HomeMy WebLinkAbout2021-06-15 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City
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June 15, 2021 Iowa City City Council Agenda Page 1
1. Call to Order
2. Proclamations
52.a. Juneteenth National Freedom Day
w 2.b. Waste and Recycling Workers Week
0
3. Special Presentations
c� 3.a. COVID Update - Johnson County Public Health
Beginning of Consent Calendar (Items 4 — 8)
Consider adoption of the Consent Calendar as presented or amended
4. Approval of Council Actions (subject to corrections, as recommended by
the City Clerk)
4.a. Special Formal Summary of Minutes: June 1
4.b. Work Session Minutes: June 1
4.c. Formal Summary of Minutes: June 1
5. Receive and File Minutes of Boards and Commissions
5.a. Climate Action Commission: April 5
5.b. Community Police Review Board: May 11
5.c. Community Police Review Board: May 26
5.d. Library Board of Trustees: April 22
5.e. Library Board of Trustees: April 29
51. Public Art Advisory Committee: May 6
5.g. Senior Center Commission: April 15
6. Permit Motions and Resolutions (as recommended by the City Clerk)
6.a. Liquor License -Renewals
1. Class C Liquor License for Christian Retirement Services,
Inc., dba Oaknoll Retirement Residence, 735 George St.
2. Outdoor Service Area for Hall PL Ventures Corp. dba Airliner
Bar, 22 S. Clinton St.
3. Outdoor Service Area for IC Entertainment, LC dba Bardot
Iowa, 347 S. Gilbert St.
4. Outdoor Service Area for Baroncini LLC, dba Baroncini, 104
S. Linn St.
5. Outdoor Service Area for Jimmy Jack Mac, Inc., dba Basta,
121 Iowa Ave.
June 15, 2021 Iowa City City Council Agenda Page 2
6. Outdoor Service Area for 2 -Tone, Inc. dba Bluebird Diner,
330 E. Market St.
7. Outdoor Service Area for Motif, Ltd. dba Bo -James, 118 E.
Washington St.
8. Outdoor Service Area for Bread Garden of Iowa City, L.C.,
dba Bread Garden Market and Bakery, 225 S. Linn St.
9. Outdoor Service Area for Brixco., LLC dba Brix, 209 N. Linn
St.
10. Outdoor Service Area for Iowa City Maid -Rite Inc., dba
Burger Haul, 112 E. College St.
11. Outdoor Service Area for caffrey, Inc., dba DC's, 124 S.
Dubuque St.
12. Outdoor Service Area for Immerfall Investments, LLC, dba
Donnelly's, 110 E. College St.
13. Outdoor Service Area for Etre Plaza Towers Restaurant
LLC, dba Formosa, 221 E. College
14. Outdoor Service Area for Graduate Iowa City Lessee LLC,
dba Graduate Iowa City, 210 S. Dubuque St.
15. Outdoor Service Area for PDG Enterprises, LLC, dba
Goosetown, 203 N. Linn St., Suite 100
16. Outdoor Service Area for The High Ground Cafe L.L.C., dba
High Ground Cafe, 301 E. Market St.
6.b. Liquor License - New
1. Class B Beer Permit for Summer of the Arts, Inc., dba Iowa
City Jazz Festival, 120 E. Iowa Ave.
6.c. Cigarette Permit
1. Resolution to issue Cigarette Permits (see attached)
7. Resolutions and Motions
7.a. Personnel Policies Update - June 2021
15� Resolution rescinding the 2019 Personnel Policies and adopting
updated Personnel Policies.
Comment The City's Personnel Policies have reoently been reviewed and updated to
incorporate best practices and to better communicate organizational epectations. The
City Code requires that Personnel Policies be established by resolution of the City
Council.
June 15, 2021 Iowa City City Council Agenda Page 3
7.b. Jazz Fest-Alcohol Agreement
Resolution approving an agreement with Summer of the Arts, Inc.
to allow the sale, consumption, and possession of beer and wine
on City streets during Jazz Fest.
Comment The City Code authorizes Council to approve agreements that allow the sale
and possession of alcohol on City streets under limited circumstances. This resolution
allows Summer of the Arts, Inc. to sell beer and wine in a demarcated area on Clinton
St. and Iowa Ave. during Jazz Fest on July 3.
