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2021-03-18 Info Packet Ci ty Council I nformati on P acket March 18, 2021 IP1.Council Tentative Meeting S chedule March 23 Work Session IP2.Work S ession A genda IP3.Memo from C ity Manager: O verview of O I R , P reliminary P lan and C P R B Recommendations Miscellaneous IP4.Memo from Historic P reservation C ommission C hair and Historic Preservation P lanner: Historic P reservation C ommission A nnual Planning S ession R eport and Work P lan for C alendar Year 2021 IP5.Civil Service Examination: Maintenance Worker I - Pools IP6.Civil Service Examination: P arking E nf orcement A ttendant IP7.B ar C heck R eport: February 2021 Draft Minutes IP8.B oard of A djustment: March 10 IP9.Human R ights C ommission: F ebruary 23 IP10.P ark & Recreation Commission: March 10 IP11.P lanning & Z oning Commission: F ebruary 18 March 18, 2021 City of Iowa City Page 1 Item Number: 1. March 18, 2021 Council Ten tative Meetin g S ch ed u l e AT TAC HM E NT S: D escription C ouncil Tentative Meeting Schedule City Council Tentative Meeting Schedule Subject to change March 18, 2021 Date Time Meeting Location Tuesday, March 23, 2021 4:00 PM Special Formal Meeting Zoom Meeting Platform Special Work Session Tuesday, April 6, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, April 20, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, May 4, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, May 18, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, June 1, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, June 15, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, July 6, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, July 20, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, August 3, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, August 17, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Item Number: 2. March 18, 2021 Work S ession Ag enda AT TAC HM E NT S: D escription Work Session A genda Item Number: 3. March 18, 2021 Memo from City Manag er: O verview of O IR, P relimin ary Pl an an d CP R B Recommen d ation s AT TAC HM E NT S: D escription Memo from C ity Manager: Overview of O I R , P reliminary Plan and C P R B Recommendations Date: March 18, 2021 To: Mayor and Council From: Geoff Fruin, City Manager Re: Overview of OIR, Preliminary Plan and CPRB Recommendations Since December of 2020, the City Council has received a total of eighty-eight recommendations related to the Police Department from three separate sources. Those include the OIR independent review of the June 3rd protest events, the City Manager’s Preliminary Plan, and the recommendations from the Community Police Review Board (CPRB). On March 23rd, the City Council will hold a special work session to conduct a high-level overview of all eighty-eight recommendations. The primary goal of the work session is to have Council identify which recommendations can be initiated by staff and which need to be either scheduled for more detailed future work session discussions or dismissed. To help with this effort, staff has prepared documents that provide some preliminary direction for the City Council to consider. In these documents the green shading signifies that City Council action is needed before the item can proceed. The yellow shading indicates that City Council will have to take action at a future date after other related items are completed. If there is no shading then that item is not believed to need any City Council action. During the March 23rd work session, the City Council should review each of the recommendations and confirm or modify staff’s characterization of the items. Staff is continuing to work on a public engagement effort related to the Preliminary Plan. Through this recommendations review process, we can hopefully narrow the focus of that engagement effort. Ideally, the engagement process will start in the late spring or early summer when it may be able to safely hold in-person engagement events. The Council may decide to delay action on some recommendations until the engagement process concludes. City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status 1 Pursue a Local Option Sales Tax that would in part bolster the Annual Aid to Agencies grant program and provide additional flexibility for strategic one-time investments in our non-profit community.Commentary in Preliminary Plan Council action needed now: (1) A discussion on LOST is on the City Council's Pending Work Session list Awaiting Council discussion 2 Partner with the Shelter House to jointly fund a new Street Outreach & Engagement Specialist, to be employed by the Shelter House and that would work in close cooperation with the Iowa City Police Department, to proactively connect individuals to services and prevent police calls for service.Commentary in Preliminary Plan Council approval previously provided Partnership in-progress 3 Create a half-time permanent civilian Community Outreach Assistant position that focuses solely on outreach and engagement with Iowa City's growing immigrant and refugee population. Position included in FY 22 budget. Staff will hold off filling the position until Council provides authorization. Council action needed now: (1) Authorization to proceed with hiring Awaiting Council discussion 4 The City should take an active role in marketing local crisis services to the public including 24/7/365 Mobile Crisis unit with the aim to increase diversion of calls away from the Police Department to trained mental health professionals. Staff has already initiated this effort and will do so more robustly with the new Public Safety communications position budgeted in FY 22 No Council action needed Staff moving forward 5 Following the path of the Cross Park Place and GuideLink projects, the ICPD should work cooperatively with CommUnity an dother local governments in 2021 to take a data-driven justice approach to planning for expansion of the existing Mobile Crisis