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HomeMy WebLinkAbout2021-08-17 ResolutionItem Number: 5.a. A ugust 17, 2021 Resol u tion auth orizing the City Manag er to submit a Land and Water Conservation F u n d gran t application for Terrel l Mil l Skate Park an d to sign a g rant ag reement if awarded . Prepared B y:J uli Seydell J ohnson, Director of P arks & Recreation Reviewed By:Sue Dulek, Assistant City Attorney Geoff Fruin, City Manager F iscal I mpact:T his grant requires a 1:1 match. T here is $600,000 budgeted in C I P project R4372 which will be the City's match. Recommendations:Staff: Approval Commission: N/A Attachments:Proposed Site L ayout Resolution Executive S ummary: T his grant application is f or a L and and Water Conservation F und Outdoor Recreation L egacy Partnership grant administered through the I owa D NR. T his competitive grant funding is available to urban communities (population of 50,000 or more) to develop public lands for outdoor recreation purposes. Terrell Mill Skate P ark was originally constructed in 2003. I t continues to receive considerable public use. T his grant will allow for its ref urbishment and expansion to include a "pump track" area for bicycles, roller skates, scooters and skateboards. Background / Analysis: Skate boarding, B MX bicycle use, scooters and roller skates represent a consistent group of outdoor recreation enthusiasts. Terrell Mill Skate Park has served this group well for nearly twenty years, but has aged and become less relevant to the sport. This renovation project will renovate the current skate board area while adding a second area with a paved pump track which will increase the number and type of uses of the facility. User groups of the park have been advocating f or this renovation as use is consistently high f rom a broad range of users. The renovations are slated for funding in the 2025 C I P Budget. T his grant will increase the budget to allow for the additional pump track. AT TAC HM E NT S : Description Terrell Mill Roller P ark P roposed S ite L ayout Resolution Terrell Mill S kate P ark L AW C O N Grant Late Handouts Distributed X5. 0. Project Overview: 8 ~ I - 2_I (Date) This project is for the renovation and expansion of the Terrell Mill Skate Park, located at 1201 N. Dubuque Street, Iowa City, Iowa.The current skatepark is approximately one acre in size and was constructed in 2002 following an extensive public input process.The park often has 40-60 skateboarders each evening even though its condition is rapidly deteriorating, and skateboard facility designs have evolved in the last twenty years.This project will replace the current skateboard area with a newly designed area that includes a variety of bowls,grinding walls and rails,spine wall, hips, acceleration bumps and other street skating elements. In addition,a pump track will be added that will have paved loops, hills and bowls available for a larger range of wheeled equipment- BMX bicycles,skateboards, rollerblades/skates and scooters. The location of the skate park and pump track is the existing location of the Iowa City Skateboard Park in Terrel Mill Park, 1201 N. Dubuque Street, Iowa City, Iowa. The park is located along the Iowa River and also includes the University of Iowa's Beckwirth Boathouse, training home to women's crew team, parking, paths, park restrooms and picnic shelter. The existing parking,trails, restroom and picnic shelter will remain and support this project. Terrell Mill Park is situated just north of downtown Iowa City adjacent to North Dubuque Street and the Iowa River.The park is located in a Census block group that's population is more than 30%non-white.The park is also located adjacent to three Census block groups that have median household incomes that are lower than Iowa City's area median household income(AMI)-including one block group to the southwest that is approximately 55%of AMI and another block group to the south that is below 30%AMI. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park (81 units) and Haywood Drive Apartments (60 units) are located just to the north within % mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. This project will replace the current, aging skateboard park with a new skateboard area while also adding a pump track area suitable for use by bicycles, rollerblades/skates and scooters. The new Roller Park will include a variety of bowls,grinding walls and rails, spine wall, hips, acceleration bumps and a variety of street-skating elements. The site will have amenities that provide a variety of challenge based on type of roller equipment being used and experience level of the users. It will be free and open to the public all year from dawn to dusk. The intent of the plan is to re-invent the aging skateboard park into a multi-use roller park.The park is served by public transportation and is walkable from several neighborhoods.This grant request is to further the public outdoor recreation elements and gathering spaces within the park. Project goals for the park are: o Increase options for outdoor recreation near low income areas,specifically wheel sports for all ages and abilities. o Further the goal of promoting social equity by providing new park space in an underserved and low/moderate income area of the city. This includes access and recreation opportunities for people with a wide range of physical and mental abilities. o Provide a variety of active outdoor recreational opportunities for all seasons; o Include features, elements and programming in the park that celebrate Iowa City as a "river town"that acts as a center for outdoor recreation, literature, art, and local history and culture. Initial planning and budgeting for this project began in 2020. Conversations have been held with park users and roller park designers. A formal public input process for design will take place in 2023. The current skateboard area will remain open as long as it does not deteriorate to a point that it becomes unsafe. Extent of Outdoor Recreation and Economic Needs-Maximum Points:20 Although Terrell Mill Park is situated near other recreation opportunities, it is the only skateboard park in Iowa City and Johnson County. Since roller sports are a unique outdoor recreation activity, requiring a specialized space, there is little overlap with the other recreation amenities in the area, other than the trails that provide pedestrian and bicycle access. The deficiencies in the current skateboard park have been brought to the attention of City leaders by avid roller sport users of the park. In addition, skateboarding and roller sports are becoming more recognized with national competitions and inclusion in the Olympic Games. A larger roller sport competition facility in Des Moines has brought attention to the sport in Iowa. Terrell Mill Park has the following recreation resources within .5 mile radius: paved bicycle trail with connections to the University of Iowa, Downtown Iowa City and surrounding neighborhoods, picnic shelters, City Park which includes baseball fields, tennis courts, a playground, horse shoe courts, boating access, fishing spots and an outdoor swimming pool. City Park is across the Iowa River, not directly connected to Terrell Mill Park. Additional recreation amenities within a 1 mile radius include two additional neighborhood parks with small playgrounds, garden plots, picnic shelters and a basketball court. Terrell Mill Park is situated just north of downtown Iowa City adjacent to North Dubuque Street and the Iowa River.The park is located in a Census block group that's population is more than 30%non-white.The park is also located adjacent to three Census block groups that have median household incomes that are lower than Iowa City's area median household income(AMI)-including one block group to the southwest that is approximately 55%of AMI and another block group to the south that is below 30%AMI. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park(81 units) and Haywood Drive Apartments (60 units) are located just to the north within % mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. Appropriateness of Project to Meet Community Outdoor Recreation and Economic Needs-Maximum Points:20 This project will provide a one-of-a kind outdoor recreation facility for the region surrounding Iowa City. The nearest similar venue is Des Moines. This project will replace and upgrade the rapidly deteriorating existing skateboard park with a new 2.5 acre lighted facility that will provide ample space and design challenge for skateboarders, BMX bicycle users, roller bladers/skaters and scooters. It will have areas appropriate for beginners as well as more advanced roller enthusiasts. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park(81 units) and Haywood Drive Apartments (60 units) are located just to the north within '/: mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. The park is connected to the City-wide bicycle and pedestrian trail system, it is within easy walking distance of the University of Iowa, and is served by both City and University of Iowa transit systems. The site is convenient to access from Interstate 80,which will make it popular for regional use and competitions. This will encourage visitors to come to Iowa City, providing a positive economic impact to nearby service and hospitality businesses. This type of facility will also be popular for learn to skate and ride events and classes. Community Involvement in,and Support of, Proposed Project-Maximum Points: 20 The original development of a skateboard park in Terrell Mill Park was the product of a four-month public input process that included a steering committee comprised of area youth who were interested in skateboarding, their parents, leaders from community youth organizations and City staff. Through a series of workshops and design charrettes, a site selection process was held, and several facility concepts created. Further public meetings including Parks & Recreation Commission and City Council meetings led to the selection of Terrell Mill Park and design of the existing skateboard Park. A similar public process will be used to design the renovated and expanded facility. The process will include: • Creation of a steering committee that includes current skateboard park users, design professionals, and leaders from youth focused community agencies such as United Action for Use,The Dream Center, and Neighborhood Centers of Johnson County; • Community workshops; • Online survey; • Established project information page on City of Iowa City Webpage. • Public Meetings, including Open House sessions with target user groups and park neighbors • Additional public focus groups during a concurrent update to the Iowa City Recreation Facilities and Program Plan focused on creating accessible spaces and opportunities for people with a wide range of abilities and background. • Tracking of public input using the Racial Equity Toolkit to ensure that all community voices are encouraged and provided access to the planning process. Partners in this project will include Iowa City Area Convention &Visitors Bureau, Downtown Iowa City Association, United Action for Youth, Dream City, Neighborhood Centers of Johnson County, University of Iowa Recreation Sports Division. There is also an active group of local roller sport enthusiasts who wish to support this project. (See Appendix July 6, 2021 Little Village News Article) Embracing New Parks and Innovative Project Attributes- Maximum Points: 10 This project will be the first of its kind for roller sport outdoor recreation in Eastern Iowa. The combination facility including a skateboard area and pump track makes it unique and attractive to wide range of users. It will also have areas tailored to various skill levels. It location near Downtown Iowa City provides easy access and many other recreation activities for visitors who accompany the skateboarders. This site has not received previous LWCF or ORLP funding. It deserves the funding because it is providing a new and growing type of outdoor recreation facility that is not currently available in the community or region. Project Alignment with SCORP and other applicable plans-Maximum Points:10 • Priority 1, Goal 1 (SCORP, p. 28), "Promote the contribution of natural resource recreation and conservation to the economic vitality and quality of life for Iowans." This project provides a unique and much-requested outdoor recreation facility to the region. It will bring roller sport enthusiast to a park and area where there is also access to a number of other recreation and tourism facilities. The project is uniquely sited to take advantage of a river setting with access to trails while showcasing the new sport facility to many who enter Iowa City on Dubuque Street. • Priority 2, Goal 1 (SCORP, p. 33) "Preserve, enhance and protect statewide water and land resources while specifically targeting connections..." The importance of the trail network and its connectivity to the surrounding neighborhood cannot be overstated as a means of encouraging walking, biking, and other alternative modes of transportation to reach Terrell Mill Park. The location provides several opportunities for connections between high density land uses and public open space.The new facility will provide needed recreational opportunities for residents living in nearby dormitories,trailer parks and multi-family housing. • Priority 2,Goal 4(SCORP, p. 33) "Provide high-quality,safe and affordable recreational opportunities that meet the demands, needs and diversity of experience Iowans desire." Terrell Mill Roller Park is uniquely sited to serve a diverse urban population with access to outdoor recreation opportunities. The Iowa City Council has adopted a strategic goal to "Advance Social Justice and Racial Equity". The Roller Park will be free and open to the public from dawn until dusk each day. • Priority 3,Goal 1 (SCORP, p. 38) "Invest in sound local and regional planning, including the integration of outdoor recreation, health and natural resources conservation and protection, as well as to provide a comprehensive and diverse vision." Terrell Mill Skate park was created through a community planning process. • Priority 3, Goal 4(SCORP, p. 38) "Develop tools to assist local entities in building a constituency that supports and is active in outdoor recreation efforts." The Roller Sport Park will provide a hands-on outdoor recreation opportunity for an emerging sport. This will act as a tool to build a constituency of families and young people who support the need to preserve and outdoor recreation opportunities. • Priority 4, Goal 2 (SCORP, p.42) "Collaborate with existing Healthy Iowans, state and county initiatives to promote outdoor recreation and increase participation." Iowa City is a Blue Zone and Iowa Healthy Hometown designated community. The Roller Park supports these efforts by providing a local, accessible and inviting space for outdoor exercise and outdoor recreation skill development. Project Feasibility and Likelihood of Success-Maximum Points:20 Iowa City Parks& Recreation has managed a number of similar-sized projects in recent years. The site is secured, several members of the public are ready to assist with community engagement during design and the City of Iowa City will provide a Project Manager/Engineer to oversee the construction. Initial planning has included allocating matching funds in the 2025 Capital Improvement Projects budget. The time for this works well with the potential allocation from this grant. No issues are foreseen that would prevent the completed project to be open to the public in 2025. The park will be maintained by the City of Iowa City. General fund dollars are allocated toward park maintenance each year. 5, c'- Prepared by:Susan Dulek,Asst. City Attorney,410 E.Washington St., Iowa City, IA 52240(319)356-5030 Resolution No. 21-222 Resolution authorizing the City Manager to submit a Land and Water Conservation Fund grant application for Terrell Mill Skate Park and to sign a grant agreement if awarded. Whereas, the Iowa Dept. of Natural Resources administers Land and Water Conservation Fund grants for acquisition and/or development/enhancement for outdoor recreation; and Whereas, the grant process requires the City Council approval of a grant submission; and Whereas, City staff would like to apply for a $600,000 grant to renovate Terrell Mill Skate Park including the addition of a bicycle pump track adjacent to the park; Whereas, attached is the grant proposal ("proposal"); and Whereas, the grant requires a one hundred percent (100%) match, or $600,000, and funds are available in CIP Project R4372. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The City Manager is authorized to apply for the Land and Water Conservation Fund grant for the project at Terrell Mill Skate Park. 2. If the Land and Water Conservation Fund grant is awarded, the City Manager is authorized to sign the grant agreement and amendments as needed. 3. The City will accept the terms and conditions set forth in the NPS Grants-in-Aid Manual and which will be a part of the project grant agreement for any grant awarded under the attached proposal. 4. The City is in complete accord with the attached proposal and will carry out the development in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received by the Iowa Dept. of Natural Resources. 5. The City has the ability and intention to finance its share of the cost of the project and the project will be operated and maintained at the expense of the City for public outdoor recreational use. 6. No financial assistance has been given or promised under any other federal program or activity with regard to the proposed project. 7. The City will not discriminate against any person on the basis of race, color, national origin, or any protected class under the City Code, in the use of any property or failure acquired or developed pursuant to this proposal, and shall comply with the terms and intent of Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964), and of the regulations promulgated pursuant to such Act by the Secretary of the Interior and contained in 43 CFR 17. Resolution No. 21-222 Page 2 8. The City will maintain adequate financial records on the proposed project to substantiate claims for cost-sharing. Passed and a proved this 17th day of August, 2021. M r -etr%ja-- Attest: —' !�1 - t: 1/4..4. • G . ity Clerk City Att rney's Office (Sue Dulek - 08/11/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus X Mims x Salih x Taylor x Teague x Thomas x Weiner Project Overview: This project is for the renovation and expansion of the Terrell Mill Skate Park, located at 1201 N. Dubuque Street, Iowa City, Iowa.The current skatepark is approximately one acre in size and was constructed in 2002 following an extensive public input process.The park often has 40-60 skateboarders each evening even though its condition is rapidly deteriorating, and skateboard facility designs have evolved in the last twenty years.This project will replace the current skateboard area with a newly designed area that includes a variety of bowls,grinding walls and rails, spine wall, hips, acceleration bumps and other street skating elements. In addition,a pump track will be added that will have paved loops, hills and bowls available for a larger range of wheeled equipment- BMX bicycles,skateboards, rollerblades/skates and scooters. The location of the skate park and pump track is the existing location of the Iowa City Skateboard Park in Terrel Mill Park, 1201 N. Dubuque Street, Iowa City, Iowa. The park is located along the Iowa River and also includes the University of Iowa's Beckwirth Boathouse,training home to women's crew team, parking, paths, park restrooms and picnic shelter. The existing parking,trails, restroom and picnic shelter will remain and support this project. Terrell Mill Park is situated just north of downtown Iowa City adjacent to North Dubuque Street and the Iowa River.The park is located in a Census block group that's population is more than 30%non-white.The park is also located adjacent to three Census block groups that have median household incomes that are lower than Iowa City's area median household income(AMI)-including one block group to the southwest that is approximately 55%of AMI and another block group to the south that is below 30%AMI. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park(81 units) and Haywood Drive Apartments (60 units) are located just to the north within 'A mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. This project will replace the current, aging skateboard park with a new skateboard area while also adding a pump track area suitable for use by bicycles, rollerblades/skates and scooters. The new Roller Park will include a variety of bowls,grinding walls and rails, spine wall, hips, acceleration bumps and a variety of street-skating elements. The site will have amenities that provide a variety of challenge based on type of roller equipment being used and experience level of the users. It will be free and open to the public all year from dawn to dusk. The intent of the plan is to re-invent the aging skateboard park into a multi-use roller park.The park is served by public transportation and is walkable from several neighborhoods.This grant request is to further the public outdoor recreation elements and gathering spaces within the park. Project goals for the park are: o Increase options for outdoor recreation near low income areas,specifically wheel sports for all ages and abilities. o Further the goal of promoting social equity by providing new park space in an underserved and low/moderate income area of the city. This includes access and recreation opportunities for people with a wide range of physical and mental abilities. o Provide a variety of active outdoor recreational opportunities for all seasons; o Include features, elements and programming in the park that celebrate Iowa City as a "river town" that acts as a center for outdoor recreation, literature, art, and local history and culture. Initial planning and budgeting for this project began in 2020. Conversations have been held with park users and roller park designers. A formal public input process for design will take place in 2023. The current skateboard area will remain open as long as it does not deteriorate to a point that it becomes unsafe. Extent of Outdoor Recreation and Economic Needs-Maximum Points: 20 Although Terrell Mill Park is situated near other recreation opportunities, it is the only skateboard park in Iowa City and Johnson County. Since roller sports are a unique outdoor recreation activity, requiring a specialized space, there is little overlap with the other recreation amenities in the area, other than the trails that provide pedestrian and bicycle access. The deficiencies in the current skateboard park have been brought to the attention of City leaders by avid roller sport users of the park. In addition, skateboarding and roller sports are becoming more recognized with national competitions and inclusion in the Olympic Games. A larger roller sport competition facility in Des Moines has brought attention to the sport in Iowa. Terrell Mill Park has the following recreation resources within .5 mile radius: paved bicycle trail with connections to the University of Iowa, Downtown Iowa City and surrounding neighborhoods, picnic shelters, City Park which includes baseball fields,tennis courts, a playground, horse shoe courts, boating access, fishing spots and an outdoor swimming pool. City Park is across the Iowa River, not directly connected to Terrell Mill Park. Additional recreation amenities within a 1 mile radius include two additional neighborhood parks with small playgrounds,garden plots, picnic shelters and a basketball court. Terrell Mill Park is situated just north of downtown Iowa City adjacent to North Dubuque Street and the Iowa River.The park is located in a Census block group that's population is more than 30%non-white.The park is also located adjacent to three Census block groups that have median household incomes that are lower than Iowa City's area median household income(AMI)-including one block group to the southwest that is approximately 55%of AMI and another block group to the south that is below 30%AMI. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park(81 units) and Haywood Drive Apartments (60 units) are located just to the north within %x mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. Appropriateness of Project to Meet Community Outdoor Recreation and Economic Needs-Maximum Points: 20 This project will provide a one-of-a kind outdoor recreation facility for the region surrounding Iowa City. The nearest similar venue is Des Moines. This project will replace and upgrade the rapidly deteriorating existing skateboard park with a new 2.5 acre lighted facility that will provide ample space and design challenge for skateboarders, BMX bicycle users, roller bladers/skaters and scooters. It will have areas appropriate for beginners as well as more advanced roller enthusiasts. Several large multi-family housing facilities are also located within close proximity to the park, including the University of Iowa's Mayflower Residence Hall (capacity 1,032 students) and the Cliff Apartments (24 units) located directly across Dubuque Street.Additionally, Forest View Mobile Home Park (81 units) and Haywood Drive Apartments (60 units) are located just to the north within 'A mile of Terrell Mill Park. Facilities at Terrell Mill Park, including the skate park, are the closest and most accessible recreational facilities to these residential areas. The park is connected to the City-wide bicycle and pedestrian trail system, it is within easy walking distance of the University of Iowa, and is served by both City and University of Iowa transit systems. The site is convenient to access from Interstate 80,which will make it popular for regional use and competitions. This will encourage visitors to come to Iowa City, providing a positive economic impact to nearby service and hospitality businesses. This type of facility will also be popular for learn to skate and ride events and classes. Community Involvement in,and Support of, Proposed Project-Maximum Points:20 The original development of a skateboard park in Terrell Mill Park was the product of a four-month public input process that included a steering committee comprised of area youth who were interested in skateboarding, their parents, leaders from community youth organizations and City staff. Through a series of workshops and design charrettes, a site selection process was held, and several facility concepts created. Further public meetings including Parks & Recreation Commission and City Council meetings led to the selection of Terrell Mill Park and design of the existing skateboard Park. A similar public process will be used to design the renovated and expanded facility. The process will include: • Creation of a steering committee that includes current skateboard park users,design professionals, and leaders from youth focused community agencies such as United Action for Use,The Dream Center,and Neighborhood Centers of Johnson County; • Community workshops; • Online survey; • Established project information page on City of Iowa City Webpage. • Public Meetings, including Open House sessions with target user groups and park neighbors • Additional public focus groups during a concurrent update to the Iowa City Recreation Facilities and Program Plan focused on creating accessible spaces and opportunities for people with a wide range of abilities and background. • Tracking of public input using the Racial Equity Toolkit to ensure that all community voices are encouraged and provided access to the planning process. Partners in this project will include Iowa City Area Convention &Visitors Bureau, Downtown Iowa City Association, United Action for Youth, Dream City, Neighborhood Centers of Johnson County, University of Iowa Recreation Sports Division. There is also an active group of local roller sport enthusiasts who wish to support this project. (See Appendix July 6, 2021 Little Village News Article) Embracing New Parks and Innovative Project Attributes- Maximum Points: 10 This project will be the first of its kind for roller sport outdoor recreation in Eastern Iowa. The combination facility including a skateboard area and pump track makes it unique and attractive to wide range of users. It will also have areas tailored to various skill levels. It location near Downtown Iowa City provides easy access and many other recreation activities for visitors who accompany the skateboarders. This site has not received previous LWCF or ORLP funding. It deserves the funding because it is providing a new and growing type of outdoor recreation facility that is not currently available in the community or region. Project Alignment with SCORP and other applicable plans-Maximum Points: 10 • Priority 1, Goal 1 (SCORP, p. 28), "Promote the contribution of natural resource recreation and conservation to the economic vitality and quality of life for Iowans." This project provides a unique and much-requested outdoor recreation facility to the region. It will bring roller sport enthusiast to a park and area where there is also access to a number of other recreation and tourism facilities. The project is uniquely sited to take advantage of a river setting with access to trails while showcasing the new sport facility to many who enter Iowa City on Dubuque Street. • Priority 2, Goal 1 (SCORP, p.33) "Preserve, enhance and protect statewide water and land resources while specifically targeting connections..." The importance of the trail network and its connectivity to the surrounding neighborhood cannot be overstated as a means of encouraging walking, biking, and other alternative modes of transportation to reach Terrell Mill Park. The location provides several opportunities for connections between high density land uses and public open space.The new facility will provide needed recreational opportunities for residents living in nearby dormitories, trailer parks and multi-family housing. • Priority 2, Goal 4(SCORP, p. 33) "Provide high-quality,safe and affordable recreational opportunities that meet the demands, needs and diversity of experience Iowans desire." Terrell Mill Roller Park is uniquely sited to serve a diverse urban population with access to outdoor recreation opportunities. The Iowa City Council has adopted a strategic goal to "Advance Social Justice and Racial Equity". The Roller Park will be free and open to the public from dawn until dusk each day. • Priority 3, Goal 1 (SCORP, p. 38) "Invest in sound local and regional planning, including the integration of outdoor recreation, health and natural resources conservation and protection, as well as to provide a comprehensive and diverse vision." Terrell Mill Skate park was created through a community planning process. • Priority 3, Goal 4 (SCORP, p. 38) "Develop tools to assist local entities in building a constituency that supports and is active in outdoor recreation efforts." The Roller Sport Park will provide a hands-on outdoor recreation opportunity for an emerging sport. This will act as a tool to build a constituency of families and young people who support the need to preserve and outdoor recreation opportunities. • Priority 4, Goal 2 (SCORP, p.42) "Collaborate with existing Healthy Iowans,state and county initiatives to promote outdoor recreation and increase participation." Iowa City is a Blue Zone and Iowa Healthy Hometown designated community. The Roller Park supports these efforts by providing a local, accessible and inviting space for outdoor exercise and outdoor recreation skill development. Project Feasibility and Likelihood of Success-Maximum Points:20 Iowa City Parks& Recreation has managed a number of similar-sized projects in recent years. The site is secured, several members of the public are ready to assist with community engagement during design and the City of Iowa City will provide a Project Manager/Engineer to oversee the construction. Initial planning has included allocating matching funds in the 2025 Capital Improvement Projects budget. The time for this works well with the potential allocation from this grant. No issues are foreseen that would prevent the completed project to be open to the public in 2025. The park will be maintained by the City of Iowa City. General fund dollars are allocated toward park maintenance each year. Item Number: 5.b. A ugust 17, 2021 Resol u tion approvin g , auth orizing and d irectin g th e Mayor to execute and the City Clerk to attest an Agreemen t b y an d between th e City of Iowa City and H D R En g ineerin g , Inc. to p rovide en g ineerin g con su l tan t services for the Landfill G as Collection System Exp ansion Constru ction Proj ect. Prepared B y:J oe Welter, S r. Civil E ngineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$100,500 available in the L andfill Gas I nfrastructure E xpansion, A ccount # L 3343 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Agreement Executive S ummary: T his agenda item approves the consultant agreement for the preliminary design, final design, preparation of bidding documents, bidding assistance, and construction services for the expansion of the landf ill gas collection system at the I owa City L andfill and Recycling Center (L andfill). Background / Analysis: T his project proposes to install additional landfill gas collection system piping around the south and west portions of the L andf ill. Approximately 5,000 linear feet of ten to twelve-inch high density polyethylene (HD P E) pipe is estimated for this expansion, and the proposed system will accommodate leachate and condensate removal and access to cleanouts. T his system expansion will increase the reliability of the gas collection system f or L andf ill, which will allow for improved compliance with the L andfill’s environmental regulatory requirements. T his expansion will enable more landfill gas collection from the L andf ill’s newest cells, Cells F Y09 and F Y18, and future horizontal collection lines and vertical gas extraction wells will tie into this proposed system of pipes. AT TAC HM E NT S : Description Resolution Agreement Prepared by:Joe Welter,Engineering Division,410 East Washington Street, Iowa City,Iowa 52240,(319)356-5144 Resolution No. 21-223 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and HDR Engineering, Inc. to provide engineering consultant services for the Landfill Gas Collection System Expansion Construction Project. Whereas, the City of Iowa City desires to expand the landfill gas collection system (system) at the Iowa City Landfill and Recycling Center(Landfill); and Whereas, the intended system expansion will increase the reliability of the system for Landfill; and Whereas, the increased reliability of the system will allow for improved compliance with the Landfill's environmental regulatory requirements; and Whereas, the City of Iowa City desires the services of a consulting firm to provide preliminary design, final design, preparation of bidding documents, bidding assistance, and construction services for construction of the Landfill Gas Collection System Expansion Construction Project; and Whereas, the City issued a Request for Qualifications, On-Call Professional Design, Engineering, and Planning Services for the Iowa City Landfill and Recycling Center (2021 — 2022), March 17, 2021, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City, and; Whereas, submittals were received from consulting firms and evaluated by a selection committee, and; Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates, and; Whereas, the City of Iowa City has negotiated a Consultant Agreement for said consulting services with HDR Engineering, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with HDR Engineering, Inc.; and Whereas, funds for this project are available in the Landfill Gas Infrastructure Expansion, Account Number L3343. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant Agreement. 3. The City Manager is authorized to execute amendments to the Consultant Agreement as they may become necessary. Resolution No. 21-223 Page 2 Passed and approved this 17th day of August , 2021 Ma e U Appprro d by Attest: �1 _ gnu. _ . G City lerk City Atto ey's Office (Sara Greenwood Hektoen—08/11/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Consultant Agreement This Agreement, made and entered into this 17th day of August , 2021 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and HDR Engineering, Inc., of Omaha, Nebraska, hereinafter referred to as the Consultant. Whereas, the City desires to expand the landfill gas collection system (system) at the Iowa City Landfill and Recycling Center(Landfill); and Whereas, the intended system expansion will increase the reliability of the system for the Landfill; and Whereas,the increased reliability of the system will allow for improved compliance with the Landfill's environmental regulatory requirements; and Whereas, the City desires to obtain the services of a qualified consulting firm to provide preliminary design, final design, preparation of a project manual for bidding, bidding assistance, and constructions services for the Landfill Gas Collection System Expansion Construction Project, and; Whereas, the City issued a Request for Proposals, On-Call Professional Design, Engineering, and Planning Services for the Iowa City Landfill and Recycling Center (2021-2022), March 17, 2021, to private consulting firms interested in providing design and engineering services related to public improvement projects in the City of Iowa City, and; Whereas, submittals were received from consulting firms and evaluated by a selection committee, and; Whereas, Consultant was selected based on qualifications, key personnel, project approach, and fees and rates, and; Whereas, the City has negotiated a Consultant Agreement for said consulting services with Consultant, to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with the Consultant; and Whereas, funds are available in the Landfill Gas Infrastructure Expansion Project, Account L3343, and; Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. Consultant will complete engineering design, bidding support, and construction phase services to include the following series of tasks: -2 - Task Series 100 — Project Initiation and Management Task 101 Project Initiation & Management Objective: The key objective of this task is to effectively initiate and manage the GCCS expansion Project Team throughout the duration of the design, bidding and construction phases. Consultant Activities: Consultant will manage communication, coordination, schedule, and allocation of resources amongst the project team. Consultant will coordinate the production and development of project deliverables, complete project filing and close-out activities. The Consultant Project Manager will prepare a Project Management Plan that includes the quality assurance and quality control measures to be employed throughout the duration of the project. A Project Specific Health and Safety Plan (HASP) will be prepared for all associated field activities. Meetings: No meetings are planned specific to this task. Deliverables: • Up to six (6) monthly invoices and project status reports will be prepared throughout the duration of the project. Key Understandings: • The project will be completed within a period of six (6) months. Task 102 Kick-off Meeting Objective: The key objective of this task is to facilitate a kick-off meeting with City and Consultant staff where the project objectives and expectations will be confirmed. Consultant Activities: Consultant will coordinate and facilitate a kick-off meeting with City staff where the project objectives and expectations will be confirmed. The meeting will also identify historical issues with the GCCS and prior successes to aid in design approaches. Consultant will present design aspects that have been successfully utilized on past projects for the City's consideration. A communication process will be instituted during the kick-off meeting to enhance the effective execution of the project. Meetings: • One (1) kick-off meeting will be held as part of this task. Deliverables: • One (1) kick-off meeting agenda and minutes summarizing discussions, action items, and key outcomes will be prepared in Word or PDF format. Key Understandings: • The kick-off meeting will be held at the Iowa City Landfill and Recycling Center and will be attended by up to two (2) Consultant project team members. - 3 - Task Series 200 — GCCS Design Development Task 201 Design Drawings, Specifications, Opinion of Probable Construction Cost, and Bid Schedule Objective: The key objective of this task is to develop design and construction documents (plans and specifications) for construction of the GCCS expansion at the Iowa City Landfill and Recycling Center. Consultant Activities: Consultant will develop design and construction documents (plans and specifications) for construction of the GCCS expansion at the Iowa City Landfill and Recycling Center. The design is anticipated to include expansion of the perimeter gas header, existing lateral tie-ins, condensate sumps and drain lines, cleanout access points, isolation valves, and connections to the existing gas extraction piping network. Consultant will coordinate with the City to obtain documentation regarding existing utilities located in the design area. The Consultant will identify potential utility conflicts and present proposed solutions to the City, as needed. Consultant will build upon previously completed GCCS conceptual plans and kick-off meeting discussions for the development of a 60% level GCCS design, specification table of contents(TOC), and an opinion of probable construction cost (OPCC). The 60% level design will focus on pipe routing and locations of the lateral tie-ins, condensate sumps and drain lines, cleanout access points and isolation valves. Consultant will provide the 60% design drawings, OPCC and specifications TOC to the City and schedule a design review meeting for discussion. Consultant will advance the design and specifications to a 90% level by further developing the design details and technical bid documents based on City comments received on the 60% design submittal and review meeting. The 90% level design will focus on detailed design of system components, compilation of draft technical specifications, and update of the OPCC. The 90% design drawings, draft specifications, and OPCC will be submitted to the City and another design review meeting will be scheduled. City comments received during the 90% design review meeting will be incorporated into a bid level drawing and specification package. The bid level design package will include drawings, specifications and OPCC. It will also include the preparation of a bid schedule and estimation of quantities for construction of the GCCS expansion. Consultant will prepare final Contract Documents for design elements identified by the City and are anticipated to include: • A Project Manual • Notice to Bidders • Notice of Public Hearing • Instructions to Bidders • Proposal • Bidder's Status Form • Bid Bond Form • Contract Compliance • Wage Theft Policy • Contract/Agreement • Performance, Payment, and Maintenance Bonds -4 - • General Conditions • Drawings and Specifications Meetings: A total of two (2) meetings are anticipated in association with this task, including: • One (1) 60% design review meeting • One (1) 90% design review meeting Deliverables: Deliverables will be provided to the City electronically prior to each design review meeting and hard copy deliverables will be provided for discussion at the time of each design review meeting, as needed. Deliverables associated with this task include: • One (1) 60% design plan set, specification TOC, and OPCC in Word or PDF format • One (1) 90% design plan, specifications, and OPCC in Word or PDF format • One (1) Bid level design plans, specifications, OPCC, and bid schedule in PDF and AutoCAD format with an electronic disclaimer Key Understandings: • The project, including all design and construction