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HomeMy WebLinkAbout02-10-2022 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 10, 2022 — 6:00 P.M. 1. Determine Quorum 1 min* 2. Approval of Minutes from the following meetings: 2 min January 13, 2021 3. Public Comment - Items not on the agenda 5 min 4. Items for Discussion / Action: a. Airport Signage/Wayfinding 5 min i. Consider a resolution approving purchase agreement with FUEL (A22-05) b. FAA/IDOT Projects: 30 min i. Runway 7/25 Rehab East End 1. Public Hearing 2. Consider a resolution approving plans, specifications, and form of contract for the Runway 7/25 rehabilitation phase 1 project (A22-06) ii. Runway 25 Threshold Relocation iii. South T-hangar infrastructure iv. Hangar A Door Replacement (phase 1) v. FAA Bipartisan Infrastructure Law (BIL) Grant programs c. Airport "Operations" 45 min i. Management 1. Airport Terminal Area/Parking Lot 2. DBE Program a. Consider a resolution adopting DBE Program (A22-07) ii. Budget a. Art Mural i. Fundraising ii. RFQ 2. Fuel Flowage Fees iii. Events 1. Autocross: April 24; July 24; August 21 d. FBO / Flight Training Reports 10 min i. Jet Air e. Commission Members' Reports 2 min f. Staff Report 2 min 5. Consider a motion to go into executive session under Section 21.5(1)(i) of the Iowa Code to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. a. Evaluation of Airport Manager 6. Set next regular meeting for March 10, 2022 7. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated if you will need disability -related accommodations in order to participate in this program/event, please contact Michael Tharp, Airport Manager, at 319-356-5045 or at michael-tharp @io wa-city. orq. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 2 of 70 MINUTES IOWA CITY AIRPORT COMMISSION January 13, 2021 — 6:00 P.M. AIRPORT TERMINAL BUILDING DRAFT Members Present: Warren Bishop, Chris Lawrence, Scott Clair, Judy Pfohl (Zoom), Hellecktra Orozco (Zoom) Members Absent: None Staff Present: Michael Tharp, Jennifer Schwickerath Others Present: Matt Wolford, Carl Byers, Ryan Story RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM Clair called the meeting to order at 6:OOpm APPROVAL OF MINUTES Bishop noted a couple of places where Commission names were incorrect for those speaking. Tharp noted he would correct them. Bishop moved to approve the minutes from December 9, 2021, seconded by Lawrence. Motion carried 4-0 (Pfohl Absent) PUBLIC DISCUSSION None ITEMS FOR DISCUSSION / ACTION a. Airport Signage/Wayfinding Tharp noted that he was working with FUEL to develop an agreement that was almost ready. Schwickerath said the design work on tiles is done and more work on signage can be contracted for separately. Commissioners agreed that this was fine. b. FAA/IDOT Projects: i. Obstruction Mitigation 1 a. Phase 1 Tharp said that the contractor had submitted paperwork and the work is complete. The final resolution had given a quote of $455,000, and work came in at approximately $42,000 under the quote due in part to a neighbor's taking care of his own tree trimming. Bishop moved to approve a resolution accepting the project as complete (A22-01); Lawrence seconded, and the motion carried by roll call 5-0. It was clarified that members attending by Zoom do not count as part of the quorum but may vote. 1 b. Phase 2 Tharp pointed out that there was a minor cost overrun on this project due to the need to cut down extra trees, increasing the cost from $208,000 to $220,000. The job is complete and the paperwork has been submitted. Lawrence moved to Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 3 of 70 January 13, 2021 — 6:00 P.M. Page 2 of 7 approve the resolution to accept the project as complete (A22-02); Bishop seconded, and the motion passed by roll call 5-0. ii. Runway 7/25 Rehab East End Tharp said that the bidding process was just beginning. From runway end to intersection, they would be crack -sealing, doing joint and panel repair. Byers described how language had been strengthened to encourage contractor coordination and make the process as frictionless as possible. Bishop said down time for the runway should be 5 days for the repairs, with reopening at night except during times when new paint or fresh concrete would be drying. In total, with light replacement and threshold relocation, he expected down time of about 20 days in total for the runway. Lawrence asked what the impact would be on Runway 30/12, and Byers estimated it would be about 6 hours. Wolford confirmed that he would be able to make use of 3-0 for charter flights during the closures if weather allowed. Tharp said that if the motion passed for a public hearing, bidding would open March 3rd. Bishop moved to approve a resolution setting a public hearing on February 10th, 2022 for the plans, specifications, and form of contract for the Runway 7/25 rehabilitation phase 1 project (A22-03), and Lawrence seconded; the motion passed by roll -call vote 5-0. iii. Runway 25 Threshold Relocation Tharp said bidding had opened the week before and that the bids were "phenomenal". The lowest responsive bid was from Neumiller Electric, with whom the Airport has worked before, with a bid of $440,811. This award will require FAA approval, so while awarding is possible now, contract signing will wait for that. Tharp's conversations with FAA indicate that FAA will participate in funding the LED lighting and marking of the entire runway. Byers and Tharp recommended that the Commission award all of the alternates for LED lighting without heating, allowing contractors to get performance and insurance bonds while awaiting contract signing. Lawrence moved to approve a resolution accepting bids and awarding contract (A22-04); Pfohl seconded, and the motion passed by roll - call vote 5-0. iv. South T-hangar infrastructure v. Hangar A Door Replacement (phase 1) Tharp noted that Bolton and Menk was continuing work to put the project plans together. He asked if Byers had anything to share and Byers responded. Byers said they were pushing ahead with two state -funded projects. Byers noted the recently completed FAA project plans stating one has been filed and the other is already bid, and that work on the hangar -door project would be next. Tharp expected more substantial news on the hangar project at the next meeting. vi. FAA Bipartisan Infrastructure Law (BIL) Grant programs Tharp noted that the BIL had passed with authorizations for airport funding and allocations to individual airports. His understanding of the Act is that it allocates to the Airport $295,000 per year for the next five years, with a 10% match, they would need to work with the city for matching funds since this is currently unplanned for dollars. FAA is currently crafting guidelines for use of the money, but Tharp's understanding is that in general the money is meant to fund runways, taxiways, and sustainability. Tharp attended a BIL webinar after announcement of the award Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 4 of 70 January 13, 2021 — 6:00 P.M. Page 3 of 7 amounts, and said that in general it would be similar to the AIP program, which presented some difficulty because AIP required that revenue -generating expenditures like hangars also required attestation that air -side needs were taken care of, and preventing requesting funds for air -side needs for five years. However, Tharp saw the possibility of a big boost for the solar panel project, which was estimated originally at $300,000, which would allow for immediate savings on energy costs. A power -purchase agreement from a solar company would not be necessary; the entire system could be bought outright. Tharp believed it would be their priority project, with other projects waiting on the guidelines for definition. Current possibilities include the aircraft parking area and hangars. Tharp encouraged discussion of other projects the Commission might want to consider. Clair asked when FAA guidance was expected, and Tharp said likely March or April. Clair then asked that Tharp bring his project list to the Commission at that time for discussions about priorities, and Tharp suggested they talk only about items that FAA would not routinely approve for funding. Clair asked about the parallel taxiway for 3-0, which Tharp confirmed could be a possibility, but not a strong one. Pfohl asked about funding for the main light. Byers said that at the airport in Washington, where he was working with the planner and engineer, they had also approached the project funding strategically decided to use expected AIP funding for runway lighting and turning to BIL funding for lights and REILs, and that this was made possible by splitting the work into two reasonably distinct projects, one fundable by AIP and the other with BIL. His view was that BIL funds, given their size, should probably be approached strategically by aiming for discretionary projects that could be combined into a large project, but they are awaiting FAA guidance. He is hopeful that the fact that money has been appropriated means that the money will either be immediately available in lump sum or that it will be possible to borrow against it for larger projects. Clair asked what planning for the taxiway existed in the master plan, and Tharp said that the master plan did not include a full parallel taxiway. Clair and Lawrence suggested that since they will be extending 3-0, a taxiway at that end would be a good idea. Byers replied that an approach to getting the funding might include splitting up the job into non-BIL and BIL segments, so that the middle was BIL funded, and BIL was not being used for taxiway work projects fundable in other ways. Lawrence asked Tharp and Byers to come back to the Commission after FAA guidance is released with proposals for how to combine AIP and BIL funds to carry out prioritized projects. c. Airport Operations i. Management 1. Airport Frontage Area/Parking Lot Tharp said that Airport engineering was putting a plan and specs together for the parking lot and expected to have something to show in February; recently they have been focused on pulling together a report for the City Council's budget meetings. Several members noted that parking was cramped with charter flight success taking up existing parking spaces. ii. Budget Tharp said that the budget and CIP presentations to City Council had gone well and that he was not expecting pushback on current operations. a. Art Mural Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 5 of 70 January 13, 2021 — 6:00 P.M. Page 4 of 7 i. Fundraising Clair said he and Pfohl had talked with Marcia and Wendy and adjusted plans, and come up with a fundraising concept similar to what they had used for the simulator. They do not expect that the City's contribution of $8,000 will be enough for anything beyond a very basic mural, and believe that they might need another $12,000 for a more complex mural showing the history of the Airport. His fundraising idea involves including paintings of donors' aircraft in the mural, so long as each aircraft has had at least one flight into Iowa City, with large donations qualifying for a foregrounded aircraft and smaller ones backgrounded. Assuming they are able to find the funding, Wendy and Marcia suggested they use an RFP rather than an RFQ process, in March. Clair said that he had indicated to them that the Airport Commission was not in a hurry, in part because they did not know exactly when the new doors would be installed, and that their priority was quality. Marcia and Wendy assured them that project delay for a funds drive would not lead to loss of City funding, so they are now planning to do the project in summer 2023. Bishop asked whether the funding drive could be structured as a charitable drive, and Schwickerath said that the letters sent for contributions to the requisite City account did not suggest that the gift was tax-deductible. However, she said, contributions through the Community Foundation of Johnson County could be charitable and thus tax-deductible, but that going through the Foundation would involve a fee, and that she would check into that. Bishop believed people would be more inclined to give if there were a tax benefit and described strategies for doing so. Clair suggested that the Commission should go ahead with pursuing avenues for charitable contribution to the mural fund and, if this were a possibility, making sure that it was advertised in the fundraising campaign. Pfohl noted that the publicity for the project should also include the Commission's rights to control mural content and future changes to the mural. Bishop suggested that "Aviator" level donation start at $1,000, and Lawrence suggested "Navigator" could start at $2,000, and said he'd pointed out to Marcia that his Cessna 182 model had cost $500, so it was not unreasonable to think that aircraft owners might give at that level. Pfohl asked whether it would also be possible to have an exhibit of Airport historical items in the lobby. Wolford suggested they include getting more copies of a book of Iowa City's history. Tharp pointed out that the terminal is cramped, but said he would look to see what could be done. Clair suggested making a photograph -diagram of the mural indicating the aircraft and donors for the terminal. Clair said he would send an email around for more suggestions on details of the fundraising plan. Orozco asked how the fundraiser would be advertised; Clair said they had a list of current pilots, and could also compile lists of other airport users, put the information on the Airport website, and use City announcements. Wolford suggested selling inclusion of specific aircraft even if they were not donor -owned. Clair suggested limiting donor slots to limit mural elements, and Lawrence said that this would all have to be worked out with the artist. Potential donor -priority strategies were discussed to encourage donation before either an artist or a budget had been settled, with exact representation of the aircraft uncertain. Bishop asked what it would cost to paint the building a solid blue, just for a baseline, and Tharp said that an earlier solid -color paint job had cost $8,000. Bishop considered that the mural might cost considerably more than $20,000. ii. RFQ Clair and Pfohl will talk again with Marcia and get RFP (not RFQ) language written soon in order to start getting details on whom the artist might be, what the budget might entail, and what might reasonably be offered to donors. Lawrence expected Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 6 of 70 January 13, 2021 — 6:00 P.M. Page 5 of 7 an RFP might close sometime in April. Pfohl pointed out that Marcia is retiring at the end of March and that it would be good to move quickly. 