HomeMy WebLinkAbout2021-04-15 Info Packet
City Council I nformation Packet
April 15, 2021
IP1.Council Tentative Meeting S chedule
Joint Meeting
IP2.J oint Entities Meeting Agenda: April 19
April 20 Work Session
IP3.Work Session Agenda
IP4.Memo from Assistant City Manager: C O V I D-19 Facility Re-Opening and P ublic
Meeting Considerations
IP5.Memo from Communications Coordinator: L ivestreaming Public Meetings
IP6.Pending City Council Work S ession Topics
Miscellaneous
IP7.Memo from City Manager: Follow-up Changes to the City's Historic Preservation
Handbook
IP8.Memo from City Attorney: P rotest A ctivity - First A mendment parameters
IP9.B L M & S ystemic Racism Detailed S tatus Report
IP10.Quarterly I nvestment Report: J anuary - March 2021
IP11.MidA merican E nergy: 2020 Annual Report
IP12.Civil S ervice E xamination: Housing Receptionist
Draft Minutes
IP13.Ad Hoc Truth & Reconciliation Commission: March 1
IP14.Airport Commission: March 11
IP15.Telecommunications Commission: March 22
April 15, 2021 City of Iowa City Page 1
Item Number: 1.
April 15, 2021
Council Ten tative Meeting Sched u l e
AT TAC HM E NT S :
Description
Council Tentative Meeting S chedule
City Council Tentative Meeting Schedule
Subject to change
April 15, 2021
Date Time Meeting Location
Thursday, April 15, 2021 7:00 PM Joint Meeting w/ Ad Hoc Truth & Zoom Meeting Platform
Reconciliation Commission
Monday, April 19, 2021 4:30 PM Joint Entities Meeting Zoom Meeting Platform
Hosted by the City of North Liberty
Tuesday, April 20, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, May 4, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, May 11, 2021 3:00 PM Special Work Session Zoom Meeting Platform
Tuesday, May 18, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, June 1, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, June 15, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, July 6, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, July 20, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, August 3, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Tuesday, August 17, 2021 4:00 PM Work Session Zoom Meeting Platform
6:00 PM Formal Meeting
Item Number: 2.
April 15, 2021
Joint En tities Meetin g Ag enda: April 19
AT TAC HM E NT S :
Description
J oint Entities Meeting Agenda: April 19
Entity in parenthesis requested the item be placed on the agenda.
Joint Meeting
Johnson County Board of Supervisors
City of Iowa City
City of Coralville
City of North Liberty
City of Tiffin
City of Hills
Iowa City Community School District Board
Clear Creek Amana School District
University of Iowa
Monday, April 19, 2021
Zoom
Meeting 4:30 p.m.
AGENDA
Due to the COVID-19 pandemic, public health and safety concerns require City of North Liberty
public meetings to be held electronically so as to limit the spread of the virus. The public is invited
to submit questions and comments in advance of the meeting for consideration submitting them
to the City Clerk Tracey Mulcahey via email at tmulcahey@northlibertyiowa.org.
This meeting may be accessed live by the public on the internet at northlibertyiowa.org/live or on
YouTube at youtube.com/c/northliberty. Meetings are rebroadcast on cable and available on-
demand on northlibertyiowa.org.
1. Call to order
2. Welcome and Introductions
3. Discussion/update of the following:
a. Spring/Summer Park and Recreation programming and implementation (North
Liberty)
b. COVID-19 Vaccinations – Sam Jarvis, Interim Public Health Director (North
Liberty, Iowa City & Johnson County)
c. Ideas to expand vaccine rollout in Johnson County – Mark Nolte (Iowa City)
d. GuideLink Center Update – Matt Miller, Project Manager (Johnson County)
e. American Rescue Plan funds – coordinating among governmental entities to
maximize impact (Iowa City)
f. General entity updates
g. Next meeting date and time
h. Other Business
4. Adjournment
Item Number: 3.
April 15, 2021
Work Session Agen d a
AT TAC HM E NT S :
Description
Work Session Agenda
Electronic
City Council Work Session Agenda
Tuesday, April 20, 2021
Zoom Meeting Platform
4:00 PM
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible o r
impractical due to concerns for the health and safety of Council members, staff and
the public presented by COVID-19.
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University
Heights and Coralville, or you can watch it online at any of the following websites:
• https://citychannel4.com/live
• https://www.youtube.com/user/citychannel4/live
• https://facebook.com/CityofIowaCity
If you have no computer or smartphone, or a computer without a microphone, you
can call in by phone by dialing (312) 626-6799 and entering the meeting ID 984-3538-
9210 when prompted. Attending in person is not an option.
• COVID Update [IP4, IP5]
• Clarification of Agenda Items
• Information Packet Discussion [April 8, April 15]
Council direction needed on the following items:
1. (4/15) IP7 Memo from City Manager: Follow-up on Changes to the
City's Historic Preservation Handbook
• Council updates on assigned boards, commissions, and committees
Item Number: 4.
April 15, 2021
Memo from Assistan t City Man ager: C O VID-19 F acil ity Re-O p enin g an d
Public Meeting Consid erations
AT TAC HM E NT S :
Description
Memo from Assistant City Manager: C O V I D-19 Facility Re-Opening and P ublic Meeting
Considerations
Date: April 12, 2021
To: City Council
From: Ashley Monroe, Assistant City Manager
Re: COVID-19 Facility Re-Opening and Public Meeting Considerations
This memo provides an update on the current operational status of public facilities that have remained
fully or partially closed to the public since early in the COVID-19 pandemic. It also summarizes potential
plans for re-opening all or some services and facilities to the public within the next few months.
Throughout the pandemic, public meetings have entirely taken place on a digital platform. With the
phased re-opening of our public facilities and improved public health conditions, the City must continue
to prepare for circumstances that will allow us to safely resume meeting s in-person.
Facility Closures and Re-Opening Status Updates
City Hall
City Hall closed to the public for nearly all services in March 2020. The Police Department, which has a
shared entrance with the rest of City Hall, remained open to the public. To ensure that customer service
continued for residents and community members, a drop box for documents and bill payments was
installed inside the front door, and plexiglass screening was installed at the front counter, protecting
front desk staff, who remained in place to connect temporary visitors to appropriate staff, or recommend
use of the drop box. Nearly all other business at City Hall has been carried out via mail, email,
telephone, and video conferenced meetings. Although the building remains closed, staff continue to
respond during City Hall hours, 8 a.m. to 5:00 p.m. through the described mechanisms.
During the pandemic, staffing models fluctuated between having a limited number of essential
employees in the building to close to full occupation, depending upon service demands and public
health guidelines. The City analyzed all positions in the organization for feasibility of working offsite on
a temporary basis and made swift adjustments to allow modified or alternating schedules and permit
remote work assignments. As operational or seasonal needs at the City have picked up, employees are
returning (in masks) to workspaces modified with protective physical barriers and social distancing
requirements. With a return to open facilities, the City anticipates welcoming back all remaining
employees who had been working remotely.
A date for reopening City Hall has not yet been determined, but tentatively, the City will allow
reasonable time for employees who would like to get vaccinated to be able to complete a vaccination
series, before fully opening the building, unrestricted to the public. With building reopening, all current
mask mandates and applicable distancing requirements will remain in place through the term required
by public health circumstances.
Parks and Recreation
Although the two recreation centers closed during the pandemic, some activities and programming
have resumed. Currently at Mercer-Scanlon, the Scanlon Gym and meeting rooms are open for small
group gatherings, basketball, tot time, and pickleball. No group practices are allowed. Mercer Indoor
Pool is open for lap swim, water walking, and family swim time by reservation, and semi-private
swimming lessons began in early April. Robert A. Lee Recreation Center (RAL) hosted the winter
daytime warming shelter through March but has overall, remained closed. Smaller facilities, including
Terry Trueblood Recreation Area Lodge and the Ashton House are open and available for rentals with
limited capacities and a mask requirement.
April 15, 2021
Page 2
At this point, parks, playgrounds, restrooms, water fountains, and shelter rentals are operating as they
would in a normal season. Outdoor athletic fields opened on April 1. Although City Park Pool remained
closed last year, the City plans to reopen it after Memorial Day with capacity limits, especially for youth
camps and daycares. Many community members are awaiting the return of an in-person Farmers
Market, which will start on May 1. This year’s Market will include a fewer vendors, limited capacity, and
masks will be required while in the Chauncey Swan ramp area. This spring, and going forward into
summer, recreation programming and activities will be held outdoors and in small group classes.
There is not a timeframe for reopening RAL but the first area accessible by the public will be the lower
level gym and fitness area for use with masks. RAL may also open for rentals or community events such
as blood drives. Small, in-person classes will likely start upstairs in early to mid-summer. The indoor pool
at RAL is not expected to open until late summer/early fall. To date, Mercer/Scanlon has been able to
accommodate all requests for swimming and small group gym use, and staff estimates that both
recreation centers will operate as normal toward the end of summer or start of school next fall.
Iowa City Public Library
The Iowa City Public Library (ICPL) has, since the pandemic began, resumed some regular services with
various precautions in place. Over the course of the past year, they have offered remote reference and
readers’ advisory services via phone, email, and chat; mailed reserved materials; created live streaming
and recorded virtual programming and classes; distributed craft-to-go activity kits for all ages; opened a
contactless curbside holds pick up service, then a lobby grab and go service, and returned just recently
to bookmobile and library express access. The Library opted to use a matrix that guides the provision of
services by the community transmission rate of COVID-19 in conjunction with a number of other
benchmarks. The Library is currently in Phase 4 of a 5-Phase Reopening Plan, which includes materials
browsing and technology access with time limitations and mask requirements. By the Library’s matrix,
they will return to full access to library services upon consultation with Johnson County Public Health, a
community COVID-19 positivity rate of less than 2.5%, and a vaccine readily available. Although the
COVID-19 vaccine is increasingly available and more Iowans are eligible to receive one, until the full list
of established benchmarks are met, ICPL will continue diligent adherence to current procedures.
Senior Center of Iowa City/Johnson County
The Center has been closed to the public for the duration of the pandemic. Nevertheless, staff at The
Center have found myriad ways of connecting to our community’s older adults, in order to ensure that
proper care, connection, and resources remained available to the members and senior population. Center
staff continued monthly programming in digital platforms and maintained communication with members
at various points in the pandemic. Early on, staff contacted 800 seniors for a wellness check, to see what
information or materials were needed and how they could connect people to state and local resources.
More recently, calls have been made regarding vaccine information and assisting individuals with setting
appointments or arranging transportation for vaccinations.
Plans to reopen The Center will be rolled out in stages. Later this spring, staff intends to pilot small in-
person group activities, simultaneously streamed online, allowing individuals with varying needs and
comfort levels to participate actively at The Center. In late spring, The Center plans to open for individual
appointments for fitness utilization. In summer, staff are hopeful about resuming more traditional uses of
the facility.
Return to Meetings In-Person
Virtual Meetings
The City has been holding public hearings by virtual platform in reliance on Section 21.8 of Chapter 21,
the Open Meetings Act, which allows for electronic meetings when a meeting in person is “impossible or
impractical” and the Governor’s Emergency Order suspending statutes requiring public hearings to the
extent they can be interpreted to prevent a governmental body from holding the meeting by electronic
means or prevent a limitation on the number of people at an in-person meeting if they are allowed to
participate by telephone or electronically. The City has used the Zoom platform to conduct public
April 15, 2021
Page 3
meetings for City Council, Board and Commissions, and capital project open houses, among others. The
City has a Communications and Cable TV division that has facilitated the behind-the-scenes support
required to schedule, manage settings, record and broadcast meetings as r equired, and provided as-
needed technical assistance throughout.
As circumstances allow the City to hold in-person meetings and to carefully re-open buildings to the
public, we must further prepare both facilities and technology to accommodate this change.
