blvd Intersection 74,475.00 23 53944 32710950 471030 Firs Ave/Scott Blvd Intersection 75,000.00 23 53944 32710910 432090 Court St Reconstruction 550,000.00 23 53946 32710910 471010 Court St Reconstruction 225,000.00 23 53946 32710910 432090 Benton St Rehab 102,124.00 23 53947 32710910 471010 Benton St Rehab 50,000.00 23 S3947 32710920 432090 Second Ave Bridge Repl 93,181.00 23 53949 32710920 473010 Second Ave Bridge Repl 700,000.00 23 53949 32710920 334900 Second Ave Bridge Repl (450,000.00) 9 53949 32710910 432090 Rochester Av Reconst 394,251.00 23 53950 32710910 471010 Rochester Av Reconst 50,000.00 23 53950 32710910 432090 Orchard St Reconst 135,000.00 23 53954 32710910 471010 Orchard St Reconst 50,000.00 23 S3954 32710920 432090 Gilbert St Bridge Repl 150,000.00 23 53956 32710920 471010 Gilbert St Bridge Repl 25,000.00 23 S3956 32710930 432090 Gilbert Ct Sidewalk 12,000.00 23 53957 32710930 471010 Gilbert Ct Sidewalk 3,000.00 23 53957 32710930 473010 Gilbert Ct Sidewalk 85,000.00 23 53957 71810915 473010 Parking Facility Restoration 6,624.00 25 T3004 71810915 474420 Parking Facility and Enforcement Automation 96,547.00 25 T3009 71810915 473010 Rec Center Parking Lot 295,902.00 25 T3019 71810915 474420 Parking Enforcement Vehicles 90,000.00 25 T3022 71810915 474420 Parking Automated Parking 275,000.00 25 T2023 71810915 474420 EV Charging stations 30,000.00 25 T3024 71810915 473010 Repl LED fixtures 100,000.00 25 T3025 71810925 473010 Bus Shelter Replacment 125,434.00 25 T3059 71810925 474270 Bus Sign Replacement 95,000.00 25 T3062 71810925 473010 Transit Facility Parking Lot Overlay 43,900.00 25 T3063 71810925 474420 Transit Mobile Column 60,000.00 25 T3064 71810925 473010 Muscatine Ave Ped/Transit 43,092.00 25 T3065 72720905 473010 Annual Sewer Projects 1,896,796.00 25 V3101 72720905 473010 Wastewater Clarifier Repairs 107,062.00 25 V3144 72720905 432090 Scott Boulevard Trunk Sewer 13,697.00 25 V3145 72720905 471030 Scott Boulevard Trunk Sewer 300,000.00 25 V3145 72720905 473010 Scott Boulevard Trunk Sewer 1,550,000.00 25 v3145 72720905 473010 Melrose Ct Sanitary Sewer 506,336.00 25 V3146 72720905 473010 Nevada Ave Sanitary Sewer 275,404.00 25 V3147 72720905 471030 Nevada Ave Sanitary Sewer 30,000.00 25 V3147 72720905 473010 West Pk Lift Station Rehab 95,500.00 25 V3148 72720905 432090 West Pk Lift Station Rehab 10,000.00 25 V3148 72720905 473010 Dewatering Roll Off Paving 90,000.00 25 V3156 73730905 432090 Spruce St Water Main 78,849.00 25 W3216 73730905 432090 Dill St Water Main Repl 27,278.00 25 W3222 73730905 432090 Water Dist Pressure Zone Imp 147,875.00 25 W3301 73730905 473010 Collector Well Capacity Impr 673,961.00 25 W3311 73730905 432090 Peninsula Well power redund 10,000.00 8 25 W3315 73730905 473010 Peninsula Well power redund 65,000.00 10 25 W3315 31410910 472010 Police Dept Flooring 55,326.00 Transfers In 23 Y4440 31410910 474420 Police Car & Body Camera Repl 28,142.00 25,496.00 23 Y4441 31410940 362100 Animal Sery Storage Garage (195,000.00) 19 12 Y4442 31410940 432040 Animal Sery Storage Garage 15,000.00 Debt Service 23 Y4442 31410940 472010 Animal Sery Storage Garage 180,000.00 7,423,273.41 23 Y4442 31410910 472010 Police Front Office Remodel 66,866.00 X 23 Y4443 31410910 334610 Crime Scene Mapping System (50,000.00) Excess Revenues & Other Financing Sources under 9 Y4444 31410910 474420 Crime Scene Mapping System 59,201.00 23 Y4444 State Form Program Lines Use of Money & Property 219,960.00 8 Intergovernmental (17,162,797.65) 9 Charges for Services 1,839,100.14 10 Miscellaneous (184,927.28) 12 Other Financing Sources (550,000.00) 13 Transfers In 2,570,626.00 14 Public Safety 128,856.00 16 Public Works 25,496.00 17 Health & Social Services - 18 Culture & Recreation (247,995.00) 19 Community & Economic Development 1,805,654.92 20 General Government 288,375.00 21 Debt Service - 22 Capital Projects 34,919,645.20 23 Business-Type/Enterprise 7,423,273.41 25 Transfers Out (2,570,626.00) 27 Internal Service (not budgeted) 2,276,134.00 X 30,780,774.74 Internal Service (not budgeted) (2,276,134.00) Excess Revenues & Other Financing Sources under Expenditures/Transfers Out 28,504,640.74 29 STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org 021 BUDGET NDMENT #1 of Iowa City Finance Department Budget Process Overview ■ FY20210riginal Budget was approved March 24, 2020. Runs July 1, 2020 to June 30, 2021. ■ City policy allows for amendments in the following situations: - Emergent situations - Transfer from contingencies - Expenditures with offsetting revenues or fund balance - Carry-over of prior year budget authority ■ Can amend anytime other than the last 30 days of the fiscal year. ■ Iowa City averages three amendments per fiscal year, typically in early fall, spring of the following year and early summer of the following year. ■ The next planned amendment coincides with the FY2022 Budget Process to be approved March 2021. First Budget Amendment of FY2021 ■ Carry -forward requests from FY2020 Budget - Submitted by Departments and reviewed by City Manager's Office and Finance Department - Budget policy that carry -forwards must be $5,000 or 1% of division budget minimum ■ Capital Improvement Project budget carry -forwards - CIP usually align more with calendar year vs fiscal year and multi-year projects ■ COVID-19 related budget cuts and grants ■ Other small amendment items Revenues ■ Intergovernmental Revenues - $17,162,798 - State and Federal Grants on CIP carry- forwards - COVID-19 and CARES Act grants ■ Transfers In - $(2,570,626) - CIP reductions - Early payoff of Lease - Purchase Agreement ■ Charges for Services - $(1,839,100) - Reduced revenue estimates Total Budget as certi<ed or last amended Current Amendment Total Budget after Cument Amendment Revenues & Other Financinn Sources Taxes Levied on Property 1 65,849,136 65,849,136 Less: uncollected Property Tax�LevyYear 2 0 0 Na Curren Property Tables 3 65,849,136 0 65,849,136 Delinquent Property Tares 4 0 0 TIF Revenues 5 2,593,2{13 2,593,203 CCW Cay Taxes 6 2,958,250 2958,258 ❑cerees&Permda 7 2,209,820 2,209,620 use d Wwy and property 8 3,036,906 -219 960 2,816,946 Intergavan tal s 35,752,644 17,162,798 52 915,442 Charges For Servicee to 48,039,624 -1,839,100 46,200,524 Special .4ssessnxnts 11 570 570 hsacellare 12 2,581,239 184,927 2,766.166 011re Financing Sources 13 12,772,840 550,000 13,322,840 Transrers In 1a 47,223,813 -2 570 626 44 653,187 Total Revenues am other Sources 15 223,018,053 13,268,039 236,286,092 Revenues ■ Intergovernmental Revenues - $17,162,798 - State and Federal Grants on CIP carry- forwards - COVID-19 and CARES Act grants ■ Transfers In - $(2,570,626) - CIP reductions - Early payoff of Lease - Purchase Agreement ■ Charges for Services - $(1,839,100) - Reduced revenue estimates Expenditures ■ Governmental Capital Projects - $34,919,645 - Major CIP: American Legion Rd, McCollister Blvd, Myrtle/Riverside Intersection ■ Business Type/ Enterprises - $7,423,273 - Major CIP: Scott Truck Sewerand Annual Sewer Projects ■ Community and Economic Development- $1,805,655 - Carry -forwards for CDBG/HOME and UniverCity program - COVID-19 grant expenditures Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Expenditures & Other Financing Uses Publicsarety 1s 27,852,394 128,856 27,991 ,250 Pylic works v 11,754,422 25,496 11,779,918 Healer and Lai Semi 19 605,000 605,000 Culture and Remotion is 16,431607 -247,9951 16,183,612 Cammuneyand Economic Development 20 6,901,519 1,805,665 10,707,174 Cef1ffa1 Govefmxnt 21 11,453,509 288,375 11,741,884 X USe w 22 14,519,819 14,519,819 Capiw Rciects 23 22,705,470 34,919,645 57,625,115 Total Gavemment Activities Fopend1ures 24 114,223,740 36920632 151,143,772 Business Type l Enterpnses 25 61,278,675 7,423,273 68,701.948 Total Gov Activities 8 Business Frpendilur 26 175,502,415 44,343 305 219 845,720 Tmnriem Out 21 47,223,613 -2 670 626 44 653,187 es Total Expendkurrranslers Out 29 222,726,228 41,772,679 264,498,907 Expenditures ■ Governmental Capital Projects - $34,919,645 - Major CIP: American Legion Rd, McCollister Blvd, Myrtle/Riverside Intersection ■ Business Type/ Enterprises - $7,423,273 - Major CIP: Scott Truck Sewerand Annual Sewer Projects ■ Community and Economic Development- $1,805,655 - Carry -forwards for CDBG/HOME and UniverCity program - COVID-19 grant expenditures CONCLUSION: First budget amendment for FY2021 Overall total impact to Fund Balance is a decrease of $35,062,190 Covered through excess fund balances and bonds and will not affect property tax levies QUESTIONS? STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg 52-483 CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2021 - AMENDMENT #1 To the Auditor of JOHNSON County, Iowa: The City Council of Iowa City in said County/Counties met on 9/1/2020 ,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any. thereupon, the following resolution was introduced. RESOLUTION No. 20-211 JOHN: -C)" _ (,%rlA SEP 0 4 202U A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2021 (AS AMENDED LAST ON N/A .) UN7Y AULJ�}Gi Be it Resolved by the Council of the City of owe t Section 1. Following notice published 8/20/2020 and the public hearing held, 9/1/2020 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: /\ ^P sed this lst dayof September, 2020. ./ (Day) AlanllVYea9 Sign`re Signature city ClerYJF ince Officer Mayor Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources Taxes Levied on Property 1 65,849,136 0 65,849,136 Less: Uncollected Property Taxes -Levy year 2 0 0 0 Net Current Property Taxes 3 65,849,136 0 65,849,136 Delinquent Property Taxes 4 0 0 0 TIF Revenues 5 2,593,203 0 2,593,203 Other City Taxes 6 2,958,258 0 2,958,258 Licenses & Permits 7 2,209,820 0 2,209,820 Use of Money and Property 8 3,036,906 -219,960 2,816,946 Intergovernmental 9 35,752,644 17,162,798 52,915,442 Charges for Services 10 48,039,624 -1,839,100 46,200,524 Special Assessments 11 570 0 570 Miscellaneous 12 2,581,239 184,927 2,766,166 Other Financing Sources 13 12,772,840 550,000 13,322,840 Transfers In 14 47,223,813 -2,570,626 44,653,187 Total Revenues and Other Sources 15 223,018,053 13,268,039 236,286,092 Expenditures & Other Financing Uses Public Safety 16 27,852,394 128,856 27,981,250 Public Works 17 11,754,422 25,496 11,779,918 Health and social Services 18 605,000 0 605,000 Culture and Recreation 19 16,431,607 -247,995 16,183,612 Community and Economic Development 20 8,901,519 1,805,655 10,707,174 General Government 21 11,453,509 288,375 11,741,884 Debt Service 22 14,519,819 0 14,519,819 Capital Projects 23 22,705,470 34,919,645 57,625,115 Total Government Activities Expenditures 24 114,223,740 36,920,032 151,143,772 Business Type/Enterprises 25 61,278,675 7,423,273 68,701,948 Total Gov Activities & Business Expenditures 26 175,502,415 44,343,305 219,845,720 Transfers Out 27 47,223,813 -2,570,626 44,653,187 Total Expenditurea/Transfem Out 28 222,726,228 41,772,679 264,498,907 Excess Revenues & Other Sources Over (Under)Expendituresfrransfem out Fiscal Year 29 291,825 -28,504,640 -28,212,815 Beginning Fund Balance July l 30 137,268,814 -6,557,550 130,711,264 Ending Fund Balance June 30 31 137,560,639 -35,062,190 102,498,449 /\ ^P sed this lst dayof September, 2020. ./ (Day) AlanllVYea9 Sign`re Signature city ClerYJF ince Officer Mayor Resolution No. Page 2 20-211 It was moved by Mims and seconded by Bergus the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: % Bergus x Mims x Salih % Taylor x Teague x Thomas x Weiner Kellie Fruehling From: Sent: To: Subject: t RISK Dear Iowa City City Council, Autumn Diesburg <autrd99@gmail.com> Saturday, August 29, 2020 10:40 PM Council City Budget Concerns M Late Handouts Distributeu (Date) As a resident of Iowa City, I am demanding the council vote against the current proposed budget for the ICPD and instead defund it. I urge you to move forward with actions that meet the IFR's current demands including defunding the ICPD and the release of the police footage from the night of June 3rd, 202o, as well as those you adopted in a previous resolution. I am calling on you to not just pay lip service to the IFR's demands, but to follow through on them. Thank you for your time. Signed, Autunm Diesburg she/her/hers I(' Kellie Fruehling From: Maeve Bittle <rnbittle20@grnaiI.com> Late Handouts Distributed Sent: Monday, August 31, 2020 11:37 AM To: Council Subject: Concerning the Iowa City 2021 Budget Proposal The Iowa City Council Members, {bate) I am writing to you today to urge you to reconsider the 2021 proposed budget for Iowa City, specifically the 15.6 million dollars that is proposed to be allocated to the police department. I am asking this of you because I believe that a portion of that money could instead be given to public services like homeless prevention and community mental health services. The council previously adopted a 17 point plan that included a promise to restructure the Iowa City Police Department. The proposed budget and plan for 2021 does not hold true to that sentiment. By increasing the budget and not redistributing to local community groups like the public library, homeless shelters, and food assistance programs, I believe you are not giving the power back to the people as you had promised. I have lived in Iowa City for the past four years as a student at the University of Iowa. I have witnessed the good of this community as well as observed the places it still struggles with. The homeless population has grown since the beginning of the year, with what can be assumed a direct correlation to the global pandemic we are in. I am asking you to consider allocating money to the building of another shelter house, as I know from personal interactions with many homeless people downtown that the waiting list to get into current facilities is months long. I am also asking you to put pressure on the ICPD to release the video of tear -gassing the department did on protestors on June 3rd. The BLM protests in Iowa City have always made a point to remain non-violent and the gassing of peaceful protestors was uncalled for. I know that as a community, Iowa City is striving towards equality and inclusion. I hope that you can reconsider the 2021 budget and choose to empower the local populace. Sincerely, Maeve Bittle Apt 103, 602 S Dubuque St, Iowa City, IA 52240 (36o) 621-6687 This email is from an external source. Kellie Fruehling From: Rebecca Entel <rentel@cornellcollege.edu> Sent: Monday, August 31, 2020 3:13 PM Late Handouts Distributed To: Council Subject: Budget Q �� (Date) A Dear City Council, I am writing in advance of your meeting to approve the budget. I urge you to make the most significant changes possible to the city budget. If now is not the time to make bold decisions about redirecting money from the police budget to other areas where it is so needed, then when will that happen? Please send a strong message to the citizens of this city that change can be real. Thank you, Rebecca Rebecca Entel Professor of English and Creative Writing, Cornell College she/her Author of the novel fingerprints of Previous Owners la_. Kellie Fruehling From: Sent: To: Subject: ASl Dear City Council of Iowa City, Nate Kouri <nkouri00@gmail.com> Monday, August 31, 2020 6:39 PM Council Defund the Police M Late Handouts Distributed q- I-2-0 (Date) I am Nathan Kouri and I live and work in Iowa City. I insist that the council listens to its constituents and adopts a budget that prioritizes community wellbeing, redirecting funding away from the police and towards other nonviolent social programs, including unarmed emergency responders for a variety of situations. From the book The End of Policing by Alex S. Vitale: "Any real agenda for police reform must replace police with empowered communities working to solve their own problems. Poor communities of color have suffered the consequences of high crime and disorder. It is their children who are shot and robbed. They have also had to bear the brunt of aggressive, invasive, and humiliating policing. Policing will never be a just or effective tool for community empowerment, much less racial justice. Communities must directly confront the political, economic, and social arrangements that produce the vast gulfs between the races and the growing gaps between the haves and the have-nots. We don't need empty police reforms; we need a robust democracy that gives people the capacity to demand of their government and themselves real, nonpunitive solutions to their problems." To that end, the city council must make a commitment to defunding the police, which is a commitment to class justice and racial justice. The City Council needs to pressure the City Manager's Office to ethically reallocate the city's expenditures away from ICPD and towards programs and organizations that work towards dismantling racial and class inequality. Poverty, oppression, and low quality of life cause crime. Overpolicing causes crime by increasing poverty, oppression, and low quality of life. Research shows that a living wage, access to holistic health services and treatment, educational opportunity, and stable housing are far more successful at promoting community safety than police and prisons. The Council must strongly support such efforts, financially and otherwise. I sent an email to the council with similar concerns months ago. I have been disappointed with how these concerns have been pushed aside time and time again. The council claims publicly to be working with activists and researchers, but has not yet responded adequately in concrete actions. We can't wait until what happened in Kenosha happens again in Iowa City. Your constituent, Nathan Kouri Kellie Fruehling From: Sent: To: Subject: 1 Iowa City Council Members, Allison Wanger <wangerallison@gmail.com> Tuesday, September 1, 2020 11:17 AM Council Budget Concerns Late Handouts Distributed (Date) I am writing to urge you to reconsider the 2021 budget allocation for the Iowa City Police Department. Currently, you are earmarking 15.6 million dollars to the ICPD. These resources should be more thoughtfully allocated to support and assist our community. What about using these funds to support transportation,education, resources for unhoused folks, mental health initiatives? The last thing we need is more policing. This money could be used to fund public services that help citizens thrive. Over the summer the Council adopted a 17 point plan that promised to restructure the ICPD. Your proposed budget does not hold true to these promises. It puts policing and politics above public services. Iowa City, along with the rest of the U.S., is hurting right now as we face the plagues of Covid and racial injustice. We all need to do better and look out for our neighbors as we fight for a more just and safe community. As it stands, your 15.6 million dollar budget for the ICPD is disappointing and does not demonstrate a commitment to a more justice, equal, and healthy Iowa City. Please reevaluate. Best, Allison Wanger Item Number: 12. 1 CITY OF IOWA CITY ��.:. -dry In � at COUNCIL ACTION REPORT September 1, 2020 Resolution approving a ground lease with Iowa City Hotel Associates, LLC for space to store a solid waste container at 150 E. Court Street. Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Mark Rummel, Transp. Services Associate Director Fiscal Impact: none Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The City leases Iowa City Hotel Associates, LLC 235 sq. ft. at 150 E. Court St. to store a dumpster, which ends 9/30/20. This resolution will extend the term to 9/30/23. Background /Analysis: With the amendment, the lease will exceed 3 years. State law requires a public hearing on every lease over 3 years. The leased space of 20'x 17' is on the southwest corner of 150 E. Court St. The amendment will increase the rent from $1,175 per year to $1,206. ATTACHMENTS: Description Kesolution Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 20-212 Resolution approving a ground lease with Iowa City Hotel Associates, LLC for space to store a solid waste container at 150 E. Court Street. Whereas, in 2018 the City and Iowa City Hotel Associates, LLC signed a ground lease of 235 square feet to allow Iowa City Hotel Associates, LLC to store a solid waste container at 150 E. Court Street which terminates on September 30, 2020; Whereas, the City and Iowa City Hotel Associates, LLC would like to amend the ground lease by extending the term through September 30, 2023; Whereas, the negotiated rent is $1,206 per year; Whereas, because the amended term of the ground lease exceeds three years, state law requires a public hearing; and Whereas, following the public hearing that was held, City Council finds that the ground lease amendment should be approved. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Manager is authorized to sign the amendment to the above referenced ground lease. 2. The City Manager is further authorized to sign amendments thereto. Passed and approved this 1st day of September 2020. Attest: ity Clerk MaHr ap..provedlpy .\/ City Attorney's Office - 08/27/2020 Resolution No. 20-212 Page 2 It was moved by Thomas and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES: NAYS x ABSENT: ABSTAIN: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 15. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT September 1, 2020 Resolution approving the rules and requirements of the Bow Hunt Program. Prepared By: Susan Dulek, Asst. CityAttomey Reviewed By: Geoff Fruin, City Manager Bill Campbell, Police Captain Fiscal Impact: none Recommendations: Staff: Approval Commission: N/A Attachments: Resolution No. 19-216 Natural Resources Commission Approval Resolution Application Process and Instructions; Rules; and Additional Information Executive Summary: The City's Long -Term Deer Management Plan calls for a bow hunt during the fall/winters of 2020- 2024. The "Application Process and Instructions; Rules; and Additional Information" sets forth the details of the Bow Hunt Program. Background /Analysis: Resolution No. 19-216 approved the Long -Term Deer Management Plan. The plan calls for the City to request that the Natural Resources Commission approve a bow hunt to manage the deer population during the fall/winters of 2020 to 2024. The Iowa Natural Resources Commission approved the basic parameters of the City Bow Hunt Program at its June 2020 meeting. Said parameters are: a) the hunt will occur from 10/1/20 to 1/1 /0/21; b) the hunt will only occur on private property; c) 75 antlerless deer tags will be available; and d) there will be an incentive program of 3 antlerless deer for 1 buck tag. The Iowa City Police Dept. will manage the bow hunt. The attached "Application Process and Instructions; Rules; and Additional Information" sets forth the details of the Bow Hunt Program consistent with the parameters approved by the Natural Resources Commission. The Bow Hunt Program rules and requirements include: • Hunters must be 18 years of age • Hunters must pass a proficiency test administered by Fin & Feather • The Police Dept. will conduct a criminal background check of every hunter • Hunters must be approved by the City • All shots must be taken 6 feet up in a manufactured stand • No shots can be taken within 150 feet of any home, building or property line unless the adjacent property owner grants permission • No shots can be taken within 150 feet of a trail, road, sidewalk, park, school ground or right- of-way • Baiting and feeding is prohibited • Written consent of property owners is required • All deer harvested must be visually confirmed by the Iowa City Police Dept. The resolution also authorizes the City Manager to make minor adjustments to the "Application Process and Instructions; Rules; and Additional Information," as needed. The resolution additionally authorizes the City Manager to create forms consistent with "Application Process and Instructions; Rules; and Additional Information" to implement the Bow Hunt Program. The "Application Process and Instructions; Rules; and Additional Information" and all forms shall be available on the City website. ATTACHMENTS: Description Resolution No 19-216 NRC approval Resolution Rules Prepared by Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 19-216 Resolution approving the Long -Term Deer Management Plan for the Years 2019 to 2024, rescinding Resolution No. 19-167, and authorizing the City Manager to sign an agreement with White Buffalo, Inc. Whereas, the Iowa Natural Resources Commission is authorized to approve deer management in urban areas; Whereas, the Iowa Natural Resources Commission has requested that the City have a long-term deer management plan (i.e., 5 -year); and Whereas, the attached deer management plan is a 5 -year plan to manage the City's deer population with one year of sharpshooting and four years of bow hunting along with five years of non -lethal activities; and Whereas, Council previously approved a 5 -year plan in Resolution No. 19-167, which the Iowa Natural Resources Commission did not approve and which should be rescinded accordingly; and Whereas, the City Manager should be authorized to enter into a contract with White Buffalo, Inc. for sharpshooting deer in the winter of 2019-2020 to implement the attached plan. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The attached Long -Term Deer Management Plan for the Years 2019 to 2024 is approved. 2. The City Manager is authorized to submit the deer management plan to the Iowa Natural Resources Commission for approval. 3. Resolution No. 19-167 is rescinded. 4. Upon the direction of the City Attorney, the City Manager is authorized to sign a contract with White Buffalo, Inc. for sharpshooting in the winter of 2019- 2020 to implement the attached plan. Passed and approved this 6th day of August , 2019. M OR ATTEST: Approved. City Attorney's Office Resolution No. 19-216 Page 2 It was moved by trims and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton IOWA CITY LONG-TERM DEER MANAGEMENT PLAN FOR THE YEARS 2019 TO 2024 (Approved by City Council in Resolution No. 19-216 on August 6, 2019) I. Sharpshooting in the Winter of 2019-2020 Pursuant to 571 Iowa Admin. Code 105.5, the City shall request Natural Resources Commission approval of an urban deer management zone during the winter of 2019-2020. Additionally, the City shall request that the special harvest be conducted under the following conditions: 1. The deer management area is defined as all public and private land within the corporate limits as designated by the City Council. Property owners will need to provide the City with permission. 2. The number of deer to be killed will bring the deer to a density of less than 25 deer per square mile. 3. It will be conducted solely by professional wildlife biologists trained as sharp shooters. 4. Bait may be used to attract deer to select sharpshooting locations. All baiting will be discontinued immediately and all remaining bait shall be removed if a CWD (chronic waste disease) positive test result is confirmed. If no CWD positive test result is confirmed, all bait will be removed at the end of the sharp shooting effort. 5. The deer carcasses will be individually identified (i.e., tagged) and transported whole (i.e., not field dressed) to a locker. All deer ages 1 year and older will be frozen and tested for chronic waste disease and held in individual containers until CWD test results are known. The City will enter into a contract with Iowa Dept. of Natural Resources for CWD testing and all costs will be borne by the City. The contract will contain further testing details. 6. After receiving a "not detected" CWD test result, all deer meat will be distributed free of charge at local food banks. If there is a positive CWD test, the carcass will be properly disposed of. 7. All antlers will be sawed off above the pedicle and turned over to the Iowa Dept. of Natural Resources. The locker will keep the hides. 8. Deer sharp shooting activities may occur on two separate occasions from December 1, 2019 through March 31, 2020. II. Bow Hunting in the Fall/Winters 2020-2024 Pursuant to 571 Iowa Admin. Code 105.5, the City shall request Natural Resources Commission approval of an urban deer management zone during the fall/winters of 2020-2024. The duration of the bow hunt shall be a minimum of 30 days. 2. The parameters of the bow hunt shall be developed following discussions with Dr. Garner and DNR Depredation Biologists, including the designated geographic boundaries and appropriate number of tags. The parameters shall be provided to the NRC by May 2020. 3. A request for an urban deer bow hunt shall be submitted to the NRC by May of the years 2020-2023 for the following fall/winters. III. Continued Monitoring and Evaluation from 2019 to 2024 Monitoring and evaluating the deer management efforts (both lethal and non -lethal) shall occur on a continuing basis and shall include the following: 1. Conducting an annual aerial survey in conjunction with the DNR to determine the density level of deer per acre and providing the result to the NRC. 2. Monitoring the trends over the years with the evaluation criteria to include: winter helicopter aerial deer surveys (estimate of minimal number of deer and their distribution), tracking of total deer harvest including the number of licenses sold and percent harvest success (estimate of deer abundance based on effort and success), deer/vehicle collisions and property damage complaints. An annual report containing an evaluation of these criteria will be provided to the NRC similar to the Polk County Controlled Bow -Hunt 2018-2019 Deer Report. 3. Reviewing whether 25 deer per mile is the appropriate density level. 4. Scheduling an annual City staff review of this plan specifically and evaluation of the deer population management generally. 5. Providing for public input: a. Developing a web page to accept complaints and suggestions. b. Scheduling an annual listening session for members of the public to address City staff on deer management including this plan. c. Placing a deer management update on a City Council agenda annually to allow members of the public to address City Council. IV. Non -Lethal Deer Related Activities through July 2024 Below are a series of activities Iowa City is committing to provide, consider and develop. These activities are based, in part, on successful non -lethal tools used in Mentor, Ohio, Austin, Texas, and Rochester Hills, Michigan. "Provide" means placing the information on the City's website, having hard copies available upon request, and having selected hard copies available at City Hall, the library, and other locations. Note that these activities will begin before sharpshooting. Deer -proof Fencing Provide • Images of deer -proof fences for gardens & other landscaping materials. Consider • Amending the City Code to decrease the restrictions on residential fences between 6 and 8 feet in height. Landscaping & Gardening Provide • Information on deer feeding patterns, deer resistant perennials, netting, "scare - based devices (such as wind chimes with the middle striker removed so it only triggered if the deer move them), repellants and decoy plants. • Information on barriers in the form of vegetation (such as hedges and thorny bushes to discourage deer from entering). Consider • Establishing a deer resistant garden as a demonstration project. Deer -Vehicle Accidents Awareness & Prevention Provide • Maps showing deer vehicle accidents so residents know where to be alert to the presence of deer and where and when drivers are more likely to encounter deer. • Educational information for drivers, such as: if you see one deer, there are likely others; deer often come out of roadside ditches or tall growth/unmowed areas, at dusk and dawn, during October -December (rut and hunting seasons), and during May/June (fawns); and defensive driving techniques (such as use of high beams at night, reducing inside vehicle lighting, and watching for deer "eyeshine" by roadsides). Consider • Reducing speed limits in high deer traffic areas. • Installing seasonal signage in high traffic corridors during rut and hunting season. • Installing Strieter-Lite reflectors, white flags along roadways, roadway sensors to warn of animals in road ahead, and strobe lights and sounds to warn deer of approaching cars. • Requiring deer resistant plants in City right of way. • Designing new streets or re -landscaping streets with deer attraction in mind. • Installing roadside fencing and adding fencing to overpasses and underpasses. Additional Educational Activities Provide • Links to resources from government, academia, and non -profits on deer management such as ISU Extension, Iowa Dept. of Natural Resources, and the U.S. Humane Society. • Suggestions for how to behave around deer (such as do not approach a deer with fawn or with a dog on a leash). Develop • "Deer" contact person in the neighborhood associations to assist with disseminating information. ■ Use of utility bill inserts for various deer related education 3 Other Actions Consider Amending City Code to prohibit intentional feeding of deer. 41 Expanding natural areas in the community that also serve as safe environments for wildlife Potential Partnerships Develop • Partners to assist in implementing the plan including Iowa City Master Naturalists, Project Green, Iowa City Gardeners Facebook group, Iowa City Deer Friends, local landscaping companies, local fence companies, and University of Iowa. 4 DNJ June 15, 2020 DEPARTMENT OF NATURAL RESOURCES Geoff Fruin, City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 Geoff-Fruin@iowa-city.org Dear Mr. Fruin, GOVERNOR KIM REYNOLDS LT. GOVERNOR ADAM GREGG IOWA NATURAL RESOURCE COMMISSION Thank you for your letter dated May 4, 2020. We appreciate your update regarding the successes that occurred during your 2019-2020 deer management efforts and the City's goal to include future bow hunts to continue that management. We, also, appreciate your reaching out to the DNR to determine if the Urban Deer Management Zone (DMZ) program would benefit your efforts and that the plan you submitted was approved by the DNR and included in the 2020-2021 DMZ list to allow for bow hunting this fall. The 2020-2021 DMZ list was reviewed and approved by the Natural Resource Commission at their June 11, 2020, business meeting. The Commission commends your efforts in working to create a long term and sustainable deer management plan and supports your continued coordination with the DNR to identify and implement annual strategies to help with deer management. Respectfully Submitted, Mar Underwood, Chair Natural Resource Commission Margo.Underwood@dnr.iowa.gov Attached: Letter from Geoff Fruin, City Manager, City of Iowa City, dated 05/04/20 cc: Susan (Sue) Dulek, Asst City Atty, 410 East Washington Street, Iowa City, IA (Sue-Dulek@iowa-city.org) Captain Bill Campbell, IA City Police Dept, Iowa City, IA (Bill-Campbell@iowa-city.org) Lt Zach Diersen, IA City Police Dept, Iowa City, IA (zach-diersen@iowa-city,org) Natural Resource Commissioners (Marcus. Branstad@dnr.iowa.gov, Laura.Foell@dnr.iowa.gov, Kim. Fra ncisco@dnr.iowa.gov, Laura. Hommel@dnr.iowa.gov, Tom.Prickett@dnr.iowa.gov, Dennis.Schemmel@dnr.iowa.gov) Dr. Dale Garner, IA DNR, CRD Division Administrator (Dale.Garner@dnr.iowa.gov) IA DNR Wildlife Biologists (Andrew.Kellner@dnr.iowa.gov, Greg.Harris@dnr.iowa.gov) WALLACE BUILDING, 502 E 9T" ST, DES MOINES IA 50319 Phone: 515-725-8200 www.lowaDNR.gov Fax: 515-725-8201 May 4, 2020 Natural Resource Commission Henry Wallace Building 502 E. 9th St. Des Moines, IA 50309 In re: June 2020 Business Meeting Urban Deer Management Zone—Request to Bow Hunt Dear Commissioners: P/Ak 5t _l as I r 1 "Nov .._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org I want to begin by thanking you again for authorizing the sharpshoot this past winter. White Buffalo, Inc. culled 500 deer with all the meat being processed by a local locker and distributed free at food banks. For your information, I am enclosing a copy of the "Final Report 2019-20 Deer Management Program" prepared by White Buffalo, Inc. I plan on providing the Commission an annual deer management report later this year. This letter is to request approval of an urban deer management zone in Iowa City under the following parameters: • When: 10/1/20 to 1/10/21 (to coincide with the bow hunt season) • Where: Private property throughout Iowa City • Tags: 75 antlerless tags -archery only • Preferred Vendor: Fin & Feather, Iowa City • Incentive Program: Iowa City requests a hunter who kills 3 antlerless deer will be eligible for 1 buck tag for the following bow hunting season. • Additional Request: Until further notice, this letter will serve as a request from Iowa City to renew its urban deer management zone for the following three seasons along these same parameters (Iowa City's long-term deer management plan provides for 4 years of bow hunting). As the White Buffalo, Inc. report states, the deer population likely is under our goal of 25 deer per square mile. As a result, City staff believes 75 tags will be sufficient to manage the deer population. With that said, we plan to partner with the DNR to conduct an aerial deer count next winter, which will provide needed data to assist us in our ongoing challenge of managing Iowa City's deer population. RECEIVED MAY 112020 In closing, I want to express my appreciation to Dr. Garner for his invaluable assistance to my staff this past year. I also want to thank Andy Kellner for his assistance in the development of our bow hunt. I know City staff looks forward to continuing to work with Dr. Garner and Mr. Kellner. Thank you very much for your time and consideration. Sincerely, Geoff ruin City Manager Copy to: Captain Bill Campbell, Interim Chief of Police Zach Diersen, Lt. Iowa City Police Dept. Susan Dulek, Ass't. City Attorney Prepared by Susan Dulek, Ass4. City Attorney, 410 E. Washington St., Iowa City, IA(319)356-5030 RESOLUTION NO. 20-213 Resolution approving the rules and requirements of the Bow Hunt Program. Whereas, Resolution No. 19-216 approved the Long -Term Deer Management Plan; Whereas, the Long -Term Deer Management Plan calls for the City to request that the Natural Resources Commission approve a bow hunt to manage the deer population during the fall/winters of 2020 to 2024; Whereas, the Iowa Natural Resources Commission approved the basic parameters of the City Bow Hunt Program at its June 2020 meeting; Whereas, said parameters are: a) the hunt will occur from 10/1/20 to 1/1/0/21; b) the hunt will only occur on private property; c) 75 antlerless deer tags will be available; and d) there will be an incentive program of 3 antlerless deer for 1 buck tag; and Whereas, the attached "Application Process and Instructions; Rules; and Additional Information" sets forth the details of the Bow Hunt Program consistent with the Natural Resources Commission approval and should be approved. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. The attached "Application Process and Instructions; Rules; and Additional Information" is approved. 2. The City Manager is authorized to make minor adjustments to the "Application Process and Instructions; Rules; and Additional Information," as needed. 3. The City Manager is further authorized to create forms consistent with "Application Process and Instructions; Rules; and Additional Information" to implement the Bow Hunt Program. 4. The "Application Process and Instructions; Rules; and Additional Information" and all forms shall be available on the City website. Passed and approved this 1st day of September , 2020. A0 A r v by: ATTEST: 1 CITY CLERK City Attorney's Office - 08/27/2020 Resolution No. 20-213 Page 2 It was moved by Mims and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner r 2020 - 2021 Iowa City Deer Management Bow Hunt Program Application Process and Instructions; CITY OF IOWA CITY Rules; and Additional Information APPLICATION PROCESS AND INSTRUCTIONS Thank you for your interest in the Iowa City Deer Management Bow Hunt Program ("Bow Hunt Program"). The 2020-2021 Bow Hunt Program season begins October 1, 2020 and ends January 10, 2021. Below you will find the steps necessary to complete the application process. Please pay close attention to the opening and closing dates as paperwork submitted after the deadline will not be accepted. Where Can You Hunt • Hunters must own property or have permission to hunt property which meets the Iowa City regulations. • The Iowa City Police Department does NOT provide or solicit land for hunters to utilize. Application Process • Private Property Bow Hunter applications will be available at www.icgov.org/deen)rogram beginning September 10, 2020 and closing on October 20, 2020. Application packets may also be picked up seven days a week at the front desk of the Iowa City Police Department at 410 E. Washington Street. • Online applications are available as a fillable PDF, and can be completed digitally or downloaded and handwritten. Any application received that is not legible or complete will be returned prior to processing. • A copy of the hunter's Iowa DNR Hunting License must be included with the application. • Applications must be e-mailed to zach-diersen@iowa-city.org or delivered to the Iowa City Police Department (410 E. Washington Street, Iowa City, IA 52240), by no later than 5pm on October 20, 2020. The hunter's application must be approved prior to hunting if application is submitted after October 1, 2020. Applications submitted after October 20, 2020 will not be accepted. • A person who has been convicted of or received a deferred judgment for a violation of a fish and game provision for an incident that occurred since 10/1/17 is not eligible for the Bow Hunt Program. • After applications are received, they will be processed by the Iowa City Police Department. Hunters must notify landowners of a possible on-site inspection by the hunt coordinator (Lt. Zach Diersen) and the Iowa Department of Natural Resources (IDNR), to confirm the location meets all regulations. • Before hunting is allowed, Permission to Hunt on Private Property and Waiver of Separation forms must be submitted and approved: o It is the responsibility of the hunter to obtain the signatures of property owners. o Completed forms must be e-mailed to zach-diersen@iowa-city.org or delivered to the Iowa City Police Department (410 E. Washington Street, Iowa City, IA 52240) BEFORE any hunting occurs. Hunters will be notified with the decision of their application. If approved, hunters must pass an annual archery proficiency test using their compound bow or crossbow if applicable. This test will be proctored by the Iowa City Fin and Feather and additional details will be provided with the application decision. If you have any questions, please contact the hunt coordinator: Lt. Zach Diersen Iowa City Police Department Office Phone: 319-356-5276 Email: zach-diersen@iowa-city.org Hunter Checklist APPLICATION (REQUIRED TO BE CONSIDERED) Application packets are available at www.imov.oruldeemrogram or can be picked up at the Iowa City Police Department (410 E. Washington Street). All materials can be e-mailed to zach.diersen@iowa- city.org or dropped off at the police station. ❑ Read "Application Process and Instructions; Rules; and Additional Hunter Information" ❑ Bow Hunt Application (Form #1) ❑ Copy of valid Iowa DNR Hunting License HUNTING LOCATION FORMS (REQUIRED BEFORE HUNTING) These may be submitted at the time of application, but are not required until before hunting occurs. Please allow time for approval. Forms received after the start of the hunting season will not be considered valid until they are approved. ❑ Permission to Hunt on Private Property Form (Form #2) ❑ Waiver of Separation Form(s), if required (Form #3) — No more than 3 waivers of separation allowed. ❑ Map of Planned Hunt Location AFTER APPLICATION APPROVAL (REQUIRED BEFORE HUNTING) ❑ Archery Proficiency Test (Conducted by Fin and Feather; Iowa City will use the same test as Coralville) DURING HUNTING (REQUIRED TO CARRY WHILE HUNTING) ❑ Valid Iowa DNR Hunting License ❑ Urban Deer License/Tags ❑ Copy of Signed Permission to Hunt on Private Property Form AND signed Waver of Separation Form(s), if required ❑ Picture ID AFTER DEER HARVEST (REQUIRED) ❑ Completed Anllerless Deer Harvest Confirmation Report (Form #4) ❑ Report with Iowa DNR (Please see below under "Additional Information") ❑ Visual confirmation and report with ICPD (Please below under "Additional Information") RULES The hunter must: Be at least 18 years old or older on the day of the hunt. Take all shots at least six (6) feet up in a manufactured elevated stand which has an approved safety harness; each hunter is encouraged to use a TMA or ASTM certified harness. NOT shoot within 150 feet (50 yards) or less of a home, building, or property line. NOT shoot back into the distance separation; except: (1) when hunting own property while adhering to distance requirement from adjoining property owner home, building, and property line; and (2) other property owners(s) waives distance requirement in written statement filed with the City. NOT position or use an elevated stand within 150 feet (50 yards) of any recreation trail, road, park, school, sidewalk, or right-of-way; and NO shot shall be taken that may cross or enter into the same. Shoot downward and no further than 75 feet (25 yards) from an elevated stand. NOT shoot a spotted fawn. Not bait or feed. Baiting and feeding are prohibited. Attempt to retrieve every arrow. Case all bows while traveling to and from the site to the hunting stand. Must own property or have permission to hunt property which meets the Bow Hunt Program rules. Follow DNR Hunting guidelines, except when the City regulations are more restrictive than State regulations. Follow HUSH (Help Us Stop Hunger) drop-off guidelines. Must promptly report to the Hunt Coordinator any hunting activity that is observed which violates these rules or any state or local law. Separation Requirement: Hunter shall not hunt within 150 feet of a home, building, or property line UNLESS the property owner or authorized manager of the property waives that separation requirement in writing. The Waiver of Separation Requirement form must be filed with the City. The separation requirement applies to homes, buildings, and property lines on the property being hunted as well as homes, buildings, and property lines adjoining properties. If the property requires more than three waivers, the property cannot be hunted. Adjoining property means all parcels of property that share a property line with the property to be hunted including properties that contact each other only at one point. Hunting License — Urban Deer /Taq — Permission Form(s): While hunting within the City of Iowa City ALL hunters must carry their Iowa DNR hunting license, Urban Deer License/Tags, and the permission form associated with the property being hunted. If Waiver of Separation forms are required, they must be carried as well. The Iowa Department of Natural Resources (IDNR) and the Iowa City Police Department will be conducting checks throughout the season. Any hunter not having the proper documentation on their person will be subject to removal from the program and/or subject to citation. Reporting Process to Confirm Harvested Deer: All deer harvested within the City of Iowa City must be reported to the IDNR AND the City of Iowa City Police Department. To report a harvested deer under the City's Bow Hunt Program, please follow these steps before transporting the deer off the property. Mandatory Harvest Reporting for Deer: Hunters who harvest a deer must report the harvest tc the IDNR by midnight on the day after it is tagged, or before taking it to a locker or taxidermist, or before processing it for consumption, or before transporting it out-of-state, whichever occurs first. The hunter whose name is on the tag is responsible for making the report. Failure to report or reporting falsely may result in a misdemeanor citation and possible loss of hunting privileges. 