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2003-04-03 Info Packet
CITY COUNCIL INFORMATION PACKET CITY Or IOWA C~T¥ April 3, 2003 www.icgov.org I APRIL 7 WORK SESSION ITEMS IP1 Meeting Materials: April 7 City Conference Board IP2 Memorandum from City Clerk: Proposed Meeting Schedule Changes to the Proposed Regulations for "Nuisance" Rental Property MISCELLANEOUS ITEMS I IP3 Memorandum from Assistant City Manager: Stepping-Up Project: Community Attitudes Survey Methodology IP4 Memorandum from City Clerk: Agenda Items for April 23 Joint Meeting IP5 Memorandum from City Clerk: Laptop Volume Change IP6 Letter from Betsy Riesz to Ed Evans (SEATS): SEATS Service IP7 Memorandum from Administrative Assistant: New Web Feature IP8 Email from Eleanor Johnston to Web Inquiry Coordinators: Spring Leaf Pickup [staff response included] IP9 Building Permit Information - March 2003 IP10 PATV Annual Report - 2002 IPll Memorandum from Council Member Kanner: ALPLA TIF IP12 Email from Council Member Pfab: Montana Smoking Ban Credited with Cutting Heart Attacks IP13 Email from Council Member Pfab: Health Care IP14 Federal Requirements re: Excessive Force [Atkins] Email from Leah Wolfe: Peace Proclamation Jail Space & Services Task Force: Meeting Agenda 4/9 and March 12 minutes PREUM .ARY/DRAFT M NUTES I IP15 Housing and Community Development Commission: March 13 IP16 Housing and Community Development Commission: March 20 IP17 Iowa City Airport Commission: March 13 IP18 Parks and Recreation Commission: March 12 April 3, 2003 Information Packet (continued) 2 IP19 Police Citizens Review Board: March 11 IP20 Police Citizens Review Board: March 24 CITY OF IOWA Cl www.icgov.org CITY COUNCIL INFORMATION PACKET April 3, 2003 IP1 Meeting IP2 Memorandum Chang APRIL 7 WORK SESSION ITEMS ials: April 7 City Conference Board Clerk: Proposed Meeting Schedule ,osed Regulations for "Nuisance" Rental Pr. IP3 Memorandum from Attitudes Survey IP4 Memorandum from City IP5 Memorandum from City Clerk: IP6 Letter from Betsy Riesz to Ed IP7 Memorandum IP8 Email from Eleanor Johnston to Web [staff response included] IP9 Building Permit Information IPI0 PATV Annual Report - 2002 IPll Memorandum from Council Me~ IP'12 Email from Council Memb( Pfab: Cutting Heart Attacks IP13 IP14 ~IISCELLANEOUS ITEMS City Manager: Ste )gY enda Items for 3 Volume C (SEATS): Coordinators: ect: Community Joint Meeting -'ATS Service Web Feature Spring Leaf Pickup Kanner: .PLA TIF Smoking Email from Council Meml Pfab: Health Care Federal Req re: Excessive Force [Atkin.~ ~DRAFT Development Commission: Development Commission: Ma ~ort Commission: March 13 Parks Recreation Commission: March 12 Polic~ Citizens Review Board: March 11 Police Citizens Review Board: March 24 IP15 Housing and IP16 Housing an~ IP17 Iowa IPI8 IP19 IP20 Ban Credited with 13 120 CITY OF IOWA CITY www. Jcgov.org CITY COUNCIL INFORMATION PACKET April 3, 2003 IP1 IP2 APRIL 7 WORK SESSION ITEMS Materials: April 7 City Conference Board m from City Clerk: Proposed Meeting Schedule MISCELLANEOUS ITEMS IP3 Memorandum City Manager: Stepping Project: Community Attitudes Survey ~odology IP4 Memorandum from City"C,~erk: Agenda Items for Meeting IP5 Memorandum from City Cle~ Laptop Volume/~ ,e IP6 Letter from Betsy Riesz to Ed E~ans (SEATS)/;/S ~ Service \ / IP7 Memorandum from Administrativ~ssistar Y. New Web Feature IP8 Email from Eleanor Johnston to We'k ry Coordinators: Spring Leaf Pickup IP9 IPI0 IPll IP12 IP13 IP14 [staff response included] Building Permit Information - Ma~ PATV Annual Report - 2002 Memorandum from Council Me~ Email from Council Cutting Heart Attacks Email from Council Federal Req )3 ;r Kanner: TIF Smoking Ban Credited with Pfab: Health Care Excessive Force [Atkins] IP15 IP16 IP17 IP18 IP19 IP20 Housing and Co Housing and ( Iowa City Ai~ Parks and Police Ci Police, :)RAFT MINUTES nunity Development Commission: , Development Commission: March ,rt Commission: March 13 :reation Commission: March 12 ;ns Review Board: March 11 :izens Review Board: March 24 13 OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING April 2, 2003 DENNIS BALDRIDGE ASSESSOR CAROLYN BURKE DEPUTY BRAD COMER DEPUTY Dear Conference Board Member: It has become necessary to schedule another set of meetings of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2004 budget. Because of an error in the official publication of the budget, the February 18, 2003 adoption of the budget has been ruled invalid and we will have to start again from the first meeting. The error was an incorrect date for the public heating on approval of the budget. The first meeting is scheduled for Monday, April 7, 2003 at 6:30 P.M. at the Iowa City Civic Center. A second meeting, for the public hearing and final approval of the FY 2004 budget, will be scheduled at this meeting. Enclosed for your review before the meeting are: 1. The Agenda. 2. The proposed Budget. 3. A copy of the February 18, 2003 minutes. I apologize for any inconvenience these extra meetings may cause. Hopefully, they will not take too much of your valuable time. If you have any specific questions or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, Dennis Baldridge Iowa City Assessor 913 SOUTH DUBUQUE STREET · IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 April 2, 2003 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday, April 7, 2003 at the Iowa City Civic Center. The purpose of this meeting is to discuss the Iowa City Assessor's proposed budget for FY 2004. AGENDA: 2. 3. 4. 5. 6. 7. 8. 9. Call meeting to order by the Chairperson. Roll call by taxing body. Act on minutes of February 18, 2003 Conference Board meeting. Assessor presents proposed budget. Discuss proposed budget. Conference Board acts on proposed budget. Set date for public hearing. Other business. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND FY 03 FY 04 ITEM # EXPENDITURE SALARIES 36 CITY ASSESSOR 37 FIRST DEPUTY 37 SECOND DEPUTY 40 40 4O 36,37,40 REAL ESTATE CLERK CLER~APPRAISER CLERWACCOUNTING LONGEVITY TOTAL SALARIES OTHER EXPENDITURES 39 BOARD OF REVIEW 41 EMPLOYER SHARE: FICA 42 EMPLOYER SHARE: IPERS 43 HEALTH INSURANCE 44 MILEAGE & AUTO 45 OFFICE SUPPLIES 46 POSTAGE 47 TELEPHONE 48 PUBLICATIONS 49 PRINTING 50 APPRAISAL SERVICE 51 INSURANCE 52 SCHOOLS & CONFERENCES 53 APPEALS TO COURT & LEGAL FEES 54 EQUIPMENT PURCHASE 55 EQUIPMENT MAINTENANCE 56 UNEMPLOYMENT 57 CONFERENCE BOARD 58 EXAMINING BOARD 59 BOARD OF REVIEW EXPENSES 60 DATA PROCESSING SERVICES 61 SOFTWARE MAINTENANCE 62 DUES & MEMBERSHIP 63 BONDS & WORKER'S COMPENSATION TOTAL OTHER EXPENDITURES TOTALBUDGET UNENCUMBERED BALANCE TO BE RAISED BYTAXATION $65,560.00 $55,720.00 $44,230.00 $34,430.00 $30,610.00 $33,78O.0O $1,775.00 $266,105.00 $10,500.00 $20,750.00 $15,300.00 $49,030.0O $1,600.00 $4,800.00 $6,800.00 $1,100.00 $600.00 $1,800.00 $400.00 $3,500.00 $6,600.00 $27,000.00 $2,000.00 $200.00 $2,000.00 $0.00 $30.00 $200.00 $12,000.00 $12,500.00 $1,200.00 $1,200.00 $181,110.00 $447,215.00 ($44,079.00) $403,136.00 $67,530.00 $57,390.00 $47,830.00 $37,330.00 $32,360.00 $34,790.00 $2,050.00 $279,280.00 $10,500.00 $22,220.00 $16,100.00 $56,380.00 $1,600.00 $3,500.00 $1,200.00 $1,200.00 $600.00 $500.00 $600.00 $3,500.00 $7,100.00 $27,000.00 $2,500.00 $200.00 $2,000.00 $0.00 $30.00 $200.00 $14,000.00 $14,000.00 $1,400.00 $1,200.00 $187,530.00 $466,810.00 ($62,988.00) $403,822.00 BUDGET - SPECIAL APPRAISERS FUND FY 03 FY 04 MAPPING & APPRAISAL CAR REPLACEMENT RE-APPRAISAL FUND LEAVE CONTINGENCY COMPUTER REPLACEMENT COUNTY CMS (15000 OVER 2 YEARS) TOTAL UNENCUMBERED BALANCE TO BE RAISED BY TAXATION GRAND TOTAL TO BE RAISED BY TAXATION $11,216.00 $11,281.00 $12,000.00 $13,500.00 $15,202.00 $15,202.00 $2,500.00 $5,000.00 $2,500.00 $2,500.00 $7,500.00 $43,418.00 $54,983.00 ($38,992.OO) ($45,167.00) $4,426.00 $9,816.00 $407,562.00 $413,638.00 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 1,935,383,237 X.00027 IPERS&FICAFUNDS UNEMPLOYMENT COMPENSATION & TORT LIABILITY MAXIMUM FOR ASSESSMENT EXPENSE FUND MAXIMUM SPECIAL APPRAISERS FUND 1,935,383,237 X .000405 MAXIMUM ALLOWED WITHOUT STATE APPROVAL MAXIMUM EMERGENCY FUND 1,935,383,237 X .00027 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 04 PRIOR YEARS LEVIES AND RATES EXPENSE FUND $522,553.00 $38,320.00 $4,000.00 $564,873.00 $783,830.00 $1,348,703.00 $522,734.00 $1,871,437.00 SPECIAL APPRAISERS FUND FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1995-96 303,281 0.20446 30,000 0.02023 1996-97 319,513 0.2045 17,000 0.01088 1997-98 318,270 0.19946 52,834 0.03311 1998-99 318,699 0.19269 184,357 0.11146 1999-00 341,910 0.19784 352,506 0.20398 2000-01 359,341 0.19823 180,293 0.09946 2001-02 396,829 0.20636 6,442 0.00335 2002-03 403,136 0.20694 4,426 0.00227 2003-04 402,908 0.20818 9,816 0.00507 IOWA CITY CONFERENCE BOARD FEBRUARY 18, 2003 City Conference Board: February 18, 2003, 6:32 P.M. in the Council Chambers at the Iowa City Civic Center. Mayor Emie Lehman presiding. Iowa City Council Members Present: Champion, Kanner, E. Lehman, O'Donnell, Pfab, Vanderhoff, Wilbum. Johnson County Supervisors Present: Harney, Neuzil, Thompson. Iowa City School Board Members Present: None Others Present: Baldridge, Burke, Comer, Matthews. Tape Recorded: Reel 03-18, Side 2. Chair Emie Lehman called the meeting to order and clerk Baldridge called roll and stated that a quorum was present. (The School Board having no members present will not have a vote recorded.) The City (Vanderhoff) moved to accept the minutes of the last Conference Board meeting, January 21, 2003, the County (Neuzil) seconded and the motion can'ied, 2/0. Chairman Lehman declared the public hearing open. After no comment from the public, the public heating was declared closed. The City (O'Donnell) moved to accept the proposed budget as published, the County (Thompson) seconded and the motion carried, 2/0. There being no further business it was moved by the City (O'Donnell) and seconded by the County (Neuzil) to adjourn at 6:35 P.M. Motion carded, 2/0. Dennis Baldfidge Clerk, Iowa City Conference Board City of Iowa City MEMORANDUM IP2 DATE: April 2, 2003 TO: FROM: Mayor and City Council Marian K. Karr, City Clerk PROPOSED Meeting schedule through December A number of you have contacted me with scheduling conflicts over the coming months. I offer the revised schedule as a way of meeting individual Council Members scheduling conflicts, avoiding election dates, and continuing the two meeting a month schedule. I did try and return to a regular schedule of first and third Tuesday as much as possible. Please review the schedule and we can discuss revisions at the April 7 work session. May 5 May 6 May 19 May 20 - Regular Work Session - Regular Formal - Regular Work Session - Regular Formal meeting June 9 June 10 June 23 June 24 June 30 - Special Work Session - Special Formal - Special Work Session - Special Formal - Regular Work Session July 1 July 14 July 15 - Regular Formal - Regular Work Session - Regular Formal August 4 August 5 August 18 August 19 - Regular Work Session - Regular Formal - Regular Work Session - Regular Formal September 8 - Special Work Session September 9 - Special Formal September 22 - Special Work Session September 23 - Special Formal PROPOSED 2003 Meeting Schedule (May through December) Page 2 October 13 October 14 October 27 October 28 November 6 November 7 November 17 November 18 December 1 December 2 December 15 December 16 - Special Work Session - Special Formal - Special Work Session - Special Formal - Cancelled - Cancelled - Regular Work Session - Regular Formal - Regular Work Session - Regular Formal - Cancelled - Cancelled Tentative Schedule subject to change by City Council U/03revision City of Iowa City MEMORANDUM Date: March 31,2003 To: City Council From: Douglas Boothroy, Director of Housing and Inspection Services Re: Changes to the Proposed Regulations for "Nuisance" Rental Property This memorandum is to update the City Council regarding proposed changes to the draft regulations for "nuisance" rental property. "Nuisance" rental properties have chronic code violations and, therefore, have a negative impact upon quality of life, safety, and health of neighborhoods where they are located. The proposed regulations are intended to eliminate nuisance-related activities by providing a process for abatement and holding responsible the property owner, tenants, and/or other relevant parties whose actions are necessary to correct problems. Background In January of 2003, the initial draft regulations for "nuisance" rental properties were discussed by the Council (see attached memo dated 12/20/02). These regulations were drafted in response to the Council's directive (August 2002) and were a direct outcome of the Neighborhood Task Force recommendations. At the Council's January meeting, it was decided to delay further consideration of the regulations to give staff time to meet with representatives of the Apartment Owners Association. The changes being proposed to the "nuisance" rental property regulations are a result of meetings with representatives from the Apartment Owners Association and neighborhoods, additional review of similar regulations adopted by East Lansing, Michigan; Rochester, Minnesota; Boulder, Colorado; Boise, Idaho; Manhattan, Kansas; Spokane, Washington; Mankato, Minnesota; Fort Collins, Colorado; and consulting with enforcement officials from the communities of East Lansing, Michigan and Rochester, Minnesota. Proposed Changes Triggering events for enforcement action are two violations within a 12-month period. Comment: The regulations have been changed to require on two or more separate occasions within a 12-month period of time the issuance of a criminal complaint, municipal infraction, or a written notice of violation as a basis for enforcement action to be taken. The original draft proposed one or more violations within 12 months for very serious crimes. Code Compliance Settlement Meeting (required procedures prior to commencement of rental permit sanctions). Comment: This is a completely new process that would involve landlords, tenants, and other relevant parties in meeting with representatives from police and/or the Department of Housing and Inspection Services to obtain an agreement to correct and avoid further Code violations. The underlying assumption of this process is that if parties contributing to a problem can be brought together to have meaningful April 1, 2003 Page 2 discussions, solutions will be obtained in most cases. The model being proposed would work as follows: a. Problem #1 A written notification of the violation would be sent to the landlord with the inclusion of an explanation of the enforcement consequences should problems continue. b. Problem #2 (second violation within 12 months) Staff would set up a meeting with responsible parties. Landlords, tenants, or others who need to take action (or change their behavior) to correct problems would be asked to participate. The goal of the meeting would be to obtain a voluntary Code Compliance Settlement Agreement signed by all relevant parties that lists specific actions and a specific schedule of deadlines for actions to abate and avoid further Code violations. Parties may choose to not attend/participate in a Code Compliance Settlement, but there are strong disincentives built into the system to encourage participation. Parties would know that failure to attend, refusal to come to an agreement, or subsequent failure to comply with any conditions would authorize the City to pursue Code enforcement action against a pady. 3. Defense to an enforcement action has been expanded. Comment: If a property owner initiates one or more of the following actions (c & d are new options) in response to nuisance problems, then the property owner would not be subject to enforcement penalties under the proposed regulations. The following defenses are only available after meeting with the City, and the owner has: a) b) c) d) reported the violation to law enforcement; evicted, or attempted to evict by commencing and pursuing with due diligence all legal remedies to evict all tenants charged with one of the specified violations. It is not the intent of this provision to apply to tenants who have not been charged with one of the specified violations; undertaken and pursued with due diligence, reasonable means to avoid a reoccurrence of Code violations on the premises by present and future tenants or occupants of the premises; or, executed a property management action plan. 4. Definition of premises. Comment: The regulations proposed that for a violation to be considered as a basis for enforcement action, it must occur "on the premises" (i.e., dwelling unit, building, property, or common areas). Under the original proposal, violations were regulated not only on the premises but also within a 1,000 feet. The 1,000 feet standard was eliminated due to enforcement difficulties. April 1, 2003 Page $ 5. Reinstatement of suspended/revoked permit. Comment: The regulations now propose that at the time of reinstatement of a suspended or revoked permit the property owner must execute a property management action plan. The property management action plan should help prevent future problems from occurring. 6. Property Management Action Plan. Comment: This is a written property management plan that describes the manner in which the property owner will, within their legal authority, make a good faith effort to correct and prevent violations/problems. This is an option for property owners, and can be used as a defense to enforcement action. This plan must be approved by the City. Conclusion The draft regulations for "nuisance" rental property have been changed to put emphasis on a process that brings all relevant parties together to have meaningful discussions about corrective actions and means to avoid future problems. The assumption is that the code compliance process works best when landlords, tenants, and other relevant padies involved with the problem have the ability to participate together in seeking solutions. Our experience indicates that working with citizens and involving them in this manner results in higher compliance rates, is less stressful, is less costly, and is less disruptive to all involved. Unfortunately, situations will occur where citizens choose not to comply and enforcement penalties become the only means available to enforce the law if the law is to be enforced. The proposed regulations have the necessary enforcement consequences to be effective and to enforce the law. Be assured, enforcement penalties occur only after a citizen refuses to work with the City, bringing about compliance with the law. If the Council supports the proposed draft, then staff would like to finalize the "Nuisance" Rental Property Regulations in ordinance form, and set the ordinance for public hearing. hisad m/mem/nuisdraf13-27-03,doc March 31, 2003 Prepared by: Doug Boothroy, Director, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 Draft Housing Code Amendment 14-5E-3: DEFINITIONS Comment: Add the following definitions. Code Compliance Settlement Agreement: A written agreement that shall include a list of specific actions and specific schedule of deadlines for actions to abate and avoid further code violations. It may also include provisions for periodic reassessment of the agreement or any written modification of the agreement. Property Management Action Plan: the property management action plan shall be a detailed written response from the property owner or owner's designated agent describing the manner in which the property owner will, within their legal authority, make a good faith effort to prevent nuisance activities from continuing. The plan shall be filed with the Department of Housing and Inspection Services for approval within 10 working days from the date of the notice of violation sent to the owner or owner's designated agent. Property Management Performance Guarantee: shall mean a cash deposit, certified check or irrevocable standby letter of credit in the amount of the estimated cost of the enforcement costs to be determined by the City Manager or designee, all correction of problems, to be determined by the owner/agent and verified by the City. 14-5E-13. Appeals Board; Variances and Appeals: A. Jurisdiction of Appeals Boards Comment: Replace paragraph A.1. with the following new paragraph A.I.: Appeals to the Appeal Board may be taken by any person affected by any decision of the Director or designee or by any written notice. Any person wishing to seek a variance to the Housing Code may petition the Appeals Board for relief. Comment: Revise paragraph A.2. by adding the words "decision or" in first sentence after the word "modifies". 14-5E-16C. Rental Permit 1. Scope of Permit: Comment: Add maximum occupancy for dwelling unit(s) and telephone number for owner/designated agent. 2. Application for Permit: Comment: No change 3. Issuance of Permit: Comment: No change. 4. Expiration of Permit: Comment: No change. 5. Required Procedures Prior to Commencement of Rental Permit Sanctions: (a) Following issuance of the first violation that serves as a basis for rental permit sanctions, written notice shall be given by the City to owners or owner's designated agent of the premises at which the code violation occurred. The notice to be sent by regular mail. (b) Following issuance of the second violation that serves as a basis for rental permit sanctions within a twelve-month period, the City shall schedule a code compliance settlement meeting within 10 working days of written notice involving landlords, tenants, and others whose corrective action is considered necessary by the City to abate and avoid further code violations. The notice of the meeting to be sent by regular mail. ¢) (2) The desired outcome of the code compliance settlement meeting will be to obtain a code compliance settlement agreement in which relevant parties including the owner or owner's designated agent and the tenant(s), agree to take corrective action to abate and avoid further code violations. The owner, owner's designated agent, and/or tenant is in violation of this provision under the following circumstances: · Does not attend a code compliance settlement meeting. · Fails or refuses to sign a code compliance settlement agreement within 48 hours of receiving the proposed agreement from the City. · Subsequently fails or refuses to comply with any conditions or requirements set forth in a code compliance settlement agreement. (3) Violation of this provision authorizes the City to impose Rental Permit sanctions. The City in its determination may consider, without limitation, the following factors: · Level of cooperation of the parties in attempting to resolve issues. · Level of disturbance associated with the violations. · Impact of violations upon neighbors or other victims. · Degree to which parties have taken reasonable steps to try and resolve problems. · History of City and State code violations. 6. Defense to an enforcement action to the provisions of this section: The defenses set forth in this section shall not be available to any person who fails to attend a code compliance settlement meeting. it shall be a defense to an enforcement action pursuant to the provisions of this section that an owner or owner's designated agent has: (a) Reported the violation to law enforcement, (b) Evicted, or attempted to evict by commencing and pursuing with due diligence all legal remedies to evict those tenants charged with one of the specified violations. It is not the intention of this provision to apply to tenants who have not been charged with one of the specified violations, (c) Undertaken and pursued with due diligence, reasonable means to avoid a recurrence of code violations on the premises by the present and future tenants or occupants of the premises, or (d) Executed a property management action plan. 7. Rental Permit Sanctions: Comment: Sanctions may be applied to an individual dwelling unit, the entire rental dwelling, or the property. Each separate violation shall count as a basis for a rental permit sanction unless the owner qualifies for a defense to enforcement under subsection 6. The following sanctions may be imposed upon a rental permit: (a) Reduced-term rental permit (one-year rental permit); (b) Suspension of rental permit; and (c) Revocation of rental permit. 