Holding public meetings online has altered the way people in the community participate. Furthermore,
using a digital platform has potentially enhanced or impaired access for some individuals, based on their
preferred method of participation or the resources available to them. Upon a return to in-person meetings,
the City could either return to meetings in-person without a live online participation component, or, may
incorporate some hybrid in-person/online participation format. Due to the technology required for video
or audio broadcasting, the City must consider the type of public engagement desired and meeting
locations for any online or streaming component.
For transparency purposes, City Council meetings have been broadcast on the City’s Cable Channel 4
for years and streamed on Facebook Live since 2018; however, comments on these platforms are not
monitored or engaged by staff during the meeting s. Other board and commission meetings have been
recorded on audio by staff liaisons, to capture discussion for required minutes. The Communications
Division has prepared a companion memo (4/15/21 IP) addressing the question of resources needed to
livestream or video record City Council and all board and commission meetings. This memo may be
helpful in evaluating how Council would like to proceed with holding public meetings in-person.
Physical Space Requirements
Emma J. Harvat Hall, where Council meetings are traditionally held, has a fixed dais for seven Council
members and four City staff. The general public and additional City staff sit in the main floor area of the
room. Maximum capacity, without restrictions, is 95 people, and in this time of social distancing and
lingering public health concern, capacity is considerably less. For this reason, and until safe seating and
physical proximity can be resumed, it is advisable to alter the configuration of how or where City Council
meets. Here are a few examples of how this might be achieved for meetings held in-person:
Option 1:
• Set seating for Councilors approximately three feet apart, with seven members spread out at the
dais. City staff will move to an area of floor seating that can be temporarily screened or separated
by a general seating area. Staff may also be seated in the adjoining conference room.
• Public seating and a podium or microphone stand will be positioned in Council Chambers on the
side with entry from the lobby, allowing easier ingress and egress for agenda items.
• Depending on the number of meeting participants, staff may be required to assist with ensuring
safe capacity is maintained.
• Chairs inside the room will be spaced to promote distancing and an estimate of approximately 6-
8 members of the public can be in the room without needing to spill into the lobby area.
• The Council meetings are regularly broadcast into the lobby, and additional seating capacity or
standing room could be accommodated. Now that Work Sessions begin at 4:00 p.m., City Hall
will remain open until 5:00 p.m., therefore additional seating cannot be added until shortly before
the formal meeting begins at 6:00 p.m.
• Current technology in Harvat Hall permits cablecasting, video recording, and streaming to
Facebook Live.
Option 2:
• Set seating for Councilors approximately six feet apart, with seven members spread out on the
raised platform. Six feet distance may not be possible without placing someone towards the center
of the raised area and visibility of all Councilors may be restricted.
• City staff will move to an area of floor seating that can be temporarily screened or separated by a
general seating area, or, moved into the adjoining conference room.
• All other components of Option 1 will be maintained.
April 15, 2021
Page 4
Option 3:
• Council holds meetings in another location, either in the Assembly Room at The Center, or in the
Social Hall at Robert A. Lee Recreation Center.
• These alternate locations would allow for greater spacing for Council, staff, and the general public
who attend in person.
• Meetings can be recorded and livestreamed to the City’s Facebook page, YouTube channel, and
at citychannel4.com/live. Cablecasting live on cable TV channel 4 is only possible from Harvat
Hall, unless the City purchases and installs additional equipment to broadcast from elsewhere.
• If a Councilor would need to dial into a meeting from an alternative location, a phone line change
would be needed, and staff would temporarily move rack-mounted equipment; alternatively,
similar equipment could be purchased for a new location.
• Individual visual aides, such as the monitors installed at the dais may not be available, but a large
projected screen will be available to Councilors and the public.
Options for In-Person Board and Commission Meetings
Other Boards and Commissions will also be expected to return to holding public meetings. Here are a
few considerations for holding meetings in-person at various City facilities:
Commissions already meeting in Harvat Hall
• If the commission is small (5-7 members), there should be adequate space to spread out along
the dais, into areas that staff typically sit during Council meetings and space the public for limited
floor seating.
• For larger groups, or those that anticipate a large in-person public attendance, the Commission
would use a similar model for spacing commissioners out at the dais, and a separation between
staff or additional commission members would be put in place.
• If the anticipated attendance for a Commission meeting exceeds available space in Harvat Hall,
commissions may choose to meet in an alternative room at The Center or Robert A. Lee
Recreation Center.
• Meetings held inside Harvat Hall have the ability to cablecast on City Channel 4 if desired.
Commissions meeting outside of Harvat Hall
• Some City boards and commissions already hold meetings in smaller rooms at City Hall or in
other locations at The Center and Robert A. Lee Recreation Center.
• These meetings are audio recorded by staff liaisons but typically, no video recording has been
made during these commission meetings due to space, staffing, equipment, and meeting times
that conflict with other public meetings that are recorded and broadcast online and/or television.
• If their current space can accommodate the full commission and allow for safely distanced public
participation, they may remain at the location they were using prior to the pandemic.
• A few of these groups will need to temporarily move to another location to accommodate spacing
needs for members and the public, adopting a model similar to Council Option 3 above.
• If it is determined that all Council and board and commission meetings should be video recorded
and livestreamed, all commissions will need to meet in Harvat Hall, and be scheduled without
conflicting with the other public meetings. Please review the memo from Communications (4/15
IP) for details.
Hybrid Meetings
We have learned lessons from continued use of remote public meetings but moving to a hybrid model is
more complicated than simply opening communications channels and adding them to an in-person
format. If a hybrid meeting format is selected, parity between City Council meetings and any board,
committee, and commission meetings should be considered. In the event it is determined that the
“impossible or impracticable” standard for an electronic meeting cannot be met, a quorum will need to be
physically present. Therefore, the City must ensure that at least a quorum is physically in the location for
the duration of the advertised meeting.
If a hybrid model is desired, the following options would need to be tested by staff prior to implementation.
April 15, 2021
Page 5
Option 1: Incorporate a call-in telephone method for residents
• Staff is investigating whether it would be possible to queue callers during an item for
public comment or if a staff person must be dedicated to receiving each call and
retrieving the caller to speak at the appropriate time in the meeting.
• Meetings would continue to be broadcast by the current online and television platforms
(Channel 4, YouTube, www.cablechannel4.com, and Facebook Live).
• Viewers would be directed by meeting notice and during the meeting to call a
dedicated phone number to participate by telephone.
Option 2: Incorporate Zoom platform technology as part of the public meeting
• Zoom would be used to present agenda items and/or allow remote public engagement.
• Meetings would continue to be broadcast by the current online and television platforms
(Channel 4, YouTube, www.cablechannel4.com, and Facebook Live).
• Necessary equipment would be purchased at a minimal cost and staff need to test it
before confirming that this format will be available.
• Must consider who would be provided opportunity to participate remotely (Council, City
staff, members of the public)
Each of these in-person or hybrid options are fluid. For instance, if one of these models is tested or
implemented, and afterward, the City identifies a need to modify its approach, we may do so. Staff is
open to feedback and direction from Council on reopening facilities and needs guidance on the options
for public meetings listed above:
1) Does Council have a preferred model for holding public meetings in-person?
2) Upon a return to in-person meetings, should a hybrid/remote participation component be further
explored by staff?
Upon guidance from Council, staff will initiate preparation and finalize details for a return to in-person
activities and meetings.
Item Number: 5.
April 15, 2021
Memo from Communication s Coordin ator: Livestreamin g Pu b l ic Meetin g s
AT TAC HM E NT S :
Description
Memo from Communications Coordinator: L ivestreaming Public Meetings
Date: April 14, 2021
To: Geoff Fruin, City Manager
From: Shannon McMahon, Communications Coordinator
Re: Livestreaming Public Meetings
In response to City Council’s interest in the possibility of livestreaming boards, commission, and
committee meetings, staff has gathered some details on current streaming processes, changes that
would need to be made to provide livestreaming service to all boards, commissions, and committees at
some level, as well as a set of recommendations. Staff considers there to be two defining elements to
how we talk about the City’s meeting broadcasting capabilities. The term “cablecasting” refers to a live
airing of content on television City Channel 4, and the term “livestreaming” applies to online platforms
including www.citychannel4.com (website for Channel 4 programs), Iowa City’s YouTube channel, and
the Facebook Live social media platform.
City Council meetings
Since September 2018, City Council work sessions and formal meetings have been livestreamed. When
the pandemic required the City to move to a virtual meeting format, we implemented Zoom software to
make dialogue available between Council, staff, and public. City Council meetings are promoted and
livestreamed on Facebook Live, as well as City Channel 4’s website, and YouTube. Past programs are
archived and can be found on www.citychannel4.com. These meetings are also scheduled to air at a
later time on City Channel 4’s cable channel.
Board/Commission/Committee meetings
Typically, board, commission, and committee meetings are recorded by audio and not livestreamed. The
audio is used to create minutes. It is not common to permanently store physical or digital audio recordings
after the final minutes are approved. Written meeting minutes are made available in upcoming meeting
packets and archived on the City’s website. Due to multiple past requests, the Truth and Reconciliation
Commission meeting audio is available on their web page. Other audio recordings are available by
request.
Each staff liaison to a board, commission, or committee is tasked with posting a public announcement of
an upcoming meeting and its agenda via the City’s e-subscription service, the City website, and calendar.
Livestreaming of Council meetings on Facebook
The City uses social media for various purposes, often promoting programs, events, alerts, and more.
Each platform functions in a unique way, often engaging different audiences, depending on age group
and general interests.
Facebook is an important and engaging platform for the City. Since City Council meetings are high profile,
we have used this option since September 2018 to engage the public by livestreaming them, providing
an additional level of transparency to City processes. Although Facebook Live is sometimes prone to
technical challenges, we are able to navigate Council meetings regularly through this platform, and with
Cable staff oversight. When Facebook Live fails, we redirect our livestreaming viewers to YouTube and
www.citychannel4.com.
Bi-weekly Council meetings allow us to provide important coverage, while also leaving engagement
space throughout the month for various division and department programming, alerts, and events that
April 15, 2021
Page 2
the City features. Here are some stats on the past ten Facebook Live Council meetings to provide some
insight on the audience and their engagement for Council meetings:
• 135 – 1-minute views per meeting
• 358 – 10-second views per meeting
• 1 minute, 36 seconds – average video viewing time per meeting
With these statistics in mind, we believe the City should continue to limit Facebook Live resources to City
Council meetings, reserving that space for the many promotions, information, and alerts, that need to be
shared, all considered within ever-changing Facebook algorithms and prioritized content. If Council is
interested in having all boards and commission meetings livestreamed, staff have laid out options in the
table below that consider staffing, equipment, and location needs.
Livestreaming audio/video scenarios and recommendations
The City of Iowa City has 22 boards, commissions and committees. Most meet once per month but some
might twice per month, while others only as needed. Based on recent experience, staff estimates that
each meeting lasts an average of two hours, for a total of roughly 528 meeting hours per year. The
scenarios below assume that minimal editing or post-production work would be provided by staff.
Essentially, staff time would end when a meeting ends, except for trimming excess content before and
after meetings, prior to making them available to the public. In order to provide the services mentioned
below, hiring additional staff would be necessary to handle the required workload because current staffing
does not have capacity to attend all board and commission meetings. For a cost comparison, City Council
meetings are fully produced and livestreamed at an annual cost of approximately $12,000, including
meeting setup, onsite staff support for all meetings, and captioning.
Due to the need for onsite staff technical support and equipment with capability for livestreaming
audio/video, all boards and commission meetings would need to take place in Emma J. Harvat Hall,
where these systems are currently in place. It is not possible to move the cablecasting equipment around,
and therefore if a desire exists to livestream meetings from other locations, it would be necessary to
purchase additional cablecasting equipment to air programs on Channel 4, from the alternate locations.
Lastly, if meetings are livestreamed, especially from Harvat Hall, it also means that boards and
commissions would need to coordinate schedules to avoid meeting time overlap.
Options for providing audio and video to the public:
Livestreaming and/or recording
options for boards,
commissions, and committees
Staffing
requirements
Estimated annual
costs
FT staff calculated at
$25.35/hr
PT staff calculated at $15/hr
Option 1
Example:
(currently
used for City
Council)
Full Audio/Video (A/V)
livestreamed production
• Cablecast and livestreamed to
City of Iowa City Facebook
page, City Channel 4 website,
and City Channel 4 YouTube
channel
• Recorded, captioned, archived,
and available on City’s
Facebook page, City Channel 4
website, and City Channel 4
YouTube channel.
• Replayed on City Channel 4
• Using Harvat Hall and existing
A/V system
1 Cable staff needed for
full duration of meeting;
could be managed by 1
full-time or 1 part-time-
temp if needed.*
Minimal setup time.
30 minutes of file prep
time per meeting
*Should additional staff be
needed, a full-time employee
would have time to help with
other projects; a part-time
2 hours staff time per
meeting (approx. 10
hrs/week)
FT staff = $13,385 or
PT staff = $7,920
File prep = $330
Captioning - $39,600 (at a
rate of $1.25 per minute of
video)
Total Option 1
$47,849.55-$53,314.55/yr.
April 15, 2021
Page 3
Comparison
of Model
and Costs
for current
City Council
coverage
Full Audio/Video (A/V)
livestreamed production
• Estimates 26 meeting dates,
totaling 110 meeting hours per
year (4.25 hours per meeting
date – includes work session
and formal meeting)
1 full-time Cable staff
needed for full duration of
each meeting.
Minimal setup time.
4.25 hours of staff time per
meeting (work session and
formal meeting combined)
FT staff = $2,788.50
Editing = $330
• Multi-camera approach,
including projected materials
• Graphics: full-screen title at
start, lower-screen graphic
throughout to identify
board/commission, date of
meeting, website, etc.
Currently, only Council meetings are
captioned. Beginning in July 2021,
all video programming for the City
will be captioned. Additional costs
for captioning all boards,
commissions, committee meetings
shown in right column.
employee would cover only
hours needed.
Due to FCC & ADA
requirements, as well as a
genuine interest in making City
video programming as
accessible as possible,
captioning board, commission,
and committee meeting
videos is recommended.
Option 2
Streamlined A/V recorded
production
• Record only (no livestream)
• Using Emma Harvat Hall and
existing A/V system
• Single-camera wide-shot
approach
• No projected materials
• 1 lower-screen graphic
throughout
• A/V would be available a day or
two following the meeting,
posted on citychannel4.com
1 Cable staff person
needed to start recording
and ensure the system is
working properly.
Board/commission Staff
needed to stop recording
when meeting is over.
Minimal setup time.
30 minutes of file prep per
meeting
30 min. staff time per
meeting
FT = $3,347.52
or
PT = $1,980
File prep = $330
Captioning = $39,600
Total Option 3: $41,909.55
- $43,277.07/yr.
Option 3
Example:
(currently
used for
Truth and
Reconciliation
Commission)
Standardized Audio recording
• Recording audio only (no
livestream)
• Using Emma Harvat Hall and
existing audio system or the
regular meeting space and
conventional recording device for
boards and commissions
• No visuals
• Audio recordings could be made
available using Laserfiche and
using links on the board,
commission, committee web
pages.
Staff liaisons already
present would be trained
and responsible for using
recording equipment and
uploading audio files
30 minutes of staff time
per meeting to upload &
archive file
If a location without
equipment in place is
used, 1 hour of Cable
staff time per meeting
would be needed to set
up/tear down audio
equipment (mics, cables,
audio mixer, recorder)
No additional costs for
meetings with a staff liaison
April 15, 2021
Page 4
• Cablecast and livestreamed to
City of Iowa City Facebook
page, City Channel 4 website,
and City Channel 4 YouTube
channel
• Recorded, captioned, archived,
and available on City’s
Facebook page, City Channel 4
website, and City Channel 4
YouTube channel.
• Replayed on City Channel 4
30 minutes of editing and
program prep for archive
& replay per meeting
Captioning = $9,174 (at a
rate of $1.39 per minute of
video)
Total for City Council
coverage:
$12,292.05 per year
Equipment Portability and Setup
To use portable equipment to set up a fully A/V and livestreamed/cablecast meeting in another location,
staff estimates approximately 2.5 hours to set up and tear down. This type of production would add an
additional annual cost of $16,700 for staff time in Options 1 & 2 above. Option 3 would require about
require 1 hour of extra staff time for setup if professional audio outside Harvat Hall is desired. To
permanently outfit another location with equipment needed to have similar capabilities, staff estimates
the cost to be around $25,000, plus moderate staffing costs for the additional meetings supported. If this
is a direction the City should go, staff would aim to setup and store purchased equipment in a way that
could be temporarily removed and set up in another location if needed.
Audio Data Storage
The City does not have a practice of keeping all audio recordings in perpetuity, as their intended purpose
has been solely to reference for creation of meeting minutes. There is no legal requirement regarding the
length of time that audio recordings for the purpose of minutes must be stored. It is general practice to
dispose of audio recordings no less than 30 days after the final meeting minutes have been approved.
When written minutes are available, there have been few requests for the audio recording of meetings,
but staff will provide these on request if they are available. If the City were to record all meetings for the
purpose of cataloguing audio files, there will be a cost incurred to digitally store these files. If all boards
and commissions are to be audio recorded for later listening, the preferred length of time that these audio
recordings will be posted on the City’s website, digitally stored and archived, should be determined.
Item Number: 6.
April 15, 2021
Pen d ing City Cou n cil Work Session Topics
AT TAC HM E NT S :
Description
Pending City Council Work S ession Topics
PENDING CITY COUNCIL WORK SESSION TOPICS
April 15, 2021
Other Topics:
1. Evaluate need for a Local Option Sales Tax (LOST) and other alternative revenues (April)
2. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps
noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and
safe distance of all residents.
3. Discuss possible changes to residential zoning classifications to allow and/or require a greater diversity of
housing types (i.e. missing middle)
4. Consider establishing a cost of development framework that can help guide decisions on how best to
accommodate future growth (April)
5. Discuss development of a new comprehensive plan to promote housing affordability throughout the City
6. Review Planning and Zoning Commission recommendation for changes to the City’s Good Neighbor Policy
(May)
Item Number: 7.
April 15, 2021
Memo from City Man ager: F ollow-up Ch anges to the City's Historic
Preservation Han d b ook
AT TAC HM E NT S :
Description
Memo from City Manager: Follow-up Changes to the City's Historic Preservation Handbook
Item Number: 8.
April 15, 2021
Memo from City Attorney: Protest Activity - F irst Amendmen t p arameters
AT TAC HM E NT S :
Description
Memo from City Attorney: P rotest A ctivity - First A mendment parameters
Item Number: 9.
April 15, 2021
B L M & Systemic Racism Detailed Status Report
AT TAC HM E NT S :
Description
B L M & S ystemic Racism Detailed S tatus Report
1
City of Iowa City
COMMITMENT TO ADDRESSING BLACK
LIVES MATTER & SYSTEMIC RACISM
Resolution No. 20-159
Status Report
April 15, 2021
2
SUMMARY OF COMMITMENTS
The City of Iowa City is committed to embracing the Black Lives Matter Movement and addressing
Systemic Racism. The City Council unanimously passed Resolution No. 20-159 on Tuesday, June
16, 2020 which outlined seventeen initial actions. A copy of that signed resolution, along with
other related resources, is available at www.icgov.org/BLM.
The seventeen actions have been identified in this initial commitment and are summarized below.
Click on an action to be taken to the status report page for that item:
Policing & the Future of Public Safety
• Develop a preliminary plan to restructure Iowa City Police Department (ICPD) towards
community policing.
• Receive a report of ICPD involvement in use of gas and flash-bang devices during a June
2020 Black Lives Matter protest in Iowa City.
• Increase accountability and oversight authority of CPRB, where legally possible.
• Improve transparency and accessibility of detailed ICPD budget expenditures.
• Review inventory of military grade equipment in ICPD, evaluate federal contracts with the
ICPD and express support for divestment of the Johnson County Sherriff’s Mine Resistant
Ambush Protected (MRAP) vehicle.
• Enact ICPD General Order to expressly ban the use of chokeholds & any maneuver that
cuts off oxygen or blood flow.
• Continue ICPD policy and practice to be consistent with IA H.F. 2647, ensuring police
officers in Iowa have not committed serious misconduct.
• Investigate compliance and evaluate disciplinary action related to proper use of body
cameras and vehicle recording devices.
• Ensure the duty to intervene and stop excessive force, in both ICPD General Order and an
MOU with area law enforcement agencies.
• Prohibit use of tear gas, rubber bullets, and flash bangs against peaceful protestors.
• Adopt 2021 state legislative priorities related to criminal justice reform, enhanced
authority of the Community Police Review Board (CPRB), and decriminalization of small
amounts of marijuana.
Truth & Reconciliation
• Create an ad hoc Truth & Reconciliation Commission to carry out restorative justice.
Diversity, Equity & Inclusion
• Commit $1,000,000 to local efforts promoting racial equity + social justice, including
development of a new Affordable Housing Plan.
• Increase opportunities for artistic expression by communities of color.
• Establish Juneteenth as an official city holiday beginning in 2021.
• Increase diversity of City employees, expand equitable recruitment efforts, and elevate
organizational equity training, policies, and procedures.
• Continue use of a racial equity toolkit use in all city departments, expand training to the
City Council, and educate and train the local business community
3
PROGRESS SUMMARY
Policing & the Future of Public Safety
Truth & Reconciliation
Diversity, Equity & Inclusion
*Note: Actions showing multiple icons have some council directives accomplished and others ongoing; details are provided on each action’s page.
$1m. committed to SJRE efforts + Affordable Housing Plan
Equitable recruitment, hiring, staff training
2021 legislative priorities supporting racial/social justice
Develop Truth & Reconciliation Commission
Preliminary plan to restructure the police
Report on gas/flash bang use on protestors
CPRB Report on Recommended Changes
Transparent and accessible ICPD budget details
Military-grade equipment inventory review, MRAP Letter
ICPD G.O.: Chokeholds and airway restricting maneuvers
ICPD G.O.: Police misconduct related to IA H.F. 2647
ICPD G.O.: Body camera + car recorder compliance
ICPD G.O.: Duty to Intervene & stop excessive use of force
ICPD G.O.: Tear gas, rubber bullets, flash bangs in protests
Racial & Equity Toolkit expansion of use + education
Increase art + celebrations of communities of color
Establish Juneteenth as official City holiday
Awaiting City
Council action Planning or action
currently underway
Some or all actions
accomplished
Action(s) completed Action(s) in progress Awaiting City
Council action
Last Updated: April 15, 2021
4
Resolution
“By December 15, 2020, develop a preliminary plan to restructure the Iowa City Police Department (ICPD)
towards community policing, including, but not limited to, reduction of the public’s reliance on police in non-
violent situations through use of unarmed professionals, and consideration of community policing initiatives in
other cities, including, but not limited to, Minneapolis, MN, Camden, NJ, Los Angeles, CA and San Francisco,
CA.” (Res. 20-159, p. 1, #1)
Status Summary
The Iowa City Preliminary Plan to Restructure the Police Towards community Policing is available online in
English, Arabic, French, and Spanish. A summary of the 36 recommendations and copy of the City
Manager’s presentation of the preliminary plan is also available on the City’s website.
Staff will also work with Mayor Pro Tem Salih, Councilor Bergus, and Councilor Weiner to develop an
outreach plan that involves contracting with an independent party to solicit feedback on the plan,
focusing on BIPOC populations who often face barriers to providing input. Initial conversations have
indicated there are benefits and a preference for waiting for warmer months and higher vaccination
rates to hold in-person engagement sessions.
City Council will hold a special work session on May 13, 2021 at 3 p.m. to review the Preliminary Plan
recommendations.
Next Steps
Target Date Milestone Action Group(s)
Ongoing Visit www.icgov.org/preliminaryplan to provide comments. Public
May 13, 3 p.m. Special work session to discuss recommendations City Council, Staff
Accomplishments
• Sept. 1, 2020: City Council approved the replacement of a vacant, full-time police officer
position with a civilian Victim Support Specialist position. More information is available here.
• Sept. 16 – Oct. 8, 2020: Six separate Listening Posts held on community policing with focus areas
including homelessness, crisis intervention/mental health/substance abuse, victims of abuse, youth
engagement, the special needs population, and UI students.
• Aug. 25 – Oct. 15, 2020: Comments welcomed through an online public input form.
• Oct. 15, 2020: Staff delivered a report to City Council which summarized the comments received
via the listening posts and online form during the initial public input phase.
• Oct. 29, 2020: ICPD issued a special order to no longer initiate stops based on non-public safety
secondary violations. Public safety data concerning this guideline will be reviewed after 60 days.
• Dec. 15, 2020: City Council adopted an unbiased policing ordinance
• Dec. 15, 2020: A preliminary plan to accelerate community policing was released.
ACTION 1: PRELIMINARY PLAN TO RESTRUCTURE ICPD
TOWARDS COMMUNITY POLICING
5
Resolution
“Allocate City funds in the amount of $1,000,000 during Fiscal Year starting July 1, 2020 for efforts to
promote racial equity and social justice, including expansion of the Special Populations Involvement (SPI)
program, creation of a new robust affordable housing plan, including, but not limited to, housing in the
downtown and core neighborhoods, support of the to be determined efforts of a Truth and Reconciliation
Commission, and hold a Council work session on or before August 1, 2020 to address specific allocations.”
(Res. 20-159, p. 1, #2)
Status Summary
Allocation plans for these funds are pending further City Council discussion.
The process for developing a new Affordable Housing Action Plan is underway and the committee is
meeting regularly. Future public input opportunities will be provided.
Next Steps
Target Date Milestone Action Group(s)
TBD Hold City Council work session to address specific allocations City Council
Accomplishments
• August 18, 2020: City Council agreed to contribute $25,000 in funding to assist the Iowa City
BIPOC and Immigrant-Owned Businesses impacted by the COVID-19 pandemic, in collaboration
with Think Iowa City and Project Better Together’s Holding Our Own program. This funding is
separate from the $1 million commitment. View a list of funding recipients.
ACTION 2: COMMIT $1,000,000 TO LOCAL EFFORTS
PROMOTING RACIAL EQUITY + SOCIAL JUSTICE
6
Resolution
“Elevate the City’s commitment to racial equity and social justice, including expanding efforts to increase the
number of minorities employed by the City including eliminating barriers to applications, increase resources
devoted to those efforts as needed to better train all city employees and coordinate and report on the use of
funds dedicated for racial equity and social justice.” (Res. 20-159, p. 2, #3)
Status Summary
Staff have implemented several improvements for more equitable hiring and recruitment and continue to
actively explore additional opportunities, such as those ideas outlined in the staff report.
In early December, Iowa City was one of 20 local governments across the nation to join in an amicus
curiae brief in support of a lawsuit challenging President Trump’s Executive Order 13950, which attempts
to ban the use of comprehensive diversity trainings by federal contractors.
Next Steps
Target Date Milestone Action Group(s)
Ongoing, Monthly Staff Diversity, Equity and Inclusion (DEI) Committee
meetings and efforts
Staff
Ongoing Diversity and equity improvements to hiring and
recruitment policy and practices.
All
Accomplishments
• July 29, 2020: Approximately 60 City and County staff participated in a virtual Cultural
Proficiency pilot training.
• August 2020: New staff DEI Committee was formed, with a mission to discuss opportunities and
plan for improving workplace culture related to diversity, equity, and inclusion. This committee will
continue to meet monthly and seek progress in these areas.
• August 20, 2020: Staff completed a report on Iowa City employee demographics, recruitment
efforts, and staff diversity, equity, and inclusion trainings.
• October 2020: A new employment opportunities flyer (available in English, Spanish, French
(Africa), Arabic, and Swahili) was created and distributed to approximately 300 community
organizations and local contacts who reach diverse populations.
• Human Resources has been working with hiring to staff to implement changes since this report was
published, including:
o Requiring all interviews to include at least one question on diversity, equity, and inclusion.
o More consistent data collection on how candidates learn about positions.
o Providing hiring managers with current employee demographics at the beginning of the
hiring process as well as post-hire recruitment analysis reports.
o Providing candidates with interview prep time prior to the start of an interview.
o Providing candidates with “Interview Tips for Success” when scheduling interviews.
o Incorporating DEI evaluation criteria into employee performance evaluations
ACTION 3: INCREASE DIVERSITY OF EMPLOYEES, EQUITABLE
RECRUITMENT EFFORTS, AND ORGANIZATIONAL EQUITY TRAINING
7
Resolution
“By August 1, 2020, receive a report from the City Manager on the ICPD’s involvement in the use of gas
and flash-bang devices during the protest in Iowa City on June 3, 2020.” (Res. 20-159, p. 2, #4)
Status Summary
The OIR Group completed their independent review of the June 3, 2020 protest event, which is available to be
viewed online.
City Council held a special work session on March 23, 2021 where they discussed the recommendations
provided in the OIR Report and provided guidance on the next steps to be taken. Staff are moving
forward with implementing several recommendations per Council direction and are in the process of
updating any necessary policies or practices, for review by both the CPRB and the City Council.
Per Council’s request, the City Attorney conducted a First Amendment analysis of protest activity, which is
included in the April 15, 2021 Information Packet.
Next Steps
Target Date Milestone Action Group(s)
Ongoing Staff and City Council working on recommendations City Council, Staff
Accomplishments
• September 1, 2020: Councilors approved a contract with OIR Group (based in Playa del Ray,
CA) to conduct an independent investigation of the June 3, 2020 BLM protest incident that took
place near the Interstate 80 interchange and Dubuque Street.
• September 3, 2020: Per City Council direction, the City released a statement and video footage
related to the June 3, 2020 BLM protest incident.
• January 28, 2021: Completed report from the OIR Group’s independent review delivered to City
Council.
• March 23, 2021: City Council held a special work session to discuss the recommendations in the
OIR Report and to provide guidance on next steps.
ACTION 4: RECEIVE REPORT ON ICPD INVOLVEMENT IN USE
OF GAS AND FLASH BANGS DURING JUNE 2020 BLM
8
Resolution
“By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear witness to the truth of
racial injustice in Iowa City and to carry out restorative justice, through the collection of testimony and public
hearings, with such work to include a recommendation to the Council of a plan for dedicating and/or
renaming public spaces and/or rights of way in honor of the Black Lives Matter movement.” (Res. 20-159, p.
2, #5)
Status Summary
A special joint meeting with the City Council and TRC will be held on Thursday, April 15 at 7 p.m. via
Zoom.
Next Steps
Target Date Milestone Action Group(s)
April 15, 2021 Joint Council-TRC work session at 7 p.m. City Council
Accomplishments
• July – September 2020: Continued collaborative efforts to collect ideas and input from members
of the public, including councilor meetings and sustained communication with members of the Iowa
Freedom Riders (IFR), input from other community groups, and individual input collected via e-mail,
phone, and in-person at City Council meetings.
• July 21, 2020 – Public input opportunity at the regular, formal City Council meeting.
• August 18, 2020: Councilors Bergus and Weiner introduced a draft resolution.
• September 1, 2020: Councilors received public input and made plans to discuss further at the
next City Council meeting.
• September 15, 2020: City Council adopted a resolution forming a Truth & Reconciliation
Commission.
• November 17, 2020: City Council appointed nine board members to serve two-year terms on the
TRC.
• December 21, 2020: First TRC meeting held.
ACTION 5: CREATE AD HOC TRUTH & RECONCILIATION
COMMISSION TO CARRY OUT RESTORATIVE JUSTICE
9
Resolution
“Make it a 2021 City Council legislative priority to advocate for and support our state delegation in
enacting criminal justice reform, eliminating the war on drugs and making changes to state law that enable
the City’s plan to restructure the police department, enhance the authority of the Community Police Review
Board (CPRB) and reduce disproportionate minority contact, including support of state legislation
decriminalizing small amounts of marijuana.” (Res. 20-159, p. 2, #6)
Status Summary
Staff will work with state legislators, advocacy groups, and the City’s contracted lobbyists to advance the
City’s 2021 State legislative priorities, which include support for reform measures to reduce racial
disparity in the criminal justice system and address systemic racism and support for crisis services.
Next Steps
Target Date Milestone Action Group(s)
2021 State of Iowa
Legislative Session
Staff will work with state legislators, and City’s
contracted lobbyists on these issues during the 2021
session.
Staff, state legislative
delegation, contracted
lobbyists
Accomplishments
• June 19, 2020: Participated in joint work session between the NAACP and local, state and
federal law enforcement agencies.
• November 17, 2020: City Council adopted 2021 state legislative priorities, including support for
Policy changes recommended by the Governor’s FOCUS Committee on Criminal Justice Reform.
• November 23, 2020: City Council held a special work session to discuss the adopted priorities
with the legislators and contracted lobbyists.
ACTION 6: ADOPT STATE LEGISLATIVE PRIORITIES RELATED TO CRIMINAL JUSTICE
REFORM, CPRB AUTHORITY & DECRIMINALIZATION OF SMALL AMOUNTS OF MARIJUANA
10
Resolution
“Continue use of the racial equity toolkit by city departments and expand such training to the City Council, and
work with our local business partners to educate and train the business community on use of a racial equity
toolkit.” (Res. 20-159, p. 2, #7)
Status Summary
City staff will continue to expand knowledge and use of the toolkit and update City Council as
appropriate.
The City is sponsoring two additional training opportunities for local businesses and organizations in April
and May. These trainings and other upcoming education and engagement events are listed at
www.icgov.org/blm under the “Upcoming Education + Engagement Events” section.
To stay up-to-date on City events, follow @CityofIowaCity on social media, and sign-up for e-mail or
SMS/text message notifications (visit www.icgov.org/e-subscriptions, enter your preferred method of
contact, and select “Equity and Human Rights” under “News and Events”).
Accomplishments
• July 22, 2020: Culturally Responsive Communication training delivered to 100+ members of the
local business community.
• July 23, 2020: Staff presented a memo on the City’s use of the racial equity toolkit to Council.
• July 29, 2020: Approximately 60 City and County staff participated in a virtual Cultural
Proficiency pilot training.
• August 2020: New staff DEI Committee was formed, with a mission to discuss opportunities and
plan for improving workplace culture related to diversity, equity, and inclusion. This committee will
continue to meet monthly and seek progress in these areas.
• August 26, 2020: Staff, in collaboration with the ACLU, conducted a Know Your Rights
presentation with area youth through the Neighborhood Centers of Johnson County.
• September 9, 2020: Culturally Responsive Communication training delivered to area property
managers and businesses. Approximately 45 individuals participated.
• October 13, 2020: The Office of Equity and Human Rights released an online fair housing
training, available on-demand at www.icgov.org/FairHousingTraining.
• October 22, 2020: Culturally Responsive Communication training delivered to area property
managers and businesses. Approximately 50 individuals participated.
• December 2, 2020: Implicit bias training was provided to City board & commission members
(approximately 21 people attended).
