HomeMy WebLinkAbout2009-06-16 Bd Comm minutes4b(1 ~
MINUTES FINAL
Iowa City Airport Commission
April 16, 2009
Iowa City Airport Terminal - 6:00 PM
Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig,
John Staley
Staff Present: Sue Dulek, Michael Tharp, Sarah Holecek
Others Present: David Hughes, Jay Honeck, Rex Brandstatter, Doug Moore, Larry
Bell, John Yeomans, Peggy Slaughter
RECOMMENDATIONS TO COUNCIL: None
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M. Rettig noted that Sarah
Holecek is present at tonight's meeting, from the City Attorney's office, filling in for Sue
Dulek.
APPROVAL OF MINUTES FROM THE MARCH 12, APRIL 2, AND APRIL 14,
2009 MEETINGS:
Rettig asked if anyone had any changes to the March 12 minutes. Staley moved to
approve the minutes of the March 12, 2009 meeting as submitted; seconded by
Farris. Carried 4-0 (Gardinier absent).
Rettig asked if anyone had any changes to the April 2 minutes. Farris moved to
approve the minutes of the Apri12, 2009 meeting as submitted; seconded by Horan.
Carried 5-0.
Rettig then asked if anyone had any changes to the April 14 minutes. Farris moved to
approve the minutes of the April 14, 2009 meeting as submitted; seconded by Rettig.
Carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park / U of I Aircare Facility - (Staley recused himself as
an Airport Commission Member and participated in this discussion as a UIHC
employee.)
Iowa City Airport Commission
April 16, 2009
Page 2 of 8
Staley noted that they met on March 26 and are moving ahead. They first
need to obtain two independent appraisals, and have commissioned two firms
to do these appraisals. They hope to have this done in the next week or so.
Peggy Slaughter noted that one of the firms contacted her today. Slaughter
noted some other opportunities, one being a group from Waterloo who is
interested in the Aviation Commerce Park lots. She continued, giving the
Members a quick update on some of the other interested parties. Slaughter
asked if anyone knows the timeframe for the new Wal-Mart store. Tharp
noted that the Staples store has to be completed first, and that it's due to be
open in August or September. Slaughter also noted that they have the listings
for the Aviation Commerce Park on www.loopnet.com - a service that "loops"
you back to their web site.
b. Gilbert Street Land Parcel -Tharp noted that representatives are not present
this evening, and that he has not heard anything further from them. Staley
moved that they defer this item until the party's arrival; seconded by
Farris. Carried 5-0.
c. Private Hangar Construction -Doug Moore -Tharp noted that he spoke to
Doug Moore recently. Moore is still gathering information for his proposal.
Horan stated that he wanted to make a comment for the record - he believes
they need to make it very clear that any sort of reclamation or salvage
operation will not be left outside. He believes this is important in considering
Moore's proposal. Tharp noted that he has received the same comment from
others. Farris asked what zoning considerations would come into play in a
situation like this. Tharp noted that the Airport has its own Zoning Board.
Holecek responded to the Members' discussion, noting how overlay zoning
would come into play here. Horan stated that he would make the motion, if
need be, that they do not allow the Airport to become a "junkyard," that there
should be no evidence outside of the hangar that there is a salvage operation
there. Rettig noted that instead of a formal motion this should be a consensus
of the Airport Commission that they are directing Tharp to continue the
negotiations with Mr. Moore, keeping in mind that should this come to
fruition, there will be nothing outside of the hangar in the form of a salvage
operation.
d. Farmer's National / Merschman Seeds -John Yeomans spoke to the
Commission concerning Merschman Seeds. He stated that they are interested
in extending their lease with the Airport. Rettig noted that the current lease
expires in February of 2010. He added that Merschman Seeds would like to
do some beautification of the area, and in return for taking care of this project,
they would like to be able to count on being at the Airport for the next few
years. The discussion turned to the impact of the runway closures this season,
and Yeomans noted that Merschman is aware of this. Rettig asked Yeomans
how the agricultural seed business is doing, and he gave a brief rundown of
tightening margins and struggles with prices. He added that the ethanol
2
Iowa City Airport Commission
April 16, 2009
Page 3 of 8
business has basically imploded, and that things have changed dramatically
over the past year. The discussion turned to lease rates, and Yeomans noted
that most are staying at the same rates. Members discussed this briefly with
him. Horan noted that atwo-year lease would most likely not interfere with
any of the Airport's plans, and others agreed with him. Tharp noted that the
next thing that would interfere with this area is the perimeter road project, and
that is slated for October of 2012. Members then discussed the amount of the
current contract - $25,000 -with Tharp explaining how Farmer's National gets
a small portion of this for management of Merschman Seeds. Farris stated
that he sees no problem in a two-year lease, and Rettig agreed, adding that
they need to make sure that the problems seen last year -agate left open and
banners that were left hanging -are addressed ahead of time so that this does
not occur again. Members agreed that Dulek would need to review this lease,
and that they are interested in pursuing another two years. The discussion
moved back to the beautification project that Merschman Seeds is proposing,
with Yeomans clarifying what is intended. Holecek noted that they could
enter into a Temporary Use ofRight-of--Way agreement, which would allow
Merschman to use the right-of--way, but contains an indemnification provision
in case anything would happen. The topic moved back to what the Airport is
charging in this land lease with Merschman Seeds. Yeomans responded to
Members' questions regarding the current market price for this type of
contract. There was a consensus among the Members to move forward with
another two-year lease with Farmer's National and Merschman Seeds.
e. FAA/IDOT Projects -AECOM -David Hughes
i. Runways 7/25 & 12/30 -Hughes stated that they have been quite
busy since the last meeting. There is a pre-bid conference next
Tuesday afternoon at 1:30. The bids are due the 29th of this
month, and Hughes stated that they plan to have the grant
application back to the FAA the following day then. Hughes
continued, stating that the phasing plans are set up per some of the
previous discussions regarding this. He added that the Airport
would not be closed between July 24th and August 3rd, and also
August 29th and 30th. The intersection closure has been set for a
28-day calendar period, according to Hughes, and hopefully the
weather will cooperate. Gardinier asked for some clarification on
the various phases, and Hughes responded. Hughes noted that he
should have a better idea of closure dates once they have the pre-
construction conference. It was noted too, for clarification, that the
Airport itself will not be closed -the runways will be closed -
during the upcoming construction period.
1. Consider Resolution #A09-06 Accepting Work for Runway
7-25 Extension (Phase 5) Paving and Lighting -Hughes
noted that the project ended up about $7,000 under the initial
construction cost. Farris moved Resolution #A09-07;
seconded by Horan. Carried 5-0.
3
Iowa City Airport Commission
April 16, 2009
Page4of8
ii.
iii.
iv
v
vi.
South Aviation Development Study -Hughes noted that they did
receive comments back from the FAA. The good news is that the
FAA is going to treat the South Aviation Development Study as a
stand-alone document, which means they do not have to wait for
approval on the Airport Layout Plan documents. The bad news,
according to Hughes, is that he has been so busy that he has not
been able to return this document to the FAA yet. He hopes to get
this out early next week. Tharp noted that once the approved
documents are returned, they would need to set up a joint meeting
with the City Council to present this.
2008 Pavement Rehab (North Taxilanes) -Hughes stated that they
have not talked to Pelling yet, but plan to call in the next few
weeks to get them back for the needed repairs.
Obstruction Mitigation -Hughes asked Tharp if he had received a
bill from Mediacom on this. Tharp stated that he had not. Hughes
added that they are still trying to complete the United hangar
demolition paperwork, as well. Rettig noted that the land around
the fence area looks like it is settling, and Hughes stated that he
would look at this area to see what is happening.
Building H -University of Iowa Hangar Expansion -Tharp noted
that they ran into some preliminary problems regarding the
location of underground utilities, and he briefly filled Members in
on this.
FY2010 State Aviation Program Grant Application -Hughes
explained the four projects that make up this application -the
drainage for Hangar A, overlay taxiway leading to runway 2-5,
south area pavement maintenance, and pavement maintenance in
front of the main terminal building and along the taxiway. Hughes
added that they will have to see what the State is willing to fund -
it could be just two, it could be all four. Hughes continued to
respond to Members' questions as they reviewed the upcoming
years' projects. Farris moved to approve the FY2010 State
Aviation Grant application; seconded by Staley. Carried 5-0.
b. Larry Bell, owner of the property, and Rex Brandstatter joined the Airport
Commission meeting at this time. Brandstatter addressed the Members,
stating that he hoped everyone had had a chance to review his letter. He noted
that the details not addressed in the letter include the length of a lease and any
specifics that City code would dictate. Horan asked what type of term they
are interested in, and Brandstatter responded that probably something in the
20 to 25 year range, being renewable upon review. Tharp stated that he did
some of his own research, and found that $300 a month is a very fair rate. As
for the length of the lease, Tharp recommended doing five-year increments,
on a 20-year lease, with a CPI inflator every five years. Tharp added that the
best use for this piece of property would be something like this proposal.
Horan added that he believes they should make it a "floor of $300" in case the
4
Iowa City Airport Commission
April 16, 2009
Page 5 of 8
CPI inflator would not go up. Dulek added that they will need to have a
public hearing, first of all, and that she and Tharp can work on a lease
agreement for the Commission to review. Bell added that his concern is
putting $25,000 to $40,000 into something like this and then not having it be
feasible after afive-year period. Members continued to discuss this proposal,
with unanimous agreement that Dulek and Tharp will begin working on a
lease proposal. This led the Commission to discuss when they would need to
hold the public hearing. Rettig suggested May 12th at 7:30 A.M., and others
agreed.
