HomeMy WebLinkAbout2022-01-04 ResolutionItem Number: 5.b.
J anuary 4, 2022
Resol u tion auth orizing the procu remen t of an Iteris Vantage N E XT Vehicl e
Detection System Bu n d l e for th e City of Iowa City Public Works Departmen t.
Prepared B y:Brock Holub, S treets and Traffic E ngineering Superintendent
Reviewed By:Ron K noche, P ublic Works Director
Dennis B ockenstedt, F inance Director
Geoff Fruin, City Manager
F iscal I mpact:F unds for this purchase are available in Account # 22710322 474340 and
C I P A ccount S3814-Traf Eng-2019 474340 in the operating budget for
Streets and Traffic Engineering.
Recommendations:Staff: Approval
Commission: N/A
Attachments:Resolution
Executive S ummary:
On March 17, 2020 the City awarded a contract to Mobotrex via a S ole Source procurement
process f or the purchase of I teris Vantage NE X T Vehicle Detection S ystems at an initial cost of
$37,014.00. Throughout the contract additional purchases were added bringing the total cost of
the contract to $111,042.00. A dditional I teris D etection Systems now need to be purchased at a
cost of $55,521.00 bringing the total cost of the contract to $166,563.00.
Background / Analysis:
T he City of I owa C ity established a contract with Mobotrex I nc. on March 17, 2020 via a S ole
Source Procurement R equest. T he C ity has since purchased equipment f rom Mobotrex I nc. in
April 2020, A ugust 2020, and A pril 2021. T he C ity would like to purchase three (3) additional
detection systems at a cost of $55,521.00. W ith this purchase, the value of this contract would
total $166,563.00.
AT TAC HM E NT S :
Description
Resolution
Prepared by: Brock Holub, Streets and Traffic Engineering Superintendent,3800 Napoleon Lane, Iowa City, IA 52240
(319)356.-5482
Resolution No. 22-1
Resolution authorizing the procurement of an Iteris Vantage NEXT Vehicle
Detection System Bundle for the City of Iowa City Public Works
Department
Whereas, the City has previously established a contract relating to Iteris Vantage NEXT Vehicle
Detection Systems; and
Whereas,the contract was established via a Sole Source Procurement Request for these products;
and
Whereas, at the time the contract was written the cost of these products was $37,014; and
Whereas, the City has purchased several more Iteris Vantage NEXT Vehicle Detection Systems
from Mobotrex and the City would like to move forward with the purchase of additional Iteris Vantage
NEXT Vehicle Detection Systems raising the cost of the project to over$150,000; and
Whereas, the city's purchasing policy requires City Council approval for contracts over $150,000;
and
Whereas, the City expects to purchase more Iteris Vantage NEXT Vehicle Detection Systems over
the next four(4) years; and
Whereas, funds for these purchases are available in Account#22710322 474340; and CIP Account
S3814-TrafEng-2019 474340; and
Whereas, approval of this purchase is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to take whatever steps are necessary to effectuate future
purchases including any amendments or renewals of said contract.
Passed and approved this 4th day of January , 20 22 •
M or
' // I� ° ' Approved by
•
ATTEST: V, ,[aLP ' _ ' by /
City Clerk City Attor ey's Office
(Liz Craig— 12/20/2021)
It was move by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Alter
X Bergus
X Harmsen
X Taylor
X Teague
x Thomas
X Weiner
Item Number: 5.c.
J anuary 4, 2022
Resol u tion auth orizing the procu remen t of Tire Repair and Replacemen t
Services for th e City of Iowa City.
Prepared B y:Dan Striegel, Equipment S uperintendent
Reviewed By:Ron K noche, P ublic Works Director
Dennis B ockenstedt, F inance Director
Geoff Fruin, City Manager
Eric Goers, City Attorney
F iscal I mpact:Transit has this expenditure budgeted under account number 71810230 and
Equipment has this expenditure budgeted under account number 81710510.
Recommendations:Staff: Approval
Commission: N/A
Attachments:Resolution
Executive S ummary:
On November 2, 2021 a Request for P roposals (R F P) was released by the City of I owa City.
Proposals were due by 2:30 on November 24, 2021. T he City received one proposal from L inder
Tire. T hree representatives from the Equipment D ivision reviewed and scored the proposal. A fter
careful consideration they decided to recommend L inder Tire f or award of R equest for Proposal
2022-9 Tire Repair and Replacement S ervices for the City of I owa City.
