HomeMy WebLinkAbout2021-02-16 ResolutionItem Number: 6.c.
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CITY OF IOWA CITY
www.icgov.org
February 16, 2021
Resolution to issue Cigarette Permit to the following:
1. Penn Center Inc., dba Chatham Oaks Residential Care Facility, 4515 Melrose Ave.
ATTACHMENTS:
Description
Cigarette Resolution
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
Resolution Number: 21-28
Resolution to Issue Cigarette Permits
Whereas, the following firms and persons have made an application and paid the taxes
required by law for the sale of cigarettes, tobacco, nicotine and vapor products.
Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: the
applications be granted and the City Clerk is hereby directed to issue a permit to the
following named persons and firms to sell cigarettes, tobacco, nicotine and vapor
products:
Chatham Oaks Residential Care Facility - 4515 Melrose Ave.
Passed and approved this 16th day of Februa
1
pproved by
Attest:
i� City Attorney's Office
2021
It was moved by aergus and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
Ayes:
X
X
X
X
X
X
X
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
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Item Number: 7.a.
AL CITY OF IOWA CITY
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COUNCIL ACTION REPORT
February 16, 2021
Resolution approving and authorizing the Mayor to sign and the City Clerk to
attest an agreement for consulting services for a Climate Action Community -
Based Social Marketing Plan
Prepared By: Ashley Monroe, Assistant City Manager
Reviewed By: Geoff Fruin, City Manager
Eleanor Dilkes, City Attorney
Fiscal Impact: $90,000.00 from accounts 24210610-432080 and 24210610-435059
Recommendations: Staff: Approval
Attachments
Commission: N/A
Plan Proposal
Resolution
Agreement
Executive Summary:
This Resolution will approve an agreement for consulting services for a Climate Action
Community -Based Social Marketing Plan. The developed strategy will directly support
implementation of three Climate Action and Adaptation Plan actions and address additional
Climate Plan activities through strategic analysis, creation of marketing materials and
recommendations for building community engagement. The agreement would be for one year, at a
cost not to exceed $90,000.
Background /Analysis:
The City's Climate Action and Outreach division aims to collaborate with a specialized consultant
firm to develop a proactive, recognizable, and persuasive climate action messaging strategy and
evaluate the outcomes of that messaging strategy. This plan will use community-based social
marketing (CBSM) strategies that encourage high-priority behaviors and promote programs
identified in the Iowa City Climate Action and Adaptation Plan (CAAP). Although the City has
continued to make progress on its goals to reduce carbon emissions, the majority of the carbon
emissions in Iowa City, are community generated. In order to better communicate not only what
actions the City takes, but to provide education, encouragement, and awareness throughout the
broader community, a cohesive "brand" and "voice" for climate action messaging will be critical to
continue progress.
The City's 2018 CAAP calls for greater focus on a climate action communication and
engagement strategy (Action 5.5). Two more actions (4.1 and 4.2) identify the need for analysis
and a plan to effectively include, engage, and ensure outreach with populations considered more
susceptible to impacts of extreme weather, environmental injustice, and other results of climate
change. The 2020 Accelerating Iowa City Climate Actions report specifies development of a
marketing strategy to assist the City staff in addressing the CAAP initiatives. This proposed
Climate Action CBSM Plan will engage community members in interviews, focus groups, and
surveys, and include a study of the City's existing materials and resources. The consultant team,
supported by City staff, will use this information to develop a cohesive messaging and visual brand
and establish a framework for effective relationship -building and messaging with our Iowa City
community. Although this project will establish a communication framework specific to climate
action, it is very likely that the approach could be applied to support engagement for other
organizational and City Council strategic goals.
Based on a thorough review of the proposals, interviews and reference checks, the evaluation
committee has recommended Cause IMPACTS/I SC I Communications/Balanced Approach, of
Inglewood California, to develop the Climate Action Community -Based Social Marketing Plan for
an amount not to exceed $90,000. The selected consultant is a woman owned firm, highly
accomplished in marketing, social media, and community engagement with varied populations and
cultural backgrounds. The proposal's inextricable emphasis on the relationship between social
equity and climate action will help the City in meeting its strategic and climate action goals.
ATTACHMENTS:
Description
Plan Proposal
Resolution
Agreement
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A. Executive ;
A. Executive Summary
It is wfth great entftus'asm that Cause IMPACTS and ISCI Communications, Inc. ask Iowa City (the City) to acceptthis bid proposal
in responseto RFP R21-80. Cause IMPACTS and ISCI Communications have joined forces to provide robust, strategic and
innovative team in hopes of being afforded the opportunity to develop the City's Climate Action Community -Based Social Marketing
(CBSM) Pian.
The Cause IMPACTS/ISGI Communications Team understands the Climate Action CBSIVI Plan must include a cohesive brand
5trategyto engage residents, businesses and organizations with best practices based on response-oriented/behavior change
messaging to achieve deep carbon emissions reductions. We will employ innovative strategies for the high priority actions
identified in the City's Climate Action and Adaptation Plan (GAAP) and develop incentives to increase participation among the
Werentiated audiences, and the metrics to quantify and measure success.
In the process of considering this submission, we were thrilled to discover Iowa City is a municipal leader in Climate Action and
sustainability, hating made bald commitments and commendable progress to date. We are especially impressed by the Gity's
Climate Crisis ❑aclaration Resolution 1 q08 and commitment to achieve a 45% reduction in carbon emissions (from 2010 levels)
by 2030, and reach netzere by 2050. We are equally heartened bytha City's specific focus and commitment to prioritize equity to
reach diverse popuWans, including those who are most impacted by Climate Change, and ensure benefits for all members of the
oommunity.
We have also noted much of Iowa City's Climate Action marketing and outreach progress to date, including: Iowa City GI1mate
Action Today logo, FAOs, checklists, newsletters, and tips for a climate friendly plant -based diet We sincerely look forward to
the prospect of building on all of the hard work and meaningful pmgrass the City has made thus far, and further develaping
community-based oo I laborations.
During our preliminary discovery process, we also found the City skews young with an average age of 26, due in large part to
the University of Iowa, while the senior population is small (9,6% under 65) compared to the nationwide average of 15.21x. The
poverty rate is high (28%) in comparison to the State (11%) and the nation (12%), while there is a high percentage of foreign
barn residents (14%) in comparison to the State (5.5%). Moreover, we discovered the City is becoming increasinglyvulnerable to
Climate Change -driven storms, resulting fleads, and extreme heat— which requires urgent action to mitigate and adapt Lastly, we
found the CiWs landfill handles the waste for the erntire Johnson County, and suggest the City may benefit from a collaboration with
the Cauntyto achieve waste reduction goals. Indeed, it is clear that understanding the City's unique characteristics will heap ensure
a successful Climate Action CBSM Plan. Vire look forward to the prospect of digging deeper into the many facets of Iowa City.
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CIS TY OAF IOWA CITY
RFP #21-80 Page 5
CAUSE IMPACTS
ISCI COMMUNICATIONS
'�.---A."__ Executive Summary {cont.}
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Finally, we understand the City is about to launch its first Climate Fest, although itvuill be virtual due to the
unfortunate circumstances of COVID-19. We are very aware of the myriad impacts of COVID-19, especially as they
relate to Climate Change. We are determined to find creative ways to encourage the community to retain the positive
outcomes (e.g., driving less, walk`ing and hike riding) mere), while reducing the negative outcomes (e -g., the sharp
increase in single -use disposable plastics and a relaArtg of environmental regulations) and doing what we can to help
mitigate the negative outcomes during the next crisis.
1. Complete LiteraTum Review
2. Identify Audience Segments f
3. Consult Targeted Interviews with atakeliolders �
. Barriers f Benefit by Audience Segment
5. Develop Strategy Table
& Reoommendations
G. Brand Strategy
Recommendation
7. Campaign Themes
8. Gre�tive Strategy for rnasaot
9_ Marketing Materials{Templates
{
10. Test & VaJidatfe Masao Ing
11, BMaden, Dlverslry & Target
12Focus Olydeacrt#u VulnerableFbpula6a
The Hourglass Approach
This proposal lays out haw Cause IMPACTS j ISCI Communications will take
all the thoughtful, thorough work done by the City to date and build out a
comprehensive program to best meet the stated high priorityactions, This project
will take place in three (3) phases.
Phase Qne: Assess + Validate
t. Complete Literature Review
2, Idea ltify Audienm Segments
S. Conduct Targeted I nterviews with Stakeholders
4, Barriers { Benefit by Audi enoe Segment
5, Develop Strategy Table & Recommendations
Phase Two: Plan + Refine
6. Brand Strategy Recommendation
7. Campaign Themes
8. Creative Strategy for Mascot
9. Marketing Materials I Templates
14. Test & Validate Messaging
Phase Three: Test + Amplify
13. Identity Metrics for Evaluau11. Broaden. Civersn & Target
& Uroadscale Deployment 12. Focus Outreach to Vulnerable Populations
13, Identify Metrics for Evaluating & Broadscale Deployment
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CITY OF IOWA CITY
RFP #21-80 Page 6
CAUSEIMPACTS
ISCI COMMUNICATIONS
A. Executive Summary (cont.)
As you will see, both of our firms boast award-Wrining caeative executions that have fulfilled an array of client needs and created lasting
societal impacts, In addition to our wealth of experience, we are equally passionate about living sustainably and doin0 all we canto move
the needle on climate action, reduce carbon emissions and other pollution, and help ensure a sustainable and equitable future for al I.
Jessica Daugherty is the Principal of Cause IMPACTS, a social impact strategy -consulting firm with expertise in community engagement
environmental justice,worMorcedevelopment, education reform, program development, diversityand inclusion, strategic planning, and
corporate social responsibility and certifiedwoman-owned business based in Los Angeles, California. Ms. Baugh" established Cause
IMPACTS to work collaboratively across sectors to help define and refine an organization's efforts to make more of a difference in the world.
ISCI Communication is a boutique strategic mark0ng f design agency also based in Los Angeles_ Fsta%hed in 1998, ISCI Connmunjcations
has worked with over 1,000 compantesin Southern CaIifomta and across the Untted States in developing custom branded solutfans acrossa wade
varfetyof industries. With over 22 years e(perfence in marketing planning, dewlopmentand execution, ISCI Communications is well-mitad to lead
dwelopment efforts of eomprehernsng scalable and highly-targatod ma4fing stratBgyand plan lar Iowa Cilyrs ClimateAction Community sed
Social Marketing Paan. ISCI Communieatians can effectively - and effiaently - articulate the key elements of a brand idcntrty and marketing shategy
to build awareness, response, and ultimately a behavioral sNftto achieve demonstrable effects across the G1ty. ISCI Communications is a minoty-
owned business and proud member of #ire LA LG BT Chamber of Commerce.
With the support of Lead Consultants, Shea Cunningham of Balanced Approach a mission -driven sustainability planning firm, and Creative
Consultant Scott McDonald, a Creative powerhouse with proven expertise in creative solutions to cause behavioral change, we are confident
our team will meet the demands of this initiative.
Jessica Daugherty will serve as the overall Project Manager, Principal Contact and Lead Presenter for the Iowa City Climate Action
Community -used Social Marketing (Cl3SM) Plan,
Jesslca Oaugher
Project ManagerAincipal Contact, Lead Presenter
Cause IMPACTS LLC
5301 West 119th PI, Inglewood, CA 90304
714.39 0.6301
Jessica@Gauselm pacts. net
THANK YOU.
Stege Cardenas
Marketing { Brand Strategist.'�
ISCI Communications, Inc_
1488 South Crescent Heights Boulevard, Los Angeles, CA 90035 QTY OFF IOWA C17 Y
323.309.2110 RFP 921-80 Page 7
StewfflSClcommunicattons com
CAUEIMPACTS
ISCI COMMUNICATIONS
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B. Experience w
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.� B. Experience with Similar Projects
The Cause IMPACTS/ ISC1 Communications Team has ccrnpleted
various branding campaigns, marketing strategies and
education/outreach projects for pubiic, private and oarnrnunity-
based sectors. Dur behavior change -focused marketing
specialties are in Climate Action, Sustainability, Public Health,
Public Safety, and Public Transportation. Our Team has
developed a wide array of marketing programs and creative
exccuticns that have targeted a diverse array of municipal
stakeholder groups. Past projects include research, strategic
planning, program development, brand strategy, creative
execution, program evaluation, and community engagement. A
selection of relevant cornmunitydbased marketing projects are
highlighted below:
Guluer Cily Sustainable Business Certifiication Program ( C C S B C P I
Shea Cunningham founded and co -manages the Sustainable
Business Certification Program CCSBCP) for the CitYol Culver
City which includes a custom California Green Business Network
(CAGBN)-approvedsustainability checklist with social responsibility
measures for office, retail, restaurant, arts and school sectors;
supported by local business associations and public utiiibes. In the
first two years, thirty-two businesses were certified, saving 148,923
loth of electricity and 2,415,344 gallons of water annually, diverting
23 tans of recyclableslrom the landfill, and avoiding an estimated
58 metric tons of GHGs annually_
Outreach and marketing methods include: avideo of business
tastimonials, branded informational postcards, direct calls, door
to -door, website, social media, press releases and news articles,
surveys. partnerships with local utilities, LED and solar companies,
chamber of commerce and downtown business association;
business mixers and awards events; presentations of the programs
measurable impacts to city council and during publiceve nts; and
branded water and energy conservation prompts.
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GERVFIGATION PROGRAM
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RFP #21-80 Page 9
CAUSE IMPACTS
ISCI COMMUNICATIONS
B. Experience with Similar Projects (cora.)
AWARE NEIGHBORS:
Friends of West LA, Westside Coalitioe in collaboration with West
LA Police Department
During this past year, ISCI Communications helped launch
Aware Neighbors. Mr. Cardenas and Mr. McDon a]d developed
a comprehensive brand strategy, logo, theme Iinas, transit
marketing, in-store display, website design, conversion
GO] IateraI and all associated tools and tactics far 1328 and 82C
deployment,
With a goal of making communities safer for improved livability
and. simultaneously, demonstrating how technology tools can
provide an alternative to increased human resources as a torce
multiplier for West Las Angeles City Police, through Aware
Neighbors we:
* created a new network of community -generated tools to
aid policing efforts to affect emergency response times via
push notices for live access.
* established an innovative public-private partnership
with local government and a collaboration of non-profit
community groups: The Friends of West L.A., Fix the City,
and the Westside Coalition,
* are building awhole new breed of community neighborhood
watch program.
By working with the West LA Poil ce Department to identify
implementation "zones" across target communities, we could
phase marketing and program rolIoulianrallment aver a
12.18 -month period to optimize resources and process.
For Aware Neighbors, ISGI Communications:
• established program brand, lccla, tagline, brand promise
• established the marketing strategy with a mix of broad
reacli and targeted communications designed to telegraph
brand benefits (outdoor f ambient J transit) and motivate
action (direct mail, cvcnt materials, email) and convcrt
enrollment (point-of-purchase, in-store)
• developed tools to support localized presence in the community
+ in stare (Best Buy was the primary distribution channel)
• designed program enrollment/ support materials and program
collateral {printed + elactmnlc) + neighhors welcome kit
* designed the web portal to:
>x communicates brand promise + brand valucs
}r allows prospects to research + understand program
mission
» creates a platform for civic engagemerlt
becomes an integrated engine far program registration
}� designed custom branded solar signage
» developed communications strategy and message mix
far broad roach channels, targetcd communications,
transit, promotions} events, social media, online
channels
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CJ I Y OF 101 -VA CITY
RFP #21-80 Page 10
CAUSEIMPACTS
ISGI COMMUNICATIONS
B. Experience with Similar Projects (cont.)
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Cl I Y OF IOWA CITY
RFP #21-80 Page 11
GAUSIMPACTS
ISCI COMMUNICATIONS
B. Experience with Similar Projects (cont.)
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CITY OF I01VA CITY
RFP #21-80 Page 12
Cause IMPACTS
ISCI COMMUNICATIONS
B. Experience with Similar Projects (cont.)
California Tohaeco Coalrol Board
TabaccoFree CA. com
Working as Creative Director at RPA for the original tobacca
cessation organization that pioneered the movement.
McDonald, was able to meet the passionate people behind the
movement (that began in the 70s), hear their original trials and
triumphs and continue upon what they had built. In the 2010s.
tobacco impact had changed dramatically.
tobaccofreeca.cam f ca-storyl
During his time as Creative directaran this, he lead creative efforts
on the development of work that helped California have the 2nd
lowest smoking rate in the US. The effort further dug into "the true
cost" of tobacco as we pioneered new ways to talk about the issue.
They identified that cigarette butts were toxic waste creating
permanent harm as the # 1 most Gammon litter on earth. The
impact of cigarette butts on the environment was a major
theme. "thrown M"
Targeting Vulnerable Populations
We worked with vulnerable groups that
were targeted by big tobacco including
Asian, African American, Latinx,
Military, and worked in tandem with
Asian -language and Spanish-speaking
agencies to create and convert
strategies into concepts for print and
air. We worked with innorGity groups
and creatines to create messaging that would work to their
Gommunity better. And we tested con Gepts and strategies on
military bases to better understand how to reach this group.
Let the learning drive the messaging
After learning in groups that most adults who smoke do it for their
kids or grandkids as a motivation, we focused on families, We
created a series of :15 second spots featuring real home movie
moments to connect to the family. We also learned that an average
a smoker All take up to 14 times to quit So we reframed the idea
of quitting as a long process that one should "just keep going" to
eventually get to the goal. After that ca mpaign, we saw that positive
encouragement strategies worked better than a pass -fail approach.
We also examined highsmoking populations: LO BT and college-
age. And began to address the link between alcohol use and
smoking. and the loose feeling ofalcahol,secondhand exposure
and the anxiety of social interaction appear to be a trigger. So
we create a series of encouraging messages placed in bars and
nightlife venues. The campaign had many facets: website with
cessation advice currenyliistorical advertising, informatlon for
government agencies and reporters, and a media plan for television
ads targeting an array of strategies. We also developed a templated
portfolio of ads far local cities and groups, digital banners, Radio,
Print, Out -of -Horne, Irrharitem s, and Point-of-purchase advertising.
Regarding the dangers of secondhand smoke and the clear link to
asthma rates in children and second hand smoke. We built advertising
to give awareness to the issue. We also found that most peVe
encountered secondhand smoke in outdoor cafe settings, so with the
help of local atieswe began to addressthe safety of restaurant air and
many cities in California made the right to safe smoke*ee air an issue.
Today, across most of California, smoking in outdoor restaurant
settings is no long erallowed. More than 100 California cities have
enacted Smokefree Outdoor Dining laws. 84% of Gal ifornians,
including fib percent of smokers, prefer dining in a smokefree
restau rant with outdoor dining areas.
Th e
TobaaaoFreeCA- om
website chronicles
the effectiveness
of the campaign
over the years.
CJTY OF I01YA C1 ] Y
RFP #21-80 Page 13
GAUSEIMPACTS
ISCI COMMUNICATIONS
-- B. Experience with Similar Projects (cont.)
The Honest Company
Develop a Green Cleaning Initiative and Education Outreach
Client Need:
The Honest Company is well-known as a socially responsible
company that gives back in various gays. The Honest
Company was interested in increasing its impact in the
Southern California region by changing people's cleaning
products to environmentally friendly green options. Jessica
Daugherty and her consulting firm CauseIMPACTS was hired to
assess how the Honest Company could adjust people's cleaning
products, beliefs, and long-term behavior.
The Solution:
Jessica Daugherty conducted focus groups, surveys, and policy
research and identified a number of strategies Honest could
use to create the impact desired. One of these options was to
target Community College Child Development Care Centers
and teach them the value of Hreen cleaning. This then served
as a gateway into the entire Community College system and
expanded to adjust collage -level cleaning policies and individual
level habits.
Ms. Daugherty developed an education and marketing strategy
to educate Child Development Care Center staff and trainees
about the dangers of cleaning with harsh chemicals. The
program positively impacts young children and teachers. at the
centers, and also teaches hundreds of college students who are
taking Child Development courses about green cleaning. Then,
the program enlisted those child development center staff and
families in an outreach campaign to adjust college -level policies
around green cleaning.
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Finally, [here was a Corporate marketing push :hat used the
success of the local oampaign to communicate to the broader
United States audience.
Taking on this issue gave Honest a strategic advantage over
industry competitofs, introduced Honest products to more
people, donated overflowing inventory, and created a new
narrative of businesses engaging in advooacy for the benefit of
young children and families. Furthermore, the project expanded
Honest's Whole Child strategic philanthropic giving portfolio by
identifying non-profit organizations with which to partner and
enhance impact.
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RFP #21-80 Page 14
CAUSEIMPACTS
ISCI COMMUNICATIONS
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B. Experience with Similar Projects (cont.)
Culver City Unified School District's
Sustainability Program
Shea Cunningham was the inaugural Sustainability Program
Director for Cu Iver City Unified Schaal District, which in 2017,
CCUSD's "GREENS" Sustainability Program was awarded
the California and US Department of Education Green Ribbon
Award. This comprehensive co-curricuIar program consisted
of numerous educational and outreach elements, including the
fallowing:
Development of the GREENS logo to encourage the school
community to Reduce, Reuse, Recycle, Ride and Rethink
• Development and implementation of a Community Survey
• Installation of new sorting stations for recycling, organics
and landfill with branded signage
• Creation and installation of age-appropriate banners and
other inspirational signage (customized for elementary,
middle school and high school)
• Creation of student, staff, administration and volunteer
leadership committees with regular meetings
• Regular trainings for custodians and food staff on new
sorting stations and green cleaning products
• Bi -annual assemblies at each school
• development of a website and GREENS column with
educational facts and tips in the District's newsletter,
including reporting out metrics from water conservation
projects, energy efficiency and solar installations, landfill
diversion, food recovery, toxics reduction and associated
carbon emission reductions and monetary savings
• Middle School and High School poster contests
• Incentives including reusable water bottles and utensil sots
• Partnerships with local businesses
• Tabling and games at lunchtime and extracurricular events
• Creation of a fact -basad Rethink Food Waste Campaign
• Croatian and adoption of an environmental preferential
purchasing policy (EPPP) by the School Board, and
reported out via website and social media
• Regular presentations to the School Board on program
progress
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RFP 921-80 Page 15
CAUSEIMPACTS
ISOI COMMUNICATIONS
B. Experience with Similar Projects (cont.)
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RFP 921-80 Page 16
CAUSEIMPACTS
ISCI COMMUNICATIONS
'°� B. Experience with Similar Projects (coat.)
I sake my
PENISH"
King County Department of health
Condom Usage
As Gmative Director working forth Kind
County (Seattle) department of Health,
McDonald did a campaign geared toward
youth (16-23) during the AIDS epidemic
to engage teens to consider safer sex
practices through condom use_ Messaging
Lyas meant to seed the idea of safer sex not
just for teens who were having sex, but to
future at -risk teens to raise the awareness
of the AIDS epidemic and other dangers
(pregnancy, STDs).
The "They Go Where You Go" campaign was aimed to appear
kids in the city would be found. On the bus, an the street,
Iistoning to popular radio at late night hours.
Strategic considerations for this campaign Included;
• The approach needed to be "not for adults." So the feel
of the campaign voice required humDr and irreverence to
break through.
• The media mix of billboards, bus sides, wild postings and
radio was deemed the right mix to reach aur audience,
By hiring legendary music paster designer, Art Chantry whose
style was synonymous with the teen voice of the time. And our
massaging felt more like street art (also becoming a national art
movement at the time) than advertising_
See the poster here.
The blitz of the campaign happened all at once and the Seattle
streets were filled with bus sides, bus shelters, and billboards.
The radio waves played spots during nighttime hours and
popular night spots were supplied with posters, bar coasters
and: postcards with the campaign's irreverent messaging.
From all accounts it seemed to be Working — but one thing
was add. Many of the street pasters had gone missing. It was
assumed that someone lead been pulling Cham down because of
their progressive messaging. As itIumed out, the apposita was
true. Kids were taking the posters dawn and collecting them —
they had became an underground hit. And so we printed a new
series.
The posters took an a life all their own. Thur were being sold in
galleries with other music poster art The campaign became a
model for messaging to youth andthe campaign:
was shortlisted for the Cannes Advertising Awards
* wan an Andy Award
• was featured in the Communications Art Annual
• The work was featured in the Cooper Hewitt Museum,
Oakland Museum and one even became a staple on the set
of 30 Rock.
Today international paster galleries sell these posters for up to
$500.
.k
CIrrOF 101vA Carr
RFP #21-80 Page 17
CAUSEIMPACTS
ISCI COMMUNICATIONS
B. Experience with Similar Projects (coat.)
Enhance Brand Participation in
Civic Engagement
Rack The Vole
Client Need:
Rock the Vote is a nonpartisan,
501(e){3) non-profit that builds
youth political power and drives
young people to the polls. For
over 25 years, Rack the Vote has
fused pap culture, music, art, and
technology to create a culture of civic engagement for young
people,
Jessica Daugherty and her strategy consulting firm,
CauseIMPACTS, were hired to help Reckthe Vote engage
Brands to participate in voter registration drives and suppprting
their customers, employees, and supporters to vote.
The Solution:
Daugherty developed an Athletes Rock the Vote campaign that
got the WNBA Players Association, Golden State Warriors, and
Saints Players to participate in Voter registration, activation,
and Get out tha vote efforts. We also created specific branded
initiatives for brands such as Tinder, Patagonia, and Levis that
increased civic engagement and get-out•the-vote efforts by
driving customers and employees to go vote.
This project involved robust market research to identify effective
messaging. Then, we developed toolkits for Rock the Vote to
use that streamlined brand outreach and clarified the value add
for brands. Brands and athletes could then use these branded
materials to educate followers on their personal social media,
websites, and through their listservs. The campaign resulted
in over 40,000 individuals being registered over one month
and twenty brands conducting voter engagement that had
previously never engaged in the space,
CJT Y OF IOWA CITY
RFP #21-80 Page 18
CAUSEIMPACTS
ISCI COMMUNICATIONS
B. Experience with Similar Projects (cont.)
-' x''
The City of Malibu
f
{
As the Senior Environmental Coordinator
[ -
for the City of Malibu, Shea Cunningham
J
led numerous enviranmcntal programs
and initiatives afld spearheaded
sustainability -focused community and
staff outreach and education, including
the following:
• Staff programming and education included waste reduction
and energy conservation trainings; friendly incentive -based
contests including selfias showing energy conservation
in motion; a reusable mug contest to kick the habit of
disposable coffee pods; an upgrade to the recycling
program and Introduction to organics recycling at city hall.
This also included a 4 -minute staff training video.
• Wasta Management community outreach methods
included bill stuffers, signage, press releases, website and
social media
• Earth Month activities included an online (web and social
media) pledge, daily tips, earth hour proclamation featuring
an environmentally exemplary business or organization,
zero waste and recycling events
• Led the Malibu Arca Coil servatian Committee which
included county -wide agencies and cornmLin ity-based
organizations; fcrrned strategic partnerships with region a]
organizations including the Westside Energy Partnership,
the Decarbonization Coalition; and the CCA—>100%
renewable energy default
• To encourage resilient and sustainable rebaild1ng after
the devastating 201a Woolsey Fire, a Community
Resilience Workshops Series was launched, and included
partnerships with the University of Peppefdine, Climate
Resolve, Rockefeller Fou ndatianrs 100 Resilient Cities
Program, USGBC_LA, Global Green and Tree Pao pie .
• To encourage resilient re -landscaping afterthe Woolsey
Fire, a partnership was formed with West Basin Water
District to sponsor Fire3caping-focused workshops,
• Wrote successful grant proposal to fund a Ccmmunity
Resilience and Climate Adaptation planning grant;
established partnerships with the Unlvers4 of Pepperdine,
USC, UCLA, Malibu Foundation
60th Earth Day 2020 Pledge
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CITY OF I01VA CITY
RFP #21-80 Page 19
CAUEIMPACTS
ISOI COMMUNICATIONS
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C. Respondents' and Subcontractors' tors' Expertise
The Cause IMFACTS1ISCI Communications Team's ample
experience in sustainability and climate action planning, and
comprehensive public and private sector marketing to increase
awareness and inspire behavior change is the perfectweIIspring
from which to effectively communicate Iowa City's CARP
goals and inspire a broad range of community stakeholders to
action. Our un darstanding of the nuances, strengths and unique
challenges of each aspect of this process has equipped us
with the necessary skills to develop impactful and measurable
marketing strategy and creative solutions.
The Spectrum of aur Team's experience includes climate action
and sustainability planning and policy design, education and
outreach, marketing, creative development, and cross -sector
collaboration. Each Team member's project responsibilities and
professional experience are as follows;
JESSICA [I AUG HERTY
Project Lead, Cause IMPACTS
Cause Impacts is awned and run by Jessica Daugherty, who will
act as the Lead forthis project Jessica started her career as
a Community Organizer where she organized issue campaigns
from Ghana to Guatemala, to the United States. Jessica has
developed programs at a Liberian refugee camp in Ghana,
helped unianiae female laborers in Guatemala, organized a
100,000 -person march for immigration refarrn in San Diego,
improved policies for formerly incarcerated youth in Los
Angeles, and challenged the educational status quo in law
performing schools in California.
Herwork focuses c enhanoiIng collaboration, equity, and
systems change by building crass -sector partnerships and
innovative projects that drive change from multiple levels.
She has axtenslve experience developing programs for public,
private, and non-profit entities. She is equally comfortable
facilitating large cross-secto r wo rkg rou ps as she is da!rig
extensive statistical analysis. This breadth of experiences and
skills atIows Jessica to see projects from a birds -eye view and
innovate solutions that others may not see. Jessica received her
Master of Public Policy from the UCLA Luskin Scbcol of Public
Affairs and Bachelors in Global Studies from the University of
Galifornia, Santa Barbara.
Areas of Expertise: Public Safety, Education, Public Health,
Homelessness, Immigration, Transportation and Workforce
Development
Jessica aaughertywill act as the Project Lead for Cause IMPACTS/
ISO] Communications, as her extensive experience in community
based marketing brings additional insight and strength to the
Team. Ms. Daugherty is a social impact strategist who works
collaboratively across sectors to develop unique partnerships,
leverage resources, and support innovative solutions to help clients
drive social change, measure and evaluate social impact, and
communicate this impact in meaningful ways.
CITY OF IOWA CITY
RFP #21-80 Page 21
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ISCI COMMUNICATIONS
11111111 —
C. Respondents' and Subcontractors' Expertise (cont.)
FF
Ms. Daugherty has worked with dozens of non-profit
organizations nationwide, variolas government agencies,
and multiple private secto r compa nies. Her work focuses
on enhancing collaboration, equity, and systems change by
building cross -sector partnerships and innavative projects
that drive change from multiple levels. Ms. Daugherty has
extensive experience developing programs for public, private,
and nonprofit entities. For example, she developed programs
at a Liberian refugee camp in Ghana, created a national youth
community organizing training and curricula for the Gamal iel
Foundation, conducted detailed criminal justice policy analysis
for Los Angeles County departments, and built strategic pubiic-
private partnerships for private companies as part of their
strategic giving campaigns. She regularly conducts large-scale
strategic planning projects, and is a regular lecturer far UCLA
Public Policy Extension Program. Ms, Daugherty received her
Master of Public Po[icy from the UCLA Luskin School of Public
Affairs and Bachelors in Global Studies from the University of
California, Santa Barbara.
Cause IMPACTS is a social impact strategy -consulting firm with
expertise in communityengagement envircnmentaljustice,
workforce development, education reform, program development,
diversityand Inclusion, strategic planning, and corporatesocial
responsibility, We work collaboratively across sectors to help you
define and refine your efforts to make more of a difference in the
world. Cause IMPACTS helps organizations cc Ilaboratnrely develop,
measure and amplify their impact using robust policy analysis,
coalition building, statistical analysis, community organizing,
program design, and program evaluation. We are well equipped to
take on this project as we have completed numerous projects with
similar scopes that: mandate robust community engagement, policy
analysis,collatera I development, and strategy i mplem e Nation.
These projects provide us with an intimate understanding of the
challenges faced by disconnected populations and t17e systemic
barriers to implementing CSBM strategies. Some of them projects
are described below to illustrate our capabilities:
• Developing thaVentura DountyWorkforce Development Board's Prison
2 Employment Regional Plan- We developed a detailed workplan,
conducted labor market research and policy analysis,
convened and facilitated a working group of justice -involved
individuals, non-profit service providers, public safety officers,
funders, and workforce professianals, and developed a list of
recommendations.
Facilitaling the Gify of Los Angeles' Performance Pilot Parine rship
Working Group and Strategic (Planning in orderto improve
education and workforce outcomes far disconnected youth. We
developed a coalition of crosHntor service providers, created
a youth ambassador program, trained the youth ambassadors
in community organizing, and facilitated the development of
policy recommendations that were presented to the DDE and
DOL to get policy waivers to test policy solutions.
• Co nducting a feasibility study for LA County Metro to coo -level op a
boarding school for disconnacted youth that exposes them to
list Century careers in the global transportation and logistics
industry. We conducted best practices research, engaged
stakeholders, facilitated focus groups, and recommended a
school program desig n.
• Developing an Athletes Rock the Vote and Colleges Asck the Vote
Campaign for Rack the Vote. By partnering with influencers, we
civically engaged thousands of youth in the election process
and in issues they value.
CITY OF IOWA CITY
RFP #21-80 Page 22
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C. Respondents' and Subcontractors' Expertise (cant.)
Writing a Middle Skills Jobs Report for Racial Equity for Unidos US
and National Urban League. The report recommended ways to
enhance the two organizations' workforce programs in order to
lift LatiilX and Black Americans out of poverty and into upward
mobility middle skills careers.
Facilitating the creation of the LA County ftmntrp Blueprint for LA
County and the Prabatiun Uepsdrr ant. The project assessed the
state of reentry, workforce, and education programs for young
offenders and recommended an action plan to improve the
existing reentry system&
Supparting the launch and design of wraparound services far Ra Vinci
RISE -a hybrid high schaal program thatmeatsthe unique
needs of youth navigating foster care, housing instability,
probation, andlor other circumstances that have caused
disruptions in their academic journeys.
These projects all mandated im macu late project management,
policy research, cross -sector group facilitation, wncrete policy
recommendations, and detailed yet succinct report writing. Most
importantly, these projects all included the developmerrt of robust
community engagement to develop final recommendations or
products that properly representthe needs and desires of those
most impacted. Cause Impacts excels at facilitating groups,
developing collective goals, creating metrics to ensure those goals
are achievable and measurable, and creating consensus and
mutual respect along the way
STEVE CARDENAS
President, ISCI Communications I Marketing Consultancy
Minority and LCBTow11ed Business, Latina
Mr. Cardenas will co-pilot the development of the Climate Action
Community -Based Social Marketing (CBSM) Plan for Iowa City. As
the Lead on Marketing, Brand, Creative, Media Strategy -and Creative
execution, he will lead Phases Two and Three of the project
Mr. Cardenas is a proven marketing and creative professional.
With a degree in Broadcasting, Film & Communications from
Boston University and a Certification in Direct Marketing from
Bentley College, Mr. Cardenas has built a career specializing in
developing high impact branded, direct marketing and creative
executions for a variety of brands and initiatives.
• Huring his tenure at the Department of Employment & Training
in Boston, Mr. Cardenas lead the development of Empiaymenf
Network, a marketing -based back -to -work initiative for people
on Welfare and Unemployment Assistance.
• While at Brierley + Partners, a global relationship marketing
company that pioneered direct marketing strategies
far acquisition, loyalty, and retention, Mr. Cardenas led
campaigns focused on lead generation and conversion
efforts for Hilton HHonors program and Hilton Grand
Vacations. By testing offers, copy and creative execution
against specific audience segments, the agency was able
to identify— and quantify—the efficacy of each specific
offer and creative executlon.
* While at Ogilvy & Math or and McGann Erickson, two global
advertising and marketing poWrhauses, Mr. Cardenas
supervised the Rebranding far FHP Healthcare (now
UnitedHealth) and relationship marketing programs for
Carnation (Nestl6) Baby Formula.
"The principles
G f grey t
marketing are
consistent— it's
the strategies
and tactics that
evolve. "
+, "- A;
CITY OF IOWA CITY
RFP #21-80 Page 23
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C. Respondents' and Subcontractors' Expertise (cont.)
FF
Mr. Cardenas is currently the principal of ISCI Communications, a
marketing & creative consultancy established in 1998 focused on
unifying the expertise and strategies he acquired in his prior agency
experience to offer branded, targeted marketing solutions for a w1de
spectrum of clients. ISCI Communications has helped position and
grow over 1000 companies in real estate, architecture, finance, law,
design and a myriad of other industries.
Mr. Cardenas believes "the principles of great marketing are
consistent,.. it's the strategies and tactics that evolve." ISCI
Communications has employed a wide variety of strategies,
tactics and messaging to reach numerous cliant goals-
• Established brand strategy, identify, and positioning of Stepp
Commercial. Developed all marketing collateral, outreach,
messaging and sales tools. ISCI Communications developed
the comm unications strategy and media recommendation to
position help launch the brand. Stepp Commercial is now the
#1 Multifamily Brokerage in Las Angeles,
• Lead team and client auditto develop brand strategy for
ALBA Wheels Up, an i nte rnati an a I impart/export freight
forwarder and customs broker. From the development of
brand strategy to new Iago/tag line to the design of new
website, targeted communications and outreach strategy,
ISCI has repositlo nod this firm as a cdlobal leader in their
field.
Mr. Cardenas is excited at the prospect of doing great work tor—
and with —the City of Iowa City.
SHEA CUNNINGHAM
bead Consultant, Balanced Approach Strategic Sustainability Services
Ms. Cunningham will serve as the overall Project Manager,
Principal Contact and Lead Presenter for the Iowa City Climate
Action Community -Based Social Marketing (CBSM) Plan. Shea will
also lead Phase One of the project, including the barriers{benefits
research for all audience segments, literature review, design,
implement and analyze the targeted interviews, surveys and focus
groups,wh ch will informthe communications strategy proposal.
She will also synthesize and present tine research at tha end of each
Phase of the Climate Action CBSM planning project.
Ms. Cunningham is a passionate and pragmatic sustainability
planning and public policy professional with over 20 years of
success developing, directing and managing sustainability
plans, research, policies, projects and programs with multi-
sector, public/private, community -level to international
experience. She is an inherently systemic thinker with a
strong command of best practices and triple bottom line
principles. Shea is also a seasoned yoga and wellness teacher,
avid long-distance cyclist and bicycle advocate. Shea lived,
studied and worked in Bangkok, Thailand, Paris, France, and
Oaxaca, Mexico. She has a working knowledge of Thai and
French, and is conversational in Spanish. She holds an MA in
Urban Planning with ari emphasis in regional and international
developmentfro m UCLA's School of Public Policy, and a 36 -unit
professional certificate in Global S ustai nab ility f rom. UCLA
extension, and is a LEE Green Associate.
Ms. Cunningham is the Principal of Balanced Approach, a
certified Women's Business Enterprise (WBE) sustainability
planning firm. Shea founded and manages the Sustainable
Business Certification Program (CCSBCP) for the City of
154
CITY OF IOWA CITY
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C. Respondents' and Subcontractors' Expertise (cont.)
FF
Culver City which includes a custom Californla Green Business
fretwork (CAG B Napproved sustainability checklist with social
responsibility measures, far office, retail, restaurant, arts and
school sectors; supported by local business associailons and
public utilities. In the first two years, thirty-two b usin asses we re
certified, saving 148,923 kWh of electricity and 2,415,340 gallons
of water annually, diverting 23 tons of recyclablas from the landfill,
and avoid 1ng an estimated 58 metric tons of GHGs annually.
Ms. Cunningham and her team also developed, managed and
assessed a zera-waste education pilot program for I{ 12 schools;
created a zero -waste school program mannaI for Afhen's
Services port an of the City of LA's Racycl-A Program; and
performed a comprehensive waste assessm ent and produced
Zero -Waste Management Program Action Plan for Sony
Pictures Entertainment. Ms. Cunningham is also a presenter,
guest lecturer and mentor on sustainability planning and
programming; including for the Association of EnAronmentaI
Professionals, USG BC Women in Green Committee, Peppardine
University, USC and Santa Menica College.
At the City of Malibu, Shea managed tha solid waste/recycling,
and waste prevention program; she assisted businesses and
res 1dents with commencing organics recycling; managed
environmental compliance, oversaw CaIRecycle reporting,
and community outreach. She developed an environmental
preferential purchasing policy and azero-waste program for city
hall, and a community resilience and susta 1 nabil ity outreach
and education workshop series. She wrote successful grant to
fund the City's resilience and climate action plan, and oversaw
USC School of Public Policy study en community resilience
frameworks. Ms. Cunningham also led a food recovery initiative,
mantared a student capstone project and developed an ongain g
Pepperdine University -sponsored program. She coordinated the
Malibu Area Conservation Committee, liaised with Westside
Energy Partnership, and supported municipal and community-
wide water and energy can servation programming. She also
served as the city representative on LA County's Integrated
Regional Water Management (IRWM) Committee for the North
Santa Monica Bay Watershed.
Moreover, Ms. Cunningham established an award-winning
sustainability program for Culver City Unified School District
(CCUSD). As the Inaugural Sustainability Program director, she
implemented, managed and tracked recycling, composting and
landfill waste reduction, pollution reduction, energy efficiency and
water conservation efforts across the district's ten campuses.
She designed a co-curricularecMiteracy program, developed
District sustainability policies and led tha effort that resulted in the
adoption of a Disti'fct-wide Environmental Preferential Purchasing
Policy and a comprehensive Green Schools policy. She designed
and implemented educational materials, assemblies and training s;
wrote and managed two Cal Recycle grants totaling over WOk;
developed a green purchasing program; and established an EPA
Portfolio energy tracking system. She also facilitated: the installation
of a 750 kW solar PV system, which accounts for 50110 of the main
campus energy cansumpfion and saves the school district over
$400k annually_
+�.,,,�" `'.
,rrr ®
CITY OF IOWA CITY
RFP #21-80 Page 25
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11111111
IF—C. Respondents' and Subcontractors' Expertise (cont.)
Dver the years, Ms. Cunningham has developed and managed
dozens of other projects and programs locally and internationally.
She has designed, implemented, analyzed and reported on
numerous surveys and focus groups inducting for the Thai Town
Business Gommunity in Hollywood, GA, the Organization far
Economic Cooperation and Development (OECD) In Paris, and
Focus on the Global South in Bangkok. She has authored and co.
authored sustainability -focused books, research and policy reports,
and successful grant proposals; and organized, facilitated and
presented at numerous conferences and workshops. Shea is known
for acing innovative, hard-working, and both an amicable leader as
well as a team player.
SCOTT MCOO NALD
Lead Crealive Consultant, ISCi Communications
Mr. McDonald is an award-winning Creative Director with over
25 years of experience in Creative Direction, Art Direction,
Integrated Marketing, Branding & Identity, Digital Marketing and
Film & Entertainment Marketing. Scott has worked in-house at
a start-up and for one of the biggest agencies in the world and
his career has taken him to Seattle, Honolulu, New York, S a a
Francisco, Nashville, Orange County and Las Angeles. Scott
has a Bachelor of Arts in Advertising from Art Center College of
Design in Pasadena, CA.
Scott is currently consulting with:
• The Excellence Collection (Excellence nesorts, Beloved
Hotels & Finest Resorts strategizina a neer property for all-
new travel and tourism realities,
* E�the location 1nte€1igenoe juggernaut helping critical
users like the CDC, John Hopkins, local governments
and an array of industries use location data to create
awareness and keep their businesses functioning in the era
of Covid-19. Far 2020, Scott assisted in creating a graphics
package, d€gital ads and video content for the first ever
LIVE Esri User Conference, an event wilt C5,000 viewers
and speakers from all corners the world.
• Ruggeri Helping a histo€c €tallan prosecco brand expand
into new opportunitieswcrldwido.
Mr. McDonald has served as the creative director of tech
start-up Mika in Los Angeles https,1 jmikucare.comJ maker of
the most accurate contact -free sleep and respiratory monitors.
Responsibilities included overseeing the strategy, look and feel of
brand identity, product, packaging, video assets, 3D assets, we bsite,
digital advertising, trade show design and collateral design.
Scott served as VP Creative Director for RPA, one of the largest
independent full-service agencies inAmerica.
Over this ten yea rlenure Scott
Is Managed the creative product for CTCP ( TopaccoFreeCA.
com ) the pioneering anthtobacco organization that
changed the face of tobacco addiction. During my time as
CD the smoking rate in CA was 14% - the lowest on record.
Our multifaceted strategic approach to cessation and
tobacco addiction through tv, print, radio, digital banners,
social and website assets not just helped CA, but was a
resource for lo Dal governments through templated ads and
spots.
4r, " 4`;*,
CITY OF IOWA CITY
RFP #21-80 Page 26
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C. respondents' and Subcontractors' Expertise (coat.)
Helped launch the lnterContlnental Hotel In Downtown Los
Angeles with the "See Los Angeles From Here" campaign
announcing the tallest building in Los Angeles that features
the highest open-air deck in the northern hemisphere.
This involved a separate website with booking functions,
3D renderings of product and extensive photography of
property assets (restaurants, room types, common areas,
drone exteriors, elevator video content)
Created advertising for Honda & Acura (television
ads, radia, sales events branding, digital ads, product
photography, collateral) helping Iaunch new models, create
events for buying and support diffarent car makes
Partnered with MGM Resorts International https:JIww .
mgmresorts.com/en.htmI to Iaunch the DELANO hotel in
Las Vegas, created a MGM Resorts website and managed
all Mandalay Bay Resort branding including tv ads, print,
digital, social, rebranding, asset branding (Shops at
Mandalay Place, Shark Reef, The Convention Center and
various restaurant assets)
Acted as Creative Director for Newport Beach Film Festival
https:/jnewporibeachfllmfest.com/ helping building the
event as one of the largest and most important festivals
in America growing from 7,000 to 50,000. OFF is known
for its envelope -pushing promos and award-winning design
seen on out of home, print, digital and in theater.
Through the years, McDonald has worked with several
entertainment brands creating and consulting on an array of
original branding, co-op assets, show opens, and full packages
for show content. These brands include SyFy (created "Imagine
Greater"), Discovery Networks, MTV Networks (CMT), Bravo,
Radio City Music Hall, Newport Beach Film. Festival, Honolulu
International Film Festival & Seattle International Film
Festival.
Other notable achievements include:
* Creating an awardvinning safer sex awareness campaign
for King County Department of Health at Cole & Weber,
Seattfe.
• Helping Target set the tone for their iconic and
fun brand with an award-winning campaign at
Kirshenbaurn & Bond, NY
* Working as Grea live Director o Land Rover 1 Range
Rover at Y& R, Irvine_ Other automotive exp erlence
includes Jaguar, Honda, Acura, and Mercury.
• Consulting with suite of hospitality brands including
Westin, MGM Resorts, IHG, Outrigger Hotels & Resorts,
and the Excellence Collection
• Consulting with Svedka and created a campaign to
help them become the 42 imparted vodka brand in
the U.S. (The campaign featured a cheeky robot and
the tag lino "#1 Vodka of 2033") These campaigns
wan consecutive Effle Awards. Other packaged goods
experience includes: Balven le, LiIIet, Moet & Chandon,
Mumm, Ruggeri, Cutwater, Hi Ball natural energy drink
Stott McDonald's work has been recognized by the Cannes
Advertising Awards, The Effie Awards, The One Show, Clios,
The A -List Awards, Andy Awards, Kelley Awards, Creativity
Magazine, Lurzer's Archive, Adweek and Ads of the Wo rid.
r
# k L
CITY OF IOWA CITY
RFP #21-80 Page N
CAUSEIMPACTS
ISCI COMMUNICATIONS
D. Proposed Project Work Plan
Iowa City's Climate Action Community -Based Social Marketing
(C B3 M) Plan is a complex, layered project that must create
tha most effective high priority climate action messaging
for all audiences and stakeholder groups across the City,
while ensuring those who are disproportionately impacted by
climate change will be included arid positively impacted, as
we]I as enhance inclusivity and equity in the process. We are
fully cognizant and dedicated to del lvering a highly -effective
oommu n 1 cation and outreach plaid that reaches and Inspires
a]I stakeh older groups to action. Furthermore, our team is
passionate about doing our part to reduce our carbon footprint,
and encourage othersW he part of the solution.
It is imperative for us on both a persorial and professional
level that the resulting Iovia City Climate Action CBSM Plan
encourages behaviors that embrace sustainable practices and
improve quality of life for Iowa City residents and businesses_
Our strategy is not only to ba SMART and effective, but also
inspirational and fun. We will take a positive approach not only
to the resulting Climate Action messaging, but alw throughout
the course of the project itself.
The Cause IMPACTSJISCI Communications will follow SMART
best practices (Specific, Measurable, Achievable, Relevant,
Tima-bound) guidelines far both project management as well
as for executing all three phases of the project. The Team is
committed to excellence and to delivering an achievable, high-
quality and measurable Climate Action CBS Plan for Iovia
City. As such, we need to make sure that the goals, objectives
and action steps set forth in the RFP and our Team's proposal
are clear, specific and realistic. Moreover, tha fina] product must
be relevant and speak to the values of each target audience/
stakeholder group, and result in actual carbon
reductions. We understand this project mutst consider ,
and encompass short, medium and long-term impacts.
The details of the project plan work tasks, person nal
assigned to each task, and project time sctleduIe is
detaiJed in aur Projact Emeline on Page 33. In regards
to specific meeting and presentation dates, please see
the ProjectTirnel1ne for estimated weeks based on the
yet -to -ba determined project launch date. Please know
our Team isflexible and happy to accommodate on
the project launch date. We look forward to raving the
opportunity crafting the specifc dates collectively with
staff to ensure the most convenient timing for Iowa
city.
PRGJEGT MANAGEWENT
Total Hours: 88
The Project Manager (Jessica Daugherty) will guide ■■
the Climate Action CBS Planning project from start
to finish and ensure tha project tasks and milestones
outlined in the work plan are proceeding on -track, on time and
within budget. Her style is not only met! culaus, paying attention
to all necessary details, but also collahuratiive, and will ensure
all voices are heard during a]I phases of the project. This is key
given the project is not only to crenae the most effective climate
action messaging for key stakeholder groups in general, but to
enhance inclusivity and equity in the procass, and ensure those
who are disproportionately impacted by climate change will be
included and positively impacted.
1. Complete Literature Review
2. IdentafyAudim Segments
3. Consult Targeted InteniewslAh StikEholders
4. Barriers I WWII by Audience Segment
3. Develop Strategy Table
& Rawinmenda6ans
fi_ Brand Strategy
Recommendaliori
7. CarnpaipThemes
8 �ti� Stra�lorMa9oot
,f' $ MadselingMatcri�lg f Tgmplal�
1fl. Test & Validate Messaging
1T_ Broaden, 0.rsdy& Target
L--12.FoalsOutreacttoVul )2rablePopulations A
1a Identlfy MWIm for Evaluating
—X
& Broad=X, dep%wani
Vt
CJTY OF IObVA CITY
RFP #21-80 Page29
GAUSEIMPACTS
ISCI COMMUNICATIONS
D. Proposed Project Work Plan (cont.)
The Cause IMPACTS/ISCI Camrnunleatiens Team will navl gate
the complex conversations and interpersonal dynamics while
movingstrategicallyforward so all participants feel valued
and engaged; we will also work to ensure the strategy is
both inclusive and implementable. We will ensure reliable
cammun1Gation systems are in place W keep a range of partners
informed and supported throughout tha course of the project.
We understand pubilc aganc[es often fc[low str[ctergMal Ines
regarding what they can share digitally. We can provide status
reports through email or as hard copy reports as needed. We
are happy to customize our project managemaryt protocols to
Iowa City's needs and preferences.
Project managemant wilI inolude:
Project )dick -off Meeting
Phase Una will commence with a we] I-Drgan ized and productive
3 -hour project kick-off meating with the City's CII raale Action
Com muniWased Social Marketing (OBSM) Plan committee
and other key staff as needed, and will include the foil owing:
• A review and clarification of the scope of work to ensure
everyone has a shared and clear understanding of the
9 -month Plan project and deliverables, and make revis[ois
as needed. This will include:
A guided discussion of the high priority goals and
actions as identified in the CRAP and the AFP
» A guided discussion shout equity and climate change
}> A gu[ded discussion of the various target stakeholder
groups in Iowa City, with an emphasis on ensuring the
most vulnerable groups to climate change are included
A brief guided discussian of the potential barriers and
benefits of each group to discover initial impressions
from the project leaders
> A review and clarification of the roles, expectations,
and key milestones of the Cause IMPACT /ISCI
Team, and the rales and responsibilities of each Team
member.
Cc ndu ct a guided brainstorming session at all relevant
City of Iowa climate action -related resources/work known
to staff that should be included in the targeted literature
review, including the City's website and social media,
education and outreach, and marketing materials Before
the meeting the Cause IMPACTS/ISCI will prepare and
share a working invent-ory. This will include, but not be
limited to:
D Iowa City Star Communities Report (2016)
Iowa. City Eco FoetprintTool Pilat (December 2017)
Iowa. City Climate Action & Adaptation Plan (June 2018)
Iowa City CAAP 2019 Annual Update
Iowa GityCI[mate Action Toolkit (October 2019)
Iawa, City 01[mate Action and Adaptation
Implementation Strategies (May 20 19)
Iowa City 01Imate Crisis Declaration Resolution 19-218
Accelerating Iowa City's Climate Actions (Apr[I 2020)
Iowa Oty City Council 2020-2021 Strategic Plan
Objectives
Iowa City City Council 2020-2021 Strategic Plan
Update
a= �
Where appropriate, we will also audit existing climate
, t t
action resources and documents developed by the
®�
University as identified and prioritized by City staff.-
Facilitatian of a preliminary discuss! an al other municipal
CITY OF 101VA CITY
climate action branding and other related Innovative best
RFP #2180 Page3D
practices, including Cali to Action (CTA) messaging with a
special focus on targeting vulnerable populations to glean
GAVE IMPACTS
initial direct and indirect 1mpress[ons from CBS Plan
committee.
ISCI COMMUNICATIONS
D. Proposed Project Work Plan ](cont.)
Monthly Progress Haports
Progress reports W[I be Prepared and distributed monthly
in advance cf monthly project team meetings. The Progress
Reportswill include:
* A progress narrative and description of tasks completed
* fulilestones schedule trucking calendar and narrative
* A review of projectdellverablas and status/percent
complete
Challenges to date including management issues
Next S#epsjDescript[on of upcoming work
Identify and discuss potential challenges and/or new
opportunities
Monthly project Team Meetings wjth Frog ress Updates
Jesslca Daugherty will lead monthly project team meetings
that provide a progress update as we][ as ample time to
stra#eglze and troubleshoot. These meat ngswill provide the
collaborat[on time necessary between the City of Iowa City and
tha consultant team.
Meeting agendas will include:
* Status update and review of monthly progress
* A mvlew of action Items
* A rauiew of projectschedule/m[Iestonestracking calendar
• A raview and discussion of critical path [toms and potent[aI
challenges
* Feedback from staff/cc mm[ttee members
• Clarification of next steps
• An opportun[ty to request items from the City
Phase 1-3 Meetings
At the end of each project phase, we %A(1 [I organize and facilitate
a total of three 90 -minute meetingsfocused on project phase
deliverables with the Project Committee and ether staff and
representatives as deemed necessary. TA presentation of final
deliverables will take place at the end of each phase and will
include:
s� Phase Une: Assess + Validate A presentation at barrier/
benefit research, strategy recommendations for all
audience segments in GAAP high prlarity actions: a
summary of the literature and best practices review,
interviews, surveys and focus groups, and a strategy
table that connects research outcomes with proposed
strategy elements
tr Phase Two: Plan * tietine A presentabon of the Climate
Action CBSM Plan and proposed Strategy Design
Phase Three. Test +Amplify A presentation of testing
outcomes, implementation, evaluation and final
recommendations for the City's cohesive Climate
Action Call W Action brand strategy and plan
Final Presentation to Climate Action Commission
The final presentation will include a review of the deliverables
from each of the three phases of the project including but not
11m[ted to:
* Key findings, takeaways and lessons learned from Barrier/
Benefit research and strategy recommendations for all
audience segments
* A strategy table that connects rose arch outcomes with
proposed strategy elements
■ An mrview of the Climate Action CRSM Plan and Strategy
Design recommendations
* An overviewof the testing outcomes, implementation,
evaluation and recommendations
* Official unvoiIing of the City's neer Climate Action "Call W
Action" messaging and brand strategy
CrIY or I01VA CI ] V
RFP #2180 Page 31
GAUSE IMPACTS
ISCI COMMUNICATIONS
D. Proposed Project Work Plan (cont.)
The following paragraphs outline and summarize our unlque
approach tc each phase of the Work Plan. Please see Itern E.
PerformanDe of Sarvices of our proposal for the methods and
means of how tine w!II execute aur services for Iowa City,
PHASE ON E: ASSESS + VALEDATE
Total Hours: 161
During Phase One of Ityva City's Climate Action CBSM Planning
Project, the following tasks will be completed (Please refer to
the Project Timeline for personnel and time schedule, and to
Section E~ Perfarmaace al Services, for the me#bods and means of
project execution):
• Literature Review to assess existing wrnmunicaftns and
assets
• Des[gn, implement and analyze targeted Interviews via
phone to reach seniors & law -income residents, key
stakeholders, and influencers to identify barriers/benefits
for audience segments engaging in CAP high pr[ority
actions. (15 calls)
• Design, Implement and Analyze surveys (5 versions max)
1412, business, residents, CBOs, University)
• Prepare, Implementand Analyze Focus Groups (8 max)
(K-12, business, residents, CBOs, University)
• Develop a Strategy Table that shows barriers{beneTits per
audience seg mant and organic communication channels
• Synthesize Research into Phase 1 Presentation
PHASE TWO: PLAN -REFINE
Total Hours: 174
During Plin sa Two of Iowa City's Climate Action C 88 Planning
Project, the fol lWng taskswlll be competed (Please refer to
the Projact Tim el[na for personnel and time schadule, and to
E- Performance of Services for the method and means of project
execution):
• Develop marketing strategy recommendation
• Develop j present theme concepts
* Develop templates for graphics, print, promotions, a -media
* Develop! Present brand messaging and CTA by audience
• Me sag Ing do [ivory guidance, audit, and recommendation
• Benchmark metrics j Strategy review j approval
• Development & presentation of Pret strategy
• Synthesize Strategy Design into Phase 2 Presentation
PHASE THREE: TEST + AMPLIFY
Total Hours: 177
During Phasc Throe of Iowa City's Climate Acton CBSM
PlannIng Pioject, the fo[lowing tasks will be completed (Please
refer to the Pro]ect Tlmellne for personnel and bme schedule,
and to E -Performance of Soruices for the methods and means of
projectexecut[on}:
• Identify priariLled measurable messaging byaud[ance for testing
*
Propose testing strategy & mediacorksiderations using available
City feedback plat[ormsand Wimplemenfation
• Augment & refine marketing plan with add Monal. deployment
strategies to broader audiencee
• DevelopmAuakionmetrics and plan for large scaladeployment of
marketing plan
• Synthesize Strategy Design into Phase 3 Presentation
* Dmdop Final report and toolkit of deliverables
Crry or IoivA Cts
RFP #2180 Page32
GAUSS IMPACTS
ISCI COMMUNICATIONS
.n.I . f2 wwl i 4;.h$ rtl wfiT 1 1.01 1.01
wul YLE63 YAW YIiWA1 11 MT- 'T
MEMEMEMEN
mmmmmmmmm
C-4 E. Performance of Services
ll�
34
F- 'I
E. Performance of Services
PHASE ONE: ASSESS & VALIDATE
Phase One isthe discovery periodthatwill include: best
practices research, identification of the progress already made
by the City of Iowa City and other key cities, an inventory
of existing partnerships and structures that can be built
upon; a thorough. literature review; consultations with all
related advisory groups, including climate action committee,
steering committee and ambassadors; expert interviews
with stakeholders and agencies that have delivered similar
programs; implementation of a community -wide survey;
and focus 9roups with community-based organizations
and vulnerable communities. Phase One research will also
commence with the identification of the audience segments
as they relate to the City's CAAPAdentified high priority actions
identified in the City's CRAP.
High Prioriiy Actions:
• Increase Energy Elf iciencyin Residences (CAAPAction 1.1
• Increase Energy Efflciencyin Businesses (CAAPAction 1.2)
Increase Onsite renewable energy systems and
electrification (GAAP Action 1.4)
• Increase Use of Public Transit Systems (CARP Action2.1)
• Embrace Electric Vehicles, alternative fuel vehicles, and
other emerging technologies (CRAP Action 2.2)
• Increase bicycle and pedestrian tra n sportatla n (CARP
Action 2.3)
• Increase Employee Commuter Options (CARP Action 2.5)
Reduce waste attire source (GAAP Action 3.3)
Audience segments should include but are not limited to:
residents (owners, renters, landlords); businesses (small
business owners, renters); equity -based populations potentially
d 1 sp ro part! o n ately affected by climate change (law -income,
immigrants, people of talar, seniors); community-based
a rg a nizati on s and associations; university stud ants, admin
and faculty; K-12 students and representatives; and, where
appropriate, relevant industries who are identified by the City as
having high (or disproportionate) CO2 contribu lions (e.g., area
hospitals and interstate transportation),
During Phase One, wa will perform a comprehensive analysis of
all passible barriers and benefits of each audience segment for
the CARP high priority climate actions. Special emphasis will
he placed on Transportation and Buildings— the action swith
the biggest potential to reduce carbon emissions in the short,
medium and long term. Through this process, we will be able to
begin developing effeGtive climate action messaging.
Local and Best Practices Research & Corn prehensive Literature Review
Concurrent to the identification of audience segments, the
Cause IMPACTS{ISCI GommunicationsTeam will review lora
Grty climate action -related resources/work, including the
My'svie bsite and social media, education and outreach, and
marketing materials.
Where appropriate, and atthe discretion and guidance of
the City, an audit of existing climate action -related resources
and documents developed by the University and University
participation as identified by Gity staff.
ITT- It
CITY OF 10WA CITE'
RFP 921-80 Page 35
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
Design, Implement and Antlyze Targeted Expert fntervlews
We will design and implement inturviews with Key Stakeholder
Groups to help identity the diverse aud[on ce segments and the
related benefits and barriers,
The Cause IMPACT81ISCI Communications Team will begin
by designing a custom intoMew tempiate and interview key
mambers of the GIimale Action Committee, CRAP development
group, and any other key stakeholder group identified by the
City Involved with the Climate Acton planning process to date.
The Team will also interview representatives from government
agencies, foundations, University of Iowa, and the nen-profit
and community-based sector and build a pool of experts
based on tha literature reviow and other outreach. Methods
for interviewing will be via phone, email and zoom. During this
same period, the Cause IMPACTS/ISCI Communications Team
will also work on obtaining contact lists of residents, home
owners, renters and businesses from municipal agencies,
utilities, the chamber of commerce and other businesses
assoclations as needed to prepare for the next stage of Phase
One.
Design. Implement and Analyze Gammunity-wide Gnline Surveys
In order to capture a broad range of responses from as many
audience segments as possible, the CaLisa IMPAGTS{ISGi
Communications Team will design, implement and analyze
Climate Action messaging surveys that target all audience
segments, Including: residents (owners, renters, landlords);
businesses (small business owners, renters); disproportionately
affected populatons (law -income, immigrants, people of color,
seniors); community-based organizat[ons and associations;
university students, admin and faculty; K-12 students and
representatives, and interstate industries.
pHsi gn, Convene, Implement and Analyze Focus Graups
Stakeholder focus groups +gill be conducted, with special
emphasis on the populations less [ikely to participate in an
oniine survey, and mast vulnerable to Climate Change audience
segments (e.g. low-ineome, English as a second language and
seniors). Parti cipantswill be identified in partnership with the
City using previously completed asset mapping of C B 0 s and
organizations.
k
I I Y C}E IC}4VA C,I 1 �'
RFP 421-80 Page 36
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
FueuS On 0isprapor1ionately Affected i opnlati0HS
Ensure populations disproportionately impacted by climate
change are engaged, included, and targeted; Iowa City's
commitnientto conducting a Vulnerable Populations Asset
Mapping Exercise is key to facilitating a thoughtful, innovative
approach to reaching — and making inroads with — the City's
diverse and vulnerable populations. Most proj acts we work
on involve a targeted effort to engage minority, Iow-income,
and disconnected groups. During Phase One, we will develop
a better understanding of the demographics of the region and
how various groups consume information. Then we will be
able to craft a robust strategy to target and engage populations
disproportionately impacted by climate change.
