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HomeMy WebLinkAbout2022-03-09 BOA Agenda PacketIOWA CITY BOARD OF ADJUSTMENT Wednesday, March 9, 2022 – 5:15 PM City Hall, 410 East Washington Street Emma Harvat Hall Agenda: 1.Call to Order 2.Roll Call 3.Nomination and selection of Board Chair and Vice Chair 4.Special Exception Item a.EXC22-0001: An application submitted by Thomas Mentz requesting a reduction in the minimum rear building setback for a legal non-conforming single-family use in a High Density Multi-Family Residential (RM-44) zone to construct an addition and off-street parking at 603 S. Dodge Street. 5.Consideration of Meeting Minutes: December 8, 2021 6.Board of Adjustment Announcements 7.Adjournment If you need disability-related accommodations in order to participate in this meeting, please contact Kirk Lehmann, Urban Planning at 319-356-5230 or at kirk-lehmann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Upcoming Board of Adjustment Meetings Formal: April 13 / May 11 / June 8 Informal: Scheduled as needed. March 9, 2022 Board of Adjustment Meeting EXC22-0001 ITEM 4A ON THE AGENDA Staff Report Prepared by Staff 1 STAFF REPORT To: Board of Adjustment Item: EXC22-0001 Parcel Number: 1015137001 Prepared by: Kirk Lehmann, Associate Planner Date: March 9, 2022 GENERAL INFORMATION: Applicant: Thomas Mentz 419 W. Park Road Iowa City, IA 52246 Contact Person: Thomas Mentz 419 W. Park Road Iowa City, IA 52246 mentzt@gmail.com Property Owner(s): Thomas & Christine Mentz 419 W. Park Road Iowa City, IA 52246 Requested Action: Adjustment to the rear setback requirement Purpose: To allow construction of an addition which includes an attached garage and living space. Location: 603 S. Dodge Street Location Map: Size: 4,500 square feet Existing Land Use; Zoning: Residential; High Density Multi-Family Residential (RM-44) 2 Surrounding Land Use; Zoning North: Residential; Low Density Multi-Family Residential (RM-12) East: Residential; High Density Multi-Family Residential (RM-44) South: Residential; High Density Multi-Family Residential (RM-44) West: Residential; High Density Multi-Family Residential (RM-44) Applicable Code Sections: 14-4B-3A: General Approval Criteria 14-2B-4B-5: Adjustments to Principal Building Setback Requirements File Date: February 1, 2022 BACKGROUND: The applicant, Tom Mentz, is requesting a setback reduction at 603 S. Dodge Street to allow the construction of an addition on the west side of the house, which would contain a garage and living space above, and to widen the driveway (See Attachment 4). There are two existing off-street parking spaces on the west side of the subject property. The proposed project would replace this with a total of four off-street parking spaces and would increase the total living area by nearly 500 square feet. However, the addition would not change the use of the property, nor would it increase the rental occupancy beyond the 5 occupants currently allowed. The subject property is a single-family home in a High Density Multi-Family Residential (RM-44) zone, which does not allow single-family uses. However, the house was built prior to its current zoning and so is a legal non-conforming single-family use. Legal non-conforming single-family uses may be expanded and/or structurally altered, provided changes do not increase or extend any other nonconforming situation on the property. If a nonconforming single-family use is changed to increase the occupancy beyond that of a family or group household, the property must be brought into full compliance with the number of required off-street parking spaces. The proposed addition would not increase the occupancy beyond a family or group household. The property is on a corner lot, and the proposed addition must comply with the setback requirements of the principal building. It must also meet the single-family site development standards, including the required distance from the garage entrance to the property line. The applicant has requested the special exception to reduce the rear setback from 20 feet to 3 feet, which would allow the project to proceed as proposed. ANALYSIS: The purpose of the Zoning Ordinance is to promote the public health, safety, and general welfare; to conserve and protect the value of property throughout the city; and to encourage t he most appropriate use of land. It is the intent of the Ordinance to permit the full use and enjoyment of property in a manner that does not intrude upon adjacent property. The Board may grant the requested special exception if the requested action is found to be in accordance with the specific criteria included in Section 14-2B-4B-5b, pertaining to adjustments to principal building setbacks requiring special exceptions, as well as the general approval criteria in Section 14-4B-3A. 3 For the Board of Adjustment to grant this special exception request, each of the following criterion below must be met. The burden of proof is on the applicant, and their comments regarding the criteria are in the attached application. Staff comments regarding each criterion are set below. Specific Standards: 14-2B-4B-5b: Adjustments to Principal Building Setback Requirements: (1)The situation is peculiar to the property in question. FINDINGS: •The subject property is a legal non-conforming single-family use that was established before its current zoning of High Density Multi-Family Residential (RM-44). •This legal non-conforming single-family use may be expanded because the proposed addition would not increase or extend any other nonconforming situation on the property, nor would it increase occupancy beyond a family or group household. •The building is on a relatively small 75-foot by 60-foot corner lot, and the zone requires 20-foot front setbacks to the north and east, a 20-foot rear setback to the west, and a 10-foot side setback to the south. •An existing enclosed porch west of the house currently extends into the rear setback. •The property has a grandfathered occupancy of 5, which requires 4 off-street parking spaces per the zoning code. However, the property has only two existing parking spaces on an uncovered concrete pad that are about 3 feet from the rear lot line. (2)There is practical difficulty in complying with the setback requirements. FINDINGS: •Most of the structure sits just over 23 feet from the rear property line to the west. •The existing enclosed porch already extends into the rear setback area. •The lot cannot accommodate additional off-street parking without at least a special exception, and other locations would likely require relocating the existing curb cut. •There is practical difficulty complying with the setback requirements if the amount of off-street parking is to be brought into compliance with the zoning code based on its grandfathered rental occupancy of 5. (3)Granting the exception will not be contrary to the purpose of the setback regulations. FINDINGS: •The purpose of setback regulations is to maintain light, air separation for fire protection, and access for firefighting; provide opportunities for privacy between dwellings; promote a reasonable physical relationship between buildings and between residences; and provide flexibility to site a building so that it is compatible with buildings in the vicinity. •The proposed addition would be at least 3 feet from the rear lot line to the west, 20 feet from front lot line to the north, and 14 feet from the side lot line to the south. •The proposed addition would be approximately 9 feet from the building to the west. •Other older single-family homes in the neighborhood do not meet minimum setback requirements, which suggests a setback reduction is consistent with the general scale and placement of structures in the area. •Windows do not face west which helps maintain privacy for that property. 