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HomeMy WebLinkAbout2022-03-01 ResolutionItem Number: 6.b. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution authorizing the procurement of Pan Tilt Zoom Cameras for Intersection Monitoring. Prepared By: Brock Holub, Streets and Traffic Engineering Superintendent Reviewed By: Ron Knoche, Public Works Director Geoff Fruin, City Manager Eric Goers, City attorney Fiscal Impact: Funds for this purchase are available in Account #S3814 -Annual Traffic Signal Projects. The City expects to expend approximately $160,819.19 for the procurement of pan tilt zoom cameras. Recommendations: Staff: Commission: N/A Attachments: Resolution Executive Summary: This Resolution will approve the procurement of pan tilt zoom cameras for intersection monitoring. The contract will be awarded to Southern Computer Warehouse for a one-time purchase. This purchase will exceed the $150,000 spending authority of the City Manager, thereby requiring Council approval. The City expects to expend approximately $160,819.19 for the procurement of pan tilt zoom cameras. Background /Analysis: The Streets and Traffic Engineering Division have pan tilt zoom cameras installed at 49 signalized intersections in Iowa City. The pan tilt zoom cameras give staff the ability to assess detection issues, pedestrian push button issues and overall operation issues remotely. The cameras are also used to assess road conditions during snow events. This purchase will add 40 signalized intersections to the pan tilt zoom camera system. ATTACHMENTS: Description Kesowtion �.b Prepared by: Brock Holub, Streets and Traffic Engineering Superintendent, 3800 Napoleon LN, Iowa City, IA 52240 (319) 356-5482 Resolution No. 22-40 Resolution authorizing the procurement of Pan Tilt Zoom Cameras for Intersection Monitoring Whereas, a Cooperative Agreement exists between Southern Computer Warehouse and TIPS for pan tilt zoom cameras and other electronic equipment; and Whereas, the City of Iowa City is a member of the TIPS cooperative: and Whereas, Cooperative purchasing is permitted through the City of Iowa City Purchasing Policy Manual: and Whereas, the City of Iowa City Public Works Department would like to utilize the contract between Southern Computer Warehouse and TIPS to procure pan tilt zoom cameras; and Whereas, the Ccity's purchasing policy requires City Council to approve purchases over $150,000; and Whereas, the City expects to expend approximately $160,819.19 for the procurement of surveillance cameras; and Whereas, funds for this purchase are available in the budget under account #S3814 -Annual Traffic Signal Projects; and Whereas, approval of this purchase is in the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved 2. The City Manager is authorized to take whatever steps are necessary to effectuate this procurement. Passed and approved this 1st day of March 20 22 ayor Approved by Attest: City Clerk City AttorfftoeL 02/21!22 Resolution No. 22-40 Page 2 It was move by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Bergus x Alter x Harmsen x Taylor x Teague x Thomas x Weiner Item Number: 6.c. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT March 1, 2022 Resolution authorizing the acquisition of property interests necessary for construction of the Gilbert Street Bridge Reconstruction Project. Prepared By: Melissa Clow, Special Projects Administrator Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: Funding is available via the Account #S3956 - Gilbert Street Bridge Replacement Recommendations: Staff: Approval Commission: N/A Attachments: Location Map Resolution Executive Summary: Preliminary design for the Gilbert Street Bridge Reconstruction Project is complete, and final design has begun. The proposed improvements require the acquisition of temporary and permanent easements from property owners within the project corridor. Background /Analysis: The 2019 Biennial Bridge Inspection Program identified advanced deterioration of the deck and super structure on the Gilbert Street bridge, which was constructed in 1972. There is significant cracking and spalling at the north bridge approach that currently requires frequent maintenance. Widespread minor damage and bank slump is noted in the channel and there is no traffic barrier separating pedestrians from vehicles. The Program recommends the bridge to be scheduled for significant repairs or full replacement. Temporary construction easements are required for installation of paving and to provide space for construction staging. A permanent easement is required to provide additional access for City staff to maintain the creek bank and bridge. ATTACHMENTS: Description Location Map Resolution &, c Prepared by Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240,319-35&5413 Resolution No. 22-41 Resolution authorizing the acquisition of property interests necessary for construction of the Gilbert Street Bridge Reconstruction Project. Whereas, the City of Iowa City desires to construct the Gilbert Street Bridge Reconstruction ("Project") which includes removal and replacement of the Gilbert Street Bridge, removal and replacement of pavement, and improvements to private utilities; and Whereas, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and Whereas, the City staff has determined the location of the proposed Project; and Whereas, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and Whereas, funds for this project are available in the Gilbert Street Bridge Replacement account #S3956. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and/or easement for the construction of the Gilbert Street Bridge Replacement ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Council hereby approves the final route of this public improvement project, as shown in the attached Exhibit "A", attached hereto and incorporated herein by this reference. 3. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and/or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and/or easements, and offers to purchase property and/or easements. 4. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 5. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. Resolution No. 22-41 Page 2 6. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Passed and approved this 1st day of March '2022 It was moved by Taylor adopted, and upon roll call there were: Ayes: Mayor Approved by City Atto 's Office (Jennifer Schwickerath — 02/23/22) and seconded by Weiner the Resolution be Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner GILBERT STREET BRIDGE REPLACEMENT PROPERTY ACQUISITION - EXHIBIT A Mir wd1d "40 19 S Linn St Z r - . Maiden Ln JV f vw T ,S Gilbert St r r i IV % IM 'y .•`��A � Item Number: 6.d. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution accepting the work for the Salt Building Demolition Project. Prepared By: Scott Sovers, Asst. City Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: Work on the project was recently completed by ECCO Midwest, Inc. of Cedar Rapids, Iowa in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bonds are on file with the City Engineer. • Project Estimated Cost: $ 80,000.00 • Project Bid Received: $ 74,444.00 • Project Actual Cost: $ 74,444.00 Background /Analysis: This project generally included the demolition and proper disposal of the former salt storage building located at 1200 North Riverside Drive. ATTACHMENTS: Description Engineer's Report Resolution ENGINEER'S REPORT February 21, 2022 I r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Council Iowa City, Iowa Re: Salt Building Demolition Project Dear City Council: I hereby certify that the Salt Building Demolition Project has been completed by ECCO Midwest, Inc. of Cedar Rapids, Iowa in substantial accordance with the plans and specifications prepared by Shive-Hattery. The project was bid as a unit price contract and the final contract price is $ 74,444.00. There were no change or extra work orders for the project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Scott Sovers, Asst. City Engineer, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5142 Resolution No. 22-42 Resolution accepting the work for the Salt Building Demolition Project Whereas, the Engineering Division has recommended that the work for construction of the Salt Building Demolition Project, as included in a contract between the City of Iowa City and ECCO Midwest, Inc. of Cedar Rapids, Iowa, dated November 30, 2021, be accepted; and Whereas, the Engineer's Report and the performance, payment and maintenance bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Snow and Ice Control Fund, account #22710335;and Whereas, the final contract price is $ 74,444.00. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 1st day of March Mayor 2022 %Approved by Attest: I>*ULLL City Jerk City Attor y's Office (Liz Craig — 02/24/22) It was moved by Taylor and seconded by Weiner adopted, and upon roll call there were: Ayes: x Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be E Item Number: 6.e. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT March 1, 2022 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa City Public Works Material Storage Bins Project. Prepared By: Melissa Clow, Special Projects Inspector Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $581,000, available in the Sand/Salt Storage Bunker account #P3985 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards the construction contract for the Iowa City Public Works Material Storage Bins Project. The construction cost estimate for the project base bid was $400,000.00. Three (3) responsive bids were received prior to the February 23, 2022 bid letting: Company Tricon Construction Woodruff Construction McComas Lacina Base Bid Amount $361,000 $372,000 $427,000 Alternate Amount $220,000 $223,000 $307,200 Based on the bids received, staff recommends awarding the project (base bid and alternate) to Tricon Construction of Iowa City, Iowa. Background /Analysis: The project generally includes the following: • Base bid of one 1,600 square foot covered storage area for sand / salt mixture and other materials; and • Alternate bid on a second 1,600 square foot covered storage area; and • Selective demolition, paving, electrical site lighting and storm sewer are included with these improvements. There are currently two uncovered storage areas, each approximately 900 SF made up of gravity retaining walls being used by the Streets Division. These existing walls have been in use since the construction of the Salt Storage Building in 2010 and are no longer performing as intended after 10 years of snow removal operations. The new, covered storage areas were originally included in the Public Works Facility project but were removed due to budget constraints. Storage of the City's sand / salt mixture in a covered location provides several benefits. First, covered storage will help to minimize the material from getting wet, which can lead to the salt becoming dissolved and draining into the sewer. Second, during cold weather, the wet material becomes frozen together in large chunks, making it more difficult to load and spread effectively on the local roads. Together, the two new storage bins (base bid and alternate) will provide enough covered space for the City to treat and store up to an additional 2,000 tons of salt during the winter maintenance season, resulting in more resilient operations during times of salt shortages and better preparation for larger events. The covered area will also provide additional flexibility to carry more salt through the summer months if there is remaining material after the winter. During the summer, the additional covered space will be utilized to store topsoil, rock, chips for the dura patcher, cold mix, and millings. This will keep these materials dry and more readily available for use. The Streets division is planning to move and repurpose the existing gravity block walls elsewhere on the Public Works Site for additional material storage. Project Timeline: Specified Start Date: June 6, 2022 Substantial Completion Date: September 30, 2022 Final Completion Date: October 31, 2022 ATTACHMENTS: Description Resolution Prepared by: Melissa Clow, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5413 Resolution No. 22-43 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa City Public Works Material Storage Bins Project Whereas, Tricon General Construction, Inc. of Cedar Rapids, Iowa has submitted the lowest responsible bid of $581,000.00 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternate #1; and Whereas, funds for this project are available in the Sand/Salt Storage Bunkers account # P3985; and Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project for the base bid plus Alternate # 1 is hereby awarded to Tricon General Construction, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 1st day of?March _,2022 Kh'xu�ex— ayor Approved by Attest: �' l� t� � City lerk d City Atto ney's Office �j (Liz Craig - 02/24/22) It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes X X X X X X X Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 7.a. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution setting a public hearing on March 22, 2022 to discuss the proposed Fiscal Year 2023 Operating Budget, the proposed three-year Financial Plan for Fiscal Year 2022 — Fiscal Year 2024, and the five-year Capital Improvement Plan 2022 - 2026. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Geoff Fruin, City Manager Nicole Davies, Finance Director Fiscal Impact: See memo below. Recommendations: Staff: Approval Commission: N/A Attachments: FY2023 Notice of Public Hearing and related schedules Resolution Executive Summary: On March 22, 2022, two public hearings are being scheduled: one hearing will be held to take public input on the proposed amendment of the fiscal year 2022 (FY2022) budget, and one hearing will be held to take public input on the proposed fiscal year 2023 (FY2023) budget. Following the first public hearing, a resolution to amend the FY2022 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2023 Operating Budget and a resolution to approve the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document will be considered. The FY2023 adopted budget must be certified by the Johnson County Auditor's office by March 31, 2022. Background /Analysis: The FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document was made available to City Council and the general public in December 2021. This document included the proposed FY2022 amended budget and the proposed FY2023 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2022 to review and discuss the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Resolutions to Amend the FY2022 Budget and to Adopt the FY2023 Budget and related schedules represent the programs and details that were included in the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document. The Resolutions and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. The related schedules for the FY2022 Amended Budget and the FY2023 Budget will be made available to the public on March 1, 2022 and the Notices of Public Hearing for both will be published on March 4, 2022, in accordance with state law to allow for public input. Financial Impact: Fiscal Year 2023 Proposed Budget On December 17, 2021, the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document was delivered to the City Council and made available to the general public. Since that time, changes and adjustments were made by City staff to the proposed FY2023 budget. The changes to the FY2023 budget are summarized as follows: • Final property tax revenue calculations including gas & electric excise taxes and property tax backfill payments: ($43,967) General Fund revenue ($19,860) Employee Benefits Fund revenue ($ 1,189) Emergency Levy Fund revenue ($ 4,822) Transit Fund revenue ($13,852) Debt Service Fund revenue ($83,690) Total revenue impact • Transfers Out of the General Fund and Transfers In to the Transit Fund were reduced by $4,822. • SSMI D revenues and expenses increased in the amount of $105,036. The final proposed property tax levy rate for FY2023 is $15.633 per $1,000 of taxable valuation; this is unchanged from the proposed levy rate presented in December. The FY2023 levy rate represents a $.04 decrease from Iowa City's FY2022 levy rate of $15.673 per $1,000 of taxable valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for eleven consecutive years by a total of $2.21 or 12.38°/x. ATTACHMENTS: Description FY2023 Notice of Public Hearing and Related Schedules Resolution 2/17/2022 Local Government Property Valuation System NOTICE OF PUBLIC HEARING -- PROPOSED BUDGET Fiscal Year July 1, 2022 - June 30, 2023 City of: IOWA CITY The City Council will conduct a public hearing on the proposed Budget at: 28 S. Linn Street, The Center Meeting Date: 3/22/2022 Meeting Time: 06:00 PM At the public hearing any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. This notice represents a summary of the supporting detail of revenues and expenditures on file with the City Clerk and County Auditor. City budgets are subject to protest. If protest petition requirements are met, the State Appeal Board will hold a local hearing. For more information, consult ligps.//dom.iowa.gov/local-gov-aappeals. The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property 15.63305 The estimated tax levy rate per $1000 valuation on Agricultural land is 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. Phone Number City Clerk/Finance Officer's NAM (319) 356-5050 Kellie Fruehling Budget FY 2023 Re -estimated FY 2022 Actual FY 2021 Revenues & Other Financing Sources Taxes Levied on Property 1 66,474,472 66,911,637 65,796,458 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Current Property Taxes 3 66,474,472 66,911,637 65,796,458 Delinquent Property Taxes 41 0 0 984,539 TIF Revenues 5 4,113,733 3,983,340 2,637,854 Other City Taxes 6 2,879,845 2,706,502 2,638,863 Licenses & Permits 7 2,010,130 1,993,570 2,552,515 Use of Money and Property 8 2,598,596 2,748,956 2,068,708 Intergovernmental 9 32,540,646 62,859,486 46,651,191 Charges for Fees & Service 10 50,693,274 49,896,555 46,088,053 Special Assessments 11 1,000 290 0 Miscellaneous 12 3,434,391 3,607,316 3,279,388 Other Financing Sources 13 28,084,168 11,159,742 12,840,361 Transfers In 14 48,821,852 53,366,787 49,044,374 Total Revenues and Other Sources 15 241,652,107 259,234,181 234,582,304 Expenditures & Other Financing Uses Public Safety 16 29,232,715 28,923,897 26,699,609 Public Works 17 12,026,575 11,634,582 10,743,050 Health and Social Services 18 680,058 660,250 571,000 Culture and Recreation 19 16,828,327 16,781,281 13,605,713 Community and Economic Development 20 9,454,723 33,306,156 8,240,426 General Government 21 12,142,950 13,244,677 9,585,285 Debt Service 22 12,952,813 13,191,264 14,652,318 Capital Projects 23 19,765,470 54,094,592 18,333,525 Total Government Activities Expenditures 24 113,083,631 171,836,699 102,430,926 Business Type / Enterprises 25 81,515,864 82,267,226 56,757,974 Total ALL Expenditures 26 194,599,495 254,103,925 159,188,900 Transfers Out 27 48,821,852 53,366,787 49,044,374 Total ALL Expenditures/Transfers Out 28 243,421,347 307,470,712 208,233,274 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 29 -1,769,240 -48,236,531 26,349,030 Beginning Fund Balance July 1 30 158,528,050 206,764,581 180,415,551 Ending Fund Balance June 30 31 156,758,810 158,528,050 206,764,581 https:Hdom-localgov.iowa.gov/budget-renderer?id=10724 1/2 Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City IA 52240 (319)356-5063 Resolution No. 22-44 Resolution setting a public hearing on March 22, 2022 to discuss the proposed Fiscal Year 2023 Operating Budget, the proposed three-year Financial Plan for Fiscal Year 2022 — Fiscal Year 2024, and the five-year Capital Improvement Plan 2022 - 2026. Be it resolved by the City Council of the City of Iowa City, Iowa, that a public hearing on said proposal should be and is hereby set for March 22, 2022, at 6:00 p.m. in The Center, 28 South Linn Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law, to permit any taxpayer to be heard for or against the proposed Fiscal Year 2023 Operating Budget and the proposed Fiscal Year 2022 - Fiscal Year 2024 Financial Plan and also the five-year Capital Improvement Plan 2022-2026. Passed and approved this 1st day of March _'2022. yor I) Approved by Attest: i/ City Clerk l City Attor ey's Office – 02/21/22 It was moved by 'Taylor and seconded by Weiner adopted, and upon roll call there were: Ayes: X X X X —X— X X Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner the Resolution be ©v Item Number: 7.b. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution setting public hearing on amending the Fiscal Year 2022 Operating Budget. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Geoff Fruin, City Manager Nicole Davies, Finance Director Fiscal Impact: See memo below Recommendations: Staff: Approval Commission: N/A Attachments: FY2022 Notice of Public Hearing and Related Schedules Resolution Executive Summary: On March 22, 2022, two public hearings are being scheduled: one hearing will be held to take public input on the proposed amendment of the fiscal year 2022 (FY2022) budget, and one hearing will be held to take public input on the proposed fiscal year 2023 (FY2023) budget. Following the first public hearing, a resolution to amend the FY2022 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2023 Operating Budget and a resolution to approve the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document will be considered. The FY2023 adopted budget must be certified by the Johnson County Auditor's office by March 31, 2022. Background /Analysis: The FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document was made available to City Council and the general public in December 2021. This document included the proposed FY2022 amended budget and the proposed FY2023 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2022 to review and discuss the FY2022-2024 Financial Plan and 2022-2026 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Resolutions to Amend the FY2022 Budget and to Adopt the FY2023 budget and related schedules represent the programs and details that were included in the FY2022-2024 Financial Plan and 2022- 2026 Capital Improvement Plan document. The Resolutions and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. The related schedules for the FY2022 Amended Budget and the FY2023 Budget will be made available to the public on March 1, 2022, in accordance with state law to allow for public input. Fiscal Year 2022 Revised Budget The FY2022 budget amendment presented for City Council approval is the second budget amendment of FY2022. This amendment incorporates all of the programs, changes, and updates presented in the financial plan and capital improvement plan document that was distributed to the City Council and the general public on December 17, 2021. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues or fund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. Since the distribution of the plan document, no changes and adjustments were made by City Council and by City staff to the amended FY2022 budget. The proposed budget amendment to the City's FY2022 budget does not increase property taxes or change the property tax levy rate and expenditures are funded from increased revenues or available fund balance. ATTACHMENTS: Description FY2022 Notice of Public Hearing and Related Schedules Resolution NOTICE OF PUBLIC HEARING -AMENDMENT OF CURRENT BUDGET IOWA CITY Fiscal Year July 1, 2021 - June 30, 2022 The City of IOWA CITY will conduct a ublic hearing for the purpose of amending the current budget for fiscal year ending June 30, 2022 Meeting Date/Time: 3/22/2022 06:00 PM Contact: Kellie Fruehlin Phone: 319 356-5050 Meeting Location: 28 S. Linn Street, The Center There will be no increase in taxes. Any residents or taxpayers will be heard for or against the proposed amendment at the time and place specified above. A detailed statement of: additional receipts, cash balances on hand at the close of the preceding fiscal year, and proposed disbursements, both past and anticipated, will be available at the hearing. REVENUES & OTHER FINANCING SOURCES Total Budget as Certified or Last Amended Current Amendment Total Budget After Current Amendment Taxes Levied on Property 1 66,911,637 0 66,911,637 Less: Uncollected Delinquent Taxes - Levy Year 2 0 0 0 Net Current Property Tax 3 66,911,637 0 66,911,637 Delinquent Property Tax Revenue 41 0 0 0 TIF Revenues 5 4,125,528 -142,188 3,983,340 Other City Taxes 6 2,706,502 0 2,706,502 Licenses & Permits 7 1,993,570 0 1,993,570 Use of Money & Property 8 2,748,956 0 2,748,956 Intergovernmental 9 50,118,206 12,741,280 62,859,486 Charges for Service 10 49,896,555 0 49,896,555 Special Assessments 11 290 0 290 Miscellaneous 12 3,515,916 91,400 3,607,316 Other Financing Sources 13 13,209,742 -2,050,000 11,159,742 Transfers In 14 44,243,456 9,123,331 53,366,787 Total Revenues & Other Sources 15 239,470,358 19,763,823 259,234,181 EXPENDITURES & OTHER FINANCING USES Public Safety 16 28,880,621 43,276 28,923,897 Public Works 17 11,534,982 99,600 11,634,582 Health and Social Services 18 660,250 0 660,250 Culture and Recreation 19 16,781,281 0 16,781,281 Community and Economic Development 20 12,864,919 20,441,237 33,306,156 General Government 21 13,207,141 37,536 13,244,677 Debt Service 22 13,084,764 106,500 13,191,264 Capital Projects 23 54,034,592 60,000 54,094,592 Total Government Activities Expenditures 241 151,048,550 20,788,149 171,836,699 Business Type/Enterprise 25 77,600,358 4,666,868 82,267,226 Total Gov Activities & Business Expenditures 26 228,648,908 25,455,017 254,103,925 Tranfers Out 27 44,243,456 9,123,331 53,366,787 Total Expenditures/Transfers Out 28 272,892,364 34,578,348 307,470,712 Excess Revenues & Other Sources Over Under Expenditures/Transfers Out 29 -33,422,006 -14,814,525 -48,236,531 Beginning Fund Balance July 1, 2021 30 142,049,779 64,714,802 206,764,581 Ending Fund Balance June 30, 2022 311 108,627,773 49,900,277 158,528,050 Explanation of Changes: Amendments include the review and modification of the 2022 CIP plan, the receipt of the second half of the American Rescue Plan Act monies and corresponding expenditures, an adjustment to interest expense within debt service, and various other smaller amendments. Additional detail is on file and available from the Iowa City Finance Department. 