HomeMy WebLinkAbout2009-06-25 Info Packet~ 1
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
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June 'b$, 2009
JUNE 29 SPECIAL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Interim City Manager: Gas 8~ Electric Franchise Fees
IP3 Schedule of Pending Discussion Items
MISCELLANEOUS
IP4 Memorandum from Mayor Bailey: Reductions to the City Council's budget
IP5 Memorandum from Captain R.D. Wyss: January-March 09 Use of Force Review
IP6 Memorandum from JCCOG Assistant Transportation Planner: Evaluation of converting
the north and south 10 blocks of Dubuque Street to a one-way (southbound) corridor
IP7 Memorandum .from the JCCOG Assistant Transportation Planner: Neighborhood
petition regarding Court Street traffic concerns
IP8 Memorandum from the Recycling Coordinator: Plastic grocery bag follow up
IP9 Response from the Administrative Assistant to the City Manager to Mr. Philip Riley:
Alcohol
IP10 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
DRAFT MINUTES
IP11 Human Rights Commission: June 16, 2009
IP12 Airport Commission: June 18, 2009
IP13 Historic Preservation Commission: June 11, 2009
IP14 Economic Development Committee: June 15, 2009
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`' "w'®'~~ City Council Meeting Schedule and _ _
cl~T OF IOWA CITY Work Session Agendas ~~~~~
IP1
www.icgov.org
• MONDAY, JUNE 29 Emma J. Harvat Hall
6:30p Special Council Work Session
• Meeting w/Airport Commission re: Aviation Commerce Park South Study
• Agenda Items
• Planning and Zoning Items "a,b"
^ Council Appointments
^ Budget Priorities & Franchise Fee
^ City Manager Search
^ Information Packet Discussion (June 18 & 25J
^ Council Time
• Budget Priorities
• Schedule of Pending Discussion Items
• Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedules
• TUESDAY, JUNE 30 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• MONDAY, JULY 6 Emma J. Harvat Hall
5:30p Special Council Work Session
No dinner provided
7:OOp Special Formal Council Meeting Emma J. Harvat Hall
Continue Council Work Session if necessary
• MONDAY, JULY 27 Emma J. Harvat Hall
6:30p Special Council Work Session
• TUESDAY, JULY 28 Emma J. Harvat Hall
7:OOp Special Formal Council Meeting
• MONDAY, AUGUST 17 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, AUGUST 18 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, SEPTEMBER 14 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, SEPTEMBER 15 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
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~~~~~
' ""`w'"~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas June 24, zoos
www.icgov.org
• WEDNESDAY, SEPTEMBER 16
4:OOp Joint Meeting
Johnson County Health and
Human Services Bldg
• MONDAY, SEPTEMBER 28
6:30p Special Council Work Session
Emma J. Harvat Hall
• TUESDAY, SEPTEMBER 29
7:OOp Special Formal Council Meeting
Emma J. Harvat Hall
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~~!_,;,®~,~ CITY O F t C- W A C[ T Y IP2
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~~~~~ RA N D ~ ~
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Date: June 24, 2009
To: City Council
From: Dale Helling, Interim City Manager
Re: Gas & Electric Franchise Fees
The 2009 State Legislature adopted a bill allowing local governments to impose a franchise fee
on electric and gas utility revenues in an amount up to 5% of their gross revenues. You will
recall that Iowa City and other Iowa communities have continued to lobby for the creation of
revenue sources in addition to property taxes. Working through the Iowa League of Cities and
the Metropolitan Coalition, cities were successful in getting the franchise fee bill passed.
Before the City may enact a franchise fee ordinance, it must adopt a revenue purpose
statement specifying the purpose or purposes for which the revenue will be spent. In addition,
the law requires that the revenue be used first "for the purposes of inspecting, supervising, and
otherwise regulating the utility." The excess may be used for any purpose stated in the Act,
which purposes are very broad and stated as follows:
a. Property tax relief
b. The repair, remediation, restoration, clean-up, replacement, and improvement of
existing public improvements and other publicly owned property, buildings, and
facilities
c. Projects designed to prevent or mitigate future disasters as defined in Section 29C.2
d. Energy conservation measures for low-income homeowners, low-income energy
assistance programs, and weatherization programs
e. Public safety, including the equipping of fire, police, emergency services, sanitation,
street, and civil defense departments
f. The establishment, construction, reconstruction, repair, equipping, remodeling, and
extension of public works, public utilities, and public transportation systems
g. The construction, reconstruction, or repair of streets, highways, bridges, sidewalks,
pedestrian underpasses and overpasses, street lighting fixtures, and public grounds,
and the acquisition of real estate needed for such purposes
h. Property tax abatements, building permit fee abatements, and abatement of other
fees for property damaged by a disaster as defined in Section 29C.2
Economic development activities and projects
June 24, 2009
Page 2
With regard to the costs of inspecting, supervising, and otherwise regulating the utility, the
statute reads such that the City will need to estimate the cost it incurs in such regulation. In
Kragnes v. City of Des Moines, a case predating the 2009 legislation, the parties are arguing
about what costs can and cannot be included in the cost of regulating the utility. Because the
new legislation is not retroactive, this argument will continue. A district court decision
determined that the City of Des Moines had annual costs and incidental consequences of
approximately 1 % of the franchise fee it was generating, but that decision will likely be appealed
to the Iowa Supreme Court. In this litigation, because the City of Des Moines is attempting to
justify a franchise fee of 5% imposed before the new legislation, it is motivated to provide expert
identification of every cost that can be attributed to the utility (e.g., lost opportunity costs and
property tax on the dedicated right-of-way). Such detail is not necessary for our purposes under
the new legislation.
The most recent figures, received from MidAmerican Energy earlier in June, estimate revenues
of approximately $840,000 for each 1% of franchise fee imposed on gas and electric receipts.
This includes $491,000 in revenues generated from electricity charges and $349,000 from those
associated with gas charges. Of the total $840,000 received, $352,000 would come from
residential customers, $244,000 from commercial users, and $244,000 from industrial users.
Please note that these are estimates and the total amounts and proportions may vary.
The statute is somewhat complex and there will be questions regarding meaning and
interpretation that will be addressed in the coming weeks. It is likely that Council will require
more information before you reach a final decision on whether or not to impose a franchise fee.
That notwithstanding, and given the broad scope of uses permitted under the statute, it is clear
that the Legislature intended the franchise fee to serve as an optional, alternate source of
revenue for funding a variety of local services and operations beyond just the regulation of the
gas and electric franchises.
The first question Council should consider is whether or not there is a majority in agreement to
utilize this local option revenue source; and, if so, will revenue be generated for purposes
beyond the inspection, supervision, and regulation of the utility franchise.
Secondly, if you are willing to entertain that possibility, then examining the potential uses of
franchise fee revenue will help determine the amount and purpose for which you would
ultimately consider adopting a franchise fee ordinance.
Some possible uses of franchise fee revenue were suggested during your budget priorities
discussion in May. These are summarized as follows:
As indicated above, you must first use franchise fee revenue for management and
regulation of the franchise, with the excess to be allocated to other uses as permitted by
the statute. While it varies, cities other than Des Moines have also arrived at a 1 % figure
for covering these costs. I believe our actual annual dollar costs may be significantly
less. Indirect costs could raise that amount, however.
2. Revenues can be used for a variety of other general fund supported functions as well,
and could free up existing property tax dollars to relieve some of the projected deficit for
the FY11 budget and beyond.
3. You may wish to consider a reimbursement, as a direct offset, to the flood recovery fund
generated from the recently adopted local option sales tax. The sales tax cannot be
collected on MidAmerican customer charges if a franchise fee is in place. The lost
revenue from the 1 % sales tax would equal the amount collected on 1 % franchise fee.
June 24, 2009
Page 3
4. Public safety is an approved use for franchise fee revenue and thus this money could be
used to fund the staffing and operation of Fire Station #4, and to fund additional police
officers as well.
The annual cost of staffing, operating and maintaining Fire Station #4 is estimated to be
approximately $950,000 in FY10 dollars. This includes the annual cost over 20 years for
repaying internal loans for the construction of the station. We have applied to two separate
funding sources, I-JOBS and Federal ARRA (stimulus funds), for 50% or 70% funding for
construction, respectively. In addition, application criteria for the SAFER grant program, which
could provide some funding for firefighters' wages for a period of perhaps several years, could
lessen our initial costs significantly. The availability of construction funds should be known this
Fall. SAFER grants will be awarded at a later time but could be available as we begin hiring new
firefighters for Station #4, which could be completed by early 2011.
