HomeMy WebLinkAbout2022-01-04 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5041
If you will need disability -related accommodations in order to participate in this
program/event, please contact Kellie Fruehling at 319-356-5041, kellie-fruehlinggiowa-
city.orq. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
Iowa City
City Council Agenda
Regular Formal
January 4, 2022 - 6:00 PM
The Center -Assembly Room
28 S. Linn Street
www.icgov.org
CITY OE IOWA CITY
www.icgov.org
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa
City, University Heights and Coralville, or you can watch it online at any
of the following websites:
• httpsJ/citychannel4.com/live
• https://www.youtube.comiuser/citychannel4ilive
• httpsJ/facebook.com/CityoflowaCity
1. Call to Order
Beginning of Consent Calendar (Items 2 — 5)
Consider adoption of the Consent Calendar as presented or amended
2. Approval of Council Actions (subject to corrections, as recommended by
the City Clerk)
2.a. Work Session Minutes: December 14
2.b. Special Formal Summary of Minutes: December 14
2.c. Special Formal Summary of Minutes: December 17
3. Receive and File Minutes of Boards and Commissions
3.a Ad Hoc Truth & Reconciliation Commission: December 2
3.b. Board of Adjustment: October 13
3.c. Civil Service Commission: December 7
3.d. Community Police Review Board: November 9
3.e. Library Board of Trustees: October 28
3.f. Library Board of Trustees: November 18
3.g. Senior Center Commission: November 18
January 4, 2022
Iowa City City Council Agenda Page 1
Late Handouts Distributed
1 3— 2:2—
(Date)
Z
(Date)
I 1
impuiparl
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Agenda — January 4, 2022 — Special Formal Meeting
Information submitted between distribution of packet on Thursday and 4:30pm on Monday.
Late Addition(s):
Proclamations
1.a. Martin Luther King, Jr. Day
4. Permit Motions and Resolutions (as recommended by the City Clerk)
4.a Liquor License - Renewals
1. Class C Liquor License for Baroncini LLC, dba Baroncini,
104 S. Linn St.
2. Special Class C Liquor License for Pagliai Pizza, LLC, dba
Pagliai's Pizza, 302 E. Bloomington St.
3. Class E Liquor License for L&M Mighty Shop Inc., dba L&M
Mighty Shop, 504 E. Burlington St.
4. Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee
Club Room, 1720 Waterfront Dr.
5. Class E Liquor License for Hy -Vee Inc., dba Hy -Vee #3,
1125 N. Dodge St.
6. Class E Liquor License for Iowa 80 LLC, dba Hawkeye
Liquor & Tobacco, 601 Hollywood Blvd. Suite 1
7. Class C Liquor License for Samco of Iowa City, Inc., dba
Joe's Place, 115 Iowa Ave.
8. Class C Liquor License for Pub on Clinton Street, LLC, dba
Pints, 118 S. Clinton St.
4.b. Liquor License - New
1. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee #3
Gas, 1103 N. Dodge St.
2. Class B Beer Permit for Bolang888 LLC, dba Szechuan
house, 320 E. Burlington St.
5. Resolutions and Motions
5.a October 2021 Disbursements
Motion to approve disbursements in the amount of $12,938,333.17
for the period of October 1 through October 31, 2021, as
recommended by the Finance Director subject to audit.
Disbursements are published and permanently retained in the City
Clerk's office in accordance with State Code.
January 4, 2022
Iowa City City Council Agenda Page 2
5.b. Iteris Vantage NEXT Vehicle Detection System Bundle
Resolution authorizing the procurement of an Iteris Vantage NEXT
Vehicle Detection System Bundle for the City of Iowa City Public
Works Department.
Comment: On March 17, 2020 the City awarded a contract to Mobotrex for the purchase
of Iteris Vantage NEXT Vehicle Detection Systems via a sole source request
at an initial cost of $37,014.00. Throughout the contract additional purchases were
added bringing the total cost of the contract to $111,042.00. There are additional Iteris
Detection Systems that need to be purchased during the contract period that will bring
the total over $150,000.00. This resolution authorizes the City Manager to effectuate
future purchases and renewals.
5.c. Tire Repairs and Replacement
Resolution authorizing the procurement of Tire Repair and
Replacement Services for the City of Iowa City.
Comment: This Resolution will approve the procurement of Tire Repair and
Replacement for the City of Iowa City. The contract will be awarded to Linder Tire for
one (1) one-year term with the option to renew for (4) four additional one-year terms.