02/17/2022 09:12 AM Paae 1 of 1 Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5063 Resolution No. 22-45 Resolution setting public hearing on amending the Fiscal Year 2022 Operating Budget. Be it resolved by the City Council of Iowa City, Iowa, that a public hearing will be held in The Center, 28 South Linn Street, at 6:00 p.m., March 22, 2022, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any resident to be heard for or against the proposed amendment to the Fiscal Year 2022 Operating Budget. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not less than ten (10) days and not more than twenty (20) days before the time set for such hearing. Passed and approved this 1st day of March _'2022. Mayor Approved by Attest: 0 all �(,_ I" I IZ/Z____� C ty Clerk City Attq ney's Office — 02/21/22 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus X Harmsen X Taylor X Teague X Thomas X Weiner Item Number: 7.c. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT March 1, 2022 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $8,900,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for essential corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Geoff Fruin, City Manager Nicole Davies, Finance Director Fiscal Impact: Adopted as part of the FY2022 Revised Budget and 2022-2026 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: 2022 General Obligation Bonds Project Schedule by Hearing Type Resolution Executive Summary: There are three resolutions for the formal City Council meeting on March 1 that are setting public hearings regarding the issuance of the 2022 General Obligation Bonds. The hearings are being scheduled for March 22. Attached is a project schedule by hearing for the 2022 General Obligation Bonds. There are three hearings required for the 2022 general obligation bond issue. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2022 capital improvement program on March 22, 2022. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2022 General Obligation Bond issue have a total combined issuance amount of not to exceed $10,300,000 for projects totaling $10,100,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2022 General Obligation Bonds Project Schedule by Hearing Type Resolution Proj. # Project Name 2022 General Obligation Bonds Project Schedule by Hearing Type Description Essential Type Purpose General Chadek Green Park Playground Purpose- General Senior Purpose - Roof, Center BAS, Fire Slab GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 Chadek Green Park Playground Build picnic shelter, playground, accessible R4350 & Shelter paths, parking and sidewalk infill at Chadek Parks $ 450,000 Green Park community gardens. Replace playground and two picnic shelters R4368 Court Hill Park Shelter & at Court Hill Park. Project also adds concrete Parks $ 450,000 Playground Replacement paths for increased accessibility and additional opportunities for creek access. Reconstruction of Rochester Avenue from First Avenue to the bridge over Ralston Creek. The project will include intersection S3950 Rochester Ave Reconstruction - improvements at First Avenue, new street Streets $ 6,350,000 First Ave to Ralston Creek paving, sidewalk, utility improvements and other associated work. This project will also include water pressure zoning improvements at First Avenue. This project includes the reconstruction of S3965 Fairchild Street Reconstruction two blocks of brick street along Fairchild Streets $ 1,450,000 Street from Clinton Street to Linn Street and utilit im rovements. Necessary building envelope repairs include rebuilding the stone parapets and cornices, roof flashing improvements, stone fagade Senior Center Exterior pointing and sealing, painting and sealing K1001 Improvements exterior wood, and refurbishing historic wood Buildings $ 700,000 framed windows. The Improvements are based on recommendations from the 2020 Accessibility Study and the 2021 Master Plan. R4129 City Hall - Other Projects City Hall Roof Replacement with the Buildings $ 400,000 possibility of adding solar panels. Upgrade or add Building Automation Systems (BAS) for multiple municipal structures: Senior Center and Animal Care and Adoption Center. This will include panel upgrades to current controls software, field R4332 Upgrade Building BAS Controls devices to be compatible with new controls, Buildings $ 205,000 installation of new controllers, VFDs, perimeter heat temp sensors, gas CO and NO@ compatible sensors, DDC programming and pathways for conduit, cables & wired per current code. Z4409 Fire Station #1 Apparatus Bay This project will reconstruct the floor slab in Buildings $ 95,000 Slab Reconstruction the apparatus bay of Fire Station 1. GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 ITEMS TO INCLUDE ON AGENDA CITY OF IOWA CITY, IOWA Not to Exceed $8,900,000 General Obligation Bonds (ECP -1) Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 1, 2022 The City Council of the City of Iowa City, State of Iowa, met in regular session, at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague, in the chair, and the following named Council Members: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Absent: None Vacant: N/A Council Member Taylor introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $8,900,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Weiner seconded the motion to adopt. The roll was called and the vote was, AYES: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution 22-46 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $8,900,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $8,900,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose project(s) as hereinafter described; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the 22nd day of March, 2022, for the purpose of taking action on the matter of the issuance of not to exceed $8,900,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of-way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, with related utility work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such purposes; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Subchapter III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: March 2, 2022 and March 11, 2022) NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $8,900,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 22°a day of March, 2022, at 6:00 P.M., at 28 S. Linn St, The Center, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $8,900,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of the opening, widening, extending, grading and drainage of the right-of-way of streets, highways, avenues, alleys, and public grounds; the construction, reconstruction, and repairing of any street and streetscape improvements, with related utility work, traffic control devices, lighting, sidewalks, and the acquisition of real estate for such purposes; and the rehabilitation and improvement of parks already owned, including facilities, equipment and improvements commonly found in city parks. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this day of 2022. City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 1st day of March, 2022. I Mayor ATTEST: � City Clerk I I( J CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 1 st day of 2022. City Clerk, City of lova 5ity, State of lova (SEAL) CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON } I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $8,900,000 General Obligation Bonds) (ECP -1) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: March 7, 2022. WITNESS my official signature this -74-0- - day of (YIC3raj-) 2022. i 6-=e City Clerk, City of Iowa Vity, State of Iowa (SEAL) 02008172.1110714-139 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, as.: PcIrl PRESS -CITIZEN MEDIA PART OF THE USA TODAY NETWORK This is not an invoice # of Affidavits AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and the an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Editions Dated: 1 0005157395 317122 03/0712022 $40.03 Copy of Advertisement Exhibit "A" NANCY HEYRMAN Notary Public State of Wisconsin Subscribed and sworn to before me by said affiant this 7 day of March 2022 No Public Commission expires Item Number: 7.d. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT March 1, 2022 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Geoff Fruin, City Manager Nicole Davies, Finance Director Fiscal Impact: Adopted as part of the FY2022 Revised Budget and 2022-2026 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: General Obligation Bonds Project Schedule by Hearing Type Resolution Executive Summary: There are three resolutions for the formal City Council meeting on March 1 that are setting public hearings regarding the issuance of the 2022 General Obligation Bonds. The hearings are being scheduled for March 22. Attached is a project schedule by hearing for the 2022 General Obligation Bonds. There are three hearings required for the 2022 general obligation bond issue. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2022 capital improvement program on March 22, 2022. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2022 General Obligation Bond issue have a total combined issuance amount of not to exceed $10,300,000 for projects totaling $10,100,000. The difference between the two amounts is the estimated bond issuance costs ATTACHMENTS: Description 2022 General Obligation Bonds Project Schedule by Hearing Type Resolution Proj. # Project Name 2022 General Obligation Bonds Project Schedule by Hearing Type Description Essential Type Purpose General Chadek Green Park Playground Purpose- General Senior Purpose - Roof, Center BAS, Fire Slab GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 Chadek Green Park Playground Build picnic shelter, playground, accessible R4350 & Shelter paths, parking and sidewalk infill at Chadek Parks $ 450,000 Green Park community gardens. Replace playground and two picnic shelters R4368 Court Hill Park Shelter & at Court Hill Park. Project also adds concrete Parks $ 450,000 Playground Replacement paths for increased accessibility and additional opportunities for creek access. Reconstruction of Rochester Avenue from First Avenue to the bridge over Ralston Creek. The project will include intersection S3950 Rochester Ave Reconstruction - improvements at First Avenue, new street Streets $ 6,350,000 First Ave to Ralston Creek paving, sidewalk, utility improvements and other associated work. This project will also include water pressure zoning improvements at First Avenue. This project includes the reconstruction of S3965 Fairchild Street Reconstruction two blocks of brick street along Fairchild Streets $ 1,450,000 Street from Clinton Street to Linn Street and utilit im rovements. Necessary building envelope repairs include rebuilding the stone parapets and cornices, roof flashing improvements, stone fagade Senior Center Exterior pointing and sealing, painting and sealing K1001 Improvements exterior wood, and refurbishing historic wood Buildings $ 700,000 framed windows. The Improvements are based on recommendations from the 2020 Accessibility Study and the 2021 Master Plan. R4129 City Hall - Other Projects City Hall Roof Replacement with the Buildings $ 400,000 possibility of adding solar panels. Upgrade or add Building Automation Systems (BAS) for multiple municipal structures: Senior Center and Animal Care and Adoption Center. This will include panel upgrades to current controls software, field R4332 Upgrade Building BAS Controls devices to be compatible with new controls, Buildings $ 205,000 installation of new controllers, VFDs, perimeter heat temp sensors, gas CO and NO@ compatible sensors, DDC programming and pathways for conduit, cables & wired per current code. Z4409 Fire Station #1 Apparatus Bay This project will reconstruct the floor slab in Buildings $ 95,000 Slab Reconstruction the apparatus bay of Fire Station 1. GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 ITEMS TO INCLUDE ON AGENDA CITY OF IOWA CITY, IOWA Not to Exceed $700,000 General Obligation Bonds (GCP-2) Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 1, 2022 The City Council of the City of Iowa City, State of Iowa, met in regular session, at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague, in the chair, and the following named Council Members: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Absent: None Vacant: N/A 2 Council Member Taylor introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Weiner seconded the motion to adopt. The roll was called and the vote was, AYES: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner NAYS:None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution 22-47 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the 22nd day of March, 2022, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of improvements to and equipping of the Senior Center facility, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: March 2, 2022 and March 11, 2022) NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 22nd day of March, 2022, at 6:00 P.M., at 28 S. Linn St, The Center, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay the costs of improvements to and equipping of the Senior Center facility. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of 2022. City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 1st day of March, 2022. ATTEST: City Jerk m CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 1 st day of March, 2022. City itferk, City of low City, State of Io (SEAL) CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $700,000 General Obligation Bonds) (GCP-2) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: March 7, 2022. WITNESS my official signature this Tf-� day of njCc r CL.. 2022. J��(L�t City Clerk, City of lowd City, State of low (SEAL) 02008417-1110714-139 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, ss.: P Cr� I Ll Z-' ,I PRESS -CITIZEN MEDIA PART OFTHE USA TODAY NETWORK This is not an invoice # of Affidavits! AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and tha an advertisement, a printed copy of which is attached as Exhibit 'Wand made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005157386 3/7122 03107/2022 $42.17 Copy of Advertisement Exhibit "A" Subscribed and sworn to before me by said affiant this 7 day of March. 2022 +4�i2Pu�blic —J ')t� .47 Commission expires NANCY HEYRMAN Notary Public State of Wisconsin Item Number: 7.e. 1 CITY OF IOWA CITY ��.:. -4 in � at COUNCIL ACTION REPORT March 1, 2022 Resolution fixing date for a meeting on the proposition of the issuance of not to exceed $700,000 General Obligation Bonds of the City of Iowa City, State of Iowa (for general corporate purposes) and providing for publication of notice thereof. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Geoff Fruin, City Manager Nicole Davies, Finance Director Fiscal Impact: Adopted as part of the FY2022 Revised Budget and 2022-2026 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: 2022 General Obligation Bonds Project Schedule by Hearing Type Resolution Executive Summary: There are three resolutions for the formal City Council meeting on March 1 that are setting public hearings regarding the issuance of the 2022 General Obligation Bonds. The hearings are being scheduled for March 22. Attached is a project schedule by hearing for the 2022 General Obligation Bonds. There are three hearings required for the 2022 general obligation bond issue. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2022 capital improvement program on March 22, 2022. The City's bond attorney, Kristin Billingsley Cooper, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2022 General Obligation Bond issue have a total combined issuance amount of not to exceed $10,300,000 for projects totaling $10,100,000. The difference between the two amounts is the estimated bond issuance costs ATTACHMENTS: Description 2022 General Obligation Bonds Project Schedule by Hearing Type Resolution Proj. # Project Name 2022 General Obligation Bonds Project Schedule by Hearing Type Description Essential Type Purpose General Chadek Green Park Playground Purpose- General Senior Purpose - Roof, Center BAS, Fire Slab GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 Chadek Green Park Playground Build picnic shelter, playground, accessible R4350 & Shelter paths, parking and sidewalk infill at Chadek Parks $ 450,000 Green Park community gardens. Replace playground and two picnic shelters R4368 Court Hill Park Shelter & at Court Hill Park. Project also adds concrete Parks $ 450,000 Playground Replacement paths for increased accessibility and additional opportunities for creek access. Reconstruction of Rochester Avenue from First Avenue to the bridge over Ralston Creek. The project will include intersection S3950 Rochester Ave Reconstruction - improvements at First Avenue, new street Streets $ 6,350,000 First Ave to Ralston Creek paving, sidewalk, utility improvements and other associated work. This project will also include water pressure zoning improvements at First Avenue. This project includes the reconstruction of S3965 Fairchild Street Reconstruction two blocks of brick street along Fairchild Streets $ 1,450,000 Street from Clinton Street to Linn Street and utilit im rovements. Necessary building envelope repairs include rebuilding the stone parapets and cornices, roof flashing improvements, stone fagade Senior Center Exterior pointing and sealing, painting and sealing K1001 Improvements exterior wood, and refurbishing historic wood Buildings $ 700,000 framed windows. The Improvements are based on recommendations from the 2020 Accessibility Study and the 2021 Master Plan. R4129 City Hall - Other Projects City Hall Roof Replacement with the Buildings $ 400,000 possibility of adding solar panels. Upgrade or add Building Automation Systems (BAS) for multiple municipal structures: Senior Center and Animal Care and Adoption Center. This will include panel upgrades to current controls software, field R4332 Upgrade Building BAS Controls devices to be compatible with new controls, Buildings $ 205,000 installation of new controllers, VFDs, perimeter heat temp sensors, gas CO and NO@ compatible sensors, DDC programming and pathways for conduit, cables & wired per current code. Z4409 Fire Station #1 Apparatus Bay This project will reconstruct the floor slab in Buildings $ 95,000 Slab Reconstruction the apparatus bay of Fire Station 1. GO Bond 2022 Project Totals Public Hearing Amount $ 8,700,000 $ 700,000 $ 700,000 $ 10,100,000 $ 8,900,000 $ 700,000 $ 700,000 $ 10,300,000 7.� ITEMS TO INCLUDE ON AGENDA CITY OF IOWA CITY, IOWA Not to Exceed $700,000 General Obligation Bonds (GCP-3) Resolution fixing date for a meeting on the proposition to issue. NOTICE MUST BE GIVEN PURSUANT TO IOWA COME CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 1, 2022 The City Council of the City of Iowa City, State of Iowa, met in regular session, at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the above date. There were present Mayor Teague, in the chair, and the following named Council Members: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner Absent: None Vacant: N/A Council Member Taylor introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Weiner seconded the motion to adopt. The roll was called and the vote was, AYES: Alter, Bergus, Harmsen, Taylor, Teague, Thomas, Weiner NAYS:None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution 22-48 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose project(s) as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds maybe issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet at 28 S. Linn St, The Center, Iowa City, Iowa, at 6:00 P.M., on the 22"d day of March, 2022, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of the acquisition, renovation, reconstruction and equipping of City Hall and the fire station; and costs of the acquisition, installation, improving and equipping of city facilities and buildings, including building automation systems, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 4 (To be published between: March 2, 2022 and March 11, 2022) NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 22nd day of March, 2022, at 6:00 P.M., at 28 S. Linn St, The Center, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9) per centum per annum, the Bonds to be issued to provide funds to pay costs of the acquisition, renovation, reconstruction and equipping of City Hall and the fire station; and costs of the acquisition, installation, improving and equipping of city facilities and buildings, including building automation systems. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this day of 2022. City Clerk, City of Iowa City, State of Iowa (End of Notice) PASSED AND APPROVED this 15` day of March, 2022. or ATTEST: 1 � - City Uerk CERTIFICATE STATE OF IOWA } ) SS COUNTY OF JOHNSON } I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this I st day of March, 2022. 1 City Jerk, City of Iow City, State of I ` yj (SEAL) CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $700,000 General Obligation Bonds) (GCP-3) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the Iowa City Press -Citizen, a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: March 7, 2022. WITNESS my official signature this 7-�-'' day of Ala rCk 12022. City Clerk, City of Iow)t City, State of I w (SEAL) 02008418-1v10714-130 CITY CLERK CITY OF IOWA CITY ICPD 410 E WASHINGTON ST IOWA CITY IA 522401825 State of Wisconsin County of Brown, ss.: PRESS -CITIZEN MEDIA PARTOF THE USATODAY NETWORK This is not an invoice # of Affidavits AFFIDAVIT OF PUBLICATION The undersigned, being first duly sworn on oath, states that the Iowa City Press Citizen, a corporation duly organized and existing under the laws of the State of Iowa, with its principal place of business in Iowa City, Iowa, the publisher of Iowa City Press Citizen newspaper of general circulation printed and published in the City of Iowa City, Johnson County, Iowa, and tha an advertisement, a printed copy of which is attached as Exhibit "A" and made part of this affidavit, was printed and published in the Iowa City Press Citizen on the issues dated: Ad No. Start Date: Editions Dated: Cost: 0005157402 317122 03107/2022 $39.49 Copy of Advertisement Exhibit "A" NANCY HEYFMAN Notary Public State of Wisconsin Subscribed and sworn to before me by said affiant this _L day of March, 2022 tary Public - J6 `� Commission expires March 1, 2022 ATTACHMENTS: Description Competitive Quotation Memo Item Number: 8.a. t 41t CITY OF IOWA CITY ,4 ► � h 1"T MEMORANDUM Date: February 16, 2022 To: Geoff Fruin, City Manager From: Jason Havel, City Engineer 27?4 Re: Competitive Quotation Results PV Solar Array — Iowa City Public Works Facility Competitive quotations for the PV Solar Array — Iowa City Public Works Facility Project were opened on January 25, 2022 and the following quotes were received: Moxie Solar North Liberty, IA $ 82,320.00 EnergyLink Denver, CO Non -Responsive Bid Engineer's Estimate $ 70,200.00 The project includes the installation of a solar electric generating system on the rooftop of the Iowa City Public Works Facility at 3810 Napoleon Lane. Public Works and Engineering recommended and the City Manager awarded the contract to Moxie Solar of North Liberty, Iowa. The project will be funded with operational funds in account #P3959 — Public Works Facility. 