£ Airport Operations; Strategic Plan-Implementation; Budget; Management -
Tharp began the discussion, stating that the big issue is the City's budget
shortfall. This has led to all departments being asked to cut their budgets for
fiscal year 2010 and beyond. Tharp continued, stating that he has a memo
from the City Manager's office asking for various scenarios, such as 1, 2, and
4% reductions in General Fund budget appropriations. Tharp stated that he
believes they will be able to absorb any of the proposed cuts. He added that
he would like to have the authority to go ahead and work on this. Members
began to discuss this issue, with Tharp responding to questions on what his
proposals will be. Staley stated that he could be comfortable with Tharp
working on this with the Chair, and others agreed. Rettig then noted that on
page 7 there is a line charge for the position of the Economic Development
person. She added that she believes this charge should be brought up in light
of budget cuts. Farris noted that this has been brought up yearly and that
nothing has changed thus far. The discussion turned to some of the items that
need attention at the Airport. Tharp noted that the boiler needs to be repaired,
in addition to some other items. He stated that he would like to review the
capital funds of approximately $70,000 in order to cover these items. Another
item is an asphalt overlay of the area at the front of the terminal, which Tharp
expects to use a big chunk of these funds. Repairing the back door at the
terminal and purchasing paint are the other items that Tharp would like to
cover with these funds. Staley moved to authorize Tharp, with approval of
the Chair, to use capital funds to cover the boiler repair, asphalt overlay,
door repair, and paint purchase, as discussed above; Horan seconded.
Carried 5-0. Rettig then asked if Tharp believes the transition to having Jet
Air do the maintenance is working. He responded that after some initial
bumps in the road things appear to be working out. The discussion continued,
with Members discussing the possible need of a checklist of sorts to make
sure the maintenance is kept up in crucial areas. As for the cleaning portion of
the contract, Tharp noted that this has improved. The discussion then turned
to the strategic plan. Staley noted that he met with Rettig and Tharp to lay out
a timeline to get this plan going. They are planning on it going into effect in
July of 2010. Farris suggested they be proactive in the sense that they look at
how the Airport can trim the budget, as the City has asked, over a longer time
period. Rettig added that the meetings for the strategic planning would start
this fall. Rettig then noted that Jet Air's attorney contacted Dulek regarding
5
Iowa City Airport Commission
April 16, 2009
Page6of8
an FBO management agreement reduction of fees of 50% during the time that
the runways are closed. Farris then noted what the Airport pays Jet Air for
both cleaning and maintenance each month. This led to a brief discussion
among Members, with Rettig stating that she believes this closure is
unfortunate but that everyone involved will benefit from this project once it is
completed. The Commission Members agreed unanimously that they do not
feel the Airport should grant a fee reduction to Jet Air. Gardinier then spoke
as a member of the public regarding this issue, stating that it is a bit
disingenuous to view the hangars as solely storage space for airplanes without
having any expectation that individuals would need runway access. She
added that she did some looking around and found a State of Wisconsin
Department of Transportation document used for leases, and this document
does state that if runways are closed, the lessee will be given credit for the
time they are unable to utilize the runways.
g. Airport Commission Bylaws -Rettig noted that Members received a memo
from Dulek regarding changes to the Airport Commission's bylaws, one being
a change from 6-year terms to 4-year terms; the next is to change the "Vice
Chairperson" position to "Secretary"; and third would be to delete the
requirement that the Vice Chairperson must certify bills for approval. Staley
moved to approve the changes to the Airport Commission Bylaws as
discussed, seconded by Horan. Carried 5-0. Dulek noted that she will get
copies of the revised bylaws to Members once this is updated.
h. FBO Staff Report -Rettig noted that she had a message from Jet Air, noting
that due to a funeral and travel, no one would be available at tonight's
rneetmg.
i. Subcommittees' Reports -Rettig noted that they need another Member for the
Budget Subcommittee, now that Hartwig has left. Farris stated that he would
serve, and others agreed to this. Farris then spoke to Members about the
viewing area and the upcoming plans for this season. Rettig noted that they
need to put some concrete stops in so cars are not parked on the sidewalk area
here, as it makes the sidewalk hard to use. She also noted that the last parking
spot was where they were going to put the bike rack that has still not been
installed. She asked that these two items be part of the viewing area tasks,
and that they address them this year.
Commission Members' Reports -Horan brought up the issue of a grant
summary, and asked if Tharp could prepare such a document. He believes
this will be a valuable tool for the Airport. Rettig reminded everyone that
Tharp is working on a newsletter and the next one is due out the first part of
May, in case anyone has something to add to this next issue. Gardinier asked
if the newsletter comes out regularly, and Tharp noted that it was supposed to
be quarterly, but that this does not always happen. Rettig noted that it would
be helpful to have a "communications intern" to help with some of these new
6
Iowa City Airport Commission
April 16, 2009
Page 7 of 8
avenues, such as Twitter, Facebook, and the web page. Gardinier asked if
anyone had checked with the University on the possibility of graduate
students fulfilling such a need. Members agreed that this would be a good
idea and would be worth looking into.
k. Staff Report -Tharp reminded the Members that next week is the Aviation
Conference, Wednesday and Thursday. Gardinier stated that she will be there
on Wednesday.
SET NEXT REGULAR MEETING: Thursday, May 21, 2009 at 6:00 P.M. A special
meeting will be held May 12, 2009 at 7:30 A.M.
ADJOURN: The meeting adjourned at 8:31 P.M. Moved by Horan to adjourn,
seconded by Farris. Carried 5-0.
CHAIRPERSON
DATE
7
Iowa City Airport Commission
April 16, 2009
Page 8 of 8
Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dated
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/12 5/21
Greg Farris 3/1/13 X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X
Howard Horan 3/1/14 X X X X X O/E X
Janelle Rettig 3/1/12 X O/E X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
ab~2~
MINUTES
Iowa City Airport Commission
May 6, 2009
Iowa City Airport Terminal - 7:30 AM
Members Present: Greg Farris, Howard Horan, John Staley, Janelle Rettig
Staff Present: Sue Dulek
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 7:31 A.M.
ITEMS FOR DISCUSSION/ACTION:
FINAL
1. Consider a resolution settin~apublic hearin fg or a Found lease with Larry E. Bell and
Sandra S. Bell. Horan moved to consider Resolution No. A09-08 setting a public hearing
for a ground lease with Larry E. Bell and Sandra S. Bell. Farris seconded. Resolution
carried 4-0.
ADJOURN: Farris moved to adjourn, Horan seconded. Motion carried 4-0. The
meeting adjourned at 7:32 A.M.
CHAIRPERSON
DATE
Iowa City Airport Commission
May 6, 2009
Page 2 of 2
Airport Commission
ATTENDANCE RECORD
YEAR 2009
Meetin Dates
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21
Greg Farris 3/1/13 X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E
Howard Horan 3/1/14 X X X X X O/E X X
Janelle Rettig 3/1/12 X O/E X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
Page 1 of 1
Moved to 6/11/09 Info Packet
Marian Karr
From: CLINESALLY@cs.com
Sent: Thursday, May 28, 2009 12:47 PM
To: Council
Subject: Fwd: Idyllwild Press Release -Flood Reconstrcution i
Attachments: I~iyllwild Press Release -Flood Reconstrcution Celeb
ation Schedule
Schedule
attached is the press r ease for Idyllwild's celebration. /
Please join us on Pentir or food and conversation June 13, 2009 from :00 to 5:00 PM.
Thank you \
Sally Cline
Iowa Realty
Licensed Realtor in the State of
Cel I: 319-331-0270
Direct: 319-887-6321
E-mail: clinesally@cs.com
5/28/2009
Moved to 6/11/09 Info Packet
May 25, 2009
Idyllwild Condominium Owner Association
Iowa City IA 52245
ress Release
- Association~Sets Schedule for
'construction Celebration
Idyllwild Condominium Ow er Association has et Saturday, June 13, one year and a day
after being evacuated as a resu of Iowa River ooding, for its flood reconstruction
celebration.
A year-long reconstruction effort co the ssociation's 86 members nearly US$11.75
million, all but US$50,000 was funde the membership.
90% of the eighty-six owner occupie pro]
restored. Re-occupancy rate is curr tly at
September 1.
s have been or are in the process of being
it is expected to climb to 90% by
The celebration is to commenc at 3:OOPM on
Plaza located on the Pentire rcle in the Idyll
provide food and non-alco lic drinks.
13th of June. It will be held in Idyllwild
`neighborhood. The Association will
The Idyllwild communi is located off of Foster Road Iowa City. It's long been
known for its architec rally designed condos, lush lands ping, gorgeous views and
convenient location, ust three miles to downtown Iowa Ci and one mile to the I80
Dubuque Street in rchange. A premier condominium devel ment, the Association's
property had a p -flood assessed value of US$22 million.
For more infation on celebration plans please contact Sally C~ine, Board President at
319-331-027
Moved to 6/11/09 Info Packet
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Final
April 28, 2009
MINUTES
SENIOR CENTER COMMISSION
APRIL 28, 2009
ROOM 208
Call to Order: Meeting called to order at 4:30 PM
Members Present: Jay Honohan, Sarah Maiers, Chuck Felling, Mercedes Bern-Klug,
Charlotte Walker, Michael Lensing
Members Absent: Nancy Wombacher
Staff Present: Linda Kopping, Emily Light, Susan Rogusky, Michelle Buhman
Others Present: Lee McGovern
DISCUSSION OF REDUCTIONS IN THE FY10 OPERATIONAL BUDGET OF THE
IOWA CITY/JOHNSON COUNTY SENIOR CENTER-Honohan
ACTION RECOMMENDING CHANGES IN THE FY10 OPERATIONAL BUDGET
OF THE IOWA CITY/JOHNSON COUNTY SENIOR CENTER-Honohan
Honohan suggested that the Commission begin by discussing areas with potential for
additional revenue. First, parking fees were discussed. The director of the Parking
Department informed Kopping that the discounted parking rate will remain at $.35/hour
in FY10. Increases are likely in the following fiscal years.
Kopping estimated that the Center currently has 205 members with annual parking
permits. She used this figure to make calculations for increased revenue if the permit
prices were raised to $60, $65, and $75. If 205 parking permits were sold for $75, the
Center would generate an additional $5,105 annually.
The Parking department currently charges $.75/hour. At that rate, a member parking
permit would pay for itself with 2 hours of use per week.