service.Commentary in Preliminary Plan Council action needed now: (1) Council direction needed on desire to work toward expanding existing Mobile Crisis or pursuing an alternative diversion model Awaiting Council discussion 6 The City should convene stakeholders from the mental health region, CommUnity Mobile Crisis team, and Joint Emergency Communication Center staff and board to discuss integration of Mobile Crisis services into the 911 dispatch process.Commentary in Preliminary Plan Council action needed now: (1) Council direction needed on desire to work with governmental partners and Mobile Crisis on 911 intergration Awaiting Council discussion 7 The ICPD should conduct a comprehensive, data-driven review of the civilian Community Service Officer position and determine if those civilian positions can safely divert duties from sworn staff.Commentary in Preliminary Plan Council action needed now: (1) Council direction needed on desire to evaluate scope of civilian CSO positions Awaiting Council discussion 8 The City Council should determine if they wish to revisit the concept of automated traffic enforcement. If the technology is something Council wants to explore, direction should be provided to staff on what information is desired to make an informed decision.Commentary in Preliminary Plan Council action needed in future: (1) Council needs to direct staff to research automated traffic enforcment possibilities if desired Awaiting Council discussion and conclusion of State of Iowa legislative session 9 The City Council and ICPD should join Foundation 2 and CommUnity Crisis Services in developing and implementing a co-response team that pairs a specially trained Police Officer with a CommUnity Mobile Crisis mental health professional. The program will be funded in partnership with the East Central Mental Health Region and will include a new Police Officer specialty position that will be accommodated through a reduction in one Sergeant position.Commentary in Preliminary Plan Council approval previously provided Partnership in-progress 10 The ICPD should continue to ensure all Officers receive initial Crisis InterventionTraining (CIT) and subsequent continuing education in de-escalation techniques. The Department shall continue to encourage personnel to obtain CIT instructor certification.Commentary in Preliminary Plan No Council action needed Staff moving forward 11 The ICPD should partner with the Iowa Department of Public Health to begin carrying Narcan to better assist those experiencing an opioid overdose when nomedical professional is on scene to assume such care.Commentary in Preliminary Plan No Council action needed Staff is now equipped with Narcan Preliminary Plan to Restructure the Police (December 2020) Overview of Recommendations Updated: March 15, 2021 City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status Preliminary Plan to Restructure the Police (December 2020) Overview of Recommendations Updated: March 15, 2021 12 The ICPD should move forward with the implementation of the Coordinate Assess Respond Engage (CARE) reporting tool to better inform Officer response and training, as well as increase efforts to expand and automate referrals to local service providers.Commentary in Preliminary Plan No Council action needed Staff is working on implementation as well as advocating for new State legislation to enhance referral abilities 13 The Police Chief should designate a command staff team to analyze the Department's usage of the GuideLink Center & actively participate in ongoing intergovernmental evaluation and planning efforts to explore how the facility can best meet the changing needs of our community.Commentary in Preliminary Plan No Council action needed Staff moving forward 14 The Victim Services Coordinator should engage in regular meetings with local service providers for the purpose of continually evaluating how the ICPD can best use the professionals in those organizations to support victims experiencing trauma and crisis.Commentary in Preliminary Plan No Council action needed Staff moving forward 15 The ICPD should conduct a comprehensive review of its Field Training program for Probationary Officers & partner with the community to expand training on the history of policing, past and ongoing disproportionate impacts on minority communities, steps Officers can take in their daily duties to be unbiased and anti-racist, crisis intervention, de-escalation, and awareness of existing prevention and diversion resources in the community.Commentary in Preliminary Plan No Council action needed Staff plans to initiate this process with community partners in FY 22 16 The Police Department should actively pursue the Georgetown Innovative Policing Program's Active Bystander for Law Enforcement (ABLE) training with the goal of preparing Officers to intervene to prevent harm and create a culture of peer intervention.Commentary in Preliminary Plan No Council action needed Two ICPD officers were accepted into the ABLE 'train the trainer' program and a department-wide training is being planned 17 Community-led training opportunities should become an increased focus for the department, especially on the topic of race. The Department should actively pursue community-led trainings in partnership with groups such as Black Voices Project, NAACP, etc.Commentary in Preliminary Plan No Council action needed Staff has initiated conversations with the Black Voices Project and the NAACP. More opportunities will be pursued post COVID. 18 Iowa City should consider a civilian Accreditation Manager position that could bring a non- law enforcement perspective to police policy development and compliance review efforts. The position was not funded in the FY 22 budget. The position will continue to be evaluated in future budget proposals to Council. No Council action needed Not moving forward at this time 19 The ICPD should strive to update each of the 36 General Orders scheduled for review in 2021 with a racial impact lens, make necessary policy changes to eliminate racial inequities in resulting outcomes, and incorporate the inclusion of a Racial Impact Statement into the review process beginning in 2021 and for all General Order reviews going forward.Commentary in Preliminary Plan No Council action needed Staff currently evaluating the best ways to accomplish this objective 20 The City Council should adopt the Unbiased Policing Ordinance and the City should actively advocate alongside the NAACP and other advocates for similar language to be adopted into State law.Commentary in Preliminary Plan No Council action needed Council adopted language and staff has monitored efforts at the State level to adopt similar language City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status Preliminary Plan to Restructure the Police (December 2020) Overview of Recommendations Updated: March 15, 2021 21 The ICPD shall make permanent the prohibition on indiscriminate license plate checking and initiation of traffic stops based on nonpublic safety secondary violations after any modifications are considered after the initial 60-day review period.Commentary in Preliminary Plan No Council action needed The policy is still in temporary status. A final deicision should be made in the Fall of 2022 22 A public safety camera usage policy shall be developed before installation of previously approved cameras and should focus on investigations of serious crimes and not surveillance activity.Commentary in Preliminary Plan Council action needed in future: (1) Council will need to review and provide approval to the usage policy Staff preparing the usage policy for Council consideration 23 The ICPD should renew its commitment to the CPRB through regular Police Chief updates, staff introductions, frequent policy reviews, enhanced Use of Force reporting, Body Cam compliance reporting, extensive board member orientation, and internal investigation training Commentary in Preliminary Plan No Council action needed Staff will be initiating conversation with the CPRB in coming weeks 24 The ICPD should assign a liaison to the Human Rights Commission and actively participate in their community education, recognition and outreach events in order to build more understanding and connections with diverse populations in the community.Commentary in Preliminary Plan No Council action needed Staff will be initiating conversation with the Human Rights Commission in coming weeks 25 City staff should work with our State elected delegation, contracted lobbyist and partners such as the NAACP to pursue meaningful changes to the criminal justice system that align with the City Council's 2021 legislative priorities.Commentary in Preliminary Plan No Council action needed Staff moving forward 26 The City should work with its legislative delegation, professional associations, and stakeholder groups to introduce legislation at the State level that would explicitly prohibit race-based calls to law enforcement when there is no emergency or criminal activity and initiate a public service campaign to build awareness of this phenomenon and eliminate race-based calls.Commentary in Preliminary Plan Council action needed now: (1) Council direction needed if a concerted effort on this recommendation is desired Awaiting Council discussion 27 City Council should consider conversations with other local elected officials to gauge interest in the formation of a regional CPRB that can replace those already in place or under consideration in individual municipalities in Johnson County.Commentary in Preliminary Plan Council action needed now: (1) Council discussion and direction needed Awaiting Council discussion 28 The City should explore the creation of a local public safety apprenticeship and skill-building program to bolster efforts to increase the number and diversity of applicants for various public safety positions (police, fire, public works), including a stipend for participants.Commentary in Preliminary Plan Council action needed now: (1) Council discussion and direction needed Awaiting Council discussion 29 The City should implement written and physical testing support programs that minimize barriers to successful testing and increase the number and diversity of candidates eligible for hire by the Department.Commentary in Preliminary Plan No Council action needed Staff moving forward 30 The City should seek partnerships with EMDR certified professionals and cover the expense for initial Officer consultations in order to reduce barriers to this service and ensure Officers have needed resources to process distressing memories and perform at their best.Commentary in Preliminary Plan No Council action needed Staff has initiated this program and will evaluate usage and feedback with the peer support team 31 The City should explore a pilot program that requires Officers to spend a portion of shift time volunteering with an Iowa City based nonprofit or working towards a community service project.Commentary in Preliminary Plan Council action needed in future: (1) Council discussion and direction needed Council discussion needed after internal review of staffing implications 32 A Public Safety Communications Professional should be created in the City Manager's Office to improve transparency + messaging.Position included in FY 22 budget Council action needed in future: (1) Authorize hiring of new public safety focused communications position as outlined in the FY 2022 Budget Position is pending City Council approval by resolution City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status Preliminary Plan to Restructure the Police (December 2020) Overview of Recommendations Updated: March 15, 2021 33 Overhaul the ICPD website to ensure it provides clear and transparent information about policing operations and reports on progress towards its mission and various recommendations in the plan.Commentary in Preliminary Plan No Council action needed Effort