2022 Sanitary Sewer Abandonment Competitive quotations for the 2022 Sanitary Sewer Abandonment Project were opened on February 7, 2022 and the following quotes were received: Lynch's Excavating West Branch , IA $ 112,390.10 BG Brecke Cedar Rapids, IA $ 121,615.00 Dave Schmitt Construction Cedar Rapids, IA $ 173,747.00 Engineer's Estimate $ 135,000.00 The project includes the abandonment of sanitary sewer pipes at three locations; replacement of sanitary sewer service; and surface restoration at the project locations. Public Works and Engineering recommended and the City Manager awarded the contract to Lynch's Excavating of West Branch, Iowa. The project will be funded through Account #V3101 — Annual Sewer Main Replacement. Item Number: 10.a. CITY OIF IOWA CITY www.icgov.org March 1, 2022 Resolution approving the preliminary plat of the Hickory Trail Estates Subdivision, Iowa City, Iowa. (SUB21-0013) UNA ETa:I Lvi I N TI&V Description Commission Staff Report Planning and Zoning Minutes Preliminary Plat Resolution Preliminary Plat STAFF REPORT To: Planning and Zoning Commission Prepared by: Parker Walsh, Associate Item: SUB21-0013 Planner Hickory Trail Estates Preliminary Plat Date: February 16, 2022 GENERAL INFORMATION: Applicant: Nelson Development, LLC Jacob Wolfgang 515-720-6170 Jacob(a)-nelsonconstruction. com Contact Person: Axiom Consultants, LLC Brian Boelk bboelk axiom-con.com Owner: ACT INC Brad Spillman 313-303-8402 brad.spillman(a-act.org Requested Action: Approval of preliminary plat Purpose: Construction of Hickory Trail Estates, a senior living facility. Location: West of N. 1 st Avenue and south of N. Scott Boulevard Location Map: Size: 48.75 Acres K Existing Land Use and Zoning: Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District: Public Meeting Notification: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: UndevelopedNacant Open Space, Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) North: RM -12, Low density Multi -family Residential RDP, Research Development Park ODP, Office Development Park South: P-1, Neighborhood Public East: RS -8, Medium Density Single Family Residential ID -RS, Interim Development — Single Family Residential ID -RP, Interim Development — Research Park West: P-1, Neighborhood Public RS -5, Low Density Single Family Residential 2-8 units / acres Northeast District Property owners west of the subject property in the Hickory Heights development and owners east of 1 st Avenue received notification of the Planning and Zoning Commission public meeting. Subdivision signs were posted on the site at both Scott Boulevard and 1 st Avenue. January 13, 2022 Waived by applicant. The applicant, Nelson Development LLC, is requesting approval of the preliminary plat of Hickory Trail Estates, a 2 -lot, 48.75 -acre low density single family residential subdivision located west of N. 1st Avenue and south of N. Scott Boulevard. The applicant intends to develop 8.85 -acres as a senior living facility containing approximately 134 bedrooms for its residents. The applicant intends to dedicate a 38.98 -acre outlot to the City as parkland. A future rezoning to a Public (P) zone would be done by the City once the City acquires the dedicated land. A rezoning to Low Density Single Family Residential with a Planned Development Overlay (OPD/RS-5) has been approved as well as a Preliminary 3 OPD and Sensitive Areas Development Plan. The subject property was rezoned to Low Density Single -Family Residential with a Planned Development Overlay (OPD/RS-5) with the following conditions: a. Prior to issuance of a building permit: i. Submission of a landscape plan detailing the location of proposed shade and evergreen trees on Lot 1. The landscape plan shall be approved by the City Forrester. ii. City Council approval of a final plat subdividing the subject property to conform to the zoning boundaries established by the zoning ordinance, and acceptance of the public improvements required thereby, which shall include; i. Construction of trail connections, generally in locations as shown on the OPD Plan dated 10/28/2021, and ii. Construction of an 8' -wide sidewalk extending from the subject property's eastern property line to 1St Avenue. Per staff's direction, the applicant did not hold a Good Neighbor Meeting for this application since one was recently held for the rezoning. ANALYSIS: Compliance with Comprehensive Plan: The IC2030 Comprehensive Plan and the Northeast District Plan encourage a compact, conservation design approach when sensitive areas are present. The Future Land Use Map of the IC2030 Comprehensive Plan identifies the subject property as appropriate for residential development at a density of 2-8 dwelling units per acre. The Northeast District Plan identifies this area as appropriate for single-family residential development, as well as some neighborhood commercial. As shown on the plat, the majority of the subject property will be dedicated to the City for additional parkland. Only 8.85 acres of the subject property, the area of the proposed senior housing facility, will be developed. This is in keeping with the compact, conservation design approach envisioned. Although the IC2030 Comprehensive Plan discourages the use of cul-de-sacs, the Northeast District Plan emphasizes the use of cul-de-sac streets and single loaded streets, where appropriate, to preserve sensitive areas. The preliminary plat incorporates a single -loaded street and a cul-de-sac due to the dedication of additional parkland to the City. Subdivision Design: The proposed subdivision contains Lot 1, an 8.85 -acre residential lot for the proposed senior living facility and Outlot A, a 38.98 -acre outlot dedicated in its entirety to the City for public open space. The subject plat proposes the designation of public right-of-way through the extension of Hickory Trail, which would end in a cul-de- sac. The proposed senior living facility will be accessed off of the Hickory Trail extension. According to section 15-3-2A-4 of the City Code, cul-de-sacs should be avoided unless it can be demonstrated that existing constraints prevent the extension of the street to access existing streets within or abutting the subdivision. Due to the proposed dedication of Outlot A to the City as neighborhood open space, the portion of land that C! could provide a through street connection to Scott Boulevard within the subject property has been removed. Because of this constraint, the applicant proposes the extension of Hickory Trail ending in a cul-de-sac in order to limit environmental impacts to the sensitive features on the subject property and avoid extending into the dedicated land. This design also aligns with the Preliminary Planned Development Overlay (OPD) plan approved during the rezoning process. Additionally, conditions of the rezoning include providing a trail from the subject property that connects to an existing trail south of the property into Hickory Hill Park and an 8' sidewalk extending from the eastern property line to 1st Avenue. The preliminary plat shows the trail extension into Hickory Hill Park, as well as the extension of the sidewalk on the south side of Hickory Trail east to N. 1 st Avenue. Environmentally Sensitive Areas: The Preliminary Planned Development Overlay and Sensitive Areas Development Plan were approved as part of the rezoning for the subject property. Since the proposed sensitive areas development plan meets the base requirements of the sensitive area's ordinance, a Level II review by the Planning and Zoning Commission and City Council is not required. The subject property contains regulated wetlands, stream corridors, woodlands, and slopes. Development on Lot 1 will impact roughly 0.49 acres of critical slopes and 1.39 acres of steep slopes. All protected slopes are on Outlot A and will remain unimpacted due to the dedication of land. There will be approximately 4.8 acres of impacted woodlands, leaving roughly 81 % of the total woodlands on the subject property unimpacted. West of the proposed development contains a regulated stream and 50' stream corridor buffer. The plat proposes construction limits that would leave the stream and 50' buffer unimpacted. The remaining sensitive features on the subject property, the second stream corridor and two existing wetlands, exist only on Outlot A. The sensitive areas on Outlot A will remain unimpacted by development as shown on the approved Sensitive Areas Development Plan. Neighborhood Open Space: The Preliminary OPD Plan, approved as part of the rezoning, included the dedication of 38.98 acres of open space to the City for the expansion of Hickory Hill Park. The preliminary plat is consistent with the approved Preliminary OPD Plan. The plan includes Outlot A, which contains 38.98 acres of land to be dedicated to the City for future parkland. Future programming and planning for the dedicated parkland will be done as part of the Parks & Recreation planning process and the adoption of the Capital Improvement Program by the City Council. Storm Water Management: Storm water management for the subject property will be provided via an existing downstream detention basin in Hickory Hill Park. Public Works staff has reviewed and approved the preliminary storm water management plans. NEXT STEPS: Upon recommendation from the Planning and Zoning Commission, the preliminary plat will be considered for approval by the City Council. STAFF RECOMMENDATION: The preliminary plat addresses two of the rezoning conditions: the provision of the trail to Hickory Hill Park and the extension of an 8' wide sidewalk to 1St Avenue. Staff 5 recommends approval of SUB21-0013, an application submitted by Nelson Development, LLC, for a preliminary plat of the Hickory Trail Estates subdivision, a 1 -lot and 1-outlot, 48.75 -acre subdivision located west of N. 1 st Avenue and south of N. Scott Boulevard. ATTACHMENTS: 1. Location Map 2. Preliminary Plat 3. Approved Preliminary Planned Development Overlay and Sensitive Areas Development Plan Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services W -*E FEW o. i� SUB21-0013 Hickory Trail Estates r. •y�yy yTRV � � i �. y ■ ■ ■ �I ♦ ■ ♦ ■ ♦ ■ ■ Prepared By: Parker Walsh Date Prepared: February 2022 rI'Y 61' 'r Ir ., r; ■ �I ♦ ■ ♦ ■ ♦ ■ ■ Prepared By: Parker Walsh Date Prepared: February 2022 ■ ■ ■■■■■■■■ on ONE 0� ( --,MAIN 1' 40 61' ■ ■ ■■■■■■■■ on ONE 0� ( --,MAIN 1' 40 L. Fe LEGAL DESCRIPTION PRELIM 1 NARY PLAT BEING PART OF AMENDED AUDITOR'S PARCEL #2005110 AS RECORDED IN BOOK 52, PAGE 143 OF THE JOHNSON COUNTY RECORDER'S OFFICE, IN THE SOUTHEAST QUARTER OF SECTION 2, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., IN IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS; COMMENCING AT THE SOUTHWEST CORNER OF SAID AUDITOR'S PARCEL, THENCE N01°07'52"W, 656.03 FEET; THENCE N01°41'17"W, 1094.66 FEET; THENCE N01°38'34"W, 210.49 FEET; THENCE N01°20'33"W, 538.67 FEET; THENCE TO THE NW CORNER OF SAID AUDITOR'S PARCEL; THENCE 1332.94 FEET ALONG THE SOUTH RIGHT OF WAY LINE OF SCOTT BOULEVARD ON A 1018.50 FOOT RADIUS CURVE CONCAVE NORTHERLY (CHORD BEARING S65°18'23"E, 1239.83 FEET); THENCE S27°14'33"W, 924.73 FEET; THENCE S01°14'34"E, 378.49 FEET; THENCE N77°55'52"E, 649.63 FEET; THENCE S01°15'42"E, 868.85 FEET TO THE SOUTH LINE OF SAID AUDITOR'S PARCEL; THENCE ALONG SAID SOUTH LINE S87°54'07"W, 1302.79 FEET TO THE POINT OF BEGINNING. DESCRIBED AREA CONTAINS 48.75 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. HICKORY TRAIL ESTATES IOWA CITY, IOWA NOT TO SCALE 1 NDUBUQUE RD O°� o° \J > NSI g s D Y D 0 70 D Z - < HICKORY "I TRAIL �� EVERGRE N yc a a P z°A A� HICKORY TRAIL Ralston Creek WOOD G\R AIr1TCC•. 1. ZONING AND ASSOCIATED MINIMUM LOT INFORMATION AREAS FOLLOWS: LOT PROPOSED MINIMUM MINIMUM MINIMUM REQUIRED SETBACKS NUMBERS ZONING FRONTAGE WIDTH AREA FRONT SIDE REAR 1 OPD / RS -5 45' 60' 8,000 SF 15 5 20 2. THIS PROPERTY LIES WITHIN FEMA PANEL 19103CO195E (2/16/2007). THERE ARE MAPPED FLOODPLAINS ON THIS PROPERTY. 3. THERE ARE PROTECTED SLOPES WITHIN THE BOUNDARY OF THE DEVELOPMENT. A BUFFER EQUAL TO 2 TIMES THE HEIGHT OF THE SLOPE IS PROVIDED. CURVE TABLE CURVE # LENGTH RADIUS DELTA CHORD DIR. CHORD LEN. C1 1332.94 1018.50 74°59'06" S65' 18' 23"E 1239.83 --"----------------------------------1 _------- 4. ALL PROPOSED WATERMAIN TO BE 8". ALL PROPOSED SANITARY SEWER TO BE 8 - ---`---------------------- 1 ------- -------------------------- 1 5. STORMWATER MANAGEMENT FOR THE PROPERTY IS HANDLED WITH THE EXISTING DOWNSTREAM ___------- _----______ - 1 DETENTION BASIN IN HICKORY HILL PARK. --- - - ---------------- / ---------------------------------------- I 1 1 - '1 1 I I I 1 _ 1 1 __ _ \ 1 I `1 -----------',--- " -------------------------- __-------___=--------------------- --- 1 I `I 9/"< _ ------ ---"- --------------------- \� s `` �'`------" -- ---- _-- ------- -------`I i \,, ,'`.\� ' -- `��\\ -��\ \ ' __ _ \ ------ -- /-------- _____----- ---- _ -_ 1 / -------_----- l - ----- I I , , \ -- ---- --------- - ---- '---------------------------- I _ - -- --- ----------------- "--- N _ _ - - ---_ ----- -------__- - E - - -- ---- -- . \,ti - \' -\ ' \ \\\ \\ " I _----------------- 1 -� N --= -- _------ _-- ---"- _---- ____ ----------------------I S -- ---- ----- I N - -__ ____---- -- --- \\;;' ---- I ♦ - -- -- `\ n I _ - _ --------------- p D 3 W ` �1 \\\\ `\ , . ,,�' 1 //--- 1 I - l - ;� 8' 60' RIGHT-OF-WAY ';::;---" 1�9 1 .'I;'1 m o - I -_ I - -760-- - __ 26' 1.50 /o - _ 1 - j _ - --- ��'s 1n11n1`y�� '�o i i vvv v V,\ I 1 \ ' ' y I ' \ ___ __� _- �\\ II I I VIII I � � PROJECT VICINITY MAP 1' 11' 13' 13' 8' 8' 1' -- - -__-- - i I I I I ! 1'1'11 1 , ---- -- - --- - --_ I , ; I % 1 I I y I� 7.. PCC -------------- 1 0 I s . / 1 ' II 11 _ $6,0� PAVEMENT - ----- -------<-------- 1 1 I \ I 1 1 I + ' I �� 1.50/ " " 4.00°/" 1.50% - �, I +E +fits tf+ f� +_f+ +, �� 7 0 1 11 4.00/" f ------ - * �/ _ I 2" OF LIMESTONE (GRADATION #8) 2.00% 2.00/ ____ C -------- OVER 6" MODIFIED SUBBASE (GRADATION #14) f - _ � OUTLOTS: 4" PCC i / ' "_ ' ��, � --- - ----- - 6" PCCTRAIL / *' �_-� ----- I PEDESTRIAN TRAIL SIDEWALK z WITH4"SUBBASE / �' ---"-- ---- - / W 6" SUBBASE / �; _ f LOT SF ACRES INTENDED USE 2 o w - _ ------ - _ B /5 5 ss f NOT TO SCALE = 1 > 0 60' - - — ss OUTLOT A 1 698 087 38.98 DEDICATED TO CITY FOR PARK SPACE a _ - _ 74 I ' 6" SUBDRAIN -" _ 's ' LEGEND: UTILITIES EXISTING PROPOSED COMMUNICATIONS (Oo) — CO — OVERHEAD LINE (OH) — OH — ELECTRIC (E) — E — FIBER OPTIC (FO) — FO — GAS (G) — G — SANITARY SEWER (s) — SS — STORM (ST) — ST — WATER: DOMESTIC (W) — W — GUY WIRE ANCHOR G- E- UTILITY POLE LIGHT POLE * * GAS VALVE ® a SANITARY MANHOLE SS • STORM MANHOLE ST O STORM INTAKE ®®� ®® HYDRANT � Ak WATER VALVE CURB STOP oz SITE EXISTING PROPOSED CONTOUR -INDEX — 100 — 100 CONTOUR - INTERMEDIATE — 101 100 FENCE: BARB WIRE x x x —x—x—x— FENCE: CHAIN LINK o 0 0 �--�O— FENCE: WIRE // // // —//—//—//— FENCE: WOOD ❑ ❑ ❑ �--�D— STREAM CENTERLINE - - - — - - - — SIGN o 0 CONSTRUCTION AREA LIMITS — - � SILT FENCE/SILT SOCK OVERLAND FLOW ROUTE 4 O /\ N �_ N Zr1 Jm -- N 2 �Z° O� Z V° U 2 O X Q w § W i z - z W m �1�Y1�[IIIj ci N N N N N w O O o N N N Q ci N N QN .--I O N -1 N .-1 O O _ N V) V) 1 LOTA 40,220 0.92 RIGHT OF WAY DEDICATED TO CITY FOR , 11 S 11 `� - - - - _ 55,,, `�''S %� r -r' - CONNECT NEW 8' WIDE 0 z w w II I'\ 1 II 1 '1 ' II 1 I - SS �.. 11 1- T 5"\ / r I ' A O Q HICKORY TRAIL EXTENSION I I I' --Ss-� - 2 2 J KEY NOTES: 0 15' UTILITY EASEMENT 0 30' SANITARY SEWER EASEMENT © 30' PUBLIC ACCESS EASEMENT 0 TRASH ENCLOSURE 0 GENERATOR ENCLOSURE �'ll'1 III'1I ;r I i� I' •' - --" — _�- s—is,,��1�%-� - I --- i , GRANULAR TRAIL TO EXISTING 0 0 } '\ ' I 1 ' ' '1 , l\\ I I I I 1 r i I __ / \ I ,I i'/' ' I �- 15 �7- Z4 � _ ; PRELIMINARY OPD AND SENSITIVE AREAS DEVELOPMENT PLAN HICKORY TRAIL IOWA CITY, IOWA PROJECT VICINITY MAP APPROVED BY THE CITY OF IOWA CITY, IOWA APPLICANT: APPLICANT'S ATTORNEY: NELSON DEVELOPMENT 1, LLC KIRTON MCCONKIE ATTNAACOB WOLFGANG ATTN:BRYCE K. DALTON CITY CLERK DATE 218 6TH AVE., STE. 200 SO E. SOUTH TEMPLE, SUITE 400 DES MOINES, IOWA 50309 SALT LAKE CITY, UTAH 84111 JACOB@NELSONCONSTRUCT.COM BDALTON@KMCLAW.COM SHEET INDEX C1.00 OVERALL SENSITIVE FEATURES C1.10 PRELIMINARY SENSITIVE AREAS -SENSITIVE SLOPES C1.20 PRELIMINARY SENSITIVE AREAS -WOODLAND AREAS C1.30 PRELIMINARY SENSITIVE AREAS -WETLAND AND BLUE LINE STREAM CORRIDOR C2.00 CONCEPT PLAN 02.10 LOT 1 - SENIOR LIVING CONCEPT PLAN L1.00 COVER NOTES, SCHEDULE AND DETAILS L1.01 PLANTING PLAN STEEP SLOPE 118-25%I�\\t.\ MPACTED STEEP SLOPE CRITICAL SLOPE (25-40%) IMPACTED CRITICALSLOPE (zs-CTD%I �i � , ', � , ' � 4.\ \ `. "so X\\���\.• A\VAV A \ s_ �� `.. 1 ' PROTECTED SLOPE (,40%) '•j - \'`�`( '\ , \ \\\\\� \\' \, I WOODLAND PRESERVATION 1 .II I \ —'-•.;\ IMPACTED WOODLAND \r\� \\ I t,1, 1` I \� \k v.,\ •,\ 38s$38$s 5F \} `.� ` I % i!, \` % - \ _ \ WETLAND PRESERVATION �I ' -____ `•\'�. —_\ \ REGO LATER STREAM y t \ NF - \ r < \ � % '� 1 / \•fir -L._�-- -_ l.. � / / / / LEGEND: W o SITE EXISTING PROPOSED CONTOUR - INDEX 100 �IUG CONTOUR -INTERMEDIATE 101 ov)0 FENCE:BARBWIRE —x—x—x— —x—x--x— STREAM CENTERLINE --- ---- SIGN a o CONSTRUCTION AREA LIMITS w 3 TREE REMOVAL LIMITS < 0 50 SENSITIVE AREAS AREA BUFFER 1p� I It W o H Z J m ov)0 I: d ou Z x V° a x a OUTLOT SF ACRES INTENDED USE A 1,698,087 38.98 DEDICATED TO CITY FOR PUBLIC OPEN SPACE AND EXPANSION OF HICKORY HILL PARK ROW 40,220 0.92 RIGHT OF WAY DEDICATED TO CITY FOR HICKORY TRAIL EXTENSION 1. NO ARCHAEOLOGICAL SITES ARE PRESENT yg5"s,Da7 SF / 38.98 AC i S y -- - -�10 IF I� - . ti E i - I Fu7 t. 11'1"1©ptlll.611II ,L-L�lu' \ r -L \ r ,Ao N N W o H Z J m ov)0 Q d ou Z x V° a x a w O w 3 w < 0 50 100 F' w o w z w 0 Q 0 z w Ln O w 6 O .0 0 t� a V1 w U v) W o H Lu F_ Q w Q d w a Q J O w J < o Lu F' Q w z w 0 0 z w Ln O w 6 O .0 zJ t� a V1 w U w w =_j �w 6 V C1.00 W o Q 6ofw w w o w J Q z w N O z w Ln O w 6 O C1.00 PRELIMINARY OPD AND SENSITIVE AREAS DEVELOPMENT PLAN HICKORY TRAIL IOWA CITY, IOWA NOTES: AREA (SF) 0 1. THERE ARE PROTECTED SLOPES WITHIN THE BOUNDARY OF THE DEVELOPMENT. A BUFFER EQUALTO 2 TIMES THE HEIGHT OF THE SLOPE IS PROVIDED. NO PROTECTED SLOPES OR BUFFERS ARE IMPACTED WITH THIS PROJECT. loot CONTOUR - INTERMEDIATE 2. THE TOTAL PERCENTAGE IMPACTED CRITICAL SLOPE IS LESS THAN 35% OF THE TOTAL. CRITICAL SLOPE CALCULATION AREA (SF) PERCENTAGE IMPACTED SLOPES 21,533 7% NON IMPACTED SLOPES 256,7199 80% L NON -IMPACTED SLOPES IN PROTECTED SLOPE BUFFER 44,026 13% CRITICAL SLOPES (PRIOR TO DEVELOPMENT) 321,719 100% 1 OF CONSERVATION EASEMENT I 3. STEEP SLOPE CALCULATION AREA (SF) PERCENTAGE .I BUFFER STEEPSLOPE (18-2S%) IMPACTED SLOPES 60,533 19% NON -IMPACTED SLOPES 265,430 81% STEEP SLOPES (PRIOR TO DEVELOPMENT) 325,963 100% - IMPACTED CRITICAL SLOPE LEGEND: AREA (SF) 0 SITE EXISTING PROPOSED CONTOUR INDEX 100 loot CONTOUR - INTERMEDIATE 101 FENCE BARB WIRE x x -x- x x -x - STREAM CENTERLINE - - 21,533 SIGN o CONSTRUCTION AREA LIMITS TREE REMOVAL LIMITS AT EDGE OF CONSERVATION EASEMENT — - SENSITIVE AREAS AREA BUFFER STEEPSLOPE (18-2S%) IMPACTED STEEP SLOPE 18-25%) CRITICALSLOPE (2540%) IMPACTED CRITICAL SLOPE 25-40%) PROTECTED SLOPE (> 40%) ~N I / v � 0�m IMPACTED QUANTITIES: -1 y I \`•. ( 01 CRITICAL SLOPES STEEP SLOPES f •�_ ( ' LOCATION AREA (SF) 0 1,933 1 5,422 2 834 3 6,713 4 2,488 5 4,143 2,940 TOTAL 21,533 LOCATION AREA (SF) 1 40,906 1 1,058 1 5,036 19 1,418 1,885 972 2,940 6,318 TOTAL 60,533 PUE Nv - o y Ri — i S, �- �• i' I � \v w l I _ 1 54 0 50 100 19 t _ i'- � iIIII 1�--� ♦ AL� ` A N v # (D 0 z 385,355 SF ! _ Z C \ I - y O a 0 � ggg 2 LL D 0 111 ,L / '•1 Q a 0 0 \ v A_ t v .•.v 1 < z 1 i I -\ - \ - ,- 124 �, #'•. � � � � � o LOT "All Osco F , E ( ,l I / `\ •, i '\ �_ \ - war - n - I - -__ m - — I , TOM 17 'I ✓ �i I � \ T �E _/ / 5 ` Lu co Lu` •1 / �" ��.J -� / '\ '-.. __- - - '. �. _- --. ; ,L �y---�"_�I � _ L __- p � In d / / \ - _ \ I -.` -;`.\ Esc \ y.,- r `•+, - w d v) 0 ) Lu Lu / \• _ - �v \ __moo �- �V ; I F- Q Q w p r J� j! > LL, Lu AC 1` / O 'I � � ,. ''VA / / - LL. ''_ -. •� --.._ -_ •� �\ I ` ill. II i I 1;�9"8,082 sE I' Lu .! 1 / Lu > --o 1 , _ - - Ln-- \\/\����litim. _- W W o V CI v • _- In I 1 � PA `U 0 / - rLu 1,_ w1 cn ° W Z I w ��.:_..-L � I'•_ I I l ,' -';,� 'k - . \I .+191 ( N d N �[V SHEET NUMBER: l \ . _. 1. C1.10 irrcainin�innienoLymm�rmisarnne��cstainn',f ei ��rmr PRELIMINARY OPD AND SENSITIVE AREAS DEVELOPMENT PLAN HICKORY TRAIL IOWA CITY, IOWA NOTES: 1. THERE ARE WOODED AREAS WITHIN THE BOUNDARY OF THE DEVELOPMENT. PER IOWA CITY CODE FOR RS -5 ZONING, A MINIMUM OF 50% OF THE EXISTING WOODLANDS MUST BE PRESERVED. CONTOUR - INDEX 1DO RS -5 WOODLAND PRESERVATION CALCULATION AREA (SF) PERCENTAGE 100 FENCE: BARB WIRE —Y—X—X— IMPACTED WOODLAND 208,941 15% BUFFER (50' WIDE) 38,179 3% PRESERVED WOODLAND 1,077,944 81%' WOODLAND (PRIOR TO DEVELOPMENT) 1,325,064 100% . LEGEND: SITE EXISTING PROPOSED CONTOUR - INDEX 1DO l CONTOUR - INTERMEDIATE 101 100 FENCE: BARB WIRE —Y—X—X— X—X—X— STREAM CENTERLINE --- ----- SIGN I d CONSTRUCTION AREA LIMITS -j TREE REMOVAL LIMITS AT EDGE Q 0 OF CONSERVATION EASEMENT J — — - SENSITIVEAREAS AREA BUFFER WOODLAND PRESERVATION IMPACTED WOODLAND PROPOSED TREE it REFER TO LANDSCAPE PLAN N IMPACTED QUANTITIES: WOODLANDS LOCATION AREA (SF) A 15,787 © 40,474 C 3,808 D 139,596 E 9,276 Q Q TOTAL 208,941 1 ; As P TERRY \ \ p \ \ \ \\\\\\\\\\\\\\\\\\\\\\\\\\\ .I y�r -, +.= � Q A^ ,,o N Z Z it �, Q WWc Q Q d Z I d v -j 0 Q 0 J L,) Z F- o w 2 m w d J z W z W ow� 0O Z p cZ_ G . z Y J N� w U W w =� W ° 2 a ��✓ Z u U o I V O a o � 3 w i 0 X � \ 1 \, 8.8S AC `\ 385,355 SF LOT "A" 0.92 AC 40,220 SF xF, It It \ PI 1 467 + \ ` ` 1 / %/r++++.+. It- -, 1� �,I ++. + + + 1� l` + I 1 /.' 1 0 OUTLOT A g 1-1 yy 1 /. +�/_+ _ - - 38.98 AC Afi 1 1,698,087 SF /CL +/« + « - ' ' �• IE �r I � \ .�' -�' I % I I \ II k - I C1.20 Q W Z Z Q WWc Q Q d G W d v -j 0 Q 0 L,) Z F- o w 2 Q w d J z W z W 0 0O Z p cZ_ G . z Y J N� w U W w =� W ° 2 a V) Z 6 V C1.20 Q Lu Q W L,) Z LI) Q o w 2 W � LU Of Q d J z W p o Z cZ_ G <J Lu0 0 o w N� 60 C1.20 PRELIMINARY OPD AND SENSITIVE AREAS DEVELOPMENT PLAN HICKORY TRAIL IOWA CITY, IOWA LEGEND: Of D SITE EXISTING PROPOSED CONTOUR - INDEX 100— 00—CONTOUR-INTERMEDIATE W CONTOUR - INTERMEDIATE — 101 — t00 FENCE: BARB WIRE —x—x—x— —x—x—x— STREAM CENTERLINE --- ----- SIGN —� J CONSTRUCTION AREA LIMITS w J SILT FENCE < _. TREE REMOVAL LIMITS F- _--- SENSITIVE AREAS AREA BUFFER WETLAND E= 0 REGULATED STREAM ----- 1 I I I I r I I / I (�C Jv 0 Qi O / / 1 / 1 00, / WETLAND BUFFER / / 50' STREAM BUFFER i I i 1ST / I GAN®CAIS RUST I 50' STREAM ��,������'. -. BUFFER r-7 I 100, WETLANDBBUFFER 30'STREAM� CORRIDOR OUTLOT A 38.98 AC 1,698,087 SF 8.85 AC 385,355 SF I LOT "A" 0.92 AC 40,220 SF 50' STREAM 4� BUFFER G�Q�a0G9� GQCQC�C�V�S i �. /01 �1 R' SP1 N W Of D W Z Z W Q W Q o a Lu a Lf) 0 J 0 w J < Q W F- Q W W } z W 0 N ON Q ooh Q O z z� J w Q u WLLJ Z z J W a N W Of D Q (Y W > u z Q W } 0 Z d J N W N Q Q ooh Q m z� J w wwq d i -I z oCN N a a C1.30 CONCEPT PLAN HICKORY TRAIL ESTATES IOWA CITY, IOWA I IF i HICKORY TRAIL NOT TO SCALE PROJECT VICINITY MAP PROJECT DATA: TOTAL DEVELOPMENT AREA 48.75 ACRES SENIOR LIVING SITE 8.85 ACRES 18.1% RIGHT-OF-WAY DEDICATION 0.92 ACRES 1.9% PARK DEDICATION AREA 38.98 ACRES 80.0% LEGEND: PARK DEDICATION TREE REMOVAL LIMITS OAK KNQLL ENTRA .�� INN\IMENEWEEN ..`.�°` /aX (STORY 388,3555E ` ,1 I 1 JEXISTING J TRAIL 11 i f Mau- EP -11 EXISTING \ �' �r \ ,• ��� •\ \ TREE LINES ! f 7 J TRAIL SI`ING � Phi - Y _ ------ -- 1 ,Ao N H Z N w Z'i LU F- < F- Q Q 0J. I ' ;r J w Z Oy 0u Z V° X 2 0 V) a -j O Q O 3 w < 0 50 100 F- F o w z w 1 Q � 1 O 2 O . p o J v) J C2.00 LLJ z W W a N Z a (STORY 388,3555E ` ,1 I 1 JEXISTING J TRAIL 11 i f Mau- EP -11 EXISTING \ �' �r \ ,• ��� •\ \ TREE LINES ! f 7 J TRAIL SI`ING � Phi - Y _ ------ -- 1 ,Ao N H Z N w Z'i LU F- < F- Q Q 0J. Q J w Z Oy 0u Z V° X 2 0 V) a -j O Q O 3 w < 0 50 100 F- F o w z w p Q � m O 2 O . p o J v) J C2.00 H Z N w W LU F- < F- Q Q 0 w 2 Q J w d cWc G W d V) d -j O Q O < J Lu F- Lu w U Q w z w p 0 N O> O 2 O . p z J v) J C2.00 LLJ z W W a N Z a H Z N w LU F- < Q v~j 0 w 2 Z J w W a J w Q w Q z o a p � J Lu w U Q = Z w U O w N O> O 2 o O SHEET NUMBER: C2.00 W J LEGAL DESCRIPTION: J � 1 - --- J j X13) SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS ' -� -----750-_, 0 20 r U D N TOTAL 34 BEDS N MEMORY CARE 32 BEDS a G o a TOTAL NUMBER OF BEDS 134 BEDS � GROSS BUILDING FOOTPRINT 69,589 SF 0 ZONING INFORMATION = PLANNED DEVELOPMENT OVERLAY ZONE - LOW-DENSITY RESIDENTIAL (OPD/RS-5) - SETBACKS AND YARDS (MULTI -FAMILY) I _ ¢z - J - 0 REAR YARD 20 FEET = HEIGHT 42 FEET REQUEST WAIVER FROM THE 35' HEIGHT MAXIMUM. BUILDING CONNECTION SIZES TO BE COORDINATED A PORTION OF THE BUILDING, AS SHOWN ON THE w 38------------- U MINIMUM LOT AREA AND LOT WIDTH REQUIREMENTS MIN. LOT AREA 8,000 SF z0 -__.___-_ MIN. LOT FRONTAGE 40 FEET w 34____ w w MAX. SETBACK COVERAGE 50 % —j 732_-_._--- - LOT FRONTAGE WIDTH 668 FEET SHENUMBER: S \ - -- ------------- i FLOOD ELEVATION N/A C I USE REQUIREMENT # OF STALLS STANDARD ASSISTED LIVING 1 STALL PER 3 BEDS 68 BEDS 23 PREMIUM ASSISTED LIVING 1 STALL PER 2 UNITS 29 UNITS 15 MEMORY CARE 1 STALL PER 3 BEDS 32 BEDS 11 STAFF 1 STALL PER EMPLOYEE 40 EMPLOYEES* , TOTAL REQUIRED = 89 * NUMBER OF PERSONS EMPLOYED AT THE FACILITY PARKING PROVIDED = 85 ACCESSIBLE PARKING PROVIDED = 1 I I 89 1! I I I I I r I r , 1 i W J LEGAL DESCRIPTION: J � 1 - --- J j X13) SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS w -� -----750-_, 0 20 24 ONE BEDROOM 24 BEDS U D N TOTAL 34 BEDS N MEMORY CARE 32 BEDS a G o a TOTAL NUMBER OF BEDS 134 BEDS � GROSS BUILDING FOOTPRINT 69,589 SF 0 ZONING INFORMATION = PLANNED DEVELOPMENT OVERLAY ZONE - LOW-DENSITY RESIDENTIAL (OPD/RS-5) w SETBACKS AND YARDS (MULTI -FAMILY) U _ ¢z - J - 0 REAR YARD 20 FEET = HEIGHT 42 FEET REQUEST WAIVER FROM THE 35' HEIGHT MAXIMUM. BUILDING CONNECTION SIZES TO BE COORDINATED A PORTION OF THE BUILDING, AS SHOWN ON THE w 38------------- U MINIMUM LOT AREA AND LOT WIDTH REQUIREMENTS MIN. LOT AREA 8,000 SF z0 -__.