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HomeMy WebLinkAbout2022-02-01 Council mintuesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Cleric's Office 356-5041 Summary of Minutes February 1, 2022 - 6:00 PM Iowa City City Council regular meeting, held at The Center - Assembly Room, 28 S. Linn St. Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Jones, Kilburg, Goers, Fruehling, Havel, Sovers, Sitzman, Clow. 1. Call to Order 2. Proclamations 2.a. Black History Month Roger Lusala, Human Rights Commission, accepting. Beginning of Consent Calendar (Items 3-7) Consider adoption of the Consent Calendar as presented or amended 3. Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Work Session Minutes: January 18 3.b. Formal Summary of Minutes: January 18 4. Receive and File Minutes of Boards and Commissions 4.a. Ad Hoc Truth & Reconciliation Commission: December 16 4.b. Housing & Community Development Commission: November 18 [See Recommendation] 4.c. Human Rights Commission: November 23 4.d. Parks & Recreation Commission: November 10 [See Recommendation] 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor Licenses - Renewals 1. Class C Liquor License for 2 -Tone, Inc., dba Bluebird Diner, 330 E. Market St. 2. Class C Liquor License for Motif, Ltd., dba Bo -James, 118 E. Washington St. 3. Class C Liquor License for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. 4. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. 5. Class C Liquor License for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Blvd. 6. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Blvd. 7. Class C Liquor License for Etre Plaza Towers Restaurant LLC, dba Formosa, 221 E. College St. 8. Special Class C Liquor License for India Cafe Corporation, dba India Cafe, 227 E. Washington St. 9. Class C Liquor License for Schneider Building LLC, dba TCB Pool Hall, 114 E. College St. February 1, 2022 Summary of Minutes Page 1 6. Resolutions and Motions 6.a. Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an Agreement by and between the City of Iowa City and Strand Associates, Inc. to provide engineering consultant services for the Rohret South Trunk Sanitary Sewer Project. (Resolution 22-19) 6.b. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Landfill Gas Collection System Expansion Project. (Resolution 22-20) 6.c. Resolution rejecting all bids received on January 19, 2022 for the Benton Street Rehabilitation Project [STP -U-3715(669)- 70-52]. (Resolution 22-21) 7. Setting Public Hearings 7.a. Resolution setting a public hearing on setting the maximum property tax levy for certain levies for the proposed budget ending June 30, 2023. (Resolution 22-22) 7.b. Resolution setting a public hearing on February 15, 2022 on project manual and estimate of cost for the construction of the Chadek Green, Whispering Meadows & Court Hill Parks Improvements Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 22-23) End of Consent Calendar Motion to approve. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 8. Community Comment (items not on the agenda) [UNTIL 7 PM] The following individuals appeared: Ninoska Campos, Amel Ali, Taylor Kohn, Heydi Cortez, Nicholas Theisen, Dan Kauble, Kelvin Ardon, Jacklyn Ochoa, Leonel Angel, and Noah Petersen. 9. Planning and Zoning Matters 9.a. Ordinance rezoning approximately 0.13 acres of property located at 421 E. Market Street from Commercial Office (CO -1) to Mixed Use (MU). (REZ21-0010) A public hearing was held. Development Coordinator Sitzman presented a power point. The following individual appeared: Sandra Stile, MMS Consultants. Individual Council members expressed their views. Motion to give first consideration. Moved by J. Thomas, seconded by S. Harmsen. Motion Passed. (6 Ayes) Abstain: Bergus. Regular Formal Agenda February 1, 2022 Summary of Minutes Page 2 10. Resolution approving project manual and estimate of cost for the construction of the Iowa City Public Works Material Storage Bins Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. A public hearing was held. Special Projects Administrator Clow presented a power point. Individual Council members expressed their views. Motion to approve Resolution 22-24. Moved by J, Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 11. Resolution authorizing the conveyance of a utility easement to MidAmerican Energy Company across Lot 37, Park View Terrace Subdivision, Iowa City, Iowa. A public hearing was held. City Manager Fruin presented information. Motion to approve Resolution 22-25. Moved by L. Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) 12. Ordinance amending Title 8, entitled "Police Regulations," Chapter 8, entitled "Community Police Review Board," to increase the composition of the board from five members to seven members. (Pass & Adopt) The following individual appeared: Dan Kauble. Individual Council members expressed their views. Motion to pass and adopt Ordinance 22-4873. Moved by P. Taylor, seconded by J. Thomas. Motion Passed. (6 Ayes) Nays: Alter. 13. Ordinance amending Title 10 of the City Code, entitled "Use of Public Ways and Property," Chapter 11, entitled "Farmer's Market," to require all vendors to carry insurance. (Second Consideration) Motion to waive second consideration. Moved by J. Weiner, seconded by J. Thomas. Motion Passed. (7 Ayes) Motion to pass and adopt Ordinance 22-4874. Moved by J. Weiner, seconded by M. Alter. Motion Passed. (7 Ayes) 14. Ordinance amending Title 3, "Finance, Taxation and Fees", Chapter 7, "Iowa City Downtown Self -Supported Municipal Improvement District", Section 4 "Operation Fund" of the City Code to conform to amendments in Iowa Code Chapter 386 regarding multi -residential properties. (Second Consideration) The following individual appeared: Dan Kauble. Motion to waive second consideration. Moved by P, Taylor, seconded by J. Weiner. Motion Passed. (7 Ayes) February 1, 2022 Summary of Minutes Page 3 Motion to pass and adopt Ordinance 22-4875. Moved by J. Thomas, seconded by P. Taylor. Motion Passed. (7 Ayes) 15. Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Individual Council members expressed their views. City Clerk Fruehling provided information. Motion to approve Resolution 22-26. Moved by L Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) 16. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. Mare information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four-year term, April 5, 2022 - April 6, 2026. (Term expires for Ann Rhodes) Applications must be received by 5:00 P.M., February 22, 2022. Housing and Community Development Commission - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2024. (Megan Alter resigned) Applications must be received by 5:00 P.M., February 8, 2022. Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a six-year term, January 1, 2022 - December 31, 2027. (Term expired for Christine Ogren) Board of Appeals (Building Design Professional) - One vacancy to fill a five-year term, January 1, 2022 - December 31, 2026. (Term expired for Scott McDonough) Historic Preservation Commission (East College St) - One vacancy to fill a three-year term, effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Jefferson St.) - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple resigned) February 1, 2022 Summary of Minutes Page 4 Housing and Community Development Commission - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2023. (Theresa Lewis resigned) [Appointment deferred from 1104/22] Senior Center Commission - One vacancy to fill an unexpired term, effective upon appointment - December 31, 2023. (Susan Eberly resigned) Vacancies will remain open until filled. 17. City Council information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 18. Report on Items from City Staff a. City Manager — None. b. Deputy City Manager — None. c. City Attorney — None. d. City Clerk — None. 19. Adjourn Motion to adjourn at 7:27pm. Moved by M. Alter, seconded by L. Bergus. Motion Passed. (7 Ayes) vs,ALIG„1,-61 ,Kellie K. Fruehling, ity Clerk February 1, 2022 eague, Mayor Summary of Minutes Page 5 I ` d: aw .6p.cgAiriiii CITY OE IOWA CITY www.icgov.org February 1, 2022 ATTACHMENTS: Description Work Session Minutes: January 18 Item Number: 3.a. t 4=-..a , CITY OF IOWA CITY MEMORANDUM Date: January 26, 2022 To: Mayor and City Council From: Kellie Fruehling, City Clerk Re: Council Work Session, January 18, 2022 - 4:00 p.m. at The Center — Assembly Room Council: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Staff: Fruin, Jones, Kilburg, Dulek, Fruehling, Davies, Fleagle, Ralston, Havel, Sovers, Hightshoe, Ford USG: Van Heukelom, Miglin (A transcription is available in the City Clerk's Office and the City website.) Discussion of Johnson County Direct Relief Program Mayor Teague provided a brief introduction. City Manager Fruin outlined the memo from Assistant City Manager Kilburg which was provided to Council in the January 13th information packet (IP3) and presented additional information regarding the US Treasury's final rule of the direct assistance program. Councilors discussed $1400 or $2000 payments. City Manager Fruin provided additional information. The Council had discussed an allotment of $1.5 million to give to Johnson County and the County recommended the City pay based on a reimbursement process instead of giving a lump sum up front. Individual council members expressed their views. Johnson County staff provided additional information