The cost of hiring, training and equipping a new police officer is about $75,000 for the first year,
also in FY10 dollars.
A variety of options are available to cities in terms of both revenue generated through franchise
fees as well as for what purpose(s) it is allocated. For the purpose of Council's discussion on
June 29, I ask that you focus on the broader question of whether or not you support a franchise
fee and, if so, for what permitted purpose(s). Focusing on identified uses, we can then come up
with more specific cost figures as compared to revenue generated and determine the overall
impact on the operating budget going forward.
cc. Eleanor M. Dilkes, City Attorney
Kevin O'Malley, Finance Director
mgr/assUmem/franchise fee-memo to council.doc
IP3
SUMMARY OF PENDING WORK SESSION ISSUES
6/24/09
ICLEI/Greenhouse Gas Assessment Update (JULY/AUGUST)
Meet with Historic Preservation Commission re: energy efficiency/green
issues (after guideline revisions are drafted) (AUGUST/SEPTEMBER)
Farmers' Market (AUGUST/SEPTEMBER)
Snow Removal Plan Update (AUGUST/SEPTEMBER)
Site of New Animal Shelter (after FEMA final decision)
FBI Activity in Iowa City
Flood Response & Mitigation Update (PERIODIC)
Alley Inventory (FALL 09)
2010 Legislative Priorities (FALL 09)
~„~-'~---r„®~ CITY CAF [OWA C[TY IP4
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~~~~-~ t~ RA ~ D ~ ~
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To: City Council
From: Regenia Bailey, Mayor
Date: June 24, 2009
Re: Reductions to the City Council's budget
Although we have requested budget cuts from other City Departments, we have not looked at
our own budget to reduce expenditures for upcoming years. I would like to discuss this at our
next work session.
propose that we look at two areas in our budget for reductions: the stipend that council
members receive and our IT charges.
As you know, we cannot change the salaries for the current council, only for future councils. I
suggest that we freeze our salaries at the FY2009 rate beginning January 2010. Admittedly, the
savings in nominal ($998.40 for FY10), but if we have the expectation that salaries of City staff
should be reduced to reflect the current economic climate, we should take similar measures in
our department.
Council's FY2010 IT charges total $15,441. These charges include eight (including one loaner)
laptops, printers, IT support for maintenance and replacement charges, and internet/email
connection fees. We also budget an additional stipend of $2,160 for reimbursement for council
members who use their home computers for council business. There is a wide range of use of
these services among council members, but in general, I'm wondering if this figure could be
reduced without impeding our abilities to understand the issues in front of us or limiting our
abilities to communicate with the public and with staff. Changes would not only involve budget
change, but also changes to Resolution 04-117 (attached).
recognize that these savings are minimal in comparison to the needs that we have, but they do
represent 10% of the City Council budget. It is important that we lead by example and do our
part to reduce expenditures and periodically review our operations to ensure that things are
running in acost-effective manner. I look forward to discussing these ideas with you at our work
session.
Attachment: Res. 04-117
-rc-->
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041
RESOLUTION NO. 04-117
RESOLUTION ESTABLISHING A POLICY FOR COUNCIL MEMBER USE OF CITY
LAPTOP AND PRINTER; ESTABLISHING PROCEDURE FOR E-MAIL
CORRESPONDENCE AND DISTRIBUTION OF WEEKLY COUNCIL PACKETS; AND
ESTABLISHING A STIPEND FOR SUPPLIES AND DEDICATED PHONE LINE FOR
INTERNET ACCESS OR HIGH SPEED INTERNET SERVICE.
WHEREAS, the City Council of Iowa City wishes to establish a policy for use of City laptop and
printer to provide that current members of Council may request a laptop and/or printer for
access to weekly council packets via Internet and/or use of City a-mail address; and
WHEREAS, the City Council of Iowa City wishes to offer weekly Council packets via Internet or
hard copy, replacing the current distribution by CD; and
WHEREAS, the City Council of Iowa City wishes to establish a stipend for supplies and
dedicated phone costs associated with accessing electronic packets and/or e-mail via the City
address.
NOW, THEREFORE, the attached policy is established for Electronic Access to City Information
and E-Mail policy.
Passed and approved this ?nth day of Agri 1 , 20 04
li~
AYO R
ATTEST:~~.c1-.~J ~ j~~
CITY~CLERK
Ap ved by
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City Attorney's Office
It was moved by Champion and seconded by E11 iott the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
X
X
~-
_~
X
X
~~
Bailey
Champion
Elliott
Lehman
O'Donnell
Vanderhoef
Wilburn
clerklreslcounci I-epolicy. doc
COUNCIL POLICY REGARDING ELECTRONIC ACCESS TO CITY IN1=0RMATION
AND E-MAIL
April 2004
1. Council Members accessing the weekly Council packet may request hard copy weekly
packet and/or access the weekly packet via the Internet.
2. Council Members may request aCity-owned laptop computer to use for accessing the
weekly packet or other City business. If a Council Member chooses a hard copy packet and
does not utilize City e-mail no computer or printer will be provided. The City will provide and
service only City equipment.
3. Council Members may also choose to use personal home computer for accessing their
weekly packet via the Internet. Council Members using their personal computers far e-mail
communications should utilize the City e-mail address provided to conduct City business.
4. Upon request Council Members maintaining a City e-mail address will be provided a monthly
stipend to cover the cost of a dedicated phone line to Council residence far Internet access,
and supplies (printer supplies, paper, etc.) for their personal printer. City ITS staff will not
service personal home computers or printers. Internet service (whether on dedicated phone
line, Cable Modem, or DSL} is an agreement between the Council Member and service
provider. Contracting for installation and monthly recurring charges far Internet service is
the responsibility of the Council Member.
5. Council Members should confine their City related business to the City e-mail address and
NAT a personal a-mail address.
6. The City will distribute individual City Council Member a-mail address for those receiving
City stipends, and a larger amount of a-mails may be received.
7. Council Members should advise constituents communicating via a-mail that the
correspondence could be public information.
8. The City will distribute a-mail correspondence addressed to "Council" in the next Council
packet. Staff will not receive any copies of a-mails sent to individual Council Members
unless "Council" was indicated by the sender or later by a Council Member.
9. A monthly stipend of $60 dollars {$50 for a dedicated phone line to their residence and $10
for supplies) will be paid to each Council Member using either City e-mail or accessing the
weekly packet via the Internet.
10. If a personal a-mail address is used far City business a-mails regarding City matters may be
subject to open records requests. For those a-mails a Council Member chooses to retain, it
is recommended that a separate file (either electronic or hard copy) be kept far City
business.
clerklreslcouncil-e policy.doc
IP5
DEPARTMENT MEMO #09-15
TO: Chief Hargadine
FROM: Captain R. D. Wyss
RE: January-March 09 Use of Force Review
DATE: 23 June 09
The "Use of Force Review Committee" met on June 18th, 2009. It was composed of Captain
Wyss, Sgt. Hurd and Sgt. Kelsay.
The review of submitted reports for January (11 incidents-17 reports), February (16 incidents-28
reports) and March (11 incidents- 16 reports) were completed and no policy issues were
identified, however one Officer safety issue was expressed and will be referred to the training
Sergeant and defensive tactics instructors for evaluation. Of the 38 incidents in the three month
period, 10 Officers drew their sidearm or displayed a weapon (building search or felony stop)
and there were 4 incidents where a sidearm was used for the destruction of animals. OC was
deployed on one occasion, and a Taser was discharged on four separate occasions. On 5
occasions, a Taser was displayed but not deployed invoking compliance. Of the 38 incidents
reviewed, 8 suspects had sustained injuries, and 9 Officers had sustained injuries. All of the
injuries were classified as superficial.
One incident was referred back to a supervisor to address a reporting issue. Officers are required
to complete a use of force report whenever officers are required to use physical force, and they
are reminded to activate their in-car recording systems when possible.
Please contact me if you have any questions.
Copy:(~wa City Council, City Manager, PCRB, Watch Commanders, Review Committee
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^~~~ CITY OF IOWA CITY IP6
~''-~~~~~~ RA N D u M
MEMO
Date: June 22, 2009
To: City Council ~
From: Kent Ralston, JCCOG Assistant Transportation Planner
Re: Evaluation of converting the north and south 10 blocks of Dubuque Street to a one-
way (southbound) corridor
At the request of both the Iowa City Transportation Services and Engineering Departments, staff
examined the proposal to convert the north and south 10 blocks of Dubuque Street to a one-
way (southbound) corridor. The impetus for the change stemmed from the desire to increase
on-street parking and to evaluate whether traffic operations could be improved on these blocks.