4 (4)Any potential negative effects resulting from the setback exception are mitigated to the extent practical. FINDINGS: •Because the structure would be 3 feet from the property line, the building code would require a 1-hour rated fire wall to the west to reduce fire risk. •A 20-foot driveway would require modified site development standards, as discussed below, but it is adequate to provide compliant parking spaces. •The open space would require modified dimension standards, as discussed below, but the total amount of open space would be consistent with City standards. •Windows do not face west which helps maintain privacy for that property. •Parking on surrounding streets should improve with additional off-street spaces. (5)The subject building will be located no closer than three feet (3') to a s ide or rear property line, unless the side or rear property line abuts a public right-of-way or permanent open space. FINDINGS: •The proposed addition will be slightly more than 3 feet from the rear lot line. General Standards: 14-4B-3: Special Exception Review Requirements: 1.The specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. FINDINGS: •The subject property will remain a single-family detached use. •The property has 3 bedrooms and two bathrooms, though its rental occupancy has been grandfathered at 5 residents. As such, the subject property does not comply with the number of off-street parking spaces required by the zoning code. •The proposed addition includes almost 500 new square feet of living space with 2 new bedrooms and a new full bathroom. Rental occupancy would not change. •The proposed project would expand the existing curb cut but would retain access in a similar place, would not affect access for surrounding properties, and would comply with the City’s access management standards. •Additional off-street parking spaces would bring the property into compliance with the City’s parking standards and would improve parking for the site and surrounding streets. •The proposed addition would not interfere with visibility at the intersection of Bowery Street and S. Dodge Street. 2.The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. FINDINGS: •Abutting properties are owned by the applicant. •The proposed addition remains far enough from the property line to avoid impacting the ability of neighbors to utilize and enjoy their properties. •The applicant is proposing to re-side the house and re-shingle the roof, which will ensure a cohesive look between the addition and existing structure. 5 3. Establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district in which such property is located. FINDINGS: • The surrounding area is a fully developed residential neighborhood. • The proposed addition would meet side and front setback requirements. • The proposed addition would retain a 3-foot setback from the west property line and would be approximately 9 feet from the building to the west. 4. Adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. FINDINGS: • The subject property is already developed, and all utilities access roads, drainage and necessary facilities are established for this neighborhood. • Pedestrian access is provided from the front door to adjacent sidewalks which run along Bowery Street to the north and S. Dodge Street to the east. • Compliance with other City standards will be confirmed during building permit review. 5. Adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. FINDINGS: • No changes are being proposed to the existing sidewalk. • The proposed project includes expanding driveway access on Bowery Street, which requires an access permit to ensure compliance with access management standards. • New pavement would improve access for cars entering and exiting the property. • Two additional off-street parking spaces would reduce parking on nearby streets and improve traffic flow nearby. • Anticipated traffic would be similar to other single-family uses in Iowa City. 6. Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is to be located. FINDINGS: • While single-family detached uses are not allowed in the RM-44 zone, this legal nonconforming single-family use may be expanded because the proposed addition does not increase or extend any other nonconforming situation on the property provided two required minor modifications are attained, and it would not increase the occupancy beyond that of a family or group household. • Lots with detached single-family uses require at least 500 square feet of usable open space in the rear yard with no dimension less than 20 feet. The proposed addition would not allow open space to be 20 feet wide but would allow 500 square feet of open space. To ensure the addition does not lead to a nonconforming situation, the open space dimension standard requires a minor modification pursuant to 14-2B-4E-4. • Garages and carports must be located to provide a 25-foot driveway from the garage entrance to the right of way line. The proposed driveway length is 20 feet. To ensure 6 the addition does not lead to a nonconforming situation, the driveway length requires a minor modification pursuant to 14-2A-6C-4. • The lot size of the subject property is less than the 5,000 square feet minimum lot size but is a legal nonconforming lot because it contains a single-family use. • The proposed addition will not cause the building to exceed the 50% maximum lot coverage or 35-foot maximum height, and it will comply with other minimum setbacks. • Additional parking spaces will bring the property’s off-street parking into compliance with the zoning code based on its current rental occupancy. • The proposed project includes expanding driveway access on Bowery Street, which requires an access permit to ensure compliance with access management standards. Changes to the access may be required as part of this process. • Staff will confirm compliance with applicable standards during building permit review. 