for council and answered questions. Action: Staff will work with County staff on logistics concerning a $1.5 allocation of ARPA funds to expand the pool of residents that will be able to access the planned $1400 direct relief program. As the County program comes into focus, City staff will report back on progress and seek formal approval. Staff will develop an ARPA grant agreement based on the CommUnity Mobile Crisis proposal that was in the information packet. Continuation of budget discussion City Manager Fruin mentioned the max levy proposed by staff and the discussion needed if Council wished to raise the levy. Fruin also noted the memo in 1/18 late handouts regarding the Market/Jefferson Street project. City Manager Fruin provided additional information on the project, discussed moving the project up and a path forward for completing in the 2024 construction season. Individual Council members expressed views. City Engineer Havel provided information regarding Dodge/Governor Project. Council members discussed not making any changes to CIP or the levy. Action: Staff will move forward with preparing the maximum tax rate actions consistent with staff's budget proposal document. Similarly, the CIP will remain unchanged from staff's original proposal. Continuation of meeting protocol discussion Mayor Teague gave a brief update and stated the discussion would be at the next Council meeting. Action: Staff will carry forward the meeting protocol discussion to the February 1 work session. The City Attorney's Office will lead further discussions with the Council subcommittee of Teague, Alter and Weiner. Council Work Session January 18, 2022 Page 2 Clarification of Agenda items Item 11. Proposed South District Self Supported Municipal Improvement District (SSMID) — Mayor Teague noted Councilor Bergus would be recusing herself. Information Packet Discussion [January 6, January 13] ➢ January 6 1. (IP3, Memo from Neighborhood & Development Services Director: Security Deposit Assistance) Councilor Bergus mentioned she was glad to see this allocation and that it was continuing to fill the need. ➢ January 13 1. (IP5, Memo from City Manager: City Council Strategic Plan) City Manager Fruin stated he was seeking direction on timing, having a facilitator, coordinating with the 2030 Better Together visioning process, considering a 5 -year plan and having an annual review. Individual Council member express their views. Action: Staff will work to find a facilitator for the Council's next strategic plan, which will focus on a five-year time horizon and include annual reviews. Staff will also look to incorporate ties with regional planning efforts underway from EICOG and Better Together 2030. 2. (IP7, Memo from City Clerk: Joint Entities Agenda Items for January 24) Council members discussed topics to add to agenda: Opioid Crisis Settlement Funds, COVID updates from entities, ARPA Fund decisions/updates, local childcare solutions and discussions. Action: Staff will report the following as requested agenda items for the January 24th Joint Entities meeting: o COVID Update from Johnson County Public Health and Municipalities o ARPA Updates from Municipalities o Determination of Interest for Childcare Presentation and Discussion at Next Meeting Council updates on assigned boards, commissions, and committees Council members reported on various assigned boards, commissions, and committees. Adjourn 5:46 p.m. I ` d: .6p.cgAiriilia- .7•11§ CITY OE IOWA CITY www.icgov.org February 1, 2022 ATTACHMENTS: Description Formal Summary of Minutes: January 18 Item Number: 3.b. Subject to change as finalized by the City Clerk. Fora final official copy, contact the City Clerk's Office 356-5041 Summary of Minutes January 18, 2022 - 6:00 PM Iowa City City Council regular meeting, held at The Center - Assembly Room, 28 S. Linn St. Mayor Teague presiding. Council members present: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner. Staff members present: Fruin, Jones, Kilburg, Dulek, Fruehling, Havel, Sovers, Ralston, Hightshoe, Ford. USG: Miglin. 1. Call to Order Mayor Teague made remarks regarding Martin Luther King, Jr. Day. 2. Special Presentations 2.a. COVID Update - Johnson County Public Health Sam Jarvis, Community Health Division Manager. Beginning of Consent Calendar (Items 3 — 8) Consider adoption of the Consent Calendar as presented or amended 3 Approval of Council Actions (subject to corrections, as recommended by the City Clerk) 3.a. Special Formal Summary of Minutes: January 4 3.b. Work Session Minutes: January 4 3.c. Formal Summary of Minutes: January 4 3.d. Work Session Minutes (Budget): January 8 3.e. Work Session Minutes (Capital Improvement Projects): January 12 4. Receive and File Minutes of Boards and Commissions 4.a. Airport Commission: November 18 4.b. Community Police Review Board: December 13 [See Recommendations] 5. Permit Motions and Resolutions (as recommended by the City Clerk) 5.a. Liquor License - Renewals 1. Class C Liquor License for Jobsite 1C LLC, dba Jobsite, 928 Maiden Ln. 2. Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln. 3. Class C Liquor License for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 4. Outdoor Service Area for Coach's Corner IC, LLC, dba Coach's Corner, 749 Mormon Trek Boulevard 5. Class C Liquor License for TLC Ominibus, Inc., dba Dandy Lion, 111 S. Dubuque St. 6. Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Food & Drugstore #1 & Regal Liquor, 1720 Waterfront Dr. 5.b. Liquor License - New 1. Special Class C Liquor License for Riverside Theatre, dba Riverside Theatre, 119 E. College St. January 18, 2022 Summary of Minutes Page 1 6. Resolutions and Motions 6.a. Motion to approve disbursements in the amount of $12,133,965.09 for the period of November 1 through November 30, 2021, as recommended by the Finance Director subject to audit. Disbursements are published and permanently retained in the City Clerk's office in accordance with State Code. 6.b. Resolution amending the budgeted positions in the Neighborhood Services Division of the Neighborhood and Development Services Department by adding one full-time, temporary Associate Planner - Grants Specialist position. (Resolution 22-10) 6.c. Resolution adopting the Statewide Urban Design and Specifications (SUDAS) Standard Specifications (2022 Edition), as revised by the SUDAS General Supplemental Specifications and the revised City of Iowa City Supplemental Specifications (January 2022). (Resolution 22-11) 6.d. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Willow Creek Streambank Stabilization Improvements Project. (Resolution 22-12) 6.e. Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the First Avenue and Scott Boulevard Intersection Improvements Project. (Resolution 22-13) 6.f. Resolution accepting the work for the Public Housing Pavement Repair Project. (Resolution 22-14) 6.g. Resolution accepting the work for the 2021 Water Pavement Patching Project. (Resolution 22-15) 7. Setting Public Hearings 7.a. Motion setting a public hearing for February 1, 2022 on an ordinance rezoning approximately 0.13 acres of land located at 421 E. Market Street from Commercial Office (CO -1) to Mixed Use (MU). (REZ21-0010) 7.b. Resolution setting a public hearing on February 1, 2022 on project manual and estimate of cost for the construction of the Iowa City Public Works Material Storage Bins Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. (Resolution 22-16) 7.c. Resolution of intent to consider the proposed conveyance of a utility easement to MidAmerican Energy Company across Lot 37, Park View Terrace Subdivision, Iowa City, Iowa, and setting a public hearing on said proposed conveyance for February 1, 2022. (Resolution 22-17) Correspondence 8.a. Parking Prohibition Hollywood Boulevard January 18, 2022 Summary of Minutes Page 2 8.b. Installation of (1) "No Parking Corner to Here" sign on the east side of Heinz Road at the intersection with Highway 6 East End of Consent Calendar Individual Council members expressed their views. Motion to approve. Moved by J. Weiner, seconded by P. Taylor. Motion Passed. (7 Ayes) 9. Community Comment (items not on the agenda) [UNTIL 7 PM] The following individuals appeared: Amel Ali, Nicholas Theisen, Noah Petersen, Taylor Kohn, Dan Kauble, Dave Moore, and Chris Carmen. 10. Planning and Zoning Matters 10.a. Ordinance conditionally rezoning approximately 53.36 acres from County Agricultural (A) to Intensive Commercial (CI -1), approximately 17.03 acres from County Agricultural (A) to Interim Development Commercial (ID -C), and approximately 9 acres from Rural Residential (RR -1) to Intensive Commercial (CI -1) for land located west of the intersection of IWV Road SW and Slothower Road. (Pass & Adopt) The following individual appeared: Jon Marner, MMS Consultants, Motion to pass and adopt Ordinance 22-4871. Moved by L. Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) Regular Formal Agenda 11. Ordinance amending Title 3, "Finance, Taxation and Fees" of the City Code to add a new Chapter, to establish the South District Self -Supported Municipal Improvement District (SSMID) pursuant to the provisions of Chapter 386, Code of Iowa; and providing for the establishment of an operation fund and the levy of an annual tax in connection therewith. (Pass & Adopt) The following individuals appeared: Nicholas Theisen, Elinor Levin, and Noah Petersen. Individual Council members expressed their views. Motion to pass and adopt Ordinance 22-4872. Moved by J. Weiner, seconded by J. Thomas. Motion Passed. (6 Ayes) Abstain: Bergus. 