Light described a punch card concept as an alternative or supplementary option to annual
parking permits. This would be an option for those who do not expect to use their parking
permits enough to warrant paying an increased fee. The punch card would provide a
given number of parking hours at a cost that would approximately equal the discounted
rate given to the Center by the Parking department. For instance, a punch card costing
$10 would supply 25 hours of parking. The cost of parking for the punch card holder
would equal $.40/hour, rather than the full price rate of $.75/hour. The punch card holder
would not realize the same deep discount on parking as those who visit the Center daily
would, but the cost is still significantly less than paying cash at the parking ramp. It is
also more convenient to pay for a block of parking hours all at once.
A punch card would be presented to the Senior Center staff person validating the parking
ticket, and the staff person would punch the number of parking hours used off the card
and also stamp the ramp parking ticket with the same validation stamp as the annual
permits. This system would provide aone-to-one ratio of cost vs. revenue.
Final
April 28, 2009
Parking permit debit cards were suggested to work in conjunction with the Parking
department's existing technology. This may hold the possibility of eliminating the need
for Center staff to physically validate a paper ticket. Maiers expressed concerns about the
technology and administrative capacities of the Parking department. The Commission
decided that it would be best right now to focus on what the Center can do without
relying on the Parking department technology and staff time.
Buhman asked about the cost of validating parking for volunteers and instructors.
Motion: To increase annual parking permit fees to $75, effective July 1, 2009.
Motion carried on a vote of 6-0. Maiers/Lensing.
This motion is expected to raise an additional $5,105 to supplement the operational
budget.
Motion: To develop a punch card costing $10 for 25 hours of parking to be available
July 1, 2009. Motion carried on a vote of 6-0. Bern-Klug/Maiers.
The new arrangements will require parking permit holders to present their parking
permits every time they request parking validation.
The Commission discussed low-income parking permits, and decided the cost will remain
the same. The number of low-income parking permit holders is not significant enough to
make a difference in the operational budget if an increase were enacted.
An across the board $5 increase in membership fees was discussed. This action would
generate approximately $5,000 in additional revenue if membership numbers remain the
same. Membership rates have never been increased since they were enacted in 2003.
The change would begin September 1, 2009 in order to allow advance publicity of the
change in the Fall Program Guide.
The Commission decided that low-income membership rates will remain the same.
Motion: To increase membership fees by $5 across the board for all residency areas
and household members. Motion carried on a vote of 6-0. Lensing/Felling.
Kopping informed the Commission that the Center will complete payments on a capital
improvement inter-fund loan after FY2010. This will result in a permanent reduction in
annual expenditures of over $40,000.
Kopping also reported on the staff decision to eliminate the publication of the Post
newsletter, which is printed and mailed 8 times per year during the months when a
Program Guide is not released. This will result in an annual savings of $5,000.
The staff has also decided to eliminate plant care services costing $1,380 annually in
favor of plant care being taken over by staff and volunteers.
Reducing publication of the program guide to 3 issues per year or only posting the guide
on the website was discussed. Kopping mentioned that The Involvement magazine
produced by Heritage will only be available online beginning in June 2009. If the Center
Final
April 28, 2009
went that route, it would save $13,668 annually. However the savings would actually be
less because of the cost of layout for the online versions, which has not been calculated.
Bern-Klug asked how much it would cost to make the program guide an insert of the
newspaper. Kopping and Buhman both thought it would cost more.
Walker asked what the Rec Center does, and Kopping said they release 3 guides per year
and do not mail them. They are available for public pick-up at various locations.
Rogusky noted that the program guide is one of our major marketing tools, and we want
to have more in distribution rather than less.
Felling suggested making the program guide available online and keeping hard copies
available for pick up at locations around the Center and community. This would reduce
the number of copies that need to be printed, as well as eliminate mailing fees.
Kopping noted that in the most recent member survey, a very high percentage of
members stated that they have computer/internet access at home, but a very low
percentage of them use their computers to access information on the Senior Center.
Buhman said that her experience with the Newcomers Club has shown that mailing
program guides to homes has been a major factor in driving new traffic in the Center.
Buhman indicated that she would rather see newspaper advertising reduced or eliminated
before eliminating printed/mailed program guides.
Motion: To reduce production of program guides to 3 times/year. Motion carried on
a vote of 6-0. Walker/Maiers.
This action would save approximately $3,417.
Participation at the County Fair could be eliminated to save $1,000.
Kopping suggested that the Commission should spearhead an annual fund-drive event to
fund specific items or projects.
Lensing suggested starting a "Friends of the Senior Center" program to collect in-kind
annual gifts, such as DVDs and DV tapes provided to SCTV by a business like Best Buy.
Motion: To eliminate the publication of the Post newsletter as of June 1, 2009.
Motion carried on a vote of 6-0. Felling/Maiers.
Motion: To adjourn. Motion carried on a vote of 6-0. Maiers/Bern-Klug.
Final
April 28, 2009
Senior Center Commission
Attendance Record
Year 2008
Name Term
Ex Tres 1 /20 2/ 17 3/24 4/21 4/28 5/ 19 6/ 16 7/21 8/ 18 9/ 15 10/20 I 1 / 17 12/ 15
Mercedes Bern-Klu 12/31/11 -- -- X X X
Chuck Fellin 12/3]/09 NM NM X X X
Ja Honohan 12/31/10 NM NM X X X
Michael Lensin 12/31/10 NM NM X X X
Sarah Maiers 12/31/09 NM NM X X X
Charlotte Walker 12/31/11 -- -- -- X X
Nanc Wombacher 12/31/09 NM NM O/E O/E O/E
Key: X = Present
O = Absent
OB= Absent/Excused
NM = No meeting
-- = Not a member
4b 4
Final
April 2009
MINUTES
SENIOR CENTER COMMISSION
APRIL 21, 2009
ROOM 208
Call to Order: Meeting called to order at 4:00 PM
Members Present: Jay Honohan, Sarah Maiers, Chuck Felling, Merce Bern-Klug,
Charlotte Walker
Members Absent: Nancy Wombacher, Michael Lensing
Staff Present: Linda Kopping, Emily Light, Susan Rogusky
Others Present: Cara Lewis, Lee McGovern, Bob Welsh, Mary Wiemann
APPROVAL OF MINUTES FROM MARCH 24, 2009 MEETING-Honohan
Motion: To accept the minutes as distributed. Motion carried on a vote of 5/0.
Maiers/Felling.
PUBLIC DISCUSSION-Honohan
None.
COMMISSION ASSIGNMENTS-Honohan
Felling will write the web article for the April Commission meeting. Honohan will report
to the City Council and to the Board of Supervisors on the April Commission meeting.
OPERATIONAL BUDGET: POSSIBILITIES FOR REDUCING EXPENSES AND
INCREASING REVENUE-Kopping
Kopping distributed copies of the approved FY 10 budget, including both the revenue and
expenditure projections. The City Council asked each department to develop three
scenarios showing permanent budget cuts of 1, 2, and 4%, noting the effect each
reduction will have on the community. Items cut in these scenarios will not be able to be
added back to the budget in the future. The Council will use the three scenarios to
prioritize city services. The budget cuts will not necessarily be uniform among the entire
City.
Kopping noted that Center staff has already decided to eliminate the monthly Post
mailing, which is printed and mailed 8 times a year, costing about $5,000 annually.
She reported that each department has the option of introducing new revenue streams in
order to offset the need for cuts. For example, if a savings of $10,000 were necessary, a
department could reduce the budget by $5,000 and increase revenue by $5,000. Areas in
Final
Apri12009
which fees are collected, and could potentially be increased, include memberships,
parking permits, and commissions.
Parking is a significant budget item for the Center. The expense is estimated at $21,400
annually and parking permit revenue in FY08 was $10,270. The Center pays the Parking
department a discounted rate of $.35/hour for member parking.
Currently, the Center sells parking permits to members for $50 annually or $25 semi-
annually. This permit provides unlimited parking for the time spent at the Center. Permit
holders bring their ticket from the parking ramp to a Center staff person and receive one
validation stamp for each hour they spend at the Center. The number of parking
validation stamps are tabulated by the Parking department when the participant leaves the
ramp, and the Center is charged $.35 for each stamp issued.
With the revenue at just over $10,000, and the expense at just over $20,000, the Center is
subsidizing more than $10,000 worth of parking for members and volunteers annually.
Honohan remarked that parking is an area where members receive an enormous bargain,
and it should be the first area to consider for increasing fees.
Kopping added that the Center can create fundraising campaigns and events. The Center
could also standardize commissions among independent contractors, Eldercraft Gift Shop
consigners, and artists selling their work, making them a1125%. Felling noted that
increased fees for the instructors would likely result in higher fees for participants.
Kopping noted that many senior centers charge additional fees for fitness room access.
She also expressed concern about increasing fees becoming a deterrent to participation.
The custodial account maintained for the New Horizons Band has been discussed with
the Finance Department. The band's account is separate from the Center's operational
account. All revenue generated through band tuition and contributions is maintained in
the band's account and carried over from year-to-year. Center staff does all the band's
bookkeeping and bill paying, and practice and performance space is provided by the
Center for free. The Finance department suggested that the Center should consider
charging the band an administrative service fee.
Kopping noted that it is important to weigh all revenue possibilities carefully to avoid
alienating Center groups and participants.
The new coffee shop could prove to be a valuable revenue source. A HACAP employee
was just hired to work at the shop, Monday-Friday. HACAP is providing the worker at no
cost to the Center. Aggressive advertising of the coffee shop will begin as soon as the
new employee is trained.
Facility rentals provide a limited revenue stream to the Center. Kopping suggested to the
Finance department that the Center could generate a lot more revenue through facility
rentals if alcohol could be served in the building.
Kopping requested guidelines from the Commission about how to prioritize areas of
increased fees or decreased expenses. Honohan suggested a need for a special meeting in
order to make decisions quickly. The Commission members agreed to meet Tuesday,
Apri128 at 4:30 PM. Budget reduction will be the only item on the meeting agenda.
Final
April 2009
OPERATIONAL OVERVIEW-Kopping
Nutrition Program Request: Kopping introduced Mary Wiemann, Director of Elder
Services, Inc.