This purchase will exceed the City Manager's spending authority of $150,000.00
thereby requiring City Council approval. The City expects to expend approximately
$600,000.00 over a five-year period.
5.d. Highland Court Sidewalk Infill
Resolution authorizing the acquisition of property interests
necessary for construction of the Highland Court Sidewalk Infill
Project.
Comment: The City of Iowa City must acquire right-of-way, be title, permanent
easements and/or temporary construction easements to construct the Highland Court
Sidewalk Infill Project The project generally includes the construction of 4 -foot wide
sidewalks along Highland Court adjacent to 424, 1202, and part of 1210 Highland Court.
5.e. Fairchild Street Reconstruction
Resolution authorizing the acquisition of property interests
necessary for construction of the Fairchild Street Reconstruction
Project.
January 4, 2022
Comment: The City of Iowa City must acquire certain property rights to construct the
Fairchild Street Reconstruction Project. The project generally includes complete
reconstruction of Fairchild Street, from Clinton Street to Linn Street, as well as
improvements to the sidewalk, ADA curb ramps, storm sewer, water main.
Iowa City City Council Agenda Page 3
5.f. Access Control Upgrade
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Access Control Upgrade Project.
Comment Bids for this project were received on Thursday, December 16, 2021
and the following bids were received:
Tn City Electric
Merit Electric
Gerard Electric
Davenport, IA
Iowa City, IA
Iowa City, IA
$ 132,695.00
$ 151,600.00
$ 170,480.00
Engineer's Estimate $ 155,000.00
Public Works and Engineering awarding the contract to Tn City Electric of Davenport,
Iowa. Funding is available in the Citywide Building Card Access System account
#G4725.
5.g. Highway 1 Water Main Replacement
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Highway 1 Water Main Replacement Project.
Comment Bids for this project were received on Tuesday, December 21, 2021
and the following bids were received:
January 4, 2022
Maxwell Construction
B.G. Brecke, Inc.
Boomerang Corp.
Timco Blasting and Coatings
Engineer's Estimate
Iowa City, IA
Cedar Rapids, IA
Anamosa, IA
Bristow, OK
$ 421,455.00
$ 423,890.18
$ 435,825.50
$ 675,317.60
$ 460,000.00
Public Works and Engineering awarding the contract to Maxwell Construction of
Iowa City, IA. Funding is available in the Hwy 1 (Hawk Ridge to V1falMart) Water
Man Repl account #W3313.
Iowa City City Council Agenda Page 4
5.h. Iowa River Trail Culvert Repair
Resolution accepting the work for the Iowa River Trail Culvert
Repair Project.
Comment The project has been completed by Peterson Contractors of
Reinbeck, Iowa, in substantial accordance with the plans and specifications.
The Engineer's Report and Performance and Payment bonds are on file with
the City Engineer.
. Project Estimated Cost:
• Project Bid Received:
• Project Actual Cost:
$ 192,000.00
$ 134,511.00
$ 144,432.8C
5.i. Gilbert Street Intersection Improvements
Resolution accepting the work for the Gilbert Street Intersection
Improvements Project.
Comment: The project has been completed by Maxwell Construction of Iowa City, Iowa,
in substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Engineer.
. Project Estimated Cost:
• Project Bid Received:
• Project Actual Cost:
$ 960,000.00
$ 1,279,259.80
$ 1,387,200.02
End of Consent Calendar
6. Community Comment (items not on the agenda) [UNTIL 7 PM]
individuals will be provided 3 minutes to speak. The Community Comment period will end at
7:00 p.m. unless an extension is needed to meet a minimum 30 minutes of total time allocated
for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the number of
individuals desiring to speak Additional comments can be sent to the City Council via
council@iowa-city.org or through the City Clerk's Office.
The Community Comment period may be resumed at the City Council's discretion at the end
of the agenda to accommodate individuals who did not have a chance to speak prior to the
7:00 p.m. cutoff time.
January 4, 2022
Iowa City City Council Agenda Page 5
7. Planning and Zoning Matters
If a majority of the Council is inclined not to concur with the Planning and
Zoning Commission recommendation a consult with the Planning and
Zoning Commission should be offered before the close of the public
hearing.