8. Bases for Reduced-Term Rental Permit: Comment: The Director may issue a reduced-term rental permit with conditions for any of the following reasons: (a) The owner, any occupants, and/or any of their guests on two or more separate occasions within a 12-month period of time have been issued criminal complaints for violations of the following provisions of the Iowa Code, City Code or U.S. Code on the premises of a rental property. (1) Iowa Code Chapter 124, Sections 401 and 403 (controlled substance) (2) Iowa Code Chapter 708, Sections 708.1 (assault), 708.3 (assault while padicipating in a felony), 708.4 (willful injury), 708.6 (terrorism), 708.11 (stalking) (3) Iowa Code Chapter 724, Sections 724.3 (unauthorized possession of offensive weapons), 724.16A (trafficking in stolen weapons), 724.30 (reckless use of a firearm) (4) Iowa Code Chapter 123, Sections 123.46 (consumption or intoxication in public places), 123.47 (possession of alcohol under legal age) (5) Iowa Code Chapter 716, Sections 716.3 (criminal mischief in the first degree), 716.4 (criminal mischief in the second degree), 716.5 (criminal mischief in the third degree), 716.6 (criminal mischief in the fourth degree), 716.6A (criminal mischief in violation of individual rights), 716.7 (trespass) (6) Iowa Code Chapter 719, Section 719.1 (interference with official acts) (7) Iowa Code Chapter 723, Sections 723.1 (riot), 723.4 (disorderly conduct) (8) Chapter 13, U.S. Code, Sections 841, 842, 843, 844, 846, 856, and 861 (controlled substances) (9) City Code Title 4, Chapter 5, Section 3 (consumption of alcohol in a public place) (10) City Code Title 4, Chapter 5, Section 4 (possession of alcohol under the legal age) (11) City Code Chapter 4 (Noise Control) (12) City Code Title 8, Chapter 5, Section 1 (disorderly conduct) (13) City Code Title 8, Chapter 5, Section 3C (obstructing an officer) (14) City Code Title 8, Chapter 5, Section 4 (damaging or defacing properly) (15) City Code Title 8, Chapter 5, Section 5 (disorderly house) (16) City Code Title 8, Chapter 5, Section 6 (indecent exposure) (b) The owner, any occupants, and/or any of their guests on three or more separate occasions within a period of 12 months have been issued municipal citations or written notices of violations for the following provisions of the City Code of Iowa City on the premises of a rental property. 3 (1) City Code Title 14, Chapter 5 (Building & Housing) (2) City Code Title 14, Chapter 6 (Zoning) (3) City Code Title 6, Chapter I (Nuisances) (4) City Code Title 6, Chapter 3 (Weed Control) (5) City Code Title 6, Chapter 9 (Graffiti) The reduced-term rental permit will be a one-year rental permit required to be renewed annually. This sanction shall be in effect for a period of not less than four years and annual licensing inspections and fees are required. The Director may require any of the following conditions prior to the issuance of a reduced-term rental permit: compliance with Iowa Code and/or City codes; submittal of a copy of the current lease agreement; payment of all City fees; payment of all coud costs and fines; execution of a property management action plan; provision of a property management performance guarantee; and any other information the City deems necessary for enforcement of any provision of the Iowa Code or City Code. 9. Bases for Suspension of Rental Permit: The Director may suspend a rental permit for any of the following reasons: (a) Failure to comply with the conditions of the reduced-term rental permit. (b) Failure to comply with a court decision concerning the violation of any provision of Section 14-5E-19 (c) Adjudication by the court that the owner or owner's designated agent/or persons acting on behalf of the owner has: a) violated the maximum occupancy provisions of the City code; b) illegally used or allowed the illegal use of nonhabitable or nonoccupiable space; or c) illegally converted space to habitable use. (d) Failure to comply with an order to abate a dangerous building. (e) Failure to comply with any emergency order or placarding of a structure. (f) Additional violations by the tenants or owner of the Iowa Code, City Code, or U.S. Code occur within one year of the conditions imposed pursuant to the reduced-term rental permit. A rental permit shall be suspended for no more than 180 days beginning from the date of the Director's decision or a court ruling on a municipal infraction and no later than at the end of the current lease period unless a property management plan is executed. 10. Bases for Revocation of Rental Permit: The Director may revoke a rental permit for any of the following reasons: (a) Failure to comply with an order to abate dangerous building; (b) Failure to comply with an emergency order or placarding of a structure; (c) Failure to comply with suspension of rental permit; (d) More than one basis for rental permit suspension within two years of the reinstated permit previously having been suspended; (e) The owner or owner's designated agent convicted for making false statements on a rental permit application, and/or Informational Disclosure and Acknowledgement form. A rental permit shall be revoked for not less than one year beginning from the date of the Director's decision or a court ruling on a municipal infraction. 11. Reinstatement of Rental Permit: (a) Suspended Permit: A suspended permit shall be reinstated upon completion of the suspension period and execution of a property management action plan. (b) Revoked Permit: An application for a new permit may be made after one year from the date revocation was effective. The application shall be processed in the same manner as an initial rental permit application, and requires execution of a property management action plan. (c) Transfer of ownership does not modify or alter any sanction imposed unless approved by the City or unless the transfer is an arms-length transaction between disinterested parties as determined by the City. hisadm/~$g code amendmt doc 5 City of Iowa City MEMORANDUM IP3 TO: FROM: DATE: RE: City Council Dale Helling, Assistant City manager March 28, 2003 Stepping-Up Project: Community Attitudes Survey Methodology In response to Council member Kanner's request, I have attached copies of several pages from the proposal submitted by Cogent Research, the firm that conducted the above referenced survey by telephone. These pages describe in detail the methodology employed by Cogent Research in completing the survey. The survey was conducted Thursday, November 21 through Wednesday, November 27, 2002, just prior to the Thanksgiving holidays. Page 3 RESEARCH OBJECTIVES & METHODOLOGY As we understand it, Stepping Up would like to replicate a 1998 study conducted among Iowa City and Coralville residents that explored community issues and focused on a~tudes and behaviors regarding underage and binge drinking. The objectives of the follow-up survey are to 1) assess support for Stepping Up and its initiatives; 2) obtain community information to guide the development of a media campaign message; and 3) identify Wends in the attitudes and behaviors of the community over the past five years. It is anticipated that research findings will be presented at another town meeting and/or to town officials in order to stimulate discussion and consensus on actions to address the problems of underage and binge drinking. Quantitative Research. We recommend conducting telephone interviews with an overall sample size of 400. This sample size not only provides an adequate level of sampling error given your objectives, but will support a sufficient level of subgroup analysis. While the 800 interviews conducted in 1998 provide a solid benchmark, we feel that 400 i~terviews are sufficient for a follow-up study. Conducting a greater number of follow-up interviews would not significantly lower the margin of error. Provided the data f-rom the 1998 study conducted is available to Cogent, we recommend merging it with the data from the follow-up study so that statistically significant changes and consistencies within the two studies may be identified. A sample of 400 provides a sampling error rate of + 4.90 percentage points at the 95% confidence level. In other words, we can be 95% confident that the percentage of people in the true population who would answer 'y" is within 4.90 percentage points of the percentage who answered "y" in our sample. Any comparisons we might wish to make between the population that was interviewed in 1998 and the population we interview in the follow-up study would be subject to a sampling error of + 6.00 percentage points (at the 95% confidence level). # of interviews error rate 1998 survey population 800 + 3.96% 2002 survey population 400 + 4.90% + 6.00% Comparisons between surveys Regarding survey length, we recommend an interview from 10 to 15 minutes in length. Since one of the research objectives is to compare the current attitudes of the community to its attitudes in 1998, we anticipate posing many of the exact same questions as posed previously. In order to constrain costs, we recommend shortening the existing questionnaire by identifying the most important issues and the questions that address them for inclusion in the follow-up questionnaire and by excluding the questions that are not as crucial. Page4 Proposed Area of Questioning: Our initial thoughts on the variables the research instrument should address include: Perceptions of community problems (underage drinking, bingeing, drunk driving, etc.) Perceived reasons for student alcohol use in general and binge drinking Alcohol use Support for Stepping Up initiatives Media used most often Demographics Page 5 PROJECT TASKS The following are the procedures we will follow in completing the proposed research. Strict adherence to these quality standards will help achieve a successful research project. Project Planning. To ensure that the research is of utmost value, we will begin with a meeting (teleconference) among Stepping Up and Cogent Research personnel. During this meeting we will review the objectives of the study and examine the issues and challenges facing Stepping Up. This information will provide Cogent Research with the background knowledge necessary to gather meaningful data, as well as provide Stepping Up with insightful, actionable research results. Questionnaire Development. Our approach to questionnaire development is interactive, involving an ongoing dialogue between Cogent Research and our clients. We will begin by reviewing the questionnaire from the previous study, identifying the most important issues, and editing this questionnaire in order to create a draft follow-up questionnaire which closely approximates the length and subject areas necessary to meet the research objectives. We will then submit this draft to Stepping Up for discussion, comment, and review. Based upon our discussions, we will make any necessary changes and provide a revised draft for your approval. This process will continue until all parties are satisfied with the research instrument. Cogent Research will then pretest the survey instrument among two to three qualified respondents to ensure proper flow of the questionnaire and respondent comprehension. Upon completion of these interviews, Cogent Research and Stepping Up will review the pretests and discuss any final modifications prior to fielding the study. Data Collection. The value of any research is only as good as the integrity of the data collected. Therefore, Cogent Research spends considerable time choosing quality telephone interviewers, training them thoroughly in the objectives of the study, and monitoring them closely. · Training. All interviewers used for this study will participate in a comprehensive training session to ensure that they understand the overall objectives of the study and the purpose of each survey question. Each interviewer will conduct a minimum of three practice interviews to ensure that they can administer the survey instrument completely and accurately. Qualih. I Control. Throughout the project, the Cogent Research Field Coordinator will conduct random monitoring of all interviewers used for this study. Furthermore, all data will be collected via professional interviewers using Computer-Assisted Telephone Interviewing (CATO. CATI has the advantage of Page 6 online sample management, immediate data entry, and sophisticated skip-pattern capability. Protocol. Telephone interviewing for this study will adhere to the following protocol: Each potential respondent will be called a minimum of five times prior to being considered unreachable. This will minimize non-response bias associated with surveying only those respondents available at the time of the initial contact. All residential interviewing will be conducted during the hours of 5 PM to 9 PM Monday through Friday, 9 AM to 9 PM on Saturday.. and 12 PM to 6 PM on Sunday. -- To maximize participation, interviewers will offer to schedule appointments with those unable to respond at the time of the call. Furthermore, all potential respondents will be given the option of returning the call at their convenience. Data Processing and Tabulation. In preparing the data for analysis, Cogent Research will code all open-ended questions using codes developed in conjunction with Stepping Up. 'We will then conduct a full range of tests on all data (open and closed-ended) ranging from simple tests to ensure that all variables have valid values to more complex testing of the relationships between variables. The keyed data will then be processed using SPSS, a comprehensive statistical analysis and data management system. We will then produce and provide the following: A survey instrument including the aggregate responses of the population (i.e., topline). · Data tables including every survey question cross-tabulated by a key set of demographic and attitudinal variables. Tables will be created in WinCross, which allows for significance testing. · Any other analyses determined necessary to fully understand data collected. At no extra charge, we can provide special runs of the data that may not have been apparent at the beginning of data processing. City of Iowa City MEMORANDUM DATE: April 1, 2003 TO: Mayor and City Council .3 FROM: Marian K. Karr, City Clerk ~ RE: Agenda Items for April 23 Joint Meeting Iowa City will be hosting the next joint meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board, and the Johnson County Board of Supervisors on Wednesday, April 23. Please forward any agenda items to me no later than Friday, April 11. The meeting is scheduled to last about two hours. Because of time constraints items will be reviewed by the Mayor prior to submission. A complete agenda will be available in your packet preceding the meeting. City of Iowa City MEMORANDUM IP5 DATE: TO: FROM: RE: April 1,2003 Mayor and City Council Marian K. Karr, City Clerk Laptop Volume Change Typically we schedule the re-programming of laptops twice a year, June and December. This year due to the increase in images we are unable to wait until June. It is necessary to start volume 2 prior to distribution of your April 10 information packet. I need ALL laptops left after your April 8 formal meeting. Laptops can be picked up on Thursday, April 10 with your next information packet. You will be unable to Icad the April 10 CD without the reprogramming. Please call with any questions. Thank you. U:volume change.doc 2411 Tudor Drive Iowa City, Iowa 52245 March 25, 2003 Mr. Ed Evans Manager of Scheduling SEATS 2000 James Street, Suite 111 Coralville, Iowa 52241 Dear Mr. Evans: When Sarah's pickup time for Tuesday, Wednesday and Thursday was shifted to 7:15 - 7:45 AM in the last several weeks before winter fides were discontinued on March 15th, she consistently arrived at work on time. Thank you. Arriving on time helps Sarah remain calm and contributes to her work quality. For next year, I would like to use that window for the Tuesday-Thursday pick-up times. I hope that she will not be arriving at Target before 8 AM. As in the past, I, or her house staff, will contact you for fides to begin on November 15, 2003. Sincerely, Betsy Riesz Cc: Ron Schieffer, Sarah Reisetter, Carroll Broyles, (Reach for Your Potential) Jeannine Scandridge (Rumal Employment Alternatives) Ron Logsden, Manager_~Io.w.~a City Transit t/~Ernie Lehman. Mayoralty Co~aci~ Nicole Sheldon, Case Manager, Dept. of Human Services IP6 City of Iowa City MEMORANDUM DATE: April 2, 2003 TO: City Council FROM: Administrative Assistant RE: New Web Feature As you know, many times the City process for, and status of, legislative and policy decision-making can be confusing. In order to make it easier for residents to follow Council issues that generate significant community interest, a "one-stop-shop" web page will be created. On the page, we will include a summary of the proposed issue, recent documents, what the next step will be, a link to the Council email address, and staff contact information. Web users will find the topics on the City's homepage (www.icgov.org). Our first page of this type (attached) went live Thursday, April 3, at 3:00 pm. It is the Proposed Regulations for "Nuisance" Rental Property page composed by Doug Boothroy, Marcia Klingaman, and Alana Vavra (our Web Consultant). Feel free to contact me if you have any questions or suggestions regarding this new feature. Attachment Proposed Regulations for "Nuisance" Rental Property SUMMARY THENEXTSTEP Marian Karr From: Sent: To: Cc: Subject: Marcia Klingaman Friday, March 28, 2003 9:59 AM 'elejohnston@hotmaiLcom' Steve Atkins; *City Council Spring Leaf Pickup IP8 Hello Ms. Johnston: Your email was forwarded to me by the City Manager's office for a response. My name is Marcia Klingaman and I am the Neighborhood Services Coordinator for the City of Iowa City. My primary responsibility is to work with the Neighborhood Associations in the City to help them work towards any goals they may have as well as participate in local issues. The Spring Leaf Pickup you are referring to is a project funded through the Program for Improving Neighborhoods grant and was coordinated by the Longfellow Neighborhood Association. Longfellow (the area basically bounded by Muscatine Avenue, College Street, Lucas and the railroad tracks) applied for this grant and received authorization through the Neighborhood Council and City Council to proceed. This project is being contracted through a private contractor rather than the City crews. The City does not provide this service as other spring cleanup projects, such as street cleaning, consume staff resources. All organized neighborhood associations are eligible to apply for the grant funds if the interest exists. That portion of Broadway south of Highway 6 is part of the Wetherby Friends and Neighbors Neighborhood Association. The neighborhood was asked for grant application ideas in February. The portion of Broadway north of Highway 6 is not represented by an active neighborhood association but I would be happy to work with anyone who might be interested in coordinating such an effort. I checked with our Streets Department and they've noticed only a few "piles" of leaves raked to the curb recently but, at this point, don't feel it's unusual. Residents have done this in the past assuming there is a spring leaf pickup. I've asked them to let me know if there is a significant increase so that press releases can clarify the area that is eligible. Please let me know if you need any additional information or have questions. I~arcia Klin~aman Neighborhood Services Coordinator 410 E. Woshington Street ]'owe City, Towo 52240 319-356-5237 mor cio- klingornon~iowe-city.org ..... Original Message ..... From: Eleanor Johnston [mailto:elejohnston@hotmail.com] Sent: Friday, March 28, 2003 8:47 AM To: lisa-mollenhauer@iowa-city.org; barb-coffey@iowa-city.org Subje~ct: Thanks for Spring Leaf Pickup Hi! I was in town last weekend to help out at my father's house, who lives in the SE part of town. I was happy to see that people in town are raking their leaves to the curb for spring pickup. Can you tell me what days the City will be picking up leaves in the Broadway area? I'll be back in town in two weeks and didn't know if the program is still going on then. Perhaps you can advertise this on your website so others know. Thanks for the great service. BUILDING PERMIT INFORMATION , ~,iO~ March 2003 ~4~ .,,~lC. tCk KEY FOR ABBREVIATIONS · Type of Improvement: ADD - Addition ALT- Alteration REP- Repair FND - Foundation Only NEW- New OTH - Other type of construction Type of Use .' RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2 Date: 4/2/2003 To: 3/1/2003 From: 3/31/2003 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address BLD03-00097 MERCY FACILITIES 1NC 601 E BLOOMINGTON ST 2 STORY ADDITION TO CANCER TREATMENT CENTER BLD03-00105 ECONOMY ADVERTISING C 2800 HIGHWAY 6 EAST INTERIOR PORTABLE PRODUCTION OFFICE BLD02-00526 NATIONAL COMPUTER SYS 2510 N DODGE ST ADDITION TO BUSINESS (fees were paid with foundation permit - BLD02-00368) Total ADD/NON 3 permits: Type Type lmpr Usc Stories Units Valuation ADD NON 2 1 $2,I00,000 ADD NON 1 0 $3,150 ADD NON 2 0 $0 Total Valuation: $2,103,150 [ BLD03-00091 HENRIETTA B MILLER 14' x 18' THREE SEASON PORCH BLD03-00119 JOHN DAVID & DIANE MAR 12' X 16' SCREEN PORCH I 3375 HANOVER CT ADD RDF 1 1614 SOMERSET LN ADD RDF 1 Total ADD/RDF permits: 2 Total Valuation: 1 $17,500 0 $10,500 $28,000 BLD03-00114 FRANTZ CONSTRUCTION CI 1455 BUCKINGHAM PL FINISH BASEMENT AND ADD FOUR SEASON PORCH ADD RMF 1 0 $29,635 Total ADD/RMF permits: I Total Valuation: $29,635 BLD03-00137 EWA J BARDACH & HANI K 1923 CALVIN AVE ADD RSF 1 10' X12' SCREEN PORCH OVER EXISTING DECK BLD03-00147 JAMES R & MARLENE R PHI 310 LINDEN CT ADD RSF 1 12' X 12' THREE SEASON PORCH BLD03-00088 EDDIE & DENISE ZUNIGA 1627 DICKENSON LN ADD RSF 1 10 x 12 PATIO ENCLOSURE ON EXISTING DECK BLD02-00850 DAVID S & YTSJELISCK CH~ 417 FERSON AVE ADD RSF 3 GARAGE ADDITION TO SFD BLD03-00100 DUANE J & ALISA C STASK2 105 KENNEDY PARKWAY ADD RSF 1 INSTALL SCREEN PORCH OVER EXISTING DECK BLD03-00143 PAUL F & CYNTHIA A POST 470 ROCKY SHORE DR ADD RSF 1 13' X 20' UNCOVERED WOOD DECK I Total ADD/RSF 6 permits Total Valuation: 0 $10,000 0 $9,500 I $9,492 12 $9,365 0 $4,5OO 0 $4,000 $46,857 BLD03-00126 ABRA AUTO BODY & GLAS,~ 1420 WILLOW CREEK CT ALT NON 1 INTERIOR REMODEL OF AUTOBODY SHOP INCLUDING NEW PAINT BOOTH BLD03-00099 PEPPERWOOD PLACE LTD 1911 BROADWAY ST ALT NON 1 "THE RACK" RESTAURANT BLD03-00133 FENY ZENY ZHANY 1931 BROADWAY ALT NON 1 EXPAND RESTAURANT INTO ADJACENT SPACE BLD03-00132 HODGE CONSTRUCTION 1660 SYCAMORE ST ALT NON 1 REMOVE INTERIOR BEARING WALLS BLD03-00089 PHYLLIS RUSLEY SWAILS 2860 INDUSTRIAL PARK R ALT NON 1 INTERIOR REMODEL OF STORAGE ROOM AND RESTROOM $I00,000 $60,000 0 $30,000 0 $23,900 $20,000 Page: 3 Date: 4/2/2003 To: 3/1/2003 From: 3/31/2003 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Type Type Permit Number Name Address lmpr Use Stories Units BLD03-00090 SHIVE CIRCLE PARTNERS ~, 2101 A C T CIR ALT NON 2 1 ADD TWO OFFICES ON THE SECOND LEVEL BLD03-00102 HARVEY P & KATHLEEN RI_ 507 HIGHLAND AVE ALT NON I 0 REINSTALL BATHROOM IN OFFICE. ALL PLUMBING IS THERE CUR1LENTLY BLD03-00104 NEWCREST 2460 TOWNCREST DR ALT NON 2 0 INSTALL BATH IN CLOSET BEHIND RECEPTION AREA 2ND FLOOR BLD03-00153 MIP IOWA CITY LLC 210 S DUBUQUE ST ALT NON 1 0 ADD PARTITION 1N RESTAURANT BLD03-00152 PATRICIAN WADE 1565 S GILBERT ST ALT NON 1 0 iNSTALL DOOR AND WINDOW BLD02-00555 ST WENCESLAUS CATHOLIC 619 FAIRCHILD ST ALT NON 2 0 CHANGE OF USE FROM RSF TO BUSINESS OFFICES BLD02-00556 ST WENCESLAUS CATHOLII 623 FAIRCHILD ST ALT NON 2 0 CHANGE OF USE FROM RSF TO BUSiNESS OFFICES TotalALT/NON permits: 12 Total Valuation: Valuation $13,985 $10,000 $4,000 $3,200 $2,600 $25 $25 $267,735 BLD03-00160 HUGHES, GARY D 670 S GOVERNOR ST ADD ADDITIONAL BEDROOM TO UPSTAIRS OF DUPLEX permits: 1 Total ALT/RDF ALT RDF 2 1 $1,200 Total Valuation: $1,200 BLD03-00094 EMERGENCY HOUSING PR£ 331 N GILBERT ST EGRESS WINDOW IN LOWER LEVEL Total ALT/RMF 1 permits ALT RMF 2 1 $2,364 Total Valuation: $2,364 BLD03-00138 DALE A & LINDA C SCOTT 1116 TEG DR KITCHEN REMODEL/2ND FLOOR REMODEL BLD03-00112 STEVEN & COLLEEN M CLE 1570 PHOENIX DR BASEMENT REMODEL BLD03~00101 HERTING~ ERIN SUZANNE BASEMENT FINISH OF SFD BLD03-00085 BLANC, DiNA BATH REMODEL IN SFD BLD03~00118 LUCILLE E KOONTZ BATH REMODEL BLD03-00076 ROGER GENE & CHRISTiNE BATH REMODEL OF SFD BLD03-00086 JEFF & LOIS COX ADD BATHROOM TO iNTERIOR OF SFD BLD03-00135 RICHARD D & ANGELA VAIx 1429 DICKENSON LN FiNISH OFF FOURTH BEDROOM AND BATH IN BASEMENT BLD03-00095 STEVE KOHLI CONSTRUCTI 1441 LANGENBERG AVE BASEMENT FINISH OF SFD BLD03-00115 BETH J PENNELL 315 DOUGLASS ST WINDOW REPLACEMENT 1122 PHEASANT VALLEY, 243 TEETERS CT 1009 TOWER CT 420 HUTCHINSON AVE 112 S DODGE ST ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF ALT RSF 1 0 $50,000 2 1 $30,000 1 0 $25,000 2 1 $12,000 1 0 $8,750 2 1 $7,180 2 1 $7,000 1 0 $4,000 2 1 $3,000 1 0 $2,402 Page: 4 Date: 4/2/2003 To: 3/1/2003 From: 3/31/2003 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Type Type Permit Number Name Address Impr Use Stories BLD03-00098 LAURIE KLEMME 244 AMHURST ST ALT RSF 2 REMODEL INTERIOR STAIRS TO ALLOW FOR THE INSTALLATION OF HARDWOOD COVERING. BLD03-00117 TONY J & DEBRA L CAMPBI 9 ANDREA CT ALT RSF 2 INSTALL SHEETROCK OVER EXISTING FRAMING BLD02-00723 GARY HUGHES 670 S GOVERNOR ST ALT RSF 2 ALTERATION OF PORCH INTO BEDROOM Total ALT/RS F 13 permits Total Valuation: Units 1 1 0 Valuation $500 $500 $25 $150,357 BLD03-00017 BEN ABRAHAM 1901 BROADWAY ST 2 STORY COMMERCIAL BUILDING WITH APARTMENTS SECOND FLOOR I permits: 1 Total NEW/MIX NEW MIX 2 8 $1,129,662 Total Valuation: $1,129,662 ~ BLD03-00129 MERCY FACILITIES, INC GROUNDS OFFICE I 127 N DODGE ST Total NEW/NON permits: 1 NEW NON 1 1 $7,000 Total Valuation: $7,000 BLD03-00121 HODGE CONSTRUCTION DUPLEX WITH TWO CAR GARAGES 78-80 ARBOR HILL CIR. BLD03-00122 HODGE CONSTRUCTION DUPLEX WITH TWO CAR GARAGES 88-90 ARBOR HILL CIR. 78 ARBOR HILL CIR 88 ARBOR HILL CIR NEW RDF 1 NEW RDF 1 2 $287,5OO 2 $287,500 Total NEW/RDF permits: 2 Total Valuation: $575,000 BLD03-00140 A.M. MANAGMENT 12 PLEX APARTMENT BUILDING BLD02-00777 KNUTSON CONSTRUCTION 12 PLEX WITH ATTACHED GARAGES BLD03-00107 A.M. MANAGEMENT 12 PLEX WITH ATTACHED GARAGES BLD03-00109 VORHIES DEVELOPMENT, r 971 SCOTT PARK DR 8 PLEX APARTMENT BUILDING WITH DETACHED 4 CAR GARAGE 971-73-75-77-79-81-83 -85 2143 KOUNTRY LANE 2780 TRIPLE CROWN 2742 TRIPLE CROWN LN NEW RMF 3 NEW RMF 3 NEW RMF 3 NEW RMF 2 12 $786,043 12 $774,640 12 $774,640 8 $560,020 BLD03-00106 RUPP BUILDING INC SFD WITH ATTACHED 3 CAR GARAGE BLD03-00034 LARRY BROWN SFD WITH ATTACHED 3 CAR GARAGE BLD03-00092 MOORE CONSTRUCTION S.F.D. WITH THREE CAR GARAGE BLD03-00130 KURT RANSHAW S.F.D. W/TWO CAR GARAGE Total NEW/RMF permits: 4 34 REDBUD PL 956 SCOTT PARK DR 3427 KEARNEY LN 724 SPENCER DR Total Valuation: $2,895,343 I NEW RSF 1 1 $438,000 NEW RSF 2 1 $389,000 NEW RSF 2 ~1 $261,241 NEW RSF 2 1 $250,000 Page: 5 Date: 4/2/2003 To: 3/1/2003 From: 3/31/2003 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00067 TERRY L STAMPER HOLDIN 1018 FOSTER RD NEW RSF 2 1 $246,935 SFD WITH DETACHED 2 CAR GARAGE AND ACCESSORY APT "The Sandburg" A BLD03-00142 ARLINGTON DEVELOPMEN' 4402 BUCKINGHAM LN NEW RSF 1 1 $230,000 S.F.D. WITH THREE CAR GARAGE BLD03-00125 PRIME VENTURES 61 PHYLLIS PL NEW RSF 1 1 $220,000 S.F.D. WITH TWO CAR GARAGE BLD03-00111 HOUSTON CONSTRUCTION 1225 WILD PRAIRIE DR NEW RSF 2 1 $190,000 S.F.D. WITH THREE CAR GARAGE BLD03-00087 WALDEN WOOD ASSOCIAT] 24 LINDEMANN DR NEW RSF 2 1 $189,084 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00154 ARLINGTON DEVELOPMEN' 99 ASHFORD PL NEW RSF 1 1 $185,000 S.F.D. WITH THREE CAR GARAGE BLD03-00103 WALDEN WOOD ASSOCIAT] 64 LINDEMANN DR NEW RSF 1 1 $182,000 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00141 ARLINGTON DEVELOPMEN~ NEW RSF 1 1 $180,000 S.F.D. WITH THREE CAR GARAGE BLD03-00124 STEPHAN THARP NEW RSF 2 1 $178,722 S.F.D. WITH TWO CAR GARAGE BLD03-00123 SOUTHGATE DEVELOPMEN NEW RSF 1 1 $176,000 S.F.D. WITH TWO CAR GAP_AGE BLD03~00113 GARY BISHOP CONSTRUCT NEW RSF 1 1 $152,881 S.F.D. WITH TWO CAR GARAGE BLD03-00131 GARY BISHOP CONSTRUCT NEW RSF 1 I $152,881 S.F.D. WITH TWO CAR GARAGE BLD03-00139 MERLIN HAMM NEW RSF 1 1 $148,137 S.F.D. WITH TWO CAR GARAGE BLD03-00096 SGA NEW RSF 1 1 $146,277 SFD WITH ATTACHED 2 CAR GARAGE BLD03-00116 STEVE KOHLI CONSTRUCTI 2901 RUSSELL DR NEW RSF 2 1 $120,000 S.F.D. WlHT THREE CAR GARAGE TotaINEW/RSF permits: 19 131 ASHFORD PL 303 GALWAY DR 14 LINDEMANN DR 733 TIPPERARY RD 723 TIPPERARY RD 25 PHYLLIS PL 2352 KRISTIAN ST Total Valuation: $4,036,158 BLD03-00093 NICK CILEK 717 IOWA AVE REP RMF 2 1 $15,000 RESIDING OF PO/IF Total REP/RMF permits: 1 Total Valuation: $15,000 GRAND TOTALS: PERMITS: 67 VALUATION: $11,287,461 / I IPIO Annual Report 2002 This annual report is compiled from statistics and events that took place from Januanj 1 through December 31, 2002. Public Access Television, Inc. Mission Statement Public Access Television, Inc.