7.c. 2021 Water Pavement Patching
Resolution awarding contract and authorizing the Mayor to sign
and the City Cleric to attest a contract for construction of the 2021
Water Pavement Patching Project.
Comment: Bids for this project were received on Tuesday, June 8, 2021 and the
following bids were received:
All American Concrete, Inc.
Bud Maas Concrete
Engineer's Estimate
West Liberty, IA $117,240.00
Iowa City, IA Non -Responsive
$132,000.00
Public Works and Engineering recommend award of the contract to All American
Concrete, Inc. of West Liberty, Iowa. Funding is available in Water Division operation
funds.
7.d. Wetherby Restroom Shelter, and Playground Upgrades
-2Resolution accepting the work for the Wetherby Restroom Shelter,
and Playground Upgrades Project.
Comment The project has been completed by Peak Construction of North
Liberty, Iowa, in substantial in accordance with the plans and specifications.
The Engineers Report and Performance and Payment bonds are on file with
the City Clerk.
• Project Estimated Cost: $ 585,000.00
• Project Bid Received: $ 496,843.00
• Project Actual Cost: $ 528,731.28
June 15, 2021 Iowa City City Council Agenda Page 4
Te. Energy Efficiency TIF Grant Agreement: Adamantine
Resolution approving agreement by and among Hodor's Holdings
LLC, an Iowa limited liability company doing business at 2726
Independence Road, Iowa City, Iowa 52240, Adamantine Spine
Moving, Inc. and the City of Iowa City.
Comment In August of 2020, the City amended the Scott Six Urban Renewal Plan to
include an economic development grant program funded by the tax increment in the
area, to assist in energy efficiency improvements by companies in the urban renewal
area. Adamantine Spine Moving and Hodor Holdings have applied for a solar array
installation.
7.f. Energy Efficiency TIF Grant Agreement: Iowa City Storage LLC
Resolution approving agreement by and between Iowa City
Storage, LLC and the City of Iowa City.
Comment In August of 2020, the city amended the Heinz Road Urban Renewal Plan to
indude an economic development grant program funded by the tax increment in the area,
to assist in energy efficiency improvements by companies in the urban renewal area. Iowa
City Storage LLC has applied for an LED lighting project and a solar array installation.
7.g. Energy Efficiency TIF Grant Agreement: Mondo's New Union
Resolution approving agreement between Mondo's New Union
Brewery, LC, and the City of Iowa City.
Comment In August of 2020, the City amended the Heinz Road Urban Renewal Plan to
include an economic development grant program funded by the tax increment in the area,
to assist in energy efficiency improvements by companies in the urban renewal
area.Mondo's New Union Brewery has applied for a solar array installation project
7.h. Energy Efficiency TIF Grant Agreement: Oral B
Resolution approving agreement between Oral B Laboratories and
the City of Iowa City.
Comment In August of 2020, the City amended the Sycamore and First Avenue Urban
Renewal Plan to include an economic development grant program funded by the tax
increment in the area, to assist in energy efficiency improvements by companies in the
urban renewal area. Oral B plans to replace an air compressor that would save 354,317
kWh per year by being responsive to system needs and able to run at varyiable speeds
depending on the need.
June 15, 2021 Iowa City City Council Agenda Page 5
21-IIe-1_
Ti. Resolution amending Subdividers Agreement
Resolution approving an amendment to the Subdivider's
Agreement for Sandhill Estates, Part Four, Iowa City, Iowa.
Comment This amendment will allow ownership of the mailbox cluster outlot by the
adjacent properly owner, rather than the HOA
7.j. Extension of Fire Protection Agreement - University Heights
Resolution authorizing the Mayor to sign and the City Clerk to
attest Amendment Number 1 to the 28E agreement for fire
protection services between the City of Iowa City and University
Heights.
Comment This resolution extends the agreement in place beginning July 1, 2016 for an
additional five years through June 30, 2026.
8. Setting Public Hearings
8.a. 2021 Summer Sidewalk Repair
Resolution setting a public hearing on July 6, 2021 on project
manual and estimate of cost for the construction of the 2021
Summer Sidewalk Repair Project, directing City Clerk to publish
notice of said hearing, and directing the City Engineer to place said
project manual on file for public inspection.