• February 11 and 18, 2021: Diversity and microaggressions training provided to staff, local
businesses and community members.
ACTION 7: CONTINUE USE OF RACIAL EQUITY TOOLKIT USE AND
EXPAND TRAINING TO CITY COUNCIL AND LOCAL BUSINESSES
11
Resolution
“Request and receive, by January 1, 2021, a report and recommendation from the CPRB, in consultation
with an attorney of its choice, regarding changes to the CPRB ordinance that enhance its ability to provide
effective civilian oversight of the ICPD, including but not limited to those that address compelling the
testimony of officers, with the report to include a summary of measures considered and rejected by the CPRB,
whether it be for policy or legal reasons.” (Res. 20-159, p. 2, #8)
Status Summary
At a March 23 special work session, City Council discussed each of the CPRB recommendations and
provided direction. The City Attorney’s Office will perform legal review on several recommendations
prior to further Council discussion. Staff are moving forward with preparing an Ordinance amendment
related to several recommendations that do not require legal review. Staff are also working with the
CPRB to request additional details on some recommendations, per Council’s request.
The CPRB will host its annual Community Forum on Monday, May 17, 2021 at 5:30 p.m. via Zoom.
Members of the public can participate by registering online and sending questions for the forum.
Next Steps
Target Date Milestone Action Group(s)
TBD Council to consider Ordinance amendments and review
legal analysis and CPRB budget as received.
CPRB, Council, Staff
Accomplishments
• September 2020: Complaints can be now be filed with the CPRB using a new, online web form.
The option to submit a hard copy form remains.
• September 21, 2020: Virtual Community Forum held by the CPRB to collect public input on the
Board’s role and ICPD policies, practices, and procedures.
• October 9, 2020: An informational report summarizing the 27-year history of the CPRB ordinance
and a history of complaints filed with the Board was included in the CPRB agenda packet.
• December 22, 2020: CPRB delivered a report to City Council on proposed changes to the Board.
ACTION 8: INCREASE ACCOUNTABILITY AND OVERSIGHT
AUTHORITY OF CPRB, WHERE LEGALLY POSSIBLE
12
Resolution
“Direct staff to provide a detailed expenditure summary of the police budget on the City’s website.” (Res.
20-159, p. 2, #9)
Status Summary
Staff will continue to increase transparency about the Police Department operations through revised web
content.
The preliminary plan to accelerate community policing released on Dec. 15, 2020 includes more
information about the Police Department’s operations and budget.
Accomplishments
• View additional fiscal year 2021 police department budget information (published June 2020).
• View additional fiscal year 2015 – 2019 Calls for Service + Crime Information
ACTION 9: IMPROVE TRANSPARENCY + ACCESSIBILITY OF
DETAILED ICPD BUDGET EXPENDITURES
13
Resolution
“Send the letter attached as Exhibit “A” to the Johnson County Sheriff supporting divestment of the MRAP
(Mine Resistant Ambush Protected) vehicle and obtain a report from city staff on the military grade
equipment in the ICPD’s inventory and the federal contracts that provide support to the police department.”
(Res. 20-159, p. 2, #10)
Accomplishments
• June 17, 2020: Mayor Teague submitted a letter to the Johnson County Sheriff supporting
divestment of the MRAP vehicle. A copy of the letter can be viewed here.
• August 20, 2020: City staff prepared a memo outlining federal contracts from 2017 to the
present, that provide support to the Iowa City Police Department.
• Staff delivered a memo on ICPD military grade equipment to City Council on September 10,
2020.
ACTION 10: REVIEW ICPD INVENTORY OF MILITARY-GRADE
EQUIPMENT + SUPPORT COUNTY DIVESTMENT OF MRAP
14
Resolution
“Direct the City Manager to expressly ban, in the ICPD’s general orders, any use of chokeholds or any other
maneuver that cuts off oxygen or blood flow.” (Res. 20-159, p. 2, #11)
Accomplishments
• CPRB last reviewed the Iowa City Police Department’s General Order on Use of Force at their
October 8, 2019 meeting. The board recommended changes and those were incorporated by the
Iowa City Police Department. The General Order was re-issued by the Police Department on
October 23, 2019.
• The Community Police Review Board approved an updated Use of Force General Order (G.O.)
at their August 19, 2020 meeting. The G.O. was re-issued by the ICPD on August 20, 2020.
ACTION 11: ADOPT ICPD GENERAL ORDER (G.O.) TO EXPRESSLY BAN
CHOKEHOLDS & ANY MANEUVER THAT CUTS OFF OXYGEN OR BLOODFLOW
15
Resolution
“Direct the City Manager to ensure the ICPD’s policy and practices regarding employment of officers is
consistent with the goals of recently enacted Iowa House File 2647 to ensure that officers working in Iowa
have not committed serious misconduct, as defined therein.” (Res. 20-159, p. 2, #12)
Status Summary
The Iowa City Police Department recruitment process already contains a robust background check process
that includes a review of past employment history. Candidates with a history of serious misconduct are not
considered for employment with the Iowa City Police Department. As the Iowa Law Enforcement Academy
develops rules for the implementation of House File 2647, staff will adjust policies accordingly to ensure
complete compliance with the new law.
Next Steps
Target Date Milestone Action Group(s)
TBD – Dependent
upon when the State
of Iowa releases rules
Update Human Resource policies as needed to ensure
compliance with HF 2647
Staff
Accomplishments
ACTION 12: CONTINUE ICPD POLICY + PRACTICES REFLECT IA H.F. 2647,
ENSURING OFFICERS HAVE NOT COMMITTED SERIOUS MISCONDUCT
16
Resolution
“Direct the City Manager to review the systems and reporting mechanisms in place at the ICPD for evaluating
compliance with the ICPD’s Body Worn Cameras and In-Car Recorders general order, ensure that such
systems result in consistent compliance with the general order, revise as necessary to achieve that goal,
include real consequences for non-compliance, and report back to the Council upon completion of the
review.” (Res. 20-159, p. 3, #13)
Accomplishments
• The Community Police Review Board reviewed and approved the General Order on Body
Cameras and In-Car Recorders at their February 11, 2020 meeting.
• The Community Police Review Board reviewed and approved an updated General Order on
Body Cameras and In-Car Recorders at their September 8, 2020 meeting.
• Staff delivered a report on the revised General Order related to body worn cameras and in-car
recorders, to City Council on September 10, 2020.
• Staff updated monthly Use of Force reports provided to the CPRB to indicate body camera and
in-car recording compliance on all Use of Force incidents.
ACTION 13: EVALUATE COMPLIANCE + DISCIPLINARY ACTION
RELATED TO PROPER USE OF BODY CAMS AND CAR RECORDERS
17
Resolution
“Direct the City Manager to revise the ICPD’s general orders to require officers to intervene and stop
excessive force used by other officers and report the incident directly to a supervisor, and enter into a
memorandum of understanding with other law enforcement agencies regarding such intervention when the
excessive force is being used by an officer of another agency such as that currently being discussed and
circulated among area law enforcement attached as Exhibit “B”” (Res. 20-159, p. 3, #14)
Accomplishments
• June 19, 2020: ICPD staff participated in joint work session between the NAACP and local, state,
and federal law enforcement agencies. At the joint work session, Iowa City joined five area law
enforcement agencies in signing a Duty to Intercede MOU.
• On July 14, 2020, the Community Police Review Board (CPRB) approved, with no changes, the
new Duty to Intervene and Report General Order provided by staff. An executed copy of that
General Order can be viewed online and has been issued to ICPD staff/officers.
ACTION 14: ENSURE DUTY TO INTERVENE & STOP EXCESSIVE
FORCE, BOTH IN ICPD AND MOU WITH AREA LAW ENFORCEMENT
18
Resolution
“Request and receive a report and recommendation from the City’s Public Art Advisory Committee, after
input from and consultation with local Black artists, on measures Council should consider to provide
opportunities for artistic expression by the Black Lives Matter movement and communities of color, including
but not limited to visual arts as well as a public festival dedicated to the celebration of Black culture.” (Res.
20-159, p. 3, #15)
Status Summary
The Public Art Advisory Committee has recommended
Oracles of Iowa City (coordinated by The Center for
Afrofuturist Studies and Public Space One) proceed with a
public art concept addressing systemic racism.
The public is invited to take a survey to provide input on the
project, which will include a mural, paid fellowships for black
artists, community conversation, and other opportunities. To
learn more and get involved, please visit
http://www.publicspaceone.com/oracles-ic-survey.
At their March 16 meeting, City Council approved the renaming
of Creekside Park to James Alan McPherson Park. McPherson
was a longtime Iowa City resident, Writers’ Workshop
professor, and the first African-American to win the Pulitzer Prize for Fiction.
Next Steps
Target Date Milestone Action Group(s)
Ongoing Oracles of Iowa City seeking public input on a community art
project addressing systemic racism:
http://www.publicspaceone.com/oracles-ic-survey
PAAC, public, Public
Space One, Center for
Afrofuturist Studies
Accomplishments
• August 18, 2020: City Council approved a resolution to proceed with a project in partnership with the
Center for Afrofuturist Studies.
• December 3, 2020: The Public Art Advisory Committee received a public art project concept and
approved a motion to move forward with the project with additional public input.
• March 16, 2021: City Council approved renaming of Creekside Park to James Alan McPherson Park.
ACTION 15: INCREASE OPPORTUNITIES FOR ARTISTIC
EXPRESSION BY COMMUNITIES OF COLOR
The mural is proposed to be located on the stair towers of
the Capitol Street Parking Ramp along Burlington Street.
19
Resolution
“Prohibit the use of tear gas, rubber bullets, and flashbangs against peaceful protestors.” (Res. 20-159, p.
3, #16)
Status Summary
Immediate direction has been provided to the Iowa City Police Department.
Policy updates will proceed based on ongoing Council discussion of and direction on various
recommendations (see action item #4), legal analysis when necessary, and CPRB and Council review of
proposed General Order changes.
ACTION 16: PROHIBIT THE USE OF TEAR GAS, RUBBER
BULLETS, AND FLASHBANGS AGAINST PEACEFUL PROTESTORS
20
Resolution
“Beginning in calendar year 2021, Juneteenth, June 19, shall be a city holiday and shall replace an existing
city holiday.” (Res. 20-159, p. 3, #17)
Accomplishments
Holidays are negotiated in the collective bargaining agreements with the City’s labor unions. The City
reached an agreement with the Police, Fire, and AFSCME unions to officially replace President’s Day (or
Washington’s Birthday) with the Juneteenth holiday. The City will also make the change for supervisory
and other non-bargaining unit staff.
The City will observe Juneteenth on June 19th annually as a City holiday. If June 19th falls on a weekend,
the City will observe it on the Friday preceding or the Monday following the June 19th date. The first
official recognition of Juneteenth as a formal City holiday will be Friday, June 18, 2021.
ACTION 17: ESTABLISH JUNETEENTH AS AN OFFICIAL CITY
HOLIDAY BEGINNING IN 2021
Item Number: 10.
April 15, 2021
Q u arterly Investment Rep ort: Jan u ary - March 2021
AT TAC HM E NT S :
Description
Quarterly I nvestment Report: J anuary - March 2021
Date: April 15, 2021
To: City Manager, City Council
From: Jacklyn Fleagle, Budget & Compliance Officer
Re: Quarterly Financial Summary for Period Ending March 31, 2021
Introduction
Attached to this memorandum are the City’s quarterly financial reports as of March 31, 2021. The
quarterly financial report includes combined summaries of all fund balances, revenues, and
expenditures for Fiscal Year 2021 through the end of the third quarter, which is 75% of the way
through the fiscal year. The March quarterly report also incorporates the budget amendments
that were approved during the Fiscal Year 2022 budget process. The COVID-19 pandemic
continues to impact the City’s operations, and those revenues and expenditures impacted will be
highlighted below. Some of the highlights of the City’s financial activity through March 31 are also
discussed below.
