The URL can be used to link to this page

Home My WebLink About2021-04-29 Info PacketI t dr 1 -� CITY OE IOWA CITY ww.icgov.org City Council Information Packet IP1. Council Tentative Meeting Schedule May 4 Work Session April 29, 2021 IP2. Work Session Agenda IP3. Memo from Senior Planner, Neighborhood and Development Services: Planning and Zoning Commission's Recommendations on the Good Neighbor Program IP4. Pending City Council Work Session Topics Miscellaneous IPS. Letter from Climate Action Commission Chair: Recommendations regarding Biogas Utilization Feasibility Report IP6. Social Justice & Racial Equity: 1st Quarter Update, January- March 2021 IP7. BLM & Systemic Racism Detailed Status Report IP8. Quarterly Investment Report: January- March 2021 IP9. Joint Entities Meeting: April 19 IP10. Civil Service Examination: Animal Services Officer IP11. Civil Service Examination: Maintenance Operator - Wastewater IP12. Civil Service Examination: Senior Treatment Plant Operator - Water IP13. Civil Service Examination: Water Service Clerk Draft Minutes IP14. Ad Hoc Truth & Reconciliation Commission: April 15 April 29, 2021 City of Iowa City Page 1 Item Number: 1. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Council Tentative Meeting Schedule ATTACHMENTS: Description Council Tentative Meeting Schedule 1 _ f City Council Tentative Meeting Schedule _ Subject to change CITY OF IOWA CITY April 29, 2021 Date Time Meeting Location Tuesday, May 4, 2021 4:00 PM Special Formal Executive Session Zoom Meeting Platform Work Session 6:00 PM Formal Meeting Tuesday, May 11, 2021 3:00 PM Special Work Session Zoom Meeting Platform Tuesday, May 18, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, June 1, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, June 15, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, July 6, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Monday, July 19, 2021 4:30 PM Joint Entities Meeting Zoom Meeting Platform Hosted by ICCSD Tuesday, July 20, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, August 3, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting Tuesday, August 17, 2021 4:00 PM Work Session Zoom Meeting Platform 6:00 PM Formal Meeting CITY OIF IOWA CITY www.icgov.org April 29, 2021 Work Session Agenda ATTACHMENTS: Description Work Session Agenda Item Number: 2. l � i kM,III man CITY OF IOWA CITY 410 Last Washington Street Iowa City, Iowa S2240-1 826 (3 19) 356-5000 (319) 356-5009 FAX www_icgov.org Electronic City Council Work Session Agenda Tuesday, May 4, 2021 Zoom Meeting Platform (following the 4:00 pm Special Formal meeting) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Council members, staff and the public presented by COVID-19. You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and Coralville, or you can watch it online at any of the following websites: • https://citychannel4.com/live • https://www.youtube.com/user/citychannel4/live • https://facebook.com/CityoflowaCitV If you have no computer or smartphone, or a computer without a microphone, you can call in by phone by dialing (312) 626-6799 and entering the meeting ID 987-6458-4318 when prompted. Attending in person is not an option. • Review Planning and Zoning Commission recommendation for changes to the City's Good Neighbor Policy [IP3] • Overview of American Rescue Plan Act • Clarification of Agenda Items • Information Packet Discussion [April 22, April 29] • Council updates on assigned boards, commissions, and committees Item Number: 3. �r p- CITY OE IOWA CITY www.iogov.org April 29, 2021 Memo from Senior Planner, Neighborhood and Development Services: Planning and Zoning Commission's Recommendations on the Good Neighbor Program ATTACHMENTS: Description Memo from Senior Planner, Neighborhood and Development Services: Planning and Zoning Commission's Recommendations on the Good Neighbor Program r CITY OF IOWA CITY , MEMORANDUM CITY OF IOWA CITY Date: April 28, 2021 To: Geoff Fruin, City Manager From: Anne Russett, Senior Planner, Neighborhood & Development Services Re: Planning and Zoning Commission's Recommendations on the Good Neighbor Program In preparation for the May 4, 2021 City Council work session on the City's good neighbor program please find the following documents attached: 1. November 19, 2020 Memo to the City Manager 2. October 1, 2020 Memo to the Planning and Zoning Commission 3. October 1, 2020 Excerpt of Final Planning and Zoning Commission Meeting Minutes r CITY OF IOWA CITY Q, ap T-4 MEMORANDUM Date: November 19, 2020 To: Geoff Fruin, City Manager From: Anne Russett, Senior Planner, Neighborhood & Development Services Re: Planning and Zoning Commission's Recommendations on the Good Neighbor Program Background The City established the good neighbor program in 1998. The policy was developed to encourage more dialogue between developers and adjacent properties owners. The City Council and Planning and Zoning Commission have had several discussions related to the good neighbor program in the past year. This memo provides a summary of those discussions and outlines the Planning and Zoning Commission's recent recommendations for the Council's consideration. Summary of Discussions Related to the Good Neighbor Program • May 2013: Staff reviewed the policy. At that time, staff recommended and the City Council agreed that good neighbor meetings should continue to be optional for applicants. March 2019: The Planning and Zoning Commission had a consultation with the City Council on the proposed rezoning at 2130 Muscatine Avenue. During this consult there was a discussion on implementation of the good neighbor policy, the level of detail provided at the rezoning stage (e.g. concept plans), and the criteria used for reviewing rezoning applications. The Mayor requested that the Commission discuss these items and provide thoughts and any recommendations to the City Council. • April 2019: The Commission began a discussion of the items outlined by the Mayor. Staff again reviewed the policy at the request of the Commission and concluded that good neighbor meetings should continue to be voluntary. • June 2020: The Commission requested that staff add a discussion of the good neighbor program to a future agenda. August 2020: On August 6, 2020 the Planning and Zoning Commission discussed the following potential changes to the good neighbor program: 1. Require one good neighbor meeting for most land development projects, but allow some exceptions and recommend a second good neighbor meeting if the project extends over multiple years. 2. Identify ways to notify renters, including sending mailings to occupants of units in addition to property owners. 3. Send notification letters regarding the good neighbor meeting to those living within 500 -feet of the project site, as opposed to the current 300 -foot recommendation. 4. Ensure neighborhood association representatives are notified of the meeting. At that meeting, the Commission requested an update and report from staff regarding the Commission's recommendations at a future meeting. The Commission wanted to ensure that staff supported the direction before making a recommendation to the City Council. October 2020: Based on the August 2020 recommendations from the Planning and Zoning Commission staff reviewed the good neighbor program again. Staff's complete review is included in Attachment 1, which provides an overview of pros and cons to making some good neighbor meetings mandatory and outlines impacts to staff time and budget. In summary, staff supported making some changes to the good neighbor program to help ensure that more members of the public are notified of potential development projects. However, if some good neighbor meetings are to be required, staff recommended a clear policy that is limited to those projects that impact or change land use policy and/or the allowed land uses and associated development standards on a property. Planning and Zoning Commission's Recommendation At the October 2020 meeting, the Planning and Zoning Commission agreed with the recommendations outlined by staff and requested the following changes be made to the good neighbor program. 1. Require good neighbor meetings for annexations, project -specific comprehensive plan map amendments and associated rezonings, and project -specific amendments to the zoning map. 2. Increase the notification radius to 500 -feet. 3. Expand those notified to individual residences when the mailing addresses are easily attainable from the Assessor's website. 4. Exploring ways to increase electronic notification options. Next Steps Moving from a voluntary program that is encouraged to one that is mandatory will require amendments to the zoning code. Other changes may require formal adoption of a good neighbor policy. Therefore, staff requests input from the City Council on the Planning and Zoning Commission's recommendations. Attachments: 1. October 1, 2020 Memo to the Planning and Zoning Commission 2 r � 4 CITY OF IOWA CITY MEMORANDUM Date: October 1, 2020 To: Planning and Zoning Commission From: Anne Russett, Senior Planner, Neighborhood & Development Services Re: Good Neighbor Program Background On October 1, 2020, the Planning and Zoning Commission will further discuss the City's good neighbor program. The Commission last discussed the good neighbor program on August 6, 2020. At this meeting, the Commission recommended the following: • Require one good neighbor meeting for most land development projects, but allow some exceptions and recommend a second good neighbor meeting if the project extends over multiple years. • Identify ways to notify renters, including sending mailings to occupants of units in addition to property owners. • Send notification letters regarding the good neighbor meeting to those living within 500 - feet of the project site, as opposed to the current 300 -foot recommendation. • Ensure neighborhood association representatives are notified of the meeting. Staff has reviewed and discussed these recommendations and this memo outlines staff's thoughts for the Commission's consideration and discussion. Voluntary vs. Mandatory The good neighbor program was created as a voluntary program to encourage more dialogue between the applicant and adjacent property owners. In 2013, staff reviewed the policy. Attachment 1 is a memo dated May 8, 2013, which outlines the recommendations at the time. In 2013, staff recommended and the City Council agreed that good neighbor meetings should continue to be optional for applicants, but improved the program by creating a formal and standardized process. This included identifying notification requirements, staff review of good neighbor letters prior to mailing, timing of notification, and other improvements. More recently in April 2019, staff analyzed the program and also recommended that the program be kept voluntary because the types of applications vary and staff wanted the ability to work with applicants and continue to encourage them to hold good neighbor meetings [Attachment 2]. Additionally, the good neighbor program has helped create dialogue between developers and neighbors. On August 6, the Commission recommended requiring at least one meeting for most land development projects and also requiring additional meetings if the project spans multiple years. If good neighbor meetings are to be required, staff recommends a clear policy that is limited to those projects that impact or change land use policy and/or the allowed land uses and associated development standards on a property. Staff does not recommend requiring these meetings for more technical reviews, such as vacations and subdivisions. Specifically, staff recommends the following: • For annexations, require a good neighbor meeting at the time of annexation. If the rezoning concurrent with the annexation is to an Interim Development (ID-) zoning district, require a second meeting at the time of the subsequent rezoning from the ID - zone to a zone that allows additional development. • Require a good neighbor meeting for project -specific comprehensive plan map amendments and associated rezonings. • Require a good neighbor meeting for project -specific amendments to the zoning map. • Do not require good neighbor meetings for subdivisions or vacations. • The good neighbor program is also encouraged for applications reviewed by the Board of Adjustment. At this time, staff is not recommending that good neighbor meetings be required for special exceptions or other applications reviewed by the Board of Adjustment. Moving from a voluntary to a mandatory approach has both pros and cons. Making it clear when a meeting is required provides clarity for everyone involved, including the applicant, neighbors, and the Commission. However, requiring meetings may appear to be severe when, based on staff's experience, applicants are willing to hold good neighbor meetings for larger -scale projects with greater impacts. Additionally, this would be one more requirement of the development community that could impact project timelines. Notification of Renters and the Notification Radius Currently, the good neighbor program recommends that letters be sent to neighboring property owners within 300 -feet of the proposed development project. However, in most cases, staff works with the applicant to increase the notification radius. On August 6, the Commission recommended an increase in the notification radius to 500 -feet and an effort be made to notify renters. Staff supports the Commission's recommendation to increase the notification radius to 500 -feet. Staff also agrees with the Commission that an effort should be made to notify renters. Staff relies on data provided by the Iowa City Assessor's Office in obtaining mailing addresses of property owners. In some instances, but not all, the Assessor has mailing addresses for individual units. In these instances, staff recommends that letters be mailed to the property owners in addition to the resident of the unit. Due to concerns related to staff time, staff recommends only using the data available from the City Assessor to notify residents of individual units. Tables 1 — 3 show how increasing the notification radius and notifying individual units will increase the number of letters mailed out. Good neighbor meeting notices are mailed by the applicant. However, staff also mails letters prior to Planning and Zoning Commission meetings to neighboring property owners within 300 -feet of the development project. If the notification standards change for the good neighbor meeting, the standards will also need to be changed for the letters mailed by the City. Table 1. Downtown Example — Englert Theater No. of Letters No. of Letters % Increase in No. of Radius (Property Owners Only) Owners + Residents Letters 300 ft 93 267 65.17% 500 ft 143 508 71.85% Table 2. Neiahborhood Example - 2130 Muscatine Ave. No. of Letters No. of Letters % Increase in No. of Radius (Propertv Owners Only) Owners + Residents Letters 300 ft 26 40 35.00% 500 ft 75 113 33.63% Table 3. Comparison of Current v. Proposed Notification Requirements As is shown in Table 3, this change will increase the cost of mailing notification letters. It will also increase the time Urban Planning staff spends on administrative duties. Urban Planning staff does not have administrative support staff. Planners and the Intern are responsible for all administrative work related to land development applications. This includes posting signs; drafting, printing and mailing letters; and preparing and distributing agendas. Although these proposed changes will increase the time staff spends on mailings, staff thinks that the increase should be manageable. Neighborhood Associations The Commission also expressed an interest in ensuring that the neighborhood associations are notified of any upcoming good neighbor meetings in their neighborhoods. Currently, staff in Urban Planning coordinates with the City's Neighborhood Outreach Planner who notifies neighborhood association coordinators regarding good neighbor meetings. Additional Notification One additional way that staff notifies neighbors of upcoming development applications is through signs posted on the property. These signs include a phone number that interested residents can call with questions. The signs also include a website, which takes them to the City's new Customer Self Service site. Members of the public can search this site for development proposals that are currently under review by both the Planning and Zoning Commission and the Board of Adjustment. Staff has also reached out to the City's Communication staff to see if there is a way to increase electronic notifications. Summary In summary, staff supports making some changes to the good neighbor program to help ensure that more members of the public are notified of potential development projects, including: • If good neighbor meetings are to be required, making them mandatory for annexations, project -specific comprehensive plan map amendments and associated rezonings, and project -specific amendments to the zoning map. • Increasing the notification radius to 500 -feet. • Expanding those notified to individual residences when the mailing addresses are easily attainable from the Assessor's website. 