7. The proposed exception will be consistent with the Comprehensive Plan of the City, as amended. FINDINGS: • The Comprehensive Plan Future Land Use Map designates this area for Residential (25+ Dwelling Units Per Acre) and the Central District Plan Future Land Use Map designates this area for High Density Multi-Family Redevelopment. However, the current land use of this property will not change due to the proposed special exception. • The Central Planning District includes goals to encourage “reinvestment in residential properties throughout the district” and to “bring over-occupied properties into compliance with current zoning regulations”. • Because the proposed project is an expansion of an existing single-family home that brings the property into compliance with off-street parking spaces, the proposed exception is consistent with the City’s Comprehensive and District Plans. STAFF RECOMMENDATION: Staff recommends approval of EXC22-0001, to reduce the rear setback requirement along the west property line from 20 feet to 3 feet for the property located at 603 S. Dodge Street, subject to the following conditions: 1. Approval of a minor modification pursuant to 14-2B-4E-4 to reduce the minimum width of the required open space from 20 feet to 14 feet. 2. Approval of a minor modification pursuant to 14-2A-6C-4 to reduce the minimum length of the driveway to the property line from 25 feet to 20 feet. ATTACHMENTS: 1. Location Map 2. Zoning Map 3. Correspondence 4. Application Materials Approved by: _________________________________________________ Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services March 9, 2022 Board of Adjustment Meeting EXC22-0001 ATTACHMENT 1 Location Map Prepared by Staff S DODGE STBOWERY ST S JOHNSON STEXC22-0001603 S. Dodge Streetµ 0 0.015 0.030.0075 Miles Prepared By: Emani BrinkmanDate Prepared: February 2022 An application submitted by Thomas Mentzfor a special exception allowing a reduction in building setback for 4,500 square feet of property located at 603 S. Dodge Street . March 9, 2022 Board of Adjustment Meeting EXC22-0001 ATTACHMENT 2 Zoning Map Prepared by Staff S DODGE STBOWERY ST S JOHNSON STRNS12 RM12 RM44 EXC22-0001603 S. Dodge Streetµ 0 0.015 0.030.0075 Miles Prepared By: Emani BrinkmanDate Prepared: February 2022 An application submitted by Thomas Mentzfor a special exception allowing a reduction in building setback for 4,500 square feet of property located at 603 S. Dodge Street . March 9, 2022 Board of Adjustment Meeting EXC22-0001 ATTACHMENT 3 Correspondence Submitted by the Identified Party February 15, 2022 Thomas Mentz Via Email: mentzt@gmail.com Tom: The City recently received your special exception application for the property located at 603 S. Dodge Street (EXC22-0001). After a preliminary review of the application materials, staff has the following comments and questions: 1. Lots with detached single family uses require at least 500 square feet of usable open space in the rear yard with no dimension less than 20 feet. The proposed addition would not allow open space to be 20-foot wide. Consequently, the open space dimension standard will require a minor modification pursuant to 14-2B-4E-4. The minor modification requires demonstrating that “every effort has been made to design buildings…to meet the open space requirement”, among other approval criteria. Please discuss efforts made to meet the open space requirement during planning for this addition. The lot for this property is relatively small making meeting the open space requirements challenging. The proposed addition is designed to maximize the open space while maintaining the historical look of the neighborhood (or at least this corner). The footprint of the proposed addition is of minimum size while still being able to garage two small vehicles. The backyard (measured as 14.5’ x 55’) has a total square footage of 797 sq feet far exceeding the 500 square foot requirement. 2. Garages and carports must be located to provide a 25-foot driveway from the garage entrance to the right of way line. The proposed driveway length is 20 feet. Consequently, the driveway length will require a minor modification pursuant to 14-2A-6C-4. 3. Provide additional detail as noted on the site plan, including the following: a. Note the distance from the existing building to the north and east property lines. noted on site plan b. Note the distance from the proposed driveway curb cut to the end of the street radius to demonstrate compliance with 14-5C-4A-2. noted on site plan c. Show proposed open space on the plan in compliance with 14-2B-4E. noted on site plan 4. How far would the proposed addition be from the adjacent building to the west? noted on site plan 5. It appears that some changes are being made to the north façade (it appears there are changes to the gable, roofline, and windows). Please discuss the reason for any changes. The original plan was in error and has been updated to show the intended symmetric gables and rooflines. Roofline has been altered to make for a conforming entrance to the attic. One north window will be replaced with a door to the balcony, the other windows on north side will remain as is (but upgraded). Two new small windows February 15, 2022 Page 2 on the north side will allow for natural light and ventilation of bathrooms. 6. Because the property would be 3 feet from the property line, the building code would require a 1-hour rated fire wall to the west to reduce fire risk. noted on building plans 7. Describe the proposed appearance of materials to be used for the addition - including the and shingles - specifically as they relate to the appearance of the existing house. Entire exterior of the house will be resided with Hardie board (cement fiber board) siding. The entire roof of the house will be reshingled with 35 architectural asphalt shingles, along with new gutters and downspouts as needed. New windows will be of similar size and shape to existing windows. All existing windows to be replaced with same size windows. 8. Discuss any potential negative effects resulting from the loss of windows on the west façade and any mitigation efforts that may be needed as a result. For example, it appears that Bathroom 2 loses its window. Small awning type windows have been added to bathrooms 2 and 3. These will allow for natural light and ventilation while maintaining privacy. Bedroom 2 will lose a window on west side, to compensate the window on the south side of bedroom 2 will be doubled in size. 9. Staff is considering the following condition: a. Ensure materials match existing garage and house, including siding and shingles, to be confirmed prior to approval of a building permit. I will agree to reside the entire house with Hardie board (cement fiber board) siding, and reroof the entire house with 35 year architectural asphalt shingles, along with new gutters and downspouts as needed. New windows will be of similar size and shape to existing windows. b. Many of these comments are also noted on the site plan. Please provide any responses or revisions by noon on Tuesday, March 1 to ensure time for City review prior to the Board of Adjustment meeting. Note that the City may have additional