Revenue Analysis
This revenue analysis pertains to the revenue reports, Revenues by Fund and Revenues by Type,
on pages 4-6. In these two reports, the actual revenues would ideally be near 75% of budget
since we have completed three-fourths of the fiscal year; however, due to accruals and timing
differences, many of these percentages may be above or below 75%.
Funds with budget anomalies on page 4 worth noting include the Risk Management fund which
has actual revenues at 98.1% due to the timing of the entries made for loss reserve payments to
intra-city charges. Also worth noting are the CDBG Fund and Home Funds whose revenues are
at 34.1% and 25.7%, respectively. These funds’ revenues are below budget primarily due to the
timing of the grant activity. These percentages could change quickly depending on when the
Federal funds are received.
Several enterprise funds worth highlighting are the Parking Fund and the Transit Fund. The
Parking Fund has actual revenues at 77.4% of budget. The Parking Fund revenues are on track
with the amended budget amounts, which were reduced due to the impact of the COVID-19
pandemic. Compared to the original budget amounts, actual revenues are only at 44.4% of
budget. The revenue shortfall is related to lower revenues from hourly and on-street parking fees,
as demand for parking has not returned to pre-pandemic levels. The Transit Fund has actual
revenues at 43.8% due to the timing of receipt for the federal operating grant and decreased
ridership during the COVID-19 pandemic. While ridership levels have increased from this time
last year, levels are still down 60% from fiscal year 2019 levels at this time.
Finally, the Governmental Projects revenues are at only 6.3% of budget due to the timing of the
annual General Obligation Bond issuance. This fund’s revenues will be closer to budget after the
bond sale this spring.
On page 5, an example of a revenue type that is below the 75% mark is property tax revenue
which is at 57.9% of budget and reflects the timing of the property tax receipts. The second half
property taxes are due in April which should increase this percentage substantially. Other
revenues affected by the timing of property tax receipts include TIF Revenues which are at 56.0%
and Property Tax Credits which are at 41.6% of budget.
1
Under Charges for Fees & Services, Building & Development fees are well over the 75% mark at
559.6% of budget. Building & Development fee revenues are very high due to an Affordable
Housing fee-in-lieu-of payment received from the Tailwinds project that was more than $1.8
million. Culture and Recreation fees are also at 23.1% of budget due to program cancelations
with the ongoing COVID-19 pandemic.
In addition, under Intergovernmental on page 5, Other State Grants are at 15.6% of budget due
to the timing of receipts of grants for major road projects. Federal Intergovernmental revenues
are also at 46.2% of budget primarily due to the timing of receipts of grants for road projects, as
well as the timing of the receipt of the federal transit operating grant.
Finally, on page 6, under Other Financing Sources, Debt Sales revenue is at 0% of budget. We
are currently preparing to sell the 2021 general obligation bonds which will bring this revenue
source up near 100% of budget.
As of March 31, the combined total actual revenue for all budgetary funds is $102,939,218 or
56.4% of budget. In total, actual revenues as a percentage of budgeted revenues is slightly lower
in fiscal year 2021 than it was in fiscal year 2020. The impact of COVID-19 on the City’s revenues
is the main cause of this decrease in comparing year over year since fiscal year 2020 only saw
revenue impacts in the fourth quarter.
Expenditure Analysis
This expenditure analysis pertains to the expenditure reports, Expenditures by Fund and
Expenditures by Fund by Department on pages 7-9. The analysis of the City’s expenditures for
Fiscal Year 2021 through March is similar to the analysis for the City’s revenues. We generally
expect the actual expenditure levels to be around 75% of budget at this time of year.
Some funds have expenditure activity through the third quarter that differs significantly from the
75% mark. The following funds have a significant expenditure variance above or below 75%:
• Employee Benefit Fund expenditures are at 110.7% primarily due to a high experience in
worker’s comp expenditures.
• Debt Service Fund expenditures are at 6.6%, because the general obligation bond
principal payments are not due until June 1.
• Governmental Projects expenditures are at 26.4% and Enterprise Projects expenditures
are at 17.5%, because many of the capital projects are scheduled for construction this
spring.
Overall, the combined total actual expenditures for all budgetary funds through March are
$107,381,893 or 48.5% of budget. In reaction to the COVID-19 pandemic, the City has delayed
or cut capital outlay expenditures, left vacant positions unfilled and reduced various operating
expenditures such as travel and training. Additionally, some expenditures have naturally been
lower due to program closures.
Conclusion
Generally, there are no major concerns to report with the City’s fund balances at the end of March,
other than the Parking fund which will be continued to be monitored as demand for parking
continues to be low.
Three funds are presented (on page 3) with negative fund balances, the CDBG fund at -$252,367,
the HOME fund at -$26,553 and the SSMID fund at -$1,939. These negative fund balances
should reverse following the receipt of grant proceeds and property tax revenues. The other fund
balances appear healthy. Additional information is available from the Finance Department upon
request.
2
Beginning Ending Restricted,Unassigned
Fund Year-to-Date Transfers Year-to-Date Transfers Fund Committed,Fund
Balance Revenues In Expenditures Out Balance Assigned Balance
Budgetary Funds
General Fund
10** General Fund 41,640,906$ 36,627,081$ 9,636,186$ 39,561,116$ 4,887,865$ 43,455,193$ 11,582,728$ 31,872,465$
Special Revenue Funds
2100 Community Dev Block Grant (17,210) 713,545 - 807,418 141,285 (252,367) - (252,367)
2110 HOME (37,396) 222,721 - 211,877 - (26,553) - (26,553)
2200 Road Use Tax Fund 3,547,923 5,748,727 474,053 5,293,972 2,360,813 2,115,918 - 2,115,918
2300 Other Shared Revenue 2,639 - - - - 2,639 - 2,639
2350 Metro Planning Org of J.C.434,368 245,307 283,933 555,326 - 408,282 - 408,282
2400 Employee Benefits 3,584,853 8,553,750 - 1,462,573 9,952,916 723,114 - 723,114
2450 Emergency Levy Fund 2,613 591,162 - 25,994 75,000 492,781 - 492,781
2500 Affordable Housing Fund 1,622,344 1,831,820 750,000 772,139 - 3,432,025 - 3,432,025
2510 Iowa City Property Management 186,172 57,501 - 51,213 - 192,459 - 192,459
26** Tax Increment Financing 783,349 1,475,624 51,716 42,081 - 2,268,609 1,319,614 948,995
2820 SSMID-Downtown District 4,100 285,585 - 291,624 - (1,939) - (1,939)
Debt Service Fund
5*** Debt Service 9,354,037 6,577,127 - 954,784 - 14,976,380 1,801,017 13,175,364
Enterprise Funds
710* Parking 2,171,685 2,633,876 250,000 2,548,680 501,062 2,005,819 106,250 1,899,569
715* Mass Transit 6,914,358 1,950,778 3,060,066 4,788,281 - 7,136,921 5,074,737 2,062,184
720* Wastewater 23,423,905 8,380,912 3,898,545 7,756,955 4,458,063 23,488,344 12,327,255 11,161,089
730* Water 13,016,182 6,909,212 2,072,636 7,240,371 2,177,260 12,580,400 6,379,392 6,201,008
7400 Refuse Collection 1,690,269 2,667,881 8,738 2,821,364 - 1,545,524 - 1,545,524
750* Landfill 24,875,610 5,934,972 833,435 3,955,266 1,884,011 25,804,740 23,765,795 2,038,945
7600 Airport 235,540 283,784 75,000 306,996 46,000 241,328 181,071 60,257
7700 Storm Water 1,088,776 1,178,664 751,647 468,464 932,303 1,618,321 680,000 938,321
79** Housing Authority 7,828,046 7,956,104 - 9,971,554 38,040 5,774,555 1,278,376 4,496,180
Capital Project Funds
Governmental Projects 27,975,543 1,510,357 3,904,216 14,167,156 - 19,222,959 - 19,222,959
Enterprise Projects 10,086,942 602,727 1,396,886 3,326,689 8,759,866 - 8,759,866 -
Total Budgetary Funds 180,415,552$ 102,939,218$ 27,447,057$ 107,381,893$ 27,454,616$ 175,965,318$ 64,496,235$ 111,469,083$
Non-Budgetary Funds
Internal Service Funds
810* Equipment 17,243,785$ 5,548,576$ -$ 5,579,913$ (18,537)$ 17,230,985$ 13,998,005$ 3,232,980$
8200 Risk Management 4,113,594 1,615,711 - 1,088,188 - 4,641,117 - 4,641,117
830* Information Technology 3,254,738 2,375,813 - 1,845,261 - 3,785,290 853,658 2,931,632
8400 Central Services 756,956 145,130 - 96,909 10,978 794,198 - 794,198
8500 Health Insurance Reserves 12,300,290 7,939,829 - 8,130,000 - 12,110,120 8,627,420 3,482,700
8600 Dental Insurance Reserves 374,616 298,665 - 261,912 - 411,369 - 411,369
Total Non-Budgetary Funds 38,043,980$ 17,923,724$ -$ 17,002,183$ (7,559)$ 38,973,080$ 23,479,082$ 15,493,998$
Total All Funds 218,459,532$ 120,862,942$ 27,447,057$ 124,384,075$ 27,447,057$ 214,938,398$ 87,975,317$ 126,963,081$
City of Iowa City
Fund Summary
Fiscal Year 2021 through March 31, 2021
3
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
Budgetary Fund Revenues
General Fund
10** General Fund 54,093,751$ 59,264,838$ 59,440,679$ 36,627,081$ (22,813,598)$ 61.6%
Special Revenue Funds
2100 Community Dev Block Grant 696,930 784,935 2,095,404 713,545 (1,381,859) 34.1%
2110 HOME 890,256 599,082 868,153 222,721 (645,432) 25.7%
2200 Road Use Tax Fund 9,343,122 8,935,700 8,935,700 5,748,727 (3,186,973) 64.3%
2300 Other Shared Revenue 12,500 - 39,927 - (39,927) 0.0%
2350 Metro Planning Org of Johnson Co 393,607 377,352 394,167 245,307 (148,860) 62.2%
2400 Employee Benefits 12,798,747 14,712,009 14,712,009 8,553,750 (6,158,259) 58.1%
2450 Emergency Levy Fund 2,613 1,001,442 1,001,442 591,162 (410,280) 59.0%
2500 Affordable Housing Fund (26,615) - - 1,831,820 1,831,820 0.0%
2510 Iowa City Property Management 65,497 68,430 68,430 57,501 (10,929) 84.0%
26** Tax Increment Financing 3,479,948 2,608,203 2,608,203 1,475,624 (1,132,579) 56.6%
2820 SSMID-Downtown District 371,277 492,596 492,596 285,585 (207,011) 58.0%
Debt Service Fund
5*** Debt Service 12,084,974 11,450,899 11,450,899 6,577,127 (4,873,772) 57.4%