Pros ant Barrier}Benefit Strategy Tabie and Recommendations
The conclusion of Phase One will include,
• A description of appropriate behavior change tools and how
each will address the barriers/benefits.
• A strategy table that connects each key research outcome
to the proposed strategy elements.
• Identify Organic Communication Channels- Oncc we have
mapped how people consume information, we can identify
organic communication channels. We believe in using
organic communication channels to communicate with
these hard -to -reach populations ratherthan try to create
a new channel. For example, we may recognize that the
WIG -Women Infant Children offices have a newsletter that
goes outto all low income families and is open to including
information aboutfhe environment
PHASE TWO, PLAN + REFINE
Understanding and validating the barriers and motivators of
key stakeholder groups is essential to the development of a
cohesive brand strategy, Th Is is particularly true as we address
the marketing cbaIlenges and actions in ilia Iowa City Climate
Action and Adaptation Plan.
Fara marketing strategyto affect the behavior of a variety of
differentaud1ences and deliver on a wide -range of prioritized
actions, it will need to be comprehensive and multi -pronged.
We understand that same creative}strategic messaging and
marketing have previously been developed and utilized. And it is
also clear that a concept has been discussed far a mascot — far
which design assistance and suggestions on deployment will
he required. By conducting an audit of all current marketing
touchpoi nts developed to date (existing climate action and
sustainability web pages, among other current communication.
and outreach eftorts (8ustainabiIity Newsletter, Climate Fest,
Climate Ambassador program, Climate Action at Work, and the
implementation of Iowa City Transit Study recommendations),
we expect this comprehensive GAAP Marketing Plan will align
(or re -direct) these historical and planned City initiatives.
'-tires
CITY OF 10b%rA CI 1 Y
RFP 921-80 Page 37
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
Articulate Refined, Clear Marketing Siralqy
The barriers and benefits to increasing Energy Efficiency in
Residences (GAAP Action 1.1) and Businesses (CARP Action
1,R) are likely to be numerous and varied. And we are likely to
discover a wide gamut of reasons why Iowa City residents resist
increased Use of Public Transit Systems (CARP Action 2.1),
Electric Vehicles, Alternative Fuel Vahicles, and other emerging
technologies (GAAP Action 2.2) and Increased use of bicycle
and pedestrian transportation (CARP Acticn 2.3) and Employee
Commuter Options (CARP Actlon 2.5). And we are likely to
understand even disparate resistance to Reduction of waste at
tha source (GAAP Action 3.3).
With the learning and the refinement of messaging achieved
in Phase One, and with staff committee insights, expertise and
feedback on proposed behavior change strategies (as related
to strategies deployed in the past), we will have greater clarity
about the primary messaging opportunities to affect behavioral
change among our care targets.
We will synthesize these disparate messages into a clear,
elegant and unifying marketing strategy fram which a
singularly -focused Brand Strategy anti corresponding Creative
Strategy will emerge.
Devise & Present Brand Strategy
• Meeting 1: Synthesize results of Barrier/Benefit Research
into clearly delineated messaging opportunities, obtain
feedback on prioritized messaging and the links between
and across stakeholder targets
• Meeting 2: Present singularly -focused, unifying Brand
Marketing Strategy
• Summarize key input, feedback and strategic direction into
Brand Marketing Strategy document
Oave top & Present Unifying Carnpa1gn Theme Concepts
Gausa IMPACTS{ISGI ComrnLnicationswill work with the
subject matter experts at the City of 1,G%va City to reviow. refine,
and solidify Brand Marketing Strategy. Once approved, at this
juncture, we will strategically align brand strategy to incurperate
Wit lova City's requested brand mascot. We wiII present a
variety of branded campaign themes from which to execute all
campaign communications.
The approved Campaign Themes will include direction for
deployment of brand mascot. Additionally, the following launch
marketing mate rialswill be designed j presented:
• Style Guide
• Templates for graphics (max 6-8)* to be articulated by City
• Template far social media tiles
* Template for digital newsletter
* Tornplate torweh header design
• Approach to print materials including considerations) far
print across translated executions
• Recommendations / ideas regarding promotional items
• Concepts forvideo format
* Models{ framewaik far electronic media
AMpot
'-tires
CITY OF IOWA CITE'
RFP 921-80 Page 38
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
Here we will also look for opportunities to align current outreach
efforts like Sustainab ikity Newsletter, Climate Fest, Climate
Ambassador procgram, C11 mate Action at Work, and the Iowa
City Transit Study recommendations with the brand strategy -
Broaden, Diversify and Target
With a singular Brand Cam paigri and the tools to establish it, we
can build outa communications strategy that broadly appeals
to the residents of Iowa City and meaningfully reaches and
creates responses among each unique stakeholder sag ment.
Here, we will tee up key messaging, rnarketinQ materials, media
channels, calls to action and response davices by segment
At this critical juncture, we +gill work with the Climate Action and
Outreach Division staff and other City resources to understand
the reach of available dedicated media outlets, balance
priorities and strategically -allocated resources_
Build ort findings from Climate Change Vu In era hilityAssessment
Based on the Climate Change Vulnerability Assessment conducted
by the City of lawa City, the fallowing factors from the U.S. Census
2 012-2 016 American Community Survey (ACS) 5 -year estimates
were used to perform aclimate changevuInerabiIityassessmeni
far IGym City (Iova City Climate Ac lion and Action Adaptation
Implementation Strategies, May 2019).
We vill utilize and build upon these findings as we deve.op the
targeted communicationsstrategy.
• Median Cross Rent as a Percentage Income
* Housing Tenure by No Vehicles Available
* Limited Fnglish
• Household Language by Household f Speaking Status
• Poverty Status of Individuals
• Common Race Identifiers (African Americans, Asian,
Latinx)
• Children Age (Under 5)
IF Older Population -Sex by Age (Over 65)
Disability Status (From Ages 20 to 64)
• Properties with Central Air Conditioning
By tapping in to identified community lead partners and the
civic infrastructure c "community-based assets" specific to
vulnerable populations, we will craft a series of innovative,
high impact, efficient strategies for education, outreach, and
incentives to increase awvareness, participation and response.
Specific messaging and message delivery tactics will be
proposed to renters, homeowners, small business owners,
landlords, interstate industries, students, seniors, low income
households, immigrant and refugee populations, and people of
color to ensure and prioritize equity.
I
'-tires
CITY OF IOWA CITE'
RFP 921-80 Page 39
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
Identify and Validate Meirics for Evaluating Campaign Impact
Cause IMFACTSJISCI Corn moo icationswili work with Iowa City's
Climate Action learn to build upon the strategy table created in
Phase One. Here we will append a summary of key outcomas
and proposed next steps for each target aud!once. By overlaying
each targiffted stakeholdergroup in a comprehensive matrix of
the prioritized actions with the barriers and benefits analysis, we
wiII be able todevise strategies for how best to qualitatively and
quantitatively assess the effectiveness of those efforts.
Although we Gan identity key metrics to validate campaign
affactivenass, it is unlikely we w4€1 be able to demonstrate that.
offacMi-loss with certainty during the Climate Action CBS V
planning period. We can, however, focus on Woo to three key energy
efficiency measures for targeted groups. Far example, we can look
at actions that suggest byinterence (pledge, sign up, campaign
engagement), haw campaign response is affecting established
benchmarks. For example, Signu ps to off ar Fire Hnme Enar>gy
Assessmantthrough Green I owa Ame ri Co rps, LED lighting retrofits,
solar installations, andjurelectrification.
Pre-Tasi Strategy Elements
Two to three key elements of the marketing strategy, messaging
or creative can be identified for testing prior to campaign
launcli. This will be done in coordination with the Iowa City
Climate Action team, and will be executed via the online
feedback platform and using other pre-existing City resources.
• PWt�
CITY OF lot%rA CI 1 Y
RFP 921-80 Page 40
CAUSEIMPACTS
ISCI COMMUNICATIONS
E. Performance of Services (cont.)
PHASE THREE: TEST + AMPLIFY
Marketing & Messaging to Create Change Today.., and Tomorrow
Understanding that the City's Climate Action goals are both
immediate and long-term, the marketing and messagincq
strategy should be structured accordingly. As deplaymant
strategies are further defined and refined, Cause IMPACTS( ISCI
Communications will bring specific focus to ensuring that the
marketing plan supports current goals while concurrently [aging
the, foundation farfuture climate action efforts by the City.
Creating Remonsirable Impact
With the roadmap of specific identified high priority actions in
the GAAP as having the greatest potential GHG impactwilen
adopted by residents and businessas, the identified barriers
for uach audience segment will ba prioritized, and the specific
behavior change tools will be fully explored in Phase One, we
can use messaging and offers to address the identified barriers/
benefits that ties each key research outcome to the proposed
strategy. In partnership with the City, th1stesting can happen
concurrently with sLipp art from the City.
Correspondingly, with staff committee feedback and strategy
approval, we can design and test avariety of communications
that employ a range of Calls to Action (CTA), messaging, offers
and related strategies, Using response metrics tied to behavior,
we'll be able to devise multiple respons"riented tactics that
test — and validate — the relative efficacy of that messaging in
market.
Extend, (deploy & Amplify
Reducing Iowa Go's 2005-leval greenhouse gas (GHG)
emissions by 26 to 28 percent by 2025, and 80 percent by
2050 will tape significant affort. It will ba achieved by the
deva[opment and execution of a multi -pronged communications
strategy to reach all of Iowa City's residents with a variety of
d ifferent targeted communications. As we have noted, different
messaging will ba deployed to support both the identified
priorities, as well as to support priorities that supporteur first-
tier action goals,
By working in lack step with the Climate Action and Outreach
Division to prioritize messaging and delivery resources, we can:
• make recommendations for improved access, traffic and
engagement of current action website.
• identify and gauge the availability, access to and
effectiveness of Iowa City's current media opportunities
and resources and propose strategic opportunities to
maximize effectiveness of available materials, channels,
and messengers
• have thorough discussions about budget levels that can
be accessed to support media strategy, placement and
targeted marketing efforts
• identify opportunities for new or expanded message
delivery
• make strategic recommendations — in line with articulated
budget—to make the greatest impact for a rollout strategy.
`��
CITY IOWA CITE'
RFP 921-80 Page 41
CAUSEIMPACTS
ISCI COMMUNICATIONS
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F. References
References for Cause IMPACTS:
Vmlura County Workforce Uavelopment Uepadment
• Agency Contact & Title: Rebecca Evans, Director
• Contact Phone Number. 805-758-8411(cell) 805-477-5306 (direct)
•
Contaol Email Address: Rebecca,Evans@ventura.org
• Address: 2901 N_ Ventura Rd. 3rd Floor, Oxnard, CA 93038
• date of Services: 2018 to the Present
description of Services Provided: We have worked un a variety of engagements with Ventura County. We dave[oped a strategic plan
forthe agency in the fall of 2019. We developed a Prison 2 Employment Regional Strategic Plan in 2018-19. The project involved doing
rob u st sta kehol der o utreach, conducting policy analysis to identify the biggest potential to make an impact. report writing, and strategic
cc inm un icatio ns collateral. 0urrenIlly, we are conducting detailed asset mapping of County resources and gaps.
Los Angeles County Metro
•
Ag on cy Contact &Title: Joanne Peterson, Chief Human Relations Officer
• Contact Phone Number: 213.804-2407
• Contact EmaiI Address: petersonjo@metra.net
• Address: 1 Gateway Plaza. Los Angeles, CA 90012
• date of Services: 2019
Description of Services Provided; Conducted a feasibility study for LA County Metro to assess how the agency can strategically
provide countywide educat[onaI and vocaf[onaI training programs that advance equltyacrossthe County. This project included robust
stakeliolder ongagement, data analysis, group facilitation, and strategic p[ann[ng
UNITE -LA
•
Agency Contact &Title: Carrie Lemmon, Senior Director
• Contact Phone Number: 0: 213.325,1512 1 C'909-239-0547
• Contact FinaiI Address: clemman@uniteIa. mri
• Address: 1055Wilshire Blvd. Suite 1754 1 Las Angeles, CA 90017
• Date of Services: 2017, and November 2020
Description of Services Provided: Wa have worked with UNITE -LA Ina variety of circumstances. In 2417 we drafted a strategic plan
far the City of Los Angeles to improve workforce service provision for foster, homeless. probation, and dropout youth. Cause IMPACTS
designed an inclusive process through which every City department was engaged to ensure that at -risk youth receive seamless services.
The project included vast commtmity engaDeme nI across every region of Los Anqe les, the development of collaboration infrastructure.
group facilitation, policy analysis, and commun[cations strategy,
r 1 1 It
�AWM-
�ti�
0IYOFIONAC11V
RFP #21-80 Page 43
CAUEIMPACTS
ISCI COMMUNICATIONS
F. References
References for ISCI Communications, Inc.
Friends ut West LA
• Agency Contact &Title: Mike Eveleoff, President
• Contact Phone Nur0er. 310.861,5146
• Contact Email Address: M1ke@FOWLA.Corm
Date of Services: 2016 -present
De.scriptian of Services Provided: ISCI Communications is helping to launch AWARE NEIGHBORS for Friends of West
LA, a local nan-profit that serves and supports municipal resources. Mr. Cardenas and Mr. McDonald developed a comprehensive
brand strategy, logo, Theme lines, transit marketing, in -stare display, website design, conversion collateral and all associated
tools and tactics for 62B and 52C deployment. Ear Aware Neighbors, ISCI Communications established program brand, loge,
tagline, brand pramise, established the rnarkeUng stralegy with a mix of broad reach and tarrteted communications designed
to telegraph brand benefits (outdoor { ann ent / transit) and motivate action (direct mail, event materials, email) and convert
enrollment (point-of-purchase, in-store)„ developed tools to support localized presence in the community + in stare (BestBuywasthe
pr1maryd151r1buJon channel), designed program enrollment/ suppert materials and program collateral (printed ., electronic) i. neiglibars
welcome kit, designed the web portal.
ALUAWheaN Up, Incorporated
• AgenuyContacl & Title: Vincent Iacopella, Executive Vice President, Growth & Strategy
• Contact Phone Number: 310.841-8030
Contact Email Address: v.iacopella@albawheelsup.com
• Address: 5230 Pacific Concourse Drive, Suite 390, Las Angeles, CA90045
• Date of Services: November2017- present
Description of SerVices Provided: Lead team and client auditto develop brand strategyfar ALBA Wheels Up, an
international impurtr`exporl freight forwarder and customs broker. Fran the development of brand strategy to new logo{tagline to
the design of nevrvebsite, targeted cornmrrnica#ions and outreach stralegy, ISCI has reposilioned this firm as a global leader in
their field.
A ®1�
CJ'1 Y OF IONA C11 V
RFP #2t-80 Page 44
CAUEIMPACTS
ISCI COMMUNICATIONS
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A Ij IAI{151
. Wage Theft Policy
Roquost for limpnsa[ AV 40, Page 22 of 36
Section Pu nr . 01 uF Iowa C !tL ThVfl Palk
It is the pol In of the Cily of lou -a City, os expressed by City Cnnincil ltrsolul ion lti o_ 15-364 adupied tut
November 10, 201 S. not 113 enter irdc- 0"i ill t- ml Wis %viii[, err i,ruvidc diwmionury ecanorvic
deveLcTnlenl Assi[uancc iv, any J+crsutl9rentity [including an ownorormvrc than25:11 oT1 4cnli[yj who haw
ednlit[ed guilt or I[ability ur been adjudicated guilty or lioblc or any j[uiicial or ,dill inistradvv procceding
6fcan1Tjl1tlinga repealed ur WillfkLI V!101a[ion ufrhelowa W,1a 0. P8 unset Calkctinn law, the Iuwa Mininwni
%ge Act, ]lie Fedoral Fair Labor Slandards Actor alry compaeabtu male statute or [ural ordinance, which
governs lltc payniunt of wagex, 1x a period of fire (5) years from the data of the r,�at conviclion, nary or
Pica.,dmilvstra[iue Finding or admissic:q orguJlt. (Lminmcr "Wags nut, folie}''}
1, ARRYLA ion, The Waga Tldft Policy 13FrUC8 tp Ehe fu[lou"inp;
u, i:a111racts in excess of 525,000 fur �dtxC3, srtvices ur Buhl lc impravenlenis_
h Coheres[slurdiscro[ianaryeconufuiedevclalsmcnt�csistsn c, "Ili sctetionury"LT,)norms
dcvelopmenl akvi;tancc Shall menu ally tcpkK+ lliC dcvclopmenl assiarattue prelvIdcd by the City of
10x•:1 C'11y shut is net requited by 11Aw.
2. Excr tiun5. 1'lic Wage Tho l Policy does Tlo1 apply to cnlerMency pu i"-Ilasas orguoi:15 and scrvivtq,
emergency, conslruction ur pul+Irc 11)Iptovurnmt w(3rk, 5414 SOLUVe COT11TRCCS exCcpled by the Cily'S
purchasing malarial, cu0j?-UM VC1piggyl)aLk pivhasing ar c4riiracm with other RaIT 1[nalila[ erailies,
3. AFI3dgkvit, Ttie cUrrtructing Wily inust e0mplete the atUxIled affidAvit shaleink culnptistnce with
the W5LRCTuft Policy and submit it along with Iherequest forbid orreyucsrfor prapo&al required
documents.
Ce?>7lract prov�siod: Any comm-aci to +which this Jwlicy is a1)PJJeable wit] include the Follcywing rorsh�c[
pru inion, If the City hccamca ov,-JrC that a person urenir[y (including an owner of marc ihan 25% of the
ctttity} lids admitted guile ur?i,l+iriEy Ot lxYn udyudicalcd gstillw ar [ial}]c in any'judieial or ictlllllni5lrati'r1C
pruc w ding of committing a 1 epa,ktCd nrwillftl[ viol ation afthe low:i W Lgc PJYMQnt Co lection rain, rbc
1031 a Nfirlinluan M;nee Art, 01Q Ftdroul Bair L:ibur Standurdr, Act or any rornpamble Stale Vniuic ar bear
orciinancw, Wlritlt goyCrzrs the aaayllmnl nrwages, within the rmo (5) year period prior to d1c award or at
any lino after 1954 a+v,rd, sury[ s-Jolatinn shall conmitutc a dofault undcr the cararac[_
4, Waivers. Ira persnn ur entity is Jnclig%lc to tun[ract+vith the Cit} ac x result ofillr lk'agc Y111 fI
Pulley, it inay submit a rc41ic3t in Velrtrng indicating shat one orium o1'Il:c Ji+l[awiugaclionshave barn
takett.
I Tlieve h"bctn a bona tick; e1131ngt to oxMership orcl+t,lmj ofthe ineligible iicr54n or4mtiiy
b- 1, kiplinory avdon 11,18 boun taken IJgartlsl Ilse indivrdual(s) MsNnsibIc for the acl3 giwing rise to
the vio[xtion(s),
C. Remedial action has been laked to prevent a %,cuErgrwe uE ale actvmohdkq aJiicativaacgg
ordcfattlt; or
d. C cr a -tan [ha[ ills porson orentity b41iv%n2s arc rcicvant.
The City Mumigwr or DesignLti ,hyll rrvi' uW tli4 LACKM13entali0n Subini[ted, ntnkc any inqubieg ekuemed
noeC3sa111-p, r +W[ [ additional d04um,:n[akion if +warrinitd attd dc[e[hsinu whether a reduction ill 113c
ineligibility periml or%waiver is ivarrantod, S[[ould tllt: City %UH41tCr or hosigneu d4-tcrm1ive:111at a rcduce ion
of waiver OF the kn ligibill[v lioriod k `anuiucd [lx t"Sty Manager t+r DL: igia4e shul[ make s11ch
. Wage chef Polley
Rcgaest for Proposal * � 1-k0, Psge 23 of 36
reconunonciation to 111c City COUFKil. -[he City Cautteil will mako a final dmisioa as to vFhethcrtQ zvmt 1,
reduction or%vaiver.
Wg4 TIMA kr idavit
1, t,S."IC'¢,i,'\'et 1f,mrtifyunderpCoAlyofporug- acrdpursuatuto
the laws of the Static afloua ria to foil ng is true and cornet;
1. lam thD -iJUY1 Je C. (PeWon)Of URw- o4pRC-M- -
("contracting entit)'") and heave the authority w execute this affidavit on behalf of said ixnuacting
entity aad aauty 4 personlIoti
r cnty with W) ow"Orship intcrost in said 001U C[ing chilly of mkhan
are 25%.
2_ NufficY _ 0-at)5�. M F'Acr � • (omtmchng cnli€y) nor any pe=n Or cntily with an
owncrslvp iuta mst oFntom than 25%ofsaid eomtractiug cnt4 has bwon adjudicated guilty or liable in
any Jadi6M oradminisvative procccdWg ufcomnlitting a repCatcd or willfai violation aftllc Iowa
Wage Payment Cal lcrdoTi Law, "lowa Minimum Wags; Act, the Federal Fair Labor Standafds Aa
or any cmparable staalc stag of local ordiemco, which govores the payment of w:>,t cs in iha last 5
Years.
I A n 15
Signtltwc
G. Wage Theft Policy
Jurat�r�t Certificate California only
A notary public or other officer completing this eertifiicateverifies-onlythe identityof
the individual whp 5ignQ4the do,,umen tto which this certkltcale is attaehcd,and not
the truthfulness accuracy, or validity of that tfocurr}ent
Stole of CaMomia
County of ix k --
1j
Subscribed and sworn to Ior affirrneO txlore me on this iY-
graved t❑ me on The basis of sati sfactory e4idenre to be the pern❑ry s} who appeared WQMr me.
Mg Setif Here
dFlFR!!![!lJIJJJtli!}lY I IU r} N! I1! r Y
Sl4°itA PIIfCRLt{� LA tpgpt:
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TAS 4r11'k:.�' a 06UftY
- M-'ir Carnn7NbA alLlr21R4�3 =
of W1171111111111}rr4}}11 Fkr }ri!!F!!
Description of Attached Document
Typo o tl �.yor um �;ftb�Ot� 6 � elk YOU
D%ument Date S Nurnb&.ol Pages
1-
SwnePiSj 4rher7ban Named Above
VA WIH A"W bifl
. Wage Theft Policy
Roquost for limpnsa[ AV 40, Page 22 of 36
Section Pu nr . 01 uF Iowa C !tL ThVfl Palk
It is the pol In of the Cily of lou -a City, os expressed by City Cnnincil ltrsolul ion lti o_ 15-364 adupied tut
November 10, 201 S. not 113 enter irdc- 0"i ill t- ml Wis %viii[, err i,ruvidc diwmionury ecanorvic
deveLcTnlenl Assi[uancc iv, any J+crsutl9rentity [including an ownorormvrc than25:11 oT1 4cnli[yj who haw
ednlit[ed guilt or I[ability ur been adjudicated guilty or lioblc or any j[uiicial or ,dill inistradvv procceding
6fcan1Tjl1tlinga repealed ur WillfkLI V!101a[ion ufrhelowa W,1a 0. P8 unset Calkctinn law, the Iuwa Mininwni
%ge Act, ]lie Fedoral Fair Labor Slandards Actor alry compaeabtu male statute or [ural ordinance, which
governs lltc payniunt of wagex, 1x a period of fire (5) years from the data of the r,�at conviclion, nary or
Pica.,dmilvstra[iue Finding or admissic:q orguJlt. (Lminmcr "Wags nut, folie}''}
1, ARRYLA ion, The Waga Tldft Policy 13FrUC8 tp Ehe fu[lou"inp;
u, i:a111racts in excess of 525,000 fur �dtxC3, srtvices ur Buhl lc impravenlenis_
h Coheres[slurdiscro[ianaryeconufuiedevclalsmcnt�csistsn c, "Ili sctetionury"LT,)norms
dcvelopmenl akvi;tancc Shall menu ally tcpkK+ lliC dcvclopmenl assiarattue prelvIdcd by the City of
10x•:1 C'11y shut is net requited by 11Aw.
2. Excr tiun5. 1'lic Wage Tho l Policy does Tlo1 apply to cnlerMency pu i"-Ilasas orguoi:15 and scrvivtq,
emergency, conslruction ur pul+Irc 11)Iptovurnmt w(3rk, 5414 SOLUVe COT11TRCCS exCcpled by the Cily'S
purchasing malarial, cu0j?-UM VC1piggyl)aLk pivhasing ar c4riiracm with other RaIT 1[nalila[ erailies,
3. AFI3dgkvit, Ttie cUrrtructing Wily inust e0mplete the atUxIled affidAvit shaleink culnptistnce with
the W5LRCTuft Policy and submit it along with Iherequest forbid orreyucsrfor prapo&al required
documents.
Ce?>7lract prov�siod: Any comm-aci to +which this Jwlicy is a1)PJJeable wit] include the Follcywing rorsh�c[
pru inion, If the City hccamca ov,-JrC that a person urenir[y (including an owner of marc ihan 25% of the
ctttity} lids admitted guile ur?i,l+iriEy Ot lxYn udyudicalcd gstillw ar [ial}]c in any'judieial or ictlllllni5lrati'r1C
pruc w ding of committing a 1 epa,ktCd nrwillftl[ viol ation afthe low:i W Lgc PJYMQnt Co lection rain, rbc
1031 a Nfirlinluan M;nee Art, 01Q Ftdroul Bair L:ibur Standurdr, Act or any rornpamble Stale Vniuic ar bear
orciinancw, Wlritlt goyCrzrs the aaayllmnl nrwages, within the rmo (5) year period prior to d1c award or at
any lino after 1954 a+v,rd, sury[ s-Jolatinn shall conmitutc a dofault undcr the cararac[_
4, Waivers. Ira persnn ur entity is Jnclig%lc to tun[ract+vith the Cit} ac x result ofillr lk'agc Y111 fI
Pulley, it inay submit a rc41ic3t in Velrtrng indicating shat one orium o1'Il:c Ji+l[awiugaclionshave barn
takett.
I Tlieve h"bctn a bona tick; e1131ngt to oxMership orcl+t,lmj ofthe ineligible iicr54n or4mtiiy
b- 1, kiplinory avdon 11,18 boun taken IJgartlsl Ilse indivrdual(s) MsNnsibIc for the acl3 giwing rise to
the vio[xtion(s),
C. Remedial action has been laked to prevent a %,cuErgrwe uE ale actvmohdkq aJiicativaacgg
ordcfattlt; or
d. C cr a -tan [ha[ ills porson orentity b41iv%n2s arc rcicvant.
The City Mumigwr or DesignLti ,hyll rrvi' uW tli4 LACKM13entali0n Subini[ted, ntnkc any inqubieg ekuemed
noeC3sa111-p, r +W[ [ additional d04um,:n[akion if +warrinitd attd dc[e[hsinu whether a reduction ill 113c
ineligibility periml or%waiver is ivarrantod, S[[ould tllt: City %UH41tCr or hosigneu d4-tcrm1ive:111at a rcduce ion
of waiver OF the kn ligibill[v lioriod k `anuiucd [lx t"Sty Manager t+r DL: igia4e shul[ make s11ch
G. Wage Theft Policy
Request ihr Prupostl #2I-80, page 23 )y36
re"115 tt CIALklion to the City Crnmci I. The.City Council will make a rillol Ax. inion as to tfhcihcr 1a yiattt a
7eduaim or',"Jivcr-
%vagc Theft A [3 idavit
I. Ccrdif runder penalty of perjury and purnum Co
the laws of he State orlu�Ihaul ibllo>iing is true and COMM
]. 1 am the �iirost[ion} �� lr t7i� I + _
('"ntmcil Cillil -) Anil have lilt 3athoTity to e,t L• S[t4' chis ai davit on boats if of Sn d wjitmrljnj `
entity aid any p4Kson vreitti[v with an ownership inrarus[ in said eolltmetitlg entity Ofntprc ilmn 2YIo_
�j�h
(oogt[at h1g Onli qrj nOr atty JIVAElr[ P7 Crlti(y will) ElizDome ship id w110RI—lieg enlity has been adj lrtiicaled guilty Ear liable inErCon�mi#tingnrcpcttedorwilCfulviolationvF#hc]owa
%Vagc Payittonl 0DROVIbil Law, the Tciw-n Mininwm. Wage Aut. die Fedetnl Fair Leber Stonduniq Act
or 1n}'comparable t;tatc RNttuo of Inrnl nr[linarue,,tihich $ovcrug thu payiMnt of wages in clic Iasi S
��},Jv Signat[tr -
El -E G. Huge Theft Policy
ACKNOWLEDGMENT
A notary public or olher officer complating this
cerliricate vedfies only the identity of the Individual
who signed the doeurnunt to whin this certifirato is
attached, and not the truthfulness, accuracy, or
validiW of thaT document.
State of Calromia
County of Las Angeles a
On September , 2420 bafora mi{ fZ,1'i.ti`r� y!)cu
,pp (Wart nama and We of the obiter)'
parscnally appeared � 11 i `r"—(• r"/i
who proved to me an the balls afi satlslac3ary evidence to be the person(G) whose names} Islam
subscribed to the wilhln Instrument and acknowledged to me that holsholfty executed the same in
InWherdtheir aulharizod rapac!Mias), and That by hisiharfihelr s]gnature(s} ars The instrument the
persons), or the eni ty upon behalf of which the parsons) acted, executed the instrument,
I certify tinder PENALTY OF PERJURY under the laws of the Stale of California that the foregoing
paragraph Is true and correct.
WITNESS my hand and official
Signature
Wa kkr,
s rl[e-L Ur �—
(Seal)
iFtl WA ELIZUFTN �?IEUA giM80
RArvRt5-R C2P5i&tm�b
N Comm. ,,biaqy
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4.L,,
H. Project Got
CAUSE IMPACT3/ISCI COMMUNICATIONS PROJECT BUDGET FOR CITY OF IOWA HFP # 21-80
TOTAL HOURS PROJECT PHASE $ ASSOCIATED ACTIVITY
vrtje
um M
uta etnwnrnt
q
tree cm' '"Ishii
SM
Cost$15lUllrj
13 Project Kick-0fI Meeting (3 hours = prep lime)
6
4
3
0
$1.054
36 Prap and lead rrmthly 1 hour checkan nteetings with key staff and present progress reports
24
9
3
0
$5,400
25 Organize and lacilitate three 90 minute online meetings with project steering committee
14
9
0
2
$3,750
14 raper tna 5t e decK anU pre.$wt firia.1ima a Action Commissrori arLd Gity Wuneil3
7
2
2
$2.104
Be Wal Praleot Management Houra
471
gg
g
q
$13,200
PHASE I: B9rriiertWelil fiewArd alai Siral&gy Reran mendaUans
Conduct local remareb to determine harrfersjhenellts for oudl once segmenis engaging In CAP high priarltp aeflariL ReseartshkaC &r
31 Litcratura Roview- oxisting communications channels and assets
15
f 3j
a
3
$4,654
24 wllh key stakeholders, Inoluding ambassadors)
18
5
0
$3,600
33 Design, Implement and Analyze Surveys (5 versions) K-12, husiness, residents. Ms, lJniverslty)
18
5
1 C.
4
$4,954
2Q Design, Implementand Analyze Focus Groups (8) (K-12, business, residents, CBDs, University)
24
5
D
[l
$4,350
15 DeVelOp a strategy table [hat $hpws barrlers and benellts per audlenm Segment & DrganiC Comm, Channels
10
5
0
0
$2,250
29 Synthesim KesearGh into ase en ion
20
9
0
0
$4,350
161 Total Phase 1 Hours
1D5
37
16
3
$24,150
PHASE T Slralegy Hesign
I �11
30 Develop Marketing SualW Re=men alir}n
5
22
3
8
$5,700
29 eve pp present theme concepts
4
15
0
10
$4,354
31 empFt—%Vr—gF3Phlm piInt, prompt ons, eme to ' fl rrnrX tale r .srrx d G uheaddedl
0
25
0
6
$4.650
30 eve op Rresent ra messaging an au tense a gu anile Or messag ng
5
24
0
5
$4,544
TO trategyrevtew approve
014
0
$1.504
TZ eve opmer>t presentalron aPre-test.slralegy to acus group part c pants etc
0
12
0
0
$1,844
24yr esize Mrategy into
4
161
0
4
$3,600
1741 Total Mme X Hours
18
120
31
33
$26,100
PHASE Palet Test% Implen oiltalian a Eaaloadop 1114go
I
-MWF
24 Identify priurilized measurable messaging by audience forteeing
8
12
2
2
$3,600
T9 Propose testing strategy R meadia considerations using digltal feedback platform
4
14
0
4
$2,740
25 Augment & refine marketing plan with additional deployment strategies to broader audienoas'(Iimited)
4
16
0
5
$$,750
in Dcvclop evaluation motrics and plan far largo scalp deployment of marketing plan
9
5
2
0
$2,400
24 Development and Presentatlon of Phase 3 Preser tafiom
61
12
01
4
$3,600
70 I Develop Flinal report and [013111(i.t qldiVera DIBS Va=
351
301
51
0
$10,500
1771 Total Phase 3 Hours
681
851
91
151
526.550
6001 TOTAL Laker Hours 4 lean M.eaker
2NI
2731
Sol
551
640
Total Frojact Costs
590.000
'floesoindr aaie �ircidert�ia�s s�rch as the prrrchasi ofstockimage etc,
.. '� If+'\ • 4, ! i`•_. illi . - r , I
I. Optional Sri Costs'-' .
-,. ,, '.
All�A
�r
:tib-� .d v+ • .' a � , - ' _ +--�� - 1
de
NI
"4. �� � .-yam_ � '{� ■ ,r �} _ .�. � �_ � t• ■
� xY� :�� �Y �1 �t. ■ � � - '' � �� R �4 ! f 1`I :;ti `fit -}} '- - �--.4'. } .%�,. �f �. + � � ��'
•� � .441 - ��� 4# }�� { �KY �i�- � -�' - „R" �+� F` i '
VA
r � I1 ♦ • f'ti r
may•# • +/4JgY 4j , iL ' f a {" Y!� _ ," g w i� f i,
#i-�=•��r-� '.M4rd S.a_ _ 1�01�..,,�►.>-.•Ja'�� -'4� �'- - .■ ...I. 1�•r���J._ 'Jy -*3r---..r�.:- � � ��il�f�4..�WT�,'- �•.�
-, I. Optional services and Costs {cont.}
CAUSE IMFACTSj1SCI COMMUNICATIONS PROJECT SUURET FOR CITY OF IOWA RFP # 21-80
SUPPLEMENTAL SCOPES 0FW0RX
TOTAL HOURS
POTENTIAL ADDITIONAL ACMITH23
uw Cmlw
Fml
Fr@%C1w w
ISCI
1>r Ailradp
u�ICr.,l�n
15771
co 81%*
10D
Asset Mapping comm unity resources, organizations, common ity assBts, and how communities disproportionally affected by
climats chance communicate.
g0
1
$1$,000
1 OD
Mascot Development
0
s0
50
$15,000
5O
Development of Additional Graphics, Templates, social media tiles, etc beyond the hours alatted in the proposal
30
20
$7,500
25
Identify/ franchise strategics+ fools tar use across other priority actions in the GAAP
0
20
5
$5,760
50
Estimate R01 by orn paigrtl f a(:Io } identifigd hoh,�vior 0anNe
2t]
20
10
0
$7,500
45
Pllot Testing, AB Testingr support, and adjuslmenis
10
20
15
$6,750
370
1. Optional Services and Costs (cont.)
Creative Execution & Producffan of Brand Campaign and 0epiayment of Marketing Tactics
Full creative and production implementation of the campaign - and the thorough execution of its marketing tactics — will rely
heavily on the best -tested strategy direction for directions) and how we mutually agree to get the most bang for your buck against
your key audiences. The need for a strategic multifaceted approach is something we pride ourselves on being able to deliver
to best meet the a rticulated goals. However, predicting the creative assets, creative execution and production needs — and the
correspending costs associated with their development—is something that vAll be developed organ icaIlythrough the process as
the goals and hest strategies become more clear.
}> The creation of the original spokesperson/mascott, and the expanding of the character into animated character, push
dolls, memos, etc. can create an icon for young minds, but this approach deserves a long-term focus on the best way to
design an maintainthe character.
• Creative Development of Marketing Gampaign elements Commercial Videos J PSAs, Broadcast (Vi d89Jrad io/web),
Vehicles (e,g. Sanitation Trucks, Police Gars), Additional Newsletters/Email Blasts, Signage, Transit Bus Shelters,
Trash Gans, CBO marketing tools/signage, outdoor advertising (billboards, bus henches), Gam ification and other
creative execution of engagement strategies
» Prelim inary Esti mated Cast: $50,000-$250,000
City of Iowa Climate Actlun Carbon Footprint Calculator with Clirnale Action Pledge
P Create custom program to demonstrate City's commitment to awareness building
The calculator All also allow the City to track participation and estimate impacts
The pledge will allow Oity to track and types of cornmftments made (caro also track by stakeholder group) and estimate
impacts
D Preliminary Estimated Cost: $25,000
Iavra City Sustainable Business Certification Program 11CSB CPJ
D Establish and manage program over a two-year period
lb Preliminary Estimated Cost: $200,000
Organics Recycling/Food Recovery Program for the City and Johnson CouP4
Create romprahansiva and on I laborative education and outreach program for City and County, as the City handles the
landfill for bath the City and Johnson County
* Establish and launch program over 12-18 months
n Preliminary Estimated Cost: $150,0 OC
k*s
CITY OF IOWA CITY
RFP #21-80 Page 56
CAUSEIMPACTS
ISCI COMMUNICATIONS
Company-Infdrm
0
Reque-sl rt}r Pfopasul 47 1,80, I'Mge 35 of 36
Ne;:till i -1!t C'Om anv Lrtfnnuu inn
I Company
� �`Y1 Information
t-1 t-�i+�} Nulc: TLis frrrnr rnrrs7 hF cwrMrpleter{ h} rrri prr�lrarr'zer[rrpresrrrlative of Tire w:rrdur arrdmur! 6t
V. C o 1 1 1 p any 1 1 leo r1 1 1 a 4 i on rneladeil 0.4 Ike vendor's suh+rlittrrf prup&-m[. ARV V.11 ,xiorr offeds rrgxirrrrru norrrplad "ell e+f lljr
1, QfiOrrs!isledheiowwillbeJ1re,!a•5jRoon;hifilt'reftfierprrdar.
F 4Cyptir1ns. Uryia iion%or otber AgrPenlOnt
FXftptiaMSJMVLatioaa fit lhi; Request for Proix+xal Shall br Taken below, f'.xcepdons may 1101 h, JidEled
to any submittals after the dtlr Clare- 1f adequaT,2space is nnl provided &1r t:-<eLl tion5JdeYiatiorts, plLaw
use a npYDrikic ;sheet ofpaper. 1f your nuwpany ltas un cxcel7tiomsrdcvii4Sit111 pieaxc write NO
I:xucpiiopks" illllie space provided- l rytlu awic Ito exccpritfuurs, you may pip, add ytlvonrpa11y's temlx
atld Conditimx ur nny other ditto,,+fists io your submitted prsspuxal ur any submittals aftt r the proposal
due daic.
Frahibi ed Interest
Suction 3162.5 of the lows Code prohibits a Oily ely,cer or errtp]0.�,V frmY having of imcresi in a COMM[
with tlty OL,. AllJ LI MLIMICA [ha[ 110OykplOyTC 4'r1AICIA' L'I the Cily, wl>,ich inc I[A-, mmbenofthcCity
iHl L3 CIL+ KKIRk .111-1 Lmiurt]ssions, 11911 jIIL il11C%,n1,;JihL:j director indir6-VI, in this agrCM2ril, dmt
f .. IY;71 I,llf 3Y 1117 'Y 1I7�` r'\C. ,11,} lli tU SSISI I.L;,lll[lj(y$)rQVi 111111 CITLLIMMA`d ILL SectI011.7363.5
Your lif.,i +Im I II:,'1 i,lk :Illi rela[ion,hip th.lr I.tisexistfA,t,e prt`•,'ullt :,i,[; j,'111 r tjjC ('icvuf lu+wa Cary
�Lutl its stalflIm! uta+ Inw r -:x Sk411 IhirCOMPL:61iM n7n1113 ! c ;e ; , .a- Ic` .', nlLiL l'I II1i�TlST f FrCithrr
pmrtY_ lfno rRI.i LL„II•h ill 11'!L� ur drxs I10L p%,:111 I •_'i Iti'., 11'c C011ifY�IIIY [LIal7 IIIiSiGC tI11S StatClnclll ]lY
the .r:uc' 13r„ i�le,:':Y�I,li1 It'•}71111:1lLie4 :ire subjvo LL dI%kjUaliJk--L inn on 41C basis nl'any poit'Iuial Eor
u7nf IrS of iIurrc,L a, deLcrrll lnrd h} [hr cit). orr 1, % a c; y).
Utm, Onsatisfred •rml-•mento. Di-sciplinary Actions
List may tu1dall disciplinaryac[iimm,adminismativeptmoAlnys,ruedpr iveclair1kSOFalltCL'like
prxuocd ngs a gin"I your company ut aisv of its per. mncl nl9tTing to your firm service% that ase current,
Request For i foposml 4� 1-84, Pagc 36 of iii
pending, cr occurring in the last fvc {5) years- If your company hm no liens. unsatisfied judvneulx, of
disciplinary aclinns that have occurred you most stale this Bice.
G. Company Information -
VoIgn Cary 1)cmrrni Itnhl;r Tnfnrnmtiun
"Womin wwexe1bmx1jrPSS"meansa business that is fifty-one peroenlor morepwned.
operated, and act ively managed by (me or urosc women,
❑ -,jfjmorrr}w>I j d1 hms mess'" means a business that is fifty -uric p(7wht or more Uwned.
operaind, and actively managed by one or more minority persons. "Miunsily" persra'ns arc
persomi who are Asian. Hlt+ck. Hispanic and Native Mwican.
IJ "ServicesrJisuha'cari i+rrerrukuwrxsa' brrsr++ess " means a husiirCss that is fi fty-one p.:n:ent
W snore owned, upemle ii, and aclively rnartagcd by ung or more smice-ilisahled
vetcrarls. as defined in 151r.&C. T632-
0 Nana of the Above
Iles i gnalod pum m(s) who can he conLaWd for inforrnatinn during the period of cvalam!on and Ft -
prompt cexhlrfl4i administration upon awaM of the onrhttaet. provide the follawi ng infirmtelion:
Nemo:
Plwrw Number. Q
lrinail Address;#?
The un&r'signed proposer, hawing oxaiiiirwd arui d-tcrmined the scope ofthis Request for Prupowl.
hrm6y prnposcs to supply tend deliver the propoxad wrviees ax described in the proposal cktcurrtei&s at the
prirxs set fihnh wirhlrr.
'I -he undersigned propnser stales that this proposal is made in cunfoernity wilt the specific:atianx and
qualifications ccxitei nod Irerein. In the eve It that there are any discrepancies cc diffttonees between any
gondilions of the wondos`s prrrpnaal end the Request for Profw ai preTwred by the City of lawn City_ the
City's Request for Proposal shall prevail.
The un0ursigned proposer OMifres 1W titin proposvl is made in good faith arhd withnul wIfusion yr
cvnnm- ion with any other permn or persons bidding on the proyect.
G. Company Information
Marne of Ftml;
Anshorlml Repru&rLt2dvez
%pature or Represeatalive;
Tille of Authorized Repr4watative:
Addr,=
CiryJslalcrllp:
Phone Number:
F,Mnil Address:
Date signed:
Addenda Form
Rcqu,-St for Pr„ pawl d21-80. Page 37 of 36
The undersigned herby ackrimmledgm rw to ipt of the following appi icahk- addenda:
Addenda Number Date
Request J`01' Proposal tf2! 80, Page 35 o€36
�.rctiuriUphi —Ctintu;knvinfaan
rmnli
I
4,J .Company Information
r4�+Ye: 7lri.x frrrwr lrr��xi be canr�fetpd 6y ort urrrhariarrt rrpresesurfive vff�C ti �R�9Y dtrd ntrr,+7 kC !
inrldrded ivat rhe vendor'x .sir(rJJiine PrOPONO;. ,1rfY onlres Wl &POEM rrrfrrimd to er,nrple a ea e'Jt of the
frrculklnrlisted Muir irilt be Me mgmrrsibrfity of &p r+ealdor.
Eme tion. CVinrinns nr ai her A ren�egtS
ExceptionslDevintipns Co this Request for Pm}rogn! steal[ be taken below, 'Ex4�epliorts may noa bo �ddcd
Io ally submiltals a41:r till �Iue date, If adegtlutc space is not prrsvidtd rorextcptionsldeviationS please
use a separate sht^�.[ of peptic. !r yoty rgnipany ha s uo cxceptioasldeviations. please svriic "},To
lixteptivns* in the spauc providcYl lfyou state no exceptions, you may not add your compuny'g terms
and cooidiiions or avy othcrdocuincnls to sow submiil�:tl prapasal ar ally Submittals eller the Iroposal
due dole
ftollibiled I f t
Section 3&2,5 urthe Iowa Code prohibits u Ciry offittr or r:mployve from having an inicrssl in a MkIrld
With the Oily, and Derti fits Thal no employee or e Mclx of tike City, which includes nicinbers ofthu City
Council and CiLy liwds and Ctlnln3i8Sl0ri !tits an interest, either direct or iiidirccl, in tllis agreemenl, resat
dons not fhlt wipiin the eAccplions to gala statutory provision cnum,2mled in 5ectiari 362.5
Yo¢G ri rat shall identify any rclatiatiship that has existed or prescnrly exists with the City of rolva City
and its staffthat may inierl'ere with fair competition or may be a possible =nict of interest for either
party- Ifno relutioruhip has ax 91cd or 4"S not pna9Ca01y Cxist, the company inusr make Ibis SU' tcmcni in
111e space provided below {eornpaniis are sttbj.xt to diDglialifcatioti on the basis or any potential fur
coniliet of interest as dewrinincd by the City of lows City).
Liens, EJaiat' ed Jud menr 1listi Lina iAC1;F-
Li51 any mid ail di5cjplittaty actions, admivistraijvc proucedings, Iitalliral,-lice claims or other like
proceedings agaiavt your company orally arils pmonnej relating ro your brae's wivicca dkul arc currant,
G. Company Information
Rsqucst for Proposal #21-80, Page M of 36
pending, or occurring in the lam five (5) yCMN. It"your compQny [Las no Iicns. unsatisFLed jWgmcnts, or
disciplinary actions 115af 114Ye occurred yot, taus slate this alsn-
> _ �
FA L
.
VOILRA9rV Denrp rA hic int` r arioo
C1 "Women oxared hurirrvTsr- weans a W-5i33s55 1hi21 is ti fly-4nc persent or u16]re c111rncd.
operated, and aeri%Tly rnauagcd by Gm or mpru women,
"11l�rarrl�> orvue�i husb?ess" means a husineoa Thai is fifty -enc percent or mon em-ncc],
operated, and aetivciy managed by one or more minority persons. "}alirLMtyl' rMps arc
persans Who are Alio% ,lade, Ili wp inic and Native American.
t] "Scrvice,drsahled verrrwo-okr•nni bnsfnesa'•tnealls u bustncgs that is fifty-anc perceur
orrnore owned, operated, and arlive€y managed r,Y one or more scrvicc�isabled
uetcrarns, as dcfned in ] 5 U.S.C. X632.
❑ None of the Above
Designated persani sj x916 con he contacted for information durigg lhv period of ovp]1lstiorT and for
prumpt coniroct admi nislration upon aLward of the r00111l tCi. Provide the. fol lowing infolmulion;
Name
11houc Number; l}2 {-0
E-mail ALkLmt:L
The undersigned proposer, having exalttined wad delennirwd the scope of this Request for Piopu;al,
hereby propn&ns to supply and dnfivrr rile prchpoted sEruicex ax described in the proposal docun,entx at She
Prises Set forth wifllm1
T11o,ondemignCd proposcr slaws tlim [hls proposal is niad4 in Contofmity with the spcciiications and
qualificatipnS Coulatned lleim in. In ncc event that theme are any discrepancies or diFforcnccs hetwcen any
coudirions of The vendor's proposet anis the Request far Pr6ir45al prepared 6y tlx Lily of Iowa City, lht
CiVs kegnesl fpr Proposal shalI prevail.
The un&nignud Proposer eertifres that chis proposal is rnadc-irr good faith and without tV Imiou or
vumntYtion with any vthcrpcNon err persons hidcling on the project.
Name of Firm:
G. Company Information AurhorixARopresentetiset
Sign Marc of ircpresentalir,�;
-1 Ale nrAuthorizrd Reprv9entatIve:
Addrs#s:
Cit}'1$tutelzip:
Phone Ntjolhcr:
Requ Ltl ftu PmpasaJ 931-50, Fagc 37 af36
Frl4lail Addn-ss: _ _ ! T iJLf lffLEf itrly 3 C �l�.
111te Signed:
Addrnda Form
The tuldcrsigntil hCYChy ACknOuicdgcs rcaeipl 9fthe rolknvioguppiicablc adduntLr
ALIL4 nda tiuIll her Data
Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5012
Resolution No. 21-29
Resolution approving and authorizing the Mayor to sign and the
City Clerk to attest an agreement for consulting services for a
Climate Action Community -Based Social Marketing Plan
Whereas, the Iowa City City Council has established climate action goals of reducing citywide
carbon emissions 45% by 2030 and approaching net -zero emissions by 2050. In order to
accomplish this monumental task, a significant communications and engagement effort must be
undertaken; and
Whereas, City's Climate Action and Adaptation Plan and the Accelerating Iowa City Climate
Actions report both call for increased focus on communications and engagement on climate
action throughout the community; and
Whereas, the development of a community-based social marketing plan to direct engagement
with the Iowa City community will further awareness, education, and action to reduce carbon
emissions throughout Iowa City; and
Whereas, the development of this plan will address equity, establishing a path to eliminate
disparity in effective engagement and communication with populations most at -risk of negative
impacts from climate change, environmental injustice, and extreme weather hazards; and
Whereas, the City of Iowa City released a Request for Proposal to solicit the procurement of
Consulting Services for the Climate Action Community -Based Social Marketing Plan; and
Whereas, the City desires to contract with Cause IMPACTS/ISCI Communications/Balanced
Approach for the development of a Community -Based Social Marketing Plan at a cost not to
exceed $90,000.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant Agreement attached hereto and made a part hereof is hereby approved as
to form and content.
2. The Mayor is authorized and directed to sign and the City Clerk to attest said Agreement
for and on behalf of the City of Iowa City, Iowa.
Passed and oved this 16th day of February, 2021.
Moor
pprovedtby; /
Attest:
Cl Clerk City Attorney's Office — 02/10/2021
Resolution No. 21-29
Page 2
It was moved by _Bersus and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
AYES: NAYS
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Request for Proposal #21-80, Page 24 of 36
Section Five — Consultant Aereement
This Agreement, made and entered into this %h day of F,b,uo, 2021
, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as
the City and 2..m. D,ughe,I, of C..., IMPACTS hereinafter referred to as the Consultant.
Whereas, the City seeks a consultant to assist in the development of a Climate Action Community -Based
Social Marketing Plan (hereinafter the Plan) which includes data -driven actions and strategies to achieve;
and
Whereas, in accordance with the City's Request for Proposal 21-80, Consulting Services for a Climate
Action Community -Based Social Marketing Plan, the Consultant proposes to present a comprehensive,
robust, and innovative Plan that will define the barriers/benefits for identified audience segments in
adopting behaviors related to high priority actions identified in the Iowa City Climate Action and
Adaptation Plan, and will serve as a mechanism to tie together the City's existing and developing climate
outreach initiatives, communications strategies, and marketing actions.
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the
Consultant to provide services as set forth herein.
I. Contract Requirements
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
A. Scope of Work
The Scope of Work shall include development by the Consultant of a Climate Action
Community -Based Social Marketing Plan as described in City Request for Proposal #21-80,
Consulting Services for the Plan, and the associated tasks, planning process components, and
deliverables as set forth in City Request for Proposal #21-80.
B. Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the agreed
upon schedule.
Phase One Barrier/Benefit Research and Strategy Recommendations
Phase Two Strategy Design Draft Plan Issued to the City
Phase Three Pilot Testing, Implementation and Evaluation Design
Final Products Issued to the City
H. General Terms
A. The Consultant shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color, religion,
sex, national origin, disability, age, marital status, gender identity, or sexual
orientation.
Request for Proposal 921-80, Page 25 of 36
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability,
age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be greater
than the original contract price. The City may terminate this Agreement upon seven (7)
calendar days' written notice to the Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be made without the written consent of all Parties to said
Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the purpose of
the Project shall be as an independent contractor and shall be exclusive, but the Consultant
shall have the right to employ such assistance as may be required for the performance of the
Project.
E. It is agreed by the City that all records and files pertaining to information needed by the
Consultant for the project shall be available by said City upon reasonable request to the
Consultant. The City agrees to furnish all reasonable assistance in the use of these records
and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal,
or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council relative
to the work set forth in this Agreement. Any requests made by the City shall be given with
reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by
the City, copies of all basic notes and sketches, charts, computations, and any other data
prepared or obtained by the Consultant pursuant to this Agreement without cost, and without
restrictions or limitation as to the use relative to specific projects covered under this
Agreement. In such event, the Consultant shall not be liable for the City's use of such
documents on other projects.
The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that
failure of the Consultant to satisfactorily perform in accordance with this Agreement shall
constitute grounds for the City to withhold payment of the amount sufficient to properly
complete the Project in accordance with this Agreement.
Should any section of this Agreement be found invalid, it is agreed that the remaining portion
shall be deemed severable from the invalid portion and continue in full force and effect.
K. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code
prohibits a City officer or employee from having an interest in a contract with the City, and
certifies that no employee or officer of the City, which includes members of the City Council
and City boards and commissions, has an interest, either direct or indirect, in this agreement,
that does not fall within the exceptions to said statutory provision enumerated in Section
362.5.
Request for Proposal #21-80, Page 26 of 36
L. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the City in the sum of $1,000,000.
M. No Modifications to the Scope of Services or other contract terms can be made without the
written consent of both parties. For purposes of this clause, e-mail is to be considered a
writing. Authority to approve changes from the City side is vested solely with the City
Manager, unless the City Manager delegates that authority to another named City employee
in writing.
III. Miscellaneous
A. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that no
other monies or considerations have been solicited.
B. Documents produced and provided for or by the City will be retained as property of the City.
Items will be produced and provided electronically, or a copy thereof will be made available
in an electronic format.
C. The following documents are hereby incorporated into this Agreement by this reference, in
order of precedence: Request for Proposal #21-80 for Consulting Services for a Climate
Action Community -Based Social Marketing Plan for Iowa City, the Consultant's
Proposal, and any subsequent written language agreed upon by the parties.
Forthe For the Consultant By:
By; Jessica Dsughe",
Title:_ /-` It t O t_ Title: P"°e'P''
Date: r (o X21 Date: 2-a2021
I
Attest:
City Attoey's pffice
D2�1C\- e
Date
Item Number: 7.b.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution authorizing the procurement of one (1) new Pierce Enforcer
Ascendant Aerial Tower Fire Truck.
Prepared By: Dan Striegel, Equipment Superintendent
Reviewed By: Ron Knoche, Public Works Director
John Grier, Fire Chief
Dennis Bockenstedt, Finance Director
Geoff Fruin, City Manager
Fiscal Impact: $1,512,800.00; funds for this purchase will be available in C I P Project Z4406
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
At the February 16, 2021 City Council meeting, consideration will be given to a resolution
authorizing the purchase, for replacement and upgrade, of one (1) Pierce Enforcer Ascendant
Aerial Tower Fire Truck.
H -GAC Cooperative Contract FS12-19 will be utilized for the procurement of the fire truck from
Reliant Fire Apparatus, Inc. in Slinger, WI. Contract price for the fire truck, including contract
discount and chassis and aerial progress payment discounts is $1,512,800.00 as per H -GAC
Pricing Worksheet dated January 21, 2021. Current aerial truck #T-1 will be sold when this new
truck is placed in service.
Funding for this purchase will be available in C I P Project Z4406 when the amended Fiscal Year
2021 budget is approved in March 2021
Background /Analysis:
The Fire Department utilizes seven fire trucks (pumper trucks), two aerial trucks and one heavy
rescue truck in their apparatus fleet for Fire and Rescue Operations. This new truck will be
replacing a 2006 Pierce aerial truck currently in the fleet that has reached its life expectancy and is
scheduled for replacement. Estimated order to delivery time is 13.5 to 15.5 months.
Pierce Manufacturing implemented a 3% price increase effective February 1, 2021; but since City
staff started the replacement discussions in December 2020, Piece has agreed to honor the
2020 pricing through the month of February 2021 through our request. This equates to a
$46,063.00 cost savings to the City if the order is placed by February 26, 2021. No money will be
expended until the first progress payment is due, which is 120 days after the order is placed.
ATTACHMENTS:
Description
Resolution
1, I
Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197
Resolution No. 21-30
Resolution authorizing the procurement of one (1) new Pierce
Enforcer Ascendant Aerial Tower Fire Truck.
Whereas, the Iowa City Fire Department's aerial tower fire truck is budgeted for replacement in the
2021 - 2025 Capital Improvement Plan; and
Whereas the amended Fiscal Year 2021 Budget will be approved in March 2021; and
Whereas, H -GAC cooperative contract FS12-19 will be utilized for the procurement of the aerial fire
truck; and
Whereas, the total purchase price of the fire truck with contract and progress payment discounts is
$1,512,800.00; and
Whereas, by placing the order by February 26, 2021, the City will realize a $46,063.00 cost savings;
and
Whereas, the amount exceeds the City Manager's spending authority of $150,000.00, thus requiring
City Council approval; and
Whereas, funds for this purchase will be available in CIP Project Z4406; and
Whereas, approval of this procurement is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described above is approved.
2. The City Manager is authorized to take the steps necessary to effectuate the purchase and
approve any change orders that may develop during the build process.
Passed and approved this 16th day of February / , 2021.
M or
) p ve by �/%� /
Attest: V ' �1, J
Ci Clerk City Attorney's Office — 02/09/2021
It was moved by Bergus and seconded by 'Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
X
X
X
X
X
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.c.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution amending the AFSCME pay plan by adding the position Housing
Receptionist to grade 2.
Prepared By: Steven J. Rackis, Housing Administrator
Reviewed By: Erika Kubly, Neighborhood Services Coordinator
Tracy Hightshoe, Neighborhood and Development Services Director
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Job Description
Resolution
Executive Summary:
The FY21 Budget authorized positions in the Neighborhood Services Division which include a
Housing Receptionist position for the Iowa City Housing Authority. 1.0 FTE has been
approved, which will replace hourly staff positions.
Background /Analysis:
The FY21 Budget, adopted by the City Council, authorized a 1.0 full-time equivalent (FTE)
position for the Iowa City Housing Authority for a Housing Receptionist. The duties,
responsibilities and requirements of this position have been evaluated and the position is being
recommended for placement in grade 2 of the AFSCME pay plan.
Previously, the Housing Authority employed two part-time temporary Customer Service/Hourly
Intake Clerks to answer inquiries and provide information to the general public, clients, visitors and
other interested parties regarding activities conducted by the Iowa City Housing Authority. The
Housing Receptionist position replaces the Customer Service/Hourly Intake Clerk positions and
the Housing Authority intends to replace the two part-time temporary positions with two part-time
permanent positions. The new job description is attached.
Staff recommends that City Council approve the resolution amending the AFSCME pay plan to
account for the new Housing Receptionist position.
ATTACHMENTS:
Description
Job Description
Resolution
CITY OF IOWA CITY — Job Description
Job Class #02- FLSA Non -Exempt
Civil Service
Identification
Position Title: Housing Receptionist
Department: Neighborhood & Development Services
Division: Neighborhood Services
Supervisor: Housing Administrator
Job Summary
Performs general and specialized administrative support functions for the Iowa City Housing
Authority (ICHA). Provides information and assistance to the public and other city departments
regarding ICHA operations and activities including: The Housing Choice Voucher (HCV) program,
Public Housing Program, HUD-VASH vouchers, Mainstream Vouchers, Project Based Vouchers at
Cross Park Place, Family Self -Sufficiency programs and Homeownership programs.
Essential Job Duties and Responsibilities
Screens and routes incoming calls; refers unanswered questions to the appropriate parties
Interacts with clientele to provide and receive information; distributes and explains forms to
clientele; reviews forms for completeness and accuracy; distributes forms/documents to
appropriate staff.
Maintains waitlist; checks automated application system for Housing Choice Voucher and Public
Housing waiting lists.
Inputs data as necessary into Housing Pro database.
Scans all necessary documents/files for ICHA programs in accordance with ICHA policy and HUD
directives.
Prepares, maintains and tracks requests for Iowa Criminal History Record Checks and National
Crime Information Center (NCIC) checks with the Iowa Division of Criminal Investigation.
Reviews police arrest dockets from all law enforcement agencies within ICHA jurisdiction and cross
references that information with ICHA client data base.
Disseminates and forwards applicable data to investigate for potential program violations.
Receives and processes payments of overpaid subsidy; prepares paperwork for Revenue division;
and records payments in client files.
Maintains inventory of ICHA brochures, pamphlets and documents related to available Community
Resources.
Ensures the information is properly displayed and made available to the general public.
Job Class #02- Neighborhood Services
Operates a variety of office machines and equipment.
Provides translation services, if applicable.
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace
and community.
Performs other related duties as required.
Physical and Environmental Conditions
The physical demands and work environment conditions described here are representative of those
that must be met by an employee to successfully perform the essential functions of this job and are
encountered while performing those essential functions. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle, or feel; and talk and hear. The employee is occasionally required to stand, walk, and reach
with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and ability to adjust focus.
The noise level in the work environment is usually moderate.
Minimum Education, Experience and Certification
High school diploma or equivalent required. A minimum of one-year experience in a position
responsible for general office management, customer services or communication required. Or
equivalent combination of education and experience. Must be able to maintain confidentiality and
handle detailed personally identifiable information. A successful candidate must demonstrate an
ability to perform multiple tasks in an open environment and communicate or relay information under
stressful conditions. Must pass criminal background check.
Preferred Education, Experience and Certification
One year of college or technical school from a DOE recognized accreditation body preferred.
Additional training in customer service, communication and/or computer proficiency preferred.
Bilingual skills preferred.
Knowledge, Skills, and Abilities
Knowledge of department operations and programs. Basic knowledge of general office
procedures, computer operations, and clerical and financial record keeping procedures. Skills in
interpersonal and public relations. Skills in typing and computer data entry. Ability to read and
understand technical materials, manuals and other department documentation to record work
activities, keep records, and work on the computer. Ability to perform basic mathematical
calculations. Ability to operate standard office equipment including computers, calculators, printers
and copiers.
The above statements are intended to describe the general nature and level of work being performed by
individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties,
and skills required of personnel so classified in this position.
Page 2 Updated 01/29/2021
_ic
Prepared by Enka Kubly, Neighborhood Services Coordinator, 410 E. Washington Street., Iowa City, IA 52240 (319) 3565121
Resolution Number. 21-31
Resolution amending the AFSCME pay plan by adding the position
Housing Receptionist to grade 2.
Whereas, Resolution No. 20-81 adopted by the City Council on March 24, 2020, authorized
budgeted positions in the Neighborhood Services Division of the Neighborhood and
Development Services Department for Fiscal Year 2021, which included the newly created
position of Housing Receptionist; and
Whereas, Resolution No. 17-14, adopted by the City Council on January 2, 2017 established a
classification and compensation plan for AFSCME employees; and
Whereas, the duties, responsibilities, and requirements of the Housing Receptionist position
have been evaluated and grade 2 of the AFSCME pay plan has been determined to be the
appropriate classification.
Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
The AFSCME pay plan be amended by adding the position Housing Receptionist to grade 2
Passed and approved this 16th day of February 20 21
Mayo
p ved by
Attest:
C ty Clerk U City Attorney's Office
(Eric Goers - 02/09/2021)
It was moved by Bergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS:
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.d.
CITY OE IOWA CITY
www.icgov.org
February 16, 2021
Resolution approving the final plat of South Gilbert Commercial
Development, Iowa City, Iowa. (SUB20-0003)
INA I_Ta:I M I MUTI&V
Description
Staff Report
Final Plat
Resolution
STAFF REPORT
To: City Council Prepared by: Anne Russett, Senior Planner
Item: SUB20-0003 Date: February 8, 2021
South Gilbert Commercial Development
GENERAL INFORMATION:
Applicant: Adam Brantman
The Governor Group, LLC
2000 James Street
Suite 111
Coralville, IA 52241
Contact Person:
Property Owner:
Requested Action:
Purpose:
Location:
Location Map:
Size:
Existing Land Use and Zoning:
Mike Welch
Axiom Consultants
mwelch(a)axiom-con.com
Next Level One Real Estate, LLC
Approval of final plat
Create two lots for commercial development
South of Southgate Ave between S. Gilbert St. and
the Crandic Railroad.