Background / Analysis:
Services for this contract will include tire and replacement services for all city f leet vehicles
including small machinery such as lawn mowers, along with large vehicles such as busses. L inder
Tire has f ulf illed this task f or the last five years and have proven themselves to be exceedingly
dependable in the execution of this contract. T heir prices have been determined to be f air and
reasonable.
Over the course of this 1-year contract, the city expects to expend approximately $155,000.00 for
this project in tire repair and replacement for Transit and repair for all other fleet vehicles. Transit
has this expenditure budgeted under account number 71810230 and E quipment has this
expenditure budgeted under account number 81710510.
AT TAC HM E NT S :
Description
Resolution
Prepared by: Dan Striegel, Equipment Superintendent, 410 E. Washington St., Iowa City, IA
52240 (319) 356-2337
Resolution No. 22-2
Resolution authorizing the procurement of Tire Repair and Replacement
Services for the City of Iowa City.
Whereas, a Request for Proposal was released to solicit Tire Repair and Replacement Services
for the City of Iowa City; and
Whereas, one responsive proposal was received for these services; and
Whereas, the evaluation committee has selected Linder Tire; and
Whereas, the city's purchasing policy requires City Council to approve purchases for Goods and
Services over $150,000; and
Whereas, the City expects to expend approximately $155,000.00 for the procurement of Tire
Repair and Replacement Services; and
Whereas,funds for this purchase are available in the budget under Transit and Equipment accounts
71810230 and 81710510; and
Whereas, approval of this purchase is in the public interest.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The proposed procurement as described is approved.
2. The City Manager is authorized to sign the agreement with the vendor and take whatever steps
are necessary to effectuate future purchases including any amendments or renewals of said
agreement.
Passed and approved this_ 4th day of January , 20 22
41110M.,
Approved by
.
ATTEST: 141 l Y> U,cd‘lel G
City J Clerk ) City Attor ey s Office
(Liz Craig — 12/28/2021)
Resolution No. 22-2
Page 2
It was move by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Alter
Bergus
_X _ Harmsen
X Taylor
X Teague
X Thomas
X Weiner
Item Number: 5.d.
J anuary 4, 2022
Resol u tion auth orizing the acq u isition of prop erty in terests necessary for
constru ction of th e Highlan d Cou rt Sid ewalk Infill Proj ect.
Prepared B y:J osh S lattery, Sr. Civil Engineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:F unding will be via the Highland Court S idewalk I nfill Project A ccount #S 3962
Recommendations:Staff: Approval
Commission: N/A
Attachments:L ocation Map
Resolution
Executive S ummary:
T he Highland C ourt Sidewalk I nfill Project involves the construction of 4-foot wide sidewalk
adjacent to 424, 1202, and part of 1210 Highland C ourt. T he project’s design has been
completed and it has been determined that temporary construction easements are needed to
construct the project.
Background / Analysis:
T here is a small gap that exists in the sidewalk in front of 424 and 1202 Highland Court, and the
City received a request f rom one of the adjacent businesses to install sidewalk in this location.
T his is where the street makes a ninety-degree bend, and there is no sidewalk on the other side of
the street, which makes it dangerous for pedestrians walking in the street.
T here are a number of locations in the area that pedestrians may be visiting, including CommUnity,
F ree L unch, Crowded Closet, Salvation Army, MYE P and other social service agencies located
on Gilbert Court.
AT TAC HM E NT S :
Description
L ocation Map
Resolution
1--EXHIBIT "A"HIGHLAND CT SIDEWALKINFILL PROJECTDATE:DESIGN:DRAWN:H SCALE:V SCALE:2022JJSJJS1"=20'N/A020'HIGHLAND CT424 HIGHLAND CT414 HIGHLAND CT1203 HIGHLAND CT1207 HIGHLAND CT1202 HIGHLAND CT1210 HIGHLAND CTProposed SidewalkProposed Driveway Replacement
61 Ci
Prepared by.Josh Slattery,Engineering Division,410 E.Washington St,Iowa city,IA 52240,319-356-5149
Resolution No. 22-9
Resolution authorizing the acquisition of property interests necessary
for construction of the Highland Court Sidewalk Infill Project.