Wiemann asked to extend the Nutrition Program's use of the Senior Center kitchen by 1-
3hours per day, 7 days per week, for the next 9 weeks. Wiemann related that Elder
Services operates 2 small satellite kitchens that produce a total of approximately 46-56
evening meals. Wiemann said that this is not acost-effective practice and wants to
realign the Nutrition Program to be more efficient. Specifically, during the 9 week
period, Elder Services will reduce Nutrition Program staff, consolidate staff duties, and
prepare the evening meals for these two sites in the Senior Center kitchen.
Wiemann's initial email request to Kopping was included in the Commission packet,
along with Kopping's initial response to the request, which outlined the drawbacks to
granting her request.
Wiemann asked the Commission to reconsider her request, stating that she believed the
scope of the request to be rather small. Secondly, she asked the Commission to let her
know what amount of money it would take for the request to be feasible, either an hourly
rate or a package rate.
Wiemann reported that this particular 9 week period was chosen as a trial period because
it leads up to the next fiscal year and contract renewal. Elder Services has an internal
deadline of June 1 to decide if they can make the operation of the two satellite sites cost
effective enough to continue providing food services in these locations.
Following the 9-week trial period, Elder Services will decide whether to source another
kitchen or reorganize the staffing at the existing satellite site kitchens. There is also a
possibility that the Commission would be presented with a new request to continue the
extended use of the Senior Center kitchen in order to permanently consolidate the 3
kitchens.
Kopping noted that she has received many requests from the Nutrition Program over the
last 14 years asking for additional space for the operation of the kitchen. Kopping asked
Wiemann if there is enough space to accommodate her request. Wiemann said that the
production of evening meals would not occur simultaneously with the production of the
lunchtime meals, so the work space might be sufficient. She would like to have the
opportunity to test the option.
Wiemann noted that dinner prep would begin immediately following the completion of
the work for lunch. Meals would be heading over to satellite sites by 3:30 to 4:00,
followed by clean-up.
Honohan referred to City Council members who in the past have questioned providing
kitchen space/utilities and equipment maintenance at no cost to the Nutrition Program.
He said he is concerned because the previous topic of discussion was how the Center
could reduce its expenses, and this request would have the effect of raising expenses
through increased utility usage and potentially increased equipment maintenance needs.
Honohan also noted that there are questions about noise from the kitchen interfering with
Senior Center programming in the Assembly Room.
Final
April 2009
Wiemann noted that the equipment in the kitchen is very old. She was not aware that the
agreement between the Senior Center and Elder Services restricted the use of the kitchen
to certain times.
Kopping brought up her previous discussions with Wiemann about a fee for the extended
use of the kitchen and asked if Wiemann had discussed this with Heritage. Wiemann said
that she is not aware of a Heritage policy prohibiting the agency from paying for services
provided by the Center. Wiemann expressed willingness to take a proposal to Heritage
for compensating the Center if she had a number to present.
Kopping outlined some projected and recent expenses paid by the Center that are a direct
result of housing the Nutrition Program. Rough estimates from MidAmerican Energy
suggest a potential 6-12% increase in utility costs as a result of extended kitchen use.
This translates in to an increase of $561-$852 per month in utility costs. In the last 60
days the Center has spent around $1000 for plumbing repairs and $1500 to repair the
walk-in cooler. The Center just received a $4,275 estimate for additional plumbing work
that is needed. The Center also funds fire inspections, drain cleaning, and Senior Center
maintenance staff time.
Kopping presented information on rental fees for the use of commercial kitchens owned
by other Iowa senior centers. Most were flat fees of $25-$50 per day. Outside of Iowa,
fees ranged from $25-$75/hour or a flat fee of $75-$100 per day. Kopping said she does
not know what a reasonable fee would be at this point. The Finance department suggested
installing separate meters to track utility costs.
Wiemann expressed that she has the impression it may be time to revisit the entire
arrangement between the Senior Center and Elder Services.
Walker noted that she is bothered by the contractual arrangement between Elder Services
and the assisted living projects receiving the evening meals. She said that the facilities are
mandated to provide meals in order to receive funding, but they are not required to
contract with Elder Services. Further, she noted that this is not part of congregate meals;
it is a separate contract that Elder Services is making money from. Walker asked if the
Center would provide the same service to another non-profit organization so they could
fulfill a contract and make money. Kopping said no. Walker emphasized that this is an
issue separate from congregate meals. They are meals for assisted living projects. Felling
noted that this proposal seems like a separate issue from congregate meals.
Wiemann responded by noting that the money gained through commercial contracts helps
to balance the overall budget of Elder Services and make the organization more
financially stable. Kopping asked if Elder Services would gain a profit from using the
Senior Center kitchen to fulfill contracts. Wiemann responded by saying that the goal is
to make a profit, but that has not yet been accomplished. By consolidating staff into one
location, they would move closer to that goal.
Kopping asked if Wiemann foresees a possibility of the Center receiving a share of the
eventual profits from these contracts. Wiemann said that would depend on the definition
of profiting, and restated that it may be time to revisit the agreement with the Center so
that the Nutrition Program would at least be paying its way.
Final
April 2009
Bern-Klug asked if this is an all or nothing request, or if Wiemann could realize the value
of her proposal by observing the results for 1 week instead of 9 weeks. Wiemann is not
sure that 1 week would give an accurate economy of scale if 9 weeks were not a feasible
request.
Wiemann described the value of the partnership between the Center and Elder Services.
She highlighted the intergenerational opportunities available and said that the dining site
brings together a wide group of people.
Rogusky asked if it is allowable to use a City building to fulfill contracts with private
businesses. Kopping said that it is allowable, but the Center would have to be
compensated.
Honohan said that the Commission sympathizes with the situation, but he feels that the
Center is not in a position to grant the request at this time.
Motion: To decline the request by Elder Services. Motion carried on a vote of 5/0.
Walker/Maiers.
Coffee Shop Update: From above -The new coffee shop could prove to be a valuable
revenue source. A HACAP employee was just hired to work at the coffee shop, Monday-
Friday. HACAP is providing the worker at no cost to the Center. Aggressive advertising
of the coffee shop will begin as soon as the new employee is trained.
Volunteer Recognition Plans: Light reported that the volunteer appreciation breakfast will
be held at Old Country Buffet in Coralville again because of the positive response to last
year's event. It is scheduled for Wednesday, June 10 at 8 AM, and a speaker is not yet
confirmed. Maiers suggested inviting Patti Fields from United Way to speak about
volunteerism and community service. Honohan indicated that he is not available to attend
on June 10.
The restaurant will be open only to our group during the time of the event. The Center
will open at 10:30 AM on the morning of the breakfast in order to allow all staff to attend
and help with the breakfast.
The volunteer gift will be a travel coffee mug, which will also be sold in the coffee shop.
The reusable mug will provide a $.50 discount in our coffee shop, so it's the gift that
keeps on giving.
Walker asked how the Center defines a volunteer. Light described that volunteers provide
a wide variety of help to the Center, including working in the gift shop, making popcorn,
stuffing envelopes, assisting in the exercise rooms, performing in the community as
representatives of the Center, serving on advisory groups, and so on. Sometimes
instructors provide programs to Center and community members at no cost, and they are
credited for volunteering as well. People who volunteer for outside agencies that operate
within the Center facility are not considered Senior Center volunteers unless they also
give their time to benefit the Center itself.
Final
April 2009
COMMISSION DISCUSSION-Honohan
Light submitted an updated revenue report to replace her report in the packet. Areas that
were adjusted include the "Lessons" line. The Recreation department shares a database
with the Senior Center, and through a clerical error by the Rec Center, $17,049 of Rec
Center revenue was inadvertently routed into the Senior Center account. Light is working
with Rec Center staff to correct the error.
Light also noted that a significant piece of revenue not reflected in the previous report
was a $20,000+ check from the Community Foundation for Endowment interest revenue
from FY2008. This payment came in after the previous report was produced.
Motion: To approve the revised report submitted by Light. Motion carried by a vote
of 4/0. Felling/Maiers.
Staff reports from Craig_Buhman and Michelle Buhman -Walker asked to see staff
reports from Michelle Buhman and Craig Buhman at the next meeting.
Motion: To Adjourn. Motion carried on a vote of 5/0. Maiers/Felling.
Final
April 2009
Senior Center Commission
Attendance Record
Year 2008
Name Term
Ex fires 1/20 2/17 3/24 4/21 5/19 6/16 7/2] 8/18 9/15 10/20 11/17 12/15
Mercedes Bern-Klu 12/31/11 -- -- X X
Chuck Fellin 12/31/09 NM NM X X
Ja Honohan 12/31/10 NM NM X X
Michael Lensin 12/31/10 NM NM X O
Sarah Maiers 12/31/09 NM NM X X
Charlotte Walker 12/31/11 -- -- -- X
Nanc Wombacher 12/31/09 NM NM O/E O/E
Key: X = Present
O = Absent
O/E= Absent/Excused
NM = No meeting
-- = Not a member
~~
_ 4b 5
MINUTES
HISTORIC PRESERVATION COMMISSION
THURSDAY, MAY 14, 2009
EMMA J. HARVAT HALL
APPROVED
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, William Downing,
Carl Hirschman, Pam Michaud, Jim Ponto, Alicia Trimble, Frank Wagner
MEMBERS ABSENT: Ginalie Swaim
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Scott Kading
CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
430 N. Van Buren Street.
Kuecker stated that the owner of the property has withdrawn this application.
13 S. Linn Street.
Kuecker stated that the intent of this project is to make the property ADA accessible. She showed a
photograph of the house and stated that it is a local landmark currently serving as a commercial building.
Kuecker said the applicant would like to add a ramp and would raise grade about one foot. She said it
would be a fairly small ramp. Kuecker said it would start farther back and would be fairly difficult to see
from the street. She said the applicant would also like to add a door for access.
Kuecker said the ramp would be constructed of wood. She said the door would be a simple, steel, fire-
rated door used for comnmercial structures. Kuecker said that staff feels this is an appropriate way to
address the ADA accessibility of the property without being detrimental to the most visible facades of the
property. She said that in general, the guidelines recommend not adding new openings to a building.
Kuecker said that in this case, since it won't be seen from the street, staff feels it is fine.
Kuecker said staff recommends approval of the application as proposed, with the condition that any
handrail, if needed, is just a simple, black handrail.