7.06 acres
Vacant, New commercial building/Commercial;
Intensive Commercial (CI -1)
Surrounding Land Use and Zoning
Comprehensive Plan:
Neighborhood Open Space District
File Date:
60 Day Limitation Period:
BACKGROUND INFORMATION:
K
North: Commercial; Community Commercial (CC -2)
Vacant; Intensive Commercial (CI -1)
South: Vacant; Interim Development Multi -Family
Residential (ID -RM)
Park; Neighborhood Public (P-1)
East: Vacant & Commercial; Intensive Commercial
(CI -1)
Residential; High Density Single -Family
Residential with a Planned Development
Overlay (OPD RS -12)
West: Commercial; Intensive Commercial (CI -1)
South District Plan, Commercial
S1
September 10, 2020
The applicant waived the 60 -day limitation period.
The applicant, Axiom Consultants, submitted a final plat on behalf of the owner for a 2 -lot, 7.06 -
acre subdivision located south of Southgate Avenue between S. Gilbert Street and the CRANDIC
Railroad. The new lots will contain one existing building located on Lot 1 and allow for
construction of a new commercial development on Lot 2.
On September 5, 2019, the City Council approved the preliminary plat and the preliminary
sensitive areas development plan. The sensitive areas development plan was necessary due to
the presence of wetlands. The approved preliminary sensitive areas development plan identifies
the location of the wetlands and the associated buffer, which overlaps with the storm water
management area. This is allowed by the Municipal Code as long as the storm water detention
facilities are designed and constructed to minimize their impact on the protected sensitive
features.
ANALYSIS -
The final plat the South Gilbert Commercial Development subdivision is in general compliance
with the approved preliminary plat and subdivision regulations. Legal papers and construction
drawings are currently being reviewed by staff. It is anticipated that these documents will be
approved prior to the February 16, 2021 Council meeting.
Zoning:
The subject property is zoned Intensive Commercial (CI -1) and is appropriate for businesses that
include: outdoor display and storage of merchandise, repair and sales of large equipment or motor
vehicles, outdoor commercial amusement and recreational activities or activities/operations
conducted in buildings or structures not completely enclosed, eating establishments, office uses,
and retail uses. The CI -1 zone does not allow for any residential uses aside from assisted group
living uses allowed through a special exception.
There is an emphasis on substantial buffering between CI -1 zones and any neighboring
residential zones. The only residential zone nearby is across the CRANDIC Railroad to the east.
The railroad and woodland will buffer the residential area from these more intensive uses allowed
PCD\Staff Reports\staff report - final.docx
3
in the CI -1 zone.
Compliance with the Comprehensive Plan:
The subject property is located in the South District, and both the Future Land Use Map of the
Comprehensive Plan and the South District Plan identify the subject property as Commercial. This
property is located in the South Gilbert Street Commercial Corridor and has been zoned Intensive
Commercial for years but remained vacant. The South District Plan calls for development of this
corridor, specifically along Southgate Avenue, with a focus on creating a more attractive, well
landscaped entrance to the City. The plan also calls for development of this area as the Riverfront
Crossings District to the north redevelops and new residential development occurs to the south.
Subdivision Design:
The proposed 2 -lot subdivision design allows for access to Lot 1 off Southgate Avenue with a
building fronting Southgate Avenue. Lot 2 has frontage along both S. Gilbert Street and Southgate
Avenue, but access to the site is only allowed from Southgate Avenue. Outlot A will serve as the
storm water management and conservation easement area. This area will provide storm water
detention for both Lot 1 and Lot 2 and also act as the wetland buffer area for the wetlands on the
south side of the property at the intersection of S. Gilbert Street and the CRANDIC Railroad.
Infrastructure Fees:
At the time of final plat approval, the applicant will be required to pay $456.75 per acre for water
main extension fees. Payment of these fees are addressed in the legal papers.
NEXT STEPS:
Upon approval of the proposed final plat, the applicant will submit a final sensitive areas
development plan. This plan is reviewed administratively by staff. Once the final plat and final
sensitive areas development plan have been approved, the applicant can apply for any necessary
building permits.
STAFF RECOMMENDATION:
Staff recommends approval of SUB20-0003, the final plat of the South Gilbert Commercial
Development, a 2 -lot, 7.06 -acre commercial subdivision located south of Southgate Avenue
between S. Gilbert Street and the CRANDIC Railroad subject to approval of construction drawings
and legal papers by the City Engineer and City Attorney.
ATTACHMENTS:
1. Final plat
Approved by:
Danielle Sitzman, AICP, Development Services Coordinator
Department of Neighborhood and Development Services
PCD\Staff Reports\staff report - final.docx
FINAL PLAT
SOUTH GILBERT COMMERCIAL DEVELOPMENT
IOWA CITY, JOHNSON COUNTY, IOWA
�30'f30'
60' OW
i
OUTLOT B DETAIL
N01° 13' 11"W
10.00'
o �
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NOTES:
1. LOT 1 AND LOT 2 SHALL HAVE A 30' SHARED ACCESS EASEMENT CENTERED ON THE LOT LINE.
2. LOT 1 AND LOT 2 SHALL HAVE NO ACCESS ALLOWED FROM SOUTH GILBERT STREET.
3. NOTES ON THIS PLAT ARE NOT INTENDED TO CREATE ANY VESTED PRIVATE INTEREST IN ANY STATED
USE RESTRICTION OR COVENANT OR CREATE ANY THIRD PARTY BENEFICIARIES TO ANY NOTED USE
RESTRICTION OR COVENANT.
OUTLOT SIZE (SF) INTENDED USE
A 79,099 STORM WATER MANAGEMENT & CONSERVATION EASEMENT
B 100 MAILBOX CLUSTER OUTLOT
LFGAL RIFSCRIPTION
THAT PART OF THE NORTHWEST QUARTER (NW %) LYING SOUTH OF SOUTHGATE AVENUE, EAST OF SOUTH
GILBERT STREET AND WEST OF THE CHICAGO, ROCK ISLAND AND PACIFIC RAILWAY IN SECTION 22, AND ALL OF
AUDITOR'S PARCEL 2015045 AS RECORDED IN BOOK 59 PAGE 247 OF THE JOHNSON COUNTY RECORDER'S
OFFICE, ALL IN TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., CITY OF IOWA CITY, JOHNSON COUNTY,
IOWA DESCRIBED AS:
COMMENCING AT THE NORTHWEST CORNER OF LOT 1 OF KENNEDY'S WATERFRONT ADDITION -PART FOUR, AS
RECORDED IN BOOK 51 PAGE 237 OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE ALONG THE EAST
RIGHT OF WAY LINE OF SOUTH GILBERT STREET 190.84 FEET ON A 5066.16 FOOT RADIUS CURVE CONCAVE EAST
(CHORD BEARING S03°44'54"E, 190.83 FEET) TO THE SOUTH LINE OF SOUTHGATE AVENUE AND THE POINT OF
BEGINNING; THENCE CONTINUING ALONG SAID EAST RIGHT AWAY LINE 888.01 FEET ON A 5066.16 FOOT RADIUS
CURVE CONCAVE EAST (CHORD BEARING S09°51'03"E, 886.87 FEET) TO THE NORTH LINE OF SAID CHICAGO, ROCK
ISLAND AND PACIFIC RAILWAY; THENCE ALONG SAID NORTH LINE 156.91 FEET ON A 1879.38 FOOT RADIUS
CURVE CONCAVE WEST (CHORD BEARING N30°18'05"E, 156.86 FEET); THENCE ALONG SAID NORTH LINE 256.54
FEET ON A 34997.23 FOOT RADIUS CURVE CONCAVE WEST (CHORD BEARING N30°14'58"E, 256.54 FEET); THENCE
ALONG SAID NORTH LINE 603.16 FEET ON A 1879.86 FOOT RADIUS CURVE CONCAVE WEST (CHORD BEARING
N24°40'50"E, 600.57 FEET) TO THE SOUTH RIGHT OF WAY LINE OF SOUTHGATE AVENUE; THENCE ALONG SAID
SOUTH RIGHT OF WAY LINE S88046'49"W, 596.39 FEET; THENCE 24.51 FEET ON A 15.00FOOT RADIUS CURVE
CONCAVE SOUTHEAST (CHORD BEARING S41°58'32"W, 21.87 FEET) TO POINT OF BEGINNING.
DESCRIBED PARCEL CONTAINS 7.06 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF
RECORD.
Ln
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FOR RECORDER'S USE ONLY
RECORDER'S INDEX
COUNTY: JOHNSON
SECTION: 22-79-6
QUARTER SECTION: NW1/4
CITY: IOWA CITY
SUBDIVISION: NA
BLOCK: NA
LOT(S): GOVERNMENT LOTS 1 & 2
PROJECT LOCATION MAP
CURVE TABLE
CURVE #
3RDST
RADIUS
of
CHORD DIR.
CHORD LEN.
Cl
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2°09'30"
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190.83
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886.87
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1879.38
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CURVE TABLE
CURVE #
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Cl
190.84
5066.16
2°09'30"
S03° 44' 54"E
190.83
C2
888.01
5066.16
10°02'35"
S09° 51' 03"E
886.87
C3
156.91
1879.38
4°47'01"
N30° 18'05"E
156.86
C4
256.54
34997.23
0°25'12"
N30° 14' 58"E
256.54
C5
603.16
1879.86
18°23'00"
N24° 40' 50"E
600.57
C6
24.51
15.00
93°36'35"
S41° 58'32"W
21.87
C7
453.06
5066.16
5°07'26"
N07° 23'28"W
452.91
C8
453.06
5066.16
5°07'26"
N07° 23'28"W
452.91
C9
68.45
5066.16
0°46'27"
S10° 20'25"E
68.45
C10
366.50
5066.16
4°08'42"
S12° 47' 59"E
366.42
C11
154.88
1879.86
4°43'14"
S31° 30'43"W
154.83
C12
448.28
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13°39'47"
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_ . _ - • 5/8" REBAR
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POINT OF COMMENCEMENT _ - - • 5/8" REBAR
NW CORNER LOT 1 - -
KENNEDY'S WATERFRONT ADDITION - PART 4
' Jan 13, 2021 - 8:45am S:
■
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5/8" REBAR
PROPERTY OWNER:
SET 5/8" 0 REBAR OPC 19828
x
SET CUT X
•
FOUND PROPERTY CORNER -AS LABELED
BPC
BLACK PLASTIC CAP
YPC
YELLOW PLASTIC CAP
BOUNDARY/PROPERTY LINE
APPLICANT'S ATTORNEY:
EXISTING PROPERTY LINE
AMANDA D'AMICO
EXISTING EASEMENT
MICHAEL J. WELCH, PE
EASEMENT
(R)
PREVIOUSLY RECORDED AS
PROPERTY OWNER:
APPLICANT:
NEXT LEVEL REAL ESTATE, LLC
ADAM BRANTMAN
2000 JAMES STREET
THE GOVERNOR GROUP, LLC
SUITE 111
2000 JAMES STREET
CORALVILLE, IA 52241
SUITE 111
CORALVILLE, IA 52241
APPLICANT'S ATTORNEY:
PREPARED BY:
AXIOM CONSULTANTS, LLC
AMANDA D'AMICO
SIMMONS PERRINE
MICHAEL J. WELCH, PE
MOYER BERGMAN, PLC
60 E. COURT STREET
115 3RD STREET SE
UNIT 3
SUITE 1200
IOWA CITY, IOWA 52240
CEDAR RAPIDS, IA 52401
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Join 'oun y Iowa
KiM Painter County Recorder
EIK 6184PG201-241
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STATE OF IOWA
JOHNSON COUNTY
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
1, Kellie K. Fruebling, City Clerk of Iowa City, Iowa, do hereby certify that the Resolution attached hereto is
a true and correct copy of Resolution No.21-32, which was passed by the City Council of Iowa City, Iowa,
at a regular meeting held on the 16th day of February 2020, all as the same appears of record in my office.
Also attached are the final legal documents for South Gilbert Commercial Development, Iowa City,
Iowa.
Dated at Iowa City, Iowa, this 7z:P day of 1-y 2021,
1 J
Kell --rue hling
City Clerk 14
lyes subdivision
Prepared by: Joshua Engelbrecht, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (SUB20-0003)
Resolution No. 21-32
Resolution Approving Final Plat of
South Gilbert Commercial Development, Iowa City, Iowa.
Whereas, the owner, Next Level One Real Estate, LLC, filed with the City Clerk the final plat of
South Gilbert Commercial Development subdivision, Iowa City, Iowa, Johnson County, Iowa; and
Whereas, said subdivision in located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
THAT PART OF THE NORTHWEST QUARTER (NW '/4) LYING SOUTH OF SOUTHGATE
AVENUE, EAST OF SOUTH GILBERT STREET AND WEST OF THE CHICAGO, ROCK
ISLAND AND PACIFIC RAILWAY IN SECTION 22, AND ALL OF AUDITOR'S PARCEL 2015045
AS RECORDED IN BOOK 59 PAGE 247 OF THE JOHNSON COUNTY RECORDER'S OFFICE,
ALL IN TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., CITY OF IOWA CITY,
JOHNSON COUNTY, IOWA DESCRIBED AS:
COMMENCING AT THE NORTHWEST CORNER OF LOT 1 OF KENNEDY'S WATERFRONT
ADDITION - PART FOUR, AS RECORDED IN BOOK 51 PAGE 237 OF THE JOHNSON
COUNTY RECORDER'S OFFICE; THENCE ALONG THE EAST RIGHT OF WAY LINE OF
SOUTH GILBERT STREET 174.87 FEET ON A 5066.16 FOOT RADIUS CURVE CONCAVE
EAST (CHORD BEARING S03°39'29"E, 174.86 FEET) TO THE SOUTH LINE OF SOUTHGATE
AVENUE AND THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID EAST
RIGHT AWAY LINE 903.98 FEET ON A 5066.16 FOOT RADIUS CURVE CONCAVE EAST
(CHORD BEARING S09°45'38"E, 902.78 FEET) TO THE NORTH LINE OF SAID CHICAGO,
ROCK ISLAND AND PACIFIC RAILWAY; THENCE ALONG SAID NORTH LINE 156.91 FEET
ON A 1879.38 FOOT RADIUS CURVE CONCAVE WEST (CHORD BEARING N30°18'05"E,
156.86 FEET); THENCE ALONG SAID NORTH LINE 256.54 FEET ON A 34997.23 FOOT
RADIUS CURVE CONCAVE WEST (CHORD BEARING N30°14'58"E, 256.54 FEET); THENCE
ALONG SAID NORTH LINE 603.16 FEET ON A 1879.86 FOOT RADIUS CURVE CONCAVE
WEST (CHORD BEARING N24°40'50"E, 600.57 FEET) TO THE SOUTH RIGHT OF WAY LINE
OF SOUTHGATE AVENUE; THENCE ALONG SAID SOUTH RIGHT OF WAY LINE
S88046'49"W, 612.34 TO POINT OF BEGINNING. DESCRIBED PARCEL CONTAINS 7.06
ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD.
Whereas, the Neighborhood and Development Services Department and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
Whereas, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2021) and all other state and local requirements.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
Resolution No. 21-32
Page 2
2. The City accepts the dedication of easements as provided by law.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to certify a copy of this resolution, which shall be affixed to the final
plat after passage and approval by law. The City Clerk shall record the legal documents
and the plat at the office of the County Recorder of Johnson County, Iowa at the expense
of the owner.
Passed and approved this 16th day of
tX ;'
Attest: Y V L2 (ri. f,
City Clerk
20 21
City Attorney's Office
(Sara Greenwood Hektoen — 02109/2021)
It was moved by aergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.e.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution authorizing the acquisition of property interests necessary for
construction of the Dill Street Water Main Replacement Project.
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding will be via the Dill Street Water Main Replacement Project, Account
#W3222
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Exhibit "A"
Executive Summary:
Preliminary design for the Dill Street Water Main Replacement Project has been completed,
including identification of temporary construction easements needed for completion of the project
within the project corridor.
Background /Analysis:
The Project includes approximately 1,200 linear feet of water main replacement; 800 linear feet of
sidewalk infill; Americans with Disabilities Act (ADA) compliant curb ramps at the Rider
Street/Teeters Court intersection and Black Springs Circle/Dill Street/Rider Street intersection
(Black Springs Circle Park); and other associated appurtenances to construct new water main and
sidewalks (e.g. driveway adjustments, fittings, valves).
The proposed sidewalk infill has been identified for bicycle and pedestrian connectivity, and the
proposed water main replacement is along a water main segment with a history of breaks. The
existing mains are six-inch cast iron pipes from the 1920s, 1930s, and 1950s.
Temporary construction easements are needed for the construction of the project. Throughout
the project, trenchless installation methods will be used to minimize disturbances to roads,
sidewalks, trees, and other surface features. Despite this, the project will disturb portions of the
right-of-way and temporary construction easement areas during the installation and restoration of
curb ramps, driveways, sidewalks, water main, and water services. The areas disturbed by
construction will be restored with pavement or seeding.
ATTACHMENTS:
Description
Resolution
Exhibit "A"
-7. e
Prepared by. Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240319-356-5144
Resolution No. 21-33
Resolution authorizing the acquisition of property interests necessary
for construction of the Dill Street Water Main Replacement Project.
Whereas, the City of Iowa City desires to construct the Dill Street Water Main Replacement Project
("Project') which includes water main replacement, sidewalk infill, and the associated
appurtenances with those two improvements; and
Whereas, the City Council has determined that construction of the Project is a valid public purpose
under State and Federal law, and has further determined that acquisition of certain property rights
is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the Dill Street Water Main Replacement Project,
Account #W3222.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit -claim deed, and/or easement for the construction of the Dill Street Water Main
Replacement Project ("Project') which Project constitutes a public improvement under Iowa
law. The City Council further finds that acquisition of said property rights is necessary to
carry out the functions of the Project, and that such Project constitutes a valid public purpose
under state and federal law.
2. The City Council hereby approves the site location of this public improvement project, as
shown in the attached Exhibit "A", attached hereto and incorporated herein by this
reference.
3. The City Manager or designee is hereby authorized and directed to negotiate the purchase
of property rights by warranty deed, quit -claim deed and/or easement for the construction,
operation and maintenance of the Project. The City Manager or designee is authorized to
sign purchase agreements for the purchase of property and/or easements, and offers to
purchase property and/or easements.
4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the property
for the established fair market value.
5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
6. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Resolution No. 21-33
Page 2
Passed and approved this 16th day of February 2021
Attest:
ity Clerk
z� � -- �- L:?= �
May
p oved by
/tl1/ 4 0 z
City Attorney's Office - 02/11/2021
It was moved by Bergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Dill Street Water Main Replacement
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Item Number: 7.f.
1 CITY OF IOWA CITY
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution authorizing the acquisition of property interests necessary for
construction of the Highway 6 Trail — Fairmeadows Boulevard to Heinz Road
Project [TAP -U-3715(670) - -81-52].
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding will be via the Hwy 6 Trail — Fairmeadows to Heinz Project, Account
#R4376
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Exhibit "A"
Executive Summary:
Preliminary design for the Highway 6 Trail — Fairmeadows Boulevard to Heinz Road Project has
been completed, including identification of permanent and temporary construction easements
required within the project corridor for construction of the new trail segment.
Background /Analysis:
The Project includes approximately 0.8 miles of ten -foot wide multi -use trail, Americans with
Disabilities Act (ADA) compliant curb ramps at its intersections with roadways and facility
entrances, and signalization at certain intersections with roadways. The proposed trail segment is
a prioritized in -fill section and has been identified as a priority for bicycle and pedestrian
connectivity. This trail segment addresses a gap in the City's side path network due to high
speeds and volume of vehicular traffic on Highway 6.
The permanent and temporary construction easements are needed for the construction of the
project as well as maintenance and repair of the trail.
ATTACHMENTS:
Description
Resolution
Exhibit "A"
Prepared by. Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240319-356,5144 . t
Resolution No. 21-34
Resolution authorizing the acquisition of property interests necessary
for construction of the Highway 6 Trail — Fairmeadows Boulevard to
Heinz Road Project [TAP -U-3715(670) - -81-52].
Whereas, the City of Iowa City desires to construct the Highway 6 Trail - Fairmeadows Boulevard
to Heinz Road Project ("Project") which includes approximately 0.8 miles of ten -foot wide multiuse
trail, Americans with Disabilities Act (ADA) compliant curb ramps at its intersections with roadways
and facility entrances, and signalization at its intersections with roadways and facility entrances;
and
Whereas, the City Council has determined that construction of the Project is a valid public purpose
under State and Federal law, and has further determined that acquisition of certain property rights
is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the Hwy 6 Trail - Fairmeadows to Heinz Project,
Account Number R4376.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit -claim deed, and/or easement for the construction of the Highway 6 Trail -
Fairmeadows Boulevard to Heinz Road Project ("Project") which Project constitutes a public
improvement under Iowa law. The City Council further finds that acquisition of said property
rights is necessary to carry out the functions of the Project, and that such Project constitutes
a valid public purpose under state and federal law.
2. The City Council hereby approves the site location of this public improvement project, as
shown in the attached Exhibit "A", attached hereto and incorporated herein by this
reference.
3. The City Manager or designee is hereby authorized and directed to negotiate the purchase
of property rights by warranty deed, quit -claim deed and/or easement for the construction,
operation and maintenance of the Project. The City Manager or designee is authorized to
sign purchase agreements for the purchase of property and/or easements, and offers to
purchase property and/or easements.
4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the property
for the established fair market value.
5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
Resolution No. 21-34
Page 2
6. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Passed and approved this 16th day of February 2021
I '.fid
Mayor
ted by
Attest: 1 •�
Ci Clerk City Attorney's Office - 02/08/2021
It was moved by sergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
F1
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Highway 6 Trail - Fairmeadows Boulevard to Heinz Road
ry
W
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90
Trail Alignment
ELL
Item Number: 7.g.
1 CITY OF IOWA CITY
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution authorizing the Mayor to sign and City Clerk to attest the
Transportation Alternatives Program (TAP) funding agreement for the Iowa
Department of Transportation (DOT) for the Highway 6 Trail — Fairmeadows
Boulevard to Heinz Road Project, including a commitment to be responsible
for maintenance of the trail for a minimum of 20 years following project
completion.
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding will be via the Hwy 6 Trail — Fairmeadows to Heinz Project, Account
#R4376
Recommendations: Staff: Approval
Commission: N/A
Attachments: DOT Funding Agreement
Resolution
Executive Summary:
This item approves the TAP funding agreement from the DOT for the Highway 6 Trail —
Fairmeadows Boulevard to Heinz Road Project, and also establishes the City of Iowa City as
responsible for maintenance of the trail for a minimum of 20 years following project completion.
Background /Analysis:
The Project includes approximately 0.8 miles of ten -foot wide multi -use trail, Americans with
Disabilities Act (ADA) compliant curb ramps at its intersections with roadways and facility
entrances, and signalization at certain intersections with roadways. The proposed trail segment is
a prioritized in -fill section and has been identified as a priority for bicycle and pedestrian
connectivity. This trail segment addresses a gap in the City's side path network due to high
speeds and volume of vehicular traffic on Highway 6.
The City has applied for TAP assistance to provide funding for the Highway 6 Trail —
Fairmeadows Boulevard to Heinz Road Project. The TAP funding is conditional on the assurance
that the City of I owa City will maintaining the trail for a minimum of 20 years.
ATTACHMENTS:
Description
DOT Funding Agreement
Resolution
Prepared by: Joe Welter, Public Woks, 410 East Washington Sheet, Iowa city, Iowa 52240319-356-5144
Resolution No. 21-35
Resolution authorizing the Mayor to sign and City Clerk to attest the
Transportation Alternatives Program (TAP) funding agreement with the
Iowa Department of Transportation (DOT) for the Highway 6 Trail —
Fairmeadows Boulevard to Heinz Road Project, including a commitment
to be responsible for maintenance of the trail for a minimum of 20 years
following project completion.
Whereas, the City of Iowa City desires to construct the Highway 6 Trail - Fairmeadows Boulevard
to Heinz Road Project ("Project') which includes approximately 0.8 miles of ten -foot wide multiuse
trail, Americans with Disabilities Act (ADA) compliant curb ramps at its intersections with roadways
and facility entrances, and signalization at its intersections with roadways & facility entrances; and
Whereas, the City of Iowa City has applied for TAP assistance to provide funding for the Project;
and
Whereas, the City of Iowa City wishes to accept DOT funding for said project and enter into the
funding agreement with the DOT that includes the requirement that the City maintain the trail for a
minimum of 20 years; and
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The Mayor is authorized to sign and the City Clerk to attest the Transportation Alternatives Program
(TAP) funding agreement with the Iowa Department of Transportation (DOT) for the Highway 6 Trail
- Fairmeadows Boulevard to Heinz Road Project
Passed and approved this— y;h day of February , 2021
1
Attest: Y Iferf iiy
Mayor
p o ed by n
City Attorney's O�//ffJ�tce - 02!11!2021
It was moved by sergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
M
x
X
X
X
X
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
E
IOWA DEPARTMENT OF TRANSPORTATION
Federal -Aid Agreement for a
Iowa's Transportation Alternatives Program (Iowa's TAP) Project
Subrecipient: City of Iowa City
Subrecipient DUNS Number: jJ82621940
Project Number(s): TAP -U-3715(670)-81-52
Iowa DOT Agreement Number: 21 -TAP -158
This agreement, made as of the date of the last party s signature below, is between City of Iowa City
(hereinafter referred to as Subrecipient) and the Iowa Department of Transportation, the federal pass-
through entity (hereinafter referred to as the Department). Iowa Code Sections 306A.7 and 307.44
provide for the Subrecipient and the Department to enter into agreements with each other for the
purpose of financing transportation improvement projects in Iowa with federal funds. Federal
regulations require federal funds to be administered by the Department. The federal -aid highway funds
included in this agreement are jointly implemented by the Federal Highway Administration (FHWA) and
the Department.
The Subrecipient has received federal funding through the Iowa's Transportation Alternatives Program
(Iowa's TAP), which is funded by the Transportation Alternatives Program (TAP), as described in Section
1103 and 1122 of the Moving Ahead for Progress in the 211t Century (MAP -21), Public Law 112-141,
which are hereinafter referred to as TAP funds. The Catalog of Federal Domestic Assistance (CFDA)
number and title for this funding is 20.205 Highway Planning and Construction.
The Subrecipient has received federal funding through the Iowa's Transportation Alternatives Program
(Iowa's TAP), which is funded by the Transportation Alternatives Set-aside of the Surface Transportation
Block Grant Program (TA Set-aside), as codified in Section 133(h) of Title 23, United States Code (U.S.C.),
which are hereinafter referred to as TA Set-aside funds. The Catalog of Federal Domestic Assistance
(CFDA) number and title for this funding is 20.205 Highway Planning and Construction.
The Subrecipient has received federal funding through the Iowa's Transportation Alternatives Program
(Iowa's TAP), which is funded by the Surface Transportation Block Grant Program (STBG), as codified in
Section 133 of Title 23, United States Code (U.S.C.), which are hereinafter referred to as STBG funds.
The Catalog of Federal Domestic Assistance (CFDA) number and title for this funding is 20.205 Highway
Planning and Construction.
The Subrecipient has received federal funding through the Surface Transportation Block Grant Program
(STBG), as codified in Section 133 of Title 23, United States Code (U.S.C.), which are hereinafter referred
to as STBG funds. The Catalog of Federal Domestic Assistance (CFDA) number and title for this funding is
20.205 Highway Planning and Construction.
1
Pursuant to the terms of this agreement, applicable statutes, and administrative rules, the Department
agrees to provide the funding named above to the Subrecipient for the authorized and approved costs
for eligible items associated with the project.
Under this agreement, the parties further agree as follows:
1. The Subrecipient shall be responsible for carrying out the provisions of this agreement.
2. All notices required under this agreement shall be made in writing to the appropriate contact
person. The Department's contact person shall be Jared Smith, Systems Planning Bureau, 800
Lincoln Way, Ames, Iowa 50010, 515-239-1713. The Subrecipient's contact person shall be Joe
Welter, City of Iowa City, 319-356-5144.
3. The Subrecipient shall be responsible for the development and completion of the following
described project:
In the city of Iowa City, on Hwy 6 trail, from Fairmeadows Blvd east to Heinz Road
4. The Subrecipient shall receive reimbursement for costs of authorized and approved eligible project
activities under the Iowa's TAP program from TAP funds. The portion of the project costs
reimbursed with TAP funds shall be limited to a maximum of either 80 percent of eligible costs (other
than those reimbursed with other federal funds) or the amount listed ($438,000) in the [insert name
of RPA or MPO] current Transportation Improvement Program (TIP) and approved in the current
Statewide Transportation Improvement Program (STIP), whichever is less. Eligible project activities
will be as described in Sections 1103 and 1122 of the Moving Ahead for Progress in the 21st Century
(MAP -21), Public Law 112-141, and determined by the Department to be eligible.
5. Eligible project costs in excess of the amount reimbursed by the Department above will be
considered the local contribution and may include cash, non-cash or approved state fund
contributions, subject to Department approval. The local contribution must equal a minimum of 20
percent of eligible project costs. The subrecipient shall certify to the Department the value of any
non-cash contribution to the project prior to it being incurred and in accordance with the procedures
outlined in the applicable Instructional Memorandum to Local Public Agencies (I.M.$). The
Department retains the sole authority to determine the eligibility and value of the Subrecipient's
non-cash contribution for the purposes of this agreement. If the Subrecipient's total cash and non-
cash contribution is determined by the Department to be less than that required by this agreement,
the Subrecipient shall increase its cash contribution or the grant amount associated with this project
shall be reduced accordingly.
6. The Subrecipient must have let the contract or have construction started within two years of October
1, 2021. If the Subrecipient does not do this, they will be in default for which the Department can revoke funding
commitments. The Department may approve extensions of this agreement for periods up to six
months upon receipt of a written request from the Subrecipient at least sixty (60) days prior to the
2
deadline. The Subrecipient shall follow policies and procedures allowed by Iowa Code and in
consultation with the Department when procuring property and services and with respect to the use,
management and disposal of equipment acquired under this award. If the Subrecipient fails to
perform any obligation under this agreement, the Department shall have the right, after first giving
thirty (30) days written notice to the Subrecipient by certified mail return receipt requested, to
declare any part or all of this agreement in default. The Subrecipient shall have thirty (30) days from
date of mailing of the notice to cure the default. If the Recipient cures the default, the Subrecipient
shall notify Department no later than five (5) days after cure or before the end of said thirty (30) day
period given to cure the default. The Department may thereafter determine whether the default
has, in fact, been cured, or whether the Subrecipient remains in default.
7. This agreement may be declared to be in default by the Department if the Department determines
that the Subrecipient's application for funding contained inaccuracies, omissions, errors or
misrepresentations; or if the Department determines that the project is not developed as described
in the application and according to the requirements of this agreement.
8. In the event a default is not cured the Department may do any of the following: a) revoke funding
commitments of funds loaned or granted by this agreement; b) seek repayment of funds loaned or
granted by this agreement; or c) revoke funding commitments of funds loaned or granted by this
agreement and also seek repayment of funds loaned or granted by this agreement. By signing this
agreement the Subrecipient agrees to repay said funding if they are found to be in default.
Repayment methods may include cash repayment, installment repayments with negotiable interest
rates, or other methods as approved by the Department.
9. The Subrecipient shall comply with Exhibit 1, General Agreement Provisions for use of Federal
Highway Funds on Non -primary Highways, which is attached hereto and by this reference is
incorporated into this agreement.
10. The Subrecipient shall maintain, or cause to be maintained for the intended public use, the
improvement for twenty (20) years from the completion date in a manner acceptable to the
Department.
11. This agreement is not assignable without the prior written consent of the Department.
12. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this
agreement shall remain in effect.
13. It is the intent of both parties that no third -party beneficiaries be created by this agreement.
14. This agreement shall be executed and delivered in two or more copies, each of which so executed
and delivered shall be deemed to be an original and shall constitute but one and the same
agreement.
15. This agreement and the attached exhibit constitute the entire agreement between the Department
and the Subrecipient concerning this project. Representations made before the signing of this
agreement are not binding, and neither party has relied upon conflicting representations in entering
W
into this agreement. Any change or alteration to the terms of this agreement shall be made in the
form of an addendum to this agreement. The addendum shall become effective only upon written
approval of the Department and the Subrecipient.
rd
IN WITNESS WHEREOF, each of the parties hereto has executed this agreement as of the date shown
opposite its signature below.
SUBRECIPIENT: City of City of Iowa City
By: Date C-1,( 0 DA
Title: Mavor
CERTIFICATION:
11 e 1- • 1--l-We 14i certify that I am the Clerk of the city, and that
(Name of City Clerk) J
who signed said Agreement for and on behalf of
(Name of Mayor/Signet.Above)
the city was duly authorized to execute the same by virtue of a formal resolution duly passed
and adopted by the city, on the LiLclay of
j
Signed: I '( I 1"A U. L—
T-
City Clerk of Iowa City, Iowa,
IOWA DEPARTMENT OF TRANSPORTATION
Planning, Programming and Modal Division
800 Lincoln Way, Ames, Iowa 50010
Tel. 515-239-1664
By;
Cra' M kley
r
+Q'r
Svst Cris Planning
Syst Cris Planning Bureau
EXHIBIT 1
General Agreement Provisions for use of Federal Highway Funds on Non -primary Projects
Unless otherwise specified in this agreement, the Subrecipient shall be responsible for the following:
1. General Requirements.
a. The Subrecipient shall take the necessary actions to comply with applicable state and federal
laws and regulations. To assist the Subrecipient, the Department has provided guidance in the
Federal -aid Project Development Guide (Guide) and the Instructional Memorandums to Local
Public Agencies (I.M.$) that are referenced by the Guide. Both are available on-line at:
**********.iowadot.gov/local_systems/publications/im/lpa_ims.htm. The Subrecipient shall
follow the applicable procedures and guidelines contained in the Guide and I.M.s in effect at the
time project activities are conducted.
b. In accordance with Title VI of the Civil Rights Act of 1964 and associated subsequent
nondiscrimination laws, regulations, and executive orders, the Subrecipient shall not discriminate
against any person on the basis of race, color, national origin, sex, age, or disability. In
accordance with Iowa Code Chapter 216, the Subrecipient shall not discriminate against any
person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national
origin, religion, pregnancy, or disability. The Subrecipient agrees to comply with the
requirements outlined in I.M. 1.070, Title VI and Nondiscrimination Requirements which includes
the requirement to provide a copy of the Subrecipient's Title VI Plan or Agreement and Standard
DOT Title VI Assurances to the Department.
c. The Subrecipient shall comply with the requirements of Title II of the Americans with Disabilities
Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), the associated
Code of Federal Regulations (CFR) that implement these laws, and the guidance provided in I.M.
1.080, ADA Requirements. When bicycle and/or pedestrian facilities are constructed,
reconstructed, or altered, the Subrecipient shall make such facilities compliant with the ADA and
Section 504 following the requirements set forth in Chapter 12A for sidewalks and Chapter 12B
for Bicycle Facilities of the Iowa DOT Design Manual.
d. To the extent allowable by law, the Subrecipient agrees to indemnify, defend, and hold the
Department harmless from any claim, action or liability arising out of the design, construction,
maintenance, placement of traffic control devices, inspection, or use of this project. This
agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's
application review and approval process, plan and construction reviews, and funding
participation.
e. As required by 2 CFR 200.501 "Audit Requirements", a non-federal entity expending $750,000 or
more in federal awards in a year shall have a single or program -specific audit conducted for that
year in accordance with the provision of that part. Auditee responsibilities are addressed in
Subpart F of 2 CFR 200. The federal funds provided by this agreement shall be reported on the
appropriate Schedule of Expenditures of Federal Awards (SEFA) using the Catalog of Federal
3
Domestic Assistance (CFDA) number and title as shown in this agreement. If the Subrecipient will
pay initial project costs and request reimbursement from the Department, the Subrecipient shall
report this project on its SEFA. If the Department will pay initial project costs and then credit
those accounts from which initial costs were paid, the Department will report this project on its
SEFA. In this case, the Subrecipient shall not report this project on its SEFA.
f. The Subrecipient shall supply the Department with all information required by the Federal
Funding Accountability and Transparency Act of 2006 and 2 CFR Part 170.
g. The Subrecipient shall comply with the following Disadvantaged Business Enterprise (DBE)
requirements:
The Subrecipient shall not discriminate on the basis of race, color, national origin, or sex in
the award and performance of any Department -assisted contract or in the administration of
its DBE program or the requirements of 49 CFR Part 26. The Subrecipient shall take all
necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the
award and administration of Department -assisted contracts.
ii. The Subrecipient shall comply with the requirements of I.M. 5.010, DBE Guidelines.
iii. The Department's DBE program, as required by 49 CFR Part 26 and as approved by the
Federal Highway Administration (FHWA), is incorporated by reference in this agreement.
Implementation of this program is a legal obligation and failure to carry out its terms shall be
treated as a violation of this agreement. Upon notification to the Subrecipient of its failure to
carry out its approved program, the Department may impose sanctions as provided for under
Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001
and the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
h. Termination of funds. Notwithstanding anything in this agreement to the contrary, and subject to
the limitations set forth below, the Department shall have the right to terminate this agreement
without penalty and without any advance notice as a result of any of the following: 1) The federal
government, legislature or governor fail in the sole opinion of the Department to appropriate
funds sufficient to allow the Department to either meet its obligations under this agreement or
to operate as required and to fulfill its obligations under this agreement; or 2) If funds are de -
appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or revenues
needed by the Department to make any payment hereunder are insufficient or unavailable for
any other reason as determined by the Department in its sole discretion; or 3) If the
Department's authorization to conduct its business or engage in activities or operations related
to the subject matter of this agreement is withdrawn or materially altered or modified. The
Department shall provide the Subrecipient with written notice of termination pursuant to this
section.
2. Programming and Federal Authorization.
a. The Subrecipient shall be responsible for including the project in the appropriate Regional
Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) Transportation
Improvement Program (TIP). The Subrecipient shall also ensure that the appropriate RPA or
MPO, through their TIP submittal to the Department, includes the project in the Statewide
Transportation Improvement Program (STIP). If the project is not included in the appropriate
fiscal year of the STIP, federal funds cannot be authorized.
b. Before beginning any work for which federal funding reimbursement will be requested, the
Subrecipient shall contact the Department to obtain the procedures necessary to secure FHWA
authorization. The Subrecipient shall submit a written request for FHWA authorization to the
Department. After reviewing the Subrecipient's request, the Department will forward the
request to the FHWA for authorization and obligation of federal funds. The Department will
notify the Subrecipient when FHWA authorization is obtained. The cost of work performed prior
to FHWA authorization will not be reimbursed with federal funds.
c. Upon receiving FHWA authorization, the Subrecipient must show federal aid funding activity to
receive the programmed amount authorized for the project. If there is no funding activity for
nine or more months after the previous activity, the remaining unused programmed amount will
be de -obligated from the project and there will be no further federal aid reimbursement issued
for the project. If the Subrecipient knows in advance that funding activity will not occur for the
nine months, the Contract Administrator needs to be notified to determine if programming of
funds can be adjusted or other options can be explored.
d. Upon receipt of Federal Highway Administration (FHWA) authorization a Federal Award
Identification Number (FAIN) will be assigned to this project by the FHWA based on a
methodology that incorporates identifying information about the federal award such as the
federal funding program code and the federal project number. This FAIN will be used to identify
this project and award on the federal government's listing of financial assistance awards
consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA) at
usaspending.gov.
e. A period of performance for this federal funding award will be established at the time of FHWA
authorization. The start date of the period of performance will be the FHWA authorization date.
The project end date (PED) will be determined according to the methodology in I.M. 1.200,
Federal Funds Management. Costs incurred before the start date or after the PED of the period
of performance will not be eligible for reimbursement.
3. Federal Participation in Work Performed by Subrecipient Employees.
a. If federal reimbursement will be requested for engineering, construction inspection, right-of-way
acquisition or other services provided by employees of the Subrecipient, the Subrecipient shall
follow the procedures in I.M. 3.330, Federal -aid Participation in In -House Services.
8
b. If federal reimbursement will be requested for construction performed by employees of the
Subrecipient, the Subrecipient shall follow the procedures in I.M. 6.010, Federal -aid Construction
by Local Agency Forces.
C. If the Subrecipient desires to claim indirect costs associated with work performed by its
employees, the Subrecipient shall prepare and submit to the Department an indirect cost rate
proposal and related documentation in accordance with the requirements of 2 CFR 200. Before
incurring any indirect costs, such indirect cost proposal shall be certified by the FHWA or the
federal agency providing the largest amount of federal funds to the Subrecipient. If approved,
the approved indirect cost rate shall be incorporated by means of an addendum to this
agreement.
4. Design and Consultant Services
a. The Subrecipient shall be responsible for the design of the project, including all necessary plans,
specifications, and estimates (PS&E). The project shall be designed in accordance with the design
guidelines provided or referenced by the Department in the Guide and applicable I.M.s.
b. If the Subrecipient requests federal funds for consultant services, the Subrecipient and the
Consultant shall prepare a contract for consultant services in accordance with 23 CFR Part 172.
These regulations require a qualifications -based selection process. The Subrecipient shall follow
the procedures for selecting and using consultants outlined in I.M. 3.310, Federal -aid
Participation in Consultant Costs.
c. If Preliminary Engineering (PE) work is federally funded, and if right-of-way acquisition or actual
construction of the project is not started by the close of the tenth fiscal year following the fiscal
year in which the federal funds were authorized, the Subrecipient shall repay to the Department
the amount of federal funds reimbursed to the Subrecipient for such PE work. PE includes work
that is part of the development of the PS&E for a construction project. This includes
environmental studies and documents, preliminary design, and final design up through and
including the preparation of bidding documents. PE does not include other activities that are not
intended to lead to a construction project such as planning, conceptual, or feasibility studies.
S. Environmental Requirements and other Agreements or Permits.
a. The Subrecipient shall take the appropriate actions and prepare the necessary documents to
fulfill the FHWA requirements for project environmental studies including historical/cultural
reviews and location approval. The Subrecipient shall complete any mitigation agreed upon in
the FHWA approval document. These procedures are set forth in I.M. 3.020, Concept Statement
Instructions; 4.020, NEPA Class of Action Process; 4.030, Environmental Data Sheet Instructions;
4.110, Threatened and Endangered Species; and 4.120, Cultural Resource Regulations.
b. If farmland is to be acquired, whether for use as project right-of-way or permanent easement,
the Subrecipient shall follow the procedures in I.M. 4.170, Farmland Protection Policy Act.
4
C. The Subrecipient shall obtain project permits and approvals, when necessary, from the Iowa
Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation
Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers,
the Department, or other agencies as required. The Subrecipient shall follow the procedures in
I.M. 4.130, 404 Permit Process; 4.140, Storm Water Permits; 4.150, Iowa DNR Floodplain Permits
and Regulations; 4.160, Asbestos Inspection, Removal and Notification Requirements; and 4.190,
Highway Improvements in the Vicinity of Airports or Heliports.
d. In all contracts entered into by the Subrecipient, and all subcontracts, in connection with this
project that exceed $100,000, the Subrecipient shall comply with the requirements of Section
114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act, and all their
regulations and guidelines. In such contracts, the Subrecipient shall stipulate that any facility to
be utilized in performance of or to benefit from this agreement is not listed on the
Environmental Protection Agency (EPA) List of Violating Facilities or is under consideration to be
listed.
6. Right -of -Way, Railroads and Utilities.
a. The Subrecipient shall acquire the project right-of-way, whether by lease, easement, or fee title,
and shall provide relocation assistance benefits and payments in accordance with the procedures
set forth in I.M. 3.600, Right -of -Way Acquisition, and the Department's Office of Right of Way
Local Public Agency Manual. The Subrecipient shall contact the Department for assistance, as
necessary, to ensure compliance with the required procedures, even if no federal funds are used
for right-of-way activities. The Subrecipient shall obtain environmental concurrence before
acquiring any needed right-of-way. With prior approval, hardship and protective buying is
possible. If the Subrecipient requests federal funding for right-of-way acquisition, the
Subrecipient shall also obtain FHWA authorization before purchasing any needed right-of-way.
b. If the project right-of-way is federally funded and if the actual construction is not undertaken by
the close of the twentieth fiscal year following the fiscal year in which the federal funds were
authorized, the Subrecipient shall repay the amount of federal funds reimbursed for right-of-way
costs to the Department.
c. If a railroad crossing or railroad tracks are within or adjacent to the project limits, the
Subrecipient shall obtain agreements, easements, or permits as needed from the railroad. The
Subrecipient shall follow the procedures in I.M. 3.670, Work on Railroad Right -of -Way, and I.M.
3.680, Federal -aid Projects Involving Railroads.
d. The Subrecipient shall comply with the Policy for Accommodating Utilities on City and County
Federal -aid Highway Right of Way for projects on non -primary federal -aid highways. For projects
connecting to or involving some work inside the right-of-way for a primary highway, the
Subrecipient shall follow the Department's Policy for Accommodating Utilities on Primary Road
System. Certain utility relocation, alteration, adjustment, or removal costs to the Subrecipient for
the project may be eligible for federal funding reimbursement. The Subrecipient should also use
the procedures outlined in I.M. 3.640, Utility Accommodation and Coordination, as a guide to
coordinating with utilities.
10
e. If the Subrecipient desires federal reimbursement for utility costs, it shall submit a request for
FHWA authorization prior to beginning any utility relocation work, in accordance with the
procedures outlined in I.M. 3.650, Federal -aid Participation in Utility Relocations.
7. Construction Contract Procurement.
The following provisions apply only to projects involving physical construction or improvements to
transportation facilities:
a. The project plans, specifications, and cost estimate (PS&E) shall be prepared and certified by a
professional engineer, architect, or landscape architect, as applicable, licensed in the State of
Iowa.
b. For projects let through the Department, the Subrecipient shall be responsible for the following:
Prepare and submit the PS&E and other contract documents to the Department for review
and approval in accordance with I.M. 3.700, Check and Final Plans and I.M. 3.500, Bridge or
Culvert Plans, as applicable.
ii. The contract documents shall use the Department's Standard Specifications for Highway and
Bridge Construction. Prior to their use in the PS&E, specifications developed by the
Subrecipient for individual construction items shall be approved by the Department.
iii. Follow the procedures in I.M. 5.030, Iowa DOT Letting Process, to analyze the bids received,
make a decision to either award a contract to the lowest responsive bidder or reject all bids,
and if a contract is awarded, execute the contract documents and return to the Department.
c. For projects that are let locally by the Subrecipient, the Subrecipient shall follow the procedures
in I.M. 5.120, Local Letting Process, Federal -aid.
d. The Subrecipient shall forward a completed Project Development Certification (Form 730002) to
the Department in accordance with I.M. 5.050, Project Development Certification Instructions.
The project shall not receive FHWA authorization for construction or be advertised for bids until
after the Department has reviewed and approved the Project Development Certification.
e. If the Subrecipient is a city, the Subrecipient shall comply with the public hearing requirements of
the Iowa Code Section 26.12.
f. The Subrecipient shall not provide the contractor with notice to proceed until after receiving
written notice the Department has concurred in the contract award.
8. Construction.
a. A full-time employee of the Subrecipient shall serve as the person in responsible charge of the
construction project. For cities that do not have any full-time employees, the mayor or city clerk
will serve as the person in responsible charge, with assistance from the Department.
11
b. Traffic control devices, signing, or pavement markings installed within the limits of this project
shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per
Iowa Administrative Code 761 Chapter 130. The safety of the general public shall be assured
through the use of proper protective measures and devices such as fences, barricades, signs,
flood lighting, and warning lights as necessary.
c. For projects let through the Department, the project shall be constructed under the
Department's Standard Specifications for Highway and Bridge Construction and the Subrecipient
shall comply with the procedures and responsibilities for materials testing according to the
Department's Materials I.M.s. Available on-line at:
**********.iowadot.gov/erl/current/IM/navigation/nay.htm.
d. For projects let locally, the Subrecipient shall provide materials testing and certifications as
required by the approved specifications.
e. If the Department provides any materials testing services to the Subrecipient, the Department
will bill the Subrecipient for such testing services according to its normal policy as per Materials
I.M. 103, Inspection Services Provided to Counties, Cities, and Other State Agencies.
f. The Subrecipient shall follow the procedures in I.M. 6.000, Construction Inspection, and the
Department's Construction Manual, as applicable, for conducting construction inspection
activities.
9. Reimbursements.
a. After costs have been incurred, the Subrecipient shall submit to the Department periodic
itemized claims for reimbursement for eligible project costs. Requests for reimbursement shall
be made at least every six months but not more than bi-weekly.
b. To ensure proper accounting of costs, reimbursement requests for costs incurred prior to June 30
shall be submitted to the Department by August 1 if possible, but no later than August 15.
c. Reimbursement claims shall include a certification that all eligible project costs, for which
reimbursement is requested, have been reviewed by an official or governing board of the
Subrecipient, are reasonable and proper, have been paid in full, and were completed in
substantial compliance with the terms of this agreement.
d. Reimbursement claims shall be submitted on forms identified by the Department along with all
required supporting documentation. The Department will reimburse the Subrecipient for
properly documented and certified claims for eligible project costs. The Department may
withhold up to 5% of the federal share of construction costs or 5% of the total federal funds
available for the project, whichever is less. Reimbursement will be made either by state warrant
or by crediting other accounts from which payment was initially made. If, upon final audit or
review, the Department determines the Subrecipient has been overpaid, the Subrecipient shall
reimburse the overpaid amount to the Department. After the final audit or review is complete
1E
and after the Subrecipient has provided all required paperwork, the Department will release the
federal funds withheld.
e. The total funds collected by the Subrecipient for this project shall not exceed the total project
costs. The total funds collected shall include any federal or state funds received, any special
assessments made by the Subrecipient (exclusive of any associated interest or penalties)
pursuant to Iowa Code Chapter 384 (cities) or Chapter 311 (counties), proceeds from the sale of
excess right-of-way, and any other revenues generated by the project. The total project costs
shall include all costs that can be directly attributed to the project. In the event that the total
funds collected by the Subrecipient do exceed the total project costs, the Subrecipient shall
either:
L in the case of special assessments, refund to the assessed property owners the excess special
assessments collected (including interest and penalties associated with the amount of the
excess), or
ii. Refund to the Department all funds collected in excess of the total project costs (including
interest and penalties associated with the amount of the excess) within 60 days of the receipt
of any excess funds. In return, the Department will either credit reimbursement billings to
the FHWA or credit the appropriate state fund account in the amount of refunds received
from the Subrecipient.
10. Project Close-out.
a. Within 30 days of completion of construction or other activities authorized by this agreement,
the Subrecipient shall provide written notification to the Department and request a final audit, in
accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out Procedures for
Federal -aid Projects. Failure to comply with the procedures will result in loss of federal funds
remaining to be reimbursed and the repayment of funds already reimbursed. The Subrecipient
may be suspended from receiving federal funds on future projects.
b. For construction projects, the Subrecipient shall provide a certification by a professional
engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating
the construction was completed in substantial compliance with the project plans and
specifications.
c. Final reimbursement of federal funds shall be made only after the Department accepts the
project as complete.
d. The Subrecipient shall maintain all books, documents, papers, accounting records, reports, and
other evidence pertaining to costs incurred for the project. The Subrecipient shall also make
these materials available at all reasonable times for inspection by the Department, FHWA, or any
authorized representatives of the federal government. Copies of these materials shall be
furnished by the Subrecipient if requested. Such documents shall be retained for at least 3 years
from the date of FHWA approval of the final closure document. Upon receipt of FHWA approval
13
of the final closure document, the Department will notify the Subrecipient of the record
retention date.
e. The Subrecipient shall maintain, or cause to be maintained, the completed improvement in a
manner acceptable to the Department and the FHWA.
14
Item Number: 7.h.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an Agreement by and between the City of Iowa City and
Shive Hattery, Inc. of Iowa City, Iowa to provide engineering consultant
services for the Parking Garage Structures.
Prepared By: Joe Welter, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $150,000 available in the Parking Facility Restoration Repair, Account
#T3004
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Attachment
Executive Summary:
This agenda item approves the consultant agreement to provide multi-year engineering services
for the ongoing maintenance and repair activities associated with the six parking garage facilities.
The engineering services will include preliminary design, final design, preparation of a project
manual for bidding, bidding assistance, and construction services.
Background /Analysis:
This agenda item approves the consultant agreement to provide multi-year engineering services
for the ongoing maintenance and repair activities associated with the six parking garage facilities.
The engineering services will include preliminary design, final design, preparation of a project
manual for bidding, bidding assistance, and construction services.
ATTACHMENTS:
Description
Resolution
Agreement
Prepared by: Joe Welter, Engineering Division, 410 East Washington Street, Iowa City, Iowa 52240, (319) 356-5144
Resolution No. 21-36
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and between
the City of Iowa City and Shive Hattery, Inc. of Iowa City, Iowa to
provide engineering consultant services for the Parking Garage
Structures
Whereas, the City of Iowa City desires to maintain and repair the six parking garage structures
owned and operated by the City of Iowa City; and
Whereas, the proposed maintenance and repair activities for the six garages is described in the
"City of Iowa City Parking Garages, Condition Review and Proposed Repair and Maintenance
Master Plan" (Master Plan), THP Limited, Inc., June 19, 2020; and
Whereas, the City of Iowa City desires the services of a consulting firm to prepare preliminary
design, final design, preparation of a project manual for bidding, bidding assistance, and
construction services for the Parking Facility Restoration Repair Project, which is an annual project
to implement the maintenance and repair activities within the Master Plan; and
Whereas; the City has issued a Request for Proposals for consultant services for the Engineering
Services for the City of Iowa City Parking Garage Structures; and
Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Shive-
Hattery, Inc., to provide said services; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Shive Hattery, Inc.;
and
Whereas, funds for this project are available in the Parking Facility Restoration Repair, Account
#T3004.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The Consultant Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 16th day of February 2021
�B-
M
Appro d by
Resolution No. 21-36
Page 2
Attest:
Cit Clerk
omey's O i e
(Sara Greenwood Hektoen — 02/10/2021) ,
It was moved by Bereus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
X
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Consultant Agreement
This Agreement, made and entered into this 1 Cel day of February, 2021, by and between the
City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-Hattery, Inc.
of Iowa City, Iowa, hereinafter referred to as the Consultant.
Whereas, the City desires to maintain and repair the six parking garage structures owned and
operated by the City; and
Whereas, the proposed maintenance and repair activities for the six garages is described in the
"City of Iowa City Parking Garages, Condition Review and Proposed Repair and Maintenance
Master Plan" (Master Plan), THP Limited, Inc., June 19, 2020; and
Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary
design, final design, preparation of a project manual for bidding, bidding assistance, and
constructions services for the Parking Facility Restoration Repair Project, which is an annual project
to implement the maintenance and repair activities within the Master Plan and;
Whereas, the City issued a Request for Proposals, "Engineering Services for the City of Iowa City
Parking Garage Structures", November 20, 2020, to private consulting firms interested in providing
design and engineering services related to the engineering services associated with the
maintenance and repair of the six parking garage facilities owned and operated by the City, and;
Whereas, submittals were received from consulting firms and evaluated by a selection committee,
and;
Whereas, Consultant was selected based on qualifications, key personnel, project approach, and
fees and rates, and;
Whereas, funds are available in the Parking Facility Restoration Repair, Account Number T3004,
and;
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
I. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
The scope of work consists of design, bid, and construction administration detailed below for three
(3) improvement projects (one project per calendar year). Each of the annual improvement projects
will include maintenance and repair activities identified in the Master Plan, as determined by the
City, and may be performed at up to six (6) of the following parking facilities per year, as determined
by the City: Capitol Street Ramp, Chauncey Swan Ramp, Court Street Transportation Center,
Dubuque Street Ramp, Harrison Street Ramp, and Tower Place Ramp.
-2-
A. Design Services
1. Conduct an annual kick-off meeting with Consultant and City staff in attendance. Emphasis
will be given to a discussion about the priority maintenance and repair activities for the
upcoming years project.
a. Consultant will provide an updated inventory of the maintenance and repair activities
identified in the Master Plan with completed and proposed activities listed.
2. Review available information provided by the City.
a. Master Plan
b. Reprioritize maintenance and repair activities within the Master Plan to identify priority
work in each facility over the duration of this Project.
3. Conduct field investigations to document the extent of maintenance and repairs needed at
each facility.
4. Create a base map for use during design and project document development.
5. Work with City staff to develop phasing plans that allows use of the ramps during
construction.
6. Project team meetings (City and Consultant staff), as necessary.
7. Coordinate with private utility companies, as needed.
8. Provide 60% Review Documents, including plans, details, project manual, and cost opinion
that describe the preliminary scope of work.
a. Conduct a review meeting with the City to discuss and review comments. Provide
meeting minutes and coordinate resolution of action items following this meeting.
9. Provide 90% Review Documents, including plans, details, project manual, and cost opinion
that describe the preliminary scope of work.
a. Conduct a review meeting with the City to discuss and review comments. Provide
meeting minutes and coordinate resolution of action items following this meeting.
10. Provide 100% Review Documents, including plans, details, drawings, specifications, Project
Manual, and estimate of construction costs.
11. Provide Final Bid Documents, including final plans, details, drawings, specifications, Project
Manual, and estimate of construction costs.
B. Bidding Services
1. Bid phase services, as necessary, include, but are not limited to:
a. Assisting the City in responding to bidder inquiries on technical matters.
b. Preparing the appropriate clarifications and addenda.
c. Attendance bid opening meetings.
C. Construction Administration Services
1. Construction administration services, include, but are not limited to:
a. Attending scheduled meetings (virtual or at project sites) as needed, once per two (2)
weeks. Issue meeting notes.
b. Conduct progress meetings and issue meeting notes.
c. Review product submittals and shop drawings for compliance with project documents.
d. Prepare observation reports to document construction progress as needed, once per
two (2) weeks.
e. Responding to Requests for Information (RFIs)
f. Issuing Instructions to Contractors (ITCs)
g. Review Change Order Requests (CORs)
h. Review completed repairs and create one (1) substantial completion punch list and one
(1) final completion punch list.
L Assisting with closeout and providing as -built record documents based on contractor
mark-ups.
-3-
D. Additional Services
1. At the City's discretion and by amendment, an extension of this Agreement to cover an
additional three-year period (January 1, 2024 through December 31, 2026) is possible. This
additional period will allow the Consultant to complete the services listed in Parts A — C
above for all of the maintenance and repair activities listed within the current cycle detailed
within the Master Plan. Scope, schedule, and compensation for this extension will be
detailed in an amendment, approved by City Council.
11. Time of Completion
The Consultant shall complete the following services in accordance with the schedule shown.
Year
Phase
Anticipated Schedule
$30,000.00
Design Services
February—April 2021
2021
Bidding Services
April — May 2021
$150,000.00
Construction Administration Services
June — September 2021
Design Services
October 2021 — January 2022
2022
Bidding Services
January 2022 — March 2022
Construction Administration Services
March 2022 — December 2022
Design Services
October 2022 — January 2023
2023
Bidding Services
January 2023 — March 2023
Construction Administration Services
March 2023 — December 2023
Provide record documents within 30 days after receiving contractor as -built documents.
The term of this agreement shall be from February 16, 2021 to December 31, 2023.
III. Compensation for Services
Consultant shall be compensated for the above-described services at an hourly not -to -exceed rate
calculated based on the rates and fees shown on the attachment, incorporated herein by this
reference. The total cost of services shall not exceed $150,000 based on the following estimated
breakdown:
Year
Compensation
2021
$30,000.00
2022
$55,000.00
2023
$65,000.00
Total =
$150,000.00
l�
IV. General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "not -to -exceed" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings with the
seal of a licensed professional as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
-5 -
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. Indemnification
To the full extent permitted by law, Consultant agrees to defend, indemnify,
and hold harmless the City against any and all claims, demands, suits, loss,
expenses, including attorney's fees, and for any damages which may be
asserted, claimed or recovered against or from the City by reason of
personal injury, including bodily injury or death, and property damages,
including loss of use thereof, caused by Consultant's negligent acts, errors
or omissions in performing the work and/or services provided by Consultant
to the City pursuant to the provisions of this Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries
which may result to any person or property by reason of Consultant's
negligent acts, errors or omissions in connection with the work and/or
services provided by Consultant to the City pursuant to this Agreement, and
agrees to pay the City for all damages caused to the City's premises resulting
from the negligent acts, errors or omissions of Consultant.
3. The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the extent
caused by or resulting from the negligent act, error, or omission of the City.
4. For purposes of this paragraph, the term "Consultant" means and includes
the Consultant, its officers, agents, employees, sub -consultants, and others
for whom Consultant is legally liable, and the term "City" means and includes
the City of Iowa City, Iowa its Mayor, City Council members, employees, and
volunteers.
P. Insurance
The Consultant agrees at all times material to this Agreement to have and
maintain professional liability insurance covering the Consultant's liability for
the Consultant's negligent acts, errors and omissions in the sum of
ITS
$1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000
Combined Single Limit. To the fullest extent permitted by applicable state
law, a Waiver of Subrogation Clause (endorsement) shall be added.
2. Consultant agrees to provide the City a certificate of insurance evidencing
that all coverages, limits and endorsements required herein are maintained
and in full force and effect, and certificates of Insurance shall provide a
minimum thirty (30) day endeavor to notify, when available by Consultant's
insurer. If the Consultant receives a non -renewal or cancellation notice from
an insurance carrier affording coverage required herein, or receives notice
that coverage no longer complies with the insurance requirements herein,
Consultant agrees to notify the City within five (5) business days with a copy
of the non -renewal or cancellation notice.
Q. Standard of Care
The Consultant shall perform services for, and furnish deliverables to, the
City pertaining to the Project as set forth in this Agreement. The Consultant
shall possess a degree of learning, care and skill ordinarily possessed by
reputable professionals, practicing in this area under similar circumstances.
The Consultant shall use reasonable diligence and professional judgment in
the exercise of skill and application of learning.
2. Consultant represents that the Services and all its components shall be free
of defects caused by negligence; shall be performed in a manner consistent
with the standard of care of other professional service providers in a similar
Industry and application; shall conform to the requirements of this
Agreement; and shall be sufficient and suitable for the purposes expressed
in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
4. Consultant's obligations under this Section shall exist without regard to, and
shall not be construed to be waived by, the availability or unavailability of any
insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
-7 -
For the City
By: r
Title: Aj
2Q^1ivY
Date: - ) J
For the Consultant
By:d
Title: Project Manager
Date: February 10, 2021
p oved by: 01,
City Attorney's Office
Date
STANDARD HOURLY FEE SCHEDULE
Effective January 1, 2021 to December 31, 2021
PROFESSIONAL
STAFF:
TECHNICAL
STAFF:
Grade 1
$ 92.00
Grade 1
$ 64.00
Grade 2
$111.00
Grade 2
$ 80.00
Grade 3
$124.00
Grade 3
$ 90.00
Grade 4
$138.00
Grade 4
$ 97.00
Grade 5
$153.00
Grade 5
$110.00
Grade 6
$166.00
Grade 6
$125.00
Grade 7
$180.00
Grade 7
$141.00
Grade 8
$198.00
Color Prints:
Grade 9
$215.00
Letter Size
$ 1.00
ADMIN STAFF: $ 63.00
SURVEY STAFF:
One Person
$140.00
Two Person
$218.00
One Person with ATV
$165.00
Two Person with ATV
$243.00
Drone Surveyor (Video or Photogrammetry)
$175.00
Drone Surveyor (Thermography)
$325.00
Drone Processing
$130.00
Hydrographic Survey Crew (Two Person)
$284.00
Scanning Surveyor
$180.00
Surveyor with Two Scanners
$257.00
REIMBURSABLE EXPENSES:
TRAVEL
IN-HOUSE SERVICES
Mileage- Car/Truck
$0.57/ Mile
Prints/Plots:
Mileage- Survey Trucks
$0.67/ Mile
Bond
$ .30/Sq. Ft.
Lodging, Meals
Cost + 10%
Mylar
$ .75/Sq. Ft.
Airfare
Cost + 10%
Photogloss
$ .90/Sq. Ft.
Car Rental
Cost + 10%
Color Bond
$ .60/Sq. Ft.