2. Fuel Flowage Fees Clair had no updates on fuel flowage fees. iii. Events Tharp said that Iowa Aviation Conference event was in April. The Airport will also host the 2022 Iowa Aviation Conference, April 12-14. The designated hotel, the Graduate, seemed problematic because Iowa law requires that public conferences be held at venues that specifically support anti -human -trafficking measures and the Graduate is not listed as having an anti -trafficking program in place, but this is an error, so Tharp has received their certificate and the plans can proceed. The 12th will involve an axe -throwing activity. Most of the classroom sessions will be held on April 13th, and an Airport tour will be available on the 14th. Attendees are expected to be primarily Iowa airport operators and some commission members. Tharp welcomed Commissioners' attendance. There is a registration fee, and Tharp is looking for sponsorships. d. FBO / Flight Training Reports Clair said he had asked Wolford for a usual Jet Air update but also for a strategic plan. Wolford said the current maintenance report was just that they'd plowed snow. i. Jet Air Wolford gave a presentation of Jet Air's operations and history. He said that on a daily basis, Jet Air had about 30 employees on site, not counting pilots. At its inception in 2001, there had been 4-5 employees. Jet Air has two hangars in Iowa City, and also has an operation in Burlington, founded in 2000. The original operation in Galesburg, IL was founded in 1969, and still has many longtime employees. Jet Air has an aircraft leasing operation in Wisconsin (two Skyhawks) and another in St. Croix, USVI, with two Citations leased to medical operations. Aircraft have been imported or exported from Colombia, Brazil, Venezuela, Panama, Nicaragua, Guatemala, Mexico, the Dominican Republic, Spain, Italy, Germany, Britain, Austria, South Korea, China, New Zealand (a Stearman), and many other locales. Much of the business in Iowa City is charter flights, but this operation also performs air medical (including for Mayo), aircraft maintenance and trains workers. Overall, the corporation has two maintenance shops, 3 FBOs, 8 charter jets, 10+ trainers, 80+ employees, and is involved in 45+ aircraft sales annually. The charter fleet is a Cessna fleet, and the training fleet is mainly Cessna 172s but includes a '42 Boeing Stearman and a taildragger 2017 American Legend AL3. Future growth constraints at this point include facility constraints (including runway length, which Wolford expects current runway work will help to alleviate, and office space), aircraft inventory, supply chain, pilot shortages, and fuel costs. Current advantages include goodwill from a strong reputation, limited competition in the market, a streamlined fleet, and strong demand in every segment. Wolford credited the operation's success in part to his and other owners' being active pilots and personally invested in the aviation life of the customers, regardless of the sort of interests or aircraft the customers might have. Careful management of the charter fleet has also helped; although the charter fleet size was once 50% larger, last year they flew 50% more flights than ever before. Aircraft prices are also up strongly and the unusual market conditions mean that Jet Air has to be prepared to move fast and take advantage of unexpected opportunities rather than committing to a particular plan. Currently the guidelines are to remain flexible and calm, and to remember that the industry is cyclical and fast -changing. Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 7 of 70 January 13, 2021 — 6:00 P.M. Page 6 of 7 1. Jet Air Outlook Plan The current general plan is "do more business": boost current revenue streams in all areas: through increasing the charter fleet, aircraft sales and leasing (especially for air medical and flight school operations), move into new market segments with different types of aircraft including antiques, build the pilot pipeline from maintenance to charter pilot, and keep looking for new opportunities and partnerships. In ensuing conversation about how the Iowa City operation had been very successful and a good relationship, several commissioners returned more seriously to the idea of looking at expanding the offices and terminals with BIL money, and suggested that it could at least be used for preliminary studies. e. Commission Members' Reports Orozco reported that she and Clair had attended a recent City Council meeting to introduce themselves and give the Airport's annual report in brief. f. Staff Report Tharp said that he and Wolford had walked through the Airport's budget process and familiarized Wolford with its constraints. SET NEXT REGULAR MEETING FOR: Clair set the next meeting for February 10th, 2022. All Commissioners expected to be present. ADJOURN Clair called for a motion to adjourn; Pfohl moved and Orozco seconded, and the motion passed by a 5-0 voice vote. Meeting was adjourned at 7:25 pm. CHAIRPERSON DATE Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 8 of 70 January 13, 2021 — 6:00 P.M. Page 7 of 7 Airport Commission ATTENDANCE RECORD 2021-2022 TERM o 0 N 0 W 0 b. 0 01 0 (A 0 0) 0 -I 0 -1 0 00 0 to -A O o A 3 3 O 00 O W W O O 00 U1 N to 00 to W NAME EXP. N N N N N N N N N N N N N N N Warren 06/30/22 X X X X X X X X O/E X X X X X X Bishop Scott Clair 06/30/23 X X X X O/E X X X X X X X O/E X X Christopher 06/30/25 X X X X X X O/E X X X X X O/E X X Lawrence Hellecktra 06/30/24 X X X X/E O/E X X O/E O/E X X X X X X Orozco Judy Pfohl 06/30/22 X X X/E X X X X X X X X X X X X Key. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 9 of 70 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution number: Resolution authorizing the chairperson to sign a purchase agreement for airport signage design files. Whereas, FUEL, Inc. has created create concept art and production files for airport signage and wayfinding, which the Airport Commission wishes to purchase. Whereas, both parties have agreed to the terms of the purchase agreement. Now, therefore, be it resolved by the Iowa City Airport Commission that: 1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached purchase agreement. Passed and approved this day of , 2022. Chairperson Attest: Secretary It was moved by and seconded by adopted, and upon roll call there were: Approved by City Attarney's Office Ayes Nays Absent the Resolution be Bishop Clair Lawrence Orozco Pfohl Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 10 of 70 Purchase Agreement FUEL is a Hiawatha, Iowa based design firm that has developed the following concepts and production artwork for the Iowa City Municipal Airport signage and web portal: • Back Exterior Sign a Door Vinyl Clings • Interior Room Signs • 3-4 Exterior Wayfinding Signs • Web Portal (with QR Code) The Iowa City Municipal Airport is purchasing the concepts and production artwork contained in design files for the above -referenced items and herein after referred to as ARTWORK. FUEL, INC. represents and certifies that, to the best of its knowledge: (a) the ARTWORK is solely the result of the effort of the ARTIST; (b) the ARTWORK is unique and original and does not infringe upon any copyright; and (c) the ARTWORK is free and clear of any liens from any source whatever. Fee: The Iowa City Airport Commission agrees to pay the sum of $5500 on delivery of the above -described items. FOR THE CITY By: Title: Date: ATTEST: Approved by: .,�. mo, City Attorneys Office Date: oz(o3I-20'LZ FOR ARTIST 0 L01 Naa-1) awr" ta tL— ES aEX-,fU6L--�.A�z T�4 54-� Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 11 of 70 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350-5045 Resolution number: Resolution approving plans, specifications, form of contract, and estimate on cost for "Runway 7/25 Rehabilitation East End" project at the Iowa City Municipal Airport Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held. Now, therefore, be it resolved by the Iowa City Airport Commission that: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to the Iowa City Airport Commission. 3. The City Clerk is hereby authorized and directed to post notice as required in Iowa Code section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builders of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa at the Office of the City Clerk, at the City Hall, before 3:OOpm on the 3rd day of March, 2022. At that time, the bids will be opened and announced by the City Clerk or her designee, and thereupon referred to the Iowa City Airport Commission for action upon said bids at its next regular meeting, to be held at the Terminal Building, Iowa City Airport, 1801 S. Riverside Drive, Iowa City, Iowa, at 6:OOpm on the 10th day of March, 2022, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as posted by the City Clerk. Passed and approved this Chairperson Attest: Secretary day of , 2022. Approved by Ity A orney's Office Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 12 of 70 It was moved by adopted, and upon roll call there were: Ayes and seconded by Nays Absent the Resolution be Bishop Clair Lawrence Orozco Pfohl Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 13 of 70 Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 Resolution No Resolution adopting Iowa City Airport Commission Disadvantaged Business Enterprise Program for Fiscal Years 2022-2024 1. Whereas, The Iowa City Airport Commission has previously established a Disadvantaged Business Enterprise Program ("DBE") in accordance with regulations of the U.S. Department of Transportation, 49 CFR Part 26, and now wishes to formalize said program in writing. 2. Whereas, The Airport Commission has received federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, the Airport Commission has signed an assurance that it will continue to comply with 49 CFR Part 26. 3. Whereas, The Federal Aviation Administration's approval of the Airport's Disadvantaged Business Enterprise Program Participation Plan will result in the City and Airport Commission being compliant with the Department of Transportation's Disadvantaged Business Enterprise Program requirements and allow the City to remain eligible to receive Federal Aviation Administration Airport Improvement Program ("AIP") grant funds for development projects at the Airport; and Now, therefore, be it resolved by the Iowa City Airport Commission, that: The Airport's overall race -neutral Disadvantaged Business Enterprise Program Goal of 3.6% for Fiscal Years 2022-2024 for Federal Aviation Administration Airport Improvement Program grant funded Airport development projects is approved. 2 The Airport Manager is authorized to submit the Airport's three-year Disadvantaged Business Enterprise Program Participation Plan for Fiscal Years 2022-2024 to the Federal Aviation Administration. 4. The Airport Manager is authorized to make updates and revisions to the Airport's three- year Disadvantaged Business Enterprise Program Participation Plan for Fiscal Years 2022-2024 as requested by the Federal Aviation Administration without further approval from the Commission. Passed and approved this Chairperson Attest: Secretary day of , 2022. Approved by CI y Attorney's Office Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 14 of 70 It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Absent the Resolution be Bishop Clair Lawrence Orozco Pfohl Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 15 of 70 FAA Revision Date: 2020-10-21 IOWA CITY AIRPORT COMMISSION DBE PROGRAM 2022-2024 STATEMENT Section 26.1, 26.23 Objectives/Policy Statement The Iowa City Airport Commission, [herein after referred to as the "Airport Commission"], owner of Iowa City Municipal Airport, has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The Airport Commission has received Federal financial assistance from the Department of Transportation, and as a condition of receiving this assistance, the Airport Commission has signed an assurance that it will comply with 49 CFR Part 26 (hereafter referred to as "Part 26"). It is the policy of the Airport Commission to ensure that DBEs as defined in Part 26, have an equal opportunity to receive and participate in DOT -assisted contracts. It is also the Airport Commission's policy to engage in the following actions on a continuing basis: 1. Ensure nondiscrimination in the award and administration of DOT -assisted contracts; 2. Create a level playing field on which DBEs can compete fairly for DOT -assisted contracts; 3. Ensure that the DBE Program is narrowly tailored in accordance with applicable law; 4. Ensure that only firms that fully meet 49 CFR Part 26 eligibility standards are permitted to participate as DBEs; 5. Help remove barriers to the participation of DBEs in DOT assisted contracts; 6. Promote the use of DBEs in all types of federally -assisted contracts and procurement activities; 7. Assist the development of firms that can compete successfully in the marketplace outside the DBE Program; and 8. Make appropriate use of the flexibility afforded to the cities of Federal financial assistance in establishing and providing opportunities for DBEs. Michael Tharp (Airport Manager)/DBE Liaison Officer has been delegated as the DBE Liaison Officer. In that capacity, he is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the Airport Commission in its financial assistance agreements with the Department of Transportation. The Airport Commission has disseminated this policy statement to all of the components of our organization. This statement has been distributed to DBE and non -DBE business communities that may perform work on Airport Commission DOT -assisted contracts. We have further informed the business community that works on DOT -assisted contracts through the inclusion of DBE goal requirements into project bidding/contract documents. DBE reporting documentation is included as an attachment to this policy. Michael Tharp (Airport Manager) DBE Liaison Officer Date Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 16 of 70 FAA Revision Date: 2020-10-21 GENERAL REQUIREMENTS Section 26.1 Objectives The objectives are elaborated in the policy statement on the first page of this program. Section 26.3 Applicability The Airport Commission is the recipient of Federal airport funds authorized by 49 U.S.C. 47101, et seq. Section 26.5 Definitions The Airport Commission will use terms in this program that have their meanings defined in Part 26, §26.5. Section 26.7 Non-discrimination Requirements The Airport Commission will never exclude any person from participation in, deny any person the benefits of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered by 49 CFR Part 26 on the basis of race, color, sex, or national origin. In administering its DBE program, the Airport Commission will not, directly or through contractual or other arrangements, use criteria or methods of administration that have the effect of defeating or substantially impairing accomplishment of the objectives of the DBE program with respect to individuals of a particular race, color, sex, or national origin. Section 26.11 Record Keeping Requirements Reporting to DOT The Airport Commission will provide data about its DBE Program to the Department as directed by DOT operating administrations. DBE participation will be reported to the FAA as follows: The Airport Commission will transmit to Federal Aviation Administration (FAA) annually, by or before December 1, the information required for the "Uniform Report of DBE Awards or Commitments and Payments", as described in Appendix B to Part 26. The Airport Commission will similarly report the required information about participating DBE firms. All reporting will be done through the FAA official reporting system, or another format acceptable to the FAA as instructed thereby. Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 17 of 70 FAA Revision Date: 2020-10-21 Bidders List The Airport Commission will create and maintain a bidders list. The purpose of the list is to provide as accurate data as possible about the universe of DBE and non -DBE contractors and subcontractors who seek to work on the Airport Commission DOT -assisted contracts, for use in helping to set overall goals. The bidders list will include the name, address, DBE and non -DBE status, age of firm, and annual gross receipts of firms. This information will be collected from the form in Attachment 3. Records retention and reporting: The Airport Commission will maintain records documenting a firm's compliance with the requirements of this part. At a minimum, the Airport Commission will keep a complete application package for each certified firm and all affidavits of no -change, change notices, and on -site reviews. These records will be retained in accordance with all applicable record retention requirements of Airport Commission financial assistance agreement. Other certification or compliance related records will be retained for a minimum of three (3) years unless otherwise provided by applicable record retention requirements for the financial assistance agreement, whichever is longer. Section 26.13 Federal Financial Assistance Agreement The Airport Commission has signed the following assurances, applicable to all DOT -assisted contracts and their administration: Assurance: - Each financial assistance agreement the Airport Commission signs with a DOT operating administration will include the following assurance: The Airport Commission shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Airport Commission shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT -assisted contracts. The Airport Commission DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Airport Commission of its failure to carry out its approved program, the Department may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). Contract Assurance: The Airport Commission will ensure that the following clause is included in each DOT -funded contract it signs with a contractor (and each subcontract the prime contractor signs with a subcontractor): The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 18 of 70 FAA Revision Date: 2020-10-21 a. Withholding monthly progress payments; b. Assessing sanctions; c. Liquidated damages; and/or Disqualifying the contractor from future bidding as non -responsible. ADMINISTRATIVE REQUIREMENTS Section 26.21 DBE Program Updates The Airport Commission is required to have a DBE program meeting the requirements of this part as it will receive grants for airport planning or development and will award prime contracts, cumulative total value of which exceeds $250,000 in FAA funds in a federal fiscal year. The Airport Commission is not eligible to receive DOT financial assistance unless DOT has approved this DBE program and the Airport Commission is in compliance with it and Part 26. The Airport Commission will continue to carry out this program until all funds from DOT financial assistance have been expended. The Airport Commission does not have to submit regular updates of the DBE program document, as long as it remains in compliance. However, significant changes in the program, including those required by regulatory updates, will be submitted for DOT approval. Section 26.23 Policy Statement The Policy Statement is elaborated on the first page of this DBE Program. Section 26.25 DBE Liaison Officer (DBELO) The following individual has been designated as the DBE Liaison Officer for the Iowa City Airport Commission: Michael Tharp (Airport Manager) DBE Liaison Officer Iowa City Muncipal Airport 1801 S. Riverside Drive Iowa City, IA 52246 319-356-5045 Ext. 2 michael-tharp@iowa-city.org In that capacity, the DBELO is responsible for implementing all aspects of the DBE program and ensuring that the Airport Commission complies with all provision of 49 CFR Part 26. The DBELO has direct, independent access to the Airport Commission of the officer of the Airport Commission concerning DBE program matters. An organizational chart displaying the DBELO's position in the organization is included in Attachment 2 to this program. The DBELO is responsible for developing, implementing and monitoring the DBE program, in coordination with other appropriate officials. The DBELO has a staff of one (1) to assist in the administration of the program. The duties and responsibilities include the following: Gathers and reports statistical data and other information as required by DOT. Reviews third party contracts and purchase requisitions for compliance with this program. 0 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 19 of 70 FAA Revision Date: 2020-10-21 3. Works with all departments to set overall annual goals. 4. Ensures that bid notices and requests for proposals are available to DBEs in a timely manner. 5. Identifies contracts and procurements so that DBE goals are included in solicitations (both race -neutral methods and contract specific goals) and monitors results. 6. Analyzes the Airport Commission's progress toward attainment and identifies ways to improve progress. 7. Participates in pre -bid meetings. 8. Advises the CEO/governing body on DBE matters and achievement. 9. Chairs the DBE Advisory Committee. 10. Determine contractor compliance with good faith efforts. 11. Provides DBEs with information and assistance in preparing bids, obtaining bonding and insurance. 12. Plans and participates in DBE training seminars. 13. Acts as liaison to the Uniform Certification Process. [N/A] 14. Provides outreach to DBEs and community organizations to advise them of opportunities. 15. Maintains the agency's updated directory on certified DBEs. [N/A] Section 26.27 DBE Financial Institutions It is the policy of the Airport Commission to investigate the full extent of services offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in the community, to make reasonable efforts to use these institutions, and to encourage prime contractors on DOT -assisted contracts to make use of these institutions. A search for DBE Financial Institutions in Iowa was made through the FAA Matchmaker System (NAICS Code 522110) and there are none listed at this time. A new search will be conducted every 3 yr. cycle when program is updated. Section 26.29 Prompt Payment Mechanisms The Airport Commission requires that all subcontractors performing work on DOT -assisted contracts shall be promptly paid for work performed pursuant to their agreements, in accordance with all relevant federal, state, and local law. In accordance with 49 CFR §26.29, the Airport Commission established a contract clause implementing this requirement and requires prime contractors to pay subcontractors for satisfactory performance of their contracts no later than 30 days from the prime contractor's receipt of each payment from the Airport Commission. The Airport Commission ensures prompt and full payment of retainage from the prime contractor to the subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Pursuant to §26.29, the Airport Commission has selected the following method to comply with this requirement (Option 3): The Owner may hold retainage from prime Contractors and provide for prompt and regular incremental acceptances of portions of the prime contract, pay retainage to Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 20 of 70 FAA Revision Date: 2020-10-21 prime Contractors based on these acceptances, and require a contract clause obligating the prime Contractor to pay all retainage owed to the subcontractor for satisfactory completion of the accepted work within 30 days after the Owner's payment to the prime Contractor. Additionally, for Federal Aviation Administration (FAA) Recipients include the following: To implement this measure, the Airport Commission includes the following clause from FAA Advisory Circular 150/5370-10 (Section 90-06) in each DOT -assisted prime construction contract: "The Contractor is required to pay all subcontractors for satisfactory performance of their contracts no later than 30 days after the Contractor has received a partial payment. The Owner must ensure prompt and full payment of retainage from the prime Contractor to the subcontractor within 30 days after the subcontractor's work is satisfactorily completed. A subcontractor's work is satisfactorily completed when all the tasks called for in the subcontract have been accomplished and documented as required by the Owner. When the Owner has made an incremental acceptance of a portion of a prime contract, the work of a subcontractor covered by that acceptance is deemed to be satisfactorily completed. From the total of the amount determined to be payable on a partial payment, 5 percent of such total amount will be deducted and retained by the Owner until the final payment is made, except as may be provided (at the Contractor's option) in the subsection 90-08 titled PAYMENT OF WITHHELD FUNDS of this section. The balance [ insert balance ] of the amount payable, less all previous payments, shall be certified for payment. Should the Contractor exercise his or her option, as provided in the subsection 90-08 titled PAYMENT OF WITHHELD FUNDS of this section, no such percent retainage shall be deducted. When at least 95% of the work has been completed, the Engineer shall, at the Owner's discretion and with the consent of the surety, prepare estimates of both the contract value and the cost of the remaining work to be done. The Owner may retain an amount not less than twice the contract value or estimated cost, whichever is greater, of the work remaining to be done. The remainder, less all previous payments and deductions, will then be certified for payment to the Contractor." Section 26.31 Directory The Airport Commission is a non -certifying member of the IA DOT Unified Certification Program (UCP). The UCP maintains a directory identifying all firms eligible to participate as DBEs, which contains all the elements required by §26.31. A Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 21 of 70 FAA Revision Date: 2020-10-21 Iowa DOT CIVIL RIGHTS BUREAU 800 Lincoln Way Ames, IA 50010 (515) 239-1111 https://iowadot.gov/civiIrights/ Section 26.33 Over -concentration The Airport Commission has not identified that over -concentration exists in the types of work that DBEs perform. Section 26.35 Business Development Programs The Airport Commission has not established a Business Development Program. Section 26.37 Monitoring Responsibilities The Airport Commission implements and carries out appropriate mechanisms to ensure compliance with 49 CFR Part 26 program requirements by all program participants, including prompt payment, and describes and set forth these mechanisms in the Iowa City Airport Commission DBE program. The Airport Commission actively monitors participation by maintaining a running tally of actual DBE attainments (e.g., payments actually made to DBE firms), including a means of comparing these attainments to commitments. Monitoring Payments to DBEs and Non -DBEs The Airport Commission undertakes ongoing monitoring of prime payments to subcontractors over the course of any covered contract. The Airport Commission requires prime contractors to maintain records and documents of payments to subcontractors, including DBEs, for a minimum of three (3) years unless otherwise provided by applicable record retention requirements for the Airport Commission's financial assistance agreement, whichever is longer. These records will be made available for inspection upon request by any authorized representative of Iowa Airport Commission Airport Commission or DOT. This reporting requirement extends to all subcontractors, both DBE and non -DBE. Prompt Payment Dispute Resolution The Airport Commission will take the following steps to resolve disputes as to whether work has been satisfactorily completed for purposes of §26.29. This would include meeting with the Prime of DBE subcontractors for the purpose of resolving the dispute between the parties. Enforcement action would include withholding of final payment to Prime until the dispute is resolved and documented. The Airport Commission has established, as part of its DBE program, the following mechanism(s) to ensure prompt payment and return of retainage. 7 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 22 of 70 FAA Revision Date: 2020-10-21 (1) Alternative dispute resolution (ADR) i. The following subsection 70-22 Dispute Resolution is added to each prime contract: SUBSECTION 70-22 — DISPUTE RESOLUTION Add the following Subsection 70-22 to Section 70 of the FAA General Provisions (AC150/5370-10) OWNER and CONTRACTOR agree that they shall submit any and all unsettled claims, counterclaims, disputes or other matters in question between them arising out of or relating to the Contract Documents or the breach thereof to the following Mediation / Arbitration procedure for dispute resolution. Mediation Procedure Notice to Invoke Procedure Should a dispute arise over the interpretation or application of this Agreement, which cannot be resolved by negotiations between the parties, they shall invoke this Mediation Procedure before proceeding to litigation. Either party may invoke the Procedure by giving written notice to the other. The notice shall include the designation of an executive officer with authority to engage in mediation and settle the dispute. b. Response Within fourteen (14) business days of a notice given as provided above, the other party shall respond, designating an executive officer with authority to engage in mediation and settle the dispute on its behalf. C. Submission Within five (5) business days of a response given as provided above, the parties shall select a mutually acceptable neutral third party, who shall act as mediator, and schedule the first mediation session to resolve the dispute. All mediation meetings shall be held at the offices of the Owner unless otherwise agreed. No Resolution through Mediation In the event the parties are unable to reach a resolution of the dispute through the Mediation Procedure, described herein, each party agrees to enter into Arbitration in accordance with the terms and conditions of Subsection 70-22, 2 of the Supplementary Provisions. Confidentiality To the extent permissible under Code of Iowa, Chapters 21 and 22, the Iowa Open Meetings and Open Records laws , by entering into this Mediation Procedure, the parties shall be taken to agree that the entire proceeding is confidential; that the parties, their representatives and the Neutral Third Party must keep confidential all statements, whether oral or written, made in this proceeding, and all other matters relating to the proceeding, including the settlement agreement, except when, and insofar as its disclosure is necessary to implement and enforce such agreement or to comply with state open meetings and open records laws. All such matters will be Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 23 of 70 FAA Revision Date: 2020-10-21 inadmissible and not subject to discovery in any litigation, arbitration, or other proceeding. The Neutral Third Party will be disqualified as a witness, consultant, or expert for any part to this proceeding, and his opinions, records or notes in this proceeding will be inadmissible in any litigation, arbitration or other proceeding. Arbitration Agreement All claims, disputes and other matters in question between OWNER and CONTRACTOR arising out of or relating to the Contract Documents or the breach thereof (except for claims which have been waived by the making or acceptance of final payment as provided by Subsection 90-09) will be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining, subject to the limitations of this Article 16.02. This agreement so to arbitrate and any other agreement or consent to arbitrate entered into in accordance herewith as provided in this Article 16.02 will be specifically enforceable under the prevailing law of any court having jurisdiction. b. No demand for arbitration of any claim, dispute or other matter that is required to be referred to ENGINEER initially for decision in accordance with Subsection 50-01 will be made until the earlier of (a) the date on which ENGINEER has rendered a written decision or (b) the thirty-first day after the parties have presented their evidence to ENGINEER if a written decision has not been rendered by ENGINEER before that date. No demand for arbitration of any such claim, dispute or other matter will be made later than thirty days after the date on which ENGINEER has rendered a written decision in respect thereof in accordance with Subsection 50-01; and the failure to demand arbitration within said thirty days' period will result in ENGINEER's decision being final and binding upon OWNER and CONTRACTOR. If ENGINEER renders a decision after arbitration proceedings have been initiated, such decision may be entered as evidence but will not supersede the arbitration proceedings, except where the decision is acceptable to the parties concerned. No demand for arbitration of any written decision of ENGINEER will be made later than thirty (30) days after the party making such demand has delivered written notice of intention to appeal. C. Notice of the demand for arbitration will be filed in writing with the other party to the Agreement and with the American Arbitration Association, and a copy will be sent to ENGINEER for information. The demand for arbitration will be made within the thirty - day or ten-day period specified in paragraph 2.b as applicable, and in all other cases within a reasonable time after the claim, dispute or other matter in question has arisen, and in event shall any such demand be made after that date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Except as provided in paragraph 2.e below, no arbitration arising out of or relating to the Contract Documents shall include by consolidation, joinder or in any other manner any other person or entity (including ENGINEER, ENGINEER's Consultant and the officers, directors, agents, employees or consultants of any of them) who is not a party to this contract unless: Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 24 of 70 FAA Revision Date: 2020-10-21 1. The inclusion of such other person or entity is necessary if complete relief is to be afforded among those who are already parties to the arbitration, and 2. Such other person or entity is substantially involved in a question of law or fact which is common to those who are already parties to the arbitration and which will arise in such proceedings, and 3. The written consent of the other person or entity sought to be included and of OWNER and CONTRACTOR has been obtained for such inclusion, which consent shall make specific reference to this paragraph; but no such consent shall constitute consent to arbitration of any dispute not specifically described in such consent or to arbitration with any party not specifically identified in such consent. Notwithstanding paragraph 2.d if a claim, dispute or other matter in questions between OWNER and CONTRACTOR involves the Work of a Subcontractor, either OWNER or CONTRACTOR may join such Subcontractor as a party to the arbitration between OWNER AND CONTRACTOR hereunder. CONTRACTOR shall include in all subcontracts a specific provision whereby the Subcontractor consents to being joined in arbitration between OWNER and CONTRACTOR involving the Work of such Subcontractor. Nothing in this paragraph 2.e nor in the provision of such subcontract consenting to joinder shall create any claim, right or cause of action in favor of Subcontractor and against OWNER, ENGINEER, or ENGINEER's Consultants that does not otherwise exist. If the amount of the dispute submitted for arbitration was less than or equal to $ 15,000, the award rendered by the arbitrators will be final, judgment may be entered upon it in any court having jurisdiction thereof, and it will not be subject to modification or appeal. If the amount of the dispute submitted for arbitration was greater than $ 15,000, the award rendered by the arbitrators may be accepted by all parties and judgment may be entered upon it in any court having jurisdiction; or any party may choose to reject the proposed award of the arbitrators and elect to pursue other legal remedies that are available. h. OWNER and CONTRACTOR agree that they shall first submit any and all unsettled claims, counterclaims, disputes and other matters in question between them arising out of or relating to the Contract Documents or the breach thereof ("disputes"), to mediation by The American Arbitration Association under the Construction Industry Mediation Rules of the American Arbitration Association prior to either of them initiating against the other a demand for arbitration pursuant to paragraphs 2.a through 2.f, unless delay in initiating arbitration would irrevocably prejudice one of the parties. The respective thirty- and ten- day time limits within which to file a demand for arbitration as provided in paragraphs 2.b and 2.c above shall be suspended with respect to a dispute submitted to mediation within those same applicable time limits and shall remain suspended until ten days after the termination of the mediation. The mediator of any dispute submitted to mediation under this Agreement shall not serve as arbitrator of such dispute unless otherwise agreed. (2) A contract clause providing that the prime contractor will not be reimbursed for work performed by subcontractors unless and until the prime contractor ensures that the subcontractors are promptly paid for the work they have performed. Section 6.03 Progress Payment to Subcontractors (DBEs) include the following: 10 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 25 of 70 FAA Revision Date: 2020-10-21 6.03 Progress Payment to Subcontractors A. For contracts within the State of Iowa shall be in accordance with Iowa Prompt Payment Laws that require: The prime contractor shall pay any subcontractor within ten days of the prime contractor's receipt of payment for undisputed services provided by the subcontractor. 2. The prime contractor shall pay interest of 1-1/2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. 3. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the prime contractor shall pay the actual penalty due to the subcontractor. 4. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action." Prompt Payment Complaints Complaints by subcontractors regarding the prompt payment requirements are handled according to the following procedure. a. If affected subcontractor is not comfortable contacting prime directly regarding payment or unable to resolve payment discrepancies with prime, subcontractor should contact DBELO to initiate complaint. b. If filing a prompt payment complaint with the DBELO does not result in timely and meaningful action by the Airport Commission to resolve prompt payment disputes, affected subcontractor may contact the responsible the FAA contact. c. Pursuant to Sec. 157 of the FAA Reauthorization Act of 2018, all complaints related to prompt payment will be reported in a format acceptable to the FAA, including the nature and origin of the complaint and its resolution. Enforcement Actions for Noncompliance of Participants The Airport Commission will provide appropriate means to enforce the requirements of §26.29. These means include: Advise subcontractors of the availability of the payment and performance bond to assure payment for labor and materials in the execution of the work provided for in the contract • Pay subcontractors directly and deduct this amount from the retainage owed to the prime The Airport Commission will actively implement the enforcement actions detailed above. 11 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 26 of 70 FAA Revision Date: 2020-10-21 Monitoring Contracts and Work Sites The Airport Commission reviews contracting records and engages in active monitoring of work sites to ensure that work committed to DBEs at contract award or subsequently (e.g., as the result of modification to the contract) is actually performed by the DBEs to which the work was committed. Work site monitoring is performed by program managers/consultant. Contracting records are reviewed by the compliance team. The Airport Commission will maintain written certification that contracting records have been reviewed and work sites have been monitored for this purpose. Section 26.39 Fostering small business participation The Airport Commission has created a Small Business element to structure contracting requirements to facilitate competition by small business concerns, taking all reasonable steps to eliminate obstacles to their participation, including unnecessary and unjustified bundling of contract requirements that may preclude small business participation in procurements as prime contractors or subcontractors. The small business element is incorporated as Attachment 9 to this DBE Program. The program elements will be actively implemented to foster small business participation. Implementation of the small business element is required in order for the Airport Commission to be considered by DOT as implementing this DBE program in good faith. SUBPART C — GOALS, GOOD FAITH EFFORTS, AND COUNTING Section 26.43 Set -asides or Quotas The Airport Commission does not use quotas in any way in the administration of this DBE program. Section 26.45 Overall Goals The Airport Commission will establish an overall DBE goal covering a three-year federal fiscal year period if it anticipates awarding DOT -funded prime contracts the cumulative total value of which exceeds $250,000 in DOT funds during any one or more of the reporting fiscal years within the three-year goal period. In accordance with §26.45(f), the will submit its Overall Three-year DBE Goal to the FAA by August VY of the year in which the goal is due, as required by the schedule established by and posted to the website of FAA. Date Due Next Goal Due Airport Type Region (Goal Period) (Goal Period) Non -Primary Central, Southwest, August 1, 2021 August 1, 2024 (GAs, Relievers and State DOTS) and Western -Pacific (2022/2023/2024) (2025/2026/2027) The DBE goals will be established in accordance with the 2-step process as specified in 49 CFR Part 26.45. If the Airport Commission does not anticipate awarding prime contracts the cumulative total value of which exceeds $250,000 in DOT funds during any of the years within the three-year reporting 12 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 27 of 70 FAA Revision Date: 2020-10-21 period, an overall goal will not be developed. However, this DBE Program will remain in effect and Airport Commission will seek to fulfill the objectives outlined in 49 CFR Part 26.1. Step 1. The first step is to determine a base figure for the relative availability of DBEs in the market area. The Airport Commission will use the DBE Directory information and Census Bureau Data as a method to determine the base figure. The Airport Commission understands that the exclusive use of a list of prequalified contractors or plan holders, or a bidders list that does not comply with the requirements of 49 CFR Part 26.45(c)(2), is not an acceptable alternative means of determining the availability of DBEs. Step 2. The second step is to adjust, if necessary, the "base figure" percentage from Step 1 so that it reflects as accurately as possible the DBE participation the recipient would expect in the absence of discrimination. Adjustments may be made based on past participation, information from a disparity study (to the extent it is not already accounted for in the base goal), and/or information about barriers to entry to past competitiveness of DBEs on contracts. The Airport Commission will examine all of the evidence available in its jurisdiction to determine what adjustment, if any, is needed. If the evidence does not suggest an adjustment is necessary, then no adjustment shall be made. Any methodology selected will be based on demonstrable evidence of local market conditions and be designed to ultimately attain a goal that is rationally related to the relative availability of DBEs in the Iowa City market. In establishing the overall goal, the Airport Commission will provide for consultation and publication. This includes consultation with minority, women's and general contractor groups, community organizations, and other officials or organizations which could be expected to have information concerning the availability of disadvantaged and non -disadvantaged businesses, the effects of discrimination on opportunities for DBEs, and the efforts by Airport Commission to establish a level playing field for the participation of DBEs. The consultation will include a scheduled, direct, interactive exchange (e.g., a face-to-face meeting, video conference, teleconference) with as many interested stakeholders as possible focused on obtaining information relevant to the goal setting process, and it will occur before the Airport Commission is required to submit the goal methodology to the operating administration for review pursuant to §26.45(f). The goal submission will document the consultation process in which the Airport Commission engaged. Notwithstanding paragraph (f)(4) of §26.45, the proposed goal will not be implemented until this requirement is met. In addition to the consultation described above, the Airport Commission will publish a notice announcing the proposed overall goal before submission to the FAA on August 1st. The notice will be posted on the https://www.icgov.org/city-government/departments-and-divisions/airport/airport-and- city-information-and-servicesand may be posted in other sources (e.g., minority -focused media, trade association publications). If the proposed goal changes following review by FAA, the revised goal will be posted on the official internet web site. The public will also be informed that the proposed overall goal and its rationale are available for inspection during normal business hours at the Iowa City Airport Manager's Office. This notice will provide that the Airport Commission and the FAA will accept comments on the goals for 30 days from the date of the notice. Notice of the comment period will include the addresses to which comments may be sent (including offices and websites) where the proposal may be reviewed. 13 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 28 of 70 FAA Revision Date: 2020-10-21 The Overall Three -Year DBE Goal submission to the FAA will include a summary of information and comments received, if any, during this public participation process and the Iowa City Airport Commission responses. The Airport Commission will begin using the overall goal on October 1 of the relevant period, unless other instructions from the FAA have been received. Project Goals If permitted or required by the FAA Administrator, an overall goal may be expressed as a percentage of funds for a particular grant or project or group of grants and/or projects, including entire projects. Like other overall goals, a project goal may be adjusted to reflect changed circumstances, with the concurrence of the appropriate operating administration. A project goal is an overall goal, and must meet all the substantive and procedural requirements of this section pertaining to overall goals. A project goal covers the entire length of the project to which it applies. The project goal will include a projection of the DBE participation anticipated to be obtained during each fiscal year covered by the project goal. The funds for the project to which the project goal pertains are separated from the base from which the regular overall goal, applicable to contracts not part of the project covered by a project goal, is calculated. If a goal is established on a project basis, the goal will be used by the time of the first solicitation for a DOT -assisted contract for the project. Prior Operating Administration Concurrence The Airport Commission understands that prior FAA concurrence with the overall goal is not required. However, if the FAA review suggests that the overall goal has not been correctly calculated or that the method employed by Airport Commission for calculating goals is inadequate, the FAA may, after consulting with the Airport Commission, adjust the overall goal or require that the goal be adjusted by the Airport Commission. The adjusted overall goal is binding. In evaluating the adequacy or soundness of the methodology used to derive the overall goal, the U.S. DOT operating administration will be guided by the goal setting principles and best practices identified by the Department in guidance issued pursuant to §26.9. A description of the methodology to calculate the overall goal and the goal calculations can be found in Attachment S to this program. Section 26.47 Failure to meet overall goals The Airport Commission cannot be penalized, or treated by the Department as being in noncompliance with Part 26, because DBE participation falls short of an overall goal, unless the Airport Commission fails to administer its DBE program in good faith. 