Whereas, the City of Iowa City desires to construct the Highland Court Sidewalk Infill ("Project")
which includes the construction of 4-foot wide sidewalks along Highland Court adjacent to 424,
1202, and part of 1210 Highland Court; and
Whereas, the City Council has determined that construction of the Project is a valid public
purpose under State and Federal law, and has further determined that acquisition of certain
property rights is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the Highland Court Sidewalk Infill Project account
#S3962.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit-claim deed, and/or easement for the construction of the Highland Court
Sidewalk Infill Project ("Project") which Project constitutes a public improvement under
Iowa law. The City Council further finds that acquisition of said property rights is necessary
to carry out the functions of the Project, and that such Project constitutes a valid public
purpose under state and federal law.
2. The City Council hereby approves the final route of this public improvement project, as
shown in the attached Exhibit"A", attached hereto and incorporated herein by this
reference.
3. The City Manager or designee is hereby authorized and directed to negotiate the
purchase of property rights by warranty deed, quit-claim deed and/or easement for the
construction, operation and maintenance of the Project. The City Manager or designee is
authorized to sign purchase agreements for the purchase of property and/or easements,
and offers to purchase property and/or easements.
4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the
property for the established fair market value.
5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
Resolution No. 22-3
Page 2
6. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Passed and approved this 4th day of January , 2022
Approved by.Z.
Attest:
City Clerk City Atto ey's Office
(Sara Greenwood-Hektoen - 12/27/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
x Harmsen
x Taylor
x Teague
x Thomas
x Weiner
Item Number: 5.e.
J anuary 4, 2022
Resol u tion auth orizing the acq u isition of prop erty in terests necessary for
constru ction of th e F airch ild Street Recon struction Project.
Prepared B y:Alin Dumachi, Civil E ngineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:F unding will be via the F airchild S treet Reconstruction account #S 3965
Recommendations:Staff: Approval
Commission: N/A
Attachments:L ocation Map
Resolution
Executive S ummary:
Preliminary design for the Fairchild S treet R econstruction - C linton S treet to L inn Street Project
has been completed, and the proposed improvements require the acquisition of temporary
construction easements within the project corridor.
Background / Analysis:
Due to severe deterioration of the brick surface of F airchild Street, f rom L inn Street to Clinton
Street, reconstruction of F airchild S treet was included in the 2021 Capital I mprovement P lan.
T he project includes the following design elements:
Salvage and reinstallation of existing brick pavers
7” concrete base
New drainage system under the road
New 6” concrete curb and gutter.
New curb ramps at D ubuque/F airchild and L inn/Fairchild S treet intersections to meet A D A
compliance
8” water main replacement between C linton S treet and Dubuque S treet, and between
Dubuque S treet and L inn S treet to replace existing 1900’s-1920’s water main
Project T imeline:
W inter 2021–Spring 2022 – F inal design and property acquisitions
Summer 2022 – Construction
AT TAC HM E NT S :
Description
L ocation Map
Resolution
Location Map
Fairchild St
E Davenport StN Dubuque StN Linn StN Clinton StReconstruction
Area
Prepared by:Alin Dinnachi,Engineering Division,410 E.Washington St,Iowa City,IA 52240,319-356-5143
Resolution No. 22-4
Resolution authorizing the acquisition of property interests necessary
for construction of the Fairchild Street Reconstruction Project.
Whereas, the City of Iowa City desires to construct the Fairchild Street Reconstruction Project
("Project") which includes complete reconstruction of Fairchild Street, from Clinton Street to Linn
Street, as well as improvements to the sidewalk, ADA curb ramps, storm sewer, water main; and
Whereas, the City Council has determined that construction of the Project is a valid public purpose
under State and Federal law, and has further determined that acquisition of certain property rights
is necessary to construct, operate and maintain the proposed project; and
Whereas, the City staff has determined the location of the proposed Project; and
Whereas, City staff should be authorized to acquire necessary property rights at the best overall
price to the City; and
Whereas, funds for this project are available in the Fairchild Street Reconstruction Project account
#S3965.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The City Council finds that it is in the public interest to acquire property rights by warranty
deed, quit-claim deed, and/or easement for the construction of the Fairchild Street
Reconstruction Project ("Project") which Project constitutes a public improvement under
Iowa law. The City Council further finds that acquisition of said property rights is necessary
to carry out the functions of the Project, and that such Project constitutes a valid public
purpose under state and federal law.