3 300 ft, Property 500 ft, Owners o Increase in No Postage Postage Owners + Residents No. of Letters Costs Costs Current Proposed Current Proposed En lert Theater 93 508 81.69% $51.15 $279.40 2130 Muscatine 26 113 76.99% $14.30 $62.15 As is shown in Table 3, this change will increase the cost of mailing notification letters. It will also increase the time Urban Planning staff spends on administrative duties. Urban Planning staff does not have administrative support staff. Planners and the Intern are responsible for all administrative work related to land development applications. This includes posting signs; drafting, printing and mailing letters; and preparing and distributing agendas. Although these proposed changes will increase the time staff spends on mailings, staff thinks that the increase should be manageable. Neighborhood Associations The Commission also expressed an interest in ensuring that the neighborhood associations are notified of any upcoming good neighbor meetings in their neighborhoods. Currently, staff in Urban Planning coordinates with the City's Neighborhood Outreach Planner who notifies neighborhood association coordinators regarding good neighbor meetings. Additional Notification One additional way that staff notifies neighbors of upcoming development applications is through signs posted on the property. These signs include a phone number that interested residents can call with questions. The signs also include a website, which takes them to the City's new Customer Self Service site. Members of the public can search this site for development proposals that are currently under review by both the Planning and Zoning Commission and the Board of Adjustment. Staff has also reached out to the City's Communication staff to see if there is a way to increase electronic notifications. Summary In summary, staff supports making some changes to the good neighbor program to help ensure that more members of the public are notified of potential development projects, including: • If good neighbor meetings are to be required, making them mandatory for annexations, project -specific comprehensive plan map amendments and associated rezonings, and project -specific amendments to the zoning map. • Increasing the notification radius to 500 -feet. • Expanding those notified to individual residences when the mailing addresses are easily attainable from the Assessor's website. 3 Exploring ways to increase electronic notification options. Since this would be requiring more of applicants, staff recommends some coordination with the development community to ensure they have an opportunity to comment on the proposed changes. At the August 6, 2020 Planning and Zoning Commission meeting, several interested neighborhood representatives expressed support for these types of changes; however, staff has not heard from the development community. There are pros and cons to these proposed changes, which are summarized in Table 4. Identifying when meetings are required will clarify the expectations of the Planning and Zoning Commissions. Increasing the notification requirements alone will ensure more people are aware of proposed development projects — even if a good neighbor meeting is not held. Table 4. Summary of Pros and Cons Pros Cons - More residents are notified of pending development projects - Additional requirement for the development community - Clear requirements on when good neighbor meetings are required - Potentially increase time associated with land development process - Increase Planning staff's time spent on administrative tasks - Increased costs associated with postage Lastly, making the good neighbor meeting mandatory for certain projects will require an amendment to the City's zoning code. Next Steps At the Commission's October 1, 2020 meeting staff would like to continue the discussion regarding the City's good neighbor program and ways to ensure that members of the public and other stakeholders are informed of proposed development items. Attachments 1. Memo from Neighborhood and Development Services staff to the City Manager's Office; May 8, 2013 2. Memo to the Planning and Zoning Commission; April 1, 2019 Approved by: Danie le Sitzman, AICP, Development Services Coordinator Neighborhood & Development Services C! r Ir CITY OF IOWA CITY NO IP3 `�N ' MEMORANDUM Date: May 8, 2013 To: Tom Markus and Geoff Fruin From: Jeff Davidson and Marcia Bollinger Re: Good Neighbor Policy evaluation Introduction Issues have surfaced, particularly in the last couple years, regarding implementation of the Good Neighbor policy. Lack of structure allows for inconsistency in who is notified about meetings, what information is provided, and accuracy of information. The timing of meetings can also make neighborhood input challenging and frustrating. Lack of staff participation in the meetings can result in incomplete/inaccurate information being provided. Reporting of the meeting is not required so it is unclear if any of the input received was taken into consideration by the developer. The process has caused more confusion or anxiety than what it mitigates. And on a broader level, the public perceives the Good Neighbor meetings as being an extension of the City and therefore all information provided is accurate and thorough. In many instances this is not the case. History/Background The intent of Good Neighbor meetings has been to enable the land development process to run more smoothly by encouraging community dialogue early in the planning process. It can help to pinpoint, discuss and try to resolve neighborhood issues related to the impacts of proposed projects. The Iowa City City Council reviewed and approved the City's current Good Neighbor Policy in March, 1998. The City Council did not mandate Good Neighbor meetings but approved it as a suggested process, and made available staff resources (Neighborhood Services Office — NSO) to encourage developers/applicants to provide that opportunity. The NSO has provided guidance regarding notification, meeting locations, and also notifies the neighborhood association leaders in the area (if applicable) of the meeting. Applicants for land use changes to be reviewed by the Planning and Zoning Commission are asked if they intend to hold a Good Neighbor meeting as part of the application process and this information is provided in the staff report. Board of Adjustment applicants are not required to document if they intend to conduct a meeting on their application but are encouraged to as part of the initial staff review process. Discussion of Solutions A survey was conducted of seven nearby cities concerning their policies on Good Neighbor meetings. Those surveyed were: Cedar Rapids, North Liberty, Des Moines, Ames, Davenport, Bettendorf, and Marion. Davenport and North Liberty require Good Neighbor meetings. Of those that do not require the meetings, three allow city administrators to require them when they deem that the nature of the applicant's proposal makes one necessary. Five of seven (Cedar Rapids, North Liberty, Ames, Davenport and Bettendorf) indicated that their planning staff attend Good Neighbor meetings. One (North Liberty) indicated that City staff moderates the meetings. May 8, 2013 Page 2 Joint Staff discussed the issues related to the current Good Neighbor Policy implementation at their March 5 meeting which included: • Requiring Good Neighbor meetings • Notification requirements • Notification process • Info provided in meeting notice and staff review • Meeting notice schedule • Meeting schedule • Staff presence at meetings • Summary of meeting After discussing the alternative structures that could be established for the Good Neighbor Policy, staff developed the following recommendations: Good Neighbor meetings should continue to be optional for applicants. Staff will continue to recommend them for potentially controversial projects. If the applicant chooses to hold a Good Neighbor meeting, they will be required to comply with the following: • Notify all property owners within 300' of the property as well as the Neighborhood Services Coordinator so meeting information can be sent to impacted neighborhood associations. • Staff will review the Good Neighbor letter prior to it being sent out to verify that information is complete and accurate. • Meeting notices must be sent out not less than 7 days prior to the meeting. • Meeting shall occur not less than 7 days prior to board/commission meeting to enable adequate time to provide input. • City staff will be in attendance at each meeting. • Applicant will develop a summary of input provided at the meeting which will be available for distribution at the board/commission meeting. Financial Impact: Additional staff time will be necessary to implement the policy; not necessarily during the notification process but in attending the Good Neighbor meetings. It is hard to quantify if/how much time will be saved by staff involvement at the meetings but oversight at this stage is critical to ensure accurate information is available. It is expected that staff other than just the Urban Planning staff can participate in this task including, but not limited to the Neighborhood Services Coordinator, Traffic/Transportation staff and Community Development staff depending upon the proposed project and complexity. Recommendation The FY 2012-13 Strategic Plan has established focus on 5 major priorities, 2 of which are Neighborhood Stabilization and Coordinated Communication and Customer Service Orientation. The Good Neighbor Policy can contribute significantly to the success of each of these goals if implemented responsibly. Staff recommends that the Good Neighbor Policy be restructured to include those recommendations stated above. We will be at the City Council Work Session on May 13 to present this information and answer any questions. r �CITY OF IOWA CITY MEMORANDUM Date: April 1, 2019 To: Planning and Zoning Commission From: Anne Russett, Senior Planner, Neighborhood & Development Services Re: Good Neighbor Policy, Application Requirements, and Rezoning Criteria Background On March 12, 2019, the Planning and Zoning Commission had a consultation with the City Council on the proposed rezoning at 2130 Muscatine Avenue. During this consult there was a discussion on implementation of the good neighbor policy, the level of detail provided at the rezoning stage (e.g. concept plans), and the criteria used for reviewing rezoning applications. The Mayor requested that the Commission discuss these items and provide thoughts and any recommendations to the City Council. At the Commission's meeting on April 4, 2019, staff would like to begin discussion of these items. This memo provides some background information for the Commission's consideration, including a background on the good neighbor meeting policy, a summary of the land development process and specific information required as part of rezoning applications, and a summary of the criteria staff utilizes in the review of rezonings. Good Neighbor Meetings The City established the good neighbor policy in 1998. The policy was developed to encourage more dialogue between the applicant and adjacent properties owners. In 2013, staff reviewed the policy. Attachment 1 is a memo dated May 8, 2013, which outlines the recommendations at the time. In 2013, staff recommended and the City Council agreed that good neighbor meetings should continue to be optional for applicants. Today, staff would also recommend that good neighbor meetings continue to be voluntary for the following reasons: 1. Every project is different. Some are small in scale with limited impacts to the surrounding community while others are large with significant impacts. 2. Some projects utilize the good neighbor policy as part of the rezoning, but not later in the process at preliminary and final platting. 3. Neighbors are notified by the City via letter and signage posted on the property. Staff regularly answers questions from the public and relays that information to applicants. If staff receives several questions staff would request that a good neighbor meeting be held if one has not been. Over the course of the past several months there have been a wide variety of cases that have been brought before the Commission. Table 1 provides an overview of some of these cases and whether or not a good neighbor meeting was held. TABLE 1. Recent Cases and Application of Good Neighbor Meeting Policy Case Description Good Neighbor Meeting? Rezoning & preliminary plat Forest View Yes o Large scale, significant change from current conditions Vacation Hutchinson Ave north of Park No Road o Small scale, little impact Rezoning Moss Ridge Rd & Highway 1 No o Small scale, commercial at edge of community Rezoning Herbert Hoover Highway east Yes of Scott Blvd o Multi -family housing at edge of community Rezoning 2130 Muscatine Ave No o Small scale, infill development Rezoning & preliminary plat Cherry Creek Yes o Moderate sized development adjacent to existing single-family neighborhood Preliminary plat Rollins Pass No (Held at rezoning) o Moderate sized development at the edge of the community The Commission has also expressed an interest in increasing those notified of good neighbor meetings. Currently, the good neighbor policy requires notification of property owners within 300 feet of the proposed project. Map 1 shows the notification distance and all of the properties located within 300 feet of 2130 Muscatine Avenue. The blue shows the 300 -foot radius and the red identifies all of the properties who received notification. MAP 1. 