components identified herein,will be let in one (1) bid package. • Original design drawings and/or updated site maps of the existing GCCS can be relied upon for the expansion design. • If survey of existing infrastructure is deemed necessary for design, the survey will be completed by the City. • It is assumed that an erosion control permit (General Permit No. 2) will be obtained by the City for the construction of the GCCS expansion. Consultant has budgeted up to eight (8) hours to assist the City with obtaining an erosion control permit including preparation of a drawing for the storm water pollution prevention plan. • Each design review meeting will be held virtually via Webex or similar platform and will be attended by up to two (2) Consultant project team members. • No permitting services or permit fees are included in this scope or budget. • The City will provide existing drawings to Consultant in both PDF and editable electronic formats (.DWG). Consultant has budgeted up to eight(8) hours for document recreation as needed for development of a base map. Extra efforts may require additional fee for completion. • City approved Front End Specification Documents will be provided by the City and incorporated by the Consultant. • Consultant will prepare applicable supplemental Project Requirements-Special Provisions and technical specifications in accordance with the Engineers Joint Contract Documents Committee (EJCDC) format, and drawings. • Bid posting will be completed by the City and the Plan Holders List will be maintained by others. Task Series 300 — Bidding Support Task 301 Bid Document Production & Notice to Bidders Objective: The key objective of this task is to assist the City in the solicitation of the bid package for the construction of the GCCS expansion design and associated project elements. -5 - Consultant Activities: Consultant will assist the City in the solicitation of the single bid package for the construction of the GCCS expansion design and associated project elements. Consultant will use unit cost line items in bidding the project to minimize risk to all parties and encourage competitive bidding. Consultant bidding assistance will include: • Aid the City in development of a prospective bidder's list. • Respond to questions from bidders and suppliers and issue addenda, as appropriate. Meetings: No additional meetings are planned specific to this task. Deliverables: • One (1) Issued for Bid level Engineer's OPCC will be provided to the City for aid in evaluating prospective bids. Key Understandings: • Bid posting will be completed by the City. Task 302 Pre-Bid Meeting • Objective: The key objective of this task is to facilitate a single pre-bid meeting to discuss the project with prospective bidders. Consultant Activities: Consultant will arrange for and facilitate a single pre-bid meeting. Meeting agenda, meeting information packets, and meeting notes will be created and distributed to all meeting attendees. Pre-bid meeting minutes and an attendee list will be issued within the addendum to the Contract Documents. Meetings: • The pre-bid meeting will consist of a single meeting held at the Iowa City Landfill and Recycling Center. Deliverables: • Pre-bid meeting agenda and meeting materials packet will be prepared and made available electronically and in hard copy for meeting attendees. • Meeting notes will be prepared and made available electronically to meeting attendees and as an addendum to the Contract Documents. Key Understandings: • The pre-bid meeting will be held at the Iowa City Landfill and Recycling Center office. • Up to two (2) Consultant employees will attend the pre-bid meeting. • Site tour is assumed in conjunction with the pre-bid meeting, with City staff assisting with site information. Task 303 Responses to Bid Questions & Bid Addenda Objective: The key objective of this task is to review and respond to questions from bidders and suppliers during the bidding phase and compile them into bid addenda. - 6 - Consultant Activities: Consultant will review and respond to questions from bidders and suppliers during the bidding phase. Questions and subsequent responses will be complied into a single bid addendum and distributed to all potential proponents. Meetings: No additional meetings are planned specific to this task. Deliverables: • Bid addenda will be prepared and made available electronically to the City. Key Understandings: • All bid addenda will be prepared and provided at least five (5)working days prior to the date of bidding closure. • For budgetary purposes, Consultant has assumed up to 16 hours of professional senior staff time for response to questions and preparation of bid addenda. • Issuance of bid addenda will be completed by the City. Task 304 Bid Opening Meeting Objective: The key objective of this task is to attend the bid opening meeting. Consultant Activities: Consultant will attend the bid opening meeting with City representatives at the time of bid closure and opening. Meetings: • The bid opening will consist of a single meeting held at the Iowa City, City Hall or the Iowa City Landfill and Recycling Center. Deliverables: • No deliverables are associated with this task. Key Understandings: • A single bid opening meeting will be attended by one (1) Consultant representative at the Iowa City, City Hall or the Iowa City Landfill and Recycling Center. Task Series 400 — Construction Phase Services Task 401 Engineering Support During Construction Objective: The key objective of this task is to provide construction related engineering support activities throughout the construction phase. Consultant Activities: Consultant will arrange for and facilitate a single pre-construction meeting. Meeting agenda, meeting information packets, and meeting minutes will be created and distributed to all meeting attendees. -7 - Review Shop Drawings and Miscellaneous Submittals required by the Construction Documents Project Manual. These include, but are not limited to, Shop Drawings and Miscellaneous Submittals required by the technical specification, as well as other specification sections, as needed. Provide engineering support, as needed, for construction contract administration for the duration of the construction activity. Preparation of two (2) monthly progress meeting agenda and meeting notes, and facilitation of a pre-construction conference. Additional Engineering Support Services, including: • Prepare design clarifications to the Contract Documents, if requested and necessary. Consultant has budgeted up to eight(8) hours for additional design efforts if field conditions dictate. • Assist in the preparation of field orders, field directives, change proposal requests, and change orders. • Coordinate with Contractor regarding submittal timing. Assist in Project Closeout, including: • Substantial completion checklist. • Attend and assist with the substantial completion inspection. • Assist with the development of the punch list. • Review final material submittals (test reports, substantial and final completion, etc.). Meetings: • As outlined in the activities above, Consultant will coordinate and facilitate a single pre- construction meeting and two (2) monthly progress meetings. Each meeting will be held at the Iowa City Landfill and Recycling Center and will be attended by up to two (2)Consultant project team members. For purposes of this proposal, a total of three (3) construction related meetings are anticipated including the pre-construction meeting. Deliverables: • Pre-construction meeting agenda and meeting materials packet will be prepared and made available electronically and in hard copy for meeting attendees. • Meeting notes will be prepared and made available electronically to meeting attendees. • Copies of shop drawings and submittals with appropriate review action. • Two (2) monthly progress meeting agendas and minutes distributed to all meeting attendees. • Assist with the development of Change Orders, Field Orders and Clarifications, if required. • Assist with the development of closeout documentation, including Substantial Completion Checklist, Certification, and Punch List. Key Understandings: • Monthly progress meetings will be attended by the Contract Administrator and City designated resident project representative (RPR), at a minimum. • Construction quality assurance (CQA) by the RPR will be provided by the City or otherwise outside this scope of work. • Minutes of all meetings will be prepared and submitted to the City within three (3) working days of the meeting. • Construction work will occur in late 2021 and early 2022. • The City will make all decisions on contractual matters and will process and take appropriate action on contractor pay requests, change orders, and other administrative matters. - 8 - • The City will complete the necessary project documentation activities in Appia and Consultant has not budgeted for support within the Appia platform. • Construction progress surveying and staking shall be the responsibility of the contractor. Task 402 CQA Report & Record Drawings Objective: To provide record documentation and certification that the project was completed in general accordance with the contract documents. Consultant Activities: Prepare and submit to the City record documentation, including but not limited to progress summaries, detailed field reports, test data summaries, and record drawings. Review redline drawings provided by Contractor. Prepare a CQA certification report for submittal to the City for the GCCS expansion. The final certification report will include observations, test results, corrective measures performed (if applicable), relevant records of written correspondence, and other information required to certify the project was constructed in general accordance with the contract documents and that construction meets or exceeds the design criteria and specifications. Furthermore, the CQA certification report will contain a detailed photographic log, and record drawings showing GCCS system components, piping and other details deemed necessary to reflect as-built construction conditions. Consultant will assist the City with submittal of the CQA Report to the Iowa Department of Natural Resources (DNR). Meetings: No additional meetings are planned for this task. Deliverables: • One (1) draft copy of the certification report will be submitted to the City for review within fourteen (14) days of project completion. • Two (2) hard copies and one (1) electronic copy of the final certification report submitted to the City. Key Understandings: • Record drawings will be prepared from the survey received from the Contractor as a bid item. • Record drawings shall also include details of all items which may vary significantly from those of the original design plans. • Photographs and relevant CQA documents not prepared by Consultant will be provided to Consultant in a timely fashion for completion of the CQA report. II. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. The following is a tentative schedule to complete the GCCS expansion: - 9 - Projected Completion Milestone Date Notice of Award / Contract Execution August 24, 2021 Kick-off Meeting August 31, 2021 60% Design & Specification TOC Review Meeting September 28, 2021 Receipt of 60% Review Comments from City October 8, 2021 90% Design & Draft Specification Review Meeting October 29, 2021 Receipt of 90% Review Comments from City November 10, 2021 Final Design & Specifications November 24, 2021 Construction Bid Letting December 3, 2021 Pre-Bid Meeting December 15, 2021 Deadline for Construction Bid Receipt December 24, 2021 Construction Contract Execution January 21, 2022 Start of Construction / Pre-Construction Meeting February 4, 2022 Construction Final Completion April 15, 2022 Submittal of CQA Report to the City and DNR May 6, 2022 Ill. Compensation for Services Compensation shall be based on the rates and fees shown on the attachment. The total cost of services shall not exceed $100,500. IV. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "not-to-exceed" amount listed in Section III. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. - 10 - D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings with the seal of a licensed professional as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this Agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. Indemnification 1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and hold harmless the City against any and all claims, demands, suits, loss, - 11 - expenses, including attorney's fees, and for any damages which may be asserted, claimed or recovered against or from the City by reason of personal injury, including bodily injury or death, and property damages, including loss of use thereof, caused by Consultants negligent acts, errors or omissions in performing the work and/or services provided by Consultant to the City pursuant to the provisions of this Agreement. 2. Consultant assumes full responsibility for any and all damage or injuries which may result to any person or property by reason of Consultant's negligent acts, errors or omissions in connection with the work and/or services provided by Consultant to the City pursuant to this Agreement, and agrees to pay the City for all damages caused to the City's premises resulting from the negligent acts, errors or omissions of Consultant. 3. The Consultant's obligation to indemnify the City shall not include the obligation to indemnify, hold harmless, or defend the City against lability, claims, damages, losses, or expenses, including attorney fees, to the extent caused by or resulting from the negligent act, error, or omission of the City. 4. For purposes of this paragraph, the term "Consultant" means and includes the Consultant, its officers, agents, employees, sub-consultants, and others for whom Consultant is legally liable, and the term"City"means and includes the City of Iowa City, Iowa its Mayor, City Council members, employees, and volunteers. P. Insurance 1. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions in the sum of $1,000,000 Per Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause (endorsement) shall be added. 2. Consultant agrees to provide the City a certificate of insurance evidencing that all coverages, limits and endorsements required herein are maintained and in full force and effect, and certificates of Insurance shall provide a minimum thirty (30) day endeavor to notify, when available by Consultant's insurer. If the Consultant receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein, or receives notice that coverage no longer complies with the insurance requirements herein, Consultant agrees to notify the City within five (5) business days with a copy of the non-renewal or cancellation notice. Q. Standard of Care 1. The Consultant shall perform services for, and furnish deliverables to, the City pertaining to the Project as set forth in this Agreement. The Consultant shall possess a degree of learning, care and skill ordinarily possessed by reputable professionals, practicing in this area under similar circumstances. The Consultant shall use reasonable diligence and professional judgment in the exercise of skill and application of learning. - 12 - 2. Consultant represents that the Services and all its components shall be free of defects caused by negligence; shall be performed in a manner consistent with the standard of care of other professional service providers in a similar Industry and application; shall conform to the requirements of this Agreement; and shall be sufficient and suitable for the purposes expressed in this Agreement. 3. All provisions of this Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. 4. Consultant's obligations under this Section shall exist without regard to, and shall not be construed to be waived by, the availability or unavailability of any insurance, either of City or Consultant. R. There are no other considerations or monies contingent upon or resulting from the execution of this Agreement, it is the entire Agreement, and no other monies or considerations have been solicited. S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the City For the Consultant By: By: �J Matthew B. Tondl Title: Mayor Title: Sr. Vice President Date: 08/17/21 Aug 11, 2021 Date: Attest: L4_,C,C p V � Approved by: 1(474 AtegA4A,07,70/ 144-ItsekL City Attorney's Office q/V2-/ Date City of Iowa City I Planning,Design and Engineering Services Billing Rates RESOURCE CLASSIFICATION HOURLY BILLING RATES RANGE Project Principal $200-250 Senior Project Manager $190-230 Project Manager $120-190 Senior Advisor/QC Reviewer $180-270 Senior Engineer $200-280 Engineer V $180-220 Engineer IV $160-200 Engineer III $140-180 Engineer II $120-160 Engineer I $100-140 Waste Planner II $120-$155 Waste Planner I $80-$120 Field Technician III $105-$120 Field Technician II $85-$105 Field Technician I $65-$85 Project Coordinator II $100-$160 Project Coordinator I $70-$100 Scientist/Specialist IV $190-240 Scientist/Specialist III $160-210 Scientist/Specialist II $130-180 Scientist/Specialist I $100-150 Public Involvement Specialist II $140-180 Public Involvement Specialist I $100-140 Survey II $130-160 Survey I $100-130 BIM/CADD/GIS Technician III $100-140 BIM/CADD/GIS Technician II $80-120 BIM/CADD/GIS Technician I $60-100 Accountant $110-140 Senior Administrative Assistant $80-$125 Administrative Assistant $60-95 Item Number: 5.c. A ugust 17, 2021 Resol u tion accep tin g th e work for storm sewer, drainag e swal es, san itary sewer, water main, certain sidewal k, p aving to access l ift station, an d street p aving p u b l ic improvements for West Sid e Estates, Ph ase Two Subdivision , and d eclaring p u b l ic improvements op en for public access and u se. Prepared B y:J osh S lattery, Sr. Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:None Recommendations:Staff: Approval Commission: N/A Attachments:Engineer's Report Resolution Executive S ummary: West Side Estates, P hase Two Subdivision is a 13.10-acre subdivision consisting of 39 residential lots located north of Rohret Road and West of Yuma Drive. Background / Analysis: T he construction of the storm sewer, drainage swales, sanitary sewer, water main, certain sidewalk, paving to access lift station, and street paving public improvements for West S ide Estates, P hase Two Subdivision have been completed in substantial accordance with the plans and specifications on file with the E ngineering Division of the City of I owa City. AT TAC HM E NT S : Description Engineer's Report Resolution Prepared by:Josh Slattery,Engineering Division,410 E.Washington St.,Iowa City,IA 52240(319)356-5149 Resolution No. 21-224 Resolution accepting the work for storm sewer, drainage swales, sanitary sewer, water main, certain sidewalk, paving to access lift station, and street paving public improvements for West Side Estates, Phase Two Subdivision, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the Engineering Division. Sanitary sewer, storm sewer, and water main improvements for West Side Estates, Phase Two Subdivision, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for West Side Estates, Phase Two Subdivision, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 17th day of August , 2021 M or •ved by Attest: City Clerk City • orney's Office (Sara Greenwood Hektoen -08/12/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 5.d. A ugust 17, 2021 Resol u tion accep tin g th e work for the 2018-2020 Annual Sanitary Man h ole Rehab ilitation Constru ction Proj ect. Prepared B y:J oe Welter, S r. Civil E ngineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:None Recommendations:Staff: Approval Commission: N/A Attachments:Engineer's Report Resolution Executive S ummary: Construction of the 2018-2020 A nnual Sanitary Manhole Rehabilitation Construction P roject has been completed by Redina Construction Company of Glen E llyn, I llinois, in substantial accordance with the P roject Manual developed by A E C O M Technical S ervices of Des Moines, I owa. T he E ngineer’s Report and Performance, Payment, and Maintenance B onds are on file with the City Engineer. Project Estimated Cost: $100,000.00 Project Bid Received: $95,954.00 Project A ctual Cost: $83,394.00 Background / Analysis: T his project included lining approximately 437 vertical feet of sanitary sewer manholes, repairing chimney seals on six manholes, adjustment of manholes, and other associated work at various locations across the City of I owa City. T hree change orders were completed f or the project, which included the addition and removal of manholes from the work due to changes in the conditions of those locations after development of the contract documents; adjustment of quantities for actual conditions encountered in the field; and changes to the completion dates based on unf oreseen circumstances the Contractor encountered due to worker exposure to C O V I D-19 and equipment f ailures. T hese change orders reduced the contract amount by $12,560.00. AT TAC HM E NT S : Description Engineer's Report Resolution Prepared by: Joe Welter,Engineering Division,Public Works,410 East Washington Street,Iowa City,Iowa 52240(319)356-5144 Resolution No. 21-225 Resolution accepting the work for the 2018-2020 Annual Sanitary Manhole Rehabilitation Construction Project Whereas, the Engineering Division has recommended that the work for construction of the 2018- 2020 Annual Manhole Rehabilitation Construction Project, as included in a contract between the City of Iowa City and Redina Construction Company of Glen Ellyn, Illinois, dated October 13, 2020, be accepted; and Whereas, the Engineer's Report and the performance, payment, and maintenance bond have been filed in the City Engineer's office; and Whereas,funds for this project are available in Annual Sewer Main Replacement, Account#V3101; and Whereas, the final contract price is $83,394.