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HomeMy WebLinkAboutVendor Registration Instructions for Ion WaveSupplier Registration Instructions If you have any questions or problems when registering, please contact: Megan Vollenweider, Purchasing Assistant Megan-vollenweider@iowa-city.org 319-356-5078 Registration is located at: https://icgov.ionwave.net/Login.aspx 1. Click on Supplier Registration 2. You will be on the Preliminary Info tab. On all tabs you will need to enter anything that has a *. a. Enter your Company Name b. Enter your Main Phone c. Enter your DUNS if you know/have one d. Click Next 3. You will be on the Terms tab. a. Read the terms and conditions b. Check the box “I Accept the Iowa City Purchasing Terms and Conditions c. Click Next 4. You will be on the Company Info tab. a. Your Company Name with fill in for Trade Name i. If you have a dba, update the Trade Name 1. Then enter the Legal Name below b. Select your Organization Type c. Type in your Formation Date if known d. Enter in your Tax ID Number i. Select if FEIN, SSN/ITIN or Other e. If you entered a DUNS # on the Preliminary Info tab it will carry over f. Enter in your company Website g. Enter in your Company Description 5. Still on the Company Info tab a. Enter in a User Name that you will use to login to Ion Wave b. Enter in a Password that you will use to login to Ion Wave i. Password must contain 1 number, 1 letter, 1 special character – 8 characters minimum c. Reenter password in Verify Password d. Enter your First Name e. Enter your Last Name f. Enter your Title g. Enter your Email h. Reenter your Email i. Enter in your Office Phone j. Enter in your Mobile Phone k. Select your Time Zone 6. Still on the Company Info tab a. Enter in the Company’s Address b. Enter in the Company’s City c. Enter in the Company’s State d. Enter in the Company’s Zip Code e. Enter in the Company’s Country f. Enter in the Company’s Main Phone g. Enter in the Company’s Toll Free number, if available h. Enter in the Company’s Fax number, if available i. Enter in the Company’s Main Contact Name if different than user information entered above j. Enter in the Company’s Main Contact’s Email if different than user information entered above k. Click Save and Next 7. You should receive an email from icgov@customer.ionwave.net. a. In the email click on, Click Here to Continue Registration i. It should bring you back to the Supplier Registration ii. Click Save and Next 8. You will be on the Addresses tab a. If you need to add additional addresses, click Add Address b. If no additional addresses, click Next 9. You will be on the W-9 tab a. Enter in the Name as shown on your income tax return b. Enter in the Business Name if different from above c. Select your Federal Tax Classification i. If you are a Limited liability company, you must enter the tax classification of C, S or P in the box d. Enter in Exempt payee code, if any e. Enter in Exemption from FATCA reporting code, if any f. Enter in the Address, City, State & Zip g. Enter in the Taxpayer Identification Number h. Check the boxes for the 4 Certification Statements i. Sign & Date j. Click Save and Next 10. You will be on the Commodity Codes tab a. We will be using the categories above when posting bids b. Select the category or categories that most closely fit the goods and/or services your company provides c. Make your selection at this level, do not expand the categories d. If you want to receive all of the bids that the City posts, select all of the categories e. Click Save and Next 11. You will be on the Special Classifications tab a. Select any classification(s) that apply to your company b. If no classification applies, select None Apply c. Click Save and Next 12. You will be on the Review tab a. Here you can review everything that you previously entered b. If you see an error, click on the pencil by that section or the appropriate tab at the top to make the correction c. If everything looks correct, click Register Now 13. You will be on the Complete tab a. In addition to the message above, you will also receive an email confirming your submission b. Once your registration is approved, you will receive an email that your account is now active and you may use your username and password that you created to log in.