2. Registering Harvested Deer with The City of Iowa City: Hunters must register the deer with the City by calling 319-356-5276 and requesting an officer meet them at their vehicle prior to leaving the hunt location. 3. Report Hit Non -Recovered Deer: Just as IDNR regulations requires you to report deer hit but not recovered, you will also must report this with your hunt coordinator. Please leave your name, time and date, area hunting, area deer last seen, sex of deer, and area of deer struck. This must be done within 12 hours of not locating the injured deer. Email is the preferred method of contact. Avoid Confrontation with the Public: If anyone confronts you in a harassing manner while you are attempting to hunt, DO NOT engage in any threatening behavior, back talking, etc. Instead, call the Joint Emergency Communication Center at 319-356-6800, request an officer to respond, and attempt to remove yourself from the situation. The incident must also be reported to the hunt coordinator via email or phone call immediately. Interaction with Law Enforcement, City Employees, and Public: Hunters must at all times be respectful and cooperative with any Law Enforcement Official, City Employee, and/or the Public. Any verbal or written complaints of hunter(s) displaying rude or disrespectful behavior will be investigated. Hunters found not being respectful and cooperative will be removed from the program immediately. Additional Rules: • Legal weaponry for all hunting allowed during this season shall be restricted to compound bows and arrows, except that a hunter with a qualifying disability as defined by IDNR regulations be allowed to use a crossbow as defined and limited by the IDNR. • A hunter shall not dispose of any animal part on a public property, including roadside ditches. Entrails, bone and unusable parts of the deer can be disposed of in the trash if it is bagged in plastic. This applies to the City of Iowa City. If you live outside the City, consult your garbage collection service for proper disposal guidelines. • Deer must be covered during transport. • Hunt location will not be approved if more than three Waiver of Separations to the 150 -foot rule are required. • Hunting under the influence of drugs or alcohol will result in suspension of Urban Bow Hunt privilege. • No driving or stalking of deer is permitted. • Hunters should attempt to contact property owners before entering private property to track or retrieve injured or dead deer. • No property may be hunted by more than 4 hunters. • Merely sharing property on paper to increase your property locations will not be accepted. • Tree stands cannot be erected sooner than 7 days prior to the hunt and must be removed within 7 days after the hunt. ADDITIONAL INFORMATION No in-person meetings will occur ahead of the 2020-2021 hunt with the hunters and hunt coordinator, due to the COVID-19 pandemic. Buck Incentive Award Program: 2020.2021 Program: The IDNR is the sole authority to determine the number of Buck tags which will be awarded to the Bow Hunt Program. This is based on the total number of antlerless deer harvested under the City's Bow Hunt Program during the previous season. Therefore, until the upcoming season is completed on January 10, 2021, the number of Buck Tags that may be awarded is unknown. To ensure participation in the City's "Buck Incentive Award Program", a hunter must harvest 3 antlerless deer in Iowa City's Deer Management Zone. Button bucks, spike bucks, and shed bucks do not qualify as one of the three antlerless deer. • A hunter who harvests 3 antlerless deer as described above will earn 1 Buck Incentive Tag for the 2021-22 City of Iowa City's Bow Hunt Program. • Only 1 Buck Tag will be awarded per qualifying hunter and only reported, registered and confirmed Antlerless Deer Harvest Confirmation Reports will be utilized for this count. • Buck Tags earned are not transferable and can only be utilized within the City of Iowa City. Note: In the event the IDNR changes their ratio for awarding Buck Incentive Tags, a special drawing will be held. For this drawing, only a hunter who harvested 3 antlerless deer as described above will have their name placed in the drawing. The names will then be drawn until the number of Buck Incentive Tags are utilized. Example: 8 eligible hunters — IDNR award 7 Buck Tags— All eight names will be placed in drawing — The first 7 names drawn receive the Buck Tag for the following season —1 hunter will not be awarded a Buck Tag. Please be aware, the City of Iowa City's Bow Hunt Program is reviewed annually by the City Council. The City is under NO obligations to renew the special bow hunt for antlerless deer after 2023. In other words, although your name may be selected for a Buck Tag, there is no guarantee the antlerless deer bow hunt will be conducted the following season. ALL hunters must remember, participating in the Bow Hunt program is a PRIVILEGE AND NOT A RIGHT. Poaching: Should you see possible poaching, please call the Joint Emergency Communication Center at 319-356-6800 or 911. Be prepared to give your location and detailed information regarding the circumstances. H.U.S.H. — Help Us Stop Hunger: Any hunter can donate any legally taken, field -dressed deer to any of the participating HUSH lockers. For updates, visit www.iowahush.com. HUSH program lockers have been advised to contact the local hunt coordinator and the IDNR regarding deer improperly dropped off. Hunters violating HUSH drop-off standards and or spoiled meat will be subject to removal from the program. Please take the ethical steps to ensure your deer has been preserved properly. Post -Harvest Suggestions: These reminders will help you safely preserve the deer for your personal use, as preparation for your locker of choice to process for you, or for the HUSH program. Remember, you harvested the animal and it is your legal responsibility is to keep the meat from spoiling. Each day you prepare to hunt, you should consider whether you have enough time to properly recover and take care of your harvest or not. If you don't -- you should not hunt that day. Every harvest: • Remove the entrails as soon as possible and before taking it to the locker. Proper techniques can be viewed online if needed. Cooperate with the property owner regarding the disposal of entrails. Have a plan before the harvest that fits your hunt location. • Remove reproductive organs, clean out the chest cavity/rinse with water, split the pelvis and remove anal cavity/rinse with water. • Keep chest cavity open and hind legs open to ensure quick cooling. • Minimize exposure to sunlight, rain and dirt. When temperatures are above 50 degrees Fahrenheit: • Purchase and use a large tote or sled to minimize clean-up for the following; • Place 5 Ib. bags of ice or frozen 1 -gallon milk jugs of water in chest cavity and between the split pelvis. Replace every 24 hours, or sooner if air temperature is high. • Place iced deer on garage floor, this will help pull the heat out of the animal. • Process as soon as possible or get your deer to the locker as soon as possible -- at least within 24 hours. If dropping off your deer at a locker, follow their directive on preparation. Kellie Fruehling From: Suzanne Bentler <su-bent@hotmail.com> Sent: Monday, August 31, 2020 4:44 PM To: Council; Laura Bergus; Susan Mims; Mazahir Salih; Pauline Taylor; Bruce Teague; John Thomas; Janice Weiner Subject: Bow Hunt Program Suggestions Late Handouts Distributed AK Dear Iowa City Council Members: I � (Date) I am writing in opposition to the Bow Hunt Program rules and requirements being proposed for the Long -Term Deer Management Plan. I have done my research about this issue by going to the public input meeting on August 8, 2018, reading the information provided on the city website (memo dated November 14, 2017 and the White Buffalo Population Estimate report) and I also went to the Department of Natural Resources site and read their section on white-tailed deer in Iowa. I was disappointed that the City of Iowa City decided to pursue the sharpshooting and bow hunt as part of a Long -Term Deer Management strategy based on the weak evidence presented. However, I know that you have already embarked on this course of action so I will appeal to you to consider the concerns of other citizens who live in this community, pay taxes, and have opposition to hunters shooting any weapons within city limits in order to cull any animal (but in this case deer), especially based on the flimsy reasons for killing deer (i.e., they eat too many hostas, they cause too many accidents (not true in residential areas), etc.). Please consider amending the following rules so that you show a compromise with the many people who oppose your long-term deer management plan: • Revise the time period for the hunt to be for a 30 day period (as originally proposed) rather than a 90 day period. • Post on the City Deer Management Program website the following information: o Names and city of residence of each approved hunter o Location of approved hunting areas (this should be available because property owners have to give written consent) • Post warning notices when hunting is happening in any particular area (similar to what you did in the parks) • Increase the distance regarding shots taken within residences, building, property lines, trails, roads, sidewalks, parks, school grounds or right-of-way to 200 feet. Proficient bow hunters can shoot arrows to 150 feet. Changing the rule to no shots taken within 200 feet provides an added layer of safety for your citizens. Finally, please provide a statement for the record of how the City of Iowa City plans to enforce the approved rules and requirements for the Bow Hunt. Sincerely, Suzanne Bentler Iowa City Kellie Fruehling From: Sent: To: Subject: rsrc Dear council members, Angela Hayes <angelachayes21 @gmail.com> Tuesday, September 1, 2020 12:22 AM Council Please shorten bow hunting I understand the concern about deer population. However, I support a limited time for this. Late Handouts Distributed q 2- 0 (Date) Kellie Fruehling From: Sent: To: Subject: Dear Council Members, Angela Hayes <angelachayes21 @gmail.com> Tuesday, September 1, 2020 12:40 AM Council Deer bow hunting 1S - Late Handouts Distributed —1—?0 (Date) I understand that the deer population needs to be controlled. Without their natural predators and with our encroachment on their habitat, it is a necessary measure. However with COVID-19 there are so many more people in parks and on trails, I worry about accidents with people. If possible a shorter time period and more limits to ensure hunters are skilled enough to limit unnecessary suffering of the deer. Thanks for your consideration, Angela Hayes Kellie Fruehling From: Sent: To: Subject: Dear City Council, Sara Jacobmeyer Pinkham <sara jacobmeyer@gmail.cEM Handouts Distributed Tuesday, September 1, 2020 11:49 AM Council Deer hunt (Date) Please consider halting or limiting the upcoming bow hunt. This kind of population management is not only cruel to the deer, but is not something Iowa City residents should have to worry about in town. Bow hunting most often does not result in an immediate or quick death for the victim. Many times the deer are not fatally shot and end up escaping the hunter. They then begin to die slowly over weeks or months of infection from their wound. It takes a hunter with a lot of skill to effectively kill a deer with bow and arrow. Even if they are fatally shot, tracking the deer can take a lot of time and is achieved by following a blood trail. The deer suffer while they bleed out. If you move forward with this method of culling area deer, please limit the hunt to 3o days, and limit it to hunters who show exceptional skill and pass a skill test. This will lessen the chance for prolonged suffering of the deer, and will be less risky for the humans and other animals living in Iowa City. We do not need any bystanders to be injured or killed. Most people I know are uncomfortable with hunters coming into our neighborhoods with weapons. It would be preferable for hunters to require written approval from neighbors before any hunting commences in an area. I hope that you will consider these points if you choose to move forward with the hunt this year. And after everything we have collectively dealt with in 202o, allowing hunters with weapons to come into Iowa City and kill peaceful animals is not something we need. They get one chance at life just like the rest of us, and it shouldn't be our place to eliminate them when they're just here to share our habitat. There must be some other way to reduce populations, or live more harmoniously with them. Thank you for your time, and for the work you do for our community. I hope you will find a way to create to balance with this decision. Sincerely, Sara Jacobmeyer Pinkham 1125 Pickard St Iowa City This email is from an external source. STAFF PRESENTATION TO FOLLOW: 1 r I C04;qui h CITY OF lOVVA CITY 410 East Washington Street Iowa City, Iowa S2240-1826 (319) 356-5000 (3I9) 356-5009 FAX www.icgov.org Iowa City Bow Hunt Program: 150 -Foot Separation Requirement Visualization The proposed rules and requirements for the City's bow hunt program includes a 150 -foot separation requirement from any home, building, or property line unless the adjacent property owner grants permission through a Waiver of Separation. If more than three (3) Waivers of Separation would be required, the property is ineligible. Most standard sized parcels throughout the various neighborhoods of Iowa City would be ineligible for hunting under these parameters. Example property location: 435 Kimball Road. This property would not be eligible for hunting since four buildings/property lines are within a 150 radius and only three waivers of separation are allowed. Example property location: 3116 Friendship Street. This property would not be eligible for hunting since nine buildings/property lines are within a 150 radius and only three waivers of separation are allowed. Example property location: 50 Regal Lane. This property would not be eligible for hunting since twelve buildings/property lines are within a 150 radius and only three waivers of separation are allowed. PaF24 3 ■ G1 GO 2 2�58 2414 58 5J 5� _5G 2420 12� 2426 10 55 54" 427 A24322 2� 52 12 i•2 2433 a F a1 2442 � 14 13 51 949.❑' y439 7z 2450 446 45 48 r 244 LU I i r 2457 w �8 46 r 50. 503 2502y r 18 II + 47 250.3 a I 2504 44 " 2G 15 45 '1'1 5n5 .25pg 51 2511 2512 42 22 21 in A2 2 2514 4 2515 • 24 23 r 41 40 + 2 1 25 0 2530. Example property location: 28 Galway Place. This property would not be eligible for hunting since ten buildings/property lines are within a 150 radius and only three waivers of separation are allowed. tii 448 3475 '�RIy � r +�o r5�r GpY�PAO� TA� �~ 3422 3455- 344 3 100.111, 4 51G 524 536 ! � 3�'y�3G50 � 2 3G8�7310G4r, rr� 3704 r 332u J 1 28 I.6ac r 943.9' + 608 'S0G z7 � 1� t G2G � 6A6 WWI r 3305 + 3617 3551 1 3442' r3432 - IRELAND L I -F- 35 , 342y Example property location: 447 S Summit Street. This property would not be eligible for hunting since eight buildings/property lines are within a 150 radius and only three waivers of separation are allowed. 1 423 427 jr521 . BOWERY ST n A X N STAFF PRESENTATION CONCLUDED � r rrM as � h CITY OF IOWA CITY 410 East Washington Strect Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www. icgov. o rg Item Number: 16. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT September 1, 2020 Resolution authorizing the Mayor to sign and the City Clerk to attest a Consultant Agreement with the OIR Group, LLP to conduct an independent review of Iowa City's involvement in the use of tear gas and flash bang devices during the protest in Iowa City on June 3, 2020. Prepared By: Geoff Fruin, City Manager Reviewed By: Eleanor Dilkes, City Attorney Fiscal Impact: Time will be billed at $200 per hour with a not to exceed cost of $50,000 Recommendations: Staff: Approval 10071710=0111111100 /G1 Attachments: Resolution Agreement Executive Summary: City Council resolution 20-159 calls for a review of the Iowa City Police Department's involvement in the use of tear gas and flash bang devices during the protest in Iowa City on June 3, 2020. This item authorizes the Mayor to enter into agreement with the OI R Group (Playa del Ray, California) to conduct such review. OI R Group specializes in assessments of law enforcement agencies and reviews of critical incidents. Their staff has significant expertise in conducting such reviews. The City has not worked with the OI R Group before and thus has no previous engagements that would influence their investigation. Background /Analysis: On June 3rd, the Iowa City Police Department was part of a multi jurisdiction law enforcement response during a protest. While prohibiting access to Interstate 80, law enforcement deployed chemicals and flash bang devices to disperse the crowd. The City Council has requested a independent review of Iowa City's involvement in the incident. The attached agreement with the OI R Group will allow for the review of our involvement in the incident. Important to note, it does not include the review of other law enforcement agencies' involvement in the incident. The City does not have the ability to compel participation in this review from other law enforcement agencies that were part of the unified command response. The cost of the review will be based on time spent, which will be billed at $200 per hour with a not to exceed amount of $50,000. A final report will be generated and publicly presented to the City Council once completed. The estimated date of completion is sixty to ninety days from the engagement. Staff did speak with several other individuals and firms that are capable of conducting the review. All costs were similar at or above a billing rate of $200 per hour. OI R Group was selected based on their robust experience and ability to be neutral in their review of this incident. ATTACHMENTS: Description Resolution Agreement Correspondence - June 3 incident Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 20-214 Resolution authorizing the Mayor to sign and the City Clerk to attest a Consultant Agreement with OIR Group, LLP to conduct an independent review of Iowa City's involvement in the use of tear gas and flash bang devices during the protest in Iowa City on June 3, 2020. Whereas, on June 3rd, 2020 the Iowa City Police Department was part of a multi -jurisdiction law enforcement response during a protest. While prohibiting access to Interstate 80, law enforcement deployed chemicals and flash bang devices to disperse the crowd. The City Council has requested an independent review of Iowa City's involvement in the incident. Whereas, the City desires to engage the OIR Group LLP to conduct the review. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the Mayor is authorized to sign, and the City Clerk is authorized to attest the attached Consultant Agreement with OIR Group, LLP. Passed and approved this 1st day of September 2020. 1 Attest: City Cl Appr City Attorney's Office - 08/27/2020 Resolution No. 20-214 Page 2 It was moved by Bergus and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Mims Bergus Mims Salih Taylor Teague Thomas Weiner the Consultant Agreement This Agreement is made and entered Into this 1st day of September 2020 by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and OR Group, LLP, of Playa del Ray, California, hereinafter referred to as the Consultant. Whereas, the City desires the services of a qualified firm to provide an independent review of the Iowa City Police Department's participation in an incident that occurred on June 3, 2020 involving a multi -law enforcement agency response to a protest during which law enforcement personnel deployed chemical munitions and flashbang devices to disperse a crowd near Interstate 80 in Iowa City. Now therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. 