Following is a summary of the conclusions from our evaluation:
Positive Aspects
• Converting both the north and south 10 blocks of Dubuque Street from atwo-way to a one-
way corridor would allow diagonal parking to be established, which would provide a net
increase of approximately 20 on-street parking stalls; 10 additional stalls in each of the north
and south 10 blocks.
• Restricting northbound travel in the north and south 10 blocks of Dubuque Street will have a
positive impact on the operation of the Dubuque Street /Washington Street, Dubuque Street
/ Iowa Avenue, and Dubuque Street /Jefferson Street intersections as it would minimize the
number of conflicts at the intersections; thereby reducing the likelihood of pedestrian-vehicle
conflicts.
• Eliminating northbound travel in the north 10 block of Dubuque Street would have a positive
impact on the operation of the Dubuque Street /Jefferson Street intersection as the green
signal length could be increased for southbound to eastbound turning movements.
Negative Aspects
• Both the Iowa City Police and Iowa City Fire Departments expressed concern that the
proposal would add to response times in the downtown area and the near north side.
• The proposed northbound restriction would limit north/south travel in the downtown area and
would increase east/west traffic volumes on Jefferson Street, Washington Street and Iowa
Avenue.
• The proposed restriction in the north 10 block would limit northbound vehicular movements
over athree-block span from Gilbert Street to Clinton Street. Such a restriction would limit
motorists ability to exit the downtown area and negatively affect overall downtown traffic
circulation.
• One-way streets can be confusing for motorists; especially those unfamiliar with the area.
At this time, staff recommends that no changes be implemented to the Dubuque Street corridor.
In staff's opinion, concerns from the Iowa City Police Department in terms of increased demand
June 23, 2009
Page 2
for resources in the downtown area combined with lengthened response times outweigh the
benefits of the proposal at present.
There is a project in JCCOG's FY10 Work Program to evaluate converting Washington Street
(between Clinton and Linn Streets) to a two-way corridor. We recommend revisiting the
effectiveness of converting Dubuque Street to a one-way corridor as part of this project.
cc: Leah Cohen
Chris O'Brien
Matt Johnson
Ron Knoche
Sam Hargadine
Jeff Davidson
Andy Rocca
jccogtp/memos/dubuque one-way.doc
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^~!,~®~ CITY O F IOWA CITY IP7
Date: June 22, 2009
To: City Council
From: Kent Ralston, JCCOG Assistant Transportation Planner~.~--
Re: Neighborhood petition regarding Court Street traffic concerns
In February 2009, Council received a letter (attached) from East Court Street residents between
Muscatine Avenue and Summit Street expressing ongoing concerns regarding traffic speeds
and volumes in their neighborhood. Council received a similar petition from residents in 2005
regarding concerns about "increasingly heavy, fast, and careless traffic" in their neighborhood.
In response, Council agreed to implement the following actions:
• An ordinance was approved to embargo large trucks on East Court Street between
Muscatine Avenue and Summit Street.
• The Police Department was directed to conduct periodic traffic enforcement on this
portion of Court Street.
Despite these efforts, residents remain concerned with traffic in the neighborhood and
requested the following additional actions: 1) Conduct an updated traffic and accident study, 2)
Lower the existing truck embargo from 16 tons to 5 tons, and 3) Repave a portion of Court
Street with brick.
Following is an assessment of the stated requests.
Conduct an updated traffic and accident study
Traffic counts were recorded May 6-8, 2009 and compared to similar counts recorded May 10-
12, 2006.Westbound 85`h percentile speeds (uphill) decreased approximately 2 mph and were
recorded at 30 mph. Eastbound 85'h percentile speeds remain unchanged at approximately 32
mph.85th percentile speeds recorded on this portion of Court Street are typical for collector
streets in Iowa City; approximately 5 mph over the speed limit. Overall average traffic volumes
on Court Street have increased slightly since 2005 and collision data shows 4 collisions from
2006-2008; this is not a high collision rate for a collector street.
The Iowa City Police Department has conducted on-going enforcement of traffic laws on this
portion of Court Street as directed by Council. Captain Matt Johnson indicted to us that from
April 29 -May 8, 2009 the area was patrolled 54 times. During that time Police wrote 17
violations and issued 19 warnings.
Lower the existing truck embargo from 16 tons to 5 tons
Traffic counts recorded May 6-8, 2009 indicate that truck traffic on Court Street between
Muscatine Avenue and Summit Street has increased since counts were recorded in May of
2006; smaller trucks (under 49' in length) made up the vast majority of the increase. This
increase comes after a brief lull in truck traffic from 2005-2006 following the establishment of the
existing truck embargo. Should the current 16 ton embargo be reduced to 5 tons as requested
by residents, it would need to be paired with considerable traffic enforcement to have the
desired effect. The limit may also be problematic since many smaller medium duty trucks
(FedEx, UPS, Landscaping trucks etc.) would easily exceed the 5 ton limit, and would not be
June 22, 2009
Page 2
able to effectively service the neighborhood. Providing a special exception to these types of
vehicles and not others, as suggested by the neighborhood, would be difficult to implement and
questionable from a legal standpoint. Further reducing truck traffic on Court Street may also
have the undesired affect of increasing truck traffic on adjacent residential streets.
Reoave a portion of Court Street with brick
Court Street between Muscatine Avenue and Summit Street is currently asphalt with a brick
sub-base. The request to reclaim the brick pavers and repave all or a portion of the street with
brick, from a transportation engineering perspective, is not the preferred alternative to reduce
traffic speeds in the area. Repaving Court Street with brick may be aesthetically pleasing but
would not likely calm traffic. The merits of resurfacing streets with brick in residential areas
should be carefully considered as traffic on this type of paving creates considerably more noise
and vibration than concrete or asphalt paving. Based on the Church Street project, the
Engineering Department has provided aball-park cost estimate of $1.1 million to repave this
portion of Court Street with brick.
Conclusion
It appears that increased police enforcement has had an impact on vehicle speeds as was
intended (see attached maps).The existing truck embargo seems to have abated additional
large truck traffic after being implemented in 2005.However, since that time the number of
smaller trucks, not affected by the embargo, has increased.
This portion of Court Street meets all but one criterion to qualify for traffic calming in the City's
adopted Traffic Calming Program. The Program indicates that traffic calming should not be
implemented in corridors exceeding 3,000 vehicles per day; in 2009, this portion of Court Street
carried approximately 3,800 vehicles per day. Should the Council wish to relax the criterion for
the maximum number of vehicles per day, the neighborhood could petition for traffic calming
measures. We caution Council against relaxing this standard for Court Street for several
reasons: 1) traffic speeds on Court Street are not excessive compared to similar streets, 2)
traffic may be diverted to adjacent neighborhood streets, such as Center Street and Sheridan
Avenue, and 3) traffic calming, if not used properly, can frustrate motorists leading to unsafe
and irrational behavior.
Please let me know if there is a majority of the Council that wishes to proceed with any of the
initiatives requested by the residents of Court Street.
cc: Helling
Davidson
Yapp
Fosse
Knoche
Johnson
Jim Hayes
Jccogtp/memos/cou rtst. doc
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February 2, 2009 X47 ~:
Council - . _._ _ ° ` ^"~~
._ ~:":~ ;
City of Iowa City -~ "~'"
410 E. Washington Street ~ .v ,
Iowa City, Iowa 52240 'N '-'~
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C~ ::;.
Re: Court Street Neighborhood Requests `` " `'~
Reduction of Traffic ~''
o~
Dear Council:
Beginning in 2005 the residents of Court Street between Muscatine and Summit submitted a
petition requesting review of alternative measures that could be taken to slow the traffic on
Court Street. -Since that time, the City has enacted an embargo on large trucks and conducted
periodic traffic enforcement on this portion of the street. Despite these actions, traffic continues
to be a problem on this street.
We would like to address the neighborhood problem again and see if it can resolve the situation
by taking the following steps:
1. Conduct an updated traffic and accident survey. The most recent data is from 2006-
2007. Since that time, the major project on Highway 1 or Dodge Street has been
completed and large trucks should be diverted to Scott Boulevard.