300 -Foot Radius Example F ST a 1r — p,NUSrA TJNF AVF Additional notification is required for comprehensive plan amendments, rezonings, preliminary plats, and vacations prior to Planning and Zoning Commission meetings. Staff works with the applicant to complete the following: o Sign(s) posted near the property a minimum of 7 days prior to the Planning & Zoning meeting (this is not required for comprehensive plan amendments) o A letter to adjacent property owners within 300 feet of the property must be sent by the City a minimum of 7 days prior to the meeting o Comprehensive plan amendments require setting a Planning & Zoning Commission public hearing After the Planning and Zoning Commission recommendation, additional notification requirements (e.g. public notice in a newspaper) is required prior to City Council meetings. In summary, the 300 -foot notification requirement for good neighbor meetings is consistent with the City's requirements for notifying property owners prior to the Planning and Zoning Commission meeting. Although staff has not completed a review of other jurisdiction's notification requirements, 300 feet is comparable to other local jurisdictions that staff is familiar 3 with. That said, staff is aware of other communities that have larger notification requirements, specifically 500 feet, for more rural contexts where lot sizes are much larger. Summary of the Land Development Process Figure 1 provides a high-level summary of the land development process — from comprehensive planning to building permits and inspections. For the purposes of this memo, staff would like to focus on the rezoning process, which falls under Step 2. Legislative Land Use Approvals. Staff reviews rezonings to ensure consistency with the comprehensive plan and that the uses, densities (i.e. dwelling units / acre), and intensities (e.g. height, FAR) permitted by the proposed zone district are compatible with the surrounding neighborhood. Rezonings are a request to use the land differently — different uses, different development standards — and they are not always tied to a specific development project. The question that needs to be answered in the review of a rezoning is whether or not the proposed zone district is appropriate for the area and consistent with the comprehensive plan. That said, it is often difficult to separate the rezoning designation of the land from the development project proposed for it. In addition, there seems to be an interest from both the Planning and Zoning Commission and the City Council to have additional detail at the rezoning stage. Staff also requests this additional detail from applicants when the rezoning has the potential to have a larger impact. Step x, ComprehensiveStep 7- Lepslaewe Step 3a. Administrative Step 3a. Non - Planning Land Use Approvals Land Use Approvals Administrative Land Use Approvals Level of Detail Provided at Rezoninas It seems that there is currently a disconnect between staff, the development community, the Planning and Zoning Commission, and the City Council on the level of detail required at the time of rezoning. For example, recent cases have resulted in recommendations of denial from the Planning and Zoning Commission for lack of a concept plan. These recommendations have resulted in consults with the City Council. Furthermore, the Commission has expressed concern when rezoning applications lack concept plans, elevations, and landscaping plans or when this information was provided, but was not detailed enough. Staff advises applicants and often recommends that applicants prepare information that the Commission will likely request. This often includes requests for concept plans, examples of previous development projects, and details on landscaping and open space amenities. Staff occasionally receives questions from applicants on why this information is being requested because it is not a required part of the application. Below is a summary of the City's two different rezoning processes and the application requirements: 1. Rezonings: Requests to change from one base zoning designation to another base zoning designation (e.g. CC -2 to RFC -CX). The following items are not required as part of a rezoning application: • Concept plans • Elevations and renderings E Landscaping plans Details on building materials and open space amenities Details on storm water management 2. Planned Development Overlay Rezonings: Requests to change from a base zoning designation to a base zoning designation with a planned development overlay (e.g. RS -5 to RS-8/OPD). OPD Rezonings allow the developer some flexibility with respect to a number of project components including site design, landscaping, parking, building placement, and mixture of land uses. OPD Rezonings may be requested for the following types of planned developments: • Sensitive areas development • Conservation development • Neo -traditional development • Mixed use development • Infill development • Alternative ownership development (e.g. manufactured housing, condominiums) Due to the flexibility offered in OPD rezonings and the ability to request waivers from development regulations, more detail is requested at the time of application. The following items are typically included as part of an OPD rezoning application: • Preliminary plan that shows the following: contours, proposed streets, proposed uses of the land and buildings, number of dwelling units, location of buildings, location and areas of open space. • Elevations sketches to indicate the design, materials and character of the development. • Landscaping plans • If the site includes regulated sensitive areas (e.g. wetlands, woodlands) a sensitive areas development plan. The following items are not required for a Planned Development Overlay Rezoning: • Details on open space amenities • Details on stormwater management Table 2 outlines recent rezonings reviewed by the Commission and whether concept plans, elevations, and landscaping plans were provided. As shown in the table below, the applicants of the rezoning on Herbert Hoover Highway for the proposed affordable housing project were requested to provide additional detail not typically required as part of a standard rezoning. Specifically, the applicants provided a site plan, elevations, and a detailed landscaping plan. This was more than what was asked of the applicant of the rezonings on the southwest corner of Lower West Branch Road and Taft Avenue and the northwest corner of Moss Ridge Road and Highway 1. 5 TABLE 2. Comparison of Recent Rezoning Cases and Detailed Provided Case Description Concept / Site Elevations Landscaping Plan OPD Rezoning & Forest View Yes No, detailed Yes preliminary plat o Large scale, design significant guidelines change from required as a current condition conditions OPD Rezoning & Cherry Creek Yes Yes Yes preliminary plat o Moderate sized development adjacent to existing single- family neighborhood Rezoning Lower West Branch Yes No No Rd & Taft Ave o Moderate sized development at the edge of the community Rezoning Moss Ridge Rd & Yes No No Highway 1 o Small scale, commercial at edge of community Rezoning Herbert Hoover Yes Yes Yes Highway east of Scott Blvd o Multi -family housing at edge of community Rezoning 2130 Muscatine No No No Ave o Small scale, infill development Criteria for Reviewing Rezonings It is common practice for zoning codes to outline specific review criteria for different application types. This is especially common for rezonings. The City's zoning code does not identify specific review criteria for standard rezonings; however, staff has historically used the following two criteria when reviewing rezoning applications: 1. Consistency with the comprehensive plan, including any district plans and the historic preservation plan; and 2. Compatibility with the existing neighborhood character. For planned development overlay rezonings, the zoning code outlines specific review criteria that must be considered. Therefore, in addition to consistency with the comprehensive plan and M compatibility with the neighborhood, staff reviews these proposed rezonings against the following criteria: 1. The density and design of the planned development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. 2. The development will not overburden existing streets and utilities. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from city street standards will be in the public interest, in harmony with the purposes of this title, and with other building regulations of the city. These are also the criteria that the Planning and Zoning Commission should use when evaluating rezonings. Conclusion It is staff's goal to have a consistent message to applicants in terms of what is required at the application stage for various application types, particularly rezonings. It is also staff's goal to not require too much detail that the process becomes increasingly burdensome. Staff is particularly concerned about how additional requirements impact multi -family development and affordable housing development since it is very difficult to develop multi -family housing within the community without going through the rezoning process. The City also adopted detailed development regulations for multi -family development that are required and reviewed at the site plan stage. The purpose of these regulations is to ensure quality development. Furthermore, staff has been compiling additional research on what other local jurisdictions require at the rezoning stage. Staff could conduct additional research for other areas of interest, as well. This information will inform a memo that staff is preparing to the City Council regarding the land development process. This memo and an associated discussion with the City Council will occur in May. At this point staff is providing the information in this memo to help inform the discussion at the Commission's meeting on April 4, 2019. Attachments 1. Memo dated May 8, 2013; Good Neighbor Policy Evaluation Approved by: 1 aD n—e�e-Sitzman, AICP, Development Services Coordinator Neighborhood & Development Services 7 Planning and Zoning Commission October 1, 2020 Page 7 of 13 Hensch opened the public comment. Having none, Hensch closed the public comment. Craig moved to amend Title 14 Zoning to allow parking reductions of up to 50% of the required number of spaces through a minor modification process in the Mixed Use (MU), Commercial Office (CO -1), Neighborhood Commercial (CN -1), Community Commercial (CC -2), Central Business Service (CB -2), and Central Business Support (CB -5) zoning districts. Townsend seconded the motion. Hensch stated he thinks this is a great idea as he thinks they really need to decrease the amount of concrete and the creation of stormwater runoff and find ways to green the City and this is a way to do it. Martin stated she is always in favor of less parking, because she likes encouraging less driving but also wants to be on record that she hopes the City is also looking at bettering the bike lanes, and some sort of patrol to make sure that cars are respectful of those bike lanes. She really hopes that this spurs a further conversation about making sure that the City does have the connectivity that they've been talking about for years, whether it's pedestrian or bicycle, a further conversation does need to happen. Overall yes, she wants less parking and less concrete but to not forget the big picture. Townsend respectfully disagreed with Martin, for example on Muscatine there is not a lot of places to park, there is a CVS and a Walgreens but as far as on -street parking, there is none for any small business, and biking is not always an option for more mature individuals. She agrees there is a need for both, yes they need safety for bicycles and safety for walking, but also places for those who do still drive to be able to park and not have to walk a mile to get to those businesses. Signs stated he has been on record before expressing his concerns about the continued parking reduction efforts throughout the community. He is not a bike rider but looking at some projects where things have been put in with parking reductions such as what happened on South Gilbert around Big Grove Brewery has caused issues. Also on Summit Street, he has seen issues around Deluxe Bakery when it's busy, therefore a 50% reduction concerns him. A vote was taken and the motion passed 6-0. DISCUSSION ON THE GOOD NEIGHBOR PROGRAM: Russett discussed the staff memo regarding the Good Neighbor Program. She explained it a voluntary approach to ensure that there's dialogue between the development community and neighboring residents. She reiterated it's a voluntary program that the City encourages developers to do. Russett stated it is the applicants meeting, but they coordinate with City staff. The Good Neighbor Program was created in 1998 and in 2013 the program was reviewed by staff and they recommended that it maintain its voluntary status and the Council agreed. Last Planning and Zoning Commission October 1, 2020 Page 8 of 13 year, staff reviewed the Good Neighbor Program and came up with the same conclusions that it should be voluntary, and that staff should continue to work with applicants on encouraging these meetings. When the Commission discussed this at their meeting in August there were four recommendations that came out of that meeting. The first is that that the Good Neighbor meetings should be required for most land development projects but there may be some exceptions, and that in some cases, a second Good Neighbor meeting should be required such as if it spans multiple years; second that staff should look at ways to notify renters in addition to property owners; third they should increase the notification radius from 300 feet to 500 feet; and fourth that they should ensure that there's coordination with neighborhood associations. First Russett wants to discuss voluntary versus mandatory. Staffs thoughts on a mandatory meeting is that if they go the route of having a mandatory program then they need a clear policy that's easily understood, that it's limited to projects that have the most impacts, which are changes to land use policy, so Comprehensive Plan amendments, or rezonings that are project specific, staff would not recommend mandatory meetings for more technical reviews, such as subdivisions, or vacations or the applications reviewed by the Board of Adjustment. Russett showed a slide to outline what they would specifically require. They would want to see mandatory meetings for annexations and maybe a second meeting for annexations if there were two rezonings that were associated with that. Their thought on that is typically when land comes into the City it's rezoned to an interim development so there might not be any development project in mind at the time, there might not be a concept, that might come later and at that time there should be another rezoning Good Neighbor meeting held. In addition, they could be required for a project specific Comprehensive Plan amendments and associated rezonings, but again not for subdivisions, vacations or Board of Adjustment applications. In terms of notifying renters and the notification radius, staff supports the Commission's recommendation to increase it to 500 feet and they also want to work to notify renters. They are however concerned with the amount of staff time that it could potentially take to notify renters so they want to limit it to notifying those where the data is easily available to staff through the assessor's site. Lastly, if they increase the notification radius for Good Neighbor meetings, this is also going to impact the letters that staff sends out in advance of Planning and Zoning Commission meetings. Those radiuses need to be the same so if they increase the radius to 500 feet for Good Neighbor meetings, they need to increase the radius to 500 feet for the mailings that staff sends out. Staff looked at a couple examples to figure out how that increase would affect the number of letters and mailing cost. With a downtown example, because of the density of downtown, the increase in letters seems like a lot, from 300 feet just being property owners, it's 93 and at 500 feet and including owners and residents, it's 508. The increase in the number of letters and the increase in the cost and postage is a lot and that would take quite a bit of staff time. They don't have administrative staff support for planners available for that so planners and interns would have to do that, but it's probably manageable. In terms of additional notifications, staff will continue to work with their neighborhood outreach coordinator to notify the neighborhood associations and they will continue to post signs. Russett added they also have a new customer self-service portal that was launched a couple months ago, it's publicly available, and it is a website to search for projects that are going on in the City. They'll continue to use that as a tool and also look at ways to improve electronic notifications. In summary, Russett noted staff supports some changes to the Good Neighbor Program to help ensure that more people are aware of proposed development projects in their neighborhood, but Planning and Zoning Commission October 1, 2020 Page 9 of 13 they do have some concerns on how the changes could impact staff times. Based on