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 17th day of August , 2021 M r � U Approved by Attest: V City Clerk / City At rney's Office (Sue Dulek—08/10/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 5.e. A ugust 17, 2021 Resol u tion accep tin g th e work for the Rob ert A. Lee Recreation Center Phase 2 Improvements - F ire Al arm Proj ect. Prepared B y:Ben Clark, Sr. Civil Engineer Reviewed By:Kumi Morris, F acilities Manager J uli Seydell J ohnson, Parks and Recreation Director J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:None Recommendations:Staff: Approval Commission: N/A Attachments:Engineer's Report Resolution Executive S ummary: T he R obert A . L ee R ecreation C enter Phase 2 I mprovements – F ire A larm Project has been completed by Gerard E lectric, I nc., of I owa City, I owa in substantial accordance with the plans and specifications prepared by O P N A rchitects, I nc., of I owa City, I owa. T he Engineer’s R eport and Performance and Payment Bond are on file with the City E ngineer. Project Estimated Cost $38,500.00 Project Bid Received $43,635.00 Project A ctual Cost $43,635.00 Background / Analysis: T he 2017 Robert A . L ee Recreation Center Building I mprovements S tudy determined the priority improvements f or the R obert A . L ee Recreation Center. T he improvements upgrade the user experience, update building systems, and improve the overall usability of the space. T his project replaced the fire alarm system to bring it up to current building code standards. AT TAC HM E NT S : Description Engineer's Report Resolution 5-� Prepared by:Ben Clark,Engineering Division,Public Works,410 E.Washington St.,Iowa City,IA 52240(319)356-5436 Resolution No. 21-226 Resolution accepting the work for the Robert A. Lee Recreation Center Phase 2 Improvements - Fire Alarm Project. Whereas, the Engineering Division has recommended that the work for construction of Robert A. Lee Recreation Center Phase 2 Improvements - Fire Alarm Project, as included in a contract between the City of Iowa City and Gerard Electric, Inc., Iowa City, Iowa, dated November 23rd, 2020, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Recreation Center ADA Improvements account # R4351; and Whereas, the final contract price is $43,635.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 17th day of August , 2021 MaycY5t1"1-e— (-4-ArLQ-- Approved by Attest: 1 :_.# City Jerk City Att ney's Office (Sue Dulek-08/10/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 5.f. A ugust 17, 2021 Resol u tion accep tin g th e work for the Rob ert A. Lee Recreation Center Phase 2 Improvements - O n -Deck Shower Restroom Proj ect. Prepared B y:Ben Clark, Sr. Civil Engineer Reviewed By:Kumi Morris, F acilities Manager J uli Seydell J ohnson, Parks and Recreation Director J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:None Recommendations:Staff: Approval Commission: N/A Attachments:Engineer's Report Resolution Executive S ummary: T he R obert A. L ee Recreation Center P hase 2 I mprovements - On-Deck Shower Restroom P ro j e c t has been completed by McComas-L acina Construction, L C, of I owa City, I owa in substantial accordance with the plans and specif ications prepared by O P N A rchitects, I nc., of I owa City, I owa. T he E ngineer’s Report and P erformance and P ayment B ond are on f ile with the City Engineer. Project Estimated Cost $94,500.00 Project Bid Received $84,700.00 Project A ctual Cost $96,151.05 T here was a total of two (2) change orders that included repairing and rerouting electrical circuits and raceways what were encased in the f loor slab, extending plumbing and electrical feeds for future swim suit extractor, relocating existing pipe to be above the new ceiling, revising door lock hardware and changing door hinge types. Background / Analysis: T he 2017 Robert A . L ee Recreation Center Building I mprovements S tudy determined the priority improvements for the Robert A. L ee Recreation Center. T he improvements will upgrade the user experience, update building systems, and improve the overall usability of the space. T his project combined the two on-deck pool restrooms into one Americans with Disabilities Act (A D A ) compliant restroom with a shower. AT TAC HM E NT S : Description Engineer's Report Resolution Prepared by:Ben Clark,Engineering Division,Public Works,410 E.Washington St.,Iowa City,IA 52240(319)356-5436 Resolution No. 21-227 Resolution accepting the work for the Robert A. Lee Recreation Center Phase 2 Improvements - On-Deck Shower Restroom Project. Whereas, the Engineering Division has recommended that the work for construction of Robert A. Lee Recreation Center Phase 2 Improvements - On-Deck Shower Restroom Project, as included in a contract between the City of Iowa City and Macomas-Lacina Construction, LC, of Iowa City, Iowa, dated November 19, 2020, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Recreation Center ADA Improvements account # R4351; and Whereas, the final contract price is $96,151.05. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 17th day of August , 2021 Approved by Attest: � l Ci Clerk City A rney's Office (Sue Dulek—08/10/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims X Salih X Taylor x Teague x Thomas x Weiner Item Number: 5.g. A ugust 17, 2021 Resol u tion awardin g con tract and auth orizing the Mayor to sig n an d th e City Cl erk to attest a con tract for con struction of the Lower City Park an d Kimbal l Road Storm Sewer Improvement Project. Prepared B y:Melissa Clow, Special P rojects Administrator Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$268,934.52, available in the I owa City Gateway account #S3809 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: T his agenda item awards the construction contract for the L ower City Park and K imball Road Storm S ewer I mprovement P roject to Bockenstedt E xcavating I nc. of I owa C ity, I owa. The project generally includes the following: Replacement of the storm sewer outfall in L ower City P ark from the access drive to the I owa River. A dditional intakes will be placed to pick up low spots that are holding water in the park. Addition of two storm sewer intakes on K imball Road, east of the Gilbert S treet intersection, to improve drainage at this location. Replacement and extension of the private driveway immediately north of Kimball Road at 900 N. D ubuque street and installation of a stormwater culvert underneath the drive to maintain drainage patterns. Site grading and paving are included with these improvements. Background / Analysis: I n L ower City P ark, the existing corrugated metal pipe that carries runof f from the area and drains the C ity P ark P ool has rusted out and is no longer functioning. L ow spots have developed and are holding water after heavy rains. On K imball R oad, there are no storm sewer intakes upstream of its intersection with Gilbert S treet. D uring heavy rains, stormwater runoff is f lowing down the hill from the east and jumping the curb onto the sidewalk, causing erosion issues and leaving debris on the walks and in the A D A curb ramp. The new intakes will capture much of this water bef ore it can reach the intersection. T he private drive north of Kimball Road was constructed to match the drainage ditch east of the D ubuque S treet sidewalk and to stay within the federal NE PA limits of the I owa C ity Gateway project. T he constructed dip causes the homeowners cars to bottom out and holds debris where stormwater runoff passes over it. T he construction cost estimate for the project was $250,000.00. T hree (3) bids were received: Company B id Amount Bockenstedt Excavating I nc. $268,934.52 Boomerang Corp $366,666.00 All American Concrete, I nc. Non-Responsive Based on the bids received, staf f recommends awarding the project to Bockenstedt E xcavating I nc. of I owa City, I owa. Project T imeline: Specified S tart Date: September 7, 2021 Estimated Completion Date: Spring 2022 AT TAC HM E NT S : Description Resolution 5 L� Prepared by:Scott Sovers,Asst.City Engineer,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5142 Resolution No. 21-228 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Lower City Park and Kimball Road Storm Sewer Improvement Project Whereas, Bockenstedt Excavating Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of$268,934.52 for construction of the above-named project; and Whereas, funds for this project are available in the Iowa City Gateway account#S3809; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Bockenstedt Excavating Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 17th day of August , 2021 SAA-1-4— "LIISLA-52– Approved b ,J Attest : ►_ 1' • City Jerk City A orney's Office (Sue Dulek–08/12/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 5.h. A ugust 17, 2021 Resol u tion awardin g con tract and auth orizing the Mayor to sig n an d th e City Cl erk to attest a con tract for con struction of the O rchard Street Recon struction Project. Prepared B y:Marri VanDyke, Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$1,088,653.75 available in the Orchard Street Reconstruction Project account #S3954 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: T he Orchard S treet R econstruction Project generally includes pavement reconstruction between Benton S treet and US Highway 1, sidewalk infill, water main, storm sewer, and sanitary sewer improvements. T he P roject Manual was approved at the J uly 27, 2021 Council Meeting, and the engineer’s estimated cost for construction was $1,220,000. F our (4) bids were submitted prior to the August 11, 2021 deadline: Bidder Name City Bid Midwest C oncrete, I nc.P eosta, I A $1,088,653.75 Boomerang Corp.A namosa, I A $1,107,750.90 Portzen Construction Dubuque, I A $1,282,248.50 All American Concrete, I nc West L iberty, I A Non-Responsive Background / Analysis: Orchard S treet has deteriorated beyond the point of rehabilitation, and full reconstruction is necessary between Benton S treet and US Highway 1. Sidewalk infill will also be completed along the east side of Orchard S treet, including A D A compliant pedestrian curb ramps and pedestrian signal improvements. New water main and storm sewer will be installed south of Douglass Street, and new sanitary sewer will be installed north of Douglass Street. Project T imeline: Award Date – A ugust 17, 2021 Construction – A ugust 2021 – J une 2022 AT TAC HM E NT S : Description Resolution Prepared by:Mani VanDyke,Engineering Division,410 E.Washington St.,Iowa City,IA 52240(319)356-5044 Resolution No. 21-229 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Orchard Street Reconstruction Project Whereas, Midwest Concrete, Inc. of Peosta, Iowa, has submitted the lowest responsible bid of $1,088,653.75 for construction of the above-named project; and Whereas, funds for this project are available in the Orchard Street Reconstruction Project account #S3954; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Midwest Concrete, Inc. subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 17th day of August , 2021 rr— 1 1 Approved b Attest : 1r_ „ Ci Clerk City A orney's Office (Sue Dulek-08/12/2021) It was moved by salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 5.i. A ugust 17, 2021 Resol u tion awardin g con tract and auth orizing the Mayor to sig n an d th e City Cl erk to attest a con tract for con struction of the Tran sit Maintenan ce F acil ity Bus Ch argin g Stations Proj ect. Prepared B y:Scott Sovers, Assistant City E ngineer Reviewed By:Darian Nagle-Gamm, Transportation Services Director J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$167,000, available in the Transit Replacement Reserves - Buses account #71810280 Recommendations:Staff: Approval Commission: N/A Attachments:Resolution Executive S ummary: T his agenda item awards the construction contract f or the Transit Maintenance F acility B us Charging S tations P roject to Tricon General C onstruction, I nc. of Cedar R apids, I owa. The project generally includes a new electrical utility service and associated electrical distribution equipment at the Transit Maintenance F acility f or supplying power to electric bus charging equipment. Background / Analysis: I n 2020, the City of I owa C ity was awarded $3,017,280 in L ow-No P rogram grant f unding to procure f our (4) Proterra Z X 5 40-f oot Battery E lectric B uses and three (3) dual 180 kW chargers and associated infrastructure improvements required to charge the vehicles. E ach charging station is capable of charging two buses at the same time, allowing f or additional expansion at our current location. The bus charging station project will include coordination with MidAmerican to upgrade our current utilities infrastructure to support the stations required to charge the new buses. The electric bus chargers and associated equipment can also be moved to another location should a new transit facility be constructed. The construction cost estimate for the project was $210,000.00. Three (3) bids were received: Company Bid A mount Tricon General Construction, I nc. $167,000.00 A dvanced Electrical S ervices $178,300.00 Trey Electric Corporation Non-responsive B ased upon the bids received, staf f recommends awarding the P roject to Tricon General Construction, I nc. of Cedar Rapids, I owa. Project T imeline: Award Date – A ugust 17, 2021 Construction Start Date – August 30, 2021 Construction F inal Completion Date – October 29, 2021 AT TAC HM E NT S : Description Resolution ,t Prepared by:Scott Severs,Asst.City Engineer,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5142 Resolution No. 21-230 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Transit Maintenance Facility Bus Charging Stations Project Whereas, Tricon General Construction, Inc. of Cedar Rapids, Iowa, has submitted the lowest responsible bid of$167,000.00 for construction of the above-named project; and Whereas, funds for this project are available in the Transit Replacement Reserves - Buses account#71810280; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project is hereby awarded to Tricon General Construction, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 21st day of August , 2021 t -Q-04_81,‘SL, M kr l Appro d by Attest : Y ' Zr City Clerk City Att ey's Office (Sara Greenwood Hektoen —08/11/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 6.a. A ugust 17, 2021 Motion setting a p u b l ic h earing for September 7, 2021 on an ord inan ce amen d ing Titl e 14, Z onin g Cod e to al l ow sel f-service storage uses by sp ecial exception in C C-2 zon ing d istricts. (R E Z 21-0007) AT TAC HM E NT S : Description P Z Staff Report 08-05-21 Alter, Megan Correspondence, 08-05-2021 P&Z Minutes 8-5-21 Date: August 5, 2021 To: Planning & Zoning Commission From: Kirk Lehmann, Associate Planner, Neighborhood & Development Services Re: Zoning Code Amendment (REZ21-0007) to allow self-service storage uses in Community Commercial (CC-2) zones by special exception Introduction SouthGate Companies has requested a text amendment to Title 14 Zoning to allow indoor self - service storage uses in Community Commercial (CC-2) zones (REZ21-0007). While the proposed amendment would affect all CC-2 zones, the applicant is requesting the amendment to facilitate occupancy of the former Slumberland site at 947 Highway 6 East with an indoor self -service storage use and a wrap of small retail storefronts. Concepts for this are included in the applicant’s application materials (Attachment 4). Due to the changing retail landscape and structure of the proposed project, staff supports a text amendment. Staff developed the proposed amendment (Attachment 1) to allow self-service storage uses in CC-2 zones by special exception. The special exception approval criteria incorporated into the amendment ensure that any such use continues to meet the intent of the CC-2 zone by requiring self-service storage be able to accommodate other allowable commercial uses along the front façade and by applying enhanced design standards. Background Table 2C-1 in the Zoning Code lists whether a land use is permitted, provisionally allowed, or allowed by special exception in each commercial zone. Provisional uses are allowed if they meet specified requirements. Uses allowed by special exception require approval from the Board of Adjustment and must meet both general and specific approval criteria. The Zoning Code classifies self-service storage uses as an industrial land use characterized by separate storage areas for individuals or businesses which are designed to allow private access for storing personal property by tenants. They are distinct from warehouse and freight movement uses where employees are the primary movers of goods to be stored or transferred and where there are no individual storage areas. Accessory uses may include security and leasing offices. However, if storage areas are utilized for other uses, such as a business, that is considered a separate primary use. Self-service storage uses are currently allowed only in Intensive Commercial (CI-1), General Industrial (I-1), and Heavy Industrial (I-2) zones. These uses have been characterized historically by individual garage doors facing exterior corridors which are only appropriate in zones intended to accommodate more land-intensive commercial operations or uses with significant amounts of outdoor storage. However, a recent trend towards indoor, climate-controlled self-service storage uses produces a different facility that does not create the same sorts of negative externalities. The purpose of the CC-2 zone is to provide for major business districts to serve a significant segment of the total community population. In addition to a variety of retail goods and services, these centers may feature large traffic generators requiring access from major thoroughfares. They are usually characterized by indoor operations. CC-2 zones allow a number of land uses, including residential, commercial, institutional/civic, and limited industrial uses including small scale manufacturing and some accessory warehousing uses. August 5, 2021 Page 2 Staff finds that indoor self-service storage uses are an appropriate addition to Community Commercial (CC-2) zones. However, they require carefully constructed standards and a level of scrutiny to ensure that they continue to meet the intent of zone and do not produce similar negative externalities associated with other, outdoor-oriented self-service storage uses. Proposed Amendment: Self-Service Storage Uses in CC-2 Zones The proposed amendment allows self-service storage as a special exception to provide a higher level of scrutiny than for permitted and provisional uses. Special exceptions are specifically listed circumstances in the code which are heard by the five-member Board of Adjustment. The Board may only approve the use where they find that all specific and general approval criteria area met. Because they are a quasi-judicial body, an appeal of their decision goes through the district court. Approval Criteria To be approved under the proposed amendment, the Board of Adjustment must find that each requested exception meets the following general approval criteria set forth in 14-4B-3A: 1) The specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. 2) The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. 3) Establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district in which such property is located. 4) Adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. 5) Adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. 6) Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is to be located. 7) The proposed exception will be consistent with the Comprehensive Plan of the City, as amended. In addition, staff proposes the following specific approval criteria to maintain a variety of goods and services in the CC-2 zone, to ensure high quality, active building façades, and to minimize any potential negative visual impacts: 1) All self-service storage units or areas shall be completely within conditioned space, and no outdoor storage is allowed in conjunction with self-service storage uses. 2) Self-service storage units shall not be individually accessed from the outside, and no more than 2 garage or overhead doors shall provide access into the building. Said doors shall only be provided at the rear of the building. 3) A substantial portion of the front building façade must accommodate other allowable commercial uses. Self-service storage uses are not allowed within the first 30' of the front building depth as measured from the roof overhang, except for the primary entrance to the storage area(s) which are not to exceed 30% of the building width. This area may consist of a hallway, lobby, and/or retail storefront, but not individual self-service storage units. 