Foam Core Mounting
$ 13.00
OUTSIDE SERVICES
Aerial Photogrammetry
Cost + 10%
Color Prints:
Professional Services
Cost + 10%
Letter Size
$ 1.00
Prints/Plots/Photos
Cost + 10%
Legal Size
$ 2.00
Deliveries
Cost+10%
STANDARD HOURLY FEE SCHEDULE
Effective January 1, 2022 to December 31, 2022
PROFESSIONAL
STAFF:
TECHNICAL
STAFF:
Grade 1
$ 96.00
Grade 1
$ 67.00
Grade 2
$115.00
Grade 2
$ 82.00
Grade 3
$130.00
Grade 3
$ 94.00
Grade 4
$144.00
Grade 4
$101.00
Grade 5
$160.00
Grade 5
$114.00
Grade 6
$173.00
Grade 6
$130.00
Grade 7
$187.00
Grade 7
$145.00
Grade 8
$207.00
Color Prints:
Grade 9
$222.00
Letter Size
$ 1.00
ADMIN STAFF: $ 66.00
SURVEY STAFF:
One Person
$143.00
Two Person
$220.00
One Person with ATV
$171.00
Two Person with ATV
$248.00
Drone Surveyor (Video or Photogrammetry)
$170.00
Drone Surveyor (Thermography)
$340.00
Drone Processing
$140.00
Hydrographic Survey Crew (Two Person)
$291.00
Scanning Surveyor
$185.00
Surveyor with Two Scanners
$266.00
REIMBURSABLE EXPENSES:
TRAVEL
IN-HOUSE SERVICES
Mileage- Car/Truck
$0.57/ Mile
Prints/Plots:
Mileage- Survey Trucks
$0.67/ Mile
Bond
$ .30/Sq. Ft.
Lodging, Meals
Cost + 10%
Mylar
$ .75/Sq. Ft.
Airfare
Cost + 10%
Photogloss
$ .90/Sq. Ft.
Car Rental
Cost + 10%
Color Bond
$ .60/Sq. Ft.
Foam Core Mounting
$ 13.00
OUTSIDE SERVICES
Aerial Photogrammetry
Cost + 10%
Color Prints:
Professional Services
Cost + 10%
Letter Size
$ 1.00
Prints/Plots/Photos
Cost + 10%
Legal Size
$ 2.00
Deliveries
Cost +10%
STANDARD HOURLY FEE SCHEDULE
Effective January 1, 2023 to December 31, 2023
PROFESSIONAL STAFF:
TECHNICAL STAFF:
Grade 1
$ 99.00
Grade 1
$ 70.00
Grade 2
$119.00
Grade 2
$ 85.00
Grade 3
$134.00
Grade 3
$ 97.00
Grade 4
$149.00
Grade 4
$ 105.00
Grade 5
$165.00
Grade 5
$118.00
Grade 6
$179.00
Grade 6
$134.00
Grade 7
$193.00
Grade 7
$150.00
Grade 8
$214.00
Aerial Photogrammetry
Cost + 10%
Grade 9
$229.00
Professional Services
Cost + 10%
ADMIN STAFF: $ 68.00
SURVEY STAFF:
One Person
$148.00
Two Person
$227.00
One Person with ATV
$177.00
Two Person with ATV
$256.00
Drone Surveyor (Video or Photogrammetry)
$176.00
Drone Surveyor (Thermography)
$351.00
Drone Processing
$145.00
Hydrographic Survey Crew (Two Person)
$300.00
Scanning Surveyor
$191.00
Surveyor with Two Scanners
$274.00
REIMBURSABLE EXPENSES:
TRAVEL
IN-HOUSE SERVICES
Mileage- Car/Truck
$0.57/ Mile
Prints/Plots:
Mileage- Survey Trucks
$0.67/ Mile
Bond
$ .30/Sq. Ft.
Lodging, Meals
Cost + 10%
Mylar
$ .75/Sq. Ft.
Airfare
Cost+ 10%
Photogloss
$ .90/Sq. Ft.
Car Rental
Cost + 10%
Color Bond
$ .60/Sq. Ft.
Foam Core Mounting
$ 13.00
OUTSIDE SERVICES
Aerial Photogrammetry
Cost + 10%
Color Prints:
Professional Services
Cost + 10%
Letter Size
$ 1.00
Prints/Plots/Photos
Cost+ 10%
Legal Size
$ 2.00
Deliveries
Cost + 10%
Item Number: 7.i.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an Agreement by and between the City of Iowa City and
Stanley Consultants, Inc, of Muscatine, Iowa to provide engineering services
for the Influent Rake and Screen Replacement Project.
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Tim Wilkey, Wastewater Superintendent
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: $187,700 available in the Influent Rake and Screen Replacement account
#V3153
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Agreement
Executive Summary:
This agenda item authorizes an agreement to provide consultant services for the Influent Rake
and Screen Replacement Project.
Background /Analysis:
The influent pump station at the wastewater treatment facility has two rake and screen assemblies
that catch large debris at the head of the treatment process. They have been in continual
operation since being installed in the late 1990's and are nearing the end of their useful life. This
equipment prevents blockages and excessive wear on downstream pumps and grinders and is
critical for the operation of the treatment facility.
One of the assemblies failed catastrophically in the fall of 2017 and again in 2018. Although it was
repaired to be operational, staff is not confident in how long the repairs will last given the age of
the equipment. Maintenance on both assemblies has been increased with the anticipation that
either could fail again. Future repair costs are unknown but expected to be greater than previous
repairs
This project will replace both existing rake and screen assemblies, which are necessary to
maintain the viability of the screening function and decrease annual maintenance costs.
ATTACHMENTS:
Description
Resolution
Agreement
.__I 1 V
Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436
Resolution No. 21-37
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Stanley Consultants, Inc, of
Muscatine, Iowa to provide engineering services for the Influent
Rake and Screen Replacement Project.
Whereas, the City desires the services of a qualified firm to provide engineering and architectural
services for the Influent Rake and Screen Replacement Project, hereinafter referred to as the
Project; and
Whereas, the Project involves replacing the existing rake and screens in the influent pumping
station at the Wastewater Treatment Facility; and
Whereas the City issued a Request for Qualifications (RFQL) for On -Call Professional and Design
Services for calander years 2020 through 2022; and
Whereas, submittals were received from consulting firms and evaluated by a selection committee;
and
Whereas, Consultant was selected based on qualifications and project speck criteria such as
project approach, regulatory process experience, key personnel, schedule and price; and
Whereas, funds are available in the Influent Rake and Screen Replacement account #V3153.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The Consultant Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 16th day of February 2021
May
A r ed y %
Attest:
City Clerk City Attorney's Office
(Sara Greewood Hektoen - 0210/2021)
Resolution No. 21-37
Page 2
It was moved by serous and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Consultant Agreement
This Agreement, made and entered into this ) Le 01 day of February, 2021 by and between
the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Stanley
Consultants, Inc, of Muscatine, Iowa, hereinafter referred to as the Consultant.
Whereas, the City desires the services of a qualified firm to provide Engineering Services for the
Influent Rake and Screen Replacement Project, hereinafter referred to as the Project; and
Whereas, the Project involves replacing the existing influent pump station rakes and screens at the
Wastewater Treatment Facility (WWTF); and
Whereas, the Project involves adding a washer compactor(s), means of conveyance and lime
injection system and associated building addition; and
Whereas, the Project involves adding a roll -off container dewatering station and associated paving;
and
Whereas the City issued a Request for Qualifications (RFQL) for On -Call Professional and Design
Services for calendar years 2020 through 2022; and
Whereas, Submittals were received from consulting firms and evaluated by a selection committee;
and
Whereas, Consultant was selected based on qualifications and project specific criteria such as
project approach, regulatory process experience, key personnel, schedule and price; and
Whereas, funds are available in the Influent Rake and Screen Replacement account #V3153 and
the Dewatering Roll Off Paving account #V3156.
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with
the Consultant to provide services as set forth herein.
I. Scope of Services
Consultant agrees to perform the services outlined in Exhibit A for the City, and to do so in a timely
and satisfactory manner.
II. Time of Completion
The Consultant shall provide services in accordance with the anticipated project schedule
shown:
Concept Development Phase .........
.... February - March 2021
Design Phase..................................................................................April - June 2021
BiddingPhase....................................................................................... August 2021
Construction Phase...............................................September 2021 — March 2022
-2 -
III. Compensation for Services
A. Consultant shall be compensated for performing the Scope of Services on an hourly
basis in accordance with the Standard Hourly Fee and Charges Schedule, attached
hereto and incorporated herein by this reference, not to exceed One -Hundred
Eighty -Seven Thousand Seven -Hundred Dollars ($187,700) as estimated below:
Concept Development Phase $ 14,000
Design Phase $110,000
Bidding Phase $ 6,400
Construction Phase $ 52,500
Reimbursables $ 4.800
Total Not -to -Exceed Amount for Services $187,700
B. Additional Services performed by Consultant shall be compensated at the relevant
hourly rate shown on the attached Hourly Fees and Charges, but only where such
services are performed with prior written approval by the City.
General Terms
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall not
be greater than the "not -to -exceed" amount listed in Section III. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
-3 -
It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City shall
be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings with the
seal of a licensed professional as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this Agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. Indemnification
To the full extent permitted by law, Consultant agrees to defend, indemnify,
and hold harmless the City against any and all claims, demands, suits, loss,
expenses, including attorney's fees, and for any damages which may be
asserted, claimed or recovered against or from the City by reason of
personal injury, including bodily injury or death, and property damages,
including loss of use thereof, caused by Consultant's negligent acts, errors
or omissions in performing the work and/or services provided by Consultant
to the City pursuant to the provisions of this Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries
which may result to any person or property by reason of Consultant's
negligent acts, errors or omissions in connection with the work and/or
WE
services provided by Consultant to the City pursuant to this Agreement, and
agrees to pay the City for all damages caused to the City's premises resulting
from the negligent acts, errors or omissions of Consultant.
3. The Consultant's obligation to indemnify the City shall not include the
obligation to indemnify, hold harmless, or defend the City against lability,
claims, damages, losses, or expenses, including attorney fees, to the extent
caused by or resulting from the negligent act, error, or omission of the City.
4. For purposes of this paragraph, the term "Consultant" means and includes
the Consultant, its officers, agents, employees, sub -consultants, and others
for whom Consultant is legally liable, and the term "City" means and includes
the City of Iowa City, Iowa its Mayor, City Council members, employees, and
volunteers.
P. Insurance
The Consultant agrees at all times material to this Agreement to have and
maintain professional liability insurance covering the Consultant's liability for
the Consultant's negligent acts, errors and omissions in the sum of
$1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000
Combined Single Limit. To the fullest extent permitted by applicable state
law, a Waiver of Subrogation Clause (endorsement) shall be added.
2. Consultant agrees to provide the City a certificate of insurance evidencing
that all coverages, limits and endorsements required herein are maintained
and in full force and effect, and certificates of Insurance shall provide a
minimum thirty (30) day endeavor to notify, when available by Consultant's
insurer. If the Consultant receives a non -renewal or cancellation notice from
an insurance carrier affording coverage required herein, or receives notice
that coverage no longer complies with the insurance requirements herein,
Consultant agrees to notify the City within five (5) business days with a copy
of the non -renewal or cancellation notice.
Q. Standard of Care
The Consultant shall perform services for, and furnish deliverables to, the
City pertaining to the Project as set forth in this Agreement. The Consultant
shall possess a degree of learning, care and skill ordinarily possessed by
reputable professionals, practicing in this area under similar circumstances.
The Consultant shall use reasonable diligence and professional judgment in
the exercise of skill and application of learning.
2. Consultant represents that the Services and all its components shall be free
of defects caused by negligence; shall be performed in a manner consistent
with the standard of care of other professional service providers in a similar
Industry and application; shall conform to the requirements of this
Agreement; and shall be sufficient and suitable for the purposes expressed
in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
-5-
4. Consultant's obligations under this Section shall exist without regard to, and
shall not be construed to be waived by, the availability or unavailability of any
insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the
execution of this Agreement, it is the entire Agreement, and no other monies or
considerations have been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
For the City For the Con Itant
By:By: J.
Title: c Title: Vice President, Water Market Leader
Date: 1 -2 21 Date: January 29, 2021
Attest: CLp)
fZ,d,by:
, �.(
City Atto ey's Office,
Date
am
Exhibit A
Scope of Services
Wastewater Treatment Facility
Influent Rake and Screen Replacement Project
Background
The existing influent mechanical bar screens at the Wastewater Treatment Facility (WWTF) have
served the City well since their installation in the mid-1990s. The 25 -year old screens are
experiencing increased mechanical component failures and additional maintenance. Replacing
the screens is necessary to maintain the viability of the screening function and decrease annual
maintenance costs. Screen type, drive and spacing may be changed to improve screening of
smaller debris if existing channels can hydraulically accommodate.
Other screen related improvements may include installation of upstream and downstream slide
gates, and new washer compactor(s) equipped with a bagger and a lime injection system to lime
the screenings. A common means of conveyance may be used to convey screenings to or from
the washer compactor based on the room rating, placement of the washer compactor, and
available space. The lime injection system may utilize bagged lime and consist of a lime slurry
tank and injector. An addition to the existing building may be included to house a roll -off container
and lime injector to be used for screenings storage and efficient load out.
Septic haulers currently discharge sand/car wash loads into the equalization basin where the
liquid sand mixture is allowed to dry, then is pushed up by staff in the front-end loader and loaded
into a dump truck for transport to the landfill. A new dewatering receiving station, capable of
dewatering the loads, will improve operational efficiency by allowing direct transport to the landfill
using a roll -off container.
Basic Services
The Consultant shall perform the following basic Professional Services:
A. Project Management and Communications
1. Organize and attend project meetings as identified herein, communicate, provide
agenda, record and distribute meeting notes to the members of the project team,
and report progress to the City on a monthly basis for the duration of the Project
2. Coordinate with governmental authorities, including other City departments,
required to approve the Construction Documents. Respond to applicable design
requirements imposed by those authorities and entities.
3. Assist the City with preparing, submitting, acquiring and closing -out permits
required by authorities, including other City departments, having jurisdiction over
the Project.
4. Establish an electronic sharing folder for the project team to access electronic
documents, drawings, and reports.
5. Manage project including coordinate project team activities, internal meetings,
monitor project schedule and budget, administer professional services contract,
prepare and review invoices.
6. Perform quality control by experienced reviewers throughout the project phases.
-7-
B. Concept Development Phase
Organize kick-off meeting and site visit with City to introduce key staff, establish
communications, discuss schedule and design objectives, discuss early design
concepts, and examine pertinent site facilities. Prepare and distribute electronic
meeting notes. Discussion will focus on review of city/vendor developed concepts
and lime addition concepts:
In the event, site visit cannot be performed due to COVID-19 travel restrictions or
City facility restrictions, the City shall video inspect, and photograph requested
plant areas and provide to Consultant.
2. Contact preferred screen vendor and obtain pertinent equipment information.
3. Review hydraulic analysis of existing screen channels and proposed screen
prepared by preferred screen vendor.
4. Prepare initial concepts for channel gates, screens, screening conveyor system,
washer/compactor, lime system, Influent Pump Station building addition and
dewatering receiving station based on City and vendor developed concepts.
Concepts shall be illustrated by a mix of sketches and drawing figures.
5. Identify necessary electrical and other utility and control modifications.
6. Present and discuss concepts with City in virtual meeting. Document major
decisions in electronic meeting notes.
7. Prepare a conceptual level construction cost estimate based on developed
concepts.
8. Prepare letter summarizing the project concepts and submit along with appropriate
permit schedule(s) to the Iowa Department of Natural Resources (IDNR) with
request for assignment of an IDNR reviewer.
C. Design Phase
Perform topographic survey, for use in the design, at the location of the proposed
building addition, dewatering receiving station and associated paved access and
turn -around areas.
2. Prepare 60% plans and specifications based on the results of the Concept
Development Phase. Concept Development Phase results substantially different
than set forth herein constitute a potential change in services.
3. Design documents shall utilize Iowa City bidding front ends, City General
Conditions, and Stanley Consultants plans and technical specifications. As
appropriate, SUDAS technical specifications and Iowa City Supplemental SUDAS
specs for site work shall be utilized.
Submit 60% plans, specifications and updated construction cost estimate to City
for review. Provide two copies of half size drawings and technical specifications
along with electronic pdf format files to City for review and comment.
5. Meet virtually with City to review 60% design submittal and discuss concerns and
comments; prepare electronic meeting notes.
6. Submit preliminary package to Iowa Department of Natural Resources (IDNR) for
their 60% review
Revise 60% design submittal based on City and IDNR review comments.
M
8. Submit 90% plans, specifications and updated construction cost estimate to City
for review. Two copies of half size drawings and technical specifications along with
electronic pdf format files shall be provided to City for review and comments.
9. Meet virtually with City to review 90% design submittal and discuss concerns and
comments; prepare electronic meeting notes.
10. Revise 90% design documents as necessary
11. Submit 100% final plans, specifications and final construction cost estimate.
Provide two copies of half size drawings and technical specifications along with
electronic pdf format files to City.
12. Submit 100% final plans, specifications and construction permit application forms
to IDNR for construction permitting.
D. Bidding Phase
Prepare and submit electronic Bidding Documents to the City for reproduction and
distribution.
2. Organize and conduct a pre-bid meeting; prepare and distribute electronic meeting
notes.
3. Answer bidder questions referred and provide clarifications as necessary during
the bidding period. Prepare and issue necessary addenda prior to bid opening.
4. Review bid submittals, prepare and submit a recommendation for acceptance
letter to the City.
E. Construction Phase (Estimated duration is seven (7) months)
Upon receipt of Notice of Award issued by the City, prepare and issue conformed
Construction Documents to the City and Contractor in electronic pdf format.
Provide two copies of full-size drawings and technical specifications to the City.
2. Upon Notice to Proceed issued by the City, organize and conduct a pre -
construction meeting; prepare and distribute electronic meeting notes.
3. Attend regular progress meetings virtually, prepare and distribute electronic
meeting notes. Estimated number of virtual progress meetings is twelve (12).
4. Visit the site up to four (4) times as necessary to:
L Become generally familiar with and to keep the City informed about the
progress and quality of the portion of the Work completed.
ii. Endeavor to guard the City against defects and deficiencies in the Work.
iii. Determine in general if the Work is being performed in a manner indicating
that the Work, when fully completed will be in accordance with the Contract
Documents.
iv. Prepare and distribute site visit field notes with photographic
documentation.
v. Review and discuss issues that may arise requiring technical input.
5. Keep the City reasonably informed about the progress and quality of the portion of
the Work completed, and promptly report to the City:
I. Known deviations from the contract documents.
ii. Known deviations form the most recent construction schedule submitted by
the Contractor.
iii. Defects and deficiencies observed in the Work.
6. Review and maintain record of Contractors electronic Shop Drawings, and
Product Data submittals to check for conformity with the Contract Documents.
Submittal review will be per construction contract documents.
7. Provide Contract Document interpretation and clarifications, for the duration of the
Project, including:
i. Minor informal requests via progress meetings or email;
H. Formal written Requests for Information (RFIs). Estimated at ten (10).
iii. Prepare Instructions to Contractors (ITCs) for clarification of design.
Estimated at four (4).
iv. Maintain a Log of RFIs and ITCs.
8. Assist with changes to the Contract Documents including:
i. Review Change Order proposals for conformance and price. Estimated at
two (2).
ii. Prepare the technical portions of Change Orders for the City's approval and
execution as required.
9. Conduct post construction review of the work per architectural/engineering
disciplines, architect, environmental/civil, mechanical, electrical, controls, and
issue punch list of items to be completed.
10. Conduct final review of the work per architectural/engineering discipline up to two
(2) disciplines after the contractor has notified Consultant they have completed the
punch list items.
11. Review the Operation and Maintenance manuals from the contractor, and verify
warranty information is included.
12. When the Project is ready for acceptance by the City, prepare a letter certifying
that the Project has been completed in accordance with the Contract Documents.
13. Upon completion of construction, assemble final closeout records and assist in
obtaining executed documents to conclude the work. The electronic close out
records include:
i. Approved substitutions
ii. Final product submittals.
iii. Field note documentation
iv. Meeting minutes.
v. Record Drawings.
-10 -
vi. Operation and Maintenance Manuals.
14. When the Project is completed, the Consultant shall prepare and provide a full set
of as -constructed Record Drawings based on changes to the Contract Documents
and Contractor mark-ups, (estimated at 12 graphics hours) as follows:
L One complete set of as -constructed Record Drawings shall be provided in
portable document format (pdf).
ii. CAD files shall be in the most recent version of Autodesk AutoCAD and
shall include the following:
a. If the files(s) have been translated from another CAD application it
should be noted as such.
b. Each plan sheet should be complete and ready to print.
c. Plot Style file shall be included.
d. If applicable, include all file types used in the plan set; these may
include, but not be limited to, linked attachments such as images,
spreadsheets, and external reference drawings. Do not include any
project data files or other documents not contained within the plan
set. If necessary, include a "Readme" document or any clarification
that may be required.
e. All drawing files that have externally referenced drawings shall be
inserted or bound into the drawing file.
f. All submittals shall include an explanation of the Consultant's CAD
layer scheme.
g. All drawing files shall have the correct layer scheme in place.
11. Additional Services
The following additional services can be provided to Client upon written authorization from Client
to perform the additional service(s):
A. Preparing front-end Contract Documents.
B. Printing and distribution of Bidding Documents and Construction Documents.
C. Full-time construction inspection.
End of Exhibit A
go
Stanley Consultants
HOURLY FEES AND CHARGES
Fiscal Year 2021-2022
I. Compensation for office -based personnel in the United States for time in the performance of the
work shall be in accordance with the following Hourly Fees:
Classification
Hourly Fee
Classification
Hourly Fee
Classification
Hourly Fee
BC -1
37.00
BC -11
155.00
BC -21
290.00
BC -2
54.00
BC -12
168.00
BC -22
306.00
BC -3
67.00
BC -13
180.00
BC -23
317.00
BC4
74.00
BC -14
194.00
BC -24
336.00
BC -5
89.00
BC -15
211.00
BC -25
365.00
BC -6
99.00
BC -16
221.00
BC -7
109.00
BC -17
230.00
BC -8
118.00
BC -18
243.00
BC -9
129.00
BC -19
259.00
BC -10
142.00
BC -20
274.00
Travel time in the interest of the work and away from the assigned office, either local or intercity, will
be charged in accordance with the foregoing schedule.
II. Compensation for items of expense and other charges incurred in connection with the performance
of the work shall be in accordance with the following schedule:
Automobile
Automobile Assigned to Project Site
Four -Wheel Drive Vehicles
Four -Wheel Drive Vehicles Assigned to Project Site
Ground Transportation (rental car, taxi, etc.)
Air Travel (commercial and charter)
Living Expenses (away from assigned office)
Equipment Rental
Laboratory Work
Soil Testing and Analysis
Surveying and other Subconsultants
Outside Photographic Work
Duplicating Work
Technical Testing and Surveying Equipment
$0.65/mile
$48.00/cal. Day
$0.80/mile
$59.00/cal. Day
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
At Cost plus 10%
(schedule supplied upon request)
(schedule supplied upon request)
III. Compensation for purchases, items of expense, and other charges not scheduled above, incurred in
connection with the performance of the work, shall be at cost plus 10%.
IV. Interest at the rate of 11/2% per month will be charged on invoices not paid within 30 days.
V. Fees and charges are subject to revision on or after April 2, 2022.
Stanley Consultants I Form BC -C 21-22 IC
Item Number: 7.j.
1 CITY OF IOWA CITY
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution rejecting bids received on February 9, 2021 for the Mercer
Aquatic Center Pool Dehumidification System Improvements Project and
setting a new date for receipt of bids for the rebidding of the Mercer Aquatic
Center Pool Dehumidification System Improvements Project, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Kumi Morris, Facilities Manager
Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding for this project is available in the Mercer Park Pool —
Dehumidification/Tuckpointing account # R4369
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This agenda item rejects the bid received for the Mercer Aquatic Center Pool Dehumidification
System Improvements Project and sets a new date for receipt of bids for rebidding the project.
One bid was submitted prior to the February 9, 2021 deadline:
Company Base Bid Bid Alt 1 Bid Alt 2
Macomas-Lacina Const. $ 649,750.00 $ 52,000.00 $ 47,000.00
Engineer's Estimate $ 440,000.00 $ 28,000.00 $ 41,000.00
The Base Bid includes the installation of a dehumidification unit provided by the City. Bid Alternate
1 includes a preformed exterior duct product and Bid Alternate 2 includes replacement of air
handler AS U-3.
Because the sole bid was more than 25% above the Engineer's Estimate, Staff recommends that
Council reject the bid in accordance with the City's Purchasing Policy, and set a new date for
receipt of bids for rebidding the project on March 9, 2021.
Background /Analysis:
The 2012 City Space Needs Study and Master plan identified the HVAC, mechanical and
electrical systems as deficient, energy inefficient and requiring code updates throughout the
facility. In 2019 the original boilers were replaced with high efficiency units and building
automation controls were added to monitor and reduce energy use on the heating load for Mercer
Aquatic Center and Scanlon Gym. In the spring of 2020, the Natatorium HID (metal halide)
lighting fixtures were replaced with a new LED lighting system, resulting in an estimated 40% to
50% reduction in energy usage and a reduction in lamp replacement costs.
The HVAC dehumidification project is the next step to address the infrastructure's aging HVAC
system, improve the building's air quality and to meet the current building code. The current code
requires more fresh outdoor air supply, even air distribution, dehumidification and proper exhaust
for a healthy environment for the building and the pool patrons. Another benefit of meeting the
current code is that it will result in a reduction of use of pool chemicals.
Lastly, as a result of the increase in air quality, there will be increased evaporation of pool water. In
order to offset any increase of water consumption, a condensate recovery system will be
implemented. It is estimated that the condensate recovery system can offset up to one million
gallons of water annually at Mercer Pool.
ATTACHMENTS:
Description
Resolution
�.j
Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5436
Resolution No. 21-38
Resolution rejecting bids received on February 9, 2021 for the
Mercer Aquatic Center Pool Dehumidification System
Improvements Project and setting a new date for receipt of bids
for the rebidding of the Mercer Aquatic Center Pool
Dehumidification System Improvements Project, directing City
Clerk to post notice to bidders, and fixing time and place for
receipt of bids.
Whereas, one bid was received prior to the February 9, 2021 deadline for the Mercer Aquatic
Center Pool Dehumidification System Improvements Project and the bid exceeded the Engineer's
Estimate by more than 25%; and
Whereas, the Department of Public Works recommends that the Council reject all bids and set a
new date for receipt of bids.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
All bids received on February 9, 2021, for the Mercer Aquatic Center Pool
Dehumidification System Improvements Project, are rejected.
2. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
3. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 9" day of March
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 16"' day of March 2021, or at a special meeting called for that
purpose.
Passed and approved this 16th day of February 2021
May
pro by ,
Attest: t' Y 1
City Clerk City Attorney's Office — 02/11/2021
Resolution No. 21-38
Page 2
It was moved by Bergus and seconded by Taylor the
Resolution be adopted, and upon roll call there were:
AYES: NAYS
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.k.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution rejecting bids received on February 9, 2021 for the Mercer
Aquatic Center Masonry and Skylight Repairs Project.
Prepared By:
Ben Clark, Sr. Civil Engineer
Reviewed By:
Kumi Morris, Facilities Manager
Juli Seydell Johnson, Parks and Recreation Director
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact:
None
Recommendations: Staff: Approval
Commission:
Attachments:
Resolution
Executive Summary:
This agenda item rejects the bid received for the Mercer Aquatic Center Masonry and Skylight
Repairs Project. One bid was submitted prior to the February 9, 2021 deadline:
Company Base Bid Bid Alt 1
Tricon General Construction, Inc. $ 158,200.00 $ 146,000.00
Engineer's Estimate $ 135,000.00 $ 64,000.00
Staff recommends rejecting the bid for the Mercer Aquatic Center Masonry and Skylight Repairs
Project, and the project will be rebid when additional funding becomes available.
Background /Analysis:
The Kalwall skylight system over the main lobby and entry has been leaking over the years,
causing interior damage to the lobby interior walls and staining the sound attenuation fabric
panels. The leaks are most pervasive during a heavy rain or a sudden snow melt, and the seals
between the panels, at minimum, need to be replaced. Some of the skylight panels are damaged
(potentially from past hail or high wind debris damage), and a few of the damaged panels hold
brackish water and show staining in the system. The base bid includes replacing the seals, as a
deferred maintenance placeholder, and an alternate is included to replace the full panel system.
The masonry and lintel work will resolve moisture issues from deteriorated or clogged weeps in
the brick structure. Moisture from precipitation is trapped behind the structural brick walls and
unable to escape, which has caused rusting in the steel lintels above doors and windows and dark
black unsightly staining in the brick course work. This damage is most visible in the main entry and
above the windows and doors in the courtyard neighboring the Proctor and Gamble room.
ATTACHMENTS:
Description
Resolution
7K
Prepared by: Ben Clark, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5436
Resolution No. 21-39
Resolution rejecting bids received on February 9, 2021 for the
Mercer Aquatic Center Masonry and Skylight Repairs Project.
Whereas, one bid was received prior to the February 9, 2021 deadline for the Mercer Aquatic
Center Masonry and Skylight Repairs Project and the bid exceeded the amount available in the
project fund; and
Whereas, the Department of Public Works recommends that the Council reject all bids and set a
new date for receipt of bids.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. All bids received on February 9, 2021, for the Mercer Aquatic Center Masonry and Skylight
Repairs Project are rejected.
Passed and approved this 16th day of Feb
M o
,I
Attest: � -
City lark
2021
1&44W `
Attorney's Office - 02/11/2021
It was moved by sergus and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
R
X
X
X
X
X
X
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.1.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution accepting the work for the Asphalt Resurfacing 2019 Project.
Prepared By: Jason Reichart, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Engineer's Report
Resolution
Executive Summary:
The Asphalt Resurfacing 2019 Project has been completed by L.L. Pelling Company of North
Liberty, Iowa in substantial accordance with the plans and specifications prepared by the City of
Iowa City Engineering Division. The Engineer's Report and Performance, Payment, and
Maintenance Bond are on file with the City Clerk.
• Project Estimated Cost: $ 1,480,000.00
• Project Bid Received: $ 1,472,980.73
• Project Actual Cost: $ 1,186,521.96
During the design phase of this project, pavement distresses and potholes on a number of streets
led Engineering staff to believe some sites would need significant full depth patching. After milling
the pavement surface, it was determined that the base pavement at these locations was in good
condition and the pavement failure occurred mainly on the surface layer. Therefore, only a fraction
of the estimated patching quantities were used, resulting in the actual project cost being
significantly lower than the bid received.
Background /Analysis:
The Asphalt Resurfacing 2019 Project included work at the following locations:
Street Milling and 3 -inch Asphalt Overlay
Clinton Street from Court Street to Benton Street
Fairmeadows Boulevard from Hwy 6 to Hollywood Boulevard
South Gilbert Street from Kirkwood Avenue to East 3rd Street
Newton Road from Woolf Avenue to Hwy 6
Valley Avenue from Newton Road to Hwy 6
Park Road at the Ferson Avenue intersection
Grand Avenue from Grand Avenue Court to South Grand Avenue
Equipment building parking lot
ATTACHMENTS:
Description
Engineer's Report
Resolution
r ,
�.®
gni
"P:L
Al R - e
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
ENGINEER'S REPORT
February 8, 2021
Re: Asphalt Resurfacing 2019 Project
Dear City Clerk:
I hereby certify that the Asphalt Resurfacing 2019 Project has been completed by LL Pelling
Company, Inc. of North Liberty, Iowa, in substantial accordance with the plans and
specifications prepared by the City of Iowa City Engineering Division.
The project was bid as a unit price contract and the final contract price is $1,186,521.96.
There was a total of two (2) change or extra work orders for the project as described below:
Grand Ave Overlay
$13,983.55
Additional Pavement Markings $3,654.73
TOTAL
$17,638.28
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason Havel
City Engineer
71
Prepared by: Jason Reichart, Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5416
Resolution No. 21-40
Resolution accepting the work for the Asphalt Resurfacing 2019
Project
Whereas, the Engineering Division has recommended that the work for construction of the
Asphalt Resurfacing 2019 Project, as included in a contract between the City of Iowa City and L.L.
Pelling Company of North Liberty, Iowa dated August 13, 2019 be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have
been filed in the City Clerk's office; and
Whereas, funds for this project are available in the Annual Pavement Rehabilitation account
#S3824; and
Whereas, the final contract price is $1,186,521.96.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 16th day of February 2021
M
Attest:4
City Clerk
A oved by %
City Attorney's Office
(Sara Greenwood Hektoen - 02110/2021)
It was moved by serous and seconded by Ta
adopted, and upon roll call there were:
Ayes:
i1
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
Item Number: 7.m.
1 CITY OF IOWA CITY
��.:. -dry
in � at
COUNCIL ACTION REPORT
February 16, 2021
Resolution accepting the work for the Water Distribution East Pressure Zone
Project.
Prepared By:
Scott Sovers, Asst. City Engineer
Reviewed By:
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact:
None
Recommendations: Staff: Approval
Commission: N/A
Attachments:
Engineer's Report
Resolution
Executive Summary:
Work on the project was recently completed by Dennis Spencer Construction of Iowa City, Iowa,
in substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Clerk.
• Project Estimated Cost: $ 240,000.00
• Project Bid Received: $ 351,903.60
• Project Actual Cost: $ 383,674.80
There was one change order on this project. It generally included the addition of two 8 -inch water
valves, clearing and grubbing to remove landscaping and an incentive payment for early
completion of the Kimball Road site.
Background /Analysis:
This project generally included the construction of water distribution system infrastructure to create
an east pressure zone. These activities occurred at multiple locations throughout the City to
remove water main connections, install fire hydrants, valves, water main, and check valves.
ATTACHMENTS:
Description
Engineer's Report
Resolution
ENGINEER'S REPORT
February 5, 2021
City Clerk
Iowa City, Iowa
Re: Water Distribution East Pressure Zone Project
Dear City Clerk:
S r 1
� AW.��1M0&U
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
I hereby certify that the construction of the Water Distribution East Pressure Zone Project has
been completed by Dennis Spencer Construction of Iowa City, Iowa in substantial accordance
with the plans and specifications prepared by Bolton and Menk.
The project was bid as a unit price contract and the final contract price is $ 383,674.80.
There was one (1) change or extra work order for the project as described below:
Change Order Description Net Contract Change
1. 8 -inch gate valves, additional clearing and grubbing and
incentive for early completion at the Kimball Road site. $9,860.00
TOTAL $9,860.00
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason Havel, P.E.
City Engineer
- n,l
Prepared by: Scott Sovers, Assistant City Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
Resolution No. 21-41
Resolution accepting the work for the Water Distribution East
Pressure Zone Project
Whereas, the Engineering Division has recommended that the work for construction of the Water
Distribution East Pressure Zone Project, as included in a contract between the City of Iowa City
and Dennis Spencer Construction of Iowa City, Iowa, dated April 21, 2020, be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have
been filed in the City Clerk's office; and
Whereas, funds for this project are available in the Water Distribution Pressure Zone
Improvements account #W3301; and
Whereas, the final contract price is $383,674.80.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 16th day of February 2021
Mayor
Attest:
City lark
It was moved by sergus and seconded by
adopted, and upon roll call there were:
Ayes:
i
Nays:
ved by /
/ `
City Attorney's Office — 02/08/2021
for the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 7.n.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution authorizing acceptance of STBG Funds from the Iowa
Department of Transportation for the Benton Street Rehabilitation Project
and authorizing the City Manager to sign the Project Agreement.
Prepared By: Jason Reichart, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Funding is available in the Benton Street Rehabilitation Project account
#S3947
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Funding Agreement
Resolution
Executive Summary:
This agreement authorizes the City to receive federal funding through the Surface Transportation
Block Grant (STBG) Program. The MPOJC has programmed $1,316,000 in STBG funding for
the Benton Street Rehabilitation Project in the FY2021-2024 Transportation Improvement
Program (TIP). Pursuant to the terms of the agreement, the Iowa Department of Transportation
(I DOT) agrees to provide STBG funding to the City for authorized and approved costs for eligible
items associated with the project.
Background /Analysis:
The project corridor extends approximately 6,550 feet along Benton Street from Mormon Trek
Boulevard to 150 feet east of Benton Drive. The existing pavement is a 33 -foot wide Portland
Cement Concrete (PCC) roadway with approximately two 13 -foot wide travel lanes (one in each
direction) and 3 -foot painted shoulders.
Existing pavement is in poor condition, with joint deterioration becoming an increasing issue for
much of the corridor. Sidewalk facilities exist along both sides of Benton Street, including curb
ramps at most intersections. However, many of the curb ramps do not meet current ADA
requirements.
The Benton Street Rehabilitation Project includes a crack and seat of the existing pavement with a
Hot Mix Asphalt (HMA) overlay, painting of on -street bike lanes, ADA sidewalk improvements,
traffic and pedestrian signal improvements at the Benton and Sunset intersection, water main
improvements from George Street to Greenwood Drive and streambank stabilization in Willow
Creek Park.
ATTACHMENTS:
Description
Location Map
I DOT Funding Agreement
Resolution
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October 2018
IOWA DEPARTMENT OF TRANSPORTATION
Federal -aid Agreement
for a Surface Transportation Block Grant Program Project
Recipient: City of Iowa City
Project No.: STP -U-3715(669)--70-52
Iowa DOT Agreement No.: 6-20-STBGU-030
CFDA No. and Title: 20.205 Highway Planning and Construction
This is an agreement between the City of Iowa City, Iowa (hereinafter referred to as the Recipient) and the Iowa
Department of Transportation (hereinafter referred to as the Department). Iowa Code Sections 306A.7 and
307.44 provide for the Recipient and the Department to enter into agreements with each other for the purpose of
financing transportation improvement projects on streets and highways in Iowa with Federal funds. Federal
regulations require Federal funds to be administered by the Department.
The Recipient has received Federal funding through the Surface Transportation Block Grant (STBG) Program.
STGB funds are available for construction, reconstruction, rehabilitation, resurfacing, restoration and operational
or safety improvement projects on Federal -aid highways, bridges on any public road, and several other types of
projects, as specified in 23 U.S.C. 133(b). Federal -aid highways include all Federal Functional Classifications,
except for rural minor collectors or local roads.
Pursuant to the terms of this agreement, applicable statutes, and administrative rules, the Department agrees to
provide STBG funding to the Recipient for the authorized and approved costs for eligible items associated with
the project.
Under this agreement, the parties further agree as follows:
1. The Recipient shall be the lead local governmental agency for carrying out the provisions of this
agreement.
2. All notices required under this agreement shall be made in writing to the appropriate contact person. The
Department's contact person will be the Local Systems Project Development Engineer, Christy
VanBuskirk, and the EasternRegion Local Systems Field Engineer, Kent L. Ellis. The Recipient's contact
person shall be the City Engineer.
3. The Recipient shall be responsible for the development and completion of the following described STBG
project:
In the City of Iowa City, on Benton Street from Mormon Trek Boulevard East to Greenwood Drive —
Miscellaneous, PCC Pavement with HMA Resurfacing.
4. The Recipient shall receive reimbursement for costs of authorized and approved eligible project activities
from STBGP funds. The portion of the project costs reimbursed by STBG funds shall be limited to a
maximum of either 80 percent of eligible costs or the amount stipulated in the
Johnson County Council of Governments current Transportation Improvement Program (TIP) and
approved in the current Statewide Transportation Improvement Program (STIP), whichever is less.
5. The Recipient shall pay for all project costs not reimbursed with STBG funds.
6. If the project described in Section 3 drops out of the Johnson County Council of Governments current TIP
or the approved current STIP prior to obligation of Federal funds, and the Recipient fails to reprogram the
project in the appropriate TIP and STIP within 3 years, this agreement shall become null and void.
7. The Recipient shall let the project for bids through the Department.
8. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this
agreement shall remain in effect.
Page 2
9. It is the intent of both parties that no third party beneficiaries be created by this agreement.
10. This agreement and the attached Exhibit 1 constitute the entire agreement between the Department and
the Recipient concerning this project. Representations made before the signing of this agreement are not
binding, and neither party has relied upon conflicting representatlons In entering into this agreement. Any
change or alteration to the terms of this agreement shall be made in the form of an addendum to this
agreement. The addendum shall become effective only upon written approval of the Department and the
Recipient,
IN WITNESS WHEREOF, each of the parties hereto has executed this agreement as of the date shown opposite
its signature below.
City Signature Block
By Date 20 2_1
r�, �Fn lir
Title of city official
1, 1�e l (t) 1� . f Y ,certify that I am the City Clerk of Iowa City, and
that C e.crFF -Fi-L6 r'l who signed said Agreement for and on behalf of the city was duly
authorized to execute the same by virtue of a formal resolution duly passed and adopted by the city on the
1 day of - 20
Signe r Q Date— t� 20 2
City Clerk of Iowa City, Iowa
IOWA DEPARTMENT OF TRANSPORTATION
Highway Administration to
By "'/ � Date March 30 —'20 21
Kent L. Ellis, P.E.
Local Systems Field Engineer
Eastern Region
Page 3
EXHIBIT 1
General Agreement Provisions for use of Federal Highway Funds on Non -primary Projects
Unless otherwise specified in this agreement, the Recipient shall be responsible for the following:
1. General Requirements.
a. The Recipient shall take the necessary actions to comply with applicable State and Federal laws and
regulations. To assist the Recipient, the Department has provided guidance in the Federal -aid Project
Development Guide (Guide) and the Instructional Memorandums to Local Public Agencies (I.M.$) that are
referenced by the Guide. Both are available on-line at: https://www.iowadot.gov/local_systems/
publications/im/lpa_ims.htm. The Recipient shall follow the applicable procedures and guidelines
contained in the Guide and I.M.s in effect at the time project activities are conducted.
b. In accordance with Title VI of the Civil Rights Act of 1964 and associated subsequent nondiscrimination
laws, regulations, and executive orders, the Recipient shall not discriminate against any person on the
basis of race, color, national origin, sex, age, or disability. In accordance with Iowa Code Chapter 216, the
Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual
orientation, gender identity, national origin, religion, pregnancy, or disability. The Recipient agrees to
comply with the requirements outlined in I.M. 1.070, Title VI and Nondiscrimination Requirements.
c. The Recipient shall comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990
(ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), the associated Code of Federal
Regulations (CFR) that implement these laws, and the guidance provided in I.M. 1.080, ADA
Requirements. When pedestrian facilities are constructed, reconstructed, or altered, the Recipient shall
make such facilities compliant with the ADA and Section 504.
d. To the extent allowable by law, the Recipient agrees to indemnify, defend, and hold the Department
harmless from any action or liability arising out of the design, construction, maintenance, placement of
traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold
harmless applies to all aspects of the Department's application review and approval process, plan and
construction reviews, and funding participation.
e. As required by the 2 CFR 200.501 "Audit Requirements," a non -Federal entity expending $750,000 or
more in Federal awards in a year shall have a single or program -specific audit conducted for that year in
accordance with the provision of that part. Auditee responsibilities are addressed in Subpart F of 2 CFR
200. The Federal funds provided by this agreement shall be reported on the appropriate Schedule of
Expenditures of Federal Awards (SEFA) using the Catalog of Federal Domestic Assistance (CFDA)
number and title as shown on the first page of this agreement. If the Recipient will pay initial project costs
and request reimbursement from the Department, the Recipient shall report this project on its SEFA. If the
Department will pay initial project costs and then credit those accounts from which initial costs were paid,
the Department will report this project on its SEFA. In this case, the Recipient shall not report this project
on its SEFA.
f. The Recipient shall supply the Department with all information required by the Federal Funding
Accountability and Transparency Act of 2006 and 2 CFR Part 170.
g. The Recipient shall comply with the following Disadvantaged Business Enterprise (DBE) requirements:
i. The Recipient shall not discriminate on the basis of race, color, national origin, or sex in the award
and performance of any DOT -assisted contract or in the administration of its DBE program or the
requirements of 49 CFR Part 26. The Recipient shall take all necessary and reasonable steps under
49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts.
ii. The Recipient shall comply with the requirements of I.M. 5.010, DBE Guidelines.
iii. The Department's DBE program, as required by 49 CFR Part 26 and as approved by the Federal
Highway Administration (FHWA), is incorporated by reference in this agreement. Implementation of
this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this
Page 4
agreement. Upon notification to the Recipient of its failure to carry out its approved program, the
Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer
the matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of 1986
(31 U.S.C. 3801 et seq.).
h. Termination of funds. Notwithstanding anything in this agreement to the contrary, and subject to the
limitations set forth below, the Department shall have the right to terminate this agreement without penalty
and without any advance notice as a result of any of the following: 1) The Federal government, legislature
or governor fail in the sole opinion of the Department to appropriate funds sufficient to allow the
Department to either meet its obligations under this agreement or to operate as required and to fulfill its
obligations under this agreement; or 2) If funds are de -appropriated, reduced, not allocated, or receipt of
funds is delayed, or if any funds or revenues needed by the Department to make any payment hereunder
are insufficient or unavailable for any other reason as determined by the Department in its sole discretion;
or 3) If the Department's authorization to conduct its business or engage in activities or operations
related to the subject matter of this agreement is withdrawn or materially altered or modified. The
Department shall provide the Recipient with written notice of termination pursuant to this section.
2. Programming and Federal Authorization.
a. The Recipient shall be responsible for including the project in the appropriate Regional Planning Affiliation
(RPA) or Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP). The
Recipient shall also ensure that the appropriate RPA or MPO, through their TIP submittal to the
Department, includes the project in the Statewide Transportation Improvement Program (STIP). If the
project is not included in the appropriate fiscal year of the STIP, Federal funds cannot be authorized.
b. Before beginning any work for which Federal funding reimbursement will be requested, the Recipient
shall contact the Department to obtain the procedures necessary to secure FHWA authorization. The
Recipient shall submit a written request for FHWA authorization to the Department. After reviewing the
Recipient's request, the Department will forward the request to the FHWA for authorization and obligation
of Federal funds. The Department will notify the Recipient when FHWA authorization is obtained. The
cost of work performed prior to FHWA authorization will not be reimbursed with Federal funds.
c. Upon receiving FHWA Authorization, the Recipient must show federal aid funding activity to receive the
programmed amount authorized for the project. If there are no funding activity for nine or more months
after the previous activity, the remaining unused programmed amount will be de -obligated from the
project and there will be no further federal aid reimbursement issued for the project. If the recipient knows
in advance that funding activity will not occur for the nine months, the Contract Administrator needs to be
notified to determine if programming of fund can be adjusted or other options can be explored.
3. Federal Participation in Work Performed by Recipient Employees.
a. If Federal reimbursement will be requested for engineering, construction inspection, right-of-way
acquisition or other services provided by employees of the Recipient, the Recipient shall follow the
procedures in I.M. 3.330, Federal -aid Participation in In -House Services.
b. If Federal reimbursement will be requested for construction performed by employees of the Recipient, the
Recipient shall follow the procedures in I.M. 6.010, Federal -aid Construction by Local Agency Forces.
c. If the Recipient desires to claim indirect costs associated with work performed by its employees, the
Recipient shall prepare and submit to the Department an indirect cost rate proposal and related
documentation in accordance with the requirements of 2 CFR 200. Before incurring any indirect costs,
such indirect cost rate proposal shall be certified by the FHWA or the Federal agency providing the
largest amount of Federal funds to the Recipient. If approved, the approved indirect cost rate shall be
incorporated by means of an amendment to this agreement.
Page 5
4. Design and Consultant Services
a. The Recipient shall be responsible for the design of the project, including all necessary plans,
specifications, and estimates (PS&E). The project shall be designed in accordance with the design
guidelines provided or referenced by the Department in the Guide and applicable I.M.s.
b. If the Recipient requests Federal funds for consultant services, the Recipient and the Consultant shall
prepare a contract for consultant services in accordance with 23 CFR Part 172. These regulations require
a qualifications -based selection process. The Recipient shall follow the procedures for selecting and
using consultants outlined in I.M. 3.310, Federal -aid Participation in Consultant Costs.
c. If Preliminary Engineering (PE) work is Federally funded, and if right-of-way acquisition or actual
construction of the road is not started by the close of the tenth fiscal year following the fiscal year in which
the Federal funds were authorized, the Recipient shall repay to the Department the amount of Federal
funds reimbursed to the Recipient for such PE work. PE includes work that is part of the development of
the PS&E for a construction project. This includes environmental studies and documents, preliminary
design, and final design up through and including the preparation of bidding documents. PE does not
include planning or other activities that are not intended to lead to a construction project. Examples
include planning, conceptual, or feasibility studies.
5. Environmental Requirements and other Agreements or Permits.
a. The Recipient shall take the appropriate actions and prepare the necessary documents to fulfill the FHWA
requirements for project environmental studies including historical/cultural reviews and location approval.
The Recipient shall complete any mitigation agreed upon in the FHWA approval document. These
procedures are set forth in I.M. 3.020, Concept Statement Instructions, 4.030, Environmental Data Sheet
Instructions, 4.020, NEPA Class of Action, and 4.120, Cultural Resource Regulations.
b. If farmland is to be acquired, whether for use as project right-of-way or permanent easement, the
Recipient shall follow the procedures in I.M. 4.170, Farmland Protection Policy Act.
c. The Recipient shall obtain project permits and approvals, when necessary, from the Iowa Department of
Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer), Iowa Department of
Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, the Department, or other agencies
as required. The Recipient shall follow the procedures in I.M. 4.130, 404 Permit Process, 4.140, Storm
Water Permits, 4.190, Highway Improvements in the Vicinity of Airports or Heliports, and 4.160, Asbestos
Inspection, Removal, and Notification Requirements.
d. In all contracts entered into by the Recipient, and all subcontracts, in connection with this project that
exceed $100,000, the Recipient shall comply with the requirements of Section 114 of the Clean Air Act
and Section 308 of the Federal Water Pollution Control Act, and all their regulations and guidelines. In
such contracts, the Recipient shall stipulate that any facility to be utilized in performance of or to benefit
from this agreement is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities
or is under consideration to be listed.
6. Right -of -Way, Railroads and Utilities.
a. The Recipient shall acquire the project right-of-way, whether by lease, easement, or fee title, and shall
provide relocation assistance benefits and payments in accordance with the procedures set forth in I.M.
3.600, Right -of -Way Acquisition, and the Department's Right of Way Bureau Local Public Agency Manual.
The Recipient shall contact the Department for assistance, as necessary, to ensure compliance with the
required procedures, even if no Federal funds are used for right-of-way activities. The Recipient shall
obtain environmental concurrence before acquiring any needed right-of-way. With prior approval,
hardship and protective buying is possible. If the Recipient requests Federal funding for right-of-way
acquisition, the Recipient shall also obtain FHWA authorization before purchasing any needed right-of-
way.
b. If the project right-of-way is Federally funded and if the actual construction is not undertaken by the close
of the twentieth fiscal year following the fiscal year in which the Federal funds were authorized, the
Recipient shall repay the amount of Federal funds reimbursed for right-of-way costs to the Department.
Page 6
c. If a railroad crossing or railroad tracks are within or adjacent to the project limits, the Recipient shall
obtain agreements, easements, or permits as needed from the railroad. The Recipient shall follow the
procedures in I.M. 3.670, Work on Railroad Right -of -Way, and I.M. 3.680, Federal -aid Projects Involving
Railroads.
d. The Recipient shall comply with the Policy for Accommodating Utilities on City and County Federal -aid
Highway Right of Way for projects on non -primary Federal -aid highways. For projects connecting to or
involving some work inside the right-of-way for a primary highway, the Recipient shall follow the
Department's Policy for Accommodating Utilities on Primary Road System. Certain utility relocation,
alteration, adjustment, or removal costs to the Recipient for the project may be eligible for Federal funding
reimbursement. The Recipient should also use the procedures outlined in I.M. 3.640, Utility
Accommodation and Coordination, as a guide to coordinating with utilities.
e. If the Recipient desires Federal reimbursement for utility costs, it shall submit a request for FHWA
Authorization prior to beginning any utility relocation work, in accordance with the procedures outlined in
I.M. 3.650, Federal -aid Participation in Utility Relocations.
7. Contract Procurement.
The following provisions apply only to projects involving physical construction or improvements to
transportation facilities:
a. The project plans, specifications, and cost estimate (PS&E) shall be prepared and certified by a
professional engineer or architect, as applicable, licensed in the State of Iowa.
b. For projects let through the Department, the Recipient shall be responsible for the following:
i. Prepare and submit the PS&E and other contract documents to the Department for review and
approval in accordance with I.M. 3.700, Check and Final Plans and I.M. 3.500, Bridge or Culvert
Plans, as applicable.
ii. The contract documents shall use the Department's Standard Specifications for Highway and Bridge
Construction. Prior to their use in the PS&E, specifications developed by the Recipient for individual
construction items shall be approved by the Department.
iii. Follow the procedures in I.M. 5.030, Iowa DOT Letting Process, to analyze the bids received, make a
decision to either award a contract to the lowest responsive bidder or reject all bids, and if a contract
is awarded, execute the contract documents and return to Department.
c. For projects that are let locally by the Recipient, the Recipient shall follow the procedures in I.M. 5.120,
Local Letting Process- Federal -aid.
d. The Recipient shall forward a completed Project Development Certification (Form 730002) to the
Department in accordance with I.M. 5.050, Project Development Certification Instructions. The project
shall not receive FHWA Authorization for construction or be advertised for bids until after the Department
has reviewed and approved the Project Development Certification.
e. If the Recipient is a city, the Recipient shall comply with the public hearing requirements of the Iowa Code
section 26.12.
f. The Recipient shall not provide the contractor with notice to proceed until after receiving written notice the
Iowa DOT has concurred in the contract award.
8. Construction.
a. A full-time employee of the Recipient shall serve as the person in responsible charge of the project. For
cities that do not have any full time employees, the mayor or city clerk will serve as the person in
responsible charge, with assistance from the Department.
b. Traffic control devices, signing, or pavement markings installed within the limits of this project shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 IAC
Page 7
Chapter 130. The safety of the general public shall be assured through the use of proper protective
measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary.
c. For projects let through the Department, the project shall be constructed under the Department's
Standard Specifications for Highway and Bridge Construction and the Recipient shall comply with the
procedures and responsibilities for materials testing according to the Department's Materials I.M.s.
Available on-line at: hftp://www.iowadot.gov/erl/current/IM/navigation/nay.htm.
d. For projects let locally, the Recipient shall provide materials testing and certifications as required by the
approved specifications.
e. If the Department provides any materials testing services to the Recipient, the Department will bill the
Recipient for such testing services according to its normal policy as per Materials I.M. 103.
f. The Recipient shall follow the procedures in I.M. 6.000, Construction Inspection, and the Department's
Construction Manual, as applicable, for conducting construction inspection activities.
9. Reimbursements.
a. After costs have been incurred, the Recipient shall submit to the Department periodic itemized claims for
reimbursement for eligible project costs. Requests for reimbursement shall be made at least annually but
not more than bi-weekly.
b. To ensure proper accounting of costs, reimbursement requests for costs incurred prior to June 30 shall be
submitted to the Department by August 1 if possible, but no later than August 15.
c. Reimbursement claims shall include a certification that all eligible project costs, for which reimbursement
is requested, have been reviewed by an official or governing board of the Recipient, are reasonable and
proper, have been paid in full, and were completed in substantial compliance with the terms of this
agreement.
d. The Department will reimburse the Recipient for properly documented and certified claims for eligible
project costs. The Department may withhold up to 5% of the Federal share of construction costs or 5% of
the total Federal funds available for the project, whichever is less. Reimbursement will be made either by
State warrant or by crediting other accounts from which payment was initially made. If, upon final audit or
review, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the
overpaid amount to the Department. After the final audit or review is complete and after the Recipient has
provided all required paperwork, the Department will release the Federal funds withheld.
e. The total funds collected by the Recipient for this project shall not exceed the total project costs. The total
funds collected shall include any Federal or State funds received, any special assessments made by the
Recipient (exclusive of any associated interest or penalties) pursuant to Iowa Code Chapter 384 (cities)
or Chapter 311 (counties), proceeds from the sale of excess right-of-way, and any other revenues
generated by the project. The total project costs shall include all costs that can be directly attributed to the
project. In the event that the total funds collected by the Recipient do exceed the total project costs, the
Recipient shall either:
1) in the case of special assessments, refund to the assessed property owners the excess special
assessments collected (including interest and penalties associated with the amount of the excess), or
2) refund to the Department all funds collected in excess of the total project costs (including interest and
penalties associated with the amount of the excess) within 60 days of the receipt of any excess funds.
In return, the Department will either credit reimbursement billings to the FHWA or credit the
appropriate State fund account in the amount of refunds received from the Recipient.
Page 8
10. Project Close-out.
a. Within 30 days of completion of construction or other activities authorized by this agreement, the
Recipient shall provide written notification to the Department. The Recipient shall follow and request a
final audit, in accordance with the procedures in I.M. 6.110, Final Review, Audit, and Close-out
Procedures for Federal -aid, Federal -aid Swap, and Farm -to -Market Projects. Failure to comply with the
procedures will result in loss of federal fund, reimbursed funds shall be returned and a possible
suspension may be placed on the Recipient from receiving federal fund on future projects until the
Recipient has demonstrated responsible management of federal funds on roadway projects.
b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect,
or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was
completed in substantial compliance with the project plans and specifications.
c. Final reimbursement of Federal funds shall be made only after the Department accepts the project as
complete.
d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other
evidence pertaining to costs incurred for the project. The Recipient shall also make these materials
available at all reasonable times for inspection by the Department, FHWA, or any authorized
representatives of the Federal Government. Copies of these materials shall be furnished by the Recipient
if requested. Such documents shall be retained for at least 3 years from the date of FHWA approval of the
final closure document. Upon receipt of FHWA approval of the final closure document, the Department
will notify the Recipient of the record retention date.
e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner
acceptable to the Department and the FHWA.
Prepared by: Jason Reichart, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5416
Resolution No. 21-42
Resolution authorizing acceptance of STSG Funds from the
Iowa Department of Transportation for the Benton Street
Rehabilitation Project and authorizing the City Manager to sign
the Project Agreement
Whereas, the Iowa Department of Transportation (]DOT) uses Surface Transportation Block
Grant (STBG) funds for construction, reconstruction, rehabilitation, resurfacing, restoration and
operational or safety improvement projects on public roads; and
Whereas, the Metropolitan Planning Organization of Johnson County (MPOJC) programmed
$1,316,000 in STBG funding for the Benton Street Rehabilitation Project (STP -U-3715(669)--70-
52) in the FY2021-2024 Transportation Improvement Program (TIP); and
Whereas, projects utilizing STBG funds are eligible for up to 80% reimbursement of all authorized
and approved eligible Project activities; and
Whereas, this project is currently programmed in FY2021 of the TIP and is expected to be bid in
July 2021 with construction to follow in the 2021 and 2022 construction seasons; and
Whereas, the City of Iowa City wishes to accept funding for the Benton Street Rehabilitation
Project (STP -U-3715(669)--70-52); and
Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that:
1. City Manager is authorized to sign and the City Clerk to attest the Iowa Department of
Transportation Federal -aid Agreement for Surface Transportation Block Grant Program
Project No. STP -U-3715(669)--70-52 (in a form approved by the City Attorney).
Passed and approved this 16th day of Februa
Attest:
It was
adopted, and upon roll call there were:
Ma
p oved b . / %
z;
City Attorney's Office - 02/11/2021
Ayes:
Nays:
2021.
by Taylor the Resolution be
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 10.c.
CITY OE IOWA CITY
www.icgov.org
February 16, 2021
Resolution approving a preliminary plat of Cardinal Pointe West - Part 3
Subdivision, Iowa City, Iowa.
UNA EXa:I Lvi I NUTI&V
Description
PZ Staff Report wAttachments
PZ Meeting Minutes
Resolution
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Joshua Engelbrecht, Planning Intern and
Anne Russett, Senior Planner
Item: SUB20-0004 & REZ20-0013 Date: January 7, 2021
Cardinal Pointe West Part 3
GENERAL INFORMATION:
Applicant and Property Owner: Crossing Land LLC
755 Mormon Trek Blvd
Iowa City, IA 52246
319-337-4195
info@southgateco.com
Contact: Brian Vogel, PE
Hall & Hall Engineers, Inc
1860 Boyson Road
Hiawatha, IA 52233
319-362-9548
brian@hallenge.com
Requested Action: Approval of preliminary plat & Rezoning from ID -RP
to RR -1 (12.80 acres), RS -12 (6.05), RM -12 (3.46
acres), & RM -20 (4.88 acres)
Purpose: To allow the development of Cardinal Pointe West
Part 3, a 27 -acre, 19 -lot residential subdivision that
will include 1 multi -family lot, 6 duplex lots, 12 single-
family lots, and one outlot for future development
Location: West of Camp Cardinal Boulevard and
South of Kennedy Parkway
Location Map:
Size: 27.19 acres
Existing Land Use and Zoning
Surrounding Land Use and Zoning
Comprehensive Plan:
Neighborhood Open Space District
Public Meeting Notification:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
K
Undeveloped, Interim Development — Research
Park (ID -RP)
North:
RS -12 — High Density Single -Family
RM -12 — Low Density Multi -Family
RR -1 — Rural Residential
South:
RR -1 — Rural Residential
ID -RP - Interim Development: Research
Park
East:
RS -8 — Medium Density Single -Family
Residential
West:
R — County Residential
A — County Agricultural
Conservation District — Clear Creek Master Plan
Clear Creek
Property owners beyond of the project site received
notification of the Planning and Zoning Commission
public meeting. Subdivision signs were also posted
on the site.
November 23, 2020
January 7, 2021
The property owner, Crossing Land, LLC, is requesting approval for the rezoning of 27.19 acres of
land from Interim Development — Research Park (ID -RP) to Rural Residential (RR -1) for 12.80
acres, High Density Single -Family (RS -12) for 6.05 acres, Low Density Multi -Family (RM -12) for
3.46 acres, and Medium Density Multi -Family (RM -20) for 4.88 acres. The applicant is also
requesting approval of a preliminary plat for Cardinal Point West — Part 3, a residential subdivision
with 12 single-family lots, 6 duplex lots, and 1 multi -family lot with 32 proposed dwelling units. The
plat also includes 3 outlots. Outlots I and J (to be rezoned RR -1) are proposed for open space to
be maintained by a homeowner's association. Outlot K (to be zoned RM -20) is reserved for future
development.
Prior to this application, the applicant received approval for two subdivision and rezoning
applications — Cardinal Pointe West Parts 1 and 2. The proposed preliminary plat is a continuation
of Parts 1 and 2. Attached is the concept that was provided in 2015 with the rezoning and
subdivision applications for Part 1.
This area was annexed into the city between 1969 and 1972. Since 1983 the area has been zoned
Interim Development — Research Park (ID -RP) to reflect possible development of an office park
along Highway 218. However, in May of 2002, City Council signed a resolution endorsing the Clear
Creek Master Plan memorandum of understanding that includes a concept that envisioned a
"conservation -type" development including residential and commercial uses in the areas
surrounding Camp Cardinal Boulevard. While there are still several acres of land zoned Interim
Development that are undeveloped, the areas surrounding Camp Cardinal Boulevard have seen
only residential development since the memorandum, with the exception of one parcel zoned
Commercial Office (CO -1) at the intersection of Kennedy Parkway and Camp Cardinal Boulevard
3
and one parcel zoned Community Commercial (CC -2) at the intersection of Camp Cardinal Road
and Camp Cardinal Boulevard.
Due to concerns about meeting face-to-face, the applicant did not hold a good neighbor meeting.
In -lieu of a good neighbor meeting, the applicant sent out a detailed letter (attached) and
informational packet to surrounding neighbors with contact information to discuss concerns and
questions about the project.
ANALYSIS -
Current Zoning: Based on the previous comprehensive plan, the area is currently zoned as Interim
Development — Research Park (ID -RP). The context of the 1997 comprehensive plan, however,
recognized that with the establishment of the Oakdale Campus north of Interstate 80, the possibility
of additional development of office and research park type uses in this area may not be realistic.
The plan also recognized that the topographical and infrastructural limitations of the area, and
therefore, supported development with a mix of uses, such as low density residential and office
commercial uses. The plan also supported clustered development that would result in pedestrian
friendly neighborhood with minimal disturbance of the sensitive areas. The current ID -RP zoning
only allows agricultural uses by right. As such, a rezoning is necessary to allow any development
of this property.
Proposed Zoning: The Rural Residential Zone (RR -1) is intended to provide rural residential
character for areas in the city that are not projected to have the utilities necessary for urban
development in the foreseeable future or for areas that have sensitive environmental features that
preclude development at urban densities. The areas proposed to be rezoned to RR -1 are proposed
to be private open space to be maintained by the homeowner's association.