experience, they have been able to work with applicants and applicants have been willing to hold good neighbor meetings when they're proposing a project that is a larger scale and has a greater impact. Staff also feels that they need input from the development community on this if they're going to make it mandatory. It would also require a Code change. Additionally, staff hasn't really heard one way or the other from members of the development community on this proposal. Russett reviewed the pros and cons, the pros are that more people would be notified, it would clarify the expectations of the Planning Commission, and they have a clear policy. Some of the cons are that it is an additional requirement for the development community that they've typically been willing to do when it's voluntary, it could increase the time for review of these applications, it's going to increase staff's time on administrative tasks, and there is going to be some financial budget impacts to the City in terms of postage. Townend asked how the Good Neighbor Meetings would affect areas outside of the City and into Johnson County if the radius was enlarged to 500 feet, would the County people be informed as well. Russett confirmed they would. Hensch stated he really likes the recommendations staff developed and concurs that since they're asking for the increase in communication with neighbors, they should also make sure they're communicating as well with the development community, to let them express their thoughts on this also. He just wanted to add for the long term members of the Commission this is just a recurring problem, they've heard so many times people saying "they weren't made aware of these developments, or applications as they're coming through" and he just feels like they really need to find a solution to it or address that issue. He does like the way staff have to address this. Hektoen noted it's worth pointing out to that the State Code allows if 20% of the property owners within 200 feet of the property to object to a rezoning and that objection could trigger a supermajority approval at the Council level, and this will in no way impact that requirement. This won't give anybody any greater rights to require a supermajority vote. Signs asked if staff is recommending making the meetings mandatory in limited circumstances. Russett said if they're going to the mandatory route, they need a clear policy. What concerns her is requiring two meetings in certain instances based on the time period of the project, that would require monitoring the project and how long it's been going on and if they need to have another Good Neighbor meeting, she doesn't want staff to be spending time doing that. If they're going to require it, it should be when these major changes are proposed related to land use. Hensch agrees and wrote a note down on the annexations because typically the land use doesn't change on those so he is not sure that's particularly important but the second land use change is the important one. Notifying people that land is getting annexed into the City is important, but he is not sure that Good Neighbor meeting is quite as necessary in that scenario. Additionally, Hensch is very sympathetic to the demand on staff time and if the time comes, they certainly can make a request that the City has additional staff. Signs would certainly support tacking on just a recommendation that the drain on, or the change on staff's time be monitored and that the Commission acknowledges there may need to be staffing adjustments to accommodate these changes. Planning and Zoning Commission October 1, 2020 Page 10 of 13 Hensch noted one thing he thinks they've learned, or heard loud and clear in the recent community protests, is people want to have a voice, and people want to be heard so it's our responsibility as community representatives to amplify that. Hekteon stated another option might be to increase the application fee, maybe to absorb some of that actual cost that the City is going to incur. Hensch would certainly endorse whatever recommendation staff gives to assist with the additional staff time and costs because the answer isn't just to keep giving more tasks to staff and they want to be very sensitive to that. Townsend stated however, in the long run with the Good Neighbor meetings they get to find out what the neighbors are thinking and if there are concerns before something that comes up at a Commission meeting. The Commission only gets one side of the story unless they hear from those neighbors that are going to be affected by it, yes it's more work but in the long run it'll save all a lot of time and a lot of headaches. Hensch agrees and thinks it is actually to the developer's advantage to have good communication with the neighbors but not everybody sees it that way. Townsend had a question about in the memo where staff talk about next steps, to make this mandatory it would require an amendment to the City's Zoning Code but the rest of this, like expanding from 300 to 500 feet is purely administrative correct, so what does the City Council have to approve to begin making changes. Russett confirmed to make it mandatory they would need a Code change. Regarding radius the standard now is 300 feet but there are several examples of Good Neighbor meetings where they worked with the applicant, and they've expanded that radius. So even though they don't technically require 500 feet, staff is always asking them to do more. Townsend asked though if they're going to codify 500 feet she wondered if the Council had to do that before staff could start requiring it, but it appears it is an internal thing and staff is already suggesting it to applicants. Russett said they have a published pamphlet that sets forth the Good Neighbor policy so it is articulated in a public manner and provided to the developers. In terms just amending the policy itself that could be done and Council does need to adopt the policy, but it's not an ordinance, it would just be approval of a resolution. Townsend asked what action is needed tonight to endorse what the staff has recommended. Russett said staff is going to have to take this to Council for their feedback. The last time they discussed the Good Neighbor policy the discussion ended up at Council, she is not sure if it will get on a work session as they have a very packed agenda lately, but she can keep them posted on that. Townsend had one more question regarding sending out the notices to the renters, if they don't have to have the names of the renters can they just send it to the addresses. Russett agreed they could. Signs feels like they need to make a recommendation or endorse a proposal or something to Council so that it gets action and they resolve this issue, because it does seem to be kicking the Planning and Zoning Commission October 1, 2020 Page 11 of 13 can down the road here for a couple years. He thinks it's incumbent on the Commission to make a recommendation to Council. Hensch stated because Council's agenda has been really packed lately perhaps the Commission should put it on the agenda for another meeting and discuss it again briefly and make a recommendation to take to an informal Council meeting to get direction from them when their agendas are a bit less packed. Hensch opened the public hearing. Hearing no comments Hensch closed the public hearing. CONSIDERATION OF MEETING MINUTES: AUGUST 20,2020: Townsend moved to approve the meeting minutes of August 20, 2020. Signs seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Hensch first wanted to acknowledge how very surprised and saddened he was to hear of the quite unexpected death of Carolyn Dyer a long-term Commission member. She was always looking out for the little person and the Commission could really appreciate her input in her presence. Russett gave an update on the Forest View project, in terms of the proposed development, there's nothing new to report. The rezoning was approved last year but they still need approval on their preliminary and final plat as the City has requested some additional information from the applicant but hasn't received it. Russett did want to let the Commission know that the City has provided some funds to the Forest View Tenants Association to help them weatherize their mobile homes for the winter. Additionally, toward the end of this month the property owner is going to start removing some of the abandoned mobile homes from the property so there may be a little activity in that area, but it's not going to be related to the project. Next Russett discussed the South District Form -Based Code, it is an ongoing project. They got a revised draft of the Code from the consultant in July and they've been working on reviewing it and have provided some comments back to the consultant last week. As soon as all their comments are addressed and they have a workable code they can release that to the public. Lastly, Russett stated the conditional use permit for the kennel in the unincorporated area that the Commission recommended against at the last meeting, the City Council actually ended up recommending approval of that with one additional condition related to incorporating sound deadening material between the outdoor exercise areas and the adjacent residential properties. Therefore that'll have to come back to the City and they'll review at the staff level. Item Number: 4. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Pending City Council Work Session Topics ATTACHMENTS: Description Pending City Council Work Session Topics � L AMM moms moms "il CITY OF IOWA CITY UNESCO CITY OF LITERATURE PENDING CITY COUNCIL WORK SESSION TOPICS April 28, 2021 Other Topics: 1. Evaluate need for a Local Option Sales Tax (LOST) and other alternative revenues 2. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and safe distance of all residents. 3. Discuss possible changes to residential zoning classifications to allow and/or require a greater diversity of housing types (i.e. missing middle) 4. Consider establishing a cost of development framework that can help guide decisions on how best to accommodate future growth 5. Discuss development of a new comprehensive plan to promote housing affordability throughout the City Item Number: 5. CITY OE IOWA CITY www.icgov.org April 29, 2021 Letter from Climate Action Commission Chair: Recommendations regarding Biogas Utilization Feasibility Report Iji ETa:I M I MUTI&V Description Letter from Climate Action Commission Chair: Recommendations regarding Biogas Utilization Feasibility Report April 5, 2021 Mayor and City Council Members: On behalf of the Iowa City Climate Action Commission, I would like to convey the commission's thoughts and recommendation regarding the recently completed Biogas Utilization Feasibility Report. The members of the commission unanimously agree that this feasibility Report provides important insight for future greenhouse gas emissions reductions scenarios. The report acts as a benchmark against which other climate investment alternatives can be judged, while providing a comprehensive understanding of the opportunities available in the landfill and wastewater facilities. While this study is valuable to the ongoing work of the commission and the City, it is the recommendation of this commission that the city should not pursue any of the capital project scenarios laid out in the feasibility study at this time. Rather, the commission suggests that we continue to investigate alternatives for meeting the city's ambitious climate commitments in the coming months and years. The commission is at your disposal to provide a more detailed explanation of the reasoning behind this recommendation should the City Council request it. Thank You, o v.-�. d , . John Fraser Chair, Iowa City Climate Commission Item Number: 6. �r 1P - CITY OE IOWA CITY www.iogov.org April 29, 2021 Social Justice & Racial Equity: 1st Quarter Update, January - March 2021 ATTACHMENTS: Description Social Justice & Racial Equity: 1st Quarter Update, January- March 2021 FIRST QUARTER • (JANUARY -MARCH 2021) Five Areas of Focus for Relationship Building Ir Conversations Accountability Outreach Trainings Justice Accountability C11 OF IOWA CiPY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Parks and Recreation staff completed research on ADA compliance in order to better serve consumers with disabilities. Parks and Recreation staff continue to serve on committees addressing diversity, equity and inclusion initiatives, including Johnson County Disproportionate Minority Contact Committee, Community Partnership for Protecting Children, City of Iowa City Diversity, Equity and Inclusion Committee, and the Juvenile Justice & Youth Development Committee. Police Department staff met virtually with community partners including The Guidelink Center, Four Oaks, FBI, US Attorney's Office, Johnson County Attorney's Office, Johnson County Disproportionate Minority Contact Committee, NAMI, Johnson County Elder Abuse Team, Johnson County Drug Task Force, CommUnity, Foundation 2, Shelter House, Domestic Violence Intervention Program, Sexual Abuse Response Team, Rape Victim Advocacy Program, Iowa City Community School District, Brain Injury Alliance of Iowa, University of Iowa Hospitals &Clinics, and Prevent Child Abuse - Johnson County. Human Rights staff attended the Black Lives Matter at School virtual meeting. Library staff presented a session called "Building, Defending, and Celebrating LGBTQIA(+)-Inclusive Collections" as part of the Innovative Libraries Online Conference. Human Rights and the Climate Action Office hosted the virtual program "Climate Action & Communities of Color." The Cityjoined with the U.S. Conference of Mayors in committing to combat antisemitism in our communities by signing the "Mayors United Against Antisemitism" statement. The City's Diversity Equity & Inclusion Committee met in January, February, and March. Accounting eliminated the water shutoff/carding fee. The Center partnered with TRAIL of Johnson County to organize a virtual tour of the National Czech &Slovak Museum and Library, which featured the traveling exhibit "Stitching History from the Holocaust." The Center presented an 8 -week program utilizing the New York Times Magazine initiative "The 1619 Project," which aims to reframe our country's history by placing the consequences of slavery and the contributions of Black Americans at the very center of our national narrative. Participants explored and discussed essays and multimedia content. Accountability, continued CITY OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q'I 2021 Transportation staff developed an "ADA -accessibility inventory" for proposed transit stops, in order to develop a future plan to ensure compliance with ADA standards. Transportation staff developed a multi -pronged outreach plan to ensure underrepresented groups are aware of proposed transit system changes, designed flyers for each proposed route, and translated them into four different languages. Transportation staff implemented new evaluation and self-evaluation processes with a greater focus on diversity, equity, and inclusion. City Clerk staff watched the following documentaries, movies, and news programs: • ALL IN: A fight for democracy • History of the Emancipation Proclamation, the 13th Amendment, and Reconstruction • Searching for Buxton • The Hate You Give • Stop the Hate: The rise in violence against Asian Americans City Clerk staff attended "Stop Asian Hate" held on the Ped Mall. HONORING BLACK HISTORY Iowa Federation Home 942 Iowa Avenue • Iowa City Communications staff produced two documentaries: The History of Tate Arms explores the critical role this home played in the fight for civil rights and housing equality in our community. Iowa City's first rooming house expressly for Black tenants, by a Black owner, helped provide housing for African American workers and students at the University of Iowa during a time when the University did not allow for Black students to reside on campus. The Iowa Federation Home also