(PATV) is a resource dedicated to diversity in community communication. PATV provides opportunities for local citizens to make use of current technology to exchange info,[~3ation and ideas and to participate in the democratic process. PATV promotes media literacy through training in media production and critical viewing. // Public Access Television, Inc. 206 Lafayette Street Iowa City, Iowa 52240 Noon- 9pm Monday thru Wednesday Noon- 6pm Thursday 9am - 6pm Saturday phone (319) 338-7035 fax (319) 338-8456 patv@avalon.net http://www.patv.tv HISTORy Public access has bccn a part of cable television in Iowa City since 1979 when local citizens realized that the constitutionally guaranteed right of flee spc, c,~ means nothing if ordinary people are denied access to society's most pervasive medium. Public Access Television, Inc. is an independent, non-profit organization incorporated on September 14, 1989, under the regulations of the Iowa Secretary of State. PATV is funded lhmugh a contract with the City of Iowa City. The actual funding comes from Mediacom, as pert of the cable franchise agreement between the City of Iowa City and Mediacom. One condition of the current franchise, which is in effect until the year 2006, is that Mediacom provides funding to pay for the operation and maintenance of a public access/community programming facility and channel. Mediacom pays the City a negotiated amount, which is then distributed to an entity that contracts with the City to provide the required services. Public Access Television, Inc. is the current contractor. The funding from Mediacom for fiscal year 2002 was $178,448. PATV's operating budget for fiscal year 2002 was $233,428. A complete financial report is available at PATV. BOARD OF DIRECTOR~ PATV is managed by a nine-person volunteer board. Each member serves a three-year term. The board sets policies for the organization. These policies are then implemented through procedures determined by the director. Board meetings are held the third Thursday of each month and are open to the public. // A Chinese moon goddess and a ,~;~ed projeclJonist n'~. up at PA'I~. She pulls out her yoga mat --ne mushroom who couldn~ ge~ a DATE?" she bites. "He wondered why lhe gifts didn't like him--~?~=l' all, he was such a fungi. '" ~ a volt~ lc=, leading lhe pet parade f~n 6~e ar/n'~ sheltsr~ ~ ~ ~ PAIVis a microcosm cu#ure~ a vaiay of religious backgrounds, young, old, rich, Ix)or, people who do yoga, people who w~l never do yqga, p~lols, p,u~essors, minor-league balplayas, minislem, mayom, sludenls, pm-sdxx~l teachas-Es a melling pot rve learned so much here, and I'm sum oihem have too. But anyway, it's alive and well here at PA'rY. Come be a part of lhe slimulating interaclJon. There is // The current PATV staff Emily Ashenfelter - P[ogramming Coordinator Adam Burke - Workshop InstructorNolunteer Coordinator Josh Goding - Equipment Guru Ren~ Paine - PATV Director Jamal River- Programming Coordinator CHAIR - Tom Nothnagle In these uncertain times it would seem that access to the media has never been more important. Although to some, public access television is viewed as something of a joke, to. others it is thought of as the front line of democracy. I have had many discussions about my own patv show with everyone from the bag boy at the supermarket to the president of the University. The sense I get is that a lot of people are glad that there is an outlet for freedom of speech and expression. It isn't se very easy to produce a program that people are going to want to watch, but it happens. As people get involved in the production of television programs and learn about media from the perspective of creating rather than simply consuming, they can learn to view the networks with a more critical eye. We are all about media literacy. As the years go by thousands of people have the opportunity to get their hands on video equipment and see that television programs are made by humans with their own subjective outlook on the world. I've known a lot of folks who have watched way too much TV and have perhaps long since gone to sleep. I've been told by thoughtful people that by having a live call in show and offedng the opportunity to speak to someone on television, I am opening minds and taking away some of the mystique surrounding the usual corperate media. As tar as freedom of spccch is concemed, in this country we do have the freedom to express ourselves. The question is whether anyone will be abl~ to hear you. Public access offers a forum for any opinion and a place where dialogue is possible. If you want to hear a debate between someone with opinion A and someone with opinion B then you can put together a shew and let us all watch them hash it out. If your dream is to make the =GREAT AMERICAN MOVIE" then you can get your start on patv. Or maybe your children can. All that I have written so tar has been from the point of view of a producer, although this is supposed to be a letter from the board chair. The board has (perhaps foolishly) elected me to a second term as the chair, and I take my duties very seriously. We are totally commited to this precious resource, as in access to television facilities. We have been pursuing new sources of revenue and working to raise our status in the community. The goal is, of course, to be here for the long haul. New generations of producers will come and get a whack at making their own shows, and patv will be hera to serve them and the community of viewers. In closing I would like to say that not everyone likes everything we show on patv, but there is very broad range of programing. We have everything from religion to sedition and music to monkey business. Thousands of people watch this channel and that is worth a lot! // 18 All statistics were compiled by adding the number of bookings and multiplying that by the number of hours booked. Editing and studio time slots consist of 3 hours on. weekdays and Saturdays. Sk~io - PATV's studio/control room is equipped wilh four cameras, video switcher, 16-input audio mixer, CD player, tape deck, roll-in deck, still camera and Amiga graphics system for adding titles. Usuage from January 1 - December 31st: 542 timeslols booked/I,626 hours Camcorder- PATV has eight camcorders - five SVHS and three digital - for checkout. Usage from January 1 - December 31st: 745 check-outs Editing - Four editing beys are available for use - two SVHS and two digital stations. Each S-VHS editing bay has an Amiga g~aphics system for adding rifles. Usage from January I - December 31si: 915 timeslots booked/2,745 hours PATV also has a dubbing station, PSA computer, three office computers wilh printers, a scanner, a G-4 for staff use, a twelve-deck playback system (including digital and dvd playback) and a complete tape library. // Two separate workshop tracks are now offered at PATV. After an initial introductory workshop is completed-Guidelines-which is mandatory for all PATV producers and providers, a person may take a field-and-post production track, which includes a studio production track, or a digital production track. Graduates of the studio production track may produce access radio programs. A component of the training is that workshop trair, ccs videotape and produce a short program as part of their training. Workshop stats - Total number of new producers from January 1 - December 31st: 113 Total number of workshops taught from January 1 - December 31st: 57 PATV cablecasts programs from 11 am to past midnight Monday-Thursday, Fddays from 11 am to past 10 pm, Saturdays from 9:30am to past midnight, and Sundays from 11:30 pm to 11:00 pm. A program guide that lists the series is available at the access center. Daily program listings can also be found on the PSA Display, on the PATV web site and in theTV section of the local newspapers. Total number of new locally-produced programs seen on Channel 18 between January 1 - December 31st:573 programs/965.5 hours Total number of new "community" programs produced betwccn January I - December 31st:614 programs/1381.75 hours // // REVIEW January 2002 PATV moves into new facility at 206 Lafayatle Slreet in Iowa City PATV resumes normal business hours on lhe 14th PATV signs long-term lease agreement with lhe Evert Conner Center Betsy Munro and Kristen Machometa begin spdng internships PATV and the CTS work on Rec Center video PSA PA'~V continues letter-writing fundrasing campaign February 2002 PATV director attends Iowa Shares Annual Meeting PATV refinances mortgage Station ID changes from Channel 2 to Channel 18 March 2002 PA~V conducts sl~ategic planning session South East Junior High students volunteer at PATV to fulfill Sen~ice Leaming Project requirements PATV holds Dj~Jndraiser at the Green Room Lone Tree students attend workshop at PATV City Council issues proclamation for "Public Access Television Day' in Iowa City PAW director talks about lhe 'new' PATV on the Doffie Ray show PA'IV prepares for Grand Opening in April Youlh Leadership Program begins at PATV PATV and lhe CTS work on UAY video PSA pA~V12002 director gives presentation to Noon Optimists; grant is submitled for equipment PATV hosts its Grand Opening! PATV dired, or gives presentation at PRSSA event Volunteer Adminislrators Network uses PA'I'V to promote National Volunt',c,..cr PAW remembers long-time access enthusiast, Fdeda Shannon PATV tapes White Privilege ~ as pa~t of grant PATV director attends local Volunteer Fair to promote o~nil~s at PATV PAW and lhe CTS work on RSVA video PSA PATV production spedalists attend Final Cut Pm workshop in Chicago Campaign to keep PATV en University cable system culminates with a boolh at the IMU; PATV remains on University cable system (Channel 11). May 2002 PATV begins lmining students from the Senior High Altemative Center (SHAC). PATV sends out newsletter PATV submits equipment proposal to the Community Television Group PATV fundraising letter-writing campaign continues Summer interns Amy Fenneman and Ryan Schultz join the PAW team June 2002 PATV gets involved with Stories 2000 PA'IV interviews for new programming coordinator July 2002 PATV hires new ~to move to LA THE YEAR IN REVIEW · July 2002 con[ PAW submits info for membership in the Johnson County Cultural Alliance Rnal Cut Pro is offered at PATV as pert of an advanced editing track PATV'mans' a water table at lhe annual Englert Road Race UIHC Child Care visits PATV PATV hosts the Eastern Iowa Access Cooperative PATV director attends Iowa Shares retreat in C-~nnell, Iowa PATV expos~ is front page story of local newspaper, 'Little Village' PATV moves to Channel 13 on the Univemity cable system PATV staffers offer on-site consultation to Hoover Library in West Branch PATV receives and installs free satellite dish PATV receives grant from the Noon Optimists Former staffer Russ Nordman gets married! August 2002 A group of I~Akhstanian journalists visit PAW as part of CMC tour Creative Wodd Child Care visits PAI¥ PA'IV director visits ~ Doflle Ray on her KXIC radio show PATV producer, Shane Iverson, has screening of new musical: *Johhny Piarowitz" PATV staff attend summer wod( reffeat PATV director visils KCJJ studio fur on-air interview about PATV and Baffle of the Bands fundraiser PATV distributes PATV/fundraissr info at table in IMU rector and programming coordinator altend the Univemity's Week of Welcome event Jared Pivaronas joins lhe PATV team as Ihe fall intern PATV discontinues receplioni.st pesilion, hires new production specialist Jamel River PA'IV staff altand annual equlpmant show hosted by ECS in Davenport, Iowa PATV is visitedby guest ¢~f CMC from Slovania Davenport Access visits PATV to lind out about how to set up and run a public access center PATV personnel march with Iowa Shares float in Homecoming Parade PAW staff tape Rec Center Halloween perry as part of ils commitment to community programming K3d Camp with the Neighborhood Center begins // November 2002 PATV mccts with documentary producer Steve Holmes to critique latest project PA'tV publishes fall newsleffer The DVD age begins at PATV PAIV director participates in discussions with student, organ' ..~.f~on VOICE to plan UI volunteer event PAW attends Senior High AltematJve Center event- International Harvest' -at the ICPL PATV hosts lhe Annual Mc,~--~ng at lhe access center;, Bradley Wod~rnan-Goltz is elected to the board ~molhy Clancy ends his six-year reign on the PAW Board December 2002 Sasha Chacon joins the PATV team as the spdng intern Iowa City City Council renews PATV cont[act for additional three years PAW production worlcshops are revamped PATV would like to thank the following organizations for utilizing our Public Service Announcement Display. // 4C's Community Coordinated Child Cam AFSCME Agape Caf~ AIDS Project for Central Iowa AI-Anon Alliance for Global Justice Alzheimer's Association Archaeological Institute of America (IA sodety) Arts A La Carte Ads Iowa City Ava Su/Arlistic Pride Barns and Bam Restoration ~c~mBruthers/Big Sisters of Johnson County p Wyoming Cedar Rapids Independent Film Festival Church Women United of Johnson County Citizens for Ac([ountahie Local Govemment Citizens for Alt~lrnatives to the New Jail City of Iowa City Park and Recreation Center Concemed Citizens for Sandpreirie Preservation Concemed Citizens for Slocum Ridge Consultation of Religious Communities Corelville Noon Optimist Club Council for International Visitors to Iowa City Cd~i's~nter The Daily Iowan Des Meines Veiley Fdends Domestic Violence and latentention Program Eastern Iowa Area Center for Learning in Retirement Eestside Artists Ec~Fair Emma Goldman Clinic for Women Environmental Advocates Englert Civic Theater Group Eulenspiegel Puppet Theatre CO. Evert conner Center FAIRI Faith United Church of Chdst Feminist Majority Leadership Alliance Rrst United Methodist Church FHends House Friends of Hickory Hill Fdends of Historic Preservation Furniture Project G Spot Hair Design Gabe's Oasis Gay, Lesbian, BisexuaI,Transgender, Ally Union General Union of Palestinian Students Gospel Explosion Ministry Habitat for Humanity HAPI Hardacre Film Festival Hawkeye Area Community Acl~on Program (HACAP) Herbert Hoover Pmsidentiel Museum Herbert Hoover National Historic Site ICAAR ICOR Boxing Club Illinois Coalition Against Domestic Violence Infofech Iowa Arts Festival Iowa Center for AIDS Research and Education (ICARE) Iowa Center for the Arts Iowa City Area Chamber of commerce Iowa City Car Co-op Iowa City Community Schools Iowa CitylCoralville Animal Care And Adoplion Center Iowa City C~ Mass Bike Rally Iowa City Federation of Labor Iowa City Foreign Relations Coundl Iowa City Hospice, Inc. Iowa City Human Rights Commis~on Iowa City/Johnson County Senior Center Iowa City Masonic Temple Iowa City Music Study Club Iowa City Neighborhood Council Iowa City Now Hodzons Band Iowa City Parkinson Support Group Iowa City Public Ubrary Iowa City Ronald McDonald House Iowa Correctional Institute for Women Iowa Depadmont of Elder Affairs Iowa Digital Filmmaker's Guild Iowa International Socialist Organization Iowa Jews for Justice Iowa Plant Swap Iowa SEED Iowa Shares Iowa Society for Educated C'dizens Iowa United Nations Association Iowa Women's Music Festiva Iowans for Peace with Iraq IVVlN Johnson County Agriculture Association Johnson County Alliance for the Mentally III ~nson County C__,o~dion for Persons with Disab~lilies nson County Community Network Johnson County Democrats Johnson County Green Party Johnson County Historical Society NCEMENTS Johnson County Homeless Children's Trust Johnson County Restorative Task Force Johnson County Republican Central Committee Johnson County Songbird Project Johnson County Task Force On Aging KTG Labor Consultants Legal Semices Corporation of Iowa Look Who's Coming to Dinner Ma Center Maplehurst Genetics IntematJonal, Inc. Meals on Wheels MECCA Substance Abuse Sen~ices Mercy Hospital MidArnedca Housing Partnership Mindbridge Foundation Mother's Milk Bank of Iowa National Lawyers Guild National Park Sen, ice Neighborhood Centers of Johnson County New Pioneer Co-op No Shame Theatre Old Brick Programs Our Redeemer Lutheran Church Overeaters Anonymous Parkview Evangelical Free Church Peaceful Solution People for Justice in Palestine Pilot Club of Iowa City Power of V'~to~y Projeot Green Garden Tour Project Holiday Public Power Initiative for Iowa City Quad City Coin Club Qwest Communications Rape Victim Advocacy Program Relired & Senior Volunteer Program The River Community Church RiverRun Riverside Theatre-Lobby Art Ruby's Pearl St. Andrew Presbyterian Church St. John's Lutheran Church St. VVencesiaus Sal's Music Emporium SEIU SHARE Iowa Sierra Club Solon Women's Club SPACE Galle~ Spatial Olympus Summit Stree~ Gallery T~flin Volunteer Fire Department Toastmasters UIHC UNICEF Unitarian-Universalist Society of Iowa City United Action for Youth University Club University of Iowa Animal Rights Coalition University of Iowa College of Law University of Iowa.Department of Music University of Iowa Fine Arts Council University of Iowa Lesbian, Gay, Bisexual, Transgender Staff and Faculty Association University of Iowa International Programs University of Iowa Museum of Art University of Iowa School of Art & Art History United Way United States Department of State Uptown Bill's Small Mall Victory Temple Apostolic Church of God Visiting Nurse Association of Johnson County Voices for Peace Volunteer Administrator's Network Wall Builders Wild Bill's Coffee Shop Willowwind School Women Building A Legacy Women's Resource and Action Center Women's Rights Coalition Women's Spirituality and Support // The PSA Display is a free service that allows organizations to display events, services and activities that are occurring in the Iowa City and Coralville area. They are computer generated and run continuously when video programming is not being cablecast. $TEYEN KANNE R ¢i 'y ¢ouncilmember', 'rowe Home Address: 630 S.. Governor, #1, Iowa City, lowa 52240 (319)338-8865 To: City Council From: Steven Kanner Date: 4/2/03 Re: ALPLA TIF I am writing to the Council in regards to a most serious subject: The manner in which the ALPLA of Iowa, Inc. TIF was granted. I find objectionable the expedited manner in wh/ch negotiations took place and the Special City Council was meeting called with barely any notice given. (please see the attached time-line and letter from ALPLk) A proposed $500,000 tax abatemem for ALPLA is no small matter. It does a disservice to the c'~izens of Iowa City to rush thi.~ type of issue, one with such major financial consequences and long-term impact, through Council. Although the letter of the law may have been met by giving twenty-four hour notice, the spirit of the democratic process is broken when non-emergency measures aren't given due and diligent process. Although it may not have been the Council's intent, there is the appearance of avoiding the Council's most vocal critic of these type of tax abatements by holding a special meeting when he is out of town and not available to vote or voice possible objections. As an elected member of this body I would urge the Counc'fl to think twice before calling future meetings of this nature. If a million-dollar water pipe broke down and needed emergency approval of City Council then by all means, call a meeting. But please do not give in to typical hard sell scare tactics that seem to have been employed by ALPLA. ("With the very aggressive nature of our business, we must make our decision very quickly. We ask for formal approval by the city no later than Friday, March 21,' from a letter dated 3/14/03.) I would urge the City Council to take up this issue at a future work session. The Council by its vote on March 19, 2003 has given a green light to the staff to proceed in such expedited fashion~ For the health of the democratic process and the good of the city let us at least put up a yellow light to such future gun-to-the heads deals. Sincerely, ALPLA TLMELt'NE Friday, March 14, 2003 Monday, March 17, 2003 Tuesday, March 18, 2003 Wednesday, March 19, 2003 11:30 a.m. - Meeting (Kurt Berkmann, Alpla, Ken Sigman Alpla, .loe Raso, ICAD, Steve Nasby, City). Tour of plant and discussions regarding the possible expansion. Letter presented to City regarding Alpla's request for TIF. Alpla proposal calls for 7-year, 100% tax rebates plus $35,000 for utility improvements. Council action by March 21. 1:30 p.m. - Meeting (Raso, Atkins, Franklin, Nasby) to discuss Alpla's request. Approximately 3:00 p.m. - Nasby contacts Alpla to negotiate TIF request. City would entertain 5-year, 100% tax rebate plus $35,000 for utility improvements. Approximately 5:30 p.m. Alpla agrees to 5-year, 100% tax rebate plus $35,000. Alpla will expand the Iowa City plant contingent on City Council approval. Following Alpla confirmation, Mayor informed of their decision. City Clerk begins calling for schedules regarding the possibility of a Special Council meeting and gets available times from Council Members. Mayor sets meeting for 4:00 p.m. Wednesday. City Clerk confirms time with Council Members and sets materials will be available to pickup (and required signature needed) between noon and 4:00 p.m. on Tuesday. City staff work with Alhers Law Firm and Alpla on Development Agreement. City Clerks receives materials from City staff and prepares agenda and related paperwork for distribution by 12 noon. Clerk posts notice regarding Special Meeting 1:40 p.m. 4:00 p.m. Special City Council meeting to consider Development Agreement between City and Alpla. 6-0 vote to approve TIF Development Agreement with Alpla for 5-year, 100% tax rebate plus $35,000 for site improvements. ALPLA of Iowa, Inc. 2258 Heinz Road Iowa City, IA 52240 T: +1 319 337 8042 F: +! 