The High -Density Single -Family Zone (RS -12) is intended to provide for development of single-
family dwellings, duplexes and attached housing units at a higher density than in other single-family
zones. Because this district represents a relatively high density for single-family development,
dwellings should be in close proximity to City services and facilities, especially parks, schools and
recreational facilities.
The RS -12 zone allows for single-family lots with a minimum lot area of 5,000 square feet, and a
minimum lot width of 45 feet. Duplexes are allowed on lots with a minimum lot area of 6,000 square
feet and lot width of 55 feet. All RS -12 lots within the proposed subdivision meet the minimum
requirements. Although lots 55-66 meet the requirements for duplex development, only lots 48-53
are intended to be duplexes with lots 55-66 intended for detached single-family dwellings.
The Low -Density Multi -Family Residential Zone (RM -12) is intended to provide a diverse variety of
housing options in neighborhoods throughout the City including the development of high-density,
single-family housing and low-density, multi -family housing. The applicant is proposing 32
townhouse -style, multi -family units in 7 buildings containing 4 to 5 dwellings each with a private rear
land or alley for vehicular access.
The Medium Density Multi -Family Zone (RM -20) is intended to provide an assortment of attached,
detached single-family and multi -family housing options and is well suited to be located adjacent to
commercial areas with good access to City services and facilities. Currently Outlot K is proposed to
be rezoned to RM -20. The applicant has not provided any details on the proposed site plan for this
zone, but when that plan is created care should be taken to ensure the site and building design is
compatible with the surrounding neighborhood. Based on the minimum lot area per unit standards
of the RM -20 zone, the maximum number of dwelling units allowed on the 4.49 -acre outlot is 108
units.
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Compliance with Comprehensive Plan: This property is located within the Northwest Planning
District. While the district plan for this area has not been prepared, the comprehensive plan identifies
the Clear Creek Master Plan as a guiding document for this area surrounding Camp Cardinal
Boulevard. The Clear Creek Master Plan shows this area as suitable for residential, commercial
and office development. The plan also aims to create a conservation -type development that allows
for higher density development in exchange for the preservation of sensitive areas. The master plan
also states that the intended maximum allowable density for any subdivision would not exceed 20
dwelling units per acres. The density of the proposed rezoning and subdivision is around 6 units per
acre. Additionally, the IC2030 comprehensive plan housing policy (pg. 28) seeks to develop
neighborhoods with a mix of housing types. The comprehensive plan also lays out land use policy
to guide development away from environmentally sensitive areas, such as woodlands and steep
slopes (pg. 24). The requested rezoning and subdivision design conform with the conservation
design envisioned in the Clear Creek Master Plan as well as the policies for housing and land use
laid out in the comprehensive plan.
Subdivision Design: The subdivision includes 19 residential lots and three outlots. The proposed
residential development is a mix of RS -12 lots (48-53,55-66) and one RM -12 lot (54). Lots 48-53
are expected to be developed with duplex residential uses, and lots 55-66 are expected to be
developed with single-family residential uses.
Lot 54 is expected to be developed with townhouse -style, multi -family buildings with 4-5 dwellings
per building. In order to ensure consistency with the existing development pattern to the north,
staff is recommending a condition that development shall substantially comply with the concept
plan for the area shown as Lot 54 on the preliminary plat. Additionally, in order to ensure useable
outdoor space on Lot 54 staff is recommending a condition that requires staff approval of a
landscaping plan and screening of garages along Declan Drive and Mason Drive.
Outlots I and J contain the majority of the woodlands and steep and critical slopes. These outlots
are identified as private open space areas to be maintained by the homeowner's association.
Outlot K is reserved for future development.
The preliminary plat also shows the extension of Dubs Drive and Preston Lane. Preston Lane is
shown to intersect with Camp Cardinal Boulevard in this phase. The subdivision code requires
that block lengths range from 300 feet to a maximum of 600 feet (15-3-4A(2)). Longer block
lengths may be considered where topographic conditions, water features or existing development
prevent shorter block lengths. Midblock pedestrian connections may be required for longer block
lengths. The block lengths shown on the preliminary plat are in conformance with the subdivision
regulations, with the exception of Preston Lane between Declan Drive and Camp Cardinal
Boulevard. Due to the presence of steep wooded ravines located on Outlot J, no street
intersections are proposed east of Preston Lane except for the connection to Camp Cardinal
Boulevard. As a result, the length of Preston Lane between Declan Drive and Camp Cardinal
Boulevard exceeds the 600 feet normally required by subdivision code. However, the proposed
design helps minimize the disturbance of the wooded areas located on the property and complies
with the comprehensive plan's emphasis on conservation design for this area.
The subdivision regulations also state that "Any portion of a residential lot that is within three
hundred feet (300') of the Interstate 80 or Highway 218 right of way shall be identified as a noise
buffer, and no residential structure will be permitted within this three hundred foot (300') buffer
area." (15-3-4C) A small sliver of Outlot K falls within the 300' buffer (see Figure 1) and as such,
when Outlot K is platted for development, that area would not allow residential uses.
5
Figure 1. Area within Outlot K within 300' of the Highway 218 Right -of -Way
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Traffic and Transportation: Preston Lane will extend from Kennedy Parkway on the north to
Camp Cardinal Boulevard to the south, a distance of approximately 2,000 feet with limited
intersecting streets. Due to concerns with the block length of Preston Lane between Declan Drive
and Camp Cardinal Boulevard, staff is recommending traffic calming measures. The preliminary
plat shows traffic calming chokers at Preston Lane & Declan Drive and a traffic circle further south
along Preston Lane. Chokers decrease the width of the pavement at the intersection, which can
help to slow traffic. Public Works staff and transportation planning staff are still reviewing the traffic
calming measures on the plat. Staff will have an update on their review at the Commission's
meeting.
Additionally, average daily traffic (ADT) count data for the area (Camp Cardinal Blvd. at Kennedy
Parkway) is around 7,770. The theoretical capacity of Camp Cardinal Blvd. is 16,750 ADT. The
completion of Cardinal Pointe West Part 3, assuming maximum build -out, is expected to generate
approximately 1,261 additional trips per day. This estimate includes the proposed townhome style
multi -family, duplex, and single-family units, as well as the potential build -out of Outlot K, which
is reserved for future multi -family development. The resulting increase in traffic is still well below
Camp Cardinal Blvd.'s capacity. In addition, both the Kennedy Parkway and future Preston Lane
intersections with Camp Cardinal Blvd have left turn lanes.
Currently, the west side of Camp Cardinal Blvd does not have a sidewalk. The Clear Creek Master
Plan includes typical cross sections, which show a 4 -foot sidewalk along the western side of Camp
Cardinal Blvd. Therefore, staff is proposing as a condition of the rezoning that a sidewalk is
constructed from Preston Lane to Kennedy Parkway on the west side of Camp Cardinal Blvd.
Instead of the 4 -foot sidewalk proposed in the plan, staff is recommending that the sidewalk be
5 -feet in width, which is the current standard. The east side of Camp Cardinal Blvd currently has
an 8 -foot side path.
LIS
This area is not served by transit.
Environmentally Sensitive Areas: The property contains steep slopes, critical slopes, and
woodlands. In terms of slopes, approximately, 47% of the steep slopes and 18.4% of the critical
slopes will be disturbed. This disturbance is less than the threshold of 35% of the critical slopes
required by the sensitive area's ordinance.
The sensitive areas development plan indicates that approximately 65% of the woodlands (6.31
acres) will be preserved. The plan shows the disturbed area as 35.3% or 3.45 acres of the
woodlands. The disturbed area total includes the 50 -foot woodlands buffer area, which is located
outside of the construction limits, but is not included in the preserve calculation. The sensitive
areas ordinance includes a retention requirement of 50% for single-family zones, like the
proposed RS -12 zone, and a retention requirement of 70% for the proposed RR -1 zone. The
sensitive areas development plan is complicated by the fact that the woodlands cross two zoning
designations with different retention requirements. Due to the fact that the plan demonstrates a
continuation of the preserved woodlands to the north (at the corner of Kennedy Parkway & Camp
Cardinal Blvd) and exceeds the 50% retention requirement for single-family zones, staff has
determined that the plan meets the intent of the sensitive area's ordinance. In addition, this is
consistent with how staff analyzed the sensitive areas in the previous phase of the development.
Tables 1 and 2 provides a summary of the impacts to slopes and woodlands.
Table 1. Slopes Summa
Critical 3.95 acres 0.73 acres 35%
18.4%
Steep 5.77 acres 2.71 acres n/a
(47.0%)
Table 2. Woodlands Summa
Neighborhood Open Space: Public open space dedication or fees in lieu of are addressed at
the time of final platting. Based on the 6.05 acres of RS -12 zoning, 3.46 acres of RM -12 zoning,
and 4.88 acres of RM -20 zoning, the developer would be required to dedicate 0.96 acres of land
or pay fees in -lieu. Parks and Recreation staff has determined that an in -lieu fee payment would
be appropriate.
Storm Water Management: The stormwater management basin located to the south within the
Clear Creek subdivision has the capacity to provide stormwater management for Parts 1, 2, as
well as Part 3. The adequacy of the existing basin has been confirmed by the City Engineer.
In Cardinal Pointe West Part 1, Outlot D was designated as a stormwater management area. In
order to meet lot area requirements for Lot 53 in Cardinal Pointe West Part 3, Outlot D must be
reduced in size. Public Works staff has reviewed this and has determined that reducing the size
of this outlot is not an issue. Storm water management requirements are met with the capacity
provided in the basin to the south.
Infrastructure Fees: This subdivision is subject to the water main extension fee for $456.75 per
VA
acre and sanitary sewer tap on fee of $570.98 per acre. Payment towards the cost of constructing
Camp Cardinal Boulevard will also need to be addressed at the time of final plat approval.
NFXT STFPS-
After review and recommendation by the Planning and Zoning Commission, the two applications
will be considered by the City Council.
STAFF RECOMMENDATION:
Upon resolution of the deficiencies listed below, staff recommends approval of REZ20-0013 &
SUB20-0004, two applications submitted by Crossing Land, LLC for a preliminary plat of the
Cardinal Pointe West — Part 3 subdivision, a 19 -lot, residential subdivision located South of Kennedy
Parkway and West of Camp Cardinal Boulevard and the rezoning of 27.19 acres from Interim
Development — Research Park (ID -RP) to Rural Residential (RR -1), Low Density Multi -Family
Residential (RM -12), High Density Single -Family Residential (RS -12), and Medium Density Multi -
Family Residential (RM -20) zones subject to the following conditions:
1. Development shall substantially comply with the concept plan for the area shown as "Lot
54" on the preliminary plat, which includes townhouse -style, multi -family dwellings with
vehicular access to garages from a rear lane with green space and landscaping between
the rear driveways to reduce impervious surface and improve stormwater drainage.
2. Prior to approval of any site plan, Owner shall obtain staff approval of a landscaping plan
which shall include the plans for useable outdoor space for "Lot 54" on the preliminary plat
and screening of garages along Declan Drive and Mason Drive.
3. At the time of final platting, incorporation of traffic calming devices in a location approved
by and designed to the satisfaction of the City Engineer.
4. Prior to the issuance of a certificate occupancy, construction of a 5' sidewalk on the west
side of Camp Cardinal Blvd between Preston Lane and Kennedy Parkway.
DEFICIENCIES AND DISCREPANCIES:
1. Review and acceptance of the traffic calming measures to the satisfaction of the City
Engineer.
ATTACHMENTS:
1. Location Map
2. Zoning Map
3. Concept Plan, submitted in 2015
4. Good Neighbor Letter
5. Rezoning Exhibit
6. Preliminary Plat and Sensitive Area Site Plan
Approved by:
0 nieile Sitzman, AICP, Development Services Coordinator
Department of Neighborhood and Development Services
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SINGLE FAMILY LOTS (TYP.)
Cardinal Pointe West
CONCEPT PLAN
IOWA CITY, IOWA
AUGUST 2015
FOUR-PLEXES (TYP.)
HI -RISE RESIDENTIAL (TYP.)
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C./
++ WATER QUALITY STRUCTURES (TYP.)
December 18, 2020
Adjoining Property Owner
RE: Cardinal Pointe West — Part Three, Iowa City, Iowa
Adjoining Property Owners,
The Iowa City Planning and Zoning Commission (P & Z) will soon consider a rezoning and preliminary plat for a property in your area.
At this time, we are unable to have a Good Neighborhood Meeting/Open House due to COVID 19. However, the developer for the
project will be available via phone or email to discuss any questions you have regarding this project.
The project is located south of Kennedy Parkway and west of Camp Cardinal Blvd and depicted on the attached "Rezoning Exhibit" This
project is the third phase of a master plan that Southgate Companies has been working on since 2015.
Cardinal Pointe West -Part Three will continue the same model of product type diversity similar to Cardinal Pointe West -Part Two and
will provide the community with more pricing opportunities and a wider range of building types/density within the neighborhood.
Part Three will include the public right-of-way connection of Preston Lane with Camp Cardinal Blvd. The connection affords the
opportunity for vehicular/traffic relief as a secondary access to the south.
The enclosed Rezoning, Preliminary Plat and Sensitive Area Site Plan (prepared by Hall & Hall Engineers, Inc.) shows the proposed lot
configurations and future street network and connectivity for this area.
See below for breakdown of proposed zoning and housing type/use for Lots included in Part Three:
Lot Number/Letter
Proposed Zoning
Housing Type/Use
48-53
RS -12 (High Density Single -Family Residential)
Duplexes
54
RM -12 (Low Density Multi -Family Residential)
4 -Unit Townhomes
55-66
RS -12 (High Density Single -Family Residential)
Single Family Residential
Outlot I and J
RR1 (Rural Residential)
Open Space, owned and maintained by
Homeowners Association
Outlot K
RM -20 (Medium Density Multi -Family Residential)
Future Development
It is anticipated that the P & Z will be reviewing this proposal on Thursday, January 7t", 2021. A notice of a formal review by P & Z will
be sent to all property owners receiving this mailing. You are encouraged to attend these meetings and voice your opinions.
For questions regarding this project, please contact Josh Entler, P.E. at Southgate Companies. He can be contacted at (319) 499-8836
or jentler@southgateco.com
If you have questions for the City of Iowa City regarding this project, please contact Anne Russett, AICP at (319) 356-5251 or anne-
russett@iowa-city.org
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CONCAVE WESTERLY CHORD BEARS S10°0634"E 226.19 FEET' THENCE 51°26'12"E 44.62 FEET' THENCE SOUTHERLY 157.38
FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE CONCAVE EASTERLY CHORD BEARS 510°2713"E 156.73 FEET' THENCE 819°28'15"E 39.94 FEET' THENCE SOUTHEASTERLY 127.49 FEET ALONG THE ARC
OF A 500.00 FOOT RADIUS CURVE CONCAVE NORTHEASTERLY CHORD BEARS 526°46'32"E 127.15 FEET.' THENCE 855°55'10"W 30.00 FEET' THENCE WESTERLY 49.54 FEET ALONG THE ARC OF 34.00 FOOT RADIUS
CURVE CONCAVE SOUTHERLY CHORD BEARS M5°49'21"W 45.27 FEE THENCE 862°26'07"W 131.98 FEET' THENCE SOUTHWESTERLY 19.64 FEET ALONG THE ARC OF A 24.00 FOOT RADIUS CONCAVE
SOUTHEASTERLY CHORD BEARS 538°59'45"W 19.09 FEET HENCE SOUTHWESTERLY 42.98 FEET ALONG. THE ARC OF 55.00 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY FORD BEARS 5375643" 41.90
5 TC C W
FEET' THENCE NORTHWESTERLY 160.96 FEET ALONG THE ARC OFA 750.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY(CHORD BEARS N25°3709"W 160.65 FEET` THENCE N19'28'15 W 30.94 FEET: THENCE
NORTHERLY 236.07 FEET ALONG THE ARC OFA 750.00 FOOT RADIUS CURVE CONCAVE EASTERLY CHORD BEARS N10°2713"W 235.09 FEET.` THENCE N12612"W 41.30 FEET' THENCE NORTHERLY 136.55 FEET
ALONG THE ARG OFA 510.00 FOOT RADIUS CURVE CONCAVE WESTERLY( CHORD BEARS N9'06'25"W 136.14 FEET M
TO THE NORTHERLY LINE OF SAID OUTPUT H' THENCE 3'13'22"E 30.00 FEET' THENCE
NORTHERLY 16.14 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 540.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N17°38'00"W 16.14 FEET); THENCE NORTHEASTERLY 29.63 FEET ALONG
SAID NORTHERLY LINE AND THE ARC OF A 20.00 FOOT RADIUS CURVE. CONCAVE SOUTHEASTERLY CHORD BEARS N23'55'55"E 26.99 FEET' THENCE N66'23'16"E 151.01 FEET ALONG SAID NORTHERLY LINE'
THENCE SOUTHEASTERLY 32.83 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 20.00 FOOT RADIUS CURVE, CONCAVE SOUTHWESTERLY (CHORD BEARS 566°35'34"E 29.26 FEET); THENCE SOUTHERLY 9.94
FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 720.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS 51910'40"E 9.94 FEET); THENCE N71°13'D3"E 30.00 FEET ALONG SAID NORTHERLY UNE
TO THE POINT OF BEGINNING.
SAID PARCEL CONTAINS 3,46 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS
REZONING LEGAL DESCRIPTION - ID -RP. TO RS -12
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF OUTLOT D, CARDINAL POINTE WEST -
PART ONE AS RECORDED IN BOOK 60, PAGE 165 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER AND PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79
NORTH RANGE 7 WEST OF THE STH PRINCIPAL MERIDIAN IOWA CITY JOHNSON COUNTY IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 47 SAID CARDINAL POINTE WEST - PART TWO; THENCE N69'14'D2'E 120.00 FEET ALONG THE SOUTH LINE OF SAID LOT 47 TO THE WESTERLY RIGHT OF WAY OF
DUBS DRIVE' THENCE SOUTHEASTERLY 34.84 FEET ALONG SAID WESTERLY RIGHT OF AV AND THE ARC OF A 480.00 FOOT RADIUS CURVE CONCAVE WESTERLY CHORD BEARS S18'51'24"E 34.84 FEET. TO THE
N W
SOUTHWEST CORNER OF SAID DUBS DRIVE RIGHT OF WAY' THENCE N73°13"22"E 30.00 FEET ALONG THE SOUTH RIGHT OF WAY OF DUBS DRIVE THENCE SOUTHERLY 136.55 FEET ALONG THE ARC OFA 510.00 FOOT
RADIUS CURVE CONCAVE WESTERLY CHORD BEARS S9'D6'25"E 136.14 FEET),' THENCE S1°26'12"E 41.3D FEET' THENCE SOUTHERLY 236.07 FEET ALONG THE ARC OF A 75D.D0 FOOT RADIUS CURVE CONCAVE
EASTERLY CHORD BEARS 810 2713°E 235.09. FEET'
), THENCE 519°28'75 E 30.94 FEET' THENCE SOUTHEASTERLY 160.96 FEET ALONG THE ARC OFA 750.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY CHORD
BEARS 525'3709"E 160.65 ET- THENCE WESTERLY 41.33 FEET ALONG THE ARC OF 55.00 FOOT RADIUS CURVE CONCAVE NORTHERLY (CHORD BEARS 581'51'46" 40 37 FEET); THENCE SOUTHEASTERLY 18.97
FE ), H T H ( H D W ), N
FEET ALONG THE ARC OFA 24.00 FOOT RADIUS CURVE, CONCAVE SOUTHWESTERLY (CHORD BEARS 853'88'07"E 18.48 FEET); THENCE 856'40'37"W 157.32 FEET; THENCE N2539'42"W 240.94 FEET; THENCE
N5°28'37"W 276.83 FEET; THENCE N2°23'14"W 108.81 FEET; THENCE N12°47'03"W 102.84 FEET TO THE POINT OF BEGINNING.
AND
BEGINNING AT THE SOUTHEAST CORNER OF LOT 41 SAID CARDINAL POINTE WEST PART TWO THENCE SOUTHERLY 27549 FEET ALONG THE ARC OF A 91000 FOOT RADIUS CURVE CONCAVE WESTERLY (CHORD
BEARS S10'06'34 E 274.44 FEET), THENCE S1'26'12'E 4462 FEET THENCE SOUTHERLY 107D2 FEET ALONG THE ARC OF A 34000 FOOT RADIUS CURVE CONCAVE EASTERLY (CHORD BEARS S10 -27'13 "E 106.58
FEET: THENCE S19'28'15"E 30.94 FEET' THENCE SOUTHEASTERLY 418.17 FEET ALONG THE AR F A 340.OD FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY CHORD BEARS S54°4218'E 392.3D FEET' THENCE
N U C 0 0 C V ( ),
39''W 16000 FEET; THENCE NORTHWESTERLY 614 95 FEET ALONG THE ARC OF A CDC OD FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS N54°4718'W 576 9 5'
2 FEET); THENCE N19°28'1W 30.94
FEET;
THENCE NORTHERLY 157.38 FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE EASTERLY (CHORD BEARS N10°27'13"W 156.73 FEET); THENCE N1°26'12"W 44.62 FEET; THENCE NORTHERLY
227.05 FEET ALONG THE ARC OF A 750.09 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N10°06'34"W 226.1.9 FEET) TO THE NORTHERLY LINE OF SAID OUTLOT H;. THENCE N71'13'D3"E 160.00 FEET
ALONG SAID NORTHHERLY LINE TO THE POINT OF BEGINNING.
SAID PARCELS CONTAIN 8:05 ACRES SUBJECT TO EASEMENTS: AND RESTRICTIONS
REZDNING LEGAL DESCRIPTION - ID -RP TO RRC
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 52, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST
QUARTER AND PART OF THE SOUTHEAST QUARTER. OF THE NORTHWEST QUARTER, ALL IN SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE STH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS
FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 41, SAID CARDINAL POINTE WEST - PART TWO; THENCE N21°30'05 "W 86.33 FEET ALONG THE EASTERLY LINE OF SAID LOT 41 TO THE NORTHEAST CORNER THEREOF; THENCE
N26°56'28'W 53.53 FEET ALONG THE EASTERLY LINE OF LOT 40, SAID CARDINAL POINTE WEST - PART TWO TO THE SOUTHWEST CORNER OF OUTLOT G SAID CARDINAL POINTE WEST - PART TWO AND A NORTH LINE OF SAID
OUTLOT H; THENCE N89°04'32"E 463.31 FEET ALONG SAID NORTH LINE AND THE SOUTH LINE OF SAID OUTPUT G TO THE WESTERLY RIGHT OF WAY OF CAMP CARDINAL BOULEVARD; THENCE 50°53'41"W 193.50 FEET ALONG SAID
WESTERLY RIGHT OF WAY THENCE SOUTHEASTERLY 422.39 FEET ALONG SAID WESTERLY RIGHT OF WAY AND THE ARC OF A 760.00 FOOT RADIUS CURVE CONCAVE NORTHEASTERLY (CHORD BEARS S15°01'37"E 416.97 FEET'
THENCE 530°56'56"E 364.51 EEA ALONG SAID WESTERLY RIGHT OF WAY TO THE SOUTHEAST CORNER OF SAID OUT OT H' THENCE NORTHERLY
32.46 FEET ALONG THE SOUTH LINE OF SAID OUTPUT H' THENCE WESTERLY 286.85
T L
FEET ALONG SAID SOUTH LINE AND THE WESTERLY ExTEN510N THEREOF AND THE ARC OFA 530,00 FOOT RADIUS CURVE, CONCAVE NORTHERLY (CHORD BEARS 574°33226"W 283.36 FEET); THENCE NO°03'39'E 190.00 FEET;
THENCE NORTHWESTERLY 418.17 FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS N54°42'18"W 392.30 FEET); THENCE N19°28'15"W 30.94 FEET; THENCE NORTHERLY 107.02
FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE EASTERLY (CHORD BEARS N10°27'13"W 1D6.58 FEET); THENCE N1°26'12"W 44.62 FEET; THENCE NORTHERLY 275.49 FEET ALONG THE ARC OF A 910,00 SCOT
RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N10°06'34"W 274.44 FEET) TO THE POINT OF BEGINNING.
AND
BEGINNING AT THE SOUTHWEST CORNER OF OULL T F SAID CARDINAL APOINTE WEST - PART TWO' THENCE N9 °00'00"E 424.72 FEET ALONG THE SOUTH LINE OF SAID OUTLOT F AND A NORTH LINE OF OUTLOT H SAID CARDINAL
0W 0 G UT A
POINTE WEST -PART TING TO THE WEST CORNER OF LOT 45, SAID CARDINAL POINTE WEST -PART TWO; THENCE 530'041"E 1.92 FEET ALONG THE SOUTHWESTERLY LINE OF SAID LOT 45; THENCE 537°44b2"E 104.59 FEET
ALONG SAID SOUTHWESTERLY LINE TO SOUTH CORNER OF SAID LOT 45; THENCE S38'0839"E 103.46 FEET ALONG THE SOUTHWESTERLY LINE OF LOT 46, SAID CARDINAL POINTE WEST - PART TWO TO THE SOUTH CORNER
THEREOF' THENCE 528°55'22"E 99.33 FEET ALONG THE SOUTHWESTERLY LINE OF LOT 47SAID CARDINAL POINTE WEST - PART TWO TO THE SOUTHWEST CORNER" THEREOF' THENCE S12°47'03"E 102°84 FEET' THENCE S2'23'14"E
108.81 FEET; THENCE SS°25'37"E 276.83 FEET; THENCE 525°39'42"E 47.21 FEET TO THE WESTERLY LINE OF SAID OUTLOT H; THENCE N44°49'18'W 307.82 FEET ALONG SAID WESTERLY LINE; THENCE N10°51'29"W 238.65 FEET
ALONG SAID WESTERLY LINE: THENCE N52'48'14"W 489.10 FEET ALONG SAID WESTERLY LINE: THENCE NO°00'00"E 37.41 FEET ALONG SAID WESTERLY LINE TO THE POINT OF BEGINNING.
SAID PARCELS CDNTAIN 12.80 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS
DRAWN BY: SKF HALL & HALL ENGINEERS, INC. SHEET
CHECKED BY: BDV REZONING EXHIBIT
APPROVED BY; BDV 1860ROYSONROAD HIAWATHA, IOWA 52293 /1%/
/a CARDINAL POINTE WEST -PART THREE
PHONE. (319)362-9548 FAX:(319)352-7595
DATE: 12118/2020 PHONE / �"- IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
CIVIL ENGINEERING a CITY �F IOWA CITY LAND
DEVELOPSCAPE ROHITHANIN t/
FIELD BOOK: N/A NO. REVISION DESCRIPTION APPROVED DATE LAND SURVEYING DEVELOPMENT PLANNING wrrw.nmlay.com SCALE: 1" = 200' PROJECT NO: 20034-16-3
ADJOINING PROPERTY OWNERS--
WNERS_1
1-
STEVEN ROWE & MARY LOUISE FLAVIN (RS -.8
ZONING)
16
- JACK KADEMIAN LIVING TRUST(RS-12 ZONING)
2 -
KATE DUCHENE THOMA (RS -8 ZONING)
17
- NAVIGATE HOMES IOWA .LLC (RS -12 ZONING)
3 -
MAOHURADHAR CHEGON01 (RS -5 ZONING)
18
- NAVIGATE HOMES IOWA LLC (R5-12 ZONING)
4 -
SATHEESH ELANGOVAN (RS -8 ZONING)
19
& 20 - CROSSING LANDING. LLC (RS -12 ZONING)
5 -
BURSAR KRISHNAN AND ANSUYA NASSEN (RS
-B ZONING)
21
-SCOTT & PATRICIA PETERSON (RS -12 ZONING)
6 -
MICHAEL Be CINDY LEBSACK (RS -8 ZONING)
JONATHAN PACHECO (RS -12 ZONING)
7 -
CURTIS & LINDA ROESLER (RS -8 ZONING)
22
- DAVID & LEANN GERARD (RS -12 ZONING)
8 -
MARK & LORNA CHRISTEN (RS -8 ZONING)
LINDA GRAHAM (RS -12 ZONING)
9 -
JOHN & PATRICIA LUBBER (RS -8 ZONING)
23
- NAVIGATE HOMES IOWA LLC AND CROSSING LANDING LLC (RS -12 ZONING)
10
- ERNEST & HEIDI GALER (RS -8 ZONING)
24
- CROSSING LANDING LPC (RS -5 ZONING)
0 100 zoo 9]o wo
11
- REBECCA CRANE (RS -8 ZONING)
25
- NAVIGATE HOMES IOWA LLC (RS -5 ZONING)
GRAPHIC SCALE IN FEET
12
- SPOORTHI JAGADISH & NISHANT SARAN (RS -12
ZONING)
26
- CHARLES & JENNIFER WADDILOVE (RS -5 ZONING)
SCALE: 1"=200'
13
- NICHOLAS & KEELY LEPA (RS -12 ZONING)
27
- CROSSING LANDING LLC (RS -5 ZONING)
14
- ANDREW ASHBY (RS -12 ZONING)
28
- NAVIGATE HOMES IOWA LLC (RS -5 ZONING)
15
- SARAH & ALI SALAMATI (RS -12 ZONING)
29
- NAVIGATE HOMES IOWA LLC (RS -5 ZONING)
DRAWN BY: SKF HALL & HALL ENGINEERS, INC. SHEET
CHECKED BY: BDV REZONING EXHIBIT
APPROVED BY; BDV 1860ROYSONROAD HIAWATHA, IOWA 52293 /1%/
/a CARDINAL POINTE WEST -PART THREE
PHONE. (319)362-9548 FAX:(319)352-7595
DATE: 12118/2020 PHONE / �"- IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
CIVIL ENGINEERING a CITY �F IOWA CITY LAND
DEVELOPSCAPE ROHITHANIN t/
FIELD BOOK: N/A NO. REVISION DESCRIPTION APPROVED DATE LAND SURVEYING DEVELOPMENT PLANNING wrrw.nmlay.com SCALE: 1" = 200' PROJECT NO: 20034-16-3
UTILITY AND EMERGENCY TELEPHONE NUMBERS
CITY OF IOWA CITY, IOWA
ENGINEERING DEPARTMENT
POLICE DEPARTMENT
EMERGENCY
FIRE DEPARTMENT
EMERGENCY
WATER DEPARTMENT
WASTEWATER DIVISIONS - COLLECTIONS
IOWA ONE CALL (UTILITIES)
MID -AMERICAN ENERGY
UTILITY LEGEND -EXISTING
(SS8)
(ST15)
(FM6)
(W8)
- - - (G)- - -
- (G)
----(S)----(S)-
- - - - (OHE)- - -
- (OHE)-
----(E)----(E)-
----(C)----(C)-
- - - - (OHC)- - -
- (OHC)-
- - --(OHT)- - -
-(OHT)-
- - - - (F)- - -
- (F)-
----(OHF)----(OHF)-
---(T)----(T)
(FP)
(FW)
(CORP)
-�-800-�__
❑T
0
0
0
® OR
0
®GV
O
O
�BM
0
Q�SB
O
®wv
SANITARY SEWER W/SIZE
STORM SEWER W/SIZE
SUBDRAIN
FORCE MAIN W/SIZE
WATER MAIN W/SIZE
GAS
STEAM
ELECTRIC -OVERHEAD
ELECTRIC -UNDERGROUND
CABLE TV -UNDERGROUND
CABLE TV -OVERHEAD
TELEPHONE -OVERHEAD
FIBER OPTIC -UNDERGROUND
FIBER OPTIC -OVERHEAD
TELEPHONE -UNDERGROUND
FENCE LINE
SILT FENCE
FLOODPLAIN LIMITS
FLOODWAY LIMITS
CITY CORPORATE LIMITS
CONTOUR LINE
LIGHT POLE W/O MAST
LIGHT POLE W/MAST
TELEPHONE POLE
POWER POLE
GUY ANCHOR
GUY POLE
TELEPHONE PEDESTAL
TELEPHONE MANHOLE
CABLE TV PEDESTAL
UTILITY/CONTROL CABINET
SANITARY MANHOLE
STORM MANHOLE
GRATE INTAKE
RA -3 INTAKE
RA-5INTAKE
RA -6 INTAKE
RA -8 INTAKE
HORSESHOE CATCH BASIN W/O FLUME
HORSESHOE CATCH BASIN W/FLUME
GAS VALVE
FLARED END SECTION
CLEANOUT, STORM OR SANITARY
TRAFFIC SIGNAL W/MAST
BOLLARD
BENCHMARK
STREET SIGN
WELL
SOIL BORING
FIRE HYDRANT
WATER VALVE
WATER SHUTOFF
WATER BLOWOFF
NOTE: THIS IS A STANDARD LEGEND. SOME ITEMS MAY NOT APPEAR ON DRAWINGS.
IOWA 1,
ONE -CALL
800/292-8989
TOLL-FREE
CALL- BEFORE- YOU- DIG i
(319)-356-5140
(319)-356-5275
911
(319)-356-5260
911
(319)-356-5166
(319)-631-1144
(800)-292-8989
(319)-339-1156
UTILITY LEGEND -PROPOSED
SS8
ST18
FM6
W12
CORP
0
Q
® OR 01
r
LTJ
vr
0
v
s�Oo
SURVEY LEGEND
O
•
A
A
X
-----------------
PLANT LEGEND
REZONING, PRELIMINARY PLAT AND SENSITIVE AREA SITE PLAN FOR
CARDINAL POINTE WEST -PART 3
IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
SANITARY SEWER W/SIZE
STORM SEWER W/SIZE
FORCE MAIN W/SIZE
WATER MAIN W/SIZE
CITY CORPORATE LIMITS
SANITARY MANHOLE
STORM MANHOLE
GRATE INTAKE
RA -3 INTAKE
RA-5INTAKE
RA -6 INTAKE
RA -8 INTAKE
HORSESHOE CATCH BASIN W/O FLUME
FLARED END SECTION
CLEANOUT, STORM OR SANITARY
FIRE HYDRANT
WATER VALVE
WATER SHUTOFF
WATER BLOWOFF
SET REBAR W/CAP NO.
FOUND SURVEY MONUMENT AS NOTED
FOUND RIGHT OF WAY RAIL
SECTION CORNER SET AS NOTED
SECTION CORNER FOUND AS NOTED
CUT "X" IN CONCRETE
RECORDED AS
EASEMENT LINE
PLAT OR SURVEY BOUNDARY
PLAT LOT LINE
CENTERLINE
SECTION LINE
1/4 SECTION LINE
1/4-1/4 SECTION LINE
EXISTING LOT LINE
BUILDING SETBACK LINE
DECIDUOUS TREE
CONIFEROUS TREE
DECIDUOUS SHRUB
CONIFEROUS SHRUB
TREE STUMP
TREE LINE DRIP EDGE
INITIAL SUBMITTAL DATE: 11/23/20
REVISION DATE: 12/30/20
CITY FILE NUMBER:
HALL AND HALL PROJECT NUMBER: 20034-16-3
LOCATION MAP
(SCALE: 1"=500')
2
�GI
CORALVILLPC
(CORP) CITY ORP)
sk-
PROJECT-
LOCATION
ROJECT-
LOCATION
tl
NOTES
THE PROPOSED IMPROVEMENTS INCLUDED IN THESE DRAWINGS HAVE BEEN
DESIGNED IN ACCORDANCE WITH THE CITY OF IOWA CITY ENGINEERING DESIGN
STANDARDS MANUAL AND SUDAS.
HALL & HALL ENGINEERS, INC.
Lead= mrn (Land! Dove2oJpmentt Since 1953
1860 BOYSON ROAD, HIAWATHA, IOWA 52233
PHONE: (319) 362-9548 FAX: (319) 362-7595
CIVIL ENGINEERING • LANDSCAPE ARCHITECTURE
LAND SURVEYING • LAND DEVELOPMENT PLANNING www.halleng.com
PLAN APPROVED BY:
CITY CLERK DATE
SHEET INDEX
P1.0) COVER
P2.0) PRELIMINARY PLAT - SITE LAYOUT AND UTILITIES
P3.0) PRELIMINARY PLAT - SITE GRADING AND EROSION CONTROL
P4.0) PRELIMINARY PLAT - WOODLAND DISTURBANCE AND PRESERVATION
APPLICANT CONTACT PERSON
THE CROSSING DEVELOPMENT, LC
%JERRY WADDILOVE
755 MORMON TREK BOULEVARD
P.O. BOX 1907
IOWA CITY, IA 52246
PH: 319-337-4195
FAX: 319-337-9823
EMAIL: INFO@SOUTHGATECO.COM
OWNER
THE CROSSING DEVELOPMENT, LC
%JERRY WADDILOVE
755 MORMON TREK BOULEVARD
P.O. BOX 1970
IOWA CITY, IA 52246
PH: 319-337-4195
FAX: 319-337-4195
EMAIL: INFO@SOUTHGATECO.COM
OWNER'S ATTORNEY
C. JOSEPH HOLLAND
123 NORTH LINN STREET
SUITE 300
IOWA CITY, IA 52245
BRIAN VOGEL, PE
1860 BOYSON RD.
HIAWATHA, IA 52233
PH: 319-362-9548
FAX: 319-362-7595
EMAIL: BRIAN@HALLENG.COM
IMMU2
EXISTING: VACANT LAND
PROPOSED: LOW DENSITY
SINGLE-FAMILY
RESIDENTIAL & LOW
DENSITY MULTI -FAMILY
RESIDENTIAL
ZONING
EXISTING: ID -RP
PROPOSED: RS -12, RM -12,
RM -20 & RR -1
AREA TO BE REZONED: 27.19 AC
ENTIRE SITE LEGAL DESCRIPTION
DIMENSIONAL STANDARDS (RS -12)
DUPLEX (LOTS 48-53)
MINIMUM LOT SIZE: 6,000 SF
AREA PER UNIT: 3,000 SF
MINIMUM LOT WIDTH: 55'
MINIMUM FRONTAGE: 40'
FRONT YARD SETBACK: 15'
SIDE YARD SETBACK: 5' + 2' PER STORY OVER TWO STORIES
REAR YARD SETBACK: 20'
MAXIMUM HEIGHT: 35'
DETACHED SINGLE-FAMILY (LOTS 55-66)
MINIMUM LOT SIZE: 5,000 SF
AREA PER UNIT: 5,000 SF
MINIMUM LOT WIDTH: 45'
MINIMUM FRONTAGE: 40'
FRONT YARD SETBACK: 15'
SIDE YARD SETBACK: 5' + 2' PER STORY OVER TWO STORIES
REAR YARD SETBACK: 20'
MAXIMUM HEIGHT: 35'
DIMENSIONAL STANDARDS (RM -12
MULTI -FAMILY (LOT 54)
MINIMUM LOT SIZE: 8,175 SF
AREA PER UNIT: 2,725 SF
MINIMUM LOT WIDTH: 60'
MINIMUM FRONTAGE: 40'
FRONT YARD SETBACK: 20'
SIDE YARD SETBACK: 5' + 2' PER STORY OVER TWO STORIES
REAR YARD SETBACK: 20'
AREA CALCULATIONS
TOTAL SITE AREA (EXCLUDING OUTLOTS): 449,104 SQ.FT. (10.31 AC)
NET SITE AREA (EXCL. OUTLOTS AND R.O.W.): 312,761 SQ.FT. (7.18 AC)
TOTAL LOTS (EXCLUDES OUTLOTS): 19 (12 SINGLE FAMILY, 6 DUPLEX, 1 MULTI -FAMILY)
TOTAL DWELLING UNITS: 56
GROSS AREA PER UNIT (EXCLUDES OUTLOTS): 8,020 SQ.FT. (0.18 AC)
NET AREA PER UNIT (EXCLUDING R.O.W.): 5,585 SQ.FT. (0.13 AC)
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF OUTLOT D, CARDINAL POINTE WEST - PART ONE AS
RECORDED IN PLAT BOOK 60, PAGE 166 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER AND PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 7
WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHERLY MOST CORNER OF SAID OUTLOT H; THENCE N69°46'50"W 240.68 FEET ALONG THE WESTERLY LINE OF SAID OUTLOT H TO THE POINT OF BEGINNING; THENCE N32°38'01"W 225.83 FEET;
THENCE N25°39'42"W 153.73 FEET TO THE NORTHEASTERLY LINE OF SAID OUTLOT D; THENCE S44°49'18"E 76.79 FEET ALONG SAID NORTHEASTERLY LINE; THENCE S26°04'34"E 305.37 FEET ALONG SAID NORTHEASTERLY
LINE TO THE POINT OF BEGINNING.
REZONING LEGAL DESCRIPTIONS
REZONING LEGAL DESCRIPTION - ID -RP TO RM -12:
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER AND PART OF THE SOUTHWEST QUARTER OF THE
NORTHEAST QUARTER OF SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF LOT 41 SAID CARDINAL POINTE WEST - PART TWO; THENCE S71°13'03"W 30.00 FEET ALONG THE NORTHERLY LINE OF SAID OUTLOT H TO THE POINT OF
BEGINNING; THENCE SOUTHERLY 227.05 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS S10°06'34"E 226.19 FEET); THENCE S1°26'12"E 44.62 FEET; THENCE
SOUTHERLY 157.38 FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE EASTERLY (CHORD BEARS S10°27'13"E 156.73 FEET); THENCE S19°28'15"E 30.94 FEET; THENCE SOUTHEASTERLY 127.49
FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS S26°46'32"E 127.15 FEET); THENCE S55°55'10"W 30.00 FEET; THENCE WESTERLY 49.54 FEET ALONG THE ARC
OF 34.00 FOOT RADIUS CURVE, CONCAVE SOUTHERLY (CHORD BEARS N75°49'21"W 45.27 FEET); THENCE S62°26'07"W 131.98 FEET; THENCE SOUTHWESTERLY 19.64 FEET ALONG THE ARC OF A 24.00 FOOT
RADIUS, CONCAVE SOUTHEASTERLY (CHORD BEARS S38°59'45"W 19.09 FEET); THENCE SOUTHWESTERLY 42.98 FEET ALONG THE ARC OF A 55.00 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY (CHORD BEARS
S37°56'43"W 41.90 FEET); THENCE NORTHWESTERLY 160.96 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS N25°37'09"W 160.65 FEET); THENCE
N19°28'15"W 30.94 FEET; THENCE NORTHERLY 236.07 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE CONCAVE EASTERLY CHORD BEARS N10°27'13"W 235.09 FEET • THENCE N1°26'12"W 41.30 FEET;
THENCE NORTHERLY 136.55 FEET ALONG THE ARC OF A 510.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N9°06'25' W 136.14 FEET) TO THE NORTHERLY LINE OF SAID OUTLOT H; THENCE
N73°13'22"E 30.00 FEET; THENCE NORTHERLY 16.14 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 540.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N17°38'00"W 16.14 FEET); THENCE
NORTHEASTERLY 29.63 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 20.00 FOOT RADIUS CURVE CONCAVE SOUTHEASTERLY CHORD BEARS N23°56'56"E 26.99 FEET • THENCE N66°23'16"E 151.01 FEET
ALONG SAID NORTHERLY LINE; THENCE SOUTHEASTERLY 32.83 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 20.00 FOOT RADIUS CURVE, CONCAVE SOUTHWESTERLY (CHORD BEARS S66°35'34"E 29.26
FEET); THENCE SOUTHERLY 9.94 FEET ALONG SAID NORTHERLY LINE AND THE ARC OF A 720.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS S19°10'40"E 9.94 FEET); THENCE N71°13'03"E 30.00
FEET ALONG SAID NORTHERLY LINE TO THE POINT OF BEGINNING.
SAID PARCEL CONTAINS 3.46 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS.
REZONING LEGAL DESCRIPTION - ID -RP TO RS -12:
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF OUTLOT D, CARDINAL POINTE WEST -
PART ONE AS RECORDED IN BOOK 60, PAGE 166 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER AND PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP
79 NORTH, RANGE 7 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 47, SAID CARDINAL POINTE WEST- PART TWO; THENCE N69°14'02"E 120.00 FEET ALONG THE SOUTH LINE OF SAID LOT 47 TO THE WESTERLY RIGHT OF WAY OF
DUBS DRIVE; THENCE SOUTHEASTERLY 34.84 FEET ALONG SAID WESTERLY RIGHT OF WAY AND THE ARC OF A 480.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS S18°51'24"E 34.84 FEET) TO THE
SOUTHWEST CORNER OF SAID DUBS DRIVE RIGHT OF WAY; THENCE N73°13'22"E 30.00 FEET ALONG THE SOUTH RIGHT OF WAY OF DUBS DRIVE; THENCE SOUTHERLY 136.55 FEET ALONG THE ARC OF A 510.00
FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS S9°06'25"E 136.14 FEET); THENCE S1°26'12"E 41.30 FEET; THENCE SOUTHERLY 236.07 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE,
CONCAVE EASTERLY (CHORD BEARS S10°27'13"E 235.09 FEET); THENCE S19°28'15"E 30.94 FEET; THENCE SOUTHEASTERLY 160.96 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE, CONCAVE
NORTHEASTERLY (CHORD BEARS S25°37'09"E 160.65 FEET); THENCE WESTERLY 41.33 FEET ALONG THE ARC OF A 55.00 FOOT RADIUS CURVE, CONCAVE NORTHERLY (CHORD BEARS S81°51'46"W 40.37 FEET);
THENCE SOUTHEASTERLY 18.97 FEET ALONG THE ARC OF A 24.00 FOOT RADIUS CURVE, CONCAVE SOUTHWESTERLY (CHORD BEARS S53°58'07"E 18.48 FEET); THENCE S56°40'37"W 157.32 FEET; THENCE
N25°39'42"W 200.94 FEET; THENCE N5°28'37"W 276.83 FEET; THENCE N2°23'14"W 108.81 FEET; THENCE N12°47'03"W 102.84 FEET TO THE POINT OF BEGINNING.
AND
BEGINNING AT THE SOUTHEAST CORNER OF LOT 41, SAID CARDINAL POINTE WEST - PART TWO; THENCE SOUTHERLY 275.49 FEET ALONG THE ARC OF A 910.00 FOOT RADIUS CURVE, CONCAVE WESTERLY
CHORD BEARS S10°0634"E 274.44 FEET • THENCE S1°26'12"E 44.62 FEET; THENCE SOUTHERLY 107.02 FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE CONCAVE EASTERLY CHORD BEARS S10°27'13"E
106.58 FEET); THENCE S19°28'15"E 30.94 FEET; THENCE SOUTHEASTERLY 418.17 FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS S54°42'18"E 392.30 FEET);
THENCE SO°03'39"W 160.00 FEET; THENCE NORTHWESTERLY 614.95 FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS N54°42'18"W 576.92 FEET); THENCE
N19°28'15"W 30.94 FEET; THENCE NORTHERLY 157.38 FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE EASTERLY (CHORD BEARS N10°27'13"W 156.73 FEET); THENCE N1°26'12"W 44.62 FEET;
THENCE NORTHERLY 227.05 FEET ALONG THE ARC OF A 750.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N10°06'34"W 226.19 FEET) TO THE NORTHERLY LINE OF SAID OUTLOT H; THENCE
N71°13'03"E 160.00 FEET ALONG SAID NORTHHERLY LINE TO THE POINT OF BEGINNING.
SAID PARCELS CONTAIN 6.05 ACRES SUBJECT TO EASEMENTS AND RESTRICTIONS.
REZONING LEGAL DESCRIPTION - ID -RP TO RR -1:
PART OF OUTLOT H, CARDINAL POINTE WEST- PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF THE SOUTHWEST QUARTER OF THE
NORTHEAST QUARTER AND PART OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, ALL IN SECTION 12, TOWNSHIP 79 NORTH, RANGE 7 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY,
JOHNSON COUNTY, IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEAST CORNER OF LOT 41, SAID CARDINAL POINTE WEST- PART TWO; THENCE N21°30'05"W 86.33 FEET ALONG THE EASTERLY LINE OF SAID LOT 41 TO THE NORTHEAST CORNER
THEREOF; THENCE N26°56'26"W 53.53 FEET ALONG THE EASTERLY LINE OF LOT 40, SAID CARDINAL POINTE WEST - PART TWO TO THE SOUTHWEST CORNER OF OUTLOT G, SAID CARDINAL POINTE WEST - PART
TWO AND A NORTH LINE OF SAID OUTLOT H; THENCE N89°04'32"E 463.31 FEET ALONG SAID NORTH LINE AND THE SOUTH LINE OF SAID OUTLOT G TO THE WESTERLY RIGHT OF WAY OF CAMP CARDINAL
BOULEVARD; THENCE SO°53'41"W 193.50 FEET ALONG SAID WESTERLY RIGHT OF WAY; THENCE SOUTHEASTERLY 422.39 FEET ALONG SAID WESTERLY RIGHT OF WAY AND THE ARC OF A 760.00 FOOT RADIUS
CURVE, CONCAVE NORTHEASTERLY (CHORD BEARS S15°01'37"E 416.97 FEET); THENCE S30°56'56"E 364.51 FEET ALONG SAID WESTERLY RIGHT OF WAY TO THE SOUTHEAST CORNER OF SAID OUTLOT H; THENCE
S59°03'04"W 32.46 FEET ALONG THE SOUTH LINE OF SAID OUTLOT H; THENCE WESTERLY 286.85 FEET ALONG SAID SOUTH LINE AND THE WESTERLY EXTENSION THEREOF AND THE ARC OF A 530.00 FOOT RADIUS
CURVE, CONCAVE NORTHERLY (CHORD BEARS S74°33226"W 283.36 FEET); THENCE NO°03'39"E 190.00 FEET; THENCE NORTHWESTERLY 418.17 FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE
NORTHEASTERLY (CHORD BEARS N54°42'18"W 392.30 FEET); THENCE N19°28'15"W 30.94 FEET; THENCE NORTHERLY 107.02 FEET ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE EASTERLY (CHORD
BEARS N10°27'13"W 106.58 FEET); THENCE N1°26'12"W 44.62 FEET; THENCE NORTHERLY 275.49 FEET ALONG THE ARC OF A 910.00 FOOT RADIUS CURVE, CONCAVE WESTERLY (CHORD BEARS N10°06'34"W
274.44 FEET) TO THE POINT OF BEGINNING.
AND
BEGINNING AT THE SOUTHWEST CORNER OF OUTLOT F, SAID CARDINAL POINTE WEST- PART TWO; THENCE N90°00'00"E 424.72 FEET ALONG THE SOUTH LINE OF SAID OUTLOT F AND A NORTH LINE OF OUTLOT
H, SAID CARDINAL POINTE WEST - PART TWO TO THE WEST CORNER OF LOT 45, SAID CARDINAL POINTE WEST - PART TWO; THENCE S30°07'41"E 1.92 FEET ALONG THE SOUTHWESTERLY LINE OF SAID LOT 45;
THENCE S37°44'02"E 104.59 FEET ALONG SAID SOUTHWESTERLY LINE TO SOUTH CORNER OF SAID LOT 45; THENCE S38°08'39"E 103.46 FEET ALONG THE SOUTHWESTERLY LINE OF LOT 46, SAID CARDINAL POINTE
WEST - PART TWO TO THE SOUTH CORNER THEREOF; THENCE S28°55'22"E 99.33 FEET ALONG THE SOUTHWESTERLY LINE OF LOT 47, SAID CARDINAL POINTE WEST - PART TWO TO THE SOUTHWEST CORNER
THEREOF; THENCE S12°47'03"E 102.84 FEET; THENCE S2°23'14"E 108.81 FEET; THENCE S5°28'37"E 276.83 FEET; THENCE S25°39'42"E 47.21 FEET TO THE WESTERLY LINE OF SAID OUTLOT H; THENCE N44°49'18"W
307.82 FEET ALONG SAID WESTERLY LINE; THENCE N16°51'29"W 238.65 FEET ALONG SAID WESTERLY LINE; THENCE N52°48'14"W 489.10 FEET ALONG SAID WESTERLY LINE; THENCE NO°00'00"E 37.41 FEET
ALONG SAID WESTERLY LINE TO THE POINT OF BEGINNING.
SAID PARCELS CONTAIN 12.80 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS.
REZONING LEGAL DESCRIPTION - ID -RP TO RM -20
PART OF OUTLOT H, CARDINAL POINTE WEST - PART TWO AS RECORDED IN PLAT BOOK 62, PAGE 22 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER, PART OF OUTLOT D, CARDINAL POINTE WEST -
PART ONE AS RECORDED IN BOOK 60, PAGE 166 IN THE OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER AND PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 12, TOWNSHIP
79 NORTH, RANGE 7 WEST OF THE 5TH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHERLY MOST CORNER OF SAID OUTLOT H; THENCE N69°46'50"W 240.68 FEET ALONG THE WESTERLY LINE OF SAID OUTLOT H; THENCE N32°38'01"W 225.83 FEET; THENCE N56°40'37"E
157.32 FEET; THENCE NORTHWESTERLY 18.97 FEET ALONG THE ARC OF A 24.00 FOOT RADIUS CURVE, CONCAVE SOUTHWESTERLY (CHORD BEARS N53°58'07"W 18.48 FEET); THENCE NORTHEASTERLY 84.32 FEET
ALONG THE ARC OF A 55.00 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY (CHORD BEARS N59°28'27"E 76.30 FEET); THENCE NORTHEASTERLY 19.64 FEET ALONG THE ARC OF A 24.00 FOOT RADIUS CURVE,
CONCAVE SOUTHEASTERLY (CHORD BEARS N38°59'45"E 19.09 FEET); THENCE N62°26'07"E 131.98 FEET; THENCE SOUTHERLY 49.54 FEET ALONG THE ARC OF A 34.00 FOOT RADIUS CURVE, CONCAVE
SOUTHWESTERLY (CHORD BEARS S75°49'21"E 45.27 FEET); N55°55'10"E 30.00 FEET; THENCE SOUTHEASTERLY 487.46 FEET ALONG THE ARC OF A 500.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY (CHORD
BEARS S62°00'35"E 468.38 FEET); THENCE 50°03'39"W 30.00 FEET; THENCE EASTERLY 50.46 FEET ALONG THE ARC OF A 530.00 FOOT RADIUS CURVE, CONCAVE NORTHERLY (CHORD BEARS N87°19'59"E 50.45
FEET) TO THE SOUTHERLY LINE OF SAID OUTLOT H; THENCE S59°02'58"W 8.58 FEET ALONG SAID SOUTHERLY LINE; THENCE S63°56'06"W 544.31 FEET ALONG SAID SOUTHERLY LINE TO THE POINT OF BEGINNING.
SAID PARCEL CONTAINS 4.88 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS.
PLANS SCALE CORRECTLY WHEN PLOTTED ON 22111104" PAPER
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GRAPHIC SCALE IN FEET
SCALE: 1"=50'
54'
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CAMP ORDINAL BOULEVARD
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----_ 1 305' 601
---'----_ 1 1
OUTLOT J 1 ' \� � - I `�
351,795 SF
8.08 AC 11 11 11 I
1 1 II
1 1 I
MAILBOX CLUSTER LOCATION
(TO BE CONFIRMED WITH 1 1 II I
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EXISTING 50' SANITARY ' 0 1
SEWER EASEMENTQn
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40 � WATER MAIN (TYP. IOWA 1 1
41 gCITY LOOPED SYSTEM)
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11,272 SF
0.26 AC
---- _ __ 56
11,272 SF 4�������
0.26 AC g OUTLOT J SHALL BE OPEN / / O��(�� 66 1 I
SPACE MAINTAINED BY
_ o $p 'YM HOMEOWNERS �9s� 9,535 SF
57 ASSOCIATION `3�f�/ / / 0 0.22 AC /1 1
----�S - o \\ 11,069 SF �ARcN �i 1 10
0.25 AC X
_ _ - 6 62
9-} 1--- r I I II \ - $� \ ti 58 6 // 1 I /
I I I z \\ 9,535 SF I I/
9,907 SF 43, 0.22 AC / ,� ��� y LLj
I I II II I \ \ 0.23 AC 48, 62 "64
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1 I II j I62 621
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UNITS 10289 SF 0. 19 AC
-L 4,650S 0.24 AC 63
(ST15) _� -
II
411 \ \ GASKETED RCP '� 60 9,161 SF / / ��
o g' STORM SEWER (TYP) 13,339 SF61 62 0 0.21 AC 60 ,� /5`�`s I
0.31 AC 9 643 SF o 9,535 SF 2$ �,� '�
_ 0.22 AC o i
�T {--'r--al II I� I� I 4UNIT T�< g2 0.22 AC ti / /N' J I
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DUMPSTER
(3,425 ) C?4 ¢i ati S /T\S
I I 1 m I ENCLOSURE (TYP)
66 - - - - - -15 UTI ITY EASEMENT _ - - 50, �i' / 1
�C85 1 <S 1
UNITS (Typl \ St�S� / �A' 86 R ROTATE SANITARY SEWER II
I I I I 3,650 SF J NF % MANHOLE CONE TO AVOID
BACK OF CURB/PAVING (TYP) I
' gs st s
-- (VV - L4 0 10 /o / I
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------ =- ° _ � (Wg) j6r � PRIVATE STORM
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� � SEWER(TYP) � X25 ,pis" �
� � 4 UNITS Y j /, � (SS (SS8) /� � � - - � �
15) O - __ _ 70 3,425 S Sl I EXISTING 25' FIBER
(ST UNITS o ( ) 1$9 _ _ I irI OPTIC EASEMENT
(4,650 SF \ _ _ _ _ - - - - - / - - EXISTING 40' SANITARY I LO
----- �jg \ 2 MIN / --- ��------------ SEWER EASEMENT I
WITH
EWALK
-------------
T \\ \��,\ St�S // ��I / THEIDFUTURE DEOVELOPMENT OFD OUTLOT K II
_ _ EXISTING 30 SANITARY .35, �� / I 60' ROW LOT A (R.0.W.) I
SEWER EASEMENT \` \ \\ 23, ��\ \ / // 28, W 1 136,179 SF I
3.13 AC I
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(EXISTING 40' SANITARY
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47 SEWER EASEMENT
�� (4,650S `� ��/��@lif St�S// r+� 1
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1"BACK (TYP.) T ���i� �>y�` V-
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------ 0.34 AC / / \� ST�1`� - 54 Z r I
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/ �/ \ \ R�� (S ���---- 558 / ��"�� I LOT 54 ON-SITE OPEN SPACE I
99 / 49 \ \ " \ s(y $ L \ 36 AC - - 110SF PER BEDROOM
) -- �� 1 78 BEDROOMS
jp 13,082 SF \ - -�� REQUIRED OPEN SPACE = 780 SF
'3 / 0.30 AC SC/T/�� 1 PROVIDED OPEN SPACE = 13,470 SF
co m0,
\
FR FgToRn� ,VO FNT \ co ego
EXISTING STORM SEWER SFMFNT �y "' W8
log, 50 fps' 1.9% ��5 OUTLOT K
EXISTING 30' STORM
SEWER EASEMENT 12,962 SF Y 24, 195,681 SF
0.30 AC 3Y' I 4.49 AC
CO
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51 9 / OUTLOT K FOR FUTURE DEVELOPMENT
\ "'9
AND TO BE REZONED TO RM -20.
15,394 SF
17 0.35 AC \\\ g4,
2391 3,
30$' OUTLOT D
(STORM WATER MANAGEMENT)
CARDINAL POINTE WEST - PART ONE
DRAWN BY: CJZ / / IOWA HALL & HALL ENGINEERS, INC.
/ -
CHECKED BY: BDV / 1,readenvinLan�JDevelopment,Since1953
APPROVED BY: BDV / / 1860 BOYSON ROAD, HIAWATHA, IOWA 52233
DATE: 12/18/20 / / PHONE: (319) 362-9548 FAX: (319) 362-7595
CITY CIVIL ENGINEERING • LANDSCAPE ARCHITECTURE
FIELD BOOK: NO. REVISION DESCRIPTION JAPPROVED I DATE LAND SURVEYING • LAND DEVELOPMENT PLANNING www.halleng.com
300' OFFSET FROM HIGHWAY
218 RIGHT-OF-WAY
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REZONING, PRELIMINARY PLAT AND SENSITIVE AREA SITE PLAN FOR CARDINAL
POINTE WEST - PART 3
IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
STZ4
LANDSCAPE CALCULATIONS
IOWA CITY CODE 14-2B-6: C-3, 14-5E, & 14-5F
LANDSCAPING AND SCREENING
ZONING:
EXISTING: ID -RP PROPOSED: RS -12 & RM -12
RM -12: LOW DENSITY MULTI -FAMILY RESIDENTIAL
RS -12: SINGLE FAMILY & DUPLEX
ADJACENT ZONING:
NORTH: RS-12/RM-12 SOUTH: ID -RP
WEST: RR -1 EAST: RS -8
TREE REQUIREMENTS FOR MULTI -FAMILY:
14-5E-8
MINIMUM REQUIREMENTS
1 TREE/550 SF BUILDING SPACE
BUILDING SPACE:
7 BUILDINGS TOTALING: 29,100 SF
29,100/550= 52.9
TREES REQUIRED/PROVIDED: 53
BUFFERS/SCREENING
PER 14 -2B -6:C-3 LANDSCAPE SCREENING REQUIREMENTS
NO SCREENING REQUIRED AS PROPOSED BUILDINGS
BLOCK VIEW OF DRIVEWAYS FROM ADJACENT PROPERTIES.
LANDSCAPE CALCULATIONS
TREES REQUIRED/PROVIDED: 53
LEGEND
OVERSTORY TREE
ORNAMENTAL TREE
CONIFEROUS TREE
LOT BREAKDOWN
LOT # PURPOSE
48-53 DUPLEX
54 MULTI -FAMILY
55-66 SINGLE FAMILY
TYPICAL STREET CROSS SECTION (PUBLIC)
(NOT TO SCALE)
PROFILE LINE, 4. ROW, AND SURVEY
BASELINE UNLESS NOTED OTHERWISE
1/2 R.O.W.- 30' 1/2 R.O.W - 30'
8.0' 8.0' 26' B -B (PRESTON LANE) 28' -B (DUBS/DECLAN DRIVE)
1.0' PRESTON PRESTON PRESTON 5.0'
TYP LANE LANE 13' (PRESTON LANE) 13' (PRESTON LANE) LANE TYP
5.0' DUBS 10.0' 14' (DUBS/DECLAN DRIVE) 14' (DUBS/DECLAN DRIVE) 10.0'
DRIVE/ DUBS DUBS
DECLAN DRIVE/ JOINT SEE DRIVE/
DRIVE DECLAN STANDARD
2 NDARDCURB NOTE5 DECLAN
DRIVE DRIVE
PROFILE TYP
GRADE 2.0 4.0% 1.5
SUBDRAIN ) AS SHOWN ON
PLANS SEE NOTE 1
COMPACTED SUBGRADE AS SPECIFIED
COMPACTED 6" MIN. SUBBASE AS SPECIFIED
FILL 7" PCC PAVEMENT DEPTH
SEE NOTE 2
NOTES: STORM SEWER WITH GASKETED
JOINTS AS PER PLANS SEE NOTE 1
1. REFER TO PLANS FOR LOCATION OF SUBDRAINS AND/OR STORM SEWER LINES. WHERE PLANS SHOW
THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR
THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF
SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK.
2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO
MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER
TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH.
3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB.
4. LONGITUDINAL JOINTS SHALL BE THIRD POINT JOINTING PER SUDAS DETAIL 7010.901
TYPICAL STREET CROSS SECTION (PRIVATE DRIVE)
(NOT TO SCALE)
PROFILE LINE, E ROW, AND SURVEY
BASELINE UNLESS NOTED OTHERWISE
18' B -B
9' 9'
SEE NOTE 2 STANDARD LOW
PROFILE CURB
DRIVE VARIES KT -2 OR L-2 JOINT DRIVE VARIES
0.5% MIN SEE NOTE 4 PROFILE 0 50/ MIN
6.5% MAX2.0°/ 2.0%
GRADE 6'5'/o MAX
SUBDRAIN (TYP) AS SHOWN ON
PLANS SEE NOTE 1
COMPACTED SUBGRADE AS SPECIFIED
COMPACTED 6" MIN. SUBBASE AS SPECIFIED
FILL 7" PCC PAVEMENT DEPTH
STORM SEWER WITH GASKETED
NOTES: JOINTS AS PER PLANS SEE NOTE 1
1. REFER TO PLANS FOR LOCATION OF SUBDRAINS AND/OR STORM SEWER LINES. WHERE PLANS SHOW
THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR
THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF
SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK.
2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO
MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER
TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH.
3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB.
4. LONGITUDINAL JOINTS SHALL BE LOCATED AT THE CENTERLINE AND 3' OFF THE BACK OF CURBS PER
SUDAS DETAIL 7010.901
PRELIMINARY PLAT
SITE LAYOUT & UTILITIES
PROJECT NO: 20034-16-3
(MAX.)