2. The City Council hereby approves the site location of this public improvement project, as
shown in the attached Exhibit"A", attached hereto and incorporated herein by this
reference.
3. The City Manager or designee is hereby authorized and directed to negotiate the purchase
of property rights by warranty deed, quit-claim deed and/or easement for the construction,
operation and maintenance of the Project. The City Manager or designee is authorized to
sign purchase agreements for the purchase of property and/or easements, and offers to
purchase property and/or easements.
4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized
and directed to establish, on behalf of City, an amount the City believes to be just
compensation for the property to be acquired, and to make an offer to purchase the property
for the established fair market value.
5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to
execute and attest easement agreements and agreements in lieu of condemnation. The City
Attorney is hereby directed to take all necessary action to complete said transactions, as
required by law.
6. In the event the necessary property rights for the Project cannot be acquired by negotiation,
the City Attorney is hereby authorized and directed to initiate condemnation proceedings for
acquisition of any and all property rights necessary to fulfill the functions of the Project, as
provided by law.
Passed and approved this 4th day of Tannary , 2022
Ma
Approved by.
Attest: 12v:-
„_ L
City Clerk LD City Atto ney's Office
(Sara Greenwood-Hektoen — 12/27/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
X Alter
x Bergus
Harmsen
X Taylor
x _ Teague
x Thomas
x Weiner
Item Number: 5.f.
J anuary 4, 2022
Resol u tion awardin g con tract and auth orizing the Mayor to sig n an d th e City
Cl erk to attest a con tract for con struction of the Access Control Up g rade
Proj ect.
Prepared B y:Ethan Yoder, Civil Engineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:$132,695.00 available in the A ccess Control Upgrade account #G4725
Recommendations:Staff: Approval
Commission: N/A
Attachments:Resolution
Executive S ummary:
T his agenda item awards the construction contract for the A ccess Control Upgrade Project to Tri
City Electric Company of I owa of Davenport, I owa. T his project generally includes installation of
new, and upgrading existing, control access points in the Wastewater Treatment P lant, C ity Hall,
and the Water P lant.
Background / Analysis:
T his project will include upgrading door access control at the Wastewater Treatment Plant, City
Hall, and North Water P lant, which includes work to provide electric door hardware, provide
conduit pathways, provide low voltage cabling, and provide electronic access control hardware.
T he construction cost estimate for the project was $155,000.00, and three (3) bids were received:
Company B id Amount
Tri City E lectric Company of I owa $132,695.00
Merit E lectric L td $151,600.00
Gerard E lectric, I nc. $170,480.00
Based upon the bids received, staf f recommends awarding the P roject to Tri City E lectric
Company of I owa of Davenport, I owa.
Project T imeline:
Award Date – J anuary 4, 2022
Construction Start – J anuary 17, 2021
Estimated Construction Completion – March 2022
AT TAC HM E NT S :
Description
Resolution
Prepared by:Ethan Yoder,Engineering Division,410 E.Washington St.,Iowa City,IA 52240(319)356-5145
Resolution No. 22-5
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Access Control Upgrade Project
Whereas, Tri City Electric of Davenport, IA, has submitted the lowest responsible bid of
$132,695.00 for construction of the above-named project; and
Whereas, funds for this project are available in the Access Control Upgrade account#G4725; and
Whereas, the City Engineer and City Manager are authorized to execute change orders according
to the City's Purchasing Policy as they may become necessary in the construction of the above-
named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The contract for the construction of the above-named project is hereby awarded to Tri City
Electric, subject to the condition that awardee secure adequate performance and payment
bond, insurance certificates, and contract compliance program statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 4th day of January , 2022
Approved by
2- / J
1 _ L/
Attest : �
City Clerk City Attor y's Office
(Sara Greenwood-Hektoen — 12/27/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
Harmsen
x Taylor
x Teague
x Thomas
x Weiner
Item Number: 5.g.
J anuary 4, 2022
Resol u tion awardin g con tract and auth orizing the Mayor to sig n an d th e City
Cl erk to attest a con tract for con struction of the Hig h way 1 Water Main
Replacemen t Proj ect.