comments as the review is continued. If you have any questions, call me at 319-356-5247 or email at kirk-lehmann@iowa-city.org. Regards, Kirk Lehmann, AICP Associate Planner, Neighborhood and Development Services February 16, 2022 RE: Special Exception for 603 S. Dodge Street Dear Property Owner: The Iowa City Board of Adjustment has received an application submitted by Thomas Mentz requesting a special exception to reduce the rear setback to allow for an addition and garage for the property located at 603 S. Dodge Street (see attached map). As a neighboring property owner, you are being notified of this application. If you know of any interested party who has not received a copy of this letter, we would appreciate it if you would inform them of the pending application. The Board of Adjustment will review this application at a public meeting tentatively scheduled for March 9, 2022 at 5:15 pm in Emma Harvat Hall, City Hall, 410 East Washington Street, Iowa City. Because the meeting is subject to change, you may wish to call 319-356-5230 or check the City of Iowa City’s website, www.icgov.org/BOA, the week of the meeting to confirm the meeting agenda. You are welcome to attend this public meeting to present your views concerning this application. You may also submit written information to me for consideration in advance of the meeting, and I will include your comments in the information to be considered by the Board. Please do not hesitate to contact me at kirk-lehmann@iowa-city.org or 319-356-5230 if you have any questions or comments about this application or if you would like more information on the Board of Adjustment review process. Sincerely, Kirk Lehmann Associate Planner City of Iowa City Department of Neighborhood and Development Services What is the Board of Adjustment? The Board of Adjustment is panel made up of Iowa City citizens appointed by the City Council. The board reviews and grants special exceptions and variances and also considers appeals when there is a disagreement about an administrative zoning decision made by the City. Members of the board act like judges, making decisions about individual properties and uses that may have difficulty meeting a specific zoning regulation or to resolve disputes about administrative zoning decisions. The actions and decisions of the Board of Adjustment are binding upon all parties unless overturned upon appeal to District Court. What is a special exception? There are two types of special exceptions. 1. Within the zoning code a number of land uses are set apart as special exceptions that may be permitted in certain zones. Rather than permitting these uses outright, each is reviewed on a case-by-case basis to ensure that they do not negatively affect surrounding properties. For example, daycare centers are permitted in residential zones by special exception. The same is true of churches and private schools. All may be appropriate uses in residential zones, if certain criteria such as parking, screening, and other requirements are met. 2. Adjustments to specific zoning requirements in cases where there are unique circumstances. Again, the opportunity to adjust these requirements and the criteria for allowing such adjustments are described in the Zoning Code. For example, a homeowner may apply for a reduction in a building setback in order to accommodate an addition or other improvement to their property. The Zoning Code lists explicitly each use and standard for which a special exception may be considered. In other words, you can’t request a special exception for everything—only those things called out as special exceptions in the Code. The Code also provides criteria specific to each request. Applicants must provide evidence that they satisfy each of these criteria, and the Board must consider these criteria when making a determination as to whether to grant a special exception. What is a variance? A variance grants a legal right to an owner to develop property in a manner that deviates from a specific provision of the Zoning Code and for which a special exception is not expressly allowed. In seeking relief from the restrictions in the Zoning Code, the property owner applying for the variance must show that the strict application of the Zoning Code would cause and unnecessary hardship such that the property in question is unusable or that a literal interpretation of the ordinance would deprive the applicant of rights commonly enjoyed by other properties in the zoning district. In addition the circumstances that create this hardship must be unique to the property in question and must not be of the property owner’s own making. What is an appeal? The Board considers and rules on appeals from any citizen who believes there is an error in any decision, determination, or interpretation made by the City or its designee in the administration of the Zoning Code. As with their other decisions, the Board’s ruling is binding on all parties unless overturned on appeal to the District Court. How does the review process work? An application requesting a special exception, variance, or an appeal is a request. The Board makes a decision on whether to grant a specific request only after City staff have provided a review of an application and the public has had an opportunity to make its concerns known. The Board not only has the right to approve or deny requests, but may also choose to approve request subject to certain conditions. In making decisions, the Board may only consider comments and evidence relevant to the specific standards provided in the code. City Development Staff provide reports to the Board for each application on the agenda. The Staff Report provides background information on the application, informs the Board of all the criteria in the Code that a particular application must satisfy, and interprets whether and how an application has satisfied these criteria. How can I participate in the process? Because most applications will be reviewed and decided upon at a single public hearing, it is important for interested parties to respond in a timely and informed manner. Those who wish to speak for or against an application are given an opportunity to be heard by the Board at the hearing, but may also submit written comments prior to the meeting. Written comments must be delivered to the Department of Neighborhood & Development Services at City Hall no later than 5 days before the hearing in order to be included with the Staff Report. All correspondence submitted after that time will be delivered to the Board at the time of the hearing. The Board considers the application, the recommendation of staff (in the staff report) and any additional information, correspondence, or testimony provided at the hearing. Board of Adjustment hearings are usually held on the second Wednesday of each month at 5:15 p.m. in Emma J. Harvat Hall in City Hall. You can find more information at the following website: www.icgov.org/boa. The Staff Report can be very useful to anyone who is unfamiliar with the BOA process or with the Zoning Code and will provide an understanding of the criteria that the Board must consider in rendering its decision. Staff Reports may be obtained from the Department of Neighborhood & Development Services. E-mail kirk-lehmann@iowa- city.org to request a copy of a report. If you have questions about an application or if you simply want more information about issues related to the Board of Adjustment, please feel free to contact Kirk Lehmann at 319-356- 5230 or e-mail kirk-lehmann@iowa- city.org. To submit comments to the Board of Adjustment write to the Board of Adjustment c/o the Department of Neighborhood & Development Services, 410 E. Washington St., Iowa City IA 52240 or e-mail kirk-lehmann@iowa- city.org. Board of Adjustment: Frequently Asked Questions S DODGE STBOWERY ST S JOHNSON STEXC22-0001603 S. Dodge Streetµ 0 0.015 0.030.0075 Miles Prepared By: Emani BrinkmanDate Prepared: February 2022 An application submitted by Thomas Mentzfor a special exception allowing a reduction in building setback for 4,500 square feet of property located at 603 S. Dodge Street . (319) 351-8282LAND PLANNERSLAND SURVEYORSCIVIL ENGINEERSLANDSCAPE ARCHITECTSIOWA CITY, IOWA 52240MMS CONSULTANTS, INC.ENVIRONMENTAL SPECIALISTSwww.mmsconsultants.net1917 S. GILBERT ST.REMOVE CANTILEVER SBP1/14/22SPECIAL EXCEPTION REQUEST603 S. DODGE STREETIOWA CITYJOHNSON COUNTYIOWA12/10/21SBPSBPSBP3162-0021GARAGE ADDITIONSITE PLAN 11"=20'GARAGE ADDITION PLAN603 S. DODGE STREETIOWA CITY, IOWAPLAT PREPARED BY:MMS CONSULTANTS INC.1917 S. GILBERT STREETIOWA CITY, IA 52240OWNER/DEVELOPER:TOM MENTZ409 PARK ROADIOWA CITY, IA 52246 Mailing Name Mailing Address2 Mailing Address3 Mailing Zip Code 4A PROPERTIES LC 1492 BLACK DIAMOND RD SW OXFORD, IA 52322 610 S JOHNSON HOUSING COOPERAT 4047 KITTY LEE RD IOWA CITY, IA 52240 612 S JOHNSON STREET LLC 414 E MARKET ST IOWA CITY, IA 52245 614 S JOHNSON STREET INC 2445 DEVON CT NE IOWA CITY, IA 52240 646 S DODGE STREET INC 2445 DEVON CT NE IOWA CITY, IA 52240 APARTMENTS AT U OF I LC 414 E MARKET ST IOWA CITY, IA 52245-2627 AUDITOR'S OFFICE 913 S DUBUQUE ST STE 101 IOWA CITY, IA 52240 BRANDT ALBERHASKY LLC 1900 N DUBUQUE ST IOWA CITY, IA 52245 BRENDAN FITZGERALD 533 S LUCAS ST IOWA CITY, IA 52240 BRP RENTALS LLC 5 WOODLAND HTS NE IOWA CITY, IA 52240 DANIEL P BROOKHART 4660 PENNY LN NE IOWA CITY, IA 52240 DAVID E & JACLYN R ROMAN 366 TETON CIR IOWA CITY, IA 52245 DODGE STREET LLC 316 E COURT ST IOWA CITY, IA 52240 DYLAN INVS LLC 308 E BURLINGTON ST #422 IOWA CITY, IA 52240 ELIZABETH A OCKENFELS 527 MAHASKA CT IOWA CITY, IA 52246 GARY J & AMY RSCHMIT 4766 INVERNESS CT IOWA CITY, IA 52245 IOWA CITY RENTAL HOUSES LLC 4047 KITTY LEE RD SW IOWA CITY, IA 52240 JAMES R HAWTREY 534 S DODGE ST IOWA CITY, IA 52240 JCV PROPERTIES LLC 6919 W 101ST ST OVERLAND PARK, KS 66212 JEFFREY L MILLER 308 E BURLINGTON ST #153 IOWA CITY, IA 52240 JOHN O & JOELLEN S ROFFMAN 1314 BURRY DR IOWA CITY, IA 52246 KOETHE INVESTMENTS LLC PO BOX 725 NORTH LIBERTY, IA 52317 KSMJ PROPERTIES LLC 85 AUBURN EAST LN CORALVILLE, IA 52241 LILIENTHAL PROPERTIES LLC 68 SOLON RD SOLON, IA 52333 LISA STAM & ELIZABETH STAM 525 S LUCAS ST IOWA CITY, IA 52240 M & W PROPERTIES LLC 518 BOWERY ST IOWA CITY, IA 52240 MARK B NORTON 873 NORMANDY DR IOWA CITY, IA 52246-2932 MG APARTMENTS LC 711 S GILBERT ST IOWA CITY, IA 52240 MICHAEL L & SHERRI P FURMAN 3051 BUCHMAYER BEND NE IOWA CITY, IA 52240 MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 PRESTIGE PROPERTIES IV LLC 329 E COURT ST STE 2 IOWA CITY, IA 52240 QV LLC PO BOX 3049 IOWA CITY, IA 52244-3049 RICHARD F LOCKHART 3490 G RICHARD CIR SW IOWA CITY, IA 52240 RICHARD NEAL & KERRIE S MILLER 4337 COSGROVE RD SW OXFORD, IA 52322 ROBERT J & KIMBERLY A NAUMAN 50 DURANGO PL IOWA CITY, IA 52246 ROBERT S MICHAEL 71 HERON CIR IOWA CITY, IA 52245 ROLLEY G GLASGOW 321 S JOHNSON ST IOWA CITY, IA 52240-5015 RONALD J SWEETING 1104 PENKRIDGE DR IOWA CITY, IA 52246 RUBY INVESTMENTS LLC 916 MAIDEN LN IOWA CITY, IA 52240 RYAN J & ANA I PETERSON 524 GALWAY DR IOWA CITY, IA 52246 SCOTT RENTALS LLC 5823 TABOR DR AMES, IA 50014 THOMAS W & CHRISTINE A MENTZ 419 PARK RD IOWA CITY, IA 52246-2311 TWO CITIES LLC PO BOX 5340 IOWA CITY, IA 52244-5340 U LLC PO BOX 3047 IOWA CITY, IA 52244-3047 VAN BUREN VILLAGE LLC 610 EASTBURY DR STE 1 IOWA CITY, IA 52245 WATTS GROUP 425 E OAKDALE BLVD SUITE 101 CORALVILLE, IA 52241 XJ-11 LLC PO BOX 3049 IOWA CITY, IA 52244-3049 XJ-22 LLC PO BOX 3049 IOWA CITY, IA 52244-3049 XQ LLC PO BOX 3049 IOWA CITY, IA 52244-3049 XW LLC PO BOX 3049 IOWA CITY, IA 52244-3049 XX LLC PO BOX 3049 IOWA CITY, IA 52244-3049 XY LLC PO BOX 3049 IOWA CITY, IA 52244-3049 ZB-1 LLC PO BOX 3047 IOWA CITY, IA 52244-3047 ZD LLC PO BOX 3047 IOWA CITY, IA 52244-3047 ZE-1 LLC PO BOX 3047 IOWA CITY, IA 52244-3047 ZF LLC PO BOX 3047 IOWA CITY, IA 52244-3047 ZG LLC PO BOX 3047 IOWA CITY, IA 52244-3047 ZJ-14 LLC PO BOX 3049 IOWA CITY, IA 52244-3049 ZT LLC PO BOX 3049 IOWA CITY, IA 52244-3049 ZU LLC PO BOX 3049 IOWA CITY, IA 52244-3049 ZY-1 LLC PO BOX 3049 IOWA CITY, IA 52244-3049 ZZ LLC PO BOX 3049 IOWA CITY, IA 52244-3049 RESIDENT 631 S LUCAS ST IOWA CITY, IA 52240 RESIDENT 630 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 636 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 619 BOWERY ST IOWA CITY, IA 52240 RESIDENT 621 S LUCAS ST IOWA CITY, IA 52240 RESIDENT 728 BOWERY ST IOWA CITY, IA 52240 RESIDENT 529 S LUCAS ST IOWA CITY, IA 52240 RESIDENT 641 S LUCAS ST IOWA CITY, IA 52240 RESIDENT 725 BOWERY ST REAR IOWA CITY, IA 52240 RESIDENT 725 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RESIDENT 608 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 621 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 535 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 1 IOWA CITY, IA 52240 RESIDENT 521 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 525 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 511 S JOHNSON ST IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 2 IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 3 IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 4 IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 5 IOWA CITY, IA 52240 RESIDENT 513 BOWERY ST UNIT 6 IOWA CITY, IA 52240 RESIDENT 612 S VAN BUREN ST IOWA CITY, IA 52240 RESIDENT 648 S DODGE ST IOWA CITY, IA 52240 March 9, 2022 Board of Adjustment Meeting EXC22-0001 ATTACHMENT 4 Special Exception Application Submitted by the Applicant Project Description: Remove back porch (now enclosed) that is need of significant repair and replace with two car garage and second story above garage. Garage footprint is a minimum space for two cars while staying within special exception parameters. Garage will allow for an additional two parking spaces and keep resident cars off the streets. Occupancy does not change from current. (319) 351-8282LAND PLANNERSLAND SURVEYORSCIVIL ENGINEERSLANDSCAPE ARCHITECTSIOWA CITY, IOWA 52240MMS CONSULTANTS, INC.ENVIRONMENTAL