14 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 29 of 70 FAA Revision Date: 2020-10-21 The Airport Commission understands that to be considered to be in compliance with this part, an approved DBE Program and overall DBE goal, if applicable, must be maintained, and this DBE Program must be administered in good faith. The Airport Commission understands that if the awards and commitments shown on the Uniform Report of Awards or Commitments and Payments at the end of any fiscal year are less than the overall goal applicable to that fiscal year, the following actions must be taken in order to be regarded by the Department as implementing this DBE Program in good faith: (1) Analyze in detail the reasons for the difference between the overall goal and the awards and commitments in that fiscal year; (2) Establish specific steps and milestones to correct the problems identified in the analysis to enable the goal for the new fiscal year to be fully met; (3) The Airport Commission will submit, within 90 days of the end of the fiscal year, the analysis and corrective actions developed under paragraphs (1) and (2) above to FAA for approval. Section 26.51 Means Recipients Use to Meet Overall Goals Breakout of Estimated Race -Neutral & Race -Conscious Participation The Airport Commission will meet the maximum feasible portion of its overall goal by using race -neutral means of facilitating race -neutral DBE participation. Race -neutral DBE participation includes any time a DBE wins a prime contract through customary competitive procurement procedures or is awarded a subcontract on a prime contract that does not carry a DBE contract goal. Race -neutral means include, but are not limited to the following: (1) Arranging solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitate participation by DBEs and other small businesses and by making contracts more accessible to small businesses, by means such as those provided under §26.39. (2) Providing assistance in overcoming limitations such as inability to obtain bonding or financing (e.g., by such means as simplifying the bonding process, reducing bonding requirements, eliminating the impact of surety costs from bids, and providing services to help DBEs, and other small businesses, obtain bonding and financing); (3) Providing technical assistance and other services; (4) Carrying out information and communications programs on contracting procedures and specific contract opportunities (e.g., ensuring the inclusion of DBEs, and other small businesses, on recipient mailing lists for bidders; ensuring the dissemination to bidders on prime contracts of lists of potential subcontractors; provision of information in languages other than English, where appropriate); 15 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 30 of 70 FAA Revision Date: 2020-10-21 (5) Implementing a supportive services program to develop and improve immediate and long- term business management, record keeping, and financial and accounting capability for DBEs and other small businesses; (6) Providing services to help DBEs, and other small businesses, improve long-term development, increase opportunities to participate in a variety of kinds of work, handle increasingly significant projects, and achieve eventual self-sufficiency; (7) Establishing a program to assist new, start-up firms, particularly in fields in which DBE participation has historically been low; (8) Ensuring distribution of the DBE directory, through print and electronic means, to the widest feasible universe of potential prime contractors; and (9) Assisting DBEs, and other small businesses, to develop their capability to utilize emerging technology and conduct business through electronic media. The breakout of estimated race -neutral and race -conscious participation can be found in Attachment 5 to this program. Cnntract Canals If the approved projection under paragraph (c) of §26.51 estimates that the entire overall goal for a given year can be met through race -neutral means, contract goals will not be set during that year, unless the use of contract goals becomes necessary in order meet the overall goal. Contract goals will be established only on those DOT -assisted contracts that have subcontracting possibilities. A contract goal need not be established on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBEs to perform the particular type of work). Contract goals will be expressed as a percentage of the total number of available DBEs divided by the total number of firms. Section 26.53 Good Faith Efforts Procedures in Situations where there are Contract Goals Demonstration of good faith efforts (pre -award) In cases where a contract goal has been established, the contract in question will only be awarded to a bidder/offeror that has made good faith efforts to meet the contract goal. The bidder/offeror can demonstrate that it has made good faith efforts by either meeting the contract goal or documenting that it has made adequate good faith efforts to do so. Examples of good faith efforts are found in Appendix A to Part 26. The DBELO is responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as Responsive. 16 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 31 of 70 FAA Revision Date: 2020-10-21 The Airport Commission will ensure that all information is complete and accurate and adequately documents the bidder/offeror's good faith efforts before committing to the performance of the contract by the bidder/offeror. In all solicitations for DOT -assisted contracts for which a contract goal has been established, the followine information will be reauired of every bidder/offeror: Award of the contract will be conditioned on meeting the requirements of this section; All bidders or offerors will be required to submit the following information to the recipient, at the time provided in paragraph (3) of this section: (i) The names and addresses of DBE firms that will participate in the contract; (ii) A description of the work that each DBE will perform. To count toward meeting a goal, each DBE firm must be certified in a NAICS code applicable to the kind of work the firm would perform on the contract; (iii) The dollar amount of the participation of each DBE firm participating; (iv) Written documentation of the bidder/offeror's commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and (v) Written confirmation from each listed DBE firm that it is participating in the contract in the kind and amount of work provided in the prime contractor's commitment. (vi) If the contract goal is not met, evidence of good faith efforts (as elaborated in Appendix A of Part 26). The documentation of good faith efforts must include copies of each DBE and non -DBE subcontractor quote submitted to the bidder when a non -DBE subcontractor was selected over a DBE for work on the contract; and 3. The bidder/offeror will be required to present the information stipulated in paragraph (2) of this section: 4. Under sealed bid procedures, as a matter of responsiveness, or with initial proposals, under contract negotiation procedures; Administrative reconsideration Within 5 days of being informed by the Iowa City Airport Commission that it is not responsive because it has not documented adequate good faith efforts, a bidder/offeror may request administrative reconsideration. Bidder/offerors should make this request in writing to the following reconsideration official: Kent Ralston), MPOIC, 410 E. Washington Street Iowa City, IA 52240, 319-356-5230. The reconsideration official will not have played any role in the original determination that the bidder/offeror did not document sufficient good faith efforts. As part of this reconsideration, the bidder/offeror will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet in person with the reconsideration official to discuss the issue of whether the goal was met or the bidder/offeror made adequate good faith efforts to do. The bidder/offeror will be sent a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to the Department of Transportation. 17 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 32 of 70 FAA Revision Date: 2020-10-21 Good Faith Efforts procedural requirements (post -solicitation) The awarded contractor will be required to make available upon request a copy of all DBE subcontracts. The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or materials include all required contract provisions and mandate that the subcontractor and all lower tier subcontractors perform in accordance with the provisions of Part 26. Prime contractors will be prohibited from terminating a DBE subcontractor listed in response to a covered solicitation (or an approved substitute DBE firm) without the prior written consent of the Airport Commission. This includes, but is not limited to, instances in which a prime contractor seeks to perform work originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non -DBE firm, or another DBE firm. Such written consent will be provided only if the Airport Commission agrees, for reasons stated in the concurrence document, that the prime contractor has good cause to terminate the DBE firm. For purposes of this paragraph, good cause includes the following circumstances: • The listed DBE subcontractor fails or refuses to execute a written contract; • The listed DBE subcontractor fails or refuses to perform the work of its subcontract in a way consistent with normal industry standards. Provided however, that good cause does not exist if the failure or refusal of the DBE subcontractor to perform its work on the subcontract results from the bad faith or discriminatory action of the prime contractor; • The listed DBE subcontractor fails or refuses to meet the prime contractor's reasonable, non-discriminatory bond requirements. • The listed DBE subcontractor becomes bankrupt, insolvent, or exhibits credit unworthiness; • The listed DBE subcontractor is ineligible to work on public works projects because of suspension and debarment proceedings pursuant to 2 CFR Parts 180, 215 and 1,200 or applicable state law; • The Airport Commission determined that the listed DBE subcontractor is not a responsible contractor; • The listed DBE subcontractor voluntarily withdraws from the project and provides the Airport Commission written notice of its withdrawal; • The listed DBE is ineligible to receive DBE credit for the type of work required; • A DBE owner dies or becomes disabled with the result that the listed DBE contractor is unable to complete its work on the contract; Other documented good cause that the Airport Commission has determined compels the termination of the DBE subcontractor. Provided, that good cause does not exist if the prime contractor seeks to terminate a DBE it relied upon to obtain the contract so that the prime contractor can self -perform the work for which the DBE contractor was engaged or so that the prime contractor can substitute another DBE or non -DBE contractor after contract award. Before transmitting to the Iowa City Airport Commission a request to terminate and/or substitute a DBE subcontractor, the prime contractor must give notice in writing to the DBE subcontractor, with a copy to the Airport Commission of its intent to request to terminate and/or substitute the DBE, and the reason(s) for the request. m Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 33 of 70 FAA Revision Date: 2020-10-21 The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise the Airport Commission and the prime contractor of the reasons, if any, why the DBE objects to the proposed termination of its subcontract and why the prime contractor's action should not be approved. If required in a particular case as a matter of public necessity (e.g., safety), a response period shorter than five days may be provided. In addition to post -award terminations, the provisions of this section apply to pre -award deletions of or substitutions for DBE firms put forward by offerors in negotiated procurements. Each prime contract will include a provision stating: The contractor shall utilize the specific DBEs listed in the contractor's bid response to perform the work and supply the materials for which each is listed unless the contractor obtains prior written consent of Airport Commission as provided in 49 CFR Part 26, §26.53(f). Unless such consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE. The Airport Commission will require a contractor to make good faith efforts to replace a DBE that is terminated or has otherwise failed to complete its work on a contract with another certified DBE. These good faith efforts shall be directed at finding another DBE to perform at least the same amount of work under the contract as the DBE that was terminated, to the extent needed to meet the contract goal that was established for the procurement. The good faith efforts shall be documented by the contractor. If the Airport Commission requests documentation from the contractor under this provision, the contractor shall submit the documentation within 7 days, which may be extended for an additional 7 days if necessary at the request of the contractor. The Airport Commission shall provide a written determination to the contractor stating whether or not good faith efforts have been demonstrated. If the contractor fails or refuses to comply in the time specified, the contracting office/representative of the Airport Commission may issue an order stopping all or part of payment/work until satisfactory action has been taken. If the contractor still fails to comply, the contracting officer may issue a termination for default proceeding. Section 26.55 Counting DBE Participation DBE participation will be counted toward overall and contract goals as provided in §26.55. The participation of a DBE subcontractor will not be counted toward a contractor's final compliance with its DBE obligations on a contract until the amount being counted has actually been paid to the DBE. In the case of post -award substitutions or additions, if a firm is not currently certified as a DBE in accordance with the standards of subpart D of this part at the time of the execution of the contract, the firm's participation will not be counted toward any DBE goals, except as provided for in §26.87(j). Pursuant to Sec. 150 of the FAA Reauthorization Act of 2018, firms that exceed the business size standard in § 26.65(b) will remain eligible for DBE certification and credit on FAA -funded projects as long as they do not exceed the small business size standard, as adjusted by the United States Small Business Administration, for the NAICS code(s) in which they are certified. 19 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 34 of 70 FAA Revision Date: 2020-10-21 SUBPART D — CERTIFICATION STANDARDS Section 26.61— 26.73 Certification Process The Airport Commission is a non -certifying member of the Iowa Unified Certification Program (UCP). The Iowa UCP will use the certification standards of Subpart D of Part 26 to determine the eligibility of firms to participate as DBEs in DOT -assisted contracts. To be certified as a DBE, a firm must meet all certification eligibility standards. Certifying Iowa UCP members make all certification decisions based on the facts as a whole. For information about the certification process or to apply for certification, firms should contact: Iowa DOT CIVIL RIGHTS BUREAU 800 Lincoln Way Ames, IA 50010 (515) 239-1111 https://iowadot.gov/civiIrights/ The Uniform Certification Application form and documentation requirements are found in Attachment 8 to this program. SUBPART E —CERTIFICATION PROCEDURES Section 26.81 Unified Certification Programs The Iowa City Airport Commission is the member of a Unified Certification Program (UCP) administered by a group of state and local agencies. Iowa: https://iowadot.gov/civilrights/disadvantaged-business-enterprise-program-dbe/dbe- program#:—:text=The%20DBE%20Program%2C%20which%20has,by%20the%20Civil%20Rights%20Burea U. SUBPART F — COMPLIANCE AND ENFORCEMENT Section 26.101 Compliance Procedures Applicable to the Iowa City Airport Commission. The Airport Commission understands that if it fails to comply with any requirement of this part, the Airport Commission may be subject to formal enforcement action under §26.103 or §26.105 or appropriate program sanctions by the concerned operating administration, such as the suspension or termination of Federal funds, or refusal to approve projects, grants or contracts until deficiencies are remedied. Program sanctions may include, in the case of the FHWA program, actions provided for under 23 CFR 1.36; in the case of the FAA program, actions consistent with 49 U.S.C. 47106(d), 47111(d), and 47122; and in the case of the FTA program, any actions permitted under 49 U.S.C. chapter 53 or applicable FTA program requirements. 