Prepared B y:J oe Welter, S r. Civil E ngineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:$421,455.00 available in the Hwy 1 (Hawk Ridge to Walmart) Water Main
Replacement Account # W 3313
Recommendations:Staff: Approval
Commission: N/A
Attachments:Resolution
Executive S ummary:
T his item awards the contract for construction of the Highway 1 Water Main R eplacement P roject.
T he engineer’s estimated cost f or construction of the project was $460,000. F our bids were
submitted prior to the December 21, 2021 deadline:
Bidder Name City Bid
Maxwell Construction I owa City, I A $421,455.00
B. G. Brecke, I nc. Cedar Rapids, I A $423,890.18
Boomerang Corp. A namosa, I A $435,825,50
Timco Blasting and Coatings B ristow, O K $675,317.60
Maxwell Construction of I owa City, I owa submitted the lowest responsive, responsible bid. Staff
recommends awarding the C ontract for the Highway 1 Water Main R eplacement Project to
Maxwell Construction.
Background / Analysis:
T he project corridor is along the north side of Highway 1 between Westport Plaza (Walmart
Entrance) and Hawk R idge D rive. T he existing water main system (1990 vintage) has
experienced many main breaks due to corrosive soils. A s this main is a transmission main, breaks
cause large pressure losses and disruptions within the distribution system, and replacement of this
main with new materials will provide reliability and resiliency. The project generally includes:
approximately 1,600 f eet of water main, f ittings, valves, hydrants, restoration of the multiuse trail
pavement, and seeding. T hroughout the project, trenchless installation methods will be used to
minimize disturbances to the multi-use trail, highway ditches and other surface f eatures. Despite
this, the project will disturb portions of the right-of-way during construction, and these areas will be
repaved or hydroseeded.
Project T imeline:
Construction Start – March 2022
F inal Completion – J une 2022
AT TAC HM E NT S :
Description
Resolution
Prepared by:Joe Welter,Engineering Division,410 East Washington Street,Iowa City,IA 52240(319)356-5144
Resolution No. 22-6
Resolution awarding contract and authorizing the Mayor to sign
and the City Clerk to attest a contract for construction of the
Highway 1 Water Main Replacement Project
Whereas, Maxwell Construction, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid
of$421,455.00 for construction of the above-named project; and
Whereas, funds for this project are available in the Hwy 1 (Hawk Ridge to Walmart) Water Main
Replacement, Account#W3313; and
Whereas, the City Engineer and City Manager are authorized to execute change orders according
to the City's Purchasing Policy as they may become necessary in the construction of the above-
named project.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The contract for the construction of the above-named project is hereby awarded to Maxwell
Construction, Inc. of Iowa City, Iowa, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 4th day of January , 2022
M r
Approved b
Attest : 1 J (Lie I
City Clerk i City Att ney's Office
(Sara Greenwood-Hektoen— 12/27/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
x Harmsen
x Taylor
x Teague
x Thomas
x Weiner
Item Number: 5.h.
J anuary 4, 2022
Resol u tion accep tin g th e work for the Iowa River Trail Culvert Rep air Project.
Prepared B y:Ben Clark, Sr. Civil Engineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:None
Recommendations:Staff: Approval
Commission: N/A
Attachments:Engineer's Report
Resolution
Executive S ummary:
T he I owa River Trail Culvert Repair P roject has been completed by Peterson Contractors, I nc., of
Reinbeck, I owa, in substantial accordance with the plans and specifications prepared by the City
of I owa C ity. T he E ngineer ’s R eport and P erformance and Payment bonds are on f ile with the
City Clerk.
Project Estimated Cost: $ 192,000.00
Project Bid Received: $ 134, 511.00
Project A ctual Cost: $ 144,432.80
T here were two (2) change orders on this project, which included re-aligning the twin culverts to
keep the discharge end of f of the C R A ND I C R ailroad R ight-of-Way, as well as unit price
adjustments, quantity adjustments and liquidated damages.
Background / Analysis:
A large sink hole was discovered underneath the trail due to advanced deterioration of an existing
66” corrugated metal pipe culvert. The situation worsened af ter a subsequent rain event and part
of the culvert dropped into an undermined area. I t was determined that an emergency repair
project was necessary and that the delay of holding a public hearing and advertising f or bids might
cause serious loss or injury to the City and/or adjacent facilities
I n accordance with I owa C ode S ection 3854.103 and the C ity’s P urchasing Policy, the City
Manager made a finding of necessity to institute emergency proceedings and a licensed
professional engineer certif ied the emergency repairs were necessary. P lans, Specifications and
an Engineer’s Estimate for the emergency repair project were prepared by the E ngineering
Division and bids were publicly solicited.
