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Home My WebLink About11-18-2021 Commission PacketIf you will need disability related accommodations to participate in this program or event, please contact LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Senior Center Commission Thursday, November 18, 2021 4 PM Senior Center Assembly Room Agenda 1. Introductions/Welcome—A. McConville 2. Minutes (October 21, 2021) 3. Public Discussion for items not on the agenda 4. Operational Overview—Staff  Senior Center programming update  Senior Center building update 5. Commission Discussion— A. McConville  Senior Center Master Plan discussion  Board of Supervisors presentation  Appointment of Johnson County Senior Center Commission Representative  Nomination committee for Chair, Vice Chair, and Secretary  Commissioners report of community correspondence  Future Agenda Items 6. Adjourn **Next meeting is Thursday, December 16 at 4 PM ** Meeting Packet Contents: 1. Agenda: Thursday, November 18, 2021 2. Minutes: Senior Center Commission, Thursday, October 21, 2021 Preliminary Minutes October 21, 2021 1 MINUTES SENIOR CENTER COMMISSION October 21, 2021 Assembly Room, Iowa City/Johnson County Senior Center Members Present: Jeannie Beckman, Zach Goldsmith, Lorraine Dorfman, Angela McConville, Paula Vaughan, Linda Vogel Members Absent: None Staff Present: LaTasha DeLoach, Kristin Kromray Others Present: None CALL TO ORDER: The meeting was called to order by McConville at 4 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM THE AUGUST 19, 2021 MEETING: Motion: To accept the minutes from the August 19, 2021 meeting. Motion carried on a vote of 6/0. Beckman/Goldsmith. PUBLIC DISCUSSION: None. OPERATIONAL OVERVIEW: The Senior Center’s annual budget request for fiscal year 2023 is due this week to the City’s finance department. A full-time marketing and fundraising position has been requested. This position would take on marketing of the Senior Center, which is currently spread between multiple staff members and has grown in recent years. Additionally, this position would assist in fundraising goals through stewardship, planned giving, and capitol campaigns. Part time staff for evening and weekend building coverage has been requested. The program calendar for November and December will be available in the next few weeks, it will be translated into Spanish and Arabic. DeLoach thanked maintenance staff for painting the Assembly Room. A new recumbent stair Preliminary Minutes October 21, 2021 2 stepper has been purchased to replace one that is over 10 years old. Quotes are being sought for a new front desk and additional furniture for the reception area on the ground floor. The Senior Center has been awarded a $10,000 grant from the Community Foundation for hybrid classroom technology needs. DeLoach reported OPN is finalizing the building master plan report. The total for exterior, kitchen, HVAC, ADA updates, interior remodeling and updating is being estimated at between 10 and 15 million dollars. Currently the Senior Center has been awarded 1.9 million dollars in Capitol Improvement Project funds. DeLoach requested additional CIP funds during this year’s CIP budget request to reflect the new estimate. No major repairs or projects have been undertaken since the building opened as the Senior Center in 1981. DeLoach believes that the exterior of the building will be repaired with CIP funds currently available as the City wants to be a good steward of this historic location. DeLoach noted she has also asked for funding in the administration budget for a feasibility study for a capitol campaign to help with the cost of the budget projects. Additionally, she has asked OPN to give various options for the interior building remodel to better understand which projects are crucial and which could potentially be scaled back. DeLoach noted that this plan does not address some overarching issues with this location such as parking and building access. COMMISSION DISCUSSION: Dorfman stated parking is a serious concern for the Senior Center. Vogal inquired about the US bank parking lot and if that might be a potential location for a parking ramp. DeLoach said she was uncertain what the plan is for that location was but knows it is currently for sale. Vogel stated it may be time to discuss the possibility of the Senior Center changing locations. Goldsmith asked where would be an ideal location. McConville noted it may be most helpful to confirm the final price of the building master plan and then collect information on how much it would cost to renovate or build a new facility, then weigh the pros and cons of each option. She noted that if you move a facility from a city center you may lose some of the appealing aspects of the organization. The Commission discussed a few potential options including a “spoke and wheel” approach. Ideas discussed included having Senior Center fitness locations around the community and partnering with other City departments for space. DeLoach stated OPN is planning on presenting their report to the Commission in December. DeLoach noted the overall building renovation plans will depend on final cost analysis and the amount of funding that can be provided with CIP funds as well as contributions from Friends of The Center. She would like to have future conversations with the Commission regarding these issues. DeLoach reported that Susan Eberly resigned from the Commission. This leaves one open seat currently. At the end of the calendar year 3 terms end, including Preliminary Minutes October 21, 2021 3 the Johnson County appointment. Commissioners discussed recruitment of new commissioners. McConville reported she attended a City Council meeting in September to receive the proclamation for Senior Center Month. McConville is planning on presenting to the Johnson County Board of Supervisors on November 3rd at 9 AM regarding the Senior Center’s work in the community. She asked if anyone else is able to join her, noting only 3 commissioners at one time could attend. McConville reported she is planning on reviewing the overall mission and vision of the Senior Center and the impact on the community the Senior Center has had throughout the pandemic. She gave an outline and asked for feedback. All agreed it sounded like a complete report. Beckman asked who decides if the additional staffing will be approved. DeLoach stated the budget requests, including staffing requests, first go to the City’s finance and city management, after that the City Council had final approval. Motion: To Adjourn. Preliminary Minutes October 21, 2021 4 Senior Center Commission Attendance Record Name Term Expires 11/19/20 12/17/20 1/21/21 2/18/21 3/18/21 4/15/21 5/20/21 6/17/21 7/15/21 8/19/21 9/16/21 10/21/21 Jeannie Beckman 12/31/22 -- -- -- -- -- -- X O/E X X NM X Lorraine Dorfman 12/31/21 X O/E X X X X X X X X NM X Susan Eberly 12/31/23 -- -- X X X X X X O/E O/E NM O/E Robert (Scott) Finlayson 12/31/20 X X -- -- -- -- -- -- -- -- -- -- Zach Goldsmith 12/31/21 X X X X X X X O/E O/E X NM X Angela McConville 12/31/21 X X X X X O/E X X X X NM X George Nelson 12/31/22 X -- -- -- -- -- -- -- -- -- -- -- Paula Vaughan 12/31/22 X X X X X X X X X O/E NM X Linda Vogel 12/31/23 X O/E X X X X X X O/E O/E NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member