2. Lower the tonnage limit for the.street to 5 tons and set up traffic enforcement.
The current 16 ton limit is still an open invitation to large trucks to use the street as a
pass through. Special exceptions can be made for UPS, FED EX and other daily delivery
services as well as moving companies. However, beverage distributors, building
materials/lumber yard trucks, tractor trailers and other delivery trucks should be
notified in writing of the embargo on the street and the consequences of noncompliance.
3. Conduct a study to determine the timeline and costs to reclaim the brick pavers and
reconstruct the street. Reclaiming the brick street is what the neighborhood wants and
falls right into line with the City's historic preservation plan which states, "Re-examine
city policy regarding brick streets to assure protection and funding are in place for
conserving and restoring significant areas both inside and outside of historic and
conservation districts."
We believe the Church Street project demonstrates the benefits of using brick paving for traffic
control. Furthermore, we believe that the Church Street project, Iowa Avenue brick paving
project and all future reclamation projects will demonstrate that brick streets provide along-
lasting and cost-efficient road surface. Brick streets are one way to improve the infrastructure.
Court Street presents the perfect opportunity for the City of Iowa City to study/ demonstrate a
reclamation of a brick street by removing asphalt from one-third t0 one-half of a block between
Summit and Muscatine Streets. ~ We believe that this project will be embraced by the people of
Iowa City as it reflects the community's concern with Green Awareness and recycling.
We look forward to your response.
^~®~ IP8
~ ~,,,~~,'~,~ CITY OF 1CJWA CITY
,. ,~®~~"~ ~V 1
-~- ~ E ~ D RA ~ D [~
CITY OF IOWA CITY
Date: June 24, 2009
To: Rick Fosse, Director of Public Works
From: Jen Jordan, Recycling Coordinator
Re: Plastic grocery bag follow-up
City Council directed staff to report back in June regarding plastic grocery bags to determine if a
ban was necessary. Based on conversations with grocers, recyclers and state-wide non-profit
organizations, as well as the trends surrounding this topic, it is staff's opinion that a ban is not
needed at this time. Instead, continued education, partnerships and litter abatement will
enhance the trends of reduced plastic bag use, increased recycling and more organized litter
pick-up events.
Positive trends
Over the past six months, staff has discussed plastic bag use, recycling and bans with grocers,
recycles and the executive directors of Keep Iowa Beautiful and the Iowa Recycling Association.
The trends that they have seen in the past year are encouraging.
1. Reduced plastic grocery baq use. The sales and use of totes is increasing across the state.
While it is difficult for stores to track exact numbers on plastic grocery bag use, Hy-Vee
estimates that they have seen an estimated five to ten percent decrease in plastic bag use over
the past year. Fareway and Wal-Mart speculate that the number of plastic bags they use has
decreased since they have seen an increase in the number of totes sold and used.
Some local stores have taken the initiative to charge for bags. For instance, Aldi Food Stores
have been charging $0.10 for heavy-duty plastic bags for many years. Customers bring their
own totes, bags or boxes for groceries and the manager of the Iowa City Aldi Food Stores
stated that they see customers reusing the Aldi-brand plastic bags repeatedly until they are
worn past reuse. In addition, the New Pioneer Co-op began charging customers $0.05 per bag
on Earth Day 2009. All proceeds are being donated to the Crisis Center.
2. Increase in plastic baq recycling rates. Informal surveys and observations indicate that all or
almost all local grocery stores offer plastic bag recycling.
According to Mike Smith, Hy-Vee's Director of Real Estate and Sustainability, Hy-Vee saw a
25% increase in plastic bag recycling across the state in FY08. City Carton Recycling offers
plastic bag recycling at their drop-off facility and works with local stores to take the plastic bags
the retailers collect through their plastic bag recycling programs. An increase in plastic bag
recycling locally mirrors a national trend; Waste News recently reported that plastic bag and film
recycling reached an all time high in 2006 and continues to increase.
In April 2009, the four major bag manufacturers in the US announced a goal of using 40%
recycled content by 2015. This will significantly increase the demand for plastic bag recycling
and reduce the consumption of natural gas in bag making.
June 24, 2009
Page 2
Next steps
While the trends discussed above are encouraging, ongoing efforts will be necessary. Public
education will be important, as will working with local grocers to support and inform the public
about their programs.
1. Public education. City and ECICOG staff includes education about reuse, including totes, in
all outreach programs offered to local schools, civic groups and public libraries in the
corridor. On average, the education programs reach about 3,000 students and residents
per year.
Keep Iowa Beautiful (KIB) received a Department of Natural Resources Solid Waste
Alternative Program grant to study the views of the public across the state regarding this
topic. Based on this information, the public does not feel that they are well-informed about
recycling or what programs stores have in place. KIB plans to work with the Iowa Grocers
Association on a campaign to provide a common message to the public about recycling
grocery bags, such as common signage in store parking lots to remind shoppers to take
their totes into the store and education for store employees to encourage shoppers to
purchase totes and remind shoppers to use them.
Locally, staff will work with local retailers and City Carton Recycling to advertise locations of
plastic bag recycling drop-offs. A stronger reuse message will be incorporated into outreach
and advertising, such as newspaper ads and outreach at local events.
2. Litter abatement. While Johnson County is not an affiliate of Keep Iowa Beautiful, we have a
strong volunteer litter collection system.
• The Adopt-a-Highway program covers Highways 218, 1 and 6, as well as Interstate 80
and 380. Most sections in Johnson County have been adopted and are picked up at
least twice annually.
• The Stormwater Utility organizes numerous creek clean-ups annually and has extended
that in 2009 to Iowa River clean-ups.
• The Aerohawks Flying Club has four clean-ups on IWV Road annually in a partnership
with the landfill.
• The landfill plans to initiate an annual fall clean-up of Highway 218 in 2009.
Summary
Staff does not feel that a ban is needed at this time. Expanded education programs and
partnerships with local retailers will encourage more residents to use totes and recycle their
plastic bags. Additional litter clean-up activities will help residents see the problems that bags
pose in the environment and further encourage them to use totes and recycle their plastic bags.
With these initiatives, the use of plastic bags is likely to continue its downward trend. The
purchase and use of totes as well as plastic bag recycling is likely to increase as we have seen
over the past year.
®c~
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.~_.._._
,ITY OF IOWA CITY
www.icgov.org
OFFICE OF THE
CITY MANAGER
Dale E. Helling
Interim City Manager
dale-hell ing@iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathryn-j ohansen@iowa-city. org
410 E. Washington Street
Iowa City, IA 52240
IP9
Original letter in 6/16 Consent Calendar
une 18, 2009
Vlr. Philip Riley
709 S. Summit
Iowa City, IA 52240
Dear Philip:
Thank you for your recent communication to City Council regarding alcohol
consumption in Iowa City. Council members do not receive their correspondence
directly. Your letter was forwarded to them and accepted as official
correspondence at their June 16, 2009 Council meeting.
If you wish to speak with members of the City Council, please visit our website at
www.icgov.orq. Click on the link to City Council and there you will find names,
phone numbers, and addresses of all seven Council members.
Thank you again for writing, Philip. Best of luck with your class project.
Sincerely,
~1
Kat i Joha en
Administrative Assistant ,,
to the City Manager
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''!l~''p`~~ CITY OF [OWA C[TY IP10
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--~®,~~ - E ~ C~ RA N D ~ NI
Date: June 25, 2009
To: City Council
From: Rick Fosse, Director of Public Works
Jeff Davidson, Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• Work with staff to develop the applications for the Community Disaster Grants.
• Work with staff to develop the applications for I-JOBS Funding.
• Held pre-construction meeting for the Iowa Avenue Inverted Siphon Sewer Project.
• Met with Corps of Engineers to discuss the Section 14 riverbank repair project along
Dubuque Street downstream from the Park Road Bridge.
• Flood repair plans have been submitted to the DOT for the Highway 6 Bridge, Highway 1
Bridge and North Riverside Drive.
• Met with the University of Iowa to discuss their Pre-Hazard Mitigation Plan.
• Working with Water Division to determine repair and replacement plans for the Iowa River
water main crossings.
• Working with the Iowa DOT to reallocate the FHWA emergency repairs funds for Park Road
Bridge and Dubuque Street to the elevation Project.
• Met with the City Hazard Mitigation Plan committee to discuss the latest draft.
