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Home My WebLink About3-18-2021 Commission PacketIf you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Senior Center Commission Agenda Thursday, March 18, 2021 Electronic Meeting - 4 PM ZOOM MEETING PLATFORM 1. Introductions/Welcome—A. McConville 2. Minutes (February 18, 2021) 3. Public Discussion for items not on the agenda 4. Operational Overview—Staff  Senior Center operations update Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJAkd--rrT8iGdUBpFdEGR6DuAOpVcDRouHj via the internet to visit the Zoom meeting’s registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 949 0633 4831. Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you would like to speak. Providing comments in person is not an option. If you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. 5. Commission Discussion— A. McConville  Senior Center Master Plan discussion  Bed Bug Policy  Future Agenda Items 6. Adjourn **Next meeting is Thursday, March 18 at 4 PM ** Meeting Packet Contents: 1. Agenda: Thursday March 18, 2021 2. Minutes: Senior Center Commission, Thursday, February 18, 2021 3. Bed Bug Policy Preliminary Minutes February 18, 2021 1 MINUTES SENIOR CENTER COMMISSION February 18, 2021 ELECTRONIC Formal Meeting ZOOM MEETING Platform Members Present: Zach Goldsmith, Angela McConville, Paula Vaughan, Linda Vogel, Lorraine Dorfman, Susan Eberly Members Absent: None Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: Paisley Meegan, Jane Balvanz Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff, and the public presented by COVID-19. CALL TO ORDER: The meeting was called to order by McConville at 4 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE JANUARY 21, 2021 MEETING: Motion: To accept the minutes from the January 21, 2021 meeting. Motion carried on a vote of 6/0. Vaugh/Goldsmith PUBLIC DISCUSSION: The Coordinator for the RSVP (Retired Senior Volunteer Program), Jane Balvanz introduced herself. She described some of the volunteer programs this group is involved with. They are currently making fleece blankets for various organizations including the Ronald McDonald house. One of their main volunteer opportunities, reading in the schools, has been on hold since the beginning of the pandemic, but this year volunteers will be recording stories for teachers and Head Start programs on YouTube. OPERATIONAL OVERVIEW: Preliminary Minutes February 18, 2021 2 DeLoach reported virtual programming continues to go well. Programs have had some “zoom bombing” recently and security settings have been changed and all programs will require registration. Many programs are well attended. This has shown that hybrid programming will likely take place in the future. Staff continues to work on written procedures that go with the policies which were updated in the last year and a half. The Senior Center maintenance staff have been working on various projects in the building that are hard to complete while people are in the building. Eberly asked how many maintenance workers the Senior Center has. DeLoach answered that there are two whose schedules overlap to provide more building coverage. Vaughn stated she appreciates the Senior Center staff and has been impressed with the variety and number of programs available. She asked if people who join programing from outside Iowa need to become members. DeLoach stated that it depends on the program. If it is open to the public, then anyone regardless of where they live can attend. If the program has a membership requirement the person needs to become a member at the Non-Iowa City member rate. She stated that there have been a handful of people who have joined from out of state. There are more that are attending open programs. COMMISSION DISCUSSION: McConville stated she is working with a multi-jurisdiction group on a community welcoming week, which will be in September. She suggested a collaboration with the Senior Center in conjunction with the Senior Center’s 40th anniversary. DeLoach reported two local architectural firms had submitted proposals to finish the building master plan. City staff will be looking at them to choose one. There is the possibly that some of the building historical pieces (Linn St entrances and lobby) would be the first upgrades to occur. There is a meeting with facility staff next week to discuss this further. McConville suggested the commission give a presentation to the Board of Supervisors in September. She said she would send out an email to see who would be interested in collaborating on this. No future agenda items. Motion: To Adjourn. Preliminary Minutes February 18, 2021 3 Senior Center Commission Attendance Record Name Term Expires 3/19/20 4/16/20 5/22/20 6/18/20 7/16/20 8/20/20 9/17/20 10/15/20 11/19/20 12/17/20 1/21/21 2/18/21 Lorraine Dorfman 12/31/21 NM X X NM X X NM NM X O/E X X Susan Eberly 12/31/23 -- -- -- -- -- -- -- -- -- -- X X Robert (Scott) Finlayson 12/31/20 NM X X NM X O/E NM NM X X -- -- Zach Goldsmith 12/31/21 NM X X NM X X NM NM X X X X Angela McConville 12/31/21 NM X X NM O/E X NM NM X X X X George Nelson 12/31/22 NM X X NM X X NM NM X -- -- -- Paula Vaughan 12/31/22 NM X X NM X X NM NM X X X X Linda Vogel 12/31/23 NM X X NM X X NM NM X O/E X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member Title: Bed Bug Prevention and Infestation Policy Date of Current Version: February 2021 Replaces Version: May 2019 Background To diminish the presence and spread of bed bugs in the facility, this policy outlines routine preventative measures and the immediate and long-term staff response and responsibilities following any confirmed sighting of a bed bug(s). Response and Prevention Policy 1. The Senior Center will have bi-annual inspections of the facility using a qualified sniffer dog. 2. If bed bugs are identified in the building, the Senior Center will work with the City’s contracted pest control service provider for the best course of action. 3. Staff is required to be able to describe the basic characteristics, signs of presence, and typical habitat locations of bed bugs. 4. If a staff member discovers a potential bed bug in the facility, they should use clear tape to capture the bug so it may be identified by a professional. 5. If pest control services are needed to mitigate bed bugs in the Senior Center, staff will communicate these efforts with the public. Administration The Center coordinator or designee oversees and coordinates the implementation of this policy in conjunction with facilities staff Approved by the Senior Center Commission on: