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HomeMy WebLinkAbout2022-01-18 Council minutesSubject to change as finalized by the City Clerk. Fora final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 18, 2022 - 6:00 PM Iowa City City Council regular meeting, held at The Center - Assembly Room, 28 S. Linn St. Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Jones, Kilburg, Dulek, Fruehling, Havel, Sovers, Ralston, Hightshoe, Ford. USG: Miglin. 1. Call to Order Mayor Teague made remarks regarding Martin Luther King, Jr. Day. 2. Special Presentations 2.a. COVID Update - Johnson County Public Health Sam Jarvis, Community Health Division Manager. Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 3 Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Special Formal Summary of Minutes: January 4 3.b. Work Session Minutes: January 4 3.c. Formal Summary of Minutes: January 4 3.d. Work Session Minutes (Budget): January 8 3.e. Work Session Minutes (Capital Improvement Projects): January 12 4. Receive and File Minutes of Boards and Commissions 4.a. Airport Commission: November 18 4.b. Community Police Review Board: December 13 [See Recommendations] 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Liquor License for Jobsite 1C LLC, dba Jobsite, 928 Maiden Ln. 2. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. 3. Class C Liquor License for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 4. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 5. Class C Liquor License for TLC Ominibus, Inc., dba Dandy Lion, 111 S. Dubuque St. 6. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr. 5.b. Liquor License - New 1. Special Class C Liquor License for Riverside Theatre, dba Riverside Theatre, 119 E. College St. January 18, 2022 Summary of Minutes Page 1 6. Resolutions and Motions 6.a. Motion to approve disbursements in the amount of $12,133,965.09 for the period of November 1 through November 30, 2021, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b. Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department by adding one full-time, temporary Associate Planner - Grants Specialist position. (Resolution 22-10) 6.c. Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2022 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2022). (Resolution 22-11) 6.d. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Willow Creek Streambank Stabilization Improvements Project. (Resolution 22-12) 6.e. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the First Avenue and Scott Boulevard Intersection Improvements Project. (Resolution 22-13) 6.f. Resolution accepting the work for the Public Housing Pavement Repair Project. (Resolution 22-14) 6.g. Resolution accepting the work for the 2021 Water Pavement Patching Project. (Resolution 22-15) 7. Setting Public Hearings 7.a. Motion setting a public hearing for February 1, 2022 on an ordinance rezoning approximately 0.13 acres of land located at 421 E. Market Street from Commercial Office (CO -1) to Mixed Use (MU). (REZ21-0010) 7.b. Resolution setting a public hearing on February 1, 2022 on project manual and estimate of cost for the construction of the Iowa City Public Works Material Storage Bins Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 22-16) 7.c. Resolution of intent to consider the proposed conveyance of a utility easement to MidAmerican Energy Company across Lot 37, Park View Terrace Subdivision, Iowa City, Iowa, and setting a public hearing on said proposed conveyance for February 1, 2022. (Resolution 22-17) Correspondence 8.a. Parking Prohibition Hollywood Boulevard January 18, 2022 Summary of Minutes Page 2 8.b. Installation of (1) "No Parking Corner to Here" sign on the east side of Heinz Road at the intersection with Highway 6 East End of Consent Calendar Individual Council members expressed their views. Motion to approve. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) [UNTIL 7 PM] The following individuals appeared: Amel Ali, Nicholas Theisen, Noah Petersen, Taylor Kohn, Dan Kauble, Dave Moore, and Chris Carmen. 10. Planning and Zoning Matters 10.a. Ordinance conditionally rezoning approximately 53.36 acres from County Agricultural (A) to Intensive Commercial (CI -1), approximately 17.03 acres from County Agricultural (A) to Interim Development Commercial (ID -C), and approximately 9 acres from Rural Residential (RR -1) to Intensive Commercial (CI -1) for land located west of the intersection of IWV Road SW and Slothower Road. (Pass & Adopt) The following individual appeared: Jon Marner, MMS Consultants, Motion to pass and adopt Ordinance 22-4871. Moved by L. Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) Regular Formal Agenda 11. Ordinance amending Title 3, "Finance, Taxation and Fees" of the City Code to add a new Chapter, to establish the South District Self -Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. (Pass & Adopt) The following individuals appeared: Nicholas Theisen, Elinor Levin, and Noah Petersen. Individual Council members expressed their views. Motion to pass and adopt Ordinance 22-4872. Moved by J. Weiner, seconded by J. Thomas. Motion Passed. (6 Ayes) Abstain: Bergus. 12. Ordinance amending Title 8, entitled "Police Regulations," Chapter 8, entitled "Community Police Review Board," to increase the composition of the board from five members to seven members. (Second Consideration) The following individuals appeared: Brigid O'Hara, Noah Petersen, Dan Kauble, and Taylor Kohn, Individual Council members expressed their views. City Manager Fruin and Assistant City Attorney Dulek provided additional information, Motion to give second consideration. Moved by J. Thomas, seconded by P. Taylor, Motion Passed. (7 Ayes) January 18, 2022 Summary of Minutes Page 3 13. Ordinance amending Title 10 of the City Code, entitled "Use of Public Ways and Property," Chapter 11, entitled "Farmer's Market," to require all vendors to carry insurance. (First Consideration) City Manager Fruin provided information. The following individual appeared: Noah Petersen. Individual Council members expressed their views. Motion to give first consideration. Moved by L. Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) 14. Ordinance amending Title 3, "Finance, Taxation and Fees", Chapter 7, "Iowa City Downtown Self -Supported Municipal Improvement District", Section 4 "Operation Fund" of the City Code to conform to amendments in lowa Code Chapter 386 regarding multi -residential properties. (First Consideration) City Manager Fruin provided information. Individual Council members expressed their views. Motion to give first consideration. Moved by J. Thomas, seconded by J. Weiner. Motion Passed. (7 Ayes) 15. Resolution authorizing the installation of speed humps on Dover Street, between Perry Court and Muscatine Avenue. Transportation Planner Ralston provided information. Individual Council members expressed their views. Motion to approve. Moved by J. Weiner, seconded by S. Harmsen. Motion Passed. (7 Ayes) Motion to accept correspondence from Margaret Murray. Moved by J. Weiner, seconded by L. Bergus. Motion Passed. (7 Ayes) 16. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four-year. April 5, 2022 - April 6, 2026. (Term expires for Ann Rhodes) Applications must be received by 5:00 P.M., February 22, 2022. 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue �� fou don the C'tyncies on he City webs to vr�inte and the City Council agenda. More informationmay Clerk's office. January 18, 2022 Summary of Minutes Page 4 Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2024. (Megan Alter resigned) Applications must be received by 5:00 P.M., February 8, 2022 Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a six-year term, January 1, 2022 - December 31, 2027. (Term expired for Christine Ogren) Board of Appeals (Building Design Professional) - One vacancy to fill a five-year term, January 1, 2022 - December 31, 2026. (Term expired for Scott McDonough) Historic Preservation Commission (East College St) - One vacancy to fill a three-year term, effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Jefferson St.) - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple resigned) Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment -June 30, 2023. (Theresa Lewis resigned) [Appointment deferred from 1104122] Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2023. (Susan Eberly resigned) Vacancies will remain open until filled. 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Elizabeth Miglin, USG Alternate Liaison, presented USG updates. 19. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 20. Report on Items from City Staff a. City Manager — no updates b. Deputy City Manager -- no updates c, City Attorney — no updates d. City Clerk — no updates 21. Adjourn Motion to adjourn at 7:22 pm. Moved by J. Wei Motion Passed. (7 Ayes) ,J f Kellie K. Fruehling, CO Clerk January 18, 2022 Summary of Minutes econded by L. Bergus. Teague, Mayor Page 5 I ` d: aw CITY OE IOWA CITY www.icgov.org January 18, 2022 ATTACHMENTS: Description Special Formal Summary of Minutes: January 4 Item Number: 3.a. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Summary of Minutes January 4, 2022 Iowa City City Council special meeting 8:00 a.m. at The Center — Assembly Room. Council Members present: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner. Absent: None. Staff members present: Fruin, Jones, Kilburg, Goers, Fruehling. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Taylor, seconded by Weiner, to appoint City Clerk Fruehling as Temporary Chairperson. Temporary Chair Fruehling presiding. The Temporary Chair announced that nominations were in order for the office of the Mayor of the City of Iowa City. Moved by Bergus to nominate Bruce Teague for Mayor. Moved by Weiner, seconded by Bergus, to close nominations. The Temporary Chair declared the motion to close nominations carried unanimously, and stated voting would be done in order of nomination. Individual Council members expressed their views. After a roll call vote on the motion nominating Bruce Teague for Mayor, the Temporary Chair declared Bruce Teague Mayor of Iowa City for a two-year term. The Temporary Chair announced that nominations were in order for the office of Mayor Pro Tem of the City of Iowa City. Moved by Harmsen to nominate Megan Alter for Mayor Pro Tem. Moved by Thomas, seconded by Teague, to close nominations. The Temporary Chair declared the motion to close nominations carried unanimously, and stated voting would be done in order of nomination. Individual Council members expressed their views. After a roll call vote on the motion nominating Megan Alter for Mayor Pro Tem, the Temporary Chair declared Megan Alter Mayor Pro Tem of Iowa City for a two-year term. The City Clerk administered the oath of office to Mayor Brue Teague and Mayor Pro Tem Megan Alter. Mayor Teague now presiding. Moved by Weiner, seconded by Taylor to consider a motion making two-year City Council Appointments: a. Rules Committee (2) 2022-23 appointees — Harmsen, Taylor b. Emergency Management Commission - (1) 2022-23 appointee - Thomas c. Metropolitan Planning Organization of Johnson County — (MPOJC -6 + 1 alternate) City Manager, City Clerk, and City Attorney have served as alternates in past years. 2022-23 appointees — Alter, Bergus, Harmsen, Taylor, Thomas, Weiner d. Iowa City/Coralville Visitors & Convention Bureau — (1) 2022-23 appointee - Teague e. Economic Development Committee - (3) 2022-23 appointees — Alter, Bergus, Thomas f. Metro Coalition of Cities — (1 plus alternate) 2022-23 appointee — City Manager Fruin, with Teague as alternate January 4, 2022 Summary of Minutes Page 1 g. Joint Emergency Communication Center Policy Board — (2) 2022-23 appointees — Taylor, Weiner h. East Central Iowa Council of Governments (ECICOG Policy Board) — (1 — one year appointment) 2022 appointee — Bergus (Harmsen alternate) i. Seats Paratransit Advisory Committee — (1) 2022-23 appointee — Bergus j. UNESCO Board of Directors — 2022-23 appointee — Alter k. Self -Supporting non-voting representative from Iowa City (SSMID) — 2022-23 appointee — City Manager designee (Fruin) I. Johnson County E911 Service Board - 2022-23 appointees — CM designee (Fire), Liston m. Iowa City Area Development Board — ICAD (2) 2022-23 appointee — Fruin, Weiner n. Iowa City Assessor Evaluation Committee - (1) 2022-23 appointee — Teague o. Partnership for Alcohol Safety - (1) 2022-23 appointee — Mayor co-chairs the Committee p. Graduate and Professional Student Government Organization — (1) 2022-23 appointee - Weiner The Mayor declared the motion making the appointments carried. Moved by Thomas, seconded by Alter, to adjourn special meeting at 8:24 a.m. Kellie" Fruehling, ity Clerk January 4, 2022 e Teague, Mayor Summary of Minutes Page 2 I ` d: aw ib` CITY OE IOWA CITY www.icgov.org January 18, 2022 ATTACHMENTS: Description Work Session Minutes: January 4 Item Number: 3.b. 4=-..a CITY OF IOWA CITY Vizaris MEMORANDUM Date: January 11, 2022 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, January 4, 2022 - 4:00 p.m. at The Center — Assembly Room Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Staff: Fruin, Jones, Kilburg, Goers, Fruehling, Havel, Sovers, Hightshoe, Nagle-Gamm (A transcription is available in the City Clerk's Office and the City website.) Discuss meeting protocol City Manager Fruin provided a summary of the City Attorney Goers' memo regarding meeting protocol, current meeting practices, State of Iowa Code requirements and options moving forward. Council members discussed hybrid meeting options and enforcement of meeting rules. City Attorney Goers provided guidance and further explanation of options of enforcement. Individual Council members expressed their views. Council members Bergus and Harmsen volunteered for the virtual listening post. Action: Staff will coordinate a transition to City Council hybrid meetings with the goal of having things ready for the January 18th meeting. Councilors Teague, Weiner and Alter will work with staff on developing meeting rules for future City Council consideration. Staff will coordinate a date for a virtual Council Listening Post with Councilors Harmsen and Bergus. Clarification of Agenda items Item 9. Proposed South District Self Supported Municipal Improvement District (SSMID) - Councilor Bergus advised she would be recusing herself and Councilor Alter noted she spoke with the City Attorney and she has no conflict of interest as she is a resident of the south district and can participate in the discussion and vote. Information Packet Discussion [December 16, December 22, December 301 ➢ December 16 1. (IP5, Ad Hoc Truth & Reconciliation Commission: December 2) Councilor Bergus seeking parameters for direct payments to individuals from Emergency ARPA funds as noted in the recommendation from the Ad Hoc Truth & Reconciliation Commission. Action: The January 18th work session will include a discussion item related to the City's priorities for the planned County direct relief program. Staff will forward the latest public information from Johnson County on this program to the Council. 