Comment This project generally includes removal and replacement of the eAsting
sidewalk marked for repair as part of the Citys Sidewalk Inspection Repair Program. The
repair sites indude squares which are the City responsibility and those squares which the
property owner did not repair. The estimated cost for this project is $100,000 and will be
funded by Account #22710220 — Sidewalk Operations.
8.b. Glendale Parte Improvements
Resolution setting a public hearing on July 6, 2021 on project
manual and estimate of cost for the construction of the Glendale
Park Improvements Project, directing City Cleric to publish notice
of said hearing, and directing the City Engineer to place said
project manual on file for public inspection.
Comment This project generally includes removal and replacement of the eAsting
playgrounds with a concrete path to the playground. The estimated cost for this project is
$275,000 and will be funded by CIP R4366.
June 15, 2021 Iowa City City Council Agenda Page 6
8.c. Petsel Place Storm Sewer Improvements
Resolution setting a public hearing on July 6, 2021 on project
manual and estimate of cost for the construction of the Petsel
Place Storm Sewer Improvements Project, directing City Clerk to
publish notice of said hearing, and directing the City Engineer to
place said project manual on file for public inspection.
Comment This agenda item begins the bidding process for the Petsel Place Storm
Sewer Improvements Project The project involves upsiang the edsting storm sewer and
replacing associated pavement on Petrel Place. The estimated cost of construction is
$220,000 and will be furxied by the Petrel Place Storm Sewer Improvements account #
M3636.
End of Consent Calendar
Action: c OT /�/
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9. Community Comment (items not on the agenda) [UNTIL 7 P"
IndMduals wi11 be provided 3 rrdnutes to speak The Corrununny Cor irnentperW will end at
7.00 p.m. unless an extension is needed to meeta minimum 30 minutes of total time albcated
SZ-� for McCorrrnun#yCorrrnentperfool
Q The Maytxreserves die rigftt to reduce the 3 mute period based on die number of
indWuals demng to speak Addibional corrrnents can be sent to die OtyCounal via
awndl .bwa-cih! org or trough the City Clerk's Office.
The Community Comment period maybe resumed at the City CounaPs discretion at die end
of the agenda to acoomnrodate bidlWuals who did not have a chance to speakpricr to the
7:00p.m. o"time.
June 15, 2021 Iowa City City Council Agenda Page 7
10. Planning and Zoning Matters
If a majority of the Council is inclined not to concur with the Planning and
Zoning Commission recommendation a consult with the Planning and
Zoning Commission should be offered before the close of the public
hearing.
10.a. Rezoning - Hickory Trail Estates
Ordinance conditionally rezoning approximately 48.75 acres of land
located south of N. Scott Boulevard and west of N. 1 st Avenue from
e' Interim Development Single -Family (ID -RS) to Low Density Single -
Family with a Planned Development Overlay (OPD/RS-5) zone.
(RE720-0016) (First Consideration) [Deferred from 6/1/2021]
Comment At its May 6, 2021 meeting, by a vote of 6-1 (Martin in the negative), the
Planning and Zoning Commission reoommended approval of this rezoning subject to
conditions related to woodland management, trail connections, traffic calming, right-cf
way trees, and platting. This rezoning was considered by the Commission three times
due to concerns about its compatibility with the neighborhood and consistency wth the
comprehensive plan's concept for a single -loaded street in this area. The Commission
recommends approval of this version of the plan, which is responsive to the concerns
they and the public raised. Approval will allow for development in conformance v& the
accompanying Preliminary Sensitive Areas Development Plan.
Action: i MS / —ke(j.1 �Il I Vo
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June 15, 2021 Iowa City City Council Agenda Page 8
21-)-1�)—
Regular Formal Agenda
11. Lower City Park and Kimball Road Storm Sewer Improvement
Resolution approving project manual and estimate of cost for the
construction of the Lower City Parr and Kimball Road Storm Sewer
Improvement Project, establishing amount of bid security to accompany
each bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Comment: This project will replace the storm sewer outfall in Lower City Park from the access
drive to the river, two storm sewer intakes will be placed on Kimball Road east of the Gilbert
Street intersection to improve drainage and a private driveway immediately north of Kimball
Road will be replaced to remove an existing large dip. The estimated cost of oonstruction is
$250,000 with funds available in account ##53809.
1. Public Hearing j
Aron: C w C' UI
Action: _ / /
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12.
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12.
21 - 1-
Nevada Avenue Sanitary Sewer Replacement Construction
Resolution approving the project manual and estimate of cost for the
construction of the Nevada Avenue Sanitary Sewer Replacement
Construction Project, establishing amount of bid security to accompany
each bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Comment This project generally indudes: sanitary sewer pipes, sanitary sewer manholes,
sanitary sewer service reconnection, street pavement, driveways, seeding, and sidewalk. The
estimated constuction cost is $462,000 and will be funded by wastewater funds.
1. Public Hearing
2. Consider a Resolution
June 15. 2021
Iowa City City Council Agenda
G-�
Page 9
13. Amendment to 28E with University Heights
Resolution authorizing the Mayor to sign and the City Clerk to attest an
Amended and Restated 28E Agreement Wth the City of University
J2� Heights for the sharing of property tax revenues.
�+y - Comment At Council's April 6, 2021, Council approved the annexation of an approximate 3.6 acre
parcel of land that was contemporaneously severed from the corporate limits of University Heights,
subject to a 28E agreement for the allocation of property taxes for 40 years. The City Development
Board of the State of Iowa approved this boundary adjustment at its meeting May 12, 2021. The
parties now wish to amend the 28E agreement to allow the sharing of property tax revenue in
perpetuity
Acton: eco -S
�i
14. Announcement of Vacancies - New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff Wll not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the
City Clerk's office.
t Historic Preservation Commission (Jefferson St.) - One vacancy
P i �e5 to fill an unexpired term. Upon appointment June 30, 2022. (Lyndi
�� Kiple resigned) Correspondence included in Council packet.
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Ph ' Applications must be received by 5:00 P.M., Tuesday, July 13,
2021./
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15. Announcement of VacanciesPrevious
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Human Rights Commission - One vacancy to fill an unexpired term,
Effective upon appointment - December 31, 2021. (Noemi Ford
resigned)
Applications must be received by 5:00 P.M., Tuesday, July 13,
2021.
June 15, 2021 Iowa City City Council Agenda Page 10
Late Handouts Distributed
�-,- 1y-2(
(Date)
x®147
--ums.
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www_icgov.org
City Council Agenda — June 15, 2021 — Regular Formal Meeting
Information submitted between distribution of packet on Thursday and close of business on Monday.
Late Addition(s):
Item 14. Announcement of Vacancies - New
Historic Preservation Commission (Jefferson St.) - One vacancy
to fill an unexpired term. Upon appointment June 30, 2022. (Lyndi
Kiple resigned) Correspondence included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, July 43 20, 2021.
Historic Preservation Commission (At -Large) - One vacancy to fill an
unexpired term ending June 30, 2023. (Austin Wu resigned)
Correspondence included in 6/14 late handouts.
Applications must be received by 5:00 P.M., Tuesday, July 20, 2021.
Late Handouts(s):
Planning & Zoning Matters
10.a. Rezoning Hickory Trail Estates (See correspondence from Marth Norbeck)
6/10 Information Packet
IP7. Memo from Neighborhood & Development Services Director: Update on
City Assisted COVID-19 Housing Programs (See correspondence from
Crissy Canganelli, Executive Director Shelter House)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2021 - December 31, 2025. (Formerly advertised)
Board of Appeals (Licensed Electrician) - One vacancy to fill a five-
year term, January 1, 2021 - December 31, 2025. (Term expired
for John Forman Gay)
Historic Preservation Commission (East College St) - One vacancy to
fill an unexpired plus a three-year term, Effective upon appointment -
June 30, 2024. (Formerly advertised)
Historic Preservation Commission (Northside) - One vacancy to
fill a three-year term, July 1, 2020 - June 30, 2023. (Term expired
for Thomas Agran)
Historic Preservation Commission (Woodlawn) - One vacancy to fill an
unexpired plus a three-year term, Effective upon appointment - June
30, 2024. (Formerly advertised)
Vacancies will remain open until filled.
64'2f 16. Community Comment [IF NECESSARY] (ITEMS NOT ON THE
AGENDA)
17. City Council Information
18. Report on Items from City Staff
a. City Manager
b. Assistant City Manager
C. City Attorneys
d. City Cleric
19. Adjourn
June 15, 2021 Iowa City City Council Agenda Page 11