3.5
11
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16,297 SF
0.37 AC
;
53
OUTLOT I
15,323 SF ILn
EXISTING PLATTED BOUNDARY
OUTLOT�2S'
I SHALL BE OPEN
187,765 SF
0.35 AC '�
FOR OUTLOT D, CARDINAL
SPACE
SPACE MAINTAINED BY
POINTE WEST - PART ONE.
4.31 AC
HOMEOWNERS
ASSOCIATION
AREA TO BE RE -PLATTED
WITH FINAL PLAT
47,
2391 3,
30$' OUTLOT D
(STORM WATER MANAGEMENT)
CARDINAL POINTE WEST - PART ONE
DRAWN BY: CJZ / / IOWA HALL & HALL ENGINEERS, INC.
/ -
CHECKED BY: BDV / 1,readenvinLan�JDevelopment,Since1953
APPROVED BY: BDV / / 1860 BOYSON ROAD, HIAWATHA, IOWA 52233
DATE: 12/18/20 / / PHONE: (319) 362-9548 FAX: (319) 362-7595
CITY CIVIL ENGINEERING • LANDSCAPE ARCHITECTURE
FIELD BOOK: NO. REVISION DESCRIPTION JAPPROVED I DATE LAND SURVEYING • LAND DEVELOPMENT PLANNING www.halleng.com
300' OFFSET FROM HIGHWAY
218 RIGHT-OF-WAY
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REZONING, PRELIMINARY PLAT AND SENSITIVE AREA SITE PLAN FOR CARDINAL
POINTE WEST - PART 3
IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
STZ4
LANDSCAPE CALCULATIONS
IOWA CITY CODE 14-2B-6: C-3, 14-5E, & 14-5F
LANDSCAPING AND SCREENING
ZONING:
EXISTING: ID -RP PROPOSED: RS -12 & RM -12
RM -12: LOW DENSITY MULTI -FAMILY RESIDENTIAL
RS -12: SINGLE FAMILY & DUPLEX
ADJACENT ZONING:
NORTH: RS-12/RM-12 SOUTH: ID -RP
WEST: RR -1 EAST: RS -8
TREE REQUIREMENTS FOR MULTI -FAMILY:
14-5E-8
MINIMUM REQUIREMENTS
1 TREE/550 SF BUILDING SPACE
BUILDING SPACE:
7 BUILDINGS TOTALING: 29,100 SF
29,100/550= 52.9
TREES REQUIRED/PROVIDED: 53
BUFFERS/SCREENING
PER 14 -2B -6:C-3 LANDSCAPE SCREENING REQUIREMENTS
NO SCREENING REQUIRED AS PROPOSED BUILDINGS
BLOCK VIEW OF DRIVEWAYS FROM ADJACENT PROPERTIES.
LANDSCAPE CALCULATIONS
TREES REQUIRED/PROVIDED: 53
LEGEND
OVERSTORY TREE
ORNAMENTAL TREE
CONIFEROUS TREE
LOT BREAKDOWN
LOT # PURPOSE
48-53 DUPLEX
54 MULTI -FAMILY
55-66 SINGLE FAMILY
TYPICAL STREET CROSS SECTION (PUBLIC)
(NOT TO SCALE)
PROFILE LINE, 4. ROW, AND SURVEY
BASELINE UNLESS NOTED OTHERWISE
1/2 R.O.W.- 30' 1/2 R.O.W - 30'
8.0' 8.0' 26' B -B (PRESTON LANE) 28' -B (DUBS/DECLAN DRIVE)
1.0' PRESTON PRESTON PRESTON 5.0'
TYP LANE LANE 13' (PRESTON LANE) 13' (PRESTON LANE) LANE TYP
5.0' DUBS 10.0' 14' (DUBS/DECLAN DRIVE) 14' (DUBS/DECLAN DRIVE) 10.0'
DRIVE/ DUBS DUBS
DECLAN DRIVE/ JOINT SEE DRIVE/
DRIVE DECLAN STANDARD
2 NDARDCURB NOTE5 DECLAN
DRIVE DRIVE
PROFILE TYP
GRADE 2.0 4.0% 1.5
SUBDRAIN ) AS SHOWN ON
PLANS SEE NOTE 1
COMPACTED SUBGRADE AS SPECIFIED
COMPACTED 6" MIN. SUBBASE AS SPECIFIED
FILL 7" PCC PAVEMENT DEPTH
SEE NOTE 2
NOTES: STORM SEWER WITH GASKETED
JOINTS AS PER PLANS SEE NOTE 1
1. REFER TO PLANS FOR LOCATION OF SUBDRAINS AND/OR STORM SEWER LINES. WHERE PLANS SHOW
THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR
THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF
SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK.
2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO
MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER
TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH.
3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB.
4. LONGITUDINAL JOINTS SHALL BE THIRD POINT JOINTING PER SUDAS DETAIL 7010.901
TYPICAL STREET CROSS SECTION (PRIVATE DRIVE)
(NOT TO SCALE)
PROFILE LINE, E ROW, AND SURVEY
BASELINE UNLESS NOTED OTHERWISE
18' B -B
9' 9'
SEE NOTE 2 STANDARD LOW
PROFILE CURB
DRIVE VARIES KT -2 OR L-2 JOINT DRIVE VARIES
0.5% MIN SEE NOTE 4 PROFILE 0 50/ MIN
6.5% MAX2.0°/ 2.0%
GRADE 6'5'/o MAX
SUBDRAIN (TYP) AS SHOWN ON
PLANS SEE NOTE 1
COMPACTED SUBGRADE AS SPECIFIED
COMPACTED 6" MIN. SUBBASE AS SPECIFIED
FILL 7" PCC PAVEMENT DEPTH
STORM SEWER WITH GASKETED
NOTES: JOINTS AS PER PLANS SEE NOTE 1
1. REFER TO PLANS FOR LOCATION OF SUBDRAINS AND/OR STORM SEWER LINES. WHERE PLANS SHOW
THESE LINES UNDER PAVEMENT LONGITUDINALLY, SUBGRADE SHALL BE SHAPED TO DRAIN TO TRENCHES FOR
THESE LINES. THIS WORK IS ALSO REQUIRED FOR LINES UNDER INTERSECTION RETURNS. DEPTH OF
SUBBASE SHALL BE INCREASED AS REQUIRED FOR THIS WORK.
2. SUBBASE SHALL BE EXTENDED OVER STORM SEWER AND/OR SUBDRAIN TRENCHES WHERE REQUIRED TO
MAINTAIN PROPER SUBBASE DRAINAGE. SUBBASE SHALL BE EXTENDED TO CENTERLINE OF STORM SEWER
TRENCH AND COMPLETELY OVER SUBDRAIN TRENCH.
3. SEE SUDAS DETAIL 7030.104 FOR GRADING BEHIND CURB.
4. LONGITUDINAL JOINTS SHALL BE LOCATED AT THE CENTERLINE AND 3' OFF THE BACK OF CURBS PER
SUDAS DETAIL 7010.901
PRELIMINARY PLAT
SITE LAYOUT & UTILITIES
PROJECT NO: 20034-16-3
(MAX.)
3.5
11
P2.0
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\ \ \♦\ /\ p \ �\ '�' \ `\ INSTALL STABILIZED
\ / ) ° ` \ o o0 0 \ \\\\ \ �♦ \ �v .♦ \\\ CONSTRUCTION \ �\ \ \\ \\ \ \\ \ o o p4 oA oho / o 0�d °�°a°o I� 0 00 opo o,
O - \ \ S \ \ O i ♦\ ♦ O° Op Op o0 O O 0 30 60 90 120
ENTRANCE PER SUDAS \ \\ �O
°o°DD - J / �a°� °°oo / / I I I I �` _ \ \\\ \\ \ \ ♦\ �( \♦ i\ ` \ \ WASTE CONTAINER/ 1 °o ��
,` \ ^ DETAIL 9040.20 (TYP) p O O O o0 00 op oo pope
\ \� \ wf \' \ \ \ \ CHEMICAL STORAGE AREA / p ° o° 0 0 0 0 0°
\ \ �\ \ � 5� � � / -•-\ \ -� \ \ \ 41 I \ \ \ \ I I � � � �O� p � o° o° o° o° o°I o°' GRAPHIC SCALE IN FEET
46� \\\ \ \ \\ \ �\ \ \� �` ,]/'% o 'o °`�o '^ - \ / / �Oo o°�Po��� °o0 00 00 00 oc�'oo
\\\\\ ��\ `� Q CONCRETE PORTA-POTTY \O ^ I / \ Qp�O�
\ \�� \ \ \ \ \ \ oo -oq p�� J / 1 ��op0`Q�Q 00 00 00 00 00 0o SCALE; 1 =60
\\\\A
\ \ - �p°�o° g°°o ° °°o \ - \ \ \ `\_ \ \ \ \ \� \ \\t\ Sl WASHOUT AREA \ \ AREA I/ o��°#��/ /
\�\\ / - - - o p p� ° °moo°� p°� \ \ \ \\ i \ \\ 1 \\ \\ \ P� <5 I l\\\ \ \ \60°
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EXISTING SLOPES HATCH LEGEND�O� �o��so�o°o::.
`�\2 T ��p� oo
EQUIPMENT/ MATERIAL
/ \ I \ \ \ > p ,/ '0
STORAGE &STAGING AREA i o _ / O
47\\\ \ 2 vl r- � � / _ 11 \ "\Oq O STEEP SLOPES
_- 0
\ \ \ \ \ O OUTLOT H SHALL BE OPEN / J p o�0 0 0
✓O �O�O � O �� �p O O (18 /o - 24 /o)
\ ^ \
\\ HOMEOWNERS ASSOCIATION \\\
\\\ \\ \ \ \ \ \ \ \ p�p°Y'� \ _ � °-°ora o0 0 ,\\ \ \ \ \ � � •° p�°O p p � °o��'o�Q°� °�po \ � � � ��p � �
\ \ \ \ \ \ 1 \ \ \\\ \ \ \ - \ \ °c\ _ �°�o�cfo \ C 1 ) \ \ \ \ \
I \ CRITICAL SLOPES
1 2\7`_ S o °�,°° o °bono�o p pp \ p °
� o � 0 0 0 opo o (25% - 39 /o)
r ° o oo° o ao� \ opo ) �o°��
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A l 1V A \\ \ \ \ I V \ 4/ p 3.5:1 MAX
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°' N
TOTAL SITE AREA: 27.06 AC.
TOTAL STEEP SLOPES ONSITE: 5.77 AC
OU LOT J \ \ / TOTAL CRITICAL SLOPES ONSITE: 3.95 AC
35 , 79 5 SF
\ \ \
DISTURBED STEEP SLOPES ONSITE: 2.71 AC (47.0% DISTURBED)
,8. 8 AC °
DISTURBED CRITICAL SLOPES ONSITE: 0.73 AC (18.4% DISTURBED)
\VA\� \ I � / A\�VA� v o '�, O�Oo o ° ) 1 �21 � � �• \ \ I A �
\�\\ \I I � f3�f II I\\\ \s\ I
\\ J \\ \ I I \ \ \ 9 907 SF-
/ OUTLOT J SHALL BE OPEN
-0.23 AC
I I o� O c3o o� l
/ \ \ \ \ \ \\\\ \ \ \\\ \\\ \ \°°b T \ \ 6°A oI'o�
\ \ \ � / / � � � \ \ O ` v N p � O O SPACE MAINTAINED BY
\ \ \\\\\\ \\\ \ I I \\\ \ \ \ \ �Oo \ \ \ �o� I I \I I \ I \ \ \ I $ op°�o4
HOMEOWNERS
pOpo°ASSOCIATION
-/j�\oe" l /o TI
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hS O p
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10,289 SF'
q - -
U. 24 AC
V,-
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INSTALL SILT FENCE,
60 FILTER SOCK OR o0 °o o / r\
EQUIVALENT PER SUDAS
03,339
SFS DETAILS 9040.19 & 9040.20
0,31 AC \ AND AROUND ALL INTAKES.
15 394
\\ �'op d o °r doc ' p� ° o \ \ \ \ - �� \ \ \ �o °oo oo°°�O� op o°o• op co�'°o \ 'o°� p \ / \ \\
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\ \ \ \ \ \ / // ( \ I \ \ \ _ \ \ I I \ ^ \ �O �o O o ao \ \ \ \ \ r
\ \ \ \��\ \\\\ \�°�S \ 0.22 AC
\ \ \ \ \ INLET \ O O O O O O O \
\ \ \\\\\\\ \\ �\ \\\� �� _ �i \ \\ \ \ \\ \ \ �o \ ,�` \ \
\ \\ // \\ \\\\ \ \ \ O \ \ I \ \ \ PROTECTION
'45)
\\ CONSTRUCTION
LIMIT LINE' \ \ ° o p \ \ \\ \ \ \ \ \ 7 62 / °Qp \ QO°� b OO O `"�♦pp f \
9,535 SF52
\\\ \ ---- \ --__0.22 AC's
16f297 Svv v - - - _ _
/ / / IJl\\�\ \ \\ \\�\ \ \\ \ \ _ 0.37 AC \ \ \\ \ ,
NOTES: � � \ \ \ \ \ \ � �°` \ \ \ \ ��� _ - \ - _ 63
1. CONTRACTOR SHALL VERIFY DEPTH AND LOCATION OF ALL EXISTING UTILITIES AND \ \ ( I / / // /�/ / / J % I \ \� \ \ \ �� \\ o wp \ \\ \ \ \ �smS _
//� \ �� \ \ � \ \ \ \ \ � \ ��2c , 9,161 SF_
STRUCTURES PRIOR TO CONSTRUCTION ACTIVITIES.
\ \ /\\ \ \ \ I \ \ k \ 9s s - - 0.21 AC - > /
2. CARE SHOULD BE TAKEN TO PROTECT ALL EXISTING STRUCTURES AND UNDERGROUND \ \ \ \ \ I I I �(/ ( /( (I\\\ \ I 1 I \ \ \ \ \ \ \ \�\ �,\ ,FX65\\ ° y ' ��j \ \ `�� °�
FACILITIES. \ \\ \ \ \ \\ \1 I I 1 (
8,17
3. ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE GEOTECHNICAL
\ \ \ \ \ \ 16, \ 1 \ �°°oma.. 0.19 AC " OQ
EXPLORATION REPORT OF RECORD FOR THE SITE, WHERE APPLICABLE. \ \ \ \ \ \ \ \\\ \ \� �\ �\ �\ \ I ✓ EXISTJVG TREE \\\ \ \ 1 \ \ °� I /\ TOPSOIL O O� p �O$ �O 65 O
LINE (TYP) \\ I 53 .I I \ I \ STOCKPILESF-
4.
V
4. THE STORM WATER POLLUTION PREVENTION PLAN (SWPPP) SHALL BE KEPT ON THE \ \\\ \\ \\\\ \\ \\\� \\ \\ \\ \\\ \\ \ \\ \\\ _15,323 SF I I \ 1 AREACONSTRUCTION SITE AT ALL TIMES - ^ \ _ - 9,535 SF
THE DATE OFF NAL STABILIZATION. ALL OPERATORS/CON CONSTRUCTION
RACTORS WORKING ONSITE TO \ \ \ \ I \ \ \ \ I \ \ \ \ I\`\ \ \\ _ \ \\ \ _0.35 AC I� -I� \ \ \ \ \ / ��
THE DATE _ _ \ 0 3.22 AC /
MUST SIGN THE CERTIFICATION STATEMENT PROVIDED AND WILL BECOME CO -PERMITTEES \ \ \ \ I \ \ I / \\ \ \�� \ \ \ ON THE NPDES GENERAL PERMIT NO. 2 FOR THIS SITE. ALL OPERATORS/CONTRACTORS
WORKING ONSITE SHALL BE SUPPLIED A COPY OF THE SWPPP AND MUST BE FAMILIAR WITH \ OUTLOT D
ITS CONTENTS. THE SWPPP MUST BE PERIODICALLY UPDATED TO SHOW CURRENT
EROSION CONTROL PRACTICES. UPDATED VERSIONS OF THE SWPPP WILL BE PROVIDED TO \ \\ CARDINAL POINTE WEST\ PART ONE \\ \\ \ \ \ \\\ N \\ \\ \ I I I \ \ \ \ \ L \
• X55 ° e� o� o - �o °o F32 - qq b
\ % \� \\\ \ \\ \ \ \ � � \ � \ 1"� �s \ \ I \ `\ \ \ \ \ INSTALL FILTER SOCK O°
ALL OF THE OPERATORS/CONTRACTORS WHOM ARE AFFECTED BY THE CHANGES MADE TO \ \ \ \ \ \\ \\\ \1 \ \ \ \ \ \ \\ \ \ \\ \ \ .I\ \ BEHIND ALL DROP CURBS - /°�°�
THE SWPPP. IT WILL BE THE DUTY OF THE PERMITTEE (OWNER OR GENERAL CONTRACTOR) \\\ \ < \ > \ T \\ AT SIDEWALK RAMP
TO SEE THAT THESE REQUIREMENTS ARE MET.�� \ \ \\1 11 \\ 1 \ \ I I I I\ 1\ \\ "'o \\ \ �� \\ \ �o� \� \ \ \ LOCATIONS (TYP.) / / // / / 74 - -
p
5. CONTRACTOR SHALL STRIP ALL ORGANIC MATERIAL WITHIN GRADING LIMITS. AMINIMUM
6" DEPTH. REFER TO IOWA CITY AND SUDAS FOR All OTHER GRADING REQUIREMENTS.
6. PRIOR TO ANY SITE GRADING ACTIVITIES, THE CONTRACTOR SHALL OBTAIN A CSR PERMIT \ / 1 I I \ ( ( \ \ \\ \
II Il \\11 111 \\\ \ \\ ��° p �°\o�o�O°o�' \ \ \ � / / /-� � -- - -- y/ / � -
FROM THE CITY OF IOWA CITY. ) �\ \ \ \ \ \I \ I \
7. ALL DISTURBED AREAS NOT PAVED OR HARD SURFACE ON THE SITE SHALL RECEIVE \ \ \ \\ \\ \\ \
MINIMUM 6" TOPSOIL. \-
1
8. MAINTAIN SUBSTANTIAL VEGETATED AREA AROUND ENTIRE PROJECT PERIMETER TO ACT AS - \ \ \ \\ \\ \ G� \ \ \ \\ fop cD b°a b�° \ / / / / - - - - - / / - f i / .y� _ // / �/ // / // / / / \ \\ \
VEGETATED FILTER STRIP. CONTRACTOR SHALL INSTALL ADDITIONAL SILT FENCE OR / _O�pQ�o�p /
EQUIVALENT TO ENSURE EROSION AND SEDIMENTATION MEET THE REQUIREMENTS OF THE \\ \ \ \ \\\\ oFy�eS \\\ \\ \ \\ X40 �\ �"b°p
\\ \�\ o o`
GENERAL PERMIT NO. 2. �\ \\ I C \ \ \ �o \\ \\ \\\ \\\\\\ \� \0��p��p��0
l \ \ O L \ \ \
\ \ (
9. CONTRACTOR SHALL PROTECT ALL ADJOINING PROPERTIES FROM DISRUPTION DURING
CONSTRUCTION ACTIVITIES.
3.5:1 MAX
10. FILL AREAS WITHIN STREETS AND AREAS OF 4' OR GREATER FILLS WITHIN BUILDING AREAS
AS SHOWN ON THE GRADING PLAN REQUIRE SOIL TESTING BY AN APPROVED
GEOTECHNICAL FIRM. THESE AREAS TO RECEIVE STRUCTURAL FILL AND TESTING PER LOCAL
BUILDING DEPARTMENT REQUIREMENTS. PROVIDE TESTING RESULTS TO OWNER AND \\ \ \ 1 \ \ \ \ - _ °o _ r
Q \ �
ENGINEER OF RECORD. \ \ \ \ \\ \ < - -
\ '\�� / I735
11. PROPER PERMITS SHALL BE IN PLACE FOR ANY GRADING ACTIVITIES WITHIN THE CITY�\ \ �\ \\ O °P ° O \ _
RIGHT OF WAY. \ \ I \ \ \ \\\ \\ \ \ \ \ \ O - / 0
12. FINISHED CONTOURS REPRESENT FINISH GROUND ELEVATIONS.
13. ALL SLOPES TO BE NO STEEPER THAN 3.5:1.
DRAWN BY: CJZ / / IOWA HALL & HALL ENGINEERS, INC.
CHECKED BY: BDV / / Leaders inLand Development Since 1953 REZONING, PRELIMINARY PLAT AND SENSITIVE AREA SITE PLAN FOR CARDINAL PRELIMINARY PLAT
APPROVED BY: BDV / / 1860 BOYSON ROAD, HIAWATHA, IOWA 52233 POINTE WEST - PART 3 SITE GRADING & EROSION CONTROL P3
PHONE: (319) 362-9548 FAX: (319) 362-7595
DATE: 12/18/20 / / CITY IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
CIVIL ENGINEERING � LANDSCAPE ARCHITECTURE
FIELD BOOK: XXX NO. REVISION DESCRIPTION APPROVED DATE LAND SURVEYING • LAND DEVELOPMENT PLANNING www.halleng.com PROJECT NO: 20034-16-3
OUTLOT F
� P `��v v\ v \\� Av vv v\ �Av\ / / vv�\ y, ♦ �,♦�♦ ♦ s\r�A v\\ �j► \ \ ++++++++ + + + W+++ +
++CARDINAL POINTE WEST 01 + + + + + + + + + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + + + + + + + + + + + +
+
x + + + + + + + + + + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + + 1G + + + + + + +40 r
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i+
0 30 60
90 120
+ + + + + + + + + + + + + + + + + + 45 + + + + + + + + + + + + + + + + + I+
+ + + + + + + + + + + + + + + + + + + "'4 + + + + + + GRAPHIC SCALE IN FEET
+ �++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + PA 2 + + + + + + SCALE: 1"=60'+++
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + \�\ '�\`\\°�\\\v\\\\\ \\ J��\ �\\\ \\\\\\ \ `� \\\\\�.�♦��i . ♦ �%P���Q'\`\�sms`��sis � % J QP /"S�♦s�' / �/ A \\\ \
t\ \ \ \\
+ + 1+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + I I1�
+
+ + + + + + + + + + + + + + + + 'A" + + + + + + + + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +I +
3
-
WOODLANDS HATCH LEGEND
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + I+
+ + + + + + + + + + + + + + + + + 41 + + + + + + + + + + + + + + + + + + + + +1
+ + + + + + + + + + + + + + � + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++ + + + + + + + + + + + + + + + + 46 DISTRUBED WOODLAND ARE
A
WITHIN GRADING LIMITS
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + . +
+ + + + + + + + + + + + + + + + + + + ++ + + + + + + + + + + + + + + +
4. + + + + + + + + + + + + + + + , \\ \ \\ \ \\ Q� �/ _w� /�/ \ \ \ + + + + + + + + + + + + + + + + + + . +
+ + + + + + + + + + + + + + ��`� \ �\ \ �' + + + + + + + + + + + + + + + + + + +
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + 4[ +
+ + + + + + + + + + + + `\' �f \ \\ `� - /�' / \ 55 + + + + + + + + + + + + + + + + + I + 50' WOODLAND BUFFER AREA*
+ + + + + + + + + + + , �s \ �\ /
+ + + + + + + + + + �' s����c\\ \ \ \%�� ��/ \ \\ 11 272 026 ACF++++++++++++++++++++++++++++++++t++
+++++++++++++++� 47 9S�32J\\ \\\ \++++++++++++++++++++++++++++++++ ++
� X29 \ \\\ � � t + + +
+ + + + + + + + + + + + + + + + + + + + + + + + WOODLAND PRESERVATION AREA
+ + + + + + OUTLOT I SHALL BE OPEN \ \\ / / \ + + + + + + + + + + + + + + + + t + + +
+ + + + + + + SPACE MAINTAINED BY \ \ \ + + + + + + + + + + + + + + + + I + 1
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DATE: 12/18/20 / / CITY
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Planning and Zoning Commission
January 7, 2021
Page 2 of 11
CASE NO. REZ20-0013 & SUB20-0004:
Applicant: Crossing Land LLC
Location: South of Kennedy Parkway and West of Camp Cardinal Boulevard
An application for a rezoning of approximately 27.19 acres of land from Interim Development —
Research Park (ID -RP) zone to Rural Residential (RR -1) zone for 12.80 acres, High Density
Single -Family (RS -12) for 6.05 acres, Low Density Multi -Family (RM- 12) for 3.46 acres, and
Medium Density Multi -Family (RM -20) for 4.88 acres and an application for the preliminary plat of
Cardinal Pointe West Part 3, a residential subdivision with 12 single-family lots, 6 duplex lots,
and 1 multi -family lot.
Russett began the staff report noting there are two applications with this agenda item, a rezoning
and a preliminary plat. She next showed a map of the area which is located south of Kennedy
Parkway and west of Camp Cardinal Boulevard. The property is currently zoned Interim
Development Research Park and north of the project area there are multiple residential zones
and some rural residential. Russett noted the majority is single family, with the exception of one
area which is zoned for multifamily development.
In terms of background Russett noted this area was annexed into the City in the late 60s and
early 70s and was zoned Interim Development Research Park in 1983 as at that time it was
thought that this area could maybe be developed as an office park. The Comprehensive Plans
after 1983 recognize that this is probably not realistic, and then the Clear Creek Master Plan was
developed as a joint effort between the City of Iowa City, South Gate development, and the City
of Coralville in 2015. In 2016 Cardinal Point West Part One was approved predominantly as a
single-family subdivision, Part Two was approved in 2018 has some homes that are built and
some homes under construction. Unlike the first part, Part Two has a variety of housing types
incorporated into the design, there is single family, duplexes, and townhome, multi -family style
development. All of the vehicular access to the townhomes is through a private alley and there
are also some duplexes planned. Cardinal Point West Part Three is an extension of Part Two
and it's located to the south of Part Two. Russett showed some images of the land pointing out
slopes and some sensitive areas and showed the property off to the to the west where the trees
are located.
Russett reiterated this is a proposed zoning with four different zoning designations being
proposed. The first is rural residential which are the areas where for the most part will be
preserved as open space for the homeowner's association as a lot of these areas have sensitive
features and will not allow any development. The next is the RS -12 area which is the single
family and duplex development, there is RM -12 where the proposed townhomes would be
located and a proposed outlot for future development that the applicant is requesting a
designation of RM -20 which is a medium density multifamily zone.
In terms of review criteria staff looks at compliance with the Comprehensive Plan and
compatibility with the neighborhood and for subdivision review they also look at compliance with
Comprehensive Plan and compliance with the subdivision regulations. In terms of compliance
with the Comprehensive Plan, this area is in the Clear Creek Master Plan which was developed
and envisioned for residential and commercial and office development. There are also policy
goals in this plan related to conservation design because of all the sensitive features and
ensuring that there was housing diversity and a variety of housing types. So staff finds that this
Planning and Zoning Commission
January 7, 2021
Page 3 of 11
plan, the rezoning and the preliminary plat, are consistent with the Comprehensive Plan. Staff is
recommending one condition that the property owners install a five -foot -wide sidewalk on the
west side from Kennedy Parkway to Preston Lane.
In terms of compatibility with the neighborhood, Russett noted this is a continuation of the
existing development pattern in the area, the area already contains a mix of single-family homes,
duplexes and townhomes, and multifamily buildings. Staff is recommending two conditions that
are carried forward from the previous rezoning of Part Two, which are compliance with the
concept plan, shown for the townhome style development to ensure that garage accesses is at
the rear that there's a private drive and also that there is green space between the driveways.
The second condition is approval of a landscaping plan which ensures that there is usable
outdoor open space on Lot 54 and that the garages are screened from the streets.
Russett next showed the preliminary plat pointing out the single family lots proposed along
Preston Lane and will connect with Camp Cardinal Boulevard. In the center are the townhome
style multifamily buildings and the duplexes are on the side. There are two outlots, which again
are predominantly sensitive areas and are proposed to be private open space maintained by the
homeowner's association. Outlet K is the area that's proposed for future development which the
applicant is requesting the RM -20 designation.
Russett noted a couple things related to traffic and transportation. The block length of Preston
Lane from Declan Drive to Camp Cardinal Boulevard exceeds the preferred 600 foot maximum
for block length which is in order to preserve more of those woodlands and sensitive areas. Staff
is okay with the increased block length but have asked the applicant to incorporate traffic calming
features, so they have incorporated a traffic circle on Preston Lane and then they've incorporated
chokers at Declan Drive and Preston Lane. Russett noted that Public Works has reviewed and
approved the traffic calming measures so there's no longer any deficiencies associated with the
plat. In terms of traffic counts, Camp Cardinal Boulevard is an arterial street and the average
daily traffic capacity for that street is over 16,000. Current data shows that at Camp Carnival
Boulevard and Kennedy Parkway it is currently around 7,780 and staff has estimated that
maximum build out of the proposed development, even including the outlet for future
development, would add additional trips per day of around 1,261 so with the proposed
development it will still be below the capacity of Camp Carnival Boulevard.
Russett reiterated there are sensitive features and so the applicant has submitted a sensitive
areas development plan. Russett showed a couple of summary tables to show the preserved
areas for both the slopes and the woodlands. For the critical slopes, the Zoning Code allows a
disturbance of up to 35% and the applicant's sensitive areas plan shows a disturbance of below
19% so they meet the requirements of the Code. In terms of the woodlands, they are showing
that the preserved area is almost 65% of the woodlands but there are two retention requirements
for this area because of the two separate zoning designations. Staff has determined the
application does comply with the sensitive areas ordinance as the applicant is proposing to
extend the woodlands to the south that have been preserved as part of Part Two. They are doing
the same on the west side preserving the woodlands from the north and extending them south.
The retention requirements for single family is 50% and the applicant is well above that at 65%.
In terms of stormwater management, the basin to the south of the subdivision shown has the
capacity to serve Parts One, Two and Three and this has been confirmed by Public Works.
Planning and Zoning Commission
January 7, 2021
Page 4 of 11
In terms of next steps, the Commission's recommendation will go to City Council and then upon
approval by City Council the applicant can submit a final plat which will be reviewed by City
Council and then upon approval of final plat the applicant can submit site plans and building
permits, which will be reviewed by staff.
Russett reiterated all deficiencies mentioned in the staff report have been addressed. Staff did
receive one piece of correspondence from a resident on Preston Lane who's interested in some
type of pocket park or playground area.
Staff recommends approval of REZ20-0013 & SUB20-0004, two applications submitted by
Crossing Land, LLC for a preliminary plat of the Cardinal Pointe West — Part 3 subdivision, a 19 -
lot, residential subdivision located South of Kennedy Parkway and West of Camp Cardinal
Boulevard and the rezoning of 27.19 acres from Interim Development — Research Park (ID -RP)
to Rural Residential (RR -1), Low Density Multi -Family Residential (RM -12), High Density Single -
Family Residential (RS -12), and Medium Density Multi -Family Residential (RM -20) zones subject
to the following conditions:
1. Development shall substantially comply with the concept plan for the area shown as "Lot
54" on the preliminary plat, which includes townhouse -style, multi -family dwellings with
vehicular access to garages from a rear lane with green space and landscaping between
the rear driveways to reduce impervious surface and improve stormwater drainage.
2. Prior to approval of any site plan, Owner shall obtain staff approval of a landscaping plan
which shall include the plans for useable outdoor space for "Lot 54" on the preliminary
plat and screening of garages along Declan Drive and Mason Drive.
3. At the time of final platting, incorporation of traffic calming devices in a location approved
by and designed to the satisfaction of the City Engineer.
4. Prior to the issuance of a certificate occupancy, construction of a 5' sidewalk on the west
side of Camp Cardinal Blvd between Preston Lane and Kennedy Parkway.
Hensch asked about the removal of trees and there were any requirements to replant any trees.
Russett replied the applicant exceed the retention requirements so would not be required to
replant any trees. Hensch noted by looking at that aerial map it looks like they've already
cleared a large area of land and noted they should have to wait to get permission before they
clear any land. Russett said they can ask the applicant if anything has been removed.
Hensch asked if there's access to this development from Deer Creek Road or is it all from Camp
Cardinal or Kennedy Parkway. Russett confirmed it is all from Camp Cardinal or Kennedy
Parkway.
Hensch noted looking at Lot 53, it looks like it's closest to Highway 218 and when the
Commission approved the rezoning for the development just south of that they put in some
specific requirements due to the proximity to 218. He wondered about the distance Lot 53 is
from 218. Russett confirmed it is further away from 218 than the other development to the south
and none of Lot 53 is located within the 300 -foot buffer area.
Hensch asked if the large outlots on both sides of this proposal development will be maintained
by the HOA. He would hate to see it be overrun with invasive species. Russett noted what would
be required is as part of the final plat there will be restrictions placed on those outlets in terms of
Planning and Zoning Commission
January 7, 2021
Page 5 of 11
development but it won't require maintenance and clearing of invasive species and woodland
management, there is nothing currently in the Code that would require that. Hensch shared that
is a concern, there are so many problems nowadays with invasive species so he thinks it's
something as a Commission they need to start looking at when they're looking at some of these
developments.
Martin asked about the traffic calming circle, and it appears that there are driveways on the
roundabout. Russett noted there are no driveways shown on the plat but there will need to be a
driveway off of the circle for lots 64 and 63. Martin noted that seems dangerous.
Townsend asked if there is going to be any affordable housing in these units. Russett replied
none would be required by the City, but they can ask the applicant their intentions.
Craig asked about the alley and thinking about the whole kerfuffle with garbage pickup on the
Peninsula in the alleys, will the garbage pickup be in that alley, or is it going to be out of the
street. Russett stated the City won't be picking up the garbage for the townhouses it will be a
private hauler because it is a neighborhood association, and the City doesn't collect garbage and
recycling and compost for multifamily.
Signs stated he is intrigued that there is some land left in rural residential zoning and is
wondering what is the reasoning or the benefit to that and why wasn't it just pulled into the
remainder of the development. Russett stated because those are outlets, the zoning matters a
lot less because they're going to be restricted from development through the subdivider's
agreement legal documents as part of final platting. Since Part Two had those rural residential
zones this part is just continuing that zoning designation. Hektoen added the outlots will have
that rural residential zoning designation and it will be plated as an outlot for private open space
and be restricted in that manner. Staff also discussed the possibility of zoning it consistent with
the adjacent land, but then imposing a conservation easement, so there's a number of ways to
reserve land so that doesn't get redeveloped, they chose this path based on consistency with the
previous subdivision.
Townsend asked about the traffic counts, noting that right now with COVID people are working
from home, so will it be different when there is a regular amount of traffic. Russett explained the
counts were taken prior to the pandemic.
Craig asked about the letter from the resident about a park and staff replied about a small area
near the townhouses of open space. Russett confirmed and noted the City only requires open
space and providing open space, but it cannot require playground equipment or anything like
that. Hensch noted in the past the Commission has put on requirements to put in some open
space or some recreation space or some playground equipment in those areas. Craig noted it is
a pretty big development and is a little isolated from lots of recreational options. She asked if
transit even goes out there. Russett replied transit currently does not. Signs said they could
address it with the developer and also ask if in Parts One or Two were there any parks put into
those areas.
Signs also noted he feels like dirt has been moved down there, and that is something they need
to pay attention to if and when developers get a little ahead of the game. Hensch agreed and
said it has happened in the past and people need to be held accountable.
Planning and Zoning Commission
January 7, 2021
Page 6 of 11
Elliott asked about the multifamily lot and it is labeled high rise residential (RM -20). Hensch
stated that is for future development so it's not relevant tonight. Russett added a high rise
wouldn't be allowed there.
Hensch opened the public hearing.
Josh Entler (Crossing Land, LLC) thanked the Commission and did want to address a couple of
the questions but first wanted to share some of the highlights of their intent and vision for the
area. First with Phase one back in 2016 they had to bring sanitary sewer essentially from Camp
Cardinal Boulevard at the pond all the way up through that agriculture field so it seems like
there's been years of disturbance, but it was really getting sewer up to Part One and then the
heavy dirt moving started in Part Two in 2018. They were essentially just peeling off the excess
dirt and shifting it to the old cornfield that has since been stabilized with temporary seeding. In
terms of the question about woodland management and what the HOA would do, they are
certainly open to providing some information resource connections. Right now they have a
development proposal on the north side of Kennedy Parkway in Coralville that they're working
with the Iowa DNR as well as the City of Coralville to do a 10% management plan so by the time
they execute that plan they will have some good resources to be able to deliver to the HOA
should they want to take a more direct approach on woodland management. Regarding the
driveways on traffic circles he too had a little bit of a concern, but from the same token, it's not
real clear on the plat, but just to point out the technical details, each lane of that traffic circle is
-24 feet in width which is equivalent to a normal two-lane traffic but in the movement of the traffic
circle it's only one way traffic so there should be ample amount of room to be able to back out,
maneuver a vehicle, and not impede the other lane of traffic. For the land left in rural residential
that was really a request from staff to place it in rural residential as another mechanism to be
able to convey to the public that they don't intend to develop this land and the land is reserved
and not for development. Regarding a possible park area, as in Parts One and Two there is the
open space requirement, and again, those are going to go to the HOA once development is
complete. Entler did respond that particular neighbor that they would like to see some
playground equipment, and there is likely a need for it. They are open to it being part of that
initiative, whether it be basketball courts or some playground equipment. With Parts One, Two,
and Three all in is almost 72 acres of open space and excluding outlets that have been reserved
for future developments it leaves around 33 acres. There's two opportunities within Parts One
and Two in the townhome areas that they could do some pocket parks, but also if there's a
timber if they need to make sure they stay withing the 10% management plan. Entler also
acknowledged he did see on the 2015 Master Plan the label of a high-rise multifamily, it is not
their intention to do high rise development, at most they may do a 30- or 40-plex and really
requested the RM -20 at this time is to be able to keep their options open.
Regarding their vision for the area, Entler stated it is a continued focus on cluster development
with minimal impact the surrounding areas. As noted in the staff report the Clear Creek
Memorandum of Understanding could go up to 20 units per acre but that is certainly not what
their intention is here. In Parts One and Two they development at much less than even the
minimum allowance, they prefer to dedicate a lot of space to the HOA management for a more
natural type of layout and preservation, and focus their density on providing a diversity of
products. They had much success in Part Two and want to continue that model for a much
wider buyer pool and a diversity of homebuyers. Lastly he wanted to note one of the major
Planning and Zoning Commission
January 7, 2021
Page 7 of 11
impacts is the connection of Preston Lane which is going to provide a lot of vehicular relief and
more opportunities for Parts Two and Three and Outlot K for future development. Entler also
acknowledged they did send information packets to the neighbors in the surrounding community
in lieu of a in person meeting and there were three comments that they've received. The first
one has already been addressed regarding community parks. Second was traffic impact with
this development which was covered in the staff report but the short answer is they will still be
well under the design capacity of Camp Cardinal Boulevard. The third comment impact on
surrounding infrastructure but this development is not going to negatively impact or exceed the
stormwater management as well. The basin or pond has been designed to handle actually a
much higher intensity than what is planned for the development.
Hensch asked for reference to a woodland management plan, and the development of that. He
also wanted to know if there is an area or an outlet that could be for a recreation area or
recreation equipment how would they see that looking or what would be their preference. Entler
replied he thinks how he sees that playing out is once they find success with what works in this
part of town and with the natural environment (because what they're working with on the
Coralville side of Kennedy Parkway is very similar terrain and steep slopes) then they can deliver
that successful plan and packet to the HOA. Regarding the woodland management plan, he
stated he personally walked that timber with the DNR and identified pockets that were preferred
species and clustered segments of 75 mature Red Oak and Black Oak species in a specific area.
They want to focus on retaining those oaks and then actually do some management practices
with the understory growth so that those oaks can prosper.
Signs asked about the traffic circle issue and noted it seems like an oddly placed traffic circle
with just three lots later having a choker corner and prior to the traffic circle there's only two lots
so is there some correlation of there potentially being one of the entrances to Outlot K. Entler
replied there could be a couple of different options of what Outlot K could look like and the intent
is to leave the options open in terms of whether a variety of big buildings or a continuation of
Parts Two and Three in the next phase. They did the best they could to align a future
intersection, whether it be the entrance to a multifamily or a future intersection where Dubs Drive
comes in and hooks into Preston Lane.
Martin asked if it has to be a traffic circle, she feels with a lot of the families that live nearby there
are a lot of budding young inexperienced drivers. She wants to be thoughtful going forward but
acknowledged she doesn't know what the answer is. Obviously, the City is asking for traffic
calming but perhaps there is something else that could be done. Russett stated that staff also
explored median islands as a potential option but this pavement was not wide enough for median
islands there so staff really felt that the traffic circle was the best option.
Signs asked if the traffic circle is required. Russett replied it is not required, staff is
recommending it because they've had issues before with long block lengths and speeding in
other developments with no traffic calming and within a year the neighborhood comes together
and requests speed humps. Signs noted it seems like a relatively short space to have a speed
bump and from Declan Drive to Kennedy Parkway it appears to be no traffic calming. He asked
if choker would suffice in that area. Russett explained they can only do a choker at an
intersection.
Townsend asked about affordable housing included in this development. Entler stated they have
Planning and Zoning Commission
January 7, 2021
Page 8 of 11
not specifically identified anything as set aside for affordable housing.
Hensch closed the public hearing.
Nolte moved to approve REZ20-0013 & SUB20-0004, two applications submitted by
Crossing Land, LLC for a preliminary plat of the Cardinal Pointe West — Part 3
subdivision, a 19 -lot, residential subdivision located South of Kennedy Parkway and West
of Camp Cardinal Boulevard and the rezoning of 27.19 acres from Interim Development —
Research Park (ID -RP) to Rural Residential (RR -1), Low Density Multi -Family Residential
(RM -12), High Density Single -Family Residential (RS -12), and Medium Density Multi -Family
Residential (RM -20) zones subject to the following conditions:
1. Development shall substantially comply with the concept plan for the area shown
as "Lot 54" on the preliminary plat, which includes townhouse -style, multi -family
dwellings with vehicular access to garages from a rear lane with green space and
landscaping between the rear driveways to reduce impervious surface and improve
stormwater drainage.
2. Prior to approval of any site plan, Owner shall obtain staff approval of a
landscaping plan which shall include the plans for useable outdoor space for "Lot
54" on the preliminary plat and screening of garages along Declan Drive and
Mason Drive.
3. At the time of final platting, incorporation of traffic calming devices in a location
approved by and designed to the satisfaction of the City Engineer.
4. Prior to the issuance of a certificate occupancy, construction of a 5' sidewalk on
the west side of Camp Cardinal Blvd between Preston Lane and Kennedy Parkway.
Townsend seconded the motion.
Hensch stated he like this development because it has a lot of housing types and some high
density to help with the whole missing middle concept. The one thing he is interested in is to
perhaps add another condition that a woodland management plan to be developed and this is a
great opportunity to start a practice of making sure that larger timber stands are maintained over
time and deal with invasive species. Additionally, they could add in something about that plan for
some recreation area or recreation equipment if others are interested.
Signs agreed starting to look at woodland management issues is probably something the
Commission should be doing.
Craig also supports that because it sounds like if they're doing it on the northern part it should be
simple enough to extend it on down and maybe this is something the Commission should look at
more systematically in the future.
Martin also agrees.
Hektoen asked who the Commission would want to implement the management plan and when.
Hensch feels it is something where the developer would create the plan and then ultimately be
the responsibility of the HOA. Hektoen agreed that's probably the developer's preference, she
did note they have seen challenges with stormwater management being passed along to a HOA.
Hensch shares her concern as there are detention ponds all throughout the City that just don't
Planning and Zoning Commission
January 7, 2021
Page 9 of 11
get maintained.
Craig stated it should be the responsibility of the HOA, it's certainly not the developers
responsibility 10 years down the road, and it's not the City's responsibility, and it lends value to
all their properties if well maintained.
Signs agrees but also confirms that traditionally they aren't taken care of, because for one thing,
there's money involved with that and no HOA wants to spend any more money than they
absolutely have to. It should be the HOA responsibility and they should appreciate it but there's
a good chance this is unless they find a way to put some teeth into it.
Craig suggested they start by what they're doing, which is asking for this plan from the developer
and assuming that the developer will pass that responsibility on to the HOA. If it is problem city-
wide then it is something that is put on a to do list of figuring out how to put teeth in it.
Hensch suggested they could do it similar to the wording in a condition number two, where it
says owner shall obtain staff approval on a landscaping plan, and have the condition say owner
must obtain staff approval on a timber management plan. They could put initial responsibility of
development of the plan and implementation on the development and then it is transferred to the
HOA.
Hektoen stated typically the transition of maintenance of common elements from the developer
to the home owners is a function of the HOA declaration. If the Commission wants the obligation
to stay with the developer, that would need to be expressly stated in the CZA. Otherwise the
HOA declaration will control.
Signs also wanted to comment as far as the rest of development goes, he thinks they've done a
nice job and he also likes the connection to Camp Cardinal Boulevard with Preston Lane and the
different types of housing and the preservation of the green space with the cluster development.
Nolte amended his motion to add a fifth condition:
Nolte moved to approve REZ20-0013 & SUB20-0004, two applications submitted by
Crossing Land, LLC for a preliminary plat of the Cardinal Pointe West — Part 3
subdivision, a 19 -lot, residential subdivision located South of Kennedy Parkway and West
of Camp Cardinal Boulevard and the rezoning of 27.19 acres from Interim Development —
Research Park (ID -RP) to Rural Residential (RR -1), Low Density Multi -Family Residential
(RM -12), High Density Single -Family Residential (RS -12), and Medium Density Multi -Family
Residential (RM -20) zones subject to the following conditions:
1. Development shall substantially comply with the concept plan for the area shown
as "Lot 54" on the preliminary plat, which includes townhouse -style, multi -family
dwellings with vehicular access to garages from a rear lane with green space and
landscaping between the rear driveways to reduce impervious surface and improve
stormwater drainage.
2. Prior to approval of any site plan, Owner shall obtain staff approval of a
landscaping plan which shall include the plans for useable outdoor space for "Lot
54" on the preliminary plat and screening of garages along Declan Drive and
Mason Drive.
3. At the time of final platting, incorporation of traffic calming devices in a location
Planning and Zoning Commission
January 7, 2021
Page 10 of 11
approved by and designed to the satisfaction of the City Engineer.
4. Prior to the issuance of a certificate occupancy, construction of a 5' sidewalk on
the west side of Camp Cardinal Blvd between Preston Lane and Kennedy Parkway.
5. Owner shall obtain staff approval of a Woodland Management Plan.
Townsend seconded the amended motion.
A vote was taken and the motion passed 7-0.
CONSIDERATION OF MEETING MINUTES: DECEMBER 17,2020:
Townsend moved to approve the meeting minutes of December 17, 2020.
Martin seconded the motion.
A vote was taken and the motion passed 6-1 (Signs abstained).
PLANNING AND ZONING INFORMATION:
Russett gave an updated that the City Council had their public hearing on the Carson Farms
annexation and rezoning on Tuesday and the applicant had requested that Council indefinitely
defer that item if there wasn't support for it and there was not support to approve the annexation
or the rezoning so they approved an indefinite deferral of both. The applicant has withdrawn both
applications.
Hensch asked if the fundamental issue was it affordable housing. Russett confirmed Council
had concerns with the existing affordable housing annexation policy and at the next work session
they're going to discuss it and provide more direction to staff on what their concerns are and
what they'd like to see changed.
Townsend asked about an update for the development off of Dubuque Street where they have all
the prefab houses. Russett did not have any updates on that.
Signs asked if there could be an introduction of new members at some point.
Hensch noted that is a good idea, many things have been difficult in the era of COVID and zoom
meetings.
ADJOURNMENT:
Signs moved to adjourn.
Townsend seconded.
A vote was taken and the motion passed 7-0.
MA
Prepared by: Joshua Engelbrecht, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (SUB20-0004)
Resolution No. 21-43
Resolution approving a Preliminary Plat of Cardinal Pointe West — Part 3
Subdivision, Iowa City, Iowa.
Whereas, the owners, The Crossings Development, LC, filed with the City Clerk the preliminary plat
of Cardinal Pointe West - Part 3 subdivision, a 10.07 -acre, 19 -lot residential subdivision with three
outlots located west of Camp Cardinal Boulevard and south of Kennedy Parkway; and
Whereas, City staff examined the preliminary plat and recommended approval; and
Whereas, City staff approved the preliminary sensitive areas development, which was subject to the
Level 1 review procedures; and
Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City
of Iowa City, Iowa.
Now, therefore, be if resolved by the City Council of the City of Iowa City, Iowa, that:
1. The preliminary plat of Cardinal Pointe West - Part 3 subdivision, located in Iowa City, Iowa,
is hereby approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to
certify this resolution, which shall be affixed to the plat after passage and approval by law.
Passed and approved this 16th day of February 202L
K,J-+z-----
(--e,*- (.— -
M r
_ V
Attest:
ity Clerk
It was moved by Saiih
adopted, and upon roll call there were:
Ayes:
fZved by
.�
City Attorneys Office
(Sara Greenwood Hektoen - 02/09/2021)
and seconded by Mims the Resolution be
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 11.
�r
CITY OE IOWA CITY
www.iogov.org
February 16, 2021
Deciding the appeal to the City Council of the decision of the Historic
Preservation Commission denying a Certificate of Appropriateness to replace
the original siding at 1133 E. Court Street in the Longfellow Historic District.
ATTACHMENTS:
Description
Memo to City Manager
City Attorney Memo to Council
Memo to Council with Attachments
Appeal Request
Correspondence from Adam, Gosia, Natalie, Tessa and Esmae Clore
r
CITY OF IOWA CITY
knot
Qm •
MEMORANDUM
Date: February 11, 2021
To: Geoff Fruin, City Manager
From: Anne Russett, Senior Planner, Neighborhood and Development Services
Re: Appeal of Historic Preservation Commission Decision for 1133 East Court Street
Introduction
At the City Council's February 2 meeting the Council discussed the appeal of the Historic
Preservation Commission's denial of a Certificate of Appropriateness for the property at 1133 E.
Court Street. At that meeting, City Council continued the public hearing and requested staff to
coordinate with the property owner on the removal of some of the aluminum siding to evaluate
the condition of the original wood siding underneath.
Summary of Progress
After the Council meeting staff 1) developed a plan that outlined targeted areas where the
aluminum siding should be removed; 2) shared this plan with the homeowners and their
contractor; 3) met the homeowner and contractor onsite to discuss and finalize the areas of
removal; and 4) after the contractor removed portions of the aluminum, visually inspected the
condition of the original wood siding with the homeowner and contractor.
Members of the City's planning staff and housing rehab staff assessed the condition of the
siding. All staff agreed that the original wood siding is in very good condition. Signs of moisture
damage caused by insulation and covering the original siding with aluminum were not present.
Staff used a moisture meter to determine the moisture content of the wood. The readings were
very low. Any reading above 15% would indicate that the wood may not be able to salvaged and
re -painted. The readings were well below that at around 6-7%. A reading in the Spring may
register higher; however, staff does not believe it would be above 15%.
Staff Recommendation
Based on the condition of the siding, staff recommends that the original wood siding be retained
as contemplated in the Certificate of Appropriateness previously issued by the Historic
Preservation Commission. Portions of the siding that are splintered or deteriorated may be
removed through this process. The rear of the home has no original siding. Replacement siding
may consist of wood, smooth cement board or smooth LP Smartside matching the original. The
trim was not uncovered. If the trim is damaged it may be replaced. If it is not damaged it can be
repaired. The trim should match the original trim and there are examples of the original trim in
the porch, which can be copied to create any new trim.
Staff believes this action is consistent with how other properties have been treated in the past.
Staff would like to help the homeowners and their contractor(s) move this project forward
consistent with the approved Certificate of Appropriateness and is available to meet if there are
any questions regarding the recommendation.
Lastly, in the future staff will ensure that we are consistent and clear with guidance regarding
the spot removal of siding to inspect original siding that may be underneath more modern
siding.
City of Iowa City
MEMORANDUM
TO: City Council
FROM: Eleanor M. Dilkes, City Attorney
DATE: January 14, 2021
RE: Appeal from Historic Preservation Commission's Denial of a
Certificate of Appropriateness to replace or cover the original siding at 1133 E.
Court Street in the Longfellow Historic District (Feb. 2, 2021 Council meeting)
The purpose of this memorandum is to set forth the rules that govern your consideration
of the above -referenced appeal. In deciding the appeal, you must first determine:
1. Whether the Commission exercised its powers and followed the guidelines
established by the Historic Preservation provisions of the City Code? Section 14-313-
3C (1) of the City Code sets forth the approval criteria:
C. Approval Criteria: Applications for historic review will be reviewed for
compliance with the following guidelines and standards, which are published
in the "Iowa City Historic Preservation Handbook", as amended:
1. Historic Districts And Landmarks: For properties located within a historic
district or designated a historic landmark:
a. "Secretary Of Interior's Standards For Rehabilitation", 1990 edition or
subsequent revision thereof.
b. "Iowa City Guidelines For Historic Preservation".
c. Individual district guidelines:
(1) "Longfellow Neighborhood District Guidelines".
(2) "College Hill Neighborhood District Guidelines".
(3) "Woodlawn District Guidelines".
(4) "Northside Neighborhood District Guidelines".
And,
2. Whether the Commission's action was patently arbitrary or capricious? A decision is
"arbitrary" or "capricious" when it is made without regard to the law or the facts of the
case. Arora v. Iowa Board of Medical Examiners, 564 N.W. 2d 4, 8 (Iowa 1997).
The above -stated "standard of review" is a narrow one. Council is not entitled to
substitute its judgment for that of the Commission. In other words, you may not reverse
the Commission's decision merely because you disagree with it. Rather, if you find that
the Commission exercised its powers and followed the guidelines established by law and
that its decision was not patently arbitrary or capricious then you must affirm the
Commission's decision.
January 14, 2021
Page 2
If you find that the Commission did not exercise its powers and follow the guidelines
established by law or did act arbitrarily or capriciously you may, in conformity with the
provisions of the Historic Preservation Commission regulations, reverse or modify,
wholly or partly, the decision of the Commission to deny the application. You may make
such decision as ought to have been made, and to that end you will have the powers of
the Commission. In other words, you will stand in the shoes of the Commission and be
bound by the same guidelines and rules that govern the Commission's decisions on
applications for certificates of appropriateness.
With respect to your deliberations in connection with the above, it is essential that you
read the entire record of the proceedings before the Commission and all information
submitted to you as part of the public hearing process. You are required to decide the
appeal within a "reasonable time." If, at the Council meeting, you need any additional
information in order to make a decision, you should continue the public hearing and
defer a decision. The agenda item is only intended to give notice that a motion to decide
the appeal may be made. The substance of that motion is, of course, unknown at this
point. If at the meeting you decide that you have all the information you need and no
further time for deliberation is necessary, you should close the public hearing and decide
the appeal. The motion to decide the appeal will be in the form of a motion to affirm or
reverse, wholly or partly, or modify the decision of the Historic Preservation Commission
concerning the application. The reasons for your decision must be clearly articulated.
I will be available to answer questions at your meeting on February 2.
Cc: Adam and Gosia Clore, property owners
Geoff Fruin, City Manager
Kellie Fruehling, City Clerk
Tracy Hightshoe, Director of Neighborhood and Development Services
Anne Russett, Senior Planner
�® P ®� Iowa City
- - Historic Preservation Commission
City Hall, 410 E Washington Street, Iowa City. IA. 52240
Memorandum
Date: January 14, 2021
To: City Council
From: Kevin Boyd, Chair, Historic Preservation Commission and Jessica Bristow, Historic
Preservation Planner
Re: Appeal of Historic Preservation Commission Decision for 1133 East Court Street
Introduction: On December 10, 2020, the Historic Preservation Commission denied an
application to replace or cover the original siding at 1133 East Court Street. The application
requested replacement of the original siding without regard for its condition. The property is in
the local Longfellow Historic District and the National Register listed Longfellow Historic District
and is classified as Contributing to the historic character of the neighborhood. The applicants,
Adam and Gosia Clore, have appealed the Commission's decision. At the same meeting the
Commission approved a porch reconstruction project at the same property.
Historic Review Background: The City of Iowa City has eight local historic districts, five
conservation districts, and numerous local historic landmarks. These properties were
designated as local historic resources by the City Council through the rezoning process. This
designation requires that material changes requiring a regulated permit (e.g. building permit) go
through the historic review process. Examples of a material change include alterations to the
exterior features of a building, such as modifications to windows, siding, or porches. New
construction and demolition must also go through the historic review process. More significant
exterior changes require the review of the Historic Preservation Commission. Minor changes
that demonstrate compliance with the historic preservation guidelines can often be reviewed
and approved by staff or by staff and the Chair of the Commission.
Project Information: The application, originally submitted April 2020, included removal of the
aluminum siding and installation of fiber -cement board over the original siding. During
discussions between staff and the applicants, the applicants proposed an alternative project to
remove the aluminum siding and the original siding and install fiber -cement board siding.'
This project also included the redesign of the front porch, assuming that elements such as
columns and balustrades are currently missing. Redesign without historic elements or a photo to
match is reviewed and approved by the Commission. This portion of the project was also
reviewed at the December 10, 2020 meeting and approved.
' Removal of original siding and trim cannot be approved by staff unless the siding or trim is deteriorated beyond
repair. The applicants were not interested in removing the aluminum siding and reviewing the condition of the
original siding with staff. Without knowledge of the existence or condition of the original siding, the project
proceeded to the Commission.
Iowa City
Historic Preservation Commission
City Hall, 410 E Washington Street, Iowa City. IA. 52240
Guidelines: When considering replacement siding, the Commission follows the Secretary of the
Interior's Standards. These standards are incorporated into the Iowa City Historic Preservation
Handbook, the adopted guidelines the Commission uses to review applications (see attached
Exhibit C, excerpts from the Iowa City Preservation Handbook).
Three areas of the guidelines are consulted for a review of original siding replacement or
covering original siding in another material. In Section 4.11 Siding, the guidelines recognize that
"wood siding, along with the trim details ... combine to make one of the most important defining
characteristics of historic districts" and "therefore siding is protected by the design guidelines".
The introductory paragraphs for this section continue,
The primary threat to the traditional appearance of older neighborhoods has
been the application of synthetic siding which has been installed in an effort to
avoid periodic painting. While synthetic siding may last longer than an application
of paint, it does deteriorate over time and does need to be replaced when it
fades, cracks, dents, or deteriorates. The application of synthetic siding covers
many architectural details of a building, damages the historic siding and trim,
traps moisture within the walls, and in some cases, necessitates the removal of
historic elements altogether. For these reasons the covering of original siding
with synthetic siding is not allowed.
This section of the guidelines includes actions which are "disallowed," such as removing historic
trim, covering historic trim, and installing synthetic siding. When historic siding exists, the
guidelines recommend "replacing deteriorated sections with new or salvaged wood siding that
matches the historic wood siding." The guidelines also recommend "removing synthetic siding
and repairing the historic wood siding and trim." Where synthetic siding is all that exists, such as
the rear of the property under discussion, the guidelines recommend "replacing the synthetic
siding to match the original siding on the building." "Matching synthetic siding may be used to
repair damage to small sections of existing siding." While it is recommended to replace
deteriorated siding with new wood siding, this section of the guidelines allows for wood
substitutes such as smooth fiber cement board for replacement of deteriorated original siding.
Section 4.14 Wood, of the Historic Preservation Guidelines, includes recommendations for
repair similar to those found in the siding section, including the possibility for wood substitutes
that retain the appearance and function of the original wood. In addition, this section includes
several actions that are disallowed: "covering original wood siding, soffits, and eave boards with
another material such as vinyl or aluminum" and "removal of historic wood elements such as
trim, porches, cornices, and decorative elements."
Section 10 Secretary of Interior's Standards for Rehabilitation, includes several standards that
are relevant to this project. Standard 2 states, "the historic character of a property shall be
retained and preserved. The removal of historic materials or alteration of features and spaces
that characterize a property shall be avoided." Standard 5 states that "distinctive features,
finishes, and construction techniques or examples of craftsmanship that characterize a property
shall be preserved." Standard 6 states, "deteriorated historic features shall be repaired rather
than replaced. Where the severity of deterioration requires replacement of a distinctive feature,
the new feature shall match the old in design, color, texture, and other visual qualities, and
where possible materials."
�® P ®� Iowa City
Historic Preservation Commission
City Hall, 410 E Washington Street, Iowa City. IA. 52240
In order to provide flexibility for approval of projects that could not be anticipated by the
guidelines and do not significantly affect the architectural character of a historic property, the
Commission may consider granting an exception to the guidelines for individual projects.
Section 3.2 outlines the three types of exceptions:
1. Documented Exceptions: The documented exception allows for alternative methods and
materials if the Commission achieves consensus. Each of the material sections includes
any documented exceptions for those materials. For siding, there are no documented
exceptions for Contributing properties in Historic Districts. For wood, there are no
documented exceptions.
2. Uncommon Situations: These are generally defined as non-compliant structures,
irregular lots and projects which satisfy the intent of the guidelines.
3. Guidelines Silent/Unclear: This type allows for the evolution of historic preservation
practices and advancement in new technologies, materials, and practices for project
approval. For either of these final two exceptions, the Commission would need to identify
the guideline for which the exception would be made and the rationale for the exception.
Findings: In order to approve the removal of original historic siding the Commission would have
to be presented with evidence that an exception was necessary. No evidence was provided in
the staff report, application, or discussion at the meeting. The Commission found that the
proposal did not meet the standards set in the guidelines, contradicts the Secretary of Interior's
Standards, and would permanently alter the historic character of the house and Longfellow
Historic District.
Alternatively, the Commission approved a Certificate of Appropriateness that meets the
guidelines that allows for the removal of the aluminum siding and repair of the original siding
and trim or replacement of deteriorated siding and trim following review and documentation by
staff and Commission Chair.
Exhibits:
A. Denial of Certificate of Appropriateness
B. Certificate of Appropriateness for the porch and the alternate siding repair project
C. Excerpts from the Iowa City Historic Preservation Handbook
D. December 10, 2020 Historic Preservation Commission Preliminary Meeting Minutes
E. Staff Report presented to the Commission
F. Overview of siding replacement project approvals over the past five-year period
Iowa City
Historic Preservation Commission
City Hall, 410 E Washngton Street, Iowa City. LA. 52240
DENIAL OF CERTIFICATE OF APPROPRIATENESS
1133 East Court Street
A meeting of the Iowa City Historic Preservation Commission was held as an electronic meeting through the
Zoom meeting platform on December, 10, 2020. The following members were present: Kevin Boyd, Sharon
DeGraw, Cecile Kuenzli, Quentin Pitzen, Jordan Sellergren and Austin Wu.
By a vote of 1-5 (Boyd, DeGraw, Kuenzli, Sellergren and Wu voting no), the Commission failed to approve a
Certificate of Appropriateness for an alteration project at 1133 East Court Street, a contributing property in
the Longfellow Historic District. The proposal consists of the removal of the aluminum siding in its entirety
and either the installation of new aluminum siding or cement board siding over any existing historic siding or
the removal of any existing siding in its entirety, regardless of condition and replacement in cement board in a
configuration to be determined by the applicant. The existing trim is also proposed to be replaced regardless
of condition, in a configuration to be determined by the applicant. The proposal was denied for the
following reasons:
The proposal does not meet the standards set in section 3.2, 4.11 or 4.14 because it would remove
historic wood siding and trim that is not deteriorated and replace it with new material that does not
match the existing (4.11), or it would cover original wood siding with another material leading to the
potential of increased further damage (4.14). In addition, the Commission could not find an
exception to the guidelines to approve the proposal since this proposal does not meet the conditions
of any documented exceptions, the situation is not uncommon, and the guidelines are not silent or
unclear on this topic (3.2)
• Wood siding and trim details combine to make one of the most important defining characteristics of
historic districts and are therefore protected by the guidelines.
The proposal contradicts Standard 2 of the Secretary of the Interior's Standards, included in the
historic preservation guidelines which reads, "the historic character of a property shall be retained
and preserved. The removal of historic materials or alteration of features and spaces that characterize
a property shall be avoided."
• While aluminum siding covers the existing original siding, impacting the historic character of the
house, it is a reversible condition since the removal of the aluminum siding would expose the
historic siding and trim. Removal of the historic siding, however, would permanently alter the
historic character of the house, unless the material was deteriorated and the new material match the
original
An alternate proposal, as described by the Commission, is approved separately on the Certificate of
Appropriateness for the porch reconstruction project.