2. (IP2, Letter from U.S. Dept of Housing and Urban Development (HUD): Consolidated Annual Performance Evaluation Report (CAPER) - Program Year 2020) Councilor Taylor thanked staff for working on increasing availability to housing for marginalized populations. Councilor Alter mentioned the City exceeded the target and did 270% helping 1300 people with housing, affordability, and eviction prevention. Council Work Session January 4, 2022 Page 2 Action: Staff will work to promote facts from the CAPER report through various communication channels. ➢ December 22 1. (IP2, Memo from Neighborhood & Development Serviced Director: Affordable Housing Emergency Grand Funding to the Center for Worker Justice) Councilor Weiner mentioned the grant to help fund an interpreter to temporarily help at the Center for Workers Justice. ➢ December 30 — no discussion. Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions, and committees. Adjourn 5:33 p.m. I ` d: aw CITY OE IOWA CITY www.icgov.org January 18, 2022 ATTACHMENTS: Description Formal Summary of Minutes: January 4 Item Number: 3.c. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356- 5041 Summary of Minutes January 4, 2022 - 6:00 PM Iowa City City Council regular meeting, held at The Center - Assembly Room, 28 S. Linn St. Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Jones, Kilburg, Goers, Fruehling, Havel, Sovers, Welter, Hightshoe. 1. Call to Order 1.a. Proclamations - Martin Luther King, Jr. Day Roger Lusala, Human Rights Commission, accepting. Beginning of Consent Calendar Consider adoption of the Consent Calendar as presented or amended 2. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 2.a. Work Session Minutes: December 14 2.b. Special Formal Summary of Minutes: December 14 2.c. Special Formal Summary of Minutes: December 17 3. Receive and File Minutes of Boards and Commissions 3.a. Ad Hoc Truth & Reconciliation Commission: December 2 3.b. Board of Adjustment: October 13 3.c. Civil Service Commission: December 7 3.d. Community Police Review Board: November 9 3.e. Library Board of Trustees: October 28 3.f. Library Board of Trustees: November 18 3.g. Senior Center Commission: November 18 4. Permit Motions and Resolutions (as recommended by the City Clerk) 4.a. Liquor License - Renewals 1. Class C Liquor License for Baroncini LLC, dba Baroncini, 104 S. Linn St. 2. Special Class C Liquor License for Pagliai Pizza, LLC, dba Pagliai's Pizza, 302 E. Bloomington St. 3. Class E Liquor License for L&M Mighty Shop Inc., dba L&M Mighty Shop, 504 E. Burlington St. 4. Special Class C Liquor License for Hy -Vee, Inc., dba Hy - Vee Club Room, 1720 Waterfront Dr. 5. Class E Liquor License for Hy -Vee Inc., dba Hy -Vee #3, 1125 N. Dodge St. 6. Class E Liquor License for Iowa 80 LLC, dba Hawkeye Liquor & Tobacco, 601 Hollywood Blvd. Suite 1 January 4, 2022 Summary of Minutes Page 1 7. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. 8. Class C Liquor License for Pub on Clinton Street, LLC, dba Pints, 118 S. Clinton St. 4.b. Liquor License - New 1. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee #3 Gas, 1103 N. Dodge St. 2. Class B Beer Permit for Bolang888 LLC, dba Szechuan house, 320 E. Burlington St. 5. Resolutions and Motions 5.a. Motion to approve disbursements in the amount of $12,938,333.17 for the period of October 1 through October 31, 2021, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 5.b. Resolution authorizing the procurement of an Iteris Vantage NEXT Vehicle Detection System Bundle for the City of Iowa City Public Works Department. (Resolution 22-1) 5.c. Resolution authorizing the procurement of Tire Repair and Replacement Services for the City of Iowa City. (Resolution 22-2) 5.d. Resolution authorizing the acquisition of property interests necessary for construction of the Highland Court Sidewalk Infill Project. (Resolution 22-3) 5.e. Resolution authorizing the acquisition of property interests necessary for construction of the Fairchild Street Reconstruction Project. (Resolution 22-4) 5.f. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Access Control Upgrade Project. (Resolution 22-5) 5.g. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Highway 1 Water Main Replacement Project. (Resolution 22-6) 5.h. Resolution accepting the work for the Iowa River Trail Culvert Repair Project. (Resolution 22-7) 5.i. Resolution accepting the work for the Gilbert Street Intersection Improvements Project. (Resolution 22-8) January 4, 2022 End of Consent Calendar Motion. Moved by J. Weiner, seconded by J. Thomas. Motion Passed. (7 Ayes) Summary of Minutes Page 2 6. Community Comment (items not on the agenda) [UNTIL 7 PM] The following individuals appeared: Temple Hiatt, Lo Whittington, Dan Kauble, Noah Petersen. 7. Planning and Zoning Matters 7.a. Ordinance conditionally rezoning approximately 53.36 acres from County Agricultural (A) to Intensive Commercial (CI -1), approximately 17.03 acres from County Agricultural (A) to Interim Development Commercial (ID -C), and approximately 9 acres from Rural Residential (RR -1) to Intensive Commercial (CI -1) for land located west of the intersection of IWV Road SW and Slothower Road. (Pass & Adopt) Motion to defer to 1/18/22. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) Regular Formal Agenda 8. Resolution approving project manual and estimate of cost for the construction of the Landfill Gas Collection System Expansion Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Senior Engineer Welter presented a power point. City Manager Fruin provided additional information. The following individual appeared: Dan Kauble. Motion to approve Resolution 22-9. Moved by M. Alter, seconded by J. Weiner. Motion Passed. (7 Ayes) 9. Ordinance amending Title 3, "Finance, Taxation and Fees" of the City Code to add a new Chapter, to establish the South District Self - Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. (Second Consideration) The following individuals appeared: Noah Petersen and Dan Kauble. Individual Council members expressed their views. Motion to give second consideration. Moved by P. Taylor, seconded by J. Weiner. Motion Passed. (6 Ayes) Abstain: Bergus. 10. Ordinance amending Title 8, entitled "Police Regulations," Chapter 8, entitled "Community Police Review Board," to increase the composition of the board from five members to seven members. (First Consideration) City Manager Fruin presented information. The following individuals appeared: Dan Kauble and Noah Petersen. Individual Council members expressed their views. January 4, 2022 Summary of Minutes Page 3 Motion to amend the waiting period before a former member of the Police Dept may be appointed to two years. Moved by J. Weiner, seconded by L. Bergus. Motion Passed. (7 Ayes) Motion to give first consideration as amended. Moved by J. Thomas, seconded by M. Alter. Motion Passed. (7 Ayes) 11. Council Appointments 11.a. Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2023. (Theresa Lewis resigned) Individual Council members expressed their views. Appointment was deferred to increase the applicant pool. 11.b. Senior Center Commission - One vacancy to fill a three-year term, January 1, 2022 - December 31, 2024. (Term expired for Lorraine Dorfman) Individual Council members expressed their views. Motion to appoint Victoria Carroll. Moved by L. Bergus, seconded by J. Thomas. Motion Passed. (7 Ayes) 12. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2024. (Megan Alter resigned) Correspondence included in Council packet. Applications must be received by 5:00 P.M., February 8, 2022. Motion to accept correspondence from Megan Alter. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 13. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. January 4, 2022 Summary of Minutes Page 4 Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a six-year term, January 1, 2022 - December 31, 2027. (Term expired for Christine Ogren) Board of Appeals (Building Design Professional) - One vacancy to fill a five-year term, January 1, 2022 - December 31, 2026. (Term expired for Scott McDonough) Historic Preservation Commission (East College St) - One vacancy to fill a three-year term, effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Jefferson St.) - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple resigned) Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2023. (Susan Eberly resigned) Vacancies will remain open until filled. 14. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) 15. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 16. Report on Items from City Staff a. City Manager - City Manager Fruin noted the meeting on Saturday, January 8th, for the annual Operating Budget review at 8:00 am. b. Deputy City Manager c. City Attorney d. City Clerk 17. Adjourn Motion to adjourn at 7:06 pm. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) \4_,t Li ) Kellie.K. Fruehling, Cit Clerk 1 January 4, 2022 1 ce Teague, Mayor Summary of Minutes Page 5 I ` d: .6p.cgAiriilia- .7•11§ CITY OE IOWA CITY www.icgov.org January 18, 2022 ATTACHMENTS: Description Work Session Minutes (Budget): January 8 Item Number: 3.d. =__sdr CITY OF IOWA CITY MEMORANDUM Date: January 10, 2022 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Budget Work Session, January 8, 2022, 8:00 AM in the Assembly Room at The Center Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Staff: Fruin, Jones, Kilburg, Fruehling, Davies, Fleagle (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website.) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. BUDGET OVERVIEW AND HIGHLIGHTS Mayor Teague welcomed members of the public for tuning in and gave a brief rundown of how the day would proceed. City Manager Fruin noted the time and effort from staff that was put into pulling together the budget and noted items for Councilors to keep in mind during the presentations. City Manager Fruin reviewed the budget review schedule, the budget document, fund structures, Recent Budget Initiatives, and Fiscal Year 2023 concerns. Assistant City Manager Kilburg reviewed Revenue. Deputy City Manager Jones reviewed expenditures followed by City Manager Fruin going through Enterprise Funds. Assistant City Manager Kilburg touched on Areas of Focus and City Manager Fruin wrapped up with items looking forward, and next year's budget. Individual Council members expressed their views. [Power point of FY2023 Budget coincided with overview.] Interim Finance Director Davies was also present for discussion. Department budgets were presented (with adjustments) as outlined on the agenda (IP2 of 01/06/22 Info Packet); and page number in parenthesis refers to pages in the Proposed Financial Plan (12/17/21 Info Packet). Power points of organization charts for the City departments were shown and archived. GENERAL GOVERNMENT PROGRAM BUDGETS City Attorney — City Attorney Goers (Pages 338) [BREAK] * City Clerk — deferred to later in the meeting * City Manager — deferred to later in the meeting * Finance — deferred to later in the meeting Council Budget Work Session January 8, 2022 Page 2 PUBLIC SAFETY PROGRAM BUDGETS * Police Department — Police Chief Liston (Pages 350-355) * Fire Department — Fire Chief Grier, Deputy Chief Nurnberg (Pages 356-358) CULTURAL & LEISURE PROGRAM BUDGETS * Library — Library Ann Mangano (Pages 366-369) * Parks & Recreation — Parks & Recreation Director Seydell-Johnson - Parks & Recreation Administration (Page 359) - Government Buildings (Page 360) - Recreation (Page 361) - Park Maintenance (Pages 362-364) - Cemetery Operations (Page 365) * Senior Center — Senior Center Coordinator DeLoach (Pages 370-371) COMMUNITY PROGRAM BUDGETS *Neighborhood and Development Services - NDS Director Hightshoe - NDS Administration (Pages 372-373) - Neighborhood Services (Pages 374-376) - Development Services (Pages 377) - Community Development Block Grant (Pages 382-383) - H.O.M.E. Grant (Pages 384-385) - Housing Authority (Pages 507-511) - Affordable Housing Fund (Pages 404-405) - Property Management Fund Pages (406-408) *Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe (Pages 395-397) GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * City Clerk — City Clerk Fruehling (Page 336-337) (Break for lunch 11:55 -12:30 PM) BUSINESS TYPE FUNDS * Transportation Services — Transportation Services Director Nagle-Gamm - Transportation Administration (Pages 380) - Parking (Pages 438-445) - Transit (Pages 446-454) * Airport — Operations Specialist Michael Tharp (Pages 498-501) PUBLIC WORKS PROGRAM BUDGETS * Public Works - Public Works Director Knoche - Public Works Administration (Pages 378) - Engineering Services (Pages 379) - Road Use Tax Fund (RUT)/Streets Operations (Pages 386-392) - Wastewater (Pages 455-467) - Water (Pages 468-482) Council Budget Work Session January 8, 2022 Page 3 - Refuse (Pages 483-489) - Landfill (Pages 490-497) - Storm Water (Pages 502-506) - Equipment (Pages 654-658) [BREAK] GENERAL GOVERNMENT PROGRAM BUDGETS (cont.) * City Manager - City Manager Fruin - City Council (Page 336) - City Manager (Page 339) * City Manager - Asst. City Manager Kilburg - Communications/Cable TV (Pages 339-340) - Climate Action and Outreach (Page 343) - Climate Emergency Levy (Page 402) * City Manager — Deputy City Manager Jones - Human Resources (Page 341) - Human Rights (Pages 342) - Economic Development (Page 343) * Finance — Interim Finance Director Davies and Budget & Compliance Officer Fleagle - Finance Administration (Pages 344-346) - Accounting (Page 347) - Purchasing and Central Services (Pages 348 and 666-668) - Revenue (Page 349) - Risk Management (Pages 659-661) - Information Technology Services (Pages 662-665) City Manager Fruin and individual Council members had shared additional thoughts regarding the budget. Meeting adjourned 2:53 PM I ` d: aw CITY OE IOWA CITY www.icgov.org January 18, 2022 Item Number: 3.e. ATTACHMENTS: Description Work Session Minutes (Capitol