___-_ MIN. LOT FRONTAGE 40 FEET w 34____ w w MAX. SETBACK COVERAGE 50 % —j 732_-_._--- - LOT FRONTAGE WIDTH 668 FEET SHENUMBER: S \ - -- ------------- i FLOOD ELEVATION N/A C I USE REQUIREMENT # OF STALLS STANDARD ASSISTED LIVING 1 STALL PER 3 BEDS 68 BEDS 23 PREMIUM ASSISTED LIVING 1 STALL PER 2 UNITS 29 UNITS 15 MEMORY CARE 1 STALL PER 3 BEDS 32 BEDS 11 STAFF 1 STALL PER EMPLOYEE 40 EMPLOYEES* , TOTAL REQUIRED = 89 * NUMBER OF PERSONS EMPLOYED AT THE FACILITY PARKING PROVIDED = 85 ACCESSIBLE PARKING PROVIDED = 4 TOTAL PROVIDED = 89 W J LEGAL DESCRIPTION: w LOT 1 HICKORY TRAIL ESTATES (PLAT PENDING APPROVAL) 1 - --- J PURPOSE OF DEVELOPMENT X13) SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS w -� -----750-_, 0 20 24 ONE BEDROOM 24 BEDS U 15" RCP ST ST � ST ST <, w r ro 7�i 1 ' \I R50' \N 3.9' S h W _ �- I , 722 13.1.1: ILC RTYAR D - 1, -12 000 SF -16 ST RIES I / % /C 11 3 24' a v 2 STORIES OMMONS COURTYAR —10,000 SF N R20' ,R15 _- ____- 0� �m PROPOSED BUILDING 3 , 6' FFE = 734.25 - / I 17.9' - I ` R25' , ' w — w I 24' - ss - i I 1 , lz - I .a I 4; ` __ .STORY R30' 15.34' V R10' �: I , I I AL COURTYARD - _ - "'5,000 SF I I � 21 r I I A \ �., _ , / R175' d Nov 16. 2021 - 323om S:\PROJECTS\2020\200194\05 Desien\Civil-Suwev\Sheets\Senior\200194 - Senior- Site Plan.dwe HICKORY TRAIL M —w — N LEGAL DESCRIPTION: w LOT 1 HICKORY TRAIL ESTATES (PLAT PENDING APPROVAL) Vj W TOTAL LOT AREA: 385,355 SF (8.85 AC) J PURPOSE OF DEVELOPMENT X13) SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS w -� -----750-_, 0 20 24 ONE BEDROOM 24 BEDS U D N TOTAL 34 BEDS N MEMORY CARE 32 BEDS a G o a TOTAL NUMBER OF BEDS 134 BEDS Nov 16. 2021 - 323om S:\PROJECTS\2020\200194\05 Desien\Civil-Suwev\Sheets\Senior\200194 - Senior- Site Plan.dwe HICKORY TRAIL M —w — SITE INFORMATION N LEGAL DESCRIPTION: w LOT 1 HICKORY TRAIL ESTATES (PLAT PENDING APPROVAL) Vj W TOTAL LOT AREA: 385,355 SF (8.85 AC) J PURPOSE OF DEVELOPMENT m SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS w -� -----750-_, 0 20 24 ONE BEDROOM 24 BEDS U D N TOTAL 34 BEDS N MEMORY CARE 32 BEDS a G o a TOTAL NUMBER OF BEDS 134 BEDS � GROSS BUILDING FOOTPRINT 69,589 SF 0 ZONING INFORMATION = PLANNED DEVELOPMENT OVERLAY ZONE - LOW-DENSITY RESIDENTIAL (OPD/RS-5) w SETBACKS AND YARDS (MULTI -FAMILY) U _ ¢z - J - 0 REAR YARD 20 FEET = HEIGHT 42 FEET REQUEST WAIVER FROM THE 35' HEIGHT MAXIMUM. BUILDING CONNECTION SIZES TO BE COORDINATED A PORTION OF THE BUILDING, AS SHOWN ON THE w 38------------- U MINIMUM LOT AREA AND LOT WIDTH REQUIREMENTS MIN. LOT AREA 8,000 SF z0 -__.___-_ MIN. LOT FRONTAGE 40 FEET w 34____ w w MAX. SETBACK COVERAGE 50 % —j 732_-_._--- - LOT FRONTAGE WIDTH 668 FEET SHENUMBER: S \ - -- ------------- FLOOD ELEVATION N/A C I SITE INFORMATION KEYNOTES: U RETAINING WALL © PROPOSED 8' PEDESTRIAN PATH PROPOSED CROSSWALK 0 NN N N LEGAL DESCRIPTION: w LOT 1 HICKORY TRAIL ESTATES (PLAT PENDING APPROVAL) Vj W TOTAL LOT AREA: 385,355 SF (8.85 AC) J PURPOSE OF DEVELOPMENT m SENIOR LIVING FACILITY H STANDARD ASSISTED LIVING (KITCHENETTE) 0o u 1GUEST SUITE 1 BED >< Y 7 STUDIO 7 BEDS O 42 ONE BEDROOM 42 BEDS w 9 TWO BEDROOMS 18 BEDS z TOTAL 68 BEDS w PREMIUM ASSISTED LIVING (FULL KITCHEN) 0 20 24 ONE BEDROOM 24 BEDS U 5 TWO BEDROOMS 10 BEDS N TOTAL 34 BEDS N MEMORY CARE 32 BEDS a G o a TOTAL NUMBER OF BEDS 134 BEDS � GROSS BUILDING FOOTPRINT 69,589 SF 0 ZONING INFORMATION = PLANNED DEVELOPMENT OVERLAY ZONE - LOW-DENSITY RESIDENTIAL (OPD/RS-5) w SETBACKS AND YARDS (MULTI -FAMILY) U FRONTYARD 20 FEET < SIDE YARD 10 FEET 0 REAR YARD 20 FEET = HEIGHT 42 FEET REQUEST WAIVER FROM THE 35' HEIGHT MAXIMUM. BUILDING CONNECTION SIZES TO BE COORDINATED A PORTION OF THE BUILDING, AS SHOWN ON THE w ELEVATIONS, SHALL NOT EXCEED 42'. U MINIMUM LOT AREA AND LOT WIDTH REQUIREMENTS MIN. LOT AREA 8,000 SF z0 MIN. LOT WIDTH 60 FEET 0 MIN. LOT FRONTAGE 40 FEET w MAX LOT COVERAGE 45 % w w MAX. SETBACK COVERAGE 50 % —j BUILDING WIDTH ALONG FRONTAGE 212.33 FEET LOT FRONTAGE WIDTH 668 FEET SHENUMBER: S SETBACK COVERAGE 32 % BUILDING LOT COVERAGE 69,589/385,355= 18% TOTAL IMPERVIOUS AREA 167,002 / 405,366 = 43% FLOOD ELEVATION N/A PARKING CALCULATIONS: USE REQUIREMENT # OF STALLS STANDARD ASSISTED LIVING 1 STALL PER 3 BEDS 68 BEDS 23 PREMIUM ASSISTED LIVING 1 STALL PER 2 UNITS 29 UNITS 15 MEMORY CARE 1 STALL PER 3 BEDS 32 BEDS 11 STAFF 1 STALL PER EMPLOYEE 40 EMPLOYEES* 40 TOTAL REQUIRED = 89 * NUMBER OF PERSONS EMPLOYED AT THE FACILITY PARKING PROVIDED = 85 ACCESSIBLE PARKING PROVIDED = 4 TOTAL PROVIDED = 89 KEYNOTES: U RETAINING WALL © PROPOSED 8' PEDESTRIAN PATH PROPOSED CROSSWALK 0 NN N N H w Z m Vj W a J R m OW2 H 0o u O 0 Z >< Y 2 0 O a w � z 3 w J 0 20 40 U W N Q N p p = � a G o a 0 a � o 0 m = 0 w > U IL < � 0 �amup N w Lu Vj W a z R R Q H z z a u k O V V m J Z J o U cWc G O 6 a W � 0 z z 0 p p = � a G o a 0 a 0 L� RESTRAINED JOINTS m = �amup N w Lu WLu a Z Q o Q H N W = NOTES: cn LU H J Z J Q U cWc G Q F_ Z N 0 L� RESTRAINED JOINTS z 0 w > U IL < � 0 J = BUILDING CONNECTION SIZES TO BE COORDINATED I w a p U G WITH MEP PLANS z0 G 0 — w 3. w w a vi —j Z n SHENUMBER: S Z w J WLu a Z Q o H N W = Ln J WLu o J d UTILITY NOTES: c Q - o 1. ALL WATER MAIN TO BE 8" 0900 PVC WITH Z N RESTRAINED JOINTS m 2. SANITARY SEWER MAIN TO BE 8" PVC SDR 26. < � a-1 O z o BUILDING CONNECTION SIZES TO BE COORDINATED = w F- U G WITH MEP PLANS a 0 — 'o 3. STORM SEWER TO BE RCP WITH GASKETED JOINTS n SHENUMBER: S 4. SANITARY SEWER TO EXTEND TO NORTH PROPERTY LINE AS SHOWN. C C2. 10 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION FEBRUARY 16, 2022-6:OOPM—FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Susan Craig, Mike Hensch, Phoebe Martin, Mark Nolte, Maria Padron, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Anne Russett, Parker Walsh OTHERS PRESENT: Brian Boelk RECOMMENDATIONS TO COUNCIL: By a vote of 7-0 the Commission recommends approval of SUB21-0013, an application submitted by Nelson Development LLC for a preliminary plat of the Hickory Trail Estates subdivision, a 1 -lot and 1-outlot, 48.75 -acre subdivision located west of North 1st Avenue and south of North Scott Boulevard. CALL TO ORDER: Hensch called the meeting to order at 6:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CASE NO. SUB21-0013: Location: South of N. Scott Blvd and West of N. 1st Avenue An application for a preliminary plat of Hickory Trail Estates, a 48.75 -acre subdivision with one residential lot and one outlet to be dedicated to the City for public open space. Walsh began the staff report showing an aerial of the property for the proposed development as well as the zoning map reflecting the rezoning to OPD/RS-5. Walsh noted recent approvals on this property included the rezoning to low density single family residential, with the plan development overlay, as well as the preliminary OPD sensitive areas development plan. The rezoning conditions included the required submission of a landscape plan, and additional requirements include the construction of a trail connection to an existing trail south of the property, as well as construction of an eight -foot -wide sidewalk extending from the eastern property line to North First Avenue. Walsh acknowledged the preliminary plat shows lot one, the proposed development site for Hickory Trail Estates, a senior living facility, as well as outlot A, the proposed 38.98 acres of dedicated land to the City. Looking closer at lot one Walsh pointed out the proposed trail system connecting to the existing trail as well as the sidewalk extending from the property line to North First Avenue and 0.92 acres of dedicated right-of-way. Walsh Planning and Zoning Commission February 16, 2022 Page 2 of 7 noted the Subdivision Code does discourage cul-de-sacs but due to outlot A being dedicated in its entirety, the portion of land where a through street access would be allowed has been removed. He noted this design is also consistent with what was approved during the rezoning process and in the preliminary OPD plan. Reviewing outlot A, it contains most of the sensitive features on the property and as proposed will remain unimpacted as all 38.98 acres will be dedicated to the City as neighborhood open space and in the future will be rezoned to neighborhood public zone as an addition to Hickory Hill Park. The Comprehensive Plan allows for two to eight dwelling units per acre, as well as on the northern section of the property eight to 16 dwelling units per acre but this is not applicable because the senior living facility bedrooms don't meet the dwelling unit definition and therefore will not be calculated into the density of the site. The Comprehensive Plan also encourages preservation of sensitive areas, guiding development away from sensitive areas, conservation design in areas with sensitive features and interconnected systems of open space with wide sidewalks and trails. Walsh showed images of the Northeast District noting the vision for what the District Plan had laid out was single family residential, small apartment buildings, neighborhood commercial, and also encourages cul-de-sacs when appropriate. He also showed images and noted the approved sensitive areas development plan starting with wetlands and stream corridors. There are two wetlands with 100 -foot buffers located on outlot A and two streams each with a 50 -foot stream corridor buffer to each side of the stream and the proposed construction limits do not show any impact to these features. The next sensitive feature is slopes coming in at 0.49 acres or 7% of all critical slopes proposed to be impacted. All protected slopes are located on outlot A and will be unimpacted. Lastly, are the woodlands and approximately 4.8 acres or 16% proposed to be impacted, leaving approximately 81% of woodlands as preserved which is well above the 50% requirement. Stormwater Management for the subject property will be provided via an existing downstream detention basin in Hickory Hill Park. Public Works staff has reviewed and approved the preliminary stormwater management plans. The role of the Commission would be to determine if this preliminary plat complies with the subdivision regulations and other applicable Code as well as if it complies with the Comprehensive Plan. Staff recommends approval of SUB21-0013, an application submitted by Nelson Development LLC for a preliminary plat of the Hickory Trail Estates subdivision, a 1 -lot and 1-outlot, 48.75 -acre subdivision located west of North 1 st Avenue and south of North Scott Boulevard. If approved, the final plat approval of Hickory Trail Estates Subdivision via City Council would need to be done as well as the final sensitive areas development plan and site plan via staff review and building permits via staff review. Nolte asked if the lot where the Nelson building is going to be built is going to be residential or commercial. Walsh confirmed it will be for the senior living facility only, no commercial. Hensch opened the public hearing Planning and Zoning Commission February 16, 2022 Page 3 of 7 Brian Boelk (Axiom Consultants) noted Walsh did a great job explaining the subdivision and he also believes the Commission is probably fairly familiar with this area through the process it's taken. Townsend asked Boelk to talk a little bit about traffic as that was a concern in previous discussions. Looking at the amount of parking that's there, it looks like it's more visitor parking then resident parking. Also, she got the impression in one of the earlier presentations that most of the residents there would not be expected to have vehicles. Boelk confirmed that is correct. The site plan shows 89 parking stalls, which matches exactly with what the requirement is by Code. The building will contain assisted living, that is the north wing, with 68 beds of standard assisted living, which is a kitchenette in the unit, and then there's 34 units of what they call premier assisted living, which has a full kitchen in those. In the middle of the building is the commons area. Finally, on the south wing is the memory care are with 32 units. The parking also includes staff parking. Nolte asked when they plan to start construction. Boelk replied as of right now the intent is to start the site work in July. Right now they're going through a design review process with the architect and had a good meeting last week with City staff as well. Nelson did have it as part of their purchase agreement to provide to the seller the site plan and final plat prior to taking it to the City so it's in their hands right now and they have a 15 -day due diligence review on that. Assuming everything goes through there, they'd be looking to submit the site plan and the full design review with architectural plans from there. He believes closing would be in June and then start construction in July. Martin asked because this is in the development review stage, can the height change. Russett confirmed as Boelk mentioned, the project still needs to go through design review and site plan review so there may be some minor changes for Code compliance, but the height will not change. Padron asked again about the trail to Hickory Hill Trail. Bpelk confirmed and showed on the map where the trail would be. Hensch closed the public hearing. Townsend moved to recommend approval of SUB21-0013, an application submitted by Nelson Development LLC for a preliminary plat of the Hickory Trail Estates subdivision, a 1 -lot and 1-outlot, 48.75 -acre subdivision located west of North 1st Avenue and south of North Scott Boulevard. Nolte seconded the motion. Hensch noted he is very happy this is going through and thinks this senior housing is a positive addition. A vote was taken and the motion passed 7-0. Prepared by: Parker Walsh, Associate Planner, 410 E. Washington St, Iowa City, IA 52240; (SUB21-0013) Resolution No. 22-49 Resolution approving the Preliminary Plat of the Hickory Trail Estates Subdivision, Iowa City, Iowa. Whereas, the owners, ACT INC, submitted an application for approval of the preliminary plat of Hickory Trail Estates Subdivision, Iowa City, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa; and Whereas, a Level I Preliminary Sensitive Areas Development Plan was approved by staff at the time of the rezoning. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The preliminary plat of Hickory Trail Estates Subdivision, Iowa City, Iowa, attached hereto, is hereby approved. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 1st day of March .'20 22 . RACE Maybf Approve By Attest: —� . Ci Clerk J City Attom 's Office — 02124122 It was moved by Thomas adopted, and upon roll call there were: and seconded by Alter the Resolution be Ayes: Nays: X X X X X s\pcd\preliminary_plat_-_resolution (3).docx Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner L. Fe LEGAL DESCRIPTION PRELIM 1 NARY PLAT BEING PART OF AMENDED AUDITOR'S PARCEL #2005110 AS RECORDED IN BOOK 52, PAGE 143 OF THE JOHNSON COUNTY RECORDER'S OFFICE, IN THE SOUTHEAST QUARTER OF SECTION 2, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE 5TH P.M., IN IOWA CITY, JOHNSON COUNTY, IOWA DESCRIBED AS; COMMENCING AT THE SOUTHWEST CORNER OF SAID AUDITOR'S PARCEL, THENCE N01°07'52"W, 656.03 FEET; THENCE N01°41'17"W, 1094.66 FEET; THENCE N01°38'34"W, 210.49 FEET; THENCE N01°20'33"W, 538.67 FEET; THENCE TO THE NW CORNER OF SAID AUDITOR'S PARCEL; THENCE 1332.94 FEET ALONG THE SOUTH RIGHT OF WAY LINE OF SCOTT BOULEVARD ON A 1018.50 FOOT RADIUS CURVE CONCAVE NORTHERLY (CHORD BEARING S65°18'23"E, 1239.83 FEET); THENCE S27°14'33"W, 924.73 FEET; THENCE S01°14'34"E, 378.49 FEET; THENCE N77°55'52"E, 649.63 FEET; THENCE S01°15'42"E, 868.85 FEET TO THE SOUTH LINE OF SAID AUDITOR'S PARCEL; THENCE ALONG SAID SOUTH LINE S87°54'07"W, 1302.79 FEET TO THE POINT OF BEGINNING. DESCRIBED AREA CONTAINS 48.75 ACRES AND IS SUBJECT TO EASEMENTS AND OTHER RESTRICTIONS OF RECORD. HICKORY TRAIL ESTATES IOWA CITY, IOWA NOT TO SCALE 1 NDUBUQUE RD O°� o° \J > NSI g s D Y D 0 70 D Z - < HICKORY "I TRAIL �� EVERGRE N yc a a P z°A A� HICKORY TRAIL Ralston Creek WOOD G\R AIr1TCC•. 1. ZONING AND ASSOCIATED MINIMUM LOT INFORMATION AREAS FOLLOWS: LOT PROPOSED MINIMUM MINIMUM MINIMUM REQUIRED SETBACKS NUMBERS ZONING FRONTAGE WIDTH AREA FRONT SIDE REAR 1 OPD / RS -5 45' 60' 8,000 SF 15 5 20 2. THIS PROPERTY LIES WITHIN FEMA PANEL 19103CO195E (2/16/2007). THERE ARE MAPPED FLOODPLAINS ON THIS PROPERTY. 3. THERE ARE PROTECTED SLOPES WITHIN THE BOUNDARY OF THE DEVELOPMENT. A BUFFER EQUAL TO 2 TIMES THE HEIGHT OF THE SLOPE IS PROVIDED. CURVE TABLE CURVE # LENGTH RADIUS DELTA CHORD DIR. CHORD LEN. C1 1332.94 1018.50 74°59'06" S65' 18' 23"E 1239.83 --"----------------------------------1 _------- 4. ALL PROPOSED WATERMAIN TO BE 8". ALL PROPOSED SANITARY SEWER TO BE 8 - ---`---------------------- 1 ------- -------------------------- 1 5. STORMWATER MANAGEMENT FOR THE PROPERTY IS HANDLED WITH THE EXISTING DOWNSTREAM ___------- _----______ - 1 DETENTION BASIN IN HICKORY HILL PARK. --- - - ---------------- / ---------------------------------------- I 1 1 - '1 1 I I I 1 _ 1 1 __ _ \ 1 I `1 -----------',--- " -------------------------- __-------___=--------------------- --- 1 I `I 9/"< _ ------ ---"- --------------------- \� s `` �'`------" -- ---- _-- ------- -------`I i \,, ,'`.\� ' -- `��\\ -��\ \ ' __ _ \ ------ -- /-------- _____----- ---- _ -_ 1 / -------_----- l - ----- I I , , \ -- ---- --------- - ---- '---------------------------- I _ - -- --- ----------------- "--- N _ _ - - ---_ ----- -------__- - E - - -- ---- -- . \,ti - \' -\ ' \ \\\ \\ " I _----------------- 1 -� N --= -- _------ _-- ---"- _---- ____ ----------------------I S -- ---- ----- I N - -__ ____---- -- --- \\;;' ---- I ♦ - -- -- `\ n I _ - _ --------------- p D 3 W ` �1 \\\\ `\ , . ,,�' 1 //--- 1 I - l - ;� 8' 60' RIGHT-OF-WAY ';::;---" 1�9 1 .'I;'1 m o - I -_ I - -760-- - __ 26' 1.50 /o - _ 1 - j _ - --- ��'s 1n11n1`y�� '�o i i vvv v V,\ I 1 \ ' ' y I ' \ ___ __� _- �\\ II I I VIII I � � PROJECT VICINITY MAP 1' 11' 13' 13' 8' 8' 1' -- - -__-- - i I I I I ! 1'1'11 1 , ---- -- - --- - --_ I , ; I % 1 I I y I� 7.. PCC -------------- 1 0 I s . / 1 ' II 11 _ $6,0� PAVEMENT - ----- -------<-------- 1 1 I \ I 1 1 I + ' I �� 1.50/ " " 4.00°/" 1.50% - �, I +E +fits tf+ f� +_f+ +, �� 7 0 1 11 4.00/" f ------ - * �/ _ I 2" OF LIMESTONE (GRADATION #8) 2.00% 2.00/ ____ C -------- OVER 6" MODIFIED SUBBASE (GRADATION #14) f - _ � OUTLOTS: 4" PCC i / ' "_ ' ��, � --- - ----- - 6" PCCTRAIL / *' �_-� ----- I PEDESTRIAN TRAIL SIDEWALK z WITH4"SUBBASE / �' ---"-- ---- - / W 6" SUBBASE / �; _ f LOT SF ACRES INTENDED USE 2 o w - _ ------ - _ B /5 5 ss f NOT TO SCALE = 1 > 0 60' - - — ss OUTLOT A 1 698 087 38.98 DEDICATED TO CITY FOR PARK SPACE a _ - _ 74 I ' 6" SUBDRAIN -" _ 's ' LEGEND: UTILITIES EXISTING PROPOSED COMMUNICATIONS (Oo) — CO — OVERHEAD LINE (OH) — OH — ELECTRIC (E) — E — FIBER OPTIC (FO) — FO — GAS (G) — G — SANITARY SEWER (s) — SS — STORM (ST) — ST — WATER: DOMESTIC (W) — W — GUY WIRE ANCHOR G- E- UTILITY POLE LIGHT POLE * * GAS VALVE ® a SANITARY MANHOLE SS • STORM MANHOLE ST O STORM INTAKE ®®� ®® HYDRANT � Ak WATER VALVE CURB STOP oz SITE EXISTING PROPOSED CONTOUR -INDEX — 100 — 100 CONTOUR - INTERMEDIATE — 101 100 FENCE: BARB WIRE x x x —x—x—x— FENCE: CHAIN LINK o 0 0 �--�O— FENCE: WIRE // // // —//—//—//— FENCE: WOOD ❑ ❑ ❑ �--�D— STREAM CENTERLINE - - - — - - - — SIGN o 0 CONSTRUCTION AREA LIMITS — - � SILT FENCE/SILT SOCK OVERLAND FLOW ROUTE 4 O /\ N �_ N Zr1 Jm -- N 2 �Z° O� Z V° U 2 O X Q w § W i z - z W m �1�Y1�[IIIj ci N N N N N w O O o N N N Q ci N N QN .--I O N -1 N .-1 O O _ N V) V) 1 LOTA 40,220 0.92 RIGHT OF WAY DEDICATED TO CITY FOR , 11 S 11 `� - - - - _ 55,,, `�''S %� r -r' - CONNECT NEW 8' WIDE 0 z w w II I'\ 1 II 1 '1 ' II 1 I - SS �.. 11 1- T 5"\ / r I ' A O Q HICKORY TRAIL EXTENSION I I I' --Ss-� - 2 2 J KEY NOTES: 0 15' UTILITY EASEMENT 0 30' SANITARY SEWER EASEMENT © 30' PUBLIC ACCESS EASEMENT 0 TRASH ENCLOSURE 0 GENERATOR ENCLOSURE �'ll'1 III'1I ;r I i� I' •' - --" — _�- s—is,,��1�%-� - I --- i , GRANULAR TRAIL TO EXISTING 0 0 } '\ ' I 1 ' ' '1 , l\\ I I I I 1 r i I __ / \ I ,I i'/' ' I �- 15 �7- Z4 � _ ; Item Number: 11. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution approving project manual and estimate of cost for the construction of the 2022 City of Iowa City Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $1,050,000 available in the Parking Facility Restoration Repair—Account #T3004 and Parking reserve funds Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The 2022 City of Iowa City Parking Garages Maintenance and Repair Project generally includes: concrete crack repairs, corrosion inhibitor placement, electrical and mechanical equipment scanning, epoxy filler with membrane placement, horizontal spall repairs, joint sealant with membrane placement, penetrating sealer placement, post tension repairs, and steel beam replacement at the Capitol Street, Chauncey Swan, Court Street Transportation Center, Dubuque Street, and Tower Place Parking Ramps. Background /Analysis: This annual project addresses maintenance, rehabilitation, and repairs on the City's parking garage structures. The items within this year's annual project were either identified and programmed within the City's Five -Year Condition Review and Proposed Repair and Maintenance Master Plan, June 2020, or have manifested themselves in the past year. The engineer's estimated cost of construction for this project is $1,050,000. The 2022 City of Iowa City Parking Garages Maintenance and Repair Project has been expanded to include the application of a corrosion inhibitor and a penetrating sealer to the entire parking area of the Tower Place Parking Facility. This treatment was recommended by our consulting engineer firm to reduce the concrete deterioration and future maintenance needs. The estimated cost for the inhibitor and sealer are $417,966 and $222,915 respectfully. $500,000 of funding for this project will be drawn from CIP project T3004, with the remainder funded with undesignated Parking reserve funds. ATTACHMENTS: Description Resolution Prepared by Joe Welter, Public Works, 410 East Washington Street, Iowa City, Iowa 52240,(319)356-5144 Resolution No. 22-50 Resolution approving project manual and estimate of cost for the construction of the 2022 City of Iowa City Parking Garages Maintenance and Repair Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in Account #T3004 - Parking Facility Restoration Repair,. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 22nd day of March, 2022. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Assembly Room at The Center, 28 South Linn Street, Iowa City, Iowa, at 6:00 p.m. on the 51b day of April, 2022, or at a special meeting called for that purpose. If City Hall is closed to the public due to the health and safety concerns from COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City Hall, 410 East Washington Street, Iowa City, Iowa, and upon arrival telephone the City Clerk at (319) 356-5043. If City Council does not meet in person due to the health and safety concerns from COVID- 19, the council meeting will be an electronic meeting using the Zoom Meetings. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at (319) 356-5043. Resolution No. 22-50 Page 2 Passed and approved this 1st day of Attest: City Jerk March 2022. Mayor Approve y . G/� City Attorn 's Office (Sara Greenwood Hektoen — 02/21/22) It was moved by Weiner and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 12. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT March 1, 2022 Resolution approving project manual and estimate of cost for the construction of the Pedestrian Mall Playground Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Marri VanDyke, Civil Engineer Reviewed By: Juli Seydell Johnson, Parks and Recreation Director Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $234,000 available in the Pedestrian Mall Playground Account #R4383 Recommendations: Staff: Approval Commission: Parks & Recreation Commission Reviewed and Recommend Design at May 21, 2021 regular meeting. Attachments: Rendering Resolution Executive Summary: The Pedestrian Mall Playground Project includes the removal of existing playground equipment and surfacing as well as the installation of new City -owned playground equipment, surfacing, and large shade structures. The project is located near the intersection of East College Street and Dubuque Street. Background /Analysis: The Ped Mall playground is nearing the end of its useful life. Replacement parts are being discontinued, making component repairs and replacements difficult. The City of Iowa City hired Confluence to develop plans for the new playground based on feedback from a public input survey and from a steering committee made up of City staff and representatives of the Iowa City Downtown District. Purchase of the playground equipment and shade structures by the City was approved at the November 16, 2021 Council meeting. Consultants worked with a steering committee that included parents, downtown business owners, child librarians from the Iowa City Library, the Downtown Association Board, and Parks and Recreation staff to develop the playground design. Project goals identified included that the playground be safe while also attractive, accessible and inclusive, would require little maintenance, be appealing to a diverse group of people of all ages, be artistic and authentic to Iowa City, be education based and include shade as well as multi levels of play. The concept designs were made available on-line for public review and comment. The committee received over 550 surveys online. The designs were amended based on this feedback to include additional shade, access to upper playground components, addition of accessible spinner and changes to the color palette. The Parks & Recreation Commission reviewed and recommended the revised plans at their May 12, 2021 meeting. Project Timeline: Hold Public Hearing — March 1, 2022 Bid Letting — March 23, 2022 Award Date —April 5, 2022 Construction — May to June 2022 ATTACHMENTS: Description Rendering Resolution _." - wn�� Ago Lz�;t �f� WR Al i - Ir E r dr a -+er, rl ' 3 Awd 1Z - Prepared by: Marri Van Dyke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5044 Resolution No. 22-51 Resolution approving project manual and estimate of cost for the construction of the Pedestrian Mall Playground Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Pedestrian Mall Playground account # R4383. 1 Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 23rd day of March, 2022. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Assembly Room at The Center, 28 S Linn Street, Iowa City, Iowa, at 6:00 p.m. on the 51h day of April, 2022, or at a special meeting called for that purpose. If City Hall is closed to the public due to the health and safety concerns from COVID-19, sealed bids may still be delivered in person on Mondays through Fridays 8:00 am to 5:00 pm. The person delivering the sealed bid may come to the front lobby of City Hall, 410 E. Washington St., Iowa City, Iowa, and upon arrival telephone the City Clerk at 319/356-5043. 5. If City Council does not meet in person due to the health and safety concerns from COVID- 19, the council meeting will be an electronic meeting using the Zoom Meetings. For information on how to participate in the electronic meeting, see www.icgov.org/councildocs or telephone the City Clerk at (319) 356-5043. Resolution No.22-51 Page 2 Passed and approved this 1st day of March Attest: City Jerk It was moved by Harmsen adopted, and upon roll call there were: Ayes: wydr 2022 Approve by City Attorn 's Office (Sara Greenwood Hektoen — 02/21/22) and seconded by Weiner the Resolution be Nays: Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner Item Number: 15. AL CITY OF IOWA CITY =�c�- COUNCIL ACTION REPORT March 1, 2022 Resolution amending Section 2.3(H) - Absence from the Unit in the Iowa City Housing Authority Administrative Plan. Prepared By: Erika Kubly, Neighborhood Services Coordinator Steve Rackis, Housing Administrator Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director Fiscal Impact: None Recommendations: Staff: Approval Commission: The Housing and Community Development Commission recommended that the Absence from the Unit policy be revised from 30 to 60 days with a vote of 3-2 at their February 17, 2022 meeting. Attachments: Letter from Center for Worker Justice Staff Memo to HCDC Resolution Proposed Revised Policy Executive Summary: Center for Worker Justice requested a revision to the Iowa City Housing Authority Administrative Plan Section 2.3(H) regarding Absence from the Unit policy, to allow Housing Choice Voucher participants to be absent from their assisted unit for up to 60 days to allow households to visit family who live overseas. The currently policy allows any absences up to 30 days and authorized absences up to 180 days in accordance with HUD regulations. Background /Analysis: The Iowa City Housing Authority (ICHA) currently has 1,191 Housing Choice Vouchers (HCVs) available for disabled and/or elderly households and working families. HCV participants pay 30% of their income towards rent and the remainder is subsidized through funds from the Department of Housing and Urban Development (HUD), with monthly payments by ICHA averaging $556 per voucher. Under the current policy, a household participating in the HCV program can be absent from their unit for up to 30 days without notifying ICHA or obtaining authorization. Absence means that no member of the household is residing in the unit, so this policy is only applicable if the entire family is away from the unit. Families must request approval for any absences greater than 30 days and approval is typically granted only for situations outside of the household's control such as household member illness, death in the family, etc. Absence of more than 30 days without authorization may result in termination from the program, meaning that ICHA would no longer pay a portion of the household's rent. Center for Worker Justice requested that this policy be revised to allow absences up to 60 days without authorization or to include "visiting immediate family outside of the United States once a year" as an acceptable reason for authorized travel over 30 days. CWJ indicates that some families, particularly immigrants who must travel overseas, find the 30 -day absence from unit policy a barrier to family/cultural/community cohesion. HUD allows families to be absent from their unit for "brief" periods up to 180 days but directs the the Housing Authority to establish the definition of "brief'. Currently, brief is defined as 30 days. The request from CWJ is within federal regulations, however there are trade-offs to consider when granting longer absences. ICHA currently has 27,716 applications on the Housing Choice Voucher waiting list and 1,301 of those households live or work in our jurisdiction. The current wait for assistance is well over three years. While families are traveling and units are unoccupied, both the tenants and the Housing Authority continue to pay their portions of the rent. In calendar year 2021, 98 households requested leave for more than 30 days for overseas travel. Based on this number and the average monthly housing assistance paid by ICHA ($556 per unit), approximately $54,488 is paid by ICHA for each month where units are not occupied by any member of the household. Staff believes the current policy balances the needs of program participants as well as those who are on the waiting list for a voucher. However, if the Absence from Unit policy is to be revised, staff recommends allowing up to 60 consecutive days of leave within a calendar year without ICHA authorization. Families must request approval for absences greater than 60 days and authorization may be granted for situations outside of the household's control up to 180 days. Staff does not recommend the second option requested by CWJ to include "visiting immediate family outside of the United States once a year" as an acceptable reason for authorized travel over 30 days. This would put staff in the difficult position of making value judgments regarding how long is acceptable to visit families based on various situations. Staff also does not recommend any sort of policy that requires stipulations that cannot readily be documented to demonstrate HUD compliance. A proposed policy to replace Section 2.3(H) — Absence from the Unit in the I CHA Administrative Plan is included with this report. The Housing and Community Development Commission (HCDC) reviewed CWJ's request at their February 17, 2022 meeting as a late addition to their agenda. HCDC accepted public comments for the agenda item and received 10 comments in support of amending the plan to allow for extended absences so that families could travel abroad. By a vote of 3-2, HCDC approved a recommendation to City Council to revise the Administrative Plan to extend the absence policy from 30 to 60 days to allow participants flexibility for absences without requiring authorization in advance. Comments for dissenting votes includes preference for the existing policy, concerns about fairness to those on the waiting list for a voucher, and concerns about property owner insurance coverage lapsing due to unoccupied units over an extended period. One commissioner also expressed support for an amendment to add language allowing visiting immediate family as a reason for authorized travel once a year (second option from CWJ memo). ENA CTIJ:l►vil=11il,k&V Description Letter from CWJ Staff Memo to HCDC resolution Revised Absence from Unit Policy Center for Worker Justice of Eastern Iowa 1556 S. 1st Ave #C, Iowa City, IA 52240 1319-594-7593 1 info@cwjiowa.org February 9th, 2022 Dear Mayor Teague, Iowa City Council, and Iowa City Manager, The Center for Worker Justice of Eastern Iowa requests that the ICHA Administrative Plan Section 2.3 (H) be amended to create a more equitable absence policy. The current administrative plan states that recipients of Section 8 housing assistance must not be absent from their units for more than 30 consecutive days unless authorized by ICHA staff. The policy allows longer absences, not to exceed 180 days, for family hospitalization, death, illness, or other scenarios "deemed necessary" by staff. The implementation of this policy forces some Section 8 recipients, especially immigrant families, to make the unconscionable decision between keeping their affordable housing or visiting their families. We propose one of the following two amendments be adopted: 1. That the time period of absences be updated from 30 to 60 days without authorization, or 2. That "visiting immediate family outside the United States, once a year" be added as an acceptable reason for authorized travel over 30 days. Either of these changes would allow recipients necessary family time without excessive absenteeism that would result in the loss of their voucher. Living near, or even in the same country as, family members is a privilege many immigrant Americans do not possess. Immigrants in our community from Sudan, the Democratic Republic of Congo, Guatemala, and other countries often must go years at a time without seeing their parents or siblings in their countries of birth. When they do have the opportunity to do so, these trips are more than just a vacation. They are a grand investment of time and money, often requiring extensive travel time to and within the country. Limiting this visit to only 30 days is not feasible for many households and serves as a major barrier to family/cultural/community cohesion. Recently, one of the CWJ's members requested approval for leave longer than 30 days to visit his elderly, ailing parents in Sudan whom he has not seen in over three years. His application was Center for Worker Justice of Eastern Iowa 1556 S. 1st Ave #C, Iowa City, IA 52240 1319-594-7593 1 info@cwjiowa.org denied, and the sections of the current policy we are advising to be amended were cited as the reason for denial. Requiring Section 8 recipients to choose between seeing their families or losing their homes, is an unjust and cruel result of a policy that fails to consider the needs of people from wide and diverse backgrounds. Maintaining this policy sends a message worldwide that Iowa City is not a welcoming or supportive place for immigrant communities. As advocates for immigrant workers in Iowa City, the CWJ urges relevant authorities to amend ICHA policy to allow absences over 30 days to visit family members abroad. Our hardworking community members deserve the right to connect with their loved ones and heritage without the threat of losing vital homelessness prevention aid. Respectfully, 4f�— Mazahir Salih Executive Director Center for Worker Justice of Eastern Iowa Nat IN M 4 � T4 CITY OF IOWA CITY MEMORANDUM Date: February 16, 2022 To: Housing and Community Development Commission From: Tracy Hightshoe, Neighborhood & Development Services Director Re: HCV — Absence from Unit Policy Recently, the Center for Worker Justice submitted a letter to City Council requesting that the City Council amend the ICHA Administrative Plan for Housing Choice Vouchers (HCV) to allow households to be absent from their unit for over 30 days. The HCV program pays all or a portion of a tenant's rent based on their household income. It is the current policy of the Housing Authority (HA) to allow a family to be absent from their unit for up to 30 days. Absence means that no member of the household is residing in the unit. The household must request permission from the HA for absences exceeding 30 days. Absences are approved for items beyond the tenant's control such as prolonged hospitalization, death in the household or a household member illness. CWJ makes the argument that for some families, especially for immigrants who must travel overseas to see their families, that they must make a choice between retaining their housing or visiting their families. The letter states that many immigrant families go years at a time without seeing their families so when they are able to travel to see their parents, siblings, etc. limiting the visit to 30 days is not feasible and serves as a barrier to family/cultural/community cohesion. Visiting family for over 30 days currently does not meet the Absence from Unit Policy within the ICHA Administrative Plan as it is not due to an unforeseen incident or beyond the tenant's control. CWJ suggests the policy be modified to extend the current policy from 30 days to 60 days without authorization or that visiting family outside the United States, once a year, be an allowed reason for travel over 30 days. The primary role of the Iowa City Housing Authority (ICHA) is to provide decent, safe, and affordable housing by using federal tax dollars to provide rental assistance to very low-income and extremely low-income families. Our clientele is disabled and/or elderly households, chronically homeless individuals/households with or without a disabling condition and working families. The ICHA sets policy and procedures to maximize the resources provided through taxpayer dollars to assist those in need. The number of vouchers the ICHA has available for disabled and/or elderly households and working families is 1,191. We currently have 27,716 applications on the Housing Choice Voucher waiting list and 1,301 of the 27,716 live or work in our jurisdiction. The current wait for assistance for the 1,301 applicants is well over three years. The federal regulation states the family may be absent from the unit for brief periods; but that in no circumstance may the absence be longer than 180 days and that a Public Housing Authority (PHA) may allow absence for a lesser period in accordance with PHA policy. The request by CWJ is within the federal program requirements; however, there are tradeoffs with granting longer absences. In calendar year 2021, 98 households requested leave for more than 30 days for overseas travel. The average monthly assistance paid by the HA for a household is $556 Based on 98 February 16, 2022 Page 2 households, the HA paid approximately $54,488 for each month where the unit was not occupied by any member of the household. The HA believes the current policy to be fair to all program participants and waiting list applicants as exceptions are granted that are beyond a tenant's control. If the HA is to amend the policy, staff does not want to have to make value judgements regarding how long is acceptable to visit family based on various situations. Staff would recommend, if a revision is supported, that the policy is amended to allow up to 60 consecutive days of leave within a 12 -month period without authorization. The approval process for leave beyond 60 days would be the same as the existing policy; the extended absence must be due to reasons beyond the tenant's control. HA would request the tenant to report their travel plans 30 days prior to any extended travel to allow the Housing Authority to review the request and properly document the file and inform the tenant about any applicable requirements. The City Council discussed the CWJ letter at their 2/15/2022 work session. They requested HCDC make a recommendation at your Thursday night meeting and forward to City Council before their March 1 Council meeting. Staff will be present at the HCDC meeting on Thursday night for any questions. Enc. 2/9/22 Center for Worker Justice of Eastern Iowa letter to City Council Absence from Unit Policy, ICHA Administrative Plan Prepared by Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319-887-6065 Resolution No. 22-52 Resolution amending Section 2.3(H) -Absence from the Unit in the Iowa City Housing Authority Administrative Plan. Whereas, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires the adoption of a Housing Choice Voucher (HCVP) Administrative Plan; and Whereas, the HCVP Administrative Plan requires families to request Housing Authority approval for absences from their unit of over thirty (30) days; and Whereas, the Center for Worker Justice sent a memorandum to City Council requesting a change to the policy in the HCVP Administrative Plan to allow families to be absent from their unit for sixty (60) days; and Whereas, the Family Absence from an Assisted Unit policy should be amended to allow for families to be absent from their units for up to sixty (60) consecutive days in a calendar year; and Whereas, this amendment constitutes a significant amendment to the HCVP Administrative Plan. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The attached amended Section 2.3(H) -Absence from the Unit provision of HCVP Administrative Plan is approved, and the HCVP Administrative Plan is amended accordingly. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed and approved this 1st day of march '2022. Mayor J Approved by ATTEST: / G City Clerk City Attorra y's Office (Sue Dulek — 02/24/22) Resolution No. Page 2 22-52 It was moved by Alter and seconded by Taylor the Resolution be adopted, and upon roll call there were: Ayes: Nays: x x x Absent: Alter Bergus Harmsen Taylor Teague Thomas Weiner H. Absence from the Unit The household must supply any information or certification requested by the Iowa City Housing Authority (ICHA) to verify that the household is living in the unit, or relating to household absence from the unit, including ICHA requested information or certification on the purposes of household absences. The household must cooperate with the ICHA for this purpose. The household must promptly notify the Iowa City Housing Authority of any absence from the unit. Absence means that no member of the household is residing in the unit. The household may be absent from the unit for up to sixty (60) consecutive days in a calendar year. The household must request permission from the ICHA for absences exceeding sixty (60) days in a calendar year. The household may not be absent from the unit for a period of more than 180 consecutive calendar days, regardless of reason per 24 CFR 982.312(a). A household absent for more than sixty (60) consecutive days in a calendar year without authorization may be terminated from the program. Authorized absences may include, but are not limited to: medical treatment, hospitalization, or rehabilitation; or to provide care for a spouse, child, or parent experiencing a serious health condition; or absences beyond the control of the household (e.g., death in the household, other household member illness) as deemed necessary by the ICHA. Item Number: 16. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT March 1, 2022 Resolution adopting an assessment schedule for snow and weed removal at 314 Church Street and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Stan Laverman, Sr. Housing Inspector Reviewed By: Geoff Fruin, City Manager Tracy Hightshoe, Director NDS Susan Dulek, Ass't. City Attorney Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Snow -complaint Snow -notices of violation Door tag and "before" photo Snow -contractor invoice and "after" photo Snow -City invoice Snow -owner appeal Weeds -complaint Weeds -notices of violation and "before" photos Weeds -contractor invoice and "after" photos Weeds -City invoice Weeds -owner appeal Resolution Exhibit A Exhibit B Executive Summary: State law allows the City Council by resolution to assess properties for unpaid mowing charges, snow removal, and other nuisance related expenses, which the City did most recently at the February 15 Council Meeting. The owner of 314 Church St. appealed the proposed assessment. As a result 314 Church St. was removed from the list of properties to be assessed in order for additional information to be provided. The City is proceeding with collection due to snow/ice and tall grass/weed abatement at 314 Church St. that were required after investigating complaints and in following the City's process for nuisance abatement. The City was required to hire a 3rd party contractor to abate snow/ice and tall grass/weeds. The owner has been billed three times and as of today the City has not been reimbursed for the contractor invoices and the associated administrative fees are unpaid. The dates of the event, complaint, inspections, notices and abatement work for the two complaints are found below. Background /Analysis: Snow Abatement Analysis: 1. Snow event #9 ended Sunday, February 21, 2021, at 5:00 PM. Two inches of accumulation was reported at the Iowa City Airport. 2. Enforcement for snow event #9 started Tuesday, February 23, 2021, at 8:00 AM. 3. 1 CgovXpress complaint for snow on sidewalks received for 314 Church on Tuesday, February 23, 2021, at 2:41 P M. 4. On Wednesday, February 24, 2021, staff observed snow and ice on sidewalk (2nd offense). First offense was on January 4, 2021. 5. Snow notice for 20-21 season was sent to property owner January 4, 2021 at the time of their 1 st snow violation. 6. Order to abate was emailed to 3rd party snow removal contractor on February 24, 2021 with courtesy email included to property owner. 7. Property cleared by 3rd party snow removal contractor on February 24, 2021. Tall Grass and Weed Abatement Analysis: 1. 1 CgovXpress complaint received for tall grass and weeds at 314 Church on Thursday, August 5, 2021. 2. Property was inspected on Wednesday, August 11, 2021. 3. Notice of Violation was sent by mail and email to property owner on Wednesday, August 11, 2021. Property owner was given until Friday, August 20, 2021 to bring property into compliance. 4. During reinspection of 314 Church Street on Friday, August 20, 2021, tenant indicated property would be in compliance by 4:00 pm August 20, 2021. 5. During second reinspection on Monday, August 23, 2021, staff observed property was not in compliance. 6. Order to abate was emailed to Yd party mowing contactor on Monday, August 23, 2021 with courtesy email included to property owner. 7. On Tuesday, August 24, 2021, tall grass and weeds were removed from the property by 3rd party contractor. FAM f_Xa:IMI=11il,kI&V Description snow -complaint snow -door hangar, notices & "before" photo snow -contractor invoice & "after" photo snow -City invoice snow -owner appeal weeds -complaint weeds -notices and "before" photos weeds -contractor invoice & "after" photos weeds -City invoice weeds -owner appeal resolution Exhibit A Exhibit B 2116/22, 8:25 AM Edit/Add Request Information Add/Edit Request Old New LookCancel Pint Audit Trail Assigned to: Stan Laverman Request: 27574 Entered on: 02/23/2021 2:41 PM Long foam (1 tottowup thorns b13101Ml - --- Customer Information Crealeanother request for customer Last name: anonymous First name: F Phone: iAlt phone Address: Cily: State:0 Zip coder Email Topic Snow Removal - Sidewalks Request type:; Problem Entered via: iPhone Problem Location:314 Church St J (8 other records at IMS 10C.9 yon) Parcel Id: Parcel Lookup. (Parcel ID Required for Tdemark) Send to Tidemark p Attachments: I ' Description: Reason closed: ? Attachment Description (defaults to file name) Send to - — — Customer Date File tX when Closed? (Customer photo.jpg sent 02123/2021 attachment) 1 ❑ ] ❑ File name: la=Ltj No rile chosen J 'holo submitted Blank you for using the ICgovXpress System- If you would like to follow the status of this case please visit the link below and search the address ittps:/legov.iowa-city org�energovprod/selfservice#/search Due Date: 03/05/2021 Date Closed: 02!24/2021 09:09 AM By: Matt Vvagner Cancel Collaboration Area (internal notes, email correspondence) I Added internal information Matt Wagner SNOW21 -0703 02/24,12021 09:09 AM To add notes or send emails about this Request, enter message below or insert message (Select message from list) then press the appropriate button. To add an internal note, or send a message to the customer or another employee about this request, enter your message here (at least four characters) and the buttons to the right will enable. Then press one of the buttons. https://user.govoutreach.com/iowacityia/editcase-php?cmd=edit&id=5548210&pagewhendone=internal php 111 NOTICE OFF���� VIOLATIONt � , i .