4) Buildings containing self-service storage uses shall be considered a large retail use as it relates to the site development standards at 14-2C-6K. These requirements incorporate design standards regulating wall modulation, visual interest, building and roof details, building materials, and entryways. The intent of these standards is to facilitate adaptive reuse of large commercial structures, to moderate the scale of large buildings, and to ensure consistent appearance with other shopping center developments August 5, 2021 Page 3 Analysis The retail landscape has changed significantly in recent years with the closure of many large national brick-and-mortar retailers and the continued expansion of e-commerce. Businesses that remain often adapt by reducing retail footprints, focusing on experiential retail, and co-locating with other uses that are not traditionally associated with retail areas. Unfortunately, these trends have negatively impacted the demand for large retail spaces, including vacant big box stores. If these spaces remain vacant for long periods of time, this leaves behind empty storefronts and can lead to deferred maintenance, depressed property values, and ultimately blight. Finding alternative uses for such spaces is beneficial, especially if paired with opportunities to support other small businesses that can struggle to find high-quality space. Many commercial areas across Iowa City could be affected by the proposed amendment. Figure 1 shows the location of CC-2 zones throughout the city. Most are along major corridors, including Highway 6 (such as Pepperwood Plaza and S. Riverside Drive), Highway 1 (such as the US-218 interchange and N. Dodge Street), and other defined commercial nodes (such as Towncrest, the Iowa City Marketplace, Olde Town Village, Walden Square, and portions of the Riverfront Crossings District). While some of these areas may be appropriate for indoor self-service storage uses, many are not. Figure 1. Map of Community Commercial (CC-2) Zones The proposed amendment relies on the general and specific approval criteria to ensure that self- service storage uses are a good fit for a particular site. For that reason, specific criteria focus on encouraging an active, pedestrian-friendly front façade which is appropriate in commercial contexts, and on requiring the frontage to accommodate other commercial uses. In the case of SouthGate Companies’s proposed reuse of the Slumberland site, they have indicated they will provide a few small retail storefronts along the front f açade to accommodate local entrepreneurs in collaboration with the South District Neighborhood Association. The general criteria further ensure a use is a good fit by requiring consideration of impacts on surrounding properties and consistency with the City’s Comprehensive and District Plans. This may, for example, help prevent CC-2 zones in the Riverfront Crossings District or Towncrest from being redeveloped with self-service storage uses, even where allowed by special exception. However, it is also possible for new self-service storage uses to be developed along in new commercial areas. August 5, 2021 Page 4 Comparable Communities Other large communities in Iowa allow some self-service storage uses in a wider variety of zones, and several distinguish between enclosed and exterior self-storage uses with enclosed uses being permitted in a wider variety of zoning districts. Generally, self -service storage uses are required to abide by additional standards in lower intensity zones, including review by the Board of Adjustment in some cases. Figure 2 summarizes how Des Moines, Cedar Rapids, and Davenport regulate self-service storage uses. Full standards can be found in Attachment 3. Figure 2. Regulation of Self-Service Storage Uses in Other Communities Des Moines Self-service storage is allowed by right in 2 Downtown zones, 2 mixed use zones, and 2 industrial zones. It is also allowed with conditional use approval by the Board of Adjustment in two additional mixed use zones which are for moderate intensity mixed use nodes and corridors. Applicable Conditions: 1. The self-storage use shall be permitted only within the interior of converted pre-existing buildings or the interior of building types allowed in the applicable zoning district, in accordance with chapter 135 of this code. 2. No external storage or additional buildings shall be permitted as part of the self-storage use. 3. The landscape regulations of chapter 135 of this code shall be required of any self-storage use of property, whether associated with a pre-existing building or an allowed building type Cedar Rapids Self-service storage is allowed by right in 2 industrial districts and is allowed subject to use- specific standards in all mixed use districts (T-xx, S-xx) and several urban districts (U-xx). Applicable Conditions: U-xx and T-xx District Standards: 1. Individual storage units or areas shall be located completely within an enclosed structure and shall not be individually accessed from the outside. 2. No more than 2 garage or overhead doors providing access to the individual storage areas shall be permitted. The intent is to permit a secure interior area for the loading and unloading of material to be stored. 3. Individual structures shall not exceed 250 feet on any side. S-xx District Standards: 1. Exterior doors serving individual units shall not be oriented towards a public right of way unless located behind other structures. 2. Individual units accessed from outdoors shall be located at least 100 feet from a front or street set property line. 3. No self-service storage facility shall exceed 3 acres in size. Davenport Self-service storage distinguishes between enclosed and outdoor self-storage facilities. Enclosed facilities are allowed by special exception in the C-2 Corridor Commercial zone and permitted by right in 3 commercial and 3 industrial zones. Outdoor self-storage facilities are allowed by special exception in the C-3 zone and are otherwise only allowed in industrial zones. Applicable Conditions: Enclosed self-service storage uses are subject to the following standards: 1. All self-storage activities must be contained within a single building and conducted exclusively indoors. Individual storage units may be accessed from inside the building only. 2. All facilities must meet the design standards of the district. 3. No storage units located on the first floor may be located within the first 25 feet of the front facade. No storage units located on the first floor may be visible from any public right-of-way. 4. Access to loading areas must be located to the interior or rear of the building. August 5, 2021 Page 5 Consistency with Comprehensive Plan The proposed amendment supports several related goals and strategies from the City’s Comprehensive Plan: • Increase and diversify the property tax base by encouraging the retention and expansion of existing businesses and attracting businesses that have growth potential and are compatible with Iowa City’s economy. • Encourage a healthy mix of independent, locally-owned businesses and national businesses. By allowing self-service storage uses in CC-2 zones that are completely within a building, and by requiring that a substantial portion of the front building façade must accommodate other allowable commercial uses, the proposed amendment efficiently promotes economic activity while supporting an active and attractive front façade. The applicant has noted a high unmet demand for Class A storage, and the use can drive traffic to the site which can support other nearby businesses. Self-service storage uses also serve nearby residential users by providing storage space for those living in or moving to smaller dwelling units. The City of Iowa City’s 2020-2021 Strategic Plan includes a goal to promote an inclusive and resilient economy throughout the City. To reach that goal, the City is seeking to invigorate neighborhood commercial districts and create new neighborhood commercial nodes which encourage healthy, diverse, and sustainable economic activity. By allowing more flexible uses in the CC-2 zone, it can increase the resiliency of existing commercial areas and improve the economic viability of these nodes. In addition, it allows a new use which can be adapted to reuse vacant big box commercial buildings. Next Steps Pending recommendation of approval from the Planning and Zoning Commission, the City Council must hold a public hearing to consider the proposed text amendments. Staff Recommendation Staff recommends that the zoning code be amended as illustrated in Attachment 1 to allow self- service storage uses in Community Commercial (CC-2) zones by special exception, subject to specific approval criteria that mitigate potential negative impacts. Attachments 1. Proposed Zoning Code Text Amendments 2. Map of Potentially Eligible Sites for the Commercial Reuse Exception 3. Self-Service Storage Use Standards: Des Moines, Cedar Rapids, and Davenport 4. Application Materials Approved by: _____________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services Attachment 1 Page 1 Draft Zoning Code Text Underlined text is suggested new language. Strike-through notation indicates language to be deleted. Amend 14-2C-2 as follows: Table 2C-1: Principal Uses Allowed in Commercial Zones Amend 14-4B-4C as follows: 10. Self-Service Storage in CC-2 Zones a. All self-service storage units or areas shall be completely within conditioned space, as defined in the Building Code. No outdoor storage is allowed in conjunction with self-service storage uses. b. Self-service storage units shall not be individually accessed from the outside, and no more than 2 garage or overhead doors shall provide access into the building. Said doors shall only be provided at the rear of the building. c. A substantial portion of the front building façade must accommodate other allowable commercial uses. Self-service storage uses are not allowed within the first thirty feet (30') of the front building depth as measured from the overhang of the roof, except for the primary entrance to the self-service storage areas, not to exceed thirty percent (30%) of the width of the building, which may consist of a hallway, lobby, and/or retail storefront. Individual self-service storage units shall not be allowed within this entrance area. d. Buildings containing self-service storage uses shall be considered a large retail use as it relates to the site development standards at 14-2C-6K. Use Categories Subgroups CC-2 Industrial uses: Industrial service uses Manufacturing and production uses General manufacturing PR Heavy manufacturing Technical/light manufacturing PR Salvage operations Self-service storage uses S Warehouse and freight movement uses Waste related uses Wholesale sales uses PR Johnson The information presentedherein is intended to be anaccurate representation ofexisting records. JohnsonCounty assumes no liabilityfor errors or omissions. Users relying on this information do so at theirown risk. .0 0.5 10.25 mi 1 inch = 2,344 feet Johnson County GIS Web Printin g Map of Potentially Eligible Sites for the Commercial Reuse Exception Printed: 7/19/2021 Attachment 3 Page 1 Regulation of Self-Service Storage Uses in Other Communities City Where Allowed Use-Specific Standards/Conditions Des Moines Code: 134-3.1 (Table 134-3.1-1) Permitted By Right: DX2, DXR, CX, EX, I1, I2 Conditional Use: MX2, MX3 Conditional use requires BOA approval Code: 134-3.5.16 Self-service storage uses are subject to the following in MX2 and MX3 districts: 1. The self-storage use shall be permitted only within the interior of converted pre-existing buildings or the interior of building types allowed in the applicable zoning district, in accordance with chapter 135 of this code. 2. No external storage or additional buildings shall be permitted as part of the self-storage use. 3. The landscape regulations of chapter 135 of this code shall be required of any self-storage use of property, whether associated with a pre-existing building or an allowed building type Cedar Rapids Code: 32.03.02 Permitted By Right: I-LI, I-GI Provisional Use: T-ML, T-MC, S-MS, S-MR,T-IM, U-DC, UG-DG, U-NG, U-VG, U-NT, U-VT Provisional use requires staff review Code: 32.03.03.D4b (i) No business activity other than rental of storage units shall be conducted within a Self -Service Storage unit. (ii) All facade elevations for Self-Service Storage Facilities shall comply with the design requirements for the district. Design exceptions solely to accommodate the development of Self -Service Storage are expressly discouraged. (iii) Screening of individual self-storage units, unit doors, loading areas or other service areas shall be provided from a public right-of-way and any adjacent non-industrial districts. (iv) Security fencing or gates shall be located behind any required landscaping area. Use of chain-link fencing, barbed wire, razor wire, or other such materials are prohibited (v) Security gates shall be located so that two vehicles awaiting entry do not stack into the public right of way or any pedestrian path. This may be reduced to one vehicle for facilities with fewer than 25 units or where security gates are only locked outside of normal business hours. (vi) U-xx and T-xx District Standards: (A) Individual storage units or areas shall be located completely within an enclosed structure and shall not be individually accessed from the outside. (B) No more than 2 garage or overhead doors providing access to the individual storage areas shall be permitted. The intent is to permit a secure interior area for the loading and unloading of material to be stored. (C) Individual structures shall not exceed 250 feet on any side. Attachment 3 Page 2 (vii) S-xx District Standards (A) Exterior doors serving individual units shall not be oriented towards a public right of way unless located behind other structures. (B) Individual units accessed from outdoors shall be located at least 100 feet from a front or street set property line. (C) No self-service storage facility shall exceed 3 acres in size. Davenport Code: 17.08.020A (Table 17.08-1) Enclosed self-storage facilities Permitted By Right: C-3, C-OP, C-E, I-1, I- 2, I-MU Special Exception: C-2 Outdoor self-storage facilities Permitted by Right: I-1, I-2 Special Exception: C-3. I-MU Code: 17.08.030Z 1. Storage units cannot be used for residential occupancy or business. 2. No plumbing connections are permitted in self-storage units. 3. Storing hazardous or toxic materials is prohibited. 4. For self-storage facilities that include both indoor and outdoor facilities, both types of uses must be allowed in the district. 5. In the C-3 District, self-storage facilities are only subject to the district design standards when located within 100 feet of a public right-of-way, excluding alleys. 6. The following additional standards apply to indoor self-storage facilities: a. All self-storage activities must be contained within a single building and conducted exclusively indoors. Individual storage units may be accessed from inside the building only. b. All facilities must meet the design standards of the district. c. No storage units located on the first floor may be located within the first 25 feet of the front facade. No storage units located on the first floor may be visible from any public right-of-way. d. Access to loading areas must be located to the interior or rear of the building. 7. The following additional permissions apply to outdoor self-storage facilities: a. Outdoor self-storage facilities should be oriented so that storage unit access doors do not face the public right-of-way. b. Outdoor self-storage facilities are allowed to include an area for storage of recreational vehicles. Storage areas for recreational vehicles must be located in the rear yard. c. No storage of recreational vehicles is allowed within 25 feet of any rear lot line. No storage of recreational vehicles is allowed within 30 feet of any interior side lot line. No storage of recreational vehicles is allowed within 50 feet of any front or corner side lot line. d. If storage areas for recreational vehicles are provided, they must be screened along interior side and rear lot lines with a solid fence or wall, a minimum of six feet and a maximum of seven feet in height. Shrubs must be planted and spaced sufficiently to form a continuous linear hedgerow at plant maturity; plantings must be placed inside the face of the fence toward the interior of the lot. Project Description: CC2 Zoning Code text amendment request to allow the use of indoor, climate-controlled self storage. It comes as no surprise that the retail landscape has changed drastically since the advent of online shopping. These changes have only accelerated during the pandemic, leaving large commercial retail spaces vacant across the Midwest. These large empty spaces not only suppress their neighboring property values and businesses, but they also pose a very real threat to their local municipalities. As large retail spaces sit vacant, the owners often times are forced to reassess the properties lower to account for the vacancies and changing market conditions, sometimes multiple times across a span a few years, which in turn reduces the taxable income to the cities. This can become a vicious cycle that often ends with the property becoming blighted, being labeled as a “brownfield” property in a short time. We have been marketing a large, deep 35,000+ square foot retail space in Iowa City for almost 8 months with no user interest in utilizing a large portion of the space. The specific space becoming available no longer meets the demand for retail space in our community. The majority of interest and demand we’ve received for this large vacant space is for small 1,000-2,000 sq ft retail frontage space only. We request that the City of Iowa City amend the zoning code for CC2 to allow the use of indoor, climate controlled self-storage. By granting our request to alter the zoning code, the city would not only be heading off this potential future property value decline, they would also be protecting their own income from property taxes while simultaneously allowing the owners to provide a much needed product to the market. Our research shows an unmet demand of 496,570 square feet of class A, indoor, climate-controlled storage in the Iowa City area. We have collaborated closely with neighboring businesses, community members, and the neighborhood association to determine the best repurposing and long term use of the space in question. We received valuable feedback in these discussions that have shaped how we plan to repurpose the space. We believe, with the zoning code text amendment approved, we’ll be able to provide a valuable amenity to the community that meets the current retail demand and provides a sustainable, long term use of the building. Thank you for your consideration of this request. Concepts Submitted by SouthGate Companies Former Slumberland Site 947 Highway 6 East From:Megan Alter To:Kirk Lehmann; Anne Russett Subject:Regarding recommendation for RE Z21-0007 Date:Thursday, August 5, 2021 11:47:36 AM Good morning, I am writing in hopes this can either be a late addition to the P & Z meeting tonight or that the contents can be shared with the commission during discussion of the rezoning of the space at Slumberland. I am a SDNA leadership member and have some concerns I want the commission to be aware of during deliberations, ultimately with hope that a decision to re-zone can be held off until these questions can be addressed. A bit of context in front as well: in the packet the language appears to indicate the SDNA has been involved in discussions about this proposed rezoning all along. This is not the case. Angie Jordan has been in conversation about possible uses of this space in relation to a proposed SSMID. The Neighborhood Association has not had an opportunity yet to discuss and weigh in on the proposal from Southgate, and the primary use of the space as self-storage is news to the larger group. Concerns: 1) The proposed use of climate controlled self storage would become the 3rd self storage facility within a half mile radius. While Quality Care's to-be-built facility is outside the South District on the corner of Southgate and Gilbert, that use of land, along with the Hawkeye self-storage in back of HyVee gas, creates a perception by the public and by potential developers or businesses that the area further discourages sustainable retail while fostering a pass-through sensibility. Regarding the 'pass-through' sensibility: The other major features in this area are 3 mega gas station/convenience stores (Casey's on B'way and Hwy 6; a new Quik Star on Keokuk and Hwy 6; and a new Kum and Go (Quik Trip?) on Gilbert and Highland) existing or in the works, and 4 liquor stores spanning from Waterfront HyVee to Broadway and Hwy 6. Again, creating a 3rd storage facility does not promote liveability in what is also a large residential neighborhood, with needs for basic goods (soft retail) and neighborhood amenities such as sit-down restaurants. 