AT TAC HM E NT S :
Description
Engineer's Report
Resolution
Prepared by:Ben Clark,Engineering Division,Public Works,410 E.Washington St.,Iowa City,IA 52240(319)356-5436
Resolution No. 22-7
Resolution accepting the work for the Iowa River Trail Culvert
Repair Project
Whereas, the Engineering Division has recommended that the work for construction of the Iowa
River Trail Culvert Repair Project, as included in a contract between the City of Iowa City and
Peterson Contractors, Inc. of Reinbeck, Iowa, dated August 19, 2021, be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have
been filed in the City Engineer's office; and
Whereas, funds for this project are available in the Intra-City Bike Trails account#R4206; and
Whereas, the final contract price is $144,432.80
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 4th day of January , 2022
Mayor
Approved by
P % •
Attest: l✓ ct_l . i r ) i.L( �1 vi,,;C l��
City Clerk City Attor ey's Office
(Sara Greenwood-Hektoen — 12/28/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
Alter
x Bergus
x Harmsen
x Taylor
X Teague
x Thomas
x Weiner
Item Number: 5.i.
J anuary 4, 2022
Resol u tion accep tin g th e work for the G il b ert Street In tersection
Improvements Project.
Prepared B y:Scott Sovers, Asst. City E ngineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:None
Recommendations:Staff: Approval
Commission: N/A
Attachments:Engineer's Report
Resolution
Executive S ummary:
Work on the project was recently completed by Maxwell Construction, I nc. of I owa City, I owa in
substantial accordance with the plans and specifications. T he Engineer’s Report and
Performance and Payment bonds are on file with the City Clerk.
Project Estimated Cost: $ 960,000.00
Project Bid Received: $ 1,279,259.80
Project A ctual Cost: $ 1,387,200.02
T here was one change order on this project. I t generally included additional water main
replacements at both the Gilbert S treet and College Street and Gilbert S treet and Washington
Street I ntersections, as well as on Washington S treet between L inn Street and Gilbert S treet.
Background / Analysis:
T his project generally involved the following improvements:
Gilbert Street (From College Street to Washington Street)
Traffic signals at the College and Washington Street Intersections.
Pedestrian curb ramps at the College and Washington Street Intersections.
Roadway and pedestrian level lighting.
New 12-inch water main.
Washington Street (From Linn Street to Van Buren Street)
Roadway and pedestrian level lighting.
AT TAC HM E NT S :
Description
Engineer's Report
Resolution
5 `
Prepared by:Scott Sovers,Asst.City Engineer, Engineering Division,410 E.Washington St.,Iowa City, IA 52240,(319)356-5142
Resolution No. 22-8
Resolution accepting the work for the Gilbert Street Intersection
Improvements Project
Whereas, the Engineering Division has recommended that the work for construction of the Gilbert
Street Intersection Improvements Project, as included in a contract between the City of Iowa City
and Maxwell Construction, Inc. of Iowa City, Iowa, dated April 9, 2019, be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have
been filed in the City Clerk's office; and
Whereas, funds for this project are available in the Gilbert Street Intersection Improvements
account# S3945; and
Whereas, the final contract price is $1,387,200.02.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 4th day of January , 2022
MIA/W2— Z49'L/
Approved by
Attest: I i i 1 - Li .
f
City Clerk City Attor ey's Office
(Sara Greenwood-Hektoen - 12/27/2021)
It was moved by Weiner and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
x Harmsen
x Taylor
x Teague
x Thomas
x Weiner
Item Number: 8.
J anuary 4, 2022
Resol u tion approvin g proj ect man u al and estimate of cost for the
constru ction of th e Landfill G as Collection System Exp ansion Proj ect,
establish ing amou n t of bid secu rity to accomp any each bid , d irectin g City
Cl erk to post n otice to b idders, and fixin g time an d place for receip t of bid s.