3!9 337 2366 Ken.Sigman~ALPLA.com Mr. Steven Nasby City of Iowa City 410 E. Washington Street Iowa City, JA 52240-1826 March 14, 2003 Tax Increment Financing - ALPLA Exoansion Dear Mr. Nasby, ALPI.A, inc. has been awarded business from both California and Missouri that will require a significant investment in building, infrastructure, equipment and personnel. We are currently considering locations to support this - one of which is Iowa City, iA. We have been very pleased with the overall area and also support we have received thus far. In review of our current Partial Industrial Property Tax Exemption and also your February 10, 2003 proposal for TIF financing, ! have attached ALPLA's proposal (Please see Proposal 8). Also, MidAmerican Energy is unable to provide our facility with the power we will consume post expansion. They indicate that ALPLA should pay approximately $35,000 for an additional transformer and other necessary hardware to facilitate this. We would assume that the City of !owa City would consider this investment. With the very aggressive nature of our business, we must make our decision very quickly. We ask for formal approval by the city no later than Friday, March 21th. Kind Regards, Kenneth R. Sigman Regional Sales Manager Proposal B - ALPLA Proposal Current Expansion Missed Total Exemption $ Actual Total Exemption $ Difference $ 897,802 Based on Proposal B 45,704 943,506 Based on 5 year, 100% TIF, All inclusive Marian Karr ~ From: Irvin Pfab [iplab@avalon.net] Sent: Thursday, April 03, 2003 2:27 AM To: Iowa City City Council Subject: 4203fw..Montana smoking ban cerdited with cutting heart attacks:Join Together Online, by the Associated Press i ~ Join Together Online Montana Smoking Ban Credited with Cutting Heart Attacks 4/2/2O03 A new study credits an indoor-smoking ban implemented in Helena, Mont., for reducing the number of heart attacks in the city by 50 percent, the Associated Pres~ reported April 1. The group of doctors who conducted the study said that the ban on smoking in bars, restaurants, bowling alleys, and other public places helped cut the heart-attack rate by more than half this past summer. "It led to an immediate and dramatic decline in the number of heart attacks we saw," said Dr. Richard Sargent, co-author of the study. Helena's smoking ban went into effect last June, but lasted for only six months because of a legal challenge. The study said that heart-attack rates returned to their usual level after the indoor-smoking ban was lifted. The study is the first to examine the impact of smoking bans on public health. The findings were presented at the annual scientific meeting of the American College_o.._f_Cardiology, held recently in Chicago. Visit www.jointogether.org for complete news and funding coverage, resource links and advocacy tools supporting community-based efforts to reduce and prevent substance abuse and gun violence. Receive free news and funding headlines by email! Sign up at www.joigtggether.org(jtod~irect_ This information may be freely reproduced and distributed, provided that attribution is made to "Join Together Online (www.j ointogether.org)." Join Together is a project of the Boston University School of Public Health. *** eSafe scanned this email for malicious content *** *** IMPORTANT: DO not open attachments from unrecognized senders *** 4/3/03 Marian Karr IP13 From: Irvin Pfab [iplab@avalon.net] Sent: Monday, March 31, 2003 9:11 PM To: Iowa City City Council Subject: 33103fw..How does your city rank when it comes to health Care?Expansion Management magazine, by HealthScoutNews How Does Your City Rank When it Comes to Health Care? March 31, 2003 11:07 AM (HealthScoutNews) -- Top honors for the cost and quality of health care go to Rochester, Minn., home of the famed Mayo Clinic. In its first annual survey of such matters, Expansion Management magazine ranked the top 100 U.S. cities in terms of their health quotients (HQ). The magazine bills itself as read by 45,000 executives of companies looking for the best place to expand or relocate their operations. The HQ included 11 categories used to measure the cost, quality and availability of health care in 329 metro areas throughout the country. Health-care costs, employer insurance costs, hospital beds per 1,000 population, number of community health centers, number of nurses per 100,000 population, and the number of teaching hospitals are among the measures included in the HQ. While Rochester, Minn., took first place, the state of Iowa claimed seven of the top 40 slots. Here are the top 10 finishers: · Rochester, Minn. · Charlottesville, Va. · Omaha, Neb. · Roanoke, Va. · Richmond-Petersburg, Va. · I0wa City, I0wa, · Cedar Rapids, Iowa. · St. Cloud, Minn. · Fargo-Moorhead, N.D. · Bismarck, N.D. Copyright © 2003 ScoutNews, LLC. All rights reserved. This information is not intended to be a substitute for professional medical advice, You should not use this information to diagnose or treat a health problem or disease without consulting with a qualified healthcare provider. Please consult your healthcare provider with any questions or concerns you may have regarding your condition. 4/1/03 charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil fights demonstrations; and A policy of enforcing applicable State and local laws against Physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR §570.608; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date Page 1 of 1 Marian Karr From: leah wolfe [leahwolfe@mchsi.com] Seat: Friday, April 04, 2003 8:24 AM To: Iowans for Peace with Iraq Cc: council@iowa-city.erg Subject: Not proclamtion as written, but a good place to start Those of us protesting this war are supporting the troops by trying to stop the war to get them home safely before they are brought home to us in body bags. Those of us shouting for peace are not anti-American. Being against war, is not being against the freedoms we hold dear, like the freedom to protest a violent approach to violence. Those of us who believe that there is always another solution besides war are not anti-government. We are against the tunnel vision and complacency that has perpetuated this global nightmare. Please take a closer look before allowing us to be labeled as enemies of these brave, all-too young, people fighting a war they didn't wage. 4/4/03 Iqeetin~ A~enda April 9, 2003 · 12:30-4:30 pm Coralville Public Library · 1401 5th St. Jail Sp. ace& Services Task Force 12:30 12:35 12:45 3:45 Welcome and Introductions · Acceptance of the agenda · Review of the Charge Setting the Stage for Report Review · Review of the ground rules · Consensus · Finishing the substantive decision-making in this meeting Review of the Report and Recommendations · Overview, Insights, and Process section · Recommendations · Executive Summary · Appendices Future Activity of the Task Force · Presentation to the Board of Supervisors · Value of the Task Force to any other follow-on activities 4:15 Closing Comments and Adjourn t leetin9 Summary March 12, 2003 · 12:30- 4:30 pm Coralville Public Library · 1401 5th SI:. Jail Sp. ace& Services Task Force Task Force Members Present Dick Gibson, chair Matt Blizek Paul Bobek Bob Carpenter Connie Champion Bill Dorst Sara Epstein Moninger Carolyn Gross Paul Hoffey Brenda Holiingsworth Judy Hopping Richard Klausner Larry Omann John Robertson Art Schut Richard Sills John Stratton Bob Thompson Nell Trott Dorothy Whiston J. Patrick White Task Force Members Unable to Attend John Balmer John-Paul Chaisson-Cardenas Cathy Fitzmaurice-Hill Philip Jones Daniel Schaapveld Resource Group Attending Lodema Berkley Charles Duffy Pat Harney Mike Lehman KaraLogsdon Lonny Pulkrabek Jean Schultz Bre~ Sobaski Mike Sullivan R] Winkelhake Others in Attendance Hall Farrier David Kemp Keith Slaughter Steve Street Bob Welsh Welcome and Introductions Gibson welcomed the Task Force, Resource Group and other guests. Gibson reviewed the agenda with the group and commented that this meeting would be full and important. Gibson reminded the group about the ground rules that were established at the last meeting, A change to the agenda was requested to devote 20 minutes to ask the Resource Group members to comment on the report. This time will be added toward the end of the meeting. Setting the Stage for Report Review Other ground rules were outlined: · No flexibility in our schedule - report will be turned into Board of Supervisors in April. · Keep our comments and propositions to ideas and not personalities. · The purpose of the meeting is to finalize this report, and the consultants drafted the bulk of the report. The consultant boiled down our recommendations and we need to stay focused on the content of the report, not the words in the report. · Special and personar interests need to be set aside - we are trying to represent the public in this regard. · Our product must pass a reality test, can it be implemented or should it be implemented? · No wordsmithing today; we need to talk about meaning. · We will not talk about consensus today. McKeen gave an overview of how the review process will be conducted and complimented the group on the work they have completed to date. There have been a lot of good ideas put forth and there will continue to be. She noted that people are a little nervous today and that is to be expected when the important decisions are pending. The focus will be on what the Task Force will put forward to the Board of Supervisors. They asked for an open process, representation of the public sentiment, and some recommendations. They did not expect a panel of experts because this is a complex system. They will receive a very general and heartfelt effort and set of recommendations. This should be reflective of the will of the Task Force as interpreters of the information and the public will, and that is what will be developed within the report. The facilitators will be more prescriptive than usual so to efficiently work through the sub-pieces of the report that must occur during the meeting. The issues where there is not full agreement will be discussed, and the focus will be on content. The group will work from the report document to go through piece-by-piece and seek agreement on each of the areas. We interpret silence as agreement as we've done all along. We will call on each of you for your statement of agreement or disagreement with each section in order. Gibson also commented on the issue of consensus that there may be people who are not going to want to be associated with the report and we will acknowledge this in some way within the report. Review of the Report and Recommendations First ten pages-- HcKeen walked the group through the contents of the report and asked the group to look through the first ten pages and state substantive agreement or disagreement with the content. First 10 pages - tone is incorrect - the tone is that we were asked to mirror public sentiment and that is not correct. This shows up in a number of places. Page 9, paragraph four - no new jail and that is misleading. · "No members of the Task Force" - we can change it to that. · Don't know that it will have a significant impact unless we implemented every single alternative. Page 9, third paragraph. · ! agree with this as well. · Maybe use the phrase"may have." The last sentence of paragraph three - necessary construction may be delayed a number of years - not sure we have consensus that any type of construction should be delayed a number of years. There is not blanket agreement that any or all construction can be delayed a number of years. · There was a seeming acceptance last month that the voters of this county would not support another bond issue. · I'd rather say that then. Jail Space & Services Task Force March 12, 2002 page 2 · ! read that as referencing a new facility rather than an alternative facility to get some time, alleviate a number of problems. ! wonder, if that was more clear, would you be satisfied? My concern is that we can implement solutions that will delay construction because 1' don't know that that is true - it is only a hypothesis and we all agree ! think that the current facility is not adequate. The solutions we suggest later, we all know there is not space for these alternatives so this is a substantive issue. 1't doesn't make sense to me, · Might we eliminate that sentence? Ts it necessary? There was a point in this process where there was some agreement that we needed more facilities, and 1' thought that was a defining moment. If we mentioned that it would alleviate my concern about the tone. · Should we add a sentence addressing this need? · 1' don't necessarily agree with that we need additional jail space right now - more programs yes. · We need to increase capacity to do something. We will add a sentence in that paragraph that there is consensus that there is an increasing need for space and services. The last sentence will be taken out and this will be added instead. · If this change is made I think it changes the entire meaning of the report. · Additional capacity does not necessarily mean more beds. In a way we are talking about the same thing - bricks and mortar kind of means more space - we are saying we want more space in a creative way that can be put to work, rearranges space and frees up part of the jail space we currently have. We don't need to build a traditional jail space and T think there is agreement on this. · This is a sequential series of events that will happen. I still take issue with us being a surrogate for the public and I don't agree with that at all. We were created to use our best judgment to make recommendations to them. This is one aspect of it, but we are far more than a mirror for the public. And that underscores the insights section, and this is a philosophical difference. This is a pragmatic view on my part - we know the public will probably not approve a bond unless there are some changes from the last vote - alternatives and the size of the jail. We are to help the Board with this. · There was a concern with the Board that this process did take views of the public into account. The priorities of the county need to be taken into account because that is directly related to how the public will vote. The values of the community became a much larger issue than I ever imagined and 1' think this is carried out in the report. Who is going to hold this report when this process has ended? Are you OK with being that kind of a group because that is who you are. 3ail Space & Services Task Force page 3 Narch 12, 2002 · This does not resonate at all. · I think we have tried to develop a report that will ultimately result in a new jail or a lessened demand for jail space because there are alternatives in place. · Page 10, bullet point four is the specific concern I still have. Part of my responsibility is to persuade the public about what I think is right. · I'm willing to stand up after we've tried some alternatives. · Public support will need to be marshaled to implement many of these recommendations - let's change the sentence to that. This discussion may be pussyfooting around an underlying part of this process. What we're really trying to ask is what is the role of the public? You have a hold of the guard dog, but the public has the dog food. Leadership positions must come forward with responsible solutions and the public must be educated constituents. Leadership (in theory) is supposed to act in conjunction with the view of the public. We could add a bullet in this section to address policy makers leading on this issue. · In the first paragraph, last sentence, page 9 - does that have to be there. The "without constraints" part will be taken out. · I like the table of contents. Executive Summary-We will come back to the executive summary, and if we don't have time, any changes to the rest of the report will be reflected here. The charge and the vision have been updated based on the recommendations, so we will come back to this as well, after discussing the recommendations. It~$i~ht~ section7-The purpose of this section was to include a little more detail on this process and how we ended up with the remaining nine recommendations. This was not always a fun or easy process, full of very thoughtful debate and discussion. This was not a Task Force that simply said, "We will mess with one part of the system if even if impacts up other parts of the system." · Page 19, third paragraph, with this causality ! don't think I can agree with this. T don't think the jail services' decisions have caused overcrowding. · Maybe use "sufficient" efforts instead of"appropriate" efforts. · This paragraph bothers me, too, because ! think this is a public perception. · T think leaders of the jail space are in touch regarding the next sentence. · A better message is that all of the characters can do better or more. Jail Space & Services Task Force page 4 March 12, 2002 · This might be too simplistic and a bit slanted - the efforts may have not been properly thought out or coordinated. · The efforts that have been made today have not solved the overcrowding problem. A larger view and suggestion is that this risks offending Dick, but T'II say it anyway. Dick's personal strongly held views are what the insights says rather than what the Task Force deliberated on and talked about. I wonder if we need this section at all or if we can save time and contention that the overview section would be a better place to put some of these thoughts. · ! almost agree we should just take this part out. · ! would be fine with that too. · T think it is important that the Board knows that we did not accept simply looking into building the jail space - this is an important message. ! think also there are things in here that are important - the message that we are handing you a whole set of recommendations and some you can do in your own power and some of the things you will need to take steps on. Can we send this back to the writer so we can keep the good stuff and reflect the changes we've mentioned? · Yd hate to see it go because it really talks about the direction we chose to go in and what process we used - !'d prefer to see it stay. People here come from different places, but they came here to resolve the problem and not find themselves under attack. Cut out "some people have been mildly critical." Taking leaders out of office if the voters don't like that - take that out. · T was put in office to run the jail and ! was put in office the same way the Board was put into office. ! do take offense to some of the wording in this section. · My objection is the tone because it is negative; it is unlike what !'ve seen before. ! would rather see it removed all together, rather than have a negative tone within it. · What about having a three-person subcommittee to work on this - a yes, a no and a maybe. · There are paragraphs T could see go, but not all of it is offensive. !t is negative and T'm perfectly willing to see it go, but ! do think there are some very important parts to this that are not addressed in the rest of the report and ! wrote this before we even started to talk about what we were about. !t will not be my piece anymore, but the meat needs to be kept in here. John Robertson, Caro/yn Gross, and Connie Champ/on vo/unteered to rework this sect/on and have something to I~lcKeen in 10 days. They will cons/der blending it w/th the overview sect/on. Overview Section - · This relates pretty specifically into the recommendations section. Jail Space & Services Task Force page 5 March 12, 2002 · In the second paragraph, take our"without appropriate thought." · First paragraph, the last two sentences, I don't think this is quite correct. · Change the "will" to a "may?" · For the most part, the recommendations are intended to be as a whole, but most of them would stand alone. Maybe an answer is just to delete those sentences. · Would one recommendation be less effective if it was separated from the others? · No. · Yes, T think it would. A number of our recommendations have a small effect and T think this is the very idea - a number of small things would have an impact. · This doesn't mean you have to adopt this as a whole, so T think this is rather harmless. · If you don't consider them all, you won't get the result that we have intended. · Change "must" to "should" in that last sentence. · Recommendations have been made as an entire program and we feel we would be most effective if used this way and remove the idea of creating an imbalance or mention they may not be as effective if they're not used this way. Recommendations Section - As Task Force members review these recommendations, they will notice some blank spots, and these need to be addressed in the discussion. Cost considerations and impact on crowding are particularly in need of completion with input from the group. Recommendation # 1: · I would like a reference to the specific alternatives recommendations listed in the original draft as recommendation number five. · The other thing that bothered me was the work release because that will not decrease the number of people in jail - T'd like to see it in the bulleted list in recommendation two. · The thing that makes me nervous, this seems undeveloped because this is so complex. Work release is a concern as well. The bond issue is such a question mark too. · We are only suggesting that the Board look at this. · Intensive pretrial supervision is the one that would have the greatest impact. Priorities clearly need to be prioritized and T have some misgivings about that. · We are not a Task Force that can make those decisions - we can only recommend the important alternatives to look at, and this is just my opinion. · T disagree and I think this is why we have failed as a Task Force - they have asked for solutions and we haven't given them any. We are in the dark about their receptivib/. Jail Space & Services Task Force page 6 March 12, 2002 · What should it say? How many people can be monitored, what categories would they be in, etc.? T would like to see a recommended budget for these suggestions. This is certainly up for debate and maybe the Board will be satisfied. That would have been a recipe for disaster. There has been a constant undertone of people wanting to discuss these alternatives - we don't have the time and we don't have the expertise. This has far better chances for success. · Ts Richard's objection to this that the 46 items are not listed? · The alternatives are included in the jail report - this is what he would like to see referenced. · This recommendation does not say these all need to be recommended, There were three kinds of folks in this group - some inclined to be resistant to building a new facility, those who had the opposite perspective, and then those who didn't know. It seems to me that with our work to inform ourselves, there has been a consensus about alternatives. We could meet for years on this, and I do think we could add some information on some of the alternatives. It is not our place to get into the programmatic approaches to this list. · The list will be contained in the appendix and then strengthen that language that this is not a prioritized list. Alternatives will be used to a greater degree. · 3ust as long as greater detail is provided. · Shouldn't the surety bond be moved to the list of 46? As it stands, it is sloppy. OWT alternative is incorrect in my opinion. · There Es a difference between short-term and long-term alternatives, The language could be fixed (OW! programs). Leave all the bulleted items, and, instead, add language referencing the appendix, and add language that there is not consensus on the particular list of alternatives. We do have consensus that we like alternatives; T would focus on that idea. · So we will delete the bullet list on the top of page 22, and add language as he discussed above. · we still need to maintain some sense of urgency, however, so, please, can we do that? · On the laundry list of alternatives, is substance abuse treatment on it? I'm still troubled about the use of domestic abuse on the list. · It will be deleted out of the list. Substance abuse will be added to the list. · Things can be added to this list. · There does need to be some emphasis on implementing things very quickly. Jail Space & Services Task Force page 7 March 12, 2002 To enhance second and third offenses is incorrect because there is a state law regarding this matter. You don't want individual police officers making that decision. This issue should be in the last recommendation, not the first one. · But, this is done all the time in certain areas and we had testimony speaking to it. Things are very discretionary. · ! don't think this is where this committee should be so we shouldn't even be spending our time talking about it. · !t is out of that list. · We don't want to encourage the use of discretion where the law says there is no discretion, and T agree with us emphasizing the fact that there are some inconsistencies. · Can we rewrite cost considerations so we think about direct and indirect costs to the county? · I don't have any inclination to talk about costs because I don't have an idea how to do that. · We do know some about cost considerations. ! think this draft lives in never, never land. We have not looked at the county's budget constraints. ! would say something like the Board will need to assess funding available to maximize use in cost considerations. There are costs of some sort to all of those in the 46- item list. ! don't think we will ever reduce the number of people in the system; ! believe it will simply be cost shifting. Would you agree to acknowledge that this citizen group does not have the understanding or expertise, but that we need to look at indirect, direct, and savings regarding these alternatives? · ! have made the assumption all along that anything you do will cost money, but any alternative will cost less than housing someone in jail for 24 hours. · Could