Kading, the owner of the property, said that there are two buildings right next to each other. He said that
the way the grade is set up, this will ramp up less than a foot with a somewhat even continuance to the
back, so both these buildings will be handicapped accessible. He said that he is working with the
neighboring property owner on some issues. He said that this should allow him to make the space a lot
more usable and will not affect much externally.
MOTION: Ponto moved to approve a certificate of appropriateness for the project at 13 South Linn
Street as proposed, with the staff recommendation that if there needs to be a handrail that it be a
simple black metal handrail. Trimble seconded the motion.
Ponto said that this is a really good way to make something handicapped accessible while not changing
anything noticeable in the front.
The motion carried on a vote of 9-0 (Swaim absent).
Historic Preservation Commission
May 14, 2009
Page 2
CONSIDERATION OF MINUTES FOR APRIL 13, 2009.
MOTION: Downing moved to approve the minutes of the Historic Preservation Commission's April 13,
2009 meeting, as written. Trimble seconded the motion. The motion carried on a vote of 9-0 (Swaim
absent .
OTHER:
Bunting Eubanks said that one of the City Council members asked about how to reconcile the movement
of energy efficiency with historic preservation. Bunting Eubanks suggested the Commission come up
with a list of ideas to include on the website and possibly in the handbook.
Bunting Eubanks said that one concern was that solar panels are only allowed on the side of a building
not facing the street within the guidelines. She said the City Council member was also concerned with
adding a bump out area to add insulation to the exterior of a house. Bunting Eubanks suggested this
could cause water damage. Kuecker said that it would also cover trim and potentially historic features.
Kuecker said one council member stated that adding insulation could bump the exterior of a house out a
couple of inches and asked how that is detrimental to the historic character of the building. She said there
are things that can be done to a house in the name of energy efficiency that are permitted under the
guidelines. Kuecker said that the Commission could brainstorm ideas to come up with a list. She said
there might be things that are currently not allowed in the guidelines that the Commission might want to
consider allowing, since the guidelines are in the process of being rewritten.
Bunting Eubanks said that new types of energy efficient materials are being developed, including
materials like photo-voltaic paint that captures solar energy. Downing mentioned insulating attics.
Bunting Eubanks asked if that ever caused water damage. Downing said that that isn't usually an issue.
Baldridge said that Jim Throgmorton with the University is interested in green issues and might be willing
to share his expertise.
Downing said that one important factor is upgrading the mechanical systems of a house. He said that a
lot of the older houses have boilers that are ancient and run at 40% efficiency.
Bunting Eubanks said that an article in a preservation magazine discussed how when one removes a
porch and there are cracks in the wall, the cracks could be filled with spray in foam insulation before the
porch is rebuilt. She said the Commission could make those suggestions part of its recommendations
when it issues certificates. Bunting Eubanks said that when an owner fixes up his house gradually, he
deals with a lot of those problems.
Hirschman said that he did his entire house by blowing in insulation from the interior. He added that it
greatly reduced his utility bill. Hirschman said that it cost him around $8,000. He said that there was a tax
rebate and a State of Iowa property rehabilitation tax credit available.
Bunting Eubanks said there was a great article on windows also. Hirschman asked if storm windows had
to come before the Commission. Kuecker confirmed that storm windows did not need to come before the
Commission He said that at this point one can get a storm window that is essentially like putting on a
double pane for much less cost.
Bunting Eubanks said that a historic preservation commission in Colorado came out with a pamphlet
describing different things that could be done. She said she was thinking more along the lines of just
adding bullet points to the website. Michaud said that those bullet points could then refer people to
technical websites.
Bunting Eubanks said that a second idea is what the Commission should amend the guidelines to include.
The Commission discussed the use of recycled materials and the new tax benefits available. Bunting
Historic Preservation Commission
May 14, 2009
Page 3
Eubanks suggested having a section entitled "The Green Side of Historic Preservation," with a link to the
window page. She asked people to a-mail further ideas to Kuecker.
Trimble said that when people come to the Commission and complain about energy efficiency, it almost
always involves windows. Bunting Eubanks said that the statement on windows says that windows might
not actually be the problem, but it could be all the cracks in the building. Trimble said that people seem to
think that vinyl windows work better than they do, but that has not been her experience.
Ponto said that Tim Toomey had a good idea in that especially the old double hung windows with the
weights have a space that cannot be insulated. Ponto stated that Toomey had a way of using a PVC pipe
that the weight would be inside and then putting insulation around that. Ponto said there are ways to
insulate an old double hung window.
Baker said that Downing's point might be the best one to make, in that greenest thing for one to do is to
fix what he's got. Bunting Eubanks said that is also the least expensive. She said there is a lot of debate
about how much it costs to do historic preservation. Bunting Eubanks said that if an owner is able to fix
what he has, then he doesn't have to buy anything new.
Kuecker asked if there are green products or technologies that the Commission would like to have in the
guidelines. Specifically, she asked if the Commission wanted to allow solar panels on prominent street
elevations. Kuecker said the guidelines currently state that it is not recommended to install atennas, vents,
solar collectors, skylights, or other mechanical devices on a prominent street elevation. Downing said
that not recommended is soft language to begin with.
Ponto said the Commission might want to make some sort of blanket concession that as technology
changes, the Commission will review new materials. He said the Commission could ask that anyone
planning something for the exterior of a house should come before the Commission to discuss it, and the
Commission will make every effort to accommodate the homeowner within the guidelines.
Bunting Eubanks said she thinks that solar panels will probably be outdated in 20 years, to be replaced
by the paint that uses solar energy. Downing said that solar panels are not very efficient, because such a
large amount is needed to generate sufficient energy.
Kuecker said that in Dubuque, the City plans to put photo-voltaic shingles on the City Hall. She said the
Commission might want to discuss something like that before it is included in an application. Downing
said that the shingles look like ordinary black shingles but slightly shiny.
Downing said that he feels that in the next 20 years the ideas of individuals collecting solar energy in their
own home will give way to larger utility companies collecting solar energy on a larger scale. Bunting
Eubanks said the idea is whether the Commission wants to give individuals the option to choose that if
they want to.
Michaud asked how often the guidelines are rewritten. Kuecker said they were written in 2000 and are
being rewritten in 2009. Michaud said that including a statement, that says as new materials and
technologies become available the Commission will review them.
Bunting Eubanks said the Commission members should think about the subject and realize that this is a
criticism of the Commission. Ponto stated that besides windows, what people most criticize the
Commission for is its stance on vinyl siding and the insulation underneath.
Regarding the use of green products, Downing said that the LEED rating system discourages vinyl in
almost every way. Kuecker agreed that vinyl is one of the least green products available, partly because
of the production process and the contaminants released in the process. Downing added that vinyl is very
hard to recycle.
Bunting Eubanks said the Commission could come up with a more concise list. She asked Commission
members to a-mail them to staff and the other Commission members.
Historic Preservation Commission
May 14, 2009
Page 4
Baldridge asked about providing some sort of open-ended invitation in that building materials and
technology are constantly changing, and if a homeowner has an idea of what they want to do on their
house, they should feel free to bring that idea to the Commission, which will try to work with them on it.
He said that sounds more user-friendly.
Bunting Eubanks said that one of the big problems is that there are salesmen out there who want to bring
up new products and promise things about them that haven't been tested. She said that she has seen
that before with roofing materials in particular.
Michaud said that rather than suggest that the Commission will amend its guidelines, the Commission
could state that it will be happy to do a product review.
Ponto said that another green thing about historic neighborhoods is that there are a lot of mature trees
that provide shade and therefore energy savings. He said that is one benefit over a new subdivision.
Kuecker said that Helen Burford wanted her to remind everyone of the Parade of Historic Homes on
Sunday. Kuecker said there are four historic homes and one new home with the entire interior made of
historic materials.
Michaud said that on Tuesday there was an article about a proposed historic district in New York that has
been under review for two years. She said there are thousands of buildings there, and it has become a
very protracted process. Michaud said that in preface, many of the buildings were altered or demolished.
Michaud asked if, when there is a proposed district, there is a way to freeze demolition permits until the
district is voted on. Kuecker said that it is already in the zoning code that when City Council sets its public
hearing, it puts a freeze on the area so that anything that is going to happen needs to meet the new
regulations, even if it is just being reviewed. She said she believes the period is 90 days from the point at
which the City Council sets the public hearing.
Kuecker said that is happening now on the Northside in that she is getting applications for projects there.
She said people want to do work now, but because City Council has not completed all of its votes, a
homeowner still has to go through the review process until the district is approved or denied.
ADJOURNMENT:
The meeting was adjourned at 6:40 p.m.
Minutes submitted by Anne Schulte
Historic Preservation Commission
Attendance Record
2009
Name Term
Expires 1/08 2113 3112 4113 5/14
Baldrid a 3129111 X O/E X X X
Baker 3/29/09 X X X O/E X
Downin 3/29/10 X X X X X
Eubanks 3/29/11 X X X X X
Hirschman 3/29/11 -- -- X O/E X X
Michaud 3/29/09 X X O/E X X
Ponto 3129/10 X X X X X
Swaim 3/29/09 X X X O/E O/E
Trimble 3129110 X X X X X
Wa ner 3/29109 X X X X X
Key'
X =Present
O =Absent
O/E = AbsenUExcused
4b(6) _
MINUTES FINAL
PARKS AND RECREATION COMMISSION
Apri18, 2009
MEMBERS PRESENT: Lorin Ditzler, Maggie Elliott, Craig Gustaveson, Aaron Krohmer, Margie
Loomer, Jerry Raaz, John Westefeld
MEMBERS ABSENT: David Bourgeois
STAFF PRESENT: Mike Moran, Terry Robinson, Carol Sweeting, Kris Ackerson
GUESTS PRESENT: Diana Harris, Jean Walker
RECOMMENDATIONS TO COUNCIL:
Moved by Loomer, seconded by Gustaveson to name Sand Lake Recreation Area the Terry
Trueblood Recreation Area. Unanimous.
OTHER FORMAL ACTION TAKEN
Moved by Elliott, seconded by Loomer, to approve the March 11, 2009 minutes as written.
Unauimous.
Moved by Gustaveson, seconded by Raaz, to support the water trails grant application with a
caveat that Kris Ackerson, Planning Department, will report back to the Commission in June 2009
with an update. Unanimous.
PUBLIC DISCUSSION
Jean Walker was present at tonight's meeting to follow-up on a letter that she sent to the Commission
with her desire to name an Iowa City park in honor of Terry Trueblood. She stated that he is very
deserving of this honor due to the many years he has worked for the Parks and Recreation Department
and how instrumental he has been in improving the park system in the community. Specifically Walker
mentioned his part in the redesign of Brooklyn Park. Gustaveson also reiterated this mentioning his
diligent efforts in seeing that projects came to fruition that initially were unsuccessful; projects at the
Kickers complex and in Mercer Park at the Babe Ruth Fields. After discussing the possible parks to name
or rename in his honor, it was the consensus of those present that the Sand Lake Recreation Area would
be the best suited for this honor.
Moved by Loomer, seconded by Gustaveson to name Sand Lake Recreation Area the Terrv
Trueblood Recreation Area. Unanimous.
Westefeld, on behalf of the Commission, thanked Jean Walker for this suggestion and her efforts to move
this along expediently.
Moran noted that at the recent Iowa Parks & Recreation Association conference that it was recommended
that the Slattery Award be renamed the Slattery-Trueblood Award. IPRA describes this aware as follows:
"The highest professional award in the IPRA program. The "professiona!" encompasses many
traits. To be considered for this award, the nominee should be a person who has given of
themselves as they work with their clientele. Their everyday life should exemplify outstanding,
Parks and Recreation Commission
April 8, 2009
Page 2 of 6
dedicated and unselfish service to the profession, community and to this Association. IPRA
membership required. Committee comprised of the five most recent Slattery Award recipients.
FOLLOW-UP ON WATER TRAILS GRANT PROCESS:
Kris Ackerson, Assistant Transportation Planner, was present at this meeting to update the Commission
on the status of the application for a water trails grant submitted in January. He stated that the applications
scored very well and the feedback was positive, however, was not awarded any funding. Ackerson will
reapply for this grant again next year, asking for a lower dollar amount. This particular grant will be used
for signage. He also noted that he will be applying for another grant that is specifically designated for
dam safety. It is, however, a 50% grant match, so the City would have to agree to provide the remaining
50% of this cost. This grant would provide for improvements to the spillway and make it easier for people
to put in and take out in this area.
Moved by Gustaveson, seconded by Raaz, to support the water trails grant application with a
caveat that Kris Ackerson, Planning Department, will report back to the Commission in June 2009
with an update. Unanimous.
Carol Sweeting, Iowa City Volunteer Coordinator, was present to discuss the "Take Me To The River"
day on April 19 from 1-4 p.m. This event is set for volunteers to cleanup from the flood and to help create
a safe dam portage on the Iowa River. Volunteers are to meet at the Iowa City Peninsula Park. This event
is sponsored by the City of Iowa City, University of Iowa, Johnson County Conservation Board, IDNR,
Johnson and Iowa County Watershed Coalition, and JCCOG.
DOGPAC PRESENTATION/DISCUSSION OF SHARED AGREEMENT:
DogPAC members were asked to present their report of income and expenses of the Thornberry Dog Park
to the Commission. Krohmer noted that according to their report it appears that DogPAC spent $60,000
more than what was taken in. His understanding is that money going to DogPAC is to be used for
maintenance. According to a report provided by Terry Robinson, the Parks Department is spending
$23,000/year on maintenance for this park. Krohmer mentioned that he would like to see all of the
revenue from dog park fees go to the Parks and Recreation Department, while fees from events and
fundraiser still go to DogPAC. He further noted that he feels that projects such as shelters, fencing, etc.,
for the parks would be better funded through the CIP plan, rather than through fee revenue.
O'Leary noted that the dog park has been very successful and quite well received. He further noted that
from a public relation standpoint, it is the duty of the Commission to make sure that these numbers add
up. He noted that he had questioned this process from the beginning. He would like to hear more rationale
for either keeping the split the same or changing it.
Ditzler asked what the original thought was behind this agreement. Moran stated that the agreement states
that "90% of the revenues generated from dog park fees which will be used to directly benefit the
Thornberry Off-Leash Dog Park or development of other dog parks in the city, as agreed upon by the
City" will go to JC DogPAC.
Harris reported that at that time DogPAC had not received donation from Mr. Thornberry, so without City
Council support, we needed a way to fund the construction and this contract allowed for that.
Parks and Recreation Commission
April 8, 2009
Page 3 of 6
Raaz asked what the $18,000 sponsorships noted on the report provided by DogPAC represent. Harris
reported these are sponsors of different areas of the park. For example, Linder Tires gave $10,000 to put
their name on a part of the park. Raaz asked if there has ever been an audit of their books. Harris reported
that there has not.
Some discussion ensued regarding other contracts with the City such as Boys Baseball, Girls Softball, etc.
Moran reported that Parks and Recreation takes care of maintenance. These organizations do not give any
revenue to Parks & Recreation other than for the development for such projects as the addition of lights or
concession areas, etc.
It was the consensus of the Commission that the report provided by DogPAC was somewhat confusing,
and therefore, would like another report provided to them with more a detailed breakdown of
expenditures and income. Parks & Recreation staff will also survey other dog parks to see how they
handle their revenues. Both reports will be presented to Commission at their May 2009 meeting.
Krohmer clarified his statement that he would like revenue from dog park fees to go directly to the Parks
and Recreation Department and not to the City's general fund.
Commission members also asked staff to report on other affiliates and their contracts with the Parks &
Recreation Department.
IOWA CITY FARMERS MARKET UPDATE:
Moran updated Commission on the most recent activities of the Farmers Market. It was discovered when
rewriting the market rules to accommodate the downtown market, and then forwarding them to the Legal
Department for their review, that there is an ordinance in place that states that the farmers market is to be
held in Chauncey Swan Ramp and Park only. It then became evident that an ordinance change was
necessary and this would have to go before Council to be adopted. Previous to the Council Meeting on
March 24, Council members had received numerous phone calls, emails, and letters opposing the move of
the farmers market. It was determined by Council that the process in which this was handled was flawed
and it was necessary to start the process over. Therefore, they voted the change of the ordinance down in
a 7 to 0 vote. Since that Council meeting, the Farmers Market Steering Committee has met with the City
Manager and it was determined that we would no longer move forward with moving the market this
season due to the lack of time prior to the market season starting. It was also decided to start the process
over with the Commission, public, vendors and staff all being involved.
Gustaveson and Elliott both acknowledged their concern in the way that they felt that staff was made to
look at the Council Meeting, feeling that blame for the flaw in the process was placed on the Parks and
Recreation Department and on the Farmers Market Coordinator. Gustaveson stated that he would like to
hear a public apology given to Tammy Neumann by the City Manager. Moran noted that this was
discussed at the steering committee. Gustaveson did note that he appreciates Lombardo's desire to help
the downtown businesses, however. Elliott stated that this should have been handled as a democracy and
not as a private business and is disappointed in the way this has reflected badly on the Parks and
Recreation Department.
O'Leary noted that he recalls discussion previously at Commission meetings about moving the market
and that there was some suggestion at that time about perhaps expanding out onto East Washington
Street. O'Leary also noted that Lombardo clearly had a lot of energy and enthusiasm in doing something
to expand the market; however, it is unfortunate that those directly involved were not part of the process.
Parks and Recreation Commission
April 8, 2009
Page 4 of 6
He feels that we can save face by working hand in hand with the vendors, the public, staff and the City
Manager.
Neumann noted that the Steering Committee had suggested to Lombardo that the market expand onto
East Washington Street, however, he was not interested in this concept at the time, feeling that moving
downtown was a more desirable location.
Westefeld stated that he and Gustaveson will be discussing these concerns with the City Manager at the
meeting they have scheduled with him on Thursday, April 9.
NEIGHBORHOOD ASSOCIATION MEETINGS:
Marcia Bollinger provided Moran with three dates for meetings. Members were asked to sign up for the
dates they are available to attend and present.
COMMISSION TIME:
Raaz noted that he was in southern California for a few days and while there noted that they have a huge
amount of bike lanes on their streets and even on their freeways. He also noted that when attending the
bicycling planning meetings in Iowa City, that several cyclists asked why the Parks and Recreation
Department were involved in discussing bicycling and not the JCCOG Transportation Planning
Department. Raaz feels that this is a good point and that we should look further into getting that
department involved.
Krohmer stated that a street policy that the City recently adopted does address the transportation aspect of
bicycling. Raaz noted that while this is true, it still has huge gaps.
O'Leary wanted to reflect that we have a great Farmers Market and successful dog parks and looks
forward to both improving and expanding and thinks that there are some great things on the horizon.
Krohmer asked if there were any numbers available regarding littering citations on the Pedestrian Mall.
Moran has put in a request but no response as of yet.
Gustaveson mentioned that he has been visiting Rita's Ranch regularly and has been cleaning up dog
waste. He took two grocery sacks out of the park on an earlier visit. However, more recently, he has
noticed that with more usage, there has been less waste to pick up. It appears that people are monitoring
each other. Gustaveson asked if Robinson could provide mutt mitts for this park. Robinson said he would
do so.
Loomer noted that the fundraiser for the Trueblood family was amazing and was so pleased with the
turnout.
CHAIRS REPORT
Westefeld also mentioned how wonderful the benefit was for Terry and thanked staff for their work on
this event. He also mentioned and commended staff for their work on the fishing pier at Waterworks Park.
Parks and Recreation Commission
April 8, 2009
Page 5 of 6
DIRECTOR'S REPORT
Trueblood Fundraiser: Moran announced that the total money raised from the dinner is approaching
$7,000. This, in combination with money previously raised, brings the total to approximately $15,000.
He thanked everyone for their generosity.
Master Plan: The council deferred consideration of the master plan until they have an opportunity to meet
with the Commission. Moran passed around a signup sheet with four available dates for Commission
members to meet with Council. Members were asked to sign up for dates they are available and Moran
will get back to them on the chosen date.
Budget: Department heads were asked to provide the City Manager with a prioritization list of services
for their individual departments. This is in preparation for budget cutting decisions. This will be discussed
at a future work session. This process is to be complete by June.