The decision may be appealed to City Council, which will consider whether the Historic Preservation
Commission has exercised its powers, and followed the guidelines established according to this Title (Title 14
of Iowa City Zoning Code), and whether the Commission's action was patently arbitrary or capricious (Iowa
City Zoning Code, Article 14 -8E -2D). To appeal, a written letter requesting the appeal must be filed with the
City Clerk no later than 10 business days after the date of the filing of this certificate.
eelvl' -N `�
" j
Kevin Boyd, Chair
Iowa City Historic Preservation Commission
Jessica Bristow, Hi oric Preservation Planner
Department of Development Services
12/15/2020
Date
Iowa City
Historic Preservation Commission
City Hall, 410 E Washington Street, Iowa City. IA. 52240
CERTIFICATE OF APPROPRIATENESS
1133 East Court Street
A meeting of the Iowa City Historic Preservation Commission was held as an electronic meeting through the
Zoom meeting platform on December, 10, 2020. The following members were present: Kevin Boyd, Sharon
DeGraw, Cecile Kuenzli, Quentin Pitzen, Jordan Sellergren and Austin Wu.
By a vote of 6-0, the Commission approved a Certificate of Appropriateness for an alteration project at 1133
East Court Street, a contributing property in the Longfellow Historic District. The project includes two
parts:
Once the porch enclosure is removed, as approved in June 2020, the porch will be reconstructed
with the porch at 1152 East Court as reference. The existing porch piers, roof and floor will remain.
The straight square columns and paneled balustrade will be constructed with the existing piers
providing the location for the new columns. Screens and storm windows are not regulated and may
be installed at a property owner's discretion. Constructing an enclosed porch with permanent walls
and windows is not approved. All materials are wood unless approved by staff and chair. Original,
historic wood elements may be replaced to match existing if deteriorated. Specific porch
construction relationships are shown on the attachment.
• The aluminum siding is removed and the original siding and trim is repaired. Any missing or
deteriorated siding is replaced with wood, smooth cement board or smooth LP Smartside matching
the original. Trim configuration will be reviewed by staff and Chair prior to reconstruction.
The project is approved subject to the conditions specified in this certificate, notations in the application, and
the discussion by the Commission as provided in City Code Section 14-8E-2. All work is to meet the
specifications of the guidelines unless otherwise noted. Any additional work that falls under the purview of
the Historic Preservation Commission that is not specified in this certificate will need a separate review.
Approval by the Historic Preservation Commission does not constitute final approval for a project. Contact
the Building Department to acquire a building permit before beginning the project. The Historic
Preservation Commission does not review applications for compliance with zoning ordinance and building
code.
Com: •► �d
Kevin Voyd, Chair
Iowa City Historic Preservation Co mission
Jessica Bristow, Historq Preservation Planner
Department o Development Services
12/15/2020
Date
PORCHES, BALCONIES, AND RAILINGS
PORCHES, BAKC OWIES, AND RAILINGS
PORCHES have been a popular architectural feature since the eighteenth century. Some of the finest
early examples can be found in Charleston, South Carolina, where the double -height porches, located
along one side of the house to catch the breeze, are called piazzas. Interestingly, this is the Italian
word for square, which reinforces the porch's public/private nature.
Around the muddle of the twentieth century, as architectural styles changed, air conditioning
became common, and suburban America turned away from the street and toward the television as
the prime focus of social activity, porches began to fade as a standard of the American home.
Thankfully, planners and house builders have since realized what we were losing—not only
architecturally, but also in terms of the social fabric of a town—and porches are reappearing.
Porch Styles
Architecturally, porches are as varied as the houses that they adorn. Georgian porches tended to use
a classical vocabulary of columns, pilasters, and turned baluster railings. Victorian designs often used
simpler chamfered posts, but with elaborate pierced -wood ornaments, turnings, or both. Arts and
Crafts applications did without much of the fussy Victorian decoration, relying on an expression of
simple wood craftsmanship for effect. Whatever the style, it is important to get the details right.
Before reading this chapter, it is worth reviewing Chapter 3, The Orders, and Chapter 7, Entrances,
as many of the rules in those pages should apply to your porch.
Balconies and Railings
Balconies, in iron, wood, or stone, give texture to your house as well as providing outdoor space at
upper floors. A change of material and color (a painted iron balcony on a brick or wood building,
for example) can give richness to an otherwise simple structure. These textural qualities are
enhanced still further by the potential for planting.
Railings are required by most building codes when there is a drop of over 18 inches. On balconies
and porches alike, the design of these railings will help determine if the building looks authentic. A
simple building can be enhanced by adding carefully selected iron or stonework, or spoiled by poorly
designed, out of scale elements. Balconies and railings are icing on your cake! Treat them with care,
and make sure that they complement everything else you have achieved in the design.
8.1 Porches, Balconies, and Railings
Porches create outdoor "rooms" between
the public space of the street and the
private space of the interior.
Balconies add outdoor space to a
building's upper floors.
8.7 Types of Porches
4-
Double -height porch:
Charleston Single House
Double galleries wrapping the entire house:
Low Country and French Colonial
One-story porch: American Four Square
Integrated porch: Classical Villa
PORCHES, BALCONIES, AND RAILINGS -- .-
8.3 Porch Details
r --
Masonry pier Wood pedestal
with short with shod thin
chunky column column
I full-
' columns
nfered post
simple
filature
(dumn and
corner pier
172 3! GET YOUR HOUSE RIGHT
E GET YOUR H O II S E R I G H T 173
�E
r
-- _--=- PORCHES, BALCONIES, AND RAILINGS
8.4 Column Alignments to Avoid
Once the foundation is poured and the rough framing completed, the
alignments are set; the finish carpenter may have no option but to
install the columns incorrectly, either at the base or the neck.
No: Setting the \ Yes: Neck of
column under the column aligned
architrave with face of
architrave
Yes: Base fullyNo: Bose
supported extending over
foundation
8.5 Column Alignments to Use
By thinking ahead, you can make it easy to install correctly aligned
columns where the neck aligns with the face of the architrave and the
base is fully supported.
It=:
is: Neck of
dumn aligned
* face of
churave
is: Base fully
pported
GET YOUR HOUSE RIGHT
PORCH PLANNING
Getting your porch right is easy, but only if you
think about it before construction begins. Good
planning requires an architectural drawing that
clearly dimensions both the foundation and the
framing of the entablature. This drawing needs to
be part of the minimum requirements of even the
smallest sets of construction documents.
Column Alignment
Misaligned columns are probably the most common
mistake made in new traditional construction. The
correct relationship is to align the neck of the
column with the face of the architrave, while the
base is completely supported on the deck, The
important thing to remember is that the neck of a
column is thinner than the base. The problems
usually occur on site because the entasis (tapering) of
the column is not taken into account during framing.
Unfortunately, it is quite easy to forget this when
framing up the building. The foundation goes in first.
Then the rough framer constructs the roof. By the
time the trim carpenter arrives to set the columns
and handrails, the outcome is determined. All he can
do is fill in the blanks. He can't fix flawed alignments
(8.4).
Think Ahead
Use the centerline of the column as a reference
point, positioned in relation to the face of the house.
To align the neck of the column correctly, and
support the base, the foundation will extend further
away from the house than the architrave.
Architectural plans should clearly note these
dimensions, both on the foundation plan and framing
plans. The set of drawings needs to include a
dimension locating each element back to the wall.
The contractor will not be able to get this right on
site if he is not given the information ahead of time.
W
I
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8.6 Setting Out the Porch
When setting out your porch, set all the dimensions to
the centerline of the column; show dimension from the
house to the centerline and the eentariine to the outer
extension at each crucial point.
Include the following dimensions in every set of
drawings:
1. House to centerline of column
2. Center line of column to exterior face of foundation
3. Center line of column to exterior face of column at
base
4. Center line of column to neck of column
5." enter line of column to face of architrave
NOTE: If the alignment is correct, the face of the
architrave will not align with the face of the
foundation.
Align
I
Align
PORCH PLANNING
Slope between 3:12 and
,- 6:12, typically haver than
L „II main house
�— Beaded board or beaded
ply coling, often pointed
light blue, set high
enough to express inside
of architrave
Plaster or engaged
column to conned porch
to house
NEEO TO R19OW
Porch Tips
` Bedmold
Align
Neck of
architrave
aligned with face
I of column an
12 inside, outside,
front, and side
Decking sloped
minimum
per foot away
from house
Base and plinth
fully supported
on deck
Reflected ceiling plan • A minimum depth of 8'-0° is good for a-,eryday use. if the
porch gets too narrow, It will be hard to use comfortably
when furnished
Use a pilaster or engaged column at the, wall to visually
engage the porch to the douse.
• Express the beam on the inside of the porch
• :klign the inside face of the architrave with the neck of the
column.
• Use a bedmold for the crown inside the porch (8 5),
Use beaded board or V -joint boards on the ceiling of the
porch (or substitute beaded board plywood) . Often the
porch ceiling Is painted light blue
• D Wenswn to rough framing—so framers know what to do
GET YOUR H O U E R I G H T I 175
I
i f
Beaded Board Ceiling
i
Align
PORCH PLANNING
Slope between 3:12 and
,- 6:12, typically haver than
L „II main house
�— Beaded board or beaded
ply coling, often pointed
light blue, set high
enough to express inside
of architrave
Plaster or engaged
column to conned porch
to house
NEEO TO R19OW
Porch Tips
` Bedmold
Align
Neck of
architrave
aligned with face
I of column an
12 inside, outside,
front, and side
Decking sloped
minimum
per foot away
from house
Base and plinth
fully supported
on deck
Reflected ceiling plan • A minimum depth of 8'-0° is good for a-,eryday use. if the
porch gets too narrow, It will be hard to use comfortably
when furnished
Use a pilaster or engaged column at the, wall to visually
engage the porch to the douse.
• Express the beam on the inside of the porch
• :klign the inside face of the architrave with the neck of the
column.
• Use a bedmold for the crown inside the porch (8 5),
Use beaded board or V -joint boards on the ceiling of the
porch (or substitute beaded board plywood) . Often the
porch ceiling Is painted light blue
• D Wenswn to rough framing—so framers know what to do
GET YOUR H O U E R I G H T I 175
- PORCHES, BALCONIES, AND RAILINGS
is
5
1-
m
8.1 Architrave Framing Details
-
Rough framing too large, resulting in misalignments
when trim and columns are installed
WM F
Enough space to finish beam off above column
8.8 Column Support
Without proper support, the column may start to push up the edge of
the decking.
(olumn fully
supported
with framing
to keep
decking level
PORCH DETAILS
Finishing the Beam
Don't forget to allow for the finish carpentry. The rough
framing of the beam needs to be set at a dimension that
allows the finish face of the architrave to align with the
neck of the column. It also needs to be high enough to
allow room to install finish trim between the rough
framing and the top of the column. Columns should not
be directly supporting rough flaming (8.7).
Supporting the Columns
Make sure that the column is supported front and back
with framing. Columns that are not fully supported can
lift up and warp the edge of the decking (8.8).
Double Porches
On two-story porches, align the center lines of the
columns from floor to floor (8.9), regardless of the
size and type of column. Larger columns or piers
always support smaller columns or posts. (See
Superimposition, page 66.)
The size of the entablature should relate to the
dimensions of the column, not to the overall height
of the building. (See Attenuated Orders, page
144, and Setting the Eave Height, page 200.)
Engaging the Building
Where the porch engages to the house, the two areas
of concern occur at the architrave and at the cornice.
Always support the architrave at the wall with a
pilaster or engaged column, but take care with details.
Pilasters typically project '/s—'/s the diameter of the
column with a width set to match the neck of the
column. Engaged columns typically project 5/a-3/4
the diameter of the adjacent columns (see Pilasters
and Engaged Columns, page 60). Do not use
engaged half columns; they do not look substantial
enough to support the porch. Do not set a full
column next to the wall; it is unnecessary and will
trap water at the base (8.1 D).
Porches can engage the cornice in several ways.
One-story porches are engaged to the house as an
additional mass. Either the architrave resolves into
the house and the eave returns around the corner
(8.11) or both fully resolve into the house.
Two-story porches can be more complicated.
If the porch has its own roof it will engage like a
one-story porch. But if the porch is included under
the roof of the main house, special attention must be
given to the alignments of the column from base to
neck, to make sure that the eaves are aligned
correctly with the building's foundation.
8.9 Double Porch Variations
a
Align columns
along same
center line from
floor to floor
Equal
Equal
PORCH DETAILS -
Align columns
along some
center line from
floor to floor
Simplified
entablature at
second floor
deck
176 GET YOUR H O U .€ E RIGHT 1 GET TOUR H O U- E RIGHT 177
f%
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PORCHES, BALCONIES, AND RAILINGS
8.10 Engaging the Porch to the Building at the Architrave
To support the architrave where the porch meets the building, always use a pilaster or an engaged column, which throws enough
shadow to visually provide support.
&:�i
F
No support at wall
Engaged half column (too
insubstantial; will look as though
it is being swallowed by wall)
i
P ,
Pilaster projecting 1/5-1/4 of column diameter, width
matched to diameter at neck of column
GET YOUR H O U: E RIGHT
IiL
Full column adjacent to wall
(unnecessary; will create a place
for water to collect)
4 -
Engaged column projecting 5/8-3/4
of diameter from wall
8.11 Engaging the Porch to the Building at
the Cornice
A one-story porch engages -to the building as an
additional mass; the treatment of a two-story porch
depends on whether or not it has its own roof.
rro
mm.
One-story porch with fully engaged comiee
Porch with its awn
roof mass
Porch cornice fully
resolved into
building wall
`h its own roof mass
One-story porch with cornice wrapping
around comer
PORCH DETAILS
F y + AK
Porch Review
Designing and inst4ing a cxmTectly detailed porch takes
great care, but it can be easy to achieve if you think ahead.
Before you plan your porch, go back to the following sections
to review key aspects of the Orders that are fundamental
to porch design,
Learn the Vocabulary, page 13
Selecting Columns, page 46
Installing Columns, page 52
Inustalling Columns in One Story, page 53
Installing Columns in Two Stories, page 53
Tuscan and Doric Entablatures, page 54
Pilasters and Engaged Columns, page 60
intercolummatlon, page 64
Superimposition, page 66
Cornice wrops
around corner of
building
WT
Two-story porch with comice matching roof,
architrave and frieze stepped back
Architrave,
frieze, and
Oloster
resolved into
building
t _
Two-story porch fully incorporated in roof
Two-story porch with its own roof
Plaster wraps around comer
of building
Me fully engages into building won
Porch roof is a separate mass from
the main roof
G E T Y O U R H O U S E R I G H T }. 179
-- W PORCHES, BALCONIES, AND RAILINGS
8.12 Wood Bailing Details to Use
Handrail
Picket
Bottom rail, chamfer top
Handrail
Picket
RAILINGS
Railings made of wood or iron are both a practical
requirement and an opportunity to give a layer of
texture to a house. The key to making them look
right is to find creative methods of meeting
contemporary building codes.
Wood Railings
There are many different design options for the
traditional house. Choose according to the style of
your house and the overall degree of ornamentation
you want to achieve. At the simplest end of the
spectrum, we have square pickets and a simple
handrail. For a more interesting effect, you can set
the pickets diagonally to cast greater shadow and
increase the apparent section.
There are relatively few mistakes to make with
wood railing design. The biggest concern for the
traditional builder should be material. Never use
white plastic. Although PVC might seem to be a
labor-saving option, it doesn't look right and cannot
be maintained.
Railing Height
Bottom rail It is easier to design wood railings to meet
contemporary building codes than it is with iron or
stone, but in some applications the required height
does interfere with the best design. Figure 8.13
illustrates two options for reducing the apparent
height by adding a secondary iron railing, either
directly above or set back behind the primary railing
Handrail with bend
Picket
.._.r4T
Bottom rail with beads
1801 GIET YOUR H O u• E R I G H T
3�
1
More Elaborate Railings
Turned balusters are also used on wood railings.
These can be relatively thin, or on more expensive
projects they can be formed from larger sections to
relate more closely to classical models. Turned urns
and other ornaments can be used to enrich the
handrail. Handrails, likewise, can have a simple
profile or more weight and detail for more ornate
projects. Regardless of the profile, always slope or
curve the top of the rail to cast water. For a richer
effect, gooseneck the handrail at perimeter posts as
shown in 8.14.
8.13 Railing Extensions to Use
8.14 Railing and Newel Variations
I
W
RAILINGS
Secondary thin railing
Wood handrail
4' dear between picket or to code
36" or 42" overall height—to rode
Newel with chamfered corners, ball finial, Pedestal kept low by raising handrail
and turned pickets height over column base
KMr
Newel with chamfered corners, urn finial,
and lilted handrail
GET YOUR HOUSE R I G H T #I 181
�
I f
I
W
RAILINGS
Secondary thin railing
Wood handrail
4' dear between picket or to code
36" or 42" overall height—to rode
Newel with chamfered corners, ball finial, Pedestal kept low by raising handrail
and turned pickets height over column base
KMr
Newel with chamfered corners, urn finial,
and lilted handrail
GET YOUR HOUSE R I G H T #I 181
Iowa City Historic Preservation Handbook
permits are issued. These projects will be evaluated using 6.0 Guidelines for New Construction, 8.0
Neighborhood District Guidelines and if applicable 7.0 Guidelines for Demolition.
Demolition
Demolition involves the complete removal of a building or a portion of a building. Removal of dormers,
decorative trim, porches, balusters, chimneys and other significant features requires a building permit
for demolition, and therefore historic review. Demolition projects will be evaluated using 7.0 Guidelines
for Demolition and 8.0 Neighborhood District Guidelines. If a demolition permit is sought in order to
erect a new structure, the new building and the demolition must be approved by the Historic
Preservation Commission before any building or demolition permits are issued. These projects will be
evaluated using 6.0 Guidelines for New Construction, 7.0 Guidelines for Demolition, and 8.0
Neighborhood District Guidelines.
3.2 Exceptions to the Iowa City Guidelines
In writing the historic preservation guidelines, the Historic Preservation Commission has made every
effort to clarify the criteria for historic review. However, not every situation can be anticipated.
Situations requiring exceptions to the Iowa City Guidelines will be considered by the full Commission
under major review unless the project conforms to the documented exceptions listed in the guidelines,
in which case the project may be approved by the Preservation Planner or Preservation Planner and
Chair.
The Commission is charged with interpreting and applying the guidelines in a fair and consistent
manner, but is afforded flexibility when reviewing applications in order to arrive at historically and
architecturally appropriate solutions in cases where a proposed construction project does not
significantly affect the architectural character of a historic structure.
The Commission may consider granting the following types of exceptions:
Documented Exceptions
A documented exception exists where the Commission has encountered and anticipated acceptable
alternative methods and materials to the guidelines. When these methods and materials have found
consensus with the Commission, they have been incorporated into the guidelines. The nature of these
exceptions is to acknowledge materials or project types that are appropriate only in limited
circumstances, the particular circumstances of which have been clearly defined and explicitly listed at
the end of each applicable section of the guidelines.
Non -Historic Structures
A number of the documented exceptions pertain to non -historic structures. Because the historic
preservation guidelines are intended primarily to protect the character and integrity of historic
properties and districts, exceptions have been crafted to accommodate non -historic structures within
the districts. While the great majority of properties located in historic and conservation districts are
historic properties, and were constructed in or before 1945, the Historic Preservation Commission may
grant exceptions to the Iowa City Guidelines for the relatively small number of properties that are
classified as non -historic properties and were constructed after the period of significance of a district.
Specific criteria exist for evaluating non -historic structures. In order to qualify for an exception, the
proposed change to the exterior of a non -historic property must comply with the following criteria:
1. The project will not further detract from the historic character of the district.
2. The project will not create a false historic character.
3. Alterations and new additions will be compatible with the style and character of the non -historic
structure. New Constructions will be compatible with the style and character of the district.
Uncommon Situations
(Continued on page 12)
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Iowa City Historic Preservation Handbook
During the course of historic review, it may be revealed that elements of the application warrant special
consideration. When this occurs, alternative design solutions to the Iowa City Guidelines or the
Neighborhood District Guidelines may be considered by the Historic Preservation Commission. The intent in
considering alternative designs is to allow architectural flexibility in exceptional circumstances such as non-
compliant structures, irregular lots, and projects which satisfy the intent of the guidelines as interpreted by
the Commission. The Commission may find guidance in section 3.3 Additional Historic Preservation
Guidelines. Alternatively, the Commission may advise the applicant regarding appropriate solutions or
accept the applicants' proposal with or without amendments. When approving a project requiring an
exception, the Commission shall identify the guideline(s) for which the exception is being made, and the
rationale for the exception.
Guidelines Silent/Unclear
Because the guidelines were written by the Iowa City Historic Preservation Commission to address historic
preservation issues in Iowa City, certain topics may not be covered extensively or at all within the
guidelines. Historic preservation practices may evolve. New technologies, materials and practices which
contribute to the preservation of historic properties may be introduced and require individual treatment.
To decide on applications involving issues not covered sufficiently within the guidelines, the Commission
may find guidance in 3.3 Additional Historic Preservation Guidelines. When ruling on an application
utilizing criteria other than those found within the guidelines, the Commission will identify the criteria and
rationale for the record. The appropriateness of use for any new products or materials will also be clearly
stated during historic review.
The guidelines leave to the discretion of the Commission the particular calculus used to determine the
appropriateness of various projects. These considerations are largely determined by the historical integrity
of the structure, the various elements which would be impacted, the scope of work, the materials used,
etc., which vary from project to project.
3.3 Additional Historic Preservation Guidelines
Neighborhood District Guidelines
The size and location of a primary building on a site are some of the defining characteristics of historic and
conservation districts. The size of buildings, lots and yards, as well as the architectural character of the
buildings, varies by district. Section 8.0 Neighborhood District Guidelines deals specifically with site, scale,
structure location, and architectural style for properties within individual historic or conservation districts.
The Secretary of the Interior's Standards for Rehabilitation
The Secretary of the Interior's Standards for Rehabilitation and the Guidelines for Rehabilitating Historic
Buildings are national standards for historic preservation. The Secretary of the Interior defines rehabilita-
tion as "the process of returning a property to a state of utility, through repair or alteration, which makes
possible an efficient contemporary use while preserving those portions and features of the property which
are significant to its historic, architectural, and cultural value." The goals of the Standards can be summa-
rized as follows:
1. Identify and preserve those materials and features that are important in defining the building's historic
character.
2. Undertake routine maintenance on historic materials and features. Routine maintenance generally in-
volves the least amount of work needed to preserve the materials and features of the building.
3. Repair damaged or deteriorated historic materials and features.
4. Replace severely damaged or deteriorated historic materials and features in kind.
The Iowa City Guidelines are based on the Standards, but they provide more specific guidance. Occasional-
ly, alterations are proposed to properties that were not anticipated in the Iowa City Guidelines. When this
occurs, the Historic Preservation Commission will refer to the Standards when deciding on a Certificate of
Appropriateness. The Standards are located in section 10.0.
Design Guidelines for Multi -Family Buildings
12
(Continued on page 13)
Iowa City Historic Preservation Handbook
4.11
Siding
Wood siding is prevalent throughout the historic neighborhoods in Iowa City. Most often it is plain
clapboard siding with an exposure between 3 and 5 inches; however, it is sometimes tongue and groove,
shiplap, or wall shingle siding. Wood siding along with the trim details and a variety of paint colors combine
to make one of the most important defining characteristics of historic districts. This display of detail and
color is essential to the character of the older neighborhoods, and therefore siding is protected by the
design guidelines.
The primary threat to the traditional appearance of older neighborhoods has been the application of
synthetic siding. This has been installed in an effort to avoid periodic painting. While synthetic siding may
last longer than an application of paint, it does deteriorate over time and does need to be replaced when it
fades, cracks, dents, or deteriorates. The application of synthetic siding covers many architectural details of
a building, damages the historic siding and trim, traps moisture within the walls, and in some cases,
necessitates the removal of historic elements altogether. For all of these reasons the covering of historic
properties with synthetic siding is not allowed.
Recommended:
Historic Siding
• Repairing historic wood siding and trim.
• Replacing deteriorated sections of wood
siding with new or salvaged wood siding that
matches the historic wood siding.
• Removing synthetic siding and repairing
historic wood siding and trim.
Synthetic Siding
• Replacing synthetic siding with siding to
match the original siding of the structure.
Matching synthetic siding may be used to
repair damage to small sections of existing
synthetic siding.
Wood Substitutes
Substituting a material in place of wood
siding only if the substitute material retains
the appearance and function of the original
wood. The substitute material must be
durable, accept paint and be approved by
the Historic Preservation Commission. In
many applications, fiber cement board with
a smooth finish is an approved wood
substitute.
Typical Siding Types found in Iowa City
Clapboard siding
28
Disallowed:
Historic Trim
• Removing historic trim pieces such as door
and window trim, skirt and frieze boards,
and corner boards.
Covering historic
window trim, skirt
corner boards.
Synthetic Siding
trim such as door and
and frieze boards, and
• Applying synthetic siding such as aluminum,
vinyl, or false masonry siding.
Board and Batten Siding
(Continued on page 29)
Staggered edge shingle siding
Iowa City Historic Preservation Handbook
Exception
In order to provide flexibility for certain changes and certain properties, the Commission has
documented a number of exceptions to the Iowa City Guidelines. Projects requiring the exceptions
corresponding to the property type listed below may be approved by the Preservation Planner or
Preservation Planner and Chair. Projects requiring exceptions to the guidelines that are not listed may
be considered by the full Commission under major review. The Commission is afforded flexibility when
reviewing applications in order to arrive at historically and architecturally appropriate solutions in cases
where a proposed construction project does not significantly affect the architectural character of a
historic structure.
In deciding on a project requiring an exception to the guidelines, the Commission may find guidance in
the additional guidelines, outlined in section 3.2. When approving a project requiring an exception, the
Commission shall identify the guideline(s) for which the exception is being made, and the rationale for
the exception.
For more information on exceptions to the Iowa City Guidelines, please refer to section 3.2.
Applies to Non -Historic Properties in
Historic Districts
Noncontributing and Non -
Historic Properties in
Conservation Districts
Noncontributing and Non -
Historic Outbuildings in
Conservation Districts.
Synthetic Siding May be Considered Provided
the Following Conditions:
Noncontributing and non -historic structures
be evaluated on a case-by-case basis to
determine the architectural merit of the
property under consideration. Some
noncontributing and non -historic structures
were classified according to an architectural
style or construction period inconsistent
with the district, but nevertheless remain
important properties and worthy of
preservation.
For structures already possessing synthetic
siding, other factors besides the presence of
synthetic siding should exist which prevents
the structure from being considered a
contributing structure to the district.
Otherwise, alterations should be encouraged
which will enable the property to become
contributing to the district.
Dutch lap (drop) siding
Shingle siding
All sources of moisture that have caused
damage to the structure are corrected
and the damage repaired prior to the
application of the siding.
Historic architectural features such as
window trim, brackets, moldings, rafter
tails, columns, balusters and similar
details are not covered, removed, cut or
otherwise damaged. Unless severely
deteriorated, historic wood siding must
not be removed.
To the extent possible, the synthetic
siding appears similar to the original
wood siding in exposure, texture and
design.
• Trim boards extend in front of the face of
the siding.
• The synthetic siding does not have a
simulated wood grain
Fish scale siding
29
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Iowa City Historic Preservation Handbook
4.14 Wood
Most of the structures in Iowa City's historic neighborhoods are of wood frame construction and have
wood siding. Many dwellings have wood elements such as trim, windows, doors, porches, cornices,
decorative elements, and pediments. While most wood is relatively inexpensive, durable, and easy to work
with, it must be maintained properly to have a long life.
Recommended:
Historic Wood
• Repairing historic wood elements rather
than replacing them.
• Using epoxy products, such as Wood Epox
and Liquid Wood by Abatron, to consolidate
deteriorated wood components, and fill or
reconstruct missing wood.
• Duplicating and replacing historic wood
elements when they cannot be repaired.
• Replacing damaged wood components
with new or salvaged wood components
that match the historic ones.
• Monitoring wood surfaces for signs of
excessive water damage, rot, or pest
infestation. Keeping all surfaces primed,
painted and appropriately caulked in order
to prevent wood deterioration.
• Eliminating excessive moisture problems
such as leaky roofs, gutters, and
downspouts. The improper venting of baths,
kitchens, basements, and dryers may cause
moisture problems.
• Removing vegetation that is growing
against the wood elements or siding.
Wood Substitutes
• Substituting a material in place of wood only
if the substitute material retains the
appearance and function of the original
wood. The substitute material must be
durable, accept paint, and be approved by
the Historic Preservation Commission.
• For many applications, fiber cement board is
an approved substitute for wood provided
the fiber cement board is smooth faced with
rr r M
h
Paint stripped from balusters and
some decay is found
34
no simulated wood grain
• MiraTech and similar materials have been
approved for above -grade applications on a
case-by-case basis.
• Polyethylene/sawdust composite materials,
such as Trex, are appropriate on a case-by-
case basis
Deck and Porch Materials
• Pressure treated lumber should be allowed
to cure for a period of six months to one
year prior to painting due to high moisture
content.
Disallowed:
Historic Wood
• Covering original wood siding, soffits and
eave boards with another material such
as vinyl or aluminum siding.
• Using destructive and dangerous paint
removal methods such as sandblasting,
water blasting, or burning with a propane or
butane torch.
• Removal of historic wood elements such
as trim, porches, cornices, and
decorative elements.
Wood Substitutes
• Substituting a material in place of wood that
does not retain the appearance, function,
and paintability of the original wood.
Exception
For more information on exceptions to the Iowa
City Guidelines, please refer to section 3.2.
L � Irh
Small decay holes filled with
epoxy, larger ones replaced with
new wood
_j - -
Original balusters are repaired
and repainted retaining the
original material and integrity
Iowa City Historic Preservation Handbook
Peeling Paint, Wood may be in bad condition
35
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10.0 The Secretary of the Interior's Standards for Rehabilitation
The Secretary of the Interior's Standards for Rehabilitation (Standards) were originally written to
determine the appropriateness of proposed project work on properties that were listed on the National
Register of Historic Places. The Standards are accompanied by instructions concerning methods,
materials, historical character, and other considerations that relate to the historical significance of the
particular property and its surroundings. The Standards have been widely accepted by state, county,
and city governments.
O
The Iowa City Historic Preservation Commission uses the Standards to determine the appropriateness Y
of exterior changes to historic landmarks and properties located in historic and conservation districts.
The Iowa City Guidelines are based on and comply with the Standards, and were written to provide
more specific guidance for owners, contractors and consultants in Iowa City as well as the Historic °
Preservation Commission.
The Secretary of the Interior's Standards for Rehabilitation (1990) are listed below. V)
1. A property shall be used for its historic purpose or be placed in a new use that requires minimal `s
change to the defining characteristics of the building and its site and environment.
v
2. The historic character of a property shall be retained and preserved. The removal of historic w
materials or alteration of features and spaces that characterize a property shall be avoided.
3. Each property shall be recognized as a physical record of its time, place, and use. Changes that
create a false sense of historical development, such as adding conjectural features or architecturalLn
elements from other buildings, shall not be undertaken.
4. Most properties change over time; those changes that have acquired historic significance in their o
own right shall be retained and preserved.
5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that
characterize a property shall be preserved.
6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of
deterioration requires replacement of a distinctive feature, the new feature shall match the old in
design, color, texture, and other visual qualities and, where possible, materials. Replacement of
missing features shall be substantiated by documentary, physical, or pictorial evidence.
7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall
not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the
gentlest means possible.
8. Significant archeological resources affected by a project shall be protected and preserved. If such
resources must be disturbed, mitigation measures shall be undertaken.
9. New additions, exterior alterations, or related new construction shall not destroy historic materials
that characterize the property. The new work shall be differentiated from the old and shall be
compatible with the massing, size, scale, and architectural features to protect the historic integrity
of the property and its environment.
10. New additions and adjacent or related new construction shall be undertaken in such a manner that
if removed in the future, the essential form and integrity of the historic property and its
environment would be unimpaired.
59
and setting in the materials of workmanship), and also meet Criteria D (associated with lives of
persons significant to our past) and Criteria E (embodies the distinctive characteristics of a time
period or method of construction —the Italianate architecture).
Kuenzli asked about the letter the Commission received about the siding/metal that would go
on the house. Bristow clarified that the letter from William Means was regarding the metal
siding on the new development. Because of the letter staff had the brick on the drawings
clarified. Bristow said that they are working through a new rehabilitation plan for the historic
house that, once the property is landmarked, would come to the Commission for approval.
Boyd opened and closed the public hearing.
Boyd asked about the order of operations in regard to the project as a whole and the
rehabilitation of the house. Russett said that the rehabilitation plan is not triggered by the
landmark designation but would be triggered if the applicant pursues the redevelopment of 400
North Clinton and 112 East Davenport Street. Boyd asked if the landmark status would make
them eligible for the PRM rezoning. Russett said that there were three applications: the
landmark designation, the rezoning of 400 North Clinton and 112 East Davenport to a different
zoning designation, and a proposed text amendment that would allow the applicant to ask for
additional development potential, which then would trigger the need for a rehabilitation plan.
Russett said that all three of these are running concurrently.
Kuenzli asked if they are assured that the house will be rehabilitated so the house does not
crumble in 25 years. Boyd said that, in order for the developer to obtain a certificate of
occupancy for the new portion, they have to complete the rehabilitation plan that the
Commission will see at a future meeting. Kuenzli asked about the order of events —
rehabilitation and development. Bristow said that part of the rehabilitation plan will include a
timeline of what needs to be done and how long it will take to do that, but that it doesn't
necessarily matter the order in which they are done as long as they are completed before they
want to occupy the development. Kuenzli said that she is concerned primarily with the old
house being restored according to the guidelines.
MOTION: DeGraw moved to approve the designation of 410/412 North Clinton Street as an
Iowa City historic landmark based on the following criteria for local designation: Criteria A, B,
D, and E. Wu seconded. Motion passed with a vote of 6-0.
CERTIFICATE OF APPROPRIATENESS:
1133 East Court Street — Longfellow Historic District
Bristow said that 1133 East Court Street was built between 1910 and 1924 in the Longfellow
Historic District. It is a Foursquare with a low-pitched hip roof, flared eaves, and dormers with
paired windows. The first floor has one over one double hung windows. The porch was
enclosed with combination windows in 1972. It has a two-story rear addition in the back, added
in 1988. The house is currently clad in aluminum siding which was likely installed either during
the two story addition or the porch enclosure in the 70's. There have been several past projects
on this house since the district designation, such as changes to the deck, repairs to the roof,
and an addition of a railing on the rear 2nd floor porch.
Earlier this year, the Commission received an application to remove the aluminum siding and
also for porch reconstruction. The Commission has approved the porch reconstruction to the
point where the aluminum in the storm windows could be removed and anything that had
existed be repaired. Depending on what remained, the project may come back to the
Commission for porch redesign.
Bristow said that she and Boyd had been working to determine what an original porch may
have looked like on this property if there was nothing remaining to be seen after the removal.
Bristow that she would talk about the siding project first and talk about the porch project
separately after that.
Bristow said that several options had been discussed by the owner for this property in regard to
its aluminum siding, with the most recent option being to remove the aluminum siding (some
of which had been damaged by the derecho) and install cement board siding over the top of the
original siding underneath.
Bristow said that the Historic Preservation guidelines are very specific about disallowing the
covering of the original siding with anything (including synthetic siding) and disallowing the
removal of original siding and trim unless it has deteriorated beyond repair. If the original siding
had deteriorated beyond repair, the guidelines state that it could be removed and replaced
with a siding that matches the original siding, including lap siding, use of corner boards. The
new siding could include wood, a smooth cement board or a smooth LP Smartside siding.
Bristow said that would assume the original siding was deteriorated and only the deteriorated
pieces would be removed and the new matching siding would be toothed in to replace the
deteriorated original siding.
Bristow said that this house also has aluminum over the soffits and the fascia, and the
aluminum edge comes up over a lot of the trim. Recently, there have been several projects that
have removed synthetic siding and so far none of those projects have found that all of the
siding on the property was deteriorated. A few have replaced individual pieces of siding and
parts of trim (pieces of sills, corner boards, watertables, etc.) have been replaced. Bristow said
that the goal of the guidelines for houses like this, with aluminum siding, is to remove it
because it traps moisture, obscures a lot of the details, and diminishes the architectural
character of the home.
Bristow said much of the architectural character is created by the trim and the siding, and the
guidelines are clear about how important those elements are to the character of the house.
That is why it is disallowed by the guidelines to remove the siding or trim unless it is beyond
repair.
4
Bristow said there are also options for repair from the derecho. If the damage to the aluminum
is small, staff would recommend trying to locate a siding that matches. If the aluminum siding
has been there for a long time it is likely faded and then painting it and painting any repair so
that it all matches would be an option for a small repair, keeping the existing aluminum. If it
was a matter of not finding a good match, it may be a matter of removing existing siding from
one place and moving it to the front and replacing all of a section of siding on the back or
somewhere not visible. Bristow said with catastrophic damage that would be the case where it
would be recommended to just remove all of the aluminum and just repairing the original
siding instead of covering it again. This is they type of work where we regularly promote using
our Historic Preservation Fund to help with repair.
Bristow said one project where all of the original siding was approved to be removed was a
house that was insulated without a vapor barrier being able to be installed. She referred to the
Bob Yapp article. Bristow said moisture from the interior of the house migrates into the wall
and condensates in the wall cavity. The insulation holds that moisture and does not dry out.
Bristow said that this issue was obvious on the house at 424 Clark Street because it was
possible to see that the siding was failing and could no longer hold paint. Because of the
deteriorated siding, the owner was approved to replace it with cement board. Bristow said it
was not known if the cement board would be able to handle the moisture either since the
product tends to wick up moisture and may also fail since the insulation was retained.
Generally, the overall goals of the guidelines are to retain the historic character of the house
itself, which helps to retain the historic character of the neighborhood.
Bristow showed an example of a house that had a siding and trim condition that might be found
under the aluminum siding here too.
Kuenzli said that it might be possible to find pictures of this house because she used to live
behind it, and a good friend of hers knew the owner who had lived there a few decades. She
said that, through the remaining family, they might be able to get some pictures. Bristow said
that that might be an option that could be discussed for the porch.
Bristow moved on to a discussion of the porch project. She said that, right now, they know that
it has an enclosed porch and the guidelines do not allow a porch to be enclosed. She said that
the Commission does not regulate storm windows, and a porch can be enclosed with storm
windows and screens (something that is not considered permanent) as long as nothing has to
change in the wall, the columns, the baluster, etc. in order to do that. She said that this is an
option for this house, and the porch could be rebuilt in a way that it could have solid balusters
and storm windows could be installed again. She said enclosing it with permanent walls and
windows would not be something that the guidelines would allow.
Bristow said that they looked at similar houses in the neighborhood to try and determine what
an original porch would have looked like. She showed an example of a much more elaborate
house and discussed how these details would not be appropriate here. She then showed an
example of some more similar appropriate porch designs to follow for this porch. She said that
they should avoid doing something overly elaborate unless they had a photo of what the
original porch looked like and confirmed that was the appropriate porch design. If that was the
case, Staff would recommend that the new porch design copy what the historic photo showed,
which is also in line with the guidelines.
Bristow said that the staff report includes multiple recommendations so that repair could be
approved with the original siding, if covering or removing the siding was denied. The porch
project was also separated for this reason.
Boyd opened the public hearing. Gosia Clore, a member of the public, began her presentation
about her house, 1133 East Court Street. She reiterated what Bristow previously stated about
the house history and talked about the current siding, which has allowed for pest (mice, bats,
bugs, etc.) penetration. She also said that the house has blown in insulation. She said she feels
moisture is being trapped within, which is causing additional damage to the siding. Clore said
the entire back is new with no wood siding under the aluminum siding.
Clore said that wood siding is not common on Court Street. She said that they are proposing to
replace the siding with something similar that is much more pleasing to the neighborhood and
something that is much easier to maintain in the long run. She said they don't want to repaint it
every few years.
Clore said that with the house on Seymour, everything was replaced. The vinyl was removed
and what was under that was removed and the original, which was asbestos was removed. She
said the windows were replaced. She said on Summit, a house had asbestos removed and all
new siding and trim installed. Clore mentioned a house on Summit where the arch was allowed
to be removed and changed. She said it was said that the arch was not original but others are
like that. She said it was allowed to be changed to let more light in.
Clore said that they propose to use appropriate materials. She showed an example in
Minnesota of a house they would like to copy. She said she would also copy a photo if one was
found. But the new materials could be used, not wood. She described the derecho damage on
the house saying that one third of the aluminum was damaged. She says that repair would not
be a great option. She then showed a house in New Jersey with cement board.
Clore said that what Bristow presented with the porch at 1152 is good and they would be happy
to mimic that. She said they know where the original columns were located. She said that if a
photo is found they would be happy to copy that.
Boyd closed the public hearing.
Kuenzli asked if Seymour street is in the Conservation District or if it is part of the Longfellow
Historic District. Bristow said that it is in the Longfellow Historic District. Sellergren asked if the
issue was that the homeowners did not want to keep any of the original wood siding after
removing the aluminum siding. Boyd re -opened the public hearing. Clore said yes, and that half
of the house already does not have part of the siding in it. Boyd closed the public hearing.
Kuenzli asked if the insulation could be removed/suctioned out through the small holes in the
siding, since that is how it was blown in. Bristow said that is depends, but it is a bit impractical
since the wall cavity has to dry out as Bob Yapp discusses in the article. Bristow said that the
house that was moved on College Street had insulation that was blown in and had all settled
and wasn't causing any damage to the siding. Insulation may or may not cause issues
depending on the type of insultation and coverage.
Boyd asked if there are any concerns with the proposed resolution for the porch
reconstruction, to mimic the porch at 1152 Court and not be permanently enclosed, to which
there were none.
Boyd said that when it comes to siding the guidelines specifically disallow the removal of
original wood siding and, given what they've seen in the application and public hearing, which
doesn't provide information about what will be found under the aluminum siding, he is
uncomfortable giving flexibility in that area.
Kuenzli said removing and replacing the aluminum siding does not address the problem of the
insulation in the walls.
Bristow said that they have recently approved the removal of synthetic siding on multiple
houses and the process has approval of removal and repair of original. After that staff or staff
and chair review what is found to determine the next step. It is a multi -step process and has an
additional review. Bristow said in this particular case, the applicant did not wish to work with
that unknown factor. She said that the back half of the house does not have original siding so,
regardless of what happens, they will have to put some new siding of an approved material on
the whole back half of the property.
Kuenzli asked if it would be possible to remove the aluminum siding from the front and the
sides and leave the back half either with its siding or to put the cement board there, and then
restore the original wood siding on the rest of the house. They could put the cement board at
the back and it would match up to the original. Bristow said that is possible because it would
meet the guidelines and could even be staff approved.
Clore said that the sheathing on the new addition is on the same level as the siding, so the old
siding butts into the sheathing and whatever new siding is put on will go beyond that, so it will
not be on the same plane. Bristow said that, if something was installed incorrectly with the
addition, a typical solution would be to install a vertical trim piece to mask a transition. It is not
an ideal solution but there are solutions to problems like that.
Boyd said that the second recommended motion, siding repair, includes removing the
aluminum siding, and repairing the original siding if it is repairable, which it might not be or if it
is not there as the applicant said. Then anything that is deteriorated, missing replaced with
wood or smooth cement board or LP. Boyd said this seems to cover a lot of the unknowns for a
synthetic siding removal project project.
DeGraw said the second motion leaves open the option of discovering what's behind the
aluminum siding if it is taken off, and then there could be consultations with Staff in order to
move forward. She said that painting the aluminum siding does not look great at times, so she
is willing to entertain the suggested newer material. If there was a way to see what was
beneath the aluminum siding and to reimplement the details that are covered would improve
the look of the house.
Kuenzli said, with old houses that have siding put on them, she has never seen a case where the
original wood siding was removed in order to put a vinyl on it. She said that she believes that
the original wood siding is still there, and that it can still be saved. Pitzen said that it is
important to have the options open after the removal of the siding and see what is underneath
in case there are surprises.
Boyd said he thought that was what the second recommended motion does. Traditionally as a
Commission, we have said that if the original historic material is there we want to keep that and
repair it. If it is not there, we want to mimic what that could look like. This is also what that
second motion says. Kuenzli agreed.
Russett asked the applicants if they would be agreeable to the second motion. Clore said that,
once they remove the siding, half of the house is then exposed to the elements. They would
wrap it in Tyvek. She said that they do not currently have materials, and have had trouble
acquiring materials in the past, so she is afraid that they will be left with an exposed home
during the winter. Because of this, she does not think that the second motion is feasible.
Kuenzli asked why they do not want to use wood where they would remove the aluminum
siding. Clore said it is harder to maintain and it has a lot of other issues. Clore said that putting
cement board in for individual pieces would not work because it doesn't match and has a
different thickness and reveal.
Boyd asked about a motion to approve the removal or covering of the original and if that would
need an exception. Bristow said that she had not included that in the staff report but yes, since
the actions are disallowed by the guidelines, an exception would need to be used to approve it.
Bristow explained the types of exceptions: documented exceptions included in each section
(there are none for this project), exceptions for when the guidelines are silent or unclear (which
is not the case here since it is disallowed) or it would be an uncommon situation. Bristow said
the Commission would need to determine that the siding condition here was uncommon in the
historic districts.
Bristow clarified that past projects have approved toothing in LP or cement board with wood
siding. Some contractors apply for that.
MOTION: DeGraw moved to approve a certificate of appropriateness for the project at 1133
East Court Street: removing the aluminum siding and either including the removal of the
original siding and trim without regard to its condition or the installation of new siding over
the original siding. Wu seconded. Motion failed with a vote of 1— 5 (Pitzen voting to
approve).
MOTION: DeGraw moved to approve a certificate of appropriateness for the project at 1133
East Court Street: removing the aluminum siding and repairing the original siding and trim,
replacing deteriorated or missing pieces with wood, smooth cement board, or smooth LP
SmartSide, any of which will match the original. Kuenzli seconded. Motion passed with a vote
of 6-0.
MOTION: DeGraw moved to approve a certificate of appropriateness for the porch
reconstruction project at 1133 East Court Street as presented in the staff report with the
following conditions: the new porch will mimic the porch at 1152 East Court Street, the new
porch will not be permanently enclosed, all new materials will be wood or approved by Staff
and Chair. Sellergren seconded. Motion passed with a vote of 6-0.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect — Chair and Staff review
1133 East Court Street — Longfellow Historic District
Roof shingle and front porch roof membrane replacement.
12 Bella Vista Place — Brown Street Historic District
Bristow said that this property has a 100 -year-old clay tile roof that was damaged by the
derecho. It will be replaced with new clay tile that matches the original and new copper pans
for the internal gutters.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Minor Review — Staff Review
533 South Lucas Street — Governor -Lucas Street Conservation District
Storm damage was repaired to match existing.
420 East Jefferson Street —Jefferson Street Historic District
New front step, no longer cast concrete but wood with handrail.
1527 Muscatine Avenue — Dearborn Street Conservation District
Repair of stucco and windows with some badly deteriorated windows replaced
K
Staff Report December 312020
Historic Review for 1133 East Court Street
District: Longfellow Historic District
Classification: Contributing
The applicants, Gosia and Adam Clore, are requesting approval for a proposed alteration project at 1133 East
Court Street, a Contributing property in the Longfellow Historic District. The project consists of the removal
of the synthetic siding and the installation of cement board siding, either covering or removing original siding
where it exists, and reconstructing the front porch which is currently enclosed.
Applicable Regulations and Guidelines:
4.0 Iowa City Historic Preservation Guidelines for Altera tions
4.1
Balustrades and Handrails
4.4
Energy Efficiency
4.10
Porches
4.11
Siding
4.14
Wood
7.0 Guidelines for Demolition
7.1
Demolition of Whole Structures or Significant Features
10.0 Secretary,
of the Interior's Standards forRehabilitation
Staff Comments
This house was built ca. 1910-1924 as a Foursquare with a low-pitched hip roof, flared eaves, and dormers.
The dormers have paired windows. The windows in the main floors of the house appear to be one -over -one
double hung windows. The porch was enclosed with combination windows about 1972. A 2 -story rear
addition was added in 1998. The house is clad in aluminum siding which was likely installed during one of
these projects.
In 2005, the Commission approved changes to the rear deck built in 1998. In 2013, the Commission
approved the installation of skylights in the south (rear) portion of the hip roof and the replacement of the
vinyl deck railing with wood. Earlier in 2020, staff approved the replacement of the roof shingles, the
replacement of the porch roof membranes, the installation of a railing on the second -floor rear porch and the
removal of the aluminum siding at the front porch. Replacement and repair of deteriorated material to match
the existing was included while the porch redesign would need to be approved by the full Commission.
Current Project Description
The applicant's original application in April proposed removing the aluminum siding and installing fiber
cement board over any original siding underneath. The rear portion around the 1998 addition is assumed to
have no siding underneath the aluminum. The siding and windows would be removed from the front porch
and it would be reconstructed as an enclosed porch with column details and other associated trim. At one
point, during discussion, the applicant suggested that a goal for the project was to remove all of the siding,
trim, and sheathing to insulate the house. They have also suggested a desire to avoid lead contamination from
the paint on the original siding. Finally, they have suggested removing all of the aluminum siding because of
some derecho damage (that has not been documented so the extent is unknown) and installing new
aluminum over the original siding.
The original application also included the addition of three windows to the rear in the Southwest corner.
While the porch and siding has been discussed multiple times, the window portion of the project has not
been discussed further and no other information has been provided. That portion of the original application
is not included here. For approval, clarification of window location and product information would be
required, including elevation drawings showing the windows.
Historic Preservation Guidelines
The guidelines begin the Alteration Section (4.0) with the following statement:
Alterations to both contributing and noncontributing properties, as well as landmarks,
should be done in a manner that is appropriate to the style and age of the building, as well as
its neighborhood context. The historic character and integrity of older buildings should be
maintained by repairing historic components to the extent feasible and using traditional
materials and techniques.
Section 4.1 Balustrades and handrails recommends constructing or replacing missing balustrades by using
historic photographs or by choosing a style that is consistent with the architectural style of the building.
Section 4.4 Energy Efficiency recommends the following regarding insulation: "Insulate the attic, basement,
and crawl space. About 20% of energy costs come from heat loss in those areas." This section includes
recommendations to seal gaps and use weather-stripping to prevent heat loss. It also recommends repair and
material reuse to prevent unnecessary landfill waste.
In Section 4.10 Porches, the guidelines recommend repairing historic elements to retain them. and "replacing
badly deteriorated elements with those that match the historic components in design and material." Porch
floors would be vertical -grained Douglas fir porch flooring (which is tongue and groove). "Porch skirting
must be added to fill the space below the porch floor porch between piers if the space is 18 inches or greater.
It is disallowed by the guidelines to "enclose front porches with permanent windows or walls." According to
the guidelines, "porches are the focus of many historic buildings and help define their overall character. In
historic residential neighborhoods, front porches help to establish a sense of community. Front porches and
sun porches should be preserved for both their architectural and social value."
Section 4.11 Siding recommends "replacing deteriorated sections of wood siding with new or salvaged wood
siding that matches the historic wood siding." It is also recommended to remove "synthetic siding and repair
historic wood siding and trim." It is disallowed to "remove historic trim pieces such as door and window
trim, skirt and frieze boards, and corner boards." "Matching synthetic siding may be used to repair damage to
small sections of existing synthetic siding." Fiber cement board with a smooth finish is often an appropriate
substitute for wood. This section also begins with an opening statement:
"Wood siding along with the trim details and a variety of paint colors combine to make one
of the most important defining characteristics of historic districts. This display of detail and
color is essential to the character of the older neighborhoods, and therefore siding is
protected by the design guidelines.
The primary threat to the traditional appearance of older neighborhoods has been the
application of synthetic siding. This has been installed in an effort to avoid periodic painting.
While synthetic siding may last longer than an application of paint, it does deteriorate over
time and does need to be replaced when it fades, cracks, dents, or deteriorates. The
application of synthetic siding covers many architectural details of a building, damages the
historic siding and trim, traps moisture within the walls, and in some cases, necessitates the
removal of historic elements altogether. For all of these reasons the covering of historic
properties with synthetic siding is not allowed."
Section 4.14 Wood says it is disallowed to "cover original wood siding, soffits, and eave boards with
another material..." It should be noted that section 4.9 Paint and Color includes many of the
common practices for safe removal of lead paint.
Section 10, Secretary of the Interior's Standards for Rehabilitation includes Standard 2 which says,
"the historic character of a property shall be retained and preserved. The removal of historic
materials or alteration of features and spaces that characterize a property shall be avoided." Standard
3 says: "each property shall be recognized as a physical record of its time, place and use. Changes that
create a false sense of historical development, such as adding conjectural features or architectural
elements form other buildings, shall not be undertaken." Standard 6 says "Deteriorated historic
features shall be repaired rather than replaced. Where the severity of deterioration requires
replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and
other visual qualities and, where possible, materials. Replacement of missing features shall be
substantiated by documentary, physical, or pictorial evidence."
Historic Review
This property currently includes two conditions which are disallowed by the guidelines, are currently
grandfathered -in, and are the subject of this application: the aluminum siding and the enclosed front porch.
Both situations may continue to remain with the approval of minor repairs indefinitely. The appropriate
sections of the guidelines include specific recommendations on minor repairs.
Siding
When aluminum or steel siding is damaged by a storm, repair can follow the guidelines by toothing-in new
siding in damaged areas, allowing the disallowed condition to remain. If the siding is no longer manufactured,
it is often possible to find an approximate match or to move siding from one area to patch and residing its
original location with new closely matching siding. One of the persistent barriers in matching synthetic siding
is color. The original color will fade and crack over time, requiring maintenance. Steel and aluminum can and
should be painted when the material fades. In an effort to reduce landfill waste, it is also a more sustainable
solution than replacement. Painting will also allow a closely matching repair to blend with the rest of the
house. Finally, repair and repainting will allow a house to maintain its synthetic siding following a storm or
similar event because it meets the guidelines. New installation of synthetic siding on the entire house is
disallowed by the guidelines. For this reason, staff recommends that storm damage is repaired following the
guidelines by installing new or reclaimed material that matches as close as possible (lap -size and texture) and
is painted as necessary.
The guidelines recommend the removal of aluminum siding and the repair of the original siding and would
also be the solution if aluminum siding was pervasively damaged. Where the original wood siding is heavily
deteriorated, using new or reclaimed material to match the existing is recommended. The goal of the
guidelines is to remove inappropriate materials and to repair, and return to use, the original material, exposing
the original character and architectural details. The guidelines are clear that it is disallowed to remove original
siding and trim unless it is deteriorated to be replaced with matching material. Covering original wood with
synthetic material can damage the original material in the installation process and over time as moisture is
trapped in the wall. Installing lap siding such as cement board over original siding would lead to increased
damage to the original material because of the increased use of fasteners across the length of the material (as
opposed to the periodic or edge fasteners used with most synthetic siding).
Installing a material such as cement board over original siding also changes the relationship between the
siding and trim and openings. One of the uses of trim is to bridge gaps between materials and at corners
created by changes in depth or direction of the wall plane. While trim does not prevent water from entering
the wall, it helps to direct water away. Aesthetically, trim is among the most important elements of the
historic character of the building. It emphasizes elements and marks transitions. It creates a hierarchy of
architectural elements. Adding a siding layer to the outside of a historic house alters all of these relationships.
Gaps may be created where they didn't exist. Openings and their trim may appear more recessed than
intended. Staff would not recommend approval of the application of another siding over the original siding
on a historic house because is it disallowed by the guidelines, will damage the original material and impact the
historic character of the building.
It should be noted that removing all siding and trim on a historic house is not appropriate according to the
guidelines even when the goal is to install insulation. In addition to reasons mentioned above, wholesale
removal would likely damage previously undamaged pieces. Reinstallation of the original material would lead
to permanent changes. Replacing this material with new, when it is not deteriorated is disallowed by the
guidelines and would create unnecessary waste. The application of insulation in historic wood frame, plaster -
walled residential construction is considered controversial in preservation literature. Unless the process
includes the installation of a vapor barrier between the plaster and the stud -wall, moisture from the interior of
the house can migrate into the wall cavity where it will condensate making the new insulation wet. This
insulation can never dry out. This moisture trapped in the wall system can lead to the failure of the plaster but
most often leads to a failure of the siding so that paint cannot adhere properly and fails. Rigid insulation
installed between siding and sheathing will change the exterior details as discussed above. It also requires an
air space between the insulation and the siding, further increasing the depth of the wall cladding. When
homeowners want to increase the energy efficiency of historic homes, the guidelines and historic preservation
sources recommend insulating attic floors and basements as well as sealing air gaps and applying weather-
stripping. Wall insulation typically does not provide enough benefit to outweigh the cost and damage that can
be incurred. A plaster and lath stud -wall system with board sheathing has a greater thermal mass than modern
stud -wall system with sheetrock, making wall insulation less beneficial in a historic house. The attached
document, "Energy Efficiency in Historic Homes" was created by Heritage Works for the city of Dubuque
and discusses historic home energy efficiency in our local climate. The attached article by well-known
preservationist, Bob Yapp, "Myths About Insulating Old House Walls" discusses insulation and these issues.
Staff would not recommend approval of the removal of original siding and trim from a historic house unless
it is deteriorated beyond repair.
Porch
For this porch, the porch piers, floor, and roof are most likely the only original remaining elements. The
applicant's removal of the aluminum siding and windows is recommended by the guidelines. The guidelines
further recommend that the porch is rebuilt either following photographic evidence, of which we have none,
or as is appropriate to the architectural style, location and date of construction. Adding conjectural features
that are not supported by this evidence could create a false sense of history and should be avoided. Since the
house does not exhibit any evidence of overly elaborate trim details and it is a Foursquare built when
Craftsman details were more popular than Queen Anne details, porch elements such as turned spindles and a
spindled architrave (frieze board) would not be considered appropriate.
Staff has reviewed properties similar to 1133 Court in an attempt to evaluate potential porch details to model
for the reconstruction of its porch. Some of the architectural features which were compared are noted on the
attached photos. While houses in the Northside neighborhoods were also reviewed, it was determined that
Court Street had a large number of Foursquares with a wide variety of Architectural details so that the review
could be very localized. While a significant number of these houses had an arched frieze board, there are
others with a more simple, straight frieze board. Staff finds that while an arched frieze board could be
supported if the applicant's wished, it would not be considered the only appropriate configuration. The
number of columns also varies between two and three. In the cases where three exists, the porch stairs are
framed on the inside by a half -column or tall pier. Since the two -column design is structurally more expensive
and no more appropriate than the three -column version, staff supports the three -column design. Staff further
finds that the porch columns and balustrade at 1152 Court Street is the most appropriate model for the porch
reconstruction at 1133 Court. Several details in other properties staff does not find appropriate here, such as
battered (sloped) columns, thinner proportions, and overly ornate balustrades. They are shown in the
attached photos.
Staff does not recommend approval of a porch reconstruction with permanent walls and windows because it
is disallowed by the guidelines. The current enclosure will be entirely removed so it will no longer be
grandfathered -in. The roof and floor, as original materials, should remain unless deteriorated beyond repair.
Similar to other properties on Court Street, the applicants could construct the porch to mimic 1152 Court
Street and install screens and storm windows. Screens and storm windows are not regulated and can be
installed and replaced without approval. Only permanent walls and windows are disallowed but the guidelines.
The porch at 1152 Court Street provides an example of a historic porch construction that could be partially
enclosed, while still meeting the guidelines. Staff recommends approval of a porch reconstruction that mimics
the porch at 1152 Court, does not remove original materials unless deteriorated, and is not permanently
enclosed.
Recommended Motions
(Motions must be made in the affirmative and then voted down if the application is being denied.)
Siding removal: Move to approve a Certificate of Appropriateness for the project at 1133 East Court Street,
removing the aluminum siding and either including the removal of the original siding and trim without regard
to its condition or the installation of new siding over the original siding.
Siding repair: Move to approve a Certificate of Appropriateness for the project at 1133 East Court Street,
removing the aluminum siding and repairing the original siding and trim, replacing deteriorated or missing
pieces, with wood, smooth cement board or smooth LP Smartside, any of which will match the original.
Porch reconstruction: Move to approve a Certificate of Appropriateness for the porch reconstruction project
at 1133 East Court Street as presented in the staff report with the following conditions:
■ The new porch will mimic the porch at 1152 East Court Street
■ The new porch will not be permanently enclosed
■ All materials will be wood or approved by staff and Chair
1133 Court Street
Dormers with paired
windows
Flared eaves
Wide eaves
2nd floor window pattern
one in each corner
Small window
Projecting bay
Porch roof
original here
with low slope
and wide eaves
Fewer windows
this side 2nd floor
not sure if orig.
Mid-flight stair
window
Small window
at base of stair
f
This house has three porch piers. Uncertain if the center one had a full -height column
or not. Also not sure if the middle one is centered or off -center to help frame the entrance
on the inside of the porch. The stairs and brick sidewalls are not original, do not match
other brick on the house and don't fit properly between the piers so they were likely
installed when porch enclosed.
1152 Court Street
This house is similar but lacks the flared eaves. It has a similar window patterning and
is not much older than 1133 Court. This house does have a bump -out on both sides
instead of one. The porch has square, paneled columns with minimal capitals and
bases.The balustrade is also paneled and an appropriate height if there are no code
requirements for increased height. This example is the same width as 1133 Court and
has three columns. The screens are protected around the storm door by a simple
square spindled balustrade that requires only a minimal post hidden by the door
framing. This type of porch construction provides a historic example that would also
avoid more elaborate detail requiring photographic evidence. In Iowa City it could be
considered to be very common detailing for a house of this style and era.
1120 Court Street is a house with pronounced and even unique detailing. It would not
be considered appropriate to mimic details such as this in a porch reconstruction with
out photographic evidence that the house orginally matched it. Adding this type of
detail woud create a false history and undermine the uniqueness of this design where
it is original.
This porch design is similar to 1152 Court Street but is not as good of an example for
the porch reconstruction at 1133 Court. Staff does not know where this house is
located or its age and style. The photo shows that it is a one or 1 1/2- story house and
is more narrow than 1133 Court. This house also has exposed rafter tails and a gable
on porch roof. The trim on the columns appears wider than 1152 Court. The panels of
the balustrade and columns are both segmented unlike 1152 Court.
_ 1 _ ■
070
WORKS
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ENERGY EFFICIENCY
IN HISTORIC HOMES
Guidelines for increasing comfort, saving money,
and preserving historic character
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Your home is notjusta
roof over your head.
It should be a pleasant, inviting environment, and a place of privacy,
comfort and enjoyment. For many, their home is also their most valuable
asset; the result of years of savings and hard work. Protecting that
investment is extremely important.
Protecting one's investment in a historic home
brings along unique challenges. People choose
to live in historic homes for a variety of reasons.
In popular culture, historic homes are viewed as
icons of the "American Dream," with the white
picket fence, the front porch swing and the cozy
hearth in the living room. Historic homes were
built to last, incorporating expert craftsmanship
and durable materials. No two historic homes are
alike. Each has its own character and identity.
But historic homes also have the reputation
of being energy inefficient and difficult to maintain.
They are thought to have drafty windows,
high maintenance building materials and small,
compartmentalized rooms. In today's world, people
have expectations for comfort and livability that
are different from those of the original builder.
As a result, it is expected that an owner of a
historic home will want to modernize his or her
home and enhance its energy efficiency. However,
it is important that the homeowner be aware that
upgrades and alterations can be accomplished
in a way that increases comfort, saves money
and preserves the historic character of the home.
This publication is a resource for owners of historic
homes when they are considering options for
upgrading and enhancing the energy efficiency of
their homes. It outlines an easy -to -follow process
that can assist the homeowner in both assessing
their home and determining which strategies make
sense in enhancing energy efficiency.
A Historic Home's Character
is Valuable
A historic home's character adds value to the overall
worth of the property. It is likely a one -of -a -kind design
and incorporates materials that are unique, durable
and nearly impossible to replace. Enhancing your
historic home's energy efficiency will add to its overall
value. However, if the energy efficiency enhancements
destroy or impair historic character in the process, it is
possible that property value may decrease. With proper
planning, energy efficiency upgrades to historic homes
can be accomplished without negatively impacting
historic character, maximizing property value.
HISTORIC HOMES
ARE INHERENTLY
ENERGY EFFICIENT
It is often said that "the greenest building is one
already standing." But what does that mean when
it comes to a historic home? Most homes built in
the 1800s and early 1900s were designed and
built without central heating and cooling systems.