Improvement Projects): January 12 =__sdr CITY OF IOWA CITY MEMORANDUM Date: January 13, 2022 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Budget Work Session, January 12, 2022, 3:00 PM in the Assembly Room at The Center Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Staff: Fruin, Jones, Kilburg, Fruehling, Knoche, Havel, Sovers, Clark, Davies, Fleagle, Hightshoe, Ralston, Grier, Liston, Seydell-Johnson, Nagle-Gamm, Tharp, Carman, Morris, DeLoach. (A complete transcription and power point presentations are archived in the City Clerk's Office and available on the City website) Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. FY2022-2026 CAPITAL IMPROVEMENT PROGRAM (CIP) Public Works Director Knoche gave opening remarks and an overview of how Capital Improvement presentation would be presented starting on pg. 513, noted on-going projects, and facilitated a GIS -based presentation (archived with the City Clerk). Interim Finance Director Davies gave an overview of the CIP schedule, spending by division, funding sources and yearly expenditures. Ongoing Projects — City Engineer Havel 2021 Asphalt Resurfacing Idyllwild Storm Water Drainage Diversion Riverside Drive Pedestrian Path American Legion Road Reconstruction First Avenue / Scott Boulevard Intersection Improvements 2nd Avenue Bridge Replacement Melrose Avenue Improvements Benton Street Rehabilitation Orchard Street Reconstruction Foster Road Elevation Dill Street Water Main Replacement Pedestrian Mall Playground Replacement Annual Projects — Parks & Recreation Director Seydell-Johnson and City Engineer Havel (Pages 531-533) R4129 — City Hall — Other Projects R4130 — Parks Annual Improvements/Maintenance R4132 — Park Annual ADA Accessibility Improvements =__sdr CITY OF IOWA CITY MEMORANDUM R4206 — Intra -city Bike Trails R4330 — Annual Recreation Center Improvements R4194 — Climate Action Facility Improvements R4380 — Annual Contracted Tree Planting S3827 — Bicycle Master Plan Implementation M3631 — Annual Storm Water Improvements S3814 — Annual Traffic Signal Projects S3816 — Traffic Calming S3822 — Curb Ramp — ADA S3824 — Annual Pavement Rehabilitation S3826 — Underground Electrical Facilities S3910 - Annual Bridge Maintenance & Repair V3101 — Annual Sewer Main Replacement T3004 — Parking Facility Restoration Repair T3067 — Transit Interchange and Bus Stop Improvements Project number precedes Project name, and the number on the right refers to the page number of the project in the FY23 proposed budget, FY2022-FY2024 Financial Plan, FY2022-FY2026 Capital Improvement Program. AIRPORT — Airport Manager Tharp A3447 — Airport Parking Lot Expansion 537 A3462 — Hangar A Door Replacement 537 A3465 - Runway 7 Environmental Assessment 538 A3466 - Runway 7 Extension 539 A3470 — Runway 25 Threshold Relocation 539 A3471 - Runway 12/30 Threshold Displacement/Relocation... 540 A3473 - Airport Apron Expansion 540 A3474 — Runway 7/25 Pavement Repairs 541 A3475 - Runway 12/30 Pavement Repairs 541 A3476 - South Hanger Development Apron Expansion... 542 FIRE — Fire Chief Grier Z4406 - Fire Apparatus Replacement Program... 543 Z4409 — Fire Station #1 Apparatus Bay Slab Reconstruction... 544 Z4410 - Fire Station #1 Carpet/Tile Flooring Replacement 545 Z4411 - Fire Station #5 Construction and #3 Replacement 545 LIBRARY — Director Carman B4343 — Floor Carpet and Furnishings Replacement 546 B4346 — Automated Material Handler/Sorter 547 Senior Center — Senior Center Coordinator LaTasha DeLoach K1001 — Senior Center Facility Exterior Improvements 637 K1002 - Senior Center Interior Improvements... 638 PARKS, RECREATION & TRAILS - Director Seydell-Johnson R4227 - Hwy 6 Trail — Broadway to Fairmeadows Blvd... 548 R4229 - City Park Pool Replacement 549 R4230 - Splash Pad Improvements 550 P =__ CITY OF IOWA CITY ii:ithit _ N......... MEMORANDUM R4332 - Upgrade Building BAS Controls 551 R4346 — Palisades or Stone Bridge Park Development 552 R4350 — Chadek Green Park Restrooms and Shelter... 553 R4351 - Recreation Center Improvements... 554 R4357 — Whispering Meadows Park Eco Restore & Park Improvements 555 R4358 — Lower City Park Shelters & Restroom Replacement 556 R4359 — Kiwanis Park Playground & Shelter Renovation 557 R4362 — Napoleon Park Softball Fields 5 — 8 Renovation 558 R4363 — Upper City Park Shelters & Restroom Replacement 559 R4365 — Hickory Hill Park Conklin Lane Shelter & Restrooms 560 R4368 — Court Hill Park Shelter & Playground Replacement 561 R4370 - RAL Pool Filter and HVAC 562 R4371 — Happy Hollow Playground Replacement 563 R4372 — Terrill Mill Skate Park Redevelopment 564 R4374 - Mercer Park Ball Diamond Improvements 565 R4375 — Hunter's Run Park Playground & Shelter 566 R4381 - Event Facility Improvements 567 R4382 - Off Road Bike Trail Development 568 R4384 - Benton Hill Playground Replacement 569 R4385 - College Green Park Playground 569 R4387 - Willow Creek Trail Replacement 570 R4388 - ADA Elevator Improvements 571 R4389 — N. Market Square Playground Replacement 572 R4390 - Reno Street Park Renovations 573 R4391 - Tennis Court Renovations 574 R4392 - Westside Park Land Acquisition 575 POLICE —Police Chief Liston Y4446 — Digital Photo Evidence Management 575 Y4447 - Animal Shelter Stand-by Generator 576 PUBLIC WORKS —City Engineer Havel L3328 - Landfill Equipment Building Replacement 577 L3340 - Bulk Water Fill Station 581 L3333 — Compost Pad Improvements 578 L3345 - Excavator for Compost Operations 583 L3335 — Landfill Gas Dual Extraction System Expansion 579 L3344 - ACM Landfill Gas Infrastructure Expansion... 