2) As I understand it, the proposed spaces for the storefront retail spaces are approximately 30 ft. At the same time staff and Southgate raise legitimate concerns about big box storefronts (entities that do seem to be on their way out), I am concerned that these fronts will not be able to accommodate the types of retail attractions that residents could use regularly. Will these spaces have additional storage provided to them in order to be able to make use of the space in a way that encourages foot traffic and customer- friendly use? Does the proposed rezoning allow Southgate to reappropriate the storefront space as part of its storage facility if the storefronts remain empty and/or demonstrate high turnover? It seems like small store fronts could equally encourage high turnover rates, which perpetuates the same problems Pepperwood has been encountering already. In addition to Slumberland and Tuesday Morning (when it was housed where the Post Office is now), there have been several smaller store fronts available and they have also failed to be sustainable. I am concerned that simply offering new small spaces will not alleviate or solve the issues Pepperwood has faced. While the proposal from Southgate demonstrates some effort to work with the goals of the South District Plan, the rezoning does not seem invested in actually making these storefront entities sustainable given that storage units provide a different and already- accounted-for service in the area than addressing the needs that have existed for a long time. In a larger sense, I am very concerned that rezoning to accomodate a storage facility will further discourage potential investments in the South District as a mixed use neighborhood--that people will be forced as they currently are, to travel outside or to not yet created areas of the district to buy clothes, eat, or enjoy entertainment. Pepperwood Plaza is currently an underused concrete space and putting a few storefronts in does not seem to address that issue while at the same time it fosters the sensibility that people can pass through the area understanding it as a quasi-industrial park. Ironically, this potential rezoning does, however, make new development including retail and restaurants incredibly attractive around Sycamore Trails, which once again leaves the commercial heart of the South District out of the equation. I am very much in favor of the new form- based code, but do not want to pit two parts of the South District against each other. Please take time to consider these issues before voting to rezone. Thank you, Megan Alter 936 Aspen Court Member of SDNA MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION AUGUST 5, 2021 – 7:00 PM FORMAL MEETING THE CENTER – ASSEMBLY ROOM MEMBERS PRESENT: Mark Nolte, Maria Padron, Mark Signs, Billie Townsend MEMBERS ABSENT: Susan Craig, Mike Hensch, Phoebe Martin STAFF PRESENT: Sara Hektoen, Kirk Lehmann, Anne Russett OTHERS PRESENT: Caleb Wilson, Brian Hoel, Angie Jordan, Robert Domsic RECOMMENDATIONS TO COUNCIL: By a vote of 4-0 the Commission recommends that the Zoning Code be amended to allow self- storage uses in the Community Commercial (CC-2) zone by special exception, subject to the specific approval criteria outlined in the agenda packet. CALL TO ORDER: Signs called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. COMPREHENSIVE PLAN AND ZONING CODE AMENDMENT ITEMS: CASE NO. REZ21-0007: Consideration of Zoning Code Amendment (REZ21-0007) to allow self-service storage uses in Community Commercial (CC-2) zones by special exception. Russett stated this is a proposed text amendment that was presented to staff by Southgate Companies to allow self-service storage uses in the Community Commercial (CC-2) zones. Southgate is specifically looking for this use at 947 Highway 6 East, which is the former Slumberland store, to allow for an indoor self-service storage use and small retail uses in the front of the building. Currently in the Code, self-service storage uses are only allowed in CI-1 zones, General Industrial zones and Heavy Industrial zones, they are not allowed in CC-2 zones. However, due to the changing retail landscape and structure of the proposed project, staff supports the text amendment, and the proposed amendment would be allowed by special exception. Russett reiterated the proposed amendment is to allow self-storage uses and all CC-2 zones throughout the City through the special exception process and as a special exception, the Board Planning and Zoning Commission August 5, 2021 Page 2 of 13 of Adjustment would need to approve the use. In order to be approved, the proposed project would need to meet both general approval criteria and specific approval criteria and as part of this amendment staff has developed specific approval criteria that's related to maintaining a variety of goods and services in the CC-2 zone to ensure high quality active building facades and to minimize any potential negative visual impacts. The general approval criteria is not changing through this proposed text amendment as it is the approval criteria that's required of all special exceptions. It includes that the use would not be detrimental or endanger public health, safety or welfare, that it would not be injurious to the use and enjoyment of other property in the immediate vicinity, it would not impede the normal and orderly development and improvement of the surrounding property, that there's adequate utilities, access and drainage, that adequate measures have been taken to provide ingress or egress to minimize traffic congestion, and that it would meet the requirements of the Code and consistency with the Comprehensive Plan. Staff is proposing the following specific approval criteria for this proposed amendment. The first is that self-storage units shall be completely within a conditioned space and that no outdoor storage would be allowed, second the self-service storage units would not individually be accessed from the outside, and that no more than two garages or overhead doors could be provided, and they must be at the rear of the building. Third criteria is that a substantial proportion of the front building facade must accommodate other allowable commercial uses and the self-serve storage use must not be allowed within the first 30 feet of the front building depth, the primary entrance to the self-storage area could be located there but it could not exceed 30% of the building width. Lastly, the building must meet the site development standards for large retail uses. Russett next went through those site development standards that are currently in the Code for large retail uses that would be applied to future self-service storage uses in CC-2 and a lot of them are design related standards. Public facing facades and exterior walls would have to have some projections and articulation recessed every 100 feet, that there has to be visual interest along 60% of the front facade which includes entry areas, awnings, and windows. At least three of the following must exist, there must be a change in color or texture or material or plane. In terms of roof details if it's a flat roof, the building must include corporate parapets to conceal rooftop equipment. Building materials must be high quality that includes brick, masonry, or stucco for at least 75% of the walls and smooth face unadorned surfaces cannot exceed 25% of the walls and entryways also must be prominent so people walking to those buildings know where the entry is and if there are multiple stores in one building each store requires at least one exterior customer entrance and these entrances must include a feature that helps define that entrance such as an overhang, an arcade or a projection. Russett noted when staff completed an analysis as part of this text amendment, they realized that the retail landscape has changed in the recent years and there's many large national brick and mortar retailers that are closing as ecommerce is expanding so businesses are being forced to adapt. These trends negatively impact the demand for large retail spaces resulting in vacant big box stores, which can lead to deferred maintenance and depressed property values. Finding Planning and Zoning Commission August 5, 2021 Page 3 of 13 an alternative uses for these spaces is beneficial especially if it's paired with opportunities to support other small businesses. Russett showed a map of the City showing property that is currently zoned CC-2 noting that if this Code Amendment is approved self-storage uses would be allowed through special exception and all of those areas. A few areas of interest are the Walden Square on the west side, the Highway 1/218 interchange, Towncrest area and the Old Town Village on Scott Boulevard. There are also some areas in the center of Riverfront Crossings that are CC-2 and also Pepperwood Plaza and Iowa City Marketplace (Sycamore Mall). So these are some of the areas where self-storage uses would be allowed and some of these areas may be appropriate for self- storage uses and others may not be as appropriate for self-storage uses which is why the amendment really relies on the general and specific criteria. The specific criteria focuses on encouraging an active pedestrian friendly facade and requiring accommodation of other commercial uses. The general criteria ensures that it's a good fit by considering impacts on surrounding properties and also making sure it's consistent with the City's Comprehensive Plan, District Plan. Southgate’s proposed reuse of this particular property proposes small retail storefronts along the front façade. However, it is also possible for new self-storage uses to be developed in new commercial areas. As staff reviewed the concept for Pepperwood Plaza and the former Slumberland space that was provided to staff they also looked at other nearby cities and how they regulate self-storage uses. They looked at Des Moines, Cedar Rapids and Davenport and they allow self-storage uses in a wider variety of zones. Some distinguish between indoor and outdoor, and indoor self-storage uses are generally allowed in more zones and a lot of these cities also use specific criteria similar to what staff is proposing to ensure that these uses fit into their community and some of the design requirements that their community envisions. In terms of consistency with the Comprehensive Plan, Russett noted this supports several goals, including increasing and diversifying the property tax base by encouraging the retention and expansion of existing businesses, encouraging a healthy mix of independent and locally owned businesses, promoting economic activity and supports an active and attractive front facade. Also with the high unmet demand for storage, the use can drive traffic to the site and serve nearby residences. Lastly, the 2020-2021 Strategic Plan includes a goal to promote an inclusive and resilient economy throughout the City and the City is seeking to invigorate neighborhood commercial districts and create new neighborhood commercial zones and allowing more flexible uses that can increase the resiliency of existing commercial areas. Padron asked about how the goals of the Comprehensive Plan will be met. Russett replied by increasing and diversifying the property tax base by encouraging the retention and expansion of existing businesses and also to encourage a healthy mix of locally owned businesses and national businesses. As part of this amendment, the specific criteria would require additional uses besides the self-storage use because the front of this facade cannot be used for that self- storage use. Planning and Zoning Commission August 5, 2021 Page 4 of 13 Russett noted staff did receive one piece of correspondence regarding this text amendment today and was distributed to the Commission. There were some concerns expressed relating to a concentration of self-storage uses in this area, the size of the commercial spaces along the facade, and a concern that the use would discourage investment in the area. In terms of next steps, after the Planning and Zoning Commission's recommendation, staff would ask City Council to set a public hearing in order to consider the proposed text amendment. Staff recommends that the Zoning Code be amended to allow self-storage uses in the Community Commercial (CC-2) zone by special exception, subject to the specific approval criteria outlined in the agenda packet. Nolte asked if there was a layout of how the building might be broken out as he was just curious how big these retail spaces might be. Russett replied the applicant can discuss that but she believes the proposed spaces are between 800-1500 square feet. Townsend asked since these are enclosed storage units will there be regulations on what cannot be stored in those units. Russet replied the City does have regulations related to the storage of flammable equipment that wouldn't be allowed in this area. Nolte stated that Quality Care has like a list of what can and can't be put in their spaces and they're pretty diligent about that. Townsend noted those are mostly outdoor spaces and these are indoor spaces and there'll be other retail establishments there and she is concerned if fumes could be a problem. Signs opened the public hearing. Caleb Wilson (Southgate Companies) noted they have been working with Brian with Rancho Storage out of Cedar Rapids. Southgate has been working with Brian on this project as Southgate has a long track record of development in this community but self-storage is Brian's expertise. Wilson noted they are requesting this amendment as this shopping center was developed by Southgate a long time ago and obviously retail has changed dramatically. This building was occupied by Slumberland for quite some time as a retail space. They also owned the L shaped building beside it for a long time which was sold to Parkview Church and has been repurposed for other uses within the community. Slumberland notified Southgate last fall that they would be moving out of that building to Coralville and at that point Southgate reached out to the City to let them know Slumberland was going to be leaving and that Southgate would be looking for a new user for that space. The building is roughly 38,000 square feet, so it is a large space with no walls dividing it up with within it. So it is large shell space and it's also a very deep space which are not being built very much anymore unless there is a very specific company or specific user. This building was originally built for Econo Foods back in the 1980s. Wilson stated the City referred Southgate to a company called Retail Consultants out of Texas to help them assess what could be a good future use of this building. They had conversations with potential users, followed a lot of leads but received no real interest from any of that work. Therefore, that led them to continue exploring other paths on how this building can be repurposed for use as it Planning and Zoning Commission August 5, 2021 Page 5 of 13 stands today, that will be a long-term viable business for the community, and what are the needs of the community that can be met by this building. They continued to try to find tenants who would fill either the whole space or smaller portions of it but again the orientation of the building is not set up in a way that is really desirable to a lot of tenants because of the depth and how far it goes back. Self-storage was something that they became aware of as they saw other projects like this throughout the country when older buildings like this have been vacated and been redeveloped and been really successful. So they started to explore converting this building into self-storage and met with community folks and the feedback they got was they were really concerned about losing the retail character of this shopping center and if the whole building was self-storage that it would no longer feel like retail shopping center and other businesses around it would impacted negatively. However, the idea was presented to look at carving off the front and creating retail spaces to retain that retail character of the shopping center. Brian helped them find a design firm who has done projects like this before, converting buildings like this into this kind of a use, and that's how they came up with these concepts today. Currently on the front of the building there is unused outdoor space that is covered and then the rest of the front of the building is just one big facade so what they want to do is create smaller retail spaces that are actually in demand and to use that outdoor space to make it visually attractive and something that folks can use and enjoy. For example, they have an interest for a coffee shop there. Wilson acknowledged Angie Jordan is here tonight and she has been working with the proposed SSMID and the South District Neighborhood Association and she had been sending them a lot of different businesses who are interested in space down in this area and Southgate has been working with them over the past several months. The average lease space people want is about 800 square feet, maybe up to 1500 square feet, so it is a small space, but a permanent location. These are often newer businesses who want to have a permanent physical location, but they can't find space that has an attractive storefront, especially having an outdoor amenity like the patio. Southgate can deliver this to them affordably as well if they can use the rest of the building for self-storage, which is a long-term sustainable use financially. He stated there is a demand for these smaller spaces, but they are not largely available in the market. One business specifically he wanted to mention was Evelyn Casada has a new business called Choco Fresa, which is a coffee and dessert shop, she wants in this area so bad, the South District Community, and is very excited about this concept. Southgate is really tried to engage a variety of different folks in the community to understand what the actual needs are and try to find a good long-term use for this building that is again sustainable. They don't want to put something in here that three to five years from now is going to be obsolete but they're confident that the demand for self-storage is going to be persistent and is growing in other cities. Brian Hoel reiterated they will have very rigorous requirements for what can and cannot be stored inside there, so nothing with an engine, no flammable materials, etc. Nolte asked how many little spaces they foresee being able to create on the front there. Wilson replied they have just kind of blocked out the front and it's maybe 4000 square feet, but they can really set it up depending on what the demand is and can accommodate the size a business would need. Planning and Zoning Commission August 5, 2021 Page 6 of 13 Signs noted there are a lot of small retail spaces vacant around the area, but they're not affordable to a new small business, so how are Southgate confident they can offer these retail spots less than market rate. Wilson replied there's multiple issues that exist in making any new space today, the biggest one being the cost of construction in general so what they have going for them is it's an existing building that's been around for a long time and they have a project that is attached to it that they view as being a financially viable project. The self-storage will be able to subsidize what's on the front so they can make those spaces very affordable, compared to what a new construction project would be. Signs also had a question about the outdoor space, noting there's been attempts to use that outdoor space previously with limited success. Additionally, there's maintenance issues, that area is like a vortex for every leaf in that neighborhood in the fall, so thoughts on how that's going to be maintained and who's responsible. Wilson replied there will be fencing and things like that around it which would probably keep some of that away, but things used to accumulate there because nobody cared and it was an unoccupied space, with this being an activated space there'll be many people that have a vested interest in it being a nice presentable space. If the businesses there are utilizing it, especially a coffee shop and maybe one of the other spaces as a small restaurant, he is confident they'll keep it looking nice. Padron asked about the number of storefronts. Wilson noted they are just showing a rendering but they feel it can be divided up into probably three to four spaces, depending on the demand and the size that they want. Hektoen reminded the Commission they are considering amending the text to allow this kind of use and then the Board of Adjustment would actually examine the specific application for the specific use. Padron noted this is another concern because if they allow this change, it will affect all CC-2 zones and another developer could come and not have small stores on the front but just all completely storage. Russett replied they cannot do that. Again, looking at the specific approval criteria the text amendment would only allow self-storage uses in the CC-2 zone through special exception and there are the specific criteria those uses would be reviewed by and one is that a substantial portion of the front building facade must accommodate other allowable commercial uses and that the self-storage use is not allowed within the first 30 feet of the building façade and the entrance to the self-storage use on the front of the building can only occupy 30% of the front of that building facade. All of that would be evaluated at the time of the special exception and they would need plans showing the other retail spaces and the specific square footage and that detail to ensure that the entrance to the self-storage unit is not more than 30% of the width of the facade. Angie Jordan (1125 Apple Court) works with the South District Neighborhood but she is not representing any organization but as a resident she just wanted to say how excited she is about this proposal. She is also extremely excited in how it was collaboratively reached and about the prospects of this long-term opportunity to invest in inclusivity around entrepreneurs, business engagement, and neighborhood revitalization. She did acknowledge like Commissioner Signs Planning and Zoning Commission August 5, 2021 Page 7 of 13 she is concerned about ensuring affordability and looks forward through the Good Neighbor Meeting process that the City does to bring more residents into this discussion as residents have really great ideas, some curiosity and concerns that she believes can continue to inform Southgate. Overall, she just wanted to express excitement on this collaborative approach for existing commercial property and taking into account what they've been trying to do in that neighborhood at the grassroots level. Robert Domsic, (816 McCollister Court) asked about the building on the far right, the United States Postal Service, and is wondering if this particular plan includes that part of the facade or does it exclude that. Russett confirmed it will not impact the United States Postal Office. Signs closed the public hearing. Nolte moved to recommend that the Zoning Code be amended to allow self-storage uses in the Community Commercial (CC-2) zone by special exception, subject to the specific approval criteria outlined in the agenda packet. Townsend seconded the motion. Signs stated he is a resident of the South District and is fairly involved in the South District Association and he has not had any conversations with anyone about this project. He just wanted to make that clear. Nolte stated he thinks this is a creative use, he’s been trying to help a friend who wants to open a restaurant in that area and it's tough to find affordable, smaller spaces that will allow that type of use so he thinks there'll be a lot of demand for this and he trusts the language created by staff around the special exception, there's good criteria for when and how they can be designed. Townsend added it is one of the few places in town where there is parking. Padron stated she really likes the idea of having stores in the front, and then the storage in the back and also thinks that 30%/70% is a good balance to have little shops in the front. She believes this is the best solution. Signs also understands the concerns of the letter writer and the gist of it being the area's changing which is true but there's nothing to stop that movement. Obviously, bricks and mortar retailers are on the way out and small local businesses are always hungry looking for space to start up. The particular thing about this part of this building is it sets back quite away from the from the Highway, and the landscape along the Highway is changing. Any