__.-•Ili R P Snnvti and Ice On A City Inspector observed a violation of Section 16-1A-8 of the Iowa City Code. Thissection requires owners, tenants, or other responsible parties to remove all snow and ice from public sidewalks, abutting their property within 24 hours of accumulation. If snow and ice have not been cleared to corirrete ;.ir.rass the errtiro -Wildth of the sidewalk, the City will contract far removal and bill the property owner for the cost of removal t,ljjs a 1iIO,t)t] administrative fee. A reinspection will be conducted within 24 hours to determine if the property has been brought into compliance with the City Code_ If ric_,t. a gnaw rerrrsvai ct-.Wrextor will be authorized to clear the sidewalks and the property owner will be liable for all associated costs. This is the only notice you will receive this snow season. Subsequent violations at this property will be cleared without further notification to the property owner or tenant. If you have any questions, please call Housing inspection Services at 356-5135. r _ I r ,- City of Iowa City 0~"II it 410 E. Washington Street, Iowa City, Iowa +�3rr�v 52240 CffYOF ICWACIT UNESCO CITY OF LIT ERATURL Owner: ERIN BROADSTON Mailing Address ERIN BROADSTON 5 WOODLAND MOUNDS RD IOWA CITY, IA 52245 �a•ren'rir: r...;-'=;•����a?'^:sc���:-r:=y-tn�'-�'ti= Notice of Violation for the following location: Address I Case Number: SNOW21-0168 11 Parcel Case Type: Nuisance (Snow) Date Case Established: 01/04/2021 Compliance Deadline: 01/07/2021 314 CHURCH ST 1010206006 IOWA CITY, IA 52245 m.3sca: -.. � .. s�aer�cr-+;•aKxasr�-nm*-�' Dear Properly Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 16 -IA -8 and 6-1-21K Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. Corrective Action: On the date referenced above, I observed a vlolation of Snow and Ice Removal. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete. Compliance Date: 01/07/2021 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Mall Printed: 1/6/21 Page 1 of 1 City of Iowa City 410 E. Washington Street, Iowa City, Iowa ■+�In� 52240 CITY OF IOWA CITY UNESCO CITY OF LITERATURE Owner: Erin Broadston Irvine Mailing Address Erin Broadston Irvine 5 Woodland Mounds Road Iowa City, IA 52245 Notice of Violation for the following location: Address Parcel Case Number: SNOW21-0703 case Type: Nuisance (Snow) Date Case Established: 02/24/2021 Compliance Deadline: 02/23/2021 314 CHURCH ST 1010206006 IOWA CITY, IA 52245 I Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property, Violation: 16-1A-8 and 6-1-2K Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain u on abutting sidewalks for more than twen our 24 hours. Corrective Action: On the date referenced above, I observed a violation of Snow and Ice Removal. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete. Compliance Date: 02/23/2021 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee, Sincerely, Matt Wagner Housing Inspection Assistant lNao,icr. Matt Printed: 2/24/21 Page 1 of 1 yt -J".�- r ��`� � s rs� .: =�;.�r 4'M y� �' ��: ��,;. .: .,�-_, :� w �s �-:. - - ro. .:+ �� 9 . e nt f � r �: ".� '�� :� f J`' � _ 5 ..- - -'�� {, f � .� ', .� �,;� . � ,r, . A y �+ �� A �� � ���' `� .� �_..�.. __. .. - .... 1. .� Fi1.5 'q_ IDL[I'[l-4",. _S'ttnovt 12y"& 12yrvr 59P-40 ?2eu< �o.crtruseCeare, s�eosco. ury. Dee t, Raa�.e:uq. -56,4e4q. d?o.eee. S�aele -a. 4uta-eacL e( i[y.rt. S�idPaac(or u<a c£. �o�sevxezciciG� IS Rl5d de &4e. P67eu6zq & $ascef" City of Iowa Clty op°0`'"-Jvy aw 5;W jW-mr Stan Laverman City Hall- 410 E. Washington Iowa City, Iowa 52240 Invoice Terms cc Date Invoice # Service Location Net 30 RFQ21-34b 3/1512021 15520 314 Church St Date Description Qty Rate Amount 314 Church St- violation correction 2/24 Snow removal rate per person 09 125.00 1 1 2.50 Equipment I'ce- Multione 1 125.00 125.00 Icinator/Brown bag icc meth 50lbs bag 2.5 15.50 35.75 sales tax 6.00% 0.00 You can pay online with IT View & Pay Invoice hLIHOI1 in your E-mail. Thank N'O(1! Total $276.25 \Im"ial' w,, nilly is from ntonulnelure ol'mulcnn is its specified I ICSR is Ihr genend c-unclnr and is rest osible for pn—onIs lu all ul'ils sub-conirn,lo, hired by H( SIt Anru Any ever ns at aImes m 110++colt sliceilic arra uiII he billed 0 eccurrell- Alln+vuwcs me nm combined +eith such odler They nre specific Io eneh order or proiceI complelinn Any chnnecs Inde +s ilh n sub -contractor must Ix nppinrcd b) IICSR and liCSli will nrnir+ i,, respec,rd suh-comrnclor ol'chnnge in ++ork m be perlurmed. Rid —Iihnn necepled by 30 (flys Iron1 dee. All paymenu tire made I,, Hnwkeyc (bnslrinown N,Snow R,ni—I (IiCSR) All work has a one-yelr ,,.,I hill wuronty Irrnn HC'Slt. Pfnololmstirencc is u+nilnhle upon request. A 5'!,1 mminthlY linnnce charge applied In all debits It— 31) days Inun complelinn dile. I ICSIi is n reeislcred contractor +ruh the Sime nr' IowaAll work In be eonlpleled in n ploli'ssiunal m;mncr ucrunliug In slandnrd practices. r1m uhernlion or devmliun Item above spccdications inrnlring eV m mss will he cxccunerl only upon an inert orders and will beanie an cora charge. ligured aI (5125.00 regular hour' SI i7.50 allerlmurs per perso,t SI45.11111hour lander oma, plus materials, rentals, etc I over and above cs,iucue. A letter til -credit Is required I'nno your lin;mcinl u,slnutton or nous e1 hunk and Iouo O icer handling )our amuum a ah yam per n it o curwel. Any and all eulleclion tics, cesis and Jurisdieliou In any prneeedire in nn) Cutin to collect anr>ums payable to I ICSR pr')able hereunder or pursuant in credit grinned under Ihis contract- ur w protect the imerests urn ICSR, IF SR.any ensu pcnnitted b) Ina' In which m(os)s' Ices (IF callecooti kgs (no) he cnllectcA IFnn, the uwneuoguu o, unposed upon oa nenagent. Ihey a d1 ;,,Fee In pay all annrney's Pecs and:nr-ll-i ton co.1. Any wn h ought by I ICSR may Is bough, IF Johnson C'ounld. Iu++u, BILLING CONTACT Erin Broadston Irvine Erin Broadston Irvine 5 Woodland Mounds RD Iowa City, IA 52245 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00005622 04/15/2021 04/15/2021 Invoiced. Past Due NONE REFERENCE NUMBER FEE NAME TOTAL SNOW21-0703 Abatement Fees Administration Fee $276.25 $100.00 314 Church St Iowa City, IA 52245 SUB TOTAL $376.25 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL 1 $376,25 February 16, 2022 410 E. Washington Street, Iowa City, Iowa 52240 Page 1 of 1 Sue Dulek Sent: Thursday, February 17, 2022 5:17 PM Subject: FW: 314 Church St -----Original Message ----- From: Erin Broadston Irvine <7707erin@gmail.com> Sent: Tuesday, February 15, 2022 12:45 PM To: *City Council <CityCouncil@iowa-city.org> Subject: 314 Church St Hello my name is Erin Broadston Irvine. I received a letter that the city Council will be considering an assessment against my above referenced property. Since I just received a letter today and the meeting is tonight I spoke with Kellie Fruehling the City Clerk. She informed me that I could ask for this to be set up at the next meeting and that she would do so as well. Please contact me if you need anything further. Thank you. Sent from my Whone This email is from an external source. 2/16122, 9:10 AM Add/Edit Request Assigned to: Joan Siders Edit/Add Request Information Cancel Old New Look Request: 28912 Entered on: 08/05/2021 09:31 AM ' Toplc. Tall Grass & Weeds Request type: 1 Problem Entered via: i iPhone Problem Location: 314 Church St [6 other racoMs at this location) Parcel Id' Parcel Lookup (Parcel ID Required for Tidemark) Send to Tidemark ❑ Attachments: Description: Reason closed: P1 urt Audit Tra11 Long form Send to fete? Attachment Description (defaults to file name) Customer Date File x when Closed? (Customer ❑ pho(o.jpg sent 08/05/2021 attachment) ❑ holo submitted File name: hank you for using the ICgovXpress System. If you would like to follow the status of this case please visit the link below and search the address 1ps://egov.iowa-city org/energovprod/selfservice#/search Due Date: 08115120211 Date Closed: 08/11/2021 2:09 PM By: Matt Wagner f-ancel Collaboration Area (internal notes, email correspondence) To add notes or send emails about this Request, enter message below or insert message (select message from list) then press the appropriate button. To add an internal note, or send a message to the customer or another employee about this request, enter your message here (at least four characters) and the buttons to the right will enable. Then press one of the buttons. https:lluser.govoutreach.com/iowacityia/editcase.php?cmd=edit&id=5822126&pagewhendone=internal.php 1/1 _ I t City of Iowa City 410 E. Washington Street, Iowa City, Iowa ^`Cwly 52240 C" OF Iowk CITY UNESCO CITY OF LITERATURE Owner: Erin Broadston Irvine Case Number; WEED21-0604 Case Type: Nuisance (Tall Grass / Weeds) Date Case Established: 08/11/2021 Compliance Deadline: 08/19/2021 Mailing Address Erin Broadston Irvine ,T 5 Woodland Mounds Road #' Iowa City, IA 52245 Notice of Violation for the following location: Address Parcel 314 Church ST 1010206006 Iowa City, IA 52245 �— Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 5-3-213 Tall Grass and Weeds - Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than ten inches (10") in height. Corrective Action: On 8/12/21 1 observed tall grass/weeds at the property, I also observed thistles. Corrective Action: 1. Mow the entire property. 2. Remove and destroy thistles. Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than ten inches (10") in height. I Compliance Date: 08/19/2021 J If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee, Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Matt Printed: 8/12/21 Page 1 of 1 9:43 AM Thu Aug 12 Q) v t. Matt J. Wagner To: 7707erinl`n)gmail.com Bm Matt, Brian > Notice of Violation (08-12-2021).pdf Matt Wagner City of Iowa City Housing Insp Asst. 319-961-0433 Lal c) 96%'Iw. L" J 9:43 AM 7 ■� 42508-42,202109:43 AM 116 7 q•Y- y �k�:�.x*'`:�-w.'�•,• r z .�i�r�.:r'.. - r"� ' {- �i:r -�i'�s ,y�S .. Ni.ky, J'• 1 -r�.: a -.i - '=`-�7^tif:' . 6n; � f A 08-12-202109:40 AM F -■- F - = F= -_ F - ti ` f _ - - - - - F - - - - 7 ■ _ VY W - - - _ - -} -F- - =m - E. - ■ ■ -_ - _ - _ - _ _ - - _ -_ -_ - - -■ F OEM- - _ - �� _ _ - ■ ■ _ - f -i - _ -- -- - - -7*_7 �■ _ ♦ ■ ■_ __ - - - _ t ■ - - s - - - _ - - - - 4 -7 m7m _ -_ i-_ r-- _ tOTAIF- jr ■ ■ Arz i- - - _ -�_ ■ F�---I _ _-�■ --F�J _■ -- - - - = F ■-i _ ■- - A-li6- _ i-_ ■ _! - - - -_ F t - _ - F - F - - ■ - - - - 13 t V;_ i i IN�lA •A j�I Floss Lawn Care Corey Floerchinger BILL TO City of Iowa city matt-wagner@iowa-city.org DESCRIPTION INVOICE Floss Lawn Care INVO043 Corey Floerchinger DATE Business Number 319-929-8936 Sep 6, 2021 6709 Hoover trail rd sw DUE Cedar Rapids IA 52404 On Receipt (319) 929-8936 BALANCE DUE clfloss85@gmail.com USD $200.00 Mow trim remove trees Erin brodston Irvine 314 church street Mow trim remove trees and clean up and dump fee TOTAL BALANCE Payment Instructions DUE BY CHECK Corey Floerchinger OTHER 6709 Hoover Trail Rd. SW Cedar Rapids, IA 52404 RATE QTY AMOUNT $200.00 1 $200.00 $200.00 USD $200.00 ug 24, Vim t 243 2021 at 3.26.15 V M t +r east 1 ago- tiwr+J . 11yf . �. M 42 BILLING CONTACT Erin Broadston Irvine Erin Broadston Irvine 5 Woodland Mounds RD Iowa City, IA 52245 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00008093 09/07/2021 09/07/2021 Invoiced, Past Due NONE REFERENCE NUMBER FEE NAME TOTAL WEED21-0604 Abatement Fees Administration Fee $20000 $10000 314 Church St Iowa City, IA 52245 SUB TOTAL $30000 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL $300.00 February 16, 2022 410 E. Washington Street, Iowa City, Iowa 52240 Page 1 of 1 Sue Dulek Sent: Thursday, February 17, 2022 5:17 PM Subject: FW: 314 Church St -----Original Message ----- From: Erin Broadston Irvine <7707erin@gmail.com> Sent: Tuesday, February 15, 2022 12:45 PM To: *City Council <CityCouncil@iowa-city.org> Subject: 314 Church St Hello my name is Erin Broadston Irvine. I received a letter that the city Council will be considering an assessment against my above referenced property. Since I just received a letter today and the meeting is tonight I spoke with Kellie Fruehling the City Clerk. She informed me that I could ask for this to be set up at the next meeting and that she would do so as well. Please contact me if you need anything further. Thank you. Sent from my Whone This email is from an external source. See also Resolution 22-114 Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. 22-53 Resolution adopting an assessment schedule for snow and weed removal at 314 Church Street and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against 314 Church Street for snow and weed removal; Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; Whereas, Iowa Code § 364.138 authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and Whereas, the City Council finds that the property owner listed in Exhibit A has received a written notice of the date and time of the hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1). The amount listed in Exhibit A for removing snow is confirmed and levied against the property listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on December 17, 2022. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until December 16, 2022 payment maybe made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this tat day of March , 2022. Resolution No. 22-53 Page 2 Mayor v Approved by 1� Attest: C y Clerk (� City Attey's Office (Sue Dulek — 02/23/22) It was moved by 'Thomas land seconded by Berg,, the Resolution be adopted, and upon roll call there was: Ayes: Nays: Absent: X Alter g Bergus X Harmsen x Taylor x Teague Thomas —5t— �� Weiner REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR. AND PROPERTY CLEANUP Fl. d Me1111- Wdim Uen EXHIBIT A J., 22 PrcpeOV Nldrc dl DKwopROR PMA.1 Numb¢, I EW..ISGd V41ue Pl.LPll DARef Services Rendered Ozt¢Df S.l D,s Cxt Df Service nwic.4 Bdlantt OLW.1dIDR 314 CIIRRC11 Si IOWA CITY IODEIINAI IUWNI F 20'LOT S&W 40'LOT 6 ELK 54 1010206006 5 381. SAO 006POAOSTON, ERIN SNOW210703 4/1512021 $ 32626 WV DDDD1611 5 32625 314 tlwAC4 Si NWA CITY(ORIGINAL I0WA C 20'LOT S&W 40' LOT 6&R 54 1010206006 5 381600009R0ADSI"ON, ERIN WEED210604 9/72021 5 30000MV 00008093 S 300 Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/courtcildocs after 3:00 p.m..on February 24tH You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council(d)iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041 Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-wlenc. February 17, 2022_ CITY OF IOWA CITY ((Property_Owner)) (WailingAddress» 410 East Washlogton s<«el — F<Clty)), uState» C{ZIP)) Iowa Cit! Iowa 52240-1836 (3 19) 356-5D00 (3191 356-5009 FAX Dear Property Owner: n,r,v. FCpV-o,g Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/courtcildocs after 3:00 p.m..on February 24tH You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council(d)iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041 Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-wlenc. Item Number: 17. 1 CITY OF IOWA CITY ��.:. -dry in � at COUNCIL ACTION REPORT March 1, 2022 Resolution adopting an assessment schedule for snow removal at 1851 Muscatine Avenue and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Stan Laverman, Sr. Housing Inspector Reviewed By: Geoff Fruin, City Manager Tracy Hightshoe, Director NDS Susan Dulek, Ass't. City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Door tag, notices of violation, and "before" photos contractor invoice and "after" photo City invoice Resolution Exhibit A Exhibit B Executive Summary: State law allows the City Council by resolution to assess properties for unpaid mowing charges, snow removal, and other nuisance related expenses, which the City did most recently at the February 15 Council Meeting. The owner of 1851 Muscatine Avenue appealed the proposed assessment. As a result 1851 Muscatine Avenue was removed from the list of properties to be assessed in order for additional information to be provided. The City is proceeding with collection due to snow abatement that was required after investigating a complaint at 1851 Muscatine Avenue and in following the City's process for nuisance abatement. The City was required to hire a 3rd party contractor to abate snow/ice. The owner has been billed three times and as of today the City has not been reimbursed for the contractor invoice and the associated administrative fee is unpaid. The dates of the event, complaint, inspections, notices and abatement work are found below. Background /Analysis: 1 . Snow event #5 ended Tuesday January 26, 2021 at noon. Seven inches of snow accumulation was reported at the Iowa City airport. 2. Enforcement for Snow event #5 started Wednesday January 27, 2021 at noon. 3. On Wednesday Thursday January 28, 2021 staff observed the sidewalk was not cleared to the full width and down to concrete. (2nd offense). First offense was December 16, 2020. 4. Snow notice for the 20-21 snow season was sent to property owner December 16, 2020, the date of their 1 st snow violation. The snow complaint for the 1 st violation was via a telephone call from a member of the public to City staff regarding the sidewalks in the area of 1833-1851 Muscatine Ave. 5. Order to abate was emailed to 3rd party snow removal contractor on Thursday January 28, 2021 at 2:00 PM with courtesy email included to property owner. 6. Property cleared by 3rd party snow removal contractor on January 29, 2021. ATTACHMENTS: Description door tag, notices, & "before" photos contractor invoice & "after" photo City invoice resolution Exhibit A Exhibit B NOTICE OF VIOLATION RE: now and Ice Removal On , A City Inspector observed a violation of Section 16-1A-8 of the lovYa City Code. This section requires owners, tenants, or other responsible parties to remove all snow and ice from public sidewalks, abutting their property within 24 hours of accumulation. If snow and ice have not been cleared to concrete across the entire width of the sidewalk, the Citywili contract for removal and bill the property owner for the cost of removal Plus a $100.01 e fee. A reinspection will be conducted within 24 hours to determine if the property has been brought into compliance with the City Code. If not, a snow removal contractor will be authorized to clear the sidewalks and the property owner will be liable for all associated Casts. This is the only notice you will receive this snow season_ Subsequent violations at this property will be cleared without further notification to the property owner or tenant. if you have any questions, please tali Housing Inspection Services at 356-5135. . .-!TP. —1' 11 id City of Iowa City P::,,t 410 E. Washington Street, Iowa City, Iowa '`01Q 52240 CITY OF IOWA CITY UNESCO CITY OF LITERATURE Owner: MIRCEA TOMUS Mailing Address MIRCEA TOMUS 1851 MUSCATINE AVE Iowa City, IA 52240 Notice of Violation for the following location: Address Parcel Case Number: SNOW20-0064 Case Type: Nuisance (Snow) Date Case Established: 12/16/2020 Compliance Deadline: 12/17/2020 1851 M USCATINE AVE 1014154008 IOWA CITY, IA 52240 w4�� • - T_4Fii[iT=lnSkYe.+T+�d��Im'-"��C!»`•�'i �':i'C-+�� Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 16-1A-8 and 6-1-2K Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upm abutting sidewalks for more than tvvenity four 24) hours. Corrective Action: On the date referenced above, I observed a violation of Snow and Ice Removal. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete. Compliance Date: 12/17/2020 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Printed: 12/16/20 Page 1 of 1 I r I City of Iowa City 4104E. Washington Street, Iowa City, Iowa { CITY OF IOWA QTY UNESCO CITY OF LITERATURE Owner: MIRCEA TOMUS Mailing Address Case Number: SNOW21-0446 I Case Type: Nuisance (snow) Date Case Established: 01/27/2021 Compliance Deadline: 01/27/2021 MIRCEATOMUS 1851 MUSCATINE AVE Iowa City, IA 52240 .._ �d�rsrs>rart�;z:mru:m�Tr.cs-r�rr�� Notice of Violation for the following location: Address Parcel 1851 MUSCATINE AVE 1014154008 IOWA CITY, IA 52240 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 16-1A-8 and 6-1-21C Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four( 24) hours. Corrective Action: On the date referenced above, I observed a violation of Snow and Ice Removal, Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abuttine sidewalks must be cleared down to concrete. nce If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Joan Siders Printed: 1/28/21 Page 1 of 1 1� .4 it OF .4 Le 'k Ir *90 w A 4jor LAO 4',.azvt _ 'i15 '�" !lm1mtaZer t2mt"'. �%G7l/. L%rvrvl..rJ� ?2eu� �dn¢Ctiuc<<o.s. e�xo.a'e?ixy. TJe a.. �ou�sicq, scw'cesg. edxucerc.a.Clelreacs. r4uia-ectal e(�art�ocs..5&- decas,6cc �ids�sr4sEnCLdLy df Rejae"te&zcl ;E)6&.c g & .Sa4caltetg City of Iowa Clty ONAW MY -My - 5;w j9-ss8 Stan Laverman City Hall- 410 E. Washington Iowa City, Iowa 52240 Invoice Terms cc Date Invoice # Service Location Net 30 RFQ21-34b 3/8/2021 15476 1851 Muscatine Ave Date Description Qty Rate Amount 1851 Muscatine Ave- violation correction 1;29 Snow removal rate per person 0.8 125 00 100.00 Icinator/Brown bag ice melt 50lbs bag 0.75 15.50 1 1.63 sales tax 6.0M", 0.00 You can pay online with " View & Pay Invoice button in your E-mail. Thank You! Total x 1 l l .h3 \lalenal: Namully I4 from namtdScl ore of maIcrials as specified I ICSR is thn e gcncd am rraanr and is responsible lin payments Io all o it sub-cunvaclurs hired he I If SR Any over run; in allmm ra % 111— sh spculic arca sr ill be billed at recurrence Allunnit:- are not combined with cnch other they ate specific In each order of proiccl cnmplction Any A ree, i ,rde Mill a suh-contmetor mull he upin need h)• 1ICSR and IICSR it JI nodi, as respected sub -contractor orcllnnge in cork to he performed. Bid void it nol accepted by 30 days limn dole. All puynionls are made to I lawkcye Pmxlmcliun K Sri— Renwval I HCSIf l All work ha. a mm -)car s nrkmmnahip wnrromy II'oln IICSR. Proof or insunlnec is avnlhrble upon request. ,A 5% inunrhly linnnce charge applied IP all debits or er.11) days frons completion dare HGSR is a regulered contrucior with the Sime nl- Imsn All work to he cnmph,led in a pro ressionaI inner acro)dine m standard pmcl ices. At ah erns inn or der im ion lion) abuve speel icat ions un•ols ing extra cosi, pill he exenu ed only upon vrillc•n orders and a i11 beco ine an extra charge. lig itred a IS 1 '5.00 reell ar huun 5147._11 aIIcrlill gs per pecsnlL S 145,00'hour ImWer time, plus ma unit Icwals, 11 c.) over and above est moue A lever of Grein is req nired fru n Your linuneml list, I'll ion or name of bunk and loan ollicer handling sour account uiih your lie rut. ou Ie ,omict Any and all collecuon lies costs and Jurisdiction. In any proceeding in any Cnlm lu collect ;m) .won payable h> I ICSR p,lyable hereunder or punuam it, credit gramed under this contract, or it, protect the merest, nl'IIL SR, ,r m am "ase penniaed by Imv in which atlomeya' 11— or callecno.. Ic.•a miq hr coaH¢• llecd Imm owner -:mem of imposed upon ore net•ngenl, thn ee ill agree to pay all aunrnlien en and.ai enllertum cuss. At, .ua h of Lht by I ICSR nmy be brought ill Juhnsun Count). hm a, BILLING CONTACT MIRCEA TOMUS 1851 MUSCATINE AVE Iowa City, IA 52240 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00005570 04/15/2021 04/15/2021 Invoiced, Past Due NONE REFERENCE NUMBER FEE NAME TOTAL SNOW21-0446 Abatement Fees Administration Fee $111 63 $10000 1851 Muscatine Ave Iowa City, IA 52240 SUB TOTAL $211 63 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL 1 $211.63 February 16, 2022 410 E Washington Street, Iowa City, Iowa 52240 Page 1 of 1 �. FAILED 3/1/2022 Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION Resolution adopting an assessment schedule for snow removal at 1851 Muscatine Avenue and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against 1851 Muscatine Avenue for snow removal; Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; Whereas, Iowa Code § 364.13B authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and Whereas, the City Council finds that the property owner listed in Exhibit A has received a written notice of the date and time of the hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1). The amount listed in Exhibit A for removing snow is confirmed and levied against the property listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on December 17, 2022. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until December 16, 2022 payment maybe made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this day of Mayor 2022. Approved by ATTEST: City Clerk City Attorney ce (Sue Dulek — 02/24/22) It was moved by Thomas and seconded by Alter the Resolution be adopted, and upon roll call there was: AYES: NAYS: ABSENT: x Alter Bergus �— Harmsen x Taylor x Teague x Thomas x Weiner REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOM REPAIR, AND PROPERTY CLEANUP Frozen Meters = Water lien EXHIBIT A Jar -22 iltizomentrAckdress I Legal Descrl Ion Parch Numler jAppralselValire Property Owner Sam, s Rendered Drte of Servlas QAtPfSeMce ImolmR Balance OLllanding 1851 MUSGTINE AVE EASTIOWACMIOTSKIfdl 101/15/008 5 201.770 DO TOMUS, MIRCEAM SNOW31-0116 0/15/3011 S 311631NV-00005570 5 311.fi Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/councildocs after 3:00 p.m. on February 24th. You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council()iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc. r EXHIBIT B t 1 February 17, 2022 aProperty_Owner» CITY OF IOWA CITY a Mailing_Address» 410 East Washington Street ((City)), «State» «ZIP» Iowa City. Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX Dear Property Owner: www iegov.org Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/councildocs after 3:00 p.m. on February 24th. You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council()iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc. Item Number: 18. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution adopting an assessment schedule for snow removal at 1050 Woodlawn Avenue and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Stan Laverman, Sr. Housing Inspector Reviewed By: Geoff Fruin, City Manager Tracy Hightshoe, NDS Director Susan Dulek, Ass't. City Attorney Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Dec. door tag, notice & "before" photo Dec. contractor invoice & "after" photo Dec. City invoice March complaint March notice & "before" photo March contractor invoice & "after" photo March City invoice resolution Exhibit A Exhibit B Executive Summary: State law allows the City Council by resolution to assess properties for unpaid mowing charges, snow removal, and other nuisance related expenses, which the City did most recently at the February 15 Council Meeting. The owner of 1050 Woodland Ave appealed the proposed assessment. As a result 1050 Woodlawn Ave was removed from the list of properties to be assessed in order for additional information to be provided. The City is proceeding with collection due to snow/ice abatement at 1050 Woodland Ave that was required after investigating complaints and in following the City's process for nuisance abatement. The City was required to hire a 3rd party contractor to abate snow/ice on two occasions. The owner has been billed three times and as of today the City has not been reimbursed for the contractor invoices and the associated administrative fees are unpaid. The dates of the events, complaints, inspections, notices and abatement work for the two complaints are found below. Background /Analysis: Analysis of first snow abatement: 1. Snow event #1 ended Saturday, December 12, 2020, ended at 6:00 AM. 2.8 inches of accumulation were recorded at the Iowa City Airport. 2. Enforcement for snow event #1 started Monday, December 14, 2020, at 8:00 AM. 3. On Thursday, December 16, 2020 at 3:07 pm an I CgovXpress complaint (26203) was received for the Jefferson Street sidewalk adjacent to Woodlawn Ave. 4..Friday, December 17, 2020, staff observed snow and ice on Jefferson street sidewalk adjacent to 1050 Woodland Ave. property. 5. Snow notice for the 20-21 snow season was sent to property owner Friday, December 17, 2020. Notice was mailed to the property and courtesy notice posted to property on Woodlawn Ave. 6. Re -inspection by City staff took place on Monday, December 21, and the sidewalk was out of compliance. 7.. Order to abate was emailed to 3rd party snow removal contractor on Monday, December 21, 2020. No email was provided by property owner. 8. Property was abated by Yd party snow removal contractor on Monday, December 21, 2020. Analysis of second snow abatement: 1. Snow event #9 ended Sunday, February 21, 2021, at 5 pm. 2.7 inches of snow accumulation was reported at the Iowa City airport. 2. Enforcement for snow event #9 started Tuesday, February 23, 2021, at 8:00 AM. 3. On Monday March 1, 2021 a complaint was received by phone call referencing snow and ice on Jefferson Street sidewalks adjacent to Woodlawn Ave. 4. On Monday, March 1, 2021, City staff observed ice and snow on the Jefferson Street sidewalk adjacent to 1050 Woodlawn Ave. 5 --Snow notice for the 20-21 snow season was sent to property owner on Friday December 17,2020, the date of their first snow violation. 6. Order to abate was emailed to 3rd party snow removal contractor on 3/1/2021 at 2:00 PM. No email was available to provide owner a courtesy email. 7. The Jefferson Street sidewalks adjacent to 1050 Woodlawn was cleared by Yd party snow removal contractor on March 2, 2021. ATTACHMENTS: Description Dec. complaint Dec. door tag, notice, & "before" photo Dec. contractor invoice & "after" photo Dec. City invoice March complaint March notice & "before" photo March contractor invoice & "after" photo March City invoice resolution Exhibit A Exhibit B 2/24/22, 9:24 AM Print Request Request: 26203 Entered on: 12/16/2020 3:07 PM Customer Information Name: Address: Kequesr c►ass►ncar►on Phone Alt. Phone: Email:iggmail.com Topic: Snow Removal - Sidewalks Request type: Problem Status: Closed Priority: Normal Assigned to: Snowman Stan Laverman Entered Via: iPhone Problem Location: 1001-1099 E Jefferson St O Hotz Ave M E Jeffern St a ffersan sr CO Map data @2022] uescripr►on Jear the clap and Jefferson. Entire stretch not done. rceasan t.rvaeu Thank you for using the ICgovXpress System. If you would like to follow the status of this case please visit the link below and search the address. https://egov.iowa-city.org/energovprod/selfservice#/search Date Expect Closed: 12/26/2020 Date Closed: 12/18/2020 12:35 PM By: Matt Wagner Enter Field Notes Below Notes: Notes Taken By: Date: https://user.govoutreach.com/iowacityia/printrequest.php?curid=5453064&type=0 1/2 NOTICE OF VIOLATION PF-: Srij-j V, and lc Rkk TIIDV,01 On A City Inspector observed a violation of Section 16-1A-8 of the Iowa City Code. This section requires owners, tenants, or other responsible parties to remove all snow and ice from public sidewalks, abutting their property within 24 hours of accumulation. If snow and ice have not been cleared to concrete across the entire width of the sidewalk, the City will contract for removal and bill the property owner for the cost of removal p13 is a $100.0D uelmin-straU'Je� Czr A reinspection will be conducted within 24 hours to determine if the property has been brought into compliance with the City Code. If not, a snow removal cQ.ntractor will be authorized to clear the sidewalks. and the property owner will be. liable for all associated costs. This is the only notice you will receive this snow season. Subsequent violations at this property will be cleared without further notification to the property owner c,r tenant. if you have any question:$, please call Housing Inspection Services at 356-5135. I r City of Iowa City 410 E. Washington Street, Iowa City, Iowa w►� az; 52240 CITY OF IOWA CITY UNESCO CITY OF LITERATURE Owner: PATRICIA FARRANT Mailing Address PATRICIA FARRANT 1050 WOODLAWN AVE IOWA CITY, IA 52245 Notice of Violation for the following location: Case Number: SNOW20-0073 Case Type: Nuisance (Snow)l Date Case Established: 12/17/2020 Compliance Deadline: 12/18/2020 Address Parcel 1050 WOODLAWN AVE 1011337001 IOWA CITY, IA 52245 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Viofation: 16 -IA -8 and 6-1-2K Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain u an abuWnk sidewalks for more than twenty four (24) hours. Corrective Action: On the date referenced above, I observed a violation of Snow and Ice Removal on Jefferson St side. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete. Compliance Date: 12/18/2020 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Matt Printed: 12/17/20 Page 1 of 1 �;. Lop gY31.2 ,•v tl A e y if 67 • F.. � �. - �."�_Yt SihLyY ���(�. ✓� r`� y y� .. . � r. � � • rp � • " �.• f�f�i, { i •7� iiy � l•H•�Ay r �1 S}''.-J!'•.S �"/:•�9Y-ry Ilk k ORA • y_�.� .. '—nom- — _ '� _"-!. _. '-'•-= .moi= _ _ _ • - - r - ' :ya{t.r� • r `rty �r�F\may.. - r •' - - # L + h h Ti ,. ..t r' �* � - r • 615 .-7. '2Quuz A�, leym- -622,09 7leeu Dee,(. �oa�ve9. Sufc:cy. G�o.e�icete. xc'tekeoce.. frau —cacL cle3iyxx. S i�lPo�cd©z r.<a c�. ��acmteacLaLv & .eilr.'ralcscCiuC. 1cacj & $cxscdcisg City of Iowa Clty owm sm-55y- aw 5;W9��PS4 Stan Laverman City Hall- 410 E. Washington Iowa City, Iowa 52240 Invoice Terms Cc Date Invoice # Service Location Net 30 RFQ21-34b 1/10/2021 15322 1050Woodlawn Date Description Qty Rate Amount 1050 Woodlawn violation corrected 12/21!20 Snow removal rate per person 0.5 125.00 62.50 Equipment lee- Multione 1 125.00 125.00 IcinatorlBrown baL, ice melt 50lbs bag 0.5 15 50 7.75 sales tax 6 00";t 0.00 You can pay online with " Vicw & Pay Invoice button in your E-mail. Thank You! Total $195.25 \Imenah warmm l' i. Il out uuund um—of malenals as ;pen lied 1ICS R Is the general con racwr and Ie rrsponsihle lirt p;lynx•its to all ill n, soh -en n, rurwr, hued hu HC SIt Any of rr run• In illott anus m rdJ; spend, area wlll be hilled at aceurrenec Allo nnnees ire not coruhiaed w ill, each other they ire specdi, In each order nfprojen complcuon Any ch;mges lade n 1111 it sub-contrncta anal be ;ippmsed bt• H(. 511111111 I ICSI( x ill noull II, ruspeneJ sub -contractor of change in work In be perl'onned 11111 vain if 11111 acccplcJ by 11) days It— dote All pasvwnts are made to Hawkey, r'nnstrucuun R Snuw, Itrmmal I HC .SR) All murk ha, a one -dear orl<nmuslup -.varraniy Imm IICSR Prouf al'iusuruna ce a%ailahle upon request. A 54, moodily finance charge applied to all debris incl 30 days Iron, eon,pletran dmf I it'SR I, a reutmered cuntractur will, the State or law. All work tube compleled in a prolessionnl miner recording to standard prnctiem .Any attention or deviation from above .spenlicaliuns involving extra costa will iw exenued only upon written orders and w dl become ;in cern charge. ligured it (Sl '_i.00 re_ular homy SI H 1.50 allelhuun per person. SIJ5.OIIPoour loader tune; plus inaierinls, rentals, ele.) over and above eslim;ne. A letter of credo Is required from your linnncml msliluunn or name of irad, ;Ind lona o0i— haudling your anunm with your perio—oa m cintan. Any atxl ill collection fees. costs and Jurisdiction- In any proceeding in any Cotnt In collect any sums Payable to HCSR payable heremtder or pursuanl In credit granted under this contract, or to protect the imernle of IIC51l, or in any ease pennined by law in which allumel•s fees or eolleelion fees cony he enllened from the ownermgenl or imposed upon aFner:agui, they w ill agree m pry:dl aanroer', fees and-leolleel,on cost., Any suit bruughl by I ICSR nuty be brought in Johnson County. Iowa. 1 Llf Y 1' A M W11 ioU It. 17 1 Llf Y 1' A BILLING CONTACT PATRICIA FARRANT 1050 WOODLAWN AVE IOWA CITY, IA 52245 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00003814 01/12/2021 01/12/2021 Invoiced, Past Due NONE REFERENCE NUMBER FEE NAME TOTAL SNOW20-0073 Abatement Fees Administration Fee $195.25 $100.00 1050 Woodlawn Ave Iowa City, IA 52245 SUB TOTAL $295,25 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL $295.25 February 16, 2022 410 E. Washington Street, Iowa City, Iowa 52240 Page 1 of 1 Case Type: Nuisance (Snow) Status: In Progress Contacts: Complains Owner: PATRICIA FARRANT N ote 1. `"'HIRE DONE IF NOT IN COMPLIANCE— SNOW20-0073 1050 WOODLAWN AVE FARRANT, PATRICIA A PATRICIA A FARRANT 1050 WOODLAWN AVE IOWA CITY, IA 52245 2021 Snow Event 1 EMAIL NOV DATE 12/17/2020 10.57:08 AM WO DATE 12/21/2020 11:09:39 AM Open Date: 03/01/2021 Address.:. 1050 WOODLAWN AVE Close Date: IOWA CITY, IA 52245 Created By Date and Time Created Matt Wagner 3/1/2021 1:31 pm Violation Code: 16-1A-8 and 6-1-2K Snow and Ice Violation Status: In Violation Citation Issue Date: 03/01/2021 Code Description: Compliance Date: 02/28/2021 Resolved Date: 03/01/2021 Corrective Action: On the date referenced above. I observed a violation of Snow and Ice Removal. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete - Attached Images: Added on: 03.01-2021 (Direct Link) Notes: Ice - not cleared full width Added on- 03-01-2021 tDirecl Link) Added on. 03=Q 1-2G21 (Direct Link1 March 01, 2021 'Click on an image to access direr! link Page 1 of 2 1 I City of Iowa City *� 410 E. Washington Street, Iowa City, Iowa rr-Fa� 52240 "i.Mtw R CITY OF IOWA CITY UNESCO CITY OF LITERATURE Owner: PATRICIA FARRANT Mailing Address PATRICIA FARRANT 1050 WOODLAWN AVE IOWA CITY, IA 52245 Case Number: SNOW21-0741 Case Type: Nuisance (Snow) Date Case Established: 03/01/2021 Compliance Deadline: 02/28/2021 Notice of Violation for the following location: Address Parcel 1050 WOODLAWN AVE 1011337001 IOWA CITY, IA 52245 Dear Property Owner:. According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 16-1A-8 and 6-1-2K Snow and Ice - Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain u on abutting sidewalks for more than twenty four 24 hours. Corrective Action: On the date referenced above, I observed a violation of Snow and Ice Removal. Removal Required: No owner, tenant, responsible party or person in possession or control of property shall allow snow or ice accumulations to remain upon abutting sidewalks for more than twenty four (24) hours. The entire width of the abutting sidewalks must be cleared down to concrete. Compliance Date: 02/B/2021 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension, If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant /11/� n.oner, Matt Printed: 3/1/21 Page 1 of 1 hrr. — orf r .�^ {• r,,,.�s , .� s'r .1;:• fir: ,''i+�rc i-di{r �-rr.; 'r2= -iT' ��-- - ..� -- t.i5�s r :~?fi;-�:� = a - r�'•':'�r:.li f S -.r•t �-,'•..•x -1F'ti . .'L. Y _ - - - - — - — �„ �:��,•; � ���:=f .::a:�.:=�'��' .:fit;'=:,,1� •t ! - •- _ -• =� �f 4 '�--..�-� ` - -• �F.',.. '- � _ .moi r _�,�1. -. 9rw ,�.1 3. • i - V.V - i� .��}f^-_--�•"fes � - :�aj:).. - *14 LLP .49t left Ad 164 tF� -N.. � i...4 n 2'1 02,5' P. 615 ,S. Da4w.,,e Efts-ce, %outa �Gtc,. Moura. 52240 %leen ea.ratiuecriax. �eH.so(lePury. DeuCa.. ;eaaeGc , SLdeay. �oace�reCe, Zlle<ce:e.z, 414ed-C-4 deaujoc,t.. S(cidPoa�(.ez ueau�. �ooxmse ctcGP &r Sacc,&o qj City of Iowa Clty OWM SM -Mr -a4 Stan Laverman'��� City Hall- 410 E. Washington Iowa City, Iowa 52240 Invoice Terms cc Date Invoice # Service Location Net 30 RFQ21-34b 3/15/2021 15526 1050 Woodland Date Description Qty Rate Amount 1050 Woodlawn violation correction 312 Snow removal rate per person 4.5 125 00 562.50 Equipment lee- MUltlOne 1 125,00 125.00 lcinator/Brown bag ice melt 50lbs bag 7 15.50 108.50 sales tax 6.0004. 0.00 You can pay online with " View & Pay Invoice button in your E-mail. Thank You! Total $796.00 Ylaleriok xvnnnnly is loam manulhc0.re al'm:uerixk ac specified HCSR Is the ggneml cumntemr and is responsible I'or p, ynenls to all ol'ifs sub-cnnt.artors hired by I ICSR ,Any over runs in allutunces in ench specific nrea will be billed nt oce—lee, Allowmtecs nen ant combined with ench of her they ore specile m ench order of proiea completion Any chngm nude with It sub-cmttrmemr mus, he approved by HCSR nod HCSR will nmifs its respelled std* ootmcior ofchange in work to be perlbnnetl Rid void irool aceeplyd by 30 days loam d.11. All pay teots arc made fo Hmekeye f"'unslmction & Snna Remnvol. I HCSR) Allwork has a-e-venr workmanship wamuny from I ICSR. Proof nl'inswnnce is ovniloble upon rgqucn. A ,° un,mldy 'no. c rhame applied to all debits over 30 days from completion dole HCSR is n registered cnntrucfor with the State of lawn AII work to he completed in a pror—ional mnoner according m standard practices Any alteration or I—al oo from above specifications olvulving cxb'a costs will be eceeuled only upon est illen o,ders and pill heconx all extra charge. fig a,ad a, IS 125,00 regular hour. 5197. SII aAerlmun par person. 51 g5.01Chuur loader line: plus nuneria Is, rem a Is, etgl avec and nbnw ve ell me A letter ul credo IS required Ir lot, xnIiusIn or :und a nun t fuor mms It book and loon (Iicet handlme your uccum unb u)nor pen . n, les nvan Any and all colleenon fees. costs and h,nbm sdtcm, b, aproceeding .n any Court w collect .m, w .ams pa,able HCSR pay,,ble hereunder Ill pursuant fa granted g anted under this contract, or to protea the mleresra of HC"Slt; nr In any -,e Roomed by law in a 1-11 aunme,,' lig. ,n collw' lir. mnx be a+llaced Inun toe owner ngno a, imp">ad ,Pon m, to ,em, Ihc, , III agree I,, pay all mtnrne,'.s lies and in nillcaant en - Ally Sun bnmght b, I ICSR ol y be brought in Johnson Count,, Iowa AV ZINN INS BILLING CONTACT PATRICIA FARRANT 1050 WOODLAWN AVE IOWA CITY, IA 52245 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00005617 04/15/2021 04/15/2021 Invoiced, Past Due NONE REFERENCE NUMBER FEE NAME TOTAL SNOW21-0741 Abatement Fees Administration Fee $79600 $100.00 1050 Woodlawn Ave Iowa City, IA 52245 SUB TOTAL $89600 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL $896.00 February 16, 2022 410 E Washington Street, Iowa City, Iowa 52240 Page 1 of 1 See also Resolution 22-114 Prepared by: Susan Du|ok.Ass't.City Attorney, 41V[Washington S3,Iowa City, |A52240'J19-J56'603O RESOLUTION NO. 22-54 Resolution ar1OntiO(3 an assessment schedule for snow P8OOOV@| at 1050 WoOd|aVVO Avenue and directing the Clerk to certify the same to the ]OhOSOO COUnf« Treasurer for CO||ectiOO in the same m8OOe[ as property {@XeS. Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the amount ioboassessed against 105OVVondl8vvnAvenue for snow removal; Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; VVheFe8n' |nw/oCod88304.13B8uthnrizootheCityCUUnCi|\oasseS8against\hepruportyS8id abatement costs in the same manner as property taxes; and Whereas, the Citv(�nunoi|finds that the prOp0dyovvnerlisted in��XhibitAhas received aw/rittan notice of the date ° and time of the hearing on the adoption Of said 86Seoome81 schedule, in substantially the same form attached hereto 88Exhibit B. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Exhibit /\isadopted aethe final assessment schedule pursuant tOIowa Code §384.G0/1\. The amount listed in Exhibit Afor removing nnum/ is confirmed and levied against the property listed inExhibit /\. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on December 17`2O22. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, |0w/8. Until December 16.2U22payment may bmmade atthe City Clerk, 410F.Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot hepaid ininstallments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Resolution No. 22-54 Page 2 Passed and approved this 1st day of March 2022 M616r Approved by Attest: City Clerk J City Attorn 's Office (Sue Dulek — 02/24122) It was moved by sergus and seconded by Weiner the Resolution be adopted, and upon roll call there was: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Taylor x Teague x Thomas x Weiner REMOVAL. SIDEWALK REPAIR, SNOW REMOVAL, SLOP DUN REPAIR, AND PROPERLY CLEANUP Fro nMelers= Wafer lien EXHIBIT It 3am22 Proeerm Address Lal DE.11 .1 Panel NERRIA, Appraised Valve Pmrertv Owner Servl[els) Rendered Dake of5.DL.NI CoMOf Service Invokep ealance0ulstandinR SOPFHA M CLAFK SOOP PT NW 5W 11-79 6 ML OF LOT 7 EX W 30' also PARI Of LOTS W 8 15 5 OF CREEK & AL50 N 35' OF LOT 17 1059 WOOOLAWN AVE AlarTONG SMG PROPERTY ID11337001 S 359,83000 TARRANT. PATRICIAA 1NOW200053 1/12/2021 5 29525RAAQ0003804 5 2957 PHIA M CLARK 5001 PT NW SW 11 79-6hLLOF LOT 7 CX W 10' Lsl PARI OF LOTS 14 & 15 S OF CREEK B ALSO N 35' OF LOT 17 is 050 WOODLAWN AVE 181sT OINO MID PRO" N I Y 1011339001 5 35953000 FARRANT, PATRICIAA SNOWn 0741 41151%021 89E OO1NV 00005617 $ 8960 Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. in the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgcv.org/councildocs after 3:00 p.m. on February 241h You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council0jowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041 Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc. F_�I;iBIT E � ���-I February 17, 2022 arlow CITY OF IOWA CITY «Property_Owner)) A 10 East FVa,hh19t0n Street a Mailing_Address» 1,,.a City to„, 52240-1826 «City», «State» «ZIP» 3 19 ) 356-5000 (319) 356-5009 FAX Dear Property Owner: """•"SO,�org Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. in the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgcv.org/councildocs after 3:00 p.m. on February 241h You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council0jowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041 Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc. Item Number: 19. �, CITY OF IOWA CITY -�"�'�� COUNCIL ACTION REPORT March 1, 2022 Resolution adopting an assessment schedule for weed removal at 1940 Plaen View Drive and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Stan Laverman, Sr. Housing Inspector Reviewed By: Geoff Fruin, City Manager Tracy Hightshoe, Director NDS Susan Dulek, Ass't. City Attorney Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: ROW -complaint ROW -notices & "before" photos ROW -contractor invoice ROW -City invoice ROW -owner appeal weeds -complaint weeds -notices & "before" photos weeds -contractor invoice weeds -City invoice weeds -owner appeal resolution Exhibit A Exhibit B Executive Summary: State law allows the City Council by resolution to assess properties for unpaid mowing charges, snow removal, and other nuisance related expenses, which the City did most recently at the February 15 Council Meeting. The owner of 1940 Plaen View Dr appealed the proposed assessment. As a result 1940 Plaen View Dr was removed from the list of properties to be assessed in order for additional information to be provided. The City is proceeding with collection due to tall grass/weed abatement and right of way obstruction abatement required after investigating a complaint at 1940 Plaen View Drive and in following the City's process for nuisance abatement. The City was required to hire a 3rd party contractor to abate tall grass/weeds and remove vegetation obstructing the right of way. However, when the contractor arrived at the site, the owner did not permit the contractor to remove the weeds or right of way obstruction. The owner has been billed three times for the contractor's fee to mobilize and the associated administrative fee. As of today the owner has not reimbursed the City for the contractor's fee, and the administrative fee is unpaid. The dates of complaint, inspections, notices and abatement work are found below. Background /Analysis: 1. I CgovXpress complaint received for tall grass and weeds & obstruction of right of way (sidewalk blocked by plant material) for 1940 Plaen View on Sunday, August 15, 2021. 2. Property was inspected by City staff on Monday, August 23, 2021, and found to be out of compliance. 3. Courtesy tag was placed on door with a Notice of Violation sent by mail and email to property owner on Monday, August 23, 2021. Property owner was given until Monday, August 30, 2021, to bring property into compliance. 4. During reinspection by City staff on Wednesday, September 1, 2021, it was observed that property was not in compliance. 5.To provide more education and in an attempt gain voluntary compliance an additional Notice of Violation was sent by mail and email with a compliance date of Monday, September 6, 2021. 6. During reinspection on Tuesday, September 7, 2021, staff observed property was not in compliance. 7. Order to abate was emailed to 3rd party mowing contactor on Tuesday, September 7, 2021, with courtesy email included to property owner. 8. On September 12, 2021, the 3rd party contractor photographed property and pulled equipment off trailer. Property owner prevented 3rd party contractor from completing work. 9. 