• Discussion with the Army Corps of Engineers in regards to the construction plans and
schedule for the Section 14 Iowa River Bank Stabilization along Dubuque Street
downstream from the Park Road Bridge.
• Discussion of a volunteer clean-up effort of the property purchased from the Park View
Church.
• Developing the plans and specifications for the demolitions in regards to the HMGP Buyout
homes.
Water Division
• Continued replacing meters in flooded areas (Idyllwild & Parkview Terrace) - in-house
project - (8 left in Idyllwild and 8 left in Park View Terrace)
Continue to work with Engineering for design and schedule on the 12" river crossing repairs
(Old Plant and Hwy 6)
1. HRG will provide design, specifications and inspection bid documents for the two
projects (temporary and permanent repair). A preliminary estimated cost for the
projects has been forwarded to FEMA. We're awaiting HRG's scope of services
contract and fee for these projects. If the permanent repair can proceed in a timely
manner we may forgo the temporary repair.
2. FEMA has completed the PW for the temporary repair and it has been 'obligated'
3. FEMA has completed the PW for a Geo-Technical Study for the River Crossings and
it has been 'obligated'
June 25, 2009
Page 2
4. A proposal for the Geo-Technical Study has is being review by staff. Borings in the
Iowa River at the Old Plant and Hwy 6 will be scheduled upon review completion.
Upon completion of the Geo-Technical Study FEMA will complete the PW and
Hazard Mitigation to replace both river crossings
Information clarifying the PW and Hazard Mitigation funding for the Peninsula well houses
and respective electrical equipment has been accepted by FEMA. We are awaiting the
'obligation' stage.
• We continue to wait for a technical opinion on the potential negative impact of the flood on
the capacity of CW 3 & CW 4 in order to submit to FEMA
A Draft of the Hazard Mitigation report from Howard R. Green is being reviewed by PW
staff. Comments will be shared and incorporated for the final report.
The HRG Hazard Mitigation report will demark the projects covered by FEMA funding
and those that will need other funding. We will work with Steve Long to identify funding
for additional Hazard Mitigation Projects.
Planning and Community Development
• Staff has assisted 70 households and working with approximately 10 additional income
eligible households to distribute a total of $1.6 million in state and federal funds for
housing rehabilitation/repair, interim mortgage assistance and downpayment assistance.
• Planning staff is beginning to screen homeowners whose incomes are above 150% so
that they can receive assistance with housing repair through Community Disaster
Grants.
• In early July, staff will be applying for additional state funds for housing
rehabilitation/repair in State Jumpstart 3 dollars in early July.
• The first group of the acquisition projects submitted to FEMA for the duplication of
benefits review was received this week. The first five homes will be acquired for the
HMGP (buyout) program on Monday, June 29 and Tuesday, June 30. Demolition has to
occur within 90 days of closing.
• The Community Foundation of Johnson County originally allocated $57,000 to assist
flood-affected homeowners with mortgage and rental assistance, with City staff in charge
of administering the program. Eventually, 24 families were assisted with $57,501.98 with
many others still waiting for help. Due to the continued need, the Community Foundation
approved another funding allocation not to exceed $39,000. To date we have assisted
13 families with $34,477.19, with 1 household still to be assisted with this allocation. The
total amount of assistance has been $91,979.17 for 37 families.
• 53 applications were received for the Single-Family New Homes program. We have
funding for acquisition assistance for 40 new homes so a drawing was held on Monday,
June 22 at Noon in Emma Harvat Hall to pick the homeowners and to set the priority for
the homeowners to choose their home. Mike O'Donnell, Mayor Pro Tem, drew the
numbers out of a bingo style machine to determine the applicant priority for choosing a
home and to determine which applicants may be eligible for the acquisition assistance.
• Doug Ongie attended a workshop on the application process for I-JOBS funding in
Bettendorf on Tuesday, June 23. The applications must be submitted by to the state by
August 3~d. The funding would assist with the costs of relocating the Wastewater
Treatment Plant, building Fire Station #4 and assisting with the construction of affordable
housing at the city-owned site across from the old St. Patrick's church site.
• Doug Ongie attended the Long-Term Recovery Committee case management meeting
on Friday, June 19.
June 25, 2009
Page 3
• Staff will submit a CDBG public infrastructure grant application next week to elevate the
intersection of Normandy Drive and Manor Drive.
• Staff participated in a conference call on Wednesday, June 24 with staff from the
Rebuild Iowa Office, the Iowa Dept. of Economic Development and representatives from
the COGs and flood affected entitlement cities to discuss the flood recovery process and
funding regulations
• The City began taking applications for the Business Rental Assistance Program (BRAP)
on April 16. This program will assist businesses who pay rent in formerly flooded
buildings with 6 months of lease payments. Last week HUD gave their approval to the
State for the program so we should have our grant contracts from the state shortly. As
soon as we have signed contracts, we can begin preparing contract documents and
checks for qualified applicants. To date, we have 38 applications for a total of $646,000.
• When the BRAP program begins, we will have assisted 74 businesses to date. Of the
74 business, 74% participated in only one of the 3 programs, 16% in 2 programs and
10% in all 3 programs.
06-25-09
Ip11
IOWA CITY HUMAN RIGHTS COMMISSION
TUESDAY, June 16, 2009
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Dianne Day, Dell Briggs, Yolanda Spears, Eric Kusiak, Martha Lubaroff.
Staff Present: Stefanie Bowers.
Others Present: Theresa Dervrich.
Call to Order
Briggs called the meeting to order at 18:06 p.m.
Public Comment on Items Not on the Agenda
Recommendations to Council (Become effective only after separate Council action)
Consideration of the Minutes of the May 19, 2009 Meeting
Motion: Day, seconded Kusiak. Minutes approved 5-0.
Attendance
Commissioners discussed amending the bylaws to allow for the recommendation of removal of a
Commissioner if so many meetings are missed whether the absence was excused or unexcused.
July 4 Parade
Commissioners Gathua, Abussia, .Day and Kusiak will be the representatives of the Commission for
the parade. Bowers will notify each of any last minute updates about the parade.
Mission Statement
Commissioners made additional changes to the mission statement.
Breakfast Keynote Selection
The Commissioners ranked their top three choices of speakers for the breakfast this fall. Bowers will
contact o see if speaker is available.
Programming '2009
The Civil Society program will be continued in the fall and be more accessible to the community. Day,
Spears, Kusiak will assist with the Diversity Dialogues to be held on June 22 and June 29. Bowers
mentioned a Lunch and Learn being held in July that is co-sponsored by the Domestic Violence and
Intervention Program. .Diversity in the Corridor will also be held in July, Lubaroff and Kusiak will
introduce the speaker.
Reports of Commissioners
Adjournment
There being no further business before the Commission, the meeting was adjourned at
19:04. Motion: Lubaroff, seconded by Day. Passed: 5-0.
Human Rights Commission
ATTENDANCE RECORD
YEAR 2009
(MPE?ti ncr Datel
NAME TERM
EXP.
1/27
2/24
3/24
4/21
5/19
6116
7/21
8/18
9/15
10/20
11/17
12/15
Newman
Abuissa 1/1/10 P P P P P A
Kelli Shireen-
Fleming 1/1/10 - - - - - A
Eric Kusiak 1/1/10 A P P P P P
Dell Briggs 1/1/11 P P P P A P
Yolanda Spears 1/1/11 P P P A P P
Corey Stoglin 1/1/11 A A A A A A
Dianne Day 1/1/12 P P P P P P
Wangui Gathua 1/1/12 P P P P P A
Martha
Lubaroff 1/1/12 A P P A A P
KEY:
P =Present
A =Absent
NM = No meeting
NMNQ = No meeting, no quorum
R =Resigned
V =Vacant
IP12
MINUTES DRAFT
Iowa City Airport Commission
June 18, 2009
Iowa City Airport Terminal - 6:00 PM
Members Present: Greg Farris, Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jay Honeck, John Yeomans, Peggy Slaughter, Randy Miller, David
Hughes, Joe Merschman, Turk Regennitter, Reyna Wilkens, Tim
Busch, Clint Simplot, Phillip Woolford
RECOMMENDATIONS TO COUNCIL: The Commission recommends that
Council accept the purchase offer on Lot 1 of Aviation Commerce Park.
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M.
APPROVAL OF MINUTES FROM THE MAY 21, 2009 MEETING:
Rettig asked if anyone had any changes to the May 21 minutes. Staley moved to
approve the minutes of the May 21, 2009 meeting as submitted; seconded by Farris.