opportunity to use a space to increase the tax base that is otherwise empty space makes him supportive of the project and of the of the change of the zoning. A vote was taken and the motion passed 4-0. Item Number: 6.b. A ugust 17, 2021 Resol u tion settin g public hearin g on amendin g th e F Y2022 O p eratin g Budget Prepared B y:J acklyn F leagle, Budget & Compliance Officer Reviewed By:Dennis B ockenstedt, F inance Director F iscal I mpact:F Y2022 budget revisions funded through new revenues or available fund balance Recommendations:Staff: Approval Commission: N/A Attachments:F Y2022 Notice of P ublic Hearing and related schedules Resolution Executive S ummary: T he F inance Department requests the City Council set a public hearing for consideration of amending the f iscal year 2022 annual budget on S eptember 7, 2021. T his is the f irst budget amendment for fiscal year 2022. Background / Analysis: Budget amendments are submitted to the F inance D epartment and reviewed f or approval by the F inance D irector and City Manager. Requests to carry appropriations over f rom one year to the next are also submitted and approved in the same manner. A f ormal recommendation f or a budget amendment is then prepared for City Council approval. T he S tate of I owa allows cities to amend the annual operating budget f or supplemental appropriation authority. T hese changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. I ncreased expenditures must utilize available f und balance or additional revenue sources, as the S tate does not allow amendments to increase property taxes. A ccording to the City’s financial policies, amendments to operating budgets will be made only in the following situations: emergency situations transfer from contingency expenditures with offsetting revenues or fund balance carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. T his proposed budget amendment increases overall revenues and transfers-in by $14,467,494, as shown on L ine 15 of the attached notice (see Revenues & Other F inancing S ources, lines 1- 15). The majority of the increase of revenues being amended is for intergovernmental revenues, miscellaneous, and other f inancing sources. I ntergovernmental revenues (line 9) are being increased by $13,551,018, which primarily represents State and F ederal grants on capital projects and HO ME/C D B G revenues that are being carried forward f rom the prior year. Miscellaneous Revenues (line 12) are being amended by $195,000 f or expected donations. O ther Financing Sources (line 13) is being amended by $538,500 f or UniverC ity home and S outh District home sales. A dditionally, Transfers in (line 14) are being amended by $182,976 f or capital improvement projects. T he section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in appropriations of $55,576,985. The majority of the increase in appropriations is related to governmental capital improvement projects that are being carry f orward from prior years (line 23) and total $35,869,122. T he next largest increase in appropriations is f or the Business Type/Enterprise program (line 25) and totals $14,376,841. T he increase in this program primarily reflects the carry forward of utility fund capital improvement projects from prior years. The last significant amendment is for the Community and E conomic Development program (line 20) and totals $3,175,901. T his primarily ref lects the carry forward of appropriations for the C D B G/HO ME programs, the UniverCity program, and the S outh D istrict home program. I n addition to carry forwards f or operations and capital improvement projects, the amendment includes the purchase of townhomes f or the S outh District home program, funds for a R ecreation f acilities master plan, and a culvert repair amongst other smaller amendment items. T he net budgeted result to fund balances is a reduction of $40,718,827 (line 29), af ter factoring for re-estimated changes of $390,664 in the beginning fund balance (line 30). This reduction will be covered through excess fund balances and bond f unds and will not affect property tax revenues or levies. T he Notice of P ublic Hearing for the first budget amendment of fiscal year 2022 is attached to this memo along with a detailed list of the individual amendments. AT TAC HM E NT S : Description F Y22 Notice of P ublic Hearing F Y22 B udget A mendment #1 resolution REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 66,911,637 0 66,911,637 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 66,911,637 0 66,911,637 Delinquent Property Tax Revenue 4 0 0 0 TIF Revenues 5 4,125,528 0 4,125,528 Other City Taxes 6 2,706,502 0 2,706,502 Licenses & Permits 7 1,993,570 0 1,993,570 Use of Money & Property 8 2,748,956 0 2,748,956 Intergovernmental 9 36,567,188 13,551,018 50,118,206 Charges for Service 10 49,896,555 0 49,896,555 Special Assessments 11 290 0 290 Miscellaneous 12 3,320,916 195,000 3,515,916 Other Financing Sources 13 12,150,000 538,500 12,688,500 Transfers In 14 44,060,480 182,976 44,243,456 Total Revenues & Other Sources 15 224,481,622 14,467,494 238,949,116 EXPENDITURES & OTHER FINANCING USES Public Safety 16 28,635,311 245,310 28,880,621 Public Works 17 11,424,982 110,000 11,534,982 Health and Social Services 18 660,250 0 660,250 Culture and Recreation 19 16,520,508 260,773 16,781,281 Community and Economic Development 20 9,689,018 3,175,901 12,864,919 General Government 21 11,851,079 1,356,062 13,207,141 Debt Service 22 13,084,764 0 13,084,764 Capital Projects 23 18,165,470 35,869,122 54,034,592 Total Government Activities Expenditures 24 110,031,382 41,017,168 151,048,550 Business Type/Enterprise 25 63,223,517 14,376,841 77,600,358 Total Gov Activities & Business Expenditures 26 173,254,899 55,394,009 228,648,908 Tranfers Out 27 44,060,480 182,976 44,243,456 Total Expenditures/Transfers Out 28 217,315,379 55,576,985 272,892,364 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 7,166,243 -41,109,491 -33,943,248 Beginning Fund Balance July 1, 2021 30 141,659,115 390,664 142,049,779 Ending Fund Balance June 30, 2022 31 148,825,358 -40,718,827 108,106,531 Explanation of Changes: FY21 Capital Project expenditures carried forward include $6,768,000 for American Legion Rd, $5,225,000 for the pavement rehab program, $4,603,000 for Melrose Ave improvements, $3,469,000 for the Benton St Rehab, and Enterprise Fund projects: $1,184,000 for the Scott Boulevard Trunk Sewer. FY21 expenditures carried forward include $1,000,000 for Black Lives Matter funding and $1,165,000 for CDBG/HOME. Other amendments include $1,520,000 for purchase of South District homes and $150,000 for the Recreation facilities master plan. Additional detail is available in the City Clerk's Office. NOTICE OF PUBLIC HEARING - AMENDMENT OF CURRENT BUDGET IOWA CITY Fiscal Year July 1, 2021 - June 30, 2022 The City of IOWA CITY will conduct a public hearing for the purpose of amending the current budget for fiscal year ending June 30, 2022 Meeting Date/Time: 9/7/2021 06:00 PM Contact: Kellie Fruehling Phone: (319) 356-5041 Meeting Location: 28 S. Linn Street, Iowa City, Iowa or 410 E Washington, Iowa City If City Hall remains closed to the public, the meeting will be on the Zoom Meetings platform. Zoom information is at www.icgov.org/councildocs or at 319-356- 5043. There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and anticipated, will be available at the hearing. 08/09/2021 03:34 PM Page 1 of 1 Org Object Project Description Amount Program Line 10510100 432080 Moved park swing to FY22 & bought from CIP 15,000.00            19 10510100 432060 Rec Facilities Master Plan 150,000.00          19 10510311 472010 Police entrance door replacement 7,400.00              21 10540100 474420 Cemetery sander/spreader 5,000.00              19 10210257 474420 BCC equipment 10,000.00            21 10550430 469190 Library furniture 25,472.00            19 31530920 393140 Iowa River Trail  culvert repair (95,000.00)           14 10310710 490040 Iowa River Trail  culvert repair 95,000.00            27 31530920 473010 Iowa River Trail  culvert repair 95,000.00            23 10610220 471010 South District townhouses 1,520,000.00      20 10310710 479999 GF Contingency (177,400.00)        21 Carry‐forwards 10210200 432080 Website Redesign 90,000.00            21 10210410 432060 BLM 400,000.00          21 10210410 432080 BLM 200,000.00          21 10210410 432100 BLM 45,000.00            21 10210410 435059 BLM 10,000.00            21 10210410 445140 BLM 5,000.00              21 10210410 445180 BLM 40,000.00            21 10210410 448030 BLM 200,000.00          21 10210410 448040 BLM 100,000.00          21 10210510 448020 Strengthen Grow Evolve payments 250,000.00          20 10210510 432060 Retail recruitment study 12,500.00            20 10310710 448070 Workforce Housing Tax Credits 290,000.00          21 10410100 432080 Traffic Study and recruitment plan 18,000.00            16 10410100 436040 Training 6,000.00              16 10410100 436050 Training 13,000.00            16 10410100 436060 Training 15,000.00            16 10410100 436080 Training 6,000.00              16 10410310 444080 WatchGuard maintenance 17,000.00            16 10410310 469350 Ammunition and rifles 15,000.00            16 10410310 474420 Ped Mall Cameras 105,310.00          16 10410427 442030 Heating system replacement 15,000.00            16 10530200 473010 Automatic Door Lock 20,351.00            19 10530225 473010 Prairie establishment contract 14,758.00            19 10530300 473020 Grapple truck 50,000.00            17 10540100 331200 907 Derecho cemetery markers funds (14,192.00)           9 10540100 473010 907 Derecho cemetery markers 14,192.00            19 10570100 469140 Wellness equipment 6,000.00              19 10570100 472010 Painting and front desk furniture 10,000.00            19 10610220 392100 Sale of 322 Douglass Court (135,000.00)        13 10610220 472010 Rehab of one S.District duplex 60,000.00            20 10610220 392100 Sale of 2129 Taylor (133,500.00)        13 10610220 392100 Sale of 2021‐2023 Taylor (270,000.00)        13 10610220 472010 2021‐2023 Taylor rehab 41,613.00            20 10610610 469190 Workspace redesign 12,000.00            16 10610610 474420 Vehicle for Building Inspector 23,000.00            16 10610620 432060 South District FBC 31,528.00            20 10610620 432060 FBC incentive program 95,195.00            20 10610620 448010 Historic preservation grants 35,000.00            20 10610710 448010 PIN Grants 5,370.00              20 10610720 473010 Public Art funds 47,767.00            20 21610320 490160 Wetherby Park/neighborhood improvements 87,976.36            27 21610320 448090 FY21 Downpmt Assistance 27,000.00            20 21610320 448010 FY21 CDBG rehab projects 78,000.00            20 21610320 448090 FY21 CDBG rehab projects 9,074.16              20 21610320 448090 FY21 CDBG rehab projects 50,000.00            20 21610320 448090 FY21 CDBG rehab projects 50,000.00            20 21610320 331100 FY21 CDBG rehab funding (302,050.52)        9 21610320 448010 CDBG CV 30,525.39            20 21610320 448070 CDBG CV 51,048.88            20 21610320 331000 CDBG CV funding (81,574.27)           9 21610410 448090 FY21 HOME Admin 21,948.69            20 Budget Amendment #1 Fiscal Year 2022 21610410 331100 FY21 HOME Admin (21,947.69)           9 21610420 448090 FY19 HOME THF Rental rehab 24,999.00            20 21610420 448090 FY20 HOME THF Rental rehab 74,000.00            20 21610420 448090 FY20 South District 25,000.00            20 21610420 448090 FY20 Downpmt Assistance 53,000.00            20 21610420 448090 FY20 HOME Rehab 16,673.00            20 21610420 448090 FY21 South District 94,000.00            20 21610420 448090 FY21 HOME Rehab 90,000.00            20 21610420 448090 FY21 Downpmt Assistance 30,000.00            20 21610420 331100 FY21 HOME Rehab Funding (407,672.00)        9 22710325 469040 Street light bases 30,000.00            17 22710325 473010 Street light painting 30,000.00            17 23610216 448010 IEDA CDBG‐CV 351,658.95          20 23610216 311000 IEDA CDBG‐CV funding (351,658.95)        9 24210610 448010 Community Climate Action Grants 18,530.00            21 24210610 473010 Energy efficient Home rehab demo 65,653.00            21 24210610 432080 Cause Impact Marketing Study 51,879.00            21 31530910 393910 Wetherby Park/neighborhood improvements (87,976.36)           14 71810143 469190 Pay stations 6,945.00              25 71810230 443080 Transmission anad engine repairs 50,000.00            25 71810245 469190 Pay stations 6,000.00              25 74740110 331200 907 Derecho SW building (3,366.00)             25 74740110 473010 907 Derecho SW building 13,465.00            25 73730120 331200 907 Derecho funds (13,274.00)           25 73730120 445230 907 Derecho water meter 31,645.00            25 73730120 473010 907 Derecho Plant roof 15,601.00            25 73730130 474270 Pipe trailer 10,000.00            25 73730130 473010 Water Pvmt Patching 14,501.00            25 73730140 469290 Meter brass purchase 5,000.00              25 75750123 442010 Pavement replacement 9,944.00              25 81710510 475010 DEF system 60,500.00            X 81710520 474230 Equipment replacement 742,347.00          X 81710520 474270 Equipment replacement 110,976.00          X 83310510 476050 Storage Devices 132,511.00          X 84310320 475010 Copy machine replacements 32,000.00            X CIP Carry‐forwards Org Object Project Description Amount Program Line CIP  Reference 76850905 334900 Airport Entrance Rd and Parking (48,000.00)           9 A3447 76850905 432090 Airport Entrance Rd and Parking 15,000.00            25 A3447 76850905 473010 Airport Entrance Rd and Parking 45,000.00            25 A3447 76850905 331100 Runway 7/25 Design Conversion (225,000.00)        9 A3464 76850905 432090 Runway 7/25 Design Conversion 37,500.00            25 A3464 76850905 473010 Runway 7/25 Design Conversion 212,500.00          25 A3464 76850905 331100 Runway 25 Threshold Relocation (414,000.00)        9 A3470 76850905 432090 Runway 25 Threshold Relocation 258,094.00          25 A3470 76850905 331100 Runway 12/30 Threshold Relocation (65,025.00)           9 A3471 76850905 432090 Runway 12/30 Threshold Relocation 62,780.00            25 A3471 76850905 334900 Self Serve Fuel Station Kiosk Replacement (12,868.00)           9 A3472 76850905 473010 Self Serve Fuel Station Kiosk Replacement 17,540.00            25 A3472 31610900 473010 Carbon Emissions Reduction 398,077.00          23 E4520 31310790 476130 Permitting Software Upgrade 40,848.00            23 G4720 31310790 476130 Infrastructure Assest Management 692,345.00          23 G4724 31310790 472010 Citywide Building Card Access 136,662.00          23 G4725 75750905 432090 Landfill Equip Building Replacement 150,000.00          25 L3328 75750905 473010 South Side Recycling 620,000.00          25 L3334 75750905 474270 Excavator & Haul Truck 618,469.00          25 L3336 75750905 474230 Automated Curbside Collection 550,000.00          25 L3337 75750905 432090 Future Landfill Cell design 100,000.00          25 L3338 75750905 474270 Bulldozer Upgrade 425,000.00          25 L3341 75750905 432090 Landfill Gas Infrastructure 61,835.00            25 L3343 75750905 473010 Landfill Gas Infrastructure 730,000.00          25 L3343 77770905 473010 Normandy Dr Storm Sewer Replacement 246,484.00          25 M3629 77770905 432090 Stevens Drive Storm Sewer Improvements 24,946.00            25 M3630 77770905 473010 Stevens Drive Storm Sewer Improvements 350,000.00          25 M3630 77770905 473010 Storm Water Improvements 488,693.00          25 M3631 77770905 473010 Lower Muscatine Storm Sewer 38,718.00            25 M3632 77770905 432090 N Westminster Storm Sewer 60,238.00            25 M3633 77770905 432090 Petsel Place Storm Sewer 7,295.00              25 M3636 77770905 471010 Petsel Place Storm Sewer 10,000.00            25 M3636 77770905 473020 Petsel Place Storm Sewer 284,920.00          25 M3636 31710940 472010 Public Works Facility 50,359.00            23 P3959 31710940 473010 Idyllwild Drainage 251,027.00          23 P3976 31710940 473010 West Riverbank Stablilization 157,303.00          23 P3981 31710940 473010 Sand/Salt Storage Bunkers 409,832.00          23 P3985 31530910 472010 City Hall Projects ‐ Other CIP 83,238.00            23 R4129 31530910 473010 Park Annual ADA Accessibility 77,752.00            23 R4132 31530910 473010 Cemetery Resurfacing 50,000.00            23 R4145 31530910 473010 Rec Center Annual Improvements 15,176.00            23 R4330 31530910 432090 Chadek Green Park Restroom/Shelter 60,000.00            23 R4350 31530910 472010 Rec Center ADA Improvrovements 269,359.00          23 R4351 31530910 334900 Whispering Meadows Shelter (8,550.00)             9 R4357 31530910 432090 Whispering Meadows Shelter 10,000.00            23 R4357 31530910 473010 Whispering Meadows Shelter 90,000.00            23 R4357 31530910 432090 Glendale Park Shelter 9,466.00              23 R4366 31530910 473010 Glendale Park Shelter 257,500.00          23 R4366 31530910 472010 Mercer Park Pool Dehumidification 798,909.00          23 R4369 31530910 432090 Robert A Lee Pool Filter 60,000.00            23 R4370 31530910 473010 City Park Ball Field 283,468.00          23 R4373 31530910 473010 Mercer Park Ball Diamond 86,166.00            23 R4374 31530910 334900 Hwy 6 Trail (438,000.00)        9 R4376 31530910 432090 Hwy 6 Trail 21,613.00            23 R4376 31530910 471010 Hwy 6 Trail 25,000.00            23 R4376 31530910 473010 Hwy 6 Trail 510,000.00          23 R4376 31530910 334900 Terry Trueblood Woodland (20,000.00)           9 R4377 31530910 473010 Terry Trueblood Woodland 200,000.00          23 R4377 31530910 473010 Annual Tree Planting 152,854.00          23 R4380 31530910 473010 Pedestrian Mall Playground 378,931.00          23 R4383 31530910 473010 Park Facility Parking lot Overlay 200,000.00          23 R4386 32710910 331100 Gateway Project (210,880.00)        9 S3809 32710910 473010 Traffic Signal Project 129,455.00          23 S3814 32710910 473010 Curb Ramps ADA 31,207.00            23 S3822 32710910 473010 Pavement Rehab 5,225,501.00      23 S3824 32710910 473010 Annual Complete Street Improvements 755,838.00          23 S3827 32710910 334900 Burlington/Madison Intersection (1,732,212.00)     9 S3834 32710910 473010 Burlington/Madison Intersection 331,877.00          23 S3834 32710910 331100 American Legion Rd/Scott Blvd (3,600,000.00)     9 S3854 32710910 473010 American Legion Rd/Scott Blvd 5,841,948.00      23 S3854 32710910 471010 American Legion Rd/Scott Blvd 926,000.00          23 S3854 32710920 473010 Bridge Maint/Repair 213,851.00          23 S3910 32710950 473010 Myrtle/Riverside Intersection 515,138.00          23 S3933 32710910 473010 McCollister Blvd‐Gilbert to Sycamore 319,153.00          23 S3934 32710920 331150 Prentiss St Bridge (321,580.00)        9 S3935 32710920 473010 Prentiss St Bridge 59,052.00            23 S3935 32710910 311000 Melrose Ave Improvrovements (930,000.00)        9 S3936 32710910 336110 Melrose Ave Improvrovements (1,600,000.00)     9 S3936 32710910 473010 Melrose Ave Improvrovements 4,603,065.00      23 S3936 32710950 473010 Firs Ave/Scott Blvd Intersection 1,191,771.00      23 S3944 32710910 432090 Court St Reconstruction 282,673.00          23 S3946 32710910 471010 Court St Reconstruction 225,000.00          23 S3946 32710910 473010 Benton St Rehab 3,468,679.00      23 S3947 32710910 3311000 Benton St Rehab (1,315,860.00)     9 S3947 32710920 473010 Second Ave Bridge Replacements 643,276.00          23 S3949 32710920 334900 Second Ave Bridge Replacements (379,948.00)        9 S3949 32710910 432090 Rochester Av Reconstruction 118,876.00          23 S3950 32710910 471010 Rochester Av Reconstruction 50,000.00            23 S3950 32710910 334900 Dodge St Reconstruction (1,000,000.00)     9 S3952 32710910 432090 Dodge St Reconstruction 1,247,071.00      23 S3952 32710910 473010 Orchard St Reconstruction 1,021,208.00      23 S3954 32710920 432090 Gilbert St Bridge Replacement 101,967.00          23 S3956 32710920 471010 Gilbert St Bridge Replacement 25,000.00            23 S3956 32710930 432090 Gilbert Ct Sidewalk 1,312.00              23 S3957 32710930 471010 Gilbert Ct Sidewalk 3,000.00              23 S3957 32710930 473010 Gilbert Ct Sidewalk 85,000.00            23 S3957 32710910 432090 Foster Road Elevation 75,000.00            23 S3961 32710930 473010 Highland Ct Sidewalk 55,000.00            23 S3962 32710920 432090 Burlington St Bridge Replacement 300,000.00          23 S3963 32710930 432090 Scott Blvd Sidewalk 10,000.00            23 S3964 32710930 473010 Scott Blvd Sidewalk 110,000.00          23 S3964 32710910 432090 Fairchild St Reconstruction 100,000.00          23 S3965 71810915 473010 Parking Facility Restoration 151,058.00          25 T3004 71810915 473010 Rec Center Parking Lot 295,803.00          25 T3019 71810915 474420 Replacement Electronics Smart Park 200,000.00          25 T3020 71810915 474420 Automated Parking Equipment 275,000.00          25 T3023 71810915 474420 Automated Parking Equipment 400,000.00          25 T3023 71810915 474420 EV Charging Station 30,000.00            25 T3024 71810915 473010 Repl LED fixtures 100,000.00          25 T3025 71810925 432090 Transit Facility Relocation 200,000.00          25 T3055 71810925 473010 Bus Shelter Replacment 175,434.00          25 T3059 71810925 474270 Bus Sign Replacement 95,000.00            25 T3062 71810925 473010 Transit Facility Parking Lot Overlay 37,800.00            25 T3063 71810925 474420 Transit Mobile Column 60,000.00            25 T3064 71810925 473010 Muscatine Ave Pedestrian/Transit 33,560.00            25 T3065 71810925 472010 Bus Wash Repair 100,000.00          25 T3066 71810925 432090 Transit Interchange/Bus Stop 20,000.00            25 T3067 71810925 473010 Transit Interchange/Bus Stop 80,000.00            25 T3067 71810925 474420 Transit Interchange/Bus Stop 100,000.00          25 T3067 72720905 473010 Annual Sewer Projects 1,292,640.00      25 V3101 72720905 473010 Scott Boulevard Trunk Sewer 1,184,157.00      25 V3145 72720905 473010 Melrose Ct Sanitary Sewer 64,749.00            25 V3146 72720905 473010 Nevada Ave Sanitary Sewer 421,608.00          25 V3147 72720905 473010 West Pk Lift Station Rehab 95,500.00            25 V3148 72720905 432090 West Pk Lift Station Rehab 10,000.00            25 V3148 72720905 432090 Digester Complex Rehab 110,184.00          25 V3151 72720905 473010 Influent Rake & Screen Repl 852,536.00          25 V3153 72720905 432090 Rohret South Sewer 250,000.00          25 V3155 72720905 473010 Dewatering Roll Off Paving 89,539.00            25 V3156 72720905 432060 Wastewater Distribution Asset 170,000.00          25 V3166 73730905 432090 Dill St Water Main Repl 13,178.58            25 W3222 73730905 473010 Dill St Water Main Repl 725,000.00          25 W3222 73730905 473010 Jordan Well Rehab 150,000.00          25 W3305 73730905 473010 Collector Well Capacity Impr 641,461.44          25 W3311 73730905 473010 Peninsula Well power redund 231,160.00          25 W3315 73730905 432090 Chlorine Feeder Upgrade 15,000.00            25 W3316 73730905 473010 Chlorine Feeder Upgrade 100,000.00          25 W3316 73730905 475010 Water Front Meeting Room AV 45,000.00            25 W3317 31410940 362100 Animal Serv Storage Garage (195,000.00)        12 Y4442 31410940 432040 Animal Serv Storage Garage 15,000.00            23 Y4442 31410940 472010 Animal Serv Storage Garage 180,000.00          23 Y4442 31410910 334610 Crime Scene Mapping System (50,000.00)           9 Y4444 31410910 474420 Crime Scene Mapping System 49,151.00            23 Y4444 31450910 474230 Fire Apparatus Replacement 1,592,168.00      23 Z4406 31450910 473010 Fire Station #1 Apparatus Bay 95,000.00            23 Z4409 Use of Money & Property ‐                        8 Intergovernmental (13,551,018.43)   9 Charges for Services ‐                        10 Miscellaneous (195,000.00)        12 Other Financing Sources (538,500.00)        13 Transfers In (182,976.36)        14 Public Safety 245,310.00          16 Public Works 110,000.00          17 Health & Social Services ‐                        18 Culture & Recreation 260,773.00          19 Community & Economic Development 3,175,901.07      20 General Government 1,356,062.00      21 Debt Service ‐                        22 Capital Projects 35,869,122.00    23 Business‐Type/Enterprise 14,376,841.02    25 Transfers Out 182,976.36          27 Internal Service (not budgeted) 1,078,334.00      X 42,187,824.66     Internal Service (not budgeted) (1,078,334.00)      Excess Revenues & Other Financing Sources under    Expenditures/Transfers Out 41,109,490.66    29 State Form Program Lines Prepared by: Jacklyn Fleagle,Budget&Compliance Officer,410 E.Washington St., Iowa City,IA 52240(319)356-5053 (P ' Resolution No. 21-231 Resolution setting public hearing on amending the FY2022 Operating Budget. Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held either at a meeting to be held in the Assembly Room at The Center, 28 S. Linn Street, Iowa City, Iowa, or Harvat Hall at City Hall, 410 E. Washington Street, Iowa City, at 6:00 P.M. on the 7th day of September, 2021, or at special meeting called for that purpose. If City Council does not meet in person due to the health and safety concerns from COVID-19, the council meeting will be an electronic meeting using the Zoom Meetings. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at(319) 356-5043. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press-Citizen, a newspaper of general circulation in Iowa City, not less than ten (10)days and not more than twenty (20)days before the time set for such hearing. Passed and approved this 17th day of August , 20 21 . Approved by 111 Attest: V LtV Ala Ci y Clerk City Attor ey's Office . (Sue Dulek—08/10/2021) It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus x Mims Salih x Taylor x Teague x Thomas x Weiner Item Number: 9. A ugust 17, 2021 Resol u tion auth orizing conveyan ce of a sin g l e-famil y home l ocated at 322 Douglass Cou rt. Prepared B y:Brianna Thul, Community Development Planner Reviewed By:Tracy Hightshoe, Neighborhood and Development S ervices Director Geoff Fruin, City Manager F iscal I mpact:T he assessed value of 322 Douglass Court at the time of purchase was $102,920. T he sales price of the home is $134,000. There will be no impact on the general fund for ongoing operating expenses. Recommendations:Staff: Approval Commission: N/A Attachments:322 Douglass Court Before and A fter Photos Resolution Executive S ummary: T his is a public hearing to consider a resolution authorizing the conveyance of 322 Douglass Court as part of the UniverCity Neighborhood P artnership P rogram. O nce this home is sold, this will be the 70th home sold under the program. Background / Analysis: Under the UniverC ity Neighborhood P artnership Program, the City proposes to sell 322 Douglass Court for $134,000. T he City purchased the home for $100,000. City funds were used to rehabilitate and sell the home to an eligible homebuyer. Renovations include kitchen and bathroom updates, new roof , new wiring throughout including the electrical service, new siding, interior trim, and flooring. T he renovations also incorporated items to increase the energy efficiency of the home including a 96% efficient f urnace, electric water heater, and E nergy S tar rated windows and exterior doors. Built in 1955, this house has 832 square feet of living space, includes three bedrooms, one bathroom and is located within walking distance of multiple bus stops and Benton Hill P ark. T his home is located in a neighborhood where there is a mix of owner-occupied and rental properties. T he renovated home will be an asset to the neighborhood and community. Staff recommends approval of the resolution to authorize the conveyance of 322 Douglass Court as part of the UniverCity Neighborhood Partnership program AT TAC HM E NT S : Description 322 Douglass Court Before and A fter Photos resolution 322 Douglass Court Before and After Photos UniverCity Program Before Renovations After Renovations Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 21-232 Resolution authorizing conveyance of a single-family home located at 322 Douglass Court. Whereas, the UniverCity Neighborhood Partnership Program is a project to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and Whereas, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income-eligible buyers; and Whereas, the City purchased and rehabilitated a single-family home located at 322 Douglass Court, Iowa City; and Whereas, the City has received an offer to purchase 322 Douglass Court for the principal sum of$134,000; and Whereas, following the public hearing on the proposed conveyance, the City Council approves the purchase agreements and finds that the conveyance is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa. that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 322 Douglass Court, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Passed and approved this 17th day of August , 2021. IP 1 ATTEST: i►.� . CIT CLERK Approved by • City Attor24y's Office (Sue Dulek- 08111/2021) Resolution No, 21-232 Page 2 It was moved by Salih and seconded by Taylor the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bergus X Mims x Salih x Taylor x Teague x Thomas x Weiner Item Number: 10. A ugust 17, 2021 Resol u tion approvin g proj ect man u al and estimate of cost for the constru ction of th e Mu scatine Avenue Pedestrian Crossin g Project, establish ing amou n t of bid secu rity to accomp any each bid , d irectin g City Cl erk to post n otice to b idders, and fixin g time an d place for receip t of bid s. Prepared B y:Marri VanDyke, Civil Engineer Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:$88,000 available in the Muscatine Ave Pedestrian/Transit Amenities account #T3065 Recommendations:Staff: Approval Commission: N/A Attachments:L ocation Map Resolution Executive S ummary: T his item begins the bidding process f or the Muscatine Avenue P edestrian C rossing P roject, which includes installing an accessible mid-block crosswalk with pedestrian ref uge area on Muscatine Avenue between Wade Street and W illiams Street, and construction of pedestrian circulation areas f or the installation of new bus shelters. T he bus stops will also implement electrically-conductive concrete pavement. Background / Analysis: T his project will provide a north-south pedestrian crosswalk in a heavily traveled commercial corridor in which there are very f ew A D A crosswalks. A n MP O J C study identified this location as ideal for a mid-block crosswalk coupled with a pedestrian ref uge island. A s part of the project, new transit shelters will be installed to further improve pedestrian safety and amenities. I owa S tate University researchers are developing electrically-conductive pavement (E C O N) for the purpose of keeping roadways clear of ice and snow. E C O N is made up of cement, sand, rocks, and one percent carbon fiber. Stainless steel electrodes are spaced evenly within the slab and connected to a power supply. W hen powered on, the electrodes and carbon f iber conduct electricity, causing the pavement to heat up. Test slabs have been implemented at the Des Moines I nternational Airport and at the I owa D epartment of Transportation headquarters south parking lot in A mes, I owa. The City of I owa City expressed interest in using E C O N for the bus stops in the Muscatine Avenue Pedestrian C rossing Project. T he I S U research team assisted in developing the plans and specif ications needed for bidding purposes. S uccessful implementation is expected to result in more ef f icient and cost-effective snow removal, increased pedestrian safety, and a spurred interest in the innovative technology. Project T imeline: Hold P ublic Hearing – A ugust 17, 2021 Bid L etting – S eptember 14, 2021 Award Date – September 21, 2021 Construction – F all 2021 – S pring 2022 AT TAC HM E NT S : Description L ocation Map Resolution Location Map Muscatine Avenue Pedestrian Crossing Project Project Location iv . Prepared by:Macri VanDyke,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5044 Resolution No. 21-233 Resolution approving project manual and estimate of cost for the construction of the Muscatine Avenue Pedestrian Crossing Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Muscatine Ave Pedestrian/Transit Amenities account#T3065. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 14th day of September, 2021. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Assembly Room at The Center, 28 S Linn Street, Iowa City, Iowa, or Harvat Hall at City Hall, 410 E. Washington St., Iowa City, Iowa at 6:00 p.m. on the 21st day of September, 2021, or at a special meeting called for that purpose. If City Hall is closed to the public due to the health and safety concerns from COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at 319/356-5043. 5. If City Council does not meet in person due to the health and safety concerns from COVID-19, the council meeting will be an electronic meeting using the Zoom Meetings. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at(319) 356-5043. Resolution No. 21-233 Page 2 Passed and approved this 17th day of August , 2021. M or Approve. by Attest: (, / _ City Jerk City Attorn- 's Office (Sara Greenwood Hektoen -08/11/2021) It was moved by Weiner and seconded by Salih the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims x Salih X Taylor X Teague X Thomas x Weiner Item Number: 11. A ugust 17, 2021 Resol u tion approvin g proj ect man u al and estimate of cost for the constru ction of th e Second Aven u e Brid g e over Sou th Bran ch of Ralston Creek Project [B R O S-3715(664)--8J-52], estab l ishin g amount of b id security to accompan y each b id, directing City Clerk to p ost notice to bid d ers, an d fixin g time an d place for receip t of bid s. Prepared B y:Melissa Clow, Special P rojects Administrator Reviewed By:J ason Havel, City E ngineer Ron K noche, P ublic Works Director Geoff Fruin, City Manager F iscal I mpact:T he estimated cost for this project is $890,000.00 and will be funded by the Second Avenue Bridge Reconstruction account #S 394 Recommendations:Staff: Approval Commission: N/A Attachments:L ocation Map Resolution Executive S ummary: T he S econd Avenue Bridge over S outh Branch of R alston C reek Project includes the removal of the existing two-lane concrete bridge and replacement with a new two-lane bridge designed to meet local and state guidelines f or traf f ic and pedestrians, and aesthetics to improve and enhance the neighborhood views of the creek. T his work will allow for improved streambank stabilization upstream and downstream of the new bridge, including channel reconstruction to the north to improve creek hydraulics and prevent further erosion. A new, f ive-f oot sidewalk on the east side of Second Avenue will connect the existing sidewalk south of F S treet to the Court Hill Trail on the north side of the bridge. The bridge itself will have two 13’-0” travel lanes, a traf f ic barrier rail separating pedestrians from vehicles and f ive-f oot walks on both sides, allowing for a future sidewalk extension on the west side of S econd Avenue. E xisting dead-end water main to the north and south of the bridge will be connected through the new bridge deck, storm sewer improvements and abandonment of existing sanitary sewer that is no longer in use will also be completed with the project. Background / Analysis: T he 2019 biannual bridge inspection rated the deck and super structure of the S econd Avenue bridge in serious condition and replacement was recommended. T he streambank channel is also noted as having widespread minor damage with bank slump. T he deck is spalling, has cracks and delamination is occurring. T he bridge is posted with a 10-ton weight embargo due to its current condition. C urrently, there is also no traf f ic barrier separating pedestrians f rom vehicles. I mpacts to C reekside Trail will be minimized as much as possible during construction, utilizing a temporary travel surface or a marked detour route. Project T imeline: Hold P ublic Hearing: August 17, 2021 Bid L etting: September 21, 2021 Award Project: October 5, 2021 Construction: Fall 2021 – F all 2022 AT TAC HM E NT S : Description L ocation Map Resolution i ( . Prepared by:Melissa A.Clow,Special Projects Administrator,Engineering Division,410 E.Washington St.,Iowa City,IA 52240,(319)356-5413 Resolution No. 21-234 Resolution approving project manual and estimate of cost for the construction of the Second Avenue Bridge over South Branch of Ralston Creek Project [BROS-3715(664)--8J-52], establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above- named project was published as required by law, and the hearing thereon held; and Whereas, this project will be bid by the Iowa Department of Transportation (DOT); and Whereas, bids will be accepted on September 21, 2021 at 10:00 a.m. by the DOT, Office of Contracts in Ames, Iowa; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Second Avenue Bridge Replacement account #3949. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the form and amount prescribed in the bidding proposal. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Bids for the above-named project are to be received by the DOT, Office of Contracts, 800 Lincoln Way, Ames, Iowa, before 10:00 a.m. on the 21st day of September, 2021. Thereafter, the bids will be opened and announced by the DOT, and thereupon referred to the City Council of the City of Iowa City, Iowa for action upon said bids at its next regular meeting, to be held at the Assembly Room at The Center, 28 S Linn Street, Iowa City, Iowa, or Harvat Hall at City Hall, 410 E. Washington St., Iowa City, Iowa, at 6:00 p.m. on the 5th day of October, 2021, or at a special meeting called for that purpose. 5. If City Council does not meet in person due to the health and safety concerns from COVID-19, the council meeting will be an electronic meeting using the Zoom Meetings. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at (319) 356-5043. Resolution No. 21-234 Page 2 Passed and approved this 17th day of August , 2021. May Apprro/ov-. by . Attest: .L►. . Cit Clerk City Attor y's Office (Sara Greenwood Hektoen—08/11/2021) It was moved by Thomas and seconded by Bergus the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Mims X Salih x Taylor x Teague X Thomas x Weiner Item Number: 12. A ugust 17, 2021 Resol u tion approvin g th e p reliminary op erational budget for th e Ad Hoc Tru th and Recon ciliation Commission that ru n s from July of 2021 throu g h Decemb er of 2021. Prepared B y:Stefanie Bowers, Human Rights Coordinator Reviewed By:Sue Dulek, First A ssistant City A ttorney Geoff Fruin, City Manager F iscal I mpact:Preliminary Operational Budget is $337,500 from J uly 2021 - December 2021. Recommendations:Staff: No Recommendation Commission: The A d Hoc Truth & Reconciliation Commission approved this preliminary operational budget at its meeting of J uly 8, 2021 by a vote of 8-0 (Commissioner Daniels not present). Attachments:Resolution Preliminary Operational Budget (J uly 1, 2021 - December 31, 2021) Executive S ummary: T his resolution approves the preliminary operational budget submission f or the A d Hoc Truth & Reconciliation C ommission from J uly 1, 2021 - December 31, 2021. T he budget is submitted pursuant to Resolution 20-228 that established the A d Hoc Commission. Background / Analysis: On September 16, 2020, the City C ouncil established the A d Hoc Truth & Reconciliation Commission (see Resolution 20-228) to bear witness to the truth of racial injustice in I owa City and to carry out restorative justice, through the collection of testimony and public hearings, with such work to include a recommendation to the Council of a plan f or dedicating and/ or renaming public spaces and/ or rights of way in honor of the Black L ives Matter movement. As part of Resolution 20-228, the Ad Hoc Truth & R econciliation C ommission (T R C ) is required to recommend to City C ouncil a preliminary operational budget f or funds needed to carry out the charges of the T R C beyond what existing City staff, programs, and services can provide. T he City Council committed to allocate City f unds of $1,000,000 to support R esolution 20-159, which includes a variety of initiatives, among them the Ad Hoc Truth & Reconciliation Commission. AT TAC HM E NT S : Description resolution Preliminary B udget Deferred to 9/7/21 ; �' Prepared by:Stefanie Bowers,Human Rights Coordinator,Office of Equity&Human Rights.410 E.Washington St.,Iowa City,IA 52240 (319)356-5022. Resolution No. Resolution approving the preliminary operational budget for the Ad Hoc Truth and Reconciliation Commission that runs from July of 2021 through December of 2021. Whereas, the City Council established the Ad Hoc Truth and Reconciliation Commission on September15, 2020; and Whereas, the Ad Hoc Truth and Reconciliation Commission is required to recommend to City Council a preliminary budget for funds needed to carry out the charges of the TRC beyond what existing City staff, programs, and services can provide; and Whereas, the Ad Hoc Truth and Reconciliation Commission approved this preliminary budget submission at its meeting of July 8, 2021 by a vote of 8-0. Now, therefore, be it resolved that the City Council of the City of Iowa City hereby approves the preliminary budget for the Ad Hoc Truth and Reconciliation Commission attached hereto that runs from July 2021 through December 2021. Passed and approved this day of , 2021. Mayor Approved by Attest: City Clerk City Att ey's Office—07/22/2021 It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Bergus Mims Salih Taylor Teague Thomas Weiner Item Number: 15. A ugust 17, 2021 Resol u tion accep tin g payment of $300.00 civil p enal ty and waiver of rig h t to h earing from Up In Smoke Prepared B y:Kathleen T hornton, A dministrative S ecretary Reviewed By:Eric R. Goers, City A ttorney Geoff Fruin, City Manager F iscal I mpact:NA Recommendations:Staff: Commission: None Attachments:Resolution Executive S ummary: T his resolution accepts a waiver of a hearing and a payment of a $300 civil penalty. T he civil penalty is required by Iowa Code section 453A.22(2) due to first instance of an employee selling or providing tobacco to a minor within a 2-year period Background / Analysis: AT TAC HM E NT S : Description Resolution ILir) Prepared by: Eric Goers,Assistant City Attorney, 410 E.Washington St., Iowa City, IA 52244, 319-356-5030 Resolution number: 21-235 Resolution accepting payment of 300.00 civil penalty and waiver of right to hearing from Up In Smoke Whereas, on June 26, 2021, an employee of Up In Smoke, 208 N. Linn Street, Iowa City, violated Iowa Code §453A.2(1) by selling or providing tobacco, tobacco products or cigarettes to a minor and this was the first such violation by one of its employees in a two- year period; and Whereas, at the time of the violation, Up In Smoke was operating under a retail cigarette permit issued by the City of Iowa City; and Whereas, pursuant to Iowa Code §453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee violating Iowa Code §453A.2(1) for a first violation within a two-year period; and Whereas, Up In Smoke has waived its right to a hearing required by Iowa Code §453A.22(2)and accepted responsibility for its employee's first violation of Iowa Code §453A.2(1), by paying a $300.00 civil penalty to the City Clerk of the City of Iowa City. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the City Council should accept the waiver of right to hearing and payment of $300.00 civil penalty on behalf of Up In Smoke. Be it further resolved, that the City Clerk will forward this Resolution to the City Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. Passed and approved this/7 tttiay of August , 2021. or Approved by Attest: V, � ' � ( � ��` Li ,C(, L4„:„ COClerk City Attorne�`s office (Sue Dulek - 08/09/2021) Resolution No. 21-235 Page 2 It was moved by salih and seconded by Weiner the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bergus x Mims x Salih x Taylor x Teague x Thomas x Weiner