SPECIALISTSwww.mmsconsultants.net1917 S. GILBERT ST.REMOVE CANTILEVER SBP1/14/22SPECIAL EXCEPTION REQUEST603 S. DODGE STREETIOWA CITYJOHNSON COUNTYIOWA12/10/21SBPSBPSBP3162-0021PER CITY REVIEW SBP2/16/22REVISE CURB CUT SBP2/24/22GARAGE ADDITIONSITE PLAN 11"=20'GARAGE ADDITION PLAN603 S. DODGE STREETIOWA CITY, IOWAPLAT PREPARED BY:MMS CONSULTANTS INC.1917 S. GILBERT STREETIOWA CITY, IA 52240OWNER/DEVELOPER:TOM MENTZ409 PARK ROADIOWA CITY, IA 52246 Revised 2.18.2022 EXISTING VIEW FROM NORTHEAST EXISTING VIEW FROM SOUTHWEST EAST ELEVATION WEST ELEVATION NORTH ELEVATION SOUTH ELEVATION Revised 2.18.2022BASEMENTREMAINS-AS IS-B4 GARDRLRKITB1Revised 2.18.2022 BR 2BR 1BR 4BR 3B3BALCONYREPLACEB2Revised 2.18.2022 Revised 2.18.2022STUDY Specific Criteria (14-2B-4B-5): (1) The situation is peculiar to the property in question; 603 S Dodge is a single family dwelling on relatively small corner lot with occupancy of 5 but only 2 parking spaces. This leads to cars being parked illegally, on the lawn, or on nearby side streets. I want to build a two car attached garage (adding two additional parking spots) to provide adequate parking for this property. (2) There is practical difficulty in complying with the setback requirements; The proposed two car garage is of minimum size to fit two cars and still stay within special exception parameters (3) Granting the exception will not be contrary to the purpose of the setback regulations; and Purpose: The minimum setback requirements are intended to: a. Maintain light, air, separation for fire protection, and access for firefighting; It is a corner lot so two sides (North and East) are open to the street. There is 30’ between this building and the one next door (609 S Dodge). Large Egress windows will be facing south and north to allow for light, air flow, and safety. b. Provide opportunities for privacy between dwellings; I will provide high quality, room darkening, window shades for all windows. Additionally, a privacy fence could be added at anytime if desired c. Reflect the general building scale and placement of structures in the city's neighborhoods; The final square footage, footprint, and design of the house are in cadence with the other houses in the neighborhood. d. Promote a reasonable physical relationship between buildings; and This is one of the last few stands of houses in the vicinity and I intend to make this property blend in perfectly. e. Provide flexibility to site a building so that it is compatible with buildings in the vicinity. This house has been poorly managed and maintained for years. I have always been my dream to acquire this property and bring it up to date while maintaining its architectural integrity and solving the parking logistics. (3) Any potential negative effects resulting from the setback exception are mitigated to the extent practical. I see only positive effects from this proposal in that the residents don’t have to park on the street and the house will be again be beautiful. (4) The subject building will be located no closer than three feet (3') to a side or rear property line, unless the side or rear property line abuts a public right of way or permanent open space. Yes, this is the case. General Criteria (14-4B-3A): 1. The specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare. This proposal will improve public safety by allowing for proper parking of vehicles. 2. The specific proposed exception will not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. I have owned the abutting properties (625 Bowery and 609 S Dodge) since 1989/1990 respectively. For 30+ years I have wanted to buy and improve this property as it always has been poorly maintained and detrimental to the neighborhood. Upon completion all properties in the vicinity will improve. 3. Establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the district in which such property is located. Surrounding properties are also single family units with occupancy of 5. 4. Adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. No changes to utilities will be needed 5. Adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. The primary reason for this proposal is to get cars off the streets. 6. Except for the specific regulations and standards applicable to the exception being considered, the specific proposed exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is to be located. Yes. 7. The proposed exception will be consistent with the Comprehensive Plan of the City, as amended. Yes. 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1015126037 483 S DODGE ST MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 1015126038 485 S DODGE ST MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 1015126040 503 S DODGE ST MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 1015126041 505 S DODGE ST MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 1015126043 509 S DODGE ST MICHAEL T & KELLEY A MCLAUGHLI 614 PINE RIDGE RD CORALVILLE, IA 52241 Parcel Number: 1015137001 Deed Holder: THOMAS W MENTZ TRUST Deed Holder 2: CHRISTINE A MENTZ TRUST Property Address: 603 S DODGE ST IOWA CITY MAP THIS ADDRESS PDF Name: RESIDENTIAL Class: RESIDENTIAL Map Area: 20500-RES Sec-Twp-Rng: -- Lot-Block: 10-9 Legal Description: LYON'S 2ND ADDITION, SUBDIV OF BLOCK 9 E 75' OF N 60' LOT 10 BLK 9 March 9, 2022 Board of Adjustment Meeting PRELIMINARY MEETING MINUTES ITEM 5 ON THE AGENDA December 8, 2021 Prepared by Staff MINUTES PRELIMINARY BOARD OF ADJUSTMENT FORMAL MEETING EMMA HARVAT HALL DECEMBER 8, 2021 – 5:15 PM MEMBERS PRESENT: Nancy Carlson, Gene Chrischilles, Bryce Parker, Amy Pretorius, Mark Russo MEMBERS ABSENT: STAFF PRESENT: Sue Dulek, Kirk Lehmann OTHERS PRESENT: Clay Claussen CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Pretorius outlining the role and purpose of the Board and the procedures that would be followed in the meeting. SPECIAL EXCEPTION ITEM EXC21-0016: An application submitted by Clay Claussen requesting a reduction to the front building setback from Crestview Avenue to construct a carport and widen the driveway at 504 Upland Avenue. Pretorius opened the public hearing. Lehmann began the staff report with an aerial of the property noting this is a corner lot and the property faces Upland Avenue but the setback being requested is from Crestview Avenue on the north side. The neighborhood is zoned low density single family residential (RS-5). The applicant is requesting the setback reduction to build an attached carport on the north side of the garage, and then also to widen the driveway. The proposed project would increase the parking that's on the site from a single parking spot in the garage and a single lane driveway to an additional spot in the carport and additional spot on the widened driveway, increasing possible parking from two to four spots. Lehmann explained because it is a corner lot the subject property has to comply with minimum setbacks on both street sides to the west and to the north. Lehmann noted for