we amend "no costs" to say "low costs" or "minimal costs?" This whole cost topic is not enjoyable and we are all pretty unhappy that we didn't get to address this issue more. Let's just add a paragraph addressing all of these cost-related issues. Recommendation #2 · Second sentence - we are talking about any kind of facility, needing space for education, programs, etc. We are talking about not giving any kind of increase in several years. T have the same concern (timeframe concern), plus the maximum-security suggestion. ! think there will be growth in the jail population that will force us to deal with maximum- security prisons. Need to deal with this. Emphasize the importance of cost-effectiveness in this planning. · I have a timeframe concern as well and in the facility we have I don't think we can complete a lot of the alternatives in the space we have now. Jail Space & Services Task Force page 8 March 12, 2002 I would like to delete "several years of experience." I thought we had overall consensus that converting the sheriff's office as a failing suggestion. If we remodel, you have to conform to the new standards. · ! don't think this is true - the jail administrator also told us we could leave the beds on the second floor the same. · The time frame is a concern, but creating a detoxification facility seems like it would be expensive, and it does not address the overcrowding issue. · This came from a very strong public sentiment, · It seems wrong to go with a public misconception. You are perpetuating the wrong opinion. · Need to keep in mind that you will need to address the booking area issue and the kitchen area issue. It could be a possibility, but I question it as a recommendation. · This sounds like a major expense and a logistical problem. · What about ending the sentence at proposals and remove the bulleted items listed below. Or, do we need to expand the list? · We do need to recommend something - using the first floor of the building is very logical. · It is not a building cost, it is a personnel cost. · This is a very clear alternative, it might not be the right one, but it is a suggestion. I would argue against removing the sheriff's office changes. Building office space per spare foot is a lot less than building a jail. This seems like a cost-effective way to look at this. It would extend the life of the old jail. I like the idea of some bulleted ideas as suggestions. I would change "any" jail facility to a "traditional"jail facility. There is some consensus that we might need to look at some interim kind of holding facility. · Do we really think we're going to need a jail in four to six years? · We all know this is not a permanent solution - these simply buy time. This community is going to have to talk about bricks and mortar. · T would like to see the entire paragraph to reflect what we've been talking about so we will continue to use the space until we have to look at replacing the jail. ! am seeing what ! think is a fundamental shift in what we've been saying all along. We need to provide a track record so when the time comes to build a new jail, we can say this is what we've done, this is what we've tried, and this is what we've considered. That way the whole story is laid out for people, and the Board will have gone through a process. I'm afraid we are losing the process we just went through. Jail Space & Services Task Force page 9 March 12, 2002 · If you are going to implement them and you need a space requirement, recommendation two needs to recognize that. · ! artificially insert a second paragraph that would talk about a work release or detoxification facility. · The reality is that it would be five or six years until you could be in a new facility of any kind. If we implement alternative programs and policy changes, etc., it is going to take (unless it's rental), it will be two years until we can talk about whether or not we do need additional beds. Personnel need to be included in this cost. · We need to be careful because if we spend a bunch of money on alternatives that could affect the bond vote as well. · It is critical that the alternative would be able to encompass a new facility. · What is our horizon on a new jail facility? ! would hope we can look out 10 years, but that five years from now we would have to be ready to begin. In the meantime, we use an annex jail, we use more of the jail space, and we have to be working ahead. · Changing the current jail is unrealistic; you are talking 12 million dollars to do so. Some people hate Congress and love their Congressman. Wait five years, hire an architect, appoint a committee and isn't that what we're supposed to do? The concept was that we ended up with a non-traditional jail, but the alternatives we've talked about are almost all going to need some space. One of my hopes is that the space created has long-term relevance to the corrections community. Let's devise a long-term plan that includes facilities. At this point, we don't have time. T do think we should pursue many of these alternatives, but I'm very frustrated we haven't done any comprehensive analysis of these alternatives. We need a county corrections jail space and services facility. We are guessing at staffing costs. ! would be supportive of alternative programming such as work release, electronic monitoring, intensive pretrial supervision, and a day reporting center. · Well this is good. I've never heard you say you supported these alternative programs. · If we can rework this recommendation to reflect all of these comments, are you OK with that? · Take out the time flame, and ! think it is important to keep the data piece in there. · Does Pat's vision meet the approval of this group? · ! took it as needing a jail space for services and alternatives. · No, ! think we need a comprehensive plan for facilities. · The difference is developing alternatives to jail, and then at the same time begin to develop a longer-term plan for facilities and do it incrementally. Jail Space & Services Task Force page 10 March 12, 2002 This is the first time we've said we need one facility for these alternatives. · We have not spent time talking about a facility, but ! would still like to see other alternatives to building recommended. T like this because we would be building the least expensive parts first, and if we did it this way, I think the public would see it. A Iow-cost housing facility would be a good first part to this, if it were Iow-cost. I don't support it because ! don't know what we mean. Recommending a plan is different than recommending a building. We need to hang tight to our alternatives and hang tight to the idea that in the county we have a track record for alternatives. Tn listening to this conversation it reminded me of something one of the groups said earlier. This incrementally-built facility really speaks to this. This is something T think taxpayers could really put their arms around because it includes alternatives and addresses many of the issues we've talked about all along, and this is more exciting to me than any of the other conversations that have taken place. · Are we advocating construction of a new jail or advocating for the development of the planning process? The latter, correct? hCcKeen reported that SPPG staff would redraft this recommendation. Recommendation #3 - · First paragraph, second sentence does not make sense to me - there is no room. · Can we take our"at the jail?" · If there is a planning group, let them decide this. Recommendation #4- · This one is really fuzzy to me - make policy and practice review a function of the planning committee in the next step. Delete recommendation four and add this idea to recommendation five. This was agreed upon. Recommendation #5- · Make the changes from the above recommendation. o Does this become the comprehensive planning group? · NO. · Part of the comprehensive group should be a member that is from the coordinating committee. We will add a short sentence/n there about that, Recommendation #6 - .1ail Space & Services Task Force Harch 12, 2002 page · This was put in with the assumption this is happening here, and ! don't think this is. · A couple of years ago, one neighborhood asked for more patrolling. T don' t think the data supports having this recommendation. · This is one thing no one has ever asked us, and we are one of the only communities that records this kind of information. · Can we pass on this until .lohn-Paul is here to respond? · Yes. · ! agree it should be taken out, but in the data collection, let's commit to collecting this sort of data. The county is not able to assess discrimination. · ! also read this as a data collection issue so moving it to number seven seems to make sense. ! don't necessarily feel that we don't have an issue here. · You can't just use the sheer numbers - you have to look at the crime as well. The underlying factors have to be considered. Recommendation #7 - We will add data collect/on of race, and other factors into this recommendation, · You want to look at what the outcome is at the other end, not just the charge. · We don't collect near enough the data that we need. · Replace "next three to five years" with the "immediate future." Recommendation #8- No comments. Recommendation # 9 - · ! am always concerned about what they're doing in Des Hoines and moving the community- based corrections into one place goes exactly to what that philosophy entails. I'm not very optimistic about some of these things. Recommendation was approved. 1ail Space and Services Process Section - This is just the process we went through as a group and the Task Force has seen before. Appendices Section - We will not worry about these today. Charge and Vision Section - · Page 17, third paragraph - T think public safety would be the first course of considerations. ! don't see it here, and ! think it needs to be here. Public safety will be re-emphasized in this paragraph. · Recommendations - should it be stated that these recommendations be taken as a whole? Jail Space & Services Task Force page 12 March 12, 2002 · Yes. Resource Group Member Comments · We needed to hear from the jail inspector. This incremental building is a great idea because the staff would be added incrementally. T was disappointed that assumptions were made about the criminal justice system - you never asked what Towa City and Coralville were doing to reduce jail sentences and therefore, the jail population. No one bothered to ask that. When we charge people for public intoxication, they can most often be arrested for other things that would require more time, so there are things we are trying to do. ! do believe in treatment and prevention, and T support alternatives to jail. T sit on the MECCA board and on the 6th Judicial District. Some of your list of 46 are quite unreasonable, and simple misdemeanors is a great example. There are costs to many of these things because you are only shifting costs. Sometimes you do hear what you want (Dick), and recommendations are made based on what the public thinks, and the public does not correctly perceive some of these things. You finally started talking about facilities, and there has to be some investment into these facilities. You better take a look at a location where you can have them together, and you will have to take a look at maximum security facility, and you need to have a complex for all of these things. · The public library continues to be committed to inmates and this commitment will continue - we hope if a new facility is considered that a library be a part of this. · We do try and give people another chance. Gibson thanked the Resource Group and apologized if they were not utilized as much as they might have been. Looking Ahead At the April 9 meeting the Task Force will finalize the report with a last review. Then they will discuss the role of the Task Force in taking the recommendations to the Board of Supervisors. .Jail Space & Services Task Force page 13 March 12, 2002 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, MARCH 13, 2003 6:30 PM. SENIOR CENTER, LOWER LEVEL CLASSROOM PRELIMINARY Members Present: Jerry Anthony, Lori Bears, Amy Correia, John Deeth, Matthew Hayek, Morgan Hoosman, Rick House, Jayne Sandier Members Absent: Mark Edwards Council Members Present: In/in Pfab Staff Present: Tracy Hightshoe, Steve Nasby, Linda Severson Others Present: Bob Anderlik, Al Axeen, Mick Bowers, Karen Kubby, Nancy Stensvaag, Stephen Trefz, Joan Vanden Berg, Alaina Welsh, Sherri Zostrae Call To Order Amy Correia called the meeting to order at 6:35 PM. Approval of February 20, 2003 Minutes The minutes need the addition of Linda Severson to "staff present", and correction of spelling of the names: Charlie Eastham and Lyle Hulke. MOTION: Deeth moved to approve minutes as submitted with correction of spelling for Charlie Eastham and Lyle Hulke, and the addition of Linda Severson. Hayek seconded the motion. All in favor, motion passed 8-0. Public/Member discussion of Items Not on the Agenda Hightshoe noted that the Policy for the Recapture of CDBG/HOME Funds the Commission submitted was passed by the City Council March 11, 2003 (6-0). Discussion Re.qardinl:l FY04 Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Requests Hightshoe reviewed the ranking sheets. The brown sheet has a break down of all the projects by category (e.g. housing, public facility, public services, and code enforcement). Each Commission member's score is listed as well as the average scores for each project. At the bottom there is a member average score for all the projects. The white sheet is sorted by average score. The highest rated project is first, followed by the second, third, etc. From the average score, the projects are divided into thirds and designated as high, medium, and Iow. The yellow work sheet includes recommended project allocations by each member. It includes the amount requested by project, the percent of request, the average allocation of all Commission members, and the project's ranking within its category. Correia stated that the Commission needs to discuss the rankings of the projects, and if there is a need for members to alter their scores. She also questioned if any investigation had been done for Eagle's Flight to access Economic Development funds for their grant request. Hightshoe had faxed the information and application to Eagle's Flight and provided information on CDBG-ED eligible projects to the applicant. Hightshoe said that the creation of one staff position in the Eagle's Flight application would be an eligible project for the ED funds. Correia asked how much is in the CDBG Economic Fund currently. Nasby responded $70,000 plus $145,000 in July, totaling $215,000. Correia questioned how the Elder Services program is unique from the City's rehab program. Also, are these projects eligible for funding through the City's rehab program. Nasby responded that ESI projects are eligible, but the ESI projects are usually between $500-$1,000. The staff from ESI does all the paperwork, verifying income, finding and negotiating with contractors, thus making the projects move much more quickly. The City and ESI do rehab projects, but the City primarily works with larger project requests and maintains a waiting list, therefore there is not really a duplication of services. Housing and Community Development Commission Minutes March 13, 2003 Page 2 Sandier remarked that it had been discussed previously that Habitat for Humanity recycles funds from the City, and she questioned how much had been received through various grants from the City, and how much had been put back into the Iowa City community. Stensvaag responded that she was unsure of the amount but all the money received up to date has been used to build houses, or purchase land and the majority is in Iowa City. Sandier asked how much money is currently in the City's Down Payment Assistance Program. Hightshoe responded there is approximately $7,000 to $9,000. Sand[er asked how many people are not applying because of the lead based paint requirement. Nasby was unsure because many lenders know of the paint/mitigation requirement and the assistance is therefore not pursued. Of the phone calls the City receives, probably less than half follow through with an application. Correia noted that the Commission has an additional $30,000 to allocate to HOME eligible projects as the federal entitlement was higher than anticipated. She noted that these projects include Habitat for Humanity, Whispering Gardens, HACAP Transitional Housing, Successful Living, and Iowa City Down Payment Assistance. Anthony asked Successful Living if other options of funding have been explored. Successful Living said that they had tried for State funds but was declined because current needs were being met for the intended targeted population. IDED (Iowa Department of Economic Development) was unable to make the association that if it's not funded it will go away, because it is currently operating. Anthony said he would argue that the project should move up on the list because without the funding the project will not succeed. Currently they are ranked the lowest within the medium ranking on the white sheet. Correia noted it would be nice to have a break down of high-medium-low ranking of projects within housing projects only. Hayek noted the rankings, in terms of scores, and the Commission should try to follow the ranking within each category. The way the scoring sheets work, if an applicant does not have some kind of loan repayment system, as some of the public services applicants do not, they end up Iow on the ranking sheet. Sandier noted that Habitat, according to their guidelines, are not able to pay interest on the funds. If this is something that is going to be a requirement by Council (the 1% interest loan), and may or may not be waived (by Council), this affects how Commission members will fund each project. It would help to have this information in advance and might effect rankings and funding. Hightshoe noted that they had been told that each applicant would need to approach the City Council directly for a deviation from their set policy. Correia asked the Commission to look at Successful Living and its ranking. She questioned outcome data. Response was that the applicant has realized great progress in the last year. Applicant has doubled their staff and the outreach has grown from 3 to 23 within the housing community. The addition of a nurse has helped stabilize the mental health of the occupants. Hayek asked if the application is an either-or situation. If the total requested amount is not awarded, will the applicant be able to go forward. Response was that they would have to scramble, talk to Hills Bank about increasing their private loan and possible other sources. Applicant will review the options and report back to the Commission. Bears asked what are the differences between HACAP Transitional Housing and Successful Living. Response was Successful Living works primarily with individuals, people with mental illness and substance abuse issues. HACAP works with families. Correia asked the Commission to look at what the average allocation was for each project and what the ramifications would be if total funding were not awarded. Correia noted that Shelter House/Shelter Coordinator is Iow on the ranking list but that the position may go away without funding and funds are needed to match a federal grant (STAR) that provides approximately $350,000 in federal funds to our community. Housing and Community Development Commission Minutes March 13, 2003 Page 3 Correia asked Sandier why she scored the Shelter House/Shelter Coordinator so Iow. Sandier responded that the project did not show any private funding and questioned if they would be able to sustain the position or would they keep coming back for additional funding. Anthony noted that he felt Shelter House should be given more funding because the position has made a big difference and losing the funding would have a big effect on how the population is served. Commission discussed the Housing Inspector application. Bears stated that she is a renter and greatly values the job the City Inspectors do, but will respect the position of the Commission. Sandier said she also thinks the position is important but feels the department has not done enough investigation into other methods of funding. The applicant is not putting any funding of their own into the project or mentioning anyway they can secure funding in future years for this position. Deeth said he felt the City should be looking at other revenue streams for funding. Correia noted that in order for everyone to strategically plan for next weeks meeting, the group should be aware that in the proposed City budget plan that was just passed, there was a housing inspector position funded by CDBG included in that budget. Regardless of what the Commission decides, the Council has the authority to amend the decision. Anthony explained why he ranked the City Inspector position the lowest. He stated that he thinks the Housing Inspector position is very important, and given X number of dollars, the first thing the City should do is fund the Housing Inspector position. A city such as Iowa City has zoning powers. These powers give the City the ability to maintain public health, safety and security. Housing inspection is one of the first things that should be done to ensure public health, safety and security. So before spending on anything else, the City should fund housing inspection from general revenues and fees. CDBG is not the way to go for funding and there are some serious ethical issues if the City does fund the position with CDBG funds. Deeth asked if it is likely that the decision will be made anyway, should the Commission adjust their thoughts accordingly or just forge ahead. Correia suggested they should strategically figure how they want to proceed. Perhaps prepare a memo to be included with the funding justifications that goes to Council. Hayek said that even though he gave the highest allocation to the project, the committee should move forward with their allocations, given the circumstances. Hoosman noted that Eagle's Flight has already been given some funding and should move up the listing in order to get them operational. Hayek noted the group consensus on Eagle's Flight was to award 75% of what they requested. Correia reminded that this is an average from everyone and not necessarily indicative of what will happen next week. Hightshoe noted the large discrepancy on funding recommendations for PATV. Sandier said she was not sure the group had thoroughly investigated the costs of the project. Correia said she thought the grant application did not demonstrate the number of people served. Bears said she had been at both PATV and at the Conner Center, and if an individual were in a wheelchair, their disability would be an issue in accessing the buildings. Correia asked if any other funding was available for a building upgrade. Hoosman said the need is there but was unsure of the cost estimates. Hayek questioned what the goal was for this meeting. Is the group trying for consensus, or debating the applications generally and returning with revised individual allocations. Correia answered that the goal was consensus around where the projects fall in the high-medium-low groupings because this will come into play when actually making funding decisions. Hightshoe requested that if anyone has changes in their proposed allocations or rankings, please email or fax them to her as soon as possible. Deeth said he still had questions about the Housing Inspector issue. He noted that a couple of the Commission's recommendations last year were over-ridden and it clearly appears to be Council's priority Housing and Community Development Commission Minutes March 13, 2003 Page 4 this year to use some CDBG funds for the Inspector's position. Deeth noted that currently only 2 of the 7 members of the Commission have allocated any funding to the Housing Inspector position. He also questioned if the Shelter House would be targeted as it was last year or from which project will the funding be cut. Sandier suggested that if the Commission feels this strongly on an issue, and the reasons are justifiable, the Commission should include a memo in the packet submitted. Sandier asked Anthony what the problem is with funding the Housing Inspector position with CDBG funds. Anthony said that from an ethical standpoint the money should come out of City revenues. The City has the power to zone to ensure public safety for its citizens. One of the first things they should do for public safety is to ensure safe housing. If there is a resource constraint, the first thing a City, which has assumed the power of zoning should do, is fund Housing Inspection. If the City refuses to inspect its housing but wants to exercise its power of zoning, there is a disconnection there. With the authority to zone comes responsibility and this is the price one pays for the authority and responsibility. Hayek suggested that another way to look at the issue is that the City has utilized these funds in the past to build many rental units around the community and this has had varying impacts on the infrastructure of the