Carried 4-0.
PUBLIC DISCUSSION:
Honeck stated that the Powder Puff Air Race is underway, which is where Gardinier is.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park / U of I Aircare Facility - (Staley recused himself
due to conflict of interest.) Peggy Slaughter addressed the Commission,
stating that they now have afull-price offer. She noted that timing issues are
the only concern at this point. Dulek noted that the public hearing on this has
been set for the Council's June 30 meeting. Tharp recommended that
someone be at this meeting and let the Council know that this is a highly
supported project as it is aviation related. Slaughter asked that they let her
know which meeting, the work session or the formal, they will be discussing
this issue with the Council as the University would like to have their
representative there, as well.
Iowa City Airport Commission
June 18, 2009
Page 2 of 5
Consider a Motion Recommending Sale of Lot #1 -Horan moved
to recommend that the City Council accept the full-price
purchase offer on Lot #1; seconded by Farris. Carried 3-0
(Staley recused himself due to a conflict of interest)
b. Farmer's National /Merschman Seeds -
i. Public Hearing -Rettig opened the public hearing. Joe Merschman
spoke to the Commission, stating that he has the lease and is ready
to sign it with Turk Regennitter, if the Commission approves it.
He added that there is one correction to be made, and he addressed
this briefly. Rettig asked for some clarification on the various
parts of the lease, and Merschman explained the gate agreement
portion. Tharp noted that it was all wrapped into one agreement.
A brief discussion ensued on the gate locks and who all has keys
for these locks. It was noted that Merschman has done a good job
taking care of the weeds and brush around the area. Rettig then
closed the public hearing.
ii. Consider Resolution #A09-16 Approving Amendment to Lease
and Gate Agreements -Staley moved to consider the resolution;
seconded by Farris. Carried 4-0.
iii. Consider a Motion Approving Regennitter Farms sublease to
Merschman's Seeds -Farris moved to approve the Regennitter
Farms sublease to Merschman's Seeds; seconded by Horan.
Carried 4-0.
c. Consider a motion to adjourn to executive session to discuss strategy with
counsel in matters that are presently in litigation or where litigation is
imminent or where its disclosure would be likely to prejudice or disadvantage
the position of the governmental body in that litigation. Farris moved to
adjourn to executive session, seconded by Staley. Carried 4-0.
d. FAA/IDOT Projects -AECOM -David Hughes addressed the Commission,
and apologized for missing last month's meeting. He had been hospitalized
and was unable to travel at the time.
i. Runways 7/25 & 12/30 -Hughes stated that they have worked out
final quantities with Metro, and have the final change order
approved by the FAA on this project. Hughes then spoke about the
economic stimulus funding and what has come through so far.
This money will be for the southern portion of 12-30, and the
contractor has started on this phase. Hughes then introduced Clint
Simplot, one of the contractors on the runway project, who spoke
briefly on the project and timeframes. Hughes noted that they need
to be careful of timing as they don't want to run out of construction
time before the winter season. The discussion continued, with
Hughes noting that calls will be made to the State on Monday to
2
Iowa City Airport Commission
June 18, 2009
Page 3 of 5
see about the funding timeframes. Members discussed what they
may need to do if they are unable to obtain funding for this year's
construction season.
1. Consider a Resolution Accepting Work on Runway 7-25
Reconstruction (Phase 1) -Farris moved to consider
Resolution #A09-17 accepting work on Runway 7-25
reconstruction (Phase 1); seconded by Staley. Carried 4-
0.
ii. 2008 Pavement Rehab (North Taxilanes) -Hughes stated that they
have started on the punch list for this and should finish up in the
next few weeks, weather permitting.
iii. Obstruction Mitigation -Hughes and Tharp both stated that they
have not seen anything from Mediacom on this.
iv. Building H -University of Iowa Hangar Expansion -Tharp noted
that things are stalled somewhat and there is nothing new to report
on this.
e. Airport "Operations;" Strategic Plan-Implementation; Budget; Management -
Rettig asked for clarification on a few budget items, and Tharp responded. He
then spoke about the memo that everyone has with this month's packet. He
noted that the City Council is asking all departments to make reductions, and
he and Rettig met recently to discuss ways to do this. Tharp further explained
that beginning in FYl 1 and beyond, the Airport will be capped at $100,000
from the City. This led to a discussion about what the Airport has requested
the past few years - $112,000 -and what this may mean in the future. Horan
added that he stated earlier this week, regarding the sale of land versus
leasing, that he would like to lease Airport land in order to "remove it from
~~
political sensitivity. He noted that the answer he received was that $100,000
would "not be politically sensitive." The discussion continued, with Members
discussing the operating subsidy of the Airport. Tharp noted that they have
bought new reflectors for the taxiways.
i. Consider a Resolution Authorizing Chair to Sign Project Change
Orders -The members discussed whether 5% is sufficient or
whether it should be 10%. Staley moved to consider Resolution
#A09-18 authorizing Chair to sign project change orders as
indicated at 5%; seconded by Farris. Carried 4-0.
£ Jet Air /Iowa Flight Training -Phillip Woolford spoke to the Commission
regarding the need to better emphasize their flight training. They have been
experimenting recently with Tim Busch doing their flight training, and so far
it is working out well. He stated that they would like to have their FBO lease
amended to allow subcontracting of flight training with Iowa Flight Training.
Horan then asked Busch to speak briefly about this type of service. Busch
gave the Members some history on how flight training has been changing in
the industry. Rettig asked for some clarification on the agreement to
3
Iowa City Airport Commission
June 18, 2009
Page 4 of 5
subcontract. Members agreed that they are okay with this arrangement.
Farris moved to authorize the Chair to enter into agreements to amend
the FBO agreement to sublease space and to subcontract flight training to
Iowa Flight Training and to enter into a business agreement with Iowa
Flight Training; seconded by Staley. Carried 4-0.
g. FBO Staff Report -Woolford addressed the Members regarding the new
reflectors that Tharp mentioned earlier. He added that they are starting to see
a slow increase in corporate business. Jet Air's charter business is still down,
however. Woolford then spoke to the upcoming runway project, stating that
he would rather see it done completely this year and not make it a two-year
project. He added that it really needs to get done as the runway is getting
pretty bad in spots. Woolford also addressed the Commission, stating that
they had an open house a couple of weekends ago, and that this was quite a
successful event. He added that during the runway closure they will be taking
things up to the Cedar Rapids Airport. Rettig noted that the Airport now has a
web page, a Facebook account, and a Twitter account, and she suggested Jet
Air check these out.
h. Subcommittees' Reports -None.
i. Commission Members' Reports -Horan noted that he and Tharp attended the
Economic Development Committee meeting earlier in the week, and that they
did get some good ideas. It was suggested that the Airport look into federal
funding for the Willow Creek mitigation project. Horan added that he would
like to come up with some preliminary planning on the south airfield area and
that he will share this with the Commission once he has worked up some
ideas. Farris noted that there have been more pictures submitted for the
newsletter. Rettig noted that she was in Alaska recently, and that many of
their residents have pilot licenses. She noted the neighborhoods with planes
parked behind the houses.
j. Staff Report -Tharp reminded Members about the June 29, 6:30 P.M., City
Council meeting to discuss the Airfield study. Rettig asked if they could add
the discussion about Lot #1 at the same meeting. Dulek will look into this for
the Commission.
SET NEXT REGULAR MEETING: Staley noted that he may not be able to make the
next meeting; he will let Tharp know. Thursday, July 16, 2009 at 6:00 P.M.
ADJOURN: The meeting adjourned at 8:24 P.M.
4
Iowa City Airport Commission
June 18, 2009
Page 5 of 5
Airport Commission
ATTENDANCE RECORD
YEAR 2009
~Meetinu natesl
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18
Greg Farris 3/1/13 X X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E O/E
Howard Horan 3/1/14 X X X X O/E O/E X X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X X
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
IP13
MINUTES Preliminary
HISTORIC PRESERVATION COMMISSION
THURSDAY, JUNE 11, 2009
EMMA J. HARVAT HALL
MEMBERS PRESENT: Esther Baker, Thomas Baldridge, Lindsay Bunting Eubanks, William Downing,
Alicia Trimble, Frank Wagner
MEMBERS ABSENT: Pam Michaud, Jim Ponto, Ginalie Swaim
STAFF PRESENT: Christina Kuecker
OTHERS PRESENT: Heidi Anderson, Helen Burford, Colleen Keith, Chad Lueken, Jack McMahon
CALL TO ORDER: Chairperson Bunting Eubanks called the meeting to order at 6:00 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATES OF APPROPRIATENESS:
430 North Ban Buren Street.
Kuecker said this project involves the addition of a ramp. She said there is currently a ramp at the front
door; however, it is too steep for the applicant to adequately maneuver. Kuecker also stated that the
access through the front door to the living spaces is difficult due to several doors and thresholds. She
said the applicant would therefore like to add a ramp to one elevation, replacing a window with a door.