20 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 35 of 70 FAA Revision Date: 2020-10-21 Section 26.109 Information, Confidentiality, Cooperation and intimidation or retaliation Information that may reasonably be regarded as confidential business information, consistent with Federal, state, and local law will be safeguarded from disclosure to third parties Notwithstanding any provision of Federal or state law, information that may reasonably be construed as confidential business information will not be released to any third party without the written consent of the firm that submitted the information, including applications for DBE certification and supporting information. However, this information will be transmitted to DOT in any certification appeal proceeding under §26.89 or to any other state to which the individual's firm has applied for certification under §26.85. All participants in the Department's DBE program (including, but not limited to, recipients, DBE firms and applicants for DBE certification, complainants and appellants, and contractors using DBE firms to meet contract goals) are required to cooperate fully and promptly with DOT and recipient compliance reviews, certification reviews, investigations, and other requests for information. Failure to do so shall be a ground for appropriate action against the party involved (e.g., with respect to recipients, a finding of noncompliance; with respect to DBE firms, denial of certification or removal of eligibility and/or suspension and debarment; with respect to a complainant or appellant, dismissal of the complaint or appeal; with respect to a contractor which uses DBE firms to meet goals, findings of non -responsibility for future contracts and/or suspension and debarment). The Airport Commission, contractor, or any other participant in the program will not intimidate, threaten, coerce, or discriminate against any individual or firm for the purpose of interfering with any right or privilege secured by this part or because the individual or firm has made a complaint, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under this part. The Airport Commission understands that it is in noncompliance with Part 26 if it violates this prohibition. 21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 36 of 70 FAA Revision Date: 2020-10-21 ATTACHMENTS Attachment 1 Regulations: 49 CFR Part 26 Attachment 2 Organizational Chart Attachment 3 Bidder's List Collection Form Attachment 4 DBE Directory or link to DBE Directory Attachment 5 Overall Goal Calculations Attachment 6 Demonstration of Good Faith Efforts or Good Faith Effort Plan - Forms 1 & 2 Attachment 7 DBE Monitoring and Enforcement Mechanisms Attachment 8 DBE Certification Application Form Attachment 9 State's UCP Agreement Attachment 10 Fostering Small Business Participation Attachment 11 Small Business Element 22 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 37 of 70 ATTACHMENT 1 Regulations: 49 CFR Part 26 DOT published Part 26 in the Federal Register on February 2, 1999, and it became effective March 4, 1999 (64 F.R. 5096). It made extensive revisions to DOT's DBE program, formally administered under 49 CFR Part 23. The Final Rule to 49 CFR Part 26 was published in the Federal Register, Volume 68, No. 115 on June 16, 2003. Four (4)) subsequent Final Rules to 49 CFR Part 26 were published in the Federal Register on April 2, 2007, April 3, 2009, February 3, 2010 and January 28, 2011 which made additional revisions to the regulation. The e-version of the regulations has combined all of these documents into one for easy reading. The e-CFR data is current as of January 11, 2017. https://www.ecfr.gov/cu rrent/title-49/pa rt-26 23 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 38 of 70 ATTACHMENT 2 Organizational Chart 24 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 39 of 70 FAA Revision Date: 2020-10-21 ATTACHMENT 3 Bidder's List Collection Form DOCUMENT 0041E - DBE CERTIFICATE OF GOOD FAITH EFFORTS TITLE 49 CFR 26 Project Name, Prime Contractor: Low Bid: DBE Goal: Total DBE Commitment: LIST YOUR SOLICITATION OF ALL SUBCONTRACTORS, SUPPLIERS, AND SERVICE PROVIDERS Subcontractor/Supplier/Service Provider DBE? Small Business? (as defined by 5 26.651 Phone Dates, Method of Contact Description of Work Dollar Amount of Quote 1. 2. 3. 4. 5. 6. 7. 8. 9. ID. (Make additional copies of this form as necessary) Form to he completed and submitted with the Bid Documents 25 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 40 of 70 ATTACHMENT 4 DBE Directory State DOT and DBE Program Website: https://www.transportation.gov/DBE%20State%20Websites 26 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 41 of 70 ATTACHMENT 5 Overall DBE Three -Year Goal Methodology Name of Recipient: The Iowa City Airport Commission, owner of the Iowa City Municipal Airport (IWO) Goal Period: FY-2022-2023 -2024— October 1, 2021 through September 30, 2024 Overall Three -Year Goal: 3.6%, to be accomplished through 3.6% RC and 0% RN Total project dollars: $1,366,920 Total dollar amount to be expended on DBE's: $49,209 Describe the Number and Type of Projects that the airport anticipates awarding: 2022-224 IOWA CITY, IA MUNICIPAL AIRPORT Project (FFY XXXX) DBE Eligible Project Cost (Federal $) Runway 25 Threshold Relocation (FFY 2022) $ 362,970.00 Rehabilitate Runway 7-25 (FFY2022) $ 149,850.00 Runway 12 Threshold Displacement & Runway 30 Threshold Relocation (2023) $ 495,630.00 Airfield Pavement Maintenance Runway 7/25 (West End) & Runway 12/30 (2024) $ 358,470.00 Total 1 $ 1,366,920.00 Market Area: The market area was determined by selecting counties within a 50-mile radius of the Iowa City Municipal Airport. Benton IA Jefferson IA Muscatine IA Cedar IA Johnson IA Poweshiek IA Clinton IA Jones IA Scott IA Des Moines IA Keokuk IA Tama IA Henry IA Linn IA Washington IA Iowa IA Louisa IA Muscatine IA 27 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 42 of 70 FAA Revision Date: 2020-10-21 Step 1. 26.45(c) Actual relative availability of DBE's The relative availability of DBE's has been calculated by dividing the total number of DBE's by the total number of All Firms = base figure for each project. The overall base figure for more than one project, adds all the project percentages together. NAICS Code Description % of Work # of Firms # of DBE's % DBE 237310 Construction 59.3% 43 8 18.6% 238210 Electrical 12.8% 217 1 0.5% 484220 Trucking 2.5% 185 3 1.6% 541330 Engi neeri ng 20.4% 106 6 5.7% 541370 Imagery/Survey 5.0%1 121 21 16.75/c 100.0%1 5631 20 Step 2: Adjustments to Step 1 base figure After calculating a base figure of the relative availability of DBEs, evidence was examined to determine what, if any, adjustment to the base figure was needed in order to arrive at the overall goal. There are no recent achievements to use to adjust the goal and no applicable disparity study or other evidence to adjust the Step 1 goal. The Iowa City Airport Commission is adopting Step 1 and the overall goal of 3.6 percent. Breakout of Estimated "Race and Gender Neutral" (RN) and "Race and Gender Conscious" (RC) Participation. The Airport Commission will meet the maximum feasible portion of the overall goal by using RN means of facilitating DBE participation. 1. Arranging solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitates DBE, and other small businesses, participation; 2. Providing assistance in overcoming limitations such as inability to obtain bonding or financing; 3. Providing technical assistance and other services; 4. Carrying out information and communications programs on contracting procedures and specific contract opportunities; 5. Implementing a supportive services program to develop and improve immediate and long- term business management, record keeping, and financial and accounting capability for DBEs and other small businesses; 6. Providing services to help DBEs and other small businesses improve long-term development, increase opportunities to participate in a variety of kinds of work, handle increasingly significant projects, and achieve eventual self-sufficiency; 7. Establishing a program to assist new, start-up firms, particularly in fields in which DBE participation has historically been low; 8. Ensuring distribution of DBE directory, through print and electronic means, to the widest feasible universe of potential prime contractors; m Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 43 of 70 FAA Revision Date: 2020-10-21 Assist DBEs and other small businesses, to develop their capability to utilize emerging technology and conduct business through electronic media; and The Airport Commission estimates that in meeting its overall 3.6% goal, it will obtain 3.6% from RC participation and 0% through RN measures. The Airport Commission will adjust the estimated breakout of RN and RC DBE participation as needed to reflect actual DBE Participation and track and report RN and RC participation separately. For reporting purposes, RN DBE participation includes, but is not necessarily limited to, the following: DBE participation through prime contract obtained through customary competitive procurement procedures; DBE participation through a subcontract on a prime contracts that does not carry a DBE goal, DBE participation on a prime contract exceeding a contract goal and DBE participation through a subcontract from a prime contractor that did not consider a firm's DBE status in making the award. PUBLIC PARTICIPATION Consultation - In establishing the overall goal, the Iowa City Airport Commission provided for consultation and publication. This process included consultation with minority, women's, and general contractor groups, community organizations, and other officials or organizations which could be expected to have information concerning the availability of disadvantaged and non -disadvantaged businesses, the effects of discrimination on opportunities for DBEs, and the Airport Commission efforts to establish a level playing field for the participation of DBEs. The consultation included a scheduled, direct, interactive exchange with as many interested stakeholders as possible focused on obtaining information relevant to the goal setting process, and was conducted before the goal methodology was submitted to the operating administration for review. Details of the consultation are as follows. A video conference was held on 1210212021 at 1:00 p.m.. The Iowa DBE Directory was used to invite DBEs performing the types of work (NAICS Code) within the scope of upcoming projects. Projects and goal were reviewed and opened for question or comments on the goal methodology. The following comments were received during the course of the consultation: No comments were received. A notice of the proposed goal was published on the city's website: https://www.icgov.org/city- government/departments-and-divisions/airport/airport-and-city-information-and-servicesbefore the methodology was submitted to Federal Aviation Administration. Following the consultation, a notice regarding the proposed overall goal, informing the public that the proposed goal and its rationale are available for inspection during normal business hours at the City offices for 30 days following the date of the notice, and informing the public that the Airport Commission will accept comments on the goals for 30 days from the date of the notice. No comments were received. If the proposed goal changes following review by the FAA, the revised goal will be posted on City's official website. 29 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 44 of 70 FAA Revision Date: 2020-10-21 Notwithstanding paragraph (f)(4) of §26.45, the Airport Commission's proposed goals will not be implemented until this requirement has been met. Sample Public Notice Language: PUBLIC NOTICE The Iowa City Airport Commission hereby announces its proposed Disadvantaged Business Enterprise (DBE) participation goal of 3.6% for FAA funded contracts/agreements. The proposed goal pertains to federal fiscal years 2022 through 2024. The proposed goals and rationale are available for inspection between 8:00 a.m. and 5:00 p.m., Monday through Friday at City Hall, 410 E. Washington Street, Iowa City, IA 52240 for 30 days from the date of this publication. Comments on the DBE goal will be accepted for 30 days from the date of this publication and can be sent to the following: Michael Tharp (Airport Manager) DBE Liaison Officer Iowa City Muncipal Airport 1801 S. Riverside Drive Iowa City, IA 52246 319-356-5045 Ext. 2 michael-tharp@iowa-city.org AND Federal Aviation Administration Office of Civil Rights Ofelia Medina FAA Office of Civil Rights 777 S. Aviation Blvd, Suite #150 El Segundo, CA 90245 Medina, Ofelia (FAA) <Ofelia.Medina@faa.gov> http://www.faa.gov/about/office_org/headquarters_offices/acr/bus_ent_program/ 30 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 45 of 70 FAA Revision Date: 2020-10-21 Bidder/Offer: DOE Firm: ATTACHMENT 6 Demonstration of Good Faith Efforts DOCUMENT 00417 - DBE LETTER OF INTENT TITLE 49 CFR 26 (This page shalt be submitted for each DBE firm) Name: Address: City: PEE Firm Address: City: State: Zip: State: Zip: DBE Contact Person: Name: Phone DBE Certifying Agency: Expiration Date: r.ch DYE Firm shall suhmit eaidenre jsurh os u phvturapp} of ther cerVficotion stotus CLASSIFICATION: ❑ Prime Contractors ❑ Subcontractors ❑ Joint Venture ❑ Manufacturer ❑ Supplier DBE CATEGORY: ❑ Black American ❑ Hispanic American ❑ Native American ❑ Subcont. Asian American ❑ Asian Pacific American ❑ Non -minority women work item(s) to be performed by DBE Description of Work Item Cast Percentage of Total Contract The bidder/offeror is committed to utilizing the above -named DBE firm for the work described above in an effort to meet the project DBE goal of 6.1 Percent of total contract: % AFFIRMATION: The above -named DEE firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above, By: [Slgna[ureI [Ftw) In the event the bidder/offeror does rot receive award of the prime contract, any and all representations in this Letter of Intent and Affirmation shall be null and void. FORM TO BE COMPLETED AND SUBMITTED WITH THE HID DOCUMENTS 31 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 46 of 70 FAA Revision Date: 2020-10-21 DOCUMENT 00416 - DBE CERTIFICATE OF GOOD FAITH EFFORTS TITLE 49 CFR 26 Project Name, Prime Contractor: Low Bid: DBE Goal: Total OBE Commitment: LIST YOUR SOLICITATION OF ALL SUBCONTRACTORS, SUPPLIERS, AND SERVICE PROVIDERS Subcontractor/Supplier/Service Provider DBE? Small Business? (as defined by 5 x6.�s1 Phone Dates, Method of Contact Description of Work Dollar Amount of Quote Yez No Yes No Lever GM1one 2. 3. 4. S. 6. 7. S. 9. 26. (Make additional copies of this farm as necessary} Form to be completed and submitted with the Bid Documents 32 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 47 of 70 ATTACHMENT 7 DBE Monitoring and Enforcement Mechanisms The Airport Commission has available several remedies to enforce the DBE requirements contained in its contracts, including, but not limited to, the following: 1. Breach of contract action, pursuant to the terms of the contract. In addition, the Federal government has available several enforcement mechanisms that it may apply to firms participating in the DBE problem, including, but not limited to, the following: 1. Suspension or debarment proceedings pursuant to 49 CFR Part 26. 2. Enforcement action pursuant to 49 CFR Part 31. 3. Prosecution pursuant to 18 USC 1001. 