They were constructed to retain as much heat as
possible in the winter months and remain as cool as
possible in the summer months. If done correctly,
energy efficiency upgrades that incorporate a
historic home's inherently efficient design will
result in a home that can bejust as energy efficient
as a new home.
Historic homes represent an accumulation of
energy that went into extracting the raw materials,
manufacturing the building products and
constructing the home (also known as "embodied
energy"). Maintaining a historic home and its
materials saves the embodied energy inherent in
the home. Choosing not to demolish the historic
home to build a new home also saves energy
expended in demolition and the embodied energy
expended in building a new home. Additionally,
maintaining a historic home keeps its building
materials out of the landfill.
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ASSESSMENT,
THEN INVESTMENT
The goal of any historic home energy
enhancement project should be to incorporate
cost effective solutions while retaining the
home's historic character and value.
Before a homeowner begins any energy efficiency
improvement project it is vitally important that:
Only after these assessments are complete
should the homeowner begin energy enhancement
investments.
Knowledge saves time and money!
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A historic home has unique
character. Assessing your
home's historic character
before doing any work will
minimize potential adverse
impact on the homes
historic features.
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A historic home has unique
character. Assessing your
home's historic character
before doing any work will
minimize potential adverse
impact on the homes
historic features.
( 1: Assess your Home
What gives your home
its character?
• Architectural style
• Windows and doors
• Chimneys
• Trim and detail
• Brick and stone
• Woodwork and plaster
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Does your home
have inherent energy
efficient features?
• Existing storm windows
and doors
• Porches and awnings
• Solid masonry
■ Shade trees
What is your home's
current energy use?
• A professional energy audit
guides energy improvements
• An energy audit will establish a
baseline that will help measure
the effectiveness of energy
enhancements
Knowledge saves
time and money.
Making your home
energy efficient while
retaining its historic
character enhances
comfort, saves money
and increases value
IEnhance your Home
Reduce the Use
■ Passive heating and
cooling
■ Appliances and lighting
• Programmable thermostat
• Close off unused rooms
■ HVAC tune-up
■ Use powerstrips
Seal the Envelope
• Seal gaps with caulk and
weather stripping
• Fireplace and flue
• Add insulation
• Window and door repair
Upgrade!
• Add or replace appropriate
storm windows and doors
(exterior or interior)
• Replace boiler/furnace with
an Energy Star model
• Add solar or geothermal power
ASSESSING A HOME'S HISTORIC CHARACTER
People are drawn to historic homes because of their unique features, distinctive character
and charm. Character refers to the mixture of visual aspects and physical features that comprise
the appearance of a historic home. Before doing any work on a historic home, it is important to
identify the home's character defining features.
There is a simple 3 -step process to assist in identifying a home's character -defining elements.
STEP 1 STEP 2 STEP 3
Identify the Overall Visual
Aspects of the Home
• Architectural style;
• Shape, setting, environment;
• Roof and features (cupola,
chimney, dormer);
• Projections from the house, such
as porches and bay windows;
• Window and door openings
(pattern, size, type); and
• Materials (brick, stone, wood, etc.).
Identify the Exterior Details
This step involves examining the
home at close range:
• Surface quality of materials
(texture and color); and
• Surface evidence of craftsmanship
or age (evidence of hand -tooling of
stone, hand -carved wood or stone,
unique mortarjoints).
M.
Identify the Visual Character
of Interior Spaces, Features
and Finishes
• Spatial arrangements: How does the
interior flow?
• What are the unique features of
the interior? (mantels, light fixtures,
moldings and casings, staircases, etc.)
• Are there any unique surface finishes?
(parquet floors, pressed metal ceilings,
grained doors, stencil painting, hand
painted murals, etc.)
CHARACTER DEFINING HISTORIC FEATURES
1192 LOCUST STREET, DUBUQUE
ITALIANATE ARCHITECTURAL STYLE
BRICK MASONRY CONSTRUCTION
BELVEDERE CUPOLA
WIDE EAVES WITH WOOD BRACKETS
WOOD ONE -OVER -ONE DOUBLE
HUNG WINDOWS WITH LIMESTONE
SILLS AND LINTELS
WOOD PORCH WITH DECORATIVE
BRACKETS AND COLUMNS
INHERENT ENERGY EFFICIENT DESIGN
Most homes built before World War II have numerous features designed to retain heat in the winter
and expel heat in the summer. With the widespread adoption of central heating and cooling in the
mid -20th Century, many of these features were either forgotten or altered. With knowledge of
a home's inherent energy efficient design, a homeowner can incorporate existing efficiencies into
planned energy efficiency enhancements. Design features to look for include:
Site Orientation
• More intensely used spaces are oriented to
the south and west, to maximize natural light
and heat gain in the winter.
• Deciduous trees provide shade in summer but
admit winter sun when leaves have fallen.
• Evergreen trees provide year-round windbreak
Roof Overhangs
Large overhangs keep high summer sun off the
walls while admitting the lower winter sun.
Porches
Provide summer shade and sheltered outdoor
living space.
ENERGY EFFICIENT DESIGN FEATURES
975 KIRKWOOD STREET, DUBUQUE
Massive Masonry Walls
• In winter, masonry absorbs heat from the sun
during the day, releasing it at night.
• In summer, masonry absorbs heat from the
sun slowly, so the interior stays cooler than
midday exterior temperature. Stored heat is
released at night when its cooler.
Transoms
Provide natural light to hallways and vestibules.
Skylights, Clerestories and Dormers
Provide natural light and ventilation to top floor
interior spaces.
Storm Windows
Provide additional protection from elements during
winter months and prevent air infiltration.
ire
TREES FOR
SUMMER SHADE
ATTIC VENTILATION
FOR SUMMER COOLING
LARGE, DEEP
EAVES FOR
SUMMER SHADE
WOOD STORM
WINDOWS TO
MINIMIZE AIR
FILTRATION
SOUTH FACING
PORCH FOR SHADE
AND OUTDOOR
LIVING IN SUMMER
7
ASSESSING A HOME'S ENERGY PERFORMANCE
Many utility companies offer homeowners a free energy audit. It's always
a good idea to schedule a utility company's energy audit before you start any
work to make sure you pre -qualify for available rebates.
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In Dubuque, both Black Hills Energy and Alliant
Energy offer a free basic energy audit. Depending
on what you learn from the free energy audit,
it could be important to also hire a professional
energy consultant to help guide your planning
process for energy upgrades.
A professional energy consultant should be
able to provide an analysis of your current energy
use and make projections about energy savings
from improvements to your home. You should
look for someone certified by BPI (Building
Performance Institute) or RESNET (Residential
Energy Services Network).
F1
Comprehensive energy audits (often called
"Home Performance Assessments") should include
diagnostics performed with a blower door, infrared
camera, and gas analyzer. The blower door test
will determine how leaky the home is and potential
savings that could come from air sealing work.
The infrared camera can see into the walls and
identify areas that are missing insulation. The gas
analyzer will check for any gas leaks and detect for
potential carbon monoxide issues that could be a
health and safety problem.
WHAT IS A "HOME PERFORMANCE"
ASSESSMENT?
This type of assessment goes beyond just looking
at energy issues in a house. Your house is a "system"
with many interactions. Some energy improvements
(like insulation) have the potential to increase
hazards like moisture, carbon monoxide, and radon.
A Home Performance Assessment will cover health
and safety issues in addition to energy efficiency.
Look for someone with professional certifications
like BPI or RESNET.
The following chart shows an example of annual
utility costs broken down for a typical 1,800 square
foot house:
Air conditioning
$200
Lighting
$200
Clothes washer
$200
Refrigeration/freezer
$150
Television/cable/DVR
$150
Computers
$100
Dishwasher
$100
Other electronics, etc.
$100
Annual Electricity Cost:
NATURAL GAS USE
$1,200
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Furnace
$650
Water heater
$250
Stove, dryer, etc.
$100
Annual Natural Gas Cost:
TOTAL ANNUAL UTILITY COST:
$1,000
$2,200
The energy consultant may make upgrade
recommendations that not only save a significant
amount of energy and money, but also qualify
for generous rebates from your local utility.
Be sure to check your utility's website for the
exact rebate amounts on upgrades like:
• Increased levels of insulation and air sealing work
• A new high efficiency furnace and/or air
conditioning system
• A new water heater
• A new washing machine
• New LED lighting
In addition to advising you on energy improvements,
a good consultant will also make sure you are
aware of potential problems that could arise from
making improvements. For example, some common
recommendations might include:
• Addressing moisture issues in your basement
• Replacing knob and tube wiring before adding insulation
• Adding a powered vent to your water heater
• Adding a radon mitigation system
Use the information from your Home Performance
Assessment to make the simplest efficiency
improvements first.
Home Energy Score
Recommendations
Address: 12345 Honeysuckle Lane Home size: 1,800 square feet
Smithville, AR 72466 Year built: 1970
Air oonditioned: Yes
Your home's
currant scare
Uses
more 1 2 $ 4 5
energy
Uses
B 7 8 9 10 fess
energy
There are a variety of
energy audit reports used
by utilities and energy
consultants. The U.S.
Department of Energy has
developed a report called
the "Home Energy Score"
that can help guide
homeowners in their
upgrade decisions.
9
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F -
annual Estimated
annual
� 1
savings
Uses
B 7 8 9 10 fess
energy
There are a variety of
energy audit reports used
by utilities and energy
consultants. The U.S.
Department of Energy has
developed a report called
the "Home Energy Score"
that can help guide
homeowners in their
upgrade decisions.
9
REDUCE THE USE
COMMIT TO ENERGY SAVING BEHAVIORS
There are a number of energy efficiency strategies
that can be implemented for little cost and without
impacting a historic home's character. You may already
be doing some of these!
Utilize your programmable thermostat
According to the U.S. Department of Energy, you can
save as much as 1% for each degree setback for a
period of 8 hours. If you adjust your thermostat in the
winter from 70 degrees to 66 while you're sleeping
or at work, you can save about 4%.
Shut things off completely
Everybody knows they should shut their lights off
when they leave a room, but many electronics don't
completely shut off unless you actually unplug them
However, using a powerstrip isjust like unplugging.
Connect your television, cable box, and video game
machine to a powerstrip and turn it off every night.
Take advantage of passive heating
and cooling
Many historic homes were designed with operable
transoms for natural ventilation when it gets warm.
Ceiling fans help circulate air really well, too. When it
gets cold, heavy drapes or blinds can cut down convective
currents near windows. Make sure the windows
are clear again to let through the warmth of the sun.
Care for your heating and cooling systems
Regular maintenance of your furnace and air conditioner
can save you money while prolonging the life of the
equipment. Be sure to change out your furnace filter
on a regular basis. Clean your air conditioner's outside
unit at least once a year by removing debris and
spraying it down with a hose. Have a professional tune
up your furnace and air conditioner before each season.
Close off unused rooms
Sometimes there are rooms that don't need to be
heated and cooled as much as the rest of the house
and can be closed off to save you money. However, it's
important to keep your heating and cooling system
properly balanced so consult a professional before
just closing off all the vents in a room.
With a Wi-Fi thermostat you can control your
heating and cooling from the palm of your hand and
save money on your utility bills.
10
COMMIT TO MAKING LONG-TERM
INVESTMENTS IN YOUR HOME
If your home is a hundred years old, chances are it is
going to be around for another hundred years.
Pay special attention to the envelope
The "envelope" of your house is anything that is
part of the barrier between inside and outside.
Investments you make in envelope improvements like
insulation and air sealing can reap rewards for many
decades of energy savings and comfort. But beware
of poorly designed solutions that can lead to mold
and rot and contribute to unhealthy indoor air quality.
Use durable, traditional materials
Old growth wood, hardwoods, granite, slate, and
terrazzo are all materials that add value to your
home and last a long time, saving you money on
replacement costs. Avoid removing old growth wood
trim and replacing it with short-lived, wide -grained
contemporary wood or vinyl. Especially consider
restoring historic wood windows rather than replacing
them with new windows.
Invest in high -efficiency equipment
High -efficiency equipment may be more expensive
to purchase but will save you more money in the
long run. Look for ENERGY STAR rated equipment and
appliances. Rebates are typically better for higher
efficiency equipment as well. Once you improve the
envelope you may be able to replace the heating
and cooling systems with smaller units that are less
expensive to purchase and operate.
SEAL THE ENVELOPE
The biggest source of energy loss in most homes comes from "conditioned air"
(air that has been warmed by a furnace or cooled by an air conditioner)
escaping to the outside.
STACK EFFECT
While many people immediately think of a drafty
window or door, the majority of air is actually
escaping through the attic. Most attics are
intentionally vented so the air that's moving from
the house to the attic just flows right outside.
A big part of what's happening is called the "stack
effect" Air is coming into a house through a
"leaky" basement and pressure caused by the
stack effect moves that air upwards and out
of the house through the attic.
Air Sealing
The best way to solve the problem of a "leaky
house" is to seal all the cracks and openings in
both the basement and the attic. This slows
7r Air
Cold Air
down the stack effect and keeps conditioned air
from escaping. The most common tool for doing this
work (called "air sealing") is a can of spray foam like
Great Stuff. Larger openings can be blocked off with
pieces of rigid foam. While you can tackle some of
this work yourself, a professional contractor typically
uses a blower door to accelerate the air flowing
through the house to find all the holes to be sealed.
Common areas that need air sealing:
• Large openings in the attic along the outside walls
• Chimney through the attic (be sure to use appropriate
materials on heated surfaces like chimneys)
• Attic hatch or entrance
• Can lights open to the attic
• Ductwork and piping penetrations in both the attic
and basement
• Area along the top of outside basement walls
(called sill plates)
• Outlets and switches
• Windows and doors
INFILTRATION
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Insulation
Insulation is also critical for heat loss, of course.
Itjust isn't as effective if air is zipping around it
through holes that need to be sealed. You can tell
this is happening in areas where you see dirty
insulation (it's working like a filter to catch the dirt
while the air is just moving through it). Once the
air leaks have been sealed, it's time to focus on
improving the insulation levels.
Most historic homes were not originally insulated,
so if there is currently insulation it was added much
later. The current code requirement for attic
insulation in new homes in a cold climate is R-49.
This is most easily achieved by blowing in 15-18
inches of cellulose or fiberglass insulation.
Insulation in a basement can be a little trickier, and
if you have moisture concerns, you may only be able
to insulate the areas that are above ground level.
Insulating walls can also be difficult or not possible
if there is knob and tube wiring still in the walls.
The most common method is to drill holes and blow
in "dense -packed" cellulose. One of the advantages
of this method is the added air -sealing qualities of
dense -pack cellulose. Newer technologies such as
12
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spray -foam insulation have become popular in new
construction, but are not recommended in historic
homes, as they can create moisture issues.
It is also important to insulate pipes and ductwork.
If there is ductwork running through an attic it
should be wrapped with a minimum of R-5 insulation.
Hot water pipes in a basement should be insulated
(all pipes should be insulated if there's any chance
of freezing) and the water heater tank should also
be wrapped in insulation.
The following table lists some insulation R -values per inch
for popular insulation materials:
Fiberglass batts, blown, board 2.4-4.4
Cellulose blown 3.0-3.6
Mineral wool batts, blown, board 2.4-4.4
Vermiculite or perlite 2.3-2.7
Expanded polystyrene (white) 3.6-4.2—
Expanded
.6-4.2Expanded polystyrene (blue/pink) 5.0
Po lyisocyanu rate board 5.6-7.6
Window Restoration
Original wood windows are the soul of a historic
home. They are often the most important character -
defining elements of a home. Typically made of
old-growth lumber that is rot resistant, historic wood
windows were built to last hundreds of years.
Unfortunately, historic wood windows are often the
first casualties of a poorly planned historic home
rehabilitation project. As a result, historic character
is irretrievably lost for little or no economic savings.
REPLACE HISTORIC WOOD WINDOWS
ONLY AS A LAST RESORT
Homeowners often believe thatjust replacing their
original single pane windows with new double pane
windows will result in significant energy savings.
However, studies have shown that only about 10-15%
of a home's energy loss is through its windows. The
U.S. Department of Energy estimates that windows
are responsible for only 25% of a home's heating bills.
Window replacement is one of the more expensive
home renovation projects. Depending on the cost of
a window replacement project, the National Trust for
Historic Preservation estimates that the average
payback period for replacement windows is 40 to
250 years. The average lifespan of a replacement
window is about 20 years, far shorter than the payback
period. Window replacement is usually a bad
investment for a historic homeowner.
The greenest windows are the historic home's
original windows. A good storm window combined
with a restored single pane window is very close to
the insulation value of a new double pane window.
Windows are often the most important character
defining feature of a historic home. A restored
window with properly installed storm can be just
as energy efficient as anew window.
What's more important for windows is that they are
working properly and sealed to prevent drafts and
moisture. Saving historic windows keeps their materials
out of the landfill and saves the embodied energy
both in the original window and that expended in the
construction and transport of the replacement window.
When considering what to do with historic windows,
all owners of historic homes should first consider
restoring their original windows. There are many
advantages to restoring instead of replacing your
original wood windows:
• The original wood is much higher quality and long-lasting
than wood used to manufacture windows today.
• Wood windows were constructed to be repaired.
If one component fails, it can be repaired or replaced.
If a component of a replacement window fails, the
entire window must be replaced.
• Wood windows can be retrofitted with weather
stripping, which increases the energy efficiency of
the window.
• The cost of properly restoring original wood windows
is usually less than the cost of new windows.
• The historic character of the home will be preserved.
When original windows MUST be replaced, be sure to
choose a style and material that complements the
home's original design.
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13
UPGRADE!
Once you've sealed the envelope, it's time to consider upgrading
the other energy consuming systems in your home.
Furnace
Especially in a cold climate like Dubuque, the
furnace is the most important system to address
Forced -air, natural gas furnaces are the most
popular and cost effective heating systems in
this area. If your furnace is older than 12 years
and not a high -efficiency (sealed combustion)
furnace, you should consider replacing it. You
should also make sure to consider improvements
to the ductwork which can result in both
significant energy savings and more consistent
temperatures throughout the house.
A professional energy consultant can help
recommend the best improvements in this area.
A high -efficiency furnace includes a sealed
combustion area that uses PVC piping for air
intake and exhaust as shown in this photo.
14
Geothermal
Another highly energy efficient heating source to
consider is a geothermal system. These systems
are all -electric and provide both heating and
cooling. Some important factors when evaluating
a geothermal system:
• Must have a tight, well -insulated house for it to be
effective
• Must have a good area on property to drill the wells
(not too rocky)
• Current air conditioning system is near end -of -life
in addition to furnace
• Convert all gas-fired appliances to electric to
eliminate gas bill completely
Geothermal heating
Liquid runs INoug
pipes sunk into the
earth and draws
carman from the
constant
temperature share. i
The heal is piped
into an indoor unit
and droulated
through the house.
Du n ng wa rmer
months, the same
system helps to 4
cool The house.
w I■I{I IyIIA
Water Heater
Water heaters are another significant source of
energy use. Like furnaces, natural gas is the most
popular and cost effective fuel for water heaters in
the Dubuque area. On -demand (or tankless) water
heaters are more efficient than standard tank
water heaters. One reason for this is that there
are no "standby losses" from hot water sitting in a
tank for long periods of time before it's used. If you
were trying to go all -electric, a high efficiency
option is a heat pump water heater that transfers
energy from the surrounding air to the water in
the storage tank.
Lighting
Compact Fluorescent Lights (CFLs) were a popular
energy saving choice for many years, but LEDs are
now the preferred type of energy efficient lightbulb.
If your house is still filled with incandescent bulbs
you will see a dramatic savings from converting to
LEDs. An equivalent 60 watt bulb uses only 10 watts
which means a savings of over 80%. LEDs also
last much longer, with estimated life -spans up to
20 years. In recent years, the cost to purchase
these blubs has decreased significantly, and there
are many more options to choose from.
Appliances
The main appliances you should consider for energy
savings potential are your refrigerator, clothes
washer, and dishwasher. Always look for ENERGY
STAR rated appliances and for even better savings
consider products listed as "ENERGY STAR Most
Efficient 2016." You can search for products at the
www.energystar.gov website.
Solar
Once you've completed all the possible energy
efficient upgrades on your house, consider
if adding a solar system might make sense.
State and Federal tax credits make solar a very
attractive option right now. Some important
factors when evaluating a solar system:
• Roof was recently replaced or needs to be replaced.
• Good area of nearly south -facing roof.
• Able to be set back far enough from front of
house (as described in the City of Dubuque's
Architectural Guidelines).
REDUCED UTILITY COST BREAKDOWN
The following table shows a 250 overall reduction in
annual utility costs compared to the pre -retrofit table
shown on page 9.:
Air conditioning
$180
Lighting
$80
Clothes washer
$140
Refrigeration/freezer
$120
Television/cable/DVR
$120
Computers
$80
Dishwasher
$80
Other electronics, etc.
$100
Annual Electricity Cost:
NATURAL GAS USE
$900
Furnace
$450
Water heater
$200
Stove, dryer, etc. $100
Annual Natural Gas Cost: $750
TOTAL ANNUAL UTILITY COST: $1,650
15
M. .
e�
The experience of living in a historic home can be greatly
enhanced when the homeowner makes energy efficiency
improvements. Assessment of the home's historic
character, its already existing energy efficient features
and the home's existing energy use prior to completing
any energy efficiency improvements will assure that
the home's historic character is minimally impacted and
that the homeowner's money is spent wisely.
Dubuque Metropolitan Area Solid Waate Agency
DM,
pmuMirgenvtmnrrmnroilyro�.md rolro wnsms IUNons
The Energy Efficiency in Historic Homes:
Guidelines For Increasing Comfort, Saving Money
and Preserving Historic Character provides a
framework for owners of historic homes when
contemplating energy efficiency enhance-
ments. These guidelines are not intended to
be a thorough manual of practice for complete
energy upgrades of historic buildings.
For more information, visit
www.heritageworksdbq.com, or contact us
at info@heritageworksdbq.com.
RAMHE D
This research and publication have been paid for by a grant from the Dubuque Metropolitan Area Solid Waste Agencys.
Authors: Heritage Works, Inc. and Trailhead Energy
Research and Editors: Eric Coffman, Trailhead Energy; Duane Hagerty and Rachel Wilberding, Heritage Works
Design: Erin Neises, Neises Design
Myths About Insulating Old House Walls
Submitted by Bob Yapp on Sun, o6/07/2009 - 2:48pm
I was recently chatting with a neighbor who asked, " We love our loo year old home. However, it sure
is a drafty old place! We're interested in blowing insulation into the walls, what do you think Bob?"
Let me start by saying, if you live in an old house you are part of a large group of plaster dust lovers. I
have great respect for and kinship with people choosing to live on tree -lined streets full of unique old
homes with character.
Having said that, it's time for an old house reality check. If your goal is to continue loving your old
house, make it energy efficient while keeping your costs down, then you absolutely don't want to blow
insulation into the sidewalls.
One of the top reasons for exterior paint failure, termites and structural damage to old houses is loose
cellulose or fiberglass insulation blown into the sidewalls. "Hey, wait a minute Bob, if we can't insulate
the sidewalls, how can we afford to heat our old house?" That's a valid question but you need to think
of air movement in your house as if the house were a chimney. Heat loss primarily happens in an
upward movement. So, I want you to insulate your attic space to an R -value that matches the region
you live in. The U.S. Department of Energy has a map showing the zones,
www.energystar.gov. After insulating your attic be sure you have good eave-to- roof -peak
ventilation. You should also friction fit foam board insulation into the box sills in your basement (the
area where the beams or floor joists rest on top of the foundation).
Most building codes today require that when a new house or addition is built in a northern climate, it
must have a vapor barrier. When a new house is going up, they frame the sidewalls and install exterior
sheathing. The next step is to go inside and install fiberglass, batting insulation between the 2" x 4" or
6" studs. Before the drywall can be installed over this wall, 4 mil thick plastic sheeting must be laid
over the insulation on the entire wall. That plastic sheeting acts as the vapor barrier.
We create warm moist air in our homes by cooking, taking showers, having plants, breathing etc. That
warm, moist vapor is attracted to the exterior walls. This vapor enters the wall through hairline wall
cracks, outlets, switches and window trim. In new construction, the plastic vapor barrier under the
drywall stops the wet air from getting to the insulation and condensating.
In old houses with plaster walls, there is no vapor barrier under the plaster so the wet air hits the
insulation and condensates. This wets down the blown -in insulation making it a wet mass at the
bottom of the wall cavity creating an inviting place for termites and dry rot. Then the moisture enters
the exterior sheathing and wood siding causing permanent exterior paint failure. Since the
homeowner, for some "unexplained" reason, can't keep paint on the house anymore, they call the vinyl
siding salesman. This makes the problem even worse as you now have backer board (insulation board)
and vinyl siding which in combination creates a vapor barrier on the outside of the wall that stops the
free exchange of air, trapping more moisture.
The other big issue is "pillowing". Today we have dense pack cellulose insulation as well a foam. The
installers cannot control the pressure of these products being jammed into your plastered wall cavity.
They should only be used with open walls which means losing all your original plaster. Foam expands
and the pressure used to install dense pack cellulose properly cannot be controlled within a closed wall.
I am seeing catastrophic plaster failures in old and historic homes with these two products. The
pressure from the installation process is great enough to loosen the nails holding the wood or wire lath
to the stud wall. Once this happens the plaster bows inward, begins to crack and loses its bond to
the lath.
The other factor that must be examined is payback. Lets say you spend $4,000 to have your old house
walls insulated. In my experience you would probably save about $200 per year on heating and air
conditioning costs. So, it would take twenty years to recoup the money you spent on the insulation.
Results and pricing can vary and this doesn't take into account the termites, dry rot or paint failure.
I've inspected thousands of old houses with blown -in insulation and over 8o% of them have this wet
insulation problem.
If your house is drafty then tighten it up. Weather-strip your windows and doors, keep the house
painted/caulked well, insulate the attic and box sills. This will stop the air infiltration, make you more
comfortable and really save money on utilities.
For those who have already blown insulation in their old homes, it can be removed. You'll need to
remove several courses (rows) of siding and sheathing from the bottom of each side of the house as
well as above the windows and doors. Just pull out the wet mess, let the wall dry out for a while and re
install the siding and sheathing.
You can also try to create a vapor barrier with special interior, vapor barrier grade paints. The
effectiveness of the paints is severely limited and you'd still have to caulk all the window trim, outlets
and switches. If you do this you'll also want to take the 1" diameter plastic plugs out of the siding. This
is where they drill those attractive holes in the outside wall to blow-in the insulation. Replace them
with screened and louvered 1" diameter vent plugs. After about a year the wall should be dried out and
you can fill the holes or replace the siding or stucco in those areas. You can buy these vent plugs at
lumberyards.
Again, the primary issue for energy efficiency is stopping excessive air infiltration. There is no
reasonable payback to blowing insulation, foam or dense pack into the plastered sidewalls of your old
or historic house. This practice has truly been the ruination of many of our historic central city homes.
For more information go to www.nps.gov and look for Preservation Briefs on energy efficiency. This
is the site of the National Park Service.
Iowa City Historic Preservation
Siding and Trim replacement projects 2015-2020
Statistics
27 siding replacement projects 2015- 2020
Removed synthetic/ inappropriate siding: 8
Removed non -historic but appropriate siding: 2
No existing siding to match: 0
Spot replacements to match existing/historic/original: 17
Removal of all original siding (deteriorated): 5
Removal of all original siding (not documented deteriorated): 2 (both denied by HPC)
Summary
Projects that removed synthetic/ inappropriate siding: 828 Dearborn (on non -historic addition), 11-15 N
Dodge (on non -historic addition), 610 Ronalds, 715 Summit, 1117 Seymour, 503 Grant, 430 Ronalds, 418
Church
Projects that removed non -historic but appropriate siding: 1117 Seymour (lap siding which replaced
original asbestos and was covered with synthetic), 904 Bowery (shingle siding covering original lap
siding)
Projects with no existing siding to match: none (can look back to 2004 and 725 Summit- asbestos
removed, no original siding underneath, HPC approved siding and trim design based on architectural
evidence)
Projects with removal of all original siding: 932-936 Dearborn (deteriorated and non -historic), 408
Fairchild (deteriorated, gables only), 409 Grant (deteriorated, non -historic, gables only), 425 Clark
(historic, deteriorated and documented) 656 S Governor (vinyl original, deteriorated, non -historic,
reinstalled vinyl)
Projects with spot replacements to match existing/historic/original: 1009 E College, 828 Dearborn, 1024
Woodlawn, 620 Summit, 530 Ronalds, 610 Ronalds, 120 Fairchild, 715 Summit, 523 Grant, 314 Summit,
927S7 th , 217 Davenport, 1022 E College, 407 Brown, 503 Grant, 430 Ronalds, 418 Church, 904 Bowery
Detailed project list
1009 E College, 2015 (deteriorated siding and trim replacement to match existing) Minor Review by
staff, contributing to a Historic District: Approved as cement board to match existing (vinyl trim not
approved)
828 Dearborn, 2015 (non -historic siding on addition removed and replaced to match historic,
deteriorated historic siding replaced to match existing) Major review by HPC because it was part of a
larger project, contributing to a Conservation District: Approved as wood because that was the material
in the application
11-15 North Dodge, 2015 (non -historic siding on addition removed and replaced to match historic)
Minor Review by staff, non-contributing to a Conservation District: approved as LP Smartside to match
Siding and Trim replacement projects 2015-2020
1024 Woodlawn Avenue, 2015 (deteriorated siding, sills, and balustrades replaced to match existing)
CNME review by staff and Vice Chair, contributing to a Historic District: approved as wood or cement
board
620 Summit, 2015 (damaged siding and soffits replaced to match existing) CNME review by staff and
Chair, contributing to a Historic District: Approved as wood because that was the material in the
application
530 Ronalds, 2015 (damaged siding and crown replaced to match existing) CNME review by staff and
Chair, contributing to a Historic District: approved as salvaged wood siding or cement board as stated in
the application
610 Ronalds, 2016 (aluminum siding removed and deteriorated siding and trim replaced to match as
needed) Major review by HPC as part of a larger project, contributing to a Historic District: approved as
wood because that was the material in the application
120 Fairchild, 2016 (deteriorated siding and trim replaced to match existing) CNME review by staff and
Chair, local landmark: approved as wood because that was the material in the application
932-936 Dearborn, 2016 (deteriorated siding replaced) Minor review by staff, non -historic property in a
conservation district: approved as vinyl through an exception published in guidelines, with matching lap
size
715 Summit, 2016 (removal of aluminum siding and repair of original siding and trim, replacing to match
existing if deteriorated), Minor review by staff, contributing to a Historic District: original application to
remove aluminum and cover existing with cement board not approved (house had very little siding
damage)
523 Grant, 2016 (replacement of deteriorated siding on garage with new to match original) CNME
review by staff and Chair, contributing to a Historic District: approved as wood as stated in the
application
314 Summit, 2017 (replacement of deteriorated individual pieces of siding and trim to match existing)
Major review by HP as part of larger project, contributing to Historic District: approved as wood (it
should be noted that HPC approved redesign of porch columns (removing arch) per architect
recommendation. While part of goal was to allow more light in, it was also shown that the arch was no
longer structurally sound (thinner and longer than others)
408 Fairchild, 2017 (replacement of deteriorated cedar shake siding in roof gables) CNME review by staff
and Chair, contributing to a Historic District: approved as wood as stated in the application- all cedar
shingles were replaced, overall deterioration noted during site visit
409 Grant, 2017 (replacement of deteriorated non -historic siding in roof gables) Minor review by staff,
non -historic property in a historic district, approved as wood or wood replacement, all material replaced
to match existing
318 Gilbert, 2017 (replacement of original reparable siding with synthetic siding denied by HPC and
unsuccessfully appealed to Council), Major review by HPC, non -historic property in historic district,
Siding and Trim replacement projects 2015-2020
property considered worthy of preservation because recognizable Ranch house, common infill in this
district. Original siding has been prepped and painted as recommended by staff
425 Clark, 2018 (replacement of deteriorated original siding with cement board) Minor review by staff,
contributing property in a conservation district, siding permanently compromised by recent installation
of modern insulation. Condition of siding reviewed onsite and cause of damage determined prior to
approval. Moisture meter could have been used but not necessary. Cement board lap and texture
matches original siding. No trim work included
927S7 th , 2018 (replacement of deteriorated shingle siding and trim in dormers with cement board and
Azek to match existing) Minor review by staff, Contributing property in a conservation district
656 S Governor (replacement of original vinyl siding with new vinyl siding, siding deteriorated) Minor
review by staff, non -historic house in conservation district. House built in 2003. Siding 15 years old and
needed replacing
1117 Seymour Ave, 2019 (removal of vinyl siding and non -historic lap siding after verification,
replacement in shingled siding to most closely match original asbestos siding. Original siding
configuration verified by nailing pattern) major review by HPC as part of larger addition and garage
project. Gables changed through intermediate review by staff and chair. Original gable siding unknown.
Contributing property in historic district
217 Davenport, 2019 (replacement of deteriorated siding with wood to match existing), minor review by
staff. Key property in historic district, Damage reviewed and cause of moisture repaired with project
1022 E College, 2020 (deteriorated siding replacement with new wood siding to match existing), CNME
review by staff and chair, contributing to historic district, wood per application
407 Brown, 2020 (deteriorated siding replacement with new or reclaimed wood to match existing),
CNME review by staff and chair, contributing to historic district, wood per application
503 Grant, 2020 (aluminum siding removal, original siding and trim repair, non -historic siding removed
and replaced to match existing) Minor review by staff, contributing to historic district, siding condition
and trim repair needs reviewed by staff
430 Ronalds, 2020 (aluminum siding removal, original siding and trim repair with wood) Minor review by
staff, contributing to conservation district, siding condition and trim repair needs reviewed by staff
418 Church, 2020 (aluminum siding removal, original siding and trim repair with wood) Minor review by
staff, contributing to conservation district, siding condition and trim repair needs to be reviewed by staff
when exposed
904 Bowery, 2020 (non -historic shingle siding removal and repair of original lap siding and trim with
wood, Minor review by staff, contributing to conservation district, siding condition and trim repair needs
to be reviewed by staff when exposed
1133 E Court Street, 2020 (removal of aluminum siding and removal of original siding or covering of
original siding with cement board denied by HPC), Major review by HPC, contributing property in historic
district
From: Geoff Fruin
To: Anne Russett; Tracy Hiahtshoe; Danielle Sitzman
Subject: FW: Appeal to a denial of COA
Date: Sunday, December 20, 2020 8:43:40 PM
Attachments: We sent you safe versions of your files.msg
1133 Court Street Denial COA.odf
FYI.
From: Gosia Clore <gosiaclore@gmail.com>
Sent: Saturday, December 19, 2020 4:42 PM
To: Council <Council@iowa-city.org>
Subject: Appeal to a denial of COA
fi
Ftl$ki
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
To Whom it May Concern,
We would like to appeal the denial of Certificate of Appropriateness issued by the HPC.
Please refer to the attached.
Thank you.
Most truly,
Gosia and Adam Clore
1133 E Court St
Iowa City, IA 52240
Iowa City
Historic Preservation Commission
City Hall, 410 E Washngton Street, Iowa City. LA. 52240
DENIAL OF CERTIFICATE OF APPROPRIATENESS
1133 East Court Street
A meeting of the Iowa City Historic Preservation Commission was held as an electronic meeting through the
Zoom meeting platform on December, 10, 2020. The following members were present: Kevin Boyd, Sharon
DeGraw, Cecile Kuenzli, Quentin Pitzen, Jordan Sellergren and Austin Wu.
By a vote of 1-5 (Boyd, DeGraw, Kuenzli, Sellergren and Wu voting no), the Commission failed to approve a
Certificate of Appropriateness for an alteration project at 1133 East Court Street, a contributing property in
the Longfellow Historic District. The proposal consists of the removal of the aluminum siding in its entirety
and either the installation of new aluminum siding or cement board siding over any existing historic siding or
the removal of any existing siding in its entirety, regardless of condition and replacement in cement board in a
configuration to be determined by the applicant. The existing trim is also proposed to be replaced regardless
of condition, in a configuration to be determined by the applicant. The proposal was denied for the
following reasons:
The proposal does not meet the standards set in section 3.2, 4.11 or 4.14 because it would remove
historic wood siding and trim that is not deteriorated and replace it with new material that does not
match the existing (4.11), or it would cover original wood siding with another material leading to the
potential of increased further damage (4.14). In addition, the Commission could not find an
exception to the guidelines to approve the proposal since this proposal does not meet the conditions
of any documented exceptions, the situation is not uncommon, and the guidelines are not silent or
unclear on this topic (3.2)
• Wood siding and trim details combine to make one of the most important defining characteristics of
historic districts and are therefore protected by the guidelines.
The proposal contradicts Standard 2 of the Secretary of the Interior's Standards, included in the
historic preservation guidelines which reads, "the historic character of a property shall be retained
and preserved. The removal of historic materials or alteration of features and spaces that characterize
a property shall be avoided."
• While aluminum siding covers the existing original siding, impacting the historic character of the
house, it is a reversible condition since the removal of the aluminum siding would expose the
historic siding and trim. Removal of the historic siding, however, would permanently alter the
historic character of the house, unless the material was deteriorated and the new material match the
original
An alternate proposal, as described by the Commission, is approved separately on the Certificate of
Appropriateness for the porch reconstruction project.
The decision may be appealed to City Council, which will consider whether the Historic Preservation
Commission has exercised its powers, and followed the guidelines established according to this Title (Title 14
of Iowa City Zoning Code), and whether the Commission's action was patently arbitrary or capricious (Iowa
City Zoning Code, Article 14 -8E -2D). To appeal, a written letter requesting the appeal must be filed with the
City Clerk no later than 10 business days after the date of the filing of this certificate.
eelvl' -N `�
" j
Kevin Boyd, Chair
Iowa City Historic Preservation Commission
Jessica Bristow, Hi oric Preservation Planner
Department of Development Services
12/15/2020
Date
Dear Iowa City Council Members:
We humbly request your reconsideration of the Denial of a Certificate of Appropriateness for
residing our house at 1133 E Court St due to the following:
• The HPC has approved siding replacement using the exact materials we propose for other
properties in the historic districts, including the Longfellow Historic District.
• The HPC denied our proposed installation of siding citing Historic Preservation provisions
of the City Code that prohibit removal of intact wooden siding. This was done knowing
that nearly % of the house lacks any wooden siding, that the original window and door
trim are not present and based on an unfounded assumption that any remaining siding is
present and intact.
• The HPC staff acknowledged that, if present, wood siding on insulated walls, without
proper moisture control, deteriorates and needs to be removed and replaced with
appropriately installed vapor barrier and new siding. HPC has used this reasoning to
approve the removal of wooden siding from other houses within the historic districts and
the replacement with the exact materials we propose.
• The HPC has previously allowed the removal of original features of historic homes based
not on deterioration or health and safety, but on owners wishes, such as the desire for
more light on a porch. HPC has explained that such decisions are within the HPC's
latitude and do not violate the Historic Preservation provisions of the City Code.
• The HPC demands that all metal siding must first be removed before any decision will be
rendered, leaving the house exposed to the elements for an unknown amount of time.
Reapplication of the existing metal siding would then be disallowed. Further, HPC has
repeatedly refused to define what criteria would be used to decide what materials would
be allowed or a timeframe for a decision, making any financial planning impossible until
after the house is completely exposed to the elements and irreversibly changed.
• HPC's recommendation to remove exterior wall insulation contradicts energy efficiency
standards, building code requirements, and the goals of the Climate Action Committee.
• Removing insulation will increase energy costs and the carbon footprint of the house.
• Monetary and health costs of removing the metal siding and mitigating the lead painted
wooden siding are prohibitive. This method will not address the underlying moisture issue
without the installation of proper vapor barrier.
Thank you for your consideration.L E LIP
J��
Sincerely, JAN 2 7 2021��
Adam, Gosia, Natalie, Tessa, and Esmae Clore
City Clerk
Iowa City, Iowa
Our home:
1133 E Court Street
FILED
JAN 2 7 2021
City Clerk
Iowa City, Iowa
• American foursquare style house built in 1924
• 1998 addition extended the house south, removed rear porches, and changed
rooflines
• Aluminum siding, applied >35 years ago
• Trim and other historic elements were removed by previous owners
• Possibly some wood siding on the original portion of the house
• Current siding allows for pest penetration
• There is cellulose and fiberglass insulation in the exterior walls
• Due to lack of proper vapor barrier, moisture is being trapped in the walls
possibly causing rot/mold and endangering the integrity of the structure
• The house sustained major damage during the 2020 derecho (roof & siding)
Reasons Given for Denial of Application:
1) The proposal does not meet the standards set in section 3.2, 4.11 or 4.14 because it would
remove historic wood siding and trim that is not deteriorated and replace it with new
material that does not match the existing (4.11), or it would cover original wood siding
with another material leading to the potential of increased further damage (4.14). In
addition, the Commission could not find an exception to the guidelines to approve the
proposal since this proposal does not meet the conditions of any documented exceptions,
the situation is not uncommon, and the guidelines are not silent or unclear on this topic
2) Wood siding and trim details combine to make one of the most important defining
characteristics of historic districts and are therefore protected by the guidelines
3) The proposal contradicts Standard 2 of the Secretary of the Interior's Standards, included
in the historic preservation guidelines which reads, "the historic character of a property
shall be retained and preserved. The removal of historic materials or alteration of features
and spaces that characterize a property shall be avoided.
4) While aluminum siding covers the existing original siding, impacting the historic
character of the house, it is a reversable condition since the removal of the aluminum
siding would expose the historic siding and trim. Removal of the historic siding, however,
would permanently alter the historic character of the house, unless the materia(l was
deteriorated, and the new material match the original. .-LED
Our response:
JAN 2 7 2011
City Clerk
1) There is no original trim on the house due to aluminum siding installation. Th6%`&eCity. Iowa
multiple examples of exceptions applied to homes in historic districts, i.e. 1117 Seymour Ave
and 427 Clark St. (More information below.) We are asking for the same opportunity as those
homeowners were extended.
The monetary and health costs of removing the aluminum siding and mitigating the lead
painted wood are prohibitive. They will not address the moisture issue without the installation
of proper vapor barrier.
These costs don't include paining or installing missing siding on nearly %2 of the house
that was a later addition.
2) & 3) There is no trim left due to the aluminum siding installation and keeping the current
wood siding in questionable condition without vapor barrier will further deteriorate the
wood siding and the structure of the house.
Lead paint and possible mold exposure pose a health risk to our family. Also, a large portion of
the house (addition built in the 90s) does not have original siding/trim underneath the aluminum
one.
4) We are proposing the opposite - to reinstall the previously removed trim, and to bring the
house back to its original state using already approved for use in historic district materials.
Drastic changes to the character of the buildings have been recommended by staff and approved
by the commission: 314 S Summit St.
The Summit house was altered "based not on the integrity of the material but the whim of the
owner."
We are asking to preserve the integrity of the structure by protecting it from rot caused by
trapped moisture, which will make it safer, more energy efficient, and preserve the house for the
next 100 years. This was previously approved at 427 Clark St.
F 11
4 ED
Energy efficiency standards: JAN 2 7 2011
City Clerk
Our house has both blown -in and fiberglass batting insulation installed. Iowa City, Iowa
At the HPC meeting, one of the commissioners recommended removing all of the insulation.
This is against building code requirements and Iowa City Climate Action Commission
recommendations.
Requirements:
SEPARATE LAYERS
Green »ay` iding Advisor
I
Fine IH omebuild'ing
Image source: https://www.greenbuildingadvisor.com/article/webinar-walls-that-work-an-intro-to-
the-four-control-lavers
Iowa Building Code:
Residential Wood Frame Wall R -Value:
20 or 13+5
First value is cavity insulation; second value is continuous insulation or insulated siding. Therefore,
"13+5" means R-13 cavity insulation plus R-5 continuous insulation or insulated siding. If structural
sheathing covers 40 percent or less of the exterior, continuous insulation R -value shall be permitted to
be reduced by no more than R-3 in the locations where structural sheathing is used — to maintain a
consistent total sheathing thickness.
Source: haps://rules.iowa.gov/Notice/Details/1301C
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Image source: https://www.greenbuildingadvisor.com/article/webinar-walls-that-work-an-intro-to-
the-four-control-lavers
Iowa Building Code:
Residential Wood Frame Wall R -Value:
20 or 13+5
First value is cavity insulation; second value is continuous insulation or insulated siding. Therefore,
"13+5" means R-13 cavity insulation plus R-5 continuous insulation or insulated siding. If structural
sheathing covers 40 percent or less of the exterior, continuous insulation R -value shall be permitted to
be reduced by no more than R-3 in the locations where structural sheathing is used — to maintain a
consistent total sheathing thickness.
Source: haps://rules.iowa.gov/Notice/Details/1301C
JAN 2 7 1021
Remedy for insulated pre -WW2 era homes: City Clerk
Iowa City, Iowa
"To insulate older homes, you must remove the cladding and weather barrier, drill the
sheathing and blow or inject loose fill or foam insulation, replace the windows, install
flashing properly integrated with the water resistive barrier, and replace the cladding,
ideally adding a rainscreen.
On the interior, you must air seal penetrations, replace window millwork, and repaint with
vapor -retarding primer."
Michael Anschel, green building advocate, Principal of Otogawa- Anschel Design+Build
Iowa City Historic Preservation Handbook:
"The primary threat to the traditional appearance of older neighborhoods has been the
application of synthetic siding. This has been installed in an effort to avoid periodic painting.
While synthetic siding may last longer than an application of paint, it does deteriorate over
time and does need to be replaced when it fades, cracks, dents, or deteriorates. The
application of synthetic siding covers many architectural details of a building, damages the
historic siding and trim, traps moisture within the walls, and in some cases, necessitates
the removal of historic elements altogether. For all of these reasons the covering of historic
properties with synthetic siding is not allowed.
Substituting a material in place of wood siding only if the substitute material retains the
appearance and function of the original wood. The substitute material must be durable,
accept paint and be approved by the Historic Preservation Commission. In many applications,
fiber cement board with a smooth finish is an approved wood substitute."
Our Proposal:
• To restore the original appearance destroyed by the application of aluminum
siding, to make the house more habitable, energy efficient, and to preserve the
integrity of its structure and esthetics.
9 To use approved materials to recreate the original appearance of the house
Exceptions in Historic Districts: JAN 2 7 20Y1
1117 Seymour Ave built circa 1940
Ir! murk
MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION IOWa City, Iowa
EMMA J. HARVAT HALL
February 14, 2019
"Bristow explained Sanborn maps and other evidence say this house was originally clad in asbestos
siding. No one knows what is underneath the existing synthetic siding and insulation. If they find
asbestos shingle siding in good condition, they may keep it. She said nothing would require that they
remove it. If the original siding was completely removed or found to be in poor condition, staff
recommends new cement board shingle siding to capture the original intent.
Bristow reiterated that this project has a large scope: Removal of the garage, construction of a new
garage, a house addition, and window and siding replacement. Staff recommends approval. "
Before:
After:
427 Clark St built circa 1890
Removed original siding, installed vapor barrier and cement board siding, rebuilt the porch
Siding removed due to moisture issues resulting from insulating exterior walls.
During siding replacement: After:
314 S Summit St built circa 1910
Removed original details and redesigned the porch to "increase the amount of light that comes in
through the front", replaced windows and doors, addition on the back, etc.
Minutes from the meeting:
"Bristow showed the front of the house and said that the demolition would involve all of the porch
structure."...
"Bristow added that it is very, very dark on the porch. She said that part of the applicants' interest
with the front porch work is to increase the amount of light that comes in through the front.
Bristow said that to do that, the applicants would remove the astragal and put it up at the point where
the beam rests or the columns and remove one part of the arch, creating a flat beam on tapered
columns. She showed an example of that. Bristow said staff feels that if the balustrade could remain
and the material was sound, the panelized balustrade is again another aspect of the history of the
house. She said that at the same time, the applicants would like to get more light in, and that would
help make the area darker. Bristow showed some photographs of the porch, which show that it is
fairly dark and that it seems to have a really low beam across the front."
"Agran said the phrase "false history" is used in terms of deciding which elements of the history of
this house staff is determining to be "false history" or real history. He said it strikes him as strange
that staff would say that we should hold on to certain elements from a certain era of this house but
would allow the removal of other things."
"Agran said he has no problem with spindles but was just curious about what it means if the
Commission makes this exception. He said that the exception is based not on the integrity of the
material but the whim of the owner. Agran said he wanted to understand the rationale."
Before: After:
F L L-=� EIP D
JAN 2 7 2021
City Clerk
love✓a City, Iowa
Kellie Fruehling
From:
Sent:
To:
Subject:
Attachments:
M
= IOWA CITY
Z-0 Krscd ¢1sr uV tArrcaaru&e
rXefe'Fs^ueklin�, CVC
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Kellie Fruehling
Monday, February 15, 2021 3:08 PM
Council
FW: Expert opinion letter
We sent you safe versions of your files; 1113 East Court Street Memorandum
20210215.pdf
City Clerk
office: 319-356-5041
410 E Washington St, Iowa City, IA 52240
WWW.ICGOV.ORG
0000
From: Gosia Clore <gosiaclore@gmail.com>
Sent: Monday, February 15, 20212:59 PM
To: Kellie Fruehling <Kellie-Fruehling@iowa-city.org>
Subject: Expert opinion letter
Late Handouts Distributed
22
—151
(Date)
ASK
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Dear Kellie,
Attached, please find the expert opinion letter relative to our appeal.
Thank you.
Most truly,
Gosia Clore
1
horizon.
original.
'architecture.
February 15th, 2021
Memorandum for Iowa City Council
Observation and Recommendations for Siding Replacement for 1133 East Court Street
Dear Councilors,
I was contacted by the property owner's of 1133 East Court Street to review the
recommendations of the opinions and rulings issued by the Historic Preservation
Commission regarding their request to replace the wood siding on their home with a
modern product. The home is located in the Longfellow Historic District and is
considered a contributing property.
The property owners outline their request process to this point and provide many
compelling reasons to approve the request to remove the wood and replace with a
modern siding of the same style as the original and also restore historic trim profiles to
exterior windows and doors. The primary objection of the Historic Preservation
Commission appears to based on the assumption that the existing wood siding is in
good enough condition to be repaired and repainted. As evidence, city staff offers a
moisture reading taken after removal of the current aluminum siding and rigid insulation.
While this snapshot in time may lead to the conclusion that repair and replacement of
the siding is a viable approach, it does not consider the temporal condition and situation
of the material and impacts of moisture management. Without going into excessive
depth, the two major issues are bulk water management (i.e. rain) and vapor drive
(movement of moisture through the wall assembly). The original wall assembly is likely
an uninsulated balloon framed cavity with plaster interior finish, exterior wood sheathing
and painted wood siding. This is essentially a "vapor open" assembly — nothing would
inhibit the passage of vapor (or heat and cold for that matter) with the exception of oil
based exterior paint. Any excess humidity from the interior would diffuse through the
wood siding and, over time, lead to the failure of the exterior paint (evident from what is
currently uncovered). The bulk water management or "drain plane" of the house is the
face of the wood siding (paint) so is any water gets behind the wood it is free to migrate
through the wall assembly. Incidental water would not be a huge deal as it would dry in
the open cavity. Over time, however, this infiltration with no clear path to drain leads to
wood framing rot and further paint failure. This issue led to the installation of synthetic
siding over many homes with wood siding, particularly after insulation was introduced as
a retrofit and the opportunity for interior drying decreased dramatically. The synthetic
siding and exterior insulation reestablished the drain plane with a primary at the face of
the siding and a secondary at the face of the insulation so the original wood is kept dry if
done properly. Additionally, if kitchen exhaust hoods, bath fans and modern furnaces
are introduced indoor humidity is controlled and exterior vapor drive is minimized.
3116 Alpine Court Horizon Architecture
Iowa City, IA 52245 www.horizon-architecture.com (563) 506-4965
The moisture readings in the wood siding suggest that the aluminum siding and
insulation were well installed. The removal of the siding also shows the pattern of
deterioration and failure in the paint which is consistent with the failure of the bulk water
management system in the original wood siding (hence the need to install aluminum in
the mid-70s). There is also evidence of insulation retrofit insertion points and plywood
blocking and spacers that replaced the thickness of the original trim and decorative
woodwork after its removal.
So why not just repaint? The issue is deeper than just the condition of the wood. The
house a system is fundamentally different now than it was in 1924. The walls have
clearly been insulated, the original trim has been removed and the wood is now a swiss
cheese amalgamation of insulation access points and nail penetrations from the
aluminum siding. The challenge of properly repairing this system is immense and likely
technically infeasible. The removal of the original trims (likely because they failed)
causes a challenge to properly flash and ensure water tightness around the
penetrations and openings which will ultimately lead to water infiltration into the wall and
insulation and a long term mold issue. Additionally, according to Building Science
Corporation (BSC) article BSI -023 "adding insulation to walls or increasing insulation
levels in walls causes paint to fail"
(https://www. buildingscience. com/documents/insights/bsi-023-wood-is-good-but-
stran e
J. Article RR -0409 Painting recommends that, in walls with insulation, wood
siding be primed on all six sides (basically all around) and installed as a rainscreen with
ventilation behind to allow the wood to dry naturally
(https://www.buildingscience.com/documents/reports/rr-0409-painting/view). This
configuration relieves the siding of bulk water management responsibility with the
addition of a weather barrier behind the wood siding.
The existing wood siding at 1113 East Court is applied tight to the wood sheathing,
requiring an absolutely flawless repair and water sealing of all of the exposed wood in
order to function as the drain plane. However, as the articles above illustrate, this will
only be a temporary solution as the paint is destined to fail with the inevitable movement
of the wood through seasonal expansion and contraction creating a long term
maintenance issue in the best case and a housewide mold and health hazard in the
worst.
The Secretary of the Interior's Historic Preservation Brief 39 addresses moisture control
in historic buildings. In buildings that have insulation retrofit, the recommendation is "If
insulation and vapor barriers are added to frame walls, consider maintaining a
ventilation channel behind the exterior cladding to avoid peeling and blistering paint
occurrences." This is in line with the BSC recommendation.
(https://www.nps.-gov/tps/how-to-preserve/briefs/39-control-unwanted-moisture htm)
The intent of the Historic Preservation Guidelines is to retain historic character wherever
possible. Without argument, aluminum siding is not in the historic character of the
Longfellow Historic District. The property owners are proposing to execute a modern
retrofit to restore the historic character, if not the exact materials, of the home.
Unfortunately, the evolution of this home as a system no longer supports the historic
material in a safe and sustainable manner. With that in mind, I recommend that the
request to remove the wood siding and replace with a modern synthetic siding of the
same pattern be approved by the council. The Guidelines should not be considered or
3116 Alpine Court Horizon Architecture
Iowa City, IA 52245 www.horizon-architecture.com (563) 506-4965
used as an absolute applicable to every situation but rather a basis for conversation is
considering the best solution to support both the city and homeowner's objectives for
their home. Please feel free to contact me if you have any questions of concerns.
Very truly yours,
10/�/-/Z
Michael S. Nolan, AIA, LEED AP, CPHC
3116 Alpine Court Horizon Architecture
Iowa City, IA 52245 www.horizon-architecture.com (563) 506-4965
Item Number: 12.
AL CITY OF IOWA CITY
=�c�-
COUNCIL ACTION REPORT
February 16, 2021
Resolution approving project manual and estimate of cost for the
construction of the Collector Well Nos. 3 and 4 Rehabilitation Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of bids.
Prepared By: Jon Durst, Water Superintendent
Reviewed By: Scott Sovers, Asst. City Engineer
Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: Estimated cost of construction is $620,000, available in the Collector Well 3
& 4 Rehabilitation account #W3311
Recommendations: Staff: Approval
Commission: N/A
Attachments: Location Map
Resolution
Executive Summary:
The project generally includes cleaning the six lateral lines within the collector wells with pre and
post testing to increase the available source water production and to rebuild two of the well pumps.
Background /Analysis:
The Iowa City Water Treatment Plant obtains most of its source water from the Iowa River via
alluvial radial collector wells. The use of the alluvium as a filter makes this source water very high
quality in terms of lower and stable turbidity and organic carbon, reducing the amount of treatment
chemicals needed to produce high quality drinking water. Well production degrades over time due
to plugging of the well screens or changes in the surrounding alluvium.
In 2019 the Water Division conducted a study of the collector wells to determine their condition
and maintenance needs. The result of the study was a recommendation to rehabilitate collector
wells 3 and 4 first because of their relatively high source water production.
The estimated project cost is $620,000 and will be funded by the Water Fund. The project is
expected to be completed in the fall of 2021.
Project Schedule
Bid Date: March 9, 2021
Award Date: March 16, 2021
Construction Start: April 8, 2021
Construction End: September 30, 2021
ATTACHMENTS:
Description
Location map
Resolution
COLLECTOR WELL NOS. 3 AND 4 REHABILITATION
i2
Prepared by: Jonathan Durst, Water Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5169
Resolution No. 21-44
Resolution approving project manual and estimate of cost for the
construction of the Collector Well Nos. 3 and 4 Rehabilitation
Project, establishing amount of bid security to accompany each
bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-
named project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
Whereas, funds for this project are available in Collector Well 3 & 4 Rehabilitation account #
W3311.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby
approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 91' day of March,
2021. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 16th day of March, 2021, or at a special meeting called for that
purpose. If City Hall is closed to the public due to the health and safety concerns from
COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00
am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City
Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at
319/356-5043.
5. City Hall is currently closed to the public because of the COVID-19. If City Hall remains
closed to the public, the meeting will be an electronic meeting using the Zoom Meetings
Platform. For information on how to participate in the electronic meeting, see www.
Icgov.org/councildocs or telephone the City Clerk.
Resolution No. 21-44
Page 2
Passed and approved this 16th day of February 2021.
I
Mayor
roved by /
Attest:
City Clerk City Attorney's Office
(Sara Greenwood Hektoen - 02/0812021)
It was moved by Mims and seconded by Taylor the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
Item Number: 13.
1 CITY OF IOWA CITY
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COUNCIL ACTION REPORT
February 16, 2021
Resolution approving the maximum property tax levy for certain levies for the
proposed budget ending June 30, 2022.
Prepared By: Dennis Bockenstedt, Finance Director
Reviewed By: Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Fiscal Impact: Proposed as part of the Fiscal Year 2022 Budget
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Max Levy Hearing Notice
Executive Summary:
The State legislature adopted new law changes regarding the annual budgeting process. Cities
are now required to hold a public hearing to set a maximum property tax levy for certain levies.
The proposed public hearing date is February 16, 2021 at 7 p.m. for the City Council to consider
the City's proposed maximum property tax levy for certain levies for the proposed fiscal year 2022
budget.
Background /Analysis:
In the Spring of 2019, the State law changes incorporated new regulations surrounding the
management of the annual budget process. In addition to being adopted as part of the budget,
which is subject to a public hearing, a maximum property tax levy for certain levies is now required
to be approved by the City Council by resolution prior to the adoption and public hearing for the
proposed budget.
The levies required to be included in the maximum property tax levy are non -voted levies, which
for the City of Iowa City include the Regular General Levy, the Transit Levy, the Tort Levy, the
Emergency Levy, and the Employee Benefits related levies. The total maximum property tax levy
for the affected levies is $55,076,181 and the calculated maximum tax rate for the affected levies
is $12.92459.
The Library Levy and the Debt Service Levy were not affected by the changes to the Iowa Code.
Those levy rates are $.27 and $2.47846, respectively. The proposed total combined property tax
levy rate is $15.67305, which is $.10 lower than the total combined levy rate for fiscal year 2021.
The Ag Land Levy rate is also not affected and remains at $3.00375, and the SSMI D Levy rate is
not affected and remains at $2.00.
The notice of public hearing is to be published in a newspaper of general circulation in Iowa City,
not less than ten days and no more than 20 days before the public hearing, as well as published
on the City's website and social media pages. The chosen publication date is February 5, 2021. If
the property tax dollars requested result in a greater than 102% increase from the previous fiscal
year, a two-thirds majority vote approval is needed. The City's proposed increase in the maximum
property tax for certain levies is in excess of 102%, therefore will need approval from five out of
the seven Council members.
ATTACHMENTS:
Description
Resolution
Max Levy Hearing Notice
l�
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-3565053
RESOLUTION NO. 21-45
Resolution setting the maximum property tax levy for certain levies
for the proposed budget ending June 30, 2022.
Whereas, Iowa Code 384.15A requires that municipalities adopt the maximum property tax levy
for certain property tax levies for the budget year ending June 30, 2022; and
Whereas, the Notice of Public Hearing - Proposed Property Tax Levy, Fiscal Year July 1, 2021 -
June 30, 2022, a copy of which is attached hereto and incorporated herein, was published on
February 5, 2021 and posted in accordance with Iowa Code 384.15A; and
Whereas, a public hearing on the proposed maximum property tax levy for certain property tax
levies for the proposed budget ending June 30, 2022 was held on February 16, 2021, at a
regularly scheduled City Council meeting and public comments were received; and
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The proposed maximum property tax levy for certain property tax levies for the budget
ending June 30, 2022 shall not exceed $55,076,181;
2. The combined increase in the maximum property tax levy for the applicable property tax
levies is greater than 102% from the Fiscal Year 2021 certified property tax levy; and
3. The City Clerk is hereby directed to make the filings required by law, and to set up the
books in accordance with the summary and details, as adopted.
Passed and approved this 16th day of February 2021.
May
Attest: Y
Cfty Clerk
It was moved by Thomas and seconded by
adopted, and upon roll call there were:
AYES:
NAYS:
ted, by
w 4.
()
City Attorney's Office - 02/08/2021.
Salih
ABSENT:
Bergus
Mims
Salih
Taylor
Teague
Thomas
Weiner
the Resolution be
NOTICE OF PUBLIC HEARING -CITY OF IOWA CITY -PROPOSED PROPERTY TAX LEVY
Fiscal Year July 1, 2021 - June 30, 2022
The City Council will conduct a public hearing on the proposed Fiscal Year City property tax levy as follows:
Meeting Date: 2/16/2021 Meeting Time: 07:00 PM Meeting Location: 410 E. Washington Street, City Hall
At the public hearing any resident or taxpayer may present objections to, or arguments in favor of the proposed tax levy. After adoption of the
proposed tax levy, the City Council will publish notice and hold a hearing on the proposed city budget.
City Website (if available) IfCity Han remains closed to the public, the meeting Millie an electronic meeting using the Zom Meetings Platform. City Telephone Number
icgov.org For information on how to participate in the electronic meeting, see—Acg—mg/comoddocs or telephone the City Clerk at 319/356-5043. (319) 356-5050
Explanation of significant increases in the budget:
The significant increases in the budget were an average employee wage increase of 2.8% including an increase in the City's minimum wage to
$15.00 per hour and a 1 % increase in the cost of insurance benefits and pension contributions.
H applicable, the above notice also available online at: icgov.org
*Total city tax rate will also include voted general fund levy, debt service levy, and capital improvement reserve levy.
**Budget year effective property tax rate is the rate that would be assessed for these levies if the dollars requested
is not changed in the coming budget year
Current Year Certified
Property Tax 2020-2021
Budget Year Effective
Property Tax 2021-2022
Budget Year Proposed Maximum Annual
Property Tax 2021-2022 % CHG
Regular Taxable Valuation
4,172,675,883
4,261,347,436
4,261,347,436
Tax Levies:
Regular General
33,798,675
33,798,675
34,516,914
Contract for Use of Bridge
0
0
0
Opr & Maint. Publicly Owned Transit
3,964,042
3,964,042
4,048,280
Rent, Ins. Maint. Of Non -Owned
Civ. Ctr.
0
0
0
Opr & Maint. of City -Owned Civic
Center
0
0
0
Planning a Sanitary Disposal Project
0
0
0
Liability, Property & Self -Insurance
Costs
1,211,912
1,211,912
1,237,665
Support of Local Emer. Mgmt.
Commission
0
0
0
Emergency
1,001,442
1,001,442
1,022,723
Police & Fire Retirement
4,090,224
4,090,224
3,998,012
FICA &IPERS
4,079,124
4,079,124
3,882,572
Other Employee Benefits
5,784,76
5,784,706
6,370,015
Total Tax Levy
53,930,125
53,930,125
55,076,181 2.12
Tax Rate
12.924591
12.655651
12.92459
Explanation of significant increases in the budget:
The significant increases in the budget were an average employee wage increase of 2.8% including an increase in the City's minimum wage to
$15.00 per hour and a 1 % increase in the cost of insurance benefits and pension contributions.
H applicable, the above notice also available online at: icgov.org
*Total city tax rate will also include voted general fund levy, debt service levy, and capital improvement reserve levy.
**Budget year effective property tax rate is the rate that would be assessed for these levies if the dollars requested
is not changed in the coming budget year