1. Scope of Services The Consultant, led by its founder and principal, Michael Gennaco, agrees to provide a comprehensive review of the incident on June 3,2020. The review shall focus on the involvement of the Iowa City Police Department (ICPD) in the incident and shall include: A. A description of the local protest activity in the days and hours leading up to the incident that may have influenced law enforcement preparations and response. B. A description of the unified command structure at the Incident, including Identification of the various law enforcement agencies that were present and their approximate representation in numbers and defined role.. C. A description of the site/scene and location of law enforcement and protesters during the incident. D. A timeline of events at the scene of the Incident, including law enforcement Interaction with protestors, any law enforcement orders provided to the crowd, law enforcement orders to deploy use of force, and any arrests or citations at the scene. E. The quantity and type of force used by the Iowa City Police Department and, if available, other law enforcement agencies. F. Any known injuries to the public or law enforcement and a description of how those injuries were sustained and any response to those Injuries. G. Any other pertinent information that will inform the public about the response and help guide decisions regarding future Interactions of a similar nature. H. A review of Iowa City Police Department's Use of Force policy in effect on June 3, 2020, an analysis of its applicability to this incident and whether the actions taken by the ICPD were in compliance with the policy. -2 - Recommendations for modifications to the Use of Force policy as well as training opportunities that should be considered as they pertain to protest situations. Iowa City will provide access to all available information related to the Incident. While the City will attempt to obtain information from other agencies Involved in the multi -agency response, such documents may not be made available by those agencies due to the confidentiality of Investigative reports and intelligence data and assessments under Iowa law. Consultant shall provide a final report of its review in written form to the City Council, through delivery to the City Manager, which review shall be shared with the public. The report shall assess the actions of the ICPD collectively and recommend modifications to policy if warranted. The review and report is not intended as an internal Investigation of any particular officer and officers names shall not be Included in the report. If, during the course of the review, a policy violation by a particular officer is identified those violations will be addressed by the Chief of Police and the City Manager in accordance with the policies of the police department regarding Internal investigations, Chapter 80F of the Iowa Code, the Police Officers' Bill of Rights, and Chapter 400, the civil service provisions of the Iowa Code. II. Time of Completion The Consultant shall complete the services and provide its final report to the City Council within 90 days of its receipt of the referenced information from City. III. Compensation for Services Consultant shall perform the Scope of Services at the rate of $200/hour with a not -to -exceed amount of $50,000 for all fees and expenses. Invoices will be submitted monthly and paid by the City within 30 days of receipt. IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender Identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not -to -exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be -3 - exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. The parties agree that attendance at any such meeting is not included within the current not -to -exceed amount and will be billed at the hourly rate of $200.00 plus expenses. G. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. H. Should any section of this Agreement be found Invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue In full force and effect. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an Interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated In Section 362.5. J. Standard of Care. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth In this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. K. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. -4- L. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding Instituted with respect to this Agreement shall be brought in a court of dompetent jurisdiction in Johnson County, lows. The parties hereto hereby submit to personal jurisdiction therein and Irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an Inconvenient forum, For the T By: ruce Teague Title: Mayor Forthe Consultant By: Titlei-MOOCI N- oQdZC/Zf))jp L,Lf Date:_ - 09/01/20 � /D Z.OZo Date• U 1 � Attest: City Jerk Approved by: City Attorney's Office Date Kellie Fruehling From: Mike Manful[ <mmanfull@mccomaslacina.com> Sent: Wednesday, August 19, 2020 10:25 AM To: Council Subject: Cost of investigation A RAID Please do NOT waste money on a ridiculous investigation regarding the use of non -lethal riot control measures. You were REACTIVE in the heat of the moment. As you can see, from other cities across the country, tear-gas/pepper spray, is still being used because it WORKS. They are using it in cities FAR MORE LIBERAL than even Iowa City. The Freedom Riders should have NO SAY in how our tax dollars are used. Did they pay for the clean-up of the vandalism that plagued our city? NO! Mike Manfull Sent from Mail for Windows 10 Kellie Fruehling From: David Etre <davidetre@icloud.com> Sent: Wednesday, August 19, 2020 11:15 AM To: Council Subject: Tear gas investigation City council, Please do not waste tax money on this investigation, the city is facing drastic financial problems, and it would not be a wise use of funds that are already limited. The tear gassing was an unfortunate event, but also was the damage done to the city from the protests. Our city has already spent tax money on cleaning up all the graffiti, we don't have the luxury of spending money on this independent investigation. Thanks David Etre Iowa city resident and business owner Sent from my iPhone This email is from an external source. Kellie Fruehling From: Bobby Jett <bobby jett1 @gmail.com> Sent: Wednesday, August 19, 2020 12:45 PM To: Council Subject: Investigation into teargassing of protestors on June 3 i wholeheartedly support paying for the AGREED upon investigation of the tear gassing of protestors. I am frankly at a loss as to why the Mayor and Mayor Protem are now dragging their feet. Cost CANNOT be a measure against the validity of an investigation into this type of brutality. If Iowa City really wants to respect and honor the Iowa Freedom Riders requests, then this cannot and should not be swept under the rug. I feel the Council would be setting a very bad example for other cities with similar concerns. Please do the RIGHT THING and follow through with this commitment. Respectfully Bobby Jett Kellie Fruehling From: Sudbeck, Rachel <rachel-sudbeck@uiowa.edu> Sent: Wednesday, August 19, 2020 2:33 PM To: Council Subject: Investigate the June Teargassing Hello, I recently saw that the city council intends to halt investigations into the June Teargassing of unarmed protesters. As an instructor at the university, and a graduate student in the creative Nonfiction writing program, it concerns me greatly that City Council doesn't seem determined to discover who was at fault. Students of mine-- students as young as 17 -- were violently teargassed, and as of yet there has been nobody held accountable. I want to state my unequivocal support for finding the people responsible and making sure to model for everyobe that this kind of incident in unacceptable and cannot be allowed to happeb in Iowa City, or anywhere. Thank you, RachelSudbeck Kellie Fruehling From: Sent: To: Subject: To the Iowa City Council, Means, Brittany <brittany-means@uiowa.edu> Wednesday, August 19, 2020 2:53 PM Council Investigation into June teargassing I am writing to voice my support for hiring an investigator for the June 3 incident where peacefully protesting citizens were tear gassed, pepper sprayed, and had smoke grandes thrown at us. My interest in the investigation is not just for the vague goal of "answers," but for accountability. Those of us who were protesting that night were met with undue violence by the police. Days after the incident, I experienced burning in my lungs, skin, and eyes, and had multiple nose bleeds. Others experienced the same and worse. The idea that no one will answer for this, that the officers who used chemical weapons against us are not facing any kind of consequences, that Iowa City is sending the message that these kinds of injustices are acceptable, is unconscionable. Please continue with the investigation and then make sure that those who are responsible for mistreating citizens are held accountable. Sincerely, Brittany Means This email is from an external source. Kellie Fruehling From: Sent: To: Subject: A Hello, Lifelong Iowa City resident. DRAGON TROGDOR <dragontrogdor@gmail.com> Thursday, August 20, 2020 9:46 AM Council Teargassing Incident Please hire the independent firm to investigate the June 3rd teargassing incident. Kellie Fruehlin From: Mike and Donna Valiga <mdvaliga@gmail.com> Sent: Thursday, August 20, 2020 10:39 AM To: Council Subject: Probe Dear Council Members, Thank you for asking for the community's input regarding the use of tear gas. We see no purpose in pursuing a meaningless probe into the use of tear gas by the I.C. police. I applaud the police for trying to hold the line between free speech and causing dangerous situations on a very busy highway. They have to use judgement calls when it is unclear what the intentions are, of members of "peaceful demonstrations". Peaceful demonstrations of good will can get hijacked by the wrong people. At that time we saw what was going on in MN. We can also see what is happening in Seattle, Portland, CA., and Chicago. The police had a hard job to perform and they did it well in Iowa City. We strongly feel that we can no longer afford to keep throwing money away especially after this last storm and the money it took to clean up the graffiti (this is not art). Besides, there is nothing to gain by an expensive investigation. We need to move forward and look at the future. This is a good city with well meaning people. Sincerely, Donna and Mike Valiga 165 Glenn Dr. Iowa City, IA 52245 This email is from an external source. Kellie Fruehling From: Chris Hutton <christopherd.hutton@gmail.com> Sent: Friday, August 21, 2020 1:40 PM To: Council Subject: Independent Investigation into Police Actions on June 3rd A RISK Dear City Council Members, I want to voice my support for proceeding with the independent investigation of the incident on June 3rd. While I can certainly understand the hesitancy with regard to the cost while we are still dealing with a pandemic and the results of the derecho, I worry that not enough will change with regard to policing in our community if we do not fully investigate this. Additionally, it's my understanding that there is a video that led some of the council to feel as if the investigation was not necessary. I think the only way for the public to be able to assess whether we agree that the investigation is made unnecessary by the video is to see the video for ourselves. If that is not possible for whatever reason, then I think it would be best to proceed with the investigation. Thank you for your time, -Chris Hutton Kellie Fruehling From: Carol deProsse <lonetreefox@mac.com> Sent: Friday, August 21, 2020 2:37 PM To: Council; Geoff Fruin Subject: Police Will one of you tell me - please - how the police can say "we're not telling you anything" and you let them get away with it? Do you trust them to do an investigation of the tear -gassing without a single one of the councilors or at least an outside attorney being a part of the police investigation effort. You were doing so well for a while, but letting the police be in charge of you rather than the other way around is exactly why it is often said, "there is no political will to take on the police". Carol deProsse 1401 Burry Drive This email is from an external source. Kellie Fruehling From: Elisa Hernandez Perez <elisa.hdez88@gmail.com> Sent: Friday, August 21, 2020 9:57 PM To: Council Subject: On the investigation into the use of teargas on protesters on June 3 Ai r RI�K Dear councilmembers of Iowa City, I am an Iowa City resident and I am contacting you to demand that the independent investigation into the use of teargas against non-violent protesters on the night of June 3rd be properly conducted. Or, at the very least, that you begin making the information you have available on said incident public asap. We citizens have a right to know what public employees, such as members of the police department, do, especially when they are supposed to be "serving and protecting" us but seem to only escalate and do harm. Thank you for your attention, - Elisa Hernandez Perez o?paldo Dpookr_ iota _Ca+� __cw3r__l 6 A rim re xvfe , A��w)q 62bk, tat been-. Av&YYVhDesbn 4U,o S G i k 6v+ I W_)OL a+,, 1 14 5-d 0 Kellie Fruehling From: Autumn Diesburg <autrd99@gmail.com> Sent: Saturday, August 22, 2020 11:55 AM To: Council Subject: Letter to the Council Members Dear Iowa City City Council, As a resident of Iowa City, I am writing to demand that the police footage from the of June 3rd, 202o be released to the public. On the night of June 3rd, 2020 protesters were tear gassed by the police and, as of now, the parties responsible have yet to be held accountable. The public deserves to see the footage and to know what parties still need to be held accountable. I also urge you to begin tangible work towards meeting and implementing the demands of the IFR. All the demands of the IFR, including defunding the ICPD and the release of the police footage from the night of June 3rd, 2020, work towards restructuring Iowa City into a safe place for all, but especially for BIPOC individuals, families, and communities, something historically, and presently, Iowa City has not been. Signed, Autumn Diesburg she/her/hers Kellie Fruehling From: Sydney DeBoer <sydneygracedeboer@gmail.com> Sent: Saturday, August 22, 2020 1:36 PM To: Council Subject: From an Iowa City Local A R111K� Dear Council Members, I am a current resident of district B, on the east side of Benton street that turns into Page street. My parents live just a few blocks away in district C. They moved to this city to have a better life. I was born at UIHC. I attended Horace Mann Elementary, South East Junior High, and City High School. I am a first generation student that graduated this year from the University of Iowa with honors and degrees in history and social studies education. I have spent time volunteering in our schools and working in this community. Because of my experiences, I share a profound love and appreciation for our people and city. Our city can do better. On the evening of June 3rd, I joined the Iowa Freedom Riders' protest in solidarity with black and brown individuals in our community and across the nation. I did not feel safe. It was not the protestors or their actions that made me feel unsafe, but the behavior of the police. I could not trust that I would not be arrested for being associated with a peaceful protest. I worried that my Fulbright grant would be in jeopardy with an arrest on my record. Despite my worries, I stayed to show my support of the movement. Black and brown individuals experience worse fears on a daily basis. On the evening of June 3rd, I held my arms up and said the words, "don't shoot". I was met with rounds of tear gas and flash bangs. Protestors on their knees and hands in the air were moved with chemical weapons. Many community members rallied in support to address the burning of skin and eyes, difficulty breathing, and wounds. The police made no attempts to ensure the safety of individuals and continued use of deterrent weapons. If there was a warning to disperse, we could not hear it. I, like many others, thought that this would not happen "in our city". We were wrong. An independent investigation of the events of June 3rd is essential. If not just for the results, to show that the city cares about its citizens and accountability. Hear us. Acknowledge us. Most importantly, do something about it. If there is a video to be made public, do so. We deserve to know what happened to us, our neighbors, our friends, and our families. We deserve to know why it happened and what can be done about it. Sydney DeBoer 1 Kellie Fruehling From: maggie Elliott <maggie.a.elliott@gmail.com> Sent: Saturday, August 22, 2020 7:18 PM To: Council Subject: Investigation into June teargassing Iowa City Council, I urge you to proceed with an independent review of the happenings on the night of June 3rd in Iowa City. It is important that we understand what led up to the use of force and evaluate if the actions taken in response have been adequate. Cost seems to be a factor in determining whether this review goes forward. The cost seems reasonable to me and I would argue that any time force is used on the citizenry, we need an investigation. I was happy to see the Council had agreed on using an independent firm. Thank you for serving our community. Maggie Elliott 1 Kellie Fruehling From: Auden Lincoln -Vogel <alincolnvogel@gmail.com> Sent: Sunday, August 23, 2020 4:18 PM To: Council Subject: Fwd: June 3rd Complaint A RISK Hello, I was told to send my complaint to IC City Council about the June 3rd use of chemical weapons against peaceful protestors (of which I was one). I demand that Clty Council launch a third -party investigation into these events and that City Council compel ICPD to release all videos to the public from that night. City Council's hesitation to act on these matters is shameful. Thank you, Auden Lincoln -Vogel Forwarded message From: Denise Brotherton <Denise-Brotherton@iowa-city.org> Date: Sun, Aug 23, 2020 at 1:51 PM Subject: lune 3rd Complaint To:.alincolnvogel@gmail.com <alincolnvogel@gmail.com> Thank you for reaching out to us on the Iowa City Police feedback form. I would encourage you to contact the Iowa City Council regarding your requests for a 3rd party review of the incident on June 3, 2020 involving law enforcement and protesters. They are currently in the process of making that decision. Captain Denise Brotherton Commander Field {Operations Division FBINA #255 Iowa City Police Department Fair spays -moo PAve ew 1CPD Mission: To work in partnership with the community, enhance trust protect with courage and compassion, and empower victims of crime through excellence in service. a I Li aawLc A (VaA4 R Ck .+t) u o_J�,. -1-620 — °_t"c! l,.a t11l Glf _ r r to om m VA ��il A care �l byy f - 41\p lAl" r kindles tJ(r`Ca, - ti -T I M r � - �� I 10 A ods -ki VJ VA Cl Umm o r fibh f-vvvl �vn(A1 �r u A ayya - S- - - - - t?-CI+YV l - Qnrdi _ IDC _ y©I fav as ns � —�"-- ov► �yhe►�1 in [tiWr� d�5� ciSK ib►� 00 �v�re (irP�l�ir7in Or CO MP (CU'vi 7I�f.__ � _____ � _±V1 a� o �►' cers av�r� S i �o nA.-" bL4 IF9 �'P�i?'1..�_����. 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ThcAA K S fiL, Ycc,l +hii__ PaIIGe- Off le -3,2111y -gib [e, 1Gr Keep,-nj each ,;oihef In CvCC:K. f 61 s r S wily J- ``im shocic�j 0,+ jisa PP 1'__�fftcl* (le d ire 4107t r &tubers 0'f �t)vaj� l C-Oud a ECept OnC-, Vr�o CAS fc flG ee P]enfi fl -CO 1ndePen)en4 pnvesf,- fief , one w6 s -e i-efor+ ShG„ U hQVC b4ee.A CCf?f14tfe*J alr►ossir fhrcE weeKs 0,1G, way hole 1 mf -r7; shj tv c\ Weary me f- h sj c i�. 1,,J hen c,,'+y { � � rP-jeUfej PIC -4 r (e-sifv c+t,fe. 44c, i CFP, L WQs n't- Scf;s-ci'eJ, Lut -1 wGs 011, CtCGom p� Plat)( y c)L GC 6ft ofhfi � a OM 1r'a�fO�rSe 0� Will Inic i �e- pfupos-,rd +' clove- on Iowa Freels RJe c Once- ctp,,n, f6se- 6fi-th }he . Poble,r t "rerrrfy an� guepfez G Peaceful p((,test y/iI VOA avaay QS (f Ar-jhi*4 �afpeOA) aJ ot?Ce a jG;q the Vo;CeS of Llai✓+W Gig 6e, 113tilotej. -T� th"s snvesti at"e-1 .s 01004 rejot(Id 4s vylimpar-toAt/ 0(A/ 1Qn5 will I' -f- 101(f- the, 01(fthe oi- er A� mo-js f;, �o llo w! VC. ac 94, l l covan tln j on -thf. Agcrjowc 9,vs,-n9 P1a,?, fe.sfrc,ct(/r, , G4 cpp, 4he. C1 P� tRB c a, -n ;rt j power, owxd eWy c f her ;+CM CA l_ bce f� Ii St. W v 'Our 1OL41 govc""m coo liar of at, cummifelc,t�, Ve MuS - b.?-4hit -fube)ie.ce -chem. LAO be, 'Follow - roup. Please 4001 let 0lf. OC hope, e-fiiAtiUa'Sk. LL Tha/K� �f Y.,,(ecarijerckfiran flGr(� Ahe- Vwx y.v do. your f((,4 04 ne;? 