will be led by new Communications position and pending website redesign 34 The ICPD should participate in the Police Data Initiative and other similar data portals that aim to enhance understanding of public safety data, increase accountability, and innovate through sharing of best practices.Commentary in Preliminary Plan No Council action needed Staff plans to move forward in FY 22 35 Beginning in 2021,the ICPD should hold quarterly town-hall style listening posts in alternating locations throughout the community.Commentary in Preliminary Plan No Council action needed Staff plans to initiate this in the Fall of 21 36 Reconvene the City Manager's Roundtable in 2021 and initiate a review of the Leadership Conference on Civil and Human Rights 2019 report entitled "New Era of Public Safety, A Guide to Fair, Safe, and Effective Community Policing."Commentary in Preliminary Plan No Council action needed Staff hopes to reconvene the roundtable in Summer of Fall of 21 when in-person meeting becomes possible City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status 1 In instances of a sustained misconduct complaint, the Board should be given information about the corresponding discipline and be allowed to include in the Board report whether the Board finds the discipline reasonable and fair.Legal review is needed Council action needed now: (1) Determine if legal review is desired and if so whether to direct it to the City Attorney's Office or a third party (2)Once legal review is complete the Council will need to provide direction Awaiting direction legal review 2 The Board shall have the Authority to request the City Council have a disciplinary hearing when there is a discrepency between the Board and Chief/City Manager opinions on the reasonableness and fairness of proposed discipline for a sustained complaint. If the discrepency persists despite the meeting, the Board may issue a report detailing their disagreement or request City Council conduct an independent disciplinary hearing to decide on the proposed discipline.Legal review is needed Council action needed now: (1) Determine if legal review is desired and if so whether to direct it to the City Attorney's Office or a third party (2)Once legal review is complete the Council will need to provide direction Awaiting direction legal review 3 Amend CPRB Ordinance so that an accused Officer is required to comply with a Board investigation or be disciplined by the Chief/City Manager if they fail to fully cooperate.Legal review is needed Council action needed now: (1) Determine if legal review is desired and if so whether to direct it to the City Attorney's Office or a third party (2)Once legal review is complete the Council will need to provide direction Awaiting direction legal review 4 A complainant shall have the right to respond to the Chief's findings in the Chief's report before the Board shall conduct its investigation, for the Board to consider in their review. Staff does not object to providing the opportunity for the complainant to respond to the Police Chief report but concurs that the Police Chief should have an opportunity to respond to any follow-up information. Staff concurs with the CPRB acknowlegement that this extra step will slow the overall process. Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation (2) Amend the ordinance if needed Awaiting direction on support for the ordinance change 5 The online database of officer complaints shall be improved to allow for quick searches of complaint history and a computerized risk-management system to analyze trends. Legal review is needed. Database may also benefit from compliments about an Officer's service being tracked as well. Council action needed now: (1) Determine if legal review is desired and if so whether to direct it to the City Attorney's Office or a third party (2)Once legal review is complete the Council will need to provide direction Awaiting direction legal review 6 A copy of all complaints of misconduct shall be included in the Police Department's monthly disclosures to the CPRB, including those filed by a community member to the ICPD. Currently, complaints received by the Police Department directly are summarized quarterly for the CPRB. Moving to monthly disclosure is not a problem. Staff recommends including disclosures of all feedback received by the department, including compliments. Confidentiality protections should also be considered for complainants that may not wish their complaint be shared in a public setting. Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support 7 The CPRB shall be provided with additional information in the Police Department quarterly reports to review for certain trends: total number of detained individuals, demographics of detained individuals, total number of arrested individuals, and demographics of those arrested. Staff is happy to work with the CPRB on quarterly data reports. Discussions are needed to ensure there is a common understanding of the data that is being requested. Some other data that is not requested would also be helpful as it can speak to officer discretion (e.g. corresponding charges) Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support 8 The CPRB should have the authority to hire an independent auditor every 1 - 2 years to review the Police Department's internal investigation procedures or for immediate procedural issues. This is very similar to what is done through the Department's accredidation process. Staff does not object to an independent audit procudure. Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation (2) Amend the ordinance if needed Awaiting direction on support for the ordinance change Community Police Review Board (December 2020) Overview of Proposed Changes Updated: March 12, 2021 City Council Action Needed Now City Action Council Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status Community Police Review Board (December 2020) Overview of Proposed Changes Updated: March 12, 2021 9 The CPRB shall be provided city funding to promote awareness of the CPRB and enhance accessibility to its services. (I.e. outreach, streamed meetings on Facebook, website enhancements, bi-annual community forums, CPRB contact info printed on all Officer cards, awareness events, and CPRB information provided to each person issued a citation or at the time they are released from custody in the event they were arrested) Staff supports efforts to expand awareness of the CPRB and would like to do so cooperatively with the Department's outreach staff and City Communications staff. Funding support can be provided with a future amendment to the FY 22 budget. Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support 10 The City shall provide complainants access to a lawyer and social worker/medical professional with trauma awareness training for purposes of assisting complainants throughout the complaint process. Legal review is needed regarding the the hiring of legal counsel for complainants against the City and/or its employees. Social and emotional support arrangments can be explored through third party providers. Council action needed now: (1) Determine if legal review is desired and if so whether to direct it to the City Attorney's Office or a third party (2)Once legal review is complete the Council will need to provide direction Awaiting direction legal review 11 Expand membership of the CPRB from five to seven or nine members, with an emphasis on minority representation and representation from a current or former member of the ICPD or another police policy expert.Staff has no objection to revisiting the composition of the CPRB Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support 12 CPRB complaints should be permitted whether filed anonymously or through third persons with a threshold requirement that the complainant has perosnal knowledge of the underlying circumstances alleged in the complaint. Staff understands the rationale behind the recommendation and does not object but notes that completing a thorough investigation will be difficult and/or not possible if the person involved in the incident is not able to be interviewed. Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support 13 The statute of limitations for filing a CPRB complaint shall be lengthened from 90 days after the alleged misconduct, to 180 days after the alleged misconduct. Staff does not object to extending the statute of limitations to 180 days Council action needed now: (1) Review full CPRB analysis of this item and determine whether to proceed with implementation Awaiting direction on support City Council Action Needed Now City Council Action Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status 1 ICPD should re-visit its existing mutual aid/joint law enforcement agreements with outside agencies and should develop or refine as needed any written protocols that set out limitations on deployment of munitions or enforcement activity with which the Police Department will not assist. Prior to working with other agencies, the City needs to update Use of Force and All Hazards General Orders. Once General Orders are updated then staff can explore written agreements with other law enforcement agencies. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders (2) Provide any needed approval on written agreements with law enforcement agencies Staff redrafting General Orders 2 ICPD should endeavor to reach a mutual aid/joint law enforcement agreement with ISP regarding its limitations on deployment of munitions or enforcement activity, and if one cannot be struck advise ISP in writing of these limitations.Same as Recommendation 1 Council action needed in future: Same as Recommendation 1 Same as Recommendation 1 3 ICPD, with input from the City, should evaluate its protocols for responding to pedestrian activity on the interstate, both on its own and in a mutual aid context with ISP, to provide more specific guidance as to enforcement strategies and priorities. Staff needs guidance from the City Council on expectations regarding Interstate access. Iowa City cannot unilaterally shut down the Intersate unless there is an accident. Thus guidance is needed as to response to both groups and individuals attempting to access. Council action needed now: (1) Provide guidance on pedestrian access to the Interstate (2) Provide feedback on any changes needed to General Orders Informal City Council guidance needed 4 ICPD should dedicate resources to strengthening its ability to gather useful information from social media and other sources about community sentiment, activism, and potential protest activity. No additional resources are needed. Police can dedicate existing resources if criminal activity is involved. Otherwise no survelience is undertaken with First Amendment protected activities. No Council action needed Recommendation Dismissed 5 When circumstances allow, ICPD should pursue a strategy of more proactive identification of and outreach toward protest leadership in an effort to achieve beneficial clarity on both sides.Staff concurs and will reflect such efforts in revised General Orders. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 6 ICPD should consider using personnel specially trained in crisis negotiation techniques to de-escalate potentially tense confrontations with protestors prior to resorting to deployment of force. All Police Officers have relevant Crisis Intervention Training and several members have specialized crisis negotiation training. Staff will pursue specialty training on protest communications and utilize those skills in future situations.No Council action needed Staff pursuing professional development opportunities 7 ICPD should develop a crowd control policy that requires, when feasible, attempts at de-escalation with protestors through negotiation, pace, and other de-escalation strategies and documentation of all efforts to de-escalate the situation. Staff will ensure that all relevant General Orders are updated to reflect this expectation. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 8 ICPD should assess its internal capabilities (in terms of training and expertise) with regard to effective communication with protestors or adversarial groups, and devote resources as needed to increase its options for dialogue and negotiation in future events.Same as Recommendation 6 No Council action needed: Same as Recommendation 6 Same as Recommendation 6 9 When possible, ICPD should utilize physical barriers or other methods to maintain distance in crowd control contexts, so as to improve potential for communication and increase time for evaluation of potential threats. This was accomplished in days after the June 3rd event. Staff is developing internal protocols with Public Works and Emergency Management, as well as determining any needed resources to carry out this objective. No Council action needed Staff developing internal protocols 10 The City should consider what specific manner of statement or acts constitute “acting in a violent manner” in a protest situation and would be requisite prior to the initiation of Iowa’s Unlawful Assembly Statute, so as to better equip ICPD in making these assessments. While each protest circumstance is unique, staff will update all relevant General Orders to provide enhanced guidance. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 11 ICPD should ensure that any future declarations of unlawful assembly and orders to disperse in a protest situation are audible and include directions for crowd departure. Staff is investigating purchase of mobile amplication devices. Use of devices as well as guidance on direction to be provided to crowds will be reflected in revised General Orders Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 12 ICPD should include specific language in its crowd control policy, which we discuss in greater detail below, to provide more specific guidance than the current direction to “issue warnings.” Supplemental language to the Iowa State Code will be developed for future situations. Such language will be reflected in revised General Orders. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 13 ICPD should invest in equipment and study alternative techniques that would help ensure that orders and warnings were comprehensively clear and audible in the large crowd context. Same as Recommendation 11. New Public Safety focused communications position will also be available to assist in alternative notification techniques. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders (2) Authorize hiring of new public safety focused communications position as outlined in the FY 2022 Budget Staff redrafting General Orders OIR Group Report (January 2021) Overview of Recommendations Updated: March 15, 2021 City Council Action Needed Now City Council Action Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status OIR Group Report (January 2021) Overview of Recommendations Updated: March 15, 2021 14 ICPD should explore innovative approaches to crowd notification – such as real-time social media broadcasting– that could facilitate enhanced communications with the public.Same as Recommendation 13 Council action needed in future: Same as Recommendation 13 Same as Recommendation 13 15 ICPD should review body camera footage after critical incidents, identify any remarks that are inconsistent with Department expectations, and ensure accountability and remediation as appropriate. Review of body camera footage after critical incidents is already required. In the case of June 3rd, such action was deferred to the independent investigator. Such reviews include both Use of Force and general officer demeanor. No Council action needed Addressed by current General Orders 16 ICPD should assess the individual uses of force by its personnel on June 3 in keeping with its standard protocol, and should respond with accountability measures, additional training, or other feedback as appropriate. The Police Department will conduct the standard use of force review as recommended. Additional training and policy updates to require internal investigation protocols in parallel with third-party investigations will be pursued. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 17 The City, in collaboration with ICPD, Johnson County Ambulance, the Joint Emergency Communications Center, and the Iowa City Fire Department, should review the miscommunication that occurred and work to develop protocols intended to improve coordination for police and rescue response for future incidents. Such a review was conducted after June 3rd. All relevant policies and protocols were reviewed and either updated or reaffirmed.No Council action needed Completed 18 ICPD should revise its uniform regulations to ensure that officers in tactical gear can be clearly identified during their operations, both internally and for purposes of public accountability.Staff concurs and will update uniforms as recommended No Council action needed Staff is pursuing uniform updates 19 Iowa City should engage in dialogue with its police department on how best to address protestors involved in disorderly conduct and use the tools available within the criminal justice system. Staff will address First Amendment related disorderly conduct incidents in a revised Use of Force General Order. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 20 Iowa City leadership should seek community input and feedback from ICPD experts in crafting policy parameters for use of force and deployment of munitions in the context of protest activity. Staff will address this topic is a draft change to relevant General Orders. Such change must treat all protest activities equally and cannot be crafted based on content of the protest. Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 21 ICPD should review, consolidate, and update its different crowd control policies to eliminate gaps, increase clarity, and reflect current community standards and expectations, in consideration of the principles articulated herein.Same as Recommendations 19 and 20 Council action needed in future: Same as Recommendations 19 and 20 Same as Recommendations 19 and 20 22 ICPD should re-evaluate and codify its approach to the use of less lethal munitions for crowd control in a manner that, by creating narrow, particularized standards for deployment, emphasizes the wide latitude that should be given to speech activities and recognizes the public’s right to peaceably demonstrate.Same as Recommendations 19, 20 and 21 Council action needed in future: Same as Recommendations 19, 20 and 21 Same as Recommendations 19, 20 and 21 23 ICPD should modify policy related to use of pepper ball rounds in crowd control situations to limit use only against physically aggressive or combative individuals, rather than as a general tool for dispersal of an “unruly or rioting” crowd Staff agrees and will updated relevant General Orders accordingly Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 24 ICPD should post its policy manual on its website with a searchable function. All General Orders are currently on the website, but only searchable through individual file searching capabilities. Opportunities for a fully searchable function will be considered with outside vendors and/or through the planned website redesign.No Council action needed Staff exploring all potential solutions 25 ICPD should update its annual training curriculum and related General Order to reflect the addition of formal crowd control training. Staff is updating General Orders and will pursue formal professional development and regular training Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 26 Metro SRT should specifically update its Tactics manual to include model policing tactics for modern crowd control.Staff concurs and will update all internal protocols accordingly No Council action needed Staff is pursuing appropriate protocol updates 27 Metro SRT should train regularly on crowd control tactics so that they are prepared to respond in a command capacity when necessary, and should train with other specialized units within ICPD and other agencies that are likely to provide mutual aid. Staff concurs and will pursue regular training after all General Order updates and written agreements with other agencies are completed Council action needed in future: (1) Provide feedback on staff presented redrafting of General Orders Staff redrafting General Orders 28 When practicable, ICPD should host or engage in joint training exercises on crowd control tactics and responses with other local agencies County-wide.Same as Recommendation 27 No Council action needed: Same as Recommendation 27 Same as Recommendation 28 29 ICPD should incorporate current case law related to protest activity as well as best practices and trends in crowd management when delivering its annual use of force training. Staff will pursue best practice trends through CALEA and other sources and reflect such findings in the annual Use of Force training. City Attorney's Office will assist with case law review.No Council action needed Staff is pursuing best practice trends City Council Action Needed Now City Council Action Needed in Future No.Recommendation Staff Comments Council Direction / Action Needed Status OIR Group Report (January 2021) Overview of Recommendations Updated: March 15, 2021 30 ICPD should follow the Incident Command Structure and related components, including establishing an Operations or Incident Action Plan when practical in future operations of this scope and magnitude. Staff concurs and will pursue refresher training for all officers and command staff No Council action needed Staff is pursuing training 31 ICPD command staff, including all supervisors and team leads, should have initial and refresher training on incident command.Same as Recommendation 30 No Council action needed: Same as Recommendation 30 Same as Recommendation 30 32 ICPD should establish various, generic crowd management plan templates in advance of protest activity to be adjusted when Incident Commanders are responding to a spontaneous event. This should be completed internally and in joint training exercises with agencies that will likely provide mutual aid. While each protest situation is unique, some generic templates might be useful as reference guides. Staff will pursue the development of such templates.No Council action needed Staff is pursuing template development 33 In future events requiring centralized incident command, ICPD should set up a robust Command Post at the onset of the incident in their dedicated facility, which, they report, has the technological capacity for communication and surveillance Staff concurs that Command Post location is critical and will consider such options for all future events.No Council action needed No action required 34 In future events requiring field command, ICPD should set up a field Incident Command Post with appropriate leadership capacity. Staff concurs but also notes the size of the department limits ability to have multiple leadership positions in the Command Post as resources are also needed on the street.No Council action needed No action required 35 ICPD should provide a dedicated tactical channel for communication between ICPD’s specialized units and among officers on the ground. Staff concurs and note existing capabilities exist. Department size and limitations on staffing of specialized units can complicate communications channel decisions. No Council action needed No action required 36 ICPD should include training on effective verbal communication specifically when training on crowd control tactics generally. Specifically, this training might include a preference for squad leaders to command one-on-one to line officers, when practicable, rather than officers playing “telephone” with commands down the line. Staff concurs and will consider one-on-one