Vision Iowa Grant: Matt Pacha, Foundation President, will be sending a letter out to donors regarding the
Sand Lake Project and the status of the Vision Iowa Grant. In summary the funding has been moved back
to FY' 1 l for this project, however, some progress will be made at the Sand Lake site. However, due to
this delay, we are no longer eligible to apply for the Vision Iowa Grant and will, therefore, withdraw the
application at this time. In order to remain eligible for the grant, the funds that have been donated cannot
be spent towards the project at this time. These funds will remain in a separate Foundation account
designated for this project.
Splash Pad: Moran stated that the requests for proposal for the Wetherby Splash Pad are due by April 28,
2009.
Summer Camp Program: Moran noted that there are some changes being made to the Parks & Recreation
Summer Camp Program this year. In past years our summer camp program ends after the first week in
August. This year we will be offering bus trips for kids the last two to three weeks before school begins as
many parents are still needing care for their kids those last few weeks of summer
Moved by Raaz, seconded by Gustaveson to adiourn at 7:00 p.m. Unanimous.
Parks and Recreation Commission
April 8, 2009
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
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Gustaveson 1/1/11 O/E X X X
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KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
LQ = No meeting due to lack of quorum
APPROVED
4b 7
MINUTES
Youth Advisory Commission
Maya-3:30P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 3:44 P.M.
Members Present: Gao, Heywood, Han, Wahls
Members Absent: Diamitani, Green
Staff Present: Karr, Wilburn
Others Present: Janie Jeffries from UAY
Officer Appointments:
Heywood expressed her interest in resigning as secretary. Wahls offered to become
acting secretary. Heywood agreed to complete minutes for the current meeting and the
past two before resigning. Karr said she would put it on the next agenda to talk about.
F'Y10 Budget:
Karr noted that the 2008-2009 budget will end on June 30. Wahls asked whether the
YAC could appropriate remaining funds in the Youth Employment Grant (YEG)
category. Karr said that the YAC had requested the funds for each category from the
City Council and such requests for transfers should be made to the City Council. She
noted that the YEG should be examined in order to suggest changes to the policies,
procedures, and budget for the next year. Heywood brought up her concern about the
awkwardness the commission has in funding its own events. Wilburn noted that it is
awkward when a commission changes their mission. Heywood stated that it is a problem
that the YAC does not have a mechanism to fund its own projects, while at the same time
the money that it has is not being used as outlined in the mission.
2009-10 Subcommittee Appointments and Reports:
Summer of the Arts Subcommittee:
Han noted that there were no new updates. In response to Han, Karr said that typically
any subcommittee spending would be paid for via reimbursement. Han said that she and
Green would buy supplies for the activities as outlined at the mid-April meeting pending
reimbursement. Karr asked about the volunteer work schedule for the event, since it
spans from 10 am to 4 pm, six hours not including set-up starting at 8 am. Subcommittee
members reported they had contacted a number of friends and groups regarding
volunteering but suggested a special YAC meeting be schedule prior to the event just to
be sure all details were covered. YAC members agreed to meet at 4:30 on June 5 with
the Global Village discussion being the only agenda item.
Youth Arts Subcommittee:
Heywood advocated a fall start to the large-scale activities of the Youth Arts
subcommittee. She noted that the way she conceived of it was an art show preceded by a
call out for submissions. These submissions would be in several forms depending on the
target audience. Heywood advocated amid-December event to give time for submissions
after a September call out. Han expressed worries that there wouldn't be enough time to
Youth Advisory Commission
May 3, 2009
Page 2
APPROVED
plan the event before September. Karr noted that if there was interest, a coalition of art
teachers within the district or of student artists could fill out a grant application if they
wanted to, and the YAC could pass on the task to another organization.
Back to School Picnic Subcommittee:
Wahls said that he had successfully reserved Iowa City City Park Shelters 6-8 for August
15, 2009 from 3-8 PM for the 4-7 PM event. He has also reserved the pool from 4-6 PM,
although the paperwork hasn't been turned in, and said that most of the fee was waived,
amounting to a YAC bill of approximately $100. The shelter reservations had coast $86.
Wahls suggested that from 4-6 PM there would be eating and swimming, with games
starting around 4:15 PM. At 5:45 PM, there would be a short speech, potentially by Ross
Wilburn. From 6-7 PM there would be performances by various local groups, followed
by a few words by YAC members. Karr noted that she would be out of town for the date
of the event; and urged the subcommittee to meet with the City Attorney in order to
address event risk and other issues prior to a plan being finalized. Wahls said he was
planning to do this after speaking with Lane Plugge, ICCSD superintendent.
Recognition Subcommittee:
Wahls noted that the subcommittee had agreed that the recognition scholarship program
would be something that should be postponed until the 2010-2011 school year. He said
that the subcommittee would draw up various requirements for eventual dissemination to
district teachers.
Iowa City Rides Subcommittee:
Wahls said that he was going to meet with Lane Plugge in the next week to outline the
proposal to him, and that he was currently lining up support although he has only initiated
contact and spoken informally to the pertinent people. Wahls moved the put a letter
outlining the program on city letterhead, which was seconded by Heywood. Heywood
wondered whether the YAC is able to fundraise to cover event costs. Wilburn noted that
asking for contributions becomes a sticky topic since the YAC is a governmental
organization instead of a nonprofit association. Wahls noted that the people would be
donating their time. Heywood noted that if the largest part of the event cost was just
pamphlets with the YAC name on it, the YAC could use funds out of their advertising
budget since advertising was one of the primary purposes of the event. Karr said that the
more time the commission has in advance before the event, the earlier the plans can be
looked over by the City Attorney's office for legal feedback, and then the subcommittee
could work with the City Attorney to change the event to minimize risk.
Heywood asked whether or not the event would be executed all on the same day, since it
was kind of at the discretion of various school principals and volunteers. Wahls stated
that the event would be preferably on June 1, 2010 at different locations at the same time,
since he believed that many members of Bicyclists of Iowa City (BIC) would be able take
off time from work. Karr noted that recently members of BIC had emailed her saying
that they were planning similar events for this year. Heywood noted that if the
commission only did a few schools in the first year, this could act as a pilot project for
Youth Advisory Commission
May 3, 2009
Page 3
APPROVED
application for funding as an addition to future budgets, which would have the added
benefit of minimizing cost in the first year, since the commission has no means of
directly funding the initiative. Wahls said that if the event could not be executed all in
one day, there was a provision for executing the program at lower income schools first.
Heywood suggested the implementation of a two-year rotating schedule since the event
was designed to include two grades. Han agreed, adding that a rotating schedule would
make it easier, since the original proposal assumes that 65 volunteers-thirteen groups of
five---can be secured.
Wilburn recommended not getting hung up on formalities such as letterhead since the
YAC is a commission of the city, which in itself holds credibility, also since once
something appears on city letterhead, the whole affairs gets more complicated. Heywood
asked whether or not there was another commission of the city whose jurisdiction this
event might fall under. Wilburn suggested the speaking with the planning departments
staff that work with Bike to Work Week. Karr emphasized sending the proposal through
the City Attorney's office. Wilburn suggested cooperating with the Bike to School Week
organization.
Goals and Planning for 2009:
Karr noted that under the bylaws there are two purposes of the commission. Heywood
suggested that the YAC was not completely fulfilling and implementing the ideology in
their mission statement.
Wahls suggested that the YAC create an email account for commission business.
Wilburn stated that this would be hard to operate within the open meeting requirements.
After discussion with input by Karr and Wilburn, it was decided that this would not be a
good idea, due to issues of legality. Karr said that she would talk to the city ITS in order
to see whether or not there were other options she didn't know about.
In regards to the Student Citizenship Award, Han said last time the YAC participated in
this program, attendance was sketchy.
Staff Updates:
Karr noted the vacancy on the commissioner for a Tate High School position, and
requested members update their bios on the website. Wilburn asked that some time
members of the YAC would accompany him to Tate.
Moved by Wahls, seconded by Gao, to adjourn 5:12 PM
Submitted by Heywood.
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Youth Advisory Commission
Apri123, 2009 - 9:00 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 9:00 P.M.
Members Present: Diamitani, Gao, Green, Han, Heywood, Wahls
Members Absent: None
Staff Present: Karr, Wilburn
Others Present: None
APPROVED
_4b(8)
2009-10 Subcommittee Reports:
Back to School Event Subcommittee:
After deliberation by the commission, it was decided that this event would take the form of a
three-hour event on Friday, August 14, from 4-7 PM, preferably at City Park so the event could
include free swimming. Depending on the availability of the location, different locations were
deliberated, as well as different times.
Different activities that might take place would include free swimming, eating food prepared on
grills, light recreational games, a short presentation by school and City officials and various
presentations by various school affiliated recreational groups.
Ideally, a brochure outlining and advertising the event would go out in the all-district mailing
which happens mid-summer. Wahls will get in contact with pertinent officials to try and
implement the plan approved by the YAC in meetings.
Summer of the Arts/Global Village Subcommittee:
The Global Village segment of the Iowa City Arts Festival will take place on June 6, 2009, from
10 AM though 4 PM. The YAC, has selected the country theme of Sudan, and various activities
were discussed.
Members of the subcommittee came to the commission with various suggestions, which included
a narrative color-in storybook with a Sudanese story, drawing henna designs on children's arms,
and the creation of a large cutout person on which children might draw different designs on.
Another idea was to have a small item of Sudanese food or drink for distribution to the public.
Details will be finalized by the May 3 meeting. Karr stated she would be able to assist with City
pricing on printed materials and said there were left over supplies from the last Global Village
that might be used if subcommittee members wished to stop by her office and look at them.
Note: Due to mechanical failure, audio transcript of this April 23 meeting was not complete and
the minutes summarized.
Meeting adjourned 10:10 P.M.
Submitted by Heywood.
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4b 9
MINUTES
Youth Advisory Commission
Apri15, 2009 - 4:30 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:38 P.M.