61r, C-14fr el R,d ,(r✓ Kellie Fruehling From: Wu, Austin <austin-wu@uiowa.edu> Sent: Wednesday, August 26, 2020 11:16 AM To: Council Subject: Full disclosure of the events of 3 June 2020 to the general public Like many City residents, I was disappointed to see a seeming reticence on the part of many city councilors towards continuing with the independent investigation of the events of 3 June 2020 previously committed to by council earlier in the summer. A failure by the City to go through with the independent investigation or otherwise release more information to the general public about the events of that night would not only damage public trust with their municipal government, but would also make the City more vulnerable to a repeat of those night's events in the future as mass demonstrations against systemic racism, police violence, and structural inequality show no sign of abating in the near future. In the days immediately after 3 June, misinformation was rife among the general public, even among protesters who were present that night. Rumors and calls to action spread like wildfire online without substantiation, even if they were written with good intention. I myself am guilty of having incorrect perceptions of the event, even as someone who was part of that night's demonstration, and saw the flash of the stun grenades and inhaled the gas fired that night. For over a month afterwards, I initially believed that it was only the Iowa State Patrol that had fired on protesters. That was not true. I also believed for a time that CS gas—generally prohibited for military use as a chemical weapon under international law, both for domestic and external purposes — was not employed on the night of 3 June. That was not true either. Months after the incident, several key details remain murky and unclear to the general public. This gap in time from the present to that night in June should not be seen as a reason for the City to quietly drop its prior commitment to investigating the events of that night, but rather as an opportunity for the City to demonstrate its commitment to public trust and transparency. A failure to do so would have conversely deleterious results on relations between the municipal government and the rest of the City, including town -gown relations with the large student population here in Iowa City — of which many took part in that night's protest, and for whom one of their most prominent engagements with their city government is being tear -gassed and pepper sprayed by the police while taking part in a peaceful demonstration. Even if the final report will not be completed until close to the end of the year, it will be of great benefit to the City in its efforts to prevent a repeat of such an incident. If (or when) a similar event takes place in the future, a failure to properly analyze the events of the night of 3 June will be one of the first criticisms to arise, and rightfully so. It is imperative that either the City goes through with the previously agreed-upon independent investigation, publicly release the video shown by city staff to the Mayor and Mayor Pro Tem, begin answering specific questions from the public regarding the events of 3 June openly and earnestly, or some combination of the aforementioned actions thereof. The societal factors that sparked the protests on 3 June — systemic racism, police violence, extreme wealth inequality and economic instability, aggravated by the COVID-19 pandemic — show no sign of going away anytime soon. It would certainly be more difficult (and expensive) to conduct a comprehensive investigation and reckoning of two such incidents rather than just one. Sincerely, Austin Wu r i �e .. _v 442 CJ Q r t W f11V �o 4-a 6V t c oh o v ITI !A f W� I foA�G nA5�, IKOAALTA 'TPja [A ROMf 0, a ta 41k JAM/ v eC� P,6 a C4151 49PJO y V_ V. - - JQ - I - ue� `� r ` S ✓! O - a P,-, < _.- Kellie Fruehling From: Sent: To: Subject: RISK Dear Iowa City Council members, Monica Basile <monicadoula@gmail.com> Thursday, August 27, 2020 6:28 PM Council Please investigate the June 3 tear gas incident I 1 Lp Late Handouts Distributed (Date) I am writing to urge you to carry forth the investigation into the police tear gassing incident of June 3, 2020. My son was among the peaceful protestors on the street that night, and I could not have been more proud of him and of his commitment to demonstrating with hundreds of others in our community in support of social change for racial justice. Those protesters were exercising their protected right to free speech and assembly to call for an end to police brutality. And they were met with police brutality. I watched the live news footage that night in utter shock as police fired tear gas and stun grenades at him and the other protesters. My son witnessed a protester having a seizure as a result of the flash of the stun grenades, and as an EMT struggled to help, the police fired more tear gas at them. A friend sustained 3rd degree burns from a stun grenade that landed close to him. The physical effects of the tear gas lasted several days for my son, and the trauma of the violence perpetrated by police that night will always be with him, and with everyone in Iowa City and beyond who, like me, felt a sense of horror and betrayal. And yet, our community's resolve to continue protesting was in no way extinguished. The use of tear gas, like all other chemical weapons, is considered a war crime by the Geneva Convention. If that weren't enough, to repeatedly fire a weapon of war that causes coughing, sneezing, and respiratory difficulty in the midst of a pandemic in which a deadly disease is spread through respiratory droplets is all the more unconscionable. The people of our city deserve to know: Who gave the orders to fire chemical weapons on a peaceful assembly of our community members? How can we hold them accountable, and how can we guarantee that such an irresponsible, harmful, and utterly unnecessary act of aggression toward our own citizens will never happen again? I understand that an independent investigation represents a significant financial cost to the city. This is of no small concern. However, the Iowa City Council made an agreement with the Iowa Freedom Riders, many of whom were victims of this incident, to investigate. I believe that not following through with the investigation as promised would represent an even greater cost to a sense of trust in Iowa City's leadership and law enforcement. I also understand that internal footage of the incident exists, which might shed some light on some of the unanswered questions about what happened that night. However, part of the systemic problem that the current protest movement seeks to address is the way in which internal investigations often fail to result in true transparency and accountability. Not following through sends the message to our citizens that incidents like this will be ignored and ultimately tolerated. I don't think we can afford this. As someone who takes pride in Iowa City's progressive values, I feel a great sense of loss when I think that our beloved city would fail to give such an incident the critical attention it warrants. I want to continue to live in a city where an occurrence like this is uncharacteristic. I want this to go down in history as an aberration. Most of all, I stand with the Iowa Freedom Riders in a fervent hope that these protests can be a catalyst for increased racial justice and police accountability in Iowa City, rather than a turning point that ushers in an era of increased fear, distrust, and violent suppression. The Iowa City Council has an opportunity to take action toward mending relationships between our citizens, our elected leaders, and our police. This can only happen if the investigation moves forward as promised. Please don't let this opportunity pass. Sincerely, Monica Basile Monica Basile, PhD, CPM, LMT (she/hers) Certified Professional Midwife, Licensed Massage Therapist Adjunct Assistant Professor, Gender, Women's, and Sexuality Studies, Ulowa Mindful Birthing: Holistic, Inspiring, Inclusive Childbirth Education www.mapieseedbirth.com CONFIDENTIALITY NOTICE: This e-mail message is intended only for the use of the individual ore ntity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please do not distribute it- Please notify the sender bye mail at the address shown and delete or destroy the original message and any attachments. Thank you. Late Handouts DigtAuied _coves cI%w�nat Ger �m - �� ,��-��'��1•.�J-rte _a.�--e-cy�..�,�-.� rb - r-- -�-�' A .. l IDC Late Handouts Distributed i 2 -31— 2-C-) N 116_ 614 (}6md j bei. (Date) I y_ e ��—eta c rha- 1 gumbo_ -_and "+rm from d -Sovlr un t Orx�tn ��t ,.Q rob Cray . CO CA\ TOC- k 7 c-yk -_© - — GitO_t, _�i _-i'f-Qac �nw� �� P Arno—rte, _ - 3�.ct—in Awa—ck,y, _Ke opt iti nom- Stop—UN-11 -the— NcAc® llecLfs c - (i �uct,F�A- �f6�fis ha�zc; b-eer<_c1ur�, 0.Ad- +Ve vio nu i _ei t, OF r_r� est Gid hc�P-bP�trO—W i jh UN6W Niki W c -6.( P (o W -S6 n Gft�v CD.)nciA—rnt 1 _ in be Ai6n(Ctrl kt �-fir} 101acK cz(�d- br wig Kellie Fruehling From: Candida Pagan <candida.pagan@gmail.com> Sent: Friday, August 28, 2020 1:28 PM To: Council Subject: independent investigation or public release of video from June 3 protests Dear Iowa City Council, I am writing in support of releasing the video of the events of June 3 re: law enforcement agencies tear gassing peaceful protestors. If there is video evidence that can help the public understand what happened and resolves an issue, then let the public see that video. Also, why wasn't it brought up before? I cannot say whether or not I would require further independent investigation before seeing the video, but certainly if the video is not publicly released, then I would want the investigation. In this time, transparency and follow through are critical to build and maintain trust in the community. In response to Councilwoman Taylor's quote in the Press Citizen: "What more could come out of it if we do an in-depth, independent investigation that takes three more months? I just can't see that there would be much more good to come out of it," Taylor said. What comes out of it is the earned trust citizens of Iotiva City can put in council to follow through on their intentions and to not cast aside something that was deemed for the public good once it seems inconvenient or as if enough time has passed to be forgettable. How much did you think it would cost in the first place? Perhaps the silver lining of the event was that it led to some policy changes, but what does policy mean if there is no accountability if it appears to no have been followed? Great, I am all for policy changes, however, that does not mean that a legal, public record of the events of June 3 are not important in cementing how well we (you, city government) adhere to the commitment of change going forward. Late Handouts Distributed Thank you for your consideration, Candida Pagan This email is from an external source. S-31 -2d (Date) +( o C om, I KL ,L V- Late Handouts Distributed Q -3l -.;Lo (Date) A+ IG-. 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LI W4✓j i J, Kellie Fruehling From: Chris Hutton <christopherd.hutton@gmail.com> Sent: Monday, August 31, 2020 5:43 PM To: Council bate Handouts Distributed Subject: Iowa Freedom Rider Objectives (Date) Dear Iowa City Council, Ahead of tomorrow's meeting I would like to express my support for the current objectives of the Iowa Freedom Riders. I want to reiterate my support for the release of the video from June 3rd and an independent investigation of that event; I also want to voice my concern and disappointment that we are already hearing about additional money being spent on police rather than reducing the police budget and spreading some of that money to social services such as mental health resources and affordable housing. As a side note on the topic of affordable housing, according to an op-ed in the Iowa City Press Citizen by the executive director of Shelter House, a member of the council incorrectly stated that the previous year's funds were not being used and recommended the council not allocate additional funding. It's important that that is corrected and re -considered before making any decisions about affordable housing funding. Recently, the city of Austin, Texas reduced its police budget by 1/3, redirecting just over $150 million to social services. I strongly urge the council to follow their lead and commit to more serious change in our city. Let us see what happens when we attempt to better meet our community's needs, instead of just funding punitive measures for the symptoms of those needs not being met. Thank you for reading and for all of your hard work! Best, Chris Hutton Kellie Fruehling From: laurie crawford <1auriecrawford517@gmail.com> Sent: Monday, August 31, 2020 7:17 PM To: Council Subject: June 3 teargassing of protestors & Mayor Teague and Council Members, Late Handouts Distributed cl — (Date) Please approve the Resolution authorizing the OIR group to conduct a review of the Iowa City Police Department's involvement in the use of tear gas and flash bang devices during the June 3rd protest in Iowa City. Thank you, Laurie Crawford Iowa City, IA �1Le Kellie Fruehling From: Allison Jaynes <allisonjaynes@gmail.com> Sent: Tuesday, September 1, 2020 9:25 AM Late Handouts Distributed To: Council Subject: June 3rd police violence against protesters (Date) i RIX Dear City Council, I ask that you provide the information that IFR has requested regarding the June 3rd incident, in which protesters were attacked by police with teargas. Spray painting is peaceful. Chanting and yelling is peaceful. Marching is peaceful. Please understand that because a group demonstration does not conform to your particular checklist does not mean it's a riot or a danger. No harm or injuries to persons were incurred in any IFR protest, except those initiated and carried out by law enforcement. Just last night, following an IFR protest, a prominent leader of the movement was arrested. Law enforcement did follow proper protocol, including not releasing the charges until several hours later. This is an example of targeted arrests -- they knew who they were arresting. It was meant to send a message, to be a_ power play, and this kind of police activity should be immediately and loudly condemned. This behavior must end if we are to continue a dialog in a free and equal society. Allison N. Jaynes Kellie Fruehling From: Sent: To: Subject: A City Council Members: Amber Seaton <amseats79@gmail.com> Tuesday, September 1, 2020 10:47 AM Council IFR & ICPD Support Late Handouts Distributed (Date) My name is Amber Seaton, and I am writing as a long time resident of Iowa City. I have lived here for over 20 years and have enjoyed making this great city my home. I have two sons, both at City High, and my husband, Brad is a lifelong resident of Iowa City. I write today as I understand you have a council meeting today to discuss the June 3 tear gas incident and city budget among other agenda items. I want to say this very clearly as I believe that it is absolutely possible to both support our police department full of good, hard working individuals as well as believe that we do have a fundamental deep issue with racism that needs to be addressed. However, as a taxpayer, I am struggling with the choices that our city is making. Our police force is being treated horribly and their hands tied as our city is being destroyed right in front of all of our eyes. These are hard working men and women who have been very supportive of our community for years and are all of a sudden being treated as if they are the enemy. I do believe that we all need to work together to end racism and make sure that every member of our community feels safe and support. But that should INCLUDE our police force. We have a huge community who has remained relatively silent (likely out of fear) who believe that we need to start seeing some change on how this handled. Senseless vandalism is taking over or city so much to the point where my family avoids downtown completely as we can't stand to see it anymore. That kind of behavior does not help support our businesses as continue to struggle through COVID-19. Something needs to change and or police force deserves respect and to be supported by city leadership. Any talk of defunding a police force that is already understaffed and burdened after months of this treatment is dispicable. I encourage you to focus on the entire population of Iowa City. We all need to work together to end racism. Contiously pitting our police force against members of community does not accomplish this. They needed to be treated as partners and resources in this solving this difficult problem. I appreciate your time and allowing me to voice my concern. Thank you! Amber Seaton 319-430-8974 amseats79@gmail.com Item Number: 17. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution establishing Ad Hoc Truth and Reconciliation Commission. Prepared By: Councilors Weiner and Bergus Reviewed By: Eleanor Dilkes, City Attorney Geoff Fruin, City Manager Ashley Monroe, Assistant City Manager Fiscal Impact: Cost of hiring Facilitator Cost of additional expert media assistance if determined necessary by commission. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Creation of an Ad Hoc Truth and Reconciliation Commission is one of the commitments made by the City Council in Resolution No. 20-159 to address the Black Lives Matter Movement and Systemic Racism. The proposed resolution creates the Commission, specifies the members to be determined by Council appointment, sets forth the charges of the commission and the reports and recommendations to be made by the commission to the City Council. Background /Analysis: ATTACHMENTS: Description Resolution DEFERRED TO 9/15/20 Prepared by: Council members Janice Weiner and Laura Bergus Resolution No. Resolution establishing Ad Hoc Truth and Reconciliation Commission Whereas, in Resolution No. 20-159 (Initial Commitments addressing the Black Lives Matter Movement and Systemic Racism in the wake of the murder of George Floyd by the Minneapolis Police and calls for action from protesters and residents), the Iowa City City Council resolved as follows: By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear witness to the truth of racial injustice in Iowa City and to carry out restorative justice, through the collection of testimony and public hearings, with such work to include a recommendation to the Council of a plan for dedicating and/or renaming public spaces and/or rights of way in honor of the Black Lives Matter movement; and, Whereas, truth and reconciliation underscores the imperative that confronting and reckoning with the past is necessary for successful transitions from conflict, injustice, resentment and tension to peace, equality and connectedness; and, Whereas, while we acknowledge that other forms of injustice and challenges have occurred over the course of the history of the city of Iowa City, the focus of this Commission is on race; and, Whereas, the Iowa City community must look comprehensively into its past and bear witness to the truth of racial injustice in order to provide the best possible foundation for moving into a future of equity based on healing and hope; and, Whereas, creation of an Ad Hoc Truth and Reconciliation Commission is in the best interests of the City and its residents. Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, that: 1. The Ad Hoc Truth and Reconciliation Commission (TRC) is hereby established 2. The TRC shall have 9 (11?) members who are representative of the City's BIPOC communities and organizations, including those who have direct lived experience with systemic racism, as well as experts who support those communities. To the extent possible, as determined by the City Council, the TRC shall include representation from groups such as the Iowa Freedom Riders, the Black Voices Project, the South District Neighborhood Association, the Iowa City Human Rights Commission and the Community Police Review Board. Iowa City residency is preferred but not required if an applicant offers expertise or representation not available from applicants who reside in Iowa City. Members of other City boards and commissions are eligible to serve on the TRC. 3. Applications for membership on the TRC shall be announced, advertised, and available in the same manner as those for all City boards and commissions. 4. The TRC shall select the Chair, who when present will preside over all meetings, and the Vice -Chair, who will serve as chair in the absence of the Chair. Resolution No. Page 2 5. The TRC shall be facilitated by an independent consultant, funded by the City, with expertise and experience in group facilitation and human rights, until such time as the TRC concludes by the favorable vote of at least three-fourths of all the members of the TRC (7/9 or 9/11) that facilitation is no longer needed. Administrative/clerical assistance and media/event assistance shall be provided by City staff as determined by the City Manager and City Clerk. Media assistance may be supplemented by outside expertise on a case-by-case basis if the Commission believes it will substantially expand outreach. 6. The TRC shall determine the frequency and conduct of its meetings. The meetings will be open to the public and conducted in accordance with Chapter 21 of the Iowa Code. Records, documentation and communications of the TRC will be public records under Chapter 22 of the Iowa Code. 7. The TRC shall serve from December 1, 2020 (placeholder) to May 31, 2022 (plaosholder) and shall have an organizational meeting no later than December 1, 2020 (plaoeholder). 8. The charges of the TRC are as follows: A. Fact -Finding The TRC shall collect evidence, including first-hand testimony, of discrimination and racial injustice in multiple settings and compile a complete record of racial injustices that will inform and support the fundamental institutional and policy reforms necessary to address systemic racism. B. Truth -Telling The TRC shall: 1) Provide multiple fora and creative opportunities for persons impacted and traumatized by racial injustice to share their stories of racial injustice and experience to be heard by: (a) fellow communities of color; (b) a broad cross section of the entire Iowa City community; and (c) key decision -makers in city government, the business community and the University; 2) Explore ways to provide such opportunities through art, music, theater, workshops, rallies and other forms of congregation, multimedia and listening designed to reveal truths that cannot be fully expressed in traditional fora; and, 3) Create a repository for community stories expressed in multiple media (written, video, audio, art) that can be catalogued and used to educate and inform members of the community. C. Reconciliation The TRC shall: 1) Provide opportunity for and facilitate direct conversation among and between community members of color, white community members and representatives of various sectors in which people of color experience discrimination and injustice (e.g. police and protesters, landlords and tenants, students and teachers, patients and health care providers, business owners and staff); 2) Create a replicable model that provides a structure for enabling these conversations throughout the city; 3) Make available opportunities for a broad cross section of the community to learn about discrimination and racial injustice in our community; and, 4) Identify and recommend to the City Council institutional and policy reforms, new social practices, expectations, protocols, habits, rituals, conversations and celebrations that will move Iowa City toward a shared experience of race and difference, justice and equity and community and harmony. 