12. Ordinance amending Title 8, entitled "Police Regulations," Chapter 8, entitled "Community Police Review Board," to increase the composition of the board from five members to seven members. (Second Consideration) The following individuals appeared: Brigid O'Hara, Noah Petersen, Dan Kauble, and Taylor Kohn, Individual Council members expressed their views. City Manager Fruin and Assistant City Attorney Dulek provided additional information, Motion to give second consideration. Moved by J. Thomas, seconded by P. Taylor, Motion Passed. (7 Ayes) January 18, 2022 Summary of Minutes Page 3 13. Ordinance amending Title 10 of the City Code, entitled "Use of Public Ways and Property," Chapter 11, entitled "Farmer's Market," to require all vendors to carry insurance. (First Consideration) City Manager Fruin provided information. The following individual appeared: Noah Petersen. Individual Council members expressed their views. Motion to give first consideration. Moved by L. Bergus, seconded by M. Alter. Motion Passed. (7 Ayes) 14. Ordinance amending Title 3, "Finance, Taxation and Fees", Chapter 7, "Iowa City Downtown Self -Supported Municipal Improvement District", Section 4 "Operation Fund" of the City Code to conform to amendments in lowa Code Chapter 386 regarding multi -residential properties. (First Consideration) City Manager Fruin provided information. Individual Council members expressed their views. Motion to give first consideration. Moved by J. Thomas, seconded by J. Weiner. Motion Passed. (7 Ayes) 15. Resolution authorizing the installation of speed humps on Dover Street, between Perry Court and Muscatine Avenue. Transportation Planner Ralston provided information. Individual Council members expressed their views. Motion to approve. Moved by J. Weiner, seconded by S. Harmsen. Motion Passed. (7 Ayes) Motion to accept correspondence from Margaret Murray. Moved by J. Weiner, seconded by L. Bergus. Motion Passed. (7 Ayes) 16. Announcement of Vacancies - New Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue to advertise vacancies on the City website and Council agenda. More information may be found on the City website or in the City Clerk's office. Civil Service Commission - One vacancy to fill a four-year. April 5, 2022 - April 6, 2026. (Term expires for Ann Rhodes) Applications must be received by 5:00 P.M., February 22, 2022. 17. Announcement of Vacancies - Previous Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after the initial announcement; but will continue �� fou don the C'tyncies on he City webs to vr�inte and the City Council agenda. More informationmay Clerk's office. January 18, 2022 Summary of Minutes Page 4 Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment - June 30, 2024. (Megan Alter resigned) Applications must be received by 5:00 P.M., February 8, 2022 Airport Zoning Board of Adjustment - One vacancy to fill a five-year term, January 1, 2021 - December 31, 2025. (Formerly advertised) Airport Zoning Commission (Iowa City Representative) - One vacancy to fill a six-year term, January 1, 2022 - December 31, 2027. (Term expired for Christine Ogren) Board of Appeals (Building Design Professional) - One vacancy to fill a five-year term, January 1, 2022 - December 31, 2026. (Term expired for Scott McDonough) Historic Preservation Commission (East College St) - One vacancy to fill a three-year term, effective upon appointment - June 30, 2024. (Formerly advertised) Historic Preservation Commission (Jefferson St.) - One vacancy to fill an unexpired term, effective upon appointment - June 30, 2022. (Lyndi Kiple resigned) Housing and Community Development Commission - One vacancy to fill an unexpired term. Upon appointment -June 30, 2023. (Theresa Lewis resigned) [Appointment deferred from 1104122] Senior Center Commission - One vacancy to fill an unexpired term. Upon appointment - December 31, 2023. (Susan Eberly resigned) Vacancies will remain open until filled. 18. Community Comment [IF NECESSARY] (ITEMS NOT ON THE AGENDA) The following individuals appeared: Elizabeth Miglin, USG Alternate Liaison, presented USG updates. 19. City Council Information Council members reported on various meetings attended, upcoming meetings, community events, and items of interest. 20. Report on Items from City Staff a. City Manager — no updates b. Deputy City Manager -- no updates c, City Attorney — no updates d. City Clerk — no updates 21. Adjourn Motion to adjourn at 7:22 pm. Moved by J. Wei Motion Passed. (7 Ayes) ,J f Kellie K. Fruehling, CO Clerk January 18, 2022 Summary of Minutes econded by L. Bergus. Teague, Mayor Page 5