attached accessory units, which this would be because the garage is partially attached to the building, the front setback is typically 15 feet in the RS-5 zone. However, if there are enough properties on a street that are set back more than five feet from that property line, then that setback also gets moved further from the property line. In this case, more than half of the properties on Crestview Avenue are five feet further back, at about 30 feet and therefore it's actually the minimum property or the closest property becomes the new setback standard. As a result, that Crestview setback is 30 feet, whereas the one to the west on Upland Avenues is 15 feet. The proposed exception would reduce the Crestview Avenue setback from 30 feet to 20 feet, so still more than the typical minimum, but that would allow the Board of Adjustment December 8, 2021 Page 2 of 6 project to proceed as proposed. Lehmann showed a couple pictures of the property pointing out the 30-foot setback that currently exists. He also pointed out the screening in the back between this property and the property to the east noting there is also tree coverage between the two. Lehmann next shared the site plan for the proposed project and how the carport would be attached to the north side of the garage. That is also where the driveway will be widened and that it's still set back 23 feet from that north property line on Crestview Drive. The applicant also provided elevations of the carport being attached the garage, and some dimensions as well. The role of the Board of Adjustment is to either approve, approve with conditions or deny the application based on the facts presented. To approve the special exception, the Board must find that it meets all applicable approval criteria, which includes specific standards pertaining to that setback reduction, and then general standards that apply to all special exceptions. Lehmann first reviewed the specific standards related to setbacks, which are found at 14-4C- 3B-4b. There are five standards and the first is that the situation is peculiar to the property in question. Lehmann reiterated the subject property is a corner lot and has to comply with minimum front setbacks on Crestview Avenue to the north and Upland Avenue to the west. More than 50% of the developed lots on Crestview Avenue are set back at least five feet further from the street than required so the closest building becomes the new minimum front setback, which increases the north front setback to 30 feet instead of that standard 15 feet. Other nearby corner lots are also subject to this setback averaging provision, but it depends on where the property is built and when it was built as far as what zoning standards applied. The other properties have setbacks ranging from about 21 feet to about 28 feet, so they are further back than 15 feet but not quite at that 30-foot threshold that this property is. Second, there is practical difficulty complying with the setback requirements. The applicant sat down with staff to discuss different ways that parking could be provided for the Crestview Avenue property that would increase the amount of parking available. One was that parking could be added by rotating the garage, so instead of using the existing access point they’d have to remove the existing driveway on Upland Avenue, would extend the garage into the rear yard, and build a new driveway facing the north so it could comply with setbacks. Alternatively, they could provide parking on south side of the house if they built another garage and had another driveway down there but that also requires removing trees and other complications such as infringing on that setback. Based on those conversations, and those alternatives that were explored, staff believes that expanding the existing driveway and attaching a carport is a more practical option. Third, that the exception will not be contrary to the purpose of the setback regulations. Lehmann explained with the project as proposed, the carport would still be 23 feet from the north property line, which is greater than the minimum typical standard of 15 feet. It also meets the side setback of five feet. Because the proposed reduction is still greater than that typical standard, staff believes that it meets the purpose of the setback regulations which are to maintain light, air separation for fire protection and access for firefighting; to provide opportunities for privacy between dwellings; to promote a reasonable physical relationship between buildings and residences; and to provide flexibility to site a building so that it is compatible with buildings in the vicinity. In addition, staff believes that the proposed reduction generally reflects the neighborhood and other nearby properties that have front setbacks less than 23 feet. Board of Adjustment December 8, 2021 Page 3 of 6 The fourth criteria is any potential negative effects resulting from the front setback are mitigated to the extent practical. Again, it's greater than the minimum typical required so staff doesn't anticipate any negative effects and believes that this criterion is met. Finally, the fifth criterion is that the accessory use, building or structure will be located no closer than three feet to the side or rear property line, unless it meets some exceptions, and it will be five feet from that property line. The proposed parking will be at least five feet from the side lot line to the east and meets the minimum rear setback to the south. Lehmann next reviewed the seven general standards found at 14-4B-3. The first is that it won't be detrimental to or endanger the public health, safety, comfort or welfare. The project is adding a carport to a garage and it will remain a single family detached use, but it will increase the potential occupancy based on the zoning code from a potential of three to a potential of five adult occupants. Vehicular access will not change. Visibility won't be affected by the proposed carport at the corner of Upland Avenue and Crestview Avenue, which was a concern that someone call in and to discuss. Second, that the exception won't injure the use or enjoyment of properties in the immediate vicinity or affect property values. The applicant has proposed painting support posts and braces to match the house siding and they've also indicated that they would try to match the roof as well. Nearby properties have a variety of different parking situations including garages, carports and parking pads so staff believes it will not affect or diminish surrounding properties. Third is that it won't affect normal and orderly developments of surrounding property. Lehmann noted this is a fully developed residential neighborhood and the carport would still meet the side setback and be no closer than 23 feet from the north property line, so staff believes that this criterion is met. Fourth that there's adequate utilities, access roads, drainage and/or necessary facilities. Again, the subject property is already