9. The TRC shall, every two months, submit periodic updates to City Council to include, but not be limited to: 1) recommendations to Council and/or resources that the TRC needs to carry out its work; 2) TRC's continuing efforts to educate and inform the community about racial injustice and any recommendations to the Council about enhancing those efforts; and Resolution No. Page 3 3) recommendations to dedicate and/or rename public spaces and/or rights of way in honor of the Black Lives Matter movement. 10. By May 15, 2022 (placeholder) the TRC shall submit to City Council: A. A report summarizing the work of the TRC. B. A repository of community stories expressed in multiple media (written, video, audio, art). C. Recommendations to the City Council for: 1) Institutional and policy reforms to end systemic racism; 2) Opportunities to create new social practices, expectations, protocols, habits, rituals and celebrations that will move Iowa City toward a shared experience of race and difference, justice and equity and community and harmony; 3) Measures to enhance the autonomy/security/sovereignty of communities of color and mitigate disparities in social and economic power; and 4) A recommendation on whether and in what form the work of the Commission should continue. 11. By May 31, 2022 (placeholder), time permitting, the TRC shall strive to submit to City Council a replicable model and structure for conversations between people of color and white community members and representatives of various sectors in which people of color experience discrimination and injustice. 12. Absent further action by the City Council, the TRC will dissolve on May 31, 2022 (placeholder). Passed and approved this day of 2020. Mayor ATTEST: CITY CLERK Approved by City Attorney's Office — 08/26/2020 Prepared by: Council members Janice Weiner and Laura Bergus Resolution No. Res\aSystemic stablishing Ad Hoc Truth and Reconciliation Commission Wherlution No. 20-159 (Initial Commitments addressing the Bla Lives Matter MoveRacism in the wake of the murder of George Floyd the Minneapolis Policer action from protesters and residents), the Iowa City Ci Council resolved as follow By October 1, 020, create ar ad hoc Truth and Reconcilia ' n Commission to bear witness to the tr hof racial in in Iowa City and to rry out restorative justice, through the collec n of testimony and public hearin , with such work to include a recommendation to a Council of a plan for dedic ng and/or renaming public spaces and/or rights of way in nor of the Black Lives tter movement; and, Whereas, truth and reconciliation derscores theOperative perative that confronting and reckoning with the past is necessary for succe ful transitio s from conflict, injustice, resentment and tension to peace, equality and connec dness nd, Whereas, while we acknowledge that othe orms of injustice and challenges have occurred over the course of the history of the city I a City, the focus of this Commission is on race; and, Whereas, the Iowa City comm/to look cc rehensively into its past and bear witness to the truth of racial injustice in oidethe be t possible foundation for moving into a future of equity based on healie; and, Whereas, creation of an Ad City and its residents. Now, Therefore, Be It Truth and Reconciliation by the City Council of the City is in the best interests of the City, that: 1. The Ad Hoc Iruth and Reconciliation Commission (TRC) is\iereby established 2. The TRC shall have 9 (11?) members who are represen tive of the City's BIPOC commur les and organizations, including those who have di ct lived experience with Vthlowa racism, as well as experts who support those communitie To the extent possible, mined by the City Council, the TRC shall include represen tion from groups such Freedom Riders, the Black Voices Project, the South istrict Neighborhood on, the Iowa City Human Rights Commission and the Com nity Police Review owa City residency is preferred but not required if an applicant ffers expertise or tation not available from applicants who reside in Iowa City. embers of other ds and commissions are eligible to serve on the TRC. Applications for membership on the TRC shall be announced, advertised, an available in the same manner as those for all City boards and commissions. The term of me bers shall commence immediately upon City Council appointment. 4. The TRC shall select the Chair, who when present will preside over all meetings,�nd the Vice -Chair, who will serve as chair in the absence of the Chair. Resolution No. Page 2 The TRC shall be facilitated by an independent consultant, funded by the City, with expertise nd experience in group facilitation and human rights, until such time as the TRC concludes b the favorable vote of at least three-fourths of all the members of the TRC (7/9 or 9/11) tha acilitation is no longer needed. Administrative/clerical assistance and me"/event /event assist ce shall be provided by City staff as determined by the City Manager and Clerk. Media a istance may be supplemented by outside expertise on acase-by-cas asis if the Commissi believes it will substantially expand outreach. 6. The TRC shall etermine the frequency and conduct of its meetings. a meetings will be open to the p lic and conducted in accordance with Chapter of the Iowa Code. Records, documen tion and communications of the TRC will b public records under Chapter 22 of the to\are 7. The TRC shall servember 1, 2020 (plaoehold to May 31, 2020 (placeholder) and shall have an ormeeting no later than ecember 1, 2020 (placeholder). 8. The charges of the Tollows: A. Fact -Finding The TRCVadss vidence, including first-hand testimony, of discrimination and racial inple settings and compile a complete record of racial injustices that wsupport the fundamental institutional and policy reforms necessary ttemic racism. B. Truth -Telling The TRC sha. 1) P vide multiple fora and creative opportunities for persons impacted and tra atized racial injustice to share their stories of racial injustice and experience be heard b (a) fellow communities of color; (b) a broad cross sectio/muledia an ' e Iowa City co unity; and (c) key decision -makers in city governmentss community an he University; 2) Explore ways to provide such opportough art, music, thea r, workshops, rallies and other forms of congregatiodia and listening desig ed to reveal truths that cannot be fully expressed inal fora; and, 3) Create repository for community stories expressed imedia (written, video, au ' , art) that can be catalogued and used to eduinform members of the corn unity. C. Reconcile ion The TRC shall: 1) Provide oppo unity for and facilitate direct conversa on among and between community memb of color, white community membe and representatives of various sectors in whit eople of color experience discri nation and injustice (e.g. police and proteste landlords and tenants, stud is and teachers, patients and health care provide business owners and sta ; 2) Create a replicable model that provides a struc re for enabling these cc versations throughout the city; 3) Make available opportun ies for a broad cross s ction of the community to learn about discrimination and r ial injustice in our ommunity; and, 4) Identify and recommend to the City Coun l institutional and /cOpoforace licy reforms, new social practices, expectations, protocol habits, rituals, nversations and celebrations that will move Iowa City toward a sh red experience and difference, justice and equity and community and harmo . 9. The TRC shall, every two months, submit periodic updates to City Council to ' elude, but not be limited to: 1) recommendations to Council and/or resources that the TR needs to carry out its work; 2) TRC's continuing efforts to educate and inform the commune about racial injustice and any recommendations to the Council about enhancing those effort ; and Resolution No. Page 3 3) recommendations to dedicate and/or rename public spaces and/or rights of way in honor of the Black Lives Matter movement. 10. By, May 15, 2022 (placeholder) the TRC shall submit to City Council A. A report summarizing the work of the TRC. B. A pository of community stories expressed in multiple media (writte ,video, audio, art). C. Rec\endationsions to the City Council for: 1) Institutional policy reforms to end systm; 2) Opportunities to create new so .practices, expectations, protits, rituals and celebrations that will m e Iowa City toward a shared expece and difference, justice and a ty and community and harmony; 3) Mhance the autonomy/securit sovereignty of communities of color and isp ities in social and econ is power; and 4) A recommendation on wd in at form the work o he Commission should continue. 11. By May 31, 2022 (placeholder)'tii a replicable model and structure for co members and representatives of various and injustice. 12. Absent further action by the (placeholder). i Passed and approved this qday of ATTEST: Approved City Viifti , the TRC shall strive to submit to City Council between people of color and white community in which people of color experience discrimination 2020. the TRC will dissolve on May 31, 2022 Kellie Fruehling From: Sent: To: Cc: Subject: A --* 1-7 Laura Bergus <laura.bergus@gmail.com> Friday, August 28, 2020 1:00 PM Raneem Hamad David Drustrup; Iowa Freedom; Kellie Fruehling; Mazahir Salih; Council; Janice Weiner; Laura Bergus Re: [URGENT] IFR TRC AMENDMENT PROPOSAL bate Handouts Distributed 8 -3t -2O (Date) Raneem, Thank you for providing this input, which we were awaiting after your public comments at the last meeting. Agenda packets come out on Thursday afternoons, so this could be included in the late handouts but not the initial packet. To provide this to all councilors for our meetings you can email council@iowa-citv.org. I have copied that address here. I am also copying our City Clerk, and am forwarding your attachment so that this correspondence and your attachment can be included in the late handouts. Yours, Laura IC TRC Implementing Resolution - ADDITIONAL LANGUAGE.docx 61 KB On Fri, Aug 28, 2020 at 11:19 AM Raneem Hamad <raneemhamad@gmaihcom> wrote: Hello Councilors, I hope that this email finds you well. Following many conversations with community leaders and IFR, here are our proposed amendments to the TRC Resolution. We hope that these amendments are included in the formal agenda discussion for next week as to our disappointment, many of the comments we brought up in the last Council meeting were disregarded in the new agenda. I hope that you share this document with other council members as well. All the best, Raneem Resolution No. Page 1 Prepared by: Council members Janice Weiner and Laura Bergus Resolution No. Resolution establishing Ad Hoc Truth and Reconciliation Commission Whereas, in Resolution No. 20-159 (Initial Commitments addressing the Black Lives Matter Movement and Systemic Racism in the wake of the murder of George Floyd by the Minneapolis Police and calls for action from protesters and residents), the Iowa City City Council resolved as follows: By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear witness to the truth of racial injustice in Iowa City and to corny out restorative justice, through the collection of testimony and public hearings, with such work to include a recommendation to the Council of a plan for dedicating and/or renaming public spaces and/or rights of way in honor of the Black Lives Matter movement; and, Whereas in the same Resolution No. 20-159, the City Councilcit further committed to "lalllocale City funds in the amount of $1,000.000 during the Fiscal Year starting July 1. 2020 for efforts to Promote racial equity and social Justice " including for "support of the to be determined efforts of a Truth and Reconciliation Commission' and Whereas the City Council acknowledges the existence of painful, systemic, persistent, and varied forms of racial injustice in the operation of Iowa City institutions and Iowa City society generally: Whereas, truth and reconciliation underscores the imperative that confronting and reckoning with the past is necessary for successful transitions from conflict, injustice, resentment and tension to peace, equality and connectedness; and, Whereas, while we acknowledge that other fors of injustice and challenges have occurred over the course of the history of the city of Iowa City, the focus of this Commission is on race; and, Whereas, the Iowa City community must look comprehensively into its past and bear witness to the truth of racial injustice in order to provide the best possible foundation for moving into a future of equity based on healing and hope; and, Resolution No. Page 2 Whereas, creation of an Ad Hoc Truth and Reconciliation Commission is in the best interests of the City and its residents. Now, Therefore, Be It Resolved by the City Council of the City of Iowa City, that: 1. The Ad Hoc Truth and Reconciliation Commission (TRC) is hereby established. 2. The TRC shall operate and make decisions independent of the City Council, including so its individual Commissioners are under no obligation to follow directions of the Ma or or Cit Council _ ,_-- Formatted: Not Expanded by/Condensed by m_. ..._..... ..__ ____._ - _ ___ ___-_ .. _. .`'_:-- Formatted: Four; (Default) Arial, Condensed by 0.15 pt 2.3. The TRC shall have 9(11?) members who are representative of the City's ` Fermanea: yea, lnaem: ien: os^, e+gno: o'S Space BIPOC communities and organizations, including those who have direct lived experiencewith aefore: n pt, ager: to pq line spaemp: Multiple 1.15 It, systemic racism, as well as experts who support those communities. To the extent possible, No buyers ormm�bedng as determined by the City Council, the TRC shall include representation from groups such as the Iowa Freedom Riders, the Black Voices Project, the South District Neighborhood Association, the Iowa City Human Rights Commission and the Community Police Review Board. Iowa City residency is preferred but not required if an applicant offers expertise or representation not available from applicants who reside in Iowa City. Members of other City boards and commissions are eligible to serve on the TRC. 3:4. Applications for membership on the TRC shall be announced, advertised, and available in the same manner as those for all City boards and commissions. The term of members shall commence immediately upon City Council appointment. 45. The TRC shall select the Chair, who when present will preside over all meetings, and the a. Vice -Chair, who will serve as chair in the absence of the Chair. 5-6. The TRC shall be facilitated by an independent -consultant, funded by the City but directed independently by the TRC, with expertise and experience in group facilitation and human rights, until such time as the TRC concludes by the favorable vote of at least three- fourths of all the members of the TRC (7/9or9/11) that facilitation is no longer needed. Administrativefclerical assistance and medialevent assistance shall be provided. at the TRC's request by City staff, subject to approval as d eteffDR a d by the City Manager and City Clerk Formatted: assistance as It may-be-eap emented by outside expertise an a case 13Y Gass bag a f I Cemmissien-belibelieves' necessary. &7. The TRC shall determine the frequency and conduct of its meetings. The meetings will be open to the public and conducted in accordance with Chapter 21 of the Iowa Code. Records, documentation and communications of the TRC will be public records under a. Chapter 22 of the Iowa Code. 7-8. The TRC shall serve from December 1, 2020 (placeholder) to May 31, 2020 (placeholder) a. and shall have an organizational meeting no later than December 1, 2020 (placeholder). 9-.9. The eharges-Mandate of the TRC are -includes but it not limited to the as-followinMc s: Resolution No. Page 3 A. Fact -Finding The TRC shall collect evidence, including first-hand testimony, of discrimination and racial injustice in multiple settings and compile a complete record of raclal Injustices that will inform and support the fundamental institutional and policy reforms necessary to address systemic racism. B. Truth -Telling The TRC shall: 1) Provide multiple fora and creative opportunities for persons impacted and traumatized by racial injustice to share their stories of racial injustice and experience to be heard by: (a) fellow communities of color; (b) a broad cross section of the entire Iowa City community; and (c) key decision -makers in city government, the business community and the University; 2) Explore ways to provide such opportunities through art, music, theater, workshops, rallies and other forms of congregation, multimedia and listening designed to reveal truths that cannot be fully expressed in traditional fore; and, 3) Create a repositoryfor community stories expressed in multiple media (written, video, audio, art) that can be catalogued and used to educate and inform members of the community. C. Reconciliation The TRC shall: 1) Provide opportunity for and facilitate direct conversation among and between community members of color, white community members and representatives of various sectors in which people of color experience discrimination and injustice (e.g. police and protesters, landlords and tenants, students and teachers, patients and health care providers, business owners and staff); 2) Create a replicable model that provides a structure for enabling these conversations throughout the city; 3) Make available opportunities fora broad cross section of the communityto learn about discrimination and radial injustice in our community; and, 4) Identify and recommend to the City Council institutional and policy reforms, new social practices, expectations, protocols, habits, rituals, conversations and celebrations that will move Iowa City toward a shared experience of race and difference, justice and equity and community and harmony. 10. The City Council recognizes that fulfillment of the Fact -Finding component of the TRC's Mandate may require access to non-public documents and/or witnesses not inclined to speak publicly. The City Council commits to working with the TRC, at the TRC's request to leverage the City Council's official and persuasive authority to the maximum extent Possible to assure TRC access to documents and witnesses that the TRC decides are important to the fulfillment of its Mandate Seecifically, the City Council commits to 0) Farmaned: turd tragic directing City staff to cooperate with and appear before the TRC as requested by the TRC: and Lb) using its official and,, persuasive authority to the maximum extent oossib_le to ensure____ - Formatted: Fom: ttafic TRC access to documents and witness from law enforcement and other government agencies of the City of Iowa City, Coralville, North Liberty, University Heights Johnson County, and the University of Iowa. Furthermore, City Council members will individually consider making Public announcements (including on social media for members who use social media) of (a) their support the TRC and (b) their individual willingness to appear _ .. Furmanad: Fong Noe vatic before the TRC at the TRC's request, and will consider encouraging other persons with Positions of power in the Iowa City community (university, local business, landlords, etc.) to make similar Public commitments. Formatted:]udem: Left: 0.58". No butle nrnumberine Mandate may require specialized and robust mechanisms to protect witnesses who wish to speak out regarding racism and racial injustice in Iowa City from retaliation, including for example, defamation lawsuits adverse employment decisions or diminution in employment oortunities and physical and online harassment bullying, mockery, and intimidation. The TRC shall carefully consider mechanisms and Protections to address the Resolution No. Page 4 possibility of such retaliation before implementing Truth -Telling aspects of the TRC process and shall be authorized as the TRC's discretion to take strong affirmative action in support of witnesses who allege retaliation following their participation in the TRC process. ---_ Formatted: Find; (Defeat) Ari at 12. In light of the commitment to a $1,000,000 budget allocation for efforts to promote racial Formatted: Left, Indent: Left: 0.5",Right: 0",Space Buil and social'usfice includingthe efforts of the TRC the TRC shall have indeendent Before:opt, After rapt, Lmn a pacing: Mahipte 115h, authority to direct expenditures of an initial operational budget of $250,000, not including No bmleta pr nambarmg (T all be used by Formatted: Highlight the expense of the consultant referenced in paragraph 61. The budget shall . the TRC to host events compensate artists filmmakers and other contributors to the TRC process (not including fact witnesses), and otherwise fulfill the TRC's Mandate. The TRC shall transparently account for its use of funds in accordance with applicable requirements and procedures. City staff shall be available to assist the TRC in ensurinq compliance with all such requirements and procedures. The TRC shall Supplement its operational budget by written requestto the City Council, identifying specifically needs for &13. The TRC shall, every two months, submit periodic updates to City Council to include, but not be limited to: 1) recommendations to Council and/or resources that the TRC needs to carry out its work; 2) TRC's continuing efforts to educate and inform the community about racial injustice and any recommendations to the Council about enhancing those efforts; and 3) recommendations to dedicate and/or rename public spaces and/or rights of way In honor of the Black Lives Matter movement, 4004. By May 15, 2022 (placeholder) the TRC shall submit to City Council: A. A report summarizing the work of the TRC. B. A repository of community stories expressed in multiple media (written, video, audio, art). C. Recommendations to the City Council for: 1) Institutional and policy reforms to end systemic racism; 2) Opportunities to create new social practices, expectations, protocols, habits, rituals and celebrations that will move Iowa City toward a shared experience of race and difference, justice and equity and community and harmony; 3) Measures to enhance the autonomy/security/soveraignty of communities of color and mitigate disparities in social and economic power; and 4) A recommendation on whether and in what form the work of the Commission should continue. 44-15. By May 31, 2022 (placeholder), time permitting, the TRC shall strive to submit to City Council a replicable model and structure for conversations between people of color and white community members and representatives of various sectors in which people of color experience discrimination and injustice. 42-.16. Absent further action by the City Council, the TRC will dissolve on May 31, 2022 (placeholder), Passed and approved this _day of 2020. Mayor Formatted: Not Expanded by / Condensed by Formatted: Font: (Default) Arial, Condermrd by 0.15 pt Formatted: Leff, Indent: t.nR 0.5", Right: 0", Space Before: 0 pt, After: 10 pt, Line spacing Multiple I.15 li, Resolution No. Page 5 ATTEST: CITY CLERK Approved by City Affomey's Office Kellie Fruehling From: AJ <fivecaloriebanjo@yahoo.com> Sent: Tuesday, September 1, 2020 4:04 PM To: Council; Kellie Fruehling Late Handouts Distributed Subject: Fw: Further TRC edits Attachments: TRC -Thoughts on recent edits.pdf 2-0 (Date) 1 r My comments are in Yellow highlighted section. Angie Jordan ----- Forwarded Message ----- From: AJ <fivecaloriebanjo@yahoo.com> To: Council <council@iowa-city.org> Sent: Tuesday, September 1, 2020, 03:59:44 PM CDT Subject: RE: Further TRC edits Dear Council, These are not a complete account for my thoughts/edits on this recent dram of the TRC but as much as I could do before deadline of 4pm before tonight's meeting Thank you for your consideration, Angie Jordan I Resolution established Ad Hoc Truth and Reconciliation Commission Whereas, in Resolution No. 20-159 (Initial Commitments addressing the Black Lives Matter Movement and Systemic Racism in the wake of th emurder of George Floyd by the Minneapolis Police and calls for action from protesters and residents), the Iowa City City Council resolved as follows: By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear witness to the truth of racial injustice in Iowa City and to carry out restorative justice, through the collection of testimony and public hearings, with such work to include a recommendation to the Council of a plan for dedicating and/or renaming public spaces and/or rights of way in honor of the Black Lives Matter movement; and Whereas in the same Resolution No. 20-159, the city Council further committed to Ja]llocate City funds in the amount of $1,000,000 during the Fiscal Year starting July 1, 2020, for efforts to promote racial equity and social justice," including for "support of the to be determined efforts of a Truth and Reconciliation Commission"; and, Whereas the City council acknowledges the existence of painful, systemic, persistent, and varied forms of racial injustice in the operation of Iowa City institutions and Iowa City society in general; Whereas, truth and reconciliation underscores the imperative that confronting a reckoning with the past is necessary for successful transitions from conflict, injustice, resentment and tension to peace, equality and connectedness; and, Whereas while we acknowledge that other forms of injustice and challenges have occurred over the course of history of the City of Iowa City, the focus of the Commission is on race; and, Whereas, the Iowa City community must look comprehensively into its past to bear witness to the truth of racial injustice in order to provide the best possible foundation for moving into a future of equity based on healing and hope; and, Whereas the City Council acknowledges that racial injustice in Iowa City persists despite significant and numerous past efforts by the City government and institutions to address it, consistent with observations that system racism and white privilege are deeply resistant to change;and, Whereas the City Council recognizes that for a Truth and Reconciliation process to be meaningful, the responsible Commission must be empowered to take bold action to confront privilege, stimulate difficult conversations, and reach and engage a full cross section of the community, including those parts of the community not otherwise included to engage, by using the full measure of persuasive power of City government and civil society, as well as creative stimulating forms of engagement Where as the City Council recognizes that truth by itself does not always lead to reconciliation, such that Council dedicate itself to systemic, reparative changes to the organizations that are identified perpetrators in multiple truth -telling instances; Whereas, creation of an Ad Hoc Truth and Reconciliation Commission is in the best interest of the city and its residents 1. The Ad Hoc Truth and Reconciliation Commission (TRC) is hereby established. 2. The TRG shall e0erate and make deensilens independent of the Gity , E ne'udling se that it may fully address the nature and e*tent of the rele of the Glity avemdenee of doubt, the TRG is net required to seek Gity Gouneill approval ef its agenda or speeifle setivitles and the TRG and its individual Gemmiselener-a are under no obligation to fellow diFeetions of the Mayor or Gity Goune"! 3. The TRC share have... 4. Applications for membership... 5. The TRC shall select the Chair... 6. The TRC shall be facilitated by a consultant funded by the City wand directed independently by the TRC, with expertise and experience in group facilitation, diversity, implicit bias, mediation, conflict resolution, an awareness and understanding of differing ways to communicate, an awareness and understanding of differing ways to process information, and human rights until such time as the TRC concludes by the favorable vote of at least three-fourths of all the members of the TRC (7/9 or 9/11) that facilitation is no longer needed. Administrative/clerical assistance and media/event assistance shall be provided, at the TRC's request, by City staff, subject to approval by the City Manager and City Clerk regarding any administrative burden of the assistance. The TRC may also deploy its operational budget, referenced in paragraph [11] below, to obtain supplemental media assistance as it believes necessary 7. The TRC shall determine the frequency.... 8. The TRC shall serve from December 1, 2020... 9. The Mandate of the TRC includes but is not limited to the followings: a. Fact -Finding b. Truth -Telling c. Reconciliation 10. The City Council recognizes the fulfillment of the Fact -Finding component of the TRC's Mandate may require access to non-public documents and/or witnesses not included to speak publicly. The City Council commits to working with the TRC, at the TRC's request, to leverage the City Council's official and persuasive authority to the maximum extent possible to assure TRC access to documents and witnesses that the TRC decides are important to the fulfillment of its Mandate. Specifically, the City Council commits to (a) directing City staff to cooperate with and appear before the TRC as requested by the TRC; and (b) using its official and persuasive authority to the maximum extent possible to ensure TRC access to documents and witness from law enforcement and other government agencies of the City of Iowa City, Coralville, North Liberty, University Heights, Johnson County, and the University of Iowa. Furthermore, City Council members will individually consider making public announcements (including on social media, fo remembers who use social media; of (a) their support the TRC and (b) their individual willingness to appear before the TRC at the TRC's request and will consider encouraging other persons with positions of power in th elowa City community (university, local business, landlords, etc.) to make similar public commitments. 11 The City Council recognizes that fulfillment of the Truth -telling component of the TRC's Mandate may require specialized and robust mechanisms to protect witnesses who wish to speak out regarding racism and racial injustice in Iowa City form retaliation, inducing for example, defamation lawsuits, adverse employment decisions or diminution in employment opportunities, and physical and online harassment, bullying, mockery, and intimidation. The TRC shall carefully consider mechanisms and protections to address 12. In light of the commitment to a $1,000,000 budget allocation for efforts to promote racial equity and social justice including the effort of the TRC, the TRC shall have ability to make recommendations to direct expenditures of an initial operational budget of $250,000, not including the expense of the consultant referenced in paragraph [6]. , Item Number: 18. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution amending budgeted positions in the Police Department and by deleting one full-time Police Officer position and adding one full-time Victim Services Specialist position and amending the AFSCME pay plan by adding the position Victim Services Specialist to grade 11. Prepared By: Geoff Fruin, City Manager Denise Brotherton, Interim Chief of Police Reviewed By: Geoff Fruin, City Manager Fiscal Impact: The change in authorized positions will impact the General Fund ranging from an added cost of $9,024 to a savings of $12,709 depending on the assumed step of each position. Recommendations: Staff: Approval Commission: N/A Attachments: Letter of Support from DVI P Resolution Executive Summary: This item eliminates a vacant full-time police officer position and replaces it with a civilian Victim Support Specialist position. The new position aligns with the department's mission to empower victims of crime and will ensure that a trained professional aids victims of crime, acts as a resource to officers, and serves as a liaison to non-profit service providers. During the FY 2021 budget compilation process, the Iowa City Police Department requested two new positions based on positive experiences associated with recent grant funded initiatives. The first position was a civilian Victim Services Specialist and the second was another Police Officer, which would allow us to continue to have a dedicated officer working on the data driven justice efforts that the department has led on the past several years. In the budget prioritization process, the City Manager authorized the new officer position so that the data driven justice efforts could continue but did not recommend the Victim Services Specialist due to overall resource constraints. The Iowa City Police Department continues to believe that the civilian Victim Services Specialist position is a critical piece to their effort to provide a comprehensive support system for victims of crime. City staff is now requesting that this position be created and filled. In order to eliminate budget impact, the Department would also eliminate the new officer position. While this may slow our data driven justice efforts during times of low staffing, the department will remain committed to this important initiative that has helped pave the way for important Housing First projects, as well as the new GuideLink Center. Background /Analysis: In 2018, the Iowa City Police Department was one of six agencies selected to be a demonstration site for the Department of Justice, Office for Victims of Crime, national demonstration initiative entitled Integrity, Action, and Justice: Strengthening the Law Enforcement Response to Domestic and Sexual Assault through the International Association of Chiefs of Police. For this intensive project, which concluded September 30, 2019, Iowa City police officers worked hard to elevate their response to victims of crime through increased training efforts, development or improvement of policies and MOU's, strengthening partnerships with community-based victim service programs, and by changing the department's mission statement to clarify the priority of serving victims of crime, among other things. One major accomplishment was the incorporation of a second -year social work practicum student intern into the police department's detective's division as one of the State of Iowa's only law enforcement - based victim services coordinators. In April 2019, the Iowa City Police Department partnered with the University of Denver (CO) to bring a Licensed Master of Social Work second -year practicum student intern to serve as a victim services coordinator with the police department. Our goals were to improve services to victims of crime and to provide support for the domestic violence investigator who was managing a surge in cases. The sergeant of the detective's division was assigned as the field task supervisor, to work closely with the victim services coordinator to implement a more robust response to all victims and survivors of crime. This is an example of the progressive, victim -centered nature of the Iowa City Police Department and the commitment to the department's new mission statement, To work in partnership with the community, enhance trust, protect with courage and compassion, and empower victims of crime through excellence in service. The victim services coordinator's services have helped victim/survivors to form a connection to the police department as they sought to restore themselves and recover in the aftermath of crime. The victim services coordinator worked with victims of major crimes including homicide, sexual assault, domestic assault, death investigation, stalking, and robbery in addition to other minor crimes such as minor assault, burglary, or simple harassment. These efforts greatly impacted the department and persons affected by crime as the police department worked to respond to a high number of calls for service related to intimate partner violence. In total, the victim services coordinator has written more than 450 narratives outlining interactions with victims and survivors of crime since March of 2019. The practicum placement concluded in March of 2020. A full-time Victim Services Specialist would impact the landscape of the police department's victim services through trauma -informed outreach, connecting victims of crime to Iowa City's vast array of victim services, and increasing awareness of victim rights. As an agency with existing partnerships with community-based organizations such as the Domestic Violence Intervention Program, the Rape Victim Advocacy Program and NI SAA African Family Services, the Iowa City Police Department is in a uniquely favorable position to work with survivors to provide trauma - informed, victim -focused support. All three of these community partners have voiced their support for a full-time Victim Services Specialist at the Iowa City Police Department and will be consulted on the final job description to ensure the department is meeting the needs of all victims. The first response to victims of crime by law enforcement sets the tone for the victim's experience with the criminal justice system. During the initial response, validation and empowerment of the victim will have a significant impact on whether a victim chooses to move forward with a report and participate in the system and connect with available services. With a Victim Services Specialist, victims will consistently be referred to community-based programs and services, provided case management, and linked to advocacy, counseling, and/or health services. Additionally, victims will receive validation and empowerment in knowing the Iowa City Police Department is committed to meeting their needs so the healing process can be set into motion for them and their families. The hiring of a Victim Services Specialist and the establishment of a comprehensive victim support program at the Iowa City Police Department would not only provide needed attention and support to victims of crime, but would play a role in increasing successful investigations and prosecution. It is anticipated that a Victim Support Specialist would also promote a safer jurisdiction, build trust with the community, and develop stronger, more effective partnerships and collaborations with a wider, more diverse audience. ATTACHMENTS: Description DVIP Support Letter Resolution 24 Hour Crisis Line: 800 3731043 www.dvipiowa.org dvip@dvipiowa.org August 20, 2020 City of Iowa City Attn. Geoff Fruin Dear Mr. Fruin, 1105 S. Gilbert Court, Suite 300 Iowa City, Iowa 52240 Business Line: 319 356 9863 Fax: 319 466 4624 Safety and Dignity ... A Promise We Must Keep. I am writing this letter of support on behalf of the Iowa City Police Departments intentions to hire a staff social worker to serve as a Victim Services Coordinator. Since the late 1990's DVIP has worked closely with the Iowa City Police Department and Johnson County Attorney's Office creating a community based Domestic Abuse Response Team (DART). Our DART project is based on the nationally recognized Coordinated Community Response Model (Duluth Model of Intervention and the National Network to End Domestic Violence). Our interagency collaborative approach has been very successful, changing the law enforcement and criminal justice culture in our community — creating a more knowledgeable police force, and positive victim centered community response. Our relationship has many proactive features: • Advocates accompany the Iowa City Police Domestic Violence Investigator for meetings with victims, providing support, information and resources immediately following assaults. • DVIP Advocates, the Iowa City Police Domestic Violence Investigator, and Johnson County Assistant Attorney (Domestic Violence Case Prosecutor) provide training to all law enforcement in Johnson County. This includes Iowa City Police Department, Johnson County Sheriff's Department, Coralville Police Department, North Liberty Police Department and University of Iowa Public Safety Department. • The Domestic Abuse Investigation Team review area domestic violence cases for strengths, weaknesses and opportunities to improve victim resources and perpetrator accountability, is made up of representatives from the following: o DVIP Advocates o Area Law Enforcement o Prosecutors o Department of Corrections • The Iowa City Police Department has provided leadership within our County's Coordinated Community Response Coalition — The Johnson County Coalition Against Domestic Violence (JCCADV). JCCADV was the first community based coalition in Iowa organized around the national model. Our Community Response Model, and specifically the DART Program, has seen many successes: • Our agency has seen a significant improvement in victim engagement (related to Law Enforcement involvement) over the past 15 years as a result of our relationship with the Iowa City Police Department and the DART program. Before developing the DART program, when Law Enforcement were dispatched to a domestic dispute, they would contact our domestic violence hotline to provide contact information regarding the victim so our agency could send a packet of information about local services. We tracked when victims would reach out for support after DOMESTIC VIOLENCE INTERVENTION PROGRAM Providing Free and Confidential Victim Services to the following Iowa Counties: Cedar, Des Moines, Henry, Iowa, Johnson, Lee, Van Buren and Washington Burlington Office: 1616 Dill St., Burlington, Iowa 52601 Keokuk Office: 315 S. 3rd St., Keokuk, Iowa 52362 Mt. Pleasant Office: 101 S. Cherry St. Mt. Pleasant, Iowa 52641 . o..,o.,.....„e...,•. 24 Hour Crisis Line: 800 3731043 www.dvipiowa.org dvip@dvipiowa.org 1105 S. Gilbert Court, Suite 300 Iowa City, Iowa 52240 Business Line: 319 356 9863 Fax: 319 466 4624 Safety and Dignity ... A Promise We Must Keep. receiving the packet and the average was 18 months. At this time, after more than 15 years of the DART program, if a victim doesn't continue accessing services immediately (68% continue accessing services) after their first contact with the Iowa City Police Domestic Violence Investigator and DVIP Advocate the average time to contact is less than 90 days. On average the DART program helps 7 families maintain their housing independent of an abuser through the collaborative efforts of the Iowa City Police Domestic Violence Investigator and DVIP Advocate to educate landlords that are directly affected by perpetrators harassing, vandalizing property and threatening victims. While this isn't a direct mission of the Team, the collaborative work the Iowa City Police Domestic Violence Investigator, Johnson County Assistant Attorney and DVIP Advocate educating and working with landlords, employers, schools and other community groups has shown a direct positive impact on victim's lives and independence. The DART program in Iowa City has been recognized by the Iowa Justice Department, State Court Administrators Office and selected for a pilot project implementing an evidence based tool called ODARA (The Ontario Domestic Assault Risk Assessment). ODARA is a criminal justice assessment tool to evaluate perpetrator lethality and recidivism in relation to domestic violence. The Iowa City DART Team is training Law Enforcement throughout Johnson County on this tool. The Iowa City DART program, and specifically the Iowa City Police Department, were awarded the National Verizon HopeLine Champion Award for excellence in victim services community support in October 2015. Considering the addition of a Victim Services Coordinator to the police department is an important move forward in creating a consistent, nuanced and proactive community based response in support of safety and peace. I would encourage the participation of the DART team and victim services leadership in developing this position and the scope of its' reach. I am excited to see ICPD move in this direction and of all the law enforcement organizations I work with, I believe ICPD is best equipped to succeed with this goal. With that said, I do believe it is critical to be thoughtful in how the Victim Services Coordinator role is developed and positioned within the department. Over the past month I have had several conversations with Iowa City Council Members regarding Black Lives Matter and City Council Resolution 20-159. On a local and national level, it has been repeatedly suggested the addition of other expertise in law enforcement organizations would be appropriate (victim centered, community based poverty work, etc). In my discussions I have focused on the impact of centering a social worker within an organization whose ethics and mission may differ from their professional requirements. There can be conflicts related to confidentiality, motive and victim vs witness needs that victims may not understand or have legal implications for the department or victims. These concerns are centered in the important and authentic need for both law enforcement and social workers to fulfill their intended missions and more importantly how victims may understand (or not) those roles. In my conversations with council members, prior to my awareness of this goal on the part of ICPD, I suggested it may be most ethically effective to contract with an outside organization to employ a social worker for the department. Finally, this staffing addition will enhance immediate and community based support for victims, but also improve trauma -informed response within the police department for victims and potentially vicarious trauma support for law enforcement officers. DOMESTIC VIOLENCE INTERVENTION PROGRAM Providing Free and Confidential Victim Services to the following Iowa Counties: Cedar, Des Moines, Henry, Iowa, Johnson, Lee, Van Buren and Washington Burlington Office: 1616 Dill St., Burlington, Iowa 52601 Keokuk Office: 315 S. 3rd St., Keokuk, Iowa 52362 Mt. Pleasant Office: 101 S. Cherry St. Mt. Pleasant, Iowa 52641 24 Hour Crisis Line: 800 3731043 www.dvipiowa.org dvip@dvipiowa.org 1105 S. Gilbert Court, Suite 300 Iowa City, Iowa 52240 Business Line: 319 356 9863 Fax: 319 466 4624 Safety and Dignity ... A Promise We Must Keep. I hope this letter demonstrates our organization's strong support for the Iowa City Police Department. Over my tenure as a victim advocate and victim services leader in Iowa, I believe the Iowa City Police Department has shown an unwavering commitment to victims, community based support for victims, accountability for perpetrators and ethical leadership in responding to domestic violence. Over the years I have relied on the Iowa City Police Domestic Violence Investigator as an ambassador to Law Enforcement agencies throughout our eight county service area and to provide training to improve the experiences of victims, quality of investigations and positive criminal justice outcomes. Our agency is not alone in this level of respect, as I'm aware the Iowa City Police Department staff has been providing training through the Iowa Law Enforcement Academy and collaborated with the US Justice Department's International Association of Chiefs of Police as well. This is a reflection of the caliber of Investigators involved with the Iowa City Dart Program for nearly 20 years. Please don't hesitate to contact me if you have questions or would like to talk further about the proposal. Sincerely, Kristie Fortmann-Doser Executive Director kristie(cDdvipiowa.org 319-356-9863 ext. 2 DOMESTIC VIOLENCE INTERVENTION PROGRAM Providing Free and Confidential Victim Services to the following Iowa Counties: Cedar, Des Moines, Henry, Iowa, Johnson, Lee, Van Buren and Washington Burlington Office: 1616 Dill St., Burlington, Iowa 52601 Keokuk Office: 315 S. 3rd St., Keokuk, Iowa 52362 Ir Mt. Pleasant Office: 101 S. Cherry St. Mt. Pleasant, Iowa 52641 . •..w...