communication opportunities during future events and thrugh policy revisions. Again, size of department, ratio of command staff to deployed officers, and speed of unfolding events also play a role in determining communications tactics. No Council action needed No action required 37 ICPD should explore alternative communication methods that reduce or eliminate the need for personal cell phone calls as a means of tactical communications.Staff will continue to explore effective communications channels No Council action needed Staff exploring alternative communication capabilities 38 ICPD should request that in large protest scenarios that the Joint Emergency Communications Center provide a dedicated channel for other agencies, such as Johnson County Ambulance and Iowa City Fire Department, to communicate with ICPD directly. After June 3rd other agencies joined the Command Post, which improved communications going forward. The benefits of early involvement are noted and will be part of protocols going forward.No Council action needed No action required 39 The new Public Information Officer concept should revolve around a constructive, mutually respectful relationship between City officials and ICPD leadership in providing timely, accurate, and candid information to the community about its policing services.Staff concurs and is developing position parameters. Council action needed in future: (1) Authorize hiring of new public safety focused communications position as outlined in the FY 2022 Budget Position is pending City Council approval by resolution Item Number: 4. March 18, 2021 Memo from Historic Preservation Commission Chair an d Historic Preservation Pl an n er: Historic P reservation Commission Annual P l annin g Session Rep ort and Work P l an for Cal en d ar Year 2021 AT TAC HM E NT S: D escription Memo from Historic P reservation Commission C hair and Historic P reservation Planner: Historic Preservation Commission Annual P lanning S ession Report and Work P lan f or Calendar Year 2021 Item Number: 5. March 18, 2021 Civil Service E xamination: Main ten an ce Worker I - P ool s AT TAC HM E NT S: D escription C ivil S ervice E xamination: Maintenance Worker I - Pools Item Number: 6. March 18, 2021 Civil Service E xamination: P arkin g Enforcement Atten d an t AT TAC HM E NT S: D escription C ivil S ervice E xamination: P arking Enforcement A ttendant Item Number: 7. March 18, 2021 Bar Check Rep ort: F eb ru ary 2021 AT TAC HM E NT S: D escription Bar Check R eport: F ebruary 2021 FROM: Sergeant Paul Batcheller RE: Bar Check Report – February 2021 DATE: March 15, 2021 This report tracks the performance of Iowa City liquor license establishments in monitoring their patrons for violations of Iowa City’s ordinances on Possession of Alcohol Under the Legal Age (PAULA) and Persons Under the Legal Age in Licensed or Permitted Establishments (Under 21). “Bar checks” are defined by resolution as an officer-initiated check of a liquor establishment for PAULA or other alcohol-related violations. This includes directed checks of designated liquor establishments, and checks initiated by officers as part of their routine duties. It does not include officer responses to calls for service. The bar check ratios are calculated by dividing the number of citations issued to patrons at an establishment during a period of time by the number of bar checks performed during the same time period. If at any time a venue with a granted exception certificate has a PAULA ratio more than .25 during a 12-month period, their certificate is reviewed for revocation. Note, while the resolution requires that bar checks and citations of the University of Iowa Department of Public Safety (DPS) be included in these statistics, the DPS ceased performing bar checks and issuing these citations to patrons in May of 2014. **It should be noted that COVID-19 pandemic-related changes and mandates from the State of Iowa greatly impacted businesses and the Iowa City Police Department procedures during the time of this evaluation by reducing person-to-person contact and requiring various business closures. Charts Raw Data • Sorted by PAULA Ratio – high to low • Establishments with exception certificates are listed in RED • Bars/Restaurants opened October 4th with capacity/spacing restrictions due to COVID- 19. Bar Check Data – February 2021 Bar Check Data – Previous 12 Months Name Checks PAULA UNDER 21 PAULA Ratio Under 21 Ratio FIELDHOUSE BAR 10 0 5 0 0.5 SUMMIT RESTAURANT & BAR 10 0 4 0 0.4 AIRLINER 11 2 2 0.181818182 0.181818182 SPORTS COLUMN 7 1 1 0.142857143 0.142857143 UNION BAR 2 1 1 0.5 0.5 DCS 9 0 1 0 0.111111111 BO JAMES 6 1 0 0.166666667 0 MICKEYS IRISH PUB 1 0 0 0 0 DONNELLYS PUB 1 0 0 0 0 HILLTOP TAVERN 1 0 0 0 0 TCB 2 0 0 0 0 JOES PLACE 5 0 0 0 0 PINTS 5 0 0 0 0 CLUB CAR 1 0 0 0 0 BROTHERS BAR AND GRILL 9 0 0 0 0 MARTINIS 4 0 0 0 0 Name Checks PAULA UNDER 21 PAULA Ratio Under 21 Ratio AIRLINER 2 1 0 0.5 0 1 0 0 0 0 BO JAMES 1 0 0 0 0 PINTS 1 0 0 0 0 Fieldhouse,FIELDHOUSE BAR 2 0 0 0 0 SPORTS COLUMN, CORP 2 0 0 0 0 DC'S 2 0 0 0 0 BROTHERS BAR AND GRILL 2 0 0 0 0 STUDIO 13 1 0 0 0 0 ELRAYS LIVE AND DIVE 3 0 0 0 0 BARDOT 1 0 0 0 0 TOTAL 18 1 0 STUDIO 13, YACHT CLUB 3 0 0 0 0 ELRAYS LIVE AND DIVE 6 0 0 0 0 EDEN LOUNGE 3 0 0 0 0 GEORGES BUFFET 1 0 0 0 0 GABES 1 0 0 0 0 BARDOT 1 0 0 0 0 DAVES FOX HEAD 1 0 0 0 0 DUBLIN UNDERGROUND 1 0 0 0 0 DEADWOOD TAVERN 2 0 0 0 0 TOTAL 103 5 14 Item Number: 8. March 18, 2021 Board of Ad j u stment: March 10 AT TAC HM E NT S: D escription Board of Adjustment: March 10 Item Number: 9. March 18, 2021 Hu man Rig h ts Commission : F eb ru ary 23 AT TAC HM E NT S: D escription Human Rights C ommission: February 23 Item Number : 10. March 18, 2021 Park & Recreation Commission : March 10 AT TAC HM E NT S: D escription Park & Recreation Commission: March 10 Item Number: 11. March 18, 2021 Plan n ing & Z on in g Commission : F eb ruary 18 AT TAC HM E NT S: D escription Planning & Z oning Commission: F ebruary 18