served as a refuge for African American students at the University of Iowa during a the same time period. Outreach CII Y OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Human Rights and Parks and Recreation staff planned and hosted a Youth Virtual Job Fair. City Departments in attendance were the Police & Fire Department, Library, and Parks and Recreation. Parks and Recreation staff researched and posted about many athletes during Black History Month on the Parks and Recreation Facebook page. Parks and Recreation staff planned, coordinated and implemented the 2021 Dr. MLK Jr. Week of Celebration. Communications staff partnered with Johnson County Public Health to host informational discussions about COVID-19 vaccination efforts in three different languages: Spanish, French, and Arabic. Police Department staff attended 11 events, including the Kirkwood Community College Cultural Exchange, the South District Neighborhood Association meeting, the youth virtual job fair, the MLK motor parade, and reading to kindergarten classes over Zoom. Communications and Cable Channel 4 staff collaborated on "Community Connections" episodes. One highlights Dream City, a local non-profit that offers programs for youth and adults to inspire change through advocacy, art, wellness, and community connections. In honor of Black History Month, Dream City highlights Black leaders in our community on social media and on their "Wall of History Makers." Mayor Teague narrates the episode. The other features Dr. Venise Berry, Associate Professor in Journalism and African American Studies at the University of Iowa, who explores a more nuanced understanding of racial constructions in popular media and how media shapes racial issues and influences our beliefs. Parks and Recreation staff viewed the episodes. Human Rights co-sponsored the African American Museum of Iowa's "Wonders of Buxton" presentation, showcasing the thriving Black community of Buxton, Iowa in the late -19th and early -20th centuries. Human Rights and Communications staff attended. Communications staff created artwork for the DEI Committee 3-3-3 Challenge, the Human Rights Fair Housing Month campaign, and the City Manager's Office Preliminary Plan to Restructure Police. Outreach, continued CII Y OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Police Department officers provided extra patrol at resident's requests and foot patrols where criminal activity or safety concerns have been identified. These patrols have resulted in numerous positive community contacts. The Evening Watch conducted 384 documented foot and extra patrols, the Day Watch conducted 61 foot and extra patrols, and while the city slept, the Late -Night Watch conducted 82 foot and extra patrols. Human Rights sponsored "Diversity, Bias and Microaggressions: Can WE Change?" a virtual event examining and exploring issues of diversity, bias, and oppression in the workplace. The session also introduced findings from key research studies on unconscious bias, including the potential impact of unchecked bias on professional interactions, employment practices, and everyday interactions. Human Rights, Parks and Recreation, Human Resources, City Clerk, Police Department, Communications, and Transportation Services staff attended. Human Rights staff participated in Partner fora Day with a College of Law student. Human Rights staff provided Fair Housing training to area landlords and property managers. Human Rights staff placed ads in the City and West High School papers advertising anti -discrimination services. Human Rights advertised in GOGUIDE's January, February, March issues on City job and board vacancies. Human Rights staff presented virtually to the University of Iowa Human Rights and Professional Preparation for Management class, and in-person to the Language and the Law class. The Center's "Cultivating Cultural Competency" series shares weekly articles geared at increasing competency within various cultures and looking at the structural effects of the white -American culture. Articles shared this quarter included National Slavery and Human Trafficking Prevention Month, Martin Luther King Jr. Day, International Holocaust Remembrance Day, World Hijab Day, Black History and Women's History months, and Nowruz (Persian New Year). Conversations CI1 Y OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Parks and Recreation staff co -hosted a Black History Sports Panel and film on Jackie Robinson. Human Rights sponsored "Ripples of Hope: From Despair to Advocacy for the Social Injustice Too Few People Are Even Aware Of." In this program, Leslie Carpenter shared her family's journey into advocacy after their son became ill with a serious brain illness, illustrated how NAMI's Family to Family class helped her to see the broader mental illness treatment crisis in our country, and offered helpful ideas. The City book club explores diversity, equity, and inclusion topics by reading and discussing books together. The discussion centered on "My Lovely Wife in the Psych Ward," by Mark Lukach. Staff of Human Rights, Library, and Parks and Recreation staff attended. Human Rights and the Library collaborated to present a book club for the community featuring "Their Eyes Were Watching God," by Zora Neale Hurston. Human Rights partnered with the African- American Museum of Iowa for a virtual program on "Unconditional Loyalty," attended by Human Rights and Communications staff. The Center presented a variety of social and racial justice programming, including: • A reading by George Khal, contributor to We The Interwoven, An Anthology of Bicultural Iowa, Volume 3. In this virtual program, George Khal, Senior Center member and participant in The Center's Write Your Life Story group, shared his contribution to this important collection of stories, which provides a rare look at the immigrant experience. • Economic Injustice: Students from the University of Iowa's Hawkeye Service Breaks program led a virtual presentation and intergenerational discussion about economic injustice in the United States, focusing on topics such as education and food injustice and how they relate to economic inequality. Presenters also shared ideas for how to help and get involved. Conversations, continued CITY OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q'I 2021 • "Uncomfortable Conversations with a Black Man:" Participants viewed and discussed Emmanuel Acho's series of short videos, "Uncomfortable Conversations with a Black Man." Acho openly talks about race with the hope that white people will find answers to uncomfortable questions. This group also provides participants opportunities to learn and practice empathy skills and increase their race -consciousness. • Legislative Update with State Senator Joe Bolkcom: In this program, participants had the opportunity to meet with with State Senator Joe Bolkcom, share feedback, ask questions, and find out what was on the agenda for Iowa's current legislative session. • Sports Forum, featuring guest speakers Orville Townsend and Ray Manning: The Sports Forum is an informal gathering of Hawkeye fans with occasional visits from guest speakers. In February, former Hawkeye football players Orville Townsend and Ray Manning joined the Sports Forum to talk about their experiences at the University of Iowa in the 1960s and the topic of racial injustice. Endless Possibilities • Endless Possibilities: Iowa's African American History: In honor of Black History Month, The Center invited the African American Museum of Iowa to present a virtual program highlighting Iowa's wealth of African American history. • The Center conducts several ongoing virtual Spanish language -learning and conversation opportunities, including beginner, intermediate, and advanced classes and a weekly Spanish conversation hour. V Justice CI1 Y OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Parks and Recreation staff attended "On -the -Ground: Human Rights issued a memo on alternatives to eviction, Acting on Research, Studio and Design Strategies," which was featured in an article in the Dailylowan. a webinar presenting strategies to include people in the design process who are generally left out by the traditional ways of gathering information and input. MPOJC staff attended "Bringing Voices In, Online: Using Virtual Tools to Engage Marginalized Groups," which offered advice for encouraging participation in city planning when people lack access to technology. These tips could be applied to any type of planning: land use, economic development, housing issues, park planning, etc. Communications staff assisted with a number of translation projects, which involved designing materials for non-English speakers and coordinating translations for Spanish, Arabic, French, Mandarin, and Swahili text. This also improved staff skills using Arabic and Mandarin characters in City software. Communications is now using new tools and processes for creating documents that meet ADA requirements, and has assisted other departments and divisions with creating their digital and print materials with accessibility in mind. Communications began working with a closed - captioning vendor in January 2021 to facilitate the captioning of City Council meeting videos archived on the citychannel4.com website and the City's YouTube channel. Captioning serves to make content accessible to those with hearing impairments, but can be helpful to anyone watching in a noisy environment or where they would rather not have a video's sound disturbing those around them. The City flew the Transgender Flag high at City Hall in celebration of International Transgender Day of Visibility. Human Rights issued a memo on corporate social justice, which goes beyond traditional diversity and inclusion efforts. BLACK Human Rights and The Center HISTORY staff accepted the Black History LEARN, LIVE 4 iA Month proclamation for Johnson I X& CELEBRATE HE LEGACY;r County. Human Rights staff participated in "Asian - American Pacific Islander Inclusion and Safety in the Community" meeting. The Center partnered with 55+RSVP to honor the legacy of Martin Luther King Jr.'s commitment to service by facilitating a self -guided volunteer project to benefit local organizations. Volunteers made No Sew Tie Fleece Blankets to donate to Shelter House and Iowa City Animal Care. 1 PRESENTS Human Rights provided [PRIDECON2 s`}t _financial support for United Action for Youth's annual Pridecon, a NETRY /.Wl)liDra'iIT'( gathering celebrating and ., • .� �. ;. 9 9 9 HXIETY ANS ZF(!CIE T, P -ENTA HVITH MP.;:EUP is>rc supporting LGBTQIA youth. UNITEOACTIONFORYOUTHARO/ �,FILil,�GfL PRIOECON Training CITY OF IOWA CITY • FIVE AREAS OF FOCUS FOR RELATIONSHIP BUILDING • Q1 2021 Parks and Recreation staff attended an "Exploring Conflict Management & Resolution" webinar. Parks and Recreation staff attended "Hear Their Voices: Inspiring Stories from Women Leaders in Design Education," a powerful and provocative panel bringing together four inspiring women to share their stories of leadership, resiliency, and empowerment as women of color in design education. Two Police Department officers completed training to become Active Bystandership for Law Enforcement (ABLE) Instructors. ABLE is a program from Georgetown University that prepares officers to successfully intervene to prevent harm and create a law enforcement culture that supports peer intervention. All City Staff attended the webinars, "Cultivating a Respectful Workplace," "Understanding Gender and Gender Identity," and "Speak Out Against Offensive Workplace Behavior." Police Department and Parks and Recreation staff attended an "Uncovering Bias in the Interview Process" training. Human Rights, Transportation Services and Parks and Recreation staff attended a "Diversity, Leadership and Effective Listening: A Social Justice Imperative" seminar, City Manager's Office, Parks & Recreation, Human Rights, and Communications staff attended "Let's Talk Disability, Ableism and Allyship," a webinar focusing on inclusion, disability rights, anti -discrimination, support & advocacy. Parks and Recreation staff completed additional trainings and seminars titled: • Conducting Exceptional Interviews • From Untold to Bold: Highlighting Black Stories in Outdoor Recreation • Breaking Bread and Building Bridges • Behind the Beat, a film discussion Communications staff watched "Bridging the Empathy Disconnect" and "Confessions of a Bad Feminist," and read "Feminism: A Primer for Men." City Clerk staff watched a two-part Brene Brown podcast featuring Aiko Bethea on inclusivity at work, the heart of hard conversations, and creating transformative cultures. Police Department staff attended webinars entitled, "Between Black & Blue: Complexity within the Black Law Enforcement Community," "Leading an Ethical Protector Culture," and "The Female Force: Empowering Women in Law Enforcement." Parks and Recreation staff attended the Race, Equity and Poverty Summit. City Clerk staff attended "Stand Up against Street Harassment" training. Item Number: 7. CITY OIF IOWA CITY www.icgov.org April 29, 2021 BLM & Systemic Racism Detailed Status Report ATTACHMENTS: Description BLM & Systemic Racism Detailed Status Report City of Iowa City COMMITMENT TO ADDRESSING BLACK LIVES MATTER &SYSTEMIC RACISM Resolution No. 20-159 CITY OF IOWA CITY UNESCO CITY OF UTERATURE Status Report April 29, 2021 1 � r CITY OF IOWA CITY SUMMARY OF COMMITMENTS The City of Iowa City is committed to embracing the Black Lives Matter Movement and addressing Systemic Racism. The City Council unanimously passed Resolution No. 20-159 on Tuesday, June 16, 2020 which outlined seventeen initial actions. A copy of that signed resolution, along with other related resources, is available at www.icgov.org/BLM. The seventeen actions have been identified in this initial commitment and are summarized below. Click on an action to be taken to the status report page for that item: Policing & the Future of Public Safety • Develop a preliminary plan to restructure Iowa City Police Department (ICPD) towards community policing. • Receive a report of ICPD involvement in use of gas and flash -bang devices during a June 2020 Black Lives Matter protest in Iowa City. • Increase accountability and oversight authority of CPRB, where legally possible. • Improve transparency and accessibility of detailed ICPD budget expenditures. • Review inventory of military grade equipment in ICPD, evaluate federal contracts with the ICPD and express support for divestment of the Johnson County Sherriff's Mine Resistant Ambush Protected (MRAP) vehicle. • Enact ICPD General Order to expressly ban the use of chokeholds & any maneuver that cuts off oxygen or blood flow. • Continue ICPD policy and practice to be consistent with IA H.F. 2647, ensuring police officers in Iowa have not committed serious misconduct. • Investigate compliance and evaluate disciplinary action related to proper use of body cameras and vehicle recording devices. • Ensure the duty to intervene and stop excessive force, in both ICPD General Order and an MOU with area law enforcement agencies. • Prohibit use of tear gas, rubber bullets, and flash bangs against peaceful protestors. • Adopt 2021 state legislative priorities related to criminal justice reform, enhanced authority of the Community Police Review Board (CPRB), and decriminalization of small amounts of marijuana. Truth & Reconciliation • Create an ad hoc Truth & Reconciliation Commission to carry out restorative justice. Diversity, Equity & Inclusion • Commit $1,000,000 to local efforts promoting racial equity + social justice, including development of a new Affordable Housing Plan. • Increase opportunities for artistic expression by communities of color. • Establish Juneteenth as an official city holiday beginning in 2021. • Increase diversity of City employees, expand equitable recruitment efforts, and elevate organizational equity training, policies, and procedures. • Continue use of a racial equity toolkit use in all city departments, expand training to the City