33 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 48 of 70 ATTACHMENT 8 DBE Certification Application Form https://www.transportation.gov/sites/dot.gov/files/2021-02/uniform-certification-application 2.8.2021. pdf 34 FAA Revision Date: 2020-10-21 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 49 of 70 ATTACHMENT 9 STATE UCP AGREEMENT IOWA: https://www.iowadot.gov/civiIrights/documents/DBEProgram.pdf 35 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 50 of 70 FAA Revision Date: 2020-10-21 ATTACHMENT 10 FOSTERING SMALL BUSINESS PARTICIPATION TITLE 49 CFR 26.39 (This page shall be submitted for each Small Business firm) In accordance with Section 26.39, detailed information shall be completed by the Prime Contractor for work items. The firms listed may or may not be certified DBE's. Bidder/Offer: Name: Address: City: Small Business Firm: Small Business Firm Address: City: Contact Person: Name: State: Zip: State: Zip: Phone: CERTIFICATION: Is the firm a Small Business as defined by Section 26.65 ❑ Yes ❑ No *Proof of eligibility may be requested CERTIFIED DBE: Is the firm a Certified DBE? ❑ Yes ❑ No Work item(s) Percentage of Total to be performed by Small Description of Work Item Cost Contract Business Firm The bidder/offeror is committed to utilizing the above -named Small Business firm for the work described above in an effort to foster Small Business participation. The estimated participation is as follows: Small Business contract amount: $ Percent of total contract: % AFFIRMATION: The above -named Small Business firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above. By: (Signature) (Title) In the event the bidder/offeror does not receive award of the prime contract, any and all representations in this Letter of Intent and Affirmation shall be null and void. FORM TO BE COMPLETED AND SUBMITTED BY APPARENT LOW BIDDER WITHIN 5 DAYS OF THE BID OPENING 36 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 51 of 70 FAA Revision Date: 2020-10-21 ATTACHMENT 11 Small Business Element A. Objective/Strategies Recognizing that the DBE Program goals are met through a mixture of race conscious and race neutral methods and, that by definition, DBE firms are small businesses; the Airport Sponsor seeks to implement a small business element into its current DBE policy. The Airport Sponsor is including this element to facilitate competition by and expand opportunities for small businesses. The Sponsor is committed to taking all reasonable steps to eliminate obstacles to small businesses that may preclude their participation in procurements as prime contractors or subcontractors. If necessary and where appropriate, the Sponsor will meet its objectives using a combination of the following methods and strategies: 1. Race -neutral small business set -asides: Where feasible, the Sponsor will establish a percentage of the total value of all project contracts over $1 million to be set aside for participation by small businesses on FAA - assisted contracts. A "set -aside" is the reserving of a contract or a portion of a contract exclusively for participation by small businesses. This encourages the prime contractors/ consultants set aside a portion of the value of each contract for participation by small businesses. A small business set -aside is open to all small businesses regardless of the owner's gender, race or geographic location. The prime contractor will review FAA -assisted purchases and contracts to assess the small business opportunities, giving consideration to the size and scope of each purchase or contract to establish the set aside percentage. This set aside is in addition to the DBE contract goals which may be required pursuant to applicable law or policy. 2. Multi -year design/build contracts: For larger "mega projects" that are compatible with the design/build procurement policy, the Sponsor will require the bidders on the prime contract to specify elements of the contract or specific subcontracts that are of a size that small business, including DBEs, can reasonably perform. 3. Unbundling larger projects: To meet the portion of the overall DBE goal through race -neutral measures, the Sponsor, where feasible, may "unbundle" projects or separate large contracts into smaller contracts which may be more suitable for small business participation. The Sponsor will conduct contract reviews on each FAA -assisted contract to determine whether portions of the project could be "unbundled" or bid separately. Similarly, the Sponsor will encourage its prime contractors or prime consultants to unbundle contracts to facilitate participation by small businesses. 37 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 Page 52 of 70 FAA Revision Date: 2020-10-21 4. Continued outreach: The sponsor will continue to actively conduct outreach with organizations in accordance with procedures of the DBE program. B. Definitions 1. Small Business: A small business is a business that is independently owned and operated, is organized for profit, and is not dominant in its field. Depending on the industry, size standard eligibility is based on the average number of employees for the preceding twelve months or on sales volume averaged over a three-year period. Small businesses must meet the definitions specified in Section 3 of the Small Business Act and the Small Business Administration regulations implementing it (13 CFR Part 121). C. Implementation Schedule The Sponsor will implement this small business element within 6 months of FAA's approval of the update of the DBE plan. D. Assurances The Sponsor makes the following assurances: 1. Assurance that the program is authorized under state law; 2. Assurance that certified DBEs that meet the size criteria established under the program are presumptively eligible to participate in the program; 3. Assurance that there are no geographic preferences or limitations imposed on any federally assisted procurement included in the program; 4. Assurance that there are no limits on the number of contracts awarded to firms participating in the program but that every effort will be made to avoid creating barriers to the use of new, emerging, or untried businesses; 5. Assurance that steps will be taken to encourage those minority and women owned firms that are eligible for DBE certification to become certified; and 6. Assurance that the program is open to small businesses regardless of their location (i.e., that there is no local or other geographic preference). 7. Continued outreach: The sponsor will continue to actively conduct outreach with organizations in accordance with procedures of the DBE program. m Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 Airport Operations 76850110 321910 Misc Permits & 76850110 331100 Federal Grants 76850110 363910 Misc Sale of Me 76850110 369100 Reimb of Expens 76850110 369900 Miscellaneous 0 76850110 381100 Interest on Inv 76850110 382100 Land Rental 2022/07/010038 01/03/2022 GBI 2022/07/010317 01/18/2022 GBI 76850110 382200 Building/Room R 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI 2022/07/010317 01/18/2022 GBI JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 0 .00 .00 .00 .0% 0 0 0 -59,000.00 .00 59,000.00 100.0% -260 0 -260 -510.00 .00 250.00 196.2% 0 0 0 .00 .00 .00 .0% 0 -1,000 -50,090 -100.00 REF -600.00 REF -280,000 -160.00 REF -190.00 REF -190.00 REF -190.00 REF -190.00 REF -160.00 REF -230.00 REF -160.00 REF -149.00 REF -160.00 REF -160.00 REF -149.00 REF -149.00 REF -235.00 REF -190.00 REF -160.00 REF -149.00 REF -358.00 REF -110.00 REF -149.00 REF 0 0 .00 0 -1,000 143.83 0-50,090-13,908.96 0-280,000-166,280.01 .00 .00 .0% .00-1,143.83-14.4%* .00-36,181.04 27.8%* LAND RENT LAND RENT .00-113,719.99 59.4%* HANGAR # 19 RENT HANGAR RENT #54 HANGAR RENT - #36 HANGAR RENT #48 HANGAR RENT - #47 HANGAR #13 HANGAR #57 HANGAR #30 HANGAR #7 HANGAR #16 HANGAR #24 HANGAR #4 HANGAR #10 HANGAR #46 Hangar Rent #41 HANGAR #11 Hangar #2 HANGAR #33 Office Rent (Bldg G) HANGAR #5 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET !Fr-T-0 1W5 ••:,:�. m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 382200 Building/Room R 2022/07/010317 O1/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -149.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -4,606.00 REF D, E, F 2022/07/010317 01/18/2022 GBI -500.00 REF Hangar 2022/07/010317 01/18/2022 GBI -149.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -200.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -200.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -650.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -187.75 REF AIRPORT 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -4,824.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -684.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -325.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -149.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -149.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -248.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -235.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -650.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -200.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -235.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -149.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -200.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -230.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -190.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -215.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -404.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR 2022/07/010317 01/18/2022 GBI -100.00 REF OFFICE 2022/07/010317 01/18/2022 GBI -160.00 REF HANGAR #38 #27 #39 #8 , H M #1 #59 #60 #72 RENTAL #51 #20 #42 #35 #32 #34 #9 #53 #18 #3 #14 #40 #61 #55 #71 #63 #49 #37 #45 #25 #44 #50 #28 #17 #6 #22 #62 #58 #43 #23 #21 #64 #31 #12 - HANGAR N SPACE RENT #26 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET . ••:0 m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 382200 Building/Room R 2022/07/010317 O1/18/2022 GBI -160.00 REF 2022/07/010317 01/18/2022 GBI -190.00 REF 2022/07/010642 01/25/2022 GBI -596.92 REF 2022/07/010642 01/25/2022 GBI -596.92 REF 76850110 382300 Equipment Renta -6,750 0 -6,750 -1,494.00 2022/07/010451 01/18/2022 CRP -72.00 REF 3648501 JET AIR, INC 76850110 384100 Telephone Commi 0 0 0 .00 76850110 384200 Vending Machine 0 0 0 .00 76850110 384900 Other Commissio -35,000 0 -35,000 -31,204.80 2022/07/010809 01/28/2022 CRP -6,199.60 REF 3664722 TITAN AVIATION FUELS 76850110 392100 Sale of Land 0 0 0 .00 76850110 392300 Sale of Equipme 0 0 0 .00 76850110 392400 Gain/Loss on Sa 0 0 0 .00 76850110 393120 General Levy 0 0 0 .00 76850110 393910 Misc Transfers 0 0 0 .00 76850110 411000 Perm Full Time 66,337 0 66,337 37,735.29 2022/07/010297 01/14/2022 PRJ 2,500.80 REF 010822 2022/07/010588 01/21/2022 PRJ 468.90 REF IS2022 2022/07/010589 01/21/2022 PRJ 468.90 REF UW2022 2022/07/010844 01/28/2022 PRJ 2,500.80 REF 012222 76850110 412000 Perm Part Time 0 0 0 .00 76850110 413000 Temporary Emplo 991 0 991 206.19 2022/07/010297 01/14/2022 PRJ 82.50 REF 010822 76850110 414500 Longevity Pay 650 0 650 650.00 76850110 421100 Health Insuranc 6,956 0 6,956 4,314.80 2022/07/010297 01/14/2022 PRJ 308.20 REF 010822 2022/07/010844 01/28/2022 PRJ 308.20 REF 012222 HANGAR #29 HANGAR #52 HANGAR RENT - January 2022 HANGAR RENT - February 2022 .00-5,256.00 22.1%* OTHER 00 .00 .0% 00 .00 .0% 00-3,795.20 89.2%* OTHER .00 .00 .0% .00 .00 .0% .00 .00 .0% .00 .00 .0% .00 .00 .0% .00 28,601.71 56.9% WARRANT=010822 RUN=1 BIWEEKLY WARRANT=IS2022 RUN=2 DONATION WARRANT=UW2022 RUN=2 DONATION WARRANT=012222 RUN=1 BIWEEKLY .00 .00 .0% .00 784.81 20.8% WARRANT=010822 RUN=1 BIWEEKLY .00 .00 100.0% .00 2,641.20 62.0% WARRANT=010822 RUN=1 BIWEEKLY WARRANT=012222 RUN=1 BIWEEKLY Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET .. . ••:0 m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 421200 Dental Insuranc 399 0 399 222.32 2022/07/010297 01/14/2022 PRJ 15.88 REF 010822 2022/07/010844 01/28/2022 PRJ 15.88 REF 012222 76850110 421300 Life Insurance 150 0 150 86.38 2022/07/010844 01/28/2022 PRJ 12.34 REF 012222 76850110 421350 Group Life - Im 0 0 0 .00 76850110 421400 Disability Insu 242 0 242 138.46 2022/07/010844 01/28/2022 PRJ 19.78 REF 012222 76850110 422100 FICA 5,131 0 5,131 2,916.76 2022/07/010297 01/14/2022 PRJ 194.77 REF 010822 2022/07/010588 01/21/2022 PRJ 35.87 REF IS2022 2022/07/010589 01/21/2022 PRJ 35.88 REF UW2022 2022/07/010844 01/28/2022 PRJ 188.57 REF 012222 76850110 423100 IPERS 6,417 0 6,417 3,541.83 2022/07/010297 01/14/2022 PRJ 236.08 REF 010822 2022/07/010844 01/28/2022 PRJ 236.08 REF 012222 76850110 424900 Other Post Empl 0 0 0 .00 76850110 431020 Court Costs & S 139 0 139 .00 76850110 432020 Annual Audit 474 0 474 679.62 2022/07/010098 01/31/2022 GNI 679.62 REF AO 76850110 432050 Appraisal Servi 0 0 0 .00 76850110 432080 Other Professio 0 0 0 2,300.00 76850110 435055 Mail & Delivery 200 0 200 25.00 76850110 435056 Delivery Servic 0 0 0 .00 .00 176.68 55.7% WARRANT=010822 RUN=1 BIWEEKLY WARRANT=012222 RUN=1 BIWEEKLY .00 63.62 57.6% WARRANT=012222 RUN=1 BIWEEKLY .00 .00 .0% .00 103.54 57.2% WARRANT=012222 RUN=l BIWEEKLY .00 2,214.05 56.8% WARRANT=010822 RUN=l BIWEEKLY WARRANT=IS2022 RUN=2 DONATION WARRANT=UW2022 RUN=2 DONATION WARRANT=012222 RUN=1 BIWEEKLY .00 2,874.72 55.2% WARRANT=010822 RUN=1 BIWEEKLY WARRANT=012222 RUN=l BIWEEKLY .00 .00 .0% .00 139.00 .0% .00-205.62 143.4%* Annual Audit Charge .00 .00 .0% .00-2,300.00 100.0%* .00 175.00 12.5% .00 .00 .0% Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 435057 Couriers 76850110 435060 Legal Publicati 76850110 436030 Transportation 76850110 436050 Registration 76850110 436060 Lodging 76850110 436070 Miscellaneous T 76850110 436080 Meals 76850110 437010 Comp Liability 2022/07/010400 01/12/2022 API 76850110 437020 Fire & Casualty 76850110 437030 Worker's Comp I 76850110 437041 Bonding & Other 76850110 437200 Loss Reserve Pa 76850110 438010 Stormwater Util 2022/07/010458 01/19/2022 UBB 76850110 438030 Electricity 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API e . ••:0 m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 0 .00 .00 .00 .0% 0 0 0 .00 .00 .00 .0% 750 0 750 402.24 .00 347.76 53.6% 525 0 525 295.00 .00 230.00 56.2% 500 0 500 403.58 .00 96.42 80.7% 0 0 0 .00 .00 .00 .0% 50 0 50 75.00 .00 -25.00 150.0%* 18,348 0 18,348 6,082.67 .00 12,265.33 33.2% 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSION BOND 267356 14,493 0 14,493 12,733.00 .00 1,760.00 87.9% 194 0 194 2,000.00 .00 -1,806.00 1030.9%* 870 0 870 1,888.00 .00 -1,018.00 217.0%* 5,000 0 5,000 3,000.00 .00 2,000.00 60.0% 19,416 0 19,416 11,047.54 .00 8,368.46 56.9% 1,578.22 REF 220119 C-220119 4200 UB AR GEN 17,491 0 17,491 9,206.23 .00 8,284.77 52.6% 821.96 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 01192022 29384 313.87 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 01192022 29384 251.10 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 01192022 29384 81.82 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 01192022 29384 71.10 VND 010319 VCH MIDAMERICAN ENERGY MidAmBilling 01192022 29384 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 438050 Landfill Use 76850110 438070 Heatina Fuel/Ga 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API 2022/07/010498 01/19/2022 API 76850110 438080 Sewer Utility C 2022/07/010458 01/19/2022 UBB 76850110 438090 Water Utility C 2022/07/010458 01/19/2022 UBB 2022/07/010894 01/31/2022 GEN 76850110 438100 Refuse Collecti 2022/07/010290 01/03/2022 API 2022/07/010290 01/03/2022 API 76850110 438110 Local Phone Ser 76850110 438120 Long Distance S 0 0 4,521 0 155.31 VND 010319 VCH 507.86 VND 010319 VCH 575.73 VND 010319 VCH 1,921 0 154.85 REF 220119 C-220119 2,782 0 194.57 REF 220119 C-220119 233.20 REF AO 2,560 0 45.00 VND 010507 VCH 181.50 VND 010507 VCH 1,064 0 !Fr-rW.4l7.3rd1 .0 •0 :6. Munis- • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 2.16 .00 -2.16 100.0%* 4,521 2,536.92 .00 1,984.08 