community. The number of new rental units in the past 10 years is 3,110 and the total number of rental units is 15,000. Sandier stated that what concerns her is the fact that the Council has not raised rates/fees/fines in the past 3 years and instead intends to burden CDBG funds with an annual allocation. There should be a balance of where the funding comes from, and she feels these points should be outlined and explained in a memo to Council. Correia stated that the University has some responsibility as well, and should be carrying some of the burden. Hayek concurred. Hoosman noted that she had ranked the Compeer project Iow. She asked how others felt about the project. Correia said she had also scored Compeer Iow because she thought it was hard to see a measurable outcome from the money granted. Correia asked Bears why she ranked the program Iow. Bears responded she had participated in many like groups and did not feel they were effective. Hoosman likes the Big Brother/Sister model but has not seen it duplicated very well. Hayek disagreed and had ranked the program as high. He stated there is potentially a lot of "bang for the buck", and they have a relatively small request, use a great deal of volunteers, and expect good, measurable outcomes. Hayek suggested it might be helpful to stay within the three categories of the funding pool, talk about applications in each category and completely exhaust a category before moving on to the next. Correia noted the housing category may be misleading, there are HOME eligible activities under housing, but some housing activities are not HOME eligible and must be funded through the CDBG-public facilities pool of funds. Hightshoe suggested they call the public facilities category "other" because non-HOMl~ eligible housing activities, public facilities and code enforcement all are funded from this pot of funds. Hayek clarified if the numbers he had were correct. Hightshoe said the amounts have shifted since receiving final numbers from HUD. The corrected numbers are: housing $569,803 of which $107,500 will go to HACAP (the only CHDO in this year's funding round - HUD requires 15% of HOME funds be allocated to a CHDO); public facilities $329,100; public services maximum allocation cannot exceed $21,900. The Commission does not have to fund public services at the maximum value. The money can be used for any CDBG eligible project. Correia clarified the $569,803 is for the following: HACAP (minimum of $107,500), Habitat for Humanity, Successful Living, Whispering Garden, and Iowa City Down Payment Assistance. The $329,100 is for the following: Shelter House Security Deposit, Elder Services Housing Program, and lC Housing Inspector. The $21,900 is for the following: Free Medical Clinic, Compeer, Furniture project, Shelter House- Coordinator, Eagles Flight-employee, lC Schools, Table to Table, and Family Services. Correia noted the break down of the HOME projects; there are 2 homeowner assistance projects, 1 rental housing project and 2 transitional housing projects. Hayek suggested they still debate the projects within their category. Housing and Community Development Commission Minutes March 13, 2003 Page 5 By Commission request, Hightshoe said she would break down the projects by funding pool for next weeks meeting. Sandier addressed the City's Down Payment Assistance Program. She stated that the money is not being used and not enough people are being served. Also, the program is not active due to the lead based paint issue, the cost and age of housing in Iowa City, and possible lending issues. House noted that there are now lending programs available to help with a down payment, thus filling some need. Anthony questioned if the money from the Down Payment program could be put to better use by having it help pay for the testing for lead based paint. Hightshoe responded that the testing and mitigation requirements are more costly than the Down Payment program can currently cover. Correia asked if there are HUD funding pools available to help communities deal with lead based paint issue. Hightshoe responded that there are competitive lead grants. Nasby said they applied last year, but we were not successful. Cedar Rapids applied for 6-8 consecutive years before they were awarded. Dubuque recently lost their grant, and they would likely be ahead of anyone else applying. Hayek voiced a concern about location of housing projects in the Iowa City community. Currently the projects are, or could be, in the same vicinity. Twain and Wood schools are overly burdened, noting the application of an after-school program at Twain. It is a difficult topic and one that the Commission should discuss and determine if they can encourage applicants to try to scatter their projects around the community. Correia noted that there are situations that create hardships for schools, and there might be resources that schools need to respond to in order to help children in a difficult situation. A lot of public services are located in the Southeast side of Iowa City and with widely scattered housing there could be an issue of adequate transportation to these services and employment. There is also the issue of the cost of land. If the land is cheaper, more units can be built. Joan Vandenberg addressed the Commission concerning scattered site housing. She thanked Hayek for his comments. Speaking from the school perspective, they have challenges with the high population of homeless children. The children are terrific but they clearly have some challenges being homeless; having gaps in their education, lack of stable housing, difficulty finding time to do homework, lack of sleep, difficulty of having to leave possessions, friendships and other things behind. These are issues that other children don't have to deal with. Since January 1, 2003, Mark Twain has had 44 new children move into the school. The total number of students in the fall was 227; this is more than a 20% increase. She said that the City is making mistakes in where they are locating assisted housing, and by clustering the housing in certain neighborhoods they are creating stigma for those neighborhoods and children. Correia asked how many schools are involved with the HACAP program. Axeen said 2-3, including Twain and Wood. Axeen noted it is very important that the families be close to transportation, for proximity to childcare and employment. Corriea noted that in her experience, applications for building in some neighborhoods were met with a lot of community resistance. Also, zoning and covenants can be a problem and obstacle to building. Anthony stated that Habitat for Humanity worldwide is a fantastic organization doing great work for affordable housing. He questioned how they are doing in Iowa City and do they have the organizational capacity and can they realistically put in '~0 units in one year. Historically they have been putting in 1 unit per year. Nancy Stensvaag responded that are ambitious but they have done up to 7 homes in one year. Their committees are growing and the goal is possible and realistic. Sandier asked if Council does not approve a waiver of the interest policy what would happen? Stensvaag responded that the planning office had suggested that they speak with the Council and Mayor Lehman, and they were asked to come back to the Council with the request. Nasby noted that Habitat is not the only group approaching Council for the same type of waiver. Sandier has a concern that the City is continually funding Habitat's funding, and the money is potentially going into other counties. Stensvaag stated that the money received is recycled back into the local Habitat community program and that actually more money has been reinvested back into the community than was received. Hayek asked that in the local three counties that the Iowa Valley Habitat serves what, if any, other communities receive these funding sources (CDBG/HOME). Hightshoe responded that others don't receive an annual entitlement like Iowa City, but they could competitively apply to the State for CDBG Housing and Community Development Commission Minutes March 13, 2003 Page 6 funds. Iowa City is an entitlement community (population of over 50,000). As an entitlement city, Iowa City receives an annual allocation based on a formula set by HUD. Within the three counties the Iowa Valley Habitat serves, no other city is an entitlement city. Hayek stressed that there is a need, in the near future, to address and consider a recommendation to Council for scattered site housing. Correia noted the Council does currently recommend scattered site housing. House noted that at this level, the Commission can look at competing projects and chose to fund a program in a different area. He said that the Commission needs to remain flexible and not tie themselves up with a lot of rules. Applications from particular areas can be encouraged and information can always be obtained to determine concentration. Hayek stated that it would become a self-fulfilling prophecy if agencies continue to try hard to stretch their dollars without any sort of requirements or incentives from the City. Hayek also noted that he understands there are big obstacles and some of these issues are beyond the Commission's function. The Commission decided to discuss the "other" category of public facilities funding. Sandier opened the subject of Shelter House. She asked if the security deposit program, to avoid a duplication of efforts, has any other resources and are there organizations that offer deposit assistance service. Correia noted that the emergency assistance program that was administered through the Department of Human Services has been eliminated. Hightshoe responded that in the Staff Analysis, it was stated that Greater Iowa City Fellowship does offer a similar program, but the GIHF differs in that it provides a shod-term loan. There are also probably pockets of organizations that offer some assistance but the level of help varies greatly. Sandier said that she ranked Elder Services-Small Repair Program on the Iow side and wanted to explain why. The availability of reverse mortgages is growing and the accessibility to home equity can be a source of funding for some repairs and the Elder Services program should be kept for those who truly need the assistance. This will not alleviate the need for some small repairs but this option of using home equity needs to be brought to the attention of all senior citizens. Sandier will supply this information to Hightshoe to be included in the recommendation packet. Anthony questioned if the Shelter House had identified a parcel of land and do they have to purchase it this year. Corriea responded that Shelter House has a purchase agreement on a property located on South Gilbert Street that is currently owned by Southgate Development. Hoosman opened the subject of the Emma Goldman Clinic application. There were no questions from the Commission about the application. Deeth opened the subject of the application from the Community Mental Health Clinic. Sandier commented that the application was great because they had looked at the project as a whole, they used other funding sources, volunteers and it was very well presented. Sandier had comments concerning the 4 C's application. Having visited the center, she felt that some of the repairs requested were not critical. The elevator system is a huge expense and questioned how many people would really be served. The lighting problem seemed to be more important than any other issue. Hoosman agreed with Sandier and said that considering the small percentage of people who would use the elevator, that the need is not great enough. The elevator seemed more of a convenience than necessity. Also, many of the 4 C's services can be accessed by telephone and some of their other services are located outside of the building, i.e.: the Toy Library in Sycamore Mall. Correia said that the Head Start playground had already raised some money, had volunteers and it is a good project for CDBG funds. Hayek asked for a time line from Shelter House concerning their land acquisition plan. The response was that there is a purchase agreement at this time. Staff noted they would ask Shelter House to provide a copy of the purchase agreement for the Commission. The Commission moved into discussion of the Public Services category. Housing and Community Development Commission Minutes March 13, 2003 Page 7 Correia thought that the Eagle's Flight - staff position application should be redirected to the Economic Development Committee for funding consideration. Hoosman stated that she thought the Twain program is important and deserves some funding, even if it's not the full $15,000, any financial addition would be helpful. Hayek concurred, and said the program would be of benefit to children after school and would also be a benefit to working parents. Bears asked if the Broadway Center duplicates the Twain program. Hightshoe noted the application. Neighborhood Centers of Johnson County offers an after school program, however it can only serve 48 students twice a week. The demand is much greater at Twain than other schools in the district. Correia addressed the funding of the Free Medical Clinic. She ranked the clinic as high, but thinks the position is pretty secure and other sources funding would be accessed also. Sandier asked if the Furniture Project is covered under DVIP. Hightshoe responded that the project does not receive any other funding besides the Iowa City Landfill. Sandier suggested that by separating the Furniture Project from DVIP, they would be able to draw their own donations and funds. Stephen Trefz interjected information concerning the Compeer program. He said that the program had been a huge benefit to the mentally ill and that nationally there had been a 70-80% decrease in emergency room visits and an increase in medication compliance. These numbers represent pretty dramatic national outcomes. Hoosman leaves. Hayek asked if the Table to Table program is seeking other sources of funding. Table to Table responded that they are seeking various grants, and working on several fundraisers. They recently started BINGO night at the Sycamore mall and hope to continue this as a regular part of the fund raising effort. Sandier noted that she scored Family Services rather Iow, and needs to be convinced of its priority. She agrees that what they want the money for is good but is not sure that CDBG is the place to go for funding. Correia said that because financial/credit counseling is such a problem for many of the individuals seeking services, the program could be a big asset. Hightshoe asked that if there are any changes to allocations or scores, please get them in as soon as possible. Deadline is Monday, March 17 by 5:00 PM. MOTION: Hayek moved to adjourn the meeting. Anthony seconded the motion. All in favor, motion passes 7-0. Meeting adjourned at 9:20 PM. .... NEXT MEETING IS THURSDAY, MARCH 20, 2003 AT 6:30, SENIOR CENTER LOWER LEVEL CLASSROOM*** data on atynt/pcd/minutes/hcdc 3-13-03.doc MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, MARCH 20, 2003 6:30PM SENIOR CENTER, LOWER LEVEL CLASSROOM PRELIMINARY Members Present: Jerry Anthony, Lori Bears, Amy Correia, John Deeth, Mark Edwards, Matt Hayek, Rick House, Jayne Sandier Members Absent: Morgan Hoosman Staff Present: Tracy Hightshoe, Steve Nasby, Steve Long, Linda Severson Council Members Present: In/in Pfab Others: Bob Andrlik, Al Axeen, Joe Bolkom, Jean Bott, Mick Bowers, Karl Dixon, Karen Kubby, Brad Langguth, Jack McMahon, Chris O'Hanlon, Sandy Pickup, David Purdy, Danielle Thompson, Stephen Trefz, Alaina Welsh Call To Order Amy Correia called the meeting to order at 6:35 PM. Public/Member Discussion of Items Not on the ARenda Correia began the meeting by thanking everyone for the hard work dedicated to this project. Correia notified everyone that the Council public hearing for the action plan including the Commission's recommendations is scheduled for April 22, 2003. MOTION: Bears moved to schedule the next HCDC meeting on April 22, 2003. Sandier seconded the motion. All in favor, motion passed 8-0. Hayek and Anthony volunteered to be present at the Council work session on April 21, 2003 to answer any questions from Council. Correia asked for volunteers to be a pad of a justification committee. The committee provides a justification memo to Council regarding why the Commission choose to fund the projects presented. Anthony, Hayek and Correia volunteered for the committee. Discussion Ref:larding FY04 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Requests Correia suggested that they begin the discussion with HOME projects and then move into other CDBG projects by category. This is how the Commission successfully conducted last year's meeting. Sandier asked what pattern has worked best in addressing each application within a category. Correia suggested that they go by category and use the ranking sheets to help determine priorities and how to fund. Hayek asked if it made sense to everyone to first look for apparent consensus on applications and then move forward. House agreed, by looking at categories and moving down the list, the group may move to allocate funds and then rethink allocations and adjust accordingly. Hightshoe suggested that if anyone had any questions for the applicants, to ask before moving into that category. Correia asked Long to tally the dollar amounts on the chalkboard. The beginning amounts being $21,900 for Public Services, $329,100 for CDBG and $569,803 for HOME. Correia asked what is the daily number of people served at Shelter House. Dixon said approximately 29. Correia asked about the number of children served. Dixon said 10-15 every day in the month of December, but there are also drop-ins that don't live at the shelter. Deeth questioned that if an applicant were to be given a small token amount of money, it might not be enough to benefit the project. Correia responded that it doesn't make sense to spread the funds around to thin. Deeth noted the strongest consensus is for the Shelter House and Free Medical Clinic, also Housing and Community Development Commission Minutes March 20, 2003 Page 2 everyone seems to want to do something for the Compeer program but no one is putting it as a high financial priority as its average allocation is $650. He asked if $650 is enough to do anything with? Corriea thought the Compeer program needed to raise enough to match funding. House questioned if splitting funding between the Shelter House and Free Clinic will make either program viable, that is why he allocated all funds to Free Medical Clinic. Sandier thought the Free Medical Clinic representative had agreed that they could live with partial funding. Correia noted that Shelter House needed funds to go toward HUD and a 4 to 1 match for the STAR program. Hayek asked if the other applications would also qualify for the HUD Supportive Services program. Response was no, the other Shelter House applications are not considered match for this program. Hayek asked how the Free Medical Clinic would move forward with less funding. Pickup said that they could but it would be better without a gap in funding. House questioned group if anyone is thinking of funding the Family Services project. MOTION: Sandier moved that they not fund Family Services this year. House seconded the motion. All in favor, motion passed 8-0. MOTION: Sandier moved that they not fund the Furniture Project in this round of funding. House seconded the motion. All in favor, motion passed 8-0. MOTION: Sandier moved that Eagle's Flight Childcare staffing position not receive any funding this round. Anthony seconded the motion. All in favor, motion passed 8-0. Hayek questioned the Compeer request. Response was that it is for partial support of a half- time director. MOTION: Deeth moved to fund the Free Medical Clinic $8,500 and $10,000 to Shelter House. Bears seconded the motion. DISCUSSION: Sandier requested that the 2 items be separated. House agreed. Hayek responded that this ties up too much money in this category and the Twain program is a very needed program given that Twain has approx. 63% students eligible for free or reduced lunch and suggested that everyone keep this in mind. VOTE: 2-7 Deeth, Bears in favor. Correia, Hayek, Sandier, House, Anthony, Edwards opposed. Motion failed. MOTION: Deeth moved to fund $10,000 to Shelter House Coordinator. Bears seconded the motion. DISCUSSION: Sandier reiterated Hayek's previous discussion and thinks the amount should be lowered to some degree. Correia noted that this is a difficult situation given the applications and amount of funds available. Hayek stated that he didn't think any application listed has indicated that they would be unable to function with partial funding, but there would be hardship for all. Edwards believed that each group could live with the average allocation currently listed. VOTE: 5-3. Correia, Deeth, Bears, Anthony, Edwards in favor. Hayek, Sandier, House opposed. Motion carried. Hayek asked if the Table-to-Table program, which had applied for $24,000 could go forward with the average allocation of under $2,000. They responded yes that they would continue and they would also continue to apply for grants and are very appreciative of any funding. House suggested that they move on to the Free Medical Clinic, as it is one of the higher ranked applications in this category. MOTION: Sandier moved to fund the Free Medical Clinic $7,500. House seconded the motion. DISCUSSION: Hayek noted that this would only leave $4,400 for all other applications, and they would run out of money. Sandier asked if once a section is completed, can there be revisions? Correia responded yes, a motion could be made concerning any item before the meeting is adjourned. VOTE: 5-3. Sandier, House, Correia, Bears, Anthony in favor. Hayek, Edwards, Deeth opposed. Motion carried. Housing and Community Development Commission Minutes March 20, 2003 Page 3 MOTION: Hayek moved to allocate $4,400 to the Iowa City Schools- Mark Twain application. Sandier seconded the motion. VOTE: 7-1. Hayek, Sandier, Deeth, House, Bears, Edwards, Correia in favor. Anthony opposed. Motion carried. MOTION: Sandier moved to reduce funding by $1,000 from the Shelter House -Shelter Coordinator, and fund the Compeer program $1,000. Hayek seconded the motion. VOTE: 3-5. Sandier, Hayek, Bears in favor; House, Correia, Anthony, Edwards, Deeth, opposed. Motion failed. MOTION: Deeth moved, with regret, to fund Table-to-Table and Compeer at $0.00. House seconded the motion. VOTE: 2-6. Deeth and House in favor. Sandier, Bears, Edwards, Correia, Anthony, Hayek, opposed. Motion failed. MOTION: Sandier moved to reduce the Shelter House funding by $500 and fund Compeer $500. Bears seconded the motion. DISCUSSION: Hayek was in favor of making some allocation to the Compeer program, as it is a new program, one that should be encouraged. The program is addressing important mental health issues in the community and is largely volunteer-based and the Commission should send a message that they are supportive. Sandier noted that the program had been listed a high priority and some funds should be allocated to back up their support. VOTE: 3-5. Hayek, Sandier, Bears in favor. Correia, Deeth, Edwards, Anthony, House, opposed. Motion failed. MOTION: Deeth moved to reallocate $500 from the Iowa City School-Mark Twain program and fund Compeer $500. Bears seconded the motion. VOTE: 2-6. Deeth, Bears in favor. House, Correia, Anthony, Edwards, Hayek, Sandier, opposed. Motion failed. House and Correia suggested the group move on te the HOME category. Correia questioned Welsh regarding the Whispering Garden project. The FY03 project, Prairie Garden, did not receive the Low Income Housing Tax Credit from the State. Welsh stated they appealed the decision and are awaiting a response. Sandier asked if it is possible for them to apply in a second round of funding. Response was that they did ask for that in the initial application and believed that their contract states that they can. MOTION: Sandier moved that they not fund the Iowa City Down Payment Assistance Program this round, as it is a Iow priority. House seconded the motion. VOTE: 6-1-1. Sandier, Correia, House, Bears, Edwards, Deeth in favor. Hayek opposed; Anthony abstained. Motion carried. Hayek stated the issue of scattered site housing was addressed last week, and current funding trends are potentially creating concentration of subsidized housing in certain areas. He also noted he was interested in pursuing a discussion on this topic and wanted to know what the Council has done on the issue, and hew they may help applicants in the future to address the stated City objective on scattered site housing. He also noted that he realized that this meeting is not the time to discuss the subject, he wanted to raise the issue now as the discussion of HOME eligible projects begins. In Hayek's view, all of the proposed projects exacerbate the concentration trend. He would like to seriously address this issue at a future meeting. Staff will place it on the agenda for future discussion. MOTION: Hayek moved to fund Habitat for Humanity $175,000. Bears seconded the motion. DISCUSSION: Hayek noted that he