582 L3342 - Leachate Lagoon updates... 581 L3338 - Future Landfill Cell Design 580 P3953 - Equipment Maintenance Facility Replacement 587 M3633 — North Westminster Storm Sewer Upgrades 584 M3634 - Rundell Street Pump Station Vault Modifications 585 M3635 - River Street Storm Sewer Improvements 586 P3987 - Non -Public Safety Radio System Upgrade 588 S3980 - Market & Jefferson Street Two -Way Conversion 605 S3940 — Kirkwood Avenue to Capitol Street Connection 590 S3939 - Dubuque Street Reconstruction 589 S3946 — Court Street Reconstruction 591 S3950 — Rochester Ave Reconstruction — First Ave to Ralston Creek 592 S3965 - Fairchild Street Reconstruction 601 S3952 — Dodge Street Reconstruction — Governor to Burlington 594 S3955 - N. Gilbert Street Reconstruction 595 S3958 - Park Road Reconstruct — Rocky Shore to Riverside 597 S3959 - Taft Avenue Reconstruct — Am Legion to Lwr West Br 598 S3979 - South Dubuque St Reconstruction — Wright to Benton 604 S3951 — Hwy 1/Hwy 6 Intersection Improvements Study 593 S3960 - Oakdale Blvd Extension —Alignment Study 599 S3956 - Gilbert Street Bridge Replacement 596 S3963 - Burlington Street Bridge Replacement 600 S3977 - Iowa Avenue Bridge Rehabilitation 602 S3978 - Riverside Dr. Pedestrian Bridge at Iowa Ave Rehab 603 V3162 - Benton Street Trunk Sewer Improvements 611 V3155 — Rohret South Sewer 608 V3154 — Hawkeye Lift Station Rehabilitation 607 V3169 - Napoleon Lift Station Improvements 616 V3172 - Highlander Lift Station Improvements 618 V3180 - Peninsula Control Panel and Pump Improvement 626 V3157 - Wastewater Plant Mixer Improvements 609 V3163 - Aeration Basin Electric & Instrument Improvements 612 V3174 - Aeration Equipment Improvements... 620 V3165 - Replacement of Influent Pump Station Pumps 614 V3175 - Influent Flow Monitoring 621 V3158 - Biosolids Conveyor Improvements 610 V3164 - Return Activated Sludge Pump Replacement 613 V3167 - Replace Grit Classifiers 615 V3179 - Rotating Drum Thickener Replacement 625 V3151 — Digester Complex Rehabilitation 606 V3178 - Primary Clarifier Repairs... 624 V3173 - Jet Truck Replacement 619 V3176 — Treatment Plant Paving Improvements 622 V3181 - Wastewater Division Master Plan 627 V3177 - HVAC Replacement 623 V3170 - WWTP Roof Replacements... 617 W3324 - Water Plant HVAC Study 635 W3300 — Bradford Drive Water Main Replacement 628 W3327 - Melrose Water Main Camp Cardinal to 218 636 W3313 — Hwy 1 (Hawk Ridge to Walmart) Water Main Replacement 629 W3320 - Hwy 6 (Fairmeadows to Ind Park Rd) Water Main Repl 632 W3314 — High Service Pump VFD Replacement 630 W3316 — Chlorine Feeder System Upgrade 630 W3317 - Water Front Meeting Room A/V Upgrades 631 W3322 - Collector Well #2 Cleaning and Upgrade 634 W3321 - Treatment Technology Study... 633 W3326 - Treatment Process Update 636 W3323 - Water Distribution Asset Inventory 634 TRANSPORTATION & Resource Management — Transportation Director Nagle-Gamm T3021 — Video Cameras for Parking Facilities 639 T3022 — Parking Enforcement Vehicles 639 T3023 — Parking Ramp Automated Parking Equipment 640 T3025 - Replacement of LED fixtures in Parking Facilities... 640 T3026 - Tower Place Drainage Modifications... 641 T3027 - Parking Ramp Stairwell Roof Replacement 642 T3028 - Tower Place Office Remodel 642 Council Budget Work Session January 12, 2022 Page 5 T3055 — Transit/Equipment Facility Relocation 643 ON THE RADAR (unfunded projects — pages 644-652) —City Engineer Havel and Parks & Recreation Director Seydell-Johnson • Lower City Park Master Plan Improvements • East Side Sports Complex • Recreation Master Plan • Taft Avenue Reconstruction • McCollister Blvd Extension • Carson Lake • Foster Road Elevation • Highway 1 / Highway 6 Intersection The Mayor opened discussion for questions or comments. Individual Council members expressed their views. Councilor Thomas noted the correspondence sent to City Council regarding budget/strategic plan goals for 2022/23 (included in the 1/11/22 late handouts for the 1/6/22 Information Packet) and made additional comments. Individual Council members expressed their views. City Manager Fruin provided additional information. Adjourn 5:27 p.m.