Kuecker showed the plan, demonstrating where the door would be where and where there would be a
platform, a ramp, and a concrete walkway at the bottom. She showed an elevation of where the door and
ramp would be.
Kuecker said the ramp is to be built by Elder Services as a temporary ramp. She said there would not be
permanent footings, but there would be concrete block with posts set into those blocks. Kuecker said this
allows for Elder Services to move this to another location when it is no longer needed by the applicant.
She said that staff recommends approval of the project as presented in the application.
Keith introduced herself as the owner of the property. McMahon, the contractor for this project, said that
he has done a lot of work for Elder Services over the years. He referred to his drawings and said that he
has the proper slope, and all of the ADA issues have been addressed.
Keith said that she would eventually like to have a driveway put here, as it would be much more
convenient. Kuecker said that the curb cut would need to be approved, but in the past, this has been
done as a certificate of no material effect.
MOTION: Baker moved to approve a certificate of appropriateness for the application for 430
North Van Buren Street, as submitted. Baldridge seconded the motion. The motion carried on a
vote of 6-0. (Michaud, Ponto, and Swaim absent)
604 Grant Street.
Kuecker said there are four projects involved in this application. She stated that the first involves removal
of the replacement siding and restoration of the wood siding. Kuecker said that meets the guidelines, and
staff recommends approval.
Kuecker said the second facet involves replacement of windows. She said the first floor windows have
been replaced by a previous owner, and the current owner would like to replace the rest of the windows in
the house with Marvin metal-clad wood, double hung windows that are six over six to match the existing
Historic Preservation Commission
Thursday, June 11, 2009
Page 2
windows and the windows on the first floor. Kuecker stated that staff believes that meets the guidelines
and recommends approval.
Kuecker stated that the third part of the project involves removal of the carport. She said it is held up by
chains. Kuecker said this is anon-historic addition to the building, and the documentation notes that as
well. She said the guidelines recommend that anon-sympathetic, non-historic addition be removed, and
staff recommends approval.
Kuecker said the fourth portion of the application is the conversion of a portico porch into a full width
porch. She showed a drawing of the proposal. Kuecker said that although portico porches are more
common in the Colonial Revival style, a full width porch is not uncommon. She said staff believes this is
an appropriately designed full width porch for this house, as it still emphasizes the front door with the
pediment above it. Kuecker said staff finds the porch to be compatible and recommends approval.
However, Kuecker said there is a possible zoning code setback issue. She said she is uncertain how
deep the porch could be with the setbacks. Kuecker said staff would like to add an additional condition to
the recommended motion that if the porch cannot be six feet deep or deeper, then it should not be built.
She said that asix-foot porch is a usable porch, and a smaller porch would look like a false facade.
Kuecker said there is a 15-foot setback requirement, and she could not be certain where that would fall
on the property until it is measured by a surveyor. She said that overall, staff recommends approval as
presented in the application, with the conditions that the divided lights in the replacement windows either
be true divided lights or be created with muntin bars adhered to both sides of the glass but not with snap-
in muntin bars; that if a balustrade is needed on the porch, it must meet the requirements of 4.10
Balustrades and Handrails and be subject to review by chair and staff; that the columns be reused for the
porch, if possible, and that any new columns must match the proportion and appearance of the historic
columns; and if the porch is not capable of being six feet deep or deeper, a full width porch should not be
built.
Anderson, the owner of the property, showed an updated drawing provided by the architect. She
provided photographs of other colonial houses with front porches.
Bunting Eubanks asked Kuecker if she had comments regarding the note received by the Commission.
Kuecker said that she and others in her department had reviewed the note and did not necessarily agree
with the statements in the note. She said it does not change her recommendation. Kuecker said that she
does not believe this is a Victorian-style house, as it has Colonial-style elements to it. She said the porch
has colonial elements to it that are commonly seen on other colonial revival houses. Kuecker said staff
does not feel this is an incompatible porch for this house, as there are many colonial revival houses with
this sort of porch.
Kuecker said, regarding the statement about the carport being a side porch, it possibly was a side porch,
although it is hard to tell at this point. She said that it has been so significantly altered that even if it had
been a side porch, the likelihood of restoring it to such is not high.
Anderson said she had photographs of the house from the former owners, who owned the house for 60
years. She said that the pictures show the carport here from the 1940s.
Baldridge asked if it would be possible to retain the columns. Bunting Eubanks said the columns would
be retained. Baldridge said that the drawings show square columns. Anderson said that she could
change that if necessary; she could reuse the columns but would have to find more columns to match.
Anderson asked if that is a deal breaker - if they were having trouble matching the columns. Bunting
Eubanks said that is something the Commission could discuss. Bunting Eubanks said the Commission
normally likes to retain the columns that are there originally.
Regarding the architectural style, Kuecker stated that something that looks similar to what the building
has now would be better; a classical style column would be better than just a plain square column.
Historic Preservation Commission
Thursday, June 11, 2009
Page 3
Bunting Eubanks said the other thing the Commission can do is to make it a condition that when the
applicant finds appropriate columns, they can be approved by staff and the chair.
Wagner said that the brick work should match the foundation brick. He asked what was on the original
house. Anderson said that it is red brick. Wagner said that if the owner could match the brick, that could
make it look like it was done originally.
Regarding the columns, Baker said that matching them is a challenge, but most of the photographs show
a round column. Bunting Eubanks asked if perhaps a slightly different size would work. Baldridge said
that they may have to be bigger around, but one could justify that. Baker said she would like to see the
columns retained, as they are an original feature of the porch.
The Commission discussed adding a condition to the motion regarding staff and chair approval of the
columns and having the brick match the rest of the house. Wagner said that type of brick is available at
Phil's Building Supplies.
MOTION: Wagner moved to approve a certificate of appropriateness for the application for 604
Grant Street as presented with the following conditions: the divided lights on the replacement
windows either being true divided lights or being created with muntin bars adhered to both sides
of the glass, but not with snap-in muntin bars; if a balustrade is needed, it must meet the
requirements of 4.10 Balustrades and Handrails and is subject to review by chair and staff; the
columns being reused for the porch if possible, with any new columns to match the proportion
and appearance of the historic columns, with staff and chair to approve any difference; the porch
must be at least six feet deep; and the brick on the porch piers must match the foundation brick,
subject to staff approval. Trimble seconded the motion. The motion carried on a vote of 6-0.
(Michaud, Ponto, and Swaim absent)
CONSIDERATION OF MINTUES FOR MAY 28, 2009
MOTION: Trimble moved to approve the minutes of the May 28, 2009 meeting of the Historic
Preservation Commission, as written. Downing seconded the motion. The motion carried on a vote of 6-
0. (Michaud, Ponto, and Swaim absent)
OTHER:
Presentation by Chad Lueken Adams Architectural Millwork Co., about historically accurate storm
windows windows doors. and other millwork.
Kuecker said that she was unable to make arrangement with Cable TV to videotape this presentation,
although it is being tape recorded.
Lueken said that a lot of people don't know about the resources available for historic homes. He
discussed suggestions for replacing historic windows and his five possibilities pertaining to this -salvage
of the current window, replication, replacement kits, insert windows, and a full window replacement.
Lueken discussed the pros and cons of each category.
Lueken also discussed different types of storm windows and showed samples of different types, citing the
varying components of the range of available windows, and also the types of doors his company
provides. Commission members asked questions about the costs of the different windows, the different
materials used in making the windows, and other facets ofwindow-making and installation.
Kuecker referred to the memo in the Commission packet that was sent to the City Council regarding
historic preservation and energy efficiency.
Burford discussed a program that Friends of Historic Preservation would like to hold jointly with the
Commission, possibly in the fall, about sustainability and historic preservation. She said that having an
someone show how to fix windows or do things a homeowner can do on his own would be a good thing to
Historic Preservation Commission
Thursday, June 11, 2009
Page 4
have on the program. Burford said she would like to have different experts review different issues. She
said that she is asking the Commission to endorse the program.