Council, and educate and train the local business community Last Updated: April 29, 2021 ICPD G.O.: Duty to Intervene & stop excessive use of force ICPD G.O.: Tear gas, rubber bullets, flash bangs in protests 0 2021 legislative priorities supporting racial/social justice Truth & Reconciliation Develop Truth & Reconciliation Commission Diversity, Equity & Inclusion Awaiting City Planning or action Some or all j 0 Council action currently underway 0 Policing &the Future of Public Safety 0 Increase art + celebrations of communities of color Preliminary plan to restructure the police Establish Juneteenth as official City holiday Report on gas/flash bang use on protestors O CPRB Report on Recommended Changes L� Tr ransparent and accessible ICPD budget details 0 Military -grade equipment inventory review, MRAP Letter ICPD G.O.: Chokeholds and airway restricting maneuvers ICPD G.O.: Police misconduct related to IA H.F. 2647 0 ICPD G.O.: Body camera + car recorder compliance ICPD G.O.: Duty to Intervene & stop excessive use of force ICPD G.O.: Tear gas, rubber bullets, flash bangs in protests 0 2021 legislative priorities supporting racial/social justice Truth & Reconciliation Develop Truth & Reconciliation Commission Diversity, Equity & Inclusion $1 m. committed to SIRE efforts + Affordable Housing Plan 0 Equitable recruitment, hiring, staff training 0 Racial & Equity Toolkit expansion of use + education 0 Increase art + celebrations of communities of color 0 Establish Juneteenth as official City holiday *Note: Actions showing multiple icons have some council directives accomplished and others ongoing; details are provided on each action's page. O Action(s) completed Action(s) in progress O Awaiting City Council action 3 Resolution "By December 15, 2020, develop a preliminary plan to restructure the Iowa City Police Department (ICPD) towards community policing, including, but not limited to, reduction of the public's reliance on police in non- violent situations through use of unarmed professionals, and consideration of community policing initiatives in other cities, including, but not limited to, Minneapolis, MN, Camden, NJ, Los Angeles, CA and San Francisco, CA." (Res. 20-159, p. 1, #1) Status Summary The Iowa City Preliminary Plan to Restructure the Police Towards community Policing is available online in English, Arabic, French, and Spanish. A summary of the 36 recommendations and copy of the City Manager's presentation of the preliminary plan is also available on the City's website. Staff will also work with Mayor Pro Tem Salih, Councilor Bergus, and Councilor Weiner to develop an outreach plan that involves contracting with an independent party to solicit feedback on the plan, focusing on BIPOC populations who often face barriers to providing input. City Council will hold a special work session on May 13, 2021 at 3 p.m. to review the Preliminary Plan recommendations. Next Steps Target Date Milestone Action Group(s) Ongoing Visit www.icgov.org/preliminary_l2lan to provide comments. Public May 13, 3 p.m. Special work session to discuss recommendations City Council, Staff Accomplishments • Sept. 1, 2020: City Council approved the replacement of a vacant, full-time police officer position with a civilian Victim Support Specialist position. More information is available here. • Sept. 16 — Oct. 8, 2020: Six separate Listening Posts held on community policing with focus areas including homelessness, crisis intervention/mental health/substance abuse, victims of abuse, youth engagement, the special needs population, and UI students. • Aug. 25 — Oct. 15, 2020: Comments welcomed through an online public input form. • Oct. 15, 2020: Staff delivered a report to City Council which summarized the comments received via the listening posts and online form during the initial public input phase. • Oct. 29, 2020: ICPD issued a special order to no longer initiate stops based on non-public safety secondary violations. Public safety data concerning this guideline will be reviewed after 60 days. • Dec. 15, 2020: City Council adopted an unbiased policing ordinance • Dec. 15, 2020: A preliminary_ plan to accelerate community_ policing was released. 4 Resolution "Allocate City funds in the amount of $1,000,000 during Fiscal Year starting July 1, 2020 for efforts to promote racial equity and social justice, including expansion of the Special Populations Involvement (SPI) program, creation of a new robust affordable housing plan, including, but not limited to, housing in the downtown and core neighborhoods, support of the to be determined efforts of a Truth and Reconciliation Commission, and hold a Council work session on or before August 1, 2020 to address specific allocations." (Res. 20-159, p. 1, #2) Status Summary Allocation plans for these funds are pending further City Council discussion. The process for developing a new Affordable Housing Action Plan is underway and the committee is meeting regularly. Future public input opportunities will be provided. Next Steps Target Date Milestone Action Group(s) TBD Hold City Council work session to address specific allocations City Council Accomplishments • August 18, 2020: City Council agreed to contribute $25,000 in funding to assist the Iowa City BIPOC and Immigrant -Owned Businesses impacted by the COVID-1 9 pandemic, in collaboration with Think Iowa City and Project Better Together's Holding Our Own program. am. This funding is separate from the $1 million commitment. View a list of funding recipients. Resolution "Elevate the City's commitment to racial equity and social justice, including expanding efforts to increase the number of minorities employed by the City including eliminating barriers to applications, increase resources devoted to those efforts as needed to better train all city employees and coordinate and report on the use of funds dedicated for racial equity and social justice." (Res. 20-159, p. 2, #3) Status Summary Staff have implemented several improvements for more equitable hiring and recruitment and continue to actively explore additional opportunities, such as those ideas outlined in the staff report. In early December, Iowa City was one of 20 local governments across the nation to join in an amicus curiae brief in support of a lawsuit challenging President Trump's Executive Order 13950, which attempts to ban the use of comprehensive diversity trainings by federal contractors. Next Steps Target Date Milestone Action Group(s) Ongoing, Monthly Staff Diversity, Equity and Inclusion (DEI) Committee Staff meetings and efforts Ongoing Diversity and equity improvements to hiring and All recruitment policy and practices. Accomplishments • July 29, 2020: Approximately 60 City and County staff participated in a virtual Cultural Proficiency pilot training. • August 2020: New staff DEI Committee was formed, with a mission to discuss opportunities and plan for improving workplace culture related to diversity, equity, and inclusion. This committee will continue to meet monthly and seek progress in these areas. • August 20, 2020: Staff completed a report on Iowa City employee demographics, recruitment efforts, and staff diversity, equity, and inclusion trainings. • October 2020: A new employment opportunities flyer (available in English, Spanish, French (Africa), Arabic, and Swahili) was created and distributed to approximately 300 community organizations and local contacts who reach diverse populations. • Human Resources has been working with hiring to staff to implement changes since this report was published, including: o Requiring all interviews to include at least one question on diversity, equity, and inclusion. o More consistent data collection on how candidates learn about positions. o Providing hiring managers with current employee demographics at the beginning of the hiring process as well as post -hire recruitment analysis reports. o Providing candidates with interview prep time prior to the start of an interview. o Providing candidates with "Interview Tips for Success" when scheduling interviews. o Incorporating DEI evaluation criteria into employee performance evaluations Resolution "By August 1, 2020, receive a report from the City Manager on the ICPD's involvement in the use of gas and flash -bang devices during the protest in Iowa City on June 3, 2020." (Res. 20-159, p. 2, #4) Status Summary The OR Group completed their independent review of the June 3, 2020 protest event, which is available to be viewed online. City Council held a special work session on March 23, 2021 where they discussed the recommendations provided in the OIR Report and provided guidance on the next steps to be taken. Staff are moving forward with implementing several recommendations per Council direction and are in the process of updating any necessary policies or practices, for review by the CPRB and City Council. Per Council's request, the City Attorney conducted a First Amendment analysis of protest activity, which was included in the April 15, 2021 Information Packet. Next Steps Target Date Milestone Action Group(s) Ongoing Staff and City Council working on recommendations City Council, Staff Accomplishments • September 1, 2020: Councilors approved a contract with OIR Group (based in Playa del Ray, CA) to conduct an independent investigation of the June 3, 2020 BLM protest incident that took place near the Interstate 80 interchange and Dubuque Street. • September 3, 2020: Per City Council direction, the City released a statement and video footage related to the June 3, 2020 BLM protest incident. • January 28, 2021: Completed report from the OIR Group's independent review delivered to City Council. • March 23, 2021: City Council held a special work session to discuss the recommendations in the OIR Report and to provide guidance on next steps. 7 Resolution "By October 1, 2020, create an ad hoc Truth and Reconciliation Commission to bear witness to the truth of racial injustice in Iowa City and to carry out restorative justice, through the collection of testimony and public hearings, with such work to include a recommendation to the Council of a plan for dedicating and/or renaming public spaces andlor rights of way in honor of the Black Lives Matter movement." (Res. 20-159, p. 2, #5) Status Summary The Truth & Reconciliation Commission meetings are held bi-weekly on Thursdays at 7 p.m. and are open to the public. View agendas and more information online. Next Steps Target Date Milestone Action Groups) Bi -Weekly, Thursday, 7 p.m. Ad Hoc Truth & Reconciliation Commission Meetings TRC, Public Accomplishments • July — September 2020: Continued collaborative efforts to collect ideas and input from members of the public, including councilor meetings and sustained communication with members of the Iowa Freedom Riders (IFR), input from other community groups, and individual input collected via e-mail, phone, and in-person at City Council meetings. • July 21, 2020 — Public input opportunity at the regular, formal City Council meeting. • August 18, 2020: Councilors Bergus and Weiner introduced a draft resolution. • September 1, 2020: Councilors received public input and made plans to discuss further at the next City Council meeting. • September 15, 2020: City Council adopted a resolution forming a Truth & Reconciliation Commission. • November 17, 2020: City Council appointed nine board members to serve two-year terms on the TRC. • December 21, 2020: First TRC meeting held. E., Resolution "Make it a 2021 City Council legislative priority to advocate for and support our state delegation in enacting criminal justice reform, eliminating the war on drugs and making changes to state law that enable the City's plan to restructure the police department, enhance the authority of the Community Police Review Board (CPRB) and reduce disproportionate minority contact, including support of state legislation decriminalizing small amounts of marijuana." (Res. 20-159, p. 2, #6) Status Summary Staff will work with state legislators, advocacy groups, and the City's contracted lobbyists to advance the City's 2021 State legislative priorities, which include support for reform measures to reduce racial disparity in the criminal justice system and address systemic racism and support for crisis services. Next Steps Target Date Milestone Action Group(s) 2021 State of Iowa Staff will work with state legislators, and City's Staff, state legislative Legislative Session contracted lobbyists on these issues during the 2021 delegation, contracted session. lobbyists Accomplishments • June 19, 2020: Participated in joint work session between the NAACP and local, state and federal law enforcement agencies. • November 17, 2020: City Council adopted 2021 state legislative priorities, including support for Policy chanaes recommended by the Governor's FOCUS Committee on Criminal Justice Reform. • November 23, 2020: City Council held a special work session to discuss the adopted priorities with the legislators and contracted lobbyists. Resolution "Continue use of the racial equity toolkit by city departments and expand such training to the City Council, and work with our local business partners to educate and train the business community on use of a racial equity toolkit." (Res. 20-159, p. 2, #7) Status Summary City staff will continue to expand knowledge and use of the toolkit and update City Council as appropriate. The City is sponsoring additional training opportunities for local businesses and organizations in April and May. These trainings and other upcoming education and engagement events are listed at www.icgov.org/blm under the "Upcoming Education + Engagement Events" section. To stay up-to-date on City events, follow @CityoflowaCity on social media, and sign-up for e-mail or SMS/text message notifications (visit www.icgov.org/e-subscriptions, enter your preferred method of contact, and select "Equity and Human Rights" under "News and Events"). Accomplishments • July 22, 2020: Culturally Responsive Communication training delivered to 100+ members of the local business community. • July 23, 2020: Staff presented a memo on the City's use of the racial equity toolkit to Council. • July 29, 2020: Approximately 60 City and County staff participated in a virtual Cultural Proficiency pilot training. • August 2020: New staff DEI Committee was formed, with a mission to discuss opportunities and plan for improving workplace culture related to diversity, equity, and inclusion. This committee will continue to meet monthly and seek progress in these areas. • August 26, 2020: Staff, in collaboration with the ACLU, conducted a Know Your Rights presentation with area youth through the Neighborhood Centers of Johnson County. • September 9, 2020: Culturally Responsive Communication training delivered to area property managers and businesses. Approximately 45 individuals participated. • October 13, 2020: The Office of Equity and Human Rights released an online fair housing training, available on -demand at www.icgov.org/FairHousingTraining. • October 22, 2020: Culturally Responsive Communication training delivered to area property managers and businesses. Approximately 50 individuals participated. • December 2, 2020: Implicit bias training was provided to City board & commission members (approximately 21 people attended). • February 11 and 18, 2021: Diversity and microaggressions training provided to staff, local businesses and community members. 