••••�••�•• •• Prepared by: Denise Brotherton, Interim Police Chief, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5440 Resolution number 20-215 Resolution amending budgeted positions in the Police Department and by deleting one full-time Police Officer position and adding one full-time Victim Services Specialist position and amending the AFSCME pay plan by adding the position Victim Services Specialist to grade 11. Whereas, Resolution No. 20-82, adopted by the City Council on March 24, 2020, authorized budgeted positions in the Police Department for FY21; and Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017, established a classification/compensation plan for AFSCME employees; and Whereas, the hiring of a victim services specialist and the establishment of a comprehensive victim support program at the Iowa City Police Department would not only provide needed attention and support to victims of crime, but would play a role in increasing successful investigations and prosecution. It is anticipated that a victim services specialist would also promote a safer jurisdiction, build trust with the community, and develop stronger, more effective partnerships and collaborations with a wider, more diverse audience. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The budgeted positions in the Police Department be amended by: a. Deleting one full-time Police Officer position, grade 40. b. Adding one full-time Victim Services Specialist position, grade 11. 2. The AFSCME pay plan be amended by adding the position Victim Services Specialist to grade 11. Passed and approved this 1st day of September 20 20 . Ma o Attest: 11 10A. 4ityClerk ov d by 1 City Attorney's Office J (Eric Goers - 08/27/2020 It was moved by Mims and seconded by zaylor the Resolution be adopted, and upon roll call there were: Ayes: x —x Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner M Item Number: 19. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT September 1, 2020 Resolution authorizing the procurement of Axon Taser 7 Conducted Energy Device Bundles for the City of Iowa City. Prepared By: Denise Brotherton, Interim Chief of Police Reviewed By: Geoff Fruin, City Manager Fiscal Impact: $230,249.40 over 5 years in the Police Department budget Recommendations: Staff: Approval Attachments: Memo from Interim Police Chief Resolution Executive Summary: The procurement of Taser 7 Conducted Electrical Weapon replaces outdated equipment and maintains warranty coverage. Currently all uniformed officers at the Iowa City Police Department carry a conducted energy device (TASER). 69 of these devices were manufactured in or prior to 2012. High voltage electronic components wear out over time and may not operate as expected in devices that are more than 5 years old. Many TASERS currently issued to patrol officers are past the 5 -year life recommendation. TASERS of this age are two times more likely to fail, maintenance needs are no longer covered, replacement parts can't be purchased for them, and device failures may no longer be covered under TASER insurance policies. Failure of the device to deploy could cause injury to the officers and to those they are attempting to subdue. Background /Analysis: The procurement of Taser 7 Conducted Electrical Weapon replaces outdated equipment and maintains warranty coverage. Currently all uniformed officers at the Iowa City Police Department carry a conducted energy device (TASER). 69 of these devices were manufactured in or prior to 2012. High voltage electronic components wear out over time and may not operate as expected in devices that are more than 5 years old. Many TASERS currently issued to patrol officers are past the 5 -year life recommendation. TASERS of this age are two times more likely to fail, maintenance needs are no longer covered, replacement parts can't be purchased for them, and device failures may no longer be covered under TASER insurance policies. Failure of the device to deploy could cause injury to the officers and to those they are attempting to subdue. The purchase includes, Axon Taser 7 Conducted Electrical Weapons, Holsters, Battery Packs, Wall Mount Brackets, Taser 7 Evidence.com Access licenses for each officer. (Officers can upload information onto the website after they have deployed the weapon), Target Frames, Live cartridges, Taser 7 online training, Virtual Reality training, and warranties. The procurement of the Axon Taser 7 devices has been approved as a Sole Source Purchase. The Axon Taser 7 is only manufactured by Axon, and this taser is the only conducted energy device available and appropriate for law enforcement. Conducted energy devices are essential equipment assigned to all officers and conducted energy devices are the most advanced technology available to officers to minimize risk and prevent serious injury to the officer and to the public. The Taser 7 is the current product being offered by Axon that provides the latest technological upgrades to improve safety and product function. Over the course of this 5 -year contract, we expect to expend approximately $230,249.40. Funds for this purchase were adopted as part of the Police Department FY2021 operating budget. ATTACHMENTS: Description Memo from Interim Chief Resolution TO: Geoff Fruin, City Manager FROM: Denise Brotherton, Interim Police Chief RE: Taser Replacement Purchase DATE: August 23, 2020 The Iowa City Police Department added conducted energy devices to our equipment in 2008 as a safer option to handle situations involving people who are assaultive and/or armed with a weapon. A conducted energy device delivers an electrical charge to a person's body to temporarily incapacitate them to stop the assaultive behavior or cause them to drop a weapon. The neuromuscular incapacitation caused by a conducted energy device interferes with the communication between the brain and muscles and allows for the ability to gain control of assaultive or armed individuals who are often intoxicated, underthe influence of drugs, in mental crisis, intensely focused, or less sensitive to pain. Conducted energy devices do not replace firearms, but they undoubtedly result in less officer and suspect injury and can avoid the need to escalate force as they provide another option to lethal force. Iowa City officers have been able to disarm people armed with knives and objects such as hammers in numerous incidents without utilizing lethal force. The alternatives to using a conducted energy device are more likely to cause injuries to all involved. The Department's use of force policy restricts the use of a conducted energy device to assaultive behavior. This is consistent with and even slightly more restrictive than many agencies. Alternative force options for assaultive behavior are strikes (kicks and punches), impact weapons (batons) and K9 bites. The first two options require the officer to get substantially closer to the person and therefore expose the officer to injury and greatly increases the potential for injury to the person. In situations involving deadly force, officers have been able to successfully resolve incidents with tasers while avoiding or minimizing injuries. In these cases, the alternative is often to utilize a firearm. The greatest risk of injury from a conducted energy device are secondary injuries from the person falling after receiving a shock. Per Departmental policy medical treatment shall be obtained for any person that has received a conducted energy device discharge (GO 08-01 Conducted Energy Devices). Fortunately, officers do not deploy conducted energy devices often and many times just the display of the device, along with verbalization, de-escalates the situation. All display and deployment of conducted energy devices result in an internal use of force review by Police Department command staff. Below are two graphs that show how often officers displayed and deployed conducted energy devices since 2015 to date. 2015 24 15 39 2016 30 20 50 2017 17 5 22 2018 24 10 34 2019 25 9 34 2020* 19 8 27 ICPD Taser Use 2015 - 2020* (YTD) 60 50 40 30 24 20 10 IC 30 20 24 10 2015 2016 2017 2018 � display � deploy -total 25 19 9 8 2019 2020'' Training is a priority for the Department. The Department currently has one officer trained as a conducted energy device instructor through the manufacturer of the devices, AXON. Officers are required to go through 6-8 hours of initial training. This includes a classroom portion that covers the devices, medical information, and tactical information. There are practical exercises required to demonstrate proficiency with the device that involve firing cartridges and a written test at the conclusion with a 70% requirement to pass. The instructor is required to attend an additional three-day training session. This training thoroughly covers the previously mentioned topics, along with training in how to teach and provide voluntary exposures. The instructor's course has mandatory practical exercises and mandatory scenario -based training. The instructor must attend mandatory trainings every two years to keep their certification as an instructor. The Iowa City Police Department and AXON, the manufacturer of the devices require annual recertification of all officers who carry the device. This annual training consists of classroom instruction that provides refresher and new information on the devices, medical information, tactical information, and policy, along with practical exercises to demonstrate proficiency. The Iowa City Police Department's fleet of conducted energy devices are aging. The conducted energy devices used by the Department are manufactured by AXON and go by the product name of Taser. AXON is the only large-scale manufacturer of conducted energy devices for law enforcement. All officers are issued a conducted energy device. 69 of these devices were manufactured in or prior to 2012. AXON has issued a 5 -year useful life recommendation for all devices. High voltage electronic components wear out over time and may not operate as expected. Devices that are more than 5 years old are two time more likely to fail in the field. AXON provides a $10 million liability insurance policy for any product design or manufacturing defect, however, if a device fails due to worn-out electronic components that are older than 5 years, AXON will not cover a claim and would not be liable for any resulting injuries. Most of the devices owned by the police department are the X26 Taser. AXON has stopped manufacturing this product. Batteries and replacement parts for this device are now out of production. The Department has currently postponed the annual training on the devices to save battery life. When a device's battery expires, we cannot get a replacement and the device cannot function. In the interest of public safety, the Department would like to replace the current conducted energy devices with the most up-to-date technology. AXON's newest product is the Taser 7. This device is also recommended by the police department's instructor. With the Taser 7 the manufacturer addressed several of the most common issues with effectiveness seen with previous devices. Most notably the Taser 7 has improved electronics that are designed to more effectively control the amount of electric current delivered to a person. This means less electricity in the body and more effective results. Another advantage is that the batteries for the Taser 7 are rechargeable, which will save on replacement costs. AXON currently offers a Taser 60 plan option to law enforcement agencies to upgrade equipment. With this plan the purchase of the upgraded devices and accessories (holsters, batteries, cartridges, extended warranty coverage) is divided into 5 equal, interest-free annual payments. The plan can also be divided into a shorter time -period or in one payment. The plan offers $100 discount for each device that is traded in for a new device. The plan assures that we have the replacement devices the Department needs, the required accessories for deployment and training, along with full warranty coverage. This purchase and upgrade is necessary to maintain warranty coverage, decrease the risk of injury caused by device failure, and to ensure we continue to have this critical de-escalation option available. The Police Department strongly recommends moving forward with this purchase. If not approved, the City may be forced to discontinue use of existing units and revert to riskier procedures for situations involving assaultive and/or armed individuals. DEFERRED INDEFINTELY Prepared by: Captain Denise Brotherton, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5440 Resolution No. Resolution authorizing the procurement of Axon Taser 7 Conducted Energy Device Bundles for the City of Iowa City Whereas, conducted energy devices are essential equipment assigned to all officers, and conducted energy devices are the most advanced technology available to officers to minimize risk and prevent serious injury to the officer and to the public; and Whereas, the procurement of the Taser 7 Conducted Electrical Weapon replaces outdated equipment and will maintain warranty coverage; and Whereas, Axon Taser 7 devices have been approved as a Sole Source Purchase, because the Axon Taser 7 is only manufactured by Axon, and this taser is the only conducted energy device available and appropriate for law enforcement; and Whereas, The City's purchasing policy requires City Council to approve purchases for commodities and services over $150,000; and Whereas, over the course of this five-year contract, the City expects to expend approximately $230,249.40 for the procurement of Axon Taser 7 Conducted Energy Devices Bundles for the City of Iowa City; and Whereas, funds for this purchase are available in the Police Department operating budget under 10410310-474420; and Whereas, approval of this purchase is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that 1. The proposed procurement as described is approved. 2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps are necessary to effectuate future purchases including any amendments or renewals of said agreement. Passed and approved this ATTEST: City Clerk day of 20 Mayor f3ved by City Attorney's Office (Sue Dulek — 08/13/2020) In. Resolution No. It was moved by and seconded by the Resolution will be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus Mims Salih Taylor Teague Thomas Weiner -7-l� i 9 Kellie Fruehling From: Carol deProsse <lonetreefox@mac.com> bate Handouts Distributed Sent: Saturday, August 29, 2020 11:37 AM To: Council Subject: Tasers Council, (Date) For God's sake and ours, please do not spend any taxpayer money on tasers, new or old. They are vicious instruments of torture and our police managed to get by fine until these weapons against humanity became available. Thank you, Carol deProsse This email is from an external source. Kellie Fruehling From: Taylor Junck <tjunck98@9mail.com> Sent: Monday, August 31, 2020 11:34 AM I ate Handouts Distributed To: Council Subject: Vote NO on additional funds for ICPD (Date) �l'sK Council, I am writing regarding decisions the council will make on Tuesday, Sept 1. 1 urge you to vote no to allocate an additional $230,250 to the ICPD for the purchase of newer lasers. We live in a police state in which black and brown people are targeted by law enforcement and treated with brutality every single day. Black lives are on the line. The council has already committed to supporting the Iowa Freedom Riders and quotes on the city website "the need for immediate action." The webpage reads, "The City of Iowa City has committed itself to strengthening existing social justice and racial equity efforts as well as re -imagining new strategies for dismantling systemic racism in our community." You cannot claim to support dismantling systemic racism in our community and then continue to provide more and more money and weapons to the organization that enacts this systemic racism. The City already allocates nearly 15 million per year to the ICPD (25% of the city budget), if these newer version lasers are of such a priority to the department, they will find room in their existing budget to purchase them. Do not walk back on your commitment to improving racial equity in our community in the 17 actions outlined in Resolution 20-159. This includes releasing the footage of police and state patrol tear gassing protestors on June 3rd and launching an independent investigation. Take more aggressive action to meet the demands of the Iowa Freedom Riders. Black lives matter. Best, Taylor Junck Kellie Fruehling From: Sent: To: Subject: I RISK Dear Iowa City Council Members, r9 Hornaday, Shelby E <shelby-hornaday@uiowa.edu> Tuesday, September 1, 2020 1:44 PM Council Late Handouts Distributed URGENT: IFR and Funding Vote Tonight a— 1 2-0 (Date) I stand with the Iowa Freedom Riders in their list of demands submitted earlier this year as well as the demands they were protesting for this weekend: not approving the $300,000 for ICPD to buy new tasers and releasing the videos of protesters being tear gassed by law enforcement on June 3rd. As it stands the council voted unanimously to defund the police and reroute funds to other important community services. $300,000 in police funding for new tasers does not align with your votes to defund the ICPD. Tasers are not entirely nonlethal and police using weapons on Iowa City citizens will just lead to further escalation of the current situation. Please vote against the $300,000 ICPD taser fund and to release the videos from June 3rd. Sincerely, Shelby Hornaday shelby-hornaday@uiowa.edu I /9 Kellie Fruehling From: Olivia Galyon <ogalyon@gmail.com> Sent: Tuesday, September 1, 2020 3:24 PM Late Handouts Distributed To: Council Subject: ICPD Taser Budget Good Afternoon, (Date) I am writing regarding decisions the council will make on Tuesday, Sept i. I urge you to vote no to allocate an additional $230,250 to the ICPD for the purchase of newer tasers. We live in a police state in which black and brown people are targeted by law enforcement and treated with brutality every single day. Black lives are on the line. The council has already committed to supporting the Iowa Freedom Riders and quotes on the city website "the need for immediate action." The webpage reads, "The City of Iowa City has committed itself to strengthening existing social justice and racial equity efforts as well as re -imagining new strategies for dismantling systemic racism in our community." You cannot claim to support dismantling systemic racism in our community and then continue to provide more and more money and weapons to the organization that enacts this systemic racism. The City already allocates nearly 15 million per year to the ICPD (25% of the city budget), if these newer version tasers are of such a priority to the department, they will find room in their existing budget to purchase them. Do not walk back on your commitment to improving racial equity in our community in the 17 actions outlined in Resolution 20-159. This includes releasing the footage of police and state patrol tear gassing protestors .on June 3rd and launching an independent investigation. Take more aggressive action to meet the demands of the Iowa Freedom Riders. Black lives matter. Best, Olivia Galyon This email is from an external source. Item Number: r � � At + at1Mw��al +•ate_ CITY OF IOWA CITY www.icgov.org September 1, 2020 Planning and Zoning Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2021. (Carolyn Dyer resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., October 13, 2020. F -11A '_T61:ILTA 14z111& 1 Description Carolyn Dyer - Resignation Kellie Fruehling From: Anne Russett Sent: Wednesday, August 19, 2020 8:04 AM To: Kellie Fruehling Subject: FW: Resignation Attachments: image001 jpg Please see email below from Carolyn Dyer regarding her resignation from the Planning and Zoning Commission. From: Carolyn Dyer <cdyer1621@gmail.com> Sent: Tuesday, August 18, 2020 5:55 PM To: Anne Russett <Anne-Russett@iowa-city.org> Subject: Re: Resignation AA RISK Thanks. A short version is that I am resigning to take care of my health.