Members Present: Gao, Green, Heywood, Han, Wahls
Members Absent: Diamitani
Staff Present: Karr, Wilburn
Others Present: Janie Jeffries from UAY
Approval of Minutes:
Wahls made a motion to approve the March l minutes, which was seconded by Han. Minutes
were approved unanimously, 5-0.
Introduction of New Member:
The Youth Advisory Commission welcomed a new commissioner, Mr. Jerry Gao who is
currently a junior at Iowa City West High School. Gao is an at-large commissioner.
FY10 Budget:
Karr noted that the requested YAC budget was approved by the Council at the budget meeting,
and that that fiscal year will start on July 1, 2009. Karr noted that the unspent part of the FY09
budget does not carry over into the FY10, although it could in the incidence of outstanding bills
from FY09.
2009-10 Subcommittee Appointments and Reports:
Karr suggested that the YAC make new appointments for the year along evaluating the existence
of the various subcommittees.
Website Subcommittee:
Han brought up the subject of the Website Subcommittee and said that though she had been on it
she never entirely understood its function and procedure. Karr noted that the Website
Subcommittee was originally created for the purpose of the creation of the YAC website, but
perhaps that it did not need a continued existence as a committee. It was suggested that changes
could be brought up at the meetings and then implemented by city website staff. Wilburn
reiterated that the precedence of having had a subcommittee does not necessitate its continued
existence. The YAC decided to end the Website Subcommittee.
Public Relations/Advertising Subcommittee:
Han suggested that the public relations committee, the brainchild of an old YAC commissioner,
doesn't do anything that isn't already being done by the various YAC sponsored activities. They
did, however, place the grant advertisements on the Facebook social networking website, which
was then reimbursed by the city. Heywood questioned whether it is effective to have
advertisements on Facebook, and Wahls noted a Facebook advertisement had spurred him, in a
way, to apply to be on the YAC. Karr noted that in the past there had been quite a few clicks on
the ads, although this had not translated into very many applications for the Youth
Youth Advisory Commission
Apri15, 2009
Page 2
APPROVED
Empowerment Grant. Wahls suggested that this might have been because of a usability barrier
on the part of the application. Wilburn noted that some of the site-hit statistics might have been
by people from other communities that are interested in creating their own version of the Youth
Empowerment Grant.
Youth Empowerment Grant Subcommittee:
This committee is comprised of Green and Han. Karr said that the grant application would need
to be revisited and edited for clarity, ease of use and succinctness. Han said application might be
too cumbersome-and perhaps some of the information on the application was extraneous and
could be cut out.
Summer of the Arts Subcommittee:
This committee is comprised of Green and Han. Karr said the Summer of the Arts event needs
volunteers more than it needs planners, in order to staff the YAC booth at the Global Village.
Karr said that Summer of the Arts had confirmed on the Commission's theme of Sudan at the
Global Village event on June 6.
Recruitment Subcommittee:
Wahls suggested that since the YAC had six of seven commissioner posts filled at present,
perhaps this subcommittee had become obsolete. Heywood noted that at the end of the summer
there would be two openings (when Diamitani and Han would leave Iowa City) and that then,
with only four of seven commissioner posts filled, the Recruitment Subcommittee would gain in
importance. Wilburn talked about the Tate Alternative High School position-he said that he
had been in contact with students at Tate who seemed interested in joining the YAC.
Youth Arts Subcommittee:
Heywood joined this subcommittee. Han suggested changing the name of the PostSecret Event
Committee to the Youth Art Committee to reflect the inclusion of various other art based
projects including possible YAC facilitation of youth participation in the Iowa City Farmer's
Market and the Iowa City Arts Festival.
Back to School Picnic Subcommittee:
Wahls and Green joined this subcommittee.
Recognition Subcommittee:
Wahls joined this subcommittee. He summarized its functions as a scholarship ceremony that
allows the YAC to recognize high school aged youth in the community, analogous to Student
Citizenship Awards in sixth graders.
Other;
Gao and Diamitani will make their subcommittee appointments at the next meeting, so Gao can
get oriented to the function of each subcommittee and Diamitani can be present.
Goals and Planning for 2009:
Youth Empowerment Grant Subcommittee:
Youth Advisory Commission
Apri15, 2009
Page 3
APPROVED
Han suggested the subcommittee review grant guidelines (and suggest edits) and continue
reviewing grant applications. Since the changes are typically taken in July, Han suggested
getting changes approved at the May and June meetings.
Recognition Subcommittee
For the Recognition Subcommittee, Wahls said he would outline his ideas for goals, procedures,
et al. at the nest meeting.
Youth Art Subcommittee:
Heywood suggested that the next step on the PostSecret Art project would be to make contact
with the schools. Karr suggested that Heywood make a list of contacts, outline the program, get
it approved by the commission and then proceed with execution of the program.
Summer of the Arts/Global Village Subcommittee:
For the Summer of the Arts Subcommittee, Han suggested an interim meeting to finish up the
planning for the Global Village booth in order to shore up the plans in time for the June event.
Back to School Picnic/Social Subcommittee
In accordance to the August event date, it was proposed to talk more about the Back to School
Event within commission. Green worried that since it was originally Diamitani's idea, to speak
in his absence would be strange. Heywood said that Diamitani was not present, and even last
time his conception was changing as the YAC discussed the plans, so the event was as much
everyone else's conception as his. Wilburn reminded the Commission that since the Council
approved the budget, it is the YAC's entire responsibly to make sure the event happens.
Heywood suggested a double meeting in May or April in order to discuss plans for the Summer
of the Arts and Back to School Social events. The YAC decided to meet at 3:30PM on Sunday,
May 3, 2009, but also at 9:OOPM on Thursday, Apri123, 2009.
Other:
Wahls noted that since the end of the school year was fast approaching, planning for the
Recognition Award could be put off for the rest of the school year and then revisited in the next
year.
Wahls introduced a proposal, the Iowa City Rides event, for an elementary school assembly for
fifth and sixth graders about bike safety and maintenance. Karr suggested to add it to the agenda
for the May 3 meeting.
Public Discussion:
Janie Jeffries, Youth Development Coordinator from United Action for Youth, said that she had
been contacted by Diamitani concerning the PostSecret Project. She suggested that members of
the subcommittee meet with her in order to work out the details.
Karr mentioned that Dee Vanderhoef, former member of the Iowa City City Council, wants to
see a coordinated effort to feature youth artwork at the Iowa City Farmer's Market. Karr had
suggested Vanderhoef speak with Jeffries, and that the issue could be brought up at a YAC
Youth Advisory Commission
April 5, 2009
Page 4
APPROVED
meeting, potentially as a long-range goal. Green suggested creating a subcommittee to deal with
youth arts. Heywood noted it would be most of the same contacts as the PostSecret Project,
although the PostSecret Project was by design more expansive. Karr noted that Vanderhoef was
also interested in creating a space for youth participation at the Iowa City Arts Festival. Wilburn
suggested that participation at the Farmer's Market would also be a first step towards
participation at the Arts Festival.
Staff updates:
Wilburn noted that he had been in contact with students from Tate, although they had yet to
submit any applications to the YAC.
Announcements/Invitations/Events/Opportunities:
Karr said that the Iowa City Human Rights Commission was issuing a voluntary survey for
statistical purposes to all of the Iowa City Boards and Commissions for demographic purposes,
and all the YAC members present filled it out.
Moved by Green, seconded by Wahls, to adjourn 5:47 PM
Submitted by Heywood.
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FINAL/APPROVED
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POLICE CITIZENS REVIEW BOARD 4b 10
MINUTES -May 26, 2009
CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m.
MEMBERS PRESENT: Janie Braverman, Donald King, Greg Roth, Abbie Yoder
MEMBERS ABSENT: None
STAFF PRESENT: Legal Counsel Catherine Pugh (5:36) and Staff Kellie Tuttle
OTHERS PRESENT: Captain Richard Wyss, and Officer David Schwindt of the ICPD; public,
Caroline Dieterle and Dean Able
RECOMMENDATIONS TO COUNCIL
None
CONSENT
CALENDAR Motion by King and seconded by Braverman to adopt the consent calendar as
presented or amended.
• Minutes of the meeting on 03/10/09
• ICPD General Order 98-01 (Written Directive System)
• ICPD General Order 99-03 (Prisoner Transport)
• ICPD General Order 99-04 (Canine Operations)
• ICPD General Order 00-03 (Less Lethal Impact Munitions)
• ICPD General Order 01-01 (Search and Seizure)
• ICPD SOG#09-01 (Vehicle Crash Review)
• ICPD Quarterly /Summary Report (Quarter 1) - IAIR/PCRB, 2009
• ICPD P.A.U.L.A. Report -March 2009
Motion carried, 5/0.
Braverman noted that she was unable to review the consent calendar items and may
have questions at the next meeting.
OLD BUSINESS None.
NEW BUSINESS None.
PUBLIC
DISCUSSION None.
BOARD
INFORMATION None.
STAFF
INFORMATION Tuttle passed out a late memorandum regarding proposed budget reductions for the
PCRB. The Board was informed that the proposed reductions were taken from
Attorney Services and asked if they wanted to be more informed of the actual figures
throughout the year. It was agreed that Tuttle would keep them informed.
PCRB
May 26, 2009
Page 2
EXECUTIVE
SESSION
REGULAR
SESSION
Motion by Yoder and seconded by King to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 5/0.
Open session adjourned at 5:37 P.M.
Returned to open session at 6:36 P.M.
Motion by King, seconded by Roth to set the level of review for PCRB Complaint
#09-01 to 8-8-7 (B)(1)(a), On the record with no additional investigation.
Motion carried, 5/0.
Motion by King, seconded by Roth to reschedule the June 9th meeting to June 8th
due to timelines and scheduling.
Motion carried, 5/0.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 8, 2009, 5:30 PM, Lobby Conference Rm
• June 9, 2009, 5:30 PM, Lobby Conference Rm (Rescheduled to June 8)
• July 14, 2009, 5:30 PM, Lobby Conference Rm
• August 11, 2009, 5:30 PM, Lobby Conference Rm
• September 8, 2009, 5:30 PM, Lobby Conference Rm
ADJOURNMENT Motion for adjournment by Braverman and seconded by King.
Motion carried, 5/0. Meeting adjourned at 6:44 P.M.
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