10 Resolution "Request and receive, by January 1, 2021, a report and recommendation from the CPRB, in consultation with an attorney of its choice, regarding changes to the CPRB ordinance that enhance its ability to provide effective civilian oversight of the ICPD, including but not limited to those that address compelling the testimony of officers, with the report to include a summary of measures considered and rejected by the CPRB, whether it be for policy or legal reasons." (Res. 20-159, p. 2, #8) Status Summary At a March 23 special work session, City Council discussed each of the CPRB recommendations and provided direction. The City Attorney's Office will perform legal review on several recommendations prior to further Council discussion. Staff are also working with the CPRB to request additional details on some recommendations, per Council's request. The May 4 City Council agenda will include first consideration of an ordinance amendment to increase the filing window of a complaint to the CPRB to 180 days and to provide the complainant an opportunity to respond to the Police Chief's report. In April, the Police Chief met with the CPRB and, per their recommendation, directed the department to implement the following changes, effective immediately: • Begin including a copy of all compliments and complaints of misconduct filed by a community member to the ICPD in the packet of monthly disclosures the department provides to the board. • Begin including total number of detained individuals and their demographics and total number of arrested individuals and their demographics in the quarterly reports. The CPRB will host its annual Community Forum on Monday, May 17, 2021 at 5:30 p.m. via Zoom. Members of the public can participate by registering online and sending questions for the forum. Next Steps Target Date Milestone Action Group(s) TBD Council to consider Ordinance amendments and review legal analysis and CPRB budget as received. CPRB, Council, Staff Accomplishments • September 2020: Complaints can be now be filed with the CPRB using a new, online web form. The option to submit a hard copy form remains. • September 21, 2020: Virtual Community Forum held by the CPRB to collect public input on the Board's role and ICPD policies, practices, and procedures. • October 9, 2020: An informational report summarizing the 27 -year history of the CPRB ordinance and a history of complaints filed with the Board was included in the CPRB agenda packet. • December 22, 2020: CPRB delivered a report to City Council on proposed changes to the Board. 11 Resolution "Direct staff to provide a detailed expenditure summary of the police budget on the City's website." (Res. 20-159, p. 2, #9) Status Summary Staff will continue to increase transparency about the Police Department operations through revised web content. The preliminary plan to accelerate community policing released on Dec. 15, 2020 includes more information about the Police Department's operations and budget. Accomplishments • View additional fiscal year 2021 police department budget information (published June 2020). • View additional fiscal year 2015 — 2019 Calls for Service + Crime Information 12 Resolution "Send the letter attached as Exhibit "A" to the Johnson County Sheriff supporting divestment of the MRAP (Mine Resistant Ambush Protected) vehicle and obtain a report from city staff on the military grade equipment in the ICPD's inventory and the federal contracts that provide support to the police department." (Res. 20-159, p. 2, #10) Accomplishments • June 17, 2020: Mayor Teague submitted a letter to the Johnson County Sheriff supporting divestment of the MRAP vehicle. A copy of the letter can be viewed here. • August 20, 2020: City staff prepared a memo outlining federal contracts from 2017 to the present, that provide support to the Iowa City Police Department. • Staff delivered a memo on ICPD military grade equipment to City Council on September 10, 2020. 13 Resolution "Direct the City Manager to expressly ban, in the ICPD's general orders, any use of chokeholds or any other maneuver that cuts off oxygen or blood flow." (Res. 20-159, p. 2, #1 1 ) Accomplishments • CPRB last reviewed the Iowa City Police Department's General Order on Use of Force at their October 8, 2019 meeting. The board recommended changes and those were incorporated by the Iowa City Police Department. The General Order was re -issued by the Police Department on October 23, 2019. • The Community Police Review Board approved an updated Use of Force General Order (G.O.) at their August 19, 2020 meeting. The G.O. was re -issued by the ICPD on August 20, 2020. 14 Resolution "Direct the City Manager to ensure the ICPD's policy and practices regarding employment of officers is consistent with the goals of recently enacted Iowa House File 2647 to ensure that officers working in Iowa have not committed serious misconduct, as defined therein." (Res. 20-159, p. 2, #1 2) Status Summary The Iowa City Police Department recruitment process already contains a robust background check process that includes a review of past employment history. Candidates with a history of serious misconduct are not considered for employment with the Iowa City Police Department. As the Iowa Law Enforcement Academy develops rules for the implementation of House File 2647, staff will adjust policies accordingly to ensure complete compliance with the new law. Next Steps Target Date Milestone Action Group(s) TBD — Dependent Update Human Resource policies as needed to ensure Staff upon when the State compliance with HF 2647 of Iowa releases rules Accomplishments 15 Resolution "Direct the City Manager to review the systems and reporting mechanisms in place at the ICPD for evaluating compliance with the ICPD's Body Worn Cameras and In -Car Recorders general order, ensure that such systems result in consistent compliance with the general order, revise as necessary to achieve that goal, include real consequences for non-compliance, and report back to the Council upon completion of the review." (Res. 20-159, p. 3, #13) Accomplishments • The Community Police Review Board reviewed and approved the General Order on Body Cameras and In -Car Recorders at their February 1 1, 2020 meeting. • The Community Police Review Board reviewed and approved an updated General Order on Body Cameras and In -Car Recorders at their September 8, 2020 meeting. • Staff delivered a report on the revised General Order related to body worn cameras and in -car recorders, to City Council on September 10, 2020. • Staff updated monthly Use of Force reports provided to the CPRB to indicate body camera and in -car recording compliance on all Use of Force incidents. 16 Resolution "Direct the City Manager to revise the ICPD's general orders to require officers to intervene and stop excessive force used by other officers and report the incident directly to a supervisor, and enter into a memorandum of understanding with other law enforcement agencies regarding such intervention when the excessive force is being used by an officer of another agency such as that currently being discussed and circulated among area law enforcement attached as Exhibit "8"" (Res. 20-159, p. 3, #14) Accomplishments June 19, 2020: ICPD staff participated in joint work session between the NAACP and local, state, and federal law enforcement agencies. At the joint work session, Iowa City joined five area law enforcement agencies in signing a Duty to Intercede MOU. On July 14, 2020, the Community Police Review Board (CPRB) approved, with no changes, the new Duty to Intervene and Report General Order provided by staff. An executed copy of that General Order can be viewed online and has been issued to ICPD staff/officers. t -T _ it 17 Resolution "Request and receive a report and recommendation from the City's Public Art Advisory Committee, after input from and consultation with local Black artists, on measures Council should consider to provide opportunities for artistic expression by the Black Lives Matter movement and communities of color, including but not limited to visual arts as well as a public festival dedicated to the celebration of Black culture." (Res. 20-159, p. 3, #15) Status Summary The Public Art Advisory Committee has recommended Oracles of Iowa City (coordinated by The Center for Afrofuturist Studies and Public Space One) proceed with a public art concept addressing systemic racism. The public is invited to take a survey to provide input on the project, which will include a mural, paid fellowships for black artists, community conversation, and other opportunities. To learn more and get involved, please visit http://www.pubIicsl2aceone.com/oracies-ic-survey. At their March 16 meeting, City Council approved the renaming of Creekside Park to James Alan McPherson Park. McPherson was a longtime Iowa City resident, Writers' Workshop The mural is proposed to be located on the stair towers of the Capitol Street Parking Ramp along Burlington Street. professor, and the first African-American to win the Pulitzer Prize for Fiction. Next Steps Target Date Milestone Action Group(s) Ongoing Oracles of Iowa City seeking public input on a community art PAAC, public, Public project addressing systemic racism: Space One, Center for http://ww.publicspaceone.com/oracles-ic-survey Afrofuturist Studies Accomplishments • August 18, 2020: City Council approved a resolution to proceed with a project in partnership with the Center for Afrofuturist Studies. • December 3, 2020: The Public Art Advisory Committee received a public art project concept and approved a motion to move forward with the project with additional public input. • March 16, 2021: City Council approved renaming of Creekside Park to James Alan McPherson Park. 18 Resolution "Prohibit the use of tear gas, rubber bullets, and flashbangs against peaceful protestors." (Res. 20-159, p. 3, #16) Status Summary Immediate direction has been provided to the Iowa City Police Department. Policy updates will proceed based on ongoing Council discussion of and direction on various recommendations (see action item #4), legal analysis when necessary, and CPRB and Council review of proposed General Order changes. 19 Resolution "Beginning in calendar year 2021, Juneteenth, June 19, shall be a city holiday and shall replace an existing city holiday." (Res. 20-159, p. 3, #17) Accomplishments Holidays are negotiated in the collective bargaining agreements with the City's labor unions. The City reached an agreement with the Police, Fire, and AFSCME unions to officially replace President's Day (or Washington's Birthday) with the Juneteenth holiday. The City will also make the change for supervisory and other non -bargaining unit staff. The City will observe Juneteenth on June 19Th annually as a City holiday. If June 19Th falls on a weekend, the City will observe it on the Friday preceding or the Monday following the June 19Th date. The first official recognition of Juneteenth as a formal City holiday will be Friday, June 18, 2021. 20 Item Number: 8. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Quarterly Investment Report: January - March 2021 ATTACHMENTS: Description Quarterly Investment Report: January- March 2021 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT January 1, 2021 IM March 31, 2021 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. Investments purchased by the City of Iowa City for the third quarter of this fiscal year had an average return of 0.336%. Rates on new investment purchases in our operating cash portfolio for the third quarter were 125 basis points lower than investments purchased at this time last year. The decrease is due to the federal reserve target rate remaining at 0.25%. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six-month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. Since the city's investments are mostly between the six- month and twelve-month range, the yield curve for the twelve-month U.S. Treasury Bill has been added to the chart. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 0.116% and the twelve-month return was 0.127%. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 0.461 %. Investments for this year are $69,890,569 lower than last year. The decrease in investments is due to the $72,682,032 increase from $13,208,177 to $85,890,209 in cash in the city's checking account this year. City of Iowa City vs. 6 and 12 Month Treasury Bill 3.0 2.5 L/////✓ t1I 2.0 I Zo� 4- 1.5 a� a 1.0 0.5 0.0 ,yob ,y4> tib ti00 ti°) ti°) tip' ^� C3 ;yo ryp ryy a� � �� —*—City of Iowa City t6 Month T-bill —10-12 Month T-bill 1 Treasury bills and fed funds are competing investments in the money market. The federal funds rate is highly influential and often has a direct effect on the U.S. economy, because it serves as a base for interest rates offered by various financial and credit institutions to businesses and consumers. The federal funds rate is the interest rate at which banks lend to each other. In the March 17th meeting of the Federal Open Market Committee, the Committee decided to maintain the target range for the federal funds rate at 0.25 percent due to the threat the coronavirus poses to the economic activity. The Committee expects it will be appropriate to maintain this target rate until labor market conditions have reached levels consistent with the Committee's assessments of maximum employment and inflation has risen to 2 percent and is on track to moderately exceed 2 percent for some time. The Committee will continue to monitor the implications of incoming information for the economic outlook. 3.0 2.0 1.0 Federal Funds Rate VO VO 1O �) ^O ^O VO City of Iowa City Investments by Institution Mardi 31, 2021 GREEN STATE CREDIT UNION HILLS NXr DANK GREAT WESTERN DANK\ I IOWA PIRnR: AGENCY INYESTMENTTRusr CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION INSTITUTION NAME MIDWESTONE BANK PIPER SANDLER & CO IOWA PUBLIC AGENCY INVESTMENT TRUST GREAT WESTERN BANK NXT BANK GREEN STATE CREDIT UNION HILLS BANK & TRUST BANKER'S TRUST CEDAR RAPIDS BANK & TRUST TOTAL !PIPER SANDIER • CD TONE DANK ,aowsmrewa rreauan. m . ow. rusuc.oa swrrertTmcr GwArwertlnwwR r NRRN111 �sTAnalmll m�oK .IwRRwiRaRwsr . MwmIyTNNr DEPOSITORY LIMIT $ 100,000,000 N/A N/A $ 100,000,000 $ 65,000,000 $ 50,000,000 $ 25,000,000 $ 50,000,000 $ 50,000,000 3/31121 3/31/20 INVESTMENT INVESTMENT AMOUNT AMOUNT $ 35,405,812 $ 80,270,863 $ 35,796,675 $ 32,564,474 $ 25,046,643 $ 27,610,252 $ 30,149,556 $ 29,971,072 $ 925,000 $ $ 5,000,000 $ $ 100,051 $ 2,099,552 $ 566,758 $ 13,364,850 $ $ 17,000,000 $ 132,990,494 $ 202,881,063 ,aowsmrewa rreauan. m . ow. rusuc.oa swrrertTmcr GwArwertlnwwR r NRRN111 �sTAnalmll m�oK .IwRRwiRaRwsr . MwmIyTNNr DEPOSITORY LIMIT $ 100,000,000 N/A N/A $ 100,000,000 $ 65,000,000 $ 50,000,000 $ 25,000,000 $ 50,000,000 $ 50,000,000 HEALTH INSURANC EOUIPMENTRESI GENERAL FUND RESERVE.. ' City of Iowa City Investments by Fund March 31, 2021 SEWER RESERVE - WATER RESERVE LANDFILL CLOSURE CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND 3/31/20 INVESTMENT AMOUNT $182,652,868 $ 5,998,195 $ 4,000,000 $ 2,500,000 $ 2,000,000 $ 3,525,000 $ 2,205,000 $ 202,881,063 OPERATING GENERAL FUND RESERVE M"MENTRESERVE HEALTH INSURANCE RESERVE LANDFILL RESERVE LANDFILL CLOSURE c SEWER RESERVE ■ WATER RESERVE OPERATING 3!31/21 INVESTMENT FUND TYPE AMOUNT OPERATING $ 101,263,465 GENERAL FUND RESERVE $ 7,997,029 EQUIPMENT RESERVE $ 6,000,000 HEALTH INSURANCE RESERVE $ 4,000,000 LANDFILL RESERVE $ 2,000,000 LANDFILL CLOSURE $ 61000,000 SEWER RESERVE $ 3,525,000 WATER RESERVE $ 2,205,000 TOTAL $ 132,990,494 3/31/20 INVESTMENT AMOUNT $182,652,868 $ 5,998,195 $ 4,000,000 $ 2,500,000 $ 2,000,000 $ 3,525,000 $ 2,205,000 $ 202,881,063 OPERATING GENERAL FUND RESERVE M"MENTRESERVE HEALTH INSURANCE RESERVE LANDFILL RESERVE LANDFILL CLOSURE c SEWER RESERVE ■ WATER RESERVE OPERATING CITY OF IOWA CITY INVESTMENTS ON HAND 03/3112021 PURCHASE MATURITY ISSUER TYPE DATE DATE AMOUNT MIDWESTONE BANK MMFUND -- 03/31/2021 $ 10,405,811.77 HILLS BANK MMFUND -- 03/31/2021 $ 100,050.97 BANKERS TRUST MMFUND - 03/31/2021 $ 566,757.97 GREAT WESTERN BANK MMFUND - - 03/31/2021 $ 30,149,555.56 IPAIT MMFUND 03/31/2021 $ 46,642.82 GREEN STATE CREDIT UNION CD 04/02/2020 04/02/2021 $ 5,000,000.00 IPAIT CD 04/14/2020 04/14/2021 $ 5,000,000.00 MIDWESTONE BANK CD 05/13/2020 05/13/2021 $ 5,000,000.00 MIDWESTONE BANK CD 06/24/2020 06/24/2021 $ 5,000,000.00 NXT BANK CD 09/08/2020 07/08/2021 $ 925,000.00 IPAIT CD 10/16/2020 07/15/2021 $ 10,000,000.00 MIDWESTONE BANK CD 07(21/2020 07/21/2021 $ 5,000,000.00 MIDWESTONE BANK CD 08/17/2020 08/17/2021 $ 5,000,000.00 NATIXIS, NEW YORK BRANCH CP 03/24/2021 12/14/2021 $ 4,994,645.84 IPAIT CD 