Prepared B y:J oe Welter, S r. Civil E ngineer
Reviewed By:J ason Havel, City E ngineer
Ron K noche, P ublic Works Director
Geoff Fruin, City Manager
F iscal I mpact:$648,000 available in the L andfill Gas I nfrastructure E xpansion, A ccount
#L 3343
Recommendations:Staff: Approval
Commission: N/A
Attachments:L ocation Map
Resolution
Executive S ummary:
T his agenda item initiates the bidding process f or the L andfill Gas Collection System Expansion
Project. T he project will increase the reliability of the gas collection system for the L andfill by
installing additional gas collection system piping around the south and west portions of the site.
Background / Analysis:
T his project includes installation of additional landfill gas collection system piping around the south and
west portions of the Landfill. Approximately 5,000 linear feet of ten to twelve inch high density
polyethylene (HDPE) pipe is estimated for this expansion. T he proposed system will accommodate
leachate and condensate removal as well as access to cleanouts. T his system expansion will increase
the reliability of the gas collection system for Landfill, which will allow for improved compliance with the
Landfill’s environmental regulatory requirements. T his expansion will enable more landfill gas collection
from the Landfill’s newest cells, Cells FY09 and FY18. Future horizontal collection lines and vertical
gas extraction wells will tie into this expansion.
HD R E ngineering, I nc. of Omaha, Nebraska designed the project and is assisting the City staff
during bidding, letting, and construction. The estimated cost of construction is $648,000.
Project T imeline:
Hold P ublic Hearing / A pprove P roject Manual – J anuary 4, 2022
Bid L etting – J anuary 25, 2022
Award Date – F ebruary 1, 2022
Construction Start – March 1, 2022
F inal Completion – J une 30, 2022
AT TAC HM E NT S :
Description
L ocation Map
Resolution
ENGINEERING DIVISION DATE: DEC 2021 SHEET:
SCALE: 1"=1000'
FILE #:
DESIGN: JBW
DRAWN: JBW
IOWA CITY LANDFILL AND RECYCLING CENTER
LANDFILL GAS COLLECTION SYSTEM
EXPANSION - SITE MAP
0 1000'
IWV ROAD
HEBL AVENUE SWPROJECT
LOCATION
LANDFILL
SCALE HOUSE
g •
Prepared by Joe Welter,Public Works,410 East Washington Street,Iowa City,Iowa 52240,(319)356-5144
Resolution No. 22-9
Resolution approving project manual and estimate of cost for the
construction of the Landfill Gas Collection System Expansion
Project, establishing amount of bid security to accompany each
bid, directing City Clerk to post notice to bidders, and fixing time
and place for receipt of bids.
Whereas, notice of public hearing on the project manual and estimate of cost for the above-named
project was published as required by law, and the hearing thereon held; and
Whereas, the City Engineer or designee intends to post notice of the project on the website owned
and maintained by the City of Iowa City; and
Whereas, funds for this project are available in the Landfill Gas Infrastructure Expansion, account
# L3343.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that:
1. The project manual and estimate of cost for the above-named project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-named
project shall be in the amount of 10% (ten percent)of bid payable to Treasurer, City of Iowa
City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated by
the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 25'h day of January,
2022. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Assembly Room at The Center, 28 South
Linn Street, Iowa City, Iowa, at 6:00 p.m. on the 1st day of February, 2022, or at a special
meeting called for that purpose. If City Hall is closed to the public due to the health and
safety concerns from COVID-19, sealed bids may still be delivered in person on Mondays
through Fridays 8:00 am to 5:00 pm. The person delivering the sealed bid may come to the
front lobby of City Hall, 410 East Washington Street, Iowa City, Iowa, and upon arrival
telephone the City Clerk at(319) 356-5043.
5. If City Council does not meet in person due to the health and safety concerns from COVID-
19, the council meeting will be an electronic meeting using the Zoom Meetings. For
information on how to participate in the electronic meeting, see www.icgov.org/councildocs
or telephone the City Clerk at (319) 356-5043.
Passed and approved this 4th day of January 2022.
f-F5\
Mayor j2-6LS"9-----
Approved by
Attest: V- t(_ L.�CitClerk J City Attor y's Office
(Liz Craig — 12/20/2021)
It was moved by_ Alter and seconded by Weiner the Resolution be
adopted, and upon roll call there were:
Ayes: Nays: Absent:
x Alter
x Bergus
Harmsen
x Taylor
x Teague
x Thomas
x Weiner