Enterprise Funds
710* Parking 4,555,583 5,935,900 3,402,700 2,633,876 (768,824) 77.4%
715* Mass Transit 5,114,607 4,457,460 4,450,305 1,950,778 (2,499,527) 43.8%
720* Wastewater 12,854,265 11,895,436 11,895,436 8,380,912 (3,514,524) 70.5%
730* Water 10,398,875 9,985,860 9,550,860 6,909,212 (2,641,648) 72.3%
7400 Refuse Collection 3,808,883 3,886,220 3,873,320 2,667,881 (1,205,439) 68.9%
750* Landfill 7,273,518 7,202,311 7,347,301 5,934,972 (1,412,329) 80.8%
7600 Airport 444,564 364,820 345,820 283,784 (62,036) 82.1%
7700 Storm Water 1,749,864 1,714,700 1,714,700 1,178,664 (536,036) 68.7%
79** Housing Authority 10,379,669 10,236,271 10,977,513 7,956,104 (3,021,409) 72.5%
Capital Project Funds
Governmental Projects 16,828,142 18,167,000 23,801,307 1,510,357 (22,290,950) 6.3%
Enterprise Projects 3,046,134 1,652,776 3,182,480 602,727 (2,579,753) 18.9%
Total Budgetary Revenues 170,660,713$ 175,794,240$ 182,649,351$ 102,939,218$ (79,710,133)$ 56.4%
Non-Budgetary Fund Revenues
Internal Service Funds
810* Equipment 7,106,528$ 7,448,587$ 7,508,587$ 5,548,576$ (1,960,011)$ 73.9%
8200 Risk Management 1,741,050 1,646,580 1,646,580 1,615,711 (30,869) 98.1%
830* Information Technology 2,693,000 2,495,792 2,495,792 2,375,813 (119,979) 95.2%
8400 Central Services 243,536 255,988 255,988 145,130 (110,858) 56.7%
8500 Health Insurance Reserves 10,272,878 11,196,638 11,196,638 7,939,829 (3,256,809) 70.9%
8600 Dental Insurance Reserves 411,351 458,475 458,475 298,665 (159,810) 65.1%
Total Non-Budgetary Revenues 22,468,344$ 23,502,060$ 23,562,060$ 17,923,724$ (5,638,336)$ 76.1%
Total Revenues - All Funds 193,129,057$ 199,296,300$ 206,211,411$ 120,862,942$ (85,348,469)$ 58.6%
City of Iowa City
Revenues by Fund
Fiscal Year 2021 through March 31, 2021
4
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
Budgetary Fund Revenues
Property Taxes 59,360,168$ 65,849,136$ 65,849,136$ 38,118,270$ (27,730,866)$ 57.9%
Other City Taxes:
TIF Revenues 3,434,710 2,593,203 2,593,203 1,451,650 (1,141,553) 56.0%
Gas/Electric Excise Taxes 677,091 633,387 633,387 322,255 (311,132) 50.9%
Mobile Home Taxes 51,220 58,361 58,361 45,736 (12,625) 78.4%
Hotel/Motel Taxes 1,134,864 1,301,820 650,860 396,180 (254,680) 60.9%
Utility Franchise Tax 883,652 964,690 964,690 487,677 (477,013) 50.6%
Subtotal 6,181,536 5,551,461 4,900,501 2,703,499 (2,197,002) 55.2%
Licenses, Permits, & Fees:
General Use Permits 15,063 85,410 14,180 10,703 (3,477) 75.5%
Food & Liquor Licenses 95,476 126,710 126,710 17,606 (109,104) 13.9%
Professional License 3,925 6,160 6,160 2,805 (3,355) 45.5%
Franchise Fees 438,753 512,750 580,000 443,713 (136,287) 76.5%
Construction Permits & Insp Fees 1,742,746 1,954,820 1,794,820 1,270,669 (524,151) 70.8%
Misc Lic & Permits 68,060 49,620 49,620 54,879 5,259 110.6%
Subtotal 2,364,024 2,735,470 2,571,490 1,800,375 (771,115) 70.0%
Intergovernmental:
Fed Intergovernment Revenue 15,404,149 16,820,081 25,383,381 11,739,798 (13,643,583) 46.2%
Property Tax Credits 1,519,888 1,923,358 1,923,358 800,261 (1,123,097) 41.6%
Road Use Tax 9,163,303 8,820,140 8,820,140 5,618,011 (3,202,129) 63.7%
State 28E Agreements 2,107,692 1,976,419 2,394,419 2,128,143 (266,276) 88.9%
Operating Grants 66,984 69,580 69,580 61,849 (7,731) 88.9%
Disaster Assistance - - - 2,700 2,700 0.0%
Other State Grants 5,510,294 3,069,046 6,657,595 1,038,655 (5,618,940) 15.6%
Local 28E Agreements 1,280,923 2,883,620 2,900,435 1,134,596 (1,765,839) 39.1%
Subtotal 35,053,234 35,562,244 48,148,908 22,524,013 (25,624,895) 46.8%
Charges For Fees And Services:
Building & Development 492,643 428,570 428,570 2,398,465 1,969,895 559.6%
Police Services 188,901 100,000 30,000 9,648 (20,352) 32.2%
Animal Care Services 13,484 14,920 14,920 8,222 (6,698) 55.1%
Fire Services 8,880 9,060 9,060 9,934 874 109.6%
Transit Fees 968,924 1,220,390 750,390 464,029 (286,361) 61.8%
Culture & Recreation 467,105 776,548 568,278 131,517 (436,761) 23.1%
Misc Charges For Services 53,024 68,820 51,200 41,442 (9,759) 80.9%
Water Charges 10,051,603 9,748,310 9,448,310 6,824,210 (2,624,100) 72.2%
Wastewater Charges 12,353,935 11,631,416 11,631,416 8,244,099 (3,387,317) 70.9%
Refuse Charges 4,185,695 4,278,720 4,316,840 3,151,008 (1,165,832) 73.0%
Landfill Charges 5,961,888 6,224,330 6,410,000 5,172,704 (1,237,296) 80.7%
Storm Water Charges 1,730,056 1,700,000 1,700,000 1,168,928 (531,072) 68.8%
Parking Charges 4,795,660 6,378,760 3,775,260 3,038,197 (737,063) 80.5%
Subtotal 41,271,797 42,579,844 39,134,244 30,662,402 (8,471,842) 78.4%
Miscellaneous:
Code Enforcement 300,368 269,340 68,100 40,378 (27,722) 59.3%
Parking Fines 438,244 585,000 525,000 361,781 (163,219) 68.9%
Library Fines & Fees 60,545 100,000 10,000 3,239 (6,761) 32.4%
Contributions & Donations 496,111 309,310 544,237 239,349 (304,889) 44.0%
Printed Materials 39,128 46,710 46,710 13,850 (32,860) 29.7%
Animal Adoption 62,646 35,000 35,000 41,335 6,335 118.1%
Misc Merchandise 36,506 62,760 37,450 14,047 (23,403) 37.5%
Intra-City Charges 4,667,718 5,090,750 5,090,750 3,758,210 (1,332,540) 73.8%
Other Misc Revenue 913,580 795,155 769,200 433,981 (335,219) 56.4%
Special Assessments 294 570 570 884 314 155.1%
Subtotal 7,015,141$ 7,294,595$ 7,127,017$ 4,907,053$ (2,219,964)$ 68.9%
City of Iowa City
Revenues by Type
Fiscal Year 2021 through March 31, 2021
5
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
City of Iowa City
Revenues by Type
Fiscal Year 2021 through March 31, 2021
Use Of Money And Property:
Interest Revenues 3,277,337$ 1,705,802$ 1,209,842$ 782,524$ (427,318)$ 64.7%
Rents 1,177,377 1,331,104 1,062,629 713,098 (349,531) 67.1%
Royalties & Commissions 100,348 106,603 87,603 62,706 (24,897) 71.6%
Subtotal 4,555,062 3,143,509 2,360,074 1,558,328 (801,746) 66.0%
Other Financial Sources:
Debt Sales 13,012,385 11,871,140 11,161,140 - (11,161,140) 0.0%
Sale Of Assets 901,476 501,700 1,051,700 173,985 (877,715) 16.5%
Insurance Recoveries 2,258 - - - - 0.0%
Loans 943,633 705,141 345,141 491,293 146,152 142.3%
Subtotal 14,859,751 13,077,981 12,557,981 665,278 (11,892,703) 5.3%
Total Budgetary Revenues 170,660,713$ 175,794,240$ 182,649,351$ 102,939,218$ (79,710,133) 56.4%
Non-Budgetary Fund Revenues
Internal Service Funds 22,468,344$ 23,502,060$ 23,562,060$ 17,923,724$ (5,638,336)$ 76.1%
Total Non-Budgetary Revenues 22,468,344$ 23,502,060$ 23,562,060$ 17,923,724$ (5,638,336)$ 76.1%
Total Revenues - All Funds 193,129,057$ 199,296,300$ 206,211,411$ 120,862,942$ (85,348,469)$ 58.6%
6
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
Budgetary Fund Expenditures
General Fund
10** General Fund 57,237,520$ 63,133,164$ 64,291,804$ 39,561,116$ 24,730,688$ 61.5%
Special Revenue Funds
2100 Community Dev Block Grant 710,805 734,915 1,916,454 807,418 1,109,036 42.1%
2110 HOME 864,090 471,281 739,827 211,877 527,950 28.6%
2200 Road Use Tax Fund 6,541,337 6,860,459 6,918,828 5,293,972 1,624,856 76.5%
2300 Other Shared Revenue 1,810 - 39,927 - 39,927 0.0%
2350 Metro Planning Org of Johnson Co.666,417 785,929 784,616 555,326 229,290 70.8%
2400 Employee Benefits 1,380,902 1,321,730 1,321,730 1,462,573 (140,843) 110.7%
2450 Emergency Levy Fund - 900,800 900,800 25,994 874,806 2.9%
2500 Affordable Housing Fund 986,779 1,000,000 1,000,000 772,139 227,861 77.2%
2510 Iowa City Property Management 60,567 57,548 57,548 51,213 6,335 89.0%
26** Tax Increment Financing 1,545,792 1,240,029 1,159,444 42,081 1,117,363 3.6%
2820 SSMID-Downtown District 367,177 492,596 496,696 291,624 205,072 58.7%
Debt Service Fund
5*** Debt Service 13,038,331 14,519,819 14,519,819 954,784 13,565,035 6.6%
Enterprise Funds
710* Parking 13,153,203 6,937,252 4,271,531 2,548,680 1,722,851 59.7%
715* Mass Transit 8,285,908 7,988,973 7,916,023 4,788,281 3,127,742 60.5%
720* Wastewater 8,928,996 9,904,664 9,916,480 7,756,955 2,159,525 78.2%
730* Water 8,512,594 9,048,440 9,238,009 7,240,371 1,997,638 78.4%
7400 Refuse Collection 3,687,875 3,920,390 3,948,567 2,821,364 1,127,203 71.5%
750* Landfill 5,337,862 5,456,843 5,526,979 3,955,266 1,571,713 71.6%
7600 Airport 421,723 367,708 367,283 306,996 60,287 83.6%
7700 Storm Water 603,911 679,879 679,161 468,464 210,697 69.0%
79** Housing Authority 9,904,793 10,139,876 12,783,432 9,971,554 2,811,878 78.0%
Capital Project Funds
Governmental Projects 24,661,959 22,705,470 53,755,115 14,167,156 39,587,959 26.4%
Enterprise Projects 5,947,033 6,834,650 18,955,820 3,326,689 15,629,131 17.5%
Total Budgetary Expenditures 172,847,385$ 175,502,415$ 221,505,893$ 107,381,893$ 114,124,000$ 48.5%
Non-Budgetary Funds Expenditures
Internal Service Funds
810* Equipment 5,786,860$ 6,156,284$ 8,571,165$ 5,579,913$ 2,991,252$ 65.1%
8200 Risk Management 1,511,332 1,623,630 1,623,630 1,088,188 535,442 67.0%
830* Information Technology 2,430,267 2,513,842 2,513,842 1,845,261 668,581 73.4%
8400 Central Services 188,400 225,477 251,671 96,909 154,762 38.5%
8500 Health Insurance Reserves 9,129,477 11,070,318 11,070,318 8,130,000 2,940,318 73.4%
8600 Dental Insurance Reserves 295,202 449,071 449,071 261,912 187,159 58.3%
Total Non-Budgetary Expenditures 19,341,538$ 22,038,622$ 24,479,697$ 17,002,183$ 7,477,514$ 69.5%
Total Expenditures - All Funds 192,188,923$ 197,541,037$ 245,985,590$ 124,384,075$ 121,601,515$ 50.6%
City of Iowa City
Expenditures by Fund
Fiscal Year 2021 through March 31, 2021
7
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
Budgetary Funds Expenditures
General Fund
10** General Fund
City Council 149,211$ 159,554$ 157,929$ 117,139$ 40,790$ 74.2%
City Clerk 491,473 524,699 557,494 380,368 177,126 68.2%
City Attorney 836,849 867,117 871,776 609,215 262,561 69.9%
City Manager 3,727,694 4,286,206 5,546,166 2,682,645 2,863,521 48.4%
Finance 4,089,409 4,631,600 4,908,111 2,919,343 1,988,768 59.5%
Police 14,503,070 15,667,193 15,777,126 10,461,398 5,315,728 66.3%
Fire 8,477,009 9,035,169 9,048,784 6,431,895 2,616,889 71.1%
Parks & Recreation 8,574,238 10,443,623 10,376,271 5,730,688 4,645,583 55.2%
Library 6,327,197 7,092,059 6,949,366 4,238,810 2,710,556 61.0%
Senior Center 913,616 1,038,668 1,027,646 657,879 369,767 64.0%
Neighborhood & Development Services 6,066,892 5,614,025 5,309,960 2,995,694 2,314,266 56.4%