56.1% MIDAMERICAN ENERGY MidAmBilling 01192022 29384 MIDAMERICAN ENERGY MidAmBilling 01192022 29384 MIDAMERICAN ENERGY MidAmBilling 01192022 29384 1,921 861.12 .00 1,059.88 44.8% 2000 UB AR GEN 2,782 1,379.01 .00 1,402.99 49.6% 1000 UB AR GEN Frozen Meter 2,560 1,585.50 .00 974.50 61.9% JOHNSON COUNTY REFUS JAN FY22 Monthly Recycling Ser 267193 JOHNSON COUNTY REFUS JAN FY22 Monthly Trash Service 267193 1,064 .00 .00 1,064.00 .0% 0 0 0 MI MM 00 .0% 76850110 442010 Other Building 13,000 0 13,000 15,562.87 .00-2,562.87 119.7%* 2022/07/010419 01/03/2022 API 90.00 VND 013610 VCH STANDARD PEST CONTRO Quarterly Pest Control Svs DEC 267377 2022/07/010479 01/18/2022 API 600.00 VND 010856 VCH JET AIR INC IOW Janitorial/Groundskeeping 267344 2022/07/010479 01/18/2022 API 695.00 VND 010358 VCH OVERHEAD DOOR COMPAN Garage Door Repair Bldg I SERT 267366 76850110 442020 Structure R&M S 1,256 0 1,256 756.94 .00 499.06 60.3% 2022/07/010091 01/03/2022 API 252.35 VND 010823 VCH SCHUMACHER ELEVATOR Elevator OG Service DEC FY22 29297 76850110 442030 Heating & Cooli 1,876 0 1,876 2,860.39 .00-984.39 152.5%* 2022/07/010479 01/18/2022 API 1,490.00 VND 013430 VCH ALL TEMP REFRIGERATI Boiler Repairs 267307 2022/07/010479 01/18/2022 API 176.00 VND 013430 VCH ALL TEMP REFRIGERATI Boiler Repairs 267307 2022/07/010479 01/18/2022 API 719.51 VND 013430 VCH ALL TEMP REFRIGERATI Boiler Repairs 267307 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 442040 Cooling Eguipme 76850110 442060 Electrical & Pl 2022/07/010479 01/18/2022 API 2022/07/010888 01/31/2022 API 2022/07/010888 01/31/2022 API 76850110 442070 Bldg Pest Contr 76850110 443050 Radio Eguipment 76850110 443080 Other Equipment 2022/07/010888 01/31/2022 API 76850110 444060 Cable & Electri 76850110 445030 Nursery Srvc-La 76850110 445080 Snow and Ice Re 2022/07/010479 01/18/2022 API 76850110 445100 Towing 76850110 445110 Testing Service 76850110 445140 Outside Printin 76850110 445230 Other Operating 76850110 446010 Administrative 76850110 446100 City Attorney C 2022/07/010064 01/31/2022 GEN . IM �0 ••:,:s. m u n i s • a tyler erp solution W. JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 0 .00 .00 .00 .0% 4,555 0 4,555 3,989.12 .00 565.88 87.6% 775.00 VND 010564 VCH LYNCH'S PLUMBING INC Replace Water Heater Hangar 31 267351 714.50 VND 010564 VCH LYNCH'S PLUMBING INC Broken Pipe Repairs 267871 184.00 VND 010564 VCH LYNCH'S PLUMBING INC New Thermostat - Hangar M 267871 0 0 0 .00 .00 .00 .0% 0 0 0 .00 .00 .00 .0% 10,232 0 10,232 3,703.62 .00 6,528.38 36.2% 214.20 VND 010647 VCH CENTRAL PETROLEUM EQ Fuel Storage Tanks Repairs 29896 0 0 0 .00 .00 .00 .0% 50,000 0 50,000 33,000.00 .00 17,000.00 66.0% 30,000 0 30,000 17,801.13 .00 12,198.87 59.3% 5,500.00 VND 010856 VCH JET AIR INC IOW Janitorial/Groundskeeping 267344 0 0 0 .00 .00 .00 .0% 1,000 0 1,000 354.50 .00 645.50 35.5% 0 0 0 .00 .00 .00 .0% 1,448 0 1,448 528.99 .00 919.01 36.5% 0 0 0 .00 .00 .00 .0% 7,642 0 7,642 4,457.85 .00 3,184.15 58.3% 636.83 REF REJE#2 Airport to Attorney Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET !Fr-rx^fl]M. Iris I �0 ••:,:o. m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 446120 ITS-Server/Stor 641 0 641 601.01 2022/07/010908 01/31/2022 GNI 49.35 REF AO 2022/07/010909 01/31/2022 GNI 36.97 REF AO 2022/07/010912 01/31/2022 GNI 6.00 REF AO 76850110 446130 ITS-PC/Peripher 14,478 0 14,478 9,296.50 2022/07/010898 01/31/2022 GNI 1,316.50 REF AO 76850110 446140 ITS -Capital Rep 0 0 0 .00 76850110 446150 ITS -Application 0 0 0 .00 76850110 446160 ITS-Infrastuctu 8,761 0 8,761 .00 76850110 446190 ITS -Software SA 233 0 233 134.00 2022/07/010911 01/31/2022 GNI 19.40 REF AO 76850110 446200 Photocopying Ch 565 0 565 195.87 76850110 446220 Phone Service C 0 0 0 .00 76850110 446300 Phone Equipment 1,410 0 1,410 799.10 2022/07/010896 01/31/2022 GNI 112.50 REF AO 2022/07/010897 01/31/2022 GNI 1.10 REF AO 76850110 446320 Mail Chargeback 0 0 0 134.23 76850110 446350 City Vehicle Re 25,051 0 25,051 20,753.81 2022/07/010917 01/31/2022 GNI 2,964.83 REF TLW 76850110 446360 City Vehicle Re 0 0 0 .00 .00 39.99 93.8% Storage of files AIR Storage of Email DUO Two Factor .00 5,181.50 64.2% JAN ITS Repl Chgbk .00 .00 .0% .00 .00 .0% .00 8,761.00 .0% .00 99.00 57.5% Office software .00 369.13 34.7% .00 .00 .0% .00 610.90 56.7% CH JAN PHONE ASSET CHARGE CH JAN LONG DISTANCE CHARGES .00-134.23 100.0%* .00 4,297.19 82.8% JAN REPLACEMENT COST .00 .00 .0% Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 446370 Fuel Charaeback 3,875 2022/07/010917 01/31/2022 GNI 769.87 REF TLW 76850110 446380 Vehicle R&M Cha 12,303 2022/07/010917 01/31/2022 GNI 579.83 REF TLW 76850110 448040 City Sponsored 0 76850110 449055 Permitting Fees 265 2022/07/010888 01/31/2022 API 65.00 VND 010243 VCH 76850110 449060 Dues & Membersh 1,250 2022/07/010479 01/18/2022 API 175.00 VND 010256 VCH 76850110 449120 Equipment Renta 500 76850110 449280 Misc Services & 0 76850110 449350 Meals (non-trav 0 76850110 449360 Interest Expens 0 76850110 449370 Depreciation Ex 0 76850110 452010 Office Supplies 100 76850110 452030 Minor Office Ea 0 76850110 452040 Sanitation & In 0 76850110 454020 Subscriptions 334 !Fr-rMS111117.1vis . ••:0 m u n i s • a tyler erp solution JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 3,875 2,606.88 .00 1,268.12 67.30 JAN DIVISION FUEL 0 12,303 2,408.13 .00 9,894.87 19.6% JAN DIVISION SERVICE 0 0 .00 .00 .00 .0% 0 265 65.00 .00 200.00 24.5% IOWA DEPART OF NATUR Registration Fees - UST 267857 0 1,250 450.00 .00 800.00 36.0% IOWA PUBLIC AIRPORTS 2022 Dues 267342 0 500 923.25 .00 -423.25 184.7%* 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 100 41.35 .00 58.65 41.4% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 334 416.00 .00 -82.00 124.E%* Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY IP 10 mtharp YEAR-TO-DATE BUDGET REPORT Iglytdbud DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: 7600 Airport ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES 2022 7 TO AVAILABLE BUDGET 2022 7 PCT USED 76850110 455110 Software 0 0 0 .00 .00 .00 .0% 76850110 455120 Misc Computer H 0 0 0 9.59 .00 -9.59 100.0%* 76850110 461040 Other Agricultu 0 0 0 .00 .00 .00 .0% 76850110 461050 Other Aaricultu 0 0 0 .00 .00 .00 .0% 76850110 466040 Plumbing Suppli 0 0 0 .00 .00 .00 .0% 76850110 466050 Electrical Supp 0 0 0 .00 .00 .00 .0% 76850110 466070 Other Maintenan 1,404 0 1,404 318.51 .00 1,085.49 22.7% 76850110 467020 Equipment R&M S 200 0 200 5,376.72 .00 -5,176.72 2688.4%* 2022/07/010479 01/18/2022 API 2,904.18 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 267344 76850110 467160 Other Vehicle R 0 0 0 .00 .00 .00 .0% 76850110 468030 Asphalt 0 0 0 .00 .00 .00 .0% 76850110 468050 Sand 0 0 0 71.79 .00 -71.79 100.0%* 2022/07/010479 01/18/2022 API 71.79 VND 010407 VCH S & G MATERIALS Sand & Rock Materials 267371 76850110 469040 Traffic Cntrl I 0 0 0 .00 .00 .00 .0% 76850110 469190 Minor Equipment 500 0 500 .00 .00 500.00 .0% 76850110 469200 Tools 500 0 500 74.18 .00 425.82 14.8% Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY IP 11 mtharp YEAR-TO-DATE BUDGET REPORT Iglytdbud DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: 7600 Airport ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES 2022 7 TO AVAILABLE BUDGET 2022 7 PCT USED 76850110 469210 First Aid/Safet 308 0 308 1,321.95 .00 -1,013.95 429.2%* 76850110 469260 Fire Ext & Refi 0 0 0 .00 .00 .00 .0% 76850110 469290 Purchases For R 0 0 0 .00 .00 .00 .0% 76850110 469320 Miscellaneous S 0 0 0 26.47 .00 -26.47 100.0%* 76850110 469360 Food and Bevera 0 0 0 .00 .00 .00 .0% 76850110 469999 PCard Reconcili 0 0 0 .00 .00 .00 .0% 76850110 473010 Contracted Impr 0 0 0 .00 .00 .00 .0% 76850110 473020 Non -Contracted 0 0 0 .00 .00 .00 .0% 76850110 474240 Tractors 0 0 0 .00 .00 .00 .0% 76850110 475010 Furniture & Off 0 0 0 15.38 .00 -15.38 100.0%* 2022/07/010479 01/18/2022 API 15.38 VND 010856 VCH JET AIR INC IOW Maintenance Reimbursement 267344 76850110 476070 PC Hardware 0 0 0 .00 .00 .00 .0% 76850110 490040 Capital Project 0 0 0 .00 .00 .00 .0% 76850110 490150 Operating Subsi 0 0 0 .00 .00 .00 .0% 76850110 490190 Interfund Loan 0 0 0 .00 .00 .00 .0% 651 Fly Iowa 2014 76850110 362100 651 Contrib & Do 0 0 0 .00 .00 .00 .0% Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 =of ICITY OF IOWA CITY IP 12 02/08/2022 12:02 mtharp YEAR-TO-DATE BUDGET REPORT Iglytdbud DECEMBER DETAIL FOR 2022 07 JOURNAL DETAIL 2022 7 TO 2022 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 7600 Airport APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 432080 651 Other Profes 0 0 0 .00 .00 .00 .0% 76850110 436030 651 Transportati 0 0 0 .00 .00 .00 .0% 76850110 436060 651 Lodging 0 0 0 .00 .00 .00 .0% 76850110 437010 651 Comp Liabili 0 0 0 .00 .00 .00 .0% 2022/07/010400 01/12/2022 API 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSION BOND 267356 76850110 438100 651 Refuse Colle 0 0 0 .00 .00 .00 .0% 2022/07/010290 01/03/2022 API 45.00 VND 010507 VCH JOHNSON COUNTY REFUS JAN FY22 Monthly Recycling Ser 267193 2022/07/010290 01/03/2022 API 181.50 VND 010507 VCH JOHNSON COUNTY REFUS JAN FY22 Monthly Trash Service 267193 76850110 445140 651 Outside Prin 0 0 0 .00 .00 .00 .0% 76850110 449100 651 Vehicle Rent 0 0 0 .00 .00 .00 .0% 76850110 449120 651 Equipment Re 0 0 0 .00 .00 .00 .0% 76850110 465010 651 Other Fluids 0 0 0 .00 .00 .00 .0% 76850110 469320 651 Miscellaneou 0 0 0 .00 .00 .00 .0% 652 100 Year Anniversary Celebration 76850110 363910 652 Misc Sale of 0 0 0 .00 .00 .00 .0% 76850110 432080 652 Other Profes 0 0 0 .00 .00 .00 .0% 76850110 437010 652 Comp Liabili 0 0 0 .00 .00 .00 .0% 2022/07/010400 01/12/2022 API 875.00 VND 016144 VCH MERCHANTS BONDING AIRPORT COMMISSION BOND 267356 Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL FOR 2022 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 7600 Airport APPROP ADJSTMTS BUDGET 76850110 438100 652 Refuse Colle 2022/07/010290 01/03/2022 API 2022/07/010290 01/03/2022 API 76850110 445140 652 Outside Prin 76850110 449120 652 Equipment Re 76850110 466070 652 Other Mainte 76850110 469290 652 Purchases Fo 76850110 469360 652 Food and Bev 907 Wind Storm 8/10/20 0 45.00 VND 010507 VCH 181.50 VND 010507 VCH 0 0 0 0 0 a tyler erp solution Iglytdbud JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 0 0 .00 .00 .00 .0% JOHNSON COUNTY REFUS JAN FY22 Monthly Recycling Ser 267193 JOHNSON COUNTY REFUS JAN FY22 Monthly Trash Service 267193 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 0 0 .00 .00 .00 .0% 76850110 466070 907 Other Mainte 0 0 0 .00 .00 .00 .0% TOTAL Airport Operations -843 0 -843 -36,884.19 .00 36,041.55 4377.2% TOTAL Airport -843 0 -843 -36,884.19 .00 36,041.55 4377.2% TOTAL REVENUES-373,100 0 -373,100 -272,253.94 .00 -100,846.06 TOTAL EXPENSES 372,257 0 372,257 235,369.75 .00 136,887.61 PRIOR FUND BALANCE 63,719.34 CHANGE IN FUND BALANCE - NET OF REVENUES/EXPENSES 36,884.19 REVISED FUND BALANCE 100,603.53 Airport Commission Agenda & Info Packet 02/08/2022 12:02 ICITY OF IOWA CITY IP 14 mtharp YEAR-TO-DATE BUDGET REPORT Iglytdbud DECEMBER DETAIL FOR 2022 07 ORIGINAL TRANFRS/ REVISED APPROP ADJSTMTS BUDGET JOURNAL DETAIL 2022 7 TO 2022 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL -843 0 -843-36,884.19 .00 36,041.55 4377.20 ** END OF REPORT - Generated by Michael Tharp ** Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:02 ICITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT DECEMBER DETAIL REPORT OPTIONS Field # Total Page Break Sequence 1 1 Y Y Sequence 2 9 Y N Sequence 3 12 N N Sequence 4 0 N N Report title: YEAR-TO-DATE BUDGET REPORT Includes accounts exceeding 0% of budget. Print totals only: N Print Full or Short description: F Print full GL account: N Format type: 1 Double space: N Suppress zero bal accts: N Include requisition amount: N Print Revenues -Version headings: N Print revenue as credit: Y Print revenue budgets as zero: N Include Fund Balance: Y Print journal detail: Y From Yr/Per: 2022/ 7 To Yr/Per: 2022/ 7 Include budget entries: Y Incl encumb/liq entries: Y Sort by JE # or PO #: J Detail format option: 1 Include additional JE comments: N Multiyear view: D Amounts/totals exceed 999 million dollars: N Find Criteria Field Name Field Value Org 76850110 Object Project Rollup code Account type Account status Year/Period: 2022/ 7 Print MTD Version: N Roll projects to object: Y Carry forward code: 1 •••'•• m u, M46 a tyler erp soluti . .bon Airport Commission Agenda & Info Packet Meeting date: 02-10-2022 02/08/2022 12:01 ICITY OF IOWA CITY mtharp JINVOICE LIST BY GL ACCOUNT YEAR/PERIOD: 2022/7 TO 2022/7 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S 76850110 Airport Operations 76850110 437010 Comp Liability Insurance 016144 MERCHANTS BONDING 397293 0 2022 7 INV P ACCOUNT TOTAL 76850110 438030 Electricity 010319 MIDAMERICAN ENERGY 20220119084204 0 2022 7 INV P 76850110 438070 010319 MIDAMERICAN ENERGY 20220119084204 76850110 438100 010507 JOHNSON COUNTY REFUS LRS-201269 010507 JOHNSON COUNTY REFUS LRS201271 76850110 442010 010358 OVERHEAD DOOR COMPAN YW29202 010856 JET AIR INC IOW IVI-22-000038 013610 STANDARD PEST CONTRO 47447 76850110 442020 010823 SCHUMACHER ELEVATOR 90540696 76850110 442030 013430 ALL TEMP REFRIGERATI 211-6077 013430 ALL TEMP REFRIGERATI 211-6189 013430 ALL TEMP REFRIGERATI 212-4887 ACCOUNT TOTAL Heating Fuel/Gas 0 2022 7 INV P ACCOUNT TOTAL Refuse Collection Charges 0 2022 7 INV P 0 2022 7 INV P . ••:0 m u n i s • a tyler erp solution WARRANT CHECK DESCRIPTION 875.00 012122 267356 AIRPORT COMMISSION 875.00 1,539.85 012122 29384 MidAmBilling 011920 1,539.85 1,238.90 012122 29384 MidAmBilling 011920 1,238.90 181.50 011422 267193 JAN FY22 Monthly Tr 45.00 011422 267193 JAN FY22 Monthly Re 226.50 ACCOUNT TOTAL 226.50 Other Building R&M Services 0 2022 7 INV P 695.00 012122 0 2022 7 INV P 600.00 012122 0 2022 7 INV P 90.00 012122 ACCOUNT TOTAL 1,385.00 Structure R&M Services 0 2022 7 INV P 252.35 010722 ACCOUNT TOTAL 252.35 Heating & Cooling R&M Services 0 2022 7 INV P 176.00 012122 0 2022 7 INV P 719.51 012122 0 2022 7 INV P 1,490.00 012122 2,385.51 ACCOUNT TOTAL 2,385.51 267366 Garage Door Repair 267344 Janitorial/Groundsk 267377 Quarterly Pest Cont 29297 Elevator OG Service 267307 Boiler Repairs 267307 Boiler Repairs 267307 Boiler Repairs 76850110 442060 Electrical & Plumbing R&M Srvc 010564 LYNCH'S PLUMBING INC 30688 0 2022 7 INV P 775.00 012122 267351 Replace Water Heate 010564 LYNCH'S PLUMBING INC 30721 0 2022 7 INV P 714.50 020422 267871 Broken Pipe Repairs 010564 LYNCH'S PLUMBING INC 30771 0 2022 7 INV P 184.00 020422 267871 New Thermostat - Ha Airport Commission Agenda & Info Packet Meeting date: 02-10-2022ST.TS^L•T.SITili� eseeesm u n i s* • a tyler erp solution 02/08/2022 12:01 ICITY OF IOWA CITY IP 2 mtharp JINVOICE LIST BY GL ACCOUNT lapinvgla YEAR/PERIOD: 2022/7 TO 2022/7 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 1,673.50 ACCOUNT TOTAL 1,673.50 76850110 443080 Other Equipment R&M Services 010647 CENTRAL PETROLEUM EQ 46800 0 2022 7 INV P 214.20 020422 29896 Fuel Storage Tanks ACCOUNT TOTAL 214.20 76850110 445080 Snow and Ice Removal 010856 JET AIR INC IOW IVI-22-000038 0 2022 7 INV P 5,500.00 012122 267344 Janitorial/Groundsk ACCOUNT TOTAL 5,500.00 76850110 449055 Permitting Fees 010243 IOWA DEPART OF NATUR 198602487-2022 0 2022 7 INV P 65.00 020422 267857 Registration Fees - ACCOUNT TOTAL 65.00 76850110 449060 Dues & Memberships 010256 IOWA PUBLIC AIRPORTS 1055 0 2022 7 INV P 175.00 012122 267342 2022 Dues ACCOUNT TOTAL 175.00 76850110 467020 Equipment R&M Supplies 010856 JET AIR INC IOW IVI-22-000050 0 2022 7 INV P 2,904.18 012122 267344 Maintenance Reimbur ACCOUNT TOTAL 2,904.18 76850110 468050 Sand 010407 S & G MATERIALS 18789 0 2022 7 INV P 71.79 012122 267371 Sand & Rock Materia ACCOUNT TOTAL 71.79 76850110 475010 Furniture & Office Equipment 010856 JET AIR INC IOW IVI-22-000050 0 2022 7 INV P 15.38 012122 267344 Maintenance Reimbur ACCOUNT TOTAL 15.38 ORG 76850110 TOTAL 18,522.16 _______________ FUND 7600_ Airport ......................... 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