Baker stated that this is a good topic and a timely one. Bunting Eubanks asked what kind of help Friends
would like besides the Commission's stamp of approval. Burford said that Friends is first looking for a
location in which to hold such a program.
The consensus of the Commission was to help Friends of Historic Preservation organize such a program
and also to find/provide a location for the program.
Kuecker said that City Council would like the Commission to include suggestions for energy efficiency in
its revised handbook. She said the City Council might also like to have a joint meeting with the
Commission to talk about such issues when the guideline revisions are being discussed.
ADJOURNMENT:
The meeting was adjourned at 6:57 p.m
Minutes submitted by Anne Schulte
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draft IP14
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
JUNE 15, 2009
CITY MANAGER'S CONFERENCE ROOM, 8:00 A.M.
Members Present: Regenia Bailey, Connie Champion, Matt Hayek
Staff Present: Wendy Ford, Jeff Davidson, Mike Tharp
Others Present: Howard Horan (Airport Commission), Joe Raso (Iowa City Area
Development Group)
RECOMMENDATIONS
CALL MEETING TO ORDER:
Chairperson Regenia Bailey called the meeting to order at 8:03 A.M.
CONSIDER APPROVAL OF THE MINUTES OF THE MAY 27, 2009 ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Hayek moved to approve the minutes of the May 27, 2009 Economic Development Committee
meeting, as submitted; seconded by Champion. Motion carried 3-0.
CONSIDER RECOMMENDATIONS FOR SOUTH AIRFIELD STUDY:
Ford noted that this agenda item is before the Economic Development committee because it will
directly relate to future Economic Development efforts. Having the Airport's recent FAA-approved
airfield study will help guide the future development on unneeded airport ground. She cited
comments in a cover memo from the Airport Commission which noted that:
a) the Airport has an agricultural lease on the ground, which provides an annual revenue
stream of $25,000 and their concern that if any development would take place in this
area south of the Airport, it would end their ability to lease the land. Ford noted the
need to consider the value of this land and it's property tax potential once it is
developed (e.g. every $10 million in taxable value nets $800,000+ annually in property
taxes), versus the amount gained by agricultural leasing; and
b) that the Airport Commission has noted that they would like to see this land developed
after the land in the north Aviation Commerce Park is completely developed. Ford
noted the need to consider that the zoning in the north is different (CI-1) than the
comprehensive plan calls for in the south (I-1) and thus weakens the argument since
the land use and thus, the users would be different; and
c) that the Airport Commission has also noted that they would prefer to lease the land to
south of the Airport, versus selling it. Ford noted they have found in dealing with the
north aviation commerce park area that companies would rather buy land than lease.
The Willow Creek flood plain was also discussed, and Ford noted the recommended flood
mitigation measures and their approximate costs. Flood mitigation would be necessary prior to
development in the area.
The discussion continued with participants discussing possible development and other issues of
concern for this area. Joe Raso, of ICAD noted they had hired Austin Consulting to help craft a
local Shovel Ready Sites Program, and that this area may be a good candidate for a study of
gaps that exist in available industrial land in the Iowa City area. Davidson responded to
questions regarding availability of industrial land and what the Comprehensive Plan calls for,
Economic Development Committee Meeting
June 15, 2009
saying that since we have just recently purchased 173 acres on the southeast side of the city that
we have a good inventory of developable industrial land.
Howard Horan, Airport Commission Member, stated that the Commission's desire to lease the
land versus selling it, is to maintain a consistent income source for the Airport. He continued,
stating that with the FAA's requirements, they are fairly limited to what can be done.
Bailey then led the group through the issues in question, first discussing the question of whether
the south airfield area should wait until the full build-out of North Aviation Commerce Park.
Champion stated that she did not think this is a big issue. Hayek asked for some background on
the North Aviation area and how that has progressed. Staff replied that there is interest in the
north area, and that several parcels have been sold, but interest has slowed somewhat in recent
months. Hayek added that it does not really make sense to delay the south area, but that there
are other issues that need to be addressed there first. These issues include flood mitigation and
the lease vs. sell question. Bailey stated that she believes it is important that they continue to
push for industrial and commercial development over the next few years, and that she would like
to see the south airfield area brought online sooner rather than later. The discussion turned to
what would need to be done to the south area if development were sought in the next few years.
Davidson responded, explaining what infrastructure would be needed to move forward.
Davidson asked if the Committee is concerned about building out the north aviation area before
starting on the south area. Members noted that they do not see this as all that important, with
Hayek reiterating that the Airport must be certain of its future needs, preserving enough room to
grow for the future. Bailey stated that over the next three to five years, the Airport should come
up with plans to move forward on the south area development. Horan further explained the
Airport Commission's thoughts behind long-term leasing versus selling. Joe Raso spoke, noting
that a lot of industrial businesses would prefer to buy instead of lease. Other entities, such as
research firms, are more likely to do lease agreements than manufacturing or industrial firms.
Bailey stated that she would recommend that the Airport move ahead with a plan, get timelines
figured out, and decide what they need to move forward with development in the south airfield
area. This could include flood mitigation. Hayek noted that he has wants to ensure that 20 to 30
years from now the Airport will not need to buy land back in order to expand. Bailey noted that
this is why she would like to see a plan with timelines, identifying the Airport's intentions for its
future expansion.
Davidson summarized what had been discussed thus far: that the Committee concurs with layout
#5, and that the Members wish to move ahead with flood mitigation measures that would then
allow the south area to be developed. Bailey added that they concur with #5, and that they would
like the Airport to move ahead with "detailed exploration of its feasibility for balancing the interest
of the Airport and our industrial needs." Hayek noted that he would still like to hear more about
recommendation #5, and Davidson suggested they add this to their recommendation. Bailey
reiterated that a more thorough review of this will help them in moving forward.
Horan noted that the Airport Commission will come up with a "preferred" recommendation on this
and will bring it back to the Economic Development Committee. At the same time, Ford will look
into flood mitigation funding and see if anything is available for this.
CONSIDER GUIDANCE ON INCENTIVES FOR INDUSTRIAL PARK DEVELOPMENT:
Ford referred Members to the memo in the packet on this item. Citing the need to respond
quickly and consistently when working with companies interested in locating in the new industrial
park, she explained athree-tier proposal of incentives based on good jobs and capital investment
by companies we hope to lure to the area. The three tiers, she further explained, would couple a
tax increment financing rebate or partial industrial property tax exemption with a "bonus" per good
job created, depending on the quality of the jobs, based on average hourly wages.
Economic Development Committee Meeting
June 15, 2009
Ford noted the two tables in the memo that illustrate the costs and benefits of the tax incentives
suggested. The information in the tables was presented over a 20 year time frame window to
illustrate the long term costs and benefits to the community of inventing a business in this fashion,
with the assumption that after an exemption period or rebate period had ceased, there would
remain a substantial value to the property, whether it was the same company providing that value
or a different one. Bailey questioned the 20-year premise, stating that our agreements average
seven years, and that they cannot hold companies to this 20-year timeframe. Ford further
clarified this, stating that assuming the company stays or a comparable company in its place was
to stay, the property would still be contributing taxes to the community. Conversation continued
with those in attendance giving their thoughts on the timeframe and whether it should be shorter.
Bailey added that a 15-year window would be more in line, in her opinion.
Bailey continued to discuss the wage threshold numbers. Ford explained to the Members that
these numbers are the same as the wage thresholds used by the State Business Finance
programs. Raso interjected that the State announced this week that there would be changes to
their program and that we should be aware of the new changes as we consider local business
finance assistance guidelines. Bailey concurred that guidelines we design should have parallel
wage and time thresholds in order to better monitor assisted projects. Staff will research the new
state wage and timeline thresholds and rework suggestions for guidelines accordingly. Reworked
guidelines will be presented at a future meeting.
COMMITTEE TIME:
None.
ADJOURNMENT:
Hayek moved to adjourn the meeting at 8:50 A.M. seconded by Champion.
Economic Development Committee Meeting
June 15, 2009
Council Economic Development Committee
ATTENDANCE RECORD
2009
TERM cn rn
NAME EXP. o ti cn
Regenia 01102110 X X X
Bailey
Matt 01102110 X X X
Hayek
Connie 01102110 X X X
Champion
Key:
X =Present
O =Absent
O/E = Absent/Excused