7.a Rezoning - IWV Road SW
Ordinance conditionally rezoning approximately 53.36 acres from
County Agricultural (A) to Intensive Commercial (CI -1),
approximately 17.03 acres from County Agricultural (A) to Interim
Development Commercial (ID -C), and approximately 9 acres from
Rural Residential (RR -1) to Intensive Commercial (CI -1) for land
located west of the intersection of IWV Road SW and Slothower
Road. (Pass & Adopt)
Comment At its October 21, 2021 meeting, by a vote of 5-0 (Martin and Nolte absent),
the Planning and Zoning Commission recommended approval of this rezoning, subject to
conditions related to platting, dedication of a buffer easement, certain landscaping and
screening, and cost contribution to Sbthower Road. Approval will allow for intensive
commercial development within the eastern portion of the subject property, with interim
commercial zoning designated for the western portion. Staff is requesting deferral to
1/18/22.
Action:
January 4, 2022
Iowa City City Council Agenda Page 6
Regular Formal Agenda
8. Landfill Gas Collection System Expansion
Resolution approving project manual and estimate of cost for the
construction of the Landfill Gas Collection System Expansion Project,
establishing amount of bid security to accompany each bid, directing City
Clerk to post notice to bidders, and fixing time and place for receipt of
bids.
Comment: This project will increase the reliability of the gas collection system for the Landfill by
installing additional gas collection system piping around the south and west portions of the site.
The estimated construction cost is $648,000 and will be funded by the landfill replacement
reserve.
1. Public Hearing
Action:
2. Consider a Resolution
Action:
9. Proposed South District Self Supported Municipal Improvement District
Ordinance amending Title 3, "Finance, Taxation and Fees" of the City
Code to add a new Chapter, to establish the South District Self -
Supported Municipal Improvement District (SSMID) pursuant to the
provisions of Chapter 386, Code of Iowa; and providing for the
establishment of an operation fund and the levy of an annual tax
in connection therewith. (Second Consideration)
Comment On October 11, 2021 the City received a petition by property owners within the South
District to establish a Seff Supported Municipal Improvement District (SSMID). Council sent the
petition to the Planning and Zoning Commission for an evaluative report. P&Z recommends
approval. A public hearing is required before adoption of the ordinance establishing the SSMID.
Action:
January 4, 2022
Iowa City City Council Agenda Page 7
10. CPRB-Expand Membership
Ordinance amending Title 8, entitled "Police Regulations," Chapter 8,
entitled "Community Police Review Board," to increase the composition
of the board from five members to seven members. (First Consideration)
Comment: The CPRB recommended to Council that the board be expanded from 5 to 7 or 9
members. At the Oct. 19 work session, Council directed stafto draft an ordinance increasing the
membership to 7. This ordinance also removes the 5 -year waiting period before a former member
ofthe Police Dept. may be appointed.
Action:
11. Council Appointments
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated
11.a Housing and Community Development Commission
Housing and Community Development Commission - One
vacancy to fill an unexpired term. Upon appointment - June 30,
2023. (Theresa Lewis resigned)
Action:
11.b. Senior Center Commission
Senior Center Commission - One vacancy to fill a three-year term,
January 1, 2022 - December 31, 2024. (Term expired for Lorraine
Dorfman)
Action:
January 4, 2022
Iowa City City Council Agenda Page 8
12. Announcement of Vacancies - New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Housing and Community Development Commission - One vacancy to fill an
unexpired term. Upon appointment- June 30, 2024. (Megan Alter resigned)
Correspondence included in Council packet
Applications must be received by 5:00 P.M., February 8, 2022.
13. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2021 - December 31, 2025. (Formerly advertised)
Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a
six-year term, January 1, 2022 - December 31, 2027. (Term expired for
Christine Ogren)
Board of Appeals (Building Design Professional) - One vacancy to fill a five-year
term, January 1, 2022 - December 31, 2026. (Term expired for Scott
McDonough)
Historic Preservation Commission (East College St) - One vacancy to fill a
three-year term, effective upon appointment- June 30, 2024. (Formerly
advertised)
Historic Preservation Commission (Jefferson St.) - One vacancy to fill an
unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple
resigned)
Senior Center Commission - One vacancy to fill an unexpired term. Upon
appointment - December 31, 2023. (Susan Eberly resigned)
Vacancies will remain open until filled.
January 4, 2022
Iowa City City Council Agenda Page 9
14. Community Comment [IF NECESSARY] (ITEMS NOT ON THE
AGENDA)
15. City Council Information
16. Report on Items from City Staff
a City Manager
b. Deputy City Manager
c. City Attorney
d. City Clerk
17. Adjourn
January 4, 2022
Iowa City City Council Agenda Page 10