is a big fan of Habitat and has worked with them in the past and they have shown they can generate and produce in the Iowa City community. They are a sound entity, and it is important to foster home ownership in the Iowa City area as there is a lot of subsidized rental units. Anthony agreed that Habitat is a great organization. Anthony stated that all 4 applications/proposals that remain are good. One proposal is for acquisition of housing which might be lost without financial support. In the ranking scheme there is no differentiation between preservation and new construction. It is Housing and Community Development Commission Minutes March 20, 2003 Page 4 important to fund preservation because once affordable housing is lost, it is very difficult to get it back. Looking at the funds and projects available, Anthony strongly recommended looking at preservation of existing housing first. VOTE: 1-7. Hayek in favor. Sandier, Correia, House, Edwards, Anthony, Bears, Deeth opposed. Motion failed. MOTION: Sandier moved to fund HACAP Transitional Housing $107,500. Edwards seconded the motion. VOTE: 3-5. Sandier, Edwards, Correia in favor. Hayek, House, Deeth, Anthony, Bears, opposed. Motion failed. Hayek suggested looking at the per-unit cost of each project, i.e. to fund 2 of 4 units proposed and adjust the allocation accordingly. MOTION: Sandier moved to fund HACAP Transitional Housing $128,000. Anthony seconded the motion. VOTE: 7-1. Sandier, Hayek, Correia, Bears, Deeth, Edwards, Anthony, in favor. House opposed. Motion Carried. MOTION: Sandier moved to fund Successful Living $150,000. Bears seconded the motion. DISCUSSION: House suggested giving more that $150,000. In the memo Successful Living recently submitted, they have made efforts to show other ways to supplement funding and this is an existing project. He did not consider it for funding initially because he didn't think they had shown this effort. He suggested increasing the funding to $187,500. Hayek suggested amending the motion to $187,500 and he also agreed with Anthony's suggestion of preservation of existing housing. AMENDED MOTION: Sandier moved to amend the previous motion to fund Successful Living $187,500. Bears seconded the motion. VOTE: 8-0. All in favor, motion passed. MOTION: Hayek moved to fund Habitat for Humanity $110,000. Sandier seconded the motion. DISCUSSION: Hayek stated that funding $110,000 represents 4 units. There is only one other application that goes to home ownership, which is Down Payment Assistance, and that has been voted to not receive any funding. VOTE: 6-2. Hayek, Sandier, Anthony, Deeth, Edwards, Bears, in favor. House, Correia, opposed. Motion Carried. MOTION: Sandier moved to allocate the remaining funds, $144,303 to Whispering Gardens. Edwards seconded the motion. VOTE: 8-0. All in favor, motion carried. Correia stated the next section up for discussion is CDBG - Public Facilities, Code Enforcement and non- HOME eligible housing activities. MOTION: House moved to fund the Community Mental Health Center $9,500. Edwards seconded the motion. VOTE: 8-0. All in favor, motion carried. MOTION: House moved to fund HeadstartJHACAP playground $9,800. Anthony seconded the motion. VOTE: 8-0. All in favor, motion carried. MOTION: Sandier moved to remove PATV from this round of funding. No one seconded the motion. MOTION: Sandier moved to eliminate the Iowa City Housing Inspector position from this round of funding. Bears seconded the motion. VOTE: 7-1. Correia, Sandier, Deeth, Edwards, Anthony, House, Bears in favor. Hayek opposed. Motion carried. Correia noted that the justification committee would construct a memo to Council in order to explain the reasoning behind the Commission's voting position regarding Housing Inspection. Housing and Community Development Commission Minutes March 20, 2003 Page 5 MOTION: Sandier moved to fund Shelter House Security Deposit at $3,500. Anthony seconded the motion. VOTE: 8-0. All in favor, motion carried. Sandier questioned a feasibility study about the land acquisition for Shelter House. There were CDBG/HOME funds for this study that was to be done and are there any results published? Hightshoe said the study was not funded with CDBG funds. HCDC recommended funding last year for the study, but the Council did not fund the project in the Annual Action Plan. The Shelter House received a private donation to proceed with the study. Dixon said that the feasibility study is not complete. Shelter House completed focus groups to look at what the community will support, location of the facility, type of facility, etc. Shelter House provided a transcription of the minutes of these meetings and a site plan. Sandier questioned if the study is not done, why is the land acquisition going forward. The response from Shelter House was that they are moving ahead with fund raising no matter what, because what they have currently have will just not do. Correia asked about the possibility of working with the school district and not sending all the shelter children to one school. The Shelter House response was that their goal was to keep the kids at the same school they were attending before they came to the shelter. However, once the family finds a permanent residence it is usually in the Twain area. Hayek asked how big the property is that the Shelter House is considering. Response was an acre and a half. Hayek questioned if $360,000 is comparable to other properties located elsewhere. The response was that it is comparable, especially if considering location. MOTION: Hayek moved to fund Eagle's Flight $14,389. House seconded the motion. VOTE: 7-1. Hayek, Correia, House, Deeth, Sandier, Bears, Anthony, in favor. Edwards opposed. Motion carried. MOTION: Sandier moved to fund the Emma Goldman Clinic application $20,000. Deeth seconded the motion. VOTE: 7-1. Hayek, Sandier, House, Edwards, Bears, Deeth, Correia, in favor. Anthony opposed. Motion carried. MOTION: Sandier moved to fund Elder Services $22,000. Bears seconded the motion. DISCUSSION: Sandier explained the reason why she funded the project at this level is because reverse mortgages are available, and while not all will have the ability to access this service, many will. Sandier also noted that Hightshoe had been given information on reverse mortgages. House noted that the idea of reverse mortgages is a growing market. Hayek asked if most of the people the project helps are homeowners. Response was that the average income was $700. Many do own their home, but have little income. Many need small repairs, have little financial means and need assistance hiring and managing the construction project. VOTE: 7-1. Hayek, House, Sandier, Edwards, Deeth, Bears, Anthony, in favor. Correia opposed. Motion carried. MOTION: Deeth moved to fund the Shelter House Land Acquisition $235,000. Anthony seconded the motion. VOTE: 6-2. Deeth, Anthony, Bears, Deeth, Edwards, House, in favor. Hayek, Sandier opposed. Motion carried. MOTION: Edwards moved to fund PATV $1,000 and $13,911 to the 4 C's. Bears seconded the motion. DISCUSSION: Sandier said that in her opinion, the PATV project had not completely investigated costs and installation, and they have not looked into other sources of funding. VOTE: 6-2. Correia, House, Bears, Anthony, Edwards, Hayek in favor. Sandier, Deeth, opposed. Motion carried. MOTION: Hayek moved to reallocate $5,000 from Shelter House - Land Acquisition to Elder Services Small Repair Program. DISCUSSION: Hayek stated that a $230,000 allocation to Shelter House is more than everyone had initially allocated and is still very generous. He is sympathetic to the Elder Services program and even though reverse mortgages may be a part of this community's future, it is not now. The idea of this private market service may not be entirely accessible or appropriate to someone with small repair costs. Housing and Community Development Commission Minutes March 20, 2003 Page 6 VOTE: 6-2. House, Bears, Edwards, Sandier, Hayek, Anthony, in favor. Deeth, Correia opposed. Motion carried. MOTION: Hayek moved to increase the funding to Mark Twain to $6,400 and decrease the funding by $1,000 from both Shelter House and Free Clinic. Sandier seconded the motion. DISCUSSION: Sandier said that this program is for children in need and this program is helping a significant number. The program is also a match and it would help them immensely to get more funds. Hayek noted that Twain has about doubled the number of children receiving free and reduced lunches in the past few years, and their need is great. VOTE: 2-6. Hayek, Sandier in favor. Correia, House, Bears, Edwards, Deeth, Anthony, opposed. Motion failed. MOTION: Anthony moved to allocate $500 to Table-to-Table and reduce funding by $500 for Free Medical Clinic. VOTE: 3-5. Anthony, Bears, Hayek in favor. Correia, House, Edwards, Sandier, Deeth, opposed. Motion failed. MOTION: House moved to adjourn. Sandier seconded the motion. All in favor 8-0. Motion carried. Meeting was adjourned at 8:45. PROJECT ALLOCATION TOTALS: CDBG - $329,100 Community Mental Health Clinic Head Start/HACAP Shelter House-Security Deposit Eagle's Flight-Building improvements Emma Goldman Clinic-Rehab Elder Services-Small Repair Shelter House-Land Acquisition PATV-Accessibility 4 O's 9,500 9,800 3,500 14,389 20,000 27,0OO 230,000 1,000 13,911 PUBLIC SERVICES - $21,900 Shelter House Free Medical Clinic Iowa City Schools-Mark Twain 10,000 7,500 4,400 HOME - $569,803 HACAP/Transitional Housing Successful Living Habitat for Humanity Whispering Gardens 128,000 187,500 110,000 144,303 data on citynt/pcd/m[nutes/hcdcO3-20-O3.doc IP17 DRAFT MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY, MARCH 13~ 2003 - 5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Michelle Robnett, Randy Hartwig, Alan Ellis, Baron Thrower, Rick Mascari STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Vice-chairperson Ellis called the meeting to order at 5:46 p.m. ELECTION OF OFFICERS Dulek provided the Commission with information on how they could proceed with the election of officers. She said they could appoint O'Neil to clerk the meeting until a chairperson was elected. They could also vote by ballot or by voice vote. Mascan made a motion to have O'Neil clerk the meeting until a chairperson was selected. Robnett seconded the motion and the motion passed 5 O'Neil asked the Commission if they wanted to vote by ballot or voice vote? The consensus was to vote by voice vote. O'Neil asked for nominations for chairperson. Mascari nominated Ellis. Robnett seconded the nomination. Thrower nominated Mascari. Ellis seconded the nomination. O'Neil asked for other nominations. Robnett made a motion to close nominations. Mascari second the motion and it was passed, 5 - 0. O'Neil called for a vote on the Ellis nomination. The vote was 4 0. Thrower made a motion to withdraw his nomination of Mascari. Robnett seconded the motion and the motion was passed 5 - 0. Ellis asked for nominations for vice-chairperson. Robnett nominated Thrower as vice- chairperson. Hartwig seconded the motion. Mascari nominated Robnett. Ellis seconded the motion. Ellis called for a vote on the Thrower nomination. The vote was 3 0, with Thrower abstaining. Mascari withdrew his nomination of Robnett. Robnett seconded the motion and it was passed 54). APPROVAL OF MINUTES: The minutes of the February 13, 2003, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari asked about the bill for repair of the north access gate? He said he thought the bill was high. O'Neil said the cost was for the keypad that Mascari wanted replaced. Mascari asked about the heat exchanger in the Terminal Building. O'Neil said the building has three heat exchanger units and the one for the north end of the building had air in the boiler line and the air in the line had to be purged. Mascari made a motion to pay the bills. Robnett seconded the motion. The motion passed 5 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: David Hughes, from Earth Tech, said the bids for the extension of Mormon Trek were due in May. He was at the meeting to answer any questions the Commission had about the project. Mark Anderson said he had applied for the Airport Zoning Commission. Ellis welcomed Randy Hartwig to his first meeting as an airport commissioner. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park (ACP) - O'Neil said Tracy Overton, from Iowa Realty, was on vacation and would not be at the meeting. O'Neil said Overton's monthly report was in the Commission packet and if there were any questions, he would be back in town next week. Mascari said he thought there were people lined up to purchase the property and were only waiting for the waiver from the FAA. O'Neii said there was one offer reviewed and a counter-offer given. There are two interested parties that have both said they will be submitting offers. One of the businesses interested in lots #16 and #17 has decided to look elsewhere. O'Neil said if anyone has questions for Overton, let him know and he would contact Overton when he gets back from vacation. b. Obstruction mitigation project- Mike Donnelly, from Stanley Engineering, updated the Commission on the project. Donnelly said he would take direct charge of the project and will be the contact person for Stanley. He said all of the obstructions have been identified and cost estimates for mitigation have been determined. Stanley is now ready to contact the property owners of the obstructions to set up meetings to discuss the mitigation. Donnelly said a draft letter has been prepared and will be reviewed by Dulek and O'Neil before it is sent to the property owners. Stanley will meet with the property owners and after meeting with the owners, give a formal report to the Commission. All contact with owners will be made with Stanley employees that live in the Iowa City area and are familiar with the community. Donnelly said there was an invoice sent to the Airport that did not accurately reflect the percentage of the project that has been completed. He said he had not reviewed the invoice before it was sent out. He asked the Commission to disregard the invoice and a corrected one would be sent. Mascari asked what would happen ifa property owner does not agree to have the obstruction mitigated? Donnelly said they would work with all owners to accomplish the mitigation. He said the Airport has a finite amount of money and he does not want to spend ali the Airport's time and money on just a few difficult cases. He said this is a safety project and the designation of something as an obstruction is for the protection of the people on the ground as much or more than the people in the aircraft. He said it would be presented as a safety benefit to the community to remove the obstructions. Mascari said that sometime at his body shop, they have a problem that they can not figure out on their own. He asked Donnelly if Stanley has outside resources they could call for help? Donnelly said there are about 700 people that work for Stanley, all over the United States and they are available as a resource for his office. Donnelly said most projects have problems. What he tries to avoid is having surprises. O'Neil said he was satisfied with the course of action Donnelly has proposed to continue on with the project. He said the Commission should express any concerns they have. O'Neil said the project is at a point where the property owners are to be contacted. Good public relations will be critical. Ellis said that when Stanley was interviewed, one of their selling points was that Stanley said they had a group of people that were very strong in public relations. To finalize the obstruction list, Donnelly will work with his staff and relay the information to O'Neil. If there is an impasse on removing an obstruction, the Commission will be informed and asked for their opinion. Robnett asked what landowners would do that can't afford to have the obstruction mitigated? Donnelly said the purpose of the grant is to pay for mitigation of the obstructions. Donnelly said there would be two different letters. If an obstruction is man-made, the owners will be required to show they had an air space study done by the FAA. If they haven't, they may be in violation of federal airspace and mitigation of the obstruction should be at their expense. Mascari asked how much aviation experience Stanley has? Donnelly said they have aviation experience throughout the United States. He said their base of work is with municipalities. Ellis asked if Stanley would be available to present information to the Council if necessary? Donnelly said Stanley would be available and he would be the contact person. Ellis said he is comfortable proceeding on the path they were on. Mascari wanted to know how Stanley would determine how much a tree would be worth? Donnelly said the [DOT has a schedule that shows the value of certain kinds and sizes of trees. He said there are other ways to determine values. Ellis asked if the Commission could terminate Stanley's contract if they were not satisfied with the progress of the project. Dulek said there was termination language in the contract. Mascari said this is an important project for the Airport. He said negotiations with the public are going to be important. Mascari said he would like to make a motion to terminate Stanley's contract. There was no second to the motion. Robnett said she is comfortable with the job Stanley is doing and is glad that Donnelly will be the point of contact. Ellis said he would be at the next Council meeting to give them an update of the obstruction mitigation. O'Neil reminded the Commission that the grant is not to reimburse the owners of obstructions for the value of the obstruction. The grant is for the cost to remove or otherwise mitigate the obstruction. If the Commission would want to reimburse someone for an obstruction, local money would need to be used. Environmental Assessment project - Richard Blum, from H.R. Green, said two sections of the project were completed and submitted to the FAA for review. The noise section and historical analysis have been completed. Green has concluded that they do not think there is or should be a historical district on the Airport. On the noise study, there is a small area of the 65dnl noise contour that is not on Airport property. The noise generated by the airport is not significant. But as this area is developed, the noise level will increase because of the additional traffic. Blum said Green could draft of letter to Karin Franklin to make her aware of the potential impact to the area to be annexed. Ellis asked Blum to send a letter to Franklin, outlining the potential problem. Blum said he does not think this is an airport problem, but the Planning Department may be interested in the information. The Commission will be copied on the letter. O'Neil asked if Green was still on schedule to get the information to the FAA to meet the 2003 funding deadline? Blum said Green would have the information to Kansas City in April. Blum said the ALP is still in Kansas City being reviewed. He said the ALP under review more closely matches the Airport Zoning code. d. Hangar #31 and #33 leases- O'Neil said that the tenant in hangar #33 had some minor non- substantive changes to the lease. O'Neil wanted to know if the Commission wanted O'Neil to initial the changes and have the tenant complete the lease. The tenant for hangar #31 wanted to keep the language of the old lease, updating the term and the rent. Robnett asked if the Commission wanted a universal due date? O'Neil said there is a universal date for the one-year t-hangar leases. The leases under consideration are multi-year leases. Mascari asked if the offices are limited to aviation uses? O'Neil said the purpose is to eliminate operating unauthorized businesses from the hangar office. Ellis said that if the tenants have changes, they should propose them to the Commission. Ali the leases would then be changed. The changes would be offered to the tenants that have active leases. If they did not want to change, the new language would be incorporated into the next version of the lease. O'Neil said this could be on the agenda for the next meeting. Vertical Infrastructure grant - Buildings B and C - O'Neil said the contract to develop the plans and specifications is ready to go and he wanted the Commission to authorize a Notice to Proceed. Mascari said this was a 70/30 grant, with the IDOT maximum share being $ 50,000. Mascari made a motion to send H.R. Green a Notice to Proceed for the Vertical Infrastructure project for Buildings B and C. Robnett seconded the motion and it passed 5 - 0. Strategic planning - subcommittee - Robnett circulated a copy of the subcommittee meeting minutes from the February 17 meeting. She said that she thought the Scope of Services developed by Dulek and O'Neil was very complete. Thrower asked if individual people should be named for the groups ABS is to contact? Robnett said she thought just listing the contact group was adequate, with additional names supplied directly to ABS. Ellis had two changes he wanted to make. He wanted to include additional language to the section that describes the goals of the Commission. The other change was to increase the expenses from $3000 to $5000 or not put a cap on expenses. Robnett said she agreed with Ellis. She said she had priced facilitators and thought ABS could facilitate for the same price or less than some of the local facilitators. Dulek suggested that ABS give a timeline for accomplishment of the goals. Thrower said the minutes of the meeting with the Council should be reviewed to see if there was a dollar amount for expenses discussed with the Council. O'Neil said if there is to be anything over the $15,000 number, a letter should be sent to Council confirming that the funding is there. He said the letter and Scope of Services that was given to the Council indicated the expenses would be up to 20% of the $15,000 fee. That is where the $3,000 number came from. O'Neil said that it should be reinforced with Council that it would be the $15,000 plus 20%. He said that if the Commission anticipated it would be more than the $3,000 in expenses, they needed to discuss that with Council. Ellis will review the transcript and see if there was any specific expense numbers discussed. Robnett asked where the 20% number was generated? O'Neil said it was in the cover letter sent to the Council. Dulek said she could not recommend a contract with no cap on expenses. Mascari said he thought the cap should be $3000. Ellis said he wanted flexibility in case the expenses were above the 20%. Dulek said ifABS is to be the facilitator, that should be spelled out in the contract. Ellis said ABS would facilitate at the meeting while they are here, but a local facilitator would be needed if the Commission holds additional meetings without ABS present. Thrower said he did not think the Council authorized anything above the $15,000. He said he thought they were expecting a completed project for $15,000. There was discussion on the contents of the contract. Mascari said he thought the Scope of Services included more than ABS proposed. O'Neil said the Commission should ask for what they wanted. IfABS does not agree, the Commission could negotiate with them and get as much as they can for the $15,000 fee. Thrower agreed that there was room for negotiation and the Commission should ask for what they wanted. Thrower made a motion to accept the agreement as proposed. Robnett seconded the motion and it was approved 5 0. Ellis said he would like to see the agreement before it is sent. O'Neil said he would e-mail a copy to the Commission after the changes were made that were suggested by the Commission. CHAIRPERSON'S REPORT: Ellis thanked the Commission for electing him chairperson. He said he anticipated some changes would come out of the ABS report. He said he wanted to make a slight change to the way the agenda items were discussed. Ellis thanked Hartwig for applying for the Commission. Ellis said he hoped the ABS report would give some insight on what could be discussed in the Commission members' reports. COMMISSION MEMBERS' REPORTS: Mascari welcomed Hartwig to the Commission. Mascari said there was a letter in the packet that said the State was in charge of new approaches. Robnett said the State is just a conduit for the FAA. Mascari asked if Iowa City had applied for a precision approach? O'Neil said the Commission does not have an ALP with an approach slope that would allow for a precision approach. The ALP was changed from a 50:1 to a 34:1 because the Airport has too many obstructions for a 50:1 approach. Mascari said he really wanted the instrument approach. O'Neil said that until the obstructions are mitigated, a precision approach could not be sighted. O'NeiI said he would contact IDOT and discuss whether it would be beneficial to have a request form on file. Mascari asked about the moving the Manager's office to the Terminal? O'Neil said this was something discussed briefly at the Council/Commission meeting. O'Neil said he sent a letter to Jet Air, asking if there was space in the Terminal they would be willing to give up. He said he talked with Ron Duffe from Jet Air and Jet Air is using all their leased space. O'Neil said he is negotiating with them for space in Building D. That would make the Manager's office more assessable and allow for office space in Building G for the Civil Air Patrol. Dulek said that if the Commission wanted to discuss this in more detail, it should be an agenda item. Mascari thanked Thrower and Robnett for nominating him for chairperson. Robnett said the subcommittee would be working closely with ABS on the Strategic Business Plan. Thrower said there were some incorrect telephone numbers on a contact list memo. O'Neil said he would make the corrections. ADMINISTRATIVE REPORT: O'Neil asked the Commission if they were interested in changing the rules for the meeting room? There was a request that the room fees be waved for anyone based at the Airport. The Commission indicated that they were not interested in changing the room policy at this time. The owner of Berg Auto inquired about leasing the Airport property next to him. Robnett asked about Hargrave Mceleney's interest in the same property? She said the Commission had discussed selling or leasing the property to them. O'Neil said he would have this as an agenda item at the next meeting. Ellis said he thought Hargrave was going to come back to the Commission with a proposal. There is a bill before the State legislators that would increase the tax on aircraft. O'Neil said he doesn't know if the bill made it out of committee. O'Neil said he was at a meeting in Ames most of the day to review proposals to select a consulting firm to update the Iowa Aviation System Plan. He said the IDOT committee that he is on would be interviewing firms on April 10 or 11. The project will last 12 to 15 months. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for April 10, 2003, at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:04 p.m. Alan Ellis, Chairperson MINUTES PARKS AND RECREATION COMMISSION MARCH 12, 2003 DRAFT IP18 MEMBERS PRESENT: Kevin Boyd, Craig Gustaveson, Judith Klink, Nancy Ostmgnai, Matt Pacha, Al Stroh, Sarah Walz MEMBERS ABSENT: John Westefeld GUESTS PRESENT: Russ Bennett STAFF PRESENT: Mike Moran, Terry Robinson FORMAL ACTION TAKEN Walz noted a correction to the February 13, 2003 minutes (page 2, last paragraph). Moved by Boyd, seconded by Stroh, to approve the February 13, 2003 minutes as amended, Unanimous, Moved by Boyd, seconded by Stroh, to accept fees in lieu of land for the Donahue Subdivision. Unanimous. Moved by Stroh, seconded by Gustaveson, to appoint John Beasley, Bruce Maurer, Jana Michael, Jack Muller, Kevin Boyd, Matt Pacha, Sarah Walz, and John Westefeld to the Parks and Recreation Foundation's Board of Directors. Unanimous. WATERWORKS PARK PRAIRIE Russ Bennett of Natural Resources Consultants was present to address questions regarding the Waterworks Park prairie-planting plan prepared by him. Boyd indicated he had discussed the development of the prairie with several City Council members. They felt the area could be left in its current state until funding is available to proceed. Their argument was there are not a lot of erosion problems and there will be less maintenance, with staff only mowing an area along the trails. He asked Bennett to address the benefits of planting a prairie as opposed to existing groundcover. Bennett stated the land has been disturbed and it will go through ugly farrow stages as it reverts to a forest if it isn't mowed routinely. It is riverbank woodlands, with an existing herbaceous cover consisting of a mix of brome and weedy grasses. If the area were left alone, in 10 years it would be a dogwood timber, with brome, thistle and other undesirable species; in 20-50 years it would be a soft wood riverbank forest. There would be nothing usable and it would basically be a wasteland site. He stated he has been working with prairies for 25 years, and there is a resurgence of prairies and native grasses. They are great for erosion control, attractive, long life, and provide wildlife habitat and a tourist attraction. A prairie would provide an attractive competition for undesirable species and this site would be unique, creating the largest urban prairie in Iowa. It would create good public relations, being close to the interstate that could bring a lot of people into the park. It has been his experience that people will go out of their way to see a prairie. Trueblood noted if the area is left alone not only will there be a lot of undesirable and noxious weeds, but the City would be in violation of its own weed ordinance. Bennett noted there are erosion problems and mowing is a high cost maintenance procedure - equipment, labor, transportation, insurance, fuel, herbicides, fertilizer, and active management of a tud area. As a prairie matures, maintenance costs decrease. Stroh asked about the prairie at Hoover School. Bennett indicated it has been successful and is used as a living classroom. The prairie contains 55 species and is a good visual example. He also Parks and Recreation Commission March 12, 2003 Page 2 of 6 noted another example of turning land into a prairie is along the Herbert Hoover Highway. Stroh noted there were concerns with the cost of the prairie-planting plan. Bennett stated it is the best possible plan, providing a visual impact prairie and the cost of doing it. It is very much a colored community, something that flowers throughout the entire season. It involves bringing in a seed drill, as well as labor. The seeding mix around the ponds will stabilize the banks and reduce the goose population. Because it involves wet areas, it tends to be more difficult to establish things, and a good seed mix will get a head start on it. Bennett noted he was asked to provide costs for a high end, median and Iow-end seeding mix, with a cap of $20,000. He tried to come up with a mix to do 20 acres, 10 of which are around the lakeshores. The balance is for swales and erosion problem areas. Completing the prairie planting in sections will keep the cost down and give a continuum of prairie areas. Stroh noted a phased approach would lend itself to volunteers. Bennett noted the Wetherby Park prairie was done by hand with volunteer assistance. He stated there definitely is a place for volunteers, but noted conditions, such as a controlled burn, where he would rather not have volunteers. Walz asked what the plan is for tilling up the soil and transferring the land from what it is now to prepare it for prairie. Bennett indicated he is not a fan of chemical use, especially near the lakeshore areas. He would disc the area once or twice depending on the soil and would hand-seed these areas in order to control distribution of species, resulting in good coverage and diversity. He would do an oat cover crop for erosion control, providing shade for new growth and a relatively good emergent bed for seeding. The second year the oats will fade away, and the third year a control burn would be done. Walz asked about the use of chemicals on other areas; Bennett indicated he preferred not to use them. Walz felt even though some chemicals may technically be safe, it would be a bad precedent to use them near the water facility. He stated he was not an advocate of broadcast herbicides. Walz asked whether the planting plan included a step by step procedure as to how it should proceed and how it is to be maintained. Bennett stated he could set out a systematic approach to it, but noted a lot of it is common sense. There are things he would recommend, such as erosion control if this is an issue. Walz expressed concern about maintenance, noting the lack of money for maintaining the parks. Bennett indicated he could develop a plan, noting the prairie will be self-sufficient for a very long time. He stated he has worked with staff on various projects. Klink asked the seed source. Bennett stated during the 25 years he has worked with prairies, he has become knowledgeable on available seed in Iowa and does comparison-shopping. Prices have become standardized, with seed lists being pretty uniform because it has become a market. He stated he would go through everybody, looking at the availability of the product, price, when he needs the seed, and seed viability. He would look for dealers who do germination rates and would look for ecotypes, noting a lot of seed he would bring is seed that he has harvested. He would look for the best he can get and for someone that guarantees they can give what we want and when we want it. Klink asked if Ion Exchange was one of the companies; Bennett indicated it was. He stated he has bought from multiple dealers for projects, but generally tries to go with a single contractor. It is a difficult one to two month process, which involves a lot of calling to determine what dealers are out there. Parks and Recreation Commission March 12, 2003 Page 3 of 6 Klink stated she shared the seed list and estimate to individuals who have some experience. She noted Carl Kurtz as a seed source, who harvests seed with a combine and sells a seed mixture. Bennett stated that is one of the difficulties with a project like this. When he gets seed he likes to get individual seed, traceable to a source and then mix it himself. This is one of the advantages of going to Ion Exchange for this project. They sell separate bags of seed, with no wait. Klink asked if it would it be possible to utilize Kurtz seed, noting the system is considerably less expensive and suggested mixing those sources and using their method for raw areas. Bennett stated it would depend on the size of the area and what the City wants to do. He stated Kurtz's seed is really not geared for this area, and it is debatable whether it is the right seed for this area. He stated what he looks at is material and availability and does not rule anybody out, noting Carl Kurtz is on his list of people to contact. Klink noted Connie Mutel thought the cost was high, who felt it could be 50 percent less. Bennett felt if the cost was 50 percent less there is something wrong. Gustaveson noted there might be a reason why it is less in that you don't know what you are getting. Bennett stated he will get exactly what the City wants and where it wants it, by being able to control growing. Bennett stated all prairie seed is Iow germination and he looks for the most viable source. The Ion Exchange runs continuous screening and viability tests and is a very high-class operation. The impodant thing for this project is to get the best possible material. Robinson stated it is important to realize the work Ion Exchange does on testing, noting it is still at a voluntary level as far as germination and testing. Trueblood noted this is the lakeside seeding mix only, which represents less than 10% of the land that will be seeded. Staff has been given the go ahead to do this, because it is a water and erosion issue and they want it done to help detract geese. Gustaveson asked how long it would take to complete the entire planting if done incrementally. Trueblood noted it depends on the size of the increments. Bennett stated there are at least 120 acres and this plan is for planting only 20 acres this year. It will depend on what the City wants to do and funding. Gustaveson felt the commission needed to look at its priorities; Pacha stated it appears it doesn't make a difference what the commission's priorities are. Stroh noted the risk of loosing focus, the same issue will be faced with the peninsula parkland, which is another 100 acres and the commission needs to keep this in mind. He felt if staff could get started and demonstrate success, it will have a better handle on the cost and phase it as necessary. Bennett stated completing the project incrementally would show progress and stages of growth. Bennett stated he was trying to obtain 2 more grants for this project, one being the Living Roadway Trust funded by IDOT. The IDOT is willing to help out on the condition the City puts seed in along the interstate right-of-way in this area into the park. Klink asked about the row of trees along the park's fence line. Bennett stated this would not deter the IDOT, who is willing to do it for a visual impact, while stabilizing the roadway. He did express concern about casual trees being planted with respect to control burns. Klink stated she was interested in trying to save money, noting a figure of $375/acre from another supplier. Bennett indicated he looks at everybody's seed list in the state, which is pretty uniform, the amount of seed, the quality, diversity, how to put the seed in the ground, noting there has to be some reason why it is cheaper. Klink noted it is harvested by combine. Bennett stated you would also be buying the chaff and stem, and he is trying to get the most likelihood of success for the money, resulting in the success rate climbing exponentially. Klink asked about the Kiwanis Park prairie. Bennett stated the seed was purchased from 4 sources, and the contractor who seeded it purchased the cheapest bag of seed they could get. A contractor plowed Parks and Recreation Commission March 12, 2003 Page 4 of 6 under the area after it was seeded and it was a failure. Trueblood stated staff couldn't be sure where the seed came from, and there were soil problems also. Walz stated she took the planting plan map to the Prairie Preview event, and of the people there everybody was interested. They too agreed it would cost a lot of money to mow the area. She would like to have a public meeting for interested people to come and ask questions and suggested appointing a sub-committee. She felt it would be a great way to get the public's support and on board for partnerships, fund raising, etc. She stated a let of people were upset that the project wasn't proceeding, because they thought when building the facility the park came with it. They felt it had been split off as a way to eliminate funding. Stroh encouraged all the public participants the City could get, but noted the commission has to be careful that it is not micromanaging. He stated Russ Bennett is a prairie expert. The public needs to know we have a plan ready to go and we are getting the best bang for the dollar. Walz stated it has to have a maintenance plan, because people want to know how it is going to be maintained. Stroh stated he did not want the public writing the plans. Walz stated the plan needs a narrative written goal, including plans for maintenance. This is needed for the public so they know the City has a way to implement and maintain it. Stroh noted there are other components of the park beside the prairie, noting the Butler House. It needs to be a phased implementation plan for the entire park. Trueblood felt a sub-committee could be formed to discuss the things that the public will want to know. Pacha noted the difficulty in not knowing when, what or how this project will be completed; Stroh agreed noting the lack of a funding commitment. Walz stated it is difficult for people to write a letter of support when they don't know what they are speaking for. Boyd stated there is a plan for what we want it to look like when it is done. The tricky part is there is no funding, and therefore no timeline. This plan is the best thing as to what we want and are working on how we can get it done. Walz stated the issues that come up have to do with maintenance. She asked about the maintenance on the prairie in Hickory Hill Park. Bennett stated it looks sad because it is less than 2 years old, thus the misconception. Walz stated the public wants to know what maintenance will be necessary. Bennett stated every prairie is situational and it is difficult to put a blanket procedure on prairies. Gustaveson stated the overall plan and plans for year one could be shown. Pacha stated if they want to know what will happen in year 2, they will have to push the City Council. Walz stated she would like some kind of plan that explains how to proceed in a general sense. Pacha appointed Walz to head a sub-committee to put together questions on what the public will want to know. Klink volunteered to also serve. Pacha would like the sub-committee to make suggestions as to what approach/format the answers would need to come in. Pacha expressed his appreciation to Bennett for his time, noting he was very informative. PARKS AND RECREATION FOUNDATION Pacha reported John Beasley, Bruce Maurer, Jana Michael, and Jack Muller agreed to continue serving on the Board of Directors. Commission members who also volunteered are Boyd, Pacha, Walz, and Westefeld. Moved by Stroh, seconded by Gustaveson, to appoint John Beasle¥, Bruce Maurer, Jana Michael, Jack Muller, Kevin Boyd, Matt Pacha, Sarah Walz, and John Westefeld to the Parks and Recreation Foundation's Board of Directors. Unanimous. DONAHUE SUBDIVISION Trueblood noted the location of the subdivision, with the open space requirement being less than one-third acre. It is staff's recommendation to accept fees in lieu of land. Klink noted often when things get zoned there is a plan to build more. Trueblood noted the applicant is building a house for he and his family. Klink asked about access; Trueblood noted it would be off Dubuque Road. Parks and Recreation Commission March 12, 2003 Page 5 of 6 Moved by Boyd, seconded by Stroh, to accept fees in lieu of land for the Donahue Subdivision. Unanimous. Gustaveson asked if the fees go to Parks and Recreation. Trueblood stated it is assigned an account number, and according to Neighborhood Open Space ordinance the fees have to be spent within 10 years in that particular district for acquisition or development. COMMISSION TIME Klink distributed a pamphlet on the Johnson County Heritage Trust, which explains what the organization is about. She noted she is a member of the organization, and they may be interested in helping with the waterworks prairie project. The group is celebrating its 25th anniversary this spring. They currently own four small parcels of land. They have no paid staff, but are very knowledgeable and experts in prairie and aspects of restoration and wildlife, botany, trees - the full range. The group has a budget and is contemplating starting a capital campaign in the next year or so. The group assisted the City with Ryerson's Woods. Boyd stated he has been following the City Council's proposed additional TIF District starting at Pepperwood along Highway 6, south to the river. It is money that goes into and stays in the district. One park project that is in this district is the Sand Lake Trail. He noted Casey Cook and FIRST are interested in using it as an economic development tool. It appears the City Council Economic Development Committee could purchase properties along this area and make it available for redevelopment at a higher value. He felt it would be worth pursuing with the Economic Development Committee a riverfront vision providing a park and amenity for residents. It could be a combination of building parks and the City Council acquiring land where it currently is being underutilized. Urban development and parkland are connected in that parkland increases property values. Pacha stated minimally it could present the conceptual plan for the trail to the committee. Walz stated it was good to think of parks as an economic development tool. Pacha suggested that the plan be presented to the committee at its next meeting. Trueblood felt Casey Cook would be interested in attending; Boyd indicated he would also attend. Gustaveson noted he appreciated members' work with City Council members. He would like commission members to be take a proactive approach by talking to the City Council and letting them know what has been done and why funding is needed. Pacha wholeheartedly agreed, noting commission members have begun doing this. CHAIR'S REPORT Pacha reported Doug Ginsberg had been discussing his ability to maintain his commitment to the commission and due to his schedule has resigned. DIRECTOR'S REPORT Trueblood reported on the following: LE'I-rER. A letter was included in the packet from William O'Malley, complimenting staff involved with the 2® grade basketball program at Scanlon. PARKS & RECREATION MASTER PLAN. Priority will be assigned to initiating the work on completing the master plan. TEMPORARY EMPLOYEES. The AFSCME Union, in their negotiations with the City for a new ParksandRecreation Commission March 12, 2003 Page 6 of 6 contract, has proposed that the definition of temporary employees be changed. Currently the definition is "those who regularly work less than 20 hours per week, regardless of length of employment; or those who work in a position which is authorized for less than 9 months." At the bargaining table they requested that the length of employment be reduced to no more than 4 months. The fact finder reached a decision that a temporary employee could work up to 7 months or less than 10 hours per week. There is an exemption by State law, which allows students to work up to 20 hours per week. The department hires between 400-500 temporary employees and if the definition is changed (and it appears that it will) this will have a great impact. Currently, the department has difficulty filling many positions, and this change will make it even more difficult, which could result in having to close facilities at times due to lack of staff. A drop in the level of maintenance will also be noticeable. ADJOURNMENT The meeting adjourned at 6:40 p.m. CALL TO ORDER ATTENDANCE CONSENT CALENDAR NEW BUSINESS OLD BUSINESS PUBLIC DISCUSSION POLICE CITIZENS REVIEW BOARD MINUTES- March 11, 2003 Chair John Stratton called the meeting to order at 7:03 p.m. DRylFT IP19 Board members present: Loren Horton, John Watson, John Stratton; board member absent: Bev Smith. Legal Counsel Catherine Pugh (7:05) and Staff Kellie Turtle also present. Aisc in attendance was Captain Johnson of the ICPD. Motion by Horton and seconded by Watson to adopt the consent calendar as amended. Watson made an amendment to the minutes of 3-4-03 changing the language of one sentence in old business. · Minutes of the meeting on 03/04/03 · ICPD General Order 99-06 (Internal Affairs Investigations) · ICPD General Order 01-06 (Juvenile Procedures) · ICPD Standard Operating Guideline 03-01 (Vehicle Crashes, Crash Review) · ICPD Use of Force Report- January 2003 Motion carried, 3~0, Smith absent. · ImportanceofAttendance Stratton noted an attendance chart and the by-laws on attendance, which were included in the Board's packet. Pugh asked about rescheduled meetings in regards to absenteeism. Pugh stated that special meetings are not regular monthly meetings, but are meetings that are called by the Chairperson or at the request of at least three or more members of the Board. The Board agreed that a rescheduled monthly meeting should be treated as a regular meeting, not a special meeting. The by-laws state that if you miss three consecutive regular meetings as unexcused it is reason for removal. Pugh suggested amending the by-laws for clarification of regular meetings versus special meetings. Stratton asked Pugh to draft an amended by-law for the Board to consider. Watson wanted to acknowledge and appreciate that the Chief changed the age of consent from 12 to 14. Stratton stated that there was a copy of the memo regarding traffic stops that was sent to the City Manager in their packet. Captain Johnson stated that Kevin Hurd has already started exploring the addition of traffic stop information to the website. BOARD INFORMATION No Board information. STAFF INFORMATION EXECUTIVE SESSION REGULAR SESSION MEETING SCHEDULE ADJOURNMENT DtL4FT Tuttle asked if listing NACOLE's website on the index sheet was satisfactory with the Board. The Board agreed that it was. Motion by Watson and seconded by Horton to adjourn into Executive Session. Motion carried, 3/0, Smith absent. Open session adjourned at 7:26 p.m. Based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Returned to regular session at 8:35 p.m. · April 9, 2003, 7:00 P.M., Lobby Conference Room · May 13, 2003, 7:00 P.M., Lobby Conference Room · May 27, 2003, 7:00 P.M., Lobby Conference Room · July 1,2003, 7:00 P.M., Lobby Conference Room th The Board agreed to add an additional May 27 meeting and due to their busy schedules, cancelled the June 10~ meeting. The Board also agreed to reschedule their July 8th meeting to July 1st. Motion by Horton and seconded by Watson to adjourn. Motion carried, 3/0, Smith absent. Meeting adjourned at 8:44. DR~FT POLICE CITIZENS REVIEW BOARD MINUTES - March 24, 2003 IP20 CALL TO ORDER ATTEN DANCE EXECUTIVE SESSION REGULAR SESSION ADJOURNMENT Chair John Stratton called the meeting to order at 4:06 p.m. Board members present: Loren Horton, John Watson, John Stratton; board member absent: Bev Smith. Legal Counsel Catherine Pugh and Staff Kellie Turtle also present. Motion by Horton and seconded by Watson to adjourn into Executive Session. Motion carried, 3/0, Smith absent. Open session adjourned at 4:07 p.m. Based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Returned to regular session at 4:28 p.m. Motion by Watson and seconded by Horton to schedule a name-clearing hearing for Complaint #02-01 for April 9, 2003, at 7:00 P.M. Motion carried, 3/0, Smith absent. Staff was directed to send appropriate letters. Motion by Watson and seconded by Horton to adjourn. Motion carried, 3/0, Smith absent. Meeting adjourned at 4:32.