developed. The final plat doesn't show underground utilities beneath the proposed project and otherwise utilities, access roads, and drainage are already established for the neighborhood. Compliance with other City standards will be confirmed during the building permit review so staff believes that this criterion is met. Fifth, that adequate measures have been or will be taken to provide ingress or egress designed to minimize traffic congestion on public streets. Lehmann explained there aren't any changes being proposed to driveway access, the sidewalk or to the streets. This will provide two additional off-street parking spaces, but anticipated traffic would still be similar to other single family uses in the City. Sixth, that it will in all other respects conform to the applicable standards or regulations that apply. Based on staff’s review during this special exception it appears that the proposed carport and driveway meet all other accessory use standards, and dimensional and single-family site development standards including location of the driveway, maximum building coverage, and other setback requirements. Staff will also confirm compliance during building permit review. Finally, that the proposed exception is consistent with the Comprehensive Plan. The Comprehensive Plan shows this subject property as residential uses with 2-8 dwelling units per Board of Adjustment December 8, 2021 Page 4 of 6 acre and the Southeast District Plan shows it as low and medium density single family and duplexes. Both plans also support improving and maintaining the housing stock in existing neighborhoods and the current land use of this property won't change because of the exception. With regards to public input, staff received a couple phone calls but no formal written comments. The only real concern that came up was visibility and this proposed exception would maintain sight triangles as required by the City, so staff doesn't anticipate any issues with that. Staff recommends approval of EXC21-0016, to reduce the required front setback requirement along Crestview Avenue to 20 feet for the property located at 504 Upland Avenue. Carlson asked if the applicant could have put in a pad instead of putting the thing on the garage, could they just pour a cement pad for parking there. Lehmann replied per the Code they cannot have a cement pad that doesn't lead to a garage. Carlson asked if they could have just widened the driveway and Lehmann said not unless it led to a garage space. Clay Claussen (27 Green Mountain Drive) is the applicant and stated the subject property is owned jointly by his wife and daughter. The property was bought by his daughter, and it's been a project over the years as it was built in the 50s. There were some substandard issues with it, they've had the basement reinforced, egress windows were installed, new heating and air conditioning, and all new windows. He intends to sell the property and did not want it to be a rundown rental. He has done a lot of work on the property over the years, two of his grandchildren were born or lived there, it's within about a five-minute walk from his house. He loves the neighborhood and it’s a great location. One of the big shortcomings of the property was a lack of off-street parking, that was a big issue when his daughter lived there. They always had to park on the street and there was a bus that used to run right down Upland. That route has been eliminated now but it was an issue with the bus driving down the street. Claussen noted this setback is far enough that it really does not infringe on the view of the intersection coming down Crestview. Chrischilles asked who lives in the home right now. Claussen stated it’s vacant and the reason for this upgrade is simply to make it more saleable. He is a realtor and the covered parking would make it more saleable. The question of if just a pad would be okay, he didn't really want to do that, he wanted to have at least two covered parking spots and significant off-street parking for at least four vehicles. They have added another bedroom, it was a three-bedroom one bath house with a dysfunctional basement and now is fully restored on the main level and the lower level with four bedrooms and two baths. It’s got a great yard space, there's fenced backyard and side yard, he put all new windows in the summer of 2020 that are energy efficient and he filed a permit for all new electrical and heating and air conditioning. Chrischilles asked if he is planning any further additions to the home or are they just remodeling the interior. Clausen noted it is more of a resurrection than a remodeling and everything will be up to standards with all new wiring. Pretorius closed the public hearing. Pretorius asked for a motion so the Board could open discussion. Board of Adjustment December 8, 2021 Page 5 of 6 Russo moved for approval EXC21-0016, requesting a reduction to the front building setback from Crestview Avenue to construct a carport and widen the driveway at 504 Upland Avenue. Pretorius seconded the motion. Carlson thinks the applicant has really put thought into this and it will be an improvement for the neighborhood, it will not harm the neighborhood. She likes the idea of off-street parking because that minimizes obstructions for trash pickup, leaf collections, street sweeping and snow removal. To have fewer cars on the street it would really benefit not only the City employees, but the people who live in the neighborhood. Pretorius noted it sounds like everything was sorted out with the City as far as the alternatives and agrees it doesn't sound like any of those made any sense whatsoever. Russo stated regarding agenda item EXC21-0016 he concurs with the findings set forth in the staff report of this meeting date, December 8, 2021 and concludes that the general and specific criteria are satisfied, so unless amended or opposed by another board member he recommends that the Board adopt the findings in the staff report for the approval of this proposal. A vote was taken and the motion passed 5-0. Pretorius stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk’s Office. CONSIDER THE OCTOBER 13, 2021 MINUTES: Chrischilles moved to approve the minutes of October 13, 2021, Russo seconded. A vote was taken and the motion carried 5-0. BOARD ANNOUNCEMENTS: Lehmann noted the amendments to the bylaws have been approved by Council so those are in effect. Russo has been appointed for a full term now, officially starting January 1. ADJOURNMENT: Chrischilles moved to adjourn this meeting, Pretorius seconded, a vote was taken and all approved. Board of Adjustment December 8, 2021 Page 6 of 6 BOARD OF ADJUSTMENT ATTENDANCE RECORD 2021 NAME TERM EXP. 7/14 8/11 9/8 10/13 12/8 CHRISCHILLES, GENE 12/31/2022 O/E X X X X PARKER, BRYCE 12/31/2024 X X O X X PRETORIUS, AMY 12/31/2023 X X X X X CARLSON, NANCY 12/31/2025 X X X 0/E X RUSSO, MARK 12/31/2021 X X X X X Key: X = Present O = Absent O/E = Absent/Excused -- -- = Not a Member