Public Works 2,478,292 3,117,289 3,103,713 1,898,650 1,205,063 61.2%
Transportation & Resource Management 602,569 655,962 657,462 437,391 220,071 66.5%
Total General Fund 57,237,520 63,133,164 64,291,804 39,561,116 24,730,688 61.5%
Special Revenue Funds
2100 Community Dev Block Grant
Neighborhood & Development Services 710,805 734,915 1,916,454 807,418 1,109,036 42.1%
2110 HOME
Neighborhood & Development Services 864,090 471,281 739,827 211,877 527,950 28.6%
2200 Road Use Tax Fund
Public Works 6,541,337 6,860,459 6,918,828 5,293,972 1,624,856 76.5%
2300 Other Shared Revenue
Neighborhood & Development Services 1,810 - 39,927 - 39,927 0.0%
2350 Metro Planning Org of Johnson Co
Neighborhood & Development Services 666,417 785,929 784,616 555,326 229,290 70.8%
2400 Employee Benefits
Finance 1,380,902 1,321,730 1,321,730 1,462,573 (140,843) 110.7%
2450 Emergency Levy Fund
City Manager - 900,800 900,800 25,994 874,806 2.9%
2500 Affordable Housing Fund
Neighborhood & Development Services 986,779 1,000,000 1,000,000 772,139 227,861 77.2%
2510 Iowa City Property Management
Neighborhood & Development Services 60,567 57,548 57,548 51,213 6,335 89.0%
26** Tax Increment Financing
Finance 1,545,792 1,240,029 1,159,444 42,081 1,117,363 3.6%
2820 SSMID-Downtown District
Finance 367,177 492,596 496,696 291,624 205,072 58.7%
Total Special Revenue Funds 13,125,677 13,865,287 15,335,870 9,514,217 5,821,653 62.0%
Debt Service Fund
5*** Debt Service
Finance 13,038,331 14,519,819 14,519,819 954,784 13,565,035 6.6%
Total Debt Service Fund 13,038,331 14,519,819 14,519,819 954,784 13,565,035 6.6%
City of Iowa City
Expenditures by Fund by Department
Fiscal Year 2021 through March 31, 2021
8
2020
Actual
2021
Budget
2021
Revised
2021
Actual Variance Percent
City of Iowa City
Expenditures by Fund by Department
Fiscal Year 2021 through March 31, 2021
Enterprise Funds
710* Parking
Transportation & Resource Management 13,153,203$ 6,937,252$ 4,271,531$ 2,548,680$ 1,722,851$ 59.7%
715* Mass Transit
Transportation & Resource Management 8,285,908 7,988,973 7,916,023 4,788,281 3,127,742 60.5%
720* Wastewater
Public Works 8,928,996 9,904,664 9,916,480 7,756,955 2,159,525 78.2%
730* Water
Public Works 8,512,594 9,048,440 9,238,009 7,240,371 1,997,638 78.4%
7400 Refuse Collection
Transportation & Resource Management 3,687,875 3,920,390 3,948,567 2,821,364 1,127,203 71.5%
750* Landfill
Transportation & Resource Management 5,337,862 5,456,843 5,526,979 3,955,266 1,571,713 71.6%
7600 Airport
Airport Operations 421,723 367,708 367,283 306,996 60,287 83.6%
7700 Storm Water
Public Works 603,911 679,879 679,161 468,464 210,697 69.0%
79** Housing Authority
Neighborhood & Development Services 9,904,793 10,139,876 12,783,432 9,971,554 2,811,878 78.0%
Total Enterprise Funds 58,836,864 54,444,025 54,647,465 39,857,931 14,789,534 72.9%
Capital Project Funds
Governmental Projects 24,661,959 22,705,470 53,755,115 14,167,156 39,587,959 26.4%
Enterprise Projects 5,947,033 6,834,650 18,955,820 3,326,689 15,629,131 17.5%
Total Capital Project Funds 30,608,993 29,540,120 72,710,935 17,493,845 55,217,090 24.1%
Total Budgetary Expenditures 172,847,385$ 175,502,415$ 221,505,893$ 107,381,893$ 114,124,000$ 48.5%
Non-Budgetary Funds Expenditures
Internal Service Funds
810* Equipment
Public Works 5,786,860$ 6,156,284$ 8,571,165$ 5,579,913$ 2,991,252$ 65.1%
8200 Risk Management
Finance 1,511,332 1,623,630 1,623,630 1,088,188 535,442 67.0%
830* Information Technology
Finance 2,430,267 2,513,842 2,513,842 1,845,261 668,581 73.4%
8400 Central Services
Finance 188,400 225,477 251,671 96,909 154,762 38.5%
8500 Health Insurance Reserves
Finance 9,129,477 11,070,318 11,070,318 8,130,000 2,940,318 73.4%
8600 Dental Insurance Reserves
Finance 295,202 449,071 449,071 261,912 187,159 58.3%
Total Internal Service Funds 19,341,538 22,038,622 24,479,697 17,002,183 7,477,514 69.5%
Total Non-Budgetary Expenditures 19,341,538$ 22,038,622$ 24,479,697$ 17,002,183$ 7,477,514$ 69.5%
Total Expenditures - All Funds 192,188,923$ 197,541,037$ 245,985,590$ 124,384,075$ 121,601,515$ 50.6%
9
Item Number: 11.
April 15, 2021
Mid American En ergy: 2020 Annual Rep ort
AT TAC HM E NT S :
Description
MidA merican E nergy: 2020 Annual Report
Item Number: 12.
April 15, 2021
Civil Service Examin ation : Housin g Reception ist
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Housing Receptionist
Item Number: 13.
April 15, 2021
Ad Hoc Truth & Recon ciliation Commission: March 1
AT TAC HM E NT S :
Description
Ad Hoc Truth & Reconciliation Commission: March 1
Item Number: 14.
April 15, 2021
Airport Commission : March 11
AT TAC HM E NT S :
Description
Airport Commission: March 11
Item Number: 15.
April 15, 2021
Telecommunication s Commission: March 22
AT TAC HM E NT S :
Description
Telecommunications Commission: March 22
PRELIMINARY
Iowa City Telecommunications Commission
03/22/2021 Meeting Minutes
Page 1 of 3
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or impractical due to
concerns for the health and safety of council members,staff and the public presented by COVID-19.
Minutes
Iowa City Telecommunications Commission
March 22, 2021 – 5:30 P.M.
Via the Zoom remote meeting platform
Call to Order:Meeting called to order at 5:30 P.M.
Members Present (via Zoom):Adam Stockman, Gina Reyes,James Pierce
Members Absent:Andrew Austin
Staff Present (via Zoom):Ty Coleman
Others Present:none
Recommendations to Council:
Approval of a letter recommending dissolution of the Telecommunications Commission.
Approval of Minutes:
Stockman moved and Pierce seconded a motion to approve the October 5, 2020 minutes as presented. The
motion passed unanimously.
Announcements of Commissioners:
None.
Short Public Announcements:
None.
Broadband affordability and access - research for City Council:
Stockman referred to the report for City Council he included in the meeting packet. He said it included
information gathered by the Commission in response to the City Council’s request for the group to investigate
funding opportunities for making broadband more accessible and affordable in Iowa City. He mentioned the
information Reyes had pulled together regarding the National Telecommunications and Information
Administration. Stockman said the information he had found in his research kept coming back to
opportunities designed to increase access to broadband in rural locations.
Stockman said the report was a summary of the information gathered to be presented to Council. He noted
that opportunities may change over time. He said the report stressed the importance of having broadband
access, especially made apparent during the course of the COVID-19 pandemic, with schooling and work
being done from home by many. He said internet access has become a necessity and is no longer just
something nice to have.
Reyes said the report was a good summary of what the group found and was a good response to what
Council had asked the Commission to do. She said the two potential funding opportunities listed in the report
were the best ones for the Council to pursue if they are interested in pursuing the topic further. She noted the
first opportunity listed related to infrastructure,but that the second opportunity was geared towards grant
opportunities or leveraging existing networks, such as those owned by ImOn and Mediacom.
PRELIMINARY
Iowa City Telecommunications Commission
03/22/2021 Meeting Minutes
Page 2 of 3
Stockman moved and Reyes seconded a motion to submit the report, as presented, to the Iowa City City
Council. The motion passed unanimously.
Dissolution of the Telecommunications Commission:
Stockman said he recalled past Commission meetings where it was discussed that the group no longer had a
charge by the City, given that the City’s franchise agreement with Mediacom had expired in 2018. He noted
that after the group completed its look at the potential for municipal broadband, the City Council asked for
additional information regarding potential funding opportunities. He said that unless the Council were to
provide a clear charge moving forward, he felt like the Commission’s work was done.
Reyes expressed agreement with Stockman’s sentiment and said she was in favor of presenting the City
Council with the letter that Stockman had drafted and included in the meeting packet. Pierce said he agreed
with the others, noting that the group had been at the end of its task for a while and it made sense to bring the
Commission’s time to an end. Reyes said that if the City Council came up with something for the Commission
to do, they would do it, but that at this time she didn’t think there was anything else to do.
Coleman said the letter does offer the Council an opportunity to consider any further work it may see as
valuable. Stockman said he felt the last two projects had been meaningful work for the City.
Stockman moved and Reyes seconded a motion to present the letter to the City Council. The motion passed
unanimously.
Stockman said that since there were no longer any projects to work on or issues to discuss, he recommends
that the Commission postpone its next meeting until the Council has had an opportunity to consider the letter.
Reyes and Pierce agreed. Stockman said that if the Council was in agreement with the group’s
recommendation for dissolution of the Telecommunications Commission, then there may not be another
meeting.
Adjournment:
Stockman moved and Pierce seconded a motion to adjourn.The motion passed unanimously. Adjournment
was at 5:47 p.m.
PRELIMINARY
Iowa City Telecommunications Commission
03/22/2021 Meeting Minutes
Page 3 of 3
TELECOMMUNICATIONS COMMISSION
12-MONTH ATTENDANCE RECORD
Austin Reyes Brenton Stockman Paterson
03/23/2020
Meeting not held due to
COVID-19 pandemic.
-----
04/27/2020 o/c x x x o
06/01/2020 o/c x x x o
06/29/2020 o x x x o
Pierce vacant
07/27/2020
Meeting not held due to
Commission preference
-----
08/27/2020
Meeting not held due to
unexpected lack of
quorum
-----
10/05/2020 o x x x -
No meetings held
from 10/05/2020 to
03/22/2021 due to
a lack of quorum.
-----
03/22/2021 o x x x -
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)