10/16/2020 01/14/2022 $ 10,000,000.00 MIDWESTONE BANK CD 03111/2021 03/04/2022 $ 5,000,000.00 FEDERAL HOME LOAN MORTGAGE CORP AGCY BOND 07/14/2020 07/14/2023 $ 2,205,000.00 FEDERAL NATIONAL MORTGAGE ASSOCIATION AGCY BOND 07/28/2020 07/28/2023 $ 2,600,000.00 FEDERAL HOME LOAN MORTGAGE CORP AGCY BOND 11/17/2020 05/17/2024 $ 2,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP AGCY BOND 12/23/2020 12/23/2024 $ 2,000,000.00 FEDERAL HOME LOAN MORTGAGE CORP AGCY BOND 08/19/2020 02/14/2025 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 10/02/2020 09/22/2025 $ 1,997,028.91 FEDERAL HOME LOAN BANKS AGCY BOND 01/14/2021 01/14/2026 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 01/28/2021 01/28/2026 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 02/17/2021 02/17/2026 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 03/30/2021 03/30/2026 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 01/27/2021 07/27/2026 $ 2,000,000.00 FEDERAL HOME LOAN BANKS AGCY BOND 01/29/2021 01/29/2027 $ 2,000,000.00 FEDERAL NATIONAL MORTGAGE ASSOCIATION AGCY BOND 12/29/2020 12/29/2027 $ 2,000,000.00 FEDERAL NATIONAL MORTGAGE ASSOCIATION AGCY BOND 12/22/2020 06/22/2029 $ 2,000,000.00 FEDERAL FARM CREDIT BANKS FUNDING CORP AGCY BOND 09/10/2020 09/10/2040 $ 2,000,000.00 $ 132,990,493.84 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31, 2021 FUND INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST INSTITUTION TYPE TYPE DATE DATE AMOUNT RATE INVESTMENTS ON HAND AT 12/31/2020 $142,871,994.83 PURCHASES 01/01/21 TO 3/31/21 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 14 -Jan -21 14 -Jan -26 $ 2,000,DOD.00 0.225 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 25 -Jan -21 28 -Jan -26 $ 2,000,000.00 0.520 PIPER SANDLER & CO -BANKERS TRUST LANDFILL CLOSURE FUND NOTE 22 -Jan -21 29 -Jan -27 $ 2,000,000.00 0.500 PIPER SANDLER & CO -BANKERS TRUST LANDFILL REPLACEMENT RESERVE NOTE 25 -Jan -21 27 -Jul -26 $ 2,000,000.00 0.352 BANKERSTRUST OPERATING SAV 02 -May -17 $ 2,000,000.00 0.110 PIPER SANDLER & CO -BANKERS TRUST EQUIPMENT REPLACFMF.NT FUND NOTF. 17 -Feb -21 17 -Feb -26 $ 2,000,000.00 0.300 MIDWESTONE BANK OPERATING CD 04 -Mar -21 04 -Mar -22 $ 5,000,000.00 0.350 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 244Mar-21 14 -Deo -21 $ 4,994,479.17 0.150 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 30 -Mar -21 30 -Mar -26 $ 2,000,000.00 0.550 BANKERS TRUST OPERATING SAV 02 -May -17 $ 2,000,DDD.DO 0.050 BANKERS TRUST OPERATING SAV 02 -May -17 $ 2,000,000.00 0.050 INTEREST AND ACCRETION $ 121,941.43 TOTAL PURCHASES $ 28,116,420.60 REDEMPTIONS 01/01/21 TO 03/31/21 PIPER SANDLER & CO -BANKERS TRUST LANDFILL REPLACEMENT RESERVE NOTE 21 -Jul -20 15 -Jul -25 $ 2,000,000.00 0.631 PIPER SANDLER & CO -BANKERS TRUST LANDFILL CLOSURE FUND NOTE 28 -Jen -20 28 -Jan -26 $ 2,000,000.00 2.020 BANKERS TRUST OPERATING SAV 02 -May -17 144an-21 $ 2,000,000.00 0.110 BANKERS TRUST OPERATING SAV 02 -May -17 27 -Jan -21 $ 2,000,000.00 0.110 BANKERS TRUST OPERATING SAV 02 -May -17 29 -Jan -21 $ 2,000,000.00 0.110 BANKERS TRUST OPERATING SAV 02 -May -17 $ 10,000,000.00 0.110 BANKERS TRUST OPERATING SAV 02 -May -17 $ 2,000,000.00 0.110 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 17 -Mar -20 24 -Mar -23 $ 2,000,000.00 1.000 PIPER SANDLER & CO -BANKERS TRUST OPERATING NOTE 23 -Mar -20 30 -Mar -22 $ 2,000,000.00 1.000 GREEN STATE CREDIT UNION OPERATING CD 16 -Apr -20 16 -Mar -21 $ 5,OOD,000.00 0.860 BANKERS TRUST OPERATING SAV 02 -May -17 $ 4,994,479.17 0.050 BANKERS TRUST OPERATING SAV 02 -May -17 $ 2,000,000.00 0.050 EXPENSES $ 3,442.42 0.050 TOTAL REDEMPTIONS $ 37,997,921.59 INVESTMENTS ON HAND AT 03131121 $132,990,493.84 CITY OIF IOWA CITY www.icgov.org April 29, 2021 Joint Entities Meeting: April 19 ATTACHMENTS: Description Joint Entities Meeting: April 19 Item Number: 9. Joint Meeting Johnson County Board of Supervisors, City of Iowa City, City of Coralville, City of North Liberty, City of Tiffin, City of Hills, City of Solon, City of University Heights, Iowa City Community School District, Clear Creek Amana School District, University of Iowa Monday, April 19, 2021 Zoom Minutes Call to order North Liberty Mayor Terry Donahue called the meeting to order at 4:30 p.m. Attendees: Johnson County Board of Supervisors: Rod Sullivan, Pat Heiden, Royceann Porter, Lisa Green - Douglass City of Iowa City City Council: John Thomas, Janice Weiner, Laura Bergus, Susan Mims, Mayor Bruce Teague; Pauline Taylor City of Coralville City Council: Mayor John Lundell, Laurie Goodrich, Hai Huynh City of North Liberty City Council: Brent Smith, Mayor Terry Donahue, RaQuishia Harrington, Chris Hoffman City of University Heights City Council: Mayor Louise From Iowa City Community School District School Board: Shawn Eyestone, Charlie Eastham City of Swisher: Mayor Chris Taylor Staff. Cami Rasmussen, Sam Jarvis, Ellen Habel, Juli Johnson, Kelly Hayworth, Geoff Fruin, Ryan Heiar, Donna Brooks, Matt Miller, Doug Boldt Guests: Manny Galvez, Eric Page, David Goodner, Mark Nolte, Marlen Mendoza, Katie Biechler, Emily Sinwell SpringJSummer Park and Recreation programming and implementation (North Libertvl Juli Johnson presented an update on Iowa City Recreation and Library updates. Kelly Hayworth presented the Coralville update. Ryan Heiar updated on North Liberty's status on Recreation and Library. Cami Rasmussen provided an update for Solon Library and Recreation. COVID-19 Vaccinations - Sam Jarvis Interim Public Health Director (North Liberty Iowa City & Johnson County_l Sam Jarvis, Johnson County Public Health, provided an update on status of vaccinations in Johnson County. Jarvis encouraged all to continue promoting vaccination. Ideas to expand vaccine rollout in Johnson County - Mark Nolte (Iowa City) Mark Nolte, Project Better Together, reported on initiatives being planned to market and message regarding vaccinations. The initiative is being handled like a political campaign to amplify the public health message. He encouraged all to help in the This is our Shot Johnson County campaign by sending a personal video regarding vaccination experience to markanolte0amail.com to be used in the campaign. Royceann Porter reported on an event on April 29 at the Johnson County Fairgrounds. The group discussed this agenda item and vaccines generally with Nolte and Jarvis. GuideLink Center Update - Matt Miller Project Manager (Johnson Counwj Matt Miller provided an update on the Guidelink Center opening including thanks to the entities that helped make it happen. Donahue offered thanks to Miller for the successful opening. Entity in parenthesis requested the item be placed on the agenda American Rescue Plan funds - coordinating among governmental entities to maximize impact (Iowa City Manny Galvez requested assistance from this program from workers that did not receive stimulus due to status. Councilor Weiner presented additional information on this item. She suggests a task force with representatives from stakeholders to create multipliers. Eastham spoke on behalf of the Center for Worker Justice to include representatives from low income communities that are dealing with impacts of the pandemic. Marlen Mendoza encouraged that the task force consider those most affected. Supervisor Sullivan requested that the task force include both staff and elected officials from entities to get multiple perspectives. Katie Biechler read the list of demands from community organizations for spending the federal funds. Donna Brooks presented a summary of how federal funds are required to be expended and documented. She suggested that the conversation go even larger to a regional group. Funding is coming for Community Navigators to help with equitable access. The group discussed the agenda item. General entity updates No general updates were offered. Next meetinLy date and time Iowa City Community School District will host the next meeting on Monday, July 19, 2021 at 4:30 p.m. Adjournment Mayor Donahue adjourned the meeting at 5:28 p.m. Entity in parenthesis requested the item be placed on the agenda. Item Number: 10. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Civil Service Examination: Animal Services Officer ATTACHMENTS: Description Civil Service Examination: Animal Services Officer I I t 4 fflq"'� CITY OF IOWA CITY 410 East Washington Street Iowa C1ty, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.1cgov.org March 15, 2021 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Animal Services Officer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Animal Services Officer. Devon Strief Iowa City Civil Service Commission -f Melis a Jensen, Chai Item Number: 11. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Civil Service Examination: Maintenance Operator - Wastewater ATTACHMENTS: Description Civil Service Examination: Maintenance Operator -Wastewater I A i ��' CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.1Cgov.0rg April 6, 2021 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Operator — Wastewater Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Operator -- Wastewater, 1. Jesse Kleopfer 2. Kyle Coleman Iowa City Civil Service Commission 1/)/L )'4 AAJN ) zj J,4A 4,,041—j Bliss Jensen, Chair Item Number: 12. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Civil Service Examination: Senior Treatment Plant Operator - Water ATTACHMENTS: Description Civil Service Examination: Senior Treatment Plant Operator - Water ,� 4K � offic � 4 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 3S6-5009 FAX www.Icgov.org April 6, 2021 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Senior Treatment Plant Operator — Water Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Senior Treatment Plant Operator —Water. Samuel Fosse Iowa City Civil Service Commission IV"-4,� dMV-1gA^� Melis a Jensen, Chai Item Number: 13. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Civil Service Examination: Water Service Clerk ATTACHMENTS: Description Civil Service Examination: Water Service Clerk I � 1 =z,a4� ,# ilf �. . CITY OF IOWA CITY 410 l=ast Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.lcgov.org April 26, 2621 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination —Water Services Clerk Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Water Services Clerk. Jonte Thornton Iowa City Civil Service Commission f Le Melis f a Jensen, Chair Item Number: 14. CITY OIF IOWA CITY www.icgov.org April 29, 2021 Ad Hoc Truth & Reconciliation Commission: April 15 ATTACHMENTS: Description Ad Hoc Truth & Reconciliation Commission: April 15 Draft Minutes Ad Hoc Truth and Reconciliation Commission April 15, 2021 VIA Zoom Platform Commissioners present: Amel Ali, Chastity Dillard, Wangui Gathua, Clifton Johnson, Layana Navarre - Jackson, Sikowis (Christine Nobiss), Kevin Rivera, Mohamed Traore. Commissioner not present: Eric Harris. (Electronic Meeting Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of commission members, staff and the public presented by COVID-19. Meeting called to order: 8:37 PM. Approval of the minutes from the March 1, 2021 meeting: Rivera moved; the motion was seconded by Ali. Motion passes 6-0-2 (Gathua and Nobiss abstained). Public comment of items not on the agenda: Karen Kubby hopes there are opportunities for the Ad Hoc Truth and Reconciliation Commission (TRC) and the Peoples' Truth and Reckoning Commission to work together and that by working together it makes them both stronger than what can be done individually. Discussion of items from joint meeting with Council: Karen Kubby in terms of subcommittees hopes that there are public notice of subcommittee meetings and of the subcommittee meeting minutes so that this process is transparent on all levels. Kubby also noted what other organizations and individuals that have expertise in certain areas can assist the TRC with but also that the TRC makes sure those organizations and individuals are looking through their missions with a racial equity lens. In terms, of the budget Kubby would encourage that the TRC have line items for unknown trainings and consultants because at this time the TRC may not know what may be needed in the future. Joe Coulter encourages the progress the TRC is making and wishes them the best. Coulter also noted for the TRC to become acquainted with all things on the police department, transportation, and other divisions of the City. Angie Jordan gives the TRC a high five! Rivera thanked the community and noted the work communities can do together. Ali feels good about the meeting with Council and trust them in their guidance and appreciates everyone's time. Commissioners went over current subcommittees (Policing, Housing, Budget, Education). Dillard asked about creating a subcommittee on youth. Ali thinks such a subcommittee can fall under Education. Gathua is interested in serving on the Education and Healthcare. Nobiss is interested in environmental racism and agriculture. Motion by Ali, seconded by Rivera to have the following subcommittees for the TRC: Policing, Sustainability, Budget, Education, and Healthcare. Motion passes 8-0. Ali has been working on a draft of by-laws and will forward to the TRC via staff for any feedback. Coulter would like to see the TRC endorse a Land Acknowledgement. Ashley Lindley and Rivera also have assisted with a draft. Kubby would like to see the Land Acknowledgment put in aesthetic places such as public art. Rivera read over the draft Land Acknowledgement that was worked on by community members, Human Rights Commission (HRC), and others. Nobiss has been doing this work for 20 something years and the trend for having Land Acknowledgements has been good in many ways but also very tokenism. Nobiss suggested edits to the Land Acknowledge including that the Land Acknowledgement be made with, created or with Meskwaki input. Traore would like to recommend to the Council to truly honor the Indigenous Persons who were here before us and also invited others from the community to join the TRC on these efforts. The TRC decided to get feedback from a Meskwaki persons perspective on the Land Acknowledgement prior to approving it. Gathua believes it is a good step to have a Land Acknowledgement and thanked Rivera for bringing this forward. The TRC will continue to meet every other Thursday at 7 p.m Reports of Commissioners: Navarre -Jackson thanked her fellow Commissioners and wished them all the best in their future work as her resignation date is April 24. Ali will send out the draft by-laws prior to the next meeting. Ali also let the TRC know that at its next meeting there will be an agenda item that will allow them to learn more about one another. Rivera shed light on the numerous tragedies that face our nation, the events in Atlanta and the support for standing up against Asian hate. Rivera is asking anyone in the community to make contact so Rivera can learn more on how the TRC can serve the needs of Asian communities. Traore mentioned the South District Neighborhood Association's Clean up to Team up event. The meeting point is at the Faith Academy at 10:30 AM this Saturday. Nobiss mentioned the University of Iowa's Pow Wow on April 17 will be a virtual event that includes a roundtable and also recognizes the Native graduates. Dillard is super excited to on the TRC and looks forward to the work. Johnson looks forward to getting to know everyone a lot more and for the TRC to get moving to get things done. Gathua announced that April is sexual assault month and wants to make people aware of this with emphasis on immigrant and refugee communities in Iowa. Reports of Staff: Staff encouraged TRC members to reach out to her if there are ever any concerns or questions or to discuss her role with the City. Adjournment: 10:11 PM. AD HOC TRUTH & RECONCILIATION COMMISSION ATTENDANCE RECORD YEAR 2021 (Meeting Datel NAME TERM EXP. 4/15 4/29 5/13 5/27 6/10 6/24 7/8 7/22 8/5 8/19 9/2 9/16 9/30 10/7 Ali 6/22 X Daniel 6/22 X Dillard 6/22 X Gathua 6/22 X Johnson 6/22 X Harris 6/22 O Nobiss 6/22 X Rivera 6/22 X Traore 6/22 X KEY: X = Present 0 = Absent