3rd party contractor billed City for time associated with attempt to abate. ATTACHMENTS: Description ROW -complaint ROW -notices & "before" photos ROW -contractor invoice ROW -City invoice ROW -owner appeal weeds -complaint weeds -notices & "before" photos weeds -contractor invoice weeds -City invoice weeds -owner appeal resolution Exhibit A Exhibit B 2/16/22, 2:22 PM EdiUAdd Request Information Cancel Add/Edit Request old New Look Assigned to: Joan Siders Request: 28989 Entered on: 08113/2021 10:22 AM By; Joan Siders Customer Information Lcreale another request for customer Last name: anonymous f First name: Phone: Address: City Slate Email. Topic: Tall Grass & Weeds Request type: j Problem�v Entered via:; Phone Problem Location: 1940 Plaen View Dr J 1`9 other records at this location) Parcel Id: Parcel Lookup (Parcel ID Required for Tidemark) Send to Tidemark Q Attachments: Acid Aitachmgnls Description: Reason closed: Tail grass and weeds and vegetation over the sidewalk Print Audit Tragi Long form thank you for using the ICgovXpress System. If you would like to follow the status of this case please visit the link below and search the ad+itess: hllps://egov iowa-city org/energovprod/selfservice#/search Due Date 08123/2021 Dale Closed: 08/23/2021 1:44 PM By: Mall Wagner Cancel Collaboration Area (internal notes, email correspondence) To add notes or send emails about this Request, enter message below or insert message (select message from list) then press the appropriate button. To add an internal note, or send a message to another employee about this request, enter your message here (at least four characters) and then press one of the buttons to the right. You will not be able to email the customer as there is no way to notify the customer. https://user.govoutreach camhowacityia/edilcase.php?cmd=edit&id=5835975&pagewhendone= internal. php 1/1 I r I City of Iowa City I°� 410 E. Washington Street, Iowa City, Iowa ' 52240 "M�I� "►� CITY OF IOWA CITY UNESCO CITY OF LITERATURE Owner: RONG GUO Mailing Address RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 Notice of Violation for the following location: Address 1940 Plaen View Dr Iowa City, IA 52246 Parcel 1020204027 Case Number: COM21-0642 Case Type: Nuisance Date Case Established: 08/23/2021 Compliance Deadline: 08/30/2021 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 5-3-2C Obstructing public ways - Each owner and each person in the possession or control of any lands shall not allow any plant growth of any sort to remain in such a manner as to render the streets, alleys or public ways adjoining said land unsafe for public travel or in any manner so as to impede pedestrians or vehicular traffic upon any public place or way. Corrective Action: On 8/23/211 observed plant and tree growth overhanging the public sidewalk. Corrective Action: 1. Control all plant growth to allow 8 feet of clearance over entire sidewalk surface. No plant growth may impede pedestrian or vehicle traffic in streets, alleys, public ways, sidewalks or traffic paths. [Compliance Date: 08/30/2021 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Matt Printed: 8/23/21 Page 1 of 1 2=45 PM Mon Aug 23 "ca) 84% < 0 <<, � C/j r (DMatt J. Wagner 2:45 PM To: RONGCHUN GU0@yahoo.com > Notice of Violation (08-23-2021).pdf Matt Wagner City of Iowa City Housing Insp Asst. 319-961-6433 t ? City of Iowa City case Number: COM21-0642 410 E. Washington Street, Iowa City, Iowa _ 52240 cassW�Nuisance was_ CITY OF 101VA CITY wh case 111"Ushech 08/23/2021 `�O""1101"r`R' eempltuua oeaellne:08/30%2AZ1 Owner: BONG GUO Mall In Address BONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 Notice of Violation for the following location: Address Parcel 1940 Plaen View Or 1020204027 Iowa City, IA 52246 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent vloiatlon of the Code of Ordinances of the City of Iowa City on your property. 1 Violation: e•a•zc Ubstructing public Ways • 1 Each owner and each person In the possession or control of any lands shall riot allow any plant growth of any sort to remain In such a manner as to render the streets, alleys or public ways adjoining said land unsafe for public travel or In any manner so as to impede pedestrians or vehicular traffic upon anv public olace or wav, Corrective Action: On 8/231211 observed plant and tree growth overhanging the pilblle sidewalk, Corrective Action: 42508-23.202102.45 PSI►! ��- ~ � L.•�' � � ~* �'`� arm :'���J titi - w� -r: -11': s; F- ter•' t { - � � d ti • . . � ,:.•, �:� «k ova '• �_ 1.. �' far `�, _ r . ?� `.`-�'�, �'.Mla�` .., ,� Y4 ... 4 _ f-, x Vit, - -y o.^•a -a. . r �� ' I, -s' .1L ••�"i e• 14. • 'y.. ` 4l vti,y. may• •. _ .� - ks tX- AN :0- "1":. Ro� Wz Ro� _ I L City of Iowa City V,f410 E. Washington Street, Iowa City, Iowa omwll�,fl 52240 CITY OF Iolv'� CITY UNESCO CITY OF LITERATURE Owner: RONG GUO Mailine Address RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 Notice of Violation for the following location: Address Parcel Case Number: COM21-0642 Case Type: Nuisance Date Case Established: 08/23/2021 Compliance Deadline: 09/06/2021 1940 Plaen View Dr 1020204027 ' Iowa City, IA 52246 �_rrr,�:�rvzvmxivis .� .aim=•::.9�r.-xc,� ..�_ tiz ._., Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Vioiation: 6.3.2C Obstructing public ways - Each owner and each person in the possession or control of any lands shall not allow any plant growth of any sort to remain in such. a. manner as to render the streets, alleys or public ways adjoining said land unsafe for public travel or in any manner so as to impede pedestrians or vehicular traffic upon any public place orwa. . Corrective Action: 2nd Notice of Violation On 8/23/21, and 9/1/211 observed plant and tree growth overhanging the public sidewalk. Corrective Action: 1. Control all plant growth to allow 8 feet of clearance over entire sidewalk surface. No plant growth may impede pedestrian or vehicle traffic in streets, alleys, public ways, sidewalks or traffic paths. Compliance Rate: 09/06/2021 _ _ _ If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Matt Printed: 9/1/21 Page 1 of 1 10:22 AM Wed Sep 1 Q) 193% s! < 8) f =I z Matt J. Wagner 1022 AM To: RONGCHUN_GUO(rDyahoo.com > 2nd Notice of Violation (09-01-2021).pdf Matt Wagner City of Iowa City Housing Insp Asst. 319-961-6433 City of Iowa City Case se Number: COM21-0642 L,p�ty 410 E. Washington Street, Iowa City, Iowa — --- "e" •� 52240 CmTVpw Nuisance Date case Estabushed:08/23/2021 CITY OF IO1Yr1 CITY uwmarrorunanam campoomm oeoeAa:09106/2021 Owner: RONG GUO Mailing Address RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 Notice of Violation for the following location: Address Parcel 1940 Plaen View Or 10211204027 Iowa City, IA 52246 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property, On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 6-3-2F 00structing 111jn11[ ways - Each owner and each person In the possession or control of any lands shall not allow any plant growth of any sort to remain In such a manner as to render the streets, alleys or public ways adjoining said land unsafe for public travel or In any manner sons to imoede oedesrrians or vehicular traffic uuon anv uubllc olace or way. On 8/2.3/21, and 9/1/211 observed plant and tree growth overhanging the public sidewalk. C1 Brookside `Aj,"1-202110:22 AM 40 . ..u. :fir; • y,./3Y',� _ _^-j4'.f -'l~_ � .. ''Y[{{,,,, `'11;X' i. - � '• '.il� -. ye '4;, y so ����5_ yl�.,�r e I ,' '�y�yy1s . ��J ���� jt <� ♦ r ��{'+ —; � — J 14 h_ +. rI <{.ice. �`• _T. x .:.' i4�.•� F-•+�.�::KL57. tar ^�L 'y ,� • ••.� 1 Y •���.1fF� � - .f , •�c: •�'_ Lb 1 i.-��� Y tyle l��' j-„r'.rs. •1L f�`..�.J• Ej �' F• -yY f- _ .Y IN Ij zc Matthew J. Wagner From: Matthew J. Wagner Sent: Tuesday, September 28, 2021 9:13 AM To: rong guo' Cc: Stan Laverman; Tony Shebek; Michelle Irons; Evie Ocheltree; Karen Evans Subject: RE: Case Images (09-07-2021).pdf Attachments: com21_0642.pdf; weed2l_0606.pdf Hi Rong, I inspected the property yesterday 9/27/21 at 2:16PM and you are still in violation of both City codes (6-3- 2B Tall Grass and Weeds, 6-3-2C Obstructing public ways). I have included PDF copies of both Notice of Violations for your property. On 9/12/21 someone at your property did not allow our 3`d party contactor bring the property into compliance with Iowa City code. Do you have a day that would be best for our 3`d party contractor to come mow/trim the property? Thanks, Matt Wagner Iowa City Housing Insp Asst. 319-356-5118 From: rong guo <rongchun_guo@yahoo.com> Sent: Monday, September 27, 202110:26 PM To: Matthew J. Wagner <Matt-Wagner@iowa-city.org> Cc: Stan Laverman <Stan-Laverman@iowa-city.org>; rg guo <rongchun_guo@yahoo.com>; Tony Shebek <tonyshebek@gmail.cdm>; Michelle Irons <mirons@dhs.state.ia.us>; Evie Ocheltree <eocheltree@iowalaw.org>; Karen Evans <kevansl@dhs.state.ia.us> Subject: Re: Case Images (09-07-2021).pdf Dear Matt, Our church youth pastor had already flattened the front area. Copied is the Iowa Legal Aid that I have showed your original notice. I do not believe we are breaking any city ordinance as we have people that works with other city properties helping us with our yard. We will use our own resource to stay compliance with our church member's help. We will seek further assistance from our neighbor and friends. We do not have any funds at this time. Our water and heat are paid by the crisis center and we will try to set up a payment plan. We definitely will work with you Floss Lawn Care Corey 1,loerchinger BILL TO City of Iowa city matt-wagner@iowa-city.org DESCRIPTION INVOICE Floss Lawn Care INVO206 Corey Floerchinger DATE Business Number 319-929-8936 Sep 13, 2021 6709 Hoovertrail rd sw DUE Cedar Rapids IA 52404 On Receipt (319) 929-8936 BALANCE DUE clfloss85@gmail.com USD $50.00 Mow weeds Rong Guo 1940 plane view dr Customer was not happy told me to leave and she will take care of it 111851/\I BALANCE Payment Instructions DUE BY CHECK Corey Floerchinger OTHER 6709 Hoover Trail Rd. SW Cedar Rapids, IA 52404 RATE QTY AMOUNT $50.00 1 $50.00 $50.00 USD $50.00 BILLING CONTACT RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00008237 09/14/2021 09/14/2021 Invoiced, Past Due 6-3-2C Obstructing public ways REFERENCE NUMBER FEE NAME TOTAL COM21-0642 Abatement Fees Administration Fee $5000 $10000 1940 Plaen View Dr Iowa City, IA 52246 SUB TOTAL $15000 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL 1 $150.00 February 16, 2022 410 E. Washington Street, Iowa City, Iowa 52240 Page 1 of 1 Sue Dulek From: Sent: To: Subject: Attachments: IOWA CITY A UNESCO CITY Of LIrERAIURE X effie'Frae6fin j, CVC Kellie Fruehling Wednesday, February 16, 2022 8:28 AM Sue Dulek FW: Appeal documentation 20220215_172018jpg;20220215_172027jpg;20220215_172031jpg City Clerk office: 319-356-5041 410 E Washington St, Iowa City, IA 52240 ICGOV.ORG 0000 From: joyfulmoment appreciate <joyfuImomenta pp@gmail.com> Sent: Tuesday, February 15, 2022 5:58 PM To: *City Council <CityCouncil@iowa-city.org>; rong guo <rongchun_guo@yahoo.com> Subject: Appeal documentation I ,,P, 7-, -7. -Nov ul, A Ar T fes= _ •` _ ��i �"�L mar '. z:�-'T -•o`t .�f6e :ir . .' r� x.'44+ �"'� ► � 5 �:%1 '--i �'�r �` •�•� �T. ��. �%-v 'R�, p -•- �YT r. • V � r �rr 'y�■ molt,, a®� AOdle, T WOW - 7W, 2/16/22, 3:03 PM Add/Edit Request Edit/Add Request Information Cancel Old New Look Assigned to: Joan Siders Request: 29002 Entered on: 08/16/2021 08:15 AM By: Matt Wagner Customer Information (Employee - Housing & In .... f; Last name: Vti+agner First name: Klatt Address: ICity:C Email: malt-wagner@iowa-c4y.a19 (2-8-6 ' Topic: Tall Grass & Weeds Request type:Problem Entered via: ` Phone Problem Location 1940 Plaen View Dr 1 (9 her re=dsal this I I- n Parcel Id Parcel Lookup (Parcel ID Required for Tidemark) Send to Tidemark Attachments: Add Atlachment Print AAidit_Trp I Long form Description: From Brad Reinhard <Brad-Reinhard@iowa-city org> Sent Sunday, August 15, 2021 12:05 AM To Matthew J Wagner <Matt-Wagner@iowa-city org> Subject: 1940 Plaen View Drive This one is so overgrown there is no front, side, or back yard 1922 (other half) is also bad but not nearly as much so Brad Reinhard Pfllice Officer ' tt Y City Police Department �} Reason closed: Thank you for using the ICgovXpress System If you would like to follow the status of this case please visit the link below and search the address h"ps 1Je9ovlow3tilry org/energovprod/selfservice#lsearch Due Dale 08/26/2021 Date Closed 08/23/2021 1:45 PM By. Matt Wagner Rate Your Exoenenre Cancel Collaboration Area (internal notes, email correspondence) To add notes or send emails about this Request, enter message below or insert message (select message From list) then press the appropriate button. To add an internal note, or send a message to the customer or another employee about this request, enter your message here (at least four characters) and the buttons to the right will enable. Then press one of the buttons. https://user.govoutreach.com/iowacityia/editcase.php?cmd=edit&id=5838782&pagewhendone=internal php 1/1 IL k S t+ Jk 1 � l r t G • _ r,A �� lk I VP"W—,. m Sir. t'A 7L,: � - **ff �- \ -��1 '•4 _ r :� s -fir,.. .� 5 r 'Y_���� r y l • Ji ti i.}'i• � y1Y4 'Yn1 � 'S r, ' i� w•rti ; ' '�. '§. �.L •r ..moi :., r; �' �, •_ � ��: - .L�� .� �•• :1 _ , [6, by �::,r .. i' , ., _ dl ij" "!Ia'.• �,i:l�-•'_���I"�..�.I, i��1 .,. � r ..r�.. t• .."� �9-_�....�.`�=.t.• ..F.E .r��,' ..i •i.� F ��•�- ' n � '' , iii10 ��• � � . -- •- , .. .:. - ^�:.. �r - ^'"fir t �+'.�;°:Ti":!'sct': j �' '��.'. �. ' l; l • - �j C''�.r' '•3: fir. � _ - J^� i � ,• ,� �xxi; 'tea• �:.- • ... - ���., w. �� :^ti •. L'^yam �%. 'f •.j' -.Ser do •il 2:48 PM Mon Aug 23 } Matt J. Wagner To: RONGCHUN_GUO@yahoo.com qb 82%'W 2:48 PM Notice of Violation (08-23-2021).pdf LOADING 425Ao �23w2021 02#48 PM I I I City of Iowa City Achi ; 410 E. Washington Street, Iowa City ram v 52240 -NA6 "46r CITY OF IOVVA CITY UNESCO CITY OF LITERATURE Owner: RONG GUO Mailing Address RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 Notice of Violation for the following location: Address Case Number: WEED21-0606 Iowa Case Type: Nuisance (Tall Grass / Weeds) Date Case Established: 08/23/2021 Compliance Deadline: 08/30/2021 Parcel 1940 Plaen View Dr 1020204027 =' Iowa City, IA 52246 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 6-3-213 Tall Grass and Weeds - Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than ten inches (10") in height. Corrective Action: On 8/23/211 observed overgrown uncultivated front yard, I also over areas of tall grass/weeds and several volunteer trees. Corrective Action: 1. Remove uncultivated planting area in the front yard. 2. Remove and destroy all volunteer trees. 3. Mow all tall grass/weeds. Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than ten inches (10") in height. Compliance Date. 08/30/2021 If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension, If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Sincerely, Matt Wagner Housing Inspection Assistant Wagner, Matt Printed: 8/23/21 Page 1 of 1 k :: � � :n •fir,, . � •. -.r � • 8••(,�• tie � � '� Y ca_ � �`S1 �•��,. ! f ��'i: ,3y - fes. `1 •;+�` Wit 10 rl � � ✓ kkFT y� i�• iy� Y., =� air i ` ti..` it 04 1pr - . ,�. c�4•��-=�'�� Mfr:, .,�" � ■.� o � '• � _ x��'� �� t,.At•�: r i�' r y• \N al 1025 AM Wed Sep 1 ='= cu 92%1M -W < ON, 2 Messages E j Matt J. Wagner 10:24AM To: RONGCHUN_GUO@yalioo.com > 2nd Notice of Violation (09-01-2021).pdf Matt Wagner City of Iowa City Housing Insp Asst. 313-961-6433 Notice of V 2021) pcif 142 KB See More a BrooksideQ"I,-2021 10.25 AM _+ r City of Iowa City WEED21-0606 11 Case Number: �; 410 E. Washington Street, Iowa City, Iowa — -� 52240 Case Type: Nuisance (Tall Grass / Weeds) CITY OF IOWA CITY Date Case Established: 08/23/2021 UNESCO CITY OF LITERATURE Compliance Deadline: 09/06/2021 Owner: RONG GUO Mailing Address RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 �h .?Tl['Yd. '.'i�it..1,2SN_CT.n[ral=R'•`..i-iii'K7>m7. i'1.::S.TML•.F_{S V•Y.•h�'oc-.vnm Notice of Violation for the following location: Address Parcel 1940 Plaen View Dr 1020204027 Iowa City, IA 52246 Dear Property Owner: According to the records of the tax assessor, you are an owner of the above referenced property. On the date referenced above, I observed an apparent violation of the Code of Ordinances of the City of Iowa City on your property. Violation: 6.3-2B Tall Grass and Weeds - Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said Grass is less than ten inches (10") in hei ht. Corrective Action: 2nd Notice of Violation On 8/23/21, and 9/1/211 observed overgrown uncultivated front yard, I also over areas of tall grass/weeds and several volunteer trees. Corrective Action: 1. Remove uncultivated planting area in the front yard. 2. Remove and destroy all volunteer trees. 3. Mow all tall grass/weeds. Developed And Undeveloped Lots; Weeds Removal; Grass Cutting: Each owner and each person in possession or control of any developed or undeveloped lot or land area shall be responsible to keep said lot or land area, along with the parking adjacent thereto, alleys, public ways or land areas up to the centerline of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than ten inches (10") in height. If you believe that you are not in violation of the City Code, please contact this office to review the situation. If you intend to bring the property into compliance with the Code, but cannot meet the stated deadline, please contact this office and we will attempt to work with you on a short extension. If you do not take the requested action or make other arrangements with this office by the specified date, we will begin formal enforcement action. You will not receive an additional warning before we begin formal enforcement action. Enforcement action may include civil penalties, administrative remedies such as denial or revocation of City permits and licenses, criminal court proceedings, and/or action for injunction or other court order directing elimination of the violation. An administrative fee of $100 will be assessed for a 1st offense violation that is not abated by the reinspection date. All subsequent violations cited under the same code section will be assessed a $100 administrative fee. Printed: 9/1/21 Page 1 of 2 _ I r 1 City of Iowa City -4 410 E. Washington Street, Iowa City, Iowa , M 4� rs��m 52240 CITY OF IOWA CITY UNESCO DN Or UTERATUAE Sincerely, Matt Wagner Housing Inspection Assistant Case Number: WEED21-0606 Case Type: Nuisance (Tall Grass / Weeds) Date Case Established: 08/23/2021 Compliance Deadline: 09/06/2021 Wagner, Malt Printed: 9/1/21 Page 2 of 2 Matthew J. Wagner From: Matthew J. Wagner Sent: Tuesday, September 28, 2021 9:13 AM To: 'rong guo' Cc: Stan Laverman; Tony Shebek; Michelle Irons; Evie Ocheltree; Karen Evans Subject: RE: Case Images (09-07-2021).pdf Attachments: com21_0642.pdf, weed21_0606.pdf Hi Rong, I inspected the property yesterday 9/27/21 at 2:16PM and you are still in violation of both City codes (6-3- 26 Tall Grass and Weeds, 6-3-2C Obstructing public ways). I have included PDF copies of both Notice of Violations for your property. On 9/12/21 someone at your property did not allow our 3`d party contactor bring the property into compliance with Iowa City code, Do you have a day that would be best for our 3`d party contractor to come mow/trim the property? Thanks, Matt Wagner Iowa City Housing Insp Asst. 319-356-5118 From: rong guo <rongchun_guo@yahoo.com> Sent: Monday„ September 27, 202110:26 PM To: Matthew J. Wagner <Matt-Wagner@iowa-city.org> Cc: Stan Laverman <Stan-Laverman@iowa-city.org>; rg guo <rongchun_guo@yahoo.com>; Tony Shebek <tonyshebek@gmail.co'm>; Michelle Irons <mirons@dhs.state.ia.us>; Evie Ocheltree <eocheltree@iowalaw.org>; Karen Evans <kevans1@dhs.state.ia.us> Subject: Re: Case Images (09-07-2021).pdf 1 Dear Matt, Our church youth pastor had already flattened the front area. Copied is the Iowa Legal Aid that I have showed your original notice. I do not believe we are breaking any city ordinance as we have people that works with other city properties helping us with our yard. We will use our own resource to stay compliance with our church member's help. We will seek further assistance from our neighbor and friends. We do not have any funds at this time. Our water and heat are paid by the crisis center and we will try to set up a payment plan. We definitely will work with you. Floss LaWn Care Corey Floerchinger BILL TO City of Iowa city matt -wag ner@iowa-city.org INVOICE Floss Lawn Care INVO204 Corey Floerchinger DATE Business Number 319-929-8936 Sep 13, 2021 6709 Hoover trail rd sw DUE Cedar Rapids IA 52404 On Receipt (319) 929-8936 BALANCE DUE clfloss85@gmail.com USD $50.00 DESCRIPTION RATE QTY AMOUNT Mow Rong guo 1940 plane view dr Customer was up set told us to leave she was taking care of it! TOTAL BALANCE Payment Instructions DUE BY CHECK Corey Floerchinger OTHER 6709 Hoover Trail Rd. SW Cedar Rapids, IA 52404 $50.00 I $50.00 $50.00 USD $50.00 BILLING CONTACT RONG GUO 1940 PLAEN VIEW DR Iowa City, IA 52246 INVOICE NUMBER INVOICE DATE INVOICE DUE DATE INVOICE STATUS INVOICE DESCRIPTION INV -00008238 09/14/2021 09/1412021 Invoiced, Past Due 5-3-26 Tall Grass and Weeds REFERENCE NUMBER FEE NAME TOTAL WEED21-0606 Abatement Fees Administration Fee $50.00 $100.00 1940 Plaen View Dr Iowa City, IA 52246 SUBTOTAL $150.00 REMITTANCE INFORMATION City of Iowa City 410 E Washington Street Iowa City, IA 52240 TOTAL 1 $150.00 February 16. 2022 410 E. Washington Street, Iowa City, Iowa 52240 Page 1 of 1 Sue Dulek From: Sent: To: Subject: Attachments: ® IOWA CITY A UNESCO CITY OF LITERATURE xeffie rFrtfe6fin j, CVC Kellie Fruehling Wednesday, February 16, 2022 8:28 AM Sue Dulek FW: Appeal documentation 20220215_172018jpg;20220215_172027jpg;20220215_172031jpg City Clerk office: 319-356-5041 410 E Washington St, Iowa City, IA 52240 WWW.ICGOV.ORG 0 00 From: joyfulmoment appreciate <joyfuImomenta pp@gmail.com> Sent: Tuesday, February 15, 2022 5:58 PM To: *City Council <CityCouncil@iowa-city.org>; rong guo <rongchun_guo@yahoo.com> Subject: Appeal documentation y _ •40 ` ,•i '` T.-o-..,A� -' �•� Iii ''.�R•- .- .•-� � � �`►r�.'.- ` _. _�- - .. _ ^i ��-•-_ •may.• .S ` � •'�,, "3�^�� „f `-,fps ; - .'.'s +'• ;�r;�`, �•�;' � •• . f `fir ���k•. �; • • � F ,r IC" e - - � - l lik 1 _i J N. L4, R . t ` ? i '� •• x���!;. as Y -�. •..1. - :I �LAP -�.. 3 Y NIL - _ - _._- .. ..- - -. - _ .��'- - �.\- !S �r: \.� .. -•..yam-: �_ ; 4-1 • � i C , •;;, Vic' 7.. � , � — � t.� - �� : . IL�. Iq FAILED 3/1/22 Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. Resolution adopting an assessment schedule for weed removal at 1940 Plaen View Drive and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Whereas, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against 1941 Plain View Drive for weed removal; Whereas, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; Whereas, Iowa Code § 364.1313 authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and Whereas, the City Council finds that the property owner listed in Exhibit A has received a written notice of the date and time of the hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1). The amount listed in Exhibit A for removing snow is confirmed and levied against the property listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on December 17, 2022. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until December 16, 2022 payment may be made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this day of 12022. Mayor Approved by ATTEST: . City Clerk City Attorney' ice (Sue Dulek — 02/23/22) It was moved by Weiner and seconded by Alter the Resolution be adopted, and upon roll call there was: AYES: NAYS: ABSENT: X Alter Bergus Harmsen X Taylor X Teague X Thomas X Weiner REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP Frozen Meters = Wrterllen EXHIBIT A Jar -22 PrOPertVAJRress LWIOes poe Parcel Number APOrabeEValue Pmeerl CNrTgr SePncels) ReMned Oateaf SerAce(s) CPstof Sella 1n 4 I Balance O.Ml 19WPLAENVIEWOR TYN CAE SUBDIVISION PART 3 LOT 51 10202NO27 $ 193,47000 GUO. BONG COM21-0602 9/10/2021 $ 15000INV-00008237 $ 150. 1900 PLAEN VIEW DR TY'N CAE SUBDIVISION PART 3 LOT 51 1020200027 $ 193,470 DO BONG WEED21D06 9/14/2021 is 1S000INV-0DD0B238 $ 150. Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/councildocs after 3:00 p.m. on February 24tH You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council(@iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc. r EXHIBIT BIZ 1 February 17, 2022 3®�% aProperty_Owner» CITY OF IOWA CITY «Mailing_Address» 410 East Washington street «City», «State» «ZIP» Iowa city. Iowa 52240-1826 (3 19) 356-5000 13191 356-5009 FAX Dear Property Owner: www, icgov. org Because you dispute the assessment, your invoice/property was removed from consideration at the Council meeting on February 15 and placed on the following Council meeting, which is Tuesday, March 1. At the Council meeting on Tuesday, March 1, you will have the opportunity to speak to Council and explain why you believe the property should not be assessed. Any other property owner who disputed the proposed assessment has had their property moved to the March 1 agenda as well. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. The City Council meeting begins at 6:00 pm and will be held in the Assembly Room at The Center, 28 S. Linn Street. In order to encourage greater input from the public, the Iowa City Council intends to offer the opportunity to participate in the meeting remotely. However, this meeting is an in-person meeting. In the event of technological problems, the meeting will continue in-person, so those wishing to ensure their ability to participate should attend the meeting in-person. Meeting information will be available on www.icgov.org/councildocs after 3:00 p.m. on February 24tH You are not legally required to attend the City Council meeting, but to support your challenge of the assessment, you are advised to attend the City Council meeting. You may also submit a letter or email to the City Council. The mailing address is: City Council, % City Clerk, 410 E. Washington St., Iowa City, IA 52240 and the email address is council(@iowa-city.org Please note that all communication with City